HomeMy WebLinkAbout2023/12/19 - Regular Board of Mason County Commissioners
Proceedings
Commission Chambers
411 N 51' St, Shelton, WA 98584
December 19, 2023
1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m.
2. Pledge of Allegiance—Cmmr.Neatherlin led the flag salute.
3. Roll Call—Present:Present: Commissioner District 1 —Randy Neatherlin;Commissioner
District 2—Kevin Shutty;Commissioner District 3—Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 City of Shelton sent a Notice of Public Hearing to consider an amendment to an existing
conditional use permit for the Community Lifeline Shelter located at 218 N 31 Street to
increase bed capacity from 35 beds to 54 beds.
4.1.2 Mason County Fire Protection District No.5 sent in a levy certification.
4.1.3 State of California Department of Food and Agriculture Plant Health and Pest Prevention
Services Pest Exclusion Branch sent a Notice of Rejection regarding a Lynch Creek Farm,
LLC package that was inspected and released.
4.1.4 Treasurer Lisa Frazier sent a notice regarding RCW 36.48.010—depositories designated
by the Treasurer.
4.1.5 Debra Langley-Boyer requested payment for the loss of honeybees due to County Road
spraying herbicides.
4.1.6 Property owners within the Sunny Woods development sent a preliminary petition for a
County Road Improvement District for Shetland Road.
4.1.7 Washington State Liquor and Cannabis Board sent in application approval for Goldbaby
LLC,cannabis license renewal applications,and liquor license renewal applications.
4.2 Michael MacSems was recognized for 31 years of service.
4.3 Mark Neary read the Planning Advisory Commission Vacancy news release.
4.4 Richard Dickinson read the Free Christmas Tree Recycling news release.
4.5 Mark Neary read the Lewis-Mason-Thurston Area Agency on Aging Advisory Council
Vacancy news release.
4.6 Richard Casey read the Upcoming Solid Waste Facility Closures news release.
4.7 Melissa Casey shared the 5-Year Homeless Housing Plan Annual Report.
5. Open Forum for Citizen Input
Claudia Putnam,Allyn,shared concerns regarding the Harstine Island proposed timber sale.
6. Adoption of Agenda
Cmmr.Neatherlin/Shutty moved and seconded to adopt the agenda as published. Motion
carried unanimously. N-aye;S-aye;T-aye.
7. Approval of Minutes
Cmmr.Shutty/Neatherlin moved and seconded to adopt the October 24,November 7,and
November 21,2023 Regular Meeting Minutes and October 30,November 6,November 13,
November 20,and November 27,2023 Briefing Minutes as presented. Motion carried
unanimously. N-aye;S-aye;T-aye.
8. Approval of Action Agenda
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant#8100711-8100862 $ 929,026.26
Direct Deposit Fund Warrant# 101701-102107 $ 866,935.56
Salary Clearing Fund Warrant#7007762-7007787 $1,134,380.92
Treasurer Electronic Remittances(October and November) $4,496,667.10
8.2 Approval of the Interlocal Agreement for Fire Investigation Services with the Mason County
Fire Chief s Association in the maximum amount of$82,000 per year set to expire December
31,2025.
8.3 Approval for the County Administrator to sign the lease agreement extension with Crossroads
Housing to provide office space to Veterans' Service Officers(VSO)from January 1,2023
through December 31,2024 in the amount of$550 per month payable from the Veterans'
Assistance Fund 190.
8.4 Approval to sign the letter of concurrence with Thurston County's reappointment of Mary Beth
Harrington to the Timberland Regional Library Board of Trustees for a term expiring December
31,2030.
8.5 Approval to renew the Court Commissioner Professional Services Agreement with Tirsa C.
Butler for a term beginning January 1,2024 through December 31,2024.
8.6 Approval of the five-year contract between the Mason County Law Library and Thomson
Reuters for continued services of the Westlaw patron access and Mason County Jail access with
a 2%per year increase.
