HomeMy WebLinkAbout2023/11/20 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of November 20,2023
DATE
9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
Commissioners Neatherlin, Shutty,and Trask met in closed session for labor
negotiation via Zoom from 9:00 a.m.to 10:00 a.m. Mark Neary,Mary Ransier,
Misty Kuhl,Cabot Dow, and Lindsey Smith were also in attendance.
10:00 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
• Richard Dickinson requested an emergency purchase for a pump for the main well system in
Beards Cove. There are funds available in the budget. Jennifer Beierle added that a transfer
of Salaries and Benefits to Operating in excess of$15,000 would be needed. Approved to
move forward.
• Mike Collins followed up on the W Four Corners Road petition for road vacation or gating.
The County Road Administration Board(CRAB)shared if the road is vacated,it will be a
$8,500 loss per year in gas tax. The road would need about$244,000 in gravel to bring up to
standard. Tabled.
• Mark added that notification was received from the State Auditor's Office(SAO)as part of
the accountability audit. A loss incurred at solid waste was identified and it was determined
that not enough controls were in place to assign the responsibility of the loss to any one
individual. A private CPA firm was hired to do an internal control audit and all recommended
controls were implemented. The SAO added a finding relating to credit cards.
10:15 A.M. Parks and Trails Advisory Board Interview
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
• The Commissioners interviewed Steven Payne for the Parks and Trails Advisory Board.
Approved to move forward to appoint.
10:25 A.M. Support Services—Mark Neary
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
• Diane Zoren presented 2024-2025 Lodging Tax awards. Five proposals received and the
Lodging Tax Advisory Committee(LTAC)has reviewed and recommended to award the
following:Northwest Event Organizers,Inc.$49,500 for purchase and implementation of
tourism progressive application;North Mason Chamber of Commerce$43,100; Shelton-
Mason County Chamber of Commerce$94,500;Mason County Historical Society$1.6,900;
and extend contract with NEO$645,307. Approved to move forward.
• Kelly Frazier shared the contract with ABA Cleaning Services for janitorial services. Thw
two responsive bids came in from Coastal Custodial at$280,000 and ABA Cleaning Services
for$197,000. This would be a one-year contract with the option for an additional three years.
Approved to move forward.
• Jennifer Beierle discussed the Purchasing and Contracting Policy. Minor changes were made
to take out redundant language and make small error corrections. Approved to move forward.
• Jennifer shared the final review of the 2024 Budget. Beginning Fund Balance$75,093,993;
Revenue$182,210,402; Salaries and Benefits$49,276,886;Operating$74,336,439;
Expenditures$182,236,853;Full-Time Employees(FTEs)415.79.
• Jennifer gave an update on the Chart of Accounts. The beginning of March is the earliest date
of implementation.
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• Becky Rogers requested approval for the Board of Equalization(BOE)to hear completed and
timely filed appeals for the 2023 assessment year. 610 appeals were received. Approved to
move forward.
• Mark discussed the 2024 Local and Community Projects Program Department of Commerce
grant for$999,100 to perform a study to locate,plan, and design a Community Justice Center
including a jail,mental health treatment center,and substance use disorder treatment center.
Approved to move forward.
• Mary Ransier added that the Deputies Guild voted unanimously for the Collective Bargaining
Agreement(CBA)and requested it be added to the upcoming Special Agenda for November
28,2023 at 1:00 p.m. Approved to move forward.
• Cmmr.Trask discussed the Washington State Association of Counties(WSAC)conference.
• Cmmr. Shutty shared a request from the Department of Fish and Wildlife to share space at the
new Belfair lease location.
Respectfully submitted,
McKenzie Smith,
Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Sharon Trask, Ran4 Neatherlin, evin Shu ,
Chair Vice-Chair Commission
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