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Home My WebLink About2024/01/22 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR THE WEEK OF January 22, 2024 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion, and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. CoU�� . 1854 ♦�` �u`"ri BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of January 22, 2024 Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly Monday,January 22, 2024 Commission Chambers Times are subject to change,depending on the amount of business presented 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion 10:00 A.M. Treasurer—Lisa Frazier 10:20 A.M. Public Defense—Peter Jones 10:25 A.M. Coroner—Jaime Taylor 10:30 A.M. Sheriff's Office—Undersheriff Adams 10:35 A.M. Community Development—Kell Rowen 10:50 A.M. Public Health—Dave Windom 11:00 A.M. Public Works—Loretta Swanson Utilities&Waste Management 11:10 A.M. Mason Transit Authority(MTA)Board Interview 11:15 A.M. Support Services—Mark Neary Commissioner Discussion—as needed Commission meetings are live streamed at hlW://www.masonwebtv.com/and public commented is accepted via email msmith@masoncountywa.gov;mail to Commissioners Office,411 N 5'Street, Shelton, WA 98584;or phone at(360)427-9670 ext.419. If you need to listen to the Commission meeting via telephone,please provide your telephone number to the Commissioners' office no later than 4 p.m.the Friday before the meeting. If special accommodations are needed,contact the Commissioners'office at Shelton(360)427-9670 ext.419 Briefing Agendas are subject to change,please contact the Commissioners' office for the most recent version. Last printed 01/18/24 at 8:34 AM C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Lisa Frazier Ext.484 Department: Treasurer's Office Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 22,2024 Agenda Date: January 30,2024 Internal Review: ❑N Finance ❑ Human Resources ® Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Mason County Electronic Funds Transfer Policy Background/Executive Summary: RCW 39.58.750 authorizes local governments the use of electronic funds transfers(EFT)and directs the State Auditor to prescribe accounting procedures for electronic funds transfers. BARS Manual Section 3.8.11 and 3.6.6 provides accounting procedures and recommended internal controls to safeguard local government resources when utilizing electronic funds transfers. The State Auditor's Office has recommended Mason County have an Electronic Funds Transfer policy. The Mason County Audit Committee has proposed an Electronic Funds Transfer(EFT)Policy for Mason County. Budget Impact(amount, funding source,budget amendment): None Public Outreach (news release,community meeting, etc.): Nonc Requested Action: Approval of the Mason County Electronic Funds(EFT)policy as recommended by the Mason County Audit Committee. Attachments Resolution Mason County Electronic Funds Transfer(EFT)Policy RESOLUTION NO. Mason County Electronic Funds Transfer(EFT)Policy Whereas, RCW 39.58.750 authorizes local governments the use of electronic fund transfers (EFT) and directs the State Auditor to prescribe accounting procedures for Electronic Funds Transfer transactions. Whereas, BARS Manual Section 3.8.11 -Electronic Funds Transfers-Disbursement provides accounting procedures and recommended internal controls to safeguard local government resources when utilizing Electronic Funds Transfers(EFT). Whereas, BARS Manual Section 3.6.6-Electronic Funds Transfers-Receipts provides accounting procedures and recommended internal controls to safeguard local government resources when utilizing Electronic Funds Transfers (EFT). Whereas,the State Auditor's Office has recommended that Mason County have an Electronic Funds Transfer(EFT) Policy. The Mason County Audit Committee has worked to comply with the recommendations as set out in the BARS Manual for Electronic Funds Transfers (EFT) and have created an Electronic Funds Transfer(EFT) Policy for Mason County. Whereas,the Mason County Audit Committee recommends approval of the Mason County Electronic Funds Transfer(EFT) Policy as attached in Attachment"A". Now Therefore,the Mason County Board of County Commissioner's hereby accepts the recommendation of the Mason County Audit Committee and hereby approve the Mason County Electronic Funds Transfer(EFT) policy as shown on Attachment"A". Dated this , day of January 2024. BOARD OF MASON COUNTY COMMISSIONERS ATTESTED TO: Randy Neatherlin, Chair McKenzie Smith, Clerk of the Board Kevin Shutty,Vice Chair APPROVED AS TO FORM: Sharon Trask, Commissioner Tim Whitehead, Chief Deputy Prosecutor Mason County Electronic Fund Transfers (EFT) Policy 1. Purpose and Scope Mason County makes payments to vendors and employees by electronic funds transfers and receives funds from various parties as a routine business practice. All such payments must be properly authorized and executed to reduce the risk of erroneous or fraudulent transactions. 2. Internal Control Requirements To protect EFT transactions from internal or external threats,the following controls will be adhered to: • Implementation of bank offered security measures to prevent unauthorized individuals from initiating or modifying a transfer, i.e., use of positive pay. • Each user initiating or approving bank transactions must have separate bank User IDs. • Separate users must initiate and authorize electronic transactions. • Use of pre-established templates for specific transaction types and specific accounts may be authorized in advance by the Mason County Treasurer or his/her designee. New templates must be initiated by one user and authorized by the Mason County Treasurer or his/her designee. • The process for creating, securing, sending, and authenticating direct deposit transmittal files to prevent unauthorized modification or submission is documented below. • Adherence to the Mason County computer policies and procedures to protect computers and computing processes used for EFTs from computer malware. • Regardless of payment method, i.e.,wire transfer,ACH or paper warrant(check), employees shall adhere to the authorization and processing requirements as set out in policy or procedures manual. • Changes to employee direct deposit must be processed using the Direct Deposit authorization form with a voided check attached or an account verification form from the employee's financial institution. Under no circumstances will account changes be authorized by telephone or email. • Changes to vendor ACH accounts must be processed using the EFT(ACH/WIRE transfer) authorization form. Under no circumstances will account changes be authorized by telephone or email. 3. Types of Payments made via ACH: • Vendor Payments: In its normal course of business,the Mason County Auditor's Office, Financial Services Department, and the Mason County Treasurer's Office may remit the following types of vendor payments via ACH:Vendor Payments, Employee Reimbursements, routine payments to the State Agencies and Taxing Districts. • Wire Transfers: In its normal course of business,the Mason County Treasurer transfers or receives by wire funds for investment purchases and redemptions, bond proceeds and payments. • Customer Direct Debit: In its normal course of business,the Mason County Treasurer's Office and the Mason County Utilities and Waste Department allow customers the option of to direct the county department to directly debit their bank account to make their payments. For Vendors and employees being paid by paper warrant (check),the county shall adhere to the requirements for payment approvals and accounts payable documentation and processing as described in the Mason County Purchasing&Contract Policy or other applicable laws. With very few exceptions, checks issued to suppliers should only be delivered to the Vendors by United States mail or its equivalent. Payroll checks may be delivered to the employee or picked up by the employee from the Mason County Financial Services Department. Exceptions must be documented and authorized by the Mason County Auditor. Under no circumstances is a warrant (check)to be mailed earlier than the dated date of the check. 4. Training: To ensure consistent compliance with procedures, employees tasked with processing, reconciling and record-keeping will train in the proper procedures and internal controls prior to conducting these functions. S. Definitions • Automated Clearing House (ACH)—A nationwide payment and collection system that provides for the electronic distribution and settlement of funds. Although the term Electronic Fund Transfer (EFT) is technically more inclusive than the term ACH,the term EFT is often used synonymously with ACH and Wire Transfer. Wire transfers execute directly between two accounts, as opposed to a clearinghouse, so they process more quickly, but they are more expensive. • Electronic Funds Transfer(EFT)—refers to the disbursement from a bank account by a means of wire, direct deposit,ACH or other electronic means. • National Automated Clearing House Association (NACHA)—is the steward of the electronic system that connects all U.S. bank accounts and facilitates the movement of money among them. 6. Record-Keeping: • Transaction records will include: • Chronological number of EFT payment. • Time and date of disbursement • Payee—name, address, and account number • Amount of disbursement • Purpose of disbursement • BARS or other accounting system expenditure/expense account number • Name and fund number • Disbursing bank's unique transaction identification number • Receiving bank or financial institution's identification number • A file must be maintained of authorizations by payees who have thereby agreed to have moneys added to their accounts electronically. • The Mason County Treasurer should notify the disbursing banks that access to files, records and documentation of all EFT transactions should be provided to the State Auditor when required for the conduct of the annual audit. 7. Procedures: • Origination of ACH File(s): • ACH File Database: Mason County creates ACH files from the MUNIS Financial System, which are downloaded in the proper ACH format. • Transmission: Several options are available to transmit the file to the ACH originating bank, either through a gateway provider, or directly to the bank. Mason County generates and transmits payroll, employee reimbursement or supplier payments files via Umpqua Bank. • Retention:ACH and EFT data files are required to be maintained for six years after the end of the fiscal year(per Local Government Records Retention Manual). • Authorizations: • All employees whose net pay is to be directly deposited must complete a Direct Deposit Authorization Form. This form is submitted to the Auditor's Financial Services Department and must include a deposit slip for a Savings Account or a voided check for a Checking Account. In lieu of a deposit slip or voided check,the employee may provide an account verification form from the employee's financial institution indicating the routing number and account number. • The authorization form shall provide the employee with the ability to change bank account information. Employees should notify the Payroll Office immediately but no later than ten business days prior to the pay date for closed or compromised accounts. • Retention of authorization forms will be maintained until superseded and released from all audits. • Mason County does not allow telephone or email initiated entries or change authorizations. • Transaction Advices: • Participating employees are provided either an electronic or hard copy Direct Deposit Advice (paystub) on the payroll pay date, specifying details of the employee's gross pay,tax withholdings, statutory and voluntary deductions, net pay, and other information. • Vendors being paid by ACH credit will be advised of the payment via email. • Cancellation of Transactions: If it is learned that a supplier or employee does not have a right to payment or the payment amount is more than the amount due to the Vendor/employee,then the payment is to be cancelled. Action to take will depend upon where the payment is in the timeline of the transaction. • If the ACH file has not been transmitted to Umpqua Bank but the payment process has been finalized, staff will void the batch to remove the incorrect payment. • If the ACH file has not been transmitted to Umpqua Bank and the ACH process has begun, staff will remove the incorrect payment prior to finalizing the batch. • If the ACH file has already been transmitted to Umpqua Bank, staff would contact and complete an Umpqua Bank ACH Service request for item delete/reversal and provide to Umpqua Bank either by email or via other forms of transmission as required by Umpqua Bank. • Cut-off Times and Close Outs The following cutoff times are established for ACH file transmissions: • The ACH file auto-generate at the conclusion of the payroll process is scheduled to transmit two (2) banking days prior to the payroll issue/check date. • The ACH file transmission for suppliers is generated two (2) banking days prior to issue/check date. • Funding outbound ACH transactions: • Funding of ACH files is deemed a critical function that must be performed accurately and timely, in order to avoid the overdrawing of the direct deposit bank account. • The ACH settlement account(s) which accommodates the funding of outbound ACH transactions for Payroll and outbound ACH Vendor transactions is funded via a bank account transfer from the Treasurer's Main Checking held at Umpqua Bank. • Funding of ACH/EFT transactions must occur for settlement no later than two 2 banking days in advance of the payroll issue/check date or the supplier issue/check date. • Funding of the settlement account(s)will be made in writing by the Auditor's Financial Services staff and directed to the Mason County Treasurer's office on their prescribed form and emailed to Treastransmittals@masoncountywa.gov . • Reporting of inbound ACH transactions: • The settlement bank account with accommodates the receipt of inbound ACH transactions is the Treasurer's Main Checking Account held at Umpqua Bank. • The county treasurer receives notice monthly from the Office of the State Treasurer(OST) about two (2) days prior to receipt. The funds are recorded in various funds and revenue accounts as outlined in the notice and the payment is posted as a miscellaneous receipt as part of the daily control drawer batch. • The county treasurer receives ACH payments from various entities(state,federal, billing companies, etc..) on behalf of county departments and junior taxing districts. County Departments and Junior Taxing Districts are required to email or deliver a transmittal form identifying the proper fund and BARS for the payments. The treasurer's staff reconciles the transmittal forms to the payments received and the payment is posted using a miscellaneous receipt as part of the daily control drawer batch. • The county treasurer receives ACH/WIRE notice and a payment file from several mortgage processing companies for the payment of property taxes (due 4/30 & 10/31). The payment file is reconciled to the payment received and payments are posted as part of the daily cashiering batch. • The county treasurer receives ACH payments via the county's third-party vendor Point and Pay for credit/debit card payments made online or in person. Authorized staff access the Point and Pay website that are reconciled to the payment received. County Departments and Junior Taxing Districts are responsible for reconciling and emailing a transmittal form to Treastransmittals@masoncountywa.gov and payments are posted as part daily control drawer batch. The County Treasurer receives payment files via email,that are then reconciled to the payment received and posted as part of the daily control drawer batch. • Unidentified ACH/Wire payments are those payments received into the Treasurer's Main Checking Account where the County Treasurer has not received a transmittal form to appropriately receipt the funds. These funds are posted by miscellaneous receipt to the Treasurer's Trust Holding Fund as part of the daily control drawer batch. Unidentified funds are held until identified by the appropriate county department or junior taxing district. The Treasurer's Office includes an Unidentified Funds Report with monthly reports to the county departments and junior taxing district for resolution. Once the funds are identified by a transmittal form,the funds are transferred out of the Treasurer's Trust holding account and receipted via miscellaneous receipt to the appropriate fund and BARS and posted as part of the daily control drawer. • Reconciliation • All Bank Statements shall be reconciled monthly as part of a global reconciliation. • Individuals responsible for bank account reconciliations where possible should also not be responsible for handling cash. Additionally, these individuals should only have inquiry access to Umpqua Bank,thus negating their ability to record receipts or process disbursements. • All bank reconciliations are performed in accordance with BARS Manual standards. Completed bank reconciliations where possible should be reviewed by a second reviewer, supervisor/manager as part of the monthly reconciliation process. Completed bank reconciliations should be date stamped, and initialed, by all parties. • All completed bank reconciliations are required to be emailed monthly to the County Treasurer's Office at Treastransmittals@masoncountywa.gov for compilation of the State Auditor's Schedule 6. • All outstanding items are reconciled prior to the succeeding month. Large checks over one year old are reviewed annually. Unclaimed checks are reported to the state each year per state regulations. • Returns • In the case of outbound transactions for Vendor and payroll payments, returns will be credited back to the direct deposit bank account from which the funds were originally disbursed. • Returned items are monitored daily. Any returned items are forwarded to the appropriate Financial Services employee (Payroll for Direct Deposit and AP for all other ACH payments),to be researched and either voided or reissued as appropriate. A second Financial Services Department employee will review all such returns and their related dispositions. • Paying Invoices: • All invoices for banking services received (i.e., Umpqua Bank) shall be paid in a timely manner, in accordance with established county procedures for accounts payable. • Responsibility for inspecting the invoices received and approving payment is that of the Treasurer's Office and forwarded to AP for audit and warrant issuance. • Signatures and Approvals • The US Federal ESIGN Act of 2000 gives the same legal protections to online signing as to traditional pen and paper signing. 8. References • Mason County Code Chapter 2.21- Purchasing ad Contracting Policy • Mason County Code Chapter 2.158—Electronic Signature Policy • RCW 39.58.750—authorizes local governments the use of EFT and directs the State Auditor to prescribe accounting procedures for EFT transaction processing. • BARS Manual Section 3.8.11—Electronic Funds Transfers—Disbursement provides accounting procedures and recommended internal controls to safeguard local government resources when utilizing EFT. • BARS Manual Section 3.6.6—Electronic Funds Transfers— Receipts provides accounting procedures and recommended internal controls to safeguard local government resources when utilizing EFT. • BARS Manual Section 3.1.9—Bank Reconciliations provides guidance regarding appropriate bank reconciliation practices. C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Lisa Frazier Ext.484 Department: Treasurer's Office Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 22,2024 Agenda Date: January 30,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: 2023 Property Tax Refunds—Acknowledgement of Receipt Background/Executive Summary: RCW 84.69.020 states the county treasurer shall make all refunds to be determined by this section, and by the first Monday in February of each year,report to the county legislative authority a list of all refunds made under this section during the previous year. Budget Impact(amount, funding source,budget amendment): Impacts to the 2023 budgets for all taxing districts is a decrease of$335,391.72. Public Outreach (news release,community meeting, etc.): None Requested Action: Acknowledgement by the Board of Commissioners of the receipt of the Treasurer's Refund Report. Attachments Treasurer's Annual Refund Report MASON COUNTY BOARD OF COMMISSIONERS ACKNOWLEDGMENT OF RECEIPT According to RCW 84.69.020,the county treasurer shall make all refunds to be determined by this section, and by the first Monday in February of each year, report to the county legislative authority a list of all refunds made under this section during the previous year. The list is to include the name of the person receiving the refund, the amount of the refund, and the reason for the refund. The Mason County Board of Commissioners hereby acknowledges they are in receipt of the attached Treasurer's Refund Report (attachment"A")to support the refunds made to taxpayers during the year of 2023. Dated this , day of January, 2024. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Sharon Trask, Commissioner Randy Neatherlin, Chair Kevin Shutty, Vice-Chair ATTEST: McKenzie Smith, Clerk of the Board Cc: Mason County Treasurer TREASURER'S ANNUAL REFUND REPORT ATTA C H E M E N T"A" TOTAL TAXPAYER I TREASURER 366,115.15 $ 335,391.72 $ 30,723.43 Name Reason Amount Amount -- Administrative Se ation $ 304 25 Mason County Treasurer gre g , .ww wm ma.-tires sawmmmmwwnw w--mmwn m-w yn w-rammw--mm:wwmmmtim--nwwwmmmex------aw--mxa.a::nwe---u-'mi,,u,----mmKro----usmxs-----------x-Aa---ra+v.-as•,ammmmo.,ac,y..mau ro om---ws sw Ysmos,m�u,»n:x,-•sa Y.a----ur,:ai:a-------wammrx---xs---- Tru North Investments LLC '.Assessment Roll Correction $ 11678.79 -awes--amm----�m-Awwwmm-----aw---mmx-/---r-ammm-smm---�mmwmm,-aww$.mmmmwww--mmmm--awwmmm--------------------------------------- -x--mmm-n carommy-mm--awwwwmmm-wwwm.-ymmKa--------------------- Mason County Treasurer 'Combination of Parcels $ 115.19 a V -rn-----nmmY---n .,wmm-im wwmmmm.a,ma---inmm-,a-n-mm-.rawmmmm---m--awmmmmmwwwm mmmxs'm-r--r--mmm'-rm--nwm.Y-mm'wn-x-wwwmmm-/-u-.--aawmmmx-mwww-aammm-w--nwwmmmmm11-aa---xi-mmms--A-/-.mmmmm'-K-,x-wmmmmhm-----.-A---------a.n---x-------xam,w--ason County Treasurer Combination of Parcels $ 115.19 /,-mr--x----m,cawwmmmm,>,a-nw wmmma.--a-m-w-y..m------:m-w--a-----awwwmmx---aaw-caw-emm-+--,w-amwmwym'x-mm--y,w--mysmm--A-aammmm--s as-ea,re--aawm--emm-e--row-iwmmm-awww,x- --------s-mmm, -um-m:mww---,-m.--m-,x-.-xswmmxa-a ee-w Mason County Treasurer "Combination of Parcels { $ 157.91 mr---a yam mms-/nwwmmy--a----a-rawwmm-xc--Ke--cawmwmmm-w-/n-Am--em-a-a--:y-i-.---n-/-.a-o:-/n-A.xw-y------Am.wm3--m-.uw-Daw-vimmma-,-a-awmmmmm-mrwww-mmm-.,-/--wmmxam m www--nmmmm--,-in xa.m --ie--,-s,-sa-t--A/---/nets----..-a.e-mm/---ay- mr--m-c'-a-x,+r,--nw-.a----Ka---a-am.-a/---.- Mason County Treasurer l Combination of Parcels $ 247.18 wwmmmr-a.-- m .----,ws-ammmnx-Y--,-a-----mm/,e--,row-.-.-a--.--m-sa------ x-�--o,---------r.---.-m�ww.mms-m------ax-ue--wn waww..c-m a--seem-wwwr-Lmm.---sass%-asmm---snm.oi:--smx-a-------m-x x-m:os�ww--sma-s-xm,---------.s--wwzzmm Mason County Treasurer Combination of Parcels $ 116.34 - mm-m.---wwmmma-mwmmmma- m -res---ro-raarm wrwm- -m � 0 3..9,-, 7$Livin Well Inc Davd & Marcy Wilson/wwmmYu/RzDwme�s-tarsoaye�cmd rrrPxriommpK .e-nrrtmyeuemraaxx/xaawrmxmm rwzmmmxA.-1Yx,2xYaeim--x�maaarmmme A r a rx- -y m uwa wmmmm----/.--A-y---x--s--a--c--,-----a-y-.-mm-n--awmm---Y---a----A-y.Y--m.r--n--nww------/--mm-/n---wr-amx-m ----------------------------------ri----------- .a-s--xa-,xawr-a---cs-ro--n-x-nwm/--m------!---z---------r----;a t-,.--.,-m--m- Leslie E Thomas Destroyed Property $ 12.25 zaw-Dims-f-/--mc-i.--µ>x-Y--mxs--n-treenr-awmm/-am-✓/----A-.a:-.-bmmWn.-e Unww-lsY/-.-a-,-q;rA.-.a vim--s-.-x.w--vn-/wmm-Nv.-.N-rn/nr-xwx-F.G-GX,s--ryq-pm.x.GAm-i.-/nwrx yam Fa oss K-,%n bJ-Ka-o-massY--'-s-m;oA--i3-elm-m m-9-cwww..x-qxs-x.-'ee-:a rd uq� mAs/w.--/..w-a--/.e Ka,/n v/n yp-xwm-nx--/n-y-�-Nmmwn x-�-�Wn--awwmn.-Na---rA r.A-Yn-X-xGD-•Jx s Robert W & Nancy E Funsinn a Destroyed Property $ 10.19 y---wwsxmm---�-.m.---roam-----,.--ws---Ammm/.m,na---u--m.-a n-,----a rammmm-.roawr---Y--s--r----amm/.m--.vnm r mmmcx.a-.ro----am.--.--cam-an-r,.m.-smn----smwr-aY--m-rm,ra---a-mmx.�x--n:-r�wm-x---,y-/n�m.c- ----a,-n.a---,---,----sz.-�.-ammm-19 -�--amx-s----,--awry.x,-a-,--m---.-amm 2 William B & Addison Lee Crockett Destroyed Property $ 7.85 a�ar�r�mYy-x x,Kar/nwwm/y��-�ww�mmm��.�r�w�mm-�.a.�w.-��m�w��w�-�Y�m �.�sammm.�x.-a x-----------m-----mry----w-------- ---m-�m.�.----ymm-m� -----------m--Kaw---m�-------ay------xm-�---- -Lisa & Michael Keith, Ist Security Bank, E e Corelogic Tax Service ?Destroyed Property ,372.60 y p y - $ 1 .am-w-a---m---w--a--e-ammmmm/----.awes.-ro-a---y,e----awr-sm--,-sae---aw--Aw.c-mm---aw-am.------.--..a---A------mm--/--a-/n�Y--mm-a-m-w.-aw.-y.-s--s.a y-wwm..-xa.c-yea:---w------m-s---aw-x--m.-a-x m-row-am..-y----i-,-/n-ywmm--x.-a--a----m---.a----a w wmm-a K- .-a---e---m-w u-w -,-a---yamas Mike & Sabrina Westermann g Destroyed Property ti $ 2,362.85 --_-.- y.,m.--m--.--------x/.-Ka ---.ammm--a./-ww�-ma---am-amw.ym-----a -----:.m h-,a. ------11----m--a- am--mmmm-a— am--ax y--a----m n--A.xmmm--.--.-----mx-Y —wmmm---.--awm--- a-------am..z:--n-a y----.--------,-x,.n•A.-.xY,—-m---aw Whitni D & Michael S Funsinn 'Destroyed Property $ 431.87 -.-y-x-m---a-Aw.o-s-em----ace-a-aw--mmx-----a-.----a xc x--y--y--wwm.-sm--in--a-am.-xm--ax---.a--ammm--.Ka-a,-Ynm asm ---------------------mnxm--a--as-a.eam--au--w--aw---mmv-,as-v.-w.---mm y--,a.-cww--xa-.-Y-sca-.a---a-esmae-,-a-w-uJ--.m-..a-a--•a-w---m-o.-r-,-.-------- David West Destroyed Property $ 108.12 vnw--ammr-----.w.-nmys---m-mia--m-x-/-,.nwmwim ro--------xmx--a.----ym----rues------------a--ecm.--J m.c-c-- ---A-xY,-c----z.----,awmyam--x-wmmmxem-----mm-re aa-ay-mm..--a-nn,wa aa--a-sa. .v.-nv.+/nw.x---c-aa.-.n-----Y----sa-n--11-a---xx-os---vs m------------ Norman Olmsted Destroyed Property $ 26.69 smwwwr-a Yimmmoxwwra r--m xc-a s m-,-n--n-.av-s--sm•a aa-u,rim.mein---mot-+-A ,-n--a.cammm---s.aammm--------,mmmmns�-n-inr-.-a-.s--.--m-------m-n.-x-a m:w�mv-�y-m-x�a-.-.,-ammr----m------r-mmi--�-ss:9a-----s x--arm-rs--n,m.amaa w-ymm Lillian A Champagne 2Destroyed Property E $ 111.35 �-a--Awm commas--y------s-m-oawwmy-m--e-a----ca--awmmmo-,-.a.-a----s------m-s---,a.,a-,.n/-m--a/-s.-,-eaU----mac-m---s---a-ca----y---.rw-y..-----i--------m---Ka ynwm.asm-s--a-y:----------x----�--ammmcam,x-a-y--n..--.----s,-n:w--m.-s -----m m-a-�---a-y-s-x-.a a--- - David E Simmons ',Destroyed Property $ 34.17 xmmm ---,-a---�x-em---.unyammx-wnm,----sm-a-----.mmmm�»---nw-sammmv-au-.-,w--Yi--r.-y--------mmu-m:m--a-r-m --a-a-n-m x-arse-a-a maw.eammm--a-.a.-a--a----a+---„--Awmm/-,.v-,-x,aawwm---z-.--.---ma v-o.-awwae-x--i-sec--.--rar-a---m.-.-my-/---Yn aa--j--------------------- go Ron J PeabodyDestroyed Property 859.04 y p y 9 $ -mm.m comma----.Ines--ar--------�,m.mmmr-s sa ea sax--e.Y----cam--wn--nmY--m-----o-.-a-a-as y-mms--av--------a vn ee-w.mm�Yn as m--rnwmmm arm,--3-Ar..r--Y--mv--maa.a ream mmm-ma-,--nwa---mmmu.,--h-a-wm.m.es mess-m.-s,-.mmi�Y.-/-am-m-.-inwm.Y,-mmm---a.-�os ynmmmm-m--a��roammmKa i,-a a--maamw-swn-a-sza-n..-imm Corelogic Tax Service 'Destroyed Property $ 299.81 e-;-A.x,r-amm/--ov-come-a--a--------m------..awes.-a-n/.-.a-----in---ay-x--caw----a-i-----s------a-Y-s/.-/.--a a------mmra--x-a-n.rymmm-s,-i---rnwwmmm-ea-i-------w-sa-.m www.mm----awes----xy---Yne awm---m m-m--in as.samm.um--:ww.xm----4--.a---u.-maa---m--xs.--.a•---- -Alan and Martha Kane 'Destroyed Property $ 16.61 arm-mzaw--ammm'm m-•r-n-awes--a:m..ax as.-aw.-----arm-----..wmmm--s-.s-n-a---ammY--v--:Y.-.-n----arm,-----/n-n--ammy,-x..ns-onwmm mmm-w-,wr,--.wmw..c----a.--:mmmm/----,-awmmmm-nv.--v.-w-.smmca------------- nmmmm-i---cc------s-a Y-s--,-----sm--cm,--a-ce---arm-o-va---r--n-,m-n-mv.--,a--m �Solan Family LLC Destroyed Property $ 18.37 H - swy-arm/-,-x,+-a--ammmmm-me-A--a-amY.--n--.--x,mmm-xm-iew--.-Yn-.a.a-a-.--mess/i os,mmmmmea m---a.-a-y.y-mess-.-/n vi,m.-ava/--Y-sum:-m----m.a.a--n-awmmm-sass --amm--:.am-----n--nmmmm�---a-am.mmxs e---a-a-vym---m�-x----------s----m.m,wmx--gym-/---,A--a--35----e r.�-------------------- $ - --. --. .. -- - -- - - - - Corelogic Tax Service 'Destroyed Property 314.62 -a,---ax-arm-----�.cams-s y-arm-„-A xammm----Awsx.x-r----a----maY-,v-s--n--x.-----------y--A--sm-n---ammmea a---x„ram-sammmy---w----------wwmm-war-am-u-,-a---.x-xm.a ax--awv.ex--m---s.--a aawmm--sm,--yammm-aKa---:-1-----zr----A---.x---s-I------ Corelogic Tax Service 'Destroyed Property E $ 857.52 g -a-A-a.xm--l------rGr-A-xmm-/-i--h-n---F---/n--n-a----.a-a-i.R.la�pAmmm-...-n-pro-harm-a-a-------me-S---.r-a------war.mH-m/-i-/nw-/n•------.---A-�--aAmmm--,----e.------x-xs-am----w----ar --a--am-r-mm-/n--a----------aw--amm Bruce J Finlay & Amber L Finlay zDestroyed Property ¢ $ 220.44 .arm--s xa m,---,,,-,sx x-yam-ro-isees--vim-yx--i-r--a-aw--------.-a v-A----ea- w.mmmm-a W-,.ns-w-ammxz m-x,----r-s xnm-----xn-ammm/n-a,s-----wwmmm-a ea.c---ammmm- ---n ram-------away.x-c-w.---a--a ra----Am.mm g,.au-.-c-»-mmmm-a---Awmmm-r.K-nm---m R- p obert S McBride 3 Destroyed Pro erty $ 73.07 - ww mmme--wwr-amm--m--.-awm.wm m:--y- mmmm-a J ra-ymmmmKa:----a.mmm--ma--awmm----a-------r---a-----x-mr----x---Awmmmmw----ysmmm-am�w-saY---s----a---r.:----.a.-amme-:-xm---n-m-s-.--Yi-----a,a-a.xmm�Y#'--.-am,r-a�--.-mmm-a---a----r-mmmx.-ra,www-a-�m--s'.a----.a-eam--zmn----.n:r.------as-:-rn Steven & Josephine ensen Double Assessment $ 155.62 ---,.y:-iamm--a-avm,-a•-ay-..ax/.m,w-a---mmmm,yu--a riammmnes-a vnwrn------�-a--,/n.a-.---m---.ra/-wmmmm-a------wwm mra,.un-awmmmx-.x---a-amm-.-u-na:ra--am------aa-,-a-az-----m.-r--sa.w-am------mnwm--s--arm---,-a--ammY-au-a m-ca,aw..---.-------:-4-w----s-.--.«,-rn.-ao-x-mY----m---arm.--mm Mason County Treasurer ',Double Assessment t $ 2,691.15 ----------------------------------wmmx-m----i.,war..-m-.x.------r-a------------ammme---awramm----m,row-am.-a.---s,-a wawmm------,-e,w.--Y-ame--ev-----mmmm,-a-m:-�m.--scow.a--z--Am m.xm-a-a,-.e-a-a-smarmcon--a-awmm--aa--a-m-a--a---s-a--a--AwmY<m Ryan an Tax Compliance Services, LLC Double Assessment 0 $ 21851.70 -a-,-nw-x.--am.as-aay.-------a-a/y.--m-----awe.-.mmmmm-m,wwmmmm-n-x-w--Am.m-ie-s--usesn-am.--smarm--a--am-r-..mmm,-n�-war-amm-a-a-Aww.imee-'m-a,-n-ammmmms---.--a.a-.--nx-mm»s,-a znwmmm m-s-�aa,-sees-m-s-.a---,�-a---x-mmes--nm--a-c rat-m---u,m.v---n.w-.-m�asseesc,-aw.---mmm»r.-a--w--wx-r----..n w.-� �Rarm an Tax Compliance Services, LLC Double Assessment $ 1,904.65 y -cammmmm,--eweseasy-e-m,-a--.-,-a--a-r-m-x.a m,-eammmm---a-m--ammcawn-.-:m:wwmm.-m-n.-w---x--s-.ear-/-mmmmm�-m--r.-rammmsa-a---a-a-am-romx--a cox--a--mmmm:m---awm-A.mw-,sam--.a----cox,-a.-a aawmm---------ara---/-am-a-r--.mess.cox-cox--a-sm--as-ai-m/-,-aw-.a.-amm-z--------m:--my, Ryan Tax Compliance Services, LLC 'Double Assessment $ 11205.54 ---, -xmmam-�e��wsxmxsm m-aen=-a.--mxamas-.m,;rawwmm-as ea a---a-Am mmmm m.sr--x-x m.zee:--am---a-Am---arm--:K---meww.--✓-aa--n--n-a.-am-ss---a--xww.aam---a----a--A.-ammma.-------nw------arrow-xmmr-.-y,rn----ix-'--s Ke-x--,-nw.->..mm--s m-uses-aawmmY-s---x-xF---------n saes�.---.-m-m--------nm-x--- Hood Canal Co-Op :Double Assessment $ 175.38 --a-MammmmKueyes-y.z m-axe----Hs--�wsrom 4-e-hrn,www-M----s--Aw-ta---------.xmmme--X-----mmmmaxes-•.3J-m9-.:'m----a wwmmx-m----------s•-Hbb-wwwm----N-v-aw>--�mm---a-a-------m-x---a---ym-w--www-Am.--N--a----a--A-.Asa..-.-a.--etm(-aw--r-sF-arm,----a---aHm✓-awwwmm Mason County Treasurer 'Erroneous Payment $ 1,459.48 mew wnw saww mmm mwn-a,w-am.-mu-we.nw---xmY,rm-ms.a-n-xmmm.--or-.cawara cos.:-x-.-,.a m-a--am.--mK-w-x-s.ra-r-m-m-a-a-,sr.wwmm:m x---a-a--m-a.--m----saw--sr--xamm-m,aawwm.-,x-armraw-au--.z-xc-,-a-awmmrc-cox+- .x.wwm---.-.,--,.ammmmx,--a-a-z-am.--'cagaa cat-awsa c-m as x-xe-a-am--_--massa-----a - Dolores R Tadlock 'Erroneous Payment $ 1,943.93 y---messaw.-a-ammm� -awwa�x m-am awm a—------,------arrow.,-.xmm----------m.a-a-a-w------m-3-wwwmm.K-.ama-m--mmm--ea—wwmmmm----aw—mmww,-m a—y---.am-. --Aw--—-m-----.-.-.-.--a----—.J--m----a--—w.,-arm----------am Mason County Treasurer 'Erroneous Payment $ 2,392.10 a wwmmmmm---row--m-,-m.-:--w-a-mmmmm-awe-mmm.--a-a-aw-arm----swam.-nwm--.arm-�a-wr--.x xr----.m---:->x--arm--m:w-uwmm----amr-awmmmm'm.mwwmm-mm�m .aaw-s•--.--arm,----.-:-awes-xam�w---,,------..e-3m---a-in-a-a.war.c--.----n.a.x---mmxsmKa.�^--o---m---<c-m--n---�o-..--m-mm-s-x,-awmxamm Mason Count Treasurer h Erroneous Payment Y $ 824.33 y I v wmmm-� saes-- mwwww-� arm,-A-Am��y- Kaa�- x m a y�Aw n-- -�Q� -� x-m A---row-am_--m-n-----mmx-my�:--—-x-m---a�mmm_a----�mx.--m-- v----,m—..--.------------a -------I---y------�-—arm arm - ..--.. - m .x-�:xry-x-m .. Mason County Treasurer 'Erroneous Payment $ 21094.37 .s---,---w--»-.c--x-a+-,--amwwr-,---.a-acaw.--.amme-,-aca--am.wmmw-,-a-a--ow.-ax.--,-z-A-A-Am---m-m.caw----m--,-r----.am-wwmxa-xs-.-a-A--m.-a scam.---,-a-sm--a-zx---s-:-A a-mmm-..--.-sn--war--..-,.xa:t:-am-.-w.-.c--.a.a-wmmm.--a-•a.--A=».-.-s-aa.a.--w.---am-sa--sm---a---x-arm--Ka-a n--- mwwwm.cam.Maam✓hwwmmmmop----Fimman-------Iwwa.w..a Faaxmaxaaa--m Ywm.xah.Hwm-------Xm, --aY.aa:z.:iw---ax aawwwmtt-mawaawYFMfoem ax+.s'---------.---/---✓aw --as:w----mmmw----/wmarvi ---mas axwwmmmmm>Y,.rawwmm Mason County Treasurer Erroneous Payment $ 11308.65 mmwb. 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Gunner Scott 'Manifest Error $ 25.87 .aesxaa,zawxaw�Xewxax✓F.------m----eamm.a:aawwwmze.x:v�:✓a--------Ya Yaw_F-as>Yw---almmma----wafm_Finax:e---gam----rawFa s'u-----Fa-we Fe ax an.,mw.Fwm-ax ax aa_a.maxmrx-------axmmax Ya---acemax ax✓F:w wawm------m,aaw_Fm---.a----..a ca.x a..:v oa Few Land Title Company �Manifest Error $ 2.27 Famaxaa.axwwwFemexaaw,ww w-------_---------Fsmaw.aw-almmax ax-----mma.Yw-ra Fa----L--YFmma--asw-samm.amF---aa_F Fam_w.m-as------xa»aw.Fw.a.m-axww_ammmr%->X:----m-ww-----✓F:-----Jnw ax..,,raw_F r_wm_wm-+----------- Schaub-Ellison Co IManifest Error $ 27.11 w.felmmm_w Wa as w.wYF Ywm.xwww:mm�iw axwwwmmmYw mra-mawmwmm F:ax waww_w Fs Xa a:nawwmal.afm.x a'w wwYim iFfi iw ax-Yawmmen----_Fmmex✓iw rm.w Faw.ram Fe arca---Famax------.x.x--F---�-ax as-aYa--aw axw✓.'..aa w.wama aXmm✓F:waw ssg--- ----_--ax✓a------- Manke Family Resources, LP 'Manifest Error $ 175.78 M_Cb��_a_ wYa.xmm ax 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---------------------- &Clifford & Jo Anne M Cowling ustin E Joanne Marie Cowling Wanifest Error k $ 329.43 1 ue_wm.Yw✓awaawmmmwwwwmmmmrm:oaww.aam----------aa.>eawwaml-xx--.awwwaw---ax--Fm--- ---aX.w------maw wx>a-----gym,fm--Fe see axm ar>ax- ---.wm_ww.wwaumrrw aaww.mxe.a ax,.a:-- --Fs-a---vFms3-------Fs-a--awwm.la--✓aww Mark A & Barbara K Rozgay Manifest Error $ 795.62 wYF.Xax_w maaw Fa Fe Yi F:_wF-awsm.m_Finaw ax axw YamXam YF aw msw w.wmYF ex axw Ya wwwmmmaxw✓awwawwmsX✓awwa�a Fam.X S.wwww.wmm.x�m------- --_a---Yw ax -----axm----------------�----aYFwm---ra FammmaX-✓.l:w_FYF".-m-_w-----YF-_w--Ya Fa-Fs exm A Timberlake Community Club, INC Manifest Error $ 1,440.72 w.awa.Froawa,m:u.,ww.wmmmax✓a,wwwwmrF,axaa:www:+Fax.a_---FSFsmaw.waa.ww.Far--------w_w-a.am-•Fges.m-axawwe---ax vx.0 as.F.F Fs.xm-F..v.----m.✓F.wwwwmmsx as:rw----max.ea----Il-rxmax:v..a�n..xu---YF-----ax ax--"A,-------.a----.xx-..._---_Fm Whiskey Ridge MGF LLC ',I Manifest Error $ $ 476.06 .----wwwmmm--Yammmm-------m--wawwwmm»xwww----w✓aw.a Fsmmmax---Yimmma---sal-------.s-m-ax-va----F>yw.---ax.c,m ma.r-elm.Fmmm------w,x--vfa.---Fa raw F:e---------wwmox-u&'.>a---------.eawos_w-x-ra-- Comcast Corporation }Manifest Error $ 671.11 y mmmaxww.wwaXmmaxwwwwwaxaXaa.ww---------wmmmaxwrawwxsa:mra as-oswmmax.--wawwmnxmx,.j,---------walmm.a.ax Yara_a----,xwwww--X-----wmmax✓FSY-hYaw_F_wm-a�v--wxm Fsm_w as.maw.aamm-m w.F:ww_F---------------------- Corelogic Tax Service 'Manifest Y; � Error � � $ 2,484.93 wwa,m---w-wm-.x--Y----awax-rare---maxaaw_awm�am-a----------wa�mmma,�YaYF-axaw ✓�axwww.aam-m-----m.x-aawwwm----ww-a�-m-ax>9a_Fwmp----wm- -.xww-----.x✓a-ww_- -waawx=w,x.x---------a,----.w ax Alice Keller Rentals "Manifest Error $ 87.10 g --Ya--mmm--www--m_w✓a wsa Fl m--ax-www--m_w ax w w w m m.was:-wa w w macs.x---:-a.al:x ax-.x as:--w1 mwmu-s.aa wa xa asa wv,..m ax a:.xa w w m-axm-Ya---->✓a-Y.aw.w.aa---as ra--aX.wm:---wwax m m-.n.✓»---max m-as w w.wma--a--0-issw xa--m maa-xa w.a Yw--m---xam Squaxin Island Tribe Now Exempt Property $ 207.93 mm awwFamm.xmwwwa.mem Fzmwnwwwwmmmaa w.eaw-Ywmaxm»awwwm--------as aX-m--waemax----Lxa Fammnae,:aawmm--------ems a:anwww_Fwmmmm-wwmYwmw----Fa.amax-jwxammassm-Yaw.wwmax----.----ay--------------------- A AP Wireless Infrastructure Partners LLC Now Exempt Property $ 535.11 m aFinax as as Y.l>Xza.x maa ea Ya.ma aawmaw�..aa.swwwsa Fs xs as ax w.0 YF w.eem ox w�ww.mwvwmrx:.aaawwmFinaas--:-ww.:cx-axm�-r----Mara--------:--ra.Fwwm✓---------ax yaw.cmmmrc:--Y.n----ax-I Few.------wxaw aaammax wwwwxe ms�-n,awwww---ax--YF-aaamrx-✓m✓mw Byron L Debban 'Now Exempt Property $ 216.44 wFcwF-maa:aaw.almwma-aF:wwwmmm✓we--wawm-ms----wwaa a:---.---------------awmwa --t-mmw.awmm-w axm--ss----.aw.a---- --w.m-ea wamm.wwwmxemmw-x----mr ax ax axwwwsmmmax>awwsaaw----a.yl°fie mmmmww wFsmxX-------xmmm Byron L Debban Now Exempt Property $ 135.21 wa>aww.Xmmm.aw-m-Xmm-m aa:w=.awwm-max ax aaw.mwmm✓Fsw-raw.FS FS F------waw-m a>:wwwe.Xm_wm.x a_�a.sm tea ars-m-as 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-Y-mmma--xam-m----wixu-----.�s-yax/��xa->�mfx.,--r�,�xffi,Yn�:-,a--�i-�,--.^-rnmY�-�.ax----.�f�fA�,.-��.p.ti,i---�x.a.�-.ti��-�x--x��a-mm--.ar�-.�-.,----.�r�r,�,�, a,�Y'fx�x�a��a,�r��f�mx��mmmm��mmmmxf��aHr.�,��.�.��p�Y,�r�� Viewcrest Beach Water Systems, Inc and Paul Prentice 'Now Exempt Property m p y $ 968.74 j .----mmmm-x--mmmm-r.::aa:mmmxam-ro--.v.-/,,Y-mma-.n-..u--mmaa-x/,:>�.--.sm-u--x-a-xmY-sx---a--m:� 9'a--a--y-mmmmmmmm---mYim r-u�wa xamm xe,,La,rammasa ai,x,ramzammrrs vx'-,aos,rn m,r:m mca xe,:Y„esa,.nf,co/.ems,ex ra.,f.,o,samman%n,av�s x.�a,mmx,xvx,-.a,.Ya/.e xn.0.x cx zx.ramr�s xe me¢,ea The Saints Pantry Food Bank m Now Exempt Property $ 3,417.61 m. . r xx�mmmmm.xr-.�..�m - ,�---m-x.- .gy m-,,m -xxa-m Y-m--xam-x--mx-.�x-aammm.�/.- 4---x------mmma-a-------- -------r-mmx-_max- ------xa-a-- ------------mmmm-w----mmmm 1aa:nmmm----S--------a---x-m Bolduc Community Association Inc 'Now Exempt Property $ 44.87 -%Y-m---mn.--r--Y--Kh,ac:-Y--mm-m-A eam-ors-/_,a-eammm m-max-.4a-m-m,m-aa xamm-m'mne---v--amm n ,sa MIDm-ma-a--,-Rmmmma-ac-x-ammmmmm.,'---mmv-m/.,Y--x-m-mmaxm%-4n.mm-xmmm:%r-agmm.afma?-aw xnm wAmm mmW-aR-mmm npm ax riJ,mmw9 Y-anmax r--mv-mmm'%o-x-mm Mason County Treasurer 'Posting Error $ 655.83 -mmm-mmm--as-nor-L n-am-------amm--m w as- -- m--------m--------m,�,mm e -.-mmm-----..-mm---mm-----------.-mm-a-x-,------..,�„�.�m,.�m�-ww--r-----------mmm-----4-----x--.---------mmmm--- Mason County Treasurer r Posting Error $ 41005.23 r-xammmm-ax x-mmmm-ma-,--m m.Y-ma---ere-mmmY--ax-.n-x-mmmmea%----rammY-/.,m--am%-m m.xmr--u.m.m Yi----ammrw x-m r--mmma-a--ammY-ramax r-x--m mm maa aa-a--msw a--xm--m-mmmau ax---m-3m-a-max a-mma-mmm m-a----mmma-xa m-m'm-------mm-ai----ammusm Mason County Treasurer Posting Error a ' $ 970.87m rox xr---s r--mmr-maa axmmmm»,m----amm-mmma--n.n-Y-ma-mxx aa-------mer-a------m------m-mm-r---r--r------------w-x-r------maw a--mmmm--------------r-mmmm--- --a------ ----wr----mm------------------------ I S ra.m - Mason County Treasurer 'Posting Error $ 678.91 -max-rose-a-.----v-x-mm---mmr-----------m-a--mx---m---are--.--r-m----r--a--mm----w-----x"-m------------------ a-mmm-xm-m---Y-.------a-w------mmr--n----------------mmmw8m-i--Y-x-.mma--o--u---mmmm----.x- Mason County Treasurer Posting Error $ 192.41 mY-mmm---,sa.os-m-.xeHw,snmm.ce/am-ar.,awa,-wem-xse,u,xa--m.er fx-wa xa raxmxz max as-ram-YA.aa e;.ze wa:ro m.um -cr ea-„caY,f msoa meta>ro,eve%u,mmmuf as,meA-m.ro,mma:,-xa-.ea.mmraAmu,m.m,x.fx-,a-eli-m-ma-Qa Wes.-ammmY.i rx ea-m.x.ws.xY.a me--roa m>;am:es ar-a.es,xam:-:msa Yea,.rx>fa.A rum/.ar,-ws, Joseph Kramis Posting Error $ 47.14 $ 1,047.53 ----Y------m-----m-a-mmmma----ar-m--------a-rr---u-ma---r-r-----:r-ri---r-----"-a-x---�-mar,.m-mm-----a---------r--------x---%-,rum-a-mm-----m/---xa-xmmrox-ammmmmm -nr-mmmmmax.m 0p---------------------- Stephen Czeck 'Segregation $ 674.38 rime-mm---------------ma-r-------a--n-a---r----.mmr---max a-------mma-r---Y--------r,za--a----of-----------r.w-------.ram.--Y.----sa----x---es rr---a----rl._-Y,n--m.x z..�Y,----mac,:x-----------------------x--+vim---- Mason County Treasurer Segregation $ 272.68 m,x+n---------------mwxmer�»----x--x.«.xmmmmu.-me.,/--------wryer-----•i-,-�-----ae,-•x-�a-x,m.Y_-m r��ra-ea:oam Y.smex n-.x,x,xa--mma-.-wr-w,-a<---------------r.-.n-----�---------..r r�s-------oa ---i-c---------------------- Mason County Treasurer (Segregation $ 175.19 -mmmax a--wamm mmma-i--x----mmmm-o-----m-----a.:r------ro,---.tea xamm--------,x..w:r.-s-.a',3n m.Y-a aif o>a ri-sa:------ri--ri.-w----.c----xamm--xc---a-:ri,rA----x--:tea---------La-..---;vex-.ro:asm---max--mmY,ssc-----La--- x-as-m.-w Yea-.----i--.-----r--r Sandra L Jarrell & Lereta LLC 'Senior Exemption $ 8,659.81-,r-Y,-----.r ---s,..,-u,ma----v..xwx------x-u--a-..a-i-----aa-Yn -Y.--er,wa----------------r/-,-Y�------------f-------/.---.----- --,---mmm-----.-ram;,-m----- -IY ---a----------x---- Top DogY-Drilling Company -'Senior Exemption 4,112.78 k / q $ mm-------me--me--- ---ea-- --r-m;--Y----e--a-m--------------mma--r-----for-m--aaaa'pj-Y-m-ir-w:--------i---a--a-mmm-xm----m--.mmY-r--a-------m-z.----m.-Y-m---:x-a-::-s`----max--�-------xr-x----m-sue:------f---.---a x-----a---a--- -mmmm mmmY- Margaret Davidson m 'I-�Se n io r Exemption »a-ammmmax•s s $ 2,89s6.3 8 rr------Yamm-----m--- --am----mim--r-m --uY Comare-mlmoag-iac mmmTma�wx aa-Sme-r.vi-cme-/mx/aa-mx-mxxvmmm-mYax-mYY u-v.mmmmmrxamm aromrne--m-uxua-xrxmur--rxom/- ,SeniorExemption ..i a m $ 11964.00 ---max e-,-------------mr-----Y-..a:m.m m/-Y----/--a-----m----,-x-a--a----------r-----------r--x--ammmmxx i----a-a m..r.u--------------s-.------.x--a.--more-,e-:.ter-,-a/--I -x-Y.rim--m----x--:-x---ammo-rn-------g--.,--------,---------e---- Floy E McDowell "Senior Exemption $ 913.44 as x-m.-m---x-x-xamm.-smmroar-xmmmm---x-a.x----mm-x--,.-.--mmmm-------for---.Y-u-x--amf-aY-----re----z---x.x---------x-r---%---------am-am---,----xr----,-xe-----r----f-----x-Yamxam-----x r-xamm-----x---xamm----r-,rd-mmmm-v-----er-------e-m...-a.--r.---_.- Steven W Thorson 'Senior Exemption $ 1,885.53 -m amm-a max-roxmmmm-/--x--�.-Y-/---a-.r-.--a,------ar-,---m--------mmx.-x--r----- -----�-r-Y------xamm.---------amm-:-----.---�---:----------r-Y-.---------------a,-------r-mma-x-x�r-r--,.---.--x-------------- HJ & JM Byczynski .!Senior Exemption $ 4,089.85 mv-v-:x-r--as mmY--------LY--xr--r----amm-----rr-----------ar--a--/------.-/-/------r-------x =x-mmma-.u-:s-------r-;a,---Y-n-m.u---v.--a a-.--mmm---amm-m--v---------x-aura---.-.o----"-.-xr-----x-axe-m m--a----------- as r-.------e--- Tamara Ann Caspary & Corelogic !Senior Exemption $ 11762.76 z --/-ma-rs-v--i:r--------------x-.-mmmm-s----a--mmm-,e-v-----sorer-v---------.r--roam/-.---r-ri----�-Y--�-mra-x�-:un,mmm/-----mmm.--x-.a�----x/.---,-----m/-------------m- u-u-r--fY--Y--r------------------------------------- I�.m Robert & Sonia Cole Senior Exemption $ 31218.01 -x--------mmmm x--x-.---m---r--.mmmm---------x--w-----,-x.-:e------a-------.-- m- --a--Y---m----.------a----amm----.---,------.-------------?ma--/-x----,-mmm---m--------------------mY-Y---------mmr Corelogic Tax Service Senior Exemption 0 $ 1,513.10 ym-m-,x-,-/----xm--xxa--form---x.-x-„---/-Y--->x--ax-more=--e-- e---,Yam---.--exe---xxxmmmx-e-,:xe-x-r-.--m-a--a----y,-ax--max------,--mmaxy.,liY-m.=z---x-----r----.-m--m-----x-mmmm-v1---r-m--m.x-:-x,-xr-m-imm-a---------- Mason County Treasurer "Senior Exemption $ 5.06 mmmm+mrmmm.-m%ro az xamm mY-max u-:Y-mmm--m-x-x-r-mm.----Y--x-..--.//a-a-,u-/---x---xmm,---,v-cs-r--aammm m.-m-.w--mmmm-:m---mm-a�v-xx xx r-mmm.x,ve a--xa--.m.-m.m ex:xe r-r- rMason County Treasurer--Y---Y-a-------ma--�-�r-� 'Senior Exemption k � $ 5.06m z-r-mmr-v---u-r-:.-m/----Y-r-,-/-amm-sa---w---------amm--------r-----a--a--x:.-r----- %i--xamm--axe--x.-------e-mY----morn.:-xr-.-.-----w-:r-/-mm----r-mmm --amm---,Y-r-,:-x----x-m/--rom---m-Y--I--------------------- Mason County Treasurer 'Senior Exemption $ 10.12 -x.---Y-m-,----:r----mmr--n-aY-mY--,:Y-a---x--..-.m--am-x-r--a/---m---r---Y-mm-------.Y----x,ro--;-LY-c-----mxammY-------.--r-a--r.-ri-x-,ear---Y-Y-n----r---------xes-r----s.-Y-r------- •x---xv-:r------m-r--.e,-r------------------------------- Patricia Hager ,Senior Exemption $ 14.95 $ 853.46 %r---xmm.-----.%-m----r----f-amr---mmm.--------.-/-mmm-x---r-mmmmm-Y-a----mm--r--------a-a-.---3'-/.-Y---a--Y---mmm-c-".--/,--a.-----/---mY-Y-r---•r----------------mma-r.-�mmm.m-e---w--r-s.-Y-:z-"-x--mmmm.---I-r-Y-----'u--Y-r-r----------a-- Mason County Treasurer 'Senio r Exemption a $ 5.06 --m-a-------/-.-----.---amm-mmr-�-----Y---s--a-m mmY-m-----r--norm---r-x-.----/-u---mm--,mu-r----.-r---m-x-�-----amm-x-------mY----.-e-:r-mmm timx:x-za-w-:------x w.---a-mmm m.m-r------ Mason County Treasurer 'Senior Exemption $ 394.47 -amm-axex�x-mmm.-mmm--x Y-.mm-------ra----mmm-axe--/-m---,----m---x-m------ e-----------------e,-m-mmm-e-Y-.-------.-r--Y-Y--y-r---m--Y-r--a---4-m/-r--,-mm-----r-mmm--x-x----a w4--e-------m---a----mmm---x Mason County Treasurer ;Senior Exemption 1 1, $ 5.06 -ax--xmm-ma-aax.--a ua r/-r-r-r-Y---u--x-exm-r-mw.-.-:--.--a--n.--.-mmaU--r-aY--x-max-U-r--zn.m ex n--ex xamm-a-----,-m.-.-m.--x+-z,r-;-aY-xam-ax.x:r-.raY-.Y-mr-mrr-.--a-.--mmazar-.m Y-m--x.-.Ya-r-.r----.-w-,r-m.--z-m--:n.xxam-Y--m---------------- Mason Count Treasurer Senior Exemption a $ 5.06 y p mex--mma--xr---cx----a-mY-mz-ri-ea--mm/-m--,y-,n,/-m..----sv----m.m-.--xu,r-m+a--.---e.-ex--m.mmmax r/-es„y: m----�i--r-----m�----r-Y-Y-mm---a-----r----r-.r----m----mmm--m-Y�----max r----mY-------------:---4-.-mm-----:Y---:-mma---r-mm- Donald L & Carole Mae Lee 'Senior Exemption $ 6,744.81 mm-z--x-�--------- ---- ---m:mm-----,--mmmm--axe:--m-m-x-x-x---mmm---m---e--ammmm x----mmma Ymm-max--m---.-Y-mmm,x---xr-----m-----x.-mm-m----amm------1-m-a-m---mr-x--Y-,mmm-ro---x-x------max.-x- m-m---<:--mmm-x----m---x---m Elizabeth A Robbins 'Senior Exemption 5 $ 1,113.79 xamm-z-me-xamm-ma-a-ea r-mm-mma.xx-amm---max-za/-v--u -r-----mmma-xx U--:-morel-ax wx ax--aY-m-r--%/-%-ax x-mmmm=--av--aK-/-Y--ae/-+Yw--amm-s-----.oav-mmY-v----:-ammmmex m:vav-mmi---a-r--n-u r-Y--r--v---Y-m----- Gordon L & Bonnette R Costa Senior Exemption $ 213.58 aa-mmmmmax ram--max-m,-----Lamy-m--ar,-ra.amm aex----m.Y-Y-m--:ma-mm.-m-a---:---,-n--am/-v-mro-.:m r--n.Y-mac-ma----,-amm-,e-----------r--------x--r-m---x-m-x--r--a---------,rum-------a:.a,------xr-a-----me-----x�---max w---a-e o------xw--m------m Sherry Hatfield 'Senior Exemption 9 $ 897.28 $ 456.78 era----ammmr--r--:Y-.-a-m/------w-x-r-mmm---x»-m--m--x-i-e--.m--------m-m--,--------x,x.-fi-mmma--v----a----------mmm-x-n-a--rn i-mma-mores-a>-mmmm-x--m-„----x-,Y-yY-Y.-Y-a-moa-e-----------:mmm--�,v---mmm---x--mx-------mxam Suzanne Jones (Senior Exemption z $ 21564.03 m m'm-ac--.mmm-mmr---u-m-----------.---a.-------.-r-r-.-.x-Y-me--:-x-r-mm-----,a.a-r-m m_---- mm--mma---a-.-xamm--x%--------w-,r--r-r-mm---a----maxe---v-.-r,---m max 4-r-Y--m mew---r-m-mmr--xamm--s1-Y--xf---a m m m--s-------r-----x-r--- Corelogic Tax Service I.Senior Exemption $ 2,513.30 3 --mm-xm-Lam,-m-Y---.---Y-ma-e--v-r-mY-m----Y------.-------am----«-arc-r-m--a-i---r-r-mmmm n---rz xa xa mmma«a-»--s-mmmm,r-ri-r-mm------m-----m--------mmmm---i-.---j'max--a--mmmm-»,--x--------r---.moa--------------------- Marvin J Stewart INSenior Exemption g $ 1,754.53 ----.r--mmmm----Nor-x---a---------Rr-'---.--------mY-Y-m----r-r-------xamm-m mew G---fi--r--c-e---mmm-----U----------m.--/---a------.------r--Y-Y-mmm-fs--Am/- --N:G-:----v-max---a-mm-m---� m----x-.-X+,a.-------------- Yam ��m William V Simmons 'Senior Exemption $ 3,144.49 --a--a-mm--- r--mmm--,�m--m for---a.--,aY--a---:w-r--------r--a----a-----amm-----mmmm-x---------a------mma.---mm-Y-------amm---.-.---mma------mmm---x-----mma-----.---ma--------------------- Carl E Rhodes 'Senior Exemption $ 2,616.41 -mew r/---m-mmm-x---«mmmm--xx-v--m_x--r--mmm.-a-----s-mm---di..a----mmfu e--'---r/-m---x--- U v------n-»-------p-:---.mmm'-x---------%---v----------mm--aro-.d-r-Y-m Y--------mma'--r-wr--a--------sa----u--x-r---x----x%-%--- Corelogic Tax Service �Senior Exemption $ 81406.71 :-mmmm---'mmm mm'm-w u:,n Y-xamm :x-.La-m.-sm.-m--a--am--rY-r-r-m-.-,--m----Y---xaa--Y--Lc x,mv-,-w ax mom m-----x-r-----r----------a--v---a-n-mm---»---s-L-ma-u------.m---x a-- - :ru u-a--nor--maw an--r-- -' ---.-mm-fa-rea---a=«maim--x ram--x:�m xx r-mr-.mw--x r Y- -- a--m .-� r - _ -� m,mmx,m aw.�„ .. Marilyn K Brooks Senior Exemption $ 432.57 m-x:-:e------m ---.x-Y-mmm----.--.-------a.�.r-.a----------r-mx--xa----mm_xm-m--xi----f�---,"-r--%-mm------- mxa--.as xamm--x-mix--z-r----a--------.--------4B--e---mmma----x-xamm--�--war z` maw m-----w:-n--- Betty LRodriguez - -mmaxw-a-'a-mY-m Senior Exemption $ 384.30 more«ear-m mxr.-u-s--za m.-amm---=-:x-am.e-Y--------x--m-mY----v-_---m--a-a--mx----,--ax----a----a----se v- ---mma-r---r--.-mw-----a------o------w---------sY--x-a-------m---<--a ---man�a--a->_-m--------mm-a --w-a-..-.------a----a Dane W Aaro Senior Exemption $ 231.86 --max i«-a----- ----a------mmx----- a- r-.--m---------max-----mma-x%-�a--x--------mm---a--x-n�-r Corelogic Tax Service ;Senior Exemption $ 140.16 --��-�--x--a�--f.--w--a.----ar-x,�.�.---�-xr�.---a-�.-.-w-x--n-xam-L:m--aA-ar-...Lmaxaa_---mmY----.----m---ax n-w-.--m-xm--a----m-xraxax-aa-w.w.i--r----m----a--r---mmx----am--xmm--a-.a--ma--m--am-xx--w-.xy----m-a-m-n.-mm>xm.---a- .-saosma..ms.Avr.z.axu:rn.M__a/_s»s YA--.a.snrswsox-eAAA.aoroa/n.ss.aa.--.,Aaws...«:.s.cx.a-..u.o,ses.u-r-:.a_,,..o.,_.s.s.e s«-rox r.- /n-----x-----.a»---xi---xa-v_..ei.rA.o-.-------.a.v-✓A-----.a.o-.a -ex--ua As-/A----r-a----ram_- -see--.::a.sa._s---------- Patricia K Vincent ,Senior Exemption $ 1,869.14 ----x-a✓------mx--x✓i--a-----ass Y--x--i-x--A-x-----x---x----n-----w.--o:-asmra-------xa xa cx-_s<--A,-..-ex rA--A-r xe fey YA-asxra-xa-ax-✓.x--m--,x sx-----/A- ---x--ax-m-:-✓�-.mow_xe sx mr ex,en V rA xa-YA--h--rA-asp xa.x---As-_x- as--------w ass---------- Virginia M & Stephen W Hammond 'Senior Exemption $ 3,145.37 -xrn-x--✓a xA sx a-cu-.�:ae--p-a am-x ax Y->x-R--:.aa--sa--xx--xas---rar---a-x-xm-x:i-a•m rx ri x-x-ra✓i r-.�--_x x-max-p-a--/-YAm w-uxa--------era-xa--ass--:x-xa ax-sx--oars/A-sx ax A,:vim-ra xa-ass-----Aa ans.x i.,'2--xa sus ors-ax sx----xa.as rx----us--x�ex--xa-ax---�:as-----.x ex-.» Corelogic Tax Service ,Senior Exemptionrn&--- $ 4,021.43 ¢ --a---Hx-----rz-aRm-e.Y-YAex-x---a------x-x-x✓--Aa-ax-----mYA----x-a-xr--x-x-xh--btmmx-rnrnY--x-R'm-xr-rn/-m----aaxm.M -x-a.x---a---xA--r--a-x x----x-A ixi--x--A-x✓-v-p✓-/-mmmx---------9-xx---p-aa-------�'--m-v-n-r-rn-ex'rn✓.x--ix--c-rn/---R-x'//sY-mrnm.ax-N-.-xmzxm-xv---aa------x-x Velda B Heitkamp & Terry Noah Senior Exemption $ 2,191.99 p------------rn-A,r�.�--------aa�Aa--------Aaaa.---:xxax--- ------.r��rA�rn'A��a��a�axxax��a=�xaYA�p�xa�fx��xx�`AasrnAaa��,yarn-,xYA_xx.�rn.�yAaa,�..F�Ana----ax�a,��,�:arArAxa----mr�.,�rn�--AarnAx��a.A------- Terry M Schmitt 'Senior Exemption $ 857.41 -x-x-x-a---exrn----x-a>,--a--x-ta-p-p-,mix-xx-----xr---mmY-m--A---Y-rnm-✓--axamY--xm---a-mxamrnY-rnY-✓a-a�x-m---x-un-a-x-x-xrn-x-x-p-------x,-x-----m---p✓a---x--x--p-p---x--,--a�---------amr---x<x✓m---a---ex--xrn-{--x-Rmx---a--------------- Mark Gonhue ,Senior Exemption $ 41531.95 Y-rna--p-a-a-r-------x----v-x--xmmop.a-i-mv-ass ax Y--xY-mA--k--am max-aa ax--ramm--mY-a-p-A+r-r-xsrn ace a-A---amxn rn-x-m�xa.xsc-sce xz eea-r-sap-a.rx-aax-rn-x-R.--arnr-A-YA-x-xrn*oR ma zr---rA.--x�-x-..m---rnx?:Y-Y-m-A-oa xarn max'Ar--aa-xar-a-.---i-m-am-Y--x-r---:-amr-.-A 4v--s-'�-m-x rAa-x-x.-ax--pr--axm----R-R✓ra Baltazar L & Nancy L Manibog ,Senior Exemption $ 320.24 mrnax� xa a�rnYA ✓x arnad�A�A �p�p�ayrnYA�x xa ax�a« �pxa.�rnrnrn�A �.�Y�.Arnax��pnpxrnxarnrnL--aaaaa--------x---ap-pAxaAaarnrn---w-waa,rn-ap,ap----mrn------J-------YAax------------J-ax---------a---mm--- Suzanne T & Joe L Newman Senior Exemption $ 482.27 .----:�rn�a,----rn-rnax- a-------------�.---mrnrnex x�x m�a�rnax x �p arn.Aax r� r� as rn aA xarn arnax� �x Aaaxaxrn�xrp max ax�p /�YAmrn-� .�rArnrn x��x� YA� ap-� mrA x rn maxrn x� rArnya.A ax�A�ar�rA � ax�p�mrA,x�r-x�x- Sasha Van Roy 'Senior Exemption $ 513.96 ax�aAAa�aax x�xYAxAr��a xYAYA� xrxxaxam--- -aaYAYArn�x�,✓A✓.p----.�a�-,aa.�max�.a.x-,�.A,AaaxYA-----a------>;a-----ax--==,,.,axa-aa,m->x,-Y,a-----ap>Haxaxx,axax;----x -- -axxarn-xrn.,.p-axaxx,-- ----------- mm.Afxa.,w,..Y.-ua--------- Corelogic Tax Service 'Senior Exemption ' $ 243.30 rx as--x-u✓m-R ra r-m --x:Y-rar-a ex r-Y -a-a xs Y-Y-m-p-x--:x Yi Y-rnfA:-a-a---a/-x-ax----xua----mmmmax----ama-ax/--x inAmmY-u-x-/-u-.r--,x-rim-xri-a--a/-ex YAm Y-aah ra w--s-sY--xa-Ap.-s max as.a:ax wa rA wa stt ax ax yi max:cares--Aa.A.----Arnaxxrrn+rxx�pu---x rn+;��r..a----------aA---- rnaxY ---x .--- - ✓. - - Katherine L Olson ,Senior Exemption $ 295.07 mmrn� x ✓�rna�a rn�ap.A,� --�rnrn�x� .xaa-------rnaxax=a.ax-✓�------�,y�.Axawamaxax------.AIx---------p�x:�-rAaf---�A�----M---�.�>x�a----r/�-rnm.A,:x---->xrn ---- -A.x�a,ap.��,----ax----1,----ap--------------rn- C Darleen Watkins 'Senior Exemption $ 101.21 -a--xmx-----x---.aa--rn--Ap.p--aaaaxaa.--rm-ax-A,rn----.aamaxrnh-,ar-YA--wa:--.am/A-ti----rn�axax-----rnrnrny.--a>A-A------rnmm-.A--MAa/A.A/A.x-.x-✓Arn-axax--..w�rnrA--a.aA--/AYA,x-----rnrnrn-- --------------------- Sue I Nichols 'Senior Exemption $ 1,000.10 mx-x-pr-r-mfm Y-✓m-r-ua-aa za x- -xm-p r-s-sm-ss>.xr--e-YY--mmYxmaa---xxmvmp--x-rnm-/-A x x-m---s--x x-x-ro A xm--xv x-x---m---x--x--o--x ----ti x---a-sa-x x x----r-x--a-es--- 14 --------------------- 'Senior Exemption $ 2,296.49Thomas V & Paula J Yocum -------am-xm- xxx----- -aaA-earn-AA-a--- A-x<AY--« -rny3xKY AAr-- -p-xy-ax,--pxxYxaaaxe----Axrn<-xA-may--JO gnxmYK�p�m xa�A�a�ra--------------------- Donald L & Carole Mae Lee i Senior Exemption = $ 418065 .--r-m---x-x✓-r--sus-x-----R--------z--x -'mr-r-mrn-✓-r/-sear-a-c-x-Y--x-a:.---r--ax_x-ra•-----e/-s-----/-✓a-s r-max:x-x-x>x---a xa sAm.x-p-p--A-x ux a-m-x-xms-iaR r-.sr-s--Y-mam-a✓au-•�Y-x-'xa rn:-a ram/-Y-xsw--x.Y-xAm/-m .-xx-mx-m/,rn--pr--xmY-rnm-x-xmmYmY-uxm-r--oam-a_-mY-xs aa--✓.a---s-rnca-Y--x Ronald Steele 'Senior Exemption ' $ 247.59 ' ,�xa------p ax-ax-ra:-,aa-m-aaa-----m-rnrn�A.aa.------------A----ammrnA,--------x-----rAmax-----a�a----x---------xaaaa--------.aaA�----------- ra--------a-axax-------rn------Ya-ya..m----YAax Carl E Rhodes 'Senior Exemption $ 13.03 19 01 -e--xr--wr-------/-A--ra--ax--xs-x-a,-Y--r-----sw--x----r-x--x-x.r------max<r---mmax sx m-R----sa--xm-amve-xx-Y-ax-s-r-r-r-sxmx-n-m-R--saY---x-x-p--x-A.-mwY--a-aa--mma-r-x-msap-a-ro Y----/----x---x-a,-----x/--x--Rm-ar--xY-s----xJr-.r--x-ss.-/--.sx-.-rn-ar-Y----s.-a-A-a-x Hal & Jeanette Burton ,Senior Exemption $ 130.23 mass.--s--p-mr---xm-s-✓i-nA-------x---amrnxe Y----p------,-ass f-AY-,-.-r--a-a ass Y-/--x---r-am/-YAmm--p--r-.r-Y-ax/---- 'f-A-u---YA-x-----ax-a--x-x----»:✓i-s--sxa--x-p-------------x---ammx----Y--A--r-r-YA-xax sr/--ar-r-/--xx--x-m.---ax-x-x>----rn-I-r/--Y--sam-smx--n- --.-------ama Kay Marie Ing 'Senior Exemption $ 209.07 ax-xC-a R--rn--'st----pxEfi -a-x--ram---xrnrn-- -a-Ar-rnrn-x-x-x-p-A-mx-rnrnp -p--YY-m axes-m--a-exra--a-----x-ax---rA--p-afaY---;a-a--a-✓-r-a---xx-Y-x--xp----Y--x-x-x--->aaxa----x ,ram.Arn-2x----Ar----x/--x--a-- ----p-x-=y:£-- :x-r--A---�-::a-a----x-A-.-�-KR onruon 'Senior Exemption ' $ 803.24 -x- /-�- Y-rnrn r xrnx ra-amrnm� -a --m/-m�- x-axm_xm�ti--a-amm�--,-p m.A�rn------,-pmax---x---p-YArnA----a.x.xmY-----pr-A-ax-------Y------ra YYxx---- -ma---------- --------------------- Sonja Goadsby fSenior Exemption $ $ 767.34 A- -a---rm---mx/------m-x-x-xm-xx-ma-m-m-x----mrm-x-m-xx-Y-a- -----m-Yx-----pY---x/------x-- -- mmrnxm a a-m-m-xex---x-xYe------------------ Wells Fargo '.Senior Exemption t $ 3,976.99 k mY----hzY-z-.a-p YF-----4-am.rAmaY-----z-.Y-./---/--Y-ex-zYa--p.x'---/--/n azY--/_.Nm-xGx-/-9i.Yn/--1-Yi aas Y//./----Am--s.xmvA an'-�S.:ak./-a/-/A-xa-✓/--p-Mr-z/-1 YA mY-s-/-ra-a-:v/.YA/A-asW-✓Fa-A--R.n/.-4HY-a�xx-Y./-maY-YArna/-h.--3.-i1m/-//.%/. .am/---'.v.--zYx-Y.-x/qYA/A//./-v/--p-ammmcirt-Na-ea--/-Y/J///----NZ Wi.ra a-aax/--b-2 raa Randy S Works 'Senior Exemption $ 2,889.39 ----r-- -✓/--A---Y-m�---r.----.-rna�----------m.-------r-.---rna,-x-rn---✓.--r-----/--p---mm-Y-a---Ara------m----f-----a/-�-rn/---a--mmm�:--mm /Am-..-Aray--------m-mma- RE & KL Drinkwine 'Senior Exemption $ 527.34 -x-p-��rnrnrnHrara Wrn x.-xara� A-m-x.---A-rA----xra-m AY---x------m- ----mmm.- Y----pr-------rarer-.----✓a-ra-rnaxm- ----Y-----p----mrn..a---j---era-�--A----m/---ammrnax�--/-J---m-----Y------a-m>x-xv-- -KR & SL Schuster ,Senior Exemption 3 282.94 , - p 1 $ -a--Y------ -smh--.x- -aaf---x-x-x----x:-aw-�-m-,-�-�-x x-a-.->y-----.---r--xa/--A--f--xxa'mmY----:Y----rA-xrn-x mr a--rnx------p--a-xa-x--x- -�--x----x-x--a-----�----pa-gym.-.-m--a--pr-----x-xa---pI----xmy --a---.xm--x---raxa--x-_x---x,ra-s--yA---v-, ramv;--eras--x--x-m- Steven R Meline ,Senior Exemption £ $ 388.95 $ 81.13 xrnYAax v- � --x�- ✓.----------------------------------------- 'Senior�-A---�-rn----x-Y---ra---Y--------mmY--x------rn-�ammm-rnrn -----xY-ax---p----rn-x✓a-�r--YA----r.------A�--------.a. Denise M Cline Exemption $ 418.34 ' r-.m-----»r--------x-x:xAza----x---m-av---aY---aaamr---mm---a-om-xxsm---z.--ramass YAmox err-,-err--r-r-v- .m---------ara-----x--x-a-a-ax ax----nr-.-.--m ax r-c-x/--as-aY----s-✓A,:era✓err-r-.-rG"s,:-,-.x/-msa-xa-----a.aa x-x---r-s-i-ra--J--,x-.x-ea--v----a.sx--sa ax w--a-a.aam----sY-.-s Lereta LLC ,Senior Exemption , $ 124.75 s S 3 --G--zV--Un-»sM.rA-Yl Ox�/--r-ft-G-a/---/-/-.-a/--F-.-m-a-%.-xava-pK--x»-ax i-ra-iR v/-.r-. '-ri-r--:--u-va-JaYA-c-✓Aa 0.a✓/-va va ra r-xeY-v-xar/--Ar/»e 99a YA-x--z-r-rn--a-x---e ax---x:-Rix.--sm sas.x-X-a-R ra zy-Y-Y--x-i.ra.a 9zx YA/.cY---x:YAa-Az6-W----%-4-e'U-ra--.�r-Y-.-O--x ax v-mmv--a-v-+hi/--d zY--xa N4/A--z -Clayetta rnPearl Wasson Senior Exemption tion $ 350.37 p xe-x.axR-ammxs A-u.--:-pY-mu-x-A--xr--saR/a-x Asmv-ni:v-:oam YA rAm-x-a-amr-./i-xY-/--m--a:r.Rs-s.mr-x-----ra..R--/AY-uoY-/.-R-R�xs YA w-/--/-/--Aa---Aae--x-p-axa•m-x YA six ax-a----A xawY-s--r--✓a-p:-Ar-r-/AY--x-x-Y--amxs/-Y--,.x-R�x-aasm m-es-a.:--:snx-mmu;---ea-x-aR ssa xs ax Y-----xa-a-sa-xY-Y-.xax-x.Y-r-r-r-m----x.x-.ra+-ax- Kevin Kilpatrick 'Senior Exemption ' $ 96.36 ' mm-a----a-v--max-x----xv--aAr-x--x-x-x-xrm--r-.------a--:-x--x•-----x-xa-s-a--r-.v-mm.r-s--A--x-a-v-r-r-r------,-xr/-mxa-u--n-r-/--m ra-A--xu-m---m--a---Y-v-Y-✓i-✓arammaxmA---:-ai-pm-xY--..-:-p-pr---x-Y-x-m.-.a--A-Y-mAi'o�-x---m--.x--na---ap.--am-/-rAi i-Rxp-s-rA---Yi'ax-z-.x--a-aA-x-m/--R-.:m.--x--x---x--R Frank Jellenek Senior Exemption $ 1,473.34 $ 127.10 -rnYAY-W--x-Rra ---- ----------i--x---a-xm.-rnY---------Y-/----A-mmrnrnrnaammrnrnL-x----Y----✓.--arnmY-rnY-----x-x---,"-m-m-----p-R------.�--�xrn��Y--x�mix--m.-.-�-.----a-a---r-Ja--Y-----x--xr---m/-rn-R-rar---rn-.r - -a Duane (Duke) Roorda & Busy Guy 'Senior Exemption $ 54.99 -x✓-mx---ax-------ararnmx-mrm-a-rnx-------:-raxa--mmxa-xra/-r---mY--xx--a�,aa-----Y-----�--p.x-xx-Y-/-----Rm ----------------------------------------------YA-xy,,-A-apes-a-x�a-xm-�✓a:dxax-ax----i>mr-,-p>�-x-a,a--�-----err-mx--x--/--xarpmaxmm----x.-a--a.x---��-x----x---xm-x-.x--xma-x-ra-x--a,rn/-.-----�,x--xx--x--x-aar-mx--xx--,---ara------ - JoanneL Wicklund 'Senior Exemption ' $ 176.30 ' 2 r--�mmY-x------R-----f---i-x--------x----ma-a-R--p------x-rn-.---.-i�-�--err-sAm/-Y------x----rnac----x-ix----p-Rm.----------rn-----A----- --m-m----y--:----x--a-ammm----A-------I--R_x---x-rn---am--x-----a-mm- DiannaTimm Dryden 'Senior Exemption $ 1,090.99 x--,.-----x m.xrnY-Y-ex-aw-.xr--x axmv--a✓axes-aA--xY-x--x ra>xw mrnus-----mY-rnx-r---z-R-a.-x-mrn.x a-----rnmrna�ua-xx--x�----mmx-----x-a-a-a------x-a-xm----x-----xo-:Y--x--------&-Y---rnmx-.--xa-a ra x---m--.-r-r-.a--A-A ----R------.-R----------ra--a Lucy A & John R James ,Senior Exemption 9 $ 50.20 i �m-x x�-x-a ma-mrn a-R---xY----x-R-m-rnrn-a-paean-rnax--xm-amrAx-Y-/--x---a----�------- --x-a------x-p-xAAmrnx-�-----Rx-a------.M----rn---err---rn-xrn-x-p--m-x�-✓/-----R-ax-------------------------- x--x-----Y--xmrn-x--R-r--------R Melea & Mike Blocher m'Senior Exemption $ 690.79 Y-p---x-r-x-a--x va-p v-x-ai--x Y--x-a r-.m/-c--x--x--A m-a-%m-x------p w-max Y---a---a a r--x-.----.-r-x--x..-rn.a-rn Y--a-h 4a r- ar--x----R-p-A z-----x---v asp-A-r-m a-ax-,-x---a-R---xa Y--a--a-d r---.------------�-x----,sx----x-a-----•S v--x-x z--a rn.r-m Y---G-�-----R.-m-ed m--m-m: ./---x--Y'-----a/-YA-x rm -----,-a rn-x rn ' $ 4,328.64 Donna Fellman 'Senior Exemption ' xi-x✓m:era-a-sa--u--ex-x-sa-pr-n-pi-,----a-px-r--ro-/--x-x ra m.-mY-ri-/--x--Rum.-s-Y-----/-.-x-x--a--m-xz-------a-..i----x=--x-m---w-err-r-a/-------✓m-a---tt-xY----x-----.ms-s-u-m-s-Amr-/-m---xa-sc r-s-------aw-xr-/----,---err-/-------x-xr--a v--err- --.---a-a--mex-xA:-a--m-----a-Y-r ra/-m- i Robert Studer ;Senior Exemption & $ 162.88 R-x--x-per-p/--x--Y-as-xr-s,-era-a--xax------err-x-Y-ax-s--rx-am-u-x/-m-xY-:-aA-a-e-x,----vi-ax-R-A-sAx----xa---ur-x--m.-x Y--xrn -v---/-x--xmo--x---a--err-Y-m-s-m--:-Rr--xmY--x--x---A-a.-z-xx--mere--a-a.-s--m-x-,p-ox-.-.s-xu-mJ-x--x--err--x ere rox.x✓---xa-r-ex--x-mmm-x-11---p-err-x-YAx-:-xay-wmma--fx--.-u---x Nadene A Schad 5Senior Exemption ' $ 233021 = a-um ex Y-sx ax-x.-rnrnm/-rn-x✓m----mm--aW->ram--rnrn-x-x✓m:eRa»mm.-ax�a--ra:-a-----rn-s----,max--mmmm--Y-_--.acp.->xr--x-x as r�-ra-a-xY---,ees ek m,xm:xx-x-n,x-p-R-a.r oxrn a-x-x-->n.r---ax---s-:tt--p-err-mx-��.vx.---x.o9mrn--rn mr�-rw---R:-a-xrn�-.=x+rm ra r-:f-Lrnx--a--ap-Ar-/-/-rn-xrna>a r-mYArn-xm-y- Nationwide Real Estate Tax Service Inc 'Senior Exemption ' $ 212.74 ---pm--x-x--x✓--a--mm-x-p-p-am--mx--x'r--x-amY-m�--x --..x x-x- --a-xr-x--rn--a�-xrnY-x-x-m-Am.---xrn-xma -�m----x.x-x-----------:---r-x-m-,Y-x- -a--x----ax-�--R------x --,-------A---a--p-R.a------a-axe---,.--a--x-x--->A--xx-x-a------Y-x- .--a-a-amx-x.. Jean I Byars }Senior Exemption $ 56.03 z-rnasp r-------U.-Rr/------/-m-xxi-a i4-v-r---/--x -az ---.------m-R a---%m-xA-a-N-/-x------x�-a-+r---am.Y-Y-----xr-a--a-err-Y-/---h-p--:z--U-A-.-s-.-x-k--.xa--G--.Y--x-.ap-�:-a sx sa----:---ra.--xx-Y-m-vm---ax-.--------<v-a-Rr--x-/-----/--h�-.--xa--i-v-r-p-Ax-r-x- x �Shawn Bryant -,Senior Exemption � E x e m tion $ 1..085.94 xxxxx�--,�x-xrn-m-- --xrn-x---xx--a-sx-x-x--m--x--;3gy -----x---rn-rn-n-axm-x -I x/A x-x x-m-u-ro x u x---a- $ 21009.69Cmo-rexxl-oxg- ic- Ta-xxrn Sernxr-v-ic-e-mxxxrna-xx- xrR-arn-xxmx 'Senior Exemption -mam-x--am-Yma---mx-- xa--w--x-xu-u-xsYx-x:---- xam:x---- aex---x--� ---xx---wxexep--- -a---------xrx-m---xx �------------------ Ralph & Deanna M Cook 'Senior Exemption $ 375.74 u--p-a-x--x-uxm-x as.a»sm-a----R-err-Y-isc v-.-.-:.-a-mr-a-----p-err------p-eras.--.,-x-.--r-.x-x:---r-r-r.v-ax-p--p-- m.--m-f.-a----------m-era-awrn-x-x-x-----=--ssu.<.aA.x..x:w-.-s ax a-,.-:--.a---------a-A--Rr---c----x as --nu--asm-u-----a.---Y-x--v-v-4---A------za-:-xm.-x-..m.a-:-a--m.--- Allen Arthur Corelogic Tax Service 'Senior Exemption $ 71635.77 -a-x,x-x-----x-:---rnr----- -p-rnm---m-.---.-,-a-e--m----x---------x-x-a--.---,---,--...-R --i-x-------p--x-----.-a-p-y--.---rx--x--A -Am--.-.---x-a-a-a a-.r-mx-x--a--,--.--x -----A--- --am-,mY-----p-p--r----x.--mow-:x m-x.xrn.--p s.-----x-----Amm mLereta LLC Senior Exemption $ 8,051.55 m-xa.---x---.---.A-a-,ti----a-.-rn---a.------rn-rnaxmm-r-.x-x-.-am--.m--.------mrn--m-rn-p-era -.--r-m,.---p-a----rnxi---a-----x----x---.--xmn------,-m..---- -m-xrnx-ax-x.x--x-x---/-%-r--m/-m-x-----.---x.x.-.a--A-a sag------Y--Y-i--/i/n--a--was--a'-------Y-i-H--in-re ta-Y-J act rxe-n-w-f-o----Y.--%--- Y-a ea--'-a-w.-------m-Yn---✓�-wit-Yn---,G> ---sh--.a---nw--en------ Patricia Stephens & Joh Stephens ��Senior Exemption ��aat�,.H-h-Haa.%.�>�,atwHGH-n�aa�Y'$�u��YRY�-2,715.99 p p p . ----n--------�m-----.w,�t,--------w w-,�x,tw,w„wt- -�S----�.---------�,w�:��,-.t,.M,�-----�II------ ww-�wY�-- -�t.-------------Y�----�.�.tt---------whw�,�---------I----YA-----.w----------. E Dennis F King & Jackie L Brumfield Senior Exemption $ 11459.82 -r---GH-,-YJ�-,sa--/-,-HwHv-w----De---h-Yn-Kae,--a--sseHv_h-f/nn-tsacsws.asaH-HGh--aws-nave'%,'--v-w.-aII--rxs-n-r.-h-aM-to-ws-Yn oah----YnY-v-„y--SOS--Yn--------aHY-h-as----?s-ah--Y-i-.H-Gh Gw Y-Am----Aah-w--of-Ynv-n---Y----ea-------9-eh----Y-J trot--Y-.raw x-,Y-a-n-✓n-n/n--a. YRo n E Sr & Alice Justice Senior Exemption $ 11566.04 .at-----aw-tII,---�n.e-----r-----.�x��A----Y,- --------- ----�w-- n-----�--------�a.��wYn------------,,.------------- --------H--------------A-------------------- Stacie A Lee g Senior Exemption $ 164.05 Y�t�wH--- --------w>��t-----nws�.w,�t,----.F-----%---w�Yn-----�,w��.�----n�tt,oH�H,�----.wt--------------------wy-Yn..�----i---------.wtwH----------�->y------.,-----,ch,sw---- Debra M & Rex E Ha ke ISenior Exemption $ 31432.39 Yn GH aHrcA-wp eee'.M aes.>:'-/h nsn ah sHt.G%A--Gh aH aw---a-s----'Y,.aw-----Gh----Y-O-r-sx-s-H-haw--'n_wa-H Gh aH-r-wY-a---eh--r---'-v/.e-%ae-a/----YH---- --w-Y-5-„a-xH-aw--w-Pet--atY-h wH an--.as---Gw-I--en,--wH---w ae off-eat-aw-w--ref--IeH----rot-Y-Yn-d-e--hf-X-w-t-va-2.-9- Richard Wilson & Robin Pittack 'Senior Exemption I $ 3,265.78 -ra-A-n--n-sww----GH--saw Y-JY-aY-'---nH--tat Y-c--n-s-a�-h--/n-eh/n-Y/-i9----h-xH Yin-----Yn-i---H-ifw/-r/n-fi�a-n y.aw-----KYn-n aah�/..-+%san wz-ice#sn h.%%sf9,a,ews eh'wn Gq aw aw n.V Gx Yn'aH ea Gd aw#O arw----/n--R---ten oa-eA-----oa,-n Gn-h-----eH--�----w--i-i ayea--v----ac Yn-Yn-.H.---as-cos----z.vo � Exemption $ 51159.86 3 Lereta LLC 'Senior --was---a/n.H-as----ah-/nas-saY-s---a--H oh Y-s,-.a,-ros--ha-h-wYn-es ass--Yn-.-nmens----HsH--w-.e----r:-e:Y-a--m-Y-r�s-off--a.on-.es as-H aH as as Y-w---vas eavw --maH-Gh-wtw--ae--eaea:awY-w-a----ah-wwwnw Y-ej-past-roa mow.wis--Yn-rn---------m----------------------- I vCorelo(�V./��is Tax Service Senior Exemption $ 71442.46 Yc as ea G-aH.aw ra � �n wH nY� Y.-%�S..------w-ttt-------r-----�w-----,at�w.---------tat--�.-%�Y�Sa�a�:-----------q ----->��a----Y.H,�:-e�tw w��..nn---A-ww,-- --------W�� Michael Rooney 'Senior Exemption x em tion $ 2181 ehaYwwos-Y%w----o/-a---a-h-Ya-Y-eah----- ahaa-----e-Y--s--HG%dwYY---ia---Yna/ma---vHH-a--YrHe:--Y-aY-Gaa-------a----Gwa,-aaHo G Ym ah a-----Gh.w Gw%Y-s--x-n-H--w--ass Corelo is Tax Service 'Senior Exemption $ 31960.22 k sa -w� w -.�-.neh -Y�Ys_A/�aH %�wY. t� e�--�w a -�- /-Y� a� e�.� ---a-Y�a�H Y�- e.i�H�H-p-.n Y�-�a.�.�Y�h--sa%�a --- x�- at- - -Y�wY-e- -�wY�Y'-YneH 2,meat-�wtti----u,/nawY�...�.i/�.n�.�� Charles nBudd 1 Senior Exemption � $ p a 13.03 mw��a p �w.�b a��/n aw�� neh �. Y�YAeH��H-� „� ��n�w� .n�.�rnH�-�-mY�aa--n---- �Hv.w Y�� Y�.� ��a�.� �w��aY�,wa Y� �a� a-t� y a� �Y��i�a e.n��%�w-Y�----��A,�Y��H��wa��t�---%----a - aH Oliver & Dolores E-Ellis 'Senior Exem Sion � $ 2,484.08pY�Y�Y�YnmeH-GH-Y�--Y.�,G.�n,�wY�,�Y.ar,-/n�aY�Y�-peh---�w:�-aazwH--�w.�.�--a�-.��wY�.�--�,Yn�n�.>; at.-�H--�w-�,�a-Y�-.�-�t.�a��,�n-,�->��a..tYna�eaf:��a--Y�ehe"-�w.aaY��,�,aH--�-�w ---aH------/n----------:�---YAah----m-------_.--m. David Shurtleff Senior Exemption a $ 11008.01 1 --nan----aeGa,-----ere-w-ehY�--- - -wan.,aaa,aaatYn./i-r�ten-wta-----��a�aYn-----aw-- -,w-H-- ---n,n%www------ ---- GH-aw-a-�aay=--------- --------aae-rar-en char=saw�eSaeG�e,G�Y,w va aw�wa��Y.Haw-Y.---- iw-- -----w-Y-- Karon Antonsen �TY�o a deaYn �Y�. ',Senior Exemption , $ 182.19 twYm smYsa-nonHiiaa a e Ycs m m a m-Y v c-/ a n Y H n i hio--Y-w-------aYYe 8 ---/-H-» w--tan-o---.H:cCrownyaxxzarwiwm a-x-H/w»zaa msa »YY---usavo 196.36 Exemption $ RSenior 9 19 1 �-e---�%-nY-- -��- H---- Y------Y-Y-:-------w rti--x--- i----Y ------a-H-w-----H----a------ ----a.---------a--------�---- ---------g----- go Corelogic Tax Service & Olympia $ Federal Savings 'Senior Exemption 11701.54 3 9 Y-,00e-x-.H.nm--Y-t-n--H-aw-/-t-eat---rN.Y-'-sat Y-t--H raw---act-Hv/i--Y-s---/i-/n eH Y-n---a-i.-eat-v-A--LtY-a-W.n:---wah--waf-c--v/i---w-Yi/.aGn-h---yaw-----Oe Ga-.N as v-aY---'v-tv-h-a-.are-H--iz/-t ah r/-,aw---Ga--fir-n-Y-lx-sac----.a-mSae see Y-✓/-t-%saw as-a--�-n.-n--x-aH off--%------w-. Katherine Fixemer I Senior Exemption E x e m t io n $ 11046.42 - Y.YH-------------------------------------------------------I�aHaYaaYah--YYYasnapxoYeaY-tixaaeHawaaaYHYa� 4ee.:xaau/zawYoav, He Y Y at;---------------------- $ 2,994.12Timothyogers & arcy Fellows 'Senior Exem tion -/-,tiYYa-H---Y-----m ---------------------------------------- -.n--------------.----./.„-----/----Y--a.Y--- ,---H--x---H-,-w-Y-----�----HH.-%--y-x---- 654.84$Glen A & Lisa K Simonsen 'Senior Exemption e----- -----a---N-w-Y--- - --.a.---------Fa----- ----He-,a--- -%----. Hw---yY--- n.Y----�-----�� e. ---e -- �-----a--------------- Margaret - Ross :Senior Exemption $ 183.30 ------ aaY��aYn.�HH�w.�.a,e�--Haw-Y�Yti------------,�-------------ea,-------- m->xaaa�e--------�n.�-Y�.�----�t--------t--------%Y��Y��ea ��wY��/Ae��%�Y�aaaa��%SaY��t��.�%-��w��/np��-n��- -Frank O Korte Senior Exemption $ 306.25 -Y��a -eh�n�w-e�---Y�-�w,�.�/�---�H---Y�-wx�t�w�t->H>w-/n-ehaw-..-----ewY�.�-Y��.../n-Y�..----.H�nY�.�Y�->:-Yn----Yti-a�sG�,/n%.�Y�Y�--.�ea�w-Y��,Y��n.�a.�--Yti.��en�n��w----------aaew,f-----Yn--Yi---y------------- Lisa Collins 'Senior Exemption i $ 3,157.04 en a eh�w/n a � awaII�--n-xaawmYY--- -aaH-G- Y----a- te-- -- ---- -ti m---- y ----a-a-- -. G--- --m-- -�a- lin- or-Kr k aS ch-h-aw wtien rzleYYr�� H �y-. --- �Senior Exemption $ 3,064.50 ---- -------/a------------Y----- YH/------/-n----y -----------------------nH- ------eg----e-- �------- ---------- Zanna x a Kadoun Senior Exemption $ 7/543095 a �u xa-HM�w�-----%------H-------.w----------%-----------ene«.p- r---w--YnY.n-----Y'ea---- e ehea------ wa,eu---------%-----1---ywYA-wwt-----p.ae/A-em- --%--------------w Corelogic Tax Service 'Senior Exemption £ $ 51142.24 Y�Y�G�G�-�rowan a x a as as Yn atY��,Y GH/nYw at Y-nGw ;IIYa Y� /�-�Ya a-w-� /�n GH Yn �--.area xY,----eh-------eH---- - /--ea:---- --eH-��w�---,�----eh-eH----as H-.%--y--'-a-.w--a-- wHW- -m--.n Teresa C�Michelsen G-n earae YGaH Yeiw,raxw Yw-twe roYw.se a,aeae r--mH est aH . -Senior Exemption $ 371.47 aY----v/aa----Y--aw---Yma -a-----i---Y-/-----Y--o--n-s-v--YYaea-/n-ao-Y-Yia-meY--/--o/wa-noo w-/--r--me-----v----h-Yv----a- " ----nmY-m------------ Claudia Willis .Senior Exemption 421.64 3 ncr��HY v YYeY/�zYi- ?Gaunm-tnaG-a-YahHYwvrYu-----Y-Ha--mm-YH--w-Y-a-ma--Y--naaY.-s-haann---H-i aw--n-G-------Yyao-u-5------Y-o--Ya---HYaaY s Gar Jackson 'Senior Exemption $ 225.01 w-Y-H/n//e &�/YFGia-/a YHA/Gda�4Yo//-%/aYYCnY/-/Ye/GY//--//YHYJ aA-ttn 7y ast-Y.c-X.vin_H-iw-al-le.aa eee Yii.-r-h-yy tD,wsq aat ey,vq;ehY-n.Yq.//-wi Yi wH Wn YFv sYn»FY/-Y/-.PS Yn✓/.,ah:/n,-a rat Y-t tSa fas aIIII Y.e/ienm./n-YlsY a-QWeat Gat-sah roe v-s Yq --------------------- Archie W Harris 'Senior Exemption q $ 139.08 .atisapt-a-SHv-n--iJ.asa-/.nsav/nas-de.----an----------van---Y/--Y./neH--->;w--atY-a-----i-.a-JS---/iaH-/saw---a'----/n------eat--H/i-n--Y-t/-t-.-/.-wW--At/n-Haw--w-----.h-/n-----v/-,-/n-r-nY/do s sww wet.an---M-Y-s-----v/-c-aw-.a'--/n-as-nas-/-sY-e-ae Yn-as-q----vn 3 Terry Chipley I'Senior Exemption $ 2,533.89 YnaH:xIIwY�Yn Y� - aa-- -----Y.--- m�Ye--ant-H --eannaG,Y-n,HaHaw--Y,a-------- GHGa,- -L- --nra-,n.en,HGH.-----aaraa---w- - .xaw>rwY.a----t-------n-H-- -.wrGnex---Y.a-- aw-sn>n---aaGnahill-- ---HYnY,a-w--,i--n-a-- -- Janice May 9Senior Exe mption $ 260.80 Ga GH-h-.&a>F.ea wa Y-i/n aH mp/A.------n Gh Y-.t-----t--H--Hr-Aw--i---x aH aH---aN-Y-a---ahv-stY-A/it--/rod-/n-----.p.h-/.e-/,�-N---ah-A.-/----.e/.-.-v-J:v-Xv-A-aw---cnv/-:-"--h%rat_as.as-eh-haw-W-/-i-r--m-,Y-aw as--/---/n'�sfw Y--t-aeat/n--W-Y-i eas-/-wh Gh Y-n>wYa sse.YsY.s GH v-rycYn%a wtw/-n--n-at 9.iH c-1.Y-II.-w-A:--/-.!-- Betty A Mallinger & Therese M Berry £Senior Exemption $ 51966.54 g aN-ate-✓h---wY-w-F--s- v-n--it.-H--O-G-e-Po_a,-ase-Lt.osY-SH-Y-n---Y------neHah9-aon---eee,v-a,-h--w--r--X-sav-n,r-nsww Y-,.----t--osYae%---J-----i.----A-w-Y-Ya.at-h-H------/nv-Y.-----/.sf--.af.-Hswx---------.w-.a,--Y�-----aY-qG-n--/.-Ya--%iv-HytaA Y-aW-YlesG�'aW in:v-n aA YA-si.as-us'--sH-v-i.s-h--eh-is-aw// - �crp - v -- ' - r - v _ - v v .- r v v _ - v wsw Paula A & Dennis R Pack Paula A Pack t Special Needs/Julie M Schafer $Senior Exemption 1 $ 7,322.26 asaH-iY��Gas -GHaHaw-----GHaHawa�aaaaa a�a-haw- --e„GhaH-%-W-GH---Y-,W---�t,a-i----xnY..-- w- - aw----m --- ---G-t--%---- �tahaw-----�-------aH w----aH-as---- aw----e-a-G�---�-.n- -aH-H w----H---aw.n Corelo is Tax Service - Senior Exemption $ 991.59 g p �a-�,�:--�Y�-�.--n,,�-h%,-w:�,�a�-en-�w aw Y.t a-�:�a�ar,-,�.�,�Y��e�,Yi.�.�.�-.aa a,:�,ez--w-.a-,t saa-en s.,aH.�%�,.�.a,�,-H�aw:aw w:a tan,a�:.�.�-�e�.a a�Y,a Ga yn-aw,,w-,a/,r--,Yn aH as as.an--Gat aH-,.,w>2.--,aat Ga,---as---Gnaw>wH as as>,a y.Gat---.a.an--au aat Ga,---aaYA-a-.a,aH a,----~y.w.w..a is-xa,Y<.ar---- Barbara Meservey 'Senior Exemption $ 51320.97 i wata--------------Y,-,n,-----wra-GH.,e,.aw---w---H----------YA-----e,-------Y.H.aw------,,,a-aw------------ea----aaa><-------- ------ e,-----I-----------eatea.--- -----Y,-----ew--.w PoGx Karen L Haggard Senior Exemption $ 1,031.33 aaaw Y� ----aw.ra-YA.a.atm---iraY�--Gat %Y��Y��------aa-----e� ------------ahY�n�Y�--- aa�-�t�,ase-------�/.p�:��tiw------- ---w-----Wn------- -an-%rot-------- --- Corelogic Tax Service 'Senior Exemption $ 803.48 3 en G4. :aw-W---H-t---aw awn--/-rv/nah-aw--Y-ev--eGh-NY-w-----GH Ga an v-w-w-M-w.--i-H----.aYi--Ndo--/-.-n--Yn-taeh-R-(-,--Po-XYn-Gh-aw-/-sY-i-H--H-------Y-c!H--sR-F-----v-H-W'--s Y-t sae-Gh---w--w.ea----ai 1wiw-nN,-en----a,--X-GH aH-M-----eO-----3-sns sea Y.s'%-----------Yb Dian C Brennen & James Cook 'Senior Exemption I $ 3,062.72 ,a�-Y,>��ir��„y--w��Ynaa----wa--.-----aanGV----a�-----Haw-�t--- --w----yaw------�----a----aH�wawY�>,-wra--Y�------w ----�wH�n�ah--------4 ,aw,--------.---.anaa-------ley---w---root---,-------- Kathleen & Gerald Patrick 'Senior Exem tion $ 967.45 -�a---h..--------w wwY��teHaH-awY�-~ u-�afawt�r>,Y��.�,�naw%w>=w-----�----a------�- "He-i-.H----n--,�Y�w��,wwt---- ---l---.----xa--,Yi-,ae-------awY��a0-,n-H aw�a w-aa-G Gw-----� e-nY to�a-a--Haw a a-w--Y.n--a�e�--.a.� Y� Marcella L Peterson, Jerome R Peterson, - g a & Glen J Hunter 'Senior $Exemption i 2,764.45 p � --atwH--h- .a-at----H-w--eaaGoaeat--w- -aw--x-h .wow- -wa---w----x-a. -r,----->-��aw--e--x.aeY��---ea-Yn%-nGw-.t,,rY,---�ehawaw-----eH.w--�----HaHe-n.ra:� -. rn-�-.„�-wa:£----m----u-.w-as--Gat---aaw---a-, �%iaa---H---- - aH-G Corelo is Tax Service 'Senior Exemption $ 2,080.05 i g. ea sue7Ywan-----a��w-----Ynx--n----,siw.w�-_a�..n�,--ae-.A-----htt,--Y�wtn----------n-tw,�.aa�,ti,xa�t-er..�etaav----a��wwa��-�-------- ----,>-n--.a.awG-aw----r--i---aa--n---A----- Mason Count Treasurer Senior Exemption $ -399.12 GHaw� .,-�iag-Hawwwaaa��taH----------aawa.t.Yn-------n---_w.��-� --a.aHr.-----u H w�,�� w��w �-_�H----� w----- ----aat------.ana�sa.a----_I---e---�--eat-----------%---aaa---:--------------------- Corelogic Tax Service a Senior Exemption $ 1,888.02 x-eat Ga:-hawaw--.-,-H-h--h-Y-t-x,e-a-a oh ea--�n--ea-n ah sw aw----s,----aY-a-ra wG-Hwe.-s.---w,tas-a-aa en--w-n-G.we--i..+oa-.w --ace-a--w-.--x--HGH-%u.ea-u---n-.-nww-_nII--ewhen-ar-.-w is w-i----H--..aw--r---wa-a.w:re-------Htmas-oa--.a-a-ea row crw--artyea----Y-s--aas-n-n.nr-.a-a vn.a taa.n.w-an /---aR—-.z vn—A--———Arta,e———annss.'�:il.cu.xm,ax/n--------Os—la an ri.in/nbr.r/y.v➢—-r.a➢—.x.o...------ve nk.a K_ .n.N/i Y.,—X?YiJ N3.L,Un/n--➢-————vis gl————_x——----n...xcb.�/.v.—as zSs/n/n vn ➢O—ax 4a:/.U.,I--n,—*sc--sa➢s➢o—➢x--/n Un————..a--vn_x n:vn————min James R & Arlene P Burton - r Senior Exemption $ 21305.93-,-- .cc rx m n•xA vn---ta-'�nz x„n,/n-➢a--a m m.a xa-.,-.�➢-aa vn---u-xw a..--._➢--s vn.x--x.x as.u..,aa x-n»-x.,s--.. —cca vn.-.—n;u,wa Ara Yn na—K,-x ase,s- au-.a---/n m:»,a xA s»--s ns sx-x ax-,rw KA r-s--s ax v-a as r.A.i.m av--a-n,--»_.n-s-.K-r.x-x a.,.n._➢a--.n.x.c,/.a:,-a----.x sa,--,a:m.a—-s--e--a,an—xa aA as—as-——;I--a-A—ne——---———rn n-.n/n—n-—a--n--- Donald Lillie 'Senior Exemption $ 2,223.66 -Po-xUn,-xbAr-am-YJ n9 a,Ye-n 9x ax saA Ha Yn.-e-n--xaAaAO➢D-1a➢-nn---:vn:--.x➢x--x—tia h--Gt—n---✓.x--.%--a--e--ne--s»vn/nn--#-x---s➢AK➢--%H.--n-xa—As➢----6-3—x--x---a KA H-er-rhUn-vn--/nYn/nn--iY.an.—nax-/n—vn—a-aAM-/n tin e-z— --<as-a/a--xex--aA---na Un As--x-.-Yns--------------------- Corelogic Tax Service 'Senior Exemption $ 4,334.40 asmm--ne—aA--a-Yn----xre,xa Kam.-svn-xu--a.—a-..aw.—/n---m-xa-n-z t-a as.n--x-a-AA>H.----vn—xa aA-x.---/n—.x ax xa x-,as—Yn--s ue Es-,xx--Ka--avn-na-----rn -u—Ka-K—se--x--->---A-vn—/n n:-xr aA a➢--:----x aA xa--/n-Am sn—aA-�------n.---zxa--Axa—sa-vn Un ax u--rarn-a--ax---x--_s,as,-----ea as exmzw Catherine J Foseide & Julie Osterberg ',Senior Exemption $ 334.87 xaKA a nax -xxa xaatn—Ax----7,»ax a,.➢ .n-a.- n n.Ka--/n,nxx a——an x —x/n—�ax ra r A�a—Ka---x --- — — � Ax��n a..-.K��x�.>ar�Yn---- — -, --n-aa-—n_x �➢--- xKAK➢�s-xraKaKYn �� :u:➢ /n�.�� a �. xA rn- Corelogic Tax Service 'Senior Exemption i $ 5,951.25 raa—— xe---a m ma rx-w,-A r-A.-a ze------a-n xx»—n-/n.a-s-,-x:Yn--n--a x-vn sx-a-a„>yn—-m�-se sx-ac ex xx x-xA K-.--s vn ua,z--x w-,Kn r-A Yn Ka sw vn-/n xs,-aa v.-Ks ax m ax n,--A as xn/n Yn-x/n-a an-a>x z➢.--a--cx—-aA-�x➢Yn--a xa n--A-A KA--a---t--ae-ex ax aA xa m caa-ro m ase�----------------- Ann E & Darwin Hawkins 'Senior Exemption $ 909.80 n--9-Ga-6Js—vd--r-i--% x---UnU---x- -nn-/n—a-n-[--Yn.--.a-rH,�m.a---tr-.-n----xaA/n/.-.-G--U.----X-/n---Un---xx�xa sx-.--—m--sane—vn—N--ae/n—xA xa➢N-%-GG/n U—xA,-A----%---/nh.-R*a-.vn-x r-x/nx✓n.-s..n---Un-ia�-n---J-9—Yn UnxNK,.A s-➢-r.—-x-xUna-.--vn Un-4N----a-.--r-/n--s-a—/n/_-.-:-x-/., Mark L slfi as--a NFitzgerald !Senior Exemption $ - 975.22 E ryt NA nG/n---ah-a:iA Ka ra Un-aD.---aA-x KA K-----u n-/n ih.p aA/n..n tM nz vn-a-FR-:-iea.-a----Sx Un-�ad xA rn aK Yn ex 7K Un xN aA-sA Yn.--ePo�-Vx xn xa z➢..-f P-a.of-K s-:e 4A seA c-A vn-H ex V6-wa-':q Wh Mn v39 vn R-ms W2 m,xA.n...a.a-•xc n;Un.a sa vn.u.ns.%vw iin,a xa y-s➢N-'i//.�'h'6-,:ta srA vn aae➢ro Af a-,✓/n yap s-A m.-K a-s-a-Un Fn OA saA s-A%ID--------------------- A Betty Lavigne & Patricia Brochu IlSenior Exemption 1 $ 914.31 g aA--------.arnYn�a.x�,----�➢��------xa----�------------------n-------�/n � �x�n�----y---------------->7-ax---m-Yn------------.----� ---------ax---➢--�.------------------------- $ „s--¢9-�/n ➢-1Yn a Lawrence V Melillo 'Senior Exemption y 11204.79 vxxx-a--a Ynrn%nUn-Pox-----a-----zea---x--:-Sw-----9L---K—N-ex---ea vn K-e--Un/n-/n—ean-/n---ax--FA'M=u—c--.x n:—/.s--n-UnY--Un—NA--K vn Un-xxa--x---ax Un---RN---Ka—Y.--x-M-x—xa--K—Yn--x--aas-----.xS-n---vnU.-/n—n:--Im--1----/n-R A-aA—Y--/n Un-1-:-------x--l---n—a------x-.v..-n.---II-----➢---s➢-- Matthew Charles Williams 'Senior Exemption $ 21381.80 ------------A�-e�----z----:n-----Kayn-an------x_/n-----¢a---->�rnrn:aa-Un- ---.x----- -------------xax---➢---K,�------------.n/n- xa------------------------------a---------A Todd Wilson Senior Exemption $ 1,198.17 ----��.�>aaYnn_K--:�--mK-axUnxa:.�rq->x/n-x.n9➢-xaxAW-.n-x--�n.�,-,-------➢M-y-/n�-xar.a��-K�n-x---rn--➢--wn,-�.x-m-�nY.ara----w�nea--a,rn,aa�--.nn�n�.�--.�rnrnn-p-..-Karn-sraai -/n�A--/n--�-/n,/n�arn--�--,rn-�--� -aK�--�.n-�A.n-.--x--,--Arnn-�--a--- Leslie Dearman Powell g Senior Exemption $ -4,815.01 .------a m-K-vn—w-—--A—x----/n/n/n n-rn,aA—--n—---—-n,-.-a--s.vn—/n�-x—.-e aA a-—-.-—x-/n—xa,e➢K-r-n sK.---x aA m—.--—-----,xn aA Ka—na 3 vn ex--x——-x——------x-:as K-.-rA ro-.--ax-n--in as—-:a---/n-x-x-s-xa a--m--a a-s—-s—-.a K-,/n—r-n-r.ra--A-vn—-a- —-a w—n,as K-K-ass.➢-ex a--xa—K---s Yn--,-n as as-�w-a-a-o•..a-.x as aA—m—-a.vn-z.>..a xa x--➢-—Un Corelogic Tax Service 'Senior Exemption $ 5,210.47 u-xx --n---------aax-----------�A--- ------n.aa----,�r/----ex-x r---xa<----�rna;---->,-------A-,-Ax--�-axUnr�-----n-----�--- TeriK-Carlson .Senior Exemption 1 $ 21316.80 ---Un Un r/xa'�--a 5-a-Ot-ce-x.x Vag/iA.rN---Un.ac ns-x--A r/n-Ca----x Un'A,n:--i rn,xb---ex Gx iN/n/n x-----n vn ix/n A rn..�/n a/.t ni cx/.,aA-.a rn x-sx 5x--e a.A f-A v/..M-S1'/n ex xh nr./.rn W---a-x'C--Wl.>vn rU,-sA K-eM ms%n'x:v�:A,aA a/n:M--x n-n.--A:n-----a---K--x ms xa/n n.---Un-x�aA xp un---ix xb-n:ah xA s-A=---n'xe ee-Un--H h-a-aa-!--ai Yn�aib/n xa KA xa.n-Un ni Gz-sK;»}iea M n-Yi/.xa-,-x v�s-A vn. Mason County Treasurer xxA Senior Exemption $ 4,080.53 g 3 --A eta t-s/n✓in'Un»x-PA.-Arn/nsx.x vn axa s-on➢-x.i-.x,-Rx-aa rnm/i nn rin.x uA is cao-s-Fa rii-»sH,.Un pa its/.-u.-v.-�Yn.a4.S.-----s-6------c----xr---Ka.ri---x ax nx:anx:/n-----x------A-rmr».c-.-------x-------➢--.n--ra---i—Un---»i----J----x➢-x/n.---:x--a-- Un—s--------xz--v.---a---/n/n Lereta LLC 'Senior Exemption $ 5,117.41 n - a-/nax-xr�----------------�----Yn---x- ---- -------�n---0-n------K-----A--------rn----------------------- -----------x----aa------x---------------------- Karen - Humphries 'Senior Exemption $ 1,972.71 -n v-:——xa aA-a1 vn----x———.n.---,/n—.x—/n aA n-—-x n,n--a—x-I---x---a-c-a-x——aA—vn——n-w,--aA-s�—-as a--.--—n-—x-K-rn/n—n;a-:aA--A——vn n,/n an as—KA-n vn.x———:!m.s—/n——,A xa K-K-ax aK'—-.x-c-A KA K--o-.x ax-.�`——--A so-ro-------a--:-x:ea—rn--n vn z--rn xa-os---xx Aziz Ahmed & Seema S June'o jState Board Tax Appeals } $ 123.17 -�-----a------�-------UnUn.x-------------/Hymn.A--K-------n--�r�------,K� KArn-�� xx� �n- Un-x.n .n�� n�n .n�.n-,� .�AW/n/n�-x ��.rn� � a r�y� �x�-- .A�Yn---- ---- -..aa------------------ I -� Raven E & Samuel R Swann 'Taxes Paid Twice $ 1,670.55 --U.a➢--X--/.- r - Un xm-/n. ---✓i-,Wn--Av -xGq'axs-Ary.y rn xa ny-x�.s%nv.A YiT--GlvnM:--aA---.M/n/n/nW.Y/.A-----Ul.-/�i.:x r-p yA ri.1'H.:G—-✓.9---JR//n'---vn---xa'n3----->7nai---rn-----a---n,xA—r/_/n//.w'.--nl rn./i-r sv3-'.Y/n--/n-----Y/.s K---ta:-Uw--Y---/c.-/n-Yn vn—0-------JA--a—/n---h--:b.—/n--K— AEGIS Land Title Group 'Taxes Paid Twice s $ 5,070.50 3 a C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Lisa Frazier Ext.484 Department: Treasurer's Office Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 22,2024 Agenda Date: January 30,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• 2024 Uncollectible Personal Property Background/Executive Summary: RCW 84.56.240 states in part that if the county treasurer is unable for want of goods or chattels,whereupon,to levy,to collect by distress or otherwise,the taxes,or any part thereof,which may have been assessed upon the personal property of any person or corporation... the treasurer shall file with the county legislative authority... a list of such taxes. Budget Impact(amount, funding source,budget amendment): Budget deficit across all taxing districts in the amount of$409.02. Public Outreach (news release,community meeting, etc.): None Requested Action: Approval of the Resolution cancelling Uncollectible personal property taxes as listed in Attachment A. Attachments Resolution - Resolution No. 2O24UnooUecLib|e Personal Property Taxes Affidavit of Mason County Treasurer Elisabeth (Lisa) Frazier WHEREAS, RCVV84.56.24O states in part that if the county treasurer is unable for the want of goods or chattels whereupon to levy, to collect bv distress or otherwise,the taxes, or any part thereof, which may have been assessed upon the personal property of any person or corporation.......... the treasurer shall file with the county legislative authority, on the first day of February following, a list of such taxes. THEREFORE, pursuant toRCVVB4.5G.24O, | Elisabeth (Lisa) Frazier, Mason County Tneasure� and or my deputy entrusted with the co.1lection of the taxes have made a diligent search and inquiry for goods and chattels wherewith to make such taxes, and was unable to make or collect the same as shown on attachment "A". NOW THEREFORE, the Mason County Board of County Commissioner's hereby accepts the affidavit of the Mason County Treasurer and hereby approves the cancellation of Oncollectible personal property taxes as shown on attachment"A" Dated this___, day of January 2O24. BOARD OF MASON COUNTY COMMISSIONERS ATTESTED TO: Randy Neather|in, Commissioner and Chair Elisabeth (Lisa) Frazier, Mason County Treasurer Kevin Shu1ty,Vice Chair ATTESTED TO: Sharon Trask, Commissioner Mckenzie Smith, Clerk of the Board APPROVED AS TO FORM: Tim Whitehead, Chief Deputy Prosecuting Attorney 2024 UNCOLLECTIBLE PERSONAL PROPERTY TAXES AFFIDAVIT OF MASON COUNTY TREASURER ELISABETH (LISA) FRAZIER ATTACHMENT"All JPARCEL# NAME DESCRIPTION YEAR TAXES 10-04630 CFM AUTO BODY Services-Repair(64) 2023 $18.20 2022 $21.78 REASON Uncollectible/Closed 2022 Sheriff's Service- business closed at situs location Mason County Treasurer's office has exhausted all efforts to collect the 2022 through 2023 taxes. $39.98 A.. ur 10-05981 TOP DOG DRILLING CO Services-Contract(66) 2023 $50.89 REASON Uncollectible/Business closed 11/2022 Unable to contact owner or locate equipment Mason County Treasurer's office has exhausted all efforts to collect the 2023 taxes. $50.89 10-06811 ADVANCED CHIROPRACTIC INC Services-Personal(62) 2023 $92.05 2022 $49.24 REASON Uncollectible/Business closed Per owner- retired &donated all equipment Mason County Treasurer's office has exhausted all efforts to collect the 2022 through 2023 taxes. $141.29 10-07173 TIENDA VALL"E'DE'ENSUEN-0 Trade-General MerchaIndise(53) 2023 $11.14 REASON Uncollectible/Business closed -Retired Unable to contact owner and all equipment gone Mason County Treasurer's office has exhausted all efforts to collect the 2023 taxes. $11.14 10-07916 EMERALD DESIGN & CONSTRUCTION LLC Sery ices-Co ntract(66) 2023 $13.11 2022 $15.01 REASON Uncollectible/Business closed 9/30/2022 Taxes based on Assessor's Unable to contact owner- business,not operating Estimate of value Mason County Treasurer's office has exhausted all efforts to collect the 2022 through 2023 taxes. $28.12 { 10-08164 LOPEZ LANDSCAPING SERVICE LLC Services-Contract(66) 2023 $17.16 REASON Uncollectible/Business closed 2022 Taxes based on Assessor's Unable to contact owner after several attempts Estimate of value Account Retired/Mason County Treasurer's office has exhausted all efforts to collect the 2023 taxes. $17.16 w 10-08188 RAMAH GENERAL CONTRACTOR LLC Services-Contract(66) 2023 $16.16 2022 $20.35 REASON Uncollectible/Closed 6/30/2022 per DOR Taxes based on Assessor's Per Sheriff's Service no business at location Estimate of value Mason County Treasurer's office has exhausted all efforts to collect the 2022 through 2023 taxes. $.36.51 10-08438 HARVEY EXCAVATION &TREE SERVICE LLC Services-Contract(66) 2023 $76.19 REASON Uncollectible/Business closed 2022 per DOR Taxes based on Assessor's Unable to contact owner after several attempts Estimate of value Account Retired/ Mason County Treasurer's office has exhausted all efforts to collect the 2023 taxes. $76.19 10-08456 SQUATCHIN OFFROAD LLC Services Contract(66) 2023 $7.74 REASON Uncollectible/Closed 9/30/2022 per DOR Taxes based on Assessor's Unable to contact owner/Account Retired Estimate of value Mason County Treasurer's office has exhausted all efforts to collect the 2023 taxes. $7.74 Total Cancellation $409.02 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Lisa Frazier Ext.484 Department: Treasurer's Office Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 22,2024 Agenda Date: January 30,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Updating County Code Chapter 3.17—Gambling Tax Background/Executive Summary: The Treasurer was approached by Mark Neary,County Administrator,about the possibility of lowering the gambling tax rate from 5%to 3%to match Kitsap County. In reviewing the current Ordinance,it became apparent the Ordinance needed several updates. There are currently three(3)businesses in Belfair, one in Allyn,and two surrounding the City of Shelton totaling 6 businesses in Mason County subject to Gambling Tax Budget Impact(amount, funding source,budget amendment): Gambling taxes are currently budgeted in Current Expense under the Sheriff's Office. Past Revenue collections at 5%: 2019- $77,498;2020- $51,826,2021 - $72,587,2022 - $99,286,2023 - $111,192 Changing the rate would lower revenue by approximately 40%or$35,000 annually. Public Outreach (news release,community meeting, etc.): This would require setting a Public Hearing. Requested Action: Discussion only. Attachments: Ordinance ORDINANCE NO. REVISING ORDINANCE NO. 18-12 and UPDATING COUNTY CODE CHAPTER 3.17 ESTABLISING THE GAMBLING TAX RATE FOR PUNCH BOARDS AND PULL-TABS WHEREAS, RCW 9.46.110 states "(1) The legislative authority of any county, city-county, city or town, by local law and ordinance and in accordance with the provisions of this chapter and rules adopted under this chapter within in its jurisdiction, the tax receipts to go to the county, city-county, city or town so taxing the activity. Any such tax imposed by a county alone shall not apply to any gambling activity within a city or town located in the county,but the tax rate established by a county, if any, shall constitute the tax rate through out the unincorporated areas of such county." WHEREAS, it is the intent of the Board of Mason County Commissioner's to levy a tax in an amount provided by State Law on persons operating gambling activities pursuant to RCW 9.46.0217 within the unincorporated areas of Mason County; but not to levy a tax on"bona fide charitable or nonprofit organizations" as defined below; NOW THEREFORE, there is hereby levied upon and shall be collected from and paid by every person receiving money or value from punch boards and pull-tabs as authorized by state laws, a tax in the amount of five per-eent 50%` three percent(3%)of the gross receipts from the operation of the games (punch boards and pull tabs). DEFINITIONS. Person(s) Means any individual, firm,partnership, association, corporation, company, or group of individuals working€rem for a common purpose or an organization of any kind. Bona fide charitable or nonprofit organizations means any nonprofit organization duly existing under the provisions of state law, or any other nonprofit corporation duly existing under the provisions of Chapter 24.03 RCW for charitable, benevolent, eleemosynary, educational, civil, patriotic, political, social, fraternal, athletic, or agricultural purposes only. Gross receipts Means the total sum of money or value received from punchboards or pull tabs activity before the deduction is taken for operational and maintenance expenses, capital outlay, cost of prizes, or any other expense of any kind or nature. ACTION ON OPERERATION CESSATION Whenever any person, Association or organization taxable under this chapter conducting or operating a taxable activity on a regular basis discontinues operation of that taxable activity for a period of more than four consecutive weeks, or quits business, sells out or otherwise disposes of its business, or terminates the business, any tax due under this 1 chapter shall become due and payable, and such taxpayer shall, within ten days thereafter, notify the county treasurer and make a return and pay the tax due. SHORTER PAYMENT INTERVALS WHEN Whenever it appears to the Mason County Treasurer that the collection of taxes from any person, association or organization mawjeopardy, the Mason County Treasurer, after not less than five days' notice to the taxpayer, is authorized to require the taxpayer to remit taxes and return at such shorter intervals than quarterly or annually, as the Mason County Treasurer deems appropriate under the circumstances. 4. PAYMENT OF TAX Payment of the tax imposed by this ordinance shall be due and payable quarterly in each calendar year, and payment shall be remitted to the Mason County Treasurer, on the form provided by the county treasurer on or before the due date by bank draft, certified check, cashier's check,personal check, business check, money order, or cash. If payment is made by bank draft or check, the tax shall not be deemed paid until the draft or check has cleared by the bank, nor shall any acceptance of any sum by the Mason County Treasurer be an acquittance or discharge of the tax unless the amount paid is the full amount due. The gambling tax return and copy of the quarterly report to the Washington State Gambling Commission, shall be remitted with payment to the Mason County Treasurer within 30 days from the end of the quarter or on or before the last business day of that month. n o,.,.,it4a ee shall be made o ,-before the 2 1'day of the meffth next sifeeeedifig the end of the q ,4v,.'y period in whieh the tax is aeefued. The taxpayer shall swear or affirm that the information given on the tax return is full and true and correct. qPa*fetffns and tax payments shall be filed with the Masen COUHt�'T-Feasur-en Whenever the total tax due does not exceed the sum of Twenty-five Dollars ($25.00) for any quarterly period, an annual return may be made if approved by the Mason County Treasurer. When a taxpayer begins business during any quarterly period, his/her first return or tax shall be based upon and cover the portion of the quarterly period during which he/she conducted business. Payment of the tax shall be made on the fami pFovided by the Masen Gettn4y 5. PENALTY FOR DELINQUENT PAYMENTS AND LATE RETURNS If full payment of any tax or fee due under this chapter is not received by the Mason County Treasurer on or before the date due, there shall be added to the amount due a penalty fee as follows: (1) One 1)through hg ten(10) dqys late, five percent (5%) of the tax due 2 (2) Eleven (11)through twenty (20) days late, seven and one-half percent(7.5%) of the tax due (3) Twenty-one 21, through . -one ,31) dgys late, ten percent 10%) of the tax due (4) Thirty-two (32)through sixty (60) days late, fifteen percent(15%) of the tax due In no event shall the penalty amount be less than ten dollars. In addition to this penalty the Mason County Treasurer shall charge the taxpayer interest of twelve percent(12%) per year on all taxes and fees delinquent for more than thirty (30) dam 6. NOTICE OF INTENT TO ENGAGE IN GAMBLING ACTIVITY In order that Mason Coun . may identify those persons who are subject to taxation under this chapter, each person, association or organization shall file with the Mason County Treasurer a sworn declaration of intent to conduct an activity taxable under this chapter upon a form prescribed by the Mason County Treasurer, together with a copy of the license issued therefor by the Washington State Gambling Commission. The filing shall be made no later than ten(10) dqys prior to conducting or operating the taxable activity. Failure to file shall not excuse any_person, association or organization from any tax liability. 7. TAX RECORDS TO BE KEPT 14 shall be the duty Of Each person, association or organization engaging in an activity taxable under this chapter shall maintain records respecting that activity which trulyz completely and accurately disclose all information necessary to determine the taxpayer's tax liability under this chapter during each based tax period. Such records shall be kept and maintained for a period of not less than three (3) years. In addition, all information and items required by the Washinton State Gambling Commission under WAC Chapter 230-08, and the United States Internal Revenue Service respecting taxation, shall be kept and maintained for the periods required by those agencies. under-this or-din nee to keep pr-apef:r-eear-ds as required by Chapter-9.4 6 RGIAL of the amount of gross r-eeeipts rveeived All books, records or other items required to be kept and maintained under this section shall be subject to, and immediately made available or produced for inspection and audit at any time, with or without notice, at the place where such records are kept upon demand by any Mason County law enforcement officer or agency for the purpose of enforcing the provisions of this chapter. The person, association or organization will bear the actual cost of inspections by any Mason County law enforcement officer or agency. The estimated costs shall be paid in advance to the Mason County law enforcement agency and include,but are not limited to, round trip fare, lodging, meals and incidental expenses. The actual amount due, or to be refunded, for expenses shall be determined following examination of the records. 3 4.8. OVER AND UNDER PAYMENT OF TAX If within three (3)years from the date of payMentthe Mason County Treasurer finds that the tax paid on any tax return exceeds the amount required, the Treasurer shall refund the amount overpaid. If the Mason County Treasurer finds the tax paid is less than required, the Treasurer shall mail a statement to the person showing the balance due, and such person shall within five «'wweld g days, ten(10) calendar days to pay the amount shown due. Failure to pay additional taxes due in a timely manner will result in additional penalties and interest as assessed under the provisions of this chapter. 4. 9.FAILURE TO FILE A RETURN If any person fails, neglects, or refuses to file I+is a return as required, the Mason County Treasurer is authorized to determine the amount of tax due, together with any_penally and/or interest assessed under the provisions of this chapter, and by mail to notify the person taxpayer of the amount so determined to be due. The determined t-a*amount due shall,upon notification by mail,become the tax due a immediately payable. 4. 10.APPEAL TO THE BOARD OF COUNTY COMMISSIONERS Any perso rtaxpayer aggrieved by the amount of tax found by the Mason County Treasurer to be due may appeal the amount of the tax to the Board of Mason County Commissioners by filing a written notice of appeal with the Clerk of the Board of the Mason County Commissioners within five (5)business days from the date such person received notice of the amount of tax due. The Board of Mason County Commissioner's shall fix a time and place for a hearing of such appeal, which shall not be more than three (3) weeks after the filing of the notice of appeal. The Board of Mason County Commissioners shall mail a notice of the hearing to appellant. At such hearing, the appellant shall be entitled to be heard and to introduce evidence in his/her own behalf. The Board of Mason County Commissioners shall determine the correct amount of the tax by order. The appellant must pay the tax amount due within five (5)working business days after receipt of the Board of County Commissioners order. The Chairmen of the Board of Mason County Commissioners may require the attendance of any persons at the hearing and may require any such person(s) to produce any pertinent records. It shall be unlawful for any such persons to fail to appear in response to a subpoena; and unlawful for any such person to fail or refuse to produce the required records or fef to fail to testify truthfully under oath. 1LCOUNTY TREASURER TO MAKE RULES The Mason County Treasurer shall have the power to adopt,publish, and enforce rules and regulations consistent with this Ordinance and State Law for the purpose of carrying out the provisions of this Ordinance; and it shall be unlawful to violate or fail to comply with any such rule or regulation. 4 12.FALSE RETURNS UNLAWFUL It shall be unlawful for any person liable for the tax to fail to or refuse to file the required returns, or to fail to or refuse to pay the tax due; or for any person to make a false or fraudulent return or any false statement or representation in, or in connection with any such return, or to aid or abet another in any attempt to evade payment of the tax, or any part of the tax. 7. PENALTY FOR DELINQUENT PAYMENTS AND LATE RETURNS. the sum of Fifty Dollars ($50.00) for-any tax r-ettim filed late up to ten (10) days after-the date the tax r-etttfa is was "e, and shall eelleet a penalty of One 14tffidr-ed Do!! ($100.00) for-eaeh tax r-etufn filed mer-e than ten (10) days after-the da4e the tax r-etum was dti,-- The filing of the tax feWfa within thifty (30) days after-the "e date, and payment of all taxes and penalties due shall r-elieve the taxpayer-fFem any additional liability for- ire to pay the-taeneluding er-ial pen-a�tie� In addition te the fer-egeing penalties, the Mason GetffAy Tfeastffer-shall eelleet 0 > > > beginning .ith the thirty first (3 1) day after-the due date of the to 13.CRIMINAL PENALTIES Any person violating any of the provisions or failing to comply with any of the mandatory requirements of this Ordinance shall be guilty of a misdemeanor. Any person convicted of a misdemeanor under this Ordinance shall be punished by a fine of not more than Five Hundred Dollars ($500.00) or by imprisonment not to exceed ninety days, or by both, consistent with state laws. Each such person shall be guilty of a separate offense for each and every day during any portion of which any violation of any provision of the Ordinance is committed, continued, or permitted by any such person, and he/she shall be punished accordingly.. 14.LIEN OF TAXES IMPOSED Taxes imposed by the Ordinance as stated in Chapter 9.46.110 (4)become a lien upon the personal and real property used in the gambling activity in the same manner as provided for under RCW 84.60.010. The lien shall attach on the date the tax becomes due and shall relate back and have priority against the real and personal property to the same extent as ad valorem taxes. 42. 15. CIVIL ACTION TO COLLECT TAXES, INTEREST, PENALTIES AND FEES Where the tax is one imposed by a county, city or town under RCW 9.46.110, any such action shall be brought by that county, city or town on its own behalf. An action may be brought whether the person owing the amount is at such time a licensee pursuant to the provisions of Chapter 9.46.350 RCW. If such an action is brought in the courts of this 5 state, a writ of attachment may be issued and no bond or affidavit prior to the issuance thereof shall be required. In all actions in this state, the records of the county, city or town, shall be prima facie evidence of the determination of the tax due or the amount of the delinquency. 16. INTERPRETATION his Ordinance shall be subject to the laws of the State of Washington,particularly Chapter 9.46 RCW, and the rules and regulations of the Gambling Commission of the State of Washington. In the event any section or portion of this Ordinance should be held by a court of competent jurisdiction to be invalid, the remaining portions not so held to be invalid shall remain in full force and effect. 44—. 17. EFFECTIVE DATE This ordinance shall supersede Ordinance#18-12 on the day of January 2024. Approved this day of January 2024. Randy Neatherlin, Chair Kevin Shutty, Vice Chair Attest: Steve Bloomfield, Commissioner McKenzie Smith, Clerk of the Board Approved as to Form: Tim Whitehead, Civil Deputy Prosecuting Attorney 6 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Peter Jones Ext. 598 Department: Indigent Defense Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 22,2024 Agenda Date: January 30,2024 Internal Review: ❑X Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Misdemeanor Attorney Hourly Rate Increase Background/Executive Summary: Due to ongoing Public Defense crisis,competent hourly attorneys at the current$75/hour rate are scarce. Budget Impact(amount, funding source,budget amendment): 33%increase to hourly spending in misdemeanors. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval to increase the Misdemeanor Attorney rate from$75 an hour to$100 an hour. Attachments C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jaime Taylor Ext. 759 Department: Coroner Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 22,2024 Agenda Date: January 30,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item Purchase of Cooler, Storage Racks,and Lift Background/Executive Summary: The Coroner's Office would like to add a storage location in Belfair due to receiving a high volume of calls in North Mason. Sometimes multiple calls are received at once and the coroner must drive back and forth to the Shelton office to drop off. The Shelton office is 40 minutes away from Belfair. A second location in Belfair would greatly help with storage needs as well as cut down on response time,helping both families and first responders who are waiting on the coroner. The Coroner's Office is also requesting to add two more racks to the Shelton location. Currently,the Shelton location can hold three decedents which is not enough storage. The request is for two four-person racks with boards to accommodate up to eleven decedents. Budget Impact(amount, funding source,budget amendment): S45,875.02 with installation. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval for the Coroner to purchase a cooler, storage racks, and a lift for a storage location in Belfair and to purchase two four-person racks for the Shelton location for the estimated cost of$45,875.02 including installation. Attachments Invoices BRADLEY Invoice AIR R COMPANY DATE 11I28/2023 1--� t'� . INVOICE# 7749 1142 E Johns Prairic Rd. TERMS NET 30 Shelton, WA 98584 (360)426-1284 DUE DATE 12/28/2023 office@ bradleyaircompany.com BILL TO SERVICE LOCATION Mason County Mason County 411 N 5th St 320 South 1 st Street Shelton WA 98584 Shelton WA 98584 (360)507-4779 (360)507-4779 ,JOB# DATE PO/REF# DESCRIPTION 1014205182 11/13/2023 Look at WIC to put together Completion Notes: Back 11/22/23 assembled cooler box and set evap coils and condenser 11/23/23 BA installed condensate and linset, pressure tested and evacuated, added 4# 5oz 404, started and tested everything working properly set desired temp Job Charges Rate Total Commercial service rate Time & Material Service Rate R-404A (PRICE PER POUND) Refrigerant charge added to system - Per Lb. INC - Installation Consumables Items used to complete installation. Job Subtotal $3,639.60 SHELTON-2301 8.80% $320.28 Administrative Fee $175.00 $175.00 Job Total $4,134.88 CUSTOMER MESSAGE Invoice Total: $4,134.88 Payments made with a debit/credit card will incur a 3% Deposits (-): $0.00 fee. Payments (-): $0.00 Please remit payment to: Bradley Air Company Total Due: $4,134.88 123 E Fairfield Ct. Shelton, WA 98584 - SRC Refrigeration ELECTRONIC PAYMENT AUTHORIZATION 113872 6620 19 Mile Rd AGREEMENT Sterling Heights,MI 48314 DATE 12/29/2023 •• (800)-521-0398 • • ' www.srcrefrigeration.com BILL TO SHIP TO Mason County Coroner Office 126 Kneeland Street 460 NE Old Belfair Hwy Shelton,WA 98584 Belfair,WA 98528 Quantity IDescription AMOUNT 1 IWSC-SRC Series IV Walk-In Storage Cooler $ 15,771.00 TERMS 50%Deposit;Balance Due 1 Week Prior to Shipping I AUTHORIZE FINAL PAYMENT I AUTHORIZE DEPOSIT AMOUNT AMOUNT TO BE DEBITED PER TO BE DEBITED TODAY ABOVE TERMS BANK ROUTING NUMBER ACCOUNT NUMBER NAME OF BANK Example information needed O By signing this form I/We authorize SRC Refrigeration to initiate an Electronic Debit Transaction from the account indicated above at the Financial Institution name above,hereafter called BANK,via the Automated Clearing House(ACH(Network. I/We authorize the BANK named above to debit the to such account.I/We acknowledge that the organization of ACH transactions to my/our account must comply with the provisions of United States law.This authority is to remain in full force and in effect until SRC Refrigeration has received written notification from me/us of it's termination. Please Note:For this form to be accepted,the payment terms must be filled in,the form must be signed and dated,and the amount of initial payment and terms for the payment of your balance must be filled in by the CHECKING/EFT ACCOUNT HOLDER.Bylaw SRC cannot fill out ANY portion of this form for the purchaser.YOUR JOB CANNOT PROCEED UNTIL ALL PAPERWORK IS SIGNED AND RETURNED TO SRC FOR PROCESSING. BUSINESS NAME AND PRINTED NAME SIGNATURE DATE Thank you for your business! PO BOX 6148 Quote Orange CA 92863 S O U T H L A N D United States M EOI CAL. LLC. (800)959-9160 #EST117 www.southlandmed.com 12/14/2023 Bill To Ship To Accounts Payable Jaime Taylor Mason County Coroner Mason County Coroner P.O.Box 1753 460 NE Old Belfair Hwy Shelton WA 98584 Belfair WA 98528 United States United States (360)427-7752 (360)427-7752 jaimet@masoncountywa.gov jaimet@masoncountywa.gov Expires Exp.Close Sales Rep Partner Shipping Method 1/13/2024 12/14/2023 Terry Leong FedEx Ground@ Quantity UOM Item Tax Rate Amount 2 EA M70054PC Yes $2,800.00 $5,600.00 Cantilever Storage Rack w/Castors,4 Tier, PC 8 EA T3624 Yes $410.00 $3,280.00 Storage Board 78"x24"x3/4",250 lb max- Laminated 1 EA B666 Yes $4,740.00 $4,740.00 Presto Lift B666 Battery Operated Stacker 1000lbs,66 max Subtotal $13,620.00 Shipping Cost $1,140.00 Tax Tota1(8.5%) $1,157.70 Total $15,917.70 II II II III II IIIIIIIIIIIII I III 1 of 1 EST117 PO BOX 6148 Quote S O U T H L A N D OrangUnitede CA 92863 States MEDICAL, LLC. (800)959-9160 #EST118 www.southiandmed.com 12/14/2023 Bill To Ship To Accounts Payable Jaime Taylor Mason County Coroner Mason Coounty Coroner P.O. Box 175'9 126 Kneeland St Shelton WA 98584 Shelton WA 98584 United States United States (360)427-7752 (360)427-7752 jaimet@masoncountywa.gov jaimet@masoncountywa.gov Expires Exp.Close Sales Rep Partner Shipping Method 1/13/2024 12/14/2023 Terry Leong FedEx Ground0 Quantity UOM Item Tax Rate Amount 2 EA M7005-4PC Yes $2,800.00 $5,600.00 Cantilever Storage Rack w/Castors,4 Tier,PC 8 EA T3624 Yes $410.00 $3,280.00 Storage Board 78"x24"x3/4",250 lb max- Laminated Subtotal $8,880.00 Shipping Cost $390.00 Tax Total(8.8%) $781.44 Total $10,051.44 1 of EST118 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Undersheriff Travis Adams Ext. 622 Department: Sheriffs Office Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 22,2023 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Extending Prisoner Outsourcing. Background/Executive Summary: In October of 2023 the Sheriff's Office,with the approval of the BOCC,began to outsource inmates to the Nisqually Jail. The intent of the outsourcing was to reduce the Mason County Jail population to a safe and manageable level due to a staffing crisis. Although we have filled a number of the Correction's Deputy positions, a backlog of CJTC classes will result in a significant delay in attending the academy thus necessitating a continuation of outsourcing beyond the original proposed end date of February 2024. The billable days,number of inmates,and cost per month are as follows: • October: 277 total days,20 inmates, for total of$36,010.00 • November:476 total days,27 inmates, for total of$61,880.00 • December:422 total days,23 inmates, for total of$54,990.00 Budget Impact(amount, funding source,budget amendment): Budget impact is variable dependent upon the number of inmates outsourced. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Discussion and action necessary to extend inmate outsourcing to Nisqually Jail beyond the previously agreed upon February end date. Attachments 9. soN co�� Mason County Community Development Briefing January 22, 2024 Briefing Items Final Draft Periodic Update Grant—Marissa Watson Final Draft Climate Planning Grant—Marissa Watson Planned Unit Development (PUD) Recommendation— Scott Ruedy C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Marissa Watson Ext. 367 Department Community Development: Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 22,2024 Agenda Date: January 30,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Final Draft Periodic Update Grant Contract Background/Executive Summary: Mason County Community Development(Planning)has been working with the WA Department of Commerce to draft a grant contract for the periodic update planning required to implement the requirements of the Growth Management Act(GMA). This grant contract is separate from the Climate Planning Grant contract. This grant will support the planning,outreach,and drafting of the Mason County Comprehensive Plan periodic update. Previously a letter of support was briefed with the BOCC as well as signed. Budget Impact(amount, funding source,budget amendment): The funding source for this project is a grant made available through the Washington State Department of Commerce. The award for this non-competitive grant is$350,000. Public Outreach (news release,community meeting, etc.): There will be many public outreach activities planned and implemented throughout the update process. Requested Action: Approval for the Chair to sign the Growth Management Act(GMA)Periodic Update Grant contract with the Department of Commerce for a maximum amount of$350,000. Attachments Contract . . Washington State 'V ►V COm rmerce Interagency Agreement with Mason County through Growth Management Services Contract Number: 24-63335-030 For GMA Periodic Update Grant 2025 Jurisdiction (SFY24-SFY25) Dated: Date of Execution �►'Washiny:on State Depa-tment of Commerce Table of Contents TABLEOF CONTENTS..............................................................................................................................................2 FACESHEET............................................................................................................................................................3 SPECIAL TERMS AND CONDITIONS.........................................................................................................................4 1. AUTHORITY......................................................................................................................................................4 2. CONTRACT MANAGEMENT.............................................................................................................................4 3. COMPENSATION..............................................................................................................................................4 4. BILLING PROCEDURES AND PAYMENT.............................................................................................................4 5. SUBCONTRACTOR DATA COLLECTION.............................................................................................................5 6. INSURANCE......................................................................................................................................................5 7. FRAUD AND OTHER LOSS REPORTING.............................................................................................................5 8. ORDER OF PRECEDENCE..................................................................................................................................5 GENERAL TERMS AND CONDITIONS.......................................................................................................................6 1. DEFINITIONS....................................................................................................................................................6 2. ALL WRITINGS CONTAINED HEREIN.................................................................................................................6 3. AMENDMENTS................................................................................................................................................6 4. ASSIGNMENT...................................................................................................................................................6 5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION ...........................................................................6 6. COPYRIGHT......................................................................................................................................................7 7. DISPUTES.........................................................................................................................................................7 8. GOVERNING LAW AND VENUE ........................................................................................................................8 9. INDEMNIFICATION ..........................................................................................................................................8 10. LICENSING,ACCREDITATION AND REGISTRATION...........................................................................................8 11. RECAPTURE......................................................................................................................................................8 12. RECORDS MAINTENANCE................................................................................................................................8 13. SAVINGS ..........................................................................................................................................................8 14. SEVERABILITY...................................................................................................................................................8 15. SUBCONTRACTING ..........................................................................................................................................9 16. SURVIVAL.........................................................................................................................................................9 17. TERMINATION FOR CAUSE...............................................................................................................................9 18. TERMINATION FOR CONVENIENCE..................................................................................................................9 19. TERMINATION PROCEDURES...........................................................................................................................9 20. TREATMENT OF ASSETS.................................................................................................................................10 21. WAIVER .........................................................................................................................................................11 ATTACHMENT A:SCOPE OF WORK AND BUDGET ................................................................................................12 Page 2 of 14 0 Washington State Department of Commerce Face Sheet Contract Number: 24-63335-030 Local Government Division Growth Management Services 1. Contractor 2. Contractor Doing Business As (as applicable) Mason County N/A Community Development Department 615 W. Alder Street Shelton, WA 98584 3. Contractor Representative 4. COMMERCE Representative Marissa Watson and Kell Rowen Carol Holman PO Box 42525 Senior Planner(Marissa)/ Director(Kell) Senior Planner 1011 Plum St. SE (360)427.9670 ext. 367 (360) 725-2706 Olympia, WA 98504 mwatson(aDmasoncountVwa.gov (project manager) carol.holman(c�commerce.wa.gov krowen(a)masoncountywa.gov 5. Contract Amount 6. Funding Source 7. Start Date 8. End Date $350,000 Federal: ❑ State: ® Other: ❑ N/A: ❑ Date of Execution June 30, 2025 9. Federal Funds (as applicable) Federal Agency: ALN N/A N/A N/A 10. Tax ID# 11. SWV# 12. UB1 # 13. UEl # N/A SWV0001893-17 232-002-101 N/A 14. Contract Purpose Grant funding to assist Mason County with planning work for the completion the Growth Management Act (GMA) requirement to review and revise the comprehensive plan and development regulations under RCW 36.70A.130(5). COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the terms of this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized to bind their respective agencies. The rights and obligations of both parties to this Contract are governed by this Contract and the following documents incorporated by reference: Contractor Terms and Conditions including Attachment"A"—Scope of Work and Budget FOR CONTRACTOR FOR COMMERCE Randy Neatherlin, Chair Mark K. Barkley, Assistant Director Mason County Board of Commissioners Local Government Division Date Date APPROVED AS TO FORM ONLY BY ASSISTANT ATTORNEY GENERAL APPROVAL ON FILE Page 3 of 14 Washington State Department of Commerce Special Terms and Conditions 1. AUTHORITY COMMERCE and Contractor enter into this Contract pursuant to the authority granted by Chapter 39.34 RCW. 2. CONTRACT MANAGEMENT The Representative for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Contract. The Representative for COMMERCE and their contact information are identified on the Face Sheet of this Contract. The Representative for the Contractor and their contact information are identified on the Face Sheet of this Contract. 3. COMPENSATION COMMERCE shall pay an amount not to exceed three hundred fifty thousand dollars ($350,000), for the performance of all things necessary for or incidental to the performance of work under this Contract as set forth in Attachment A- Scope of Work and Budget. 4. BILLING PROCEDURES AND PAYMENT COMMERCE will pay Contractor upon acceptance of services and deliverables provided and receipt of properly completed invoices, which shall be submitted to the Representative for COMMERCE not more often than monthly nor less than quarterly. The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work performed, the progress of the project, and fees. The invoice shall include the Contract Number 24- 63335-030. A receipt must accompany any single expenses in the amount of$50.00 or more in order to receive reimbursement. Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be sent to the address designated by the Contractor. COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition of this Contract. No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall be made by COMMERCE. State Fiscal Year Compensation COMMERCE will reimburse Contractor a maximum of$175,000 for State Fiscal Year 2024 (July 1, 2023 -June 30, 2024)and a maximum of$175,000 for State Fiscal Year 2025 (July 1, 2024 -June 30, 2025). Grant Start Date COMMERCE will pay the Contractor for costs incurred beginning July 1, 2023, for services and deliverables described under this Agreement. Duplication of Billed Costs The Contractor shall not bill COMMERCE for services performed under this Agreement, and COMMERCE shall not pay the Contractor, if the Contractor is entitled to payment or has been or will Page 4 of 14 Washington State Department of Commerce be paid by any other source, including grants, for that service. Disallowed Costs The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its subcontractors. COMMERCE may, in its sole discretion, withhold ten percent (10%) from each payment until acceptance by COMMERCE of the final report (or completion of the project, etc.). Modification of the Project Budget A. Notwithstanding any other provision of this contract,the Contractor may, at its discretion, make modifications to line items in the Budget, hereof, that will not increase the line item by more than fifteen percent(15%). B. The Contractor shall notify COMMERCE in writing (by email or regular mail) when proposing any budget modification or modifications to a line item in the Budget (Attachment A,) hereof, that would increase the line item by more than fifteen percent(15%). Conversely, COMMERCE may initiate the budget modification approval process if presented with a request for payment under this contract that would cause one or more budget line items to exceed the 15 percent (15%)threshold increase described above. C. Any such budget modification or modifications as described above shall require the written approval of COMMERCE (by email or regular mail), and such written approval shall amend the Project Budget. Each party to this contract will retain and make any and all documents related to such budget modifications a part of their respective contract file. D. Nothing in this section shall be construed to permit an increase in the amount of funds available for the Project,as set forth in Section 3 of this contract, nor does this section allow any proposed changes to the Scope of Work, including Tasks/Work Items and Deliverables under Attachment A, without specific written approval from COMMERCE by amendment to this contract. 5. SUBCONTRACTOR DATA COLLECTION Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as agreed by the parties, regarding work under this Contract performed by subcontractors and the portion of Contract funds expended for work performed by subcontractors, including but not necessarily limited to minority-owned, woman-owned, and veteran-owned business subcontractors. "Subcontractors" shall mean subcontractors of any tier. 6. INSURANCE Each party certifies that it is self-insured under the State's or local government self-insurance liability program, and shall be responsible for losses for which it is found liable. 7. FRAUD AND OTHER LOSS REPORTING Contractor shall report in writing all known or suspected fraud or other loss of any funds or other property furnished under this Contract immediately or as soon as practicable to the Commerce Representative identified on the Face Sheet. 8. ORDER OF PRECEDENCE In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence in the following order: • Applicable federal and state of Washington statutes and regulations • Special Terms and Conditions • General Terms and Conditions • Attachment A—Scope of Work and Budget Page 5 of 14 Washington State Department of Commerce General Terms and Conditions 1. DEFINITIONS As used throughout this Contract, the following terms shall have the meaning set forth below: A. "Authorized Representative" shall mean the Director and/or the designee authorized in writing to act on the Director's behalf. B. "COMMERCE" shall mean the Washington Department of Commerce. C. "Contract" or "Agreement" or "Grant" means the entire written agreement between COMMERCE and the Contractor, including any Attachments, documents, or materials incorporated by reference. E-mail or Facsimile transmission of a signed copy of this contract shall be the same as delivery of an original. D. "Contractor" or "Contractor" shall mean the entity identified on the face sheet performing service(s) under this Contract, and shall include all employees and agents of the Contractor. E. "Personal Information" shall mean information identifiable to any person, including, but not limited to, information that relates to a person's name, health, finances, education, business, use or receipt of governmental services or other activities, addresses, telephone numbers, social security numbers, driver license numbers, other identifying numbers, and any financial identifiers, and "Protected Health Information" under the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA). F. "State"shall mean the state of Washington. G. "Subcontractor"shall mean one not in the employment of the Contractor, who is performing all or part of those services under this Contract under a separate contract with the Contractor.The terms "subcontractor" and "subcontractors" mean subcontractor(s) in any tier. 2. ALL WRITINGS CONTAINED HEREIN This Contract contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto. 3. AMENDMENTS This Contract may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. 4. ASSIGNMENT Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred or assigned by the Contractor without prior written consent of COMMERCE. 5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION A. "Confidential Information" as used in this section includes: i. All material provided to the Contractor by COMMERCE that is designated as "confidential" by COMMERCE; ii. All material produced by the Contractor that is designated as "confidential" by COMMERCE; and Page 6 of 14 Washington State Department of collilmrm iii. All Personal Information in the possession of the Contractor that may not be disclosed under state or federal law. B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer, sale, or disclosure of Confidential Information. The Contractor shall use Confidential Information solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any Confidential Information to any third party except with the prior written consent of COMMERCE or as may be required by law. The Contractor shall take all necessary steps to assure that Confidential Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of Confidential Information or violation of any state or federal laws related thereto. Upon request, the Contractor shall provide COMMERCE with its policies and procedures on confidentiality. COMMERCE may require changes to such policies and procedures as they apply to this Contract whenever COMMERCE reasonably determines that changes are necessary to prevent unauthorized disclosures. The Contractor shall make the changes within the time period specified by COMMERCE. Upon request, the Contractor shall immediately return to COMMERCE any Confidential Information that COMMERCE reasonably determines has not been adequately protected by the Contractor against unauthorized disclosure. C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5) working days of any unauthorized use or disclosure of any confidential information, and shall take necessary steps to mitigate the harmful effects of such use or disclosure. 6. COPYRIGHT Unless otherwise provided, all Materials produced under this Contract shall be considered "works for hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be considered the author of such Materials. In the event the Materials are not considered "works for hire" under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and interest in all Materials, including all intellectual property rights, moral rights, and rights of publicity to COMMERCE effective from the moment of creation of such Materials. "Materials" means all items in any format and includes, but is not limited to, data, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions."Ownership"includes the right to copyright, patent, register and the ability to transfer these rights. For Materials that are delivered under the Contract, but that incorporate pre-existing materials not produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty- free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce, distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants and represents that the Contractor has all rights and permissions, including intellectual property rights, moral rights and rights of publicity, necessary to grant such a license to COMMERCE. The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of Materials furnished under this Contract,of all known or potential invasions of privacy contained therein and of any portion of such document which was not produced in the performance of this Contract. The Contractor shall provide COMMERCE with prompt written notice of each notice or claim of infringement received by the Contractor with respect to any Materials delivered under this Contract. COMMERCE shall have the right to modify or remove any restrictive markings placed upon the Materials by the Contractor. 7. DISPUTES In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in the following manner: Each party to this Agreement shall appoint one member to the Dispute Board. The members so appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority Page 7 of 14 Washington State Department of Commerce prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto.As an alternative to this process, either of the parties may request intervention by the Governor, as provided by RCW 43.17.330, in which event the Governor's process will control. 8. GOVERNING LAW AND VENUE This Contract shall be construed and interpreted in accordance with the laws of the state of Washington, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County. 9. INDEMNIFICATION Each party shall be solely responsible for the acts of its employees, officers, and agents. 10. LICENSING, ACCREDITATION AND REGISTRATION The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and registration requirements or standards necessary for the performance of this Contract. 11. RECAPTURE In the event that the Contractor fails to perform this Contract in accordance with state laws, federal laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an amount to compensate COMMERCE for the noncompliance in addition to any other remedies available at law or in equity. Repayment by the Contractor of funds under this recapture provision shall occur within the time period specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments due under this Contract. 12. RECORDS MAINTENANCE The Contractor shall maintain books, records, documents, data and other evidence relating to this contract and performance of the services described herein, including but not limited to accounting procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this contract. The Contractor shall retain such records for a period of six years following the date of final payment. At no additional cost,these records, including materials generated under the contract, shall be subject at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. 13. SAVINGS In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding limitations and conditions. 14. SEVERABILITY The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the contract. Page 8 of 14 Washington State Department of collilmrm 15. SUBCONTRACTING The Contractor may only subcontract work contemplated under this Contract if it obtains the prior written approval of COMMERCE. If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause, COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as they relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or entity; or(c) require the Contractor to rescind or amend a subcontract. Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term or condition of this Contract. The Contractor shall appropriately monitor the activities of the Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any breach in the performance of the Contractor's duties. Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for claims or damages arising from a Subcontractor's performance of the subcontract. 16. SURVIVAL The terms, conditions, and warranties contained in this Contract that by their sense and context are intended to survive the completion of the performance, cancellation or termination of this Contract shall so survive. 17. TERMINATION FOR CAUSE In the event COMMERCE determines the Contractor has failed to comply with the conditions of this contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of the need to take corrective action. If corrective action is not taken within 30 calendar days, the contract may be terminated or suspended. In the event of termination or suspension, the Contractor shall be liable for damages as authorized by law including, but not limited to, any cost difference between the original contract and the replacement or cover contract and all administrative costs directly related to the replacement contract, e.g., cost of the competitive bidding, mailing, advertising and staff time. COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to terminate the contract. A termination shall be deemed a "Termination for Convenience" if it is determined that the Contractor: (1) was not in default; or (2) failure to perform was outside of his or her control, fault or negligence. The rights and remedies of COMMERCE provided in this contract are not exclusive and are, in addition to any other rights and remedies, provided by law. 18. TERMINATION FOR CONVENIENCE Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days' written notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms of this Contract for services rendered or goods delivered prior to the effective date of termination. 19. TERMINATION PROCEDURES Upon termination of this contract, COMMERCE, in addition to any other rights provided in this contract, may require the Contractor to deliver to COMMERCE any property specifically produced or acquired for the performance of such part of this contract as has been terminated. The provisions of the "Treatment of Assets" clause shall apply in such property transfer. Page 9 of 14 Washington State Department of collilmrm COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially completed work and services, (iii) other property or services that are accepted by COMMERCE, and (iv)the protection and preservation of property, unless the termination is for default, in which case the Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree with such determination shall be a dispute within the meaning of the"Disputes"clause of this contract. COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized Representative determines to be necessary to protect COMMERCE against potential loss or liability. The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract. After receipt of a notice of termination, and except as otherwise directed by the Authorized Representative, the Contractor shall: A. Stop work under the contract on the date, and to the extent specified, in the notice; B. Place no further orders or subcontracts for materials, services, or facilities except as may be necessary for completion of such portion of the work under the contract that is not terminated; C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized Representative, all of the rights,title,and interest of the Contractor under the orders and subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts; D. Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts, with the approval or ratification of the Authorized Representative to the extent the Authorized Representative may require, which approval or ratification shall be final for all the purposes of this clause; E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by the Authorized Representative any property which, if the contract had been completed, would have been required to be furnished to COMMERCE; F. Complete performance of such part of the work as shall not have been terminated by the Authorized Representative; and G. Take such action as may be necessary, or as the Authorized Representative may direct, for the protection and preservation of the property related to this contract, which is in the possession of the Contractor and in which COMMERCE has or may acquire an interest. 20. TREATMENT OF ASSETS Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a direct item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such property by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor under this contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the performance of this contract, or(ii)commencement of use of such property in the performance of this contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first occurs. A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided herein or approved by COMMERCE, be used only for the performance of this contract. B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that results from the negligence of the Contractor or which results from the failure on the part of the Contractor to maintain and administer that property in accordance with sound management Page 10 of 14 Washington State Department of Commerce practices. C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately notify COMMERCE and shall take all reasonable steps to protect the property from further damage. D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement upon completion, termination or cancellation of this contract. E. All reference to the Contractor under this clause shall also include Contractor's employees, agents or Subcontractors. 21. WAIVER Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be such in writing and signed by Authorized Representative of COMMERCE. Page 11 of 14 Washington State Department of Commence Attachment A: Scope of Work and Budget TaskMork Item SFY 2024 SFY 2025 Deliverable Funds Funds Phase 1: Project Management. $7,426 $5,688 (1) Periodic Update Ongoing phase throughout the Work Plan life of the project starting with a Kick off meeting with consultant to update scope of work and milestone schedule in order to finalize Periodic Update work plan in conjunction with Project Management Plan. Anticipated completion date: January 31,2024 Phase 2: Public Engagement. $16,392 $10,674 (1) Public Participation Engagement activities Plan throughout life of project, but early work item is the preparation of a public participation plan that identifies public engagement activities, project calendar, and project responsibilities. Engagement activities may include, but are not limited to, the following: orientation interviews, website and social media postings, planning advisory committee vetting, storefront studio pop ups, public workshops, questionnaires, interdepartmental and interagency coordination meetings, etc. Anticipated completion date: February 29, 2024 Page 12 of 14 Washington State Department of Commerce Phase 3: Current Context and $34,610 $17,500 (1) Comprehensive Needs. Plan Checklist The consultant and County will (2) Critical Areas be preparing updated Checklist demographic information, compiling GIS data, reviewing the existing Comprehensive Plan and any other relevant plans, establishing growth projections and land use needs analysis, and incorporating the community's vision in order to prepare thorough GMA checklists and Comprehensive Plan Update recommendations. Anticipated completion date: May 31, 2024 Phase 4: Scenarios and Plans. $67,033 $58,990 (1) Draft The County and consultant will Comprehensive work together to develop at least Plan with Maps two alternative land use (2) Draft Subarea scenarios, addressing land use Plan(s) with map(s) and policy changes. The County (3) Draft Critical Areas and consultant will work closely Ordinance with the city of Shelton to (4) Notification email establish a preferred growth from Commerce that alternative which will inform draft ordinance(s) Countywide Planning Policies. were submitted for This work plus all work 60 day review accomplished in previous phases will dictate a draft Countywide Planning policies, Comprehensive plan, subarea plans, and critical areas ordinance. Anticipated completion date: January 31, 2025 Phase 4A: Housing. The County $26,409 $23,241 (1) Draft Housing and consultant will prepare a Element draft Housing Element. Page 13 of 14 Washiny:on Stair Depa-tment of Commerce Anticipated completion date: January 31, 2025 Phase 5: Environmental Review $23,130 $58,830 (1) Adopted FEIS and Final Adoption. (2) Adopted The SEPA EIS scoping and draft Comprehensive process will run through the Plan with Maps previous two phases as well. (3) Adopted subarea Workshops and comment plan(s) with map(s) periods will be integrated in (4) Adopted Critical order to prepare a DEIS & FEIS Areas Ordinance. and support the final draft Mason (5) Notification email County Comprehensive Plan from Commerce that adopted Anticipated completion date: ordinance(s) were June 10, 2025 received. 6) Finding that the periodic update (1) Resolution Finding required by RCW 36.70A.130(b) the periodic update is complete. required by RCW 36.70A.1 30(b) is Anticipated completion date: complete. June 30, 2025 (2) Notification email from Commerce that adopted ordinance was received Total Budget $175,000 $174,923 Control Number $175,000 $175,000 Total Grant Available Page 14 of 14 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Marissa Watson Ext. 367 Department Community Development: Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 22,2024 Agenda Date: January 30,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Final Draft Climate Planning Grant Background/Executive Summary: Mason County Community Development(Planning)has been working with the WA Department of Commerce to draft a grant contract for the climate planning required to implement the requirements of HB 1181. This grant contract is separate from the Periodic Update Grant contract. This grant will support the climate planning portion of the Comprehensive Plan periodic update. Previously a letter of support was briefed with the BOCC as well as signed. Budget Impact(amount, funding source,budget amendment): The funding source for this project is a grant made available through the Washington State Department of Commerce.Award for this non-competitive grant is$125,000. Public Outreach (news release,community meeting, etc.): There will be many public outreach activities planned and implemented throughout the update process. Requested Action: Approval for the Chair to sign the 2023-2025 Climate Planning Grant contract with the Department of Commerce for the amount of$125,000. Attachments Contract . ' Washington State DepartmV Coerce Interagency Agreement with Mason County through Growth Management Services Contract Number: 24-63610-139 For 2023-2025 Climate Planning Grant Dated: Date of Execution .46%Washing-.on Slate Depa•ITIeni of Commerce Table of Contents TABLE OF CONTENTS.......................................................................................................................................... 2 FACESHEET........................................................................................................................................................ 3 SPECIAL TERMS AND CONDITIONS...................................................................................................................... 4 1. AUTHORITY......................................................................................................................................................4 2. CONTRACT MANAGEMENT.............................................................................................................................4 3. COMPENSATION..............................................................................................................................................4 4. BILLING PROCEDURES AND PAYMENT.............................................................................................................4 5. SUBCONTRACTOR DATA COLLECTION.............................................................................................................5 6. INSURANCE......................................................................................................................................................5 7. FRAUD AND OTHER LOSS REPORTING.............................................................................................................5 8. ORDER OF PRECEDENCE..................................................................................................................................6 GENERAL TERMS AND CONDITIONS.................................................................................................................... 7 1. DEFINITIONS....................................................................................................................................................7 2. ALL WRITINGS CONTAINED HEREIN.................................................................................................................7 3. AMENDMENTS................................................................................................................................................7 4. ASSIGNMENT...................................................................................................................................................7 5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION ...........................................................................7 6. COPYRIGHT......................................................................................................................................................8 7. DISPUTES.........................................................................................................................................................8 8. GOVERNING LAW AND VENUE........................................................................................................................9 9. INDEMNIFICATION ..........................................................................................................................................9 10. LICENSING,ACCREDITATION AND REGISTRATION...........................................................................................9 11. RECAPTURE......................................................................................................................................................9 12. RECORDS MAINTENANCE................................................................................................................................9 13. SAVINGS..........................................................................................................................................................9 14. SEVERABILITY...................................................................................................................................................9 15. SUBCONTRACTING........................................................................................................................................10 16. SURVIVAL.......................................................................................................................................................10 17. TERMINATION FOR CAUSE ............................................................................................................................10 18. TERMINATION FOR CONVENIENCE................................................................................................................10 19. TERMINATION PROCEDURES.........................................................................................................................10 20. TREATMENT OF ASSETS.................................................................................................................................11 21. WAIVER .........................................................................................................................................................12 ATTACHMENT A:SCOPE OF WORK....................................................................................................................13 ATTACHMENT B: BUDGET.................................................................................................................................16 Page 2 of 17 .1►.washing:on SLale Vi►f Commerc e Face Sheet Contract Number: 24-63610-139 Local Government Division Growth Management Services 2023-2025 Climate Planning Grant 1. Contractor 2. Contractor Doing Business As (as applicable) Mason County N/A 615 W. Alder St Shelton, WA 98584 3. Contractor Representative 4. COMMERCE Representative Marissa Watson Noelle Madera PO Box 42525 mwatson6a�mason countywa.gov Climate Operations Team Lead 1011 Plum St. SE 509-818-1040 Olympia, WA 98504 noelle.madera@commerce.wa.gov 5. Contract Amount 6. Funding Source 7. Start Date 8. End Date $125,000 Federal: ❑ State: ® Other: ❑ N/A: ❑ July 1, 2023 June 30, 2025 9. Federal Funds (as applicable) Federal Agency: ALN N/A N/A N/A 10. Tax ID# 11. SWV# 12. UBI # 13. UEI# N/A SWV0001893-17 232-002-101 N/A 14. Contract Purpose For the development of the Growth Management Act (GMA) climate change and resiliency element requirements related to the implementation of HB 1181. COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the terms of this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized to bind their respective agencies. The rights and obligations of both parties to this Contract are governed by this Contract and the following documents incorporated by reference: Contractor Terms and Conditions including Attachment"A"—Scope of Work and Attachment"B"— Budget. FOR CONTRACTOR FOR COMMERCE ^sew=Randy Neatherlin, <in—r, t tftle>Chair <insert name>, <insert title> Signature Date Date APPROVED AS TO FORM ONLY BY ASSISTANT ATTORNEY GENERAL APPROVAL ON FILE Page 3 of 17 .1►.washing:on Slate V60 Commerc e Special Terms and Conditions 1. AUTHORITY COMMERCE and Contractor enter into this Contract pursuant to the authority granted by Chapter 39.34 RCW. 2. CONTRACT MANAGEMENT The Representative for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Contract. The Representative for COMMERCE and their contact information are identified on the Face Sheet of this Contract. The Representative for the Contractor and their contact information are identified on the Face Sheet of this Contract. 3. COMPENSATION COMMERCE shall pay an amount not to exceed one hundred twenty-five thousand dollars ($125,000), for the performance of all things necessary for or incidental to the performance of work under this Contract as set forth in the attached Scope of Work and Budget. 4. BILLING PROCEDURES AND PAYMENT COMMERCE will pay Contractor upon acceptance of services provided and receipt of properly completed invoices, which shall be submitted to the Representative for COMMERCE not more often than monthly nor less than quarterly. The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work performed, the progress of the project, and fees. The invoice shall include the Contract Number 24- 63610-139. A receipt must accompany any single expenses in the amount of$50.00 or more in order to receive reimbursement. Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be sent to the address designated by the Contractor. COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition of this Contract. No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall be made by COMMERCE. Grant Start Date COMMERCE will pay the Contractor for costs incurred beginning July 1, 2023, for services and deliverables described under this Agreement. State Fiscal Year Payments COMMERCE will reimburse Contractor for State Fiscal Year 2024 (July 1, 2023-June 30, 2024), and State Fiscal Year 2025 (July 1, 2024-June 30, 2025), based on the expenses incurred under this Contract. Invoices and End of Fiscal Year Invoices are due at a minimum of June 15, 2024 and 2025, if not submitted at more frequent intervals. Page 4 of 17 .1►.Washing:on Slate 960 Commerc e Final invoices for a state fiscal year may be due sooner than the 15th of June and Commerce will provide notification of the end of fiscal year due date. The Contractor must invoice for all expenses from the beginning of the contract through June 30, regardless of the contract start and end date. Duplication of Billed Costs The Contractor shall not bill COMMERCE for services performed under this Agreement, and COMMERCE shall not pay the Contractor, if the Contractor is entitled to payment or has been or will be paid by any other source, including grants, for that service. Disallowed Costs The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its subcontractors. Line Item Modification of Budget A. Notwithstanding any other provision of this contract,the Contractor may, at its discretion, make modifications to line items in the Budget, hereof, that will not increase the line item by more than fifteen percent(15%). B. The Contractor shall notify COMMERCE in writing (by email or regular mail) when proposing any budget modification or modifications to a line item in the Budget (Attachments B) hereof, that would increase the line item by more than fifteen percent(15%). Conversely, COMMERCE may initiate the budget modification approval process if presented with a request for payment under this contract that would cause one or more budget line items to exceed the 15 percent (15%)threshold increase described above. C. Any such budget modification or modifications as described above shall require the written approval of COMMERCE (by email or regular mail), and such written approval shall amend the Project Budget. Each party to this contract will retain and make any and all documents related to such budget modifications a part of their respective contract file. D. Nothing in this section shall be construed to permit an increase in the amount of funds available for the Project,as set forth in Section 3 of this contract, nor does this section allow any proposed changes to the Scope of Work, include Tasks/Work Items and Deliverables under Attachment A, without specific written approval from COMMERCE by amendment to this contract. 5. SUBCONTRACTOR DATA COLLECTION Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as agreed by the parties, regarding work under this Contract performed by subcontractors and the portion of Contract funds expended for work performed by subcontractors, including but not necessarily limited to minority-owned, woman-owned, and veteran-owned business subcontractors. "Subcontractors" shall mean subcontractors of any tier. 6. INSURANCE Each party certifies that it is self-insured under the State's or local government self-insurance liability program, and shall be responsible for losses for which it is found liable. 7. FRAUD AND OTHER LOSS REPORTING Contractor shall report in writing all known or suspected fraud or other loss of any funds or other property furnished under this Contract immediately or as soon as practicable to the Commerce Representative identified on the Face Sheet. Page 5 of 17 Aft Washington State of 9160 CO pmmeT(e 8. ORDER OF PRECEDENCE In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence in the following order: • Applicable federal and state of Washington statutes and regulations • Special Terms and Conditions • General Terms and Conditions • Attachment A—Scope of Work • Attachment B—Budget Page 6 of 17 .1►.washing:on Slate 960 Commerc e General Terms and Conditions 1. DEFINITIONS As used throughout this Contract, the following terms shall have the meaning set forth below: A. "Authorized Representative" shall mean the Director and/or the designee authorized in writing to act on the Director's behalf. B. "COMMERCE" shall mean the Washington Department of Commerce. C. "Contract" or "Agreement" or "Grant" means the entire written agreement between COMMERCE and the Contractor, including any Attachments, documents, or materials incorporated by reference. E-mail or Facsimile transmission of a signed copy of this contract shall be the same as delivery of an original. D. "Contractor" or "Grantee" shall mean the entity identified on the face sheet performing service(s) under this Contract, and shall include all employees and agents of the Contractor. E. "Personal Information" shall mean information identifiable to any person, including, but not limited to, information that relates to a person's name, health, finances, education, business, use or receipt of governmental services or other activities, addresses, telephone numbers, social security numbers, driver license numbers, other identifying numbers, and any financial identifiers, and "Protected Health Information" under the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA). F. "State" shall mean the state of Washington. G. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all or part of those services under this Contract under a separate contract with the Contractor.The terms"subcontractor" and "subcontractors" mean subcontractor(s) in any tier. 2. ALL WRITINGS CONTAINED HEREIN This Contract contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto. 3. AMENDMENTS This Contract may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. 4. ASSIGNMENT Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred or assigned by the Contractor without prior written consent of COMMERCE. 5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION A. "Confidential Information" as used in this section includes: i. All material provided to the Contractor by COMMERCE that is designated as"confidential" by COMMERCE; ii. All material produced by the Contractor that is designated as "confidential" by COMMERCE; and Page 7 of 17 .1►.washing:on Slate V60 Commerc e iii. All Personal Information in the possession of the Contractor that may not be disclosed under state or federal law. B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer, sale, or disclosure of Confidential Information. The Contractor shall use Confidential Information solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any Confidential Information to any third party except with the prior written consent of COMMERCE or as may be required by law. The Contractor shall take all necessary steps to assure that Confidential Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of Confidential Information or violation of any state or federal laws related thereto. Upon request, the Contractor shall provide COMMERCE with its policies and procedures on confidentiality. COMMERCE may require changes to such policies and procedures as they apply to this Contract whenever COMMERCE reasonably determines that changes are necessary to prevent unauthorized disclosures. The Contractor shall make the changes within the time period specified by COMMERCE. Upon request, the Contractor shall immediately return to COMMERCE any Confidential Information that COMMERCE reasonably determines has not been adequately protected by the Contractor against unauthorized disclosure. C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5) working days of any unauthorized use or disclosure of any confidential information, and shall take necessary steps to mitigate the harmful effects of such use or disclosure. 6. COPYRIGHT Unless otherwise provided, all Materials produced under this Contract shall be considered "works for hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be considered the author of such Materials. In the event the Materials are not considered "works for hire" under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and interest in all Materials, including all intellectual property rights, moral rights, and rights of publicity to COMMERCE effective from the moment of creation of such Materials. "Materials" means all items in any format and includes, but is not limited to, data, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions."Ownership"includes the right to copyright, patent, register and the ability to transfer these rights. For Materials that are delivered under the Contract, but that incorporate pre-existing materials not produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty- free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce, distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants and represents that the Contractor has all rights and permissions, including intellectual property rights, moral rights and rights of publicity, necessary to grant such a license to COMMERCE. The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of Materials furnished under this Contract,of all known or potential invasions of privacy contained therein and of any portion of such document which was not produced in the performance of this Contract. The Contractor shall provide COMMERCE with prompt written notice of each notice or claim of infringement received by the Contractor with respect to any Materials delivered under this Contract. COMMERCE shall have the right to modify or remove any restrictive markings placed upon the Materials by the Contractor. 7. DISPUTES In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in the following manner: Each party to this Agreement shall appoint one member to the Dispute Board. The members so appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review the facts,Agreement terms and applicable statutes and rules and make a determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority Page 8 of 17 .1►.washing:on Slate V60 Commerc e prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto.As an alternative to this process, either of the parties may request intervention by the Governor, as provided by RCW 43.17.330, in which event the Governor's process will control. 8. GOVERNING LAW AND VENUE This Contract shall be construed and interpreted in accordance with the laws of the state of Washington, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County. 9. INDEMNIFICATION Each party shall be solely responsible for the acts of its employees, officers, and agents. 10. LICENSING, ACCREDITATION AND REGISTRATION The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and registration requirements or standards necessary for the performance of this Contract. 11. RECAPTURE In the event that the Contractor fails to perform this Contract in accordance with state laws, federal laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an amount to compensate COMMERCE for the noncompliance in addition to any other remedies available at law or in equity. Repayment by the Contractor of funds under this recapture provision shall occur within the time period specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments due under this Contract. 12. RECORDS MAINTENANCE The Contractor shall maintain books, records, documents, data and other evidence relating to this contract and performance of the services described herein, including but not limited to accounting procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this contract. The Contractor shall retain such records for a period of six years following the date of final payment. At no additional cost,these records, including materials generated under the contract,shall be subject at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. 13. SAVINGS In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or terminate the Contract under the "Termination for Convenience"clause, without the ten calendar day notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding limitations and conditions. 14. SEVERABILITY The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the contract. Page 9 of 17 ./►.Washing-on Slate V60 Commerc e 15. SUBCONTRACTING The Contractor may only subcontract work contemplated under this Contract if it obtains the prior written approval of COMMERCE. If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause, COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as they relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or entity; or(c) require the Contractor to rescind or amend a subcontract. Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term or condition of this Contract. The Contractor shall appropriately monitor the activities of the Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any breach in the performance of the Contractor's duties. Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for claims or damages arising from a Subcontractor's performance of the subcontract. 16. SURVIVAL The terms, conditions, and warranties contained in this Contract that by their sense and context are intended to survive the completion of the performance, cancellation or termination of this Contract shall so survive. 17. TERMINATION FOR CAUSE In the event COMMERCE determines the Contractor has failed to comply with the conditions of this contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of the need to take corrective action. If corrective action is not taken within 30 calendar days, the contract may be terminated or suspended. In the event of termination or suspension, the Contractor shall be liable for damages as authorized by law including, but not limited to, any cost difference between the original contract and the replacement or cover contract and all administrative costs directly related to the replacement contract, e.g., cost of the competitive bidding, mailing, advertising and staff time. COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to terminate the contract. A termination shall be deemed a "Termination for Convenience" if it is determined that the Contractor: (1) was not in default; or (2) failure to perform was outside of his or her control, fault or negligence. The rights and remedies of COMMERCE provided in this contract are not exclusive and are, in addition to any other rights and remedies, provided by law. 18. TERMINATION FOR CONVENIENCE Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days'written notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms of this Contract for services rendered or goods delivered prior to the effective date of termination. 19. TERMINATION PROCEDURES Upon termination of this contract, COMMERCE, in addition to any other rights provided in this contract, may require the Contractor to deliver to COMMERCE any property specifically produced or acquired for the performance of such part of this contract as has been terminated. The provisions of the "Treatment of Assets" clause shall apply in such property transfer. Page 10 of 17 .AIR Washing-on Slate 940 Comineir e COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially completed work and services, (iii)other property or services that are accepted by COMMERCE, and (iv)the protection and preservation of property, unless the termination is for default, in which case the Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree with such determination shall be a dispute within the meaning of the"Disputes"clause of this contract. COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized Representative determines to be necessary to protect COMMERCE against potential loss or liability. The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract. After receipt of a notice of termination, and except as otherwise directed by the Authorized Representative, the Contractor shall: A. Stop work under the contract on the date, and to the extent specified, in the notice; B. Place no further orders or subcontracts for materials, services, or facilities except as may be necessary for completion of such portion of the work under the contract that is not terminated; C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized Representative,all of the rights,title, and interest of the Contractor under the orders and subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts; D. Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts, with the approval or ratification of the Authorized Representative to the extent the Authorized Representative may require, which approval or ratification shall be final for all the purposes of this clause; E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by the Authorized Representative any property which, if the contract had been completed, would have been required to be furnished to COMMERCE; F. Complete performance of such part of the work as shall not have been terminated by the Authorized Representative; and G. Take such action as may be necessary, or as the Authorized Representative may direct, for the protection and preservation of the property related to this contract, which is in the possession of the Contractor and in which COMMERCE has or may acquire an interest. 20. TREATMENT OF ASSETS Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a direct item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such property by the Contractor. Title to other property,the cost of which is reimbursable to the Contractor under this contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the performance of this contract, or(ii) commencement of use of such property in the performance of this contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first occurs. A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided herein or approved by COMMERCE, be used only for the performance of this contract. B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that results from the negligence of the Contractor or which results from the failure on the part of the Contractor to maintain and administer that property in accordance with sound management Page 11 of 17 AftWashing,=State Department of ��►�COmmeme practices. C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately notify COMMERCE and shall take all reasonable steps to protect the property from further damage. D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement upon completion, termination or cancellation of this contract. E. All reference to the Contractor under this clause shall also include Contractor's employees, agents or Subcontractors. 21. WAIVER Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be such in writing and signed by Authorized Representative of COMMERCE. Page 12 of 17 .1�►.Washing-.on Slate Depa"Meniof Commerce Attachment A: Scope of Work Mason County Scope of Work for Climate Planning—Climate Resilience Sub-Element Section Steps, Description End Date Tasks, and Deliverables Section 2: Climate Initiate Project 11/2023 — 01/2024 Policy Creation Task 2.1 Form Climate Policy Advisory Team Task 2.2 Establish engagement strategy that supports environmental justice Review Comprehensive Plan PPP and revise as needed Deliverable 1 In-Progress Climate Element Workbook 01/31/2024 Sections 2.1, 2.2 completed Resilience Sub- Explore Climate Impacts 11/2023 — 02/2024 Element Sec. 3, Step 1 Task 3.1.1 Identify community assets Use existing Mason County Critical Facilities & Critical Infrastructure Map and other sources Task 3.1.2 Explore hazards and changes in the climate Use existing Mason County earthquake, flood, fire, landslide hazard, and liquefaction maps; UW's Climate Mapping for a Resilient Washington webtool; NOAA's Climate Resilience Toolkit and Climate Mapping for Resilience and Adaptation tool; and WA DOC's climate website resources Task 3.1.3 Pair assets and hazards and describe exposure and consequences Use existing Mason County Risk Assessment Task 3.1.4 Identify priority climate hazards Page 13 of 17 .1�►.Washington Slate Depa"Meniof Commere(I Deliverable 2 In-Progress Climate Element Workbook 02/28/2024 Sections S3 Task 1.1, S3 Task 1.2, S3 Task 1.3, and S3 Task 1.4 completed Resilience Sub- Audit Plans & Policies 02/24— 04/24 Element Sec. 3, Step 2 Task 3.2.1 Review existing plans for climate gaps and opportunities Review Comprehensive Plan and Hazard Mitigation Plan Task 3.2.2 Determine next step; for each climate hazard identified in Task 3.1.4, complete Climate Workbook questionnaire Deliverable 3 In-Progress Climate Element Workbook 04/30/2024 Sections S3 Task 2.1 and S3 Task 2.2 completed Resilience Sub- Assess Vulnerability & Risk 04/2024— 08/2024 Element Sec. 3, Step 3 Task 3.3.1 Assess sensitivity of community assets Select appropriate indicators and develop assessment rules, including composites for multiple indicators Task 3.3.2 Assess adaptive capacity of community assets Select appropriate indicators and develop assessment rules, including composites for multiple indicators Task 3.3.3 Characterize vulnerability of community assets Establish composite, qualitative rating using sensitivity and adaptive capacity ratings Task 3.3.4 Characterize risk of community assets For medium/high vulnerability assets Task 3.3.5 Decide course of action Page 14 of 17 .1�►.Washington Slate Depa"Meniof Commerce Meet with partners, stakeholders, and decision makers to accept risk or take action Deliverable 4 In-Progress Climate Element Workbook 08/31/2024 Sections S3 Tasks 3.1-3.3 and S3 Tasks 3.4- 3.5 completed; documentation of applicable indicators/rules explained clearly Resilience Sub- Pursue Pathways 08/2024— 10/2024 Element Sec. 3, Step 4 Task 3.4.1 Adapt/expand existing goals where possible and develop new goals where needed Task 3.4.2 Adapt/expand existing policies where possible and develop new policies where needed Task 3.4.3 Identify policy co-benefits Deliverable 5 In-Progress Climate Element Workbook 10/15/2024 Section S3 Tasks 4.1-4.3 completed Resilience Sub- Integrate Goals & Policies 0812024— 03/2025 Element Sec. 3, Step 5 Task 3.5.1 Review and finalize resilience goals and policies Task 3.5.2 Consult with partners and stakeholders Deliverable 6 Completed Climate Element Workbook 03/31/2025 Section S3 Step 5 completed Review and Public Review and Decision Process 03/2025 — 06/2025 Adoption Task 5 Planning Commission and City Council 03/2025 — 06/2025 Meetings Final Deliverable Deliverable 7 Adopted Climate Element with Resilience 06/30/2025 goals and policies Page 15 of 17 Aft Washington State of 9160 Co pmmerce Attachment B: Budget Commerce Deliverables Grant Funds 1 In-Progress Climate Element Workbook Sections 2.1, 2.1 completed $5,000 2 In-Progress Climate Element Workbook Sections S3 Task 1.1, S3 Task 1.2, S3 Task 1.3, and S3 Task 1.4 completed $15,000 3 In-Progress Climate Element Workbook Sections S3 Task 2.1 and S3 Task 2.2 completed $15,000 4 In-Progress Climate Element Workbook Sections S3 Tasks 3.1-3.3 and S3 Tasks 3.4-3.5 completed $20,000 5 In-Progress Climate Element Workbook Section S3 Tasks 4.1-4.3 completed $20,000 6 Completed Climate Element Workbook Section S3 Step 5 completed $10,000 7 Adopted Climate Element with Resilience $40,000 Goals &Policies Page 16 of 17 Aft Washington State of 9160 Co pmmerce Total $300,000 $125,000 Page 17 of 17 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Scott Ruedy Ext.287 Department Community Development: Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 22,2024 Agenda Date: January 30,2024 Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Planned Unit Development Recommendation for Approval from Hearing Examiner Background/Executive Summary: Mason County Planning Department brought a Planned Unit Development(PUD)proposal to the County's Hearing Examiner(HEX)with a staff recommendation of approval at a public hearing on December 13,2023. The HEX made a recommendation of approval with conditions in his Findings of Fact, Conclusions of Law, and Final Decision. Because the HEX approval includes an increase in density, as allowed by the PUD standards,that is greater than the underlying zoning,the final approval rests with the BOCC as it is considered a zoning change and therefore requires legislative action. Budget Impact(amount, funding source,budget amendment): None Public Outreach (news release,community meeting, etc.): The HEX held one public hearing in which notice,and advertising was completed according to the notification requirements of Title 15.07.030. Requested Action: Approval of the Ordinance adopting the Planned Unit Developments(PUD's)increased density as approved by the Hearing Examiner. Attachments HEX Decision/Recommendation Ordinance ORDINANCE NUMBER APPROVING INCREASED DENSITY (REZONE) FOR THE STATION @SHELTON SPRINGS PLANNED UNIT DEVELOPMENT (PUD) An ORDINANCE Approving increased residential density for The Station @ Shelton Springs Planned Unit Development (PUD) as allowed by the Mason County development regulations (MCC 17.07.910) under the authority of RCW 36.70. WHEREAS, the Mason County Planning Department received an application for a PUD for the Station @ Shelton Springs, processed under Application No. SUP2023-00002, proposing a mix of multi-family residential units and commercial space on property located within the City of Shelton's Urban Growth Area (UGA) zoning district; and WHEREAS,the County's Hearing Examiner has authorityto review and approve PUDs pursuant to MCC 15.03.050(12); and WHEREAS, on December 13, 2023, the County Hearing Examiner held a public hearing to consider the PUD; and WHEREAS, on January 2, 2024, the County Hearing Examiner issued his Findings of Fact, Conclusions of Law and Final Decision approving the PUD, subject to conditions; and WHEREAS, the Hearing Examiner's Decision includes an increase in density from 14 units per acre, as allowed in the underlying zoning, to 25 units per acre, as allowed by MCC 17.07.910; and WHEREAS, the Hearing Examiner's decision on all matters other than the increase in density, which operates to rezone the Property, constitutes a final decision; and WHEREAS, the Board of County Commissioners, as the legislative body, is required to make the final decision regarding approval of increased density; and WHEREAS, the Board of County Commissioners conducted a closed record review of the Hearing Examiner's Decision, including the recommendation for approval of increased density; and WHEREAS, the Board of County Commissioners finds approval of the increased density allowance pursuant to the PUD complies with MCC 17.07.910, and that it is in the best public interest; now, therefore, BE IT HEREBY ORDAINED, the Mason County Board of Commissioners hereby approves and ADOPTS the increased density for parcels 42012-22-90081, 42012-22-90082 and 42012-22- 90083 within the Station @ Shelton Springs PUD from a maximum of 14 units per acre to 25 units per acre, and further authorizes the amendment of County zoning maps to reflect the approved PUD. DATED this day of 2024. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Randy Neatherlin, Chair McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: Kevin Shutty, Commissioner Tim Whitehead, Chief DPA Sharon Trask, Commissioner z I BEFORE THE HEARING EXAMINER FOR MASON COUNTY 2 Phil Olbrechts, Hearing Examiner 3 4 RE: The Station @ Shelton Springs 5 FINDINGS OF FACT, CONCLUSIONS Planned Unit Development OF LAW AND FINAL DECISION 6 Permit SUP2023-00002 7 8 9 SUMMARY 10 Dragonwheel Investment Group requests a planned unit development(PUD)permit for 11 the construction of 6 buildings consisting of 88 apartment/townhouse dwelling units plus a 3,000sf commercial building located at 1511 E. Shelton Springs Road, Shelton, 12 WA. The application is approved subject to conditions. Unfortunately, one condition requires an additional 39 parking spaces'to conform to County parking standards. That 13 condition may have to be resolved either through a successful reconsideration motion 14 establishing that County parking standards don't apply, approval of a variance to the County parking standards, or a clarifying amendment adopted by the County 15 Commissioners under RCW 36.70.795 that identifies what County zoning standards apply within the Shelton Urban Growth Area(UGA). 16 It is recognized that the County Commissioners recently adopted MCC 17.07.910 to 17 provide that Shelton zoning standards apply to PUDs within Shelton's Urban Growth 18 Area (UGA). There is no question that the proposed parking complies with Shelton parking standards. However, MCC 17.07.910 does not exempt PUDs from County 19 standards, including County parking standards. Practically speaking, the proposal cannot be exempt from all County zoning standards. If that were the case, the project 20 site would not have any zoning classification. Shelton has not adopted a zoning classification for the project site. It of course cannot because the project site is outside 21 its jurisdiction. Only Mason County has the authority to zone property within its 22 jurisdiction. 23 A plain and straightforward interpretation of MCC 17.07.910 would subject PUDs to both County and City zoning standards. In cases of irreconcilable conflict, a variance 24 or similar modification would have to be acquired from one or the other. 