Loading...
HomeMy WebLinkAbout2023/12/04 - Briefing PacketMASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR THE WEEK OF December 4, 2023 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion, and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. Commission meetings are live streamed at http://www.masonwebtv.com/ and public commented is accepted via email msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton, WA 98584; or phone at (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the Commissioners’ office no later than 4 p.m. the Friday before the meeting. If special accommodations are needed, contact the Commissioners' office at Shelton (360) 427-9670 ext. 419 Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent version. Last printed 11/29/23 at 4:31 PM BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of December 4, 2023 Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly *This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings. Monday, December 4, 2023 Commission Chambers Times are subject to change, depending on the amount of business presented 9:00 A.M. Special Meeting to Adopt the 2024 Budget – Public Hearing - - - 9:30 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion 10:00 A.M. Auditor’s Office – Steve Duenkel 10:10 A.M. Community Development – Kell Rowen 10:15 A.M. Public Works – Loretta Swanson Utilities & Waste Management 10:20 A.M. Support Services – Mark Neary Commissioner Discussion – as needed Mason County Agenda Request Form To: Board of Mason County Commissioners From: Steve Duenkel Ext. 468 Department: Auditor's Office Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): 12/4/2023 Agenda Date: 12/5/2023 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☒ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Approve the Auditor’s Office request to establish Vote Center Operations at the “Old Fire Station” in Belfair for elections beginning with the 2024 February Special Election, and approve location of the a drive-up ballot drop box. Background/Executive Summary: The Auditor’s Office is looking to establish an elections Vote Center during election timeframes at the old Belfair fire station as part of the County’s effort to provide services in the North end of Mason County. This vote center will reduce traffic to and congestion at the Shelton Vote Center in the County Administrative Building. Budget Impact: Equipment and labor costs are already factored into the FY 2024 Auditor’s Office budget request. No additional funding is anticipated. Public Outreach (news release, community meeting, etc.): the Elections Department will provide information to the public regarding the Vote Center services planned and ballot drop box location. Requested Action: Request the Board approval for the temporary use of the recently acquired fire station in Belfair for Vote Center operations, and installation of the ballot drop box. Attachments: None Mason County Agenda Request Form To: Board of Mason County Commissioners From: Randy Collins, Fire Marshal Ext. 309 Department: Choose an item. Community Development Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): December 4, 2023 Agenda Date: December 12, 2023 Internal Review: ☐ Finance ☐ Human Resources ☒Legal ☒ Information Technology ☒ Other (This is the responsibility of the requesting Department)Risk Management Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Fire Investigation Contract Background/Executive Summary: Within the unincorporated areas of a county, RCW 43.44.050.1(b) requires the Fire Marshal (or other fire official so designated by the county legislature) to investigate the origin, cause, circumstances, and extent of loss of all fires. Due to inadequate staffing, for over 8 years, the County has satisfied this mandate by contracting with the Mason County Fire Chief’s Association. With the current contract expiring December 31st, 2023, this item is to renew the agreement for another two-year term (January 1, 2024, through December 31, 2025). The contract is essentially the same as has been used for the last two cycles but with the following additions: 1. A requirement that an investigation report be prepared in a timely manner for each fire investigated and be peer reviewed and approved by the Fire Marshal or his/her designee (section 8.2). 2. A requirement that investigators meet the minimum training requirements as identified in “Exhibit B” of the contract (section 10). 