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Home My WebLink About2023/11/13 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of November 13,2023 Monday,November 13,2023 9:00 A.M. Executive Session—RCW 42.30.110(1)(i)Potential Litigation Commissioners Neatherlin, Shutty,and Trask met in executive session for potential litigation from 9:00 a.m.to 9:45 a.m. Tim Whitehead,Mary Ransier,Nichole Wilston,Jeff James,Bryden Barbee,and Chuck Boyd were also in attendance. 9:45 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin, Shutty,and Trask met in closed session for labor negotiation via Zoom from 9:45 a.m.to 10:45 a.m. Mark Neary,Mary Ransier, Misty Kuhl,Cabot Dow, and Lindsey Smith were also in attendance. 10:45 A.M. Superior Court—Paddy McGuire Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • Paddy requested to increase the hourly pay for Court Commissioners Pro-Tempore from$75 an hour to$90 an hour. Approved to move forward. • Paddy shared that the intercom system in Juvenile Detention is failing. Per the contractor,the wiring is incompatible with the new system. An internal transfer from the personnel line to non-personnel line is needed in the amount of$40,000. 10:50 A.M. Public Defense—Peter Jones Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • Peter shared the annual Office of Public Defense grant for$62,656. Approved to move forward., 10:55 A.M. Community Development—Kell Rowen Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • Luke Viscusi shared the 2024 Mason County Heritage Grant Cycle news release. Approved to move forward. • Luke requested to reappoint Edgar Huber to the Mason County Historic Preservation Commission for a term expiring November 30,2026. Approved to move forward. • Luke requested to extend Andrea Exo's term on the Mason County Historic Preservation Commission to November 30,2026. Approved to move forward. 11:05 A.M. Public Health—Dave Windom Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Dave requested to fund the Mason Matters contract with$50,000 using Foundational Public Health Services(FPHS)Community Health Assessment and Improvement funds. Approved to move forward. • Dave discussed funding training for staff to enhance careers using FPHS funding for the total amount of 30,000. Approved to move forward. • Melissa Casey shared a Housing and Behavioral Health Advisory Board Citizen Opening news release. Approved to move forward. • Dave added that there are treatment camps that exist throughout the community regulated by medical providers but do not have oversight at the State level. It is important that regulation be created for these treatment camps. Page I 1 11:20 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Loretta requested to close Roy Boad Road and a portion of Clifton Lane for the North Mason Community Celebrations Committee Christmas Parade on Sunday,December 3,2023 from 3:00 p.m.to 4:45 p.m. Approved to move forward. • Mike Collins shared an Adopt-a-Road application from Lovelocks Locksmith Services for Trails Road from milepost 1.58 to milepost 3.28. Approved to move forward. • Loretta requested to extend the contract with Teresa D. Johnson,CPA to December 31,2024 with an increase of$20,000. Approved to move forward. • Loretta sent an update on the milestones and steps for the Solid Waste Long Haul Disposal agreement. Cowlitz County has reviewed the Interlocal Agreement. Time has been set aside to meet with legal and risk to review the agreement and then to meet with Mason County Garbage. • Richard Dickinson shared Utilities and Waste are on step two of recycling contamination reduction and would like constituent input on impediments to recycling. A survey is available online and handouts are at the transfer stations and front desks. • Richard discussed the pump failure at Beard's Cove. A temporary fix with a 20-horsepower pump has been installed but it only pumps half the capacity. Richard is waiting on quotes for a new pump. • Mike Collins gave a brief update on the Harstine Island Bridge which is scheduled for micro- milling. This will cause a one-lane closure. 11:35 A.M. Support Services—Mark Neary Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • John Taylor shared the Mason County Parks/Facility Memorial and Donation Policy for the installation and care of donated facility or park improvements. Staff would review requests and give recommendations to the Commissioners. Approved to move forward. • John shared Stephen Payne's Parks Advisory Board application for District 2. Approved to schedule an interview. • John discussed the State Homeland Security Program(SHSP)grant funds increasing funds by $1,007 for a total of$16,342. Approved to move forward. • John discussed Parks and Trails On-Site Park Host Agreements with Scott and Kris Hewitt for Mason County Recreation Area(MCRA)and with Anthony Mullen for Sandhill Park set to expire December 31,2026. Approved to move forward. • Jennifer Beierle shared the October 2023 Financial Report. Current Expense revenue $39,996,880 at 93%; last year$39,578,817 at 97%. Treasurer Department receipts $27,433,057 at 97%; last year$28,328,650 at 105%. Current Expense expenditure $37,122,321 at 77%;last year$33,873,461 at 77%. Six-Year specific revenue streams: Community Development revenue$2,324,126;Detention and Correction services$51,908; Current Expense property tax$9,556,024;Road Diversion property tax$992,601; County Road property tax$9,501,898;Current Expense sales tax$7,866,984;Criminal Justice $1,781,845;Rural Sales and Use tax$947,387;Homelessness Prevention$453,213;Lodging tax$908,835; and REET 1 and 2$1,280,232 each. Total collected revenue$7,866,983.97; projected$9,647,960.08; and budgeted$8.4 million. Current Expense cash$29,530,593. Special Fund cash$62,135,551. Motor Pool expenditure$1,105,099 at 64.56%; last year $1,422,610.22 at 94.53%. Special and Other Funds revenue$51,370,175 at 85%; last year $52,967,012 at 65%. Special and Other Funds expenditure$42,697,560 at 56%;last year $37,380,368 at 43%. • Jennifer shared the requests for supplemental appropriations and amendments to the second Budget amendment and to set a Public Hearing for Tuesday,December 19,2023 at 9:15 a.m. The net total of adjustments to the 2023 authorized expenditure appropriations in the General Page12 Fund is an increase$774,589 and in funds other than the General Fund$4,260,831. Approved to move forward. • Jennifer shared the letter of termination for the Mason County Housing Authority contract. Approved to move forward. • Jennifer added that no comments were received regarding the City of Shelton's request for.09 funds. Approved to move forward. • Mark shared that two responses were received for the Mason County Community Justice Center Design and Development Request for Qualifications(RFQ). The selected successful respondent is bcra TreanorHL. Approved to move forward. • Mark discussed the 2024 legislative priorities which include$100,000 for Beard's Cove Water;$240,000 for North Bay/Case Inlet utility relocation;$355,000 for North Bay/Case Inlet process controls update;and a request for assistance in recruiting and training Corrections Officers. • Mark added that Community Development has discussed a six-month extension to adopt the 2025-2045 Comprehensive Plan. The State has not adopted the 2021 uniform building code. Respectfully submitted, McKenzie Smith, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Sharsk, Ra&y NM er ' kevSh7utty,4e Chair Vice-Chair Commission Page 3