25 Understanding the regulatory context of zoning within the Shelton UGA helps clarify ' Finding of Fact 6A,p. 8 below outlines how parking requirements were computed for the project. Planned Unit Development Permit P. 1 Findings, Conclusions and Decision why MCC 17.07.910 is interpreted to require both sets of regulation. The City of I Shelton currently requires development within its UGA to conform to City zoning 2 standards as a condition of extending City utilities. In those circumstances, imposition of City standards is not a responsibility of the County. Conformance to 3 City standards is worked out between City and developer under the City's proprietary capacity as utility provider. The developer is separately tasked with adding other 4 design features as necessary to meet County development standards for County land use approval. In short,both sets of zoning standards were already required to be met 5 prior to the adoption of MCC 17.07.910. 6 By adoption of MCC 17.07.910, Mason County took upon itself the responsibility of 7 enforcing compliance to City zoning standards for PUDs within the Shelton UGA. However, there is nothing in the language of MCC 17.07.910 that suggests that the 8 County had taken the added step of repealing its own zoning regulations in the process. As previously noted,MCC 17.07.910 can't be read in this manner, as that would leave 9 the Shelton Springs site without any zoning classification. 10 County staff and the Applicant have left little indication of what County standards they 11 believe still apply to the proposal. It appears that both parties do in fact agree that the proposal must meet both County and City zoning standards. The staff report applies 12 what is apparently the County's MU zoning district and notes the project is consistent with the County's comprehensive plan. The Applicant's compliance narrative asserts 13 that"[w]e are meeting all County and City codes for development..." The Applicant's 14 compliance narrative applies the County's impervious surface standard, MMC 17.07.220e to the project. See Ex. 2, Tab A, p.l. The Applicant's traffic report, Ex. 15 23a, uses County adopted level of service standards. Beyond these standards and the PUD standards themselves, the record doesn't appear to show which jurisdiction's 16 development standards were applied to the project. It's entirely unknown if County 17 staff found County parking standards inapplicable, or whether they simply forgot to apply them. 18 Given the lack of project analysis in the record and the uncertainties of how to apply 19 MCC 17.07.910, there is no reasonable basis to speculate as to why County parking standards were not applied to the project. As written, MCC 17.07.910 must be read as 20 requiring conformance to both County and City zoning standards,which in turn results 21 in a major shortfall in required parking. 22 The proposal drew a couple public comments. Mr. Fanzen, a neighboring property owner, expressed several concerns regarding traffic congestion, whether he would be 23 required to connect to sewer and/or water, the provision of fire hydrants for fire protection, and the potential for an increase in crime. County staff and the Applicant 24 noted that sewer or water connections are not typically mandated absent failing 25 water/sewer systems. As detailed in the findings below,the proposal has been designed and conditioned to meet both County traffic congestion(level of service) standards and fire code standards. The proposal has been reviewed in detail by City of Shelton public works staff and the City of Shelton fire department and their recommendations have Planned Unit Development Permit p. 2 Findings, Conclusions and Decision been adopted by this decision. See Ex. 16 and 18. Kristen French, a neighboring I property owner,provided extensive commentary on the need for the project and how it 2 implements local planning policies. Along with other family owners of adjoining property she hopes that installation of utilities for the proposal can be coordinated to 3 serve the future development of her property as well. A condition of approval facilitates collaboration on that issue. 4 TESTIMONY 5 6 A computer-generated transcript has been prepared of the hearing to provide an overview of the hearing testimony. The transcript is provided for informational 7 purposes only as Appendix A. 8 EXHIBITS 9 Exhibits 1-21 identified on page 6 of the December 4, 2023 staff report were admitted 10 during the December 13, 2023 hearing. Judicial notice was taken of the City of Shelton Comprehensive Plan and the City's Public Works Design and Construction Standards I I as accessed via the City's website.The following additional exhibits were also admitted during the hearing: 12 Ex. 22 Kristen French SEPA Comments letter October 25, 2023 13 Att. A Kristin French Letter to Board of Mason County Commissioners 14 February 27, 2023 with citations Att. B Pre-application Land Use Request for PUD from Kristin French 15 (PAR2022-00073) Att. C 16 C-1 Hand annotated area map (undated) 17 C-2 Representative Derek Kilmer letter March 24, 2023 C-3 City of Shelton email to Schweickert (undated) 18 Att. D D-1 Mason County Housing Needs Citations 19 D-2 January 8, 2019 Kitsap Sun article "How to Fix It?" D-3 Shelton Mason County Chamber of Commerce white paper 20 "Chamber Supports Workforce Housing"February 6, 2021 21 D-4 Washington State Department of Commerce white paper "Policy Advisor Speaks on Housing Needs in Shelton" (undated) 22 D-5 Workforce Summit white paper Att. E 23 E-1 email exchange between Kristin French and Steve Goins (January 14-15, 2023) 24 E-2 email from Kristin French to Jeff Niten May 19, 2021 25 Ex. 23 Applicant Response Cover Letter December 12, 2023 Att. A Traffic Impact Assessment, Heath and Associates, September 6, 2023 Att. B Aaron Van Aiken Curriculum Vitae Planned Unit Development Permit p. 3 Findings, Conclusions and Decision Att. C Project Summary Calculations I Att. D Updated City of Shelton Public Works Comment December 11, 2 2023 Att. E Applicant Proposed Conditions of Approval 3 Ex. 24 Site Plan prepared by Process Architecture and Design September 5, 2023 Ex. 25. Preliminary Stormwater Site Plan August 2023 4 5 FINDINGS OF FACT 6 Procedural: 7 1. Applicant. The Applicant is James Schweickert of Dragonwheel Investment 8 Group, 5927 Black Lake Belmore Road SW, Olympia, WA 98512. 9 2. Hearing. A virtual hearing on the application was held on December 13, 2023 at or about 1:00 p.m. via Zoom. 10 11 Substantive: 12 3. Site/Proposal Description. Dragonwheel Investment Group requests approval of a planned unit development application for the construction of six buildings 13 consisting of 88 apartment/townhouse dwelling units and a 3,000sf commercial 14 building located at 1511 E. Shelton Springs Road,Shelton,WA.Four 3-story structures up to 40 feet in height will house 84 apartment units ranging from studios to three 15 bedrooms. The remaining residential building will be composed of four three story townhomes(Ex. 5).Access will be from Shelton Springs Road with emergency vehicle 16 access from US Hwy. 101. The site is currently occupied with a vacant single-family residence. The existing well and septic on site will be abandoned(Ex. 8). 17 18 The property encompasses three parcels (APN 420122290081, 420122290082, 420122290083) totaling 3.63 acres. The site is largely cleared with some trees along 19 Shelton Springs Road and the southern portion of the property (Ex 4). The land is flat or rolling and is within an aquifer recharge area. Approximately 1800 CY of material 20 will be graded over approximately 3 acres area for the building pads, driveway/parking and surrounding lawn/landscape area.Native material will be the primary source of 21 Fill (Ex. 8). 22 The property is located in Mason County within the City of Shelton UGA. This site is 23 also within the Zone 6 - Traffic Pattern Zone (TPZ) of the Sanderson Field Airport Overlay Zone. Conditions of approval will require the Applicant to provide notification 24 to the title, deed and leases as required by the FAA and to comply with any other FAA 25 requirements. 4. Characteristics of the Area. The project site is located within the City of Shelton Urban Growth Area (UGA). There is a mix of single-family residences, a duplex, and a commercial development on the adjacent property. Across Hwy 101 is Planned Unit Development Permit p. 4 Findings, Conclusions and Decision the Sanderson Field airport operated by the Port of Shelton which is zoned Airport I Industrial. Across Shelton Springs Road are single-family homes that are zoned 2 Neighborhood Residential (NR). 3 5. Adverse Impacts of Proposed Use. As conditioned, there are no adverse impacts associated with the proposal. Pertinent impacts are individually addressed as 4 follows: 5 A. Critical Areas. There are no critical areas on or impacting the subject property 6 except that the project site is an aquifer recharge zone(Ex. 4).Adherence to the 2019 Stormwater Management Manual for Western Washington as required in 7 SMC 13.02.140 and SMC 13.02.160.13 will minimize impacts to the aquifer recharge zone. The abandonment of the existing septic system and connection 8 with the municipal sewer system should result in improved conditions for the 9 aquifer by removing the potential for human waste to enter the aquifer(Ex. 8). 10 B. Compatibility. The proposal should be compatible with surrounding uses. It is designed to serve urban densities, which is what a UGA is adopted to 11 accommodate. The mixed-use character of the use is consistent with the mix of residential and commercial uses that surround the project site. All impacts have 12 been adequately mitigated as outlined in Findings of Fact 5 and 6 of this 13 decision to assure compatibility with surrounding uses. 14 C. Cultural Resources. As conditioned, the project is not anticipated to have any impact on cultural resources. The Squaxin Island Tribe sent a comment letter 15 noting that they had no specific cultural resources concerns for this site. They asked if the Washington Department of Historical and Archeological 16 Preservation requested a survey or other additional recommendations,the Tribe 17 would support those. DAHP did not comment on the project. A condition of approval will require the Applicant to prepare an Inadvertent Discovery Plan 18 that specifies that if any potential archeological or cultural resources are discovered during the construction phase of the project, work must halt while 19 the Applicant consults with the Washington State Department of Archeology and Historic Preservation and the Squaxin Island Tribe's Archeologist. 20 21 D. Trees and Vegetation. There are no specific concerns regarding removal of the onsite trees. However, Kristin French as an owner of an adjacent parcel 22 requested the Applicant coordinate with her when the trees are being removed so that she could coordinate with the contractor, if possible, to have vegetation 23 in that vicinity on her property removed at the same time and to facilitate the fencing/screening/landscape in that vicinity (Ex. 15). The Applicant is 24 encouraged to coordinate with Ms. French. 25 E. Hazardous Conditions. As conditioned, no hazardous conditions are expected to be introduced to the site. The Department of Ecology noted the demolition of the existing structure will necessitate asbestos abatement procedures as well Planned Unit Development Permit p. 5 Findings, Conclusions and Decision as the appropriate treatment and removal of dangerous or hazardous materials, I the requirement for the use of clean fills, the requirements for solid waste 2 permitting and contaminant removal procedures (Ex. 9). The Olympic Region Clean Air Agency (ORCAA) also requested an asbestos survey prior to 3 demolition of the existing structures as well as proper permitting (Ex. 13). The project will be conditioned to comply with the requests for permitting and 4 procedures from both Ecology and ORCAA. 5 F. Views and Shading. The 40-foot proposed building heights will not result in 6 significant shading or view impacts. In most locations, the buildings are set back more than the minimum setback requirement of 10'.The buildings are also 7 arranged far apart from one another, which allows for plentiful natural light to permeate adjacent sites. Downslopes of the roofs along the adjacent properties 8 will also allow for natural light to fall onto adjacent properties. 9 6. Infrastructure and Amenities. The proposal provides for adequate and 10 appropriate infrastructure and amenities as demonstrated by compliance with City and County development standards pertinent to such features. II In the absence of any evidence to the contrary, consistency with applicable technical 12 development standards is left to the expert testimony and review of City and County development review staff. The City of Shelton's Community Development, Public 13 Works and Fire Department each provided development review comments (Ex. 16, 18 14 and 20) assessing consistency with Shelton development standards. The Shelton Public Works department provided comments regarding preliminary streets including street 15 trees, street lighting, preliminary traffic including operational analysis, sensitivity/phasing analysis, off-site mitigation, site distance evaluation, and site 16 driveway locations/site access; preliminary stormwater/geotechnical; preliminary 17 water including emergency fire, preliminary sewer and other general comments (Ex. 16). The City Fire Marshal provided several requirements (Ex. 18)which appear to be 18 met by the Applicant's proposal (Ex. 19). The City of Shelton Community Development department requested compliance with the City's opens space 19 requirements (Ex. 20). 20 Specific areas related to the provision of services and infrastructure are discussed 21 below: 22 A. Parking. The project as proposed complies with Shelton parking standards but not those from Mason County. The project proposes a total of 147 parking 23 spaces. As discussed below, Shelton standards require 145 parking spaces and Mason County standards require 186 parking spaces. A condition of approval 24 requires the proposal to conform to County parking standards or in the acquire 25 a parking variance or a code amendment clarifying that County parking standards don't apply. Planned Unit Development Permit p. 6 Findings, Conclusions and Decision The proposed 147 spaces squarely meet Shelton parking standards. Shelton I Municipal Code (SMC) 20.40.100(F), requires one space per 300sf for general 2 office or general retail space, or 10 spaces for the proposed 3,000sf of commercial space. The SMC also requires two parking spaces for the first unit 3 plus 1.5 spaces per each additional two-bedroom unit and 1.75 for each additional three-bedroom unit. The SMC does not specify the number of 4 required parking spaces for studio and one-bedroom units.The project will have a total of 49 studio and one-bedroom units, 32 two-bedroom units and 7 three- 5 bedroom units. Assuming the maximum scenario in which all multi-family 6 units of two or fewer bedrooms require 1.5 parking spaces, the maximum total number of parking spaces would be the 10 non-residential spaces plus 135 7 residential spaces for a total requirement of 145 parking spaces. 8 The proposed parking falls far short of County parking standards. MCC 17.07.160 requires conformance to the County's parking chapter,Chapter 17.08 9 MMC, for off-street parking requirements within the Shelton UGA. MCC 10 17.08.090 requires two parking spaces per dwelling unit without reference to unit size and one space per 300sf of business or professional office or retail 11 space. Under the MCC,the project is required to provide 10 commercial spaces and 176 residential spaces for a total of 186 required spaces. 12 B. Fire. The project will provide adequate fire protection. The City of Shelton Fire 13 Department provided a comment letter with recommendations ensuring 14 compliance with fire code standards (Ex. 18). The Applicant provided a response letter demonstrating the intent to comply with the applicable fire codes 15 and infrastructure requirements at the time of civil and building permit approvals (Ex. 19). A condition of approval requires the Applicant to comply 16 with the requirements of the City of Shelton Fire Department as enumerated in Ex. 18. 17 18 C. Landscapes. As conditioned, the project will comply with the City of Shelton Landscaping Standards (SMC Chapter 20.60). The Applicant provided a 19 conceptual landscape plan (Ex. 2, Att. A and Ex. 24). The Applicant stated the site will be landscaped to meet the perimeter and buffer requirements of the 20 Shelton Municipal Code. However, quantities and types of plantings were not 21 explicitly identified. Instead, the Applicant noted the landscape plan will be submitted to show full compliance at the time of building permit submittal. A 22 condition of approval will require the Applicant to provide a landscape plan compliant with SMC Chapter 20.60 at the time of civil permit submittal. 23 D. Open Space. The proposal exceeds minimum open space requirements. 24 According to the Ex. 23 site plan, The project includes 61,000 square feet of 25 open space, which substantially exceeds the open space required under both Shelton and Mason County open space standards. The project includes 24,905sf of what it terms"active/passive"outdoor open space and 2,210 interior space for a community room and fitness center. As discussed below,the project Planned Unit Development Permit p. 7 Findings, Conclusions and Decision provides adequate quantities of open space in terms of overall quantities but 1 nothing in the record suggests the Applicant has met the criteria for outdoor 2 amenities as contemplated in SMC 20.32.130. SMC 20.32.130 requires that at least one-half of required open space must be developed for passive or active 3 recreational purposes with such amenities as walking and biking trails, outdoor recreational fields, vegetable/flower gardens, horse corrals and stables, nature 4 trails, picnic areas, golf courses or tennis courts. The remaining one-half of the open space shall include buffers and screening easements. A condition of 5 approval will require the Applicant to provide an open space plan demonstrating 6 compliance with the amenities standards of SMC 20.32.130. 7 Mason County has specific open space requirements generally for projects in the Mixed-Use zone within the Shelton Urban Area (MCC 17.07.270(h). The 8 Mason County code requires at least 200sf of common open space per dwelling unit, which equates to 17,600 square feet for the project. This code does not 9 specify the size, dimensions or type of open space other than to specify that a 10 minimum of 10% open space must be provided in useable open space with a minimum of a 40' by 40' footprint. Mason County allows the open space 11 percentage to be reduced by up to 25% if amenities such as a play structure, benches,picnic shelters or a sports court are provided. 12 The City of Shelton also has specific open space requirements for Planned Unit 13 Developments(SMC 20.32.130).The Shelton code requires a minimum of 25% 14 of the net residential area be reserved or useable for `dedicated open space'. At least half of that open space must be developed for passive or active recreational 15 purposes with amenities such as walking and biking trails, recreational fields, community gardens,picnic areas, sports courts and other similar uses. The City 16 of Shelton planning staff note the requirements for open space in this project 17 equate to about 39,000sf of overall open space with at least 19,500sf in the form of dedicated open space for recreational pursuits. 18 E. Sewer and Water. As conditioned, the proposal will be served by adequate 19 public facilities.This project must comply with the City of Shelton public works standards for water and sewer (SMC 14.08.040, SMC 15.08.050(B) and (G) 20 and MCC 17.07.910). The Applicant has supplied water and sewer utility 21 extension agreements with the City of Shelton (Ex. 17). The staff report does not evaluate the adequacy of the proposed water and sewer services. However, 22 the City of Shelton provided extensive comments regarding these public services. A condition of approval requires the Applicant to comply with the 23 required conditions from the City of Shelton (Ex. 16, 17 and as summarized in Ex. 23, Att. D and E, pages 2-6). Mr. Fanzen expressed concern that he would 24 be required to connect to the new municipal infrastructure. The City of Shelton 25 Municipal Code does not require existing well and septic systems to connect to the new adjacent municipal system. Planned Unit Development Permit p. 8 Findings, Conclusions and Decision F. Stormwater. As conditioned, the project will provide adequate stormwater I facilities and is not anticipated to create adverse stormwater impacts. Both the 2 County and the City of Shelton have detailed stormwater standards that address stormwater flow and water quality impacts as required by state law. The County 3 has adopted the 2019 Stormwater Management Manual for Western Washington (SMMWW) prepared by the Department of Ecology (MCC 4 14.18.050). 5 The 3.62-acre project site is relatively flat. In general, the stormwater runoff 6 sheet flows across the site to the east at slopes ranging between 0 to 5%. A portion of the project site sheet flows to the west towards US 101 at slopes 7 ranging between 0 to 5%. The site currently consists of three parcels that contain a single-family residence, associated miscellaneous structures, and a 8 gravel driveway. The project parcels have remained relatively unchanged since at least 1990. A portion of the native vegetation was removed between 1990 9 and 2005. There are no known treatment or flow control systems on-site (Ex. 10 25, page 3). The project site is not located within a flood zone. 11 The Applicant submitted a preliminary stormwater site plan prepared by LDC (Ex. 25). The preliminary stormwater site plan shows a summary of expected 12 compliance with the 2019 SMMWW (Ex. 25, pages 2-3). A condition of approval requires the Applicant to comply with the review comments submitted 13 by the City of Shelton's Public Works Department(Ex. 16 and Ex. 23, Att. D). 14 As conditioned, no adverse stormwater impacts are anticipated. 15 G. Traffic. No adverse impacts to the transportation system are anticipated from the project. The Applicant submitted a Traffic Impact Assessment (TIA) 16 prepared by Heath and Associates (Ex. 23, Att. A). Access is provided via a 17 single driveway to E Shelton Springs Road. A secondary emergency only vehicle access is proposed on US 101. 18 US 101 in the vicinity of the site is a north-south, two-to-three-lane highway 19 bordering the subject site to the west. Along the site's frontage, the roadway cross section comprises one travel lane in each direction with a center two-way 20 left-turn lane. Shoulder treatment consists of paved sections (variable width) 21 followed by grass/gravel. The posted speed limit is 45-mph. 22 E Shelton Springs Road is a northwest-southeast, two-lane major collector bordering the subject site to the north. Shoulders vary in width and composition 23 but are generally present. The roadway provides connection to US 101 to the north and the city of Shelton to the south. Sidewalk/walking paths become 24 available south of Tarragon Avenue. The posted speed limit is 35-mph. 25 The project is projected to create 848 Average Weekday Daily Trips with 45 AM Peak Hour Trips and 67 PM Peak Hour Trips (Ex. 23,Att. A,page 12). Planned Unit Development Permit P. 9 Findings, Conclusions and Decision The existing level of service at Hwy 101 and E. Shelton Springs Road is LOS I C with a 23 second delay (Ex. 23,Att. A,page 10). Both WSDOT and the City 2 of Shelton have adopted LOS D for the intersection. Mason County requires an LOS standard of C or better for county intersections. With or without the 3 project, the intersection of Hwy 101 and E. Shelton Springs Road is projected to degrade to LOS E. At the project access, the level of service is projected to 4 be a LOS B (Ex. 23, Att. A, page 21). The TIA found that a left turn lane was not warranted for the project and sight distances are adequate. Less than 2% of 5 the total entering volumes for the Hwy 101/E. Shelton Springs Road 6 intersection is expected to result from the project(Ex. 23,Att. A,page 23). The Forecast 2025 Level of Service at the completion of Phase 1 will meet WSDOT, 7 Mason County and the City of Shelton's LOS standards. The projected failure of the intersection is longer term at 2028 after the full build out of this project. 8 Though reevaluation may be necessary at Phase 2, there are no specific 9 mitigation measures required now. 10 7. Public Benefit. The proposed project will provide public benefit that exceeds 11 minimum code requirements. As detailed in Finding of Fact No. 6D, the proposal significantly exceeds minimum open space requirements required under both City and 12 County open space requirements. This extra open space results in numerous added project amenities found to be in the public benefit. There will be separate large yards 13 between buildings A and B,C and D,and E and F,with the yard between A and B having 14 a large commercial play structure. This area will promote community engagement and act as a central hub for interaction for the community. All yard areas will have 15 combinations of benches,picnic tables, stationary yard games and more to support active and passive outdoor use. These large yards will also provide natural light and access to 16 fresh air between buildings,which will improve the interior environment as well. Access 17 to these large spaces is facilitated by pervious sidewalks, with crosswalks at convenient intervals. 18 CONCLUSIONS OF LAW 19 Procedural: 20 21 1. Authority of Hearing Examiner. MCC 15.03.050(12) provides the Examiner with the authority to review and act upon Planned Unit Developments within 22 the Shelton Urban Growth Area. 23 Substantive: 24 2. Zoning. The project site is zoned Mixed Use (MU). It is located within the City of 25 Shelton UGA. The Shelton Future Land Use Map, part of its comprehensive plan and not to be confused with its zoning map, also designates the subject property Mixed Use (MU). Planned Unit Development Permit P. 10 Findings, Conclusions and Decision 3. Review Criteria. This project is located within the City of Shelton UGA. I MCC 17.07.910 authorizes the imposition of Shelton's Planned Unit Development 2 (PUD) standards for development served by City of Shelton sewer and water within Shelton's UGA. The proposal qualifies for PUD review. Shelton PUD criteria are 3 quoted below in italics and applied through corresponding conclusions of law. Mason County criteria that apply to all development permits, MCC 15.09.055(C), are 4 addressed as well. 5 SMC 20.32.100 Standards for approval—Public benefit required. 6 A. All PUD projects shall demonstrate that they support and further the policies 7 of the Shelton Comprehensive Plan; are consistent with the development regulations not proposed for modification by the PUD;ensure that land areas 8 and buildings around the perimeter of the project are not detrimental to surrounding land uses; and orient commercial and industrial uses and their 9 automobile circulation and parking away from adjoining residential districts, 10 with the exception of neighborhood commercial areas. 11 4. Criterion met. The criterion is met. The project is not detrimental to the surrounding land uses as determined in Finding of Fact No. 5. The project will be 12 mainly residential with a small 3,000sf commercial component. The sole commercial building is proposed along Shelton Springs Road, which provides for substantial 13 separation from any residential uses and/or districts across the road. Landscaping 14 provides separation of the commercial facility from land uses to the adjoining north and south. The project is consistent with the Shelton Comprehensive Plan for the 15 reasons identified in Conclusion of Law No. 5 below. It is consistent with applicable development standards for the reasons identified in Conclusion of Law No. 6 below. 16 17 5. Consistent with Comprehensive Plans. The proposal is consistent with, does not conflict with and supports and furthers the City of Shelton and Mason County 18 Comprehensive Plans. The project is compatible with,and furthers the implementation of, both the Comprehensive Plans of Mason County and the City of Shelton. As 19 described in Ex. 2, Item 2, the project is compliant with the Mason County Comprehensive Plan Urban Growth,Housing,Economic Development,Environmental 20 and Citizen Participation and Coordination goals. These comments and analysis were 21 expanded upon by Kristen French in Ex. 15, Att. A, pages 9-10. Ms. French also provided an excellent summation of the history behind the zoning and coordination in 22 the Shelton UGA between the City of Shelton, Mason County, state agencies, state political representatives and the public in Ex. 15, Att. A, in particular the thorough 23 discussion in the Goal Summary section of her comments (pages 4-7). Ms. French also provided a comprehensive discussion of the project's compatibility with the City of 24 Shelton's Comprehensive Plan with emphasis on the project's compatibility with the 25 Land Use and Housing Elements (Ex. 15, Att. A,pages 11-13). 6. Consistent with Development Regulations. The proposal is consistent with applicable development standards. Planned Unit Development Permit P. 11 Findings, Conclusions and Decision I As a preliminary matter it is concluded that the proposal must comply with both Mason 2 County and Shelton development standards. For Shelton standards, as previously noted, MCC 17.07.910 adopts by reference Shelton PUD standards. In addition, MCC 3 17.07.910 requires conformance of PUDs "with all requirements of the city's land use plan, zoning, fire codes and those portions of the city building code which are 4 referenced by the fire code, and the city public works standards when developing or redeveloping the property subject to the agreement." Notably,MCC 17.07.910 doesn't 5 exempt PUDs from County development standards otherwise applicable. Indeed MCC 6 15.009.055(C) requires the Examiner to find that all projects subject to his review "meets the requirements of the Mason County Code, especially Title 6, 8 and 16." It 7 should also be noted that the subject property is only mapped under the County's zoning map as MU and thus is subject to MCC standards regulating its MU zone. Since 8 Shelton's zoning map doesn't extend beyond its city limits, its zoning standards to the extent they are dependent upon the zoning map designation do not apply. The record is 9 sometimes unclear as to whether the proposal conforms to both Shelton and Mason 10 County standards. A condition of approval clarifies that the proposal must conform to both, except as modified by PUD review standards.2 11 The proposal is found to conform to City and County technical development standards 12 for the reasons identified in Finding of Fact No. 6. This conclusion is based upon a finding of fact as opposed to conclusion of law because the conclusion relies upon the 13 technical expertise of City and County development staff to interpret and apply the 14 standards. In the absence of any evidence to the contrary, the opinions of staff on compliance will generally be found determinative in assessing technical code 15 consistency. 16 Zoning code consistency is largely a conclusion of law, as zoning code standards more 17 directly address the broad-picture, conceptual level of development review and usually do not rely upon technical expertise. It is concluded that with the exception of the 18 proposed modifications associated with the PUD, the project meets or exceeds all requirements of the City of Shelton Mixed Use zone (SMC Chapter 20.10) and Ex. 24. 19 Zoning code issues are more directly addressed as follows: 20 A. Density. The proposal meets density standards as modified through the 21 PUD process. The permissible maximum density is 12 dwelling units per acre unless a planned unit development is approved (MCC 17.07.220(B)). The 22 proposed project density is 24.85 units per acre. SMC 20.32.090(C)permits PUD 23 2 The only indication in the staff report and associated materials that any consideration 24 of development standards other than the County zoning map has been applied are the limited references identified in the Summary above. Given that County development 25 standards in general are less restrictive than City standards since they are directed at more rural areas, it is not anticipated that requiring conformance to County development standards will result in significant design changes (other than parking), even if such compliance has not yet been assessed by County staff. Planned Unit Development Permit p. 12 Findings, Conclusions and Decision projects to increase authorized density when accompanied by additional I recreational and open space amenities. As described in Finding of Fact No. 61), 2 the project as conditioned will provided for additional recreational amenities and additional open space beyond the requirements of the landscape code and 3 underlying zone.As authorized by SMC 20.32.090(C),the density increase sought by the Applicant is warranted. 4 C. Lot Size. At 3.58 acres the lot size exceeds the 6,000 square foot lot size 5 minimum of MCC 17.07.270(a). 6 D. Setbacks. The proposal meets setback standards as modified through the 7 PUD process. The setbacks permissible in this zone are a minimum of 15 feet from the front yard, ten feet for the side yard and zero feet for the rear yard (MCC 8 17.07.270(b-d)). The project shows 10 feet setbacks along the entire project perimeter. SMC 20.32.090(D)permits setbacks within the PUD to be modified as 9 necessary to accommodate increases in building lot coverage. There are increases 10 in building lot coverage necessitated by the increases in proposed densities. As described in Finding of Fact No. 6C, the project is conditioned to demonstrate 11 compliance with the City of Shelton Landscape Code(SMC Chapter 20.60) at the time of civil permit submittal. As conditioned, the reduction in front setbacks is 12 not anticipated to provide any adverse impacts with approval of the PUD. 13 E. Building and Impervious Surgace Coverage. Both the proposed building 14 and impervious surface coverages comply with the Mason County Code. The maximum building coverage is 35%with a maximum impervious coverage of 60% 15 (MCC 17.07.270(e and f)). The proposed building coverage is 23%. The proposed impervious surface coverage is 53%. 16 17 F. Building_Height. The proposed 40-foot building height meets maximum height standards as modified by the PUD process. The maximum building height 18 in is 35 feet under the MCC (MCC 17.07.270(g)) unless the Applicant seeks approval of a special use permit in which case the maximum height may be 19 increased to 55 feet. Under Shelton's PUD standards, the height may be increased by 20% (SMC 20.32.090) to a total height of 42 feet,provided, that the Applicant 20 demonstrates the additional building height will not result in significant shading 21 of properties and provided views from the surrounding properties are not substantially impaired by the additional height. 22 Shelton's PUD regulations were adopted more recently than the County's special 23 use requirement for building height. Further, the PUD standards are more specifically tailored to address increases in building height. For these reasons, the 24 PUD height standard is found to supersede the requirement for a special use 25 permit. The proposal is found to meet the PUD standards for increase in building height, as it is found that the proposal will not result in significantly adverse shade or view impacts for the reasons identified in Finding of Fact No. 5F. For these Planned Unit Development Permit p. 13 Findings, Conclusions and Decision reasons, the five foot increase over the MCC 35 foot maximum is found to be 1 authorized and consistent with SMC 20.32.090. 2 G. Airport Overlay. Staff have found the proposal to be consistent with County 3 airport overlay district standards. This site is within the Airport Overlay Zone. Specifically, Zone 6 - Traffic Pattern Zone (TPZ). This area encompasses an area 4 surrounding the runway of approximately five thousand feet, as depicted in the airport land use zoning map(see exhibits). MCC 17.60.080a requires a notice of 5 adjoining airport activity to be recorded on the property of projects located within 6 Zone 6. This has been made a condition of approval. 7 SMC 20.32.100 B: All PUD projects shall also demonstrate that there is a general 8 public benefit to be gained from approval of the PUD, as follows: 9 1. Additional or better-related open spaces, such as yard areas between the 10 buildings within the project, or yard areas between the project buildings and adjoining properties and buildings, or a design or development of 11 open spaces that creates a desirable and useful environment between buildings; or 12 2. Additional public use facilities, such as but not limited to pedestrian walks 13 providing a service and convenience to the vicinity, streets and/or trails 14 improving local circulation or public access to a lake or stream; or 15 3. Preservation of natural assets, such as historic landmarks, migration routes, wetlands, fish or animal habitats, geographical features, 16 specimen trees, groves of woods, a lake, bay or stream or a view; or 17 4. Better or more convenient services or recreational facilities, such as parks 18 and playgrounds convenient and desirable to the vicinity and the project, improvement in public utilities, bicycle and pedestrian facilities 19 throughout the development and connected to other developments, or enhanced convenient access to public transit; or 20 21 S. Other general public benefit features which contribute to improving the environment and ecology of the vicinity; or 22 6. A significantly higher quality development than following traditional 23 development practices would allow, including more efficient use of land, energy, and resources, a more unified design concept, and a more 24 carefully planned, considered, and livable community. 25 7. Criterion met. The criterion is met for the reasons identified in Finding of Fact No. 7. Planned Unit Development Permit p. 14 Findings, Conclusions and Decision I MISCELLANEOUS CRITERIA FOR ALL HEARING EXAMINER REVIEW: 2 MCC 15.09.055(C): Required Review: The Hearing Examiner shall review proposed 3 development according to the following criteria: 4 1. The development does not conflict with the Comprehensive Plan and meets 5 the requirements and intent of the Mason County Code, especially Title 6, 8, and 16. 6 2. Development does not impact the public health, safety and welfare and is in the public interest. 7 3. Development does not lower the level of service of transportation and/or 8 neighborhood park facilities below the minimum standards established within the 9 Comprehensive Plan. 10 8. Criterion met. The criterion is met. As determined in Conclusions of Law 5 and 6 the proposal is consistent with the County's comprehensive plan and applicable 11 development regulations. As determined in Finding of Fact No. 5, the proposal does not create any significant adverse impacts and thus does not impact the public health, 12 safety and welfare. The proposal is in the public interest since it fills a significant need for housing as demonstrated by Kristen French while at the same time not creating any 13 significant adverse impacts. The proposal is consistent with traffic level of service 14 standards as demonstrated in the Applicant's traffic report, Ex. 23A and determined in Finding of Fact No. 6G. The proposal meets County park level of service standards as 15 determined in the staff report. 16 DECISION 17 The proposal is consistent with all applicable SUP standards as outlined above and is 18 approved, subject to the following conditions. 19 1. The Applicant shall comply with the Department of Ecology comments from the SEPA comment letter dated October 25, 2023 (Ex. 9 and as summarized in 20 Ex. 23, Att. E). 21 2. The Applicant shall comply with the PUD3 comments from the SEPA comment 22 letter dated October 23, 2023 (Ex. 10 and as summarized in Ex. 23, Att. E). 23 3. The Applicant shall comply with the Olympic Clean Air Agency comments from the SEPA comment letter dated October 20, 2023 (Ex. 13 and as 24 summarized in Ex. 23, Att. E). 25 4. The Applicant shall comply with the City of Shelton Comments from the Fire Marshal, Community Development and Public Works departments (Ex. 16, 18 and 20 and as summarized in Ex. 23, Att. D and E,pages 2-6). Planned Unit Development Permit p. 15 Findings, Conclusions and Decision 1 5. The Applicant shall prepare an Inadvertent Discovery Plan that specifies in any 2 potential archeological or cultural resources are discovered during the construction phase of the project, work must halt while the Applicant consults 3 with the Washington State Department of Archeology and Historic Preservation and the Squaxin Island Tribe's Archeologist(Ex. 14). 4 6. The Applicant shall obtain a state access permit from WSDOT for construction 5 of the emergency access on SR 101 (Ex. 12). 6 7. The Applicant shall comply with any FAA requirements. The Applicant shall 7 submit a notice of construction or alteration to the Federal Aviation Administration, if required, in accordance with Subpart B of Federal Aviation 8 Regulations Part 77, "Objects Affecting Navigable Airspace." 9 8. The Deed and Title Report for all individual property owners and the lease 10 agreement for all future tenants of the development shall contain the following notice: "This property is located adjacent to an airport and routinely subject to 11 overflight activity by aircraft using the airport; and residents and tenants may experience inconvenience, annoyance, or discomfort from noise, smell, or other 12 effects of aviation activities." 13 9. To facilitate planning and coordination of water and sewer infrastructure, the 14 Applicant shall provide the owner(s) adjacent parcels APN 42012-22-90084 with the timeline and construction plans upon demand (at cost to adjacent 15 owner) for utilities construction. 16 10. The Applicant shall provide an open space plan demonstrating compliance with the outdoor recreational amenities standards of SMC 20.32.130. 17 18 11. The Applicant shall provide a landscape plan compliant with SMC Chapter 19 20.60 at the time of civil permit submittal. 20 12. The Applicant shall provide for 186 parking spaces as required by Chapter 21 17.08 MMC or successfully acquire a code compliant alternative such as a 22 variance for a lower amount or a code amendment clarifying that Chapter 17.08 MMC doesn't apply to the project site. 23 24 13. If not already done so, County planning and public works staff shall verify that the proposal complies with all County development standards to the extent not 25 subject to modification under Shelton's PUD standards. Dated this 2nd day of January 2024. Planned Unit Development Permit p. 16 Findings, Conclusions and Decision 2 Phil A. Olbrechts 3 Hearing Examiner Mason County 4 5 APPEAL 6 The decision of the Hearing Examiner is final and may be appealed to superior court 7 within 21 days as outlined by the Washington State Land Use Petition Act, Chapter 36.70C RCW. 8 CHANGE IN VALUATION 9 10 Notice is given pursuant to RCW 36.70B.130 that property owners who are affected by this decision may request a change in valuation for property tax purposes 11 notwithstanding any program of revaluation. 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Planned Unit Development Permit p. 17 Findings, Conclusions and Decision • MASON COUNTY rTi Public Health & Human Services Briefing January 22, 2024 Briefing Items YMCA Actively Changing Together(ACT!)program—David Windom Reallocation of unspent SFY23 Consolidated Homeless Grant(CHG)Eviction Prevention funds—Melissa Casey Housing&Behavioral Health Advisory Board application—Melissa Casey C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: David Windom Ext.260 Department: Public Health Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 22,2024 Agenda Date: January 30,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Grant Request from YMCA—Actively Changing Together Background/Executive Summary: The Shelton Family YMCA is requesting$20,000 from Mason County Health and Human Services to implement the Actively Changing Together(ACT!)program in Mason County. The program will be administered by the YMCA in partnership with Mason County and Mason Health. The ACT! Program helps families actively change together by practicing healthier habits as a team. Budget Impact(amount,funding source,budget amendment): $20,006 supported by Foundational Public Health Services(FPHS)Life Course funding. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the grant request for$20,006 from the Shelton Family YMCA to implement the Actively Changing Together(ACT!)program in Mason County. Attachments Proposal ID 'IF the `P Actively Changing Together (ACT!) Shelton Family YMCA Funding Proposal The Shelton Family YMCA is requesting $20,000 from Mason County Health & Human Services to implement the Actively Changing Together (ACT!) program in Mason County. The program will be administered by the YMCA in partnership with Mason County and Mason Health. According to the Washington State Department of Health, obesity is epidemic in Washington State and across the nation with almost 30% of people in our state meeting the body mass criteria for obesity. This is in addition to the large proportion of people who are considered overweight. When these numbers are combined, we see that over 60% of Washington fits in these categories...and it's getting worse. Moreover, Mason County is outpacing the state in this grim number. Nationwide since 1990, obesity rates have more than doubled and the largest increases are in young adults. This is alarming because we know that obesity is correlated with a wide range of chronic diseases and children who struggle with obesity early in life are more likely to continue to struggle with it into adulthood. Obesity can also affect a child's social and emotional well- being, contribute to poor academic performance, and result in a lower quality of life. Incorporating healthier habits into family routines during childhood provides accountability, a shared sense of purpose, and will help set up young people for more success down the road. Planned Activities: The ACT! program helps families actively change together by practicing healthier habits as a team. Developed in partnership with providers and professionals at Seattle Children's, it includes 12 one-hour sessions where kids ages 8-14 and their parents/guardians participate in fun and engaging physical activities, learn about nutrition through hands-on cooking, and meet with other families in the program. The ACT! curriculum offers strategies and practice to get kids moving, eat better, reduce screen time, and improve family connections. Specific activities include: - Classroom instruction on physical activity, nutrition, and goal setting - Participation in physical activities such as stretching, group games, and walking - Large group discussions about shopping, meal planning, and registering for organized sports programs The program will launch in the fall of 2024 and classes and activities will be held at the Shelton Family YMCA. Requested Amount: A $20,000 grant will cover the full cost of developing and implementing the first cohort of 12 families in Mason County. This includes staff certification, wages, food, supplies, and one-year YMCA memberships for all participants. This will ensure the program is offered at NO COST to participating families and is accessible to all. This investment launches the program in Mason County and will set up our community for continued service into the future. 1 1 Page January 9 , 2024 0 'IF the `l Budget Notes: The budget below assumes 12 families participating with an average of 3 individuals per family (36 participants total). The training portion of the budget is specific to the program upstart and would not be needed for all future cohorts. Y memberships are included for a full year to offer families a familiar and supportive environment to continue practicing healthy lifestyle choices. Budget for ACT Program Facilitator Training $1,280 Program Wages $960 Food $4,320 Retention Incentives $1,440 Shirts $500 Y Memberships $11,505.60 $20,006 Population Served: Participants will be Mason County residents between the ages of 8-14 and at least one parent or guardian. Students and their families will be referred to the program by local health care providers based on their Body Mass Index (BMI). Children with a BMI placing them in the 85th percentile for their age and sex will qualify them for the program. We know that obesity does not impact all populations equally. Rates are higher in populations with lower income and education levels. Race and ethnicity also intersect with obesity rates with specific demographics seeing significantly higher rates. The ACT! program in Mason County will be offered at no cost to participants and focus will be placed on referring individuals who have high need and limited access to resources. Mission Alignment: The ACT! program and the mission and values of the YMCA are in strong alignment with the mission and goals of Mason County Health & Human Services. All Y programs are focused on fostering personal health and community strength. By facilitating skill development in young people, ACT! targets one of the key indicators of early mortality and chronic disease - obesity. AND, by utilizing a family-oriented approach that fosters connections and relationships, ACT! tackles more than just physical health. ACT! gives young families a pathway to live happier and healthier lives. Assistance Needed: We ask Mason County Health & Human Services work in conjunction with the Y and Mason Health to develop and launch the strong referral system necessary to launch this program. This includes information and education to local medical professionals and increasing public awareness regarding this resource. 21 Page January 9 , 2024 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Melissa Casey Ext.404 Department: Public Health Briefing: 0 Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 22,2024 Agenda Date: January 30,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Re-Allocation of Unspent SFY23 CHG Eviction Prevention Funds Background/Executive Summary: The Department of Commerce is reallocating unspent Consolidated Homeless Grant(CHG)SFY23 Eviction Prevention Program funds into SFY24. Crossroads Housing and Shelton Family Center are currently contracted under CHG to operate eviction prevention programs in Mason County;therefore,funds will be reallocated to these providers via budget amendments to the FY24-25 subcontracts. Budget Impact(amount,funding source,budget amendment): $47,344.20 reallocated from FY23 state grant to FY24; $15,623.59 pass through to Shelton Family Center and $31,720.61 pass through to Crossroads Housing Public Outreach (news release,community meeting, etc.): None Requested Action: Approval of Department of Commerce Consolidated Homeless Grant contract amendment and agency subcontract amendments with Shelton Family Center and Crossroads Housing Attachments CHG Contract Amendment A SFC FY24-25 CHG.2163 Amendment#2 CH FY24-25 CHG.2163.TST Amendment#2 DocuSign Envelope ID: FOCAC331-4DOA-4F91-94OD-35F2435572CE .,mendment Grant Number: 24416108-20 tu,( olun'ar<y, Amendment Number: A Washington State Department of Commerce Housing Division Homelessness Assistance Unit Consolidated Homeless Gant (CHG) 1.Grantee 2.Grantee Doing Business As (optional) Mason County 415 N. 6th St. Shelton, WA 98584 3.Grantee Representative 4.COMMERCE Representative Melissa Casey Megan Kendig PO Box 42525 Community Health Manager Grant Manager 1011 Plum St SE (360) 427-9670 (360) 401-5149 Olympia, WA 98504- mcasey@masoncountywa.gov megan.kendig@commerce.wa.gov 2525 5.Original Grant Amount 6.Amendment Amount 7.New Gant Amount (and any previous amendments) $4,779,087 $47,344.20 $4,826,431.20 8.Amendment Funding Source 9.Amendment Start Date 0.Amendment End Date Federal: State: X Other: N/A: January1,2024 June 30, 2025 11.Federal Funds (as applicable): Federal Agency: CFDA Number: N/A N/A N/A 12,Amendment Purpose: Adds unspent SFY23 CHG eviction prevention funds. COMMERCE, defined as the Department of Commerce, and the Grantee,as defined above,aclaiowledge and accept the terms of this Gant As Amended and attachments and have executed this Gant Amendment on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this Gant As Amended are governed by this Gant Amendment and the following other documents incorporated by reference: CHG Guidelines (as they may be revised from time to tune), and Gant Term and Conditions including Attachment"A"—Scope of Work,Attachment`B"—Budget.A copy of this Gant Amendment shall be attached to and made a part of the original Gant between COMMERCE and the Grantee. Any reference in the original Gant to the"Gant" shall mean the"Gant as Amended". FOR GRANTEE FOR COMMERCE k Randy Neatherlin, Chair, Board of Commissioners Coriva G-igoras, Assistant Director Housing Division Date Date APPROVED AS TO FORM ONLY BY ASSISTANT ATTORNEY GENERAL APPROVAL ON FILE Department of Commerce DocuSign Envelope ID: FOCAC331-4DOAAF91-94OD-35F2435572CE Amendment This Grant is amended as follows: Attachment B Budget Budget Category Current Grant AmendmentA New Total Amount (and any previous amendments and revisions) CHG Standard Adrrn $72,482.00 $0 $72,482.00 Rent $350,735.00 $0 $350,735.00 PSH CHF PSH CHF Rent/Fac Support $60,000.00 $0 $60,000.00 HEN SFY 2024 HEN Adrrin 2024 $90,723.00 $0 $90,723.00 HEN RentlFac Support 2024 $1.032,190.00 $0 $1,032,190.00 HEN Operations 2024 $173,130.00 $0 $173,130.00 HEN (SFY 2025) HEN Admin 2025 $90,723.00 $0 $90,723.00 HEN RentlFac Support 2025 $1,032,190.00 $0 $1,032,190.00 HEN Operations 2025 $173,130.00 $o $173.130.00 Eviction Prevention SFY 23,24,and 25) Eviction Prevention Adrrin $154.698.00 $12,720.61 $167,418.61 Eviction Prevention Rent $351,590.00 $9,623.59 $361,213.59 Eviction Prevention Operations $322,920.00 $25.000.00 $347.920.00 HEN FCS Bridge(SFY 2024 HEN FCS Bridge Admin 2024 $2,577.00 $0 $2,577.00 HEN FCS Bridge Rent 2024 $59,277.00 $0 $59,277.00 HEN FCS Bridge Operations 2024 $11,782.00 $o $11,782.00 HEN FCS Bridge(SFY 2025 HEN FCS Bridge Adrrin 2025 $2,577.00 $0 $2,577.00 HEN FCS Bridge Rent 2025 $59,277.00 $0 $59,277.00 HEN FCS Bridge Operations 2025 $11,782.00 $o $11,782.00 Inflation Increase(SFY 2024 and SFY 2025) Inflation Increase 2024 $276.848.00 $0 $276,848.00 Inflationary Costs 2025 $276.848.00 $0 $276,848.00 Local Document Recordin Fees Support SFY 2024 and SFY 2025) Local DRF Support 2024 $86,804.00 $0 $86.804.00 Local DRF Support 2025 $86,804.00 $0 $86.804.00 TOTAL $4,779,087.00 $47,344.20 $4,826,431.20 2 Contract Between Mason County and Shelton Family Center Professional Services Contract#SFC FY24-25. CHG.2163 (MC Contract #23-039) Amendment# 2 The purpose of this amendment is to increase the total award of the contract for CHG Eviction Prevention. IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows: 1. FUND SOURCE: Consolidated Homeless Grant 2. AMENDMENT TERM: January 1, 2024-June 30, 2025 3. TOTAL ADDITIONAL AWARD: $15,623.59 Current Amount Biennium Amended Amount Total New Budget EP Admin-$28,116 $11,000 $39,116 EP Rent- $71,824 $0 $71,824 EP Operations-$120,000 $4,623.69 $124,623.59 EP By and For$26,348 $0 $26,348 TOTAL 2023-$246,288 $15,623.59 $261,911.59 ALL OTHER TERMS AND CONDITIONS of the original Contract remain in full force and effect. IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the day of , 2024. CONTRACTOR MASON COUNTY Susan Kirchoff Randy Neatherlin, Chair Executive Director Mason County Board of County Commissioners 1 Contract Between Mason County and Crossroads Housing Professional Services Contract #CHFY24-25. CHG.2163.TST (MC Contract#23-037) Amendment# 2 The purpose of this amendment is to increase the total award of the contract for CHG Eviction Prevention. IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows: 1. FUND SOURCE: Consolidated Homeless Grant 2. AMENDMENT TERM: January 1, 2024—June 30, 2025 3. TOTAL ADDITIONAL AWARD: $31,720.61 Current Amount Biennium Amended Amount Total New Budget EP Admin— $43.662 $1,720.61 $45,382.61 EP Rent-$279,766 $25 000 $304 766 EP Operations-$120,000 $5,000 $125,000 EP By and For$56,572 $0 $56,572 TOTAL 2023—$500,000 $31,720.61 $531720.61 ALL OTHER TERMS AND CONDITIONS of the original Contract remain in full force and effect. IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the day of 12024. CONTRACTOR MASON COUNTY Tanya Frazier Randy Neatherlin, Chair Executive Director Mason County Board of County Commissioners t C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Melissa Casey Ext.404 Department: Public Health Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 22,2024 Agenda Date: January 30,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Housing&Behavioral Health Advisory Board Citizen Application Background/Executive Summary: The Housing and Behavioral Health Advisory Board is a seven-member board appointed to advise the Board of County Commissioners on the use of state and local funds to address affordable housing,homelessness,and behavioral health treatment in Mason County. This advisory board has 3 citizen positions which are appointed by the BOCC.We currently have one vacant citizen position representing Commissioner District 3;one application from Heather Kennedy has been received. Budget Impact(amount, funding source,budget amendment): None Public Outreach (news release,community meeting, etc.): Advertised via News Release and on the County website Requested Action: Review application received from Heather Kennedy and schedule an interview for consideration of appointment to Housing&Behavioral Health Advisory Board Attachments Application Resolution Citizen Application: Housing & Behavioral Health Advisory Board MASON COUNTY COMMUNITY SERVICES Email or scan to: Todd Parker at tparker@co.mason.wa.us Name: Heather R Kennedy Mailing Address: Street Address City Cell Phone: Alternate Phone: Email Address: Occupation: Public Benefits Specialist Supervisor within DSHS 1. Please check the following boxes to certify that you: 0 Are a resident of Mason County ® Have no direct affiliation with any organization applying for Housing, mental health or chemical dependency grant funding through Mason County (Work for, relative employed at or currently serve on the Board of) ® Are willing to learn about services for people with housing and human services needs ® Can commit time to a four-year term, monthly meetings and special meetings as called 2. Describe your experience with, qualifications, skills, and/or awareness in the following areas (If relevant, job title and years experience are sufficient) • Strategic planning I have 19 years of strategic planning experience within my role as DSHS as a Public Benefits Specialist Supervisor. I have recently been part of a strategic plan to bring food assistance to our more rural outlying areas. I have a strong track record of driving projects and excution of successful conclusions, supporting development and managing internal business plans. I am very skilled in data analysis. • Evaluating performance measures I have 19 years of evaluating performance measures as part of my daily job duties within the Dept. of Social and Health services. I manage a team of 11 staff with daily and monthly performance measures that must be met individually and as an office. I analyze data and provide feedback on strengths and weaknesses. Signature: r ' le x-C4't�r'e Date: 12/28/23 • Affordable housing in Mason County I work within the Department of Social and Health Services and have strong knowledge of the need for affordable housing in Mason County. I see on a daily basis what a struggle it can be for some to obtain affordable housing which in return can prevent quality of life and self-sufficiency. • Social services for people experiencing homelessness I work within the Dept. of Social and Health Servies and have extensive knowledge of the programs available to those experiencing homelessness in Mason County. I also volunteer at our city homeless shelter and participate in the Point In Time counts for our area. • Social services for people experiencing challenges with Mental Illness and/or Chemical Dependency I have extensive knowledge in the programs and agencies that provide social services for those individuals or families experiecing challenges with Mental Health and Chemical Dependency. I work closely with non-profit and for profit agencies on a daily basis within my position at DSHS. • What do you hope to accomplish as an Advisory Board Member? I hope to accomplish as an Advisory Board Member a stronger knowledge of the issues our county is faced with bringing affordable housing to Mason County. I also hope to accomplish better community engagement and allowing our community to have a voice in the issues that arise around our homeless community. I have valuable resource information that could be valuabl4 to an advisory committee that focuses on homelessness. • Outline the key items you think are needed to end homelessness in Mason County. I have participated in data anaylsis regarding key items needed to end homelessness for various non-profits. I believe what we need as a county to end homelessness are affordable housing by increasing shelter beds, making beds and homes available will allow for increased intensive case management with homeless individuals. Once we meet housing needs we need to have funding to provide medical and mental health treatment along with educating our community. It has been proven that this is a social issue and we need to bring strong awareness to encourage support. We need to implement strategies that encourage the use of affordable housing options like shelters and tiny homes for those unhoused to stay in them and receive resources that they must comply with standards that are set. We need to implement a program that allows for court commiments to be met with having access to legal aid to help deter these barriers. Although, I don't think that this will completely end homelessness they have plans in other counties and states that have shown success. Signature: Y' �� Date: 12/28/2023 Resolution No. M20-ICI Amendment to Resolution 33-18 to expand advisory board membership and Mason County Code Chapter 2.80. A Resolution Establishing a Mason County Housing and Behavioral Health Advisory Board on Housing, Homelessness, Mental Health and Substance Use Disorder Treatment WHEREAS, housing is a factor that influences health (i.e. a social determinate of health), especially affordable housing, and is a community challenge that is common to all low-income housing, homeless, mental health, and substance use disorder providers; WHEREAS, Mason County receives approximately $1,800,000 through the Consolidated Homeless Grant, local document recording fees and the 1/10 of 1% Sales and Use Tax (i.e. Treatment Sales Tax) for mental health and substance use disorder treatment; WHEREAS, Document Recording Fee statute RCW 43.185C.050 - Local Homeless Housing Plans section (2)(g) requires counties to measure progress through the "Development and management of local homeless plans including homeless census data collection; identification of goals, performance measures, strategies, and costs and evaluation of progress towards established goals"; WHEREAS, previous groups that were formed to identify needs, develop plans, and evaluate request for proposals and make funding recommendations have varied each year resulting in challenges in consistency; WHEREAS, the Mason County Board of Commissioners wishes to form a Housing and Behavioral Health Advisory Board to strategically align the housing, homelessness, mental health and chemical dependency grant awards to improve the health of Mason County residents; WHEREAS, advisory board membership structure did not list federally recognized tribes as a source of membership and ex officio, non-voting members to serve in a consultative role as community needs may change; NOW, THEREFORE BE IT RESOLVED by Mason County Code Chapter 2.80 and the Mason County Board of Commissioners that a Mason County Housing and Behavioral Health Advisory Board be established with the following sources for membership: • One County Commissioner, designated as Chair • One City Council Member • One Board of Health member that is not a county commissioner • Social Services Funder • One representative from each tribal nation with land holdings in Mason County, and • Up to three (3) Mason County residents, not employed by Mason County, but not to exceed one resident per Mason County Commissioner district. • All members shall serve a four-year term. Board members may appoint by vote Ex Officio, non-voting members to serve in a consultative role (e.g. medical officer, managed care organizations, school districts). Mason County elected officials, department directors, staff, non-profit Executive Directors and Board Members should serve as a resource to the Housing and Behavioral Health Advisory Board and attend meetings as requested. Resolution No. 2020'J9 The Housing and Behavioral Health Advisory Board shall review and develop recommendations to Mason County's Department of Community Services and County Commissioners in the areas of: a. Funding prioritization and gap identification which can be addressed utilizing available funding sources; b. Requests for Proposals (RFP): review, evaluate, score and provide funding recommendations to Mason County Community Services to ensure funding is prioritized in the areas of greatest need; c. Set community and program goals and ensure alignment of strategic plans; d. Examine and evaluate the identification of goals, performance measures, strategies, and costs and evaluation of progress towards established goals; e. Development and/or approval of Policies and Procedures related to the request for proposal process, contract monitoring, performance and corrective actions; and f. Define opportunities to better manage services and expected outcomes. A report containing recommendations on funding priorities should be received by the Board of Commissioners by January 31, of each calendar year beginning in 2019, unless extended by the Board of Commissioners. Housing and Behavioral Health Advisory Board meetings shall be subject to the Open Public Meetings Act and members will be required to attend, at no cost to themselves, Open Public Meetings Act and Public Record Act trainings made available by Mason County. Dated this Zd th day of October 2020. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON McKenzie S iith, Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: A7)V-, Ran Neat rl n, Commissioner Tim White �, Ch�iefDP�A�� — *jV11`1 Kevin Shu y, tommissioner MASON COUNTY PUBLIC WORKS COMMISSIONER BRIEFING January 22, 2024 Action Items• • Solid Waste Advisory Committee (SWAC)Application received from Karen Rice to fill the vacant District 3 position. • Fire Authority and District Interlocal Agreements Discussion Items: Commissioner Follow-Up Items: Upcoming Items• C A Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Richard Dickinson, Deputy Ext. 652 Director/U&W Department: Public Works Briefing: ❑x Action Agenda: ❑x Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 22, 2024 Agenda Date: January 30, 2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Solid Waste Advisory Committee Applications received from Karen Rice and Jens Dieter Stahmer for the Citizen District 3 position Back2round/Executive Summary: Mason County has been actively looking for community members interested in joining the County's Solid Waste Advisory Committee (SWAC). The County has received the attached applications from Karen Rice and Jens Dieter Stahmer both able to fill the vacant Citizen District 3 position. SWAC members serve a three-year term; per Resolution 08-05, terms must be staggered so no more than three member terms expire within a given year. MEMBERS TERMS Citizen District 1 Thomas Duffield 3/14/2023 - 1/14/2027 Citizen District 1 Vacant Citizen District 2 Monica Nerney 7/6/2021 - 7/6/2024 Citizen District 2 Vacant Citizen District 3 Lynda Links 3/14/2023 —3/14/2026 Citizen District 3 Vacant Local Elected Official Sharon Trask 3/14/2023 - 1/14/2027 Special Group -Agriculture Tessa Halloran 3/14/2023 -1/14/2027 Business—JDEL Consulting Delroy Cox 3/14/2023 —3/14/2026 Solid Waste Industry—Mason Chad White 3/14/2023 —3/14/2026 County Garbage C Mason County Agenda Request Form Y /A t! Budget Impact: N/A Public Outreach: Public Works continues to try and fill the remaining open SWAC positions. Requested Action: Recommend the Board consider interviewing Karen Rice and Jens Dieter Stahmer and select one of the applicants to fill the District 3 position opening on the Solid Waste Advisory Committee for a two-year term expiring December 31, 2025. Attachments: 1. Applications '°pO> •, '��O`"" MASON COUNTY COMMISSIONERS JAN 16 2024 411 NORTH FIFTH STREET /�'""�` SHELTON WA 98584 � ux� Fax 360-427-8437; Voice 360-427-9670, Ext. 419;275-4467 or 482-5269 use I AM SEEKING APPOINTMENT TO �O�U lY� flyl U/J�/� �OGYlif7ir✓ NAME: �GGtS //i//ejet .S1g�asyCr ADDRESS: �/ PHONE: CI /ZIP: /// 'OR AREA IN THE COUNTY YOU LIVE) E-MAIL � ________________________ -_-_-_-_--_ --_--____ --- COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCEI (ACTIVITIES OR MEMBERSHIP /S) COMPANY: ?9&�L46wp � YRS 8 years fz1Cn lYr ��C ch4%r o f POSITION: �it�ey /{i�rfbn�oGt a{aa�✓/1raQ/ COMPANY: YRS JiN447 1414#1�1*4'y Qt7{/9 POSITION: -------------------------------------------------------------------------------------------- In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: r rPoeW-s'oId 1jes/ t 0/ %� o6e tie Direr r I terests, skills o you wish to offer the Board, Committee,or Council? ih US rr/7iSbq/ rc/ r �i,//o• rvi<e �0 �r ih<O/xitii�h' Derr/ ex re 'S4,0 g ah11 711d9/Cp�xtiiu.,,ki, Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you. Would you be able to attend such trainings? Realistically,how much time can you give to this position? Quarterly Monthly Weekly Daly ppry ,pq �e/ /ret�l� Jh A f Oos Office Use Only Appointment Date Dale Signa Tenn Expire Date +for MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET JAN 0 5 2024 SHELTON WA 98584 Fax 360-427-8437; Voice 360-427-9670, Ext. 419;275-4467 or 432-5269 I AM SEEKING APPOINTMENT TO �G NAME: Kum Rl'ce' ADDRESS: PHONE; : _ CITYIZIP: + VOTING PRECINCT: E-MAIL. ---------------------------------------------------------------_------------ _____-_-__--- COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED PREVIOUS EXPERIENCE) (ACTIVITIES OR MEMBEftBH PS) COMPANY: �� ` W�+15 4YRH ram,. L POSITION: Aav- vekUt'rie& (�A COMPANY: ►/ /�� t5YRS �wmv►L)1t) e6 POSITION: Vd4er- /A �+ h1 IVUC11�1� 6uet1u. Progvcm cawv�-Cy- urcda In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying:, CaAI, W 'S ►A Ili V- What interests,skills do you wish to offer th Board, Committee,or Council? ^ (lT 0. T Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Boal /VA- (i.e.create a�poteQntial conflict of interest) Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Realistically,how much time can you ive to sition? Quarterly Mol" Weekly LajN Office Use Only Date__ _ Appointment Date Signature Dad Term Expire Date - C A Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mike Collins,PE,Deputy Director/County Ext.450 Engineer Department: Public Works Briefing: 0 Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 22,2024 Agenda Date: January 30,2024 Internal Review: ❑ Finance ❑ Human Resources N Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑No ❑ Tabled❑No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Updating Interlocal Agreement for Public Works Reimbursable Work, Supplies and Services with local fire agencies Background/Executive Summary: Public Works recently worked with our legal and risk management departments to update our interlocal service agreements(ILA). These updates include language acknowledging annual cost adjustments for fuel and services, updated liability terms, and clauses for those participating in a snowplow pilot program. Per current service agreements,the agreements remained in effect until either parry terminates with written notice. The first round of notices was sent out to the county fire agencies listed below, along with the attached updated agreement for those wishing to continue using Public Works services. Central Mason Fire-EMS Mason County Fire District 3 North Mason Regional Fire Authority Mason County Fire District 4 West Mason Fire Authority Mason County Fire District 6 Hoodsport Fire&EMS Mason County Fire District 12 We have received three(3)signed agreements back and anticipate the other fire agencies wishing to continue to use our services as well. Budget Impact• Services are through a cost reimbursement basis. Public Outreach: N/A Requested Action: Request the Board authorize the Chair to sign interlocal agreements between Mason County Public Works and Central Mason Fire-EMS,North Mason Regional Fire Authority,West Mason Fire Authority, Hoodsport Fire&EMS, Mason County Fire Districts 3,4, 6 and 12. Attachments: 1. Updated Agreement 2. Received Agreements INTERLOCAL AGREEMENT BETWEEN MASON COUNTY AND MASON COUNTY FIRE DISTRICT 3 FOR PUBLIC WORKS DEPARTMENT REIMBURSABLE WORK, SUPPLIES AND SERVICES THIS INTERLOCAL AGREEMENT is made and entered into pursuant to the Interlocal Cooperation Act, Chapter 39.34 of the Revised Code of Washington, on the 1 day of 7' , 2024, by and between Mason County Fire District 3 (hereinafter referred to as DISTRICT) and Mason County(hereinafter COUNTY) collectively referred to as PARTIES. WHEREAS, Revised Code of Washington Section 39.34.030 authorizes cooperative efforts between public agencies, and WHEREAS,the DISTRICT has expressed interest in an Interlocal agreement with the COUNTY whereby the Mason COUNTY Public Works Department will provide reimbursable work, supplies, and services (including emergency assistance). WHEREAS, the COUNTY has expressed interest whereby DISTRICT will provide occasional winter snowplow assistance utilizing DISTRICT vehicle equipped with a COUNTY- owned plow. NOW, THEREFORE, in consideration of the mutual benefits and covenants herein the PARTIES agree as follows: 1. PURPOSE OF AGREEMENT: The purpose of this agreement is for Mason COUNTY to a)provide the above-mentioned services to the DISTRICT when a work request has been approved by both parties, and b)the DISTRICT to provide occasional winter snowplow assistance. 2. ADMINISTRATION OF AGREEMENT: Each PARTY to this agreement shall have an AGREEMENT representative. Each PARTY may change its representative upon providing written notice to the other PARTIES. The PARTIES'representatives are as follows: To Mason COUNTY: To DISTRICT: Dept. of Public Works Mason County Fire District 3 100 W Public Works Drive 4350 E Grapeview Loop Road Shelton, WA 98584 PO BOX 129 Shop/Fuel Station Services: Grapeview, WA 98546 Attn: Pete Medcalf Attn: Patti Graeber Email: pmedcalf(a-),masoncountywa.gov Phone: 360-275-4483 Other Services: Email: chiefg@wavecable.com Attn: Jeremy Seymour Phone: (360)427-9670, Ext. 450 Email:jeremyss(a,masoncount�va og_v Agreement No. Page 1 3. DURATION OF AGREEMENT: This agreement shall take effect upon execution of the agreement by both COUNTY and the DISTRICT and shall remain in effect until EITHER PARTY terminates by giving ten days written notice to the OTHER PARTY. 4. WORK REQUESTS: The DISTRICT will normally request work from the COUNTY Road Operations &Maintenance Manager, Jeremy Seymour and/or ER&R Supervisor, Pete Medcal£ The request shall be made by an authorized representative of the DISTRICT by e-mail, fax or mail. Phone or verbal requests must be followed up with a written request. The COUNTY will only do work as authorized by the DISTRICT. 5. SCHEDULING: The COUNTY will normally schedule the work in discussion with the DISTRICT'S representative, giving due consideration to the immediacy of the DISTRICT'S need and workload of the COUNTY. 6. SHOP SERVICES: Service and repair charges will be on an hourly basis rounded to the nearest 15 minutes. The shop rate for service is an hourly rate set yearly, which is inclusive of documentation and reporting of all maintenance work and service work. Notification of shop/labor surcharge rate increases will be sent out at least 30 days prior to implementation of the new rates. Fees do not include Washington State sales tax which will be added to each invoice. In addition, the DISTRICT is to pay for all parts provided by the COUNTY from COUNTY stock(at COUNTYS cost)plus any costs associated with fluids, pick-up, and delivery,plus any mark-up as described below. Expenses outlined herein shall be paid by the in the manner set forth below: a) Costs of any parts that the COUNTY does not have in-stock may be directly billed to the DISTRICT. b) The cost of parts the COUNTY has in stock or are billed to the DISTRICT. This cost for parts and all labor services provided by the COUNTY will be directly billed. c) Fluids used and replaced will be billed at the normal rates paid by the DISTRICT plus a percentage mark-up set yearly, as well as fluid accountability requirements and any required disposal charges incurred by the COUNTY. d) Pick-up and delivery charges will be directly paid by the DISTRICT to the entity providing such services. For example, if towing is required, the DISTRICT will pay the towing company directly. Any services required after normal shop hours will be billed at overtime rates. Field repairs normally will include shop truck costs. Payment is due upon receipt of invoice and payment shall be expected in thirty(30) days from date of invoice. Invoices and payments are to be sent to the address and representative referred to in section 2. 7. FUEL STATION SERVICES: The COUNTY and the DISTRICT agree to the following when using the fuel station: a) The DISTRICT may be permitted to fuel its vehicles utilizing the facility maintained by the COUNTY at the Public Works Facility. b) Fueling is only allowed to vehicles with exempt license plates and assigned vehicle pin numbers. Agreement No, Page 2 c) The DISTRICT may have twenty-four-hour access to the fueling facility by special key card furnished by the COUNTY. COUNTY agrees to extend the same per gallon fuel costs as charged to Mason COUNTY (price of fuel is adjusted on a weekly basis)with a percentage per gallon of fuel surcharge in addition to the fuel price for administrative and maintenance fees set yearly. Lost key cards shall be promptly reported to the COUNTY ER&R Supervisor. d) The DISTRICT agrees to accept responsibility for the use of and charges to issued account number. e) Mason COUNTY will invoice the fuel usage monthly. This bill will indicate date and time of purchase, product quantity, cost and cards used. Payment is requested within 30- days. 8. ALL OTHER REQUEST WORK, SUPPLIES OR SERVICES:. The COUNTY and the DISTRICT agree to the following when using this service: a) The DISTRICT shall pay the COUNTY all actual costs (direct and indirect) for requested services; an estimate will be provided by the COUNTY to the DISTRICT agree to the following when using this service: if requested. b) The COUNTY shall invoice the DISTRICT agree to the following when using this service: detailing time and/or materials used by the COUNTY. c) Payment is due upon receipt of the invoice and payment shall be expected in thirty(30) days from the date of invoice. Invoices and payments are to be sent to the address and one of the representatives referred to in section 2. 9. SNOW PLOW SERVICES PROVIDED BY DISTRICT: a) The COUNTY shall provide the DISTRICT a plow and upfit the DISTRICT vehicle at no charge. The COUNTY shall retain ownership of the plow. b) The COUNTY shall provide training to the DISTRICT prior to placing in service, including instructions for plow installation/removal, plow operation, and equipment safety check. c) The DISTRICT, to the fullest extent permissible by law, shall be solely responsible for any liability associated with performing plowing operations. The DISTRICT shall be liable for any damage to the plow and upfit equipment caused by the DISTRICT. d) The DISTRICT shall provide the COUNTY with a Certificate of Insurance demonstrating Commercial General Liability coverage of at least$1 million per occurrence, $2 million aggregate; auto liability of$2 million per occurrence, $4 million aggregate; and statutory workers compensation limits. e) The DISTRICT shall ensure that operators are subject to regular driver record checks and properly licensed to operate. f) The DISTRICT shall communicate with the COUNTY when they initiate any work on a County road. 10. HOLD HARMLESS AND INDEMNIFICATION: (A.) The DISTRICT agree to the following when using this service: shall hold harmless, indemnify and defend the COUNTY, its officers, officials, employees and agents, from and against any and all claims, actions, suits, liability, loss, expenses, damages, and judgments of any nature whatsoever, Including costs and attorney's fees in defense thereof, for injury, sickness, disability or death to persons or damage to Agreement No, Page 3 property or business, caused by or arising out of the DISTRICT'S acts, errors or omissions in the performance of this AGREEMENT. PROVIDED HOWEVER, that the DISTRICT'S obligation there under shall not extend to injury, sickness, death or damage caused by or arising out if the sole negligence of the COUNTY, its officers, officials, employees or agents. PROVIDED FURTHER, that in the event of the concurrent negligence of the PARTIES, the DISTRICT'S obligations hereunder shall apply only to the percentage of fault attributable to the DISTRICT, its employees or agents. (B.). With respect to the DISTRICT 'S obligations to hold harmless, indemnify and defend provided for herein,but only as such obligations relate to claims, actions or suits filed against the COUNTY, the DISTRICT further agrees to waive its immunity under the State Industrial Insurance Law, Title 51, RCW, for any injury or death suffered by the DISTRICT 'S employees caused by or arising out of the DISTRICT 'S acts, errors or omissions in the performance of this AGREEMENT. This waiver has been mutually negotiated by the PARTIES. (C.) The DISTRICT 'S obligations hereunder shall include,but are not limited to, investigating, adjusting and defending all claims alleging loss from action, error or omission or breech of any common law, statutory or other delegated duty by the DISTRICT, the DISTRICT'S employees, agents or subcontractors. It. ASSIGNMENT, DELEGATION AND SUBCONTRACTING: The PARTIES shall perform the terms of the AGREEMENT using only their bona fide employees or agents. 12. COMPLIANCE WITH LAWS: The PARTIES shall comply with all applicable federal, state and local laws, rules and regulations in performing this AGREEMENT. 13. NON-DISCRIMINATION POLICY: The COUNTY and the DISTRICT agree not to discriminate in the performance of this Agreement because of race, color, national origin, sex, sexual orientation, age, religion, creed, marital status, disabled or Vietnam era veteran status, or the presence of any physical, mental sensory handicap, or other status protected by law. 14. FILING: This document shall be filed with the COUNTY Auditor pursuant to RCW 3 9.3 4 or, alternatively, listed.by subject on the COUNTY'S website. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. DATED this '-�, day of 10j% ar , 2024. Agreement No, Page 4 II BOARD OF COUNTY COMMISSIONERS MASON COUNTY FIRE DISTRICT 3 MASON COUNTY,WASHINGTON MASON COUNTY,WASHINGTON P(_.C-rro p-40 Y- Chair By ATTEST: /,Z. Signature A Clerk of the Board Title APPROVED AS TO FORM: Ch. DPA RECOMMENDING APPROVAL: COUNTY Engineer Agreement No, Page 5 INTERLOCAL AGREEMENT BETWEEN MASON COUNTY AND MASON COUNTY FIRE PROTECTION DISTRICT#4 FOR PUBLIC WORKS DEPARTMENT REIMBURSABLE WORK, SUPPLIES AND SERVICES THIS INTERLOCAL AGREEMENT is made and entered into pursuant to the Interlocal Cooperation Act, Chapter 39.34 of the Revised Code of Washington, on the 8Nay of T,aAuarw,/ , 2024, by and between Mason County Fire Protection District#4 (hereinafter referred to as DISTRICT) and Mason County(hereinafter COUNTY) collectively referred to as PARTIES. WHEREAS, Revised Code of Washington Section 39.34.030 authorizes cooperative efforts between public agencies, and WHEREAS,the DISTRICT has expressed interest in an Interlocal agreement with the COUNTY whereby the Mason COUNTY Public Works Department will provide reimbursable work, supplies, and services (including emergency assistance). WHEREAS, the COUNTY has expressed interest whereby DISTRICT will provide occasional winter snowplow assistance utilizing DISTRICT vehicle equipped with a COUNTY- owned plow. NOW, THEREFORE, in consideration of the mutual benefits and covenants herein the PARTIES agree as follows: 1. PURPOSE OF AGREEMENT: The purpose of this agreement is for Mason COUNTY to a)provide the above-mentioned services to the DISTRICT when a work request has been approved by both parties, and b)the DISTRICT to provide occasional winter snowplow assistance. 2. ADMINISTRATION OF AGREEMENT: Each PARTY to this agreement shall have an AGREEMENT representative. Each PARTY may change its representative upon providing written notice to the other PARTIES. The PARTIES'representatives are as follows: To Mason COUNTY: To DISTRICT: Dept. of Public Works Mason County Fire Protection District#4 100 W Public Works Drive 2970 SE Arcadia Road Shelton, WA 98584 Shelton, WA 98584 Shop/Fuel Station Services: Attn: Greg Rudolph Attn: Pete Medcalf Phone: 360-426-7222 Email: pmedcalfRmasoncountywa.gov Email: GRudolphAMasonFire4.com Other Services: Attn: Jeremy Seymour Phone: (360)427-9670, Ext. 450 Email:jeremys(a_),masoncounWya.gov Agreement No. Page 1 3. DURATION OF AGREEMENT: This agreement shall take effect upon execution of the agreement by both COUNTY and the DISTRICT and shall remain in effect until EITHER PARTY terminates by giving ten days written notice to the OTHER PARTY. 4. WORK REQUESTS: The DISTRICT will normally request work from the COUNTY Road Operations &Maintenance Manager, Jeremy Seymour and/or ER&R Supervisor, Pete Medcalf. The request shall be made by an authorized representative of the DISTRICT by e-mail, fax or mail. Phone or verbal requests must be followed up with a written request. The COUNTY will only do work as authorized by the DISTRICT. 5. SCHEDULING: The COUNTY will normally schedule the work in discussion with the DISTRICT'S representative, giving due consideration to the immediacy of the DISTRICT'S need and workload of the COUNTY. 6. SHOP SERVICES: Service and repair charges will be on an hourly basis rounded to the nearest 15 minutes. The shop rate for service is an hourly rate set yearly, which is inclusive of documentation and reporting of all maintenance work and service work. Notification of shop/labor surcharge rate increases will be sent out at least 30 days prior to implementation of the new rates. Fees do not include Washington State sales tax which will be added to each invoice. In addition, the DISTRICT is to pay for all parts provided by the COUNTY from COUNTY stock(at COUNTYS cost)plus any costs associated with fluids,pick-up, and delivery,plus any mark-up as described below. Expenses outlined herein shall be paid by the in the manner set forth below: a) Costs of any parts that the COUNTY does not have in-stock may be directly billed to the DISTRICT. b) The cost of parts the COUNTY has in stock or are billed to the DISTRICT. This cost for parts and all labor services provided by the COUNTY will be directly billed. c) Fluids used and replaced will be billed at the normal rates paid by the DISTRICT plus a percentage marls-up set yearly, as well as fluid accountability requirements and any required disposal charges incurred by the COUNTY. d) Pick-up and delivery charges will be directly paid by the DISTRICT to the entity providing such services. For example, if towing is required, the DISTRICT will pay the towing company directly. Any services required after normal shop hours will be billed at overtime rates. Field repairs normally will include shop truck costs. Payment is due upon receipt of invoice and payment shall be expected in thirty(30)days from date of invoice. Invoices and payments are to be sent to the address and representative referred to in section 2. 7. FUEL STATION SERVICES: The COUNTY and the DISTRICT agree to the following when using the fiiel station: a) The DISTRICT may be permitted to fuel its vehicles utilizing the facility maintained by the COUNTY at the Public Works Facility. b) Fueling is only allowed to vehicles with exempt license plates and assigned vehicle pin numbers. Agreement No. Page 2 it c) The DISTRICT may have twenty-four-hour access to the fueling facility by special key card furnished by the COUNTY. COUNTY agrees to extend the same per gallon fuel costs as charged to Mason COUNTY(price of fuel is adjusted on a weekly basis)with a percentage per gallon of fuel surcharge in addition to the fuel price for administrative and maintenance fees set yearly. Lost key cards shall be promptly reported to the COUNTY ER&R Supervisor. d) The DISTRICT agrees to accept responsibility for the use of and charges to issued account number. e) Mason COUNTY will invoice the fiiel usage monthly. This bill will indicate date and time of purchase,product quantity, cost and cards used. Payment is requested within 30- days. 8. ALL OTHER REQUEST WORK, SUPPLIES OR SERVICES: The COUNTY and the DISTRICT agree to the following when using this service: a) The DISTRICT shall pay the COUNTY all actual costs (direct and indirect) for requested services; an estimate will be provided by the COUNTY to the DISTRICT agree to the following when using this service: if requested. b) The COUNTY shall invoice the DISTRICT agree to the following when using this service: detailing time and/or materials used by the COUNTY. c) Payment is due upon receipt of the invoice and payment shall be expected in thirty(30) days from the date of invoice. Invoices and payments are to be sent to the address and one of the representatives referred to in section 2. 9. SNOW PLOW SERVICES PROVIDED BY DISTRICT: a) The COUNTY shall provide the DISTRICT a plow and upfit the DISTRICT vehicle at no charge. The COUNTY shall retain ownership of the plow. b) The COUNTY shall provide training to the DISTRICT prior to placing in service, including instructions for plow installation/removal,plow operation, and equipment safety check. c) The DISTRICT, to the fullest extent permissible by law, shall be solely responsible for any liability associated with performing plowing operations. The DISTRICT shall be liable for any damage to the plow and upfit equipment caused by the DISTRICT. d) The DISTRICT shall provide the COUNTY with a Certificate of Insurance demonstrating Commercial General Liability coverage of at least$1 million per occurrence, $2 million aggregate; auto liability of$2 million per occurrence, $4 million aggregate; and statutory workers compensation limits. e) The DISTRICT shall ensure that operators are subject to regular driver record checks and properly licensed to operate. f) The DISTRICT shall communicate with the COUNTY when they initiate any work on a County road. 10. HOLD HARMLESS AND INDEMNIFICATION: (A.) The DISTRICT agree to the following when using this service: shall hold harmless, indemnify and defend the COUNTY, its officers, officials, employees and agents, from and against any and all claims, actions, suits, . liability, loss, expenses, damages, and judgments of any nature whatsoever,Including costs and attorney's fees in defense thereof, for injury, sickness, disability or death to persons or damage to Agreement No, Page 3 property or business, caused by or arising out of the DISTRICT'S acts, errors or omissions in the performance of this AGREEMENT. PROVIDED HOWEVER, that the DISTRICT'S obligation there under shall not extend to injury, siclaiess, death or damage caused by or arising out if the sole negligence of the COUNTY, its officers, officials, employees or agents. PROVIDED FURTHER, that in the event of the concurrent negligence of the PARTIES, the DISTRICT'S obligations hereunder shall apply only to the percentage of fault attributable to the DISTRICT, its employees or agents. (B.). With respect to the DISTRICT 'S obligations to hold harmless, indemnify and defend provided for herein,but only as such obligations relate to claims, actions or suits filed against the COUNTY, the DISTRICT further agrees to waive its immunity under the State Industrial Insurance Law, Title 51, RCW, for any injury or death suffered by the DISTRICT'S employees caused by or arising out of the DISTRICT'S acts, errors or omissions in the performance of this AGREEMENT. This waiver has been mutually negotiated by the PARTIES. (C.) The DISTRICT 'S obligations hereunder shall include,but are not limited to, investigating, adjusting and defending all claims alleging loss from action, error or omission or breech of any common law, statutory or other delegated duty by the DISTRICT,the DISTRICT'S employees, agents or subcontractors. 11. ASSIGNMENT,DELEGATION AND SUBCONTRACTING: The PARTIES shall perform the terms of the AGREEMENT using only their bona fide employees or agents. 12. COMPLIANCE WITH LAWS: The PARTIES shall comply with all applicable federal, state and local laws, rules and regulations in performing this AGREEMENT. 13. NON-DISCRIMINATION POLICY: The COUNTY and the DISTRICT agree not to discriminate in the performance of this Agreement because of race, color, national origin, sex, sexual orientation, age, religion, creed, marital status, disabled or Vietnam era veteran status, or the presence of any physical, mental sensory handicap, or other status protected by law. 14. FILING: This document shall be filed with the COUNTY Auditor pursuant to RCW 39.34 or, alternatively, listed by subject on the COUNTY'S website. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. DATED this B day of 3 ri l, 2024. Agreement No. Page 4 BOARD OF COUNTY COMMISSIONERS MASON COUNTY FIRE PROTECTION MASON COUNTY,WASHINGTON DISTRICT #4 MASON COUNTY,WASHINGTON Chair recce C, on By - ATTEST: ignature Clerk of the Board rc- Title APPROVED AS TO FORM: Ch. DPA RECOMMENDING APPROVAL: COUNTY Engineer Agreement No. Page 5 INTERLOCAL AGREEMENT BETWEEN MASON COUNTY AND NORTH MASON REGIONAL FIRE AUTHORITY FOR PUBLIC WORKS DEPARTMENT REIMBURSABLE WORK, SUPPLIES AND SERVICES THIS INTERLOCAL AGREEMENT is made and entered into pursuant to the Interlocal Cooperation Act, Chapter 39.34 of the Revised Code of Washington, on the day of , 2024, by and between North Mason Regional Fire Authority (hereinafter referred to as AUTHORITY) and Mason County(hereinafter COUNTY) collectively referred to as PARTIES. WHEREAS, Revised Code of Washington Section 39.34.030 authorizes cooperative efforts between public agencies, and WHEREAS,the AUTHORITY has expressed interest in an Interlocal agreement with the COUNTY whereby the Mason COUNTY Public Works Department will provide reimbursable work, supplies, and services (including emergency assistance). WHEREAS, the COUNTY has expressed interest whereby AUTHORITY will provide occasional winter snowplow assistance utilizing AUTHORITY vehicle equipped with a COUNTY-owned plow. NOW, THEREFORE, in consideration of the mutual benefits and covenants herein the PARTIES agree as follows: 1. PURPOSE OF AGREEMENT: The purpose of this agreement is for Mason COUNTY to a) provide the above-mentioned services to the AUTHORITY when a work request has been approved by both parties, and b)the AUTHORITY to provide occasional winter snowplow assistance. 2. ADMINISTRATION OF AGREEMENT: Each PARTY to this agreement shall have an AGREEMENT representative. Each PARTY may change its representative upon providing written notice to the other PARTIES. The PARTIES'representatives are as follows: To Mason COUNTY: To AUTHORITY: Dept. of Public Works North Mason Regional Fire Authority 100 W Public Works Drive 490 Old Belfair Highway Shelton, WA 98584 PO BOX 277 Shop/Fuel Station Services: Belfair, WA 98528 Attn: Pete Medcalf Attn: Beau Bakken Email: pmedcalf(d),masoncountywa.gov Phone: 360-275-6711 Other Services: Email: BBakken@NorthMasonrfa.com Attn: Jeremy Seymour Phone: (360)427-9670, Ext. 450 Email:jeremyskmasoncountywa.gov Agreement No. Page 1 3. DURATION OF AGREEMENT: This agreement shall take effect upon execution of the agreement by both COUNTY and the AUTHORITY and shall remain in effect until EITHER PARTY terminates by giving ten days written notice to the OTHER PARTY. 4. WORK REQUESTS: The AUTHORITY will normally request work from the COUNTY Road Operations & Maintenance Manager, Jeremy Sew and/or ER&R Supervisor, Pete Medcalf. The request shall be made by an authorized representative of the AUTHORITY by e-mail, fax or mail. Phone or verbal requests must be followed up with a written request. The COUNTY will only do work as authorized by the AUTHORITY. 5. SCHEDULING: The COUNTY will normally schedule the work in discussion with the AUTHORITY'S representative, giving due consideration to the immediacy of the AUTHORITY'S need and workload of the COUNTY. 6. SHOP SERVICES: Service and repair charges will be on an hourly basis rounded to the nearest 15 minutes. The shop rate for service is an hourly rate set yearly, which is inclusive of documentation and reporting of all maintenance work and service work. Notification of shop/labor surcharge rate increases will be sent out at least 30 days prior to implementation of the new rates. Fees do not include Washington State sales tax which will be added to each invoice. In addition, the AUTHORITY is to pay for all parts provided by the COUNTY from COUNTY stock(at COUNTYS cost)plus any costs associated with fluids,pick-up, and delivery,plus any mark-up as described below. Expenses outlined herein shall be paid by the in the manner set forth below: a) Costs of any parts that the COUNTY does not have in-stock may be directly billed to the AUTHORITY. b) The cost of parts the COUNTY has in stock or are billed to the AUTHORITY. This cost for parts and all labor services provided by the COUNTY will be directly billed. c) Fluids used and replaced will be billed at the normal rates paid by the AUTHORITY plus a percentage mark-up set yearly, as well as fluid accountability requirements and any required disposal charges incurred by the COUNTY. d) Pick-up and delivery charges will be directly paid by the AUTHORITY to the entity providing such services. For example, if towing is required, the AUTHORITY will pay the towing company directly. Any services required after normal shop hours will be billed at overtime rates. Field repairs normally will include shop truck costs. Payment is due upon receipt of invoice and payment shall be expected in thirty (30) days from date of invoice. Invoices and payments are to be sent to the address and representative referred to in section 2. 7. FUEL STATION SERVICES: The COUNTY and the AUTHORITY agree to the following when using the fuel station: a) The AUTHORITY may be permitted to fuel its vehicles utilizing the facility maintained by the COUNTY at the Public Works Facility. b) Fueling is only allowed to vehicles with exempt license plates and assigned vehicle pin numbers. Agreement No. Page 2 c) The AUTHORITY may have twenty-four-hour access to the fueling facility by special key card furnished by the COUNTY. COUNTY agrees to extend the same per gallon fuel costs as charged to Mason COUNTY (price of fuel is adjusted on a weekly basis) with a percentage per gallon of fuel surcharge in addition to the fuel price for administrative and maintenance fees set yearly. Lost key cards shall be promptly reported to the COUNTY ER&R Supervisor. d) The AUTHORITY agrees to accept responsibility for the use of and charges to issued account number. e) Mason COUNTY will invoice the fuel usage monthly. This bill will indicate date and time of purchase,product quantity, cost and cards used. Payment is requested within 30- days. 8. ALL OTHER REQUEST WORK, SUPPLIES OR SERVICES: The COUNTY and the AUTHORITY agree to the following when using this service: a) The AUTHORITY shall pay the COUNTY all actual costs (direct and indirect) for requested services; an estimate will be provided by the COUNTY to the AUTHORITY agree to the following when using this service: if requested. b) The COUNTY shall invoice the AUTHORITY agree to the following when using this service: detailing time and/or materials used by the COUNTY. c) Payment is due upon receipt of the invoice and payment shall be expected in thirty (30) days from the date of invoice. Invoices and payments are to be sent to the address and one of the representatives referred to in section 2. 9. SNOW PLOW SERVICES PROVIDED BY AUTHORITY: a) The COUNTY shall provide the AUTHORITY a plow and upfit the AUTHORITY vehicle at no charge. The COUNTY shall retain ownership of the plow. b) The COUNTY shall provide training to the AUTHORITY prior to placing in service, including instructions for plow installation/removal,plow operation, and equipment safety check. c) The AUTHORITY, to the fullest extent permissible by law, shall be solely responsible for any liability associated with performing plowing operations. The AUTHORITY shall be liable for any damage to the plow and upfit equipment caused by the AUTHORITY. d) The AUTHORITY shall provide the COUNTY with a Certificate of Insurance demonstrating Commercial General Liability coverage of at least$1 million per occurrence, $2 million aggregate; auto liability of$2 million per occurrence, $4 million aggregate; and statutory workers compensation limits. e) The AUTHORITY shall ensure that operators are subject to regular driver record checks and properly licensed to operate. f) The AUTHORITY shall communicate with the COUNTY when they initiate any work on a County road. 10. HOLD HARMLESS AND INDEMNIFICATION: (A.) The AUTHORITY agree to the following when using this service: shall hold harmless, indemnify and defend the COUNTY, its officers, officials, employees and agents, from and against any and all claims, actions, suits, liability, loss, expenses, damages, and judgments of any nature whatsoever, Including costs and attorney's fees in defense thereof, for injury, sickness, disability or death to persons or damage to Agreement No. Page 3 property or business, caused by or arising out of the AUTHORITY'S acts, errors or omissions in the performance of this AGREEMENT. PROVIDED HOWEVER, that the AUTHORITY 'S obligation there under shall not extend to injury, sickness, death or damage caused by or arising out if the sole negligence of the COUNTY, its officers, officials, employees or agents. PROVIDED FURTHER, that in the event of the concurrent negligence of the PARTIES, the AUTHORITY'S obligations hereunder shall apply only to the percentage of fault attributable to the AUTHORITY, its employees or agents. (B.). With respect to the AUTHORITY'S obligations to hold harmless, indemnify and defend provided for herein,but only as such obligations relate to claims, actions or suits filed against the COUNTY, the AUTHORITY further agrees to waive its immunity under the State Industrial Insurance Law, Title 51, RCW, for any injury or death suffered by the AUTHORITY 'S employees caused by or arising out of the AUTHORITY'S acts, errors or omissions in the performance of this AGREEMENT. This waiver has been mutually negotiated by the PARTIES. (C.) The AUTHORITY'S obligations hereunder shall include, but are not limited to, investigating, adjusting and defending all claims alleging loss from action, error or omission or breech of any common law, statutory or other delegated duty by the AUTHORITY, the AUTHORITY'S employees, agents or subcontractors. 11. ASSIGNMENT, DELEGATION AND SUBCONTRACTING: The PARTIES shall perform the terms of the AGREEMENT using only their bona fide employees or agents. 12. COMPLIANCE WITH LAWS: The PARTIES shall comply with all applicable federal, state and local laws, rules and regulations in performing this AGREEMENT. 13. NON-DISCRIMINATION POLICY: The COUNTY and the AUTHORITY agree not to discriminate in the performance of this Agreement because of race, color, national origin, sex, sexual orientation, age, religion, creed, marital status, disabled or Vietnam era veteran status, or the presence of any physical, mental sensory handicap, or other status protected by law. 14. FILING: This document shall be filed with the COUNTY Auditor pursuant to RCW 39.34 or, alternatively, listed by subject on the COUNTY'S website. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. DATED this , day of , 2024. Agreement No. Page 4 BOARD OF COUNTY COMMISSIONERS NORTH MASON REGIONAL MASON COUNTY,WASHINGTON FIRE AUTHORITY MASON COUNTY,WASHINGTON Chair By ATTEST: Signature Clerk of the Board Title APPROVED AS TO FORM: Ch. DPA RECOMMENDING APPROVAL: COUNTY Engineer Agreement No. Page 5 Mason County Administrator 411 N 5th Street Shelton, WA 98584 (360) 427-9670 ext. 419 Mason County Commissioner Briefing Items from County Administrator January 22, 2024 Specific Items for Review → December 2023 financial report – Jennifer Beierle → Comparable Counties for Mason County – Mary Ransier → Non-Union salary scale update – Mary Ransier → Results of the 2023 Employee Engagement survey – Mary Ransier → Board of Equalization (BOE) compensation data – Mary Ransier → NEOGOV hiring data – Mary Ransier → 2023 Emergency Management Performance Grant (EMPG) – John Taylor Administrator Updates Commissioner Discussion → Hoodsport public pier and dock repair letter of support – Cmmr. Shutty → Commissioner calendar updates C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: 0 Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 22,2024 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Mason County Monthly Financial Report for December 2023 Background/Executive Summary: Review of Cash Balances,and Budget to Actual Revenues and Expenditures for all County Funds through December 2023. Budget Impact(amount, funding source,budget amendment): Budget to Actual Comparison of 2022&2023 Public Outreach (news release,community meeting, etc.): N/A Requested Action: N/A Attachments Mason County Monthly Financial Report for December 2023 �PgoN cpLNrF DECEMBM� _ MASON COUNTY MONTHLY FINANCIAL REPORT 2023 J:\Financials\2023 Financials\2023 December Financial Report 1 �PgUN QOLNrF MASON COUNTY MONTHLY FINANCIAL �ECEMB REPORT 2023 2022 vs 2023 Current Expense Revenue Comparison Revenue Revenue Department Name 2022 Budget Collected Uncollected %2022 2023 Budget Collected Uncollected %2023 Actual dif 2022 Through End Through End vs 2023 of Month Revenue of Month Revenue WSU Extension 40,600 32,865 (7,735) 81% 33,000 44,629 11,629 135% 11,764 Assessor 9,000 6,344 (2,656) 70% 7,000 16,921 9,921 242% 10,577 Auditor 1,142,750 1,094,121 (48,629) 96% 1,199,500 953,853 (245,647) 80% (140,268) Emergency Management 113,320 54,680 (58,640) 48% 139,347 196,312 56,965 141% 141,632 Facilities&Grounds - 2,283 2,283 0% - 1,386 1,386 0% (897) Human Resources - - - 0% - 132 132 0% 132 Clerk 978,377 369,471 (608,906) 38% 478,377 345,650 (132,727) 72% (23,821) Commissioners - - - 0% - 0% - Support Services 92,078 73,259 (18,819) 80% 88,427 88,446 19 100% 15,187 District Court 1,125,400 846,202 (279,198) 75% 855,300 891,592 36,292 104% 45,390 Community Development 2,434,000 2,474,358 40,358 102% 2,666,374 2,713,776 47,402 102% 239,418 Historical Preservation 24,000 18,389 (5,611) 77% 20,000 13,294 (6,706) 66% (5,095) Parks&Trails 44,000 29,371 (14,629) 67% 53,235 75,506 22,271 142% 46,135 Juvenile Court Services 1,255,805 1,578,651 322,846 126% 1,366,600 1,569,519 202,919 115% (9,132) Prosecutor 239,471 175,493 (63,978) 73% 216,249 166,327 (49,922) 77% (9,166 Child Support Enforcement 159,679 152,594 (7,085) 96% 171,310 92,749 (78,561) 54% (59,845) Coroner 35,000 48,680 13,680 139% 35,000 63,426 28,426 181% 14,746 Sheriff 953,505 1,099,302 145,797 115% 1,167,789 739,185 (428,604) 63% (360,116) Indigent Defense 245,267 186,784 (58,483) 76% 356,159 263,363 (92,796) 74% 76,579 Superior Court 69,650 73,507 3,857 106% 195,846 161,554 (34,292) 82% 88,047 Family Court 2,500 2,768 268 111% 2,500 2,416 (84) 97% (352) Therapeutic Court 811,347 441,402 (369,945) 54% 776,228 457,020 (319,208) 59% 15,618 Murder Expenditures - - 0% - 0% - Treasurer 26,983,596 32,580,492 5,596,896 121% 28,417,341 31,424,423 3,007,082 111% (1,156,069) Non Departmental 4,658,497 4,388,009 (270,488) 94% 4,729,045 5,588,195 859,150 118% 1,200,186 Motor Pool 72,000 - (72,000) 0% - 0% - Totals $ 41,489,842 $ 45,729,023 $ 4,239,181 110% $ 42,974,627 $ 45,869,673 $ 2,895,046 107% 140,650 TUnaudited *Benchmark for Month is 100% J:\Financials\2023 Financials\2023 December Financial Report 2 MASON COUNTY MONTHLY FINANCIAL DECK `BER REPORT 2023 Treasurer Department Receipts Treasurer##001-260-000 2022 Budget 2022 YTD This Month %2022 2023 Budget 2023 YTD This Month %2023 REAL&PERSONAL PROPERTY TAXES 11,331,824 11,292,326 54,517 100% 10,389,391 10,355,222 47,323 100% SALES TAX TITLE PROPERTY - - 0 0% - - 0 0% LOCAL RETAIL SALES&USE TAX 7,200,000 9,393,874 847,167 130% 8,400,000 9,528,289 770,182 113% LOCAL PUBLIC SAFETY-CITY 50,000 51,516 4,137 103% 50,000 53,928 4,240 108% CRIMINALJUSTICE 800,000 1,060,750 93,348 133% 900,000 1,085,951 87,974 121% LEASEHOLD EXCISE TAX 30,000 40,876 0 136% 35,000 39,745 260 114% FOREST EXCISE TAX 100,000 385,659 0 386% 200,000 502,304 0 251% FRANCHISE FEES 500,000 455,401 0 91% 500,000 406,344 0 81% PAYMENT IN LIEU OF TAX/B OF L 340,000 354,065 0 104% 350,000 350,317 0 100% PUD PRIVILEGE TAX 750,000 797,422 0 106% 800,000 875,638 0 109% DNR OTHER TRUST 2 100 119 0 119% 100 368 0 368% LE&C#LEG 1 TIME COSTS - - 0 0% - - 0 0% CITY-COUNTY ASSISTANCE 1,750,000 3,985,759 338,831 228% 2,500,000 1,818,791 244,011 73% DNR PILT NAP/NRCA 4,000 3,404 3,404 85% 4,000 2,690 2,690 67% CRIMINAL JUSTICE-COUNTIES 775,000 765,055 0 99% 775,000 770,458 0 99% ADULT COURT COST-JUVENILE OFFE 5,000 4,403 353 88% 5,000 3,823 341 76% CRIMINAL JST-MARIJUANA ENFORCE 85,000 138,858 37,480 163% 125,000 141,537 37,219 113% DUI-OTHER CRIMINAL JUSTICE A 17,000 11,603 0 68% 17,000 6,630 0 39% LIQUOR/BEER EXCISE TAX 165,000 168,566 0 102% 165,000 165,690 0 100% LIQUOR CONTROL BOARD PROFITS 200,000 198,848 49,733 99% 200,000 199,633 50,076 100% IN LIEU OF-CITY OF TACOMA 210,000 216,762 18,064 103% 210,000 227,600 (1,033) 108% TREASURER'S FEES 30 - 0 0% 30 - 0 0% TREASURER FEES CLEAN WATER DIS 0 0% - 1,846 0 0% PAYMNT FOR SRVCS-MASON LK DIST 360 378 0 105% 375 397 0 106% PAYMNT FOR SRVCS-SPENCER LK FND 100 152 0 152% 150 160 0 107% PAYMNT FOR SRVCS-ISLAND LK FND 100 100 0 100% 100 - 0 0% CHARGES FOR SRVCS-MACECOM 1,375 1,514 0 110% 1,500 1,632 0 109% RETURNED REMITTANCE(NSF)FEES 2,500 2,400 120 96% 2,500 3,520 160 141% REET COLLECTION FEES 125,000 167,927 10,364 134% 170,000 136,092 9,490 80% REET COLLECTIONS COSTS 10,000 8,375 658 84% 10,000 7,336 605 73% TREAS.FIRE PROTECTION ASSESSM 15,000 14,797 104 99% 15,000 14,842 124 99% 3 Treasurer Department Receipts Treasurer#001-260-000 2022 Budget 2022 YTD This Month %2022 2023 Budget 2023 YTD This Month %2023 TREAS OTHER WORD PROCESSING 200 159 1 80% 200 33 0 16% PUBLIC DISCLOSURE CHGS SRVCS - - 0 0% - 100 0 0% DATA PROCESSING SERVICES - 0 0% 3 0 0% GAMBLING TAX PENALTY - #VALUE! 0% - 704 0 0% REAL&PERSONAL PENALTY 150,000 182,779 5,801 122% 150,000 114,279 10,500 76% PERSONAL PROP FILING PEN 20,000 20,298 976 101% 30,000 44,810 224 149% PENALTY ON REAL&PERSONAL PRO - - 0 0% - - 0 0% FAILURE TO LIST PERSONAL PROP - - 0 0% - - 0 0% INTEREST&OTHER EARNINGS 250,000 733,775 189,865 294% 250,000 2,552,377 308,516 1021% INVESTMENT SERVICEFEES(TREAS. 