8.7 Approval of the amendment to the Interlocal Agreement for use of jail facilities with Lewis
County increasing the daily prisoner housing rate from$92.40 per day to$94.27 per day.
8.8 Approval to extend the Healthcare Delivery Services contract to December 31,2026 for a total
estimated cost for inmate healthcare of$693,448.
8.9 Approval of the Department of Commerce Emergency Housing Fund(EHF)and Crossroads
Housing contract amendments for an additional$101,071 to provide rapid rehousing services
for 15-50 additional clients.
8.10 Approval for the Public Works Director to execute a one-year extension of the Interlocal
Agreement between Mason County,the Port of Bremerton,and City of Bremerton for project
design oversight to the Puget Sound Industrial Center(PSIC)to December 31,2024.
8.11 Approval of the following Mason County Officers,Employees,and Volunteer(s)request for
Defense and Indemnification coverage assigned by the County as named defendants in the case
of Brandon J Rubio,Case No.3:23-cv-05435-JLR-SKV United States District Court Case
served upon them October 26,2023 via USPS:Kevin Hanson,Angela Brown,Randy Newell,
Shane Schoeneberg,Tonia Reed,Paula Blush,and Andrew Ostergard.
8.12 Approval of the Resolution naming Building 10 the Gary Paul Burleson District Court Building
per Mason County Code Chapter 2.54. (Exhibit A,Resolution No.2023-080)
8.13 Approval for the County Administrator to sign the contract with Helix Design Group for phase
two of Building 10 renovations in the amount of$232,009.
8.14 Approval of the movement of up to$15,000 in the 2023 Clerk's Office Budget from Salaries
and Benefits to Operating.
8.15 Approval of the Resolution recertij,54ng to the County Assessor the property tax levies for
collection in 2024. (Exhibit B,Resolution No.2023-081)
8.16 Approval of the January 2024—December 2027 Collective Bargaining Agreement(CBA)for
Teamsters Local No. 252 Mason County Juvenile Detention.
8.17 Approval to extend the Lobbying Services Agreement with Debora Munguia, Capitol Consulting
LLC to December 31, 2025.
8.18 Approval to reappoint Cindy Brehmeyer to the Mason Transit Authority(MTA)board for a
four-year term which will expire December 31, 2027 and approval to solicit for applicants to
21 December 19 , 2023 Commission Minutes
fill the two unexpired terms.
Cmmr.Shutty/Neatherlin moved and seconded to approve action items 8.1 through 8.18 with
the removal of 8.10 and 8.12 for separate discussion and vote. Motion carried unanimously. N-
aye;S-aye;T-aye.
Item 8.10
Loretta Swanson,Public Works Director,shared this is a request to extend an existing Interlocal
Agreement(ILA)between the County,City of Bremerton,and Port of Bremerton for planning to
potentially service the southern portion of the Puget Sound Industrial Center(PSIC). The County
initially approached the City of Bremerton because the County's existing plant was not receiving the
flow or growth anticipated and for financial purposes. The General Sewer Plan was updated to plan
for accommodating flow from the PSIC and this was reiterated during the Belfair Planned Action
work. The City of Bremerton is updating their Comprehensive Plan. Potential zoning and land use
impacts are also being considered.
Cmmr.Neatherlin added this was also due to the Port of Bremerton's system failing and being unable
to get recertified. The idea was to get all flow from the PSIC. Now the County has its own capacity
needs—the whole upper area was rezoned for a capacity of ERUs(equivalent residential unit)that is
much greater than anything thought before. The City of Bremerton has still not put this into their plan
or come through with the million dollars and planning as agreed upon. The benefit is very small,and
the need is greater within the County. Creating our own competition will devastate the tax base and
businesses in North Mason. Previously funding for the sewer was changed to bank loans from bonds
for a lower interest rate. The only major disagreement centered around extending the sewer through
personal property for future development. The tribes are currently requesting money from the state to
do an extension from the County's sewer,but this has not been discussed with the Commission. The
growth seen is due to already existing rules,pipes,and the developer that has already paid to hook up.
Cmmr.Shutty wants the County included and to have a voice in regional planning and the extension
of the ILA is included in this. Initially the County had no plan on how to deal with the Belfair sewer,
it was financially backwards,had findings,and no idea on how to grow the ERUs. Now the County
has a forward-thinking approach to the Belfair Urban Growth Area(UGA). This allows the County to
be part of additional conversation and to move forward as a partnership. This is part of Bremerton's
2024 budget. The County is not$5 million in debt,grant funding from the Public Works Board and
the American Rescue Plan Act(ARPA)was utilized. $250k of ARPA funding was used to evaluate
extending across Highway 3 to the western part of the UGA.
Cmmr.Trask added this keeps the County in the conversation and allows the County to make sure that
decisions made are in the best interest of Mason County.
Cmmr.Shutty/Trask moved and seconded to approve item 8.10 approval for the Public Works
Director to execute a one-year extension of the Interlocal Agreement between Mason County,
the Port of Bremerton,and City of Bremerton for project design oversight to the Puget Sound
Industrial Center(PSIC)to December 31,2024. Motion carried. N-nay;S-aye;T-aye.
Item 8.12
Mark Neary,County Administrator,shared this is a request to name Building 10 after Gary Paul
Burleson who was a long-time Prosecuting Attorney for Mason County. The request is to name the
building either the"Gary Paul Burleson District Court Building"or"Gary Paul Burleson Law and
Justice Building".
3 1 December 19 , 2023 Commission Minutes
Joe Robertson,Shelton,added that Gary went to work as a Deputy Prosecutor for Mason County in
1973. Their careers paralleled. Gary was elected Prosecuting Attorney for seven consecutive terms
and unfortunately passed away in 2017. In July/August,Joe reached out to Kelly Frazier,Michael
Dorcy,and Tim Whitehead regarding naming a building after Gary. Joe requested Building 10 be
named"Gary Paul Burleson Law and Justice Building".
Kathy Burleson,Shelton,shared her appreciation for the acknowledgement and recognition of her late
husband. Gary was a prosecutor for 37 years and was dedicated to Mason County and made a huge
impact.
Cmmr.Neatherlin/Shutty moved and seconded to approve item 8.10 approval of the Resolution
naming Building 10 the Gary Paul Burleson District Court Building per Mason County Code
Chapter 2.54. Motion carried unanimously. N-aye;S-aye;T-aye.
9. Other Business(Department Heads and Elected Officials)
Kelly Frazier,Facilities Manager,shared the main Courthouse elevator is running. The
Employees Group bake sale raised$934,"pass the envelope"raised$1,130,and 24 bins of food
were collected.
Melissa Casey,Community Health Manager,thanked the Board for their support in bringing WIC
back to the community and introduced Rachel Hook,the new WIC Coordinator. Rachel has over
20 years of experience coordinating and doing work for WIC. Rachel added that when the
Shelton WIC office closed,Thurston County received 578 clients in one week. Clients ask daily
when Shelton will open their WIC office,the goal is February 2024.
10. 9:15 a.m.Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA
meeting restrictions are in place.
10.1 Public Hearing to consider supplemental budget requests and budget transfers to the 2023
Budget. Staff:Jennifer Beierle
Jennifer Beierle shared this is a Public Hearing to consider supplemental budget requests and
budget transfers to the 2023 Budget. Budget request details are as follows:Lake Management
District Fund 194, 195,and 199 expenditure decrease$8,926 for an error correction from the
first budget amendment to move funds out of Ending Fund Balance and into Professional
Services;General Fund—WSU revenue increase$13,000 for the new 2023 grant contracts and
expenditure decrease$691 for motor pool repair;Auditor,Department of Emergency
Management(DEM),Law Enforcement Officers'and Fire Fighters'(LEOFF),and District
Court expenditure increase$86,500 for contractual salary increases;WSU,Assessor,and
Sheriff expenditure increase$64,100 for unanticipated motor pool costs;Auditor revenue and
expenditure increase$27,300 for an Election Services Grant no.2;Facilities and Grounds
expenditure increase$50,000 for increased cost for custodial and electrical due to taking on
two new buildings;Clerk expenditure increase$11,054 for desk scanners purchase;Sheriff
expenditure increase$205,025;District Court and Superior Court expenditure increase
$31,381 for JAVS upgrade;Office of Public Defense revenue increase$115,392 and
expenditure increase$85,000 for contract attorneys and Treatment Sales Tax(TST)transfer;
Juvenile Court expenditure increase$2,000 for computer replacement that was missed during
the 2023 planning process;Non-Departmental expenditure increase$334,873 for the Gorst
Coalition for 2021-2023 for$25,000,Economic Development Council(EDC)contract
increase for Recompete for$30,000,risk management and property insurance for$279,873;
Transfers Out expenditure increase$156,538;Fund 104 Auditor's O&M expenditure increase
$33,000 for new server and associated licenses;Fund 109 Election Equipment revenue
4 December 19 , 2023 Commission Minutes
increase$56,538 and expenditure increase$203,706 for vote by mail envelope sorting
machine;Fund 117 Community Support Services revenue and expenditure increase
$2,773,000 for new Federal and State pass through grant funding;Fund 117 Community
Support Services,Fund 160 Law Library,and Fund 180 Treasurer's O&M expenditure
increase$3,500 for contractual salary increases;Fund 142 Narcotics Investigation revenue and
expenditure increase$50,000 for unanticipated revenue and expense from felony forfeiture;
Fund 150 Community Services Health revenue and expenditure increase$790,000 for
contracts received during the 2023 budget year that were not originally budgeted;Fund 164
Mental Health Tax expenditure increase$115,392 for transfer to Office of Public Defense for
2022 billing done in 2023;Fund 402 Mason County Landfill expenditure increase$301,159
for purchase of roll-off truck;and Fund 411 Rustlewood Sewer and Water revenue increase
$100,000 for transfer from General Fund to support operations. Total increases to
expenditures in the General Fund$1,054,462 and total increases to expenditures in other funds
$4,260,831.
Mark Neary added that throughout the year the County consolidates budget amendments so
that a Public Hearing is not needed every time an amendment is needed. Departments have the
ability to continue to operate during the year with the budget allotted. Generally,a budget
adjustment is done mid-year and then year-end. This is a culmination of quite a bit of work
that has happened since mid-year. Mark shared his thanks for staff.
Cmmr.Neatherlin/Shutty moved and seconded to approve the supplemental budget
requests and budget transfers to the 2023 Budget as listed in Attachments A and B net
total of adjustments to 2023 authorized expenditure appropriations in the General Fund
is an increase of$1,054,462 and the net total of adjustments to 2023 authorized
expenditure appropriations in funds other than the General Fund is an increase of
$4,260,831. Motion carried unanimously. N-aye; S-aye;T-aye.
10.2 Public Hearing to consider the sale of parcel no. 12220-50-58012 to Jon and Kim Rice for the
amount of$1,600. Staff.Diane Zoren
Diane Zoren shared a request came forward after the realtor for Jon and Kim Rice contacted
Support Services last summer for a tiny piece of property in Allyn off of Sherwood Avenue.
The parcel was surplused in October under the assumption this was County property. After
further research and after the hearing was set and a Purchase and Sale Agreement was received
from the Rice's,it was determined that the parcel is actually the Rice's property. It is on the
deed. The Order of Vacation from 1925 does not recognize it so there is a cloud on the Rice's
title. The Prosecuting Attorney looked at this and said the correct process,if the Rice's want
to clear the cloud,is to ask for a vacation. No motion is needed from the Board except to close
the hearing.
The approval of the sale of parcel no. 12220-50-58012 to Jon and Kim Rice for the
amount of$1,600 died for lack of motion.
11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past
week and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 10:37 a.m.
5 1 December 19 , 2023 Commission Minutes
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY,WASHINGTON
mcj::„ `�M,,
McKenzie Smith,Nerk.dfAe Board Sharon Trask,Chair
Ran Nea herli Vice-Chair
Kevin Sh ,C mmissioner
61 December 19 , 2023 Commission Minutes
RESOLUTION NO. 102.3- 060
A Resolution Placing an Honorary Facility Sign on Mason County Building 10
"Gary Paul Burleson Law and Justice Building"
WHEREAS, the Mason County Commissioners adopted Resolution 2022-034 on May 10, 2022
establishing a Mason County Facility/Park Naming Policy;
WHEREAS, recognition with an honorary facility naming is reserved for those individuals who
have performed an exemplary act or achievement of lasting interest to their community,which
reflects positively on Mason County;
WHEREAS, Mason County received a request to name Building 10 after Gary Burleson;
WHEREAS, Gary Burleson worked in the Mason County Prosecutor's office for 37 years with 28
of those years serving as the elected Mason County Prosecutor. In addition to his employment
commitment Gary also served many years volunteering his time and service to the community.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Mason County Commission to place an
honorary sign at Mason County Building 10, 414 W Franklin Street, Shelton, WA with the name
"Gary Paul Burleson Law and Justice Building" and direct staff to create and install the
appropriate sign.
DATED this 19th day of December, 2023.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
McKenzie Sm' h, CI k of the Board Sharon Trask, Chair
Kevin Shutty, CM missioner
APPROVED AS TO FORM:
114
Tim Whitehead Randy N at erlin, Commissioner
Chief Deputy Prosecuting Attorney
J:\RESOLUTIONS&ORDINANCES\RESOLUTIONS-ORDINANCES Word Files\2023\Name Bld 10-Burleson.dou
ORDINANCE NUMBER 101+-00I
AMENDMENTTO MASON COUNTY DEVELOPMENT AREAS (ZONING) MAP
KADOUN REZONE
ORDINANCE Mason County Development Areas Map (rezone) under the authority of RCW
36.70A.
WHEREAS, the Washington State Growth Management Act (RCW 36.70A.130) requires each
county, including Mason County, to take legislative action to review and revise its
comprehensive plan and development regulations to ensure that the plan and regulations
continue to comply with the requirements of the Act; and
WHEREAS, the County needs to address certain requests for comprehensive plan and zoning
changes to meet the goals and requirements of Chapter 36.70A RCW (Growth Management
Act); and
WHEREAS, C Dietz Kadoun Et Al, owners of real property in Mason County known as parcels
32003-13-00100 and 32003-31-00010, have requested a zoning change of the properties from
Rural Commercial 2 (RC2) to Rural Industrial (RI); and
WHEREAS, on November 20, 2023, the Mason County Planning Advisory Commission held a
public hearing to consider the amendment and passed a unanimous motion to recommend
approval of said rezone; and
WHEREAS, the Board of County Commissioners considered the requested rezone at a duly
advertised public hearing on January 2, 2024; and
WHEREAS, the Board of County Commissioners took public testimony from interested parties,
considered all the written and oral arguments, testimony and comments presented; and
WHEREAS, the Board of County Commissioners also considered the Staff Report and
recommendations of the Mason County Planning Advisory Commission; and
WHEREAS, the Board of County Commissioners finds that the proposed amendment to the
Development Areas (Zoning) Map complies with all applicable requirements of the Growth
Management Act, the Comprehensive Plan, and the Mason County Code, and that it is in the
best public interest; and
BE IT HEREBY ORDAINED, the Mason County Board of Commissioners hereby approves and
ADOPTS amendment to the Mason County Development Areas (Zoning) Map rezoning parcels
32003-13-00100 and 32003-31-00010 from Rural Commercial 2 (RC2)to Rural Industrial (RI).
DATED this-2r?-day of 2024.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
Sharon Trask, Commissioner
McKenzie Smit , Clerk of the Board
1
APPROVED AS TO FORM: Kevin Shutty, CO issioner
Tim Whitehead, Chief DPA Randy Neatherlin, air
z