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Home My WebLink About2023/10/16 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of October 16,2023 Monday,October 16,2023 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin, Shutty,and Trask met in closed session for labor negotiation via Zoom from 9:00 a.m.to 10:00 a.m. Mark Neary,Mary Ransier, Misty Kuhl,Cabot Dow,and Lindsey Smith were also in attendance. 10:00 A.M. Executive Session—RCW 42.30.110(1)(i)Potential Litigation Commissioners Neatherlin, Shutty,and Trask met in executive session for potential litigation from 10:00 a.m.to 10:30 a.m.Mark Neary and Tim Whitehead were also in attendance. 10:30 A.M. Economic Development Council—Jennifer Baria Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Tiana Dunbar,Economic Development Council,and Jason Robertson,Project Advisor for Pacific-Salish Economic Development Council,shared a presentation. Topics included: goals,context,eligible projects for funding,pathway to EDD formation,proposed Pacific- Salish economic development,major plan elements,vision statement,four major plan focus areas,objectives—industry and entrepreneur,objectives—infrastructure capacity and modernization,objectives—economic opportunity for all,objectives—environmental stewardship,and resiliency,priority projects and actions,and evaluation framework. Approved to move forward. 10:50 A.M. Assessor's Office—Patti McLean Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • Patti requested to reclass an Appraisal Analyst position to Senior Appraisal Analyst. Position description exists but a preliminary budget approval is needed before being brought to the Union. Tabled. 10:55 A.M. Community Development—Kell Rowen Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • Luke Viscusi shared a news release for two open positions on the Historic Preservation Commission. Approved to move forward. 11:00 A.M. Public Health—Dave Windom Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Melissa Casey shared a news release for Request for Proposal(RFP)for Emergency Housing Funds. The Department of Commerce allocated$884,950 for 2024 and there is$101,071 available. Eligible agencies operate emergency shelters and outreach. Approved to move forward. • Melissa gave an update on Community Lifeline. April 2022 Community Lifeline was put on a Corrective Action Plan for ongoing invoicing errors. There has been no improvement,so a Quality Improvement Plan was implemented through June 2023. There continues to be no improvement,beginning July 2023 Community Lifeline was put on Probation Status due to failing to effectively implement the quality improvement plan and not following through on actions on the corrective action plan. More fraudulent activity has been noticed on invoices. Community Lifeline is also not operating in compliance with the contracted Scope of Work. The application indicated that Community Lifeline is a 24-hour 35-bed night-by-night shelter. Page 11 This means 35 beds should be available each night on a first-come first-serve basis. At this time there are 14 drop-in beds,and the remainder are continuous stay. Intakes for coordinated entry for permanent housing are not being done. Recommendation is to reduce funding with the opportunity to earn funding back with shown improvement. 11:05 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Loretta shared the one-year contract extensions for Public Works consultant and project agreements and asked to remove the on-call geotechnical services. The Lower Uncle Johns Creek Culvert will be brought forward separately. Approved to move forward. • Cmmr. Shutty asked if there is an opportunity for permit and plan review? Public Works would need to go out for a Request for Qualifications(RFQ)and would need an associated fee schedule to collect the appropriate fees to reimburse the consultant. • Loretta announced today is Stephanie Buhrman,Public Works Finance Manager,first day. • Loretta shared Public Works received a$250k grant from the Department of Commerce for North Bay and Beard's Cove. The net award is$242,500. • Loretta discussed meeting with the Evergreen Estates Board to secure commitment to the City water connection. An RFQ is needed for design work and construction services but will need to go to the Community Development Block Grant(CDBG)manager prior to advertisement. • Richard Dickinson shared additional workdays will need to be authorized for the Belfair sewer extension due external scheduling conflicts. Power to the pump station is needed. PUD3 is waiting for the emergency vehicle access road that must be constructed for the Olympic Ridge development. The contract will need to be extended to the end of December, which will still allow for the 0.54%interest rate. Documents needed for project completion include project described in the scope of work is complete and meets required standards, certified statement of actual dollars spent from all funding sources,certification that all costs are incurred and accounted for,submittal of final voucher for remaining eligible funds,and photos of completed project. • Richard added the UV disinfection screens have been rebuilt. 11:15 A.M. Support Services—Mark Neary Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • Jennifer Beierle requested to set a Public Hearing for Tuesday,November 21,2023,at 9:15 a.m.to certify to the County Assessor the amount of taxes levied for Current Expense and County Road for 2024 and to set a Public Hearing for Monday,December 4,2023 at 9:00 a.m.to consider adoption of the 2024 budget for Mason County. Copies of the 2024 preliminary budget will be available to the public on November 20,2023. Approved to move forward. • Jennifer shared the September 2023 Financial Report. Current Expense revenue$33,425,959 at 78%;last year$32,840,530 at 81%. Treasurer Department receipts$22,339,617 at 79%; last year$22,903,585 at 85%. Current Expense expenditure$31,707,057 at 66%;last year $29,262,509 at 67%. Six-Year specific revenue streams:Community Development revenue $2,043,911;Detention and Correction services$46,452;Current Expense property taxes $6,332,533;Road Diversion property tax$662,571;County Road property tax$6,323,415; Current Expense sales tax$7,013,978;Criminal Justice$1,486,869;Rural Sales and Use tax $846,368;Homelessness Prevention filings$405,386;Lodging tax$765,370;REET 1 and 2 $1,160,895 each. Total collected revenue$7,013,978.97;projected$9,669,595.44;budgeted $8.4 million. Current Expense cash$28,460,634. Special Fund cash$60,703,602. Motor Pool expenditure comparison$1,011,543 at 59.09%;last year$1,212,439 at 80.57%. Special and Other Funds revenue$42,937,112 at 71%;last year$46,754,895 at 58%. Special and Other Funds expenditures$35,696,446 at 47%;last year$33,709,533 at 38%. Page 12 • Mary Ransier discussed the January 2024—December 2027 Collective Bargaining Agreement (CBA)for Mason County Office of Public Defense and Woodworkers Local Lodge W38, I.A.M. Approved to move forward. • Mark discussed the final buildout of Building 10—District Court. Estimated costs include construction$1,875,000 and Architectural and Engineering fees$250k for a total project cost of$2,125,000. Mason County received Local Assistance and Tribal Consistency Funds (LATCF)in the amount of$797,000 and there is$1.5 million budgeted for capital projects in the REET 1 fund. • Cmmr.Trask shared the Operation Green Light for Veterans proclamation in support of veterans. Approved to move forward. • Cmmr.Trask requested Mark to schedule quarterly Department Head and Elected Official meetings and potentially quarterly Commissioner Retreats. Respectfully submitted, McKenzie Smith, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask, IWy Aeatherlin, Kevin Shutty, Chair Vice-Chair Commission Page 13