6,000 18,681 2,882 311% 10,000 37,057 3,189 371% INT.ON CONT.NOTES-ACCTS.HELD,S 8,500 18,817 3,261 221% 10,000 61,668 5,309 617% LEASEHOLD EXCISE TAX INTEREST - 5 0 0% - 24 7 0% EXCISE INTEREST 50 177 3 354% 100 199 71 199% INV PURCHASED INT - (4,447) (1,011) 0% - (11,199) (1,181) 0% INTEREST ON DELINQUENT PR TAX 600,000 480,429 30,079 80% 600,000 492,011 30,481 82% RENTS/LEASES-DNR TRUST 10,000 19,253 0 193% 20,000 15,979 80 80% RENTS/LEASES-DNR TMBR TRUST 1 250,000 424,374 104,234 170% 250,000 165,048 0 66% UNCLAIMED MONEY/PROCEEDS-SALES 100,877 111,569 9,381 111% 100,000 91,770 0 92% TREASURER TAX FORECLOSURE TRUST - - 0 0% - - 0 0% CASH ADJUSTMENTS/OVER-UNDER 10 (882) (56) -8818% 10 (1,545) (21) -15450% TAX DISTRIBUTION ROUNDING 10 (81) (2) -805% 10 (95) (2) -951% MISCELLANEOUS-OTHER REVENUE 100 234 0 234% 100 115 0 115% ROAD DIVERSION 1,080,000 1,072,022 5,613 99% 1,080,000 1,078,174 4,899 100% SALE OF TAX TITLE PROPERTY - (87) 0 0% - o 0 0/ LEASEHOLD EXCISE TAX 2,000 2,749 0 137% 1,600 3,736 30 234% TIMBER EXCISE TAX 10,000 14,873 0 149% 10,000 57,256 0 573% DNR PILT NAP/NRCA 900 - 378 0% 1,275 307 307 24% DNR OTHER TRUST 2 50 899 0 1798% 50 42 0 84% OTHER INT-DNR INTEREST 10 (29) (16) -288% 50 151 12 302% RENTS&LEASES/DNR OTHR TRST 1 2,500 (785) 0 -31% 3,800 1,794 9 47% RENTS&LEASES-DNR TMBR TRST 1 25,000 (36,080) 10,862 -144% 75,000 18,843 0 25% Grand Total $26,983,596 $32,579,611 1,819,748 121% $28,417,341 $31,424,423 $1,616,092 111% Unaudited *Benchmark for Month is 100% 4 d�NUN r'ri�h f MASON COUNTY MONTHLY FINANCIAL �E tlBER REPORT 2023 2022 vs 2023 Current Expense Expenditure Comparison Expenditures Expenditures Unexpended 2022 Budget through End of Unex ended %2022 2023 Budget through End of Budget %2023 Actual 0 2022 vs Department Name g 8 p g g g zoza Month Budget Authority Month Authority WSU Extension 347,244 307,150 40,094 88% 387,863 363,544 24,319 94% 56,393 Assessor 1,453,707 1,374,048 79,659 95% 1,478,815 1,437,062 41,753 97% 63,014 Auditor 1,893,128 1,773,773 119,355 94% 2,031,462 1,832,219 199,243 90% 58,445 Emergency Management 417,433 377,507 39,926 90% 560,330 E89, 25,776 95% 157,047 Facilities&Grounds 1,460,148 1,335,924 124,224 91% 1,595,159 209,589 87% 49,646 HR/Risk Mngt 699,310 549,133 150,177 79% 926,434 155,535 83% 221,766 LEOFF 100,000 79,128 20,872 79% 120,000 [jj 30,665 74% 10,207 Clerk 1,728,716 1,162,874 565,842 67% 1,219,959 1,189,334 30,625 97% 26,460 Commissioners 367,704 356,726 10,978 97% 441"154SO 378,427 12,188 97% 21,701 SupportServices 1,043,923 966,562 77,361 93% 1,012,693 51,686 95% 46,131 District Court 1,503,412 1,318,932 184,480 88% 1,397,316 139,722 91% 78,384 CommunityDevelopment 2,976,073 2,677,111 298,962 90% 2,927,002 329,039 90% 249,892 Historical Preservation 24,000 9,383 14,617 39% 22,962 18,188 56% 13,579 Parks&Trails 829,236 769,125 60,111 93% 814,815 745,843 68,972 92% (23,282) Juvenile Court Services 2,022,773 1,793,128 229,645 89% 2,157,933 1,888,522 269,411 88% 95,394 Prosecutor 2,080,150 1,703,035 377,115 82% 2,188,840 1,846,560 342,280 84% 143,525 Child Support Enforcement 161,447 109,451 51,996 68% 174,363 98,783 75,580 57% (10,668) Coroner 426,914 359,840 67,074 84% 640,942 595,499 45,443 93% 235,659 Sheriff 15,258,022 14,193,647 1,064,375 93% 16,448,169 15,657,701 790,468 95% 1,464,055 Courthouse Security 303,755 259,109 44,646 85% 309,300 267,337 41,963 86% 8,229 Indigent Defense 1,271,847 1,192,356 79,491 94% 1,623,125 1,589,758 33,367 98% 397,402 Superior Court 1,175,160 1,092,866 82,294 93% 1,558,047 1,500,007 58,040 96% 407,141 Family Court 2,500 - 2,500 0% 2,500 2,500 - 100% 2,500 Therapeutic Court 816,662 516,217 300,445 63% 787,786 514,419 273,367 65% (1,799 Murder Expenditures 50,000 7,183 42,818 14% - - 0% (7,183) Treasurer 878,239 818,810 59,429 93% 913,511 867,828 45,683 95% 49,019 Non Departmental 5,665,216 5,175,224 489,992 91% 6,219,092 5,620,516 598,576 90% 445,292 Motor Pool 50,829 23,291 27,538 46% 0% (23,291) Transfers Out to Other Funds 466,282 466,282 0 100% 620,559 463,845 156,714 75% (2,436) Totals $ 45,473,830 $ 40,767,814 $ 4,706,016 90% $ 49,068,227 $ 45,000,038 $ 4,068,189 92% 4,232,223 Unaudited *Benchmark for Month is 100% J:\Financials\2023 Financials\2023 December Financial Report 5 yx cuy, J DEC EMBER 2023 Six Year Specific Revenue Streams Comparison 12/31/ 1 12/31/2020 12/31/2021 1 12/31/2022 1 12/31/2023 Community Development Revenues 1,822,384 2,056,607 2,201,806 2,940,665 2,474,358 2,713,776 Detention &Correction Services 93,630 157,043 116,746 118,148 105,877 60,236 205.270.342.30. Current Expense Property Taxes 9,691,021 9,953,187 10,114,897 11,239,794 11,292,326 10,355,222 Road Diversion Property Tax 2,164,017 2,168,424 2,180,155 1,093,163 1,072,022 1,078,174 County Road Property Tax 8,488,053 8,783,981 9,017,752 9,132,356 9,165,055 10,324,935 Current Expense Sales Tax 5,487,711 6,062,688 6,883,694 8,400,127 9,393,874 9,528,289 001.260.000.313.11 Criminal Justice Taxes/Entitlements 1,465,848 1,576,823 1,690,336 1,869,425 1,980,670 2,008,398 see bottomofrevenu( Rural Sales&Use Tax Fund 710,326 818,312 878,401 1,028,114 1,121,522 1,147,235 103-313.18 1:2oo000 1 GOO,000 '0o,000 fi00,0o0 400,000 Corn Srvcs-Homelessess Preven Filings 579,456 713,278 860,926 975,427 692,460 539,806 117.000.200.341.27.: 1200,000 1,00600,00,00000 600 00,,00000 200,,o0 Lodging (Hotel/Motel)Tax 477,823 562,002 520,003 869,733 1,018,943 1,066,219 163-313.31 1:200,000 0ao,000 800,000 600,000 4.0,000 200,000 REET 1 Excise Tax Only 1,245,434 1,263,762 1,599,034 2,137,199 1,865,394 1,496,700 350-318.34.300000 REET 2 Excise Tax Only 1,245,434 1,263,762 1,599,034 2,137,199 1,865,394 1,496,700 2,400,000 2,000,000 1 soo,oao 1,200,000 s0o,o00 400.000 J:\Financials\2023 Financials\2023 December Financial Report 6 CovNT� CEMBER MASON COUNTY MONTHLY .xs�Y FINANCIAL REPORT PW 0 P03 REVENUE MONTH 12022 REVENUE 1 2023 REVENUE DIFFERENCE JANUARY $ 678,071.10 $ 762,082.70 $ 84,011.60 FEBRUARY $ 735,573.58 $ 761,133.57 $ 25,559.99 MARCH $ 605,844.73 $ 661,034.70 $ 55,189.97 APRIL $ 648,208.19 $ 675,943.00 $ 27,734.81 MAY $ 819,079.72 $ 788,344.00 $ (30,735.72) JUNE $ 758,195.22 $ 763,504.00 $ 5,308.78 JULY $ 789,558.43 $ 808,992.00 $ 19,433.57 AUGUST $ 868,091.16 $ 931,329.00 $ 63,237.84 SEPTEMBER $ 835,635.35 $ 861,616.00 $ 25,980.65 OCTOBER $ 874,640.36 $ 853,005.00 $ (21,635.36) NOVEMBER $ 933,808.65 $ 891,123.00 $ (42,685.65) DECEMBER $ 847,167.46 $ 770,182.00 $ (76,985.46) TOTAL COLLECTED REVENUE $ 9,393,873.95 $ 9,528,288.97 PROJECTED END OF YEAR REVENUE REVENUE BUDGETED $ 7,200,000.00 $ 8,400,000.00 $ 9,528,288.97 YET TO BE COLLECTED $ 1,128,288.97 ANTICIPATED INCREASE $ 1,128,288.97 12 MONTH ROLLING AVERAGE CHANGE 4.9% PRIOR MONTH 12 MO. ROLLING AVG CHANGE 5.7% J:\Financials\2023 Financials\2023 December Financial Report 7 �PepN CO DECEMBER 2023 Current Expense Recap 12/31/2018 12/31/2019 12/31/2020 12/31/2021 12/31/2022 12/31/2023 General Fund Operating Reserves 6,520,791 8,522,003 10,044,540 9,614,040 10,191,954 Contingency Reserve 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 Technology Replacement Reserves 200,000 200,000 264,295 336,000 386,000 Equipment&Vehicle Replacement Reserves 525,000 525,000 932,475 1,040,500 790,000 Accrued Leave Reserve 520,000 530,805 347,742 502,000 413,000 Capital Reserve 5,000,000 5,000,000 Current Expense Unreserved Cash 3,334,654 5,351,321 9,109,916 91163,493 9,744,715 This Month Current Expense Cash 7,857,952 12,100,445 16,129,130 21,698,968 26,656,033 27,525,669 Adopted Budget on December 31st 36,930,990 41,404,349 49,581,229 53,464,511 62,188,434 68,492,402 Supplemental Appropriations 1,095,455 469,736 5,883,554 1,103,322 275,304 1,138,258 Total Budget including Supplementals 38,026,445 41,874,085 55,464,783 54,567,833 62,463,738 69,630,660 Budgeted Beginning Fund Balance 3,061,750 5,786,719 11,636,958 14,000,000 21,694,824 26,656,033 Budgeted Ending Fund Balance 31305,003 5,065,690 12,046,160 12,046,160 18,508,172 21,459,298 Revenue Budgets 34,964,695 36,087,366 43,827,825 40,567,833 41,489,842 42,974,627 Revenues thru This Month of each year 36,334,650 38,330,506 44,206,843 43,886,614 45,729,023 45,869,673 Budgeted Revenues Received 104% 106% 101% 108% 110% 107% Expenditure Budgets 34,721,442 36,808,395 43,418,623 42,989,234 45,473,830 49,068,227 Expenditures thru This Month of each year 32,603,957 34,088,013 40,178,159 38,456,162 40,767,814 45,000,038 Budgeted Expenditures Expended 94% 93% 93% 89% 90% 92% 8 Special Fund Cash Balances 12/31/2018 12/31/2019 12/31/2020 12/31/2021 12/31/2022 12/31/2023 Rural County Sales&Use Tax Fund(.09) 669,294 740,116 986,654 1,353,351 1,840,443 2,406,590 Auditor's 0&M 265,269 282,431 327,972 430,989 477,095 464,913 County Roads Fund 11,021,078 11,295,244 11,032,069 9,607,493 11,896,380 12,674,316 Paths&Trails 257,154 270,735 280,106 288,610 299,054 315,266 Election Equipment Holding 159,094 162,210 227,692 248,130 295,061 129,680 Crime Victims 200,838 209,212 205,861 213,227 188,752 162,410 Victim Witness Activities 24,415 23,775 24,139 13,983 8,650 307 Historical Preservation Fund 36,134 29,478 48,147 Community Support Services Fund 639,813 694,924 1,045,602 1,039,015 2,012,700 2,118,758 Abatement/Repair/Demolition Fund 273,459 278,205 278,674 277,694 279,908 292,282 Reserve for Technology Fund 116,923 REET&Property Tax Admin Asst 73,200 72,245 77,302 89,218 95,860 98,164 National Forest Safety 39,520 25,186 16,030 5,068 24,500 33,974 _ Trial Court Improvement Fund 106,283 111,561 71,515 92,323 93,295 115,113 Sheriff Special Funds 232,958 247,346 Sheriff's Boating Program 118,702 155,723 83,389 53,320 Narcotics Investigation 90,949 97,843 94,555 93,630 Mason County Clean Water District 176,179 167,956 Public Health Fund 199,812 343,932 20,365 1,352,527 2,228,136 2,738,586 American Rescue Plan Act 5,056,879 7,562,927 4,797,385 Law Library 75,752 71,331 58,122 49,208 38,174 27,397 Lodging(Motel/Hotel)Tax Fund 555,386 732,955 766,277 1,100,108 1,673,982 2,059,961 Mental Health Tax Fund 11297,963 1,170,550 1,396,299 1,634,063 2,037,258 2,413,003 Treasurer's M&O Fund 47,814 95,279 94,796 56,673 107,456 126,549 Veterans Assistance 86,418 63,630 99,609 160,786 219,380 270,526 Skokomish Flood Zone 53,129 21,936 24,131 15,370 11,032 41,830 Mason Lake Management District 138,860 112,012 73,645 68,977 68,377 97,026 Spencer Lake Management District 6,794 7,189 7,840 7,288 Island Lake Management District 19,708 29,650 30,267 29,108 25,978 13,429 Capital Improvement/Reet 1 Fund 11775,064 2,194,452 2,285,178 2,010,195 2,311,811 2,236,246 Capital Improvement/Reet 2 Fund 21391,969 2,824,709 3,147,286 4,230,432 5,196,208 6,007,256 Mason County Landfill 575,567 642,412 1,405,571 2,074,206 2,632,526 3,520,833 N. Bay/Case Inlet Utility 1,037,051 1,100,127 1,424,200 1,777,042 2,237,540 3,053,980 N. Bay/Case Inlet Utility Reserve 733 Wastewater System Development 3,986 3,986 3,986 Rustlewood Sewer&Water 328,635 170,222 76,526 133,014 72,137 22,763 Beards Cove Water 418,698 472,008 545,155 604,335 916,668 988,172 Belfair WW&Water Reclamation 123,801 348,349 409,639 1,194,294 2,615,461 3,664,626 Reserve Landfill 480,930 461,715 444,835 443,520 441,453 448,326 Reserve Beards Cove Ulid 189,680 200,697 208,643 215,405 - Storm Drain System Development 188,680 181,567 179,771 178,820 - Information Technology 284,270 177,684 206,270 217,712 252,081 350,021 Equipment Rental&Revolving Fund 4,125,342 3,171,029 4,183,488 4,802,093 4,726,134 5,784,503 Unemployment Fund 169,702 155,910 180,388 196,228 214,556 241,086 TOTALS 28,684,382 29,188,811 32,102,657 41,520,852 53,462,936 58,037,470 an�oN`CpUN�� MASON COUNTY MONTHLY FINANCIAL DECEMBERv REPORT 2023 2022 vs 2023 Motor Pool Expenditure Comparison FUND OR DEPARTMENT 2022 Expenditures Unexpended %2022 2023 Expenditures Unexpended %2023 Budget through End of Budget Budget through End of Budget Month Authority Month Authority WSU 1,500 2,058 -558 137.23% 6,581 5,296 1,285 80.48% ASSESSOR 29,963 27,823 2,140 92.86% 35,910 33,573 2,337 93.49% - EMERGENCY MANAGEMENT 9901 2,301 -1,311 232.43% 2,540 5,625 -3,085 221.45% FACILITIES&GROUNDS 37,731 25,415 12,316 67.36% 85,685 46,209 39,476 53.93% COMMUNITY SERVICES 47,254 53,277 -6,023 112.75% 66,645 58,061 8,584 87.12% PARKS&TRAILS 74,615 48,068 26,547 64.42% 51,043 39,246 11,797 76.89% JUVENILE COURT SERVICES 8,006 8,429 -423 105.28% 8,570 7,373 1,197 86.03% PROSECUTOR 6,691 6,435 256 96.17% 7,127 2,904 4,223 40.75% CORONER 17,250 15,808 1,442 91.64% 50,891 17,652 33,239 34.69% SHERIFF ADMIN 1,413,788 1,357,142 56,646 95.99% 1,414,357 1,222,374 191,983 86.43% MOTOR POOL 50,829 23,291 27,538 45.82% 0 0% Total 001 GENERAL FUND 1,688,617 1,570,047 118,570 92.98% 1,729,349 1,438,314 291,035 83.17% SHERIFF'S BOATING PROGRAM 0 1,411 -1,411 0% 458 -458 0% NARCOTICS INVESTIGATION FUND 0 0% 100 -100 0% COMMUNITY SERVICES HEALTH 57,077 49,121 7,956 86.06% 47,172 49,786 -2,614 105.54% AMERICAN RESCUE PLAN ACT 0 0% 0 0% TOTAL SPECIAL FUNDS 57,077 50,5331 6,544 88.53% 47,172 50,344 -3,172 106.73% Total GENERAL FUND&SPECIAL FUNDS 1,745,694 1,620,5791 125,115 92.83%1 1,776,521 1,488,659 287,862 83.80% 2022 Expenditures Unexpended %2022 2023 Expenditures Unexpended %2023 TOTAL MOTOR POOL EXPENDITURES BY OBJECT CODE Budget through End of Budget Budget through End of Budget Month Authority Month Authority MOTOR POOL SALARIES& BENEFITS 39,689 19,645 20,044 49.50% 40,275 12,238 28,037 30.39% MOTOR POOL SUPPLIES 80,1501 38,330 41,8201 47.82% 54,050 41,481 12,569 76.75% MOTOR POOL FUEL 338,045 343,492 -5,447 101.61% 402,000 316,971 85,029 78.85% MOTOR POOL LEASE 226,180 615,369 -389,189 272.07% 712,272 697,061 15,211 97.86% MOTOR POOL MAINT-MONTHLY 17,230 11,902 5,328 69.08% 12,000 21,028 -9,028 175.23% MOTOR POOL REPAIRS&MISC. 62,100 38,813 23,287 62.50% 77,566 68,930 8,636 88.87% MOTOR POOL INSURANCE 20,170 3,822 16,348 18.95% 16,640 6,087 10,553 36.58% MOTOR POOL CAPITAL LEASE 406,717 28,514 378,203 7.01% 147,000 164,610 -17,610 111.98% MOTOR POOL CAP UPFIT 555,413 520,693 34,720 93.75% 314,718 160,252 154,466 50.92% Total GENERAL FUND&HEALTH FUND 1,745,6941 1,620,5791 125,115 92.83% 1,776,521 1,488,659 287,862 83.80% Unaudited *Benchmark for month is 100% 10 MASON COUNTY MONTHLY FINANCIAL �. REPORT DECEMBER 2023 2022 vs 2023 Special and Other Funds Revenue Comparison Revenue Revenue Fund Fund Name 2022 Budget Collected Uncollected %2022 2023 Budget Collected Uncollected %2023 Actual dif 2022 No. Through End Revenue Through End Revenue vs 2023 of Month of Month 103 Sales&Use Tax 866,000 1,146,564 280,564 132% 963,000 1,244,456 281,456 129% 97,892 104 Auditor's O&M 140,250 134,763 (5,487) 96% 127,250 101,861 (25,389) 80% (32,902) 105 County Road 21,547,763 17,407,544 (4,140,219) 81% 21,099,126 19,161,193 (1,937,933) 91% 1,753,648 106 Paths&Trails 10,136 12,495 2,359 123% 9,707 18,194 8,487 187% 5,699 109 Election Equipment Holdings 42,250 48,553 6,303 115% 98,788 42,205 (56,583) 43% (6,349) 110 1 Crime Victims 41,910 66,879 24,969 160% 59,010 66,705 7,695 113% (174) 114 Victim Witness Activities 55,683 23,618 (32,065) 42% 51,191 14,182 (37,009) 28% (9,436) 117 Community Support Services 9,872,928 9,602,697 (270,231) 97% 5,027,928 4,510,359 (517,569) 90% (5,092,338) 118 Abatement 7,920 3,492 (4,428) 44% 1,200 13,627 12,427 1136% 10,135 120 REET&Property Tax Admin 25,600 22,652 (2,948) 88% 25,750 21,370 °(4,380) 83/ (1,282) 134 National Forest Safety 21,457 25,638 4,181 119% 21,500 22,936 1,436 107% (2,702) 135 Trial Court Improvements 22,652 22,652 22,652 100% 22,684 22,508 (176) 99% (144) 141 Sheriff's Boating Program 38,800 29,142 (9,658) 75% 38,800 - (38,800) 0% (29,142) 142 Narcotics Investigation Fund 6,000 2,064 (3,936) 34% 56,500 44,420 (12,080) 79% 42,356 145 Mason County Clean Water District 190,000 176,179 (13,821) 93% 190,000 180,010 (9,990) 95% 3,831 150 Community Services Health 3,998,154 4,634,061 635,907 116% 4,139,997 4,941,088 801,091 119% 307,028 155 American Rescue Plan Act 6,484,450 6,569,555 85,105 101% 22,500 328,432 305,932 1460% (6,241,123) 160 Law Library 24,900 21,420 (3,480) 86% 23,260 23,012 (248) 99/0 1,592 163 Lodging Tax(Hotel/Motel) 500,500 1,024,297 523,797 205% 600,750 1,124,060 523,310 187% 99,763 164 Mental Health 1,243,736 1,498,083 254,347 120% 1,414,765 1,612,924 198,159 1 114% 114,840 180 Treasurer's M&O Fund 338,999 250,422 (88,577) 74% 274,062 187,577 °(86,485) 68/ (62,845) 190 Veterans Assistance 141,340 150,163 8,823 106% 146,524 161,971 15,447 111% 11,808 192 Skokomish Flood Zone 10,020,250 - (10,020,250) 0% 6,897,203 47,675 (6,849,528) 1% 47,675 194 Mason Lake Mngmt Dist#2 37,900 38,674 774 102% 39,990 43,850 3,860 110% 5,175 195 Ispencer Lake Mngmt Dist#3 15,225 15,381 156 101% 16,036 16,561 525 103% 1,180 199 Island Lake Mngmt Dist#1 10,000 10,322 322 103% 100 1,015 915 1015% (9,307) 350 REET 1 Capital Improvements 1,563,311 1,890,426 327,115 121% 1,866,000 1,604,125 (261,875) 86% (286,301) 351 REET 2 Capital Improvements 1,505,000 1,935,735 430,735 129% 1,813,000 1,769,185 (43,815) 98% (166,551) 402 Mason County Landfill 5,868,714 6,099,111 230,397 104% 7,216,147 6,780,197 (435,950) 94% 681,086 403 N.Bay/Case Inlet Utility 2,404,398 2,101,831 (302,567) 87% 2,390,624 2,334,636 (55,988) 98% 232,805 411 Rustlewood Sewer&Water 544,257 361,155 (183,102) 66% 804,210 435,458 (368,752) 54% 74,303 412 Beards Cove Water 587,230 476,444 (110,786) 81% 367,564 287,445 (80,119) 78/° (188,998) 413 Belfair W W&Water Reclamation 11,209,208 4,027,386 (7,181,822) 36% 4,526,622 6,823,653 2,297,031 151% 2,796,268 428 Reserve Landfill 700 5,569 4,869 796% 700 21,455 20,755 3065% 15,886 429 Reserve Beards Cove ULID 44,103 13,711 (30,392) 31% - - 0% (13,711) 480 Storm Drain System Development 1,751 - (1,751) 0% - - 0% - 500 1 Information Technology Dept 922,819 929,047 6,228 101% 1,151,233 1,151,255 22 100% 222,207 501 1 Equipment Rental&Revolving 2,840,187 2,629,774 (210,413) 93% 2,812,088 3,080,838 268,750 110% 451,064 502 Unemployment Fund 73,420 73,420 - 100% 76,204 76,204 - 100% 2,784 Totals $83,269,901 63,480,921 $ (19,766,328) 76% $64,392,013 58,316,641 $ (6,075,372) 91% (5,164,280) Unaudited *Benchmark for Month is 100% J:\Financials\2023 Financials\2023 December Financial Report 11 MASON COUNTY MONTHLY FINANCIAL REPORT DEC ER 2023 2022 vs 2023 Special and Other Funds Expenditure Comparison Fund Expenditures Expenditures Fund Name 2022 Budget through End of Unexpended %2022 2023 Budget through End of Unexpended %2023 Actual 2022 NO. Month Budget Authority Month Budget Authority vs 200 23 103 Sales&Use Tax 660,415 659,472 943 100% 678,711 678,309 402 100% 18,837 104 Auditor's O&M 108,074 88,656 19,418 82% 144,635 114,043 30,592 79% 25,387 105 County Road 22,849,454 15,118,658 7,730,796 66% 23,793,040 18,383,256 5,409,784 77% 3,264,598 106 Paths&Trails 2,223 2,052 171 92% 2,047 1,982 65 97% (69) 109 Election Equipment Holdings 51,781 1,622 50,159 3% 255,348 207,586 47,762 81% 205,964 110 Crime Victims 99,426 91,354 8,072 92% 106,491 93,047 13,444 87% 1,693 114 Victim Witness Activities 55,635 28,951 26,684 52% 52,740 22,525 30,215 43% (6,426) 117 Community Support Services 9,550,242 8,629,012 921,230 90% 5,231,488 4,404,300 84% (4,224,711) 118 Abatement 54,296 1,279 53,017 2% 54,155 1,253 52,902 2% (25) - 120 1 REET&Property Tax Admin 100,589 16,009 84,580 16% 110,750 19,066 91,684 17% 3,056 134 National Forest Safety 26,525 6,206 20,319 23% 36,500 13,461 23,039 37% 7,255 135 Trial Court Improvements 54,213 21,680 32,533 40% E4,867,531 ,715 690 53,025 1% (20,991) 141 Sheriff's Boating Program 107,533 101,476 6,057 94% ,083 30,069 12,014 71% (71,407) 142 Narcotics Investigation Fund 7,669 5,353 2,316 70% ,869 45,344 10,525 81% 39,992 145 Mason County Clean Water District 100,000 - 100,000 0% ,153 188,234 1,919 99% 150 Community Services Health 4,432,359 3,758,452 673,907 85% 4,430,638 436,893 91% 672,186 155 American Rescue Plan Act 11,541,329 4,063,507 7,477,822 35% 7,562,927 3,093,974 4,468,953 41% (969,533) 160 Law Library 36,307 32,454 3,853 89% 35,356 33,789 1,567 96% 1,335 163 Lodging Tax(Hotel/Motel) 772,900 450,423 322,477 58% 988,514 738,080 250,434 75% 287,657 164 Mental Health 1,491,138 1,094,888 396,250 73% 1,579,450 1,237,178 342,272 78% 142,290 180 Treasurer's M&O Fund 395,672 199,639 196,033 50% 355,062 168,484 186,578 47% (31,155) 190 lVeterans Assistance 241,340 91,569 149,771 38% 252,000 110,825 141,175 44% 19,256 192 Skokomish Flood Zone 10,035,620 4,338 10,031,282 0% 6,908,235 16,877 6,891,358 0% 12,539 194 Mason Lake Mngmt Dist#2 106,877 39,274 67,603 37% 108,367 15,201 93,166 14% (24,073) 195 Spencer Lake Mngmt Dist#3 22,017 14,729 7,288 67% 23,876 17,114 6,762 72% 2,385 199 Island Lake Mngmt Dist#1 30,000 13,452 16,548 45% 26,078 13,563 12,515 52% 112 350 REET 1 Capital Improvements 2,399,641 1,588,810 810,831 66% 2,101,804 1,679,689 422,115 80% 90,879 351 1 REET 2 Capital Improvements 2,103,831 969,960 1,133,871 46% 2,103,875 958,137 1,145,738 46% (11,823) 402 Mason County Landfill 6,445,279 5,540,791 904,488 86% 7,061,611 5,891,891 1,169,720 83% 351,100 403 N.Bay/Case Inlet Utility 2,110,929 1,641,333 469,596 78% 2,235,214 1,518,196 717,018 68% (123,137) 405 Wastewater System Development - - 0% - - 0% - 411 Rustlewood Sewer&Water 665,793 422,032 243,761 63% 776,347 484,833 291,514 62% 62,801 412 Beards Cove Water 327,750 164,111 163,639 50% 335,427 215,941 119,486 64% 51,830 413 Belfair WW&Water Reclamation 7,604,413 2,606,218 4,998,195 34% 7,142,083 5,774,489 1,367,594 81% 3,168,270 428 Reserve Landfill 301,597 7,635 293,962 3% 300,950 14,583 286,367 5% 6,947 429 Reserve Beards Cove ULID 259,508 229,117 30,391 88% - - 0% (229,117) 480 Storm Drain System Development 180,571 178,820 1,751 99% - - 0% (178,820) 500 Information Technology Dept 1,057,073 894,678 162,395 85% 1,261,915 1,053,315 208,600 83% 158,636 501 Equipment Rental&Revolving 3,987,878 2,705,733 1,282,145 68% 3,345,768 21022,470 1,323,298 60% (683,263) 502 Unemployment Fund 234,420 55,091 179,329 24% 276,204 49,674 226,530 18% (5,417) Totals $ 90,612,317 $ 51,538,836 $ 39,073,481 57% $ 80,456,319 1 $ 53,742,108 $ 25,887,024 1 67% 2,203,272 Unaudited *Benchmark for Month is 100% J:\Financials\2023 Financials\2023 December Financial Report 12 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mary Ransier Ext.422 Department: Human Resources Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 8,2024 Agenda Date: January 16,2024 Internal Review: ❑ Finance ® Human Resources ® Legal ❑ Information Technology ❑X Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• 2024 Mason County Comparable Counties Background/Executive Summary: Selecting the labor market for Mason County comparables using similar counties that include criteria such as resident population,County budget, similar services, and assessed valuation. To normalize compensation comparisons of those on the east side of the State,information from the Federal Bureau of Economic Analysis adjusts for cost-of-living differences when necessary. Overall,the comparables would only include a change of two of the current seven counties(Cowlitz and Skagit for Kittitas and Walla Walla). Current Comparable Counties 2024 Comparable Counties Clallam Clallam Cowlitz Grays Harbor Grays Harbor Island Island Kittitas Jefferson Jefferson Lewis Lewis Skagit Walla Walla Budget Impact(amount,funding source,budget amendment): N/A Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval of the Resolution setting Clallam,Grays Harbor,Island,Kittitas,Jefferson,Lewis, and Walla Walla Counties as the new comparable counties for Mason County starting January 1,2024. Attachments Resolution Resolution No. SETTING THE COMPARABLE COUNTIES FOR MASON COUNTY. WHEREAS,RCW 36.16.070 states ... "The Board shall fix compensation of all employees". WHEREAS,the comparables of Mason County have not been reviewed in over twenty years; WHEREAS, selection of comparable entities assist in the determining the compensation ranges of employees in Mason County while balancing fiscal capacity; WHEREAS,the selection of comparable entities for compensation purposes is grounded in objective measures such as resident population, county operating budget,number of employees, similar services, and assessed valuation; WHEREAS, to normalize compensation comparisons the factoring of data from the Federal Bureau of Economic Analysis will adjust for cost-of-living differences where necessary; WHEREAS, consistent comparables contribute to equity and support the classification and compensation philosophy of Mason County; NOW, THEREFORE,BE IT RESOLVED,that the Board of County Commissioners of Mason County hereby adopts the following counties as Mason County comparables: • Clallam County • Grays Harbor County • Island County • Kittitas County • Jefferson County • Lewis County • Walla Walla County DATED this day of , 2024. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Randy Neatherlin,Chair APPROVED AS TO FORM: Sharon Trask, Commissioner Ti tehead, Chief Deputy Prosecuting orney Kevin Shutty, Commissioner C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mary Ransier Ext.422 Department: Human Resources Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 20,2024 Agenda Date: January 30,2024 Internal Review: ❑N Finance ❑X Human Resources ❑X Legal ❑ Information Technology ❑X Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Updated Non-Represented Salary Scale Background/Executive Summary: The addition of the approved Grant Writer position needs to be included in the Non-Represented Salary Scale. The temporary Therapeutic Court Caseworker position has not been listed on the scale similar to other temporary positions. The scale needs to reflect the County's financial system,Munis,for salary. Budget Impact(amount,funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the Resolution revising the Non-Represented Salary Scale to include the Grant Writer and temporary Therapeutic Court Caseworker positions. Attachments Resolution Salary Scale Resolution No. AMENDING RESOLUTION NO. 2023- WHEREAS,RCW 36.16.070 states... The Board shall fix the compensation of all employees; WHEREAS,there is a need to: 1. Add the new position of Grant Writer. 2. Add the Temporary Therapeutic Courts Caseworker. 3. Update to formulas to match Munis. NOW, THEREFORE,BE IT RESOLVED,that the Board of County Commissioners of Mason County hereby revise the Non-Represented Salary Scale Range Alignment approving the attached 2024 Non-Represented Salary Schedule to be effective upon signing. DATED this day of 12024. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Randy Neatherlin,Chair APPROVED AS TO FORM: Sharon Trask, Commissioner un Whit of Deputy Prosecuting Attorney Kevin Shutty,Commissioner Non-Represented Salary Range Alignment with 2%ATB RANGE CLASSIFICATION TITLE JOB CLASS STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 49 County Administrator 3601 Annual $ 151,652.40 $ 155,443.68 $ 159,329.52 $ 163,313.04 $ 167,395.92 $ 171,580.56 $ 175,869.84 $ 180,266.88 $ 184,773.60 $ 189,392.88 Monthly $ 12,637.70 $ 12,953.64 $ 13,277.46 $ 13,609.42 $ 13,949.66 $ 14,298.38 $ 14,655.82 $ 15,022.24 $ 15,397.80 $ 15,782.74 Semi-Monthly $ 6,318.85 $ 6,476.82 $ 6,638.73 $ 6,804.71 $ 6,974.83 $ 7,149.19 $ 7,327.91 $ 7,511.12 $ 7,698.90 $ 7,891.37 48 Community Development Director 2070 Annual $ 124,852.08 $ 128,054.16 $ 131,337.36 $ 134,704.32 $ 138,159.12 $ 141,700.80 $ 145,242.96 $ 148,874.40 $ 152,596.32 $ 156,411.12 Human Resources Director 2900 Monthly $ 10,404.34 $ 10,671.18 $ 10,944.78 $ 11,225.36 $ 11,513.26 $ 11,808.40 $ 12,103.58 $ 12,406.20 $ 12,716.36 $ 13,034.26 Public Health&Human Services Director 2170 Semi-Monthly $ 5,202.17 $ 5,335.59 $ 5,472.39 $ 5,612.68 $ 5,756.63 $ 5,904.20 $ 6,051.79 $ 6,203.10 $ 6,358.18 $ 6,517.13 Public Works&Utilities Director 4005 Undersheriff 3000 47 County Engineer 4008 Annual $106,837.92 $109,508.64 $112,162.80 $114,966.96 $117,865.20 $ 120,732.00 $123,756.72 $126,828.00 $129,998.64 $133,248.48 Monthly $ 8,903.16 $ 9,125.72 $ 9,346.90 $ 9,580.58 $ 9,822.10 $ 10,061.00 $ 10,313.06 $ 10,569.00 $ 10,833.22 $ 11,104.04 Semi-Monthly $ 4,451.58 $ 4,562.86 $ 4,673.45 $ 4,790.29 $ 4,911.05 $ 5,030.50 $ 5,156.53 $ 5,284.50 $ 5,416.61 $ 5,552.02 46 Annual $ 104,232.00 $ 106,837.92 $ 109,427.04 $ 112,162.80 $ 114,745.68 $ 117,787.20 $ 120,738.00 $ 123,734.40 $ 126,828.00 $ 129,998.64 Monthly $ 8,686.00 $ 8,903.16 $ 9,118.92 $ 9,346.90 $ 9,562.14 $ 9,815.60 $ 10,061.50 $ 10,311.20 $ 10,569.00 $ 10,833.22 Semi-Monthly $ 4,343.00 $ 4,451.58 $ 4,559.46 $ 4,673.45 $ 4,781.07 $ 4,907.80 $ 5,030.75 $ 5,155.60 $ 5,284.50 $ 5,416.61 45 Chief Criminal Deputy 3002 Annual $ 101,689.68 $ 104,232.00 $ 106,758.24 $ 109,427.04 $ 112,110.96 $ 114,914.40 $ 117,793.44 $ 120,716.40 $ 123,734.40 $ 126,828.00 Monthly $ 8,474.14 $ 8,686.00 $ 8,896.52 $ 9,118.92 $ 9,342.58 $ 9,576.20 $ 9,816.12 $ 10,059.70 $ 10,311.20 $ 10,569.00 Semi-Monthly $ 4,237.07 $ 4,343.00 $ 4,448.26 $ 4,559.46 $ 4,671.29 $ 4,788.10 $ 4,908.06 $ 5,029.85 $ 5,155.60 $ 5,284.50 44 Deputy Director Public Works/Utilities&Waste Mgmt 4010 Annual $ 99,245.52 $ 101,726.64 $ 104,223.36 $ 106,829.04 $ 109,441.44 $ 112,170.24 $ 114,974.16 $ 117,853.20 $ 120,799.44 $ 123,819.36 Central Services Manager 1153 Monthly $ 8,270.46 $ 8,477.22 $ 8,685.28 $ 8,902.42 $ 9,120.12 $ 9,347.52 $ 9,581.18 $ 9,821.10 $ 10,066.62 $ 10,318.28 Semi-Monthly $ 4,135.23 $ 4238.61 $ 4,342.64 $ 4,451.21 $ 4,560.06 $ 4,673.76 $ 4,790.59 $ 4,910.55 $ 5033.31 $ 5,159.14 43 Chief Jail 3003 Annual $ 96,816.48 $ 99,236.88 $ 101,660.16 $ 104,201.52 $ 106,742.40 $ 109,426.80 $ 112,140.48 $ 114,959.28 $ 117,833.28 $ 120,779.28 Chief Public Defender 1160 Monthly $ 8,068.04 $ 8,269.74 $ 8,471.68 $ 8,683.46 $ 8,895.20 $ 9,118.90 $ 9,345.04 $ 9,579.94 $ 9,819.44 $ 10,064.94 Chief Superior Court Administrator 4650 Semi-Monthly $ 4,034.02 $ 4,134.87 $ 4,235.84 $ 4,341.73 $ 4,447.60 $ 4,559.45 $ 4,672.52 $ 4,789.97 $ 4,909.72 $ 5,032.47 Budget&Finance Manager 1155 Chief Finance Officer 2000 Chief Civil Deputy 3001 42 Annual $ 94,552.08 $ 96,915.84 $ 99,276.00 $ 101,757.84 $ 104,223.36 $ 106,847.52 $ 109,516.32 $ 112,245.12 $ 115,051.44 $ 117,927.84 Monthly $ 7,879.34 $ 8,076.32 $ 8,273.00 $ 8,479.82 $ 8,685.28 $ 8,903.96 $ 9,126.36 $ 9,353.76 $ 9,587.62 $ 9,827.32 Semi-Monthly $ 3,939.67 $ 4,038.16 $ 4,136.50 $ 4,239.91 $ 4,342.64 $ 4,451.98 $ 4,563.18 $ 4,676.88 $ 4,793.81 $ 4,913.66 41 Chief District Court Administrator 1180 Annual $ 92,213.28 $ 94,518.48 $ 96,816.48 $ 99,236.88 $ 101,674.32 $ 104,208.72 $ 106,817.76 $ 109,486.56 $ 112,223.76 $ 115,029.36 Jail Lieutenant 3005 Monthly $ 7,684.44 $ 7,876.54 $ 8,068.04 $ 8,269.74 $ 8,472.86 $ 8,684.06 $ 8,901.48 $ 9,123.88 $ 9,351.98 $ 9,585.78 Patrol Lieutenant 3006 Semi-Monthly $ 3,842.22 1 $ 3,938.27 $ 4,034.02 $ 4,134.87 $ 4,236.43 $ 4,342.03 $ 4,450.74 $ 4,561.94 $ 4,675.99 $ 4,792.89 40 Engineering and Construction Manager 4030 Annual $ 90,039.12 $ 92,290.08 $ 94,552.08 $ 96,915.84 $ 99,260.64 $ 101,750.16 $ 104,298.96 $ 106,907.52 $ 109,580.40 $ 112,319.76 Monthly $ 7,503.26 $ 7,690.84 $ 7,879.34 $ 8,076.32 $ 8,271.72 $ 8,479.18 $ 8,691.58 $ 8,908.96 $ 9,131.70 $ 9,359.98 Semi-Monthly $ 3,751.63 $ 3,945.42 $ 3,939.67 $ 4,038.16 $ 4,135.86 $ 4,239.59 $ 4,345.79 $ 4,454.48 $ 4,565.85 $ 4,679.99 39 Annual $ 87,835.20 $ 90,030.96 $ 92,243.76 $ 94,550.16 $ 96,846.72 $ 99,260.64 $ 101,750.16 $ 104,298.96 $ 106,906.32 $ 109,579.20 Monthly $ 7,319.60 $ 7,502.58 $ 7,686.98 $ 7,879.18 $ 8,070.56 $ 8,271.72 $ 8,479.18 $ 8,691.58 $ 8,908.86 $ 9,131.60 Semi-Monthly $ 3,659.80 $ 3,751.29 $ 3,843.49 $ 3,939.59 $ 4,035.28 $ 4,135.86 $ 4,239.59 $ 4,345.79 $ 4,454.43 $ 4,565.80 38 County Surveyor 4058 Annual $ 85,736.40 $ 87,879.60 $ 90,024.24 $ 92,274.96 $ 94,522.32 $ 96,906.48 $ 99,290.16 $ 101,794.56 $ 104,339.28 $ 106,947.84 DEM/Parks&Trails Manager 2059 Monthly $ 7,144.70 $ 7,323.30 $ 7,502.02 $ 7,689.58 $ 7,876.86 $ 8,075.54 $ 8,274.18 $ 8,482.88 $ 8,694.94 $ 8,912.32 Facilities Manager 2058 Semi-Monthly $ 3,572.35 $ 3,661.65 $ 3,751.01 $ 3,944.79 $ 3,938.43 $ 4,037.77 $ 4,137.09 $ 4,241.44 $ 4,347.47 $ 4,456.16 Water&Wastewater Manager 4015 Building Official 3203 Road Operations&Maintenance Manager 4231 37 Community Health Manager 2171 Annual $ 83,636.88 $ 85,728.00 $ 87,820.08 $ 90,015.36 $ 92,228.40 $ 94,521.60 $ 96,891.60 $ 99,305.28 $ 101,787.84 $ 104,332.56 Environmental Health Manager 2169 Monthly $ 6,969.74 $ 7,144.00 $ 7,318.34 $ 7,501.28 $ 7,685.70 $ 7,876.80 $ 8,074.30 $ 8,275.44 $ 8,482.32 $ 8,694.38 Public Works Finance Manager 2011 Semi-Monthly $ 3,484.87 $ 3,572.00 $ 3,659.17 $ 3,750.64 $ 3,842.85 $ 3,938.40 $ 4,037.15 $ 4,137.72 $ 4,241.16 $ 4,347.19 36 Engineerlll 4033 Annual $ 81,642.48 $ 83,683.68 $ 85,736.40 $ 87,879.60 $ 90,024.24 $ 92,288.16 $ 94,598.16 $ 96,966.24 $ 99,390.48 $ 101,875.20 Monthly $ 6,803.54 $ 6,973.64 $ 7,144.70 $ 7,323.30 $ 7,502.02 $ 7,690.68 $ 7,883.18 $ 8,080.52 $ 8,282.54 $ 8,489.60 Semi-Monthly $ 3,401.77 $ 3,486.82 $ 3,572.35 $ 3,661.65 $ 3,751.01 $ 3,845.34 $ 3,941.59 $ 4,040.26 1 $ 4,141.27 $ 4,244.80 35 Juvenile Court Services Deputy Administrator 1052 Annual $ 79,678.56 $ 81,670.32 $ 83,666.64 $ 85,758.24 $ 87,850.08 $ 90,039.12 $ 92,302.80 $ 94,612.80 $ 96,978.24 $ 99,402.48 Monthly $ 6,639.88 $ 6,805.86 $ 6,972.22 $ 7,146.52 $ 7,320.84 $ 7,503.26 $ 7,691.90 $ 7,884.40 $ 8,081.52 $ 8,283.54 Semi-Monthly $ 3,319.94 $ 3,402.93 $ 3,486.11 $ 3,573.26 $ 3,660.42 $ 3,751.63 $ 3,845.95 $ 3,942.20 $ 4,040.76 $ 4,141.77 34 Prosecuting Attorney Administrative Manager 2149 Annual $ 77,788.80 $ 79,733.76 $ 81,657.84 $ 83,699.52 $ 85,751.28 $ 87,894.96 $ 90,098.88 $ 92,348.64 $ 94,657.20 $ 97,023.84 Monthly $ 6,482.40 $ 6,644.48 $ 6,804.82 $ 6,974.96 $ 7,145.94 $ 7,324.58 $ 7,508.24 $ 7,695.72 $ 7,888.10 $ 8,085.32 Semi-Monthly $ 3,241.20 $ 3,322.24 $ 3,402.41 $ 3,487.48 $ 3,572.97 $ 3,662.29 $ 3,754.12 $ 3,847.86 $ 3,944.05 $ 4,042.66 33 Juvenile Detention Manager 3800 Annual $ 75,884.64 $ 77,781.84 $ 79,678.56 $ 81,670.32 $ 83,666.64 $ 85,751.28 $ 87,894.96 $ 90,026.88 $ 92,351.28 $ 94,660.32 Chief Deputy Assessor 1099 Monthly $ 6,323.72 $ 6,481.82 $ 6,639.88 $ 6,805.86 $ 6,972.22 $ 7,145.94 $ 7,324.58 $ 7,502.24 $ 7,695.94 $ 7,888.36 Chief Deputy Treasurer 1139 Semi-Monthly $ 3,161.86 $ 3,240.91 $ 3,319.94 $ 3,402.93 $ 3,486.11 $ 3,572.97 $ 3,662.29 $ 3,751.12 $ 3,847.97 $ 3,944.18 32 Project Support Services Manager 4201 Annual $ 74,100.72 $ 75,953.04 $ 77,803.92 $ 79,748.88 $ 81,672.72 $ 83,711.28 $ 85,810.80 $ 87,955.44 $ 90,154.32 $ 92,408.16 Monthly $ 6,175.06 $ 6,329.42 $ 6,483.66 $ 6,645.74 $ 6,806.06 $ 6,975.94 $ 7,150.90 $ 7,329.62 $ 7,512.86 $ 7,700.68 Semi-Monthly $ 3,087.53 $ 3,164.71 $ 3,241.83 $ 3,322.87 $ 3,403.03 $ 3,487.97 $ 3,575.45 $ 3,664.81 $ 3,756.43 $ 3,850.34 31 Chief Deputy Clerk 1108 Annual $ 72,241.68 $ 74,047.68 $ 75,870.00 $ 77,766.96 $ 79,663.44 $ 81,642.48 $ 83,696.16 $ 85,795.68 $ 87,940.80 $ 90,139.20 Monthly $ 6,020.14 $ 6,170.64 $ 6,322.50 $ 6,480.58 $ 6,638.62 $ 6,803.54 $ 6,974.68 $ 7,149.64 $ 7,328.40 $ 7,511.60 Semi-Monthly $ 3,010.07 $ 3,085.32 $ 3,161.25 $ 3,240.29 $ 3,319.31 $ 3,401.77 $ 3,487.34 $ 3,574.82 $ 3,664.20 $ 3,755.80 30 Engineering&Construction Assistant Manager 4029 Annual $ 70,561.44 $ 72,325.44 $ 74,085.60 $ 75,937.44 $ 77,788.80 $ 79,738.08 $ 81,702.24 $ 83,756.40 $ 85,850.40 $ 87,996.48 Risk Manager 1057 Monthly $ 5,880.12 $ 6,027.12 $ 6,173.80 $ 6,328.12 $ 6,482.40 $ 6,644.84 $ 6,808.52 $ 6,979.70 $ 7,154.20 $ 7,333.04 Grant Writer 1159 Semi-Monthly $ 2,940.06 $ 3,013.56 $ 3,086.90 $ 3,164.06 $ 3,241.20 $ 3,322.42 $ 3,404.26 $ 3,489.85 $ 3,577.10 $ 3,666.52 29 Equipment Maintenance Supervisor 4080 Annual $ 68,852.64 $ 70,574.16 $ 72,271.44 $ 74,078.16 $ 75,884.64 $ 77,803.92 $ 79,738.08 $ 81,732.72 $ 83,775.84 $ 85,870.56 Finance Manager-Sheriff Office 2010 Monthly $ 5,737.72 $ 5,881.18 $ 6,022.62 $ 6,173.18 $ 6,323.72 $ 6,483.66 $ 6,644.84 $ 6,811.06 $ 6,981.32 $ 7,155.88 Road Operations&Maintenance Supervisor 4022 Semi-Monthly $ 2,868.86 $ 2,940.59 $ 3,011.31 $ 3,086.59 $ 3,161.86 $ 3,241.83 $ 3,322.42 $ 3,405.53 $ 3,490.66 $ 3,577.94 Finance Manager-Health Services 3410 Elections Superintendent 1080 Solid Waste Manager 2200 Public Works Office Administrator 2045 Human Resources Analyst 1157 Clerk of the Board 1056 28 Engineerll 4032 Annual $ 67,202.88 $ 68,883.12 $ 70,561.44 $ 72,325.44 $ 74,085.60 $ 75,929.52 $ 77,948.80 $ 79,798.08 $ 81,793.20 $ 83,838.24 Senior Epidemiologist 3416 Monthly $ 5,600.24 $ 5,740.26 $ 5,880.12 $ 6,027.12 $ 6,173.80 $ 6,327.46 $ 6,487.40 $ 6,649.84 $ 6,816.10 $ 6,986.52 Office Manager 2040 Semi-Monthly $ 2,800.12 $ 2,870.13 $ 2,940.06 $ 3,013.56 $ 3,086.90 $ 3,163.73 $ 3,243.70 $ 3,324.92 $ 3,408.05 $ 3,493.26 27 Therapeutic Court Program Manager 2199 Annual $ 65,568.96 $ 67,208.16 $ 68,837.76 $ 70,558.80 $ 72,256.32 $ 74,085.60 $ 75,929.52 $ 77,819.28 $ 79,764.96 $ 81,759.12 Monthly $ 5,464.08 $ 5,600.68 $ 5,736.48 $ 5,879.90 $ 6,021.36 $ 6,173.80 $ 6,327.46 $ 6,484.94 $ 6,647.08 $ 6,813.26 Semi-Monthly $ 2,732.04 $ 2,800.34 $ 2,868.24 $ 2,939.95 $ 3,010.68 $ 3,086.90 $ 3,163.73 $ 3,242.47 $ 3,323.54 $ 3,406.63 26 Engineer) 4031 Annual $ 64,009.68 $ 65,609.76 $ 67,202.88 $ 68,883.12 $ 70,561.44 $ 72,301.20 $ 74,130.24 $ 75,989.76 $ 77,889.60 $ 79,836.96 Public Records Coordinator 3602 Monthly $ 5,334.14 $ 5,467.48 $ 5,600.24 $ 5,740.26 $ 5,880.12 $ 6,025.10 $ 6,177.52 $ 6,332.48 $ 6,490.80 $ 6,653.08 Lead Judicial Assistant-Superior Court 4653 Semi-Monthly $ 2,667.07 $ 2,733.74 $ 2,800.12 $ 2,870.13 $ 2,940.06 $ 3,012.55 $ 3,088.76 $ 3,166.24 $ 3,245.40 $ 3,326.54 Epidemioloclist 3415 25 Financial Analyst- Superior Court 4652 Annual $ 62,435.28 $ 63,996.00 $ 65,553.60 $ 67,192.56 $ 68,823.36 $ 70,546.80 $ 72,286.56 $ 74,115.36 $ 75,968.40 $ 77,867.52 Financial Analyst-Central Operations 1158 Monthly $ 5,202.94 $ 5,333.00 $ 5,462.80 $ 5,599.38 $ 5,735.28 $ 5,878.90 $ 6,023.88 $ 6,176.28 $ 6,330.70 $ 6,488.96 Temp Financial Analyst-Central O s 3603 Semi-Monthly $ 2,601.47 $ 2,666.50 $ 2,731.40 $ 2,799.69 $ 2,867.64 $ 2,939.45 $ 3,011.94 $ 3,088.14 $ 3,165.35 $ 3,244.48 24 Noxious Weed Coordinator 2226 Annual $ 60,966.00 $ 62,490.00 $ 64,009.68 $ 65,609.76 $ 67,202.88 $ 68,882.88 $ 70,591.92 $ 72,376.56 $ 74,185.92 $ 76,040.64 Judicial Assistant/Family Law Facilitator 1192 Monthly $ 5,080.50 $ 5,207.50 $ 5,334.14 $ 5,467.48 $ 5,600.24 $ 5,740.24 $ 5,882.66 $ 6,031.38 $ 6,182.16 $ 6,336.72 Judicial Assistant/Official Court Recorder 1193 Semi-Monthly $ 2,540.25 $ 2,603.75 $ 2,667.07 $ 2,733.74 $ 2,800.12 $ 2,870.12 $ 2,941.33 $ 3,015.69 $ 3,091.08 $ 3,168.36 23 Annual $ 59,465.76 $ 60,952.56 $ 62,435.28 $ 63,996.00 $ 65,553.60 $ 67,202.88 $ 68,882.88 $ 70,591.92 $ 72,356.88 $ 74,165.76 Monthly $ 4,955.48 $ 5,079.38 $ 5,202.94 $ 5,333.00 $ 5,462.80 $ 5,600.24 $ 5,740.24 $ 5,882.66 $ 6,029.74 $ 6,180.48 Semi-Monthly $ 2,477.74 $ 2,539.69 $ 2,601.47 $ 2,666.50 $ 2,731.40 $ 2,800.12 $ 2,870.12 $ 2,941.33 $ 3,014.87 $ 3,090.24 22 Annual $ 58,057.20 $ 59,508.72 $ 60,966.00 $ 62,490.00 $ 64,024.80 $ 65,613.84 $672,600.00 $ 68,927.52 $ 70,650.72 $ 72,416.88 Monthly $ 4,838.10 $ 4,959.06 $ 5,080.50 $ 5,207.50 $ 5,335.40 $ 5,467.82 $ 56,050.00 $ 5,743.96 $ 5,887.56 $ 6,034.74 Semi-Monthly $ 2,419.05 $ 2,479.53 $ 2,540.25 $ 2,603.75 $ 2,667.70 $ 2,733.91 $ 28,025.00 $ 2,871.98 $ 2,943.78 $ 3,017.37 21 WIC Coordinator/Certifier 3402 Annual $ 56,632.32 $ 58,047.84 $ 59,465.76 $ 60,952.56 $ 62,450.40 $ 64,009.68 $ 65,598.96 $ 67,233.36 $ 68,914.08 $ 70,637.04 Monthly $ 4,719.36 $ 4,837.32 $ 4,955.48 $ 5,079.38 $ 5,204.20 $ 5,334.14 $ 5,466.58 $ 5,602.78 $ 5,742.84 $ 5,886.42 Semi-Monthly $ 2,359.68 $ 2,418.66 $ 2,477.74 $ 2,539.69 $ 2,602.10 $ 2,667.07 $ 2,733.29 $ 2,801.39 $ 2,871.42 $ 2,943.21 20 Annual $ 55,267.92 $ 56,649.60 $ 58,042.08 $ 59,493.12 $ 60,950.88 $ 62,465.04 $ 64,039.44 $ 65,628.96 $ 67,269.60 $ 68,951.28 Monthly $ 4,605.66 $ 4,720.80 $ 4,836.84 $ 4,957.76 $ 5,079.24 $ 5,205.42 $ 5,336.62 $ 5,469.08 $ 5,605.80 $ 5,745.94 Semi-Monthly $ 2,302.83 $ 2,360.40 $ 2,418.42 $ 2,478.88 $ 2,539.62 $ 2,602.71 $ 2,668.31 $ 2,734.54 $ 2,802.90 $ 2,872.97 19 Administrative Clerk 1055 Annual $ 53,933.04 $ 55,281.36 $ 56,632.32 $ 58,047.84 $ 59,465.76 $ 60,966.00 $ 62,480.16 $ 64,054.56 $ 65,656.08 $ 67,297.44 Deputy Coroner 3071 Monthly $ 4,494.42 $ 4,606.78 $ 4,719.36 $ 4,837.32 $ 4,955.48 $ 5,080.50 $ 5,206.68 $ 5,337.88 $ 5,471.34 $ 5,608.12 Semi-Monthly $ 2,247.21 $ 2,303.39 $ 2,359.68 $ 2,418.66 $ 2,477.74 $ 2,540.25 $ 2,603.34 $ 2,668.94 $ 2,735.67 $ 2,804.06 18 Therapeutic Courts Caseworker 1185 Annual $ 52,659.12 $ 53,975.52 $ 55,283.04 $ 56,665.20 $ 58,057.20 $ 59,496.24 $ 60,995.76 $ 62,510.40 $ 64,073.28 $ 65,675.04 Temp-Therapeutic Courts Caseworker 4685 Monthly $ 4,388.26 $ 4,497.96 $ 4,606.92 $ 4,722.10 $ 4,838.10 $ 4,958.02 $ 5,082.98 $ 5,209.20 $ 5,339.44 $ 5,472.92 Semi-Monthly $ 2,194.13 $ 2,248.98 $ 2,303.46 $ 2,361.05 $ 2,419.05 $ 2,479.01 $ 2,541.49 $ 2,604.60 $ 2,669.72 $ 2,736.46 17 Annual $ 51,369.60 $ 52,653.84 $ 53,948.16 $ 55,296.96 $ 56,647.68 $ 58,072.32 $ 59,511.12 $ 61,010.88 $ 62,536.08 $ 64,099.68 Monthly $ 4,280.80 $ 4,387.82 $ 4,495.68 $ 4,608.08 $ 4,720.64 $ 4,839.36 $ 4,959.26 $ 5,084.24 $ 5,211.34 $ 5,341.64 Semi-Monthly $ 2,140.40 $ 2,193.91 $ 2,247.84 $ 2,304.04 $ 2,360.32 $ 2,419.68 $ 2,479.63 $ 2,542.12 $ 2,605.67 $ 2,670.82 16 Annual $ 50,139.84 $ 51,393.60 $ 52,659.12 $ 53,975.52 $ 55,283.04 $ 56,677.92 $ 58,087.44 $ 59,525.76 $ 61,014.00 $ 62,539.20 Monthly $ 4,178.32 $ 4,282.80 $ 4,388.26 $ 4,497.96 $ 4,606.92 $ 4,723.16 $ 4,840.62 $ 4,960.48 $ 5,084.50 $ 5,211.60 Semi-Monthly $ 2,089.16 $ 2,141.40 $ 2,194.13 $ 2,248.98 $ 2,303.46 $ 2,361.58 $ 2,420.31 $ 2,480.24 $ 2,542.25 $ 2,605.80 15 Annual $ 48,925.20 $ 50,148.48 $ 51,384.48 $ 52,668.96 $ 53,933.04 $ 55,267.92 $ 56,632.32 $ 58,057.20 $ 59,508.72 $ 60,996.24 Monthly $ 4,077.10 $ 4,179.04 $ 4,282.04 $ 4,389.08 $ 4,494.42 $ 4,605.66 $ 4,719.36 $ 4,838.10 $ 4,959.06 $ 5,083.02 Semi-Monthly $ 2,038.55 $ 2,089.52 $ 2,141.02 $ 2,194.54 $ 2,247.21 $ 2,302.83 $ 2,359.68 $ 2,419.05 $ 2,479.53 $ 2,541.51 14 Annual $ 47,741.52 $ 48,935.04 $ 50,125.20 $ 51,378.48 $ 52,629.36 $ 53,948.16 $ 55,297.92 $ 56,692.80 $ 58,110.24 $ 59,562.72 Monthly $ 3,978.46 $ 4,077.92 $ 4,177.10 $ 4,281.54 $ 4,385.78 $ 4,495.68 $ 4,608.16 $ 4,724.40 $ 4,842.52 $ 4,963.56 Semi-Monthly $ 1,989.23 $ 2,038.96 $ 2,088.55 $ 2,140.77 $ 2,192.89 $ 2,247.84 $ 2,304.08 $ 2,362.20 $ 2,421.26 $ 2,481.78 13 Administrative Assistant-Commissioners 3604 Annual $ 46,586.40 $ 47,751.12 $ 48,910.56 $ 50,133.36 $ 51,369.60 $ 52,644.24 $ 53,963.28 $ 55,313.04 $ 56,695.92 $ 58,113.36 Monthly $ 3,882.20 $ 3,979.26 $ 4,075.88 $ 4,177.78 $ 4,280.80 $ 4,387.02 $ 4,496.94 $ 4,609.42 $ 4,724.66 $ 4,842.78 Semi-Monthly $ 1,941.10 $ 1,989.63 $ 2,037.94 $ 2,088.89 $ 2,140.40 $ 2,193.51 $ 2,248.47 $ 2,304.71 $ 2,362.33 $ 2,421.39 12 Annual $ 45,462.00 $ 46,598.64 $ 47,741.52 $ 48,935.04 $ 50,125.20 $ 51,384.48 $ 52,674.24 $ 53,978.16 $ 55,327.68 $ 56,710.80 Monthly $ 3,788.50 $ 3,883.22 $ 3,978.46 $ 4,077.92 $ 4,177.10 $ 4,282.04 $ 4,389.52 $ 4,498.18 $ 4,610.64 $ 4,725.90 Semi-Monthly $ 1,894.25 $ 1,141.61 $ 1,989.23 $ 2,038.96 $ 2,088.55 $ 2,141.02 $ 2,194.76 $ 2,249.09 $ 2,305.32 $ 2,362.95 11 Annual $ 44,367.84 $ 45,476.88 $ 46,586.40 $ 47,751.12 $ 48,910.56 $ 50,139.84 $ 51,399.60 $ 52,674.24 $ 53,991.12 $ 55,340.88 Monthly $ 3,697.32 1 $ 3,789.74 $ 3,882.20 $ 3,979.26 $ 4,075.88 $ 4,178.32 $ 4,283.30 $ 4,389.52 $ 4,499.26 $ 4,611.74 Semi-Monthly $ 1,848.66 1 $ 1,894.87 $ 1,941.10 $ 1,989.63 $ 2,037.94 $ 2,089.16 $ 2,141.65 $ 2,194.76 $ 2,249.63 $ 2,305.87 10 Customer Service Specialist 2041 Annual $ 43,317.60 $ 44,400.72 $ 45,462.00 $ 46,598.64 $ 47,741.52 $ 48,925.20 $ 50,155.20 $ 51,414.72 $ 52,700.16 $ 54,017.52 Monthly $ 3,609.80 $ 3,700.06 $ 3,788.50 $ 3,883.22 $ 3,978.46 $ 4,077.10 $ 4,179.60 $ 4,284.56 $ 4,391.68 $ 4,501.46 Semi-Monthly $ 1,804.90 $ 1,850.03 $ 1,894.25 $ 1,941.61 $ 1,989.23 $ 2,038.55 $ 2,089.80 $ 2,142.28 $ 2,195.84 $ 2,250.73 9 Annual $ 42,253.44 $ 43,309.44 $ 44,367.84 $ 45,476.88 $ 46,586.40 $ 47,741.52 $ 48,940.32 $ 50,155.20 $ 51,408.96 $ 52,694.16 Monthly $ 3,521.12 $ 3,609.12 $ 3,697.32 $ 3,789.74 $ 3,882.20 $ 3,978.46 $ 4,078.36 $ 4,179.60 $ 4,284.08 $ 4,391.18 Semi-Monthly $ 1,760.56 $ 1,804.56 $ 1,948.66 $ 1,894.87 $ 1,941.10 $ 1,989.23 $ 2,039.18 $ 2,089.80 $ 2,142.04 $ 2,195.59 8 Annual $ 41,248.56 $ 42,279.60 $ 43,287.60 $ 44,369.76 $ 45,462.00 $ 46,601.28 $ 47,756.16 $ 48,955.92 $ 50,179.92 $ 51,434.16 Monthly $ 3,437.38 $ 3,523.30 $ 3,607.30 $ 3,697.48 $ 3,788.50 $ 3,883.44 $ 3,979.68 $ 4,079.66 $ 4,181.66 $ 4,286.18 Semi-Monthly $ 1,718.69 $ 1,761.65 $ 1,803.65 $ 1,848.74 $ 1,894.25 $ 1,941.72 $ 1,989.84 $ 2,039.83 $ 2,090.83 $ 2,143.09 7 Annual $ 40,228.80 $ 41,234.40 $ 42,253.44 $ 43,309.44 $ 44,367.84 $ 45,462.00 $ 46,601.28 $ 47,786.40 $ 48,981.36 $ 50,205.84 Monthly $ 3,352.40 $ 3,436.20 $ 3,521.12 $ 3,609.12 $ 3,697.32 $ 3,788.50 $ 3,883.44 $ 3,982.20 $ 4,081.78 $ 4,183.82 Semi-Monthly $ 1,676.20 $ 1,718.10 $ 1,760.56 $ 1,804.56 $ 1,848.66 $ 1,894.25 $ 1,941.72 $ 1,991.10 $ 2,040.89 $ 2,091.91 6 Annual $ 39,284.88 $ 40,266.72 $ 41,263.68 $ 42,295.68 $ 43,317.60 $ 44,397.36 $ 45,506.88 $ 46,646.64 $ 47,812.80 $ 49,008.24 Monthly $ 3,273.74 $ 3,355.56 $ 3,438.64 $ 3,524.64 $ 3,609.80 $ 3,699.78 $ 3,792.24 $ 3,887.22 $ 3,984.40 $ 4,084.02 Semi-Monthly $ 1,636.87 $ 1,677.78 $ 1,719.32 $ 1,762.32 $ 1,804.90 $ 1,849.89 $ 1,896.12 $ 1,943.61 $ 1,992.20 $ 2,042.01 5 Annual $ 38,324.88 $ 39,282.96 $ 40,228.80 $ 41,234.40 $ 42,253.44 $ 43,317.60 $ 44,397.36 $ 45,506.88 $ 46,644.72 $ 47,81E-64 Monthly $ 3,193.74 $ 3,273.58 $ 3,352.40 $ 3,436.20 $ 3,521.12 $ 3,609.80 $ 3,699.78 $ 3,792.24 $ 3,887.06 $ 3,984.22 Semi-Monthly $ 1,596.87 $ 1,636.79 $ 1,676.20 $ 1,718.10 $ 1,760.56 $ 1,804.90 $ 1,849.89 $ 1,896.12 $ 1,943.53 $ 1,992.11 4 Annual $ 37,425.36 $ 38,360.88 $ 39,284.88 $ 40,266.72 $ 41,263.68 $ 42,299.28 $ 43,362.96 $ 44,427.84 $ 45,538.56 $ 46,676.88 Monthly $ 3,118.78 $ 3,196.74 $ 3,273.74 $ 3,355.56 $ 3,438.64 $ 3,524.94 $ 3,613.58 $ 3,702.32 $ 3,794.88 $ 3,889.74 Semi-Monthly $ 1,559.39 $ 1,598.37 $ 1,636.87 $ 1,677.78 $ 1,719.32 $ 1,762.47 $ 1,806.79 $ 1,851.16 $ 1,897.44 $ 1,944.87 3 Annual $ 36,510.48 $ 37,422.96 $ 38,339.76 $ 39,298.32 $ 40,243.92 $ 41,263.68 $ 42,299.28 $ 43,362.96 $ 44,446.80 $ 45,558.24 Monthly $ 3,042.54 $ 3,118.58 $ 3,194.98 $ 3,274.86 $ 3,353.66 $ 3,438.64 $ 3,524.94 $ 3,613.58 $ 3,703.90 $ 3,796.52 Semi-Monthly $ 1,521.27 $ 1,559.29 $ 1,597.49 $ 1,637.43 $ 1,676.83 $ 1,719.32 $ 1,762.47 $ 1,806.79 $ 1,851.95 $ 1,898.26 2 Annual $ 35,626.08 $ 36,516.72 $ 37,410.00 $ 38,345.52 $ 39,284.88 $ 40,258.56 $ 41,278.56 $ 42,299.28 $ 43,356.72 $ 44,440.80 Monthly $ 2,968.84 $ 3,043.06 $ 3,117.50 $ 3,195.46 $ 3,273.74 $ 3,354.88 $ 3,439.88 $ 3,524.94 $ 3,613.06 $ 3,703.40 Semi-Monthly $ 1,484.42 $ 1,521.53 $ 1,558.75 $ 1,597.73 $ 1,636.87 $ 1,677.44 $ 1,719.94 $ 1,762.47 $ 1,806.53 $ 1,851.70 1 Central Shop Assistant 4099 Annual $ 34,786.08 $ 35,655.60 $ 36,510.48 $ 37,422.96 $ 38,324.88 $ 39,284.88 $ 40,258.56 $ 41,278.56 $ 42,310.80 $ 43,368.48 Monthly $ 2,898.84 $ 2,971.30 $ 3,042.54 $ 3,118.58 $ 3,193.74 $ 3,273.74 $ 3,354.88 $ 3,439.88 $ 3,525.90 $ 3,614.04 Semi-Monthly $ 1,449.42 $ 1,485.65 $ 1521.27 $ 1559.29 $ 1596.87 $ 1636.87 $ 1,677.44 $ 1,719.94 $ 1762.95 $ 1807.02 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mary Ransier Ext.422 Department: Human Resources Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 22,2024 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance X❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Results of the 2023 Employee Engagement Survey Background/Executive Summary: Human Resources administered the annual Employee Engagement survey for 2023. The survey questions, developed from Gallup Employee Engagement poll,were consistent with the 2022 survey for measurement. The survey ran from November 17,2023—December 22,2023. There was a total of 90 responses. Approximately 83%of employees indicate AGREE or STRONGLY AGREE to being overall satisfied with their job. This is an increase of 10%from 73%in 2022. Budget Impact(amount,funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): N/A Requested Action: N/A Attachments 2023 Employee Engagement Survey Report Department Participation 16 14 12 10 8 6 ■2022 ■2023 4 2 0 I IV I I ■ I II P°5050�50 aG`e� GP'. G°Q `e tG°°9 GQ' 9 ap. ��QGGJ 9 6 0eK.10Cl\ G° °`0 `oQp° .ocG a y e CO° "Q. ` ° +� 0 �o e� 5 01- .0PJ C� J Go My position is classified as: ■2022 ■2023 4 2 Ge e9 0� J O �o O� �° t°� 5 G°J � J c� � Qm� 00 '�°� ��G �°j 00 d ��° 5 5 .55 C �oQ G° ��oc °� e° CO 5° a°� 5 po 5° �0 5 of 5° t°a yot � �° °° y�� Q mot '� et` �. � 55°� Pia G°� G` �� G°�� Q�°aiaoX, Go I know what is expected of me at work: 40 ■2022 ■2023 30 20 10 0 Agree Disagree Strongly Agree Strongly Disagree I have the materials I need to do my work right: 60 50 40 30 ■2022 ■2023 20 10 0 - Agree Disagree Not Identified Strongly Agree Strongly Disagree At work I have the opportunity to do what I do best every day: ■2022 ■2023 20 10 0 Agree Disagree Strongly Agree Strongly Disagree Not Identified In the last 7 days I have received recognition or praise for doing good work: ■2022 ■2023 15 10 5 0 Agree Disagree Strongly Agree Strongly Disagree Not Identified My supervisor or someone at work seems to care about me as a person: ■2022 ■2023 30 20 10 0 No ■ ■ Agree Disagree Not Identified Strongly Agree Strongly Disagree There is someone at work who encourages my development: zb ■2022 ■2023 20 15 10 5 0 Agree Disagree Strongly Agree Strongly Disagree Not Identified At work my opinion seems to count: 60 50 40 30 ■2022 ■2023 20 10 0 ■ Agree Disagree Not Identified Strongly Agree Strongly Disagree The mission or purpose of our organization make me feel my job is important: ■2022 ■2023 20 16 10 0 ■ Agree Disagree Strongly Agree Strongly Disagree Not Identified My fellow employees are committed to doing quality work: ■2022 ■2023 0 on 01 Agree Disagree Not Identified Strongly Agree Strongly Disagree My manager/supervisor is committed to doing quality work: ■2022 ■2023 ■ _ ■ ■ ■ Agree Disagree Not Identified Strongly Agree Strongly Disagree In the last 6 months someone at work has talked to be about my progress: ■2022 ■2023 15 10 5 0 Agree Disagree Not Identified Strongly Agree Strongly Disagree In the last year I have had opportunities at work to learn and grow: 60 50 40 30 ■2022 ■2023 20 10 0 ■ � ■ ■ Agree Disagree Strongly Agree Strongly Disagree Not Identified My supervisor/manager holds employees accountable for performance: 30 ■2022 ■2023 20 10 0 ■ Agree Disagree Strongly Agree Strongly Disagree Not Identified My department is inclusive and demonstrates support of a diverse workforce: 25 ■2022 ■2023 20 15 10 5 No Agree Disagree Not Identified Strongly Agree Strongly Disagree Overall, I am satisfied with my job: ■2022 ■2023 u di Agree Disagre. Strongly Agree Strongly Disagree Not Identified I would recommend Mason County as an employer: ■2022 ■2023 0 so ■ Agree Disagree Not Identified Strongly Agree Strongly Disagree C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mary Ransier Ext.422 Department: Human Resources Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 22,2024 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance X❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Board of Equalization(BOE)Compensation Data Background/Executive Summary: The Board of Equalization compensation has not had an increase since 2005. Attached is available compensation data for the Commissioner's consideration. Budget Impact(amount, funding source, budget amendment): N/A Public Outreach (news release,community meeting,etc.): N/A Requested Action: N/A Attachments: BOE Comp Data County Half Day Full Day #of Hearings last year Avg#of Petitions/Day NOTES Last Increase Clallam $60/hour 68 12 max 3-4 hours per day Unsure when it was established and/or raised. 3 years ago the Commissioners took it over; Summer 2023 Cmmrs resigned--New Grays Harbor $100 Approx.300 appeals 4 am/4 pm members back to$100 Island $100 6/day Typically 3 members attending;6 cases heard Unsure when the last increase. Jefferson $100 Previously was$75,unsure when changed,maybe a few years ago. $55/ Morning $75/1:30 Half-Day 2-4;Full-Day 4-8(finishing up A.M.2-4 hearings; Full Day 4-8 hearings, Kitsap Half-day p.m.on 266(139 will be heard) by 3:30 p.m.) finishing up by 3:30 p.m. Previous rate changed some time over 10 years ago Mason $100 211 4-6 3 members/2 alternate members Last increase 2005;Prior rate of$75 was established April 1996. Skagit $150 15-20 3 members/2 alternate members Unsure when it was established and/or raised. 10-16 hrgs,9 am-3 pm ish(hour Lewis $100 328-last yr/976 this yr lunch) Last raised in October 2021. Prior rate of$75 was established January 1997. Thurston $150 Last increased in 2018 from previous rate$100 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mary Ransier&Winter Perez Ext.422 Department: Human Resources Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 22,2024 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance X❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• NEOGOV Hiring Data Background/Executive Summary: Mason County launched NEOGOV May 1,2023. This program streamlined hiring practices,increased hiring manager engagement,and increased candidate interaction. The attached is the data collected from May 1,2023 —January 16,2024.There are two types of job postings,continuous and non-continuous. Continuous postings are designed for hard to fill or frequent turnover positions.Non-continuous postings are designed to create a sense of urgency and get applicants to apply faster.The time to fill data collected shows how long the hiring process takes from the approval of the job requisition(request)to the candidate accepting the job offer. According to the Society for Human Resource Management(SHRM),the average time to fill is 36 days. Candidates are lost in the pipeline after 10 days of not hearing from the organization. Mason County Trends: Continuous Average time to fill: 30 days. Non-Continuous Average time to fill: 41 days. Budget Impact(amount, funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): N/A Requested Action: N/A Attachments Time to Fill Data NeoGov Definitions: Requisition:A request from the hiring manager to advertise an open position Job Posting:An open position advertised by employer for candidates to review and/or apply Continuous Posting:Posting has no anticipated closing date for application submittal,applications are reviewed upon receipt,recruitment could close at anytime Non-continuous Posting:predetermined closing date for application submittal Eligibility List:list of eligible applicants who meet the minimum qualifications Referred List:List of applicants pulled from eligibility list and referred to the hiring manager for review Offered:Applicant was offered the position,the County uses this step as a Contingent Offer Contingent Offer:An offer that is pending the outcome of reference checks and other assessments to determine candidates eligibility Class Spec:A written description of a job class generally including example of duties,responsibilities,required knowledge,skills,and abilities,and the minimum qualifications Non-Continuous TTF Job Posting Advertise From Referred List Date Creation Date Da:e El gib a Date O"e•ec Date Requisition Job Posting Eligible List Referred List Offered Time to Hire for Continuous Postings by Class Spec February 01,2023-January 16,2024 Total Hires:25 Total Avg. Total Avg. Total Avg.Days days App is on Days for on Eligible List Referred List Offer (HR building list/ (Hiring Mgr Approval waiting for Review/ &Ref. Class Spec Department #of Hires review date) interview) Checks Total Avg.Time in Days Truck Driver Public Works 1 11 56 4 71 Finance Manager Public Works 1 20 36 4 60 Engineering Const.Technician Public Works 1 0 47 1 48 Deputy Coroner Coroners 1 1 35 4 40 Real Property Technician Assessor 1 9 28 2 39 On-Call Detention Officer Juvenile Detention 3 1.33 33.67 0.67 36 Noxious Weed Control Inspector WSU 1 1 22 9 32 Accounting Technician Health Services 1 1 21 9 31 Permit Specialist DCD 1 8 18 5 31 Administrative Assistant Support Services 1 2 24 1 27 WIC Coordinator/Certifier Health Services 1 2 22 3 27 IS Technician IT 1 2 21 0 23 Detention Officer Juvenile Detention 3 2.67 16.67 2.67 22 Therapeutic Court Program Manager Therapeutic Court 1 4 14 3 21 Deputy Clerk I Clerks 3 0.67 17.33 0 18 Program Support Technician Parks&Trails 1 4 9 1 14 Building Official DCD 1 4 9 0 13 Deputy Public Defender I Public Defense 1 9 0 4 13 Environ.Health Spec.Sr Health Services 1 11 2 7 11 10 AVERAGES 4.46 22.98 2.86 30.32 Continuous Posting Time to Hire ■Total Avg.Days on Eligible List(HR building list/waitingfor reviewdate) ■Total Avg.days App is on Referred List(Hiring Mgr Review/interview) ■Total Avg.Days for Offer Approval&Ref.Checks 80 m 70 0 60 50 IF I 40 E 30 u°o 20 10 a 0 o Go GaoaG � �° �a °1�1 c�a � adam da4 z55s a aa c l Qc tcl Ile el", ~ 0 Qe°. FS�aaaia Oaa\ O C °oJa�e P° Paa �\GG °a°cp �r Class Spec Time to Hire for Non-Continuous Postings by Class Spec February 01,2023-January 16,2024 Total Hires:16 Total Avg. Total Avg. Days App is days App is Total Avg. Total Avg. on Eligible on Referred days for Days for List(HR List(Hiring Offer Requisition Total Avg. building list Manager Approval Processing Days for Job /waiting for Review/ &Ref. Class Spec Department I#ofHires (Hiring Mgr) Posting review date) interview) Checks Total Avg.Time in Days On-Call Customer Service Specialist Support Services 1 0 55 0 12 6 73 Equipment Operator Public Works 2 9 7.5 0 30 8 55 Sign Technician Public Works 1 0 16 8 21 10 55 CS&W Operator In-Training Public Works 3 0 17.33 1.33 25 2.33 46 Solid Waste Attendant Public Works 3 0 13.67 0.67 14.33 3 32 Deputy Clerk I Clerks 4 0 9 0 14.25 1.5 25 Customer Service Specialist Support Services 1 0 9 0 16 0 25 Senior Appraiser Analyst Assessor 1 0 5 0 3 11 19 AVERAGES 1.13 16.56 1.25 16.95 5.23 41.25 Non-Continuous Postings Time to Hire ■Total Avg.Days for Requisition Processing(Hiring Mgr) ■Total Avg.Days for Job Posting ■Total Avg.Days App is on Eligible List(H R building list/waiting for review date) ■Total Avg.days App is on Referred List(Hiring Manager Review/interview) ■Total Avg.days for Offer Approval&Ref.Checks 80 70 60 a d 50 un 40 a 30 ■ ~ 20 10 0 On-Call Customer Service Equipment Operator Sign Technician CS&WOperator In- Solid Waste Attendant Deputy Clerk I Customer Service Senior Appraiser Analyst Specialist Training Specialist Class Specs C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: John Taylor Ext. 806 Department: Emergency Management Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 22,2024 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• FY22 Emergency Management Performance Grant Background/Executive Summary: This grant originates from the US Department of Homeland Security,then goes to the Washington State Military Department,then to the State Emergency Management Department(EMD),and finally to the County. The Emergency Management Performance Grant(EMPG)is a yearly reimbursable grant that has been received since 2007. The purpose of EMPG is to assist with the enhancement, sustainment, and improvement of state,local,and tribal emergency management programs. The grant funding will support the purchase of expanding and standardizing our Community Emergency Response Team(CERT)trailers, fund the renewal of the 2024 contract with CodeRed,and complete the alternate Emergency Operation Center's(EOC's) communications capability(radios). The 2023 amount is$3,122 less than 2022($39,012). The County will receive$35,890 from the 2023 grant. There is a 50%match to the grant which comes from the 2023/2024 IT trackable equipment,Department of Emergency Management(DEM)trackable equipment, small tools, and facility rental. Budget Impact(amount,funding source,budget amendment): Increase 2024 budget revenue for Emergency Management and spending authority for the grant amount $35,890. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Informational only. The contract was signed by the County Administrator due to extremely late receipt of the contract from the State EMD. The current CodeRed contract payment was due in December and the contract was not received from the State until December 18,2023 after the CodeRed invoice was paid. In order to close out the financial year and code the invoice with a grant project number. The contract needed to be signed and processed immediately to meet end of year accounting needs. Attachments Contract Washington State Military Department EMERGENCY MANAGEMENT PERFORMANCE GRANT AGREEMENT FACE SHEET 1. Subrecipient Name and Address: 2. Grant Agreement Amount: 3. Grant Agreement Number: Mason County $35,890 E24-239 Division Emergency Management(DEM) 100 W Public Works Drive Shelton,WA 98584-9714 4. Subrecipient Contact,phone/email: 5. Grant Agreement Start Date: 6. Grant Agreement End Date: Tammi Wright,360-427-9670 x800 June 1,2023 September 30,2024 tam miw masoncount wa. ov 7. Department Contact, phone/email: 8. Unique Entity Identifier(UEI): 9. UBI#(state revenue): Jocelyn Overby,263-512-7226 SNAXPBGW4VR4 232-002-101 'ocel n.over§y@mil.wa.gov 10. Funding Authority: Washington State Military Department the"DEPARTMENT")and the U.S. Department of Homeland Security(DHS 11. Federal Award ID#(FAIN): 12. Federal Award Date: 13.Assistance Listings#&Title: EMS-2023-EP-00002 9/21/2023 1 97.042 23EMPG 14. Total Federal Amount: 15. Program Index#&OBJ/SUB-OBJ: 16. EIN: $7 585 716 733PT NZ 1 91-6001364 17. Service Districts: 18.Service Area by County(ies): 19.Women/Minority-Owned, State (BY LEGISLATIVE DISTRICT): 35 Mason Certified: ® N/A ❑ NO (BY CONGRESSIONAL DISTRICT): 6,10 ❑ YES, OMWBE# 20.Agreement Classification: 21. Contract Type(check all that apply): ❑ Personal Services ❑ Client Services ® Public/Local Gov't ❑ Contract ® Grant ® Agreement ❑ Research/Development ❑ A/E ❑ Other ❑Intergovernmental(RCW 39.34) Interagency 22, Subrecipient Selection Process: 23. Subrecipient Type(check all that apply): © "To all who apply&qualify" ❑ Competitive Bidding ❑ Private Organization/Individual ❑ For-Profit ❑ Sole Source ❑ A/E RCW ❑ N/A X❑ Public Organization/Jurisdiction ❑ Non-Profit ❑ Filed w/OFM? ❑ Advertised? ❑ YES ❑ NO ❑ CONTRACTOR ❑x SUBRECIPIENT ❑ OTHER 24. PURPOSE& DESCRIPTION: The purpose of the Fiscal Year(FY) 2023 Emergency Management Performance Grant (23EMPG) program is to provide U.S. Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA) Federal award funds to states to assist state, local, territorial, and tribal governments in preparing for all hazards through sustainment and enhancement of those programs as described in the Work Plan. The Department is the Recipient and Pass-through Entity of the 23EMPG DHS Award letter for Grant No. EMS-2023-EP-00002 ("Grant"),which is incorporated in and attached hereto as Attachment C and has made a subaward of Federal award funds to the Subrecipient pursuant to this Agreement.The Subrecipient is accountable to the Department for use of Federal award funds provided under this Agreement and the associated matching funds. IN WITNESS WHEREOF, the Department and Subrecipient acknowledge and accept the terms of this Agreement, including all referenced Attachments which are hereby incorporated in and made a part hereof, and have executed this Agreement as of the date below. This Agreement Face Sheet;Special Terms&Conditions(Attachment A);General Terms and Conditions(Attachment B);23EMPG Award Letter EMS-2023-EP-00002 (Attachment C); Work Plan (Attachment D); Timeline (Attachment E); Budget (Attachment F); Build America, Buy America Act Self-Certification (Attachment G); and all other documents expressly referenced and incorporated herein contain all the terms and conditions agreed upon by the parties and govern the rights and obligations of the parties to this Agreement. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. In the event of an inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: 1. Applicable Federal and State Statutes and Regulations 4. Special Terms and Conditions 2. DHS/FEMA Award and program documents 5. General Terms and Conditions, and, 3. Work Plan,Timeline,and Budget 6. Other provisions of the Agreement incorporated by reference WHEREAS,the parties hereto have executed this Agreement on the day and year last specified below. MTHE DEPART NT: FOR THE SU ECI IENT: 132021� 01Z3 Signature Date ignat Dat Regan Anne Hesse, Chief Financial Officer Mark Neary, County Administrator Washington State Military Department Mason County BOILERPLATE APPROVED AS TO FORM: APPROVED AS TO FOR_M(if applicable): Dierk Meierbachtol August 1,2023 _ - Assistant Attorney General _ -r Signature Date DHS-FEMA-EMPG-FY23 Page 1 of 42 Mason County, E24-239 Attachment A SPECIAL TERMS AND CONDITIONS ARTICLE 1. KEY PERSONNEL The individuals listed below shall be considered key personnel for point of contact under this Agreement. Any substitution of key personnel by either party shall be made by written notification to the current key personnel. SUBRECIPIENT DEPARTMENT Name Tammi Wright Name Jocelyn Overb Title Senior EM Coordinator Title Program Coordinator Email tammiw masoncount wa. ov Email jocelyn.overby@mil.wa.gov Phone 360-427.9670 x800 Phone 253-512-7226 Name John M. Taylor Name Peter Drance Title Emergency Management, Parks & Title Program Manager Recreations Manager Email Itaylor@masoncountywa.gov Email peter.drance@mii.wa.gov Phone 360-427-9670, ext. 806 Phone 253-512-7322 Name Name Grant Miller Title Title Program Assistant Email Email grant.miller@mii.wa.gov Phone Phone 253-512-7061 Name Name Sierra Wardell Title Title Financial Operations Section Manager Email Email sierra.wardell mil.wa. ov Phone Phone 253-512-7121 ARTICLE 11. ADMINISTRATIVE AND/OR FINANCIAL REQUIREMENTS The Subrecipient shall comply with all applicable state and federal laws, rules, regulations, requirements and program guidance identified or referenced in this Agreement and the informational documents published by DHS/FEMA applicable to the 23EMPG Program, including, but not limited to, all criteria, restrictions, and requirements of The Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO) Fiscal Year 2023 Emergency Management Performance Grant (EMPG) Program document, the Fiscal Year 2023 Preparedness Grants Manual, FEMA Manual (FM) 207-22-0001 Version 4, 2023 (the Manual), the DHS Award Letter for the Grant, and the federal regulations commonly applicable to DHS/FEMA grants, all of which are incorporated herein by reference. The DHS Award Letter is incorporated in this Agreement as Attachment C. The Subrecipient acknowledges that since this Agreement involves federal award funding, the performance period may begin prior to the availability of appropriated federal funds. The Subrecipient agrees that it will not hold the Department, the state of Washington, or the United States liable for any damages, claim for reimbursement, or any type of payment whatsoever for services performed under this Agreement prior to distribution of appropriated federal funds, or if federal funds are not appropriated or in a particular amount. A. STATE AND FEDERAL REQUIREMENTS FOR DHS/FEMA PREPAREDNESS GRANTS: The following requirements apply to all DHS/FEMA Preparedness Grants administered by the Department. 1. SUBAWARDS & CONTRACTS BY SUBRECIPIENT a. The Subrecipient must make a case-by-case determination whether each agreement it makes for the disbursement of 23EMPG funds received under this Agreement casts the party receiving the funds in the role of a subrecipient or contractor in accordance with 2 CFR 200.331. b. If the Subrecipient becomes a pass-through entity by making a subaward to a non-federal entity as its subrecipient: i. The Subrecipient must comply with all federal laws and regulations applicable to pass-through entities of 23EMPG funds, including, but not limited to, those contained in 2 CFR 200. DHS-FEMA-EMPG-FY23 Page 2 of 42 Mason County, E24-239 ii. The Subrecipient shall require its subrecipient(s) to comply with all applicable state and federal laws, rules, regulations, requirements, and program guidance identified or referenced in this Agreement and the informational documents published by DHS/FEMA applicable to the 23EMPG Program, including, but not limited to, all criteria, restrictions, and requirements of The Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO) Fiscal Year 2023 Emergency Management Performance Grant(EMPG) Program document, the Manual, the DHS Award Letter for the Grant in Attachment C, and the federal regulations commonly applicable to DHS/FEMA grants. iii. The Subrecipient shall be responsible to the Department for ensuring that all 23EMPG federal award funds provided to its subrecipients, and associated matching funds, are used in accordance with applicable federal and state statutes and regulations, and the terms and conditions of the federal award set forth in Attachment C of this Agreement. 2. BUDGET, REIMBURSEMENT, AND TIMELINE a. Within the total Grant Agreement Amount, travel, subcontracts, salaries, benefits, printing, equipment, and other goods and services or other budget categories will be reimbursed on an actual cost basis upon completion,unless otherwise provided in this Agreement. b. The maximum amount of all reimbursement requests permitted to be submitted under this Agreement, including the final reimbursement request, is limited to and shall not exceed the total Grant Agreement Amount. C. If the Subrecipient chooses to include indirect costs within the Budget (Attachment F), additional documentation is required based on the applicable situation. As described in 2 CFR 200.414 and Appendix VI I to 2 CFR 200: i. If the Subrecipient receives direct funding from any Federal agency(ies), documentation of the rate must be submitted to the Department Key Personnel per the following: A. More than $35 million, the approved indirect cost rate agreement negotiated with its federal cognizant agency. B. Less than $35 million, the indirect cost proposal developed in accordance with Appendix VII of 2 CFR 200 requirements. ii. If the Subrecipient does not receive direct federal funds (i.e., only receives funds as a subrecipient), the Subrecipient must either elect to charge a de minimis rate of ten percent (10%) or 10% of modified total direct costs or choose to negotiate a higher rate with the Department. If the latter is preferred, the Subrecipient must contact Department Key Personnel for approval steps. d. For travel costs, the Subrecipient shall comply with 2 CFR 200.475 and should consult their internal policies, state rates set pursuant to RCW 43.03.050 and RCW 43.03.060 as now existing or amended, and federal maximum rates set forth at https://www.gsa.ao_v, and follow the most restrictive. If travel costs exceed set state or federal limits, travel costs shall not be reimbursed without written approval by Department Key Personnel. e. Reimbursement requests will include a properly completed State A-19 Invoice Form and Reimbursement Spreadsheet (in the format provided by the Department) detailing the expenditures for which reimbursement is sought. Reimbursement requests must be submitted to Reimbursements()mil.wa.gov no later than the due dates listed within the Timeline (Attachment E). Reimbursement request totals should be commensurate to the time spent processing by the Subrecipient and the Department. f. Receipts and/or backup documentation for any approved items that are authorized under this Agreement must be maintained by the Subrecipient consistent with record retention DHS-FEMA-EMPG-FY23 Page 3 of 42 Mason County, E24-239 requirements of this Agreement and be made available upon request by the Department and auditors. g. The Subrecipient must request prior written approval from Department Key Personnel to waive or extend a due date in the Timeline (Attachment E). For waived or extended reimbursement due dates, all allowable costs should be submitted on the next scheduled reimbursement due date contained in the Timeline. Waiving or missing deadlines serves as an indicator for assessing an agency's level of risk of noncompliance with the regulations, requirements, and the terms and conditions of the Agreement and may increase required monitoring activities.Any request for a waiver or extension of a due date in the Timeline will be treated as a request for Amendment of the Agreement. This request must be submitted to the Department Key Personnel sufficiently in advance of the due date to provide adequate time for Department review and consideration and may be granted or denied within the Department's sole discretion. h. All work under this Agreement must end on or before the Grant Agreement End Date, and the final reimbursement request must be submitted to the Department within the time period notated in the Timeline(Attachment E) except as otherwise authorized by either(1) written amendment of this Agreement or(2)written notification from the Department to the Subrecipient to provide additional time for completion of the Subrecipient's project(s). i. No costs for purchases of equipment/supplies will be reimbursed until the related equipment/supplies have been received by the Subrecipient, its contractor, or any non- federal entity to which the Subrecipient makes a subaward and is invoiced by the vendor. j. Failure to submit timely, accurate, and complete reports and reimbursement requests as required by this Agreement (including, but not limited to, those reports in the Timeline (Attachment E)will prohibit the Subrecipient from being reimbursed until such reports and reimbursement requests are submitted and the Department has had reasonable time to conduct its review. k. Final reimbursement requests will not be approved for payment until the Subrecipient is current with all reporting requirements contained in this Agreement. I. A written amendment will be required if the Subrecipient expects cumulative transfers to approved, direct budget categories, as identified in the Budget (Attachment F), to exceed ten percent(10%)of the Grant Agreement Amount. Any changes to budget category totals not in compliance with this paragraph will not be reimbursed without approval from the Department. M. Subrecipients shall only use federal award funds under this Agreement to supplement existing funds and will not use them to replace(supplant) non-federal funds that have been budgeted for the same purpose. The Subrecipient may be required to demonstrate and document that a reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds. 3. REPORTING a. With each reimbursement request, the Subrecipient shall report how the expenditures, for which reimbursement is sought, relate to the Work Plan (Attachment D) activities in the format provided by the Department. b. With the final reimbursement request, the Subrecipient shall submit to the Department Key Personnel a final report (in the format provided by the Department) describing all completed activities under this Agreement, status of training course completion by individual personnel, how the match was met and documented, and progress made with NQS implementation. C. The Subrecipient shall comply with the Federal Funding Accountability and Transparency Act(FFATA) and related OMB Guidance consistent with Public Law 109-282 as amended by section 6202(a) of Public Law 110-252 (see 31 U.S.C. 6101 note) and complete and return to the Department an Audit Certification/FFATA Form. This form is required to be completed once per calendar year, per Subrecipient, and not per agreement. The DHS-FEMA-EMPG-FY23 Page 4 of 42 Mason County, E24-239 Department's Contracts Office will request the Subrecipient submit an updated form at the beginning of each calendar year in which the Subrecipient has an active agreement. d. To document compliance with the National Incident Management System (NIMS), the Subrecipient shall complete the annual NIMS survey conducted by EMD staff. 4. NIMS COMPLIANCE a. The National Incident Management System (NIMS) identifies concepts and principles that answer how to manage emergencies from preparedness to recovery regardless of their cause, size, location, or complexity. NIMS provides a consistent, nationwide approach and vocabulary for multiple agencies or jurisdictions to work together to build, sustain, and deliver the core capabilities needed to achieve a secure and resilient nation. b. Consistent implementation of NIMS provides a solid foundation across jurisdictions and disciplines to ensure effective and integrated preparedness, planning, and response. NIMS empowers the components of the National Preparedness System, a requirement of Presidential Policy Directive 8, to guide activities within the public and private sector and describes the planning, organizational activities, equipping, training, and exercising needed to build and sustain the core capabilities in support of the National Preparedness Goal. C. In order to receive federal preparedness funding from the Department, the Subrecipient must ensure and maintain adoption and implementation of NIMS. See Agreement Attachment A, Article II section 3.c. for associated reporting requirements. The list of objectives used for progress and achievement reporting can be found at https://www.fema qov/emergency-managers/nims/implementation-traininq. d. Beginning with 23EMPG, FEMA is requiring phased implementation of the National Qualification System(NQS)for EMPG subrecipients. The NQS Implementation Objectives reflect the concepts and principles contained in NQS doctrine and aim to promote consistency in NQS implementation nationwide. Subrecipients will be considered in compliance with NQS requirements as long as they are working towards implementing the NQS Implementation Objectives can be found at https://www.fema.gov/sites/default/files/documents/fema nims-ngs-implementation- obiectives fact-sheet.pdf. Only EMPG-funded deployable personnel (determined by the Subrecipient) will be required to meet NQS certification requirements. For 23EMPG NQS Phase I of implementation, Subrecipients must: i. Document the plan for implementation of NQS to include a timeline and an analysis of which positions are subject to the requirement. FEMA has created an optional template which can be found at https://www.fema.gov/sites/default/files/documents/fema ngs-sample- implemetation-plan.pptx. All plans should be kept with Agreement documents. ii. Describe the status of implementation as a part of the annual NIMS survey conducted by EMD staff at the end of the calendar year. iii. Note within the EMPG final report which EMPG funded personnel are categorized as deployable and status of implementation, as applicable. 5. EQUIPMENT AND SUPPLY MANAGEMENT a. The Subrecipient and any non-federal entity to which the Subrecipient makes a subaward shall comply with 2 CFR 200.317 through 200.327, and all Washington State procurement statutes,when procuring any equipment or supplies under this Agreement, 2 CFR 200.313 for management of equipment, and 2 CFR 200.314 for management of supplies, to include, but not limited to: i. Upon successful completion of the terms of this Agreement, all equipment and supplies purchased through this Agreement will be owned by the Subrecipient, or a recognized non-federal entity to which the Subrecipient has made a DHS-FEMA-EMPG-FY23 Page 5 of 42 Mason County, E24-239 subaward, for which a contract, Subrecipient grant agreement, or other means of legal transfer of ownership is in place. ii. All equipment, and supplies as applicable, purchased under this Agreement will be recorded and maintained in the Subrecipient's inventory system. iii. Inventory system records shall include: A. Description of the property B. Manufacturer's serial number, or other identification number C. Funding source for the property, including the Federal Award Identification Number (FAIN) (Face Sheet, Box 11) D. Assistance Listings Number(Face Sheet, Box 13) E. Who holds the title F. Acquisition date G. Cost of the property and the percentage of federal participation in the cost H. Location, use, and condition of the property at the date the information was reported I. Disposition data including the date of disposal and sale price of the property. iv. The Subrecipient shall take a physical inventory of the equipment, and supplies as applicable, and reconcile the results with the property records at least once every two years. Any differences between quantities determined by the physical inspection and those shown in the records shall be investigated by the Subrecipient to determine the cause of the difference. The Subrecipient shall, in connection with the inventory, verify the existence, current utilization, and continued need for the equipment. V. The Subrecipient shall be responsible for any and all operational and maintenance expenses and for the safe operation of the equipment and supplies including all questions of liability. The Subrecipient shall develop appropriate maintenance schedules and procedures to ensure the equipment, and supplies as applicable, are well maintained and kept in good operating condition. vi. The Subrecipient shall develop a control system to ensure adequate safeguards to prevent loss, damage, and theft of the property.Any loss,damage, or theft shall be investigated, and a report generated and sent to the Department's Key Personnel. vii. The Subrecipient must obtain and maintain all necessary certifications and licenses for the equipment. viii. If the Subrecipient is authorized or required to sell the property, proper sales procedures must be established and followed to ensure the highest possible return. For disposition, if upon termination or at the Grant Agreement End Date, when original or replacement supplies or equipment acquired under a federal award are no longer needed for the original project or program or for other activities currently or previously supported by a federal awarding agency, the Subrecipient must comply with the following procedures: A. For Supplies: If there is a residual inventory of unused supplies exceeding $5,000 in total aggregate value upon termination or completion of the project or program and the supplies are not needed for any other federal award, the Subrecipient must retain the supplies for use on other activities or sell them, but must, in either case, compensate the federal government DHS-FEMA-EMPG-FY23 Page 6 of 42 Mason County, E24-239 for its share. The amount of compensation must be computed in the same manner as for equipment. B. For Equipment: 1) Items with a current per-unit fair-market value of$5,000 or less may be retained, sold,transferred, or otherwise disposed of with no further obligation to the federal awarding agency. 2) Items with a current per-unit fair-market value in excess of $5,000 may be retained or sold. The Subrecipient shall compensate the federal awarding agency in accordance with the requirements of 2 CFR 200.313 (e) (2). ix. Records for equipment shall be retained by the Subrecipient for a period of six years from the date of the disposition, replacement, or transfer. If any litigation, claim, or audit is started before the expiration of the six-year period, the records shall be retained by the Subrecipient until all litigation, claims, or audit findings involving the records have been resolved. b. The Subrecipient shall comply with the Department's Purchase Review Process, which is incorporated by reference and made part of this Agreement. No reimbursement will be provided unless the appropriate approval has been received. C. Allowable equipment categories for the grant program are listed on the Authorized Equipment List (AEL) located on the FEMA website at https://www.fema.gov/grants/guidance-tools/authorized-equipment-list. It is important that the Subrecipient and any non-federal entity to which the Subrecipient makes a subaward regard the AEL as an authorized purchasing list identifying items allowed under the specific grant program; the AEL includes items that may not be categorized as equipment according to the federal, state, local, and tribal definitions of equipment. The Subrecipient is solely responsible for ensuring and documenting purchased items under this Agreement are authorized as allowed items by the AEL at time of purchase. If the item is not identified on the AEL as allowable under the grant program, the Subrecipient must contact the Department Key Personnel for assistance in seeking FEMA approval prior to acquisition. d. Equipment purchases (those with a current per-unit fair market value in excess of $5,000) must be identified and explained to the Department. Use, management, and disposition of such equipment is subject to requirements outlined in 2 CFR 200.313. Before making such purchases, the Subrecipient should analyze the cost benefits of purchasing versus leasing equipment, especially those subject to rapid technical advances. e. Unless expressly provided otherwise, all equipment must meet all mandatory regulatory state and DHS/FEMA adopted standards to be eligible for purchase using federal award funds. f. If funding is allocated to support emergency communications activities, the Subrecipient must ensure that all projects comply with SAFECOM Guidance on Emergency Communications Grants, located at https://www.cisa.gov/safecom/funding, including provisions on technical standards that ensure and enhance interoperable communications. g. Effective August 13, 2020, FEMA recipients and subrecipients, as well as their contractors and subcontractors, may not obligate or expend any FEMA award funds to: i. Procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system; DHS-FEMA-EMPG-FY23 Page 7 of 42 Mason County, E24-239 ii. Enter into,extend, or renew a contract to procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system; or iii. Enter into, extend, or renew contracts with entities that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition regarding certain telecommunications and video surveillance services or equipment is mandated by section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 115-232 (2018) and 2 CFR 200.216, 200.327, 200.471, and Appendix // to 2CFR200. Recipients and subrecipients may use DHS/FEMA grant funding to procure replacement equipment and services impacted by this prohibition, provided the costs are otherwise consistent with the requirements of the Manual and the NOFO. Per subsections 889(f)(2)-(3) of the FY 2019 NDAA, and 2 CFR 200.216, covered telecommunications equipment or services means: iv. Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities); V. For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities); vi. Telecommunications or video surveillance services provided by such entities or using such equipment; or vii. Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. h. The Subrecipient must pass through equipment and supply management requirements that meet or exceed the requirements outlined above to any non-federal entity to which the Subrecipient makes a subaward under this Agreement. 6. ENVIRONMENTAL AND HISTORICAL PRESERVATION a. The Subrecipient shall ensure full compliance with the DHS/FEMA Environmental Planning and Historic Preservation (EHP) program. EHP program information can be found at https://www.fema.gov/grants/guidance-tools/environmental-historic all of which are incorporated in and made a part of this Agreement. b. Projects that have historical impacts or the potential to impact the environment, including, but not limited to, construction of communication towers; modification or renovation of existing buildings, structures and facilities; or new construction including replacement of facilities, must participate in the DHS/FEMA EHP review process prior to initiation. Modification of existing buildings, including minimally invasive improvements such as attaching monitors to interior walls, and training or exercises occurring outside in areas not considered previously disturbed, also require a DHS/FEMA EHP review before project initiation. G. The EHP review process involves the submission of a detailed project description that includes the entire scope of work, including any alternatives that may be under consideration, along with supporting documentation so FEMA may determine whether the proposed project has the potential to impact environmental resources and/or historic properties. DHS-FEMA-EMPG-FY23 Page 8 of 42 Mason County, E24-239 d. The Subrecipient agrees that to receive any federal preparedness funding, all EHP compliance requirements outlined in applicable guidance must be met. The EHP review process must be completed and FEMA approval received by the Subrecipient before any work is started for which reimbursement will be later requested. Expenditures for projects started before completion of the EHP review process and receipt of approval by the Subrecipient will not be reimbursed. 7. PROCUREMENT The Subrecipient shall comply with all procurement requirements of 2 CFR Part 200.317 through 200.327 and as specified in the General Terms and Conditions (Attachment B, A.10). a. For all contracts expected to exceed the simplified acquisition threshold, per 2 CFR 200.1, the Subrecipient must notify the Department. The Department may request pre- procurement documents, such as request for proposals, invitations for bids and independent cost estimates.This requirement must be passed on to any non-federal entity to which the Subrecipient makes a subaward, at which point the Subrecipient will be responsible for requesting and reviewing pre-procurement documents. b. For all sole source contracts expected to exceed the micro-purchase threshold per 2 CFR 200.1, the Subrecipient must submit justification to the Department for review and approval. This requirement must be passed on to any non-federal entity to which the Subrecipient makes a subaward, at which point the Subrecipient will be responsible for reviewing and approving sole source justifications to any non-federal entity to which Subrecipient makes any award. C. The Subrecipient as well as its contractors and subcontractors must comply with the Build America, Buy America Act (BABAA), which was enacted as a part of the Infrastructure Investment and Jobs Act §§ 70901-70297, Pub. L. No. 117-58 (2021); and Executive Order 14005, Ensuring the Future is Made in All of America by All of America's Workers. BABAA requires any infrastructure project receiving federal funding must ensure: i. All iron and steel used in the project are produced in the United States. This means all manufacturing processes, from initial melting stage through the application of coatings, occurred in the United States. ii. All manufactured products must be produced in the United States. For a manufactured product to be considered produced in the United States, the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States must be greater than 55% of the total cost of all minimum amount of domestic content of manufactured product, unless subject to another standard. iii. All construction materials are manufactured in the United States. This means that all manufacturing processes for construction material occurred in the United States. Additionally, applicable infrastructure projects are subject to domestic preference requirements. A domestic preference does not apply to non-infrastructure spending under an award that also includes a covered project. A domestic preference applies to an entire infrastructure project, even if it is funded by both federal and non-federal funds under one or more awards. i. Domestic preferences under BABAA only apply to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. As such, it does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a domestic preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of or permanently affixed to the structure. ii. Infrastructure, for the purposes of BABAA, includes, at a minimum, the structures, facilities, and equipment for, in the United States, roads, highways and bridges; DHS-FEMA-EMPG-FY23 Page 9 of 42 Mason County, E24-239 public transportation; dams, ports, harbors and other maritime facilities; intercity passenger and freight railroads; freight and intermodal facilities; airports; water systems, including drinking water and wastewater systems; electrical transmission facilities and systems; utilities; broadband infrastructure; and buildings and real property. Infrastructure includes facilities that generate, transport, and distribute energy. iii. The Subrecipient's contractors and their subcontractors who apply or bid for an award for an infrastructure project subject to the domestic preference requirement in the BABAA shall file a required certification to the Subrecipient with each bid or offer for an infrastructure project, unless a domestic preference requirement is waived by FEMA. Contractors and subcontractors must certify that no federal financial assistance funding for infrastructure projects will be provided unless all the iron, steel, manufactured projects, and construction materials used in the project are produced in the United States. BABAA, Pub. L. No. 117-58, §§ 70901-52. Contractors and subcontractors shall also disclose any use of federal financial assistance for infrastructure projects that does not ensure compliance with BABAA domestic preference requirement. Such disclosures shall be forwarded to the Subrecipient who will forward them to the Department who, in turn, will forward the disclosures to FEMA. The Build America, Buy America Act Self-Certification form is included herein as Attachment G. If the Subrecipient is interested in applying for a waiver, the Subrecipient should contact the Department Key Personnel to determine the requirements. All waiver requests must include a detailed justification for the use of goods, products, or materials mined, produced, or manufactured outside the United States and a certification that there was a good faith effort to solicit bids for domestic products supported by terms included in requests for proposals, contracts, and nonproprietary communications with potential suppliers. 8. SUBRECIPIENT MONITORING a. The Department will monitor the activities of the Subrecipient from award to closeout. The goal of the Department's monitoring activities is to ensure that subrecipients receiving federal pass-through funds are in compliance with this Agreement, federal and state audit requirements, federal grant guidance, and applicable federal and state financial regulations, as well as 2 CFR Part 200 Subpart F. b. To document compliance with 2 CFR Part 200 Subpart F requirements, the Subrecipient shall complete and return to the Department an Audit Certification/FFATA form. Reporting requirements are referenced in section 3.c. C. Monitoring activities may include, but are not limited to: i. Review of financial and performance reports ii. Monitoring and documenting the completion of Agreement deliverables iii. Documentation of phone calls, meetings (e.g. agendas, sign-in sheets, meeting minutes), a-mails and correspondence iv. Review of reimbursement requests and supporting documentation to ensure allowability and consistency with Agreement work plan, budget, and federal requirements V. Observation and documentation of Agreement related activities, such as exercises, training, events, and equipment demonstrations vi. On-site visits to review equipment records and inventories, to verify source documentation for reimbursement requests and performance reports, and to verify completion of deliverables. DHS-FEMA-EMPG-FY23 Page 10 of 42 Mason County, E24-239 d. The Subrecipient is required to meet or exceed the monitoring activities, as outlined above, for any non-federal entity to which the Subrecipient makes a subaward as a pass- through entity under this Agreement. e. Compliance will be monitored throughout the performance period to assess risk. Concerns will be addressed through a Corrective Action Plan. 9. LIMITED ENGLISH PROFICIENCY (CIVIL RIGHTS ACT OF 1964 TITLE VI) The Subrecipient must comply with the Title VI of the Civil Rights Act of 1964 (Title VI) prohibition against discrimination on the basis of national origin, which requires that subrecipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. Providing meaningful access for persons with LEP may entail providing language assistance services, including oral interpretation and written translation. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (August 11, 2000), requires federal agencies to issue guidance to recipients, assisting such organizations and entities in understanding their language access obligations. DHS published the required recipient guidance in April 2011, DHS Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons, 76 Fed. Reg. 21755-21768, (April 18, 2011). The Guidance provides helpful information such as how a recipient can determine the extent of its obligation to provide language services, selecting language services, and elements of an effective plan on language assistance for LEP persons. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance at https://www.dhs.gov/quidance-published-help-department-supported-organizations-provide- meaningful-access-people-limited and additional resources on https://www.lep.gov. B. EMPG PROGRAM SPECIFIC REQUIREMENTS The Department receives EMPG funding from DHS/FEMA, to assist state, local, and tribal governments to enhance and sustain all-hazards emergency management capabilities as authorized by Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended (42 U.S.C. §§ 5121 at seq.) and Section 662 of the Post Katrina Emergency Management Act (6 U.S.C. §762). A portion of the grant program is passed through to local jurisdictions and tribes with emergency management programs to supplement their local/tribal operating budgets to help sustain and enhance emergency management capabilities pursuant to Washington Administrative Code (WAC) 118-09. a. The Subrecipient shall use the EMPG funds authorized under this Agreement only to perform tasks as described in the Work Plan (Attachment D) and the Subrecipient's approved application for funding, incorporated into this Agreement. b. Funding may not be used to replace or supplant non-federal funding of emergency management programs. C. The Subrecipient shall provide a fifty percent(50%) cash match from non-federal source(s). The Federal share applied toward the EMPG budget shall not exceed fifty percent of the total budget as submitted and approved in the application and documented in the Budget (Attachment F). To meet matching requirements, the Subrecipient's cash matching contributions must be verifiable, reasonable, allowable, allocable, and necessary under the grant program and must comply with all state and Federal requirements and regulations, including, but not limited to, 2 CFR Part 200. An appropriate mechanism must be in place to capture, track, and document matching funds. d. The Subrecipient shall participate in the State's Stakeholder Preparedness Review(SPR),Threat and Hazard Identification and Risk Assessment(THIRA), core capabilities assessments, and data calls. Non-participation may result in withholding of funding under future grant years. e. Subrecipients shall participate in the State's Integrated Preparedness Planning Workshop (IPPW). Non-participation may result in withholding of funding under future grant years. f. If funding is allocated to non-DHS FEMA training, the Subrecipient must request prior written approval from the Department Key Personnel before attending the training. The Department will coordinate approval with the State Training Point of Contact. Pursuant to DHS/FEMA Grant DHS-FEMA-EMPG-FY23 Page 11 of 42 Mason County, E24-239 Programs Directorate Information Bulletin No. 432, Review and Approval Requirements for Training Courses Funded Through Preparedness Grants, https://www.fema.gov/sites/default/files/2020- 04/Training Course Review and Approval IB Final 7 19 18.pdf, the training must fall within the FEMA mission scope and be in alignment with the Subrecipient's Emergency Operations Plan. This requirement only applies to training courses and does not include attendance at conferences. Furthermore, additional federal approvals are required for courses that relate to Countering Violent Extremism prior to attendance. g. All personnel funded in any part through federal award or matching funds under this Agreement shall complete and record proof of completion of: i. NIMS training Independent Study (IS): IS-100, IS-200, IS-700, and IS-800, and ii. Either the FEMA Professional Development Series (PDS) IS-120, IS-230, IS-235, IS-240, IS-241, IS-242, and IS-244, or (2) the Emergency Management Professionals Program (EMPP) Basic Academy IS-230, E/1-101, E/L 102, E/1-103, E/1-104 and E/1-105. C. DHS TERMS AND CONDITIONS As a Subrecipient of 23EMPG funding, the Subrecipient shall comply with all applicable DHS terms and conditions of the 23EMPG Award Letter and its incorporated documents for the Grant, which are incorporated and made a part of this Agreement as Attachment C. DHS-FEMA-EMPG-FY23 Page 12 of 42 Mason County, E24-239 Attachment B Washington State Military Department GENERAL TERMS AND CONDITIONS Department of Homeland Security (DHS)/ Federal Emergency Management Agency(FEMA) Grants A.1 DEFINITIONS As used throughout this Agreement, the terms will have the same meaning as defined in 2 CFR 200 Subpart A (which is incorporated herein by reference), except as otherwise set forth below: a. "Agreement" means this Grant Agreement. b. "Department' means the Washington State Military Department, as a state agency, any division, section, office, unit or other entity of the Department, or any of the officers or other officials lawfully representing that Department. The Department is a recipient of a federal award directly from a federal awarding agency and is the pass-through entity making a subaward to a Subrecipient under this Agreement. C. "Investment" means the grant application submitted by the Subrecipient describing the project(s) for which federal funding is sought and provided under this this Agreement.Such grant application is hereby incorporated into this Agreement by reference. d. "Monitoring Activities" means all administrative, financial, or other review activities that are conducted to ensure compliance with all state and federal laws, rules, regulations, authorities, and policies. e. "Stakeholders Preparedness Report(SPR)"The SPR is an annual three-step self-assessment of a community's capability levels based on the capability targets identified in the THIRA. f. "Subrecipient" when capitalized is primarily used throughout this Agreement in reference to the non-federal entity identified on the Face Sheet of this Agreement that has received a subaward from the Department. However, the definition of"Subrecipient" is the same as in 2 CFR 200.1 for all other purposes. g. "Threat and Hazard Identification and Risk Assessment(THIRA)"The THIRA is a three-step risk assessment. The THIRA helps communities understand their risks and determine the level of capability they need in order to address those risks. The outputs from this process lay the foundation for determining a community's capability gaps during the SPR process. A.2 ADVANCE PAYMENTS PROHIBITED The Department shall make no payments in advance or in anticipation of goods or services to be provided under this Agreement. Subrecipient shall not invoice the Department in advance of delivery and invoicing of such goods or services. A.3 AMENDMENTS AND MODIFICATIONS The Subrecipient or the Department may request, in writing, an amendment or modification of this Agreement. However, such amendment or modification shall not be binding, take effect or be incorporated herein until made in writing and signed by the authorized representatives of the Department and the Subrecipient. No other understandings or agreements, written or oral, shall be binding on the parties. The Agreement performance period shall only be extended by (1) written notification of DHS/FEMA approval of the Award performance period, followed up with a mutually agreed written amendment, or(2) written notification from the Department to the Subrecipient to provide additional time for completion of the Subrecipient's project(s). AA AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, 42 U.S.C. 12101 ET SEQ. AND ITS IMPLEMENTING REGULATIONS ALSO REFERRED TO AS THE "ADA" 28 CFR Part 35. The Subrecipient must comply with the ADA, which provides comprehensive civil rights protection to individuals with disabilities in the areas of employment, public accommodations, state and local government services, and telecommunication. DHS-FEMA-EMPG-FY23 Page 13 of 42 Mason County, E24-239 A.5 ASSURANCES The Department and Subrecipient agree that all activity pursuant to this Agreement will be in accordance with all the applicable current federal, state and local laws, rules and regulations. A.6 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, OR INELIGIBILITY As federal funds are a basis for this Agreement, the Subrecipient certifies that the Subrecipient is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this Agreement by any federal department or agency. The Subrecipient shall complete, sign, and return a Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion form located at https://mil.wa.gov/reguiredgrantforms.Any such form completed by the Subrecipient for this Agreement shall be incorporated into this Agreement by reference. Further, the Subrecipient agrees to comply with all applicable federal regulations concerning the federal debarment and suspension system, including 2 CFR Part 180.The Subrecipient certifies that it will ensure that potential contractors or subrecipients or any of their principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in "covered transactions" by any federal department or agency. "Covered transactions" include procurement contracts for goods or services awarded under a non-procurement transaction (e.g., grant or cooperative agreement) that are expected to equal or exceed $25,000, and subawards to subrecipients for any amount. With respect to covered transactions, the Subrecipient may comply with this provision by obtaining a certification statement from the potential contractor or subrecipient or by checking the System for Award Management (https://sam.gov/SAMo maintained by the federal government. The Subrecipient also agrees not to enter into any arrangements or contracts with any party on the Washington State Department of Labor and Industries' "Debarred Contractor List' (https://secure.Ini.wa.gov/debarandstrike/ContractorDebarList.aspx). The Subrecipient also agrees not to enter into any agreements or contracts for the purchase of goods and services with any party on the Department of Enterprise Services' Debarred Vendor List(hftps://www.des.wa.gov/services/contracting- Pu rchasing/doing-business-state/vendor-deba rment). A.7 CERTIFICATION REGARDING RESTRICTIONS ON LOBBYING As required by 44 CFR Part 18, the Subrecipient hereby certifies that to the best of its knowledge and belief: (1) no federally appropriated funds have been paid or will be paid by or on behalf of the Subrecipient to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement; (2) that if any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Agreement, grant, loan, or cooperative agreement, the Subrecipient will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; (3) and that, as applicable, the Subrecipient will require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all Subrecipients shall certify and disclose accordingly.This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into and is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. A.8 COMPLIANCE WITH APPLICABLE STATUTES, RULES AND DEPARTMENT POLICIES The Subrecipient and all its contractors and subrecipients shall comply with, and the Department is not responsible for determining compliance with, any and all applicable federal, state, and local laws, regulations, executive orders, OMB Circulars, and/or policies. This obligation includes, but is not limited to: nondiscrimination laws and/or policies, Energy Policy and Conservation Act(PL 94-163,as amended), the Americans with Disabilities Act (ADA), Age Discrimination Act of 1975, Title VI of the Civil Rights Act of 1964, Civil Rights Act of 1968, the Robert T. Stafford Disaster Relief and Emergency Assistance Act, (PL 93-288, as amended), Ethics in Public Service (RCW 42.52), Covenant Against Contingent Fees(48 CFR Section 52.203-5), Public Records Act (RCW 42.56), Prevailing Wages on Public Works (RCW 39.12), State Environmental Policy Act(RCW 43.21 C), Shoreline Management Act of 1971 (RCW 90.58), DHS-FEMA-EMPG-FY23 Page 14 of 42 Mason County, E24-239 State Building Code (RCW 19.27), Energy Related Building Standards (RCW 19.27A), Provisions in Buildings for Aged and Handicapped Persons(RCW 70.92), and safety and health regulations. In the event of noncompliance or refusal to comply with any applicable law, regulation, executive order, OMB Circular or policy by the Subrecipient, its contractors or subrecipients, the Department may rescind, cancel, or terminate the Agreement in whole or in part in its sole discretion. The Subrecipient is responsible for all costs or liability arising from its failure, and that of its contractors and subrecipients, to comply with applicable laws, regulations, executive orders, OMB Circulars or policies. A.9 CONFLICT OF INTEREST No officer or employee of the Department; no member, officer, or employee of the Subrecipient or its designees or agents; no member of the governing body of the jurisdiction in which the project is undertaken or located; and no other official of the Subrecipient who exercises any functions or responsibilities with respect to the project during his or her tenure, shall have any personal or pecuniary gain or interest, direct or indirect, in any contract, subcontract, or the proceeds thereof, for work to be performed in connection with the project assisted under this Agreement. The Subrecipient shall incorporate, or cause to incorporate, in all such contracts or subawards, a provision prohibiting such interest pursuant to this provision. A.10 CONTRACTING & PROCUREMENT a. The Subrecipient shall use a competitive procurement process in the procurement and award of any contracts with contractors or subcontractors that are entered into under the original agreement award. The procurement process followed shall be in accordance with 2 CFR Part 200.318, General procurement standards, through 200.327, Contract provisions. As required by Appendix II to 2 CFR Part 200, all contracts entered into by the Subrecipient under this Agreement must include the following provisions, as applicable: 1) Contracts for more than the simplified acquisition threshold currently set at$250,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. 2) All contracts in excess of$10,000 must address termination for cause and for convenience by the non-federal entity including the manner by which it will be effected and the basis for settlement. 3) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of"federally assisted construction contract" in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity' (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." 4) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141- 3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti-Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and DHS-FEMA-EMPG-FY23 Page 15 of42 Mason County, E24-239 Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or Subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. 5) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations(29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. 6) Rights to Inventions Made Under a Contract or Agreement. If the federal award meets the definition of"funding agreement' under 37 CFR §401.2 (a) and the recipient or Subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or Subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,"and any implementing regulations issued by the awarding agency. 7) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended—Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). 8) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties listed on the government-wide exclusions in the System forAward Management(SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. 9) Byrd Anti-Lobbying Amendment(31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. 10) Procurement of recovered materials -- As required by 2 CFR 200.323, a non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency(EPA) at 40 CFR part DHS-FEMA-EMPG-FY23 Page 16 of 42 Mason County, E24-239 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition,where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. 11) Notice of federal awarding agency requirements and regulations pertaining to reporting. 12) Federal awarding agency requirements and regulations pertaining to copyrights and rights in data. 13) Access by the Department, the Subrecipient, the federal awarding agency, the Comptroller General of the United States, or any of their duly authorized representatives to any books, documents, papers, and records of the contractor which are directly pertinent to that specific contract for the purpose of making audit, examination, excerpts, and transcriptions. 14) Retention of all required records for six (6) years after the Subrecipient has made final payments and all other pending matters are closed. 15) Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act(Pub. L. 94-163, 89 Stat. 871). 16) Pursuant to Executive Order 13858 "Strengthening Buy-American Preferences for Infrastructure Projects," and as appropriate and to the extent consistent with law, the non- Federal entity should, to the greatest extent practicable under a Federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States, as required in 2 CFR Part 200.322, in every contract, subcontract, purchase order, or sub-award that is chargeable against federal financial assistance awards. 17) Per 2 C.F.R. § 200.216, prohibitions regarding certain telecommunications and video surveillance services or equipment are mandated by section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 115- 232 (2018). b. The Department reserves the right to review the Subrecipient's procurement plans and documents and require the Subrecipient to make changes to bring its plans and documents into compliance with the requirements of 2 CFR Part 200.317 through 200.327.The Subrecipient must ensure that its procurement process requires contractors and subcontractors to provide adequate documentation with sufficient detail to support the costs of the project and to allow both the Subrecipient and Department to make a determination on eligibility of project costs. C. All contracting agreements entered into pursuant to this Agreement shall incorporate this Agreement by reference. A.11 DISCLOSURE The use or disclosure by any party of any information concerning the Department for any purpose not directly connected with the administration of the Department's or the Subrecipient's responsibilities with respect to services provided under this Agreement is prohibited except by prior written consent of the Department or as required to comply with the state Public Records Act, other law or court order. A.12 DISPUTES Except as otherwise provided in this Agreement, when a bona fide dispute arises between the parties and it cannot be resolved through discussion and negotiation, either party may request a dispute resolution board to resolve the dispute. A request for a dispute resolution board shall be in writing, state the disputed issues, state the relative positions of the parties, and be sent to all parties. The board shall consist of a representative appointed by the Department, a representative appointed by the Subrecipient, and a third party mutually agreed upon by both parties. The determination of the dispute resolution board shall be final and binding on the parties hereto. Each party shall bear the cost for its member of the dispute resolution board and its attorney fees and costs and share equally the cost of the third board member. DHS-FEMA-EMPG-FY23 Page 17 of 42 Mason County, E24-239 A.13 LEGAL RELATIONS It is understood and agreed that this Agreement is solely for the benefit of the parties to the Agreement and gives no right to any other party. No joint venture or partnership is formed as a result of this Agreement. To the extent allowed by law, the Subrecipient, its successors or assigns, will protect, save and hold harmless the Department, the state of Washington, and the United States Government and their authorized agents and employees, from all claims, actions, costs, damages or expenses of any nature whatsoever by reason of the acts or omissions of the Subrecipient, its subcontractors, subrecipients, assigns, agents, contractors, consultants, licensees, invitees, employees or any person whomsoever arising out of or in connection with any acts or activities authorized by this Agreement. To the extent allowed by law, the Subrecipient further agrees to defend the Department and the state of Washington and their authorized agents and employees in any litigation; including payment of any costs or attorneys' fees for any claims or action commenced thereon arising out of or in connection with acts or activities authorized by this Agreement. This obligation shall not include such claims, costs, damages or expenses which may be caused by the sole negligence of the Department; provided, that if the claims or damages are caused by or result from the concurrent negligence of(1) the Department, and (2) the Subrecipient, its agents, or employees, this indemnity provision shall be valid and enforceable only to the extent of the negligence of the Subrecipient, or the Subrecipient's agents or employees. Insofar as the funding source, FEMA is an agency of the Federal government, the following shall apply: 44 CFR 206.9 Non-liability. The Federal government shall not be liable for any claim based upon the exercise or performance of, or the failure to exercise or perform a discretionary function or duty on the part of a federal agency or an employee of the Federal government in carrying out the provisions of the Stafford Act. A.14 LIMITATION OF AUTHORITY—AUTHORIZED SIGNATURE The signatories to this Agreement represent that they have the authority to bind their respective organizations to this Agreement. Only the Department's Authorized Signature representative and the Authorized Signature representative of the Subrecipient or Alternate for the Subrecipient, formally designated in writing, shall have the express, implied, or apparent authority to alter, amend, modify, or waive any clause or condition of this Agreement. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by both parties' Authorized Signature representatives, except as provided for time extensions in Article A.3. Further, only the Authorized Signature representative or Alternate for the Subrecipient shall have signature authority to sign reimbursement requests, time extension requests, amendment and modification requests, requests for changes to projects or work plans, and other requests, certifications and documents authorized by or required under this Agreement. A.15 LOSS OR REDUCTION OF FUNDING In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Agreement and prior to normal completion or end date, the Department may unilaterally reduce the work plan and budget or unilaterally terminate all or part of the Agreement as a "Termination for Cause" without providing the Subrecipient an opportunity to cure. Alternatively, the parties may renegotiate the terms of this Agreement under "Amendments and Modifications" to comply with new funding limitations and conditions, although the Department has no obligation to do so. A.16 NONASSIGNABILITY Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by the Subrecipient. A.17 NONDISCRIMINATION During the performance of this agreement, the Subrecipient shall comply with all federal and state nondiscrimination statutes and regulations. These requirements include, but are not limited to: a. Nondiscrimination in Employment: The Subrecipient shall not discriminate against any employee or applicant for employment because of race, color, sex, sexual orientation, religion, national origin, creed, marital status, age, Vietnam era or disabled veterans status, or the presence of any sensory, DHS-FEMA-EMPG-FY23 Page 18 of 42 Mason County, E24-239 mental, or physical handicap. This requirement does not apply, however, to a religious corporation, association, educational institution or society with respect to the employment of individuals of a particular religion to perform work connected with the carrying on by such corporation, association, educational institution or society of its activities. b. The Subrecipient shall take action to ensure that employees are employed and treated during employment without discrimination because of their race, color, sex, sexual orientation religion, national origin, creed, marital status, age, Vietnam era or disabled veterans status, or the presence of any sensory, mental, or physical handicap. Such action shall include, but not be limited to, the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment selection for training, including apprenticeships and volunteers. A.18 NOTICES The Subrecipient shall comply with all public notices or notices to individuals required by applicable local, state and federal laws and regulations and shall maintain a record of this compliance. A.19 OCCUPATIONAL SAFETY/HEALTH ACT and WASHINGTON INDUSTRIAL SAFETY/HEALTH ACT (OSHA/WISHA) The Subrecipient represents and warrants that its workplace does now or will meet all applicable federal and state safety and health regulations that are in effect during the Subrecipient's performance under this Agreement. To the extent allowed by law, the Subrecipient further agrees to indemnify and hold harmless the Department and its employees and agents from all liability, damages and costs of any nature, including, but not limited to, costs of suits and attorneys' fees assessed against the Department, as a result of the failure of the Subrecipient to so comply. A.20 OWNERSHIP OF PROJECT/CAPITAL FACILITIES The Department makes no claim to any capital facilities or real property improved or constructed with funds under this Agreement, and by this subaward of funds does not and will not acquire any ownership interest or title to such property of the Subrecipient. The Subrecipient shall assume all liabilities and responsibilities arising from the ownership and operation of the project and agrees to defend, indemnify, and hold the Department, the state of Washington, and the United States government harmless from any and all causes of action arising from the ownership and operation of the project. A.21 POLITICAL ACTIVITY No portion of the funds provided herein shall be used for any partisan political activity or to further the election or defeat of any candidate for public office or influence the approval or defeat of any ballot issue. A.22 PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION The assistance provided under this Agreement shall not be used in payment of any bonus or commission for the purpose of obtaining approval of the application for such assistance or any other approval or concurrence under this Agreement provided, however, that reasonable fees or bona fide technical consultant, managerial, or other such services, other than actual solicitation, are not hereby prohibited if otherwise eligible as project costs. A.23 PUBLICITY The Subrecipient agrees to submit to the Department prior to issuance all advertising and publicity matters relating to this Agreement wherein the Department's name is mentioned, or language used from which the connection of the Department's name may, in the Department's judgment, be inferred or implied. The Subrecipient agrees not to publish or use such advertising and publicity matters without the prior written consent of the Department. The Subrecipient may copyright original work it develops in the course of or under this Agreement; however, pursuant to 2 CFR Part 200.315, FEMA reserves a royalty- free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use the work for government purposes. Publication resulting from work performed under this Agreement shall include an acknowledgement of FEMA's financial support, by the Assistance Listings Number(formerly CFDA Number), and a statement that the publication does not constitute an endorsement by FEMA or reflect FEMA's views. A.24 RECAPTURE PROVISION In the event the Subrecipient fails to expend funds under this Agreement in accordance with applicable federal, state, and local laws, regulations, and/or the provisions of the Agreement, the Department reserves the right to recapture funds in an amount equivalent to the extent of noncompliance. Such right DHS-FEMA-EMPG-FY23 Page 19 of 42 Mason County, E24-239 of recapture shall exist for the life of the project following Agreement termination. Repayment by the Subrecipient of funds under this recapture provision shall occur within 30 days of demand. In the event the Department is required to institute legal proceedings to enforce the recapture provision, the Department shall be entitled to its costs and expenses thereof, including attorney fees from the Subrecipient. A.25 RECORDS a. The Subrecipient agrees to maintain all books, records, documents, receipts, invoices and all other electronic or written records necessary to sufficiently and properly reflect the Subrecipient's contracts, subawards, grant administration, and payments, including all direct and indirect charges, and expenditures in the performance of this Agreement (the "records"). b. The Subrecipient's records related to this Agreement and the projects funded may be inspected and audited by the Department or its designee, by the Office of the State Auditor, DHS, FEMA or their designees, by the Comptroller General of the United States or its designees, or by other state or federal officials authorized by law, for the purposes of determining compliance by the Subrecipient with the terms of this Agreement and to determine the appropriate level of funding to be paid under the Agreement. C. The records shall be made available by the Subrecipient for such inspection and audit, together with suitable space for such purpose, at any and all times during the Subrecipient's normal working day. d. The Subrecipient shall retain and allow access to all records related to this Agreement and the funded project(s) for a period of at least six (6) years following final payment and closure of the grant under this Agreement. Despite the minimum federal retention requirement of three(3)years, the more stringent State requirement of six (6) years must be followed. A.26 RESPONSIBILITY FOR PROJECT/STATEMENT OF WORK/WORK PLAN While the Department undertakes to assist the Subrecipient with the project/statement of work/work plan (project) by providing federal award funds pursuant to this Agreement, the project itself remains the sole responsibility of the Subrecipient. The Department undertakes no responsibility to the Subrecipient, or to any third party, other than as is expressly set out in this Agreement. The responsibility for the design, development, construction, implementation, operation and maintenance of the project, as these phrases are applicable to this project, is solely that of the Subrecipient, as is responsibility for any claim or suit of any nature by any third party related in any way to the project. Prior to the start of any construction activity, the Subrecipient shall ensure that all applicable federal, state, and local permits and clearances are obtained, including, but not limited to, FEMA compliance with the National Environmental Policy Act, the National Historic Preservation Act, the Endangered Species Act, and all other environmental laws, regulations, and executive orders. The Subrecipient shall defend, at its own cost, any and all claims or suits at law or in equity, which may be brought against the Subrecipient in connection with the project. The Subrecipient shall not look to the Department, or to any state or federal agency, or to any of their employees or agents, for any performance, assistance, or any payment or indemnity, including, but not limited to, cost of defense and/or attorneys' fees, in connection with any claim or lawsuit brought by any third party related to any design, development, construction, implementation, operation and/or maintenance of a project. A.27 SEVERABILITY If any court of rightful jurisdiction holds any provision or condition under this Agreement or its application to any person or circumstances invalid, this invalidity does not affect other provisions, terms or conditions of the Agreement, which can be given effect without the invalid provision. To this end, the terms and conditions of this Agreement are declared severable. A.28 SINGLE AUDIT ACT REQUIREMENTS (including all AMENDMENTS) The Subrecipient shall comply with and include the following audit requirements in any subawards. Non-federal entities, as Subrecipients of a federal award, that expend $760,000 or more in one fiscal year of federal funds from all sources, direct and indirect, are required to have a single or a program- specific audit conducted in accordance with 2 CFR Part 200 Subpart F. Non-federal entities that spend less than $760,000 a year in federal awards are exempt from federal audit requirements for that year, except as noted in 2 CFR Part 200 Subpart F. As defined in 2 CFR Part 200, the term "non-federal entity" DHS-FEMA-EMPG-FY23 Page 20 of 42 Mason County, E24-239 means a state, local government, Indian tribe, institution of higher education, or nonprofit organization that carries out a federal award as a recipient or subrecipient. Subrecipients that are required to have an audit must ensure the audit is performed in accordance with Generally Accepted Government Auditing Standards (GAGAS) as found in the Government Auditing Standards(the Revised Yellow Book) developed by the United States Comptroller General and the OMB Compliance Supplement. The Subrecipient has the responsibility of notifying its auditor and requesting an audit in compliance with 2 CFR Part 200 Subpart F, to include the Washington State Auditor's Office, a federal auditor, or a public accountant performing work using GAGAS, as appropriate. Costs of the audit may be an allowable grant expenditure as authorized by 2 CFR Part 200.425. The Subrecipient shall maintain auditable records and accounts so as to facilitate the audit requirement and shall ensure that any subcontractors also maintain auditable records.The Subrecipient is responsible for any audit exceptions incurred by its own organization or that of its subcontractors. Responses to any unresolved management findings and disallowed or questioned costs shall be included with the audit report. The Subrecipient must respond to Department requests for information or corrective action concerning audit issues or findings within 30 days of the date of request. The Department reserves the right to recover from the Subrecipient all disallowed costs resulting from the audit. After the single audit has been completed, and if it includes any audit findings, the Subrecipient must send a full copy of the audit and its Corrective Action Plan to the Department at the following address no later than nine (9) months after the end of the Subrecipient's fiscal year(s): Contracts Office Washington Military Department Finance Division, Building #1 TA-20 Camp Murray, WA 98430-5032 OR Contracts.Officefc'Dm il.wa.gov The Department retains the sole discretion to determine whether a valid claim for an exemption from the audit requirements of this provision has been established. Conducting a single or program-specific audit in compliance with 2 CFR Part 200 Subpart F is a material requirement of this Agreement. In the absence of a valid claim of exemption from the audit requirements of 2 CFR Part 200 Subpart F, the Subrecipient's failure to comply with said audit requirements may result in one or more of the following actions in the Department's sole discretion: a percentage of federal awards being withheld until the audit is completed in accordance with 2 CFR Part 200 Subpart F; the withholding or disallowing of overhead costs; the suspension of federal awards until the audit is conducted and submitted; or termination of the federal award. A.29 SUBRECIPIENT NOT EMPLOYEE The Subrecipient, and/or employees or agents performing under this Agreement, are not employees or agents of the Department in any manner whatsoever. The Subrecipient will not be presented as nor claim to be an officer or employee of the Department or of the State of Washington by reason hereof, nor will the Subrecipient make any claim, demand, or application to or for any right, privilege or benefit applicable to an officer or employee of the Department or of the State of Washington, including, but not limited to, Workers' Compensation coverage, unemployment insurance benefits, social security benefits, retirement membership or credit, or privilege or benefit which would accrue to a civil service employee under Chapter 41.06 RCW; OFM Reg. 4.3.1.1.8. It is understood that if the Subrecipient is another state department, state agency, state university, state college, state community college, state board, or state commission, that the officers and employees are employed by the State of Washington in their own right. If the Subrecipient is an individual currently employed by a Washington State agency, the Department shall obtain proper approval from the employing agency or institution before entering into this contract. A statement of"no conflict of interest"shall be submitted to the Department. A.30 TAXES, FEES AND LICENSES Unless otherwise provided in this Agreement, the Subrecipient shall be responsible for, pay and maintain in current status all taxes, unemployment contributions, fees, licenses, assessments, permit charges and DHS-FEMA-EMPG-FY23 Page 21 of 42 Mason County, E24-239 expenses of any other kind for the Subrecipient or its staff required by statute or regulation that are applicable to Agreement performance. A.31 TERMINATION FOR CONVENIENCE Notwithstanding any provisions of this Agreement, the Subrecipient may terminate this Agreement by providing written notice of such termination to the Department Key Personnel identified in the Agreement, specifying the effective date thereof, at least thirty(30) days prior to such date. Except as otherwise provided in this Agreement, the Department, in its sole discretion and in the best interests of the state of Washington, may terminate this Agreement in whole or in part ten (10) business days after emailing notice. Upon notice of termination for convenience, the Department reserves the right to suspend all or part of the Agreement, withhold further payments, or prohibit the Subrecipient from incurring additional obligations of funds. In the event of termination, the Subrecipient shall be liable for all damages as authorized by law. The rights and remedies of the Department provided for in this section shall not be exclusive and are in addition to any other rights and remedies provided by law. A.32 TERMINATION OR SUSPENSION FOR LOSS OF FUNDING The Department may unilaterally terminate or suspend all or part of this Grant Agreement, or may reduce its scope of work and budget, if there is a reduction in funds by the source of those funds, and if such funds are the basis for this Grant Agreement. The Department will email the Subrecipient ten (10) business days prior to termination. A.33 TERMINATION OR SUSPENSION FOR CAUSE In the event the Department, in its sole discretion, determines the Subrecipient has failed to fulfill in a timely and proper manner its obligations under this Agreement, is in an unsound financial condition so as to endanger performance hereunder, is in violation of any laws or regulations that render the Subrecipient unable to perform any aspect of the Agreement, or has violated any of the covenants, agreements or stipulations of this Agreement, the Department has the right to immediately suspend or terminate this Agreement in whole or in part. The Department may notify the Subrecipient in writing of the need to take corrective action and provide a period of time in which to cure. The Department is not required to allow the Subrecipient an opportunity to cure if it is not feasible as determined solely within the Department's discretion. Any time allowed for cure shall not diminish or eliminate the Subrecipient's liability for damages or otherwise affect any other remedies available to the Department. If the Department allows the Subrecipient an opportunity to cure, the Department shall notify the Subrecipient in writing of the need to take corrective action. If the corrective action is not taken within ten (10) calendar days or as otherwise specified by the Department, or if such corrective action is deemed by the Department to be insufficient, the Agreement may be terminated in whole or in part. The Department reserves the right to suspend all or part of the Agreement, withhold further payments, or prohibit the Subrecipient from incurring additional obligations of funds during investigation of the alleged compliance breach, pending corrective action by the Subrecipient, if allowed, or pending a decision by the Department to terminate the Agreement in whole or in part. In the event of termination,the Subrecipient shall be liable for all damages as authorized by law, including, but not limited to, any cost difference between the original Agreement and the replacement or cover Agreement and all administrative costs directly related to the replacement Agreement, e.g., cost of administering the competitive solicitation process, mailing, advertising and other associated staff time. The rights and remedies of the Department provided for in this section shall not be exclusive and are in addition to any other rights and remedies provided by law. If it is determined that the Subrecipient: (1) was not in default or material breach, or(2)failure to perform was outside of the Subrecipient's control, fault or negligence, the termination shall be deemed to be a termination for convenience. A.34 TERMINATION PROCEDURES In addition to the procedures set forth below, if the Department terminates this Agreement, the Subrecipient shall follow any procedures specified in the termination notice. Upon termination of this Agreement and in addition to any other rights provided in this Agreement, the Department may require the Subrecipient to deliver to the Department any property specifically produced or acquired for the performance of such part of this Agreement as has been terminated. DHS-FEMA-EMPG-FY23 Page 22 of 42 Mason County, E24-239 If the termination is for convenience, the Department shall pay to the Subrecipient as an agreed upon price, if separately stated, for properly authorized and completed work and services rendered or goods delivered to and accepted by the Department prior to the effective date of Agreement termination, the amount agreed upon by the Subrecipient and the Department for(i) completed work and services and/or equipment or supplies provided for which no separate price is stated, (ii) partially completed work and services and/or equipment or supplies provided which are accepted by the Department, (iii) other work, services and/or equipment or supplies which are accepted by the Department, and (iv)the protection and preservation of property. Failure to agree with such amounts shall be a dispute within the meaning of the "Disputes"clause of this Agreement. If the termination is for cause, the Department shall determine the extent of the liability of the Department. The Department shall have no other obligation to the Subrecipient for termination. The Department may withhold from any amounts due the Subrecipient such sum as the Department determines to be necessary to protect the Department against potential loss or liability. The rights and remedies of the Department provided in this Agreement shall not be exclusive and are in addition to any other rights and remedies provided by law. After receipt of a notice of termination, and except as otherwise directed by the Department in writing, the Subrecipient shall: a. Stop work under the Agreement on the date, and to the extent specified, in the notice; b. Place no further orders or contracts for materials, services, supplies, equipment and/or facilities in relation to this Agreement except as may be necessary for completion of such portion of the work under the Agreement as is not terminated; C. Assign to the Department, in the manner, at the times, and to the extent directed by the Department, all of the rights, title, and interest of the Subrecipient under the orders and contracts so terminated, in which case the Department has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and contracts; d. Settle all outstanding liabilities and all claims arising out of such termination of orders and contracts, with the approval or ratification of the Department to the extent the Department may require, which approval or ratification shall be final for all the purposes of this clause; e. Transfer title to the Department and deliver in the manner, at the times, and to the extent directed by the Department any property which, if the Agreement had been completed, would have been required to be furnished to the Department; f. Complete performance of such part of the work as shall not have been terminated by the Department in compliance with all contractual requirements; and g. Take such action as may be necessary, or as the Department may require, for the protection and preservation of the property related to this Agreement which is in the possession of the Subrecipient and in which the Department has or may acquire an interest. A.35 MINORITY AND WOMEN-OWNED BUSINESS ENTERPRISES In accordance with the legislative findings and policies set forth in Chapter 39.19 RCW, the State of Washington encourages participation in all its contracts by MWBE firms certified by the Office of Minority and Women's Business Enterprises (OMWBE). To the extent possible, the Subrecipient will solicit and encourage minority-owned and women-owned business enterprises who are certified by the OMWBE under the state of Washington certification program to apply and compete for work under this contract. Voluntary numerical MWBE participation goals have been established, and are indicated herein: Minority Business Enterprises: (MBE's): 10% and Woman's Business Enterprises (WBE's): 6%. A.36 VENUE This Agreement shall be construed and enforced in accordance with, and the validity and performance shall be governed by, the laws of the state of Washington. Venue of any suit between the parties arising out of this Agreement shall be the Superior Court of Thurston County, Washington. The Subrecipient, by execution of this Agreement, acknowledges the jurisdiction of the courts of the state of Washington. DHS-FEMA-EMPG-FY23 Page 23 of 42 Mason County, E24-239 A.37 WAIVERS No conditions or provisions of this Agreement can be waived unless approved in advance by the Department in writing. The Department's failure to insist upon strict performance of any provision of the Agreement or to exercise any right based upon a breach thereof, or the acceptance of any performance during such breach, shall not constitute a waiver of any right under this Agreement. DHS-FEMA-EMPG-FY23 Page 24 of 42 Mason County, E24-239 Attachment C 23EMPG Award Letter EMS-2023-EP-00002 AWSIY(I LEttCl+.c.�an"',<a �+x xi °ri, �? x a��: i x � . .a-'' -U M. �n,.r- �t`s •.$ ,ss -Y U.S. Department of Homeland Security Washington, D.C.20472 Bret Daugherty Washington Military Department Building 20 Camp Murray,WA 98430-5122 Re: Grant No.EMS-2023-EP-00002 Dear Bret Daugherty: Congratulations, on behalf of the Department of Homeland Security,your application for financial assistance submitted under the Fiscal Year(FY)2023 Emergency Management Performance Grants has been approved in the amount of$7,585,716.00. As a condition of this award,you are required to contribute a cost match in the amount of$7,585,716.00 of non-Federal funds, or 50 percent of the total approved project costs of$15,171,432.00, Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award. By accepting this award,you acknowledge that the terms of the following documents are incorporated into the terms of your award: • Agreement Articles(attached to this Award Letter) • Obligating Document(attached to this Award Letter) • FY 2023 Emergency Management Performance Grants Notice of Funding Opportunity. • FEMA Preparedness Grants Manual Please make sure you read, understand, and maintain a copy of these documents in your official file for this award. In order to establish acceptance of the award and its terms, please follow these instructions: Step 1: Please log in to the ND Grants system at https:/Iportal.fema.gov. Step 2: After lagging in,you will see the Home page with a Pending Tasks menu.Click on the Pending Tasks menu, select the Application sub-menu, and then click the link for"Award Offer Review"tasks.This link will navigate you to Award Packages that are pending review. Step 3:Click the Review Award Package icon(wrench)to review the Award Package and accept or decline the award. Please save or print the Award Package for your records. System for Award Management(SAM):Grant recipients are to keep all of their information up to date in SAM, in particular, your organization's name, address, Unique Entity Identifier(UEI)number, EIN and banking information. Please ensure that the UEI number used in SAM is the same one used to apply for all FEMA awards. Future payments will be contingent on the information provided in the SAM;therefore, it is imperative that the information is correct.The System for Award Management is located at httiDJ/www.sam.gov. If you have any questions or have updated your information in SAM, please let your Grants Management Specialist(GMS) know as soon as possible.This will help us to make the necessary updates and avoid any interruptions in the payment process. PATRICK GERARD MARCHAM DHS-FEMA-EMPG-FY23 Page 25 of 42 Mason County, E24-239 Sat Oct 01 00:00:00 UTC 2022 U.S. Department of Homeland Security Washington, D.C. 20472 AGREEMENT ARTICLES Emergency Management Performance Grants GRANTEE: Washington Military Department PROGRAM: Emergency Management Performance Grants AGREEMENT NUMBER: EMS-2023-EP-00002-S01 TABLE OF CONTENTS Article I OHS Standard Terms and Conditions Generally Article II Assurances, Administrative Requirements, Cost Principles, Representations and Certifications Article III General Acknowledgements and Assurances Article IV Acknowledgement of Federal Funding from DHS Article V Activities Conducted Abroad Article VI Age Discrimination Act of 1975 Article VI Americans with Disabilities Act of 1990 Article VIII Best Practices for Collection and Use of Personally Identifiable Information Article IX Civil Rights Act of 1964-Title VI Article X Civil Rights Act of 1968 Article XI Copyright Article XII Debarment and Suspension Article XIII Drug-Free Workplace Regulations Article XIV Duplication of Benefits Article XV Education Amendments of 1972(Equal Opportunity in Education Act)-Title IX DHS-FEMA-EMPG-FY23 Page 26 of 42 Mason County, E24-239 Article XVI E.O. 14074-Advancing Effective,Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety Article XVII Energy Policy and Conservation Act Article XVIII False Claims Act and Program Fraud Civil Remedies Article XIX Federal Debt Status Article XX Federal Leadership on Reducing Text Messaging while Driving Article XXI Fly America Act of 1974 Article XXII Hotel and Motel Fire Safety Act of 1990 Article XXIII John S. McCain National Defense Authorization Act of Fiscal Year2019 Article XXIV Limited English Proficiency(Civil Rights Act of 1964-Title VI) Article XXV Lobbying Prohibitions Article XXVI National Environmental Policy Act Article XXVII Nondiscrimination in Matters Pertaining to Faith-Based Organizations Article XXVIII Non-Supplanting Requirement Article XXIX Notice of Funding Opportunity Requirements Article XXX Patents and Intellectual Property Rights Article XXXI Procurement of Recovered Materials Article XXXII Rehabilitation Act of 1973 Article XXXIII Reporting of Matters Related to Recipient Integrity and Performance Article)=IV Reporting Subawards and Executive Compensation Article XXXV Required Use of American Iron, Steel, Manufactured Products, and Construction Materials Article XXXVI SAFECOM DHS-FEMA-EMPG-FY23 Page 27 of 42 Mason County, E24-239 Article XXXVII Terrorist Financing Article XXXVII I Trafficking Victims Protection Act of 2000 (TVPA) Article XXXIX Universal Identifier and System of Award Management Article XL USA PATRIOT Act of 2001 Article XL Use of DHS Seal, Logo and Flags Article XLII Whistleblower Protection Act Article XLIII Environmental Planning and Historic Preservation(EHP) Review Article XLIV Applicability of DHS Standard Terms and Conditions to Tribes Article XLV Acceptance of Post Award Changes Article XLVI Disposition of Equipment Acquired Under the Federal Award Article XLVII Prior Approval for Modification of Approved Budget Article XLVIII Indirect Cost Rate Article I •DHS Standard Terms and Conditions Generally The Fiscal Year(FY)2023 DHS Standard Terms and Conditions apply to all new federal financial assistance awards funded in FY 2023.These terms and conditions flow down to subrecipients unless an award term or condition specifically indicates otherwise. The United States has the right to seekjudicial enforcement of these obligations. All legislation and digital resources are referenced with no digital links.The FY 2023 DHS Standard Terms and Conditions will be housed on dhs.gov atwww.dhs.gov/publioationRy15-dhs-standard-terms-and-conditions. Article If-Assurances,Administrative Requirements, Cost Principles, Representations and Certifications I. DHS financial assistance recipients must complete either the Office of Management and Budget(OMB)Standard Form 424B Assurances-Non-Construction Programs, or OMB Standard Form 424D Assurances-Construction Programs, as applicable. Certain assurances in these documents may not be applicable to your program, and the DHS financial assistance office (DHS FAO)may require applicants to certify additional assurances. Applicants are required to fill out the assurances as instructed by the awarding agency. II. DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative Requirements, Cost Principles,and Audit Requirements for Federal Awards located at Title 2, Code of Federal Regulations (C.F.R.)Part 200 and adopted by DHS at 2 C.F.R. Part 3002. III. By accepting this agreement, recipients, and their executives, as defined in 2 C.F.R. section 170,315. certify that their policies are in accordance with OMB?s guidance located at 2 C.F.R. Part 200, all applicable federal laws, and relevant Executive guidance. Article III-General Acknowledgements and Assurances DHS-FEMA-EMPG-FY23 Page 28 of 42 Mason County, E24-239 All recipients, subrecipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable provisions governing DHS access to records,accounts, documents, information,facilities, and staff. I. Recipients must cooperate with any DHS compliance reviews or compliance investigations conducted by DHS. ll. Recipients must give DHS access to examine and copy records, accounts, and other documents and sources of information related to the federal financial assistance award and permit access to facilities or personnel. III. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. IV. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law, or detailed in program guidance. V. Recipients(as defined in 2 C.F.R. Part 200 and including recipients acting as pass-through entities) of federal financial assistance from DHS or one of its awarding component agencies must complete the DHS Civil Rights Evaluation Tool within thirty(30) days of receipt of the Notice of Award for the first award under which this term applies. Recipients of multiple awards of DHS financial assistance should only submit one completed tool for their organization, not per award. After the initial submission, recipients are required to complete the tool once every two(2)years if they have an active award, not every time an award is made. Recipients should submit the completed tool, including supporting materials,to CivilRightsEvaluation@hq.dhs.gov. This tool clarifies the civil rights obligations and related reporting requirements contained in the DHS Standard Terms and Conditions. Subrecipients are not required to complete and submit this tool to DHS.The evaluation tool can be found at https://www.dhs.gov/publication/dhs-civil-rights-evaluation-tool. DHS Civil Rights Evaluation Tool I Homeland Security The DHS Office for Civil Rights and Civil Liberties will consider, in its discretion, granting an extension if the recipient identifies steps and a timeline for completing the tool. Recipients should request extensions by emailing the request to CivilRightsEvaluation@hq.dhs.gov prior to expiration of the 30-day deadline. Article IV-Acknowledgement of Federal Funding from DHS Recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposal, bid invitations,and other documents describing projects or programs funded in whole or in part with federal funds. Article V-Activities Conducted Abroad Recipients must ensure that project activities performed outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. Article VI-Age Discrimination Act of 1976 Recipients must comply with the requirements of the Age Discrimination Act of 1975, Public Law 94-135(1975) (codified as amended at Title 42, U.S. Code, section 6101 at seq.),which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance. Article VII-Americans with Disabilities Act of 1990 Recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, Pub. L. 101-336 (1990) (codified as amended at 42 U.S.C. sections 1 21 01 7 12213), which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities. Article Vlll-Best Practices for Collection and Use of Personally Identifiable Information Recipients who collect personally identifiable information (PII)are required to have a publicly available privacy policy that describes standards on the usage and maintenance of the PII they collect. DHS defines PII as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template as useful resources respectively. Article IX-Civil Rights Act of 1964-Title VI DHS-FEMA-EMPG-FY23 Page 29 of 42 Mason County, E24-239 Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964(codified as amended at 42 U.S.C. section 2000d at seq.),which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of,or be subjected to discrimination under any program or activity receiving federal financial assistance. DHS implementing regulations for the Act are found at 6 C.F.R. Part 21 and 44 C.F.R. Part 7. Article X-Civil Rights Act of 1968 Recipients must comply with Title Vil I of the Civil Rights Act of 1968, Pub. L. 90-284, as amended through Pub. L. 113-4, which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race,color, national origin, religion, disability,familial status, and sex(see 42 U.S.C.section 3601 at seq.), as implemented by the U.S. Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units-i.e., the public and common use areas and individual apartment units(all units in buildings with elevators and ground-floor units in buildings without elevators)-be designed and constructed with certain accessible features. (See 24 C.F.R. Part 100, Subpart D.) Article XI-Copyright Recipients must affix the applicable copyright notices of 17 U.S.C. sections 401 or 402 and an acknowledgement of U.S. Government sponsorship(including the award number)to any work first produced under federal financial assistance awards. Article XII-Debarment and Suspension Recipients are subject to the non-procurement debarment and suspension regulations implementing Executive Orders(E.O.) 12549 and 12689,which are at 2 C.F.R. Part 180 as adapted by DHS at 2 C.F.R. Part 3002. These regulations restrict federal financial assistance awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities. Article XIII-Drug-Free Workplace Regulations Recipients must comply with drug-free workplace requirements in Subpart B(or Subpart C, if the recipient is an individual)of 2 C.F.R. Part 3001,which adopts the Government-wide implementation(2 C.F.R. Part 182)of Sec. 6152-5158 of the Drug-Free Workplace Act of 1988(41 U.S.C. sections 8101-8106). Article XIV-Duplication of Benefits Any cast allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies; to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions;or for other reasons. However, these prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions may not be charged to other federal financial assistance awards to overcome fund deficiencies;to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions;or for other reasons. Article XV-Education Amendments of 1972(Equal Opportunity in Education Act)-Title IX Recipients must comply with the requirements of Title IX of the Education Amendments of 1972, Pub. L. 92-318 (1972) (codified as amended at 20 U.S.C. section 1681 et seq.), which provide that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving federal financial assistance. DHS implementing regulations are codified at 6 C.F.R. Part 17 and 44C.F.R. Part19. Article XVI-E.O.14074-Advancing Effective,Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety Recipient State,Tribal, local, or territorial law enforcement agencies must comply with the requirements of section 12(c)of E.O. 14074, Recipient State,Tribal, local, or territorial law enforcement agencies are also encouraged to adopt and enforce policies consistent with E.O. 14074 to support safe and effective policing. Article XVII -Energy Policy and Conservation Act DHS-FEMA-EMPG-FY23 Page 30 of 42 Mason County, E24-239 Recipients must comply with the requirements of the Energy Policy and Conservation Act, Pub. L. 94-163(1975) (codified as amended at 42 U.S.C. section 6201 at sec.),which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. Article XVIII-False Claims Act and Program Fraud Civil Remedies Recipients must comply with the requirements of the False Claims Act, 31 U.S.C. sections 3729-3733,which prohibit the submission of false or fraudulent claims for payment to the Federal Government. (See 31 U.S.C. sections 3801-3812,which details the administrative remedies for false claims and statements made.) Article XIX-Federal Debt Status All recipients are required to be non-delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. (See OMB Circular A-129.) Article XX-Federal Leadership on Reducing Text Messaging while Driving Recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in E.O. 13513, including conducting initiatives described in Section 3(a)of the Order when on official government business or when performing any work for or on behalf of the Federal Government. Article XXI-Fly America Act of 1974 Recipients must comply with Preference for U.S. Flag Air Carriers(air carriers holding certificates under 49 U.S.C.)for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974, 49 U.S.C. section 40118, and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B-138942. Article XXII-Hotel and Motel Fire Safety Act of 1990 Recipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U,S.C. section 2225a. Article XXIII-John S.McCain National Defense Authorization Act of Fiscal Year 2019 Recipients, subrecipients, and their contractors and subcontractors are subject to the prohibitions described in section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, Pub, L, No. 115-232 (2018) and 2 C.F.R. sections 200.216, 200.327, 200.471,and Appendix 11 to 2 C.F.R. Part 200. Beginning August 13, 2020, the statute-as it applies to DHS recipients, subrecipients, and their contractors and subcontractors-prohibits obligating or expending federal award funds on certain telecommunications and video surveillance products and contracting with certain entities for national security reasons. Article XXIV-Limited English Proficiency(Civil Rights Act of 1964-Title VI) Recipients must comply with Title VI of the Civil Rights Act of 1964, (42 U.S.C. section 2000d et seq.)prohibition against discrimination on the basis of national origin,which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP)to their programs and services. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance: https://www.dhs.gov/guidance-published-help-department-su pported-organizations-provide-mea ningful-access-people-limited and additional resources on http://www.lep.gov. Article XXV-Lobbying Prohibitions Recipients must comply with 31 U.S.C. section 1352, which provides that none of the funds provided under a federal financial assistance award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action related to a federal award or contract, including any extension, continuation, renewal,amendment, or modification. Article XXVI -National Environmental Policy Act DHS-FEMA-EMPG-FY23 Page 31 of 42 Mason County, E24-239 Recipients must comply with the requirements of the National Environmental Policy Act of 1969, (NEPA) Pub. L.91-190 (1970)(codified as amended at 42 U.S.C. section 4321 et seq.)and the Council on Environmental Quality (CEQ) Regulations for Implementing the Procedural Provisions of NEPA,which require recipients to use all practicable means within their authority, and consistent with other essential considerations of national policy, to create and maintain conditions under which people and nature can exist in productive harmony and fulfill the social, economic, and other needs of present and future generations of Americans. Article XXVII-Nondiscrimination in Matters Pertaining to Faith-Based Organizations It is DHS policy to ensure the equal treatment of faith-based organizations in social service programs administered or supported by DHS or its component agencies, enabling those organizations to participate in providing important social services to beneficiaries. Recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19 and other applicable statues, regulations, and guidance governing the participations of faith-based organizations in individual DHS programs. Article XXVIII-Non-Supplanting Requirement Recipients receiving federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant)funds that have been budgeted for the same purpose through non-federal sources. Article XXIX-Notice of Funding Opportunity Requirements All the instructions,guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity(NOFO)for this program are incorporated here by reference in the award terms and conditions. All recipients must comply with any such requirements set forth in the program NOFO. Article XXX-Patents and Intellectual Property Rights Recipients are subject to the Bayh-Dole Act, 35 U.S.C, section 200 at seq, unless otherwise provided by law. Recipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from federal financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. section 401.14. Article XXXI-Procurement of Recovered Materials States, political subdivisions of states, and their contractors must comply with Section 6002 of the Solid Waste Disposal Act, Pub. L.89-272.(1965), (codified as amended by the Resource Conservation and Recovery Act,42 U.S.C.section 6962.) The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency(EPA)at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition. Article XXXII-Rehabilitation Act of 1973 Recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, Pub. L. 93-112(1973) (codified as amended at 29 U.S.C. section 794), which provides that no otherwise qualified handicapped individuals in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. Article XXXIII-Reporting of Matters Related to Recipient Integrity and Performance General Reporting Requirements: If the total value of any currently active grants, cooperative agreements, and procurement contracts from all federal awarding agencies exceeds$10,000,000 for any period of time during the period of performance of this federal award,then the recipients must comply with the requirements set forth in the government-wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII,the full text of which is incorporated here by reference in the award terms and conditions. Article XXXIV-Reporting Subawards and Executive Compensation Reporting of first tier subawards: DHS-FEMA-EMPG-FY23 Page 32 of 42 Mason County, E24-239 Recipients are required to comply with the requirements set forth in the government-wide award term on Reporting Subawards and Executive Compensation located at 2 C.F.R. Part 170,Appendix A, the full text of which is incorporated here by reference in the award terms and conditions. Article XXXV-Required Use of American Iron,Steel,Manufactured Products,and Construction Materials Recipients must comply with the"Build America, Buy America"provisions of the Infrastructure Investment and Jobs Act and E.O. 14005. Recipients of an award of Federal financial assistance from a program for infrastructure are hereby notified that none of the funds provided under this award may be used for a project for infrastructure unless: (1) all iron and steel used in the project are produced in the United States--this means all manufacturing processes,from the initial melting stage through the application of coatings, occurred in the United States; (2)all manufactured products used in the project are produced in the United States?this means the manufactured product was manufactured in the United States;and the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation;and (3)all construction materials are manufactured in the United States-this means that all manufacturing processes for the construction material occurred in the United States. The Buy America preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project.As such, it does not apply to tools,equipment,and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a Buy America preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment,that are used at or within the finished infrastructure project but are not an integral part of the structure or permanently affixed to the infrastructure project. Waivers When necessary, recipients may apply for, and the agency may grant, a waiver from these requirements. Information on the process for requesting a waiver from these requirements is on the website below. (a)When the Federal agency has made a determination that one of the following exceptions applies, the awarding official may waive the application of the domestic content procurement preference in any case in which the agency determines that: (1)applying the domestic content procurement preference would be inconsistent with the public interest; (2)the types of iron, steel, manufactured products, or construction materials are not produced in the United States in sufficient and reasonably available quantities or of a satisfactory quality,or (3)the inclusion of iron, steel, manufactured products, or construction materials produced in the United States will increase the cost of the overall project by more than 25 percent. A request to waive the application of the domestic content procurement preference must be in writing.The agency will provide instructions on the format, contents, and supporting materials required for any waiver request.Waiver requests are subject to public comment periods of no less than 15 days and must be reviewed by the Made in America Office. There may be instances where an award qualifies, in whole or in part, for an existing waiver described at"Buy America" Preference in FEMA Financial Assistance Programs for Infrastructure I FEMA.gov. The awarding Component may provide specific instructions to Recipients of awards from infrastructure programs that are subject to the"Build America, Buy America"provisions. Recipients should refer to the Notice of Funding Opportunity for further information on the Buy America preference and waiver process. Article XXXVI-SAFECOM Recipients receiving federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Article XXXVII-Terrorist Financing Recipients must comply with E.O. 13224 and U.S. laws that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance with the Order and laws. DHS-FEMA-EMPG-FY23 Page 33 of 42 Mason County, E24-239 Article XXXVIII-Trafficking Victims Protection Act of 2000(TVPA) Trafficking in Persons: Recipients must comply with the requirements of the government-wide financial assistance award term which implements Section 106(g)of the Trafficking Victims Protection Act of 2000(TVPA), codified as amended at 22 U.S.C.section 7104.The award term is located at 2 C.F.R.section 175.15,the full text of which is incorporated here by reference. Article XXXIX-Universal Identifier and System of Award Management Requirements for System for Award Management and Unique Entity Identifier Recipients are required to comply with the requirements set forth in the government-wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Part 25, Appendix A, the full text of which is incorporated here by reference. Article XL-USA PATRIOT Act of 2001 Recipients must comply with requirements of Section 817 of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001 (USA PATRIOT Act), which amends 18 U.S.C. sections 175? 175c. Article XLI-Use of DHS Seal,Logo and Flags Recipients must obtain permission from their DHS FAO prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. Article XLII-Whistleblower Protection Act Recipients must comply with the statutory requirements for whistleblower protections(if applicable)at 10 U.S.0 section 2409, 41 U.S.C. section 4712, and 10 U.S.C. section 2324, 41 U.S.C. sections 4304 and 4310. Article XLIII-Environmental Planning and Historic Preservation(EHP)Review DHS/FEMA funded activities that may require an Environmental Planning and Historic Preservation (EHP) review are subject to the FEMA EHP review process. This review does not address all federal, state, and local requirements. Acceptance of federal funding requires the recipient to comply with all federal, state and local laws. DHS/FEMA is required to consider the potential impacts to natural and cultural resources of all projects funded by DHS/ FEMA grant funds, through its EHP review process, as mandated by:the National Environmental Policy Act;National Historic Preservation Act of 1966, as amended; National Flood Insurance Program regulations,and any other applicable laws and executive orders. General guidance for FEMA's EHP process is available on the DHS/FEMA Website. Specific applicant guidance on how to submit information for EHP review depends on the individual grant program and applicants should contact their grant Program Officer to be put into contact with EHP staff responsible for assisting their specific grant program.The EHP review process must be completed before funds are released to carry out the proposed project;otherwise, DHS/FEMA may not be able to fund the project due to noncompliance with EHP laws, executive orders, regulations, and policies. If ground disturbing activities occur during construction, applicant will monitor ground disturbance, and if any potential archaeological resources are discovered the applicant will immediately cease work in that area and notify the pass-through entity, if applicable, and DHS/FEMA. Article XLIV-Applicability of DHS Standard Terms and Conditions to Tribes The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon recipients and flow down to sub-recipients as a matter of law, regulation, or executive order. If the requirement does not apply to Indian tribes or there is a federal law or regulation exempting its application to Indian tribes, then the acceptance by Tribes of, or acquiescence to, DHS Standard Terms and Conditions does not change or alter its inapplicability to an Indian tribe.The execution of grant documents is not intended to change, alter,amend, or impose additional liability or responsibility upon the Tribe where it does not already exist. Article XLV-Acceptance of Post Award Changes DHS-FEMA-EMPG-FY23 Page 34 of 42 Mason County, E24-239 In the event FEMA determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the award. Please call the FEMAIGMD Call Center at(866)927-5646 or via e-mail to: ASK-GMD@fema.dhs.gov if you have any questions. Article XLVI-Disposition of Equipment Acquired Under the Federal Award For purposes of original or replacement equipment acquired under this award by a non-state recipient or non-state sub- recipients, when that equipment is no longer needed for the original project or program or for other activities currently or previously supported by a federal awarding agency, you must request instructions from FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. section 200.313,State recipients and state sub-recipients must follow the disposition requirements in accordance with state laws and procedures. Article XLVII-Prior Approval for Modification of Approved Budget Before making any change to the FEMA approved budget for this award, you must request prior written approval from FEMA where required by 2 C.F.R. section 200.308. For purposes of non-construction projects, FEMA is utilizing its discretion to impose an additional restriction under 2 C.F.R. section 200.308(f) regarding the transfer of funds among direct cost categories, programs,functions,or activities.Therefore, for awards with an approved budget where the federal share is greater than the simplified acquisition threshold(currently $250,000),you may not transfer funds among direct cost categories, programs,functions, or activities without prior written approval from FEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten percent(10%)of the total budget FEMA last approved. For purposes of awards that support both construction and non-construction work, FEMA is utilizing its discretion under 2 C.F.R. section 200.308(h)(5)to require the recipient to obtain prior written approval from FEMA before making any fund or budget transfers between the two types of work. You must report any deviations from your FEMA approved budget in the first Federal Financial Report(SF-425)you submit following any budget deviation, regardless of whether the budget deviation requires prior written approval. Article XLVIII-Indirect Cost Rate 2 C.F.R. section 200.211(b)(15) requires the terms of the award to include the indirect cost rate for the federal award, If applicable, the indirect cost rate for this award is stated in the budget documents or other materials approved by FEMA and included in the award file. BUDGET COST CATEGORIES Personnel $4,112,301.00 Fringe Benefits $1,450,556.00 Travel $8,689.00 Equipment $0.00 Supplies $4,338.00 Contractual $0.00 Construction $0.00 Indirect Charges $355,699.00 DHS-FEMA-EMPG-FY23 Page 35 of 42 Mason County, E24-239 Other $9,239,849.00 DHS-FEMA-EMPG-FY23 Page 36 of 42 Mason County, E24-239 9/21/ ,r,Oblgahng Doedluanftm A3yaedlAaneudme11 1 a.AGREEMENT NO. 12.AMENDMENT NO `3. '.4 TYPE OF ACTION 15.CONTROL NO EMS-2023-EP-00002-SOI *** 9 RECIPIENT i AWARD 1 SX00324N2023T j NO. t 916001095G 6.RECIPIENT NAME AND,7.ISSUING FEMA OFFICE AND 8.PAYMENT OFFICE AND ADDRESS ADDRESS ADDRESS FEMA Finance Center Washington Military FEMA-GPD 430 Market Street Department 400 C Street,SW,3rd floor `Winchester,VA 22603 Building 20 Washington,DC 20472-3645 Camp Murray,WA,98430- POC: 866-927-5646 5122 9.NAME OF RECIPIENT PHONE NO.�!10,NAME OF FNMA PROJECT COORDINATOR PROJECT OFFICER :2535127121 'Central Scheduling and Information Desk Sierra Wardell ' Phone:800-368-6498 Email:Askcsicl@dhs.gov 11.�EPFECTIVE DATE OF 12. r13 ASSISTANCE ARRANGEMENT =14.PERFORMANCE PERIOD THIS ACTION METHOD Cost Reimbursement From: To: 09/21/2023 iOF 10/01/2022 09f30/2025 PAYMENT j Budget Period i PARS ! 10/01/2022 09/30/2025 1 5.DESCRIPTION OF ACTION a.(Inchoate funding data for awards or financial changes) PROGRAM CFDA NO i ACCOUNTING DATA 'PRIOR 'AMOUNT =CURRENT 1 CUMULATIVE NON NAME `t(ACCS CODE) 1 TOTAL !AWARDED 'TOTAL ;FEDERAL COMMITMENT ACRONYM "XXXX-XXX-XXXXXX- !AWARD THIS =AWARD XXXXX-XXXX-XXXX-X ACTION ' +OR(-) Emergency .97.042 i 2023 FA-GA01-R107 -4120-D $0.00 $7,585,716.00 $7,585,716.00 See Totals Management Performance Grants $0.00 $7,585,716.00 $7,585,716.00 $7,585,716.00 b.To describe changes other than funding data or financial changes,attach schedule and check here. N/A 16 a.FOR NON-DISASTER PROGRAMS:RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE(3)COPIES OF THIS DOCUMENT TO FEMA(See Block 7 for address) Era ergency Mariagem ant Performance Grants recipients are not required to sign and return copies of this document.However,recipients should print and keep a copy of this document for their records. 16b.FOR DISASTER PROGRAMS:RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to tenors and conditions attached to this award notice or by incorporated reference in program legislation cited above. 17.RECIPIENT SIGNATORY OFFICIAL(Name and Title) 'DATE Sierra Wardell,Preparedness Grants Section Section Supervisor Too Sep 26 18:40:47 UTC 2023 18.FEMA SIGNATORY OFFICIAL(Name and Title) ;DATE Thu Sep 21 19:07:57 UTC PATRICK GERARD MARCHAM, !2023 DHS-FEMA-EMPG-FY23 Page 37 of 42 Mason County, E24-239 Attachment D WORK PLAN FY 2023 Emergency Management Performance Grant _ ............. Emergency Management Organization: Mason County Division Emergency Management (DEM) The purpose of EMPG is to assist with the enhancement,sustainment and improvement of state, local,and tribal emergency management programs.Activities conducted using EMPG funding should relate directly to the five mission areas of the national preparedness goal of prevention, protection, response, recovery,and mitigation. Washington State does not require a specific number of activities to receive EMPG funding. However,there are required capabilities that must be sustained in order to remain eligible for EMPG funding, including but not limited to the ability to communicate and warn, educate the public, plan,train,exercise, and be NIMS compliant.The Work Plan delineates the Emergency Management Organization's emergency management program planning and priority focus for this grant cycle(to include EMPG grant and local funds). Facility Rental for DEM offices & EOC ® 4.6 Incident Management Primary Core Capability Operational Communications Secondary Core Capability Operational Coordination Build or Sustain Building WORK PLANNED IDENTIFIED GAP/NEED ANTICIPATED PROJECT IMPACT Establish a North Mason Emergency "Emergency responders across the state Establishing a second EOC in Operations &Training Center. have difficulty communicating with each northern Mason County would Purchase the required network other due to unreliable radio coverage provide a link to the main EOC radios as well as satellite from outdated and technologically during disasters where northern communication devices (Star Link), inadequate equipment and infrastructure. county areas become isolated and portable solargenerator. SPR p. 304" due to geographic limitations. This second EOC would provide Possible purchases: "Radio communication gaps across the coordination of information and 06CP-01-MOBL-Radio,Mobile state in local jurisdictions due to aging resources to the main EOC to 06CP-01-PORT-Radio,Portable equipment and infrastructure,changes in support incident management, 06CP-01-BASE-Radio, Base technology and the inability to keep pace, to include on-scene operations. 06CP-01-HFRQ-Radio, High and challenges due to mountainous Frequency terrain. SPR p. 303" Necessary to establish 10GE-00-GENR-Generators and maintain command and control. 1OPE-00-UPS-Supply, Uninterruptible Power 06CC-04-EQSD-Equipment,Satellite Data 4.6 Incident Management Primary Core Capability Community Resilience Secondary Core Capability Long-term Vulnerability Reduction Build or Sustain Building DHS-FEMA-EMPG-FY23 Page 38 of 42 Mason County, E24-239 WORK PLANNED IDENTIFIED GAP/NEED ANTICIPATED PROJECT IMPACT Expanding and standardizing the The CERT program educates volunteers Having these trailers and previously grant purchased CERT about disaster preparedness for the supplies (critical infrastructure) trailers. Purchase additional hazards that may impact their area and in place prior(pre-planning)to a Community Emergency Response trains them in basic disaster response major emergency or disaster will Team (CERT) materials/supplies, skills,such as fire safety, light search,team build a more resilient including but not limited to cribbing, organization, and disaster medical community.The citizens within marking tape,crowbars, hammers, operations. For many years Mason County the county will have quicker and gloves, helmets,saws,solar has been providing CERT training for its easier access to life-saving generators, and satellite citizens and we now have several trained supplies if they become an communication capability(StarLink, groups located throughout the county.As isolated community.This project Zoleos, etc.). a county with very limited resources,we will also strengthen the rely heavily on these groups to assist is communication and Possible purchases will fall under AEL during an emergency or disaster. Due to coordination with all our CERT. #s: topography and numerous water bodies, 21GN-00-CCEQ-Equipment, Citizen the county is very divided,and Corps communities can easily become isolated 10GE-00-GENR-Generators islands during winter storms, earthquakes, 06CC-04-EQSD- Equipment,Satellite landslides, and other Data emergencies/disasters that can interrupt transportation routes. If this happens then our CERT members may be left without the necessary equipment to safely and efficiently do their jobs when needed.The pre-staged CERT trailers,with supplies, in these areas would allow our CERT to be self-sufficient and have the necessary equipment to provide life safety response without delay. Our CERT will likely be the first response,especially within their own communities.They will be able to effectively triage and identify where other limited resources (Fire, EMS, LE)would respond, allowing them to prioritize calls. 4.8 Communications and Warning Primary Core Capability Community Resilience Secondary Core Capability Public Information and Warning Build or Sustain Sustaining/Maintaining WORK PLANNED IDENTIFIED GAP/NEED ANTICIPATED PROJECT IMPACT Renew the 2024 contract with Code To ensure emergency warnings reach Gain additional subscribers and Red for a public warning system for citizens, both local and visitors,in Mason expand our ability to give out Mason County. County.We are mandated to provide an emergency information in emergency warning system per our EAS several different formats. plan. DHS-FEMA-EMPG-FY23 Page 39 of 42 Mason County, E24-239 Attachment E TIMELINE FY 2023 Emergency Management Performance Grant DATE TASK June 1, 2023 Grant Agreement Start Date April 30, 2024 Submit reimbursement request September 30, 2024 Grant Agreement End Date November 15, 2024 Submit final reimbursement request, final report, training requirement report, and/or other deliverables. The Subrecipient must request prior written approval from Department Key Personnel to waive or extend a due date in the above Timeline. For waived or extended reimbursement due dates, all allowable costs should be submitted on the next scheduled reimbursement due date contained in the above Timeline. DHS-FEMA-EMPG-FY23 Page 40 of 42 Mason County, E24-239 Attachment F BUDGET FY 2023 Emergency Management Performance Grant 23EMPG AWARDI $ 35,890.00 SOLUTION AREA BUDGETCATEGORY EMPG AMOUNT MATCH AMOUNT Personnel &Fringe Benefits $ - $ - z Travel/Per Diem Z Supplies gConsultants/Contracts $ $ o. Other $ $ Subtotal $ $ O0 Personnel & Fringe Benefits $ - $ - Q Travel/Per Diem $ - $ _ N Supplies $ 8,000 $ - Q Consultants/Contracts $ 17,260 $ 13,427 Other $ - $ _ 0 Subtotal $ 25,260 $ 13,427 Personnel & Fringe Benefits $ - $ - N Travel/Per Diem $ - $ Supplies $ - $ - Consultants/Contracts $ - $ - Other $ - $ Subtotal $ - $ - Personnel &Fringe Benefits $ - $ - Travel/Per Diem $ - $ - z — z Supplies $ - $ - Consultants/Contracts $ - $ _ Other $ $ Subtotal $ - $ - j Equipment $ 10,630 $ j22,4 w� $ 10,630 $SubtotalPersonnel & Fringe Benefits $ - $Travel/Per Diem $ - $Supplies $ - $Consultants/Contracts $ - $Other $ $ Subtotal $ - $ - Indirect - ._. ___..._..__ ... lndiredCasYRate on file 0.009.1 for Time Period of: N/A TOTAL Grant Agreement AMOUNT: $ 35,890 $ 35,890 The Subrecipient will provide a match of$36,890 of non-federal origin, 50%of the total project cost(local budget plus EMPG award). Cumulative transfers to budget categories in excess of ten percent(10%) of the Grant Agreement Amount will not be reimbursed without Drior written approval from the Department. Funding Source: U.S. Department of Homeland Security- PI# 733PT— EMPG DHS-FEMA-EMPG-FY23 Page 41 of 42 Mason County, E24-239 Attachment G BUILD AMERICA, BUY AMERICA ACT SELF-CERTIFICATION The undersigned certifies, to the best of their knowledge and belief, that: The Build America, Buy America Act (BABAA) requires that no federal financial assistance for"infrastructure" projects is provided "unless all of the iron, steel, manufactured products, and construction materials used in the project are produced in the United States." Section 70914 of Public Law No. 117-58, §§ 70901-52. The undersigned certifies that for the Insert Project Name and Location that the iron, steel, manufactured products, and construction materials used in this contract are in full compliance with the BABAA requirements including: 1. All iron and steel used in the project are produced in the United States. This means all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. 2. All manufactured products purchased with FEMA financial assistance must be produced in the United States. For a manufactured product to be considered produced in the United States, the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55% of the total cost of all components of the manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation. 3. All construction materials are manufactured in the United States. This means that all manufacturing processes for the construction material occurred in the United States. "The [Contractor or Subcontractor], , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the [Contractor or Subcontractor] understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any." Signature of[Contractor's or Subcontractor's]Authorized Official Enter Name and Title Name and Title of[Contractor's or Subcontractor's] Authorized Official Date DHS-FEMA-EMPG-FY23 Page 42 of 42 Mason County, E24-239 SIGNATURE AUTHORIZATION FORM WASHINGTON STATE MILITARY DEPARTMENT Camp Murray, Washington 98430-5122 Please read instructions on reverse side before com feting this form. NAME OF ORGANIZATION DATE SUBMITTED Mason County Emergency Management 12/20/2023 PROJECT DESCRIPTION CONTRACT NUMBER FY23 EMPG (E24-239) E24-239 1. AUTHORIZING AUTHORITY SIGNATURE PRINT OR TYPE NAME TITLE/TERM OF OFFICE Mark Neary County Administrator a 2. AUTHORIZED TO SIGN CONTRACTS/CONTRACT AMENDMENTS SIGNATURE PRINT OR TYPE NAME TITLE Mark Neary County Administrator r Diane Zoren Administrative Services Manager 3. AUTHORIZED TO SIGN REQUESTS FOR REIMBURSEMENT SIGNATURE PRINT OR TYPE NAME TITLE P Diane Zoren Administrative Services Manager Tammi Wright Sr. EM Coordinator 11NAC-1NOMHOMEWAREW....MMIGNAUTH Revised 3103 Washington Military Department Contract Number: E24-239 Debarment, Suspension, Ineligibility or Voluntary Exclusion Certification Form NAME Doing business as(DBA) Mason County Emergency Management ADDRESS Applicable Procurement WA Uniform Business Federal Employer Tax 100 W. Public Works Dr. or Solicitation#,if any: Identifier(UBI) Identification#: Shelton, WA 98584 232-002-101 91-6001354 This certification is submitted as part of a request to contract. Instructions For Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier Covered Transactions READ CAREFULLY BEFORE SIGNING THE CERTIFICATION. Federal regulations require contractors and bidders to sign and abide by the terms of this certification, without modification, in order to participate in certain transactions directly or indirectly involving federal funds. 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the department, institution or office to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances. 4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under the applicable CFR, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under applicable CFR, debarred, suspended, ineligible, or voluntarily excluded from covered transactions, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non-procurement Programs. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business activity. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under applicable CFR, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier Covered Transactions The prospective lower tier participant certifies, by submission of this proposal or contract, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this form. Bidder or Contractor Signature: .ai Date: 12/19/2023 Print Name and Title: �� [Insert Logos] Honorable Legislators, As Friends of the Hoodsport public pier and dock, we stand united in support of the Port of Hoodsport’s 2024 capital budget funding request for $40,000 to support emergency repairs to the public dock. Hoodsport is located on the eastern edge of the Olympic Peninsula, and is a small town surrounded by natural beauty. Its four-block downtown area is clustered along Hood Canal, which is a narrow saltwater fjord spanning 40 miles long. Hoodsport attracts locals and visitors alike with endless fishing and hiking opportunitfes on Hood Canal, at the ten-mile-long Lake Cushman recreatfon area, and the nearby Olympic Natfonal Park. This region is a vacatfon destfnatfon for thousands with world-class scuba diving, fresh, local seafood and quaint small-town businesses including wineries, brew pubs, local craft shops, unique restaurants and locally distflled spirits. The public pier and dock in Hoodsport serve as a central access point for fishing, kayaking, boatfng, scuba diving and the tourism hub for dining and shopping in this unique town . The public pier and dock are the heart of this small, rural community, and we need your help to complete the emergency repairs needed to reopen it. Please support the Port of Hoodsport’s funding request for $40,000 so the public pier and dock can reopen and contfnue to serve as an economic and outdoor recreatfonal asset to our community. Respectiully submitted, Friends of the Hoodsport Dock and Pier