3. More specific language requiring each party to provide evidence of insurance or self-insurance to cover its liability obligations for its respective operations, facilities, personnel, and equipment (section 14). 4. The County fund an online report writing program (known as Blazestack) for the purposes of generating the reports identified in 1 above that follow nationally accepted standards and can be prepared more expeditiously. Mason County Agenda Request Form Budget Impact The price of the contract remains unchanged from the existing agreement at $82,000 per year ($164,000 total). Although the use of Blazestack will add between $5 to $6,000 a year, given the average expenses charged to the contract over a four-year period have remained below the budgeted amount, it is not expected to result in any additional budget impact. As a new software program, it was presented to and approved by the IT Committee at their August 16 meeting. Because the Mason County Chief’s is currently approved to use Blazestack until May 31, our responsibility for the costs and administration of the program will begin June 1, 2024 and the costs prorated. In addition, since Central Mason Fire also intends to use Blazestack, they have expressed interest in entering into a cost sharing agreement, that will further reduce its costs. That contract and cost sharing agreement will be brought to the Commissioners in a separate package in April or May. Public Outreach: Outreach has included working with the Chief’s to draft the contract changes and holding a vote to endorse by the Chief’s at their November meeting which was unanimous. Requested Action: Approve the contract as presented. Attachments: Contract MCFCA ILA 2024-2025 Return recorded document to: Mason County Community Development 615 W Alder, Shelton, WA 98584 INTERLOCAL AGREEMENT FOR FIRE INVESTIGATION SERVICES BETWEEN MASON COUNTY AND THE MASON COUNTY FIRE CHIEF’S ASSOCIATION 1. Parties. THIS AGREEMENT is entered into by Mason County (“County”) and the Mason County Fire Chief’s Association (“Association”) under the authority of the Interlocal Cooperation Act, RCW Chapter 39.34 2. Recitals. Whereas, the County and the Association have determined that it is in the best interest of the County and its citizens to work together in establishing an agreement to provide fire investigation services by the Association for the County. 3. Purpose. To establish a joint agreement for providing fire investigation services within the boundaries of Mason County. 4. Authority. RCW Chapter 39.34.080 permits local governmental un its to make official use of their powers enabling them to cooperate with other localities based on mutual advantage. 5. Duration. Once executed by both parties, this agreement shall be effective January 1, 2024 and shall terminate no later than December 31, 2025, unless mutually agreed upon by both parties to extend the agreement. 6. Compensation. The County shall pay the Association for services in the maximum amount of $82,000 per year ($164,000 total for the Contract) as identified in Exhibit “A” without prior written approval of the County. Fees for services shall be based on hours and expenses as shown on Exhibit “A”. County shall also provide at no expense to the Association access to a report writing program to allow for the completion of investigation reports. 7. Payment. Within 30 days of receipt of an invoice from the Association, the County shall reimburse the Association for actual costs incurred. 8. Sope of Work. 8.1 Investigation of the origin, cause, circumstances, and extent of loss from fire whether of a criminal or civil nature. 8.2 For each fire investigated, prepare, and submit to the County in a timely manner a written report that adheres to the investigation methodology of National Fire Protection Association (NFPA) Standard 921. The County shall reserve the right to peer review said reports and approve or reject. Once approved, all reports shall become the property of the Cou nty. 8.3 To ensure cooperation among the local fire districts, the State Fire Marshal’s office and all State and County law enforcement and regulatory personnel. 9. Criteria for Investigation. Pursuant to RCW 43.44.050, all fires within Mason County must be investigated for the origin, cause, circumstances, and extent of loss. Fire Investigators shall be requested as outlined in Exhibit “B” as agreed upon by the Association and the County. 10. Qualifications of Investigators. Each person performing investigations under the scope of this contract shall possess the minimum qualifications for a fire investigator as established by the Association. 11. Hold Harmless. Each party shall hold harmless, defend and indemnify the other party, its officers, officials, employees, and agents against any and all claims, actions, suits , liability, loss, expenses, damages and judgements of any nature whatsoever, including costs and attorney fees in defense thereof, for injury, sickness, disability, or death to persons or damage to property or business, caused by or arising out of the negligence of each party’s employees, agents and volunteers. Provided however, the Association’s obligation hereunder shall not extend to injury, sickness, death, or damage caused by or arising out of the sole negligence of the County, its officers, officials, employees, or agents. In the event of concurrent negligence of the parties, the Association’s obligations hereunder shall apply only to the percentage of fault attributable to their employees, agents, and volunteers. 12. Administration. No separate legal or administrative entity is created by this Agreement. The Mason County Fire Chief’s Association and Mason County Community Development Department shall jointly administer this agreement. MCFCA ILA 2024-2025 13. Termination: Either party may terminate this Agreement as follows: 13.1. For Cause. For a material breach thereof by the other party. Fifteen days written notice to the other party is required stating the intent to terminate for cause. The breaching party will be given the opportunity to cure its breach and if completed within the fifteen-day period, the Agreement shall not terminate. 13.2 For Convenience. Either party may terminate this Agreement without cause at any time providing a fifteen-day written notice of termination is submitted in advance. 14. Insurance. Each party shall maintain and provide evidence to the other of insurance or self-insurance adequate to cover its liability obligations for its respective operations, facilities, equipment, and personnel under this Agreement and/or arising out of each parties’ activities he reunder. 15. Notices. Any notices to be given under this Agreement shall be delivered in person or mailed to the parties at the following addresses: 15.1. County. Mason County Community Development Department. 615 W. Alder Street Shelton, WA 98584 15.2. Association. Mason County Fire Chief’s Association PO Box 1822 Shelton, WA 98584 16. Severability. If any provision of this Agreement or its application is held invalid, then the remainder of the Agreement or the application of the remainder of the Agreement shall not be affected and remain in full force. 17. Waiver. No waiver or any provision of this Agreement shall be valid unless it is in writing and signed by the person or party whom charged. 18. Third Party Rights. This Agreement shall not create any third-party rights by any party that has not signed this agreement. 19. Modification. This Agreement represents the entire agreement by both parties and shall not be modified, terminated, or waived by either party without authorized written approval by representatives of both parties. 20. Benefits. This Agreement is entered into for the benefit of both parties to provide fire investigation services for all of Mason County for the duration of this Agreement. Dated this _________ day of _____________________ Board of Commissioners ATTEST: Mason County, Washington ____________________________ _____________________________ McKenzie Smith, Clerk of the Board Sharon Trask, Chair _____________________________ APPROVED TO FORM: Randy Neatherlin, Commissioner _____________________________ _____________________________ Tim Whitehead, Deputy Prosecutor Kevin Shutty, Commissioner MASON COUNTY FIRE CHIEF’S ASSOCIATION: _____________________________ _____________________________ Beau Bakken, President Brandon Searles, Vice-President _____________________________ _____________________________ Gregory Rudolph, Secretary Nadine Brown, Treasurer MCFCA ILA 2024-2025 EXHIBIT “A” Estimated Fire Investigation 2024/2025 Budget I. Training Tier I: $500/year 8 hour Protecting Evidence for Fire Cause and Determination Class Tier II: $4,000/year 1. Initial: 40-hour Basic Fire Investigation course. 2. Succession: Education to meet the requirements for Tier III Certification including general education, documentation, scene examination, evidence collection, interview techniques, post incident investigation and case presentation (NFPA 921 & 1033) Tier III: $9,000/year Annual Fire Investigation conference, advanced & refresher training ____________________ Subtotal: $13,500/year II. Supplies/PPE: 1. Supplies/Uniforms Investigation supplies, PPE & uniforms for Tier III investigators $4,000/year 2. Investigation Kits Small tools & equipment $6,000/year ____________________ Subtotal: $10,000/year III. Labor 1. Tier III Stand-By Pay: $50 a day for Fri/Sat/Sun/Holidays (170 days/year) $8,500/year 2. Investigation Labor: Rates Tier II $65.00 per hour Tier III $125.00 per hour Estimated Costs: 50 Investigations @ Tier III Level $38,000/year 20 Investigations @ Tier II Level $12,000/year ____________________ Subtotal: $58,500/year Grand Total: $82,000/year Total Contract Budget: $82,000 x 2 = $164,000 MCFCA ILA 2024-2025 EXHIBIT “B” Fire Investigator Callout Criteria and Definitions Definitions • “Tier 1 Fire Investigator” – Any firefighter that is certified as an IFSAC Firefighter 2 certification or equivalent. • “Tier 2 Fire Investigator” – An investigator that has completed a 40-hour Fire Investigation basic class. • “Tier 3 Fire Investigator” – An investigator that has completed the Mason County Tier 3 fire investigator task book as adopted by the Association and County. Tier 1 Fire Investigator Criteria • Non-Commercial Vehicle Fires with no known owner, no insurance and less than $10,000 in value. • Structure fires with property loss less than $5,000 from fire damage Tier 2 Fire Investigator Criteria • Any fires above a tier 1 fire investigator criteria but less than tier 3 criteria. • Any Tier 3 fires that a Tier 3 Investigator determines can be handled by a tier 2. Tier 3 Fire Investigator Criteria • General Incidents o Death or serious injury because of a fire. (Two Investigator Callout) o Recognized incendiary or suspicious fires. o Fire in or at any publicly owner building or property. o Significant fires resulting in greater than $20,000 in property loss. o Fire related incidents involving illegal activity or hazardous materials. o Explosion. o When specifically requested by the Incident Commander or law enforcement. • Vehicle Fires o Fire Involving multiple vehicles at sites such as automobile sales lots, bus lots, garages or multiple vehicle fires in a close-proximity and time frame. o An insured vehicle with a dollar loss of $20,000 or more AND considered incendiary or suspicious. • Wildland Fires o Request from DNR or the Wildland Overhead Support Team. o Incidents where Arson is readily recognizable. o Wildland Fires crossing multiple property parcels or requiring a joint jurisdiction investigation. Tier 2 investigators can be requested as needed by Tier 3 for training purposes. Tier 3 investigators may request a second investigator for any fire when needed. Fire Investigators shall be requested through and dispatched by MACECOM. Action Items: Discussion Items: December 18, 2023 to January 12, 2023 Road Closure on Elfendahl Pass Road for DNR Clear Zone Project (MP 1.85 to MP 4.20). Closure for project approved at the June 6th Commission meeting. Public Outreach: Notice of closures will be published in the Shelton Journal, posted on County Facebook page, road closure email list and County webpage, reader boards/road notice postings will alert drivers prior to closure. Commissioner Follow-Up Items: Upcoming Items: December 5th @9:15am Hearing for the Long-Haul Service Agreement MASON COUNTY PUBLIC WORKS COMMISSIONER BRIEFING December 4, 2023 Mason County Administrator 411 N 5th Street Shelton, WA 98584 (360) 427-9670 ext. 419 Mason County Commissioner Briefing Items from County Administrator December 4, 2023 Specific Items for Review → Belfair office space for Veterans’ Service Officers (VSOs) – Diane Zoren → Request to set a Public Hearing to sell surplus property – Diane Zoren → Timberland Regional Library reappointment – Diane Zoren → Payoff of General Obligation Bond – Jennifer Beierle Administrator Updates Commissioner Discussion Mason County Agenda Request Form To: Board of Mason County Commissioners From: McKenzie Smith Ext. 589 Department: Support Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): December 4, 2023 Agenda Date: December 19, 2023 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Office Space Lease Agreement Extension with Crossroads Housing for Veterans’ Service Officer’s Office Space Background/Executive Summary: RCW 73.08.010 authorizes Counties to establish a Veterans’ Assistance Program to address the needs of local indigent veterans and their families. The program is funded by the Veterans’ Assistance Fund created under the authority of RCW 73.08.080. The Veterans’ Advisory Board (VAB) was established under the authority of RCW 73.08.035 and administers the Veterans’ Assistance Program. The office space lease agreement is for the use of office space and facilities located within Crossroad Housing’s Belfair location at 140 NE State Route 300. The lease agreement will expire December 31, 2023 and is available for renewal upon agreement by both parties. Both Crossroads and the Veterans’ Service Officers (VSOs) wish to continue the lease for an additional year, expiring December 31, 2024. Budget Impact (amount, funding source, budget amendment): $550 per month paid from Veterans’ Assistance Fund 190 Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval for the County Administrator to sign the lease agreement extension with Crossroads Housing to provide office space to Veterans’ Service Officers (VSOs) from January 1, 2023 through December 31, 2024 in the amount of $550 per month payable from the Veterans’ Assistance Fund 190. Attachments: Agreement “Moving Families Forward Since 1992” P. O. Box 1777/71 Sargison Loop, Shelton, WA 98584 (360) 427-6919  Fax (360) 427-3248 Amendment to Continue Lease between Mason County Veterans’ Service Office, Tenant And Crossroads Housing, Landlord Currently, the above-named Tenant is leasing commercial office space (Office #10) at 140 NE State Route 300, Belfair, WA from the above-named landlord. The lease term is set to expire at 12:00 AM on January 1, 2024. It is the wish of the Tenant to contin ue this lease agreement through December 31, 2024. The Landlord consents to the continuation of this agreement and agrees to do so at the same monthly rent of $550.00, through the term ending December 31, 2024. All other terms and conditions contained in the original lease remain in place during the extended duration of this agreement. Crossroads Chair Mason County VSO/DAV Ch. 22 Signature and Date Signature and Date County Administrator Signature and Date Mason County Agenda Request Form To: Board of Mason County Commissioners From: Diane Zoren Ext. 747 Department: Support Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☒ Special Meeting: ☐ Briefing Date(s): December 4, 2023 Agenda Date: January 2024 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Surplus and Sale of Parcel No. 12220-50-58012 Background/Executive Summary: Robert Cook, Real Estate Agent at Windermere in Allyn representing Jon and Kim Rice, inquired about parcel no. 12220-50-58012. Mr. and Mrs. Rice wish to purchase the aforementioned parcel to combine with their currently owned parcels no. 12220-50-58009 and 12220-50-58010 at the assessed value and submitted a purchase and sale agreement for $1,600. On June 1, 1925 in a Public Hearing, the east 10’ and west 10’ of Sherwood Avenue was vacated by the Board of County Commissioners. However, in the Final Order of Vacation, parcel no. 12220-50-58012 was not included. This has been discussed with legal and the recommendation is to surplus and sell this parcel. Richard Beckman, Richard Beckman Realty, performed a market analysis of the parcel and shared the following: “the property appears to be in a residential area and sists between State Route 3 in Allyn and lightly developed land to the west. Due to its extremely small size, there are no readily available comparables… The property is worth about $2 per square foot or approx. $800. However, based on its size and location only has value and use to adjacent property owners. The County should add the $500 broker price opinion to the purchase price… and the buyer pay all closing costs”. The Board declared the parcel surplus on 10/24/23 by adoption of Resolution 2023-058. Budget Impact (amount, funding source, budget amendment): Recommended selling price is $1,600 to include recording fees and the excise affidavit fee. Public Outreach (news release, community meeting, etc.): Public Hearing notice will be published two times in the Shelton-Mason County Journal. Requested Action: Request to set a public hearing to consider the sale of the property for $1,600. Attachments: Purchase and sale agreement Mason County Agenda Request Form To: Board of Mason County Commissioners From: McKenzie Smith Ext. 589 Department: Support Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): December 4, 2023 Agenda Date: December 19, 2023 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Reappointment of Mary Beth Harrington to the Timberland Regional Library Board of Trustees Background/Executive Summary: Timberland Regional Library (TRL) is a five-County rural library district that consists of Grays Harbor, Mason, Lewis, Pacific, and Thurston Counties. The library is governed by a seven-member Board of Trustees. The Thurston County Commissioners originally appointed Mary Beth Harrington to the TRL Board on January 25, 2022 to fill a vacant unexpired term that is set to expire December 31, 2023. On November 21, 2023 the Thurston County Commissioners reappointed Mary Beth for a term expiring December 31, 2030. Budget Impact (amount, funding source, budget amendment): None Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval to sign the letter of concurrence with Thurston County’s reappointment of Mary Beth Harrington to the Timberland Regional Library Board of Trustees for a term expiring December 31, 2030. Attachments: Letters Administrative Service Center 415 Tumwater Boulevard SW Tumwater, WA 98501-5799 360.943.5001 TRL.org November 29, 2023 Mason County Commissioners Mason County Building 1 411 N 5th St. Shelton, WA 98584 Dear Board Commissioners, The Thurston County Commissioners have re-appointed Mary Beth Harrington to the Timberland Regional Library Board of Trustees to fill a term that will expire December 31, 2030. The Thurston County Commissioners have requested that Timberland Regional Library secure the confirmation of this appointment from the other four county Board of Commissioners. A copy of the letter appointing Ms. Harrington is enclosed. If you concur with the appointment of Ms. Harrington, please send a letter of confirmation to my attention at the above address. Once we have received letters from Mason, Lewis, Grays Harbor, and Pacific County Commissioners, copies will be forwarded to the Thurston County Commissioners. We would appreciate your immediate consideration of this appointment. To further speed the process, you may email the scanned letter to Rose Enos-Weedmark at renosweedmark@trl.org. Thank you for your attention to this matter. Sincerely, Cheryl Heywood Executive Director Enclosure MASON COUNTY BOARD OF COMMISSIONERS 1ST District RANDY NEATHERLIN 2nd District KEVIN SHUTTY 3rd District SHARON TRASK Mason County Building 1 411 North Fifth Street Shelton, WA 98584-3400 (360) 427-9670 ext. 419 Fax (360) 427-8437 December 19, 2023 Cheryl Heywood Executive Director Timberland Regional Library Administrative Service Center 415 Tumwater Blvd SW Tumwater, WA 98501 Re: Concurrence with Thurston County’s Reappointment of Mary Beth Harrington to the Timberland Regional Library Board of Trustees Dear Ms. Heywood, The Board of Mason County Commissioners met and acted to concur with the reappointment of Mary Beth Harrington to the Timberland Regional Library Board of Trustees for a term that will expire December 31, 2030. Sincerely, Sharon Trask, Randy Neatherlin, Kevin Shutty, Chair Vice-Chair Commissioner Mason County Agenda Request Form To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ☒ Action Agenda: ☐ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): 12/4/23 Agenda Date: Click or tap here to enter text. Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Plan to Payoff Belfair Sewer Debt in 2027 & possibly REET 1 Debt in 2027 Background/Executive Summary: Mason County refinanced several debts in 2020 and 2021. One of the debts refinanced, the LTGO Refunding Bonds 2020A, combined several bond and loan principle amounts into one debt that is paid from two different County sources. The debts refinanced are partially paid out of REET 1, Fund 350, for County buildings and partially paid out of Belfair Sewer, Fund 413. Earlier this year, the Board was briefed by Public Works about the possibility of paying off existing Belfair Sewer debt in 2027 using REET 2 funds. This is still a viable option, but in order to payoff the debt, the REET 1 principle portion will either need to be refinanced or paid off at the same time. The REET 1 portion of principle remaining on the 2020A bonds in 2027 will be $537,471. The Belfair Sewer portion of principle remaining on the 2020A bonds in 2027 will be $1,316,389. (The other LTGO 2021 Refunding Bond for Belfair principle amount at that time will be $1,004,820 for a total amount from Belfair Sewer of approximately $2,321,209). It is recommended that the Board plan to payoff the REET 1 portion of the debt in 2027 in the amount of $537,471 and put this amount into the Capital Facilities Plan as a REET 1 expense in 2027. Budget Impact (amount, funding source, budget amendment): N/A Public Outreach (news release, community meeting, etc.): N/A Requested Action: Informational Only Attachments: