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2024/02/26 - Briefing Packet
MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR THE WEEK OF February 26, 2024 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion, and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. CoU���� . 1854 ♦�` �u`"ri BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of February 26, 2024 Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly *This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020-Special Meetings. Monday, February 26, 2024 Zoom link available on the Mason County website Commission Chambers Times are subject to change,depending on the amount of business presented 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion 10:00 A.M. Sheriff's Office—Undersheriff Adams 10:10 A.M. Public Works—Loretta Swanson Utilities&Waste Management 10:20 A.M. Support Services—Mark Neary Commissioner Discussion—as needed Tuesday, February 27, 2024 Zoom link available on the Mason County website Commission Chambers Times are subject to change,depending on the amount of business presented 9:30 A.M. Utility Rate Workshop—Loretta Swanson&Richard Dickinson Commission meetings are live streamed at http://www.masonwebtv.com/and public comment is accepted via email msmithkmasoncountywa. og_v;mail to Commissioners Office,411 N 5'Street,Shelton,WA 98584;or phone at(360)427-9670 ext.419. If you need to listen to the Commission meeting via telephone,please provide your telephone number to the Commissioners' office no later than 4:00 p.m.the Friday before the meeting. If special accommodations are needed,contact the Commissioners'office at Shelton(360)427-9670 ext.419 Briefing Agendas are subject to change,please contact the Commissioners' office for the most recent version. Last printed 02/22/24 at 9:28 AM C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Undersheriff Travis Adams Ext. 622 Department: Sheriffs Office Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): February 26,2024 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Funding Request to Complete Upfit of Command Vehicle Background/Executive Summary: Charlie's Vision,a local 501c3 founded to raise money to assist law enforcement programs through material and monetary donations,has spent the better part of last year holding fundraisers and collecting donations to acquire a command post vehicle for the Mason County Sheriff's Office. Through the diligent efforts of Bill Hyatt,Charles Rhodes,and other volunteers of Charlie's Vision,over$50,000 was donated by the citizens of Mason County. Charlie's Vision was able to locate a command vehicle of exceptional quality,purchase the vehicle,and have it shipped from Canada. The vehicle was donated by Charlie's Vision to the Sheriffs Office on February 2,2024 at the open house of the new Belfair Precinct. Although the vehicle was built for command post operations,the vehicle did not include any equipment and technology needed to run those operations. The citizens of Mason County showed amazing support for the Sheriffs Office by donating over$50,000 to purchase and deliver the vehicle. This request is for the County to provide funding for the vehicle's upfit to make it fully operational. Lt.Trevor Severance,who has focused much of his career on becoming an expert in command post operations,has done extensive research on the most important equipment needed to finish the vehicle: Quantity Item Unit Price $ Subtotal $ 4 Kenwood VM7000 Multiband Radio 8060.00 32,240.00 1 Sytech Radius Gateway 35,000.00 35,000.00 1 WillBurt Non-Locking Mast 10,500.00 10,500.00 4 Magnetic Whiteboards TBD TBD 1 Whelen Replacement Lights 4,205.00 4,205.00 2 Carefree Pioneer Awning System 1,538.24 3,076.48 1 R1900 Cradle point System 4,700.00 4,700.00 5 Panasonic Tou hbook 54 Desktop Docking Station,Port Rep. 305.00 1,763.00 1 Starlink Communications System 673.47 673.47 1 Inview 360 HD Around Vehicle Monitoring System 3,661.42 3,661.42 Sheriff s Office Markings TBD TBD Upgraded Emergency Lighting and Electronics Installation TBD TBD Total 95,819.37 Budget Impact(amount, funding source,budget amendment): It is estimated that the total upfit cost,to include the TBD items for which there were no final quotes before the briefing,will be approximately$120,000. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Review the needed equipment list and determine if the County can pay for the vehicle upfit,either in full or in part, so that the Sheriff's Office can help Charlie's Vision complete its mission of making the vehicle operational. Attachments Mason County Public Works Briefing February 26, 2024 Briefing Items Road Vacation No. 417 —Lovejoy Schaefer Road Vacation No. 418 —Lovejoy Schaefer Discussion Items Commissioner Follow-Up Items Upcoming Calendar Items C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Lovejoy Schaefer Ext.456 Department: Public Works Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): February 26,2024 Agenda Date: March 12,2024 Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Road Vacation No.417 Background/Executive Summary: Jeffrey and Deborah Carey own Lots 4, 5 &6 in Block 51 &Lot 5,in Block 52 in the Plat of Allyn,as recorded in Volume 1 of plats,page 17,as dedicated on September 2, 1889,in Mason County Washington. Daniel E Mills and Pamela R Mills own Lots 3 &4,Block 52 in the Plat of Allyn,as recorded in Volume 1 of plats,page 17. T J B Mills,owns Lot 2,Block 52 in the Plat of Allyn,as recorded in Volume 1 of plats,page 17. All the owners have petitioned for the vacation of the deeded right of way as attached on Exhibit A. The requested areas to vacate have never been maintained. We have no record of this alley being opened within the 5-year timeframe from the year 1889 as per RCW 36.87.090& Session Laws of 1889-1890 Section 32. Thus,making the alley already vacated by operation of law. The alley was dedicated to the public on September 2, 1889,when the Plat of Allyn was originally platted. Vacating this area would create more usable land for the petitioners. Public Works sees no value to opening the proposed vacation area at any point in the future given the statute vacated the alley by operation of law. In compliance with RCW 36.87.40,at the Board of County Commissioners and County Engineer's direction, Public Works Department staff examined the portion of road right-of-way requested to be vacated and solicited comments on the proposed vacation. Our findings are the following: 1. The alley is not presently maintained by Mason County. 2. The roads are classified as"Class C"per RCW 36.87.090,no compensation other than the Administrative Fee. 3. The proposed vacation areas are not deemed necessary for future use for the County Road system. 4. The public will benefit from this action since it will add the vacated area to the tax rolls and relieve the county of liability. 5. The petitioners have paid in full the required administrative fee of$1000.00. Budget Impact(amount,funding source,budget amendment): Petitioners have paid the required administrative fee of$1,000 for the Petition for Vacation of County Road. The roads are classified as"Class C"per RCW 36.87.090,no compensation other than the Administrative Fee. Public Outreach (news release,community meeting, etc.): Notice of Intent to vacate will be published in the Shelton Journal two times and posted in three locations,one, onsite and the other two in area of vacation. Requested Action: Approval of the Resolution setting a hearing date with the Hearings Examiner for April 24,2024, at 1:OOpm via zoom to consider public comment on Road Vacation No.417. Attachments Engineer's Report Hearing Notice MASON COUNTY DEPARTMENT of PUBLIC WORKS 100 W PUBLIC WORKS DRIVE N C�� SHELTON, WASHINGTON 98584 MEMORANDUM DATE: January 22, 2024 TO: Mason County Hearings Examiner FROM: Mike Mclrvin, County Surveyor, for Mike Collins, County Engineer, and Deputy Director Cc: David Smith, Engineering and Construction Manager SUBJECT: ENGINEER'S REPORT— ROAD VACATION FILE NO. 417 Vacate all that portion of the West half of the Alley adjacent to Lots 4, 5 & 6, in Block 51,AND the East half of the Alley adjacent to Lots 2, 3, 4 & 5, in Block 52, all in the Plat of Allyn, as recorded in Volume 1 of plats, page 17, as dedicated on September 2, 1889, in Mason County, Washington, situated in the Northeast quarter of Section 20,Township 22 North, Range 1 West W.M. in Mason County, Washington. BACKGROUND: Jeffrey L Carey and Deborah L Carey own Lots 4, 5 & 6 in Block 51 & Lot 5, in Block 52 in the Plat of Allyn, as recorded in Volume 1 of plats, page 17, as dedicated on September 2, 1889, in Mason County Washington. Daniel E Mills and Pamela R Mills own Lots 3 & 4, Block 52 in the Plat of Allyn, as recorded in Volume 1 of plats, page 17. T J B Mills, owns Lot 2, Block 52 in the Plat of Allyn, as recorded in Volume 1 of plats, page 17. All the owners have petitioned for the vacation of the deeded right of way as attached on Exhibit A. The requested areas to vacate have never been maintained. We have no record of this alley being opened within the 5-year timeframe from the year 1889 as per RCW 36.87.090 & Session Laws of 1889-1890 Section 32. Thus, making the alley already vacated by operation of law. The alley was dedicated to the public on September 2, 1889, when the Plat of Allyn was originally platted. Vacating this area would create more usable land for the petitioners. Public Works sees no value to opening the proposed vacation area at any point in the future given the statute vacated the alley by operation of law. 1 In compliance with RCW 36.87.40, at the Board of County Commissioners and County Engineer's direction, Public Works Department staff examined the portion of road right-of- way requested to be vacated and solicited comments on the proposed vacation. Our findings are the following: 1. The alley is not presently maintained by Mason County. 2. The roads are classified as "Class U per RCW 36.87.090, no compensation other than the Administrative Fee. 3. The proposed vacation areas are not deemed necessary for future use for the County Road system. 4. The public will benefit from this action since it will add the vacated area to the tax rolls and relieve the county of liability. 5. The petitioners have paid in full the required administrative fee of$1000.00. Public Notice Public notice has been provided as required by RCW 36.87.050, both by posting at the site and by publishing in the county official newspaper. Recommendation Public Works recommends the vacation of the West half of the Alley adjacent to Lots 4, 5 & 6, in Block 51, AND the East half of the Alley adjacent to Lots 2, 3, 4 & 5, in Block 52, all in the Plat of Allyn, as recorded in Volume 1 of plats, page 17, as dedicated on September 2, 1889, in Mason County, Washington. The vacated area would still be subject to existing easements for ingress and egress, and any existing public utilities, and access to maintain these utilities must be maintained or for any other purpose, if any. Attachments: • Petition: Exhibit A pages 1 - 5 • Aerial Plat Map: Exhibit B • Legal Description: Exhibit C 2 MASON COUNTY V� y I PETITION FOR VACATION OF COUNTY ROAD RECEIVED TO: Board of Mason County Commissioners DEC 2 1 2023 c/o: Mason County Public Works Department 100 W. Public Works Drive "SpN COUNTY PNBX WORKS Shelton,WA 98584 Applicant Name: .T/nf 1—.4- A6-4.4 C 4RE Mailing Address: :jjiyo ,C-' �•��,,� S'T, EL .�a� F �✓� r ���S2IP Phone Number: 3, o•- Email Address: ParcelNumber:/yu�rs��� �11��5'e s/o4�ld s/obG' � 52,,e, �oUS We,the undersigned, being owners of the majority of the frontage of the below-described county road, hereby petition the Board of Mason County Commissioners for vacation of the following described county road: Road Name: AL L F ,✓ Road Number: Description of road right of way to be vacated: y- ao '0"--t e� De,t� S iier of Tf/e A DES S Z T i4/rX ox' JliST Z`h C/.•-rJ 5-eWe vfTh,f A-V fk AZ Plat Name: AZ 4 T o6 4 /// Recording Date: '7 Section: ;Z D Township: Range: /Ly Attached herewith is a map secured from the Mason County Engineer or from the Mason County Assessor. We have shaded the right of way herein petitioned to be vacated and have also shown the ownerships along said right of way. IN SUPPORT OF SAID PETITION,PETITIONERS ALLEGE: I That the undersigned are the owners of the majority of the frontage of the county road right of way petitioned to be vacated and said right of way is located in Mason County,Washington. II That contact information,signatures and legal descriptions of the property owned by each petitioner on the right of way to be vacated are provided below: NAME/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE PROPERTY/PARCEL# 1 x 1.2 e -S - El Z10 y � J' d .. � '• ooS 2 2 zo - r X ✓> 2 '> X PETITION FOR VACATION OUNTY ROAD Page I Road Vacation # 417 -Petition Exhibit "A" NAME/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE PROPERTY/PARCEL# 3 2220 --sp — S' O z 270 - SO sz Ov �I 20 �Sv - BUY x ZI x (Additional petitioners are listed on the attachment hereto.) III That, if the plat was recorded prior to March, 12, 1904, and, if the right of way is not now in use as a public road, the following proof is provided that the road was never opened for public travel for five years following recording of the plat: ae Lc 1 IV That such county road right of way is useless as a part of the county road system and that the public would be benefited by its vacation for the following reasons: 0 V That this road vacation is requested for the following purpose: JT6 Give /%r0 i /�aSS/�3dS ez__L_l "441Ce�� Ll rl J VI That this petition is accompanied by an Administrative fee of One Thousand Dollars($1,000.00), payable to Mason County Public Works, pursuant to statute, conditioned upon petitioners paying into the Mason County Road Fund the amount of all costs and expenses incurred in the examination,report and all proceedings pertaining to this petition for the vacation of said road right of way. The County also requires compensation for Class A(50%)and Class B(100%)of appraised value. DATED this day of ,20 PETITION FOR VACATION OF COUNTY ROAD Page 2 Road Vacation # 417 -Petition Exhibit "A" ATTACHENIENT TO PETITION FOR VACATION OF COUNTY ROAD ADDITIONAL PETITIONERS NAME/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE PROPERTY/PARCEL# 7 X 8 X 9 X 10 X 11 X 12 X 13 X PETITION FOR VACATION OF COUNTY ROAD Page 3 Road Vacation # 417 -Petition Exhibit "A" Proposed Block 51 alley Vacation 122205800011 1222050490 1 12226 4800 122205048001 122200060010 122205800012 12220561010 122 205 051009 122205052010 122205051008 122205052009 1222050 01( 122205800013 �� North lot line is where 122205051007 �- - the black line is 122205052008 12220 05300 12220505 v 122205052007 12 0505300 All 122205800014 'III 122b5052006 _ 1JLC = Jeff L JLC '�-�_ '•_, 2 22 05 053 00 Carey JLC -�� 122205052005 12 2 05 051 4 !► ��-_ 122205053005 122205800015 122205052004 rS Proposed alley Mill 22205052003��~ ``-�� Vacation 122205053004 122205052002 � ` 122205053003 122205800022 j 122205052001 122205053002 Old Sellegren y Road is gone 1222050SP001 1222 - 12/19/2023, 11:12:54 AM 1:765 0 0.01 0.01 0.02 mi County Boundary I '. ' 0 0.01 0.02 0.04 km No Filled U Tax Parcels (Zoom in to 1:30,000) Sources:Esri,HERE,GamM,Intermap,Inaemonl P Corp.,GESCO,USG FAO, NIPS, NRCAN,GeoBase, IGN,Kadaster NL, Ordnance Survey, Esri Japan,METI,Esri China(Hong Kong),(c)OpenStreelMap contributors,and the GIs User Community Road Vacation # 417 -Petition Exhibit "A/� asonCountyWAGIsAlebMapApplication Bureau of Land Management.Esri Canada,Esri,HERE,Garmin,INCREMENT P,USGS,EPA,USDA i .f. worth lot line is where the white line is ` JLC Alley VacationIUlills ' l> .IL r 42- Road Vacation # 417 -Petition Exhibit "A" ROAD VACATION #417 - ALLEY 122205049001 122205048002 122205800011 122205048001 122205047002 122205800012 122200060010 122205051010 + 122205047001 l 122205051009 ' 122205052010 122205051008 122205800013 122205052009 122205053010 122205051007 122205052008 122205053009 122205051006 122205052007 ` 122205800014 122205053008 122205052006 122205053007 122205051004 122205052005 122205800015 122205052004 122205053005 122205800023 122205052003 122205053004 122205052002 122205053003 122205052001 122205053002 122205800022 122205053001 122205054001 122205065010 122205064010 122205065009 122205064009 122205063010 122205065008 122205063009 122205800021 122205065007 122205064007 0Int Map " ff 122205064008 122205063008 Road Vacation No. 417 — Legal Description Vacate that portion of the West half of the Alley adjacent to Lots 4, 5 & 6, in Block 51, AND the East half of the Alley adjacent to Lots 2, 3, 4 & 5, in Block 52, all in the Plat of Allyn, as recorded in Volume 1 of plats, page 17, as dedicated on September 2, 1889, in Mason County, Washington, situated in the Northeast quarter of Section 20, Township 22 North, Range 1 West W.M. in Mason County, Washington. EXHIBIT "C" RESOLUTION NO. VACATION FILE NO. 417 NOTICE OF INTENT TO VACATE SETTING TIME AND PLACE FOR HEARING ON SAID VACATION RCW 36.87 WHEREAS NOTICE IS HEREBY GIVEN that the Mason County Public Works Department is requesting for the vacation of the following right of way: Vacate all that portion of the West half of the Alley adjacent to Lots 4, 5 & 6, in Block 51, AND the East half of the Alley adjacent to Lots 2, 3, 4 & 5, in Block 52, all in the Plat of Allyn, as recorded in Volume 1 of plats, page 17, as dedicated on September 2, 1889, in Mason County, Washington, situated in the Northeast quarter of Section 20, Township 22 North, Range 1 West W.M. in Mason County, Washington. WHEREAS the Board of Mason County Commissioners did set a date for public hearing on the matter before the Hearing Examiner on the matter and directed Public Works to prepare notice thereof for posting and publication. NOW THEREFORE, BE IT RESOLVED that said hearing has been set for Wednesday, April 24, 2024, at 1:00 p.m. via Zoom, at which time any taxpayer may appear via Zoom to hear the County Engineer's report and be heard either for or against the vacation of the above said portion of road located in Mason County Washington. For those unable to attend the hearing email testimony to mfrazier@co.mason.wa.us. Visit the Mason County Hearings Examiner Agenda webpage at www.co.mason.wa.us/hearings-examiner or contact Mariah Frazier at mfrazier@co.mason.wa.us or call (360)427-9670 Ext 365 for Zoom information. DATED this day of , 2024. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: McKenzie Smith, Clerk of the Board Randy Neatherlin, Chair APPROVED AS TO FORM: Kevin Shutty, Vice Commissioner Tim Whitehead, Ch. DPA Assessor Auditor Sharon Trask, Commissioner County Engineer Petitioner Post no later than 4/4/2024 (20 days prior to hearing at each terminus of the county road or portion thereof proposed to be vacated or abandoned.) Vacation File No. 417 JOURNAL— Publish 2t: 3/28/24 —4/4/24 (Bill Public Works) C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Lovejoy Schaefer Ext.456 Department: Public Works Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): February 26,2024 Agenda Date: March 12,2024 Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Road Vacation No.418 Background/Executive Summary: Jeffrey and Deborah Carey own Lots 7-8,in Block 50&Lots 7-10,in Block 49,and Lots 7-10,in Block 48,in the Plat of Allyn,as recorded in Volume 1 of plats,page 17,as dedicated on September 2, 1889,in Mason County Washington. The Port of Allyn,a Washington municipal corporation owns Lots 9& 10,in Block 50 in the Plat of Allyn,as recorded in Volume 1 of plats,page 17. All owners have petitioned for the vacation of the deeded right of way as attached on Exhibit A. The requested areas to vacate have never been maintained. We have no record of this road and alley being opened within the 5-year timeframe from the year 1889 as per RCW 36.87.090&Session Laws of 1889-1890 Section 32. Thus,making the road and alley already vacated by operation of law. The road and alley were dedicated to the public on September 2, 1889,when the Plat of Allyn was originally platted. Vacating this area would create more usable land for the petitioners. Public Works sees no value to opening the proposed vacation area at any point in the future given the statute vacated the alley by operation of law. In compliance with RCW 36.87.40,at the Board of County Commissioners and County Engineer's direction, Public Works Department staff examined the portion of road right-of-way requested to be vacated and solicited comments on the proposed vacation. Our findings are the following: 1. The alley is not presently maintained by Mason County. 2. The roads are classified as"Class C"per RCW 36.87.090,no compensation other than the Administrative Fee. 3. The proposed vacation areas are not deemed necessary for future use for the County Road system. 4. The public will benefit from this action since it will add the vacated area to the tax rolls and relieve the county of liability. 5. The petitioners have paid in full the required administrative fee of$1000.00. Budget Impact(amount,funding source,budget amendment): Petitioners have paid the required administrative fee of$1,000 for the Petition for Vacation of County Road. The roads are classified as"Class C"per RCW 36.87.090,no compensation other than the Administrative Fee. Public Outreach (news release,community meeting, etc.): Notice of Intent to vacate will be published in the Shelton Journal two times and posted in three locations,one, onsite and the other two in area of vacation. Requested Action: Approval of the Resolution setting a hearing date with the Hearings Examiner for April 24,2024, at 1:OOpm via zoom to consider public comment on Road Vacation No.418. Attachments Engineer's Report Hearing Notice MASON COUNTY DEPARTMENT of PUBLIC WORKS 100 W PUBLIC WORKS DRIVE N C�� SHELTON, WASHINGTON 98584 MEMORANDUM DATE: January 23, 2024 TO: Mason County Hearings Examiner FROM: Mike Mclrvin, County Surveyor, for Mike Collins, County Engineer, and Deputy Director Cc: David Smith, Engineering and Construction Manager SUBJECT: ENGINEER'S REPORT— ROAD VACATION FILE NO. 418 Vacate all that portion of the West half of E Fife Street adjacent to Lots 7- 10, inclusive, Block 50 and all that portion of the East half of E Fife Street adjacent to Lots 7-10, inclusive, Block 49 and all of the Alley lying between Lots 7-10, inclusive, Block 48 and Lots 7-10, inclusive, Block 49, all in the Plat of Allyn as recorded in Volume 1 of plats, page 17, as dedicated on September 2, 1889, in Mason County, Washington, situated in the Northeast quarter of Section 20, Township 22 North, Range 1 West W.M. in Mason County, Washington. BACKGROUND: Jeffrey L Carey and Deborah L Carey own Lots 7-8, in Block 50 & Lots 7-10, in Block 49, and Lots 7-10, in Block 48, in the Plat of Allyn, as recorded in Volume 1 of plats, page 17, as dedicated on September 2, 1889, in Mason County Washington. The Port of Allyn, a Washington municipal corporation owns Lots 9 & 10, in Block 50 in the Plat of Allyn, as recorded in Volume 1 of plats, page 17. All owners have petitioned for the vacation of the deeded right of way as attached on Exhibit A. The requested areas to vacate have never been maintained. We have no record of this road and alley being opened within the 5-year timeframe from the year 1889 as per RCW 36.87.090 & Session Laws of 1889-1890 Section 32. Thus, making the road and alley already vacated by operation of law. The road and alley were dedicated to the public on September 2, 1889, when the Plat of Allyn was originally platted. Vacating this area would create more usable land for the petitioners. Public Works sees no value to opening the proposed vacation area at any point in the future 1 given the statute vacated the alley by operation of law. In compliance with RCW 36.87.40, at the Board of County Commissioners and County Engineer's direction, Public Works Department staff examined that portion of road rights-of- way requested to be vacated and solicited comments on the proposed vacation. Our findings are the following: 1. The road and alley are not presently maintained by Mason County. 2. The roads are classified as "Class U per RCW 36.87.090, no compensation other than the Administrative Fee. 3. The proposed vacation areas are not deemed necessary for future use for the County Road system. 4. The public will benefit from this action since it will add the vacated area to the tax rolls and relieve the county of liability. 5. The petitioners have paid in full the required administrative fee of$1000.00. Public Notice Public notice has been provided as required by RCW 36.87.050, both by posting at the site and by publishing in the county official newspaper. Recommendation Public Works recommends the vacation of All that portion of the West half of E Fife Street adjacent to Lots 7-10, inclusive, Block 50 and all that portion of the East half of E Fife Street adjacent to Lots 7-10, inclusive, Block 49 and all of the Alley lying between Lots 7-10, inclusive, Block 48 and Lots 7-10, inclusive, Block 49, all in the Plat of Allyn, as recorded in Volume 1 of plats, page 17, as dedicated on September 2, 1889, in Mason County, Washington. The vacated area would still be subject to existing easements for ingress and egress, and any existing public utilities, and access to maintain these utilities must be maintained or for any other purpose, if any. Attachments: • Petition: Exhibit A pages 1 -5 • Aerial Plat Map: Exhibit B • Legal Description: Exhibit C 2 MASON COUNTY U `T PETITION FOR VACATION OF COUNTY ROAD RECEIVED TO: Board of Mason County Commissioners DEC 21 2023 c/o: Mason County Public Works Department 100 W. Public Works Drive MASON COUNTY PUBX WORKS Shelton,WA 98584 Applicant Name: r F F/= /)C rL Z e A A c- Mailing Address: y yD E. c epAR sr, F,5 2 5' Phone Number: 36 U 73/ - s' 5r5 Email Address: l S 874 e- -a - Parcel Number:riut7roc,- /222o-5 o7 d ..,,�%&uc�sl v�. . 59a�J a�.,'f9vo7,A- y5�ae7 We, the undersigned, being owners of the majority of the frontage of the below-described county road, hereby petition the Board of Mason County Commissioners for vacation of the following described county road: Road Name: /=T F/= 5 r, v�- .4/lle-N Road Number: Description of road right of way to be vacated: jK V A CA 7,4 16 0,4 r a,c A L L F t� r7,"4,! r/ BC.)t 5' ,c v A CATS «n �� adE:h,,LA 5,:r��s o� �rG� sr. ge 1<'f yy y(So t/AC4 7e (60 /Cf Af,;v s,�L OF ect f� St Al.. , S.ud,,, 6- r O-BLk- SD. Plat Name: /'4 A-7 of A G L Y/✓ Recording Date: Sr D Section: -.2 0 Township: 2 d/ Range: / Lc./ Attached herewith is a map secured from the Mason County Engineer or from the Mason County Assessor. We have shaded the right of way herein petitioned to be vacated and have also shown the ownerships along said right of way. IN SUPPORT OF SAID PETITION,PETITIONERS ALLEGE: I That the undersigned are the owners of the majority of the frontage of the county road right of way petitioned to be vacated and said right of way is located in Mason County,Washington. 11 That contact information,signatures and legal descriptions of the property owned by each petitioner on the right of way to be vacated are provided below: NAME/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE PROPERTY/PARCEL# < o = cE �F_ A, /Z 20 •-Sb •- Sr bv� -/o Fx_ 2 PETITION FOR VACATION OF COUNTY ROAD Page 1 ROAD VACATION # 418 -PETITION EXHIBIT "A" NAME/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE PROPERTY/PARCEL# 3 2g30 4 X (Additional petitioners are listed on the attachment hereto.) III That, if the plat was recorded prior to March, 12, 1904, and, if the right of way is not now in use as a public road, the following proof is provided that the road was never opened for public travel for five years following recording of the plat: A %0 AD/ �,K'.�t D� klA f' cur s v �PfwP�N �/ 9 5S o� �q 9 , IV That such county road right of way is useless as a part of the county road system and that the public would be benefited by its vacation for the following reasons: 14, That this road vacation is requested for the following purpose: 1 /Cr / l?e `/ �' // G' �L�/ �G( aC CT /LtGi�'/r✓u �Oh�rC/�f�q. VI That this petition is accompanied by an Administrative fee of One Thousand Dollars ($1,000.00), payable to Mason County Public Works, pursuant to statute, conditioned upon petitioners paying into the Mason County Road Fund the amount of all costs and expenses incurred in the examination,report and all proceedings pertaining to this petition for the vacation of said road right of way. The County also requires compensation for Class A(50%) and Class B (100%)of appraised value. DATED this day of 20 PETITION FOR VACATION OF COUNTY ROAD Page 2 ROAD VACATION # 418 -PETITION EXHIBIT "A" ATTACHEMENT TO PETITION FOR VACATION OF COUNTY ROAD ADDITIONAL PETITIONERS NAME/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE PROPERTY/PARCEL# �fM C or o M II o P08ox //4ll n 04 g��3/35 S21i x� s x 9 x 10 x 11 x 12 x 13 x PETITION FOR VACATION OF COUNTY ROAD Page 3 ROAD VACATION # 418 -PETITION EXHIBIT "A" ATTACHEMENT TO PETITION FOR VACATION OF COUNTY ROAD ADDITIONAL PETITIONERS NAME/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE PROPERTY/PARCEL# 7 X 8 X 9 X 10 X 11 X 12 X 13 X PETITION FOR VACATION OF COUNTY ROAD Page 3 ROAD VACATION # 418 -PETITION EXHIBIT "A" Proposed Vacation Area 12/2023 �2205033001 JLC 1 0503500 12 205500 90 1 222 05 03 400 1 122200060010 CVacatlon roposed alley 122205035001 Port of Allyn JLC 122205500041 122205050009 JLC 1 222 05 049 00 9 w .� JLC JLC = Jeff L JLC j Carey 205050 7 122205048009 JLC --------. r ► s 0 122205500040 12220504901)7 ••,• �• JLC ``�-� I Proposed Fife �• � Street Vacation w i �� 12220504800 122205049006 ��•.� Group A Well • 1222 500039 i • 122205049005 122205048006 • • 122205800011 122205049004 • 122205048005 • a • 122205049003 � 122205048004 • 122205049002 122205048003 122205 0470 +:r 122205049001 122205048002 12224•04 0 122205800012 42 r 122205 048001 122205 4700 t, 'c,r 12 P2050 1 1222 047 12/7/2023, 12:12:17 PM 0 0,01 0.01 1:765 0.02 mi -J County Boundary 0 0.01 0.02 0,04 km No Filled Tax Parcels fR D WA��oT�Q N # 418 —P ET I jI toes:N,i,WE fl l,§I T P'A'111ent P Corp.,GEBCO,uses, FAO, NPS, NRCAN,GeoBase, IGN, Kadaster NL,Ordnance Survey, Esri Fife St. Port of Allyn Tank Wade St. Vacated Sellegren Blk 49 71 _ Proposed _ / 't Vacation of Fife St. ' Proposed Vacation , of Alley :: Blk 48 " Blk 4.- Blackwell S Eberhart St. ROAD VACATION # 418 -PETITION EXHIBIT "A" ROAD VACATION #418 - FIFE STAND ALLEY 122205500044 122205035006 122205035005 122205033001 122205034001 122205035004 122205500090 122205035003 122205035001 122205500041 R 122205050009 122205036001 122205049009 122205050007 FIFE ST 122205048009 122205500040 v 122205049007 122205047010 122205047009 122205048007 122205500039 122205049006 122200060010 122205047008 122205049005 122205800011 122205048006 122205047007 122205049004 122205048005 ' 122205047006 122205049003 122205048004 �� I r , 122205047005 122205049002 122205048003 122205047004 122205049001 122205048002 122205047.003 122205800012 122205048001 122205047002 122205046003 122205051010 122205047001 122205046002 122205800013 122205051009 1 0lau ' ' " '� 122205046001 Exhibit C Road Vacation No. 418 — Legal Description All that portion of the West half of E Fife Street adjacent to Lots 7-10, inclusive, Block 50 and all that portion of the East half of E Fife Street adjacent to Lots 7-10, inclusive, Block 49 and all of the Alley lying between Lots 7-10, inclusive, Block 48 and Lots 7-10, inclusive, Block 49, all in the Plat of Allyn as recorded in Volume 1 of plats, page 17, as dedicated on September 2, 1889, in Mason County, Washington, situated in the Northeast quarter of Section 20, Township 22 North, Range 1 West W.M. in Mason County, Washington. EXHIBIT "C" RESOLUTION NO. VACATION FILE NO. 418 NOTICE OF INTENT TO VACATE SETTING TIME AND PLACE FOR HEARING ON SAID VACATION RCW 36.87 WHEREAS NOTICE IS HEREBY GIVEN that the Mason County Public Works Department is requesting for the vacation of the following right of way: Vacate all that portion of the West half of E Fife Street adjacent to Lots 7-10, inclusive, Block 50 and all that portion of the East half of E Fife Street adjacent to Lots 7-10, inclusive, Block 49 and all of the Alley lying between Lots 7-10, inclusive, Block 48 and Lots 7-10, inclusive, Block 49, all in the Plat of Allyn as recorded in Volume 1 of plats, page 17, as dedicated on September 2, 1889, in Mason County, Washington, situated in the Northeast quarter of Section 20, Township 22 North, Range 1 West W.M. in Mason County, Washington. WHEREAS the Board of Mason County Commissioners did set a date for public hearing on the matter before the Hearing Examiner on the matter and directed Public Works to prepare notice thereof for posting and publication. NOW THEREFORE, BE IT RESOLVED that said hearing has been set for Wednesday, April 24, 2024, at 1:00 p.m. via Zoom, at which time any taxpayer may appear via Zoom to hear the County Engineer's report and be heard either for or against the vacation of the above said portion of road located in Mason County Washington. For those unable to attend the hearing email testimony to mfrazier(a)co.mason.wa.us. Visit the Mason County Hearings Examiner Agenda webpage at www.co.mason.wa.us/hearings-examiner or contact Mariah Frazier at mfrazier(cbco.mason.wa.us or call (360)427-9670 Ext 365 for Zoom information. DATED this day of , 2024. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: McKenzie Smith, Clerk of the Board Randy Neatherlin, Chair APPROVED AS TO FORM: Kevin Shutty, Vice Chair Tim Whitehead, Ch. DPA Assessor Auditor Sharon Trask, Commissioner County Engineer Petitioner Post no later than 4/4/2024 (20 days prior to hearing at each terminus of the county road or portion thereof proposed to be vacated or abandoned.) Vacation File No. 418 JOURNAL— Publish 2t: 3/28/24 —4/4/24 (Bill Public Works) �r�ON CO& Mason County Administrator ' 411 N 5th Street Shelton, WA 98584 (360) 427-9670 ext. 419 Mason County Commissioner Briefing Items from County Administrator February 26, 2024 Specific Items for Review January financial report—Jennifer Beierle Comparable counties for Mason County—Mary Ransier Removal of Career Incentive Policy from the Personnel Policy—Mary Ransier Recruitment bonus for Public Works Wastewater Manager position—Mary Ransier E911 communications tax—Mark Neary Citizens' Commission on Salaries update—Mark Neary Administrator Updates Commissioner Discussion Commissioner calendar updates C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): February 26,2024 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Mason County Monthly Financial Report for January 2024 Background/Executive Summary: Review of Cash Balances and Budget to Actual Revenues and Expenditures for all County Funds through January 2024. Budget Impact(amount, funding source,budget amendment): Budget to Actual Comparison of 2023 &2024 Public Outreach (news release,community meeting, etc.): N/A Requested Action: N/A Attachments Mason County Monthly Financial Report for January 2024 #1854 JANUARMASON COUNTY MONTHLY FINANCIAL REPORT 2024 J:\Financials\2024 Financials\2024 January Financial Report covNlf JANUARY MASON COUNTY MONTHLY FINANCIAL M54 REPORT 2024 2023 vs 2024 Current Expense Revenue Comparison Revenue Revenue Department Name 2023 Budget Collected Uncollected %2023 2024 Budget Collected Uncollected %2024 Actual dif 2023 Through End Revenue Through End Revenue vs 2024 of Month of Month WSU Extension 20,000 (20,000) 0% 33,500 (33,500) 0% - Assessor 7,000 (7,000) 0% 7,000 - (7,000) 0% - Auditor 1,092,250 95,037 (997,213) 9% 1 1,339,314 82,640 (1,256,674) 6% (12,397) Emergency Management 139,347 400 (138,948) 0% 137,304 4,901 (132,403) 4/° 4,501 Facilities&Grounds - 9,235 9,235 0% - - - 0% (9,235) Human Resources - - 0% - - _ 0% _ Clerk 378,377 15,868 (362,509) 4% 394,752 13,597 (381,155) 3% (2,271) Commissioners - - 0% - 0% - Support Services 86,522 (86,522) 0% 96,299 100 (96,199) 0% 100 District Court 852,300 60,726 (791,574) 7% 873,516 64,840 (808,676) 7/° 4,114 Community Development 2,666,374 173,270 (2,493,104) 6% 2,716,206 291,789 (2,424,417) 11% 118,520 Historical Preservation 20,000 978 (19,022) 5% 13,000 918 (12,082) 7% (60) Parks&Trails 44,000 6,629 (37,371) 15% 49,000 1,125 (47,875) 2% (5,504) Juvenile Court Services 1,366,600 126,252 (1,240,348) 9% 1,356,216 138,405 (1,217,811) 10% 12,153 Prosecutor 216,249 9,908 (206,341) 5% 214,015 24,958 (189,057) 12/° 15,050 Child Support Enforcement 171,310 9,592 (161,718) 6% 165,000 7,353 (157,647) 4% (2,239) Coroner 35,000 (35,000) 0% 35,000 (35,000) 0% - Sheriff 1,143,172 108,313 (1,034,859) 9% 936,596 94,719 (841,877) 10% (13,595) Indigent Defense 240,767 3,102 (237,665) 1% 240,767 84,985 (155,782) 35/° 81,884 Superior Court 108,020 6,582 (101,438) 6% 111,951 11,624 (100,327) 10% 5,042 Family Court 2,500 80 (2,420) 3% 2,500 192 (2,308) 8% 112 Therapeutic Court 776,228 39,680 (736,548) 5% 685,446 25 (685,421) 0% (39,655) Murder Expenditures - 0% - 0% _ Treasurer 28,417,341 1,410,302 (27,007,039) 5% 29,228,834 1,455,369 (27,773,465) 5% 45,068 Non Departmental 4,709,045 756,619 (3,952,426) 16% 5,658,330 179,804 (5,478,526) 3% (576,815) Motor Pool - - 0% - 0% _ Totals $ 42,492,402 $ 2,832,572 $ (39,659,830) 7% $ 44,294,546 $ 2,457,344 $ (41,837,202) 6% (375,228) Unaudited Benchmark for Month is 8.33% J:\Financials\2024 Financials\2024 January Financial Report 2 MASON COUNTY MONTHLY FINANCIAL J ' NU RY A .� REPORT 202 Treasurer Department Receipts Treasurer#001-260-000 2023 Budget 2023 YTD This Month %2023 2024 Budget 2024 YTD This Month %2024 REAL&PERSONAL PROPERTY TAXES 10,389,391 27,845 (11,264,480) 0% 10,527,844 38,016 38,016 0% SALES TAX TITLE PROPERTY - - 0 0% - - 0 0% LOCAL RETAIL SALES&USE TAX 8,400,000 762,083 (8,631,791) 9% 9,200,000 738,773 738,773 8% LOCAL PUBLIC SAFETY-CITY 50,000 4,835 (46,681) 10% 51,000 4,832 4,832 9% CRIMINAL JUSTICE 900,000 89,013 (971,737) 10% 1,000,000 87,336 87,336 9% LEASEHOLD EXCISE TAX 35,000 490 (40,386) 1% 35,000 76 76 0% FOREST EXCISE TAX 200,000 - (385,659) 0% 250,000 - 0 0% FRANCHISE FEES 500,000 69,360 (386,041) 14% 500,000 35,067 35,067 7% PAYMENT IN LIEU OF TAX/B OF L 350,000 - (354,065) 0% 350,000 - 0 0% PUD PRIVILEGE TAX 800,000 - (797,422) 0% 880,000 - 0 0% DNR OTHER TRUST 2 100 13 (106) 13% 100 - 0 0% CITY-COUNTY ASSISTANCE 2,500,000 - (3,985,759) 0% 1,750,000 - 0 0% DNR PILT NAP/NRCA 4,000 - (3,404) 0% 3,525 - 0 0% CRIMINAL JUSTICE-COUNTIES 775,000 189,710 (575,345) 24/° 750,000 195,455 195,455 26% ADULT COURT COST-JUVENILE OFFE 5,000 353 (4,051) 7% 4,500 341 341 8% CRIMINAL JST-MARIJUANA ENFORCE 125,000 - (138,858) 0% 133,000 - 0 0% DUI-OTHER CRIMINAL JUSTICE A 17,000 121 (11,482) 1% 10,000 3,194 3,194 32% LIQUOR/BEER EXCISE TAX 165,000 39,939 (128,627) 24% 165,000 39,178 39,178 24% LIQUOR CONTROL BOARD PROFITS 200,000 - (198,848) 0% 200,000 - 0 0% IN LIEU OF-CITY OF TACOMA 210,000 18,064 (198,699) 9% 210,000 18,967 18,967 9% TREASURER'S FEES 30 - 0 0% 30 - 0 0% TREASURER FEES CLEAN WATER DIS 0 0% 1,850 0 0% PAYMNT FOR SRVCS-MASON LK DIST 375 (378) 0% 375 0 0% PAYMNT FOR SRVCS-SPENCER LK FND 150 (152) 0% 150 0 0% PAYMNT FOR SRVCS-ISLAND LK FND 100 (100) 0% - 0 0% CHARGES FOR SRVCS-MACECOM 1,500 (1,514) 0% 1,600 - 0 0% RETURNED REMITTANCE(NSF)FEES 2,500 - (2,400) 0% 2,500 200 200 8% FEET COLLECTION FEES 170,000 6,244 (161,683) 4% 145,000 8,471 8,471 6% REET COLLECTIONS COSTS 10,000 598 (7,777) 6% 8,500 583 583 7% TREAS.FIRE PROTECTION ASSESSM 15,000 80 (14,717) 1% 15,000 93 93 1% TREAS OTHER WORD PROCESSING 200 1 (159) 0% 150 - 0 0% 3 Treasurer Department Receipts Treasurer#J001-260-000 2023 Budget 2023 YTD This Month %2023 2024 Budget 2024 YTD This Month %2024 PUBLIC DISCLOSURE CHGS SRVCS 0 0% 0 0% DATA PROCESSING SERVICES - 0 0% 0 0% GAMBLING TAX PENALTY - 50 50 0% - - 0 0% REAL&PERSONAL PENALTY 150,000 6,044 (176,735) 4% 150,000 10,551 10,551 7% PERSONAL PROP FILING PEN 30,000 85 (20,213) 0% 30,000 292 292 1% PENALTY ON REAL&PERSONAL PRO - - 0 0% - - 0 0% FAILURE TO LIST PERSONAL PROP - - 0 0% - - 0 0% INTEREST&OTHER EARNINGS 250,000 160,978 (572,797) 64% 900,000 227,883 227,883 25% INVESTMENT SERVICEFEES(TREAS. 10,000 2,851 (15,831) 29% 35,000 3,099 3,099 9% INT.ON CONT.NOTES-ACCTS.HELD,S 10,000 3,416 (15,401) 34% 35,000 4,149 4,149 12% LEASEHOLD EXCISE TAX INTEREST - 4 (1) 0% 10 0 0 0% EXCISE INTEREST 100 2 (175) 2% 100 67 67 67% INV PURCHASED INT - (576) 3,871 0% - 0 0% INTEREST ON DELINQUENT PR TAX 600,000 24,069 (456,361) 4% 500,000 31,432 31,432 6% 1 RENTS/LEASES-DNR TRUST 20,000 3,114 (16,139) 16% 20,000 - 0 0% RENTS/LEASES-DNR TMBR TRUST 1 250,000 - (424,374) 0% 250,000 0 0% UNCLAIMED MONEY/PROCEEDS-SALES 100,000 (1,738) (113,307) -2% - - 0 0% CASH ADJUSTMENTS/OVER-UNDER 10 (24) 858 -237% 500 (10) (10) -2% TAX DISTRIBUTION ROUNDING 10 (1) 79 -11% 100 (1) (1) -1% MISCELLANEOUS-OTHER REVENUE 100 - (234) 0% 100 - 0 0% STATE SHARED REVENUE - 6 6 0% STATE SHARED REVENUE - 3,217 3,217 0% ROAD DIVERSION 1,080,000 2,894 145 0% 1,080,000 4,084 4,084 0% SALE OF TAX TITLE PROPERTY - - (14,873) 0% - - 0 0% LEASEHOLD EXCISE TAX 1,600 52 52 3% 1,600 8 8 1% TIMBER EXCISE TAX 10,000 - (899) 0% 10,000 - 0 0% DNR PILT NAP/NRCA 1,275 - 29 0% - 0 0% DNR OTHER TRUST 2 50 2 787 4% 50 - 0 0% OTHER INT-DNR INTEREST 50 8 36,088 16% 50 9 9 18% RENTS&LEASES/DNR OTHR TRST 1 3,800 325 (32,579,286) 9% 1,200 - 0 0% RENTS&LEASES-DNR TMBR TRST 1 75,000 - 0 0% 20,000 0 0% Grand Total $28,417,341 $1,410,302 320,660 5% $29,228,834 $1,455,369 $1,455,369 5% Unaudited *Benchmark for Month is 8.33% 4 MASON COUNTY MONTHLY FINANCIAL J UARY 2024 „x REPORT 2023 vs 2024 Current Expense Expenditure Comparison Expenditures Expenditures Unexpended Department Name 2023 Budget through End of Unexpended %2023 2024 Budget through End of Budget %2024 Actual 0 zoza vs zoza Month Budget Authority Month Authority WSU Extension 383,372 24,001 359,371 6% 394,210 10,401 383,809 3% 13,600) Assessor 1,475,815 179,495 1,296,320 12% 1,511,722 198,005 1,313,717 13% 18,511 Auditor 1,881,812 129,580 1,752,232 7% 2,121,197 1 164,481 1,956,716 8% 34,902 Emergency Management 359,683 26,718 332,965 7% 529,965 29,231 500,734 6% 2,513 Facilities&Grounds 1,545,159 138,780 1,406,379 9% 1,691,493 123,593 1,567,900 7% (15,187) HR/Risk Mngt 875,434 65,108 810,326 7% 991,225 93,392 897,833 9% 28,285 LEOFF 100,000 12,864 87,136 13% 100,000 11,080 88,920 11% (1,784) Clerk 1,108,905 85,140 1,023,765 8% 1,161,360 84,496 1,076,864 7% (643) Commissioners 390,615 30,520 360,095 8% 396,975 30,264 366,711 8% (256) Support Services 1,064,379 75,707 988,672 7% 1,286,233 89,568 1,196,665 7% 13,861 District Court 1,526,343 107,782 1,418,561 7% 1,615,683 115,683 1,500,000 7% 7,901 Community Development 3,256,041 216,101 3,039,940 7% 3,571,988 251,122 3,320,866 7% 35,021 Historical Preservation 41,150 539 40,611 1% 36,600 - 36,600 0% (539) Parks&Trails 790,080 53,236 736,844 7% 836,616 64,833 771,783 8% 11,598 Juvenile Court Services 2,155,933 162,551 1,993,382 8% 2,124,006 174,030 1,949,976 8% 11,479 Prosecutor 2,169,613 147,637 2,021,976 7% 2,320,074 149,240 2,170,834 6% 1,603 Child Support Enforcement 174,363 10,981 163,382 6% 167,560 8,489 159,071 5% (2,492) Coroner 640,942 43,609 597,333 7% 701,125 65,437 635,688 9% 21,828 Sheriff 16,089,917 1,367,270 14,722,647 8% 17,849,534 1,266,976 16,582,558 7% (100,294) Courthouse Security 309,300 22,201 287,099 7% 307,300 20,263 287,038 7% 1,938) Indigent Defense 1,538,125 149,623 1,388,502 10% 1,569,583K421,565 1,431,940 9% (11,980) Superior Court 1,275,932 107,866 1,168,066 8% 1,581,693 1,476,412 7% (2,585) Family Court 2,500 - 2,500 0% 2,500 2,500 0% 0 Therapeutic Court 783,709 41,462 742,247 5% 690,506 646,890 6% 2,154 Murder Expenditures - 925 (925) 0% - 0% (925) Treasurer 913,511 129,936 783,575 14% 980,973 840,066 14% 10,971 Non Departmental 5,856,719 524,422 5,332,297 9% 6,858,237 6,436,672 6% (102,857) Motor Pool - 3,574 (3,574) 0% - 0% (3,574) Transfers Out to Other Funds 464,021 65,082 398,939 14% 565,046 65,791 499,255 12% 709 Totals $ 47,173,373 $ 3,922,708 $ 43,250,665 8% $ 51,963,404 $ 3,865,390 $ 48,098,014 7% (57,318) Unaudited *Benchmark for Month is 8.33% J:\Financials\2024 Financials\2024 January Financial Report 5 !� cW JANUARY 2024 Six Year Specific Revenue Streams Comparison 1/31/2019 1/31/2020 1/31/2021 1/31/2022 1/31/2023 1/31/2024 Community Development Revenues 112,889 182,431 238,417 212,179 173,270 291,789 Detention &Correction Services 13,318 10,195 14,241 8,458 6,169 2,653 205.270.342.30. Current Expense Property Taxes 47,876 28,826 31,476 21,272 27,845 38,016 Road Diversion Property Tax 5,216 5,690 (13,091) (10,245) 2,894 4,084 County Road Property Tax 43,751 24,034 49,659 31,720 23,013 37,740 Current Expense Sales Tax 417,708 455,734 571,995 678,071 762,083 738,773 001.260.000.313.11 Criminal Justice Taxes/Entitlements 223,526 247,826 265,834 276,054 279,197 286,326 see bottom of revenu( Rural Sales & Use Tax Fund 57,341 62,108 73,306 81,673 94,094 91,933 103-313.18 100000 60,000 so,oa0 20,000 0,000 LE Com Srvcs-Homelessess Preven Filings 49,211 59,838 74,428 64,707 38,084 40,414 117.000.200.341.27.: 80,000 6 0,0,0000 200 zo,0o0 Lodging (Hotel/Motel)Tax 30,095 31,314 34,594 52,626 49,681 57,850 163-313.31 80,000 60,000 40,000 20,000 REET 1 Excise Tax Only 70,082 61,781 113,312 110,464 60,834 98,705 350-318.34.300000 REET 2 Excise Tax Only 70,082 61,781 113,312 110,464 60,834 98,705 140,000 12a,00a 00,000 e0,0o0 40,000 40,000 20,000 Ills J:\Financials\2024 Financials\2024 January Financial Report 6 Pax �o�N� JANUARY MASON COUNTY MONTHLY 1854 FINANCIAL REPORT 2024 REVENUE MONTH 12023 REVENUE 1 2024 REVENUE DIFFERENCE JANUARY $ 762,082.70 $ 738,772.98 $ (23,309.72) FEBRUARY $ 761,133.57 MARCH $ 661,034.70 APRIL $ 675,943.00 MAY $ 788,344.00 JUNE $ 763,504.00 JULY $ 808,992.00 AUGUST $ 931,329.00 SEPTEMBER $ 861,616.00 OCTOBER $ 853,005.00 NOVEMBER $ 891,123.00 DECEMBER $ 770,182.00 TOTAL COLLECTED REVENUE $ 9,528,288.97 $ 738,772.98 PROJECTED END OF YEAR REVENUE REVENUE BUDGETED $ 8,400,000.00 $ 9,200,000.00 $ 9,504,979.25 YET TO BE COLLECTED $ (8,461,227.02) ANTICIPATED INCREASE $ 304,979.25 12 MONTH ROLLING AVERAGE CHANGE 3.8% PRIOR MONTH 12 MO. ROLLING AVG CHANGE J:\Financials\2024 Financials\2024 January Financial Report 7 �P'6014 CO�N'rA r x JANUARY2024 /XSJ Six Year Finan-ci-al Recap Current Expense Recap 1/31/2019 1/31/2020 1/31/2021 1/31/2022 1/31/2023 1/31/2024 General Fund Operating Reserves 6,520,791 6,817,603 10,044,540 9,614,040 10,191,954 10,191,954 Contingency Reserve 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 Technology Replacement Reserves 200,000 200,000 200,000 336,000 386,000 386,000 Equipment&Vehicle Replacement Reserves 525,000 525,000 525,000 1,040,500 790,000 790,000 Accrued Leave Reserve 520,000 530,805 347,742 502,000 413,000 413,000 Capital Reserve 5,000,000 5,000,000 5,000,000 Current Expense Unreserved Cash (1,832,241) 1,989,739 3,199,687 3,086,724 7,850,395 8,337,069 This Month Current Expense Cash 6,933,550 11,063,147 15,316,969 20,579,264 25,631,349 26,118,023 Adopted Budget on December 31st 41,404,349 49,581,229 53,464,511 62,188,434 68,492,402 72,294,546 Supplemental Appropriations _ Total Budget including Supplementals 41,404,349 49,581,229 53,464,511 62,188,434 68,492,402 72,294,546 Budgeted Beginning Fund Balance 5,786,719 11,636,958 14,000,000 21,500,000 26,000,000 28,000,000 Budgeted Ending Fund Balance 5,786,719 11,656,660 12,780,888 18,628,587 21,319,029 20,331,142 Revenue Budgets 35,617,630 37,944,271 39,464,511 40,688,434 42,492,402 44,294,546 Revenues thru This Month of each year 1,671,482 1,761,241 2,123,753 2,084,682 2,832,572 2,457,344 Budgeted Revenues Received 5% 5% 5% 5% 7% 6% Expenditure Budgets 34,721,442 37,924,569 40,683,623 43,559,847 47,173,373 51,963,404 Expenditures thru This Month of each year 2,697,629 2,857,835 2,998,751 3,246,033 3,922,708 3,865,390 Budgeted Expenditures Expended 8% 8% 7% 7% 8% 7% 8 Special Fund Cash Balances 1/31/2019 1/31/2020 1/31/2021 1/31/2022 1/31/2023 1/31/2024 Rural County Sales&Use Tax Fund (.09) 727,759 803,219 1,060,086 1,435,117 1,831,944 2,058,972 Auditor's O&M 238,532 257,577 303,295 398,463 444,378 426,604 County Roads Fund 10,267,705 10,057,716 10,441,108 8,316,623 10,487,999 12,446,614 Paths&Trails 258,404 271,959 280,861 289,497 300,458 316,818 Election Equipment Holding 164,717 162,418 234,483 270,081 298,201 132,724 Crime Victims 197,430 204,416 212,582 212,110 186,662 163,795 Victim Witness Activities 24,415 32,594 21,736 11,818 6,488 307 Historical Preservation Fund 35,851 29,691 Community Support Services Fund 769,308 858,917 1,283,964 682,330 1,999,515 2,116,105 Abatement/Repair/Demolition Fund 273,982 278,603 278,709 277,715 280,834 293,576 Reserve for Technology Fund 117,147 REET&Property Tax Admin Asst 74,842 74,072 69,272 80,740 83,836 74,211 National Forest Safety 39,520 25,186 16,030 5,068 24,500 33,824 Trial Court Improvement Fund 106,283 111,561 71,515 92,323 93,295 115,112 Sheriff Special Funds 241,323 246,597 Sheriff's Boating Program 118,702 155,717 83,383 84,495 Narcotics Investigation 94,308 97,772 94,647 93,579 Mason County Clean Water District 1 176,806 169,044 Public Health Fund 351,485 561,304 809,497 1,560,332 3,235,614 2,780,488 American Rescue Plan Act 5,020,970 7,516,683 4,545,449 Law Library 75,692 70,213 57,931 48,678 37,674 28,606 Lodging(Motel/Hotel)Tax Fund 582,938 757,681 800,887 1,150,317 1,725,799 2,121,841 Mental Health Tax Fund 1,324,987 1,243,591 1,455,596 1,684,373 2,116,225 2,465,948 Treasurer's M&O Fund 86,336 99,651 87,247 62,276 109,493 159,850 Veterans Assistance 75,970 54,940 95,550 155,518 210,688 259,204 Skokomish Flood Zone 53,188 89,486 24,133 15,370 11,032 33,127 Mason Lake Management District 138,253 112,230 73,732 68,982 68,689 97,510 Spencer Lake Management District 6,795 7,189 7,866 7,349 Island Lake Management District 19,750 29,692 30,271 29,110 26,062 13,486 Capital Improvement/Reet 1 Fund 1,831,018 1,897,767 2,392,611 1,692,403 2,061,860 1,991,310 Capital Improvement/Reet 2 Fund 2,457,110 2,868,849 3,266,226 4,334,032 5,270,681 5,270,090 Mason County Landfill 638,341 678,406 1,219,029 1,911,973 2,729,733 3,654,663 N. Bay/Case Inlet Utility 1,096,479 1,171,898 1,519,283 1,867,378 2,358,613 3,170,791 N. Bay/Case Inlet Utility Reserve 734 Wastewater System Development 3,986 3,986 3,986 Rustlewood Sewer&Water 266,023 137,722 77,590 137,721 66,951 97,297 Beards Cove Water 335,314 481,661 552,316 612,757 929,275 999,640 Belfair WW&Water Reclamation 124,382 308,003 476,013 1,152,261 2,367,763 6,231,897 Reserve Landfill 481,413 460,814 444,891 443,552 442,935 450,339 Reserve Beards Cove Ulid 191,103 201,841 209,520 216,199 Storm Drain System Development 188,680 181,567 179,771 178,820 Information Technology 231,430 133,444 124,059 139,226 85,644 229,187 Equipment Rental&Revolving Fund 4,013,707 3,874,882 4,010,059 4,719,033 4,808,342 5,693,090 Unemployment Fund 151,682 138,729 180,388 178,843 214,556 215,940 TOTALS 1 28,257,217 28,972,885 32,584,035 39,712,686 52,795,123 59,042,880 MASON COUNTY MONTHLY FINANCIAL JANUARY ,Ns�Y REPORT 2024 2023 vs 2024 Motor Pool Expenditure Comparison FUND OR DEPARTMENT 2023 Expenditures Unexpended %2023 2024 Expenditures Unexpended %2024 Budget through End of Budget Budget through End of Budget Month Authority Month Authority WSU 2,090 2,650 -560 126.78% 2,138 7 2,131 0.31% ASSESSOR 32,910 2,336 30,574 7.10% 32,200 2,282 29,918 7.09% EMERGENCY MANAGEMENT 2,540 31 2,509 1.20% 3,052 24 3,028 0.79% FACILITIES&GROUNDS 85,685 5,272 80,413 6.15% 60,219 4,832 55,387 8.02% COMMUNITY SERVICES 66,645 4,491 62,154 6.74% 62,864 4,274 58,590 6.80% PARKS&TRAILS 45,043 6,596 38,447 14.64% 43,392 4,578 38,814 10.55% JUVENILE COURT SERVICES 8,570 784 7,786 9.15% 17,571 589 16,983 3.35% PROSECUTOR 7,127 501 6,626 7.02% 7,128 7 7,121 0.09% CORONER 50,891 1,223 49,668 2.40% 50,978 1,372 49,606 2.69% SHERIFF ADMIN 1,354,357 72,819 1,281,538 5.38% 1,609,936 21,860 1,588,076 1.36% MOTOR POOL 0 0 0 0% 0 0% Total 001 GENERAL FUND 1,655,858 96,701 1,559,157 5.84% 1,889,478 39,823 1,849,655 2.11% SHERIFF'S BOATING PROGRAM 0 7 -7 0% 0 0 0 0% NARCOTICS INVESTIGATION FUND 0% 0% COMMUNITY SERVICES HEALTH 47,172 3,409 43,763 7.23% 46,223 3,653 42,570 7.90% AMERICAN RESCUE PLAN ACT 0 0 0% 0 0% TOTAL SPECIAL FUNDS 47,172 3,416 43,756 7.24% 46,223 3,653 42,570 7.90% Total GENERAL FUND&SPECIAL FUNDS 1,703,030 100,117 1,602,913 5.88% 1,935,701 43,476 1,892,225 2.25% 2023 Expenditures Unexpended %2023 2024 Expenditures Unexpended %2024 TOTAL MOTOR POOL EXPENDITURES BY OBJECT CODE Budget through End of Budget Budget through End of Budget Month Authority Month Authority MOTOR POOL SALARIES& BENEFITS 40,275 3,066 37,209 7.61% 273 -273 0% MOTOR POOL SUPPLIES 54,050 6,698 47,352 12.39% 10,150 0 10,150 0.00% MOTOR POOL FUEL 402,000 20,645 381,355 5.14% 401,500 25,189 376,311 6.27% MOTOR POOL LEASE 706,272 56,222 650,050 7.96% 997,655 15,252 982,403 1.53% MOTOR POOL MAINT-MONTHLY 12,000 1,017 10,983 8.47% 15,874 100 15,774 0.63% MOTOR POOL REPAIRS&MISC. 70,075 12,149 57,926 17.34% 101,467 2,663 98,804 2.62% _ MOTOR POOL INSURANCE 16,640 322 16,318 1.94%1 27,354 0 27,354 0.00% MOTOR POOL CAPITAL LEASE 147,000 0 147,000 0.00% 0 0 0 0% MOTOR POOL CAP UPFIT 254,718 0 254,718 0.00% 381,701 0 381,701 0.00% Total GENERAL FUND&HEALTH FUND 1 1,703,030 100,117 1,602,913 5.88% 1,935,701 43,4761 1,892,225 2.25% Unaudited*Benchmark for month is 8.33% 10 MASON COUNTY MONTHLY FINANCIAL REPORT JANUARY 2024 2023 vs 2024 Special and Other Funds Revenue Comparison Revenue Revenue Fund Fund Name 2023 Budget Collected Uncollected Collected Uncollected o Actual dif 2023 No. g Through End Revenue %2023 2024 Budget Through End Revenue �0 2024 vs 2024 of Month of Month 103 Sales&Use Tax 963,000 101,708 (861,292) 11% 1,180,000 102,401 °(1,077,599) 9/0 693 104 Auditor's O&M 127,250 4,657 (122,593) 4% 85,250 5,648 (79,602) 7% 991 105 County Road 21,099,126 325,947 (20,773,179) 2% 23,521,200 1,533,465 (21,987,735) 7% 1,207,518 106 Paths&Trails 9,707 1,405 (8,302) 14% 10,518 1,555 (8,963) 15/0 150 109 Election Equipment Holdings 42,250 3,139 (39,111) 7% 53,000 3,048 110 ICrime Victims 59,010 4,232 (54,778) 7% 59,010 8,339 (50,671) 14/ 4,107 114 Victim Witness Activities 51,191 - (51,191) 0% 55,370 - °(55,370) 0% - 117 Community Support Services 2,254,928 277,049 (1,977,879) 12% 3,743,618 408,336 (3,335,282) 11% 131,287 118 Abatement 1,200 926 (274) 77% 13,000 1,296 0 (11,704) 10/ 370 120 REET&Property Tax Admin 25,750 1,526 (24,224) 6% 25,000 1,706 (23,294) 7% 181 134 National Forest Safety 21,500 - (21,500) 0% 22,000 °(22,000) 0% - 135 ITrial Court Improvements 22,684 22,652 0% 23,000 - (23,000) 0% 141 Sheriff's Boating Program 38,800 - (38,800) 0% 38,800 32,023 (6,777) 83/ 32,023 142 Narcotics Investigation Fund 6,500 93 (6,407) 1% 6,500 25 (6,475) 0% (68) 145 Mason County Clean Water District 190,000 626 (189,374) 0% 190,000 1,090 (188,910) 1% 464 150 Community Services Health 3,349,997 1,298,298 (2,051,699) 39% 4,156,136 443,035 (3,713,101) 11% (855,263) 155 American Rescue Plan Act 22,500 31,434 8,934 140% 50,000 21,954 (28,046) 44% (9,480) 160 Law Library 23,260 1,796 (21,464) 8% 23,260 1793 (21,467) 8/0 (3) 163 Lodging Tax(Hotel/Motel) 600,750 51,817 (548,933) 9% 710,000 65,483 0 (644,517) 9/° 13,665 164 Mental Health 1,414,765 111,445 (1,303,320) 8% 1,451,758 113,520 (1,338,238) 8/ 2,076 180 Treasurer's M&O Fund 274,062 12,162 (261,900) 4% 231,800 42,019 0 (189,781) 18/ 29,857 190 Veterans Assistance 146,524 1,010 (145,514) 1% 152,467 1,674 (150,793) 1% 664 192 Skokomish Flood Zone 6,897,203 - (6,897,203) 0% 6,414,540 0 _ (6,414,540) 0% 194 1 Mason Lake Mngmt Dist#2 39,990 312 (39,678) 1% 43,675 485 (43,190) 1/0 173 195 Ispencer Lake Mngmt Dist#3 16,036 25 (16,011)l 0% 17,185 61 °(17,124) 0% 36 199 Island Lake Mngmt Dist#1 100 84 (16) 84% 100 57 (43) 57% (27) 350 REET 1 Capital Improvements 1,866,000 68,239 (1,797,761) 4% 1,580,000 108,812 (1,471,188) 7% 40,573 351 REET 2 Capital Improvements 1,813,000 80,866 (1,732,134) 4% 1,700,000 125,580 (1,574,420) 7% 44,714 402 Mason County Landfill 7,216,147 533,713 (6,682,434) 7% 7,145,106 563,586 (6,581,520) 8/0 29,873 403 N.Bay/Case Inlet Utility 2,337,004 202,589 (2,134,415) 9% 2,139,353 197,779 (1,941,574) 9% (4,810) 411 1 Rustlewood Sewer&Water 576,560 22,447 (554,113) 4% 556,436 95,368 (461,068) 17/° 72,921 412 Beards Cove Water 367,564 25,717 (341,847) 7% 268,334 28,097 0 (240,237) 10% 2,380 413 Belfair WW&Water Reclamation 3,707,003 44,866 (3,662,137) 1% 3,137,303 2,633,161 (504,142) 84% 2,588,295 428 Reserve Landfill 700 1,481 781 212% 20,000 2,014 (17,986) 10% 532 429 Reserve Beards Cove ULID - - - 0% - 0% - 480 Storm Drain System Development - - - 0% - _ 0% _ 500 Information Technology Dept 1,151,233 (1,151,233) 0% 1,300,000 - (1,300,000) 0% - 501 Equipment Rental&Revolving 2,812,088 231,030 (2,581,058) 8% 2,010,678 36,066 (1,974,612) 2% (194,964) 502 Unemployment Fund 76,204 - (76,204) 0% 79,202 (79,202) 0% - Totals $59,621,586 3,440,640 $ (56,135,610) 6% $62,213,599 6,579,477 $ (55,634,122) 11% 1 3,138,836 Unaudited *Benchmark for Month is 8.33% J:\Financials\2024 Financials\2024 January Financial Report 11 MASON COUNTY MONTHLY FINANCIAL REPORT JANUARY 2024 2023 vs 2024 Special and Other Funds Expenditure Comparison Fund Expenditures Expenditures o Actual 2023 /0 No. Fund Name 2023 Budget through End of Unexpended 2023 2024 Budget through End of Unexpended %2024 vs 200 24 Month Budget Authority Month Budget Authority 103 Sales&Use Tax 678,711 110,206 568,505 16% 507,377 19 507,358 0% (110,188) 104 Auditor's O&M 111,635 37,602 74,033 34% 117,306 43,956 73,350 37% 6,354 105 1 County Road 23,793,040 1,734,328 22,058,712 7% 28,981,230 766,889 28,214,341 3% (967,439) 106 Paths&Trails 2,047 - 2,047 0% 2,439 3 2,436 0% 3 109 Election Equipment Holdings 51,642 - 51,642 0% 64,910 3 64,907 0% 3 110 Crime Victims 106,491 6,322 100,169 6% 109,991 6,955 103,036 6% 633 114 Victim Witness Activities 52,740 2,162 50,578 4% 60,317 - 60,317 0% (2,162) 117 Community Support Services 2,456,488 290,234 2,166,254 12% 3,743,818 410,990 3,332,828 11% 120,755 118 jAbatement 54,155 - 54,155 0% 54,312 2 54,310 0% 2 120 REET&Property Tax Admin 110,750 13,550 97,200 12% 110,000 25,660 84,340 23% 12,110 134 National Forest Safety 36,500 - 36,500 0% 52,000 150 51,850 0% 150 135 Trial Court Improvements 53,715 - 53,715 0% 53,847 1 53,846 0% 1 141 Sheriff's Boating Program 42,083 7 42,076 0% 39,601 848 38,753 2% 842 142 Narcotics Investigation Fund 5,869 - 5,869 0% 5,958 76 5,882 1 1% 76 145 1 Mason County Clean Water District 190,153 - 190,153 0% 5,447 2 5,445 0% 150 Community Services Health 4,077,531 305,161 3,772,370 7% 4,185,615 1 401,132 3,784,483 10% 95,971 155 American Rescue Plan Act 10,000,000 107,678 9,892,322 1% 4,786,695 241,817 4,544,878 5% 134,139 160 Law Library 34,856 2,297 32,559 7% 36,819 585 36,234 2% (1,712) 163 Lodging Tax(Hotel/Motel) 988,514 - 988,514 0% 470,562 3,604 466,958 1% 3,604 164 Mental Health 1,464,058 32,478 1,431,580 2% 715,137 46,157 668,980 6% 13,679 180 Treasurer's M&O Fund 354,062 10,125 343,937 3% 366,704 8,718 357,986 2% (1,407) 190 Veterans Assistance 252,000 9,702 242,298 4% 352,467 12,996 339,471 4% 3,294 192 Skokomish Flood Zone 6,914,198 - 6,914,198 0% 6,414,540 8,703 6,405,837 0% 8,703 194 Mason Lake Mngmt Dist#2 129,990 - 129,990 0% 103,675 1 103,674 0% 1 195 Spencer Lake Mngmt Dist#3 20,201 - 20,201 0% 27,185 0 27,185 0% 0 199 Island Lake Mngmt Dist#1 35,100 - 35,100 0% 12,100 0 12,100 0% 0 350 REET 1 Capital Improvements 2,101,804 318,190 1,783,614 15% 1,806,018 88,582 1,717,436 5% (229,608) 351 REET 2 Capital Improvements 2,103,875 6,392 2,097,483 0% 3,239,187 746 3,238,441 0% (5,647) 402 Mason County Landfill 6,760,452 436,505 6,323,947 6% 6,495,423 423,845 6,071,578 7% (12,660) 403 N.Bay/Case Inlet Utility 2,235,214 81,517 2,153,697 4% 2,842,408 80,969 2,761,439 3% (548) 405 Wastewater System Development - - 0% - - 0% - 411 Rustlewood Sewer&Water 677,661 27,634 650,027 4% 635,837 20,833 615,004 3% (6,801) 412 Beards Cove Water 335,427 13,110 322,317 4% 335,681 16,630 319,051 5% 3,520 413 Belfair WW&Water Reclamation 7,142,083 292,564 6,849,519 4% 2,527,344 65,890 2,461,454 3% (226,674) 428 Reserve Landfill 300,950 - 300,950 0% 31,373 - 31,373 0% - 429 Reserve Beards Cove ULID - - - 0% - - 0% - 480 Storm Drain System Development - - - 0% - _ 0% _ 500 Information Technology Dept 1,174,995 166,837 1,008,158 14% 1,372,546 120,835 1,251,711 9% (46,003) 501 Equipment Rental&Revolving 3,345,768 148,823 3,196,945 4% 3,900,702 127,398 3,773,304 3% (21,425) 502 Unemployment Fund 276,204 - 276,204 0% 279,202 25,146 254,056 9% 25,146 Totals $ 78,470,962 $ 4,153,423 $ 74,317,539 5% $ 74,845,773 $ 2,950,139 $ 71,895,634 4% (1,203,284) Unaudited *Benchmark for Month is 8.33% J:\Financials\2024 Financials\2024 January Financial Report 12 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mary Ransier Ext.422 Department: Human Resources Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 8,2024,February 5,2024, Agenda Date: February 27,2024 February 12,2024,February 26,2024 Internal Review: ❑ Finance © Human Resources © Legal ❑ Information Technology ❑X Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Mason County Comparable Counties Background/Executive Summary: Update:Attached is the feedback received for this topic. Selecting Mason County comparable counties includes similar counties that include criteria such as resident population,county budget,similar services, and assessed valuation. To normalize compensation comparisons of those on the east side of the State,information from the Federal Bureau of Economic Analysis adjusts for cost-of-living differences when necessary. Overall,the comparable counties would include a change of two of the current seven counties(Cowlitz and Skagit for Kittitas and Walla Walla). Current Comparable Counties Comparable Counties starting 1/1/2024 Clallam Clallam Cowlitz Grays Harbor Grays Harbor Island Island Kittitas Jefferson Jefferson Lewis Lewis Skagit Walla Walla Budget impact(amount, funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the Resolution adopting the new Mason County comparable counties beginning January 1,2024. Attachments Resolution Resolution No. FRAMEWORK FOR SELECTION OF THE COMPARABLE COUNTIES FOR MASON COUNTY. WHEREAS,RCW 36.16.070 states ... "The Board shall fix compensation of all employees". WHEREAS,the comparables of Mason County have not been reviewed in over twenty years and two of the seven(7)traditional counties included no longer fit within the identified parameters; WHEREAS,the selection of comparable employers for compensation study purposes is grounded in objective measures of similar size, such as resident population, county general fund budget, number of employees, similar services, and assessed valuation; WHEREAS, once current statistical data is available, information from the selection of comparable entities will be reviewed and will serve to assist in determining the compensation ranges of employees in Mason County while balancing fiscal capacity; WHEREAS, to normalize compensation comparisons the factoring of data from the Federal Bureau of Economic Analysis will adjust for cost-of-living differences where necessary; WHEREAS, consistent comparables contribute to equity and support the classification and compensation philosophy of Mason County; NOW, THEREFORE, BE IT RESOLVED, That the Board of County Commissioners of Mason County hereby adopts the following counties as Mason County comparables: That the Board of County Commissioners plan to revisit its adopted list of counties at five (5) year intervals for the purpose set forth herein. • Clallam County • Grays Harbor County • Island County • Kittitas County • Jefferson County • Lewis County • Walla Walla County DATED this day of_ , 2024. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON McKenzie Smith, Clerk of the Board Randy Neatherlin, Chair APPROVED AS TO FORM: Sharon Trask, Commissioner i Tim Whitehead, puty Prosecuting Attorney Kevin Shutty, Commissioner C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mary Ransier Ext.422 Department: Human Resources Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): February 26,2024 Agenda Date: February 27,2024 Internal Review: ❑ Finance ❑X Human Resources ❑X Legal ❑ Information Technology ❑X Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Remove Chapter 5.13 Career Incentive Policy Background/Executive Summary: The Career Incentive Policy(Section 5.13)to be removed from the Personnel Policy. Budget Impact(amount,funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the Resolution amending the Mason County Personnel Policy removing Section 5.13 Career Incentive Policy. Attachments Resolution Resolution No. AMEND RESOLUTION 2024-009 MASON COUNTY PERSONNEL POLICY UPDATES WHEREAS, it is the responsibility of the Board of Mason County Commissioners for the coordination of county administrative programs,which is accomplished through the adoption of the Personnel Policy; and WHEREAS, it is necessary and appropriate to remove Section 5.10 Career Incentive Pay Policy; NOW,THEREFORE, BE IT RESOLVED,that the Board of County Commissioners of Mason County hereby amends Resolution 2024-009 Mason County Personnel Policy to include the updates above. This resolution shall become effective immediately upon its passage. DATED this day of 2024. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Randy Neatherlin,Chair APPROVED AS TO FORM: Sharon Trask, Commissioner Tim Whitehe eputy Prosecuting Attorney Kevin Shutty, Commissioner Chapter 5 — Compensation 5.1 Salary Classification and Grades Each regular job title is classified into one of the County's job classifications for salary purposes. Each job classification is designated a particular salary or salary range shown on the County's salary range alignment, which is modified periodically by the Board of County Commissioners, or as specified in the applicable union agreement. Employee's classifications, grades, and changes are to be tracked in the County's MUNIS system to maintain the transparency, professionalism, integrity, accountability, respect, and partnership between Mason County, its departments, and the employees. 5.2 Employee Pay Rates Employees shall be paid within the limits of the salary range to which their positions are assigned. Usually, new employees will start their employment at the minimum wage rate for their classification. However, a new employee may, upon the written request of the Elected Official or Department Head and approval of the Human Resources Director, be employed at a higher rate than the minimum. When deemed appropriate, and approved by the Board of County Commissioners, an employee may be compensated at a Y-Rate,which is a rate of pay that either is between steps of the salary range or exceeds the top step of the salary range.A Y-Rate shall remain in effect until such time as a step of the salary range for the employee's job classification equals or exceeds the Y-Rate or the Board of County Commissioners rescinds their authorization for the Y-Rate. Pay increases are contingent on satisfactory performance. If an employee's performance is consistently unsatisfactory, the Elected Official or Department Head may defer a scheduled pay increase for a stipulated period or until the employee's job performance is satisfactory. 5.2.1 Pay Adjustments The Board of County Commissioners may grant a pay adjustment from time to time, raising the salaries of all classifications, a defined group of classifications,or a single classification. Such adjustments, if any,will not normally change an employee's pay anniversary date.The actual day of any pay increase shall be the 1st or 16th of the month, except for working out of class, depending on the date of the anniversary day (e.g., if an employee's anniversary date is on January 14,the pay increase will take effect January 1). 5.2.2 Lead Pay The County may designate an employee as a Lead and assign Lead Pay.This designation is not considered to be a "job vacancy' or "newly created position". An employee may be designated a lead if they are directing,overseeing,or organizing,the work of other employees or specific projects.The County reserves the right to make a Lead designation based on other factors and rationale with the approval of Human Resources. A Lead cannot hire, fire, or discipline employees. Employees acting as Lead will receive an additional ten (10) percent increase over their current rate of pay. Lead pay may be approved by the County Administrator, in conjunction with Human Resources, if no budget adjustments are necessary. Requests requiring a budget adjustment shall be brought to the Board of County Commissioners. Lead Pay statuses will be reviewed annually as part of the budget process. Mason County Personnel Policy Page 26of115 5.2.3 Out of Class Pay An employee who has been assigned to perform all of the significant duties of a higher level job classification, due to the absence of the employee who normally holds that position, and who performs such duties for five (5) or more consecutive days, shall be compensated on that step of the salary range of the higher job class that provides at least a five (5) percent increase over their(the employee working out of class) current rate of pay. Out of class pay may be approved by the County Administrator, in conjunction with Human Resources, if no budget adjustments are necessary. Requests requiring a budget adjustment shall be brought to the Board of County Commissioners. 5.2.4 Transfers and Promotions Employees that accept a position in another County office or department (a position under a different Elected Official or Department Head) and that position is of a higher classification and salary range than the employee's current position, will preferably be placed on the step which results in a five (5) percent increase over the employee's current salary. If the Elected Official or Department Head determines that significant training is needed for the employee in the new position, the Elected Official or Department head may offer the position at any step in the higher classification and salary range. [RESOLUTION 61-06, 6/20/06] Upon the request of the Elected Official or Department Head and approval of the Human Resources Director, a promoted employee may be placed at a step higher than specified above. If the Human Resources Director does not concur in a request for advanced step placement for a newly hired, transferred, or promoted employee, the Elected Official or Department Head may appeal that decision to the County Administrator. 5.3 Longevity 5.3.1 Definitions Eligible Employees: For section 5.3, eligible employees are defined as regular full-time employees, appointed employees, and regular part-time employees. The County shall provide additional monthly compensation, beginning January 1, 2023, above each eligible employee's base salary to recognize continuous length of service as a County employee,as follows: Total Years of Service Completed Additional Pay Increment 1-10 Years 0 11-15 Years 1.5 16-20 Years 3.0 21-25 Years 4.5 26 or more Years 6.0 Regular part-time employees shall receive longevity pro-rated in proportion to the part-time employee is in pay status during the month as compared to that required of full-time employment. 5.4 Reclassification A reclassification is a change in the allocation of a position from its current job classification to a different job classification because of changed duties, responsibilities, and/or authority of a position. Mason County Personnel Policy Page 27of115 Reclassification will be considered when an employee has been permanently assigned to perform the primary functions of a different job classification or has been permanently assigned significantly different duties, which may warrant establishing a new job classification. Reclassification requests will not be considered for factors such as increased work volume of the same level of work,added duties of a similar nature already covered by the classification, requiring similar skills, education, or experience, duties within the current classification that have not been previously assigned, additional duties assigned in a higher classification unless those duties become a majority of the current position, enhanced technological tools to perform current duties, salary differences for similar jobs in other jurisdictions/departments, reclassifications which occur in other departments, or as a tool to increase compensation outside of normal processes. Reclassification requests may not be considered for positions covered by a Collective Bargaining Agreement that is in open negotiations. An employee, Department Head, or Elected Official may request reclassification by submitting a written request to the Human Resources Director using the designated process. The Human Resources Director shall conduct a position analysis and respond with a recommendation in writing within sixty (60) working days. Recommendations requiring action may then be submitted to the Board of County Commissioners by the Department/Elected Official with supporting documentation for their review. If approved by the Board, the reclassification shall be effective as of the date of Board's action or other date set by the Board in such action. If the Board denies the request, the matter is closed. The step placement of an employee who has been reclassified shall be the same as if the employee had been promoted,transferred, or demoted, whichever is applicable. 5.5 Paydays County employees are paid semi-monthly on the 10th and 25th of each month and the payroll will be a direct deposit into the bank of the employee's choice. If a regularly scheduled payday falls on Saturday or Sunday, payroll will be deposited on Friday. If a regularly scheduled payday falls on a holiday, payroll will be deposited on the last regular workday prior to the holiday. (Resolution No. 04-08 and 89-19) 5.6 Deductions Some regular deductions from the employee's earnings are required by law; other deductions are specifically authorized by the employee. The County will withhold from the employee's paycheck those deductions required by law and any voluntary deductions authorized by the employee, by applicable union contract, or by statute. All deductions from pay are deducted from the last check of the month. If an employee is overpaid or required deductions were not withheld,the amount overpaid or not withheld will be deducted from future pay on a reasonable basis unless excused by the Board of County Commissioners. (Resolution No. 150-07) ILMason County Personnel Policy Page 28of115 5.7 Compensation Upon Separation When employment with the County is terminated,the employee will receive the following compensation on the next regularly scheduled payday: 1. Regular wages for all hours worked up to the time of termination, which have not already been paid. 2. Any overtime or holiday pay due. 3. A lump sum payment for accrued but unused vacation provided the employee has completed six (6) months of employment, comp time and,for eligible employees, accrued but unused sick leave. 4. If applicable, a lump sum payment for accrued by unused sick leave per Article 7.2.18. (Resolution No. 23-10) Separating employees entitled to payment for accrued leave time, and in the case of employees of the Sheriff's Department, banked holiday time, may request payment for such time in scheduled payments rather than a lump sum.To be eligible for scheduled payments the amount due must be$10,000 or more, the scheduled payments must be $500 or more per month and the employee must agree to conditions established by the county. (Resolution No. 95-04) 5.8 Uniform Allowance Compensation for required employee work apparel shall be based on RCW 49.12.450. Non-Represented employees requesting reimbursement, upon presentation of receipt, under this policy, shall be reimbursed for the purchase of a uniform meeting the following conditions: 1. Notwithstanding the provisions of Chapter 49.46 RCW or other provisions of this chapter, the obligation of the employer to furnish or compensate an employee for apparel required during work hours shall be determined only under this section. 2. Employers are not required to furnish or compensate employees for apparel that the employer requires an employee to wear during working hours unless the required apparel is a uniform. 3. As used in this section, "uniform" means: a. Apparel of a distinctive style and quality that, when worn outside of the workplace, clearly identifies the person as an employee of Mason County. b. Apparel that is specially marked with the employer's logo. 4. Except as provided in subsection (5) of this section, if the employer requires an employee to wear apparel of a common color that conforms to a general dress code or style, the employer is not required to furnish or compensate an employee for that apparel. For the purposes of this subsection, "common color" is limited to the following colors or light or dark variations of such colors:White,tan, gray, blue, or black for tops; and tan, black, blue, or gray, for bottoms. The employer is permitted to Mason County Personnel Policy Page 29of115 require an employee to obtain two sets of apparel to accommodate for the seasonal changes in weather, which necessitate a change in wearing apparel. 5. If the employer changes the color or colors of apparel required to be worn by any of their employees during a two(2)year period,the employer shall furnish or compensate the employees for the apparel. The employer shall be required to furnish or compensate only those employees who are affected by the change. The two (2) year time begins on the date the change in wearing apparel goes into effect and ends two years from this date. The beginning and end of the two (2) year time applies to all employees regardless of when the employee is hired. 6. For the purposes of this section, personal protective equipment required for employee protection under Chapter 49.17 RCW is not deemed to be employee wearing apparel. (Resolution No. 89-19) 5.9 Personnel Actions The Personnel Action Form (PAF) is used to report all changes, such as, but not limited to; appointments, terminations, change in status, leave, compensation of an individual employee, and shall be entered into the County's financial system MUNIS. Since the information on the PAF form can affect employee's paycheck, benefits, and receipt of information such as state retirement and W-2's, it is critical that it be completed by the department in a timely manner, as outlined by Mason County Auditor's Office. Human Resources and Payroll shall receive PAFs from the departments by the established deadline, per the PAF schedule,to ensure timely,accurate, posting and processing payment to employees. All County departments are required to enter PAF's into MUNIS for the following(but not limited to) purposes: o Hire o Leave o Master o Re-Hire o Salary o Terminations For questions and clarifications please contact Human Resources or Financial Services—Payroll. Ar_PQA1;P their knewledge and skill their present jebs, er te prepare thern fer specific career geals within 1 n I nofinitinnc Mason County Personnel Policy Page 30of115 FequiFements i cen+ins jinn ed catiron requirements to riet yin+ho r orlon+ial after eemnlr,+in..+he eewse and paSSORg aR assessment inr+ru.,-,The CeURty has nnr identified, essento-A, te efficient _;4RdI effective eperatiens ef departments en a case by case basis. As a result, upen appreval,the ael(Rewledged empleyee maybe eligiblete receive Career Incentive pay Upte$10,00-0 5.10.2 CligihiL+., All regular Ceunty empleyees whe have cempleted their prebatienary peried (of applicable) may bee eligible te participate, pre-vid-ed- th-at the empleyees meet certain eligibility requirerneRtS and ebta*n appreval per the pelicy. If the ceirtofecateen/lieenSUFe the empleyee as seeking is already a part ef their itien descriptien, they wall net rer-eive additieRal cempensatien under this pelicy. The appreved pes . entove pay shall cease vihen an empleyee separates fFem empleymept On that classificatieR Felated te eligible Y nlnrr +hn rt n+ h-,r funded+hir benefit Ei•FS E#�;m� C 1n 3 Annr.,V al PFeeess n+iyes shall h., .10FRi+ rl to Up to feUF(4) a r+ifira+ieRS peF nlr,yee 1n A Gera eRsatien Glass attendance, transpertatien, travel expenses, -and clar-svie.rk -are n.e.n.-cempensable, net eligible fer re.. .h�err.,., eRt and unty equipment it AA_* Ah.,ri;Zed_fer -Se Mason County Personnel Policy Page 31of115 e the e pleyee's curreRt4eb, Career Incentive pay shall be paid On twelve(12)equal inst-A."Imlents;Aver a ene(1)yearfiscal year beginning jaRUaFY 1.The .0pe-entive pay shall be pFerated based en them date ef appFeval feF the fiFst yeaF. C '1n 5 Ann-,;;I QpudPMDue te erganizatien-A.1 changes and needs empleyees are net guaranteed this benefit eaGh year. Career .,ill her sihle fer submitting renewal requests (like Lead PaY4 Career incentave Pelicy an whele er on part at any time based upen the availability ef funds er fer any Ather Masen Ceunty reserves the right te terminate, suspend, restrict, withdraw, amend, er medify the r,-,.,meRtS u ptil the Rext fiscal year On ..,hi,-h r� ffi,-ieet f. erl� ire -"�il�hle 'I n C Dee imontatinn and ChaRges in Stab is An empley-_ i., . fer netifying the Human Reseurces Department 4R writing ef any changes te their lirCeese and/er certificatiep plan, empleyeer tra-r .s cr- rsrfe cr. Mason County Personnel Policy Page 32of115 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mary Ransier,Winter Perez Ext.422 Department: Human Resources Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): February 5 &26,2024 Agenda Date: February 27,2024 Internal Review: ❑X Finance ❑X Human Resources ❑ Legal ❑ Information Technology ❑X Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Approval of a recruitment bonus of$5,000 for the Public Works Wastewater Manager position. Background/Executive Summary: The Public Works Wastewater Manager position has been open over a year.Recruitment for this position has been difficult due to the market.Research shows a$5,000 hiring bonus to be paid in equal installments of $2,500 upon hire and$2,500 upon completion of the first year,is comparable in the market. Budget Impact(amount, funding source,budget amendment): Salary savings Public Outreach (news release,community meeting, etc.): Repost position with updated information Requested Action: Approve Public Works and HR to advertise and administer a$5,000 recruitment bonus for the Wastewater Manager position. Attachments Resolution No. RECRUITMENT BONUS FOR PUBLIC WORKS WASTEWATER MANAGER POSITION WHEREAS,RCW 36.16.070 states ... The Board shall fix the compensation of all employees; WHEREAS,the recruitment of Public Works Wastewater Manager is a priority and has a significant impact on the County; WHEREAS,the position has been vacant for over one(1)year; NOW, THEREFORE,BE IT RESOLVED,that the Board of County Commissioners of Mason County hereby institute a recruitment bonus to be paid out for the Public Works Wastewater Manager position upon signing through December 31,2025. The recruitment bonus maximum is $5,000 and will be distributed with$2,500 upon hire and$2,500 upon successful completion of the first year of employment. If an employee separates from employment in the position prior to the second installment or fails probation,they will not be eligible for the second installment. DATED this day of ,2024. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY,WASHINGTON McKenzie Smith, Clerk of the Board Randy Neatherlin,Chair APPROVED AS TO FORM: Sharon Trask,Commissioner Tim Whitehead, secutin Kevin Shutty,Commissioner C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mark Neary Ext. 530 Department: County Administrator Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): February 26,2024 Agenda Date: February 27,2024 Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Sales and Use Tax Rate of 2/10 of 1%for 911 Emergency Communication Operations Background/Executive Summary: RCW 82.14.420 Sales and Use Tax for Emergency Communication Systems and Facilities states: (1)A county legislative authority may submit an authorizing proposition to the county voters,and if the proposition is approved by a majority of persons voting, fix and impose a sales and use tax in accordance with the terms of this chapter for the purposes designated in subsection(3)of this section. (2)The tax authorized in this section is in addition to any other taxes authorized by law and must be collected from those persons who are taxable by the state under chapters 82.08 and 82.12 RCW upon the occurrence of any taxable event within the county. The rate of tax may not exceed two-tenths of one percent of the selling price in the case of sales tax,or value of the article used,in the case of a use tax*. (3)Moneys received from any tax imposed under this section must be used solely for the purpose of providing funds for costs associated with financing,design,acquisition,construction,equipping,operating, maintaining,remodeling,repairing,reequipping,and improvement of emergency communication systems and facilities. ... *RCW was changed in 2019 allowing up to 2/10 of 1%for this tax Budget Impact(amount,funding source,budget amendment): The sales tax change will be effective July 1,2024 pursuant to RCW 82.14.055 - Sales tax rate changes may only take effect on January 1,April 1,or July 1, and no sooner than 75 calendar days after DOR receives notice of the change. Public Outreach (news release,community meeting, etc.): February 13,2024 Special Election ballot proposition Requested Action: Approval of the Resolution imposing the 2/10 of 1%Sales and Use Tax for emergency communications systems and facilities. Attachments Draft Resolution RESOLUTION NO. A resolution imposing the 2/10 of 1% sales and use tax for emergency communications system and facilities A RESOLUTION relating to the imposition of two-tenths of one percent sales and use tax for the purpose of providing funds for the costs associated with financing, design acquisition, construction, equipping, operating, maintaining, remodeling, repairing, reequipping, and improvement of emergency communications system and facilities. WHEREAS, pursuant to RCW 82.14.420, the Board of County Commissioners submitted an authorizing proposition to the voters on February 13, 2024 to fix and impose a sales and use tax for the purpose of providing ongoing funds for cost associated with financing, design, acquisition, construction, equipping, operating, maintaining, remodeling, repairing, reequipping, and improvement of emergency communication systems and facilities; and WHEREAS, this proposition was approved by a majority of the voters; and WHEREAS, it appears to be in best public interest to impose this sales and use tax in accordance with the vote of the people of Mason County; NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS of Mason County, that we hereby authorize the imposition of a two-tenths of one percent sales and use tax consistent with the results of the February 13, 2024 election results and 82.14 RCW, to be collected from those persons who are taxable by the state under chapters 82.08 and 82.12 RCW upon the occurrence of any taxable event within the county. ADOPTED: February 27, 2024. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: Randy Neatherlin, Chair McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: Kevin Shutty, Commissioner Tim Whitehead Sharon Trask, Commissioner Chief Civil Deputy Prosecuting Attorney C:\Users\MSmith\AppData\Local\Microsoft\Windows\I NetCache\Content.Outlook\Z2SZPP14\Emergency Communications Tax Imposed Feb 26- Neary.doc C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mark Neary Ext. 530 Department: County Administrator Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): February26,2024 Agenda Date: March 12,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Mason County Citizens' Commission on Salaries for Elected Officials Background/Executive Summary: The Mason County Commissioners adopted Resolution#2024-002 on January 16,2024 establishing the Mason County Citizens' Commission on Salaries for Elected Officials(Salary Commission),pursuant to RCW 36.17.024(4). This Salary Commission will set the salary for the County Commissioners and the elected Auditor,Assessor,Clerk,Coroner, Sheriff,and Treasurer. The salary for the Superior Court and District Court judges,and the Prosecuting Attorney are established at the state level. This Salary Commission consists of 10 members with six being randomly selected from registered voters by the County Auditor and the remaining four members appointed by the County Commissioners. These four members must be Mason County residents and have experience in the field of personnel management or a related field. The members of the Commission may not include any officer,official,or employee of the county or any of their immediate family members. "Immediate family member" as used in for this Commission means the parents, spouse,siblings,children,or dependent relatives of the officer,official,or employee,whether or not living in the household of the officer,official,or employee. As of February 21,one application has been received.It has also been the suggestion to appoint the Democratic Party Chair and the Republican Party Chair as two of the four Commission-appointed members. Staff have not reached out to these individuals to see if they are interested. If applications are received, staff recommends interviews be scheduled on March 4 and the County Commissioners make the appointments at the March 12 Commission meeting. C Mason County Agenda Request Form Y /A t! To meet the May 1,2024 deadline the meetings must start in March and Support Services will provide staff support. Budget Impact(amount,funding source,budget amendment): Staff time Public Outreach (news release,community meeting, etc.): News release soliciting applicants Requested Action: Solicit applicants and schedule interviews on March 4 Attachments None MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET SHELTON WA 98584 Fax 360-427-8437; Voice 360-427-9670, Ext. 419;275-4467 rasa I AM SEEKING APPOINTMENT TO Mason County Citizens' Commission on Salaries for Elected Officials may not include any officer,orticial,or employee of the county or any of their numediate tumily meml5ens NAME: 11')a-j+ MikljCr ADDRESS: PHONE: CITY/ZIP: VOTING PRECINCT: ` WORK PHONE: (ORAREAINTHECOUNTY YOU LIVE) E-MAIL ------------------------------------------------------------------------------------------- COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE) 5, �/ (ACTIVITIES OR MEMBERSHIPS) l 11`� COMPANY: Mary M firur{�df S�ratl lhs YRS POSITION: SvP[llr. .irlrrl� E4 Sr�toJl� COMPANY: YRS POSITION: -------------------------------------------------------------------------------------------- Please explain your experience in the field of personnel management or a related field. What other skills do you have to offer the Salary Commission? Curice-t- M.aMc 5(a Cwfg4r+s ; 2, QarSatwr.J 0"-ld; 2Z m,lb..v Qrxlsal aB A �tsou� C— SO© erys�oy�t'2V10- ZDr&- fxctu4( ' , G L W IiLi 5 bars at,u•( tJtir4t In your words, what do you see as purpose of the Salary Commission? i o Sep a rur- Icu,/ o� coixptjLsa4roc c 74c £lf c c d��rca1s bulctl ort CbMParrsdrU CQu-�4 et&d oa4ct • Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) i v�llz -c Cavn�j SCrOFiS for Dvr Stltotl l�r.s/rrc Your participation is dependent upon completing certain virtual trainings made available by the County(such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to complete such trainings? Realistically, how much time can yo to his position? Quarterly Mordhl Weekly Daily 2 /21/2�Z Signature Data s i