HomeMy WebLinkAbout2024/01/16 - Regular �,tQpv cY,�'yr
} Board of Mason County Commissioners
Proceedings
Commission Chambers
411 N 5t' St, Shelton, WA 98584
January 16, 2024
1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m.
2. Pledge of Allegiance—Tari Landsberger led the flag salute.
3. Roll Call—Present: Present: Commissioner District 1 —Randy Neatherlin;Commissioner
District 2—Kevin Shutty;Commissioner District 3 —Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Advisory Board applications were received from the following:Karen Rice for the Solid
Waste Advisory Commission;Heather Kennedy for the Housing and Behavioral Health
Advisory Board;and Aurther Whitson Jr., Sheriff Ryan Spurling,Richard Lee,Juli Tuson,
and Lauren Gilmore for the Mason Transit Authority Board.
4.1.2 Washington State Liquor and Cannabis Board sent in the following:notice of liquor
license application for Bucks Prairie Mercantile,cannabis license discontinuation notice
for Resinate,and notice of cannabis license application for Shepherd's Soap Company,
LLC dba Crema de Gaia.
4.2 Dan Teuteberg read the Mason County Noxious Weed List news release.
4.3 Cmmr. Trask read the Lewis-Mason-Thurston Area Agency on Aging Vacancy news release.
4.4 Becky Rogers read the Mason County Civil Service Commission Vacancy news release.
4.5 Kell Rowen read the Planning Advisory Commission Vacancy news release.
4.6 The Commissioners recognized Anne White for 16 years of service.
5. Open Forum for Citizen Input
Lisa McAlvey-Smith and Reed Taylor,Elma,discussed the increasingly poor conditions of River
Run Road. River Run Road is a gravel road set to be paved in August 2024;however,the gravel
is not compacted and there are dozens of potholes. When the road gets awful,neither bus drivers
nor delivery drivers will drive down the road. Assistance is requested with maintaining the road
until it is paved.
6. Adoption of Agenda
Cmmr.Trask/Shutty moved and seconded to adopt the agenda as published. Motion carried
unanimously. N-aye; S-aye; T-aye.
7. Approval of Minutes
Cmmr.Shutty/Trask moved and seconded to adopt the December 4,December 11,and
December 18,2023 and January 2,2024 Briefing Minutes and December 5 and December 19,
2023 Regular Minutes as presented. Motion carried unanimously. N-aye; S-aye;T-aye.
8. Approval of Action Agenda
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant#8101398-8101530 $3,203,073.87
Direct Deposit Fund Warrant# 102516-103337 $2,007,129.07
Salary Clearing Fund Warrant#7007824-7007888 $2,024,331.03
Treasurer Electronic Remittance $ 946,986.61
8.2 Approval of the letter of support for the Evergreen State College's Shelton Promise pilot
program.
8.3 Approval to appoint Michael Hill to the Planning Advisory Commission(PAC)for a four-year
term expiring January 16,2028.
8.4 Approval to appoint William Harris to the Planning Advisory Commission(PAC)for a four-
year term expiring January 16,2028.
8.5 Approval for the Chair to sign the 2024 Interagency Agreement and Appendix A between
Washington State University Extension and Mason County for the amount of$94,725.
8.6 Approval of the Resolution establishing a Mason County Citizens' Commission on Salaries for
Elected Officials pursuant to RCW 36.17.024. (Exhibit A,Resolution No.2024-002)
8.7 Approval to extend the Interlocal Agreement for use of jail facilities with Lewis County to
December 31,2024.
8.8 Approval for the Public Health and Human Services Director to sign the Consolidated Contract
(CONCON)Amendment no. 16 for additional funding in the amount of$385,195.
8.9 Approval for the Public Health and Human Services Director to sign the Women,Infants,and
Children(WIC)Program Space Agreement with Public Hospital District no. 1.
8.10 Approval to set a Public Hearing for Tuesday,February 13,2024 at 9:15 a.m.to consider
amending Mason County Code Title 16—Plats and Subdivisions Section 16.40.04 1(1)(A)
relating to boundary line adjustments.
8.11 Approval for the County Engineer to sign the Tolling Agreement with the Army Corp of
Engineers for the Cady Creek(County Road Project 1995)and Great Bend(CRP 2021)culvert
replacement projects on North Shore Road.
8.12 Approval for the County Administrator to sign the Tyler Technology's Software as a Service
Agreement to migrate Munis Financials to a cloud-based platform for approximately$85,000.
8.13 Approval to sign the letter of concurrence with Grays Harbor County's appointment of Dustin
Loup to the Timberland Regional Library Board of Trustees to fill an unexpired three-year term
beginning January 1,2024 and ending December 31,2027.
8.14 Approval of the Resolution instituting a retention bonus for Chief Deputy Prosecuting Attorney
and Chief Public Defender for a maximum of$20,000 which will be distributed in eight(8)
equal installments of$2,500 to be paid quarterly. (Exhibit C,Resolution No.2024-003)
8.15 Approval of the Memorandum of Understanding(MOU)between Mason County and Mason
County Public Defenders and Mason County Prosecuting Attorneys Woodworkers Local Lodge
W38,I.A.M.for recruitment and retention bonuses for a maximum of$20,000 distributed in
eight(8)equal installments of$2,500 to be paid quarterly.
Cmmr.Shutty/Trask moved and seconded to approve action items 8.1 through 8.15. Motion
carried unanimously. N-aye; S-aye;T-aye.
9. Other Business(Department Heads and Elected Officials)
No other business.
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA
meeting restrictions are in place.
10.1 Public Hearing to consider deeming the response from Mason County Garbage,Inc.as"non-
conforming";authorizing staff to proceed with direct contract negotiations with the certificate
holder,Mason County Garbage,Inc.;authorize staff to finalize an Interlocal Agreement with
Cowlitz County;and to extend the Public Hearing to Tuesday,February 13,2024 at 9:15 a.m.
Staff.Richard Dickinson
21January 16 , 2024 Commission Minutes
Richard Dickinson,Utilities and Waste Manager,shared Mason County initiated a normal
bidding process to solicit bids for the transport and disposal of solid waste. Two proposals
were submitted and deemed to be conforming. The Board authorized staff to proceed with
negotiating with Mason County Garbage,Inc. As staff proceeded it became apparent that it is
in the County's best interest to enter into two agreements,one for transport and one for
disposal,rather than one agreement for both services. Counties may enter into contracts for
the hauling of trailers of solid waste from their transfer stations to disposal sites and return by
either the normal bidding process or negotiation with the collection company servicing the area
per RCW 36.58.050. The County could readvertise;however,staff do not recommend doing
so. Staff recommends deeming the response from Mason County Garbage,Inc.as"non-
conforming";proceeding with direct contract negotiations with the certificate holder,Mason
County Garbage,Inc.;proceeding with an Interlocal Agreement with Cowlitz County;and
extending the hearing to Tuesday,February 13,2024 at 9:15 a.m. Loretta Swanson,Public
Works Director,added that if the County proceeds with direct negotiations,then an additional
Public Hearing is not required.
Cmmr.Neatherlin reiterated that this Public Hearing is regarding opening contracting for solid
waste hauling and disposal. Through the process,staff found that Mason County Garbage's
response was non-conforming and are requesting to proceed with negotiating with the
certificate holder for the disposal.
Cmmr.Shutty/Trask moved and seconded to deem the response from Mason County
Garbage,Inc.as"non-conforming"; authorize staff to proceed with direct contract
negotiations with the certificate holder,Mason County Garbage,Inc.; and authorize staff
to finalize an Interlocal Agreement(ELA)with Cowlitz County. Motion carried
unanimously. N-aye; S-aye; T-aye.
The Commissioners shared their thanks for staff for all of their hard work.
11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past
week and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:40 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
McKenzie Smi ,Cle f the Board a dy eatherlin,Chair
Kevin Shutty,Vi -Chair
Sharon Trask, Commissioner
31January 16 , 2024 Commission Minutes
-e-Xh►b►+ A-
Resolution No.
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MASON COUNTY
ESTABLISHING THE MASON COUNTY CITIZENS' COMMISSION ON SALARIES
FOR ELECTED OFFICIALS PURSUANT TO RCW 36.17.024
WHEREAS, consistent with the provisions of RCW 36.17.024, the Board of County
Commissioners of Mason County desires to create an independent salary commission to the set the salaries
of the County Commissioners; and,
WHEREAS, consistent with the provisions of RCW 36.17.020, a county commissioner salary
commission conforming with RCW 36.17.024 is authorized to establish the salaries the salaries of elected
officials of the county; and
NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Mason
County as follows:
SECTION 1: ESTABLISHMENT OF THE MASON COUNTY CITIZENS' COMMISSION ON
SALARIES
Consistent with the provisions of RCW 36.17.024 there is hereby created a Mason County Citizens'
Commission on Salaries(Commission)which shall set the salaries of the County Commissioners and other
Elected Officials based on their study and analysis of the relationship of the salaries to the duties/statement
of work for each office and fix the salary for each position. Except as provided in this resolution, the
Commission shall be solely responsible for its organization, and shall enjoy the fullest cooperation of all
elected officials, departments, and agencies of the County. The Commission will consist of ten (10)
members. The composition of the Commission shall be as follows:
a. Six of the ten members shall be selected by lot by the County Auditor from among those
registered voters eligible to vote at the time persons are selected for appointment to full terms
on the Commission under Section 2—Terms. The County Auditor shall select two commission
members living in each County Commissioner district. The County Auditor shall establish
policies and procedures for conducting the selection by lot. The policies and procedures shall
include but not be limited to, those for notifying persons selected for and for providing a new
selection from a County Commissioner's district if a person selected from the district declines
appointment to the Commission or,if,following the person's appointment,the persons position
on the Commission becomes vacant before the end of the person's term of appointment.
b. The remaining four of the ten commission members must be residents of Mason County and
shall be appointed by a majority vote of the Board of County Commissioners. The persons
selected under this subsection shall have experience in the field of personnel management or a
related field.
c. Members of the Commission may not include any officer, official, or employee of Mason
County whose salary will be studied in the Commission's responsibilities set forth hereinafter,
nor any"immediate family member"of such officer,official or employee. "Immediate family
member"as used in this subsection means the parents, spouse, siblings,children,or dependent
relatives of the officer, official or employee, whether or not living in the household of the
officer, official,or employee.
SECTION 2: TERMS
Appointments to the Commission shall be for terms of two years with the first term ending December 31,
2026. Thereafter, all members shall serve for two years. No person may be appointed to more than two
such terms.
No member of the Commission shall be removed by the Board of County Commissioners during his or her
term of office unless for cause of incapacity, incompetence, negligence of duty, or malfeasance, or for a
disqualifying change of residence. Removal will require a majority vote of the Board of County
Commissioners.
SECTION 3: VACANCIES
Upon a vacancy in any position on the Commission a successor shall be selected to and appointed to fill
the unexpired term in the same manner as the initial appointment and the appointee shall fill the expired
term. The selection and appointment shall be concluded within thirty days of the date the position becomes
vacant and shall be conducted in the same manner as for the original appointment.
SECTION 4: OFFICERS
The Commission shall elect a Chair, Vice Chair, Secretary and such other officers as deemed necessary.
The Chair or his or her designee shall preside over all meetings and shall be a voting member of the
Commission.
SECTION 5: RULES REGULATIONS AND ASSISTANCE
The Commission shall be subject to the provisions of the Open Meetings Act Chapter 42.30 RCW. The
Commission shall meet biennially;however,the Commission may meet as frequently as it deems necessary.
It shall keep minutes of all meetings and shall further adopt bylaws for the transaction of business. The
setting of salaries shall be by an affirmative vote of not less than seven members.
The Auditor's Office staff working with the Human Resources Director of the County shall assist the
Commission by providing information and other such assistance as the Commission requests.
SECTION 6: COMPENSATION—EXPENSES
The members of the Commission shall serve without compensation and/or per diem,however they will be
reimbursed for their mileage costs.
SECTION 7: POWERS AND DUTIES OF THE COMMISSION
a. The Commission shall prepare a schedule of salaries for the Board of Commissioners and other
elected officials for the succeeding two calendar years.
b. The Commission shall set salaries of the County Commissioners and other Elected Officials.
Any change in salary shall be filed by the Commission with the County Auditor no later than
May 1, 2024, and no later than May 1st every two years thereafter. The Commission Chair
shall sign each salary schedule filed,certifying that the schedules have been prepared and filed
in accordance with this resolution,state law,and any rules,if any,of the Commission. Salaries
filed shall become effective and incorporated into the county budget without further action of
the Board of County Commissioners or the salary commission and become effective January
1st of the following calendar year. If the initial determination of salaries,after the Commission
is formed,results in an increase in the salary to an elected official,that increase shall take effect
immediately upon filing of the salary with the County Auditor. All subsequent increases in
salary shall take effect on January 1st of the year following the filing with the County Auditor.
c. Salary increases established by the Commission shall be effective as to all County
Commissioners and Elected Officials regardless of their term in office.
d. The action of fixing the salary of the County Commissioners and Elected Officials shall
supersede any other provision of county ordinance related to budgets or fixing of salaries.
e. Salary decreases established by the Commission shall become effective as to incumbent County
Commissioners and Elected Officials at the commencement of their next subsequent terms in
office.
SECTION 8: REFERENDUM
a. Salary increases and decreases shall be subject to referendum petition by the people of Mason
County in the same manner as a county ordinance upon filing of such petition with the County
Auditor within thirty days after filing of the salary schedule. In the event of the filing of a valid
referendum petition,the salary increase or decrease shall not go into effect until approved by a
vote of the people.
b. The referendum measures under this section shall be submitted to the voters of Mason County
at the next following general or special election occurring thirty days or more after the petition
is filed.
SECTION 9: SEVERABILITY
If any provision of this resolution or its application to any person or circumstance is held invalid, the
remainder of the resolution or the application of the provision to other persons or circumstances is not
affected.
DATED this \U*" day of 2-O -2.
2024
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY,WASHINGTON
rou"Q QANM A'441. 16 ?��
McKenzie Smit , Clerk the Board Ran y Ne-athe-rlinDChair
APPROVED AS TO FORM:
Kevin Shutty,Vi e-Chair
�m�WhhiteLead �ieputy Prosecuting a �
Attorney Sharon Trask,Commissioner
Resolution No. )-024k--(�03
RETENTION BONUS FOR CLEF DEPUTY PROSECUTING ATTORNEY AND
CHIEF PUBLIC DEFENDER
WHEREAS,RCW 36.16.070 states ... The Board shall fix the compensation of all employees;
WHEREAS,the retention of current employees in the offices of the Prosecuting Attorney and
Public Defense is a priority;
NOW,THEREFORE,BE IT RESOLVED,that the Board of County Commissioners of Mason
County hereby institute a retention bonus to be paid out to the Chief Deputy Prosecuting Attorney
and Chief Public Defender positions if employed and currently employed on or before January
15,2024. The retention bonus maximum is$20,000 and will be distributed in eight(8)equal
installments of$2,500 to be paid quarterly,with the first$2,500 to be paid on the first pay period
of February 2024.If an employee separates from employment from the Offices of Public Defense
or Prosecuting Attorney,prior to the next scheduled installment,they will not be eligible for
further installments.
DATED this \kj�' day of 2024.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY,WASHINGTON
McKenzie Smith, ler the Board Ran Neatherlin,Onlik
APPROVED AS TO FORM: Sharon Trask,Commissioner
Mike E6czy—PLus@ei1Ting Attorney KkinShutty,Co issioner