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Home My WebLink About2023/10/23 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of October 23,2023 Monday,October 23,2023 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin,Shutty,and Trask met in closed session for labor negotiation via Zoom from 9:00 a.m.to 10:00 a.m. Mark Neary,Mary Ransier, Misty Kuhl,Cabot Dow,and Lindsey Smith were also in attendance. 10:00 A.M. Treasurer's Office—Lisa Frazier Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • Lisa requested to cancel outstanding warrants as required by RCW 39.56.040 for a total of $19,811.60. Approved to move forward. 10:05 A.M. Sheriff's Office—Chief Hanson Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • Chief Hanson provided an update regarding jail outsourcing. Total days outsourced:213; inmates outsourced: 17;estimated cost: $27,600. There are 18 staff,plus 2 being hired. 3 staff are on full-time FMLA, 1 testing to go to patrol,and 1 to another agency. There are 4 "background"staff. Recruitment includes magnetic signs for the litter trailer,banner in front of the Jail,Public Safety testing events,free online testing,a full-time Recruitment Officer, hiring bonus,job fairs,reader boards,yard signs,brochures,and reaching out to candidates on the Public Safety website. Average daily population in the Jail is 20,6 people on home monitoring,and 10 booked for alternative DUI sentencing. 10:15 A.M. Community Development—Kell Rowen Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Kell shared House Bill 1181 requires the County,under the Growth Management Act(GMA), to add a climate element to the Comprehensive Plan. The grant application to the Department of Commerce requires a letter of support from the Commission. The scope of work with SCJ Alliance will need revised. Approved to move forward. • Kell requested to post and fill a Building Official Manager position at Range 38 on the Non- Represented Salary Scale. Approved to move forward. • Marissa Watson requested to set a Public Hearing for Tuesday,November 21,2023 at 9:15 a.m.to consider the rezone of two parcels within the Allyn Urban Growth Area(UGA). Parcels no. 12220-50-58009 and 12220-50-58010 from Village Commercial(VC)to Multi- Family Medium Density(R2). Approved to move forward. 10:25 A.M. Public Health—Dave Windom Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • Dave presented the quarterly Public Health finance update. • Melissa Casey shared the amendment for Community Lifeline to put Community Lifeline on Reduced Funding Status due to ongoing noncompliance with the scope of work not operating at 35 beds on a night-by-night basis. The written standard allows up to a 20%reduction in funding$40,860.24. There is the opportunity to reallocate the funding back to Community Lifeline if corrective action is shown. Approved to move forward. • Dave added he has been working with Mott MacDonald and the Squaxin Island Tribe on the last part of the Memorandum of Agreement. 10:35 A.M. Public Works—Loretta Swanson Page I 1 Utilities&Waste Management Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Loretta shared an application from William Harris for the Transportation Improvement Program Citizen Advisory Panel(TIP-CAP). • Mike Collins discussed Road Vacation no.416 for Four Comers Road between Eells Hill and California Road. Four Comers Road is 3.27 miles long,has no residences,and travels through private timberland. A preliminary request was received by adjacent property owners concerned about waste issues. Public Works is proposing to put a gate up and still allow pedestrians and bicycles. • Loretta and Stephanie Buhrman will be meeting with TDJ to discuss rates and schedules for utilities. • Loretta will share a draft response letter to Republic Services. 10:45 A.M. Support Services—Mark Neary Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • John Taylor requested to accept Wildwood Playgrounds NW bid for Sandhill Park playground equipment for a total cost of$137,177.64. A rubber playground surface is recommended for falls and younger age group. Approved to move forward. • Mary Ransier shared draft updates to the Mason County Personnel Policy. Updates include new positions,performance evaluations,compliant procedure,equal opportunity employment, and telework. Approved to move forward. • Jennifer Beierle gave updates on American Rescue Plan Act(ARPA)funding. Grand total obligated funds$12,649,827. Updates were received from all recipients except the Housing Authority. It is recommended to move to a reimbursement basis for the Housing Authority. A total of$750k was provided upfront for upgrades to facilities. Mark suggested allowing funds to be used for administrative costs. The Sheriffs Office vehicle camera and installation there is$14,211 left and it is requested to change that to include office equipment. Funding has been turned back from completed projects:Hood Canal Communications$87,261;Jail elevators and doors$6,409;and Public Works Lakeland pump station$2,567. $46,938 total unexpended. • Jennifer gave an update on the 2024 Budget. Beginning Fund Balance$28 million;Revenue $43,047,071;Salaries and Benefits$33,680,091;Operating$15,907,624;Expenditures $49,587,715;and FTEs 282.67. Special Fund Beginning Balance$47,093,993;total Revenue $110,912,496;Salaries and Benefits$15,406,574;Operating$57,954,514;Expenditures $110,912,496;and FTEs 131.13. The 2023 adopted Budget has 410.02 FTEs. In 2023,added FTEs include no temporary positions and 2.77 permanent positions. 3 FTEs have tentatively been added to the 2024 Budget—Grant Writer in Support Services,Clerical in Prosecutor's Office,and Sheriff Deputy. Total 2024 Budget FTEs 415.79. There are 33.5 vacancies. Therapeutic Courts will need$89,700 in Treatment Sales Tax(TST)funding. Rustlewood transfer out$100k. $122k will be removed from Blake revenue and expense and$35k for passport revenue will be removed. 2023 Budget amendment requests are due by November 6. • Jennifer shared the funding request for$125k from.09 Rural County Sales and Use Tax Fund from the City of Shelton. Approved to move forward. • Mark discussed moving to weekly regular Commissioner meetings. Respectfully submitted, McKenzie Smith, Clerk of the Board Page 12 BOARD OF MASON COUNTY COMMISSIONERS A4.w Sharon Trask, Randy eatherlin, Kevin ShuiK, Chair Vice- air Commission Page13