HomeMy WebLinkAbout2023/10/09 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of October 9,2023
Monday,October 9,2023
9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
Commissioners Neatherlin, Shutty,and Trask met in closed session for labor negotiation via
Zoom from 9:00 a.m.to 10:00 a.m. Mark Neary,Mary Ransier,Misty Kuhl,Cabot Dow,and
Lindsey Smith were also in attendance.
10:00 A.M. Auditor's Office—Steve Duenkel
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
• Steve requested to reclassify Michele Crow and Shannon McGregor from Financial Analyst
to Senior Financial Analyst with the recommendation from Human Resources. Budget impact
is about$2,700. Approved to move forward.
10:05 A.M. Coroner's Office—Jaime Taylor
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Jaime requested to purchase a body lift,storage rack,and storage boards from Southland
Medical,LLC for the estimated cost of$10,640.64. Approved to move forward.
10:10 A.M. Superior Court—Paddy McGuire&Kayla Henley
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
• Paddy shared the Department of Justice Office of Juvenile Justice and Delinquency
Prevention grant award agreement for the award of$890,675 beginning October 1,2023 and
ending September 30,2026. Approved to move forward.
10:15 A.M. Sheriff's Office—Chief Hanson
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
• Lieutenant Schoenberg shared a contract renewal for Summit Food Services to provide inmate
meal services. This renewal would increase the cost by$0.62 to$4.24. The total annual
increase is estimated at$31,540. Approved to move forward.
10:20 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
• Richard Dickinson shared the Washington State Department of Transportation(WSDOT)is in
the late design stages of a Fish Barrier Removal project that will replace the existing Victor
Creek culvert. The existing 4"high density polyethylene(HDPE)sewer force main will need
to be relocated. Estimated cost is$40,000. Public Works asked to use the same consultant as
WSDOT,David Evans&Associates,Inc. Approved to move forward.
• Mike Collins shared a petition for a Road Improvement District(RID)for Stonebriar Place off
Jensen Road for repair and asphalt overlay. Cost would be$70,000 and divided amongst 21
customers for a total of$3,333.33 each. A chip seal overlay can be done to reduce the cost to
about$32,000 for a total of$1,500 each.
• Loretta gave a reminder about the upcoming Public Hearing to consider establishing speed
limits on Kelly Hall Road and Sunnyslope Road and changing the speed limit on a section of
Brockdale Road.
• Loretta shared Blue Zones will host an open house at Public Works tomorrow from 9:00 a.m.
to 12:00 p.m.regarding infrastructure.
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• Legislators reminded staff that it is a short session and the necessity of getting information to
them quickly. Mark requested a prioritized list from utilities documenting projects that need
funding by the end of October.
10:30 A.M. Support Services—Mark Neary
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Mary Ransier shared changes to the Non-Represented Salary Schedule to add the WIC
Coordinator/Certifier position and retitle for Elections Superintendent to Elections
Administrator. Approved to move forward.
• Mary discussed additional Lead Pay requests for Tammi Wright and Thomas Gibbons for
January 1,2024 through December 31,2024. Approved to move forward.
• Nichole Wilston shared a Mason County Officers,Employees,and Volunteer(s)request for
Defense and Indemnification coverage for Kevin Hanson,Shane Schoeneberg,and Randy
Newell. Approved to move forward.
• Jennifer Beierle discussed an additional 2024 vehicle take-home request for Erin Tesch.
Approved to move forward.
• Jennifer shared the draft Purchasing and Contracting Policy. The Audit Committee approved
the policy with a vote of 3-1. The State Auditor's Office requested two small changes.
Tabled.
• Jennifer gave an overview of the 2024 proposed Budget. A 2%increase to non-represented
$115,347. MRSC sent an email sharing the implicit price deflator is above 1%so a resolution
of substantial need is not needed. Mental Health tax revenue should be$1.21 million. The
reclass of two Financial Analysts to Senior Financial Analysts will need to be added$11,570.
Blake reimbursements additional$32k total for$60,500 in revenue. Clerk copier increase to
$5k. Therapeutic Courts rescinded their request for additional Mental Health tax funding.
Total from Ending Fund Balance and General Fund$6,258,981. Approved Policy Level
Requests(PLRs)$514,375. $3.3 million was approved in PLRs for Public Works Utilities&
Waste. Cmmr. Shutty supported the following Full-Time Employee(FTE)positions:Grant
Writer and Sheriff Deputy. Cmmr.Neatherlin supported:Grant Writer, Sheriff Deputy,
potentially consolidating the Elections position into a Chief Deputy position,Clerical,and
Maintenance.Cmmr.Trask supported:Grant Writer,Sheriff Deputy,Clerical,and potentially
Maintenance. Cmmrs.asked if the Maintenance position could be covered by Real Estate
Excise Tax(REET)and if the cost would be offset by removing part-time positions.
Respectfully submitted,
McKenzie Smith,
Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
S aron Trask, 4Rdy Nea lin, Kevin Shutty,
Chair Vice-Chair Commission
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