HomeMy WebLinkAbout2023/11/13 - Briefing PacketMASON COUNTY COMMISSIONER BRIEFING INFORMATION
FOR THE WEEK OF
November 13, 2023
In the spirit of public information and inclusion, the attached is a draft of information for
Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion, and is not all inclusive of
what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
Commission meetings are live streamed at http://www.masonwebtv.com/ and public commented is
accepted via email msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton,
WA 98584; or phone at (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via
telephone, please provide your telephone number to the Commissioners’ office no later than 4 p.m. the
Friday before the meeting. If special accommodations are needed, contact the Commissioners' office at
Shelton (360) 427-9670 ext. 419
Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent
version.
Last printed 11/08/23 at 2:22 PM
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of November 13, 2023
Monday
Noon WA State Association of Counties Zoom Meeting*
Virtual Assembly
*This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may
attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings.
Monday, November 13, 2023
Commission Chambers
Times are subject to change, depending on the amount of business presented
9:00 A.M. Executive Session – RCW 42.30.110 (1)(i) Potential Litigation
9:45 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
10:45 A.M. Superior Court – Paddy McGuire
10:50 A.M. Public Defense – Peter Jones
10:55 A.M. Community Development – Kell Rowen
11:05 A.M. Public Health – Dave Windom
11:20 A.M. Public Works – Loretta Swanson
Utilities & Waste Management
11:35 A.M. Support Services – Mark Neary
Commissioner Discussion – as needed
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Paddy McGuire
Ext. 206
Department: Superior Court
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): November 13, 2023
Agenda Date: November 21, 2023
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Court Commissioners Pro-Tem Pay Increase from $75 to $90
Background/Executive Summary:
The pay for Court Commissioners pro-tem was last increased almost four years ago and the County
currently pays less than comparable and neighboring counties. This increase would get Mason County on
par with comparable counties and would not affect the pay of the permanent Court Commissioner who is
a full-time County employee. This would affect only the temporary, part-time Commissioners that are
brought on in times of absence of judicial officers.
Budget Impact (amount, funding source, budget amendment):
Included in the 2024 budget request.
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval of the Resolution to increase the Court Commissioners Pro-Tempore pay from $75 per hour to
$90 per hour.
Attachments:
Resolution
Resolution No.
RESOLUTION AMENDING RESOLUTION NO. 2020-04
SETTING THE SALARY FOR COURT COMMISSIONERS PRO TEMPORE
APPOINTED BY THE JUDGES OF SUPERIOR COURT
WHEREAS, RCW 2.24.030 designates that the Board of Mason County Commissioners shall set
the salary for the Court Commissioners pro tempore appointed by the judges of the Superior Courts; and,
WHEREAS, the Board of Mason County Commissioners has determined that the salary of $75 per
hour as set by the Board in 2020 should be increased to $90 per hour; and,
NOW, THEREFORE, BE IT RESOLVED, that the Board of County Commissioners of Mason
County hereby increase the hourly salary for the Mason County Superior Court Commissioners pro
tempore, excluding any Court Commissioner position otherwise set by contract, from $75 per hour to $90
per hour effective January 1, 2024.
DATED this day of _____________, 2022.
ATTEST:
________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Chief Deputy Prosecuting
Attorney
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
___________________________________
Sharon Trask, Chair
___________________________________
Randy Neatherlin, Vice-Chair
___________________________________
Kevin Shutty, Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Peter Jones
Ext. 598
Department: Public Defense
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): November 13, 2023
Agenda Date: November 21, 2023
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Annual Office of Public Defense Grant
Background/Executive Summary:
Acceptance of the annual Office of Public Defense (OPD) grant.
Budget Impact (amount, funding source, budget amendment):
$62,656 in revenue – already accounted for.
Public Outreach (news release, community meeting, etc.):
None
Requested Action:
Approval of the Washington State Office of Public Defense (OPD) grant for the amount of $62,656 for
the period of January 1, 2024 through December 31, 2024.
Attachments:
Agreement
Agreement No. ICA24024
1 of 4
FACE SHEET
WASHINGTON STATE OFFICE OF PUBLIC DEFENSE
1.Recipient –RCW 10.101.070 Funds
Mason County
411 N 5th St
Shelton, WA 98584
2.Recipient Representative
Peter Jones
Chief Public Defender
Mason County
411 N 5th St
Shelton, WA 98584
3.Office of Public Defense (OPD)
711 Capitol Way South, Suite 106
PO Box 40957
Olympia, WA 98504-0957
4.OPD Representative
Geoffrey Hulsey
Managing Attorney
WA State Office of Public Defense
711 Capitol Way South, Suite 106
PO Box 40957
Olympia, WA 98504-0957
5.Distribution Amount
$62,656.00
6.Use Period
January 1, 2024 through December 31, 2024
7.Purpose
Chapter 10.101 RCW county distributions are statutory formula distributions for the purpose of
improving the quality of public defense services in Washington State counties.
The Office of Public Defense (OPD) and Recipient, as defined above, acknowledge and accept the terms
of this Agreement and attachments and have executed this Agreement on the date below to start
January 1, 2024 and end December 31, 2024. The rights and obligations of both parties to this
Agreement are governed by this Agreement and the following other documents incorporated by
reference: Special Terms and Conditions, and General Terms and Conditions.
FOR THE RECIPIENT
______________________________________
Name, Title
______________________________________
Date
FOR OPD
_______________________________________
Geoffrey D. Hulsey, Managing Attorney
Public Defense Improvement Program, OPD
_______________________________________
Date
Agreement No. ICA24024
2 of 4
SPECIAL TERMS AND CONDITIONS
1.AGREEMENT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person for
all communications regarding the performance of this Agreement.
a.The Representative for OPD and their contact information are identified on the Face Sheet of
this Agreement.
b.The Representative for the Recipient and their contact information are identified on the Face
Sheet of this Agreement.
2.DISTRIBUTION AMOUNT
The Distribution Amount is Sixty-two thousand six hundred fifty-six dollars and 00/100 Dollars
($62,656.00) to be used for the purpose(s) described in the USE OF FUNDS below.
3.PROHIBITED USE OF FUNDS (as adopted in OPD Policy County/City Use of State Public Defense
Funding)
a.Funds cannot be used to supplant local funds that were being spent on public defense prior to
the initial disbursement of RCW 10.101.070 funds.
b.Funds cannot be spent on purely administrative functions or billing costs.
c.Funds cannot be used for indigency screening costs.
d.Funds cannot be used for technology systems or administrative equipment intended for
county administrative staff, court staff or judicial officers.
e.Funds cannot be used for county attorney time, including advice on public defense
contracting.
4.USE OF FUNDS
a.Recipient agrees to use the RCW 10.101.070 funds to improve the quality of legal
representation directly received by indigent defendants. (See Chapter 10.101 RCW and OPD
Policy County/City Use of State Public Defense Funding for guidelines regarding permitted
uses of state public defense funds.)
b.Recipient agrees to use the funds for the following purpose(s):
i.Adding investigator services;
ii.Adding expert services.
c.Recipient agrees to use the funds in calendar year 2023. If Recipient is unable to use the funds
in 2023, the Recipient agrees to notify OPD to determine what action needs to be taken.
d.Recipient agrees to deposit the RCW 10.101.070 funds check within 14 days of receipt.
5.OVERSIGHT
Over the duration of the grant term, OPD may conduct site visits for purposes of addressing
improvements to public defense and ensuring the use of grant funds for their specified purposes. At
OPD’s request, Grantee will assist in scheduling such site visits and inviting appropriate attendees such
as, but not limited to: public defense attorneys, judicial officers, and county representatives.
6.ORDER OF PRECEDENCE
In the event of an inconsistency in this Agreement, the inconsistency shall be resolved by giving
precedence in the following order:
a.Applicable federal and state of Washington statutes, regulations, and court rules
b.Special Terms and Conditions
c.General Terms and Conditions
Agreement No. ICA24024
3 of 4
GENERAL TERMS AND CONDITIONS
1.ALL WRITINGS CONTAINED HEREIN
This Agreement contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to
exist or to bind any of the parties hereto.
2.AMENDMENTS
This Agreement may be amended by mutual agreement of the parties. Such amendment shall not be
binding unless it is in writing and signed by personnel authorized to bind each of the parties.
3.AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, also referred to as the
“ADA” 29 CFR Part 35.
The Recipient must comply with the ADA, which provides comprehensive civil rights protection to
individuals with disabilities in the areas of employment, public accommodations, state and local
government services, and telecommunications.
4.ASSIGNMENT
Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned
by the Recipient without prior written consent of OPD.
5.ATTORNEY’S FEES
Unless expressly permitted under another provision of the Agreement, in the event of litigation or
other action brought to enforce Agreement terms, each party agrees to bear its own attorney fees and
costs.
6.CONFORMANCE
If any provision of this Agreement violates any statute or rule of law of the state of Washington, it is
considered modified to conform to that statute or rule of law.
7.ETHICS/CONFLICTS OF INTEREST
In performing under this Agreement, the Recipient shall assure compliance with the Ethics in Public
Service, Chapter 42.52 RCW and any other applicable court rule or state or federal law related to
ethics or conflicts of interest.
8.GOVERNING LAW AND VENUE
This Agreement shall be construed and interpreted in accordance with the laws of the state of
Washington, and the venue of any action brought hereunder shall be in the Superior Court for
Thurston County.
9.INDEMNIFICATION
To the fullest extent permitted by law, the Recipient shall indemnify, defend, and hold harmless the
state of Washington, OPD, all other agencies of the state and all officers, agents and employees of the
state, from and against all claims or damages for injuries to persons or property or death arising out of
or incident to the performance or failure to perform the Agreement.
10.LAWS
The Recipient shall comply with all applicable laws, ordinances, codes, regulations, court rules, policies
of local and state and federal governments, as now or hereafter amended.
11.NONCOMPLIANCE WITH NONDISCRIMINATION LAWS
During the performance of this Agreement, the Recipient shall comply with all federal, state, and local
nondiscrimination laws, regulations and policies. In the event of the Recipient’s non-compliance or
refusal to comply with any nondiscrimination law, regulation or policy, this Agreement may be
rescinded, canceled or terminated in whole or in part.
12.RECAPTURE
In the event that the Recipient fails to perform this Agreement in accordance with state laws, federal
laws, and/or the provisions of the Agreement, OPD reserves the right to recapture funds in an amount
to compensate OPD for the noncompliance in addition to any other remedies available at law or in
equity.
Agreement No. ICA24024
4 of 4
13.RECORDS MAINTENANCE
The Recipient shall maintain all books, records, documents, data and other evidence relating to this
Agreement. Recipient shall retain such records for a period of six (6) years following the end of the
Agreement period. If any litigation, claim or audit is started before the expiration of the six (6) year
period, the records shall be retained until all litigation, claims, or audit findings involving the records
have been finally resolved.
14.RIGHT OF INSPECTION
At no additional cost all records relating to the Recipient’s performance under this Agreement shall be
subject at all reasonable times to inspection, review, and audit by OPD, the Office of the State Auditor,
and state officials so authorized by law, in order to monitor and evaluate performance, compliance,
and quality assurance under this Agreement. The Recipient shall provide access to its facilities for this
purpose.
15.SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall
be held invalid, such invalidity shall not affect the other provisions of this Agreement that can be given
effect without the invalid provision, if such remainder conforms to the requirements of law and the
fundamental purpose of this Agreement and to this end the provisions of this Agreement are declared
to be severable.
16.SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Contract and prior to normal completion, OPD may terminate this
Contract. OPD shall in good faith provide as much notice as possible of such termination.
17.WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or
breach. Any waiver shall not be construed to be a modification of the terms of this Agreement unless
stated to be such in writing.
Mason County Community Development
Briefing
November 13, 2023
Briefing Items
→ 2024 Mason County Heritage Grant Cycle news release – Luke Viscusi
→ Edgar Huber Historic Preservation Commission reappointment – Luke Viscusi
→ Andrea Exo Historic Preservation Commission term extension – Luke Viscusi
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Luke Viscusi on behalf of the Mason County
Historic Preservation Commission
Ext. 282
Department: Community Services
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 11/13/2023
Agenda Date: 11/21/2023
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
2024 Mason County Heritage Grant Cycle News Release
Background/Executive Summary:
The Mason County Historic Preservation Commission is a seven-member commission which serves to identify
and actively encourage the conservation of Mason County’s historic resources.
RCW 36.22.170 created a surcharge on documents recorded with the County Auditor, one dollar of which is
dedicated for County historic preservation purposes. The HPC offers an annual grant program which channels
some of these funds to organizations engaged in the collection, preservation, and interpretation of Mason
County’s heritage. The Mason County Historic Preservation Commission established the Heritage Grant
program in 2011, and 2024 marks the County’s 21st Heritage Grant program cycle. In the upcoming 2024 grant
cycle, the HPC will provide reimbursement grants for up to $5,000 to qualified projects and applicants. This is
a reimbursement grant, so no public money is spent until contracted grant work is complete. The application
due date for each calendar year is the third Friday of January (1/19/2024) by 12:00PM.
Budget Impact (amount, funding source, budget amendment):
None
Public Outreach (news release, community meeting, etc.):
News Release
Requested Action:
Immediate release to communications partners.
Attachments:
News Release
NEWS RELEASE
NOVEMBER 21, 2023
MASON COUNTY COMMISSIONERS’ OFFICE
411 N 5TH ST, BLDG 1, SHELTON, WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: Annual Mason County Heritage Grant – 2024 Grant Cycle Open
The Mason County Commissioners and the Mason County Historic Preservation
Commission are pleased to announce the opening of the 2024 Heritage Grant cycle.
On behalf of the Board of County Commissioners, the Mason County Historic
Preservation Commission administers the annual Mason County Heritage Grant program
to assist projects that promote the public’s access to County history. The program is
funded with a portion of document recording fees collected by the Mason County
Auditor. The allocation of these fees for projects that “promote historical preservation or
historical programs, which may include preservation of historic documents” is authorized
under RCW 36.22.170. The revenues accrue to a dedicated fund and may not be used for
any purpose other than those stipulated in the statute.
For the 2024 grant cycle, a total of $25,000 is available. Grants in amounts up to $5,000
may be awarded to qualified organizations for professional development, public
education, small capital projects, collections management, heritage investigations and
historic preservation. This is a reimbursement grant with a six-month project period.
Both the grant guidelines and the application can be found on the Mason County website:
https://masoncountywa.gov/historic/heritage-grant.php. Proposals can be mailed or hand-
delivered to the Mason County Historic Preservation Commission at 615 W Alder St,
Shelton, WA 98584. Applications must be received by 12:00PM on January 19, 2023.
For questions, please contact Luke Viscusi at 360-427-9670 ext. 282 or by e-mail at
HPC@masoncountywa.gov.
BOARD OF MASON COUNTY COMMISSIONERS
______________________
Kevin Shutty,
Commissioner
______________________
Sharon Trask,
Chair
______________________
Randy Neatherlin,
Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Luke Viscusi on behalf of the Mason County
Historic Preservation Commission
Ext. 282
Department: Community Services
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 11/13/2023
Agenda Date: 11/21/2023
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Reappoint Edgar Huber to the Mason County Historic Preservation Commission
Background/Executive Summary:
The Mason County Historic Preservation Commission is a seven-member commission which serves to identify
and actively encourage the conservation of Mason County’s historic resources.
Currently, the HPC has one position that expires on November 30th, 2023, and one vacant seat that expires on
November 30th, 2025. The term expiring this year is currently occupied by Edgar Huber, who has reapplied for
another term. The empty seat is open until filled. Mason County has received no other applications for either of
the two positions.
Mason County Code 17.40.040(b)(2) states that “the commission should include at least two professionals who
have experience in identifying, evaluating, and protecting historic resources and are selected from among the
disciplines of … prehistoric and historic archaeology … or related disciplines.” Edgar Huber fulfills this
requirement as his application states he has been a professional archaeologist throughout the western US for
the past 46 years.
Budget Impact (amount, funding source, budget amendment):
None.
Public Outreach (news release, community meeting, etc.):
On October 24, 2023, the Board of County Commissioners issued a New Release to advertise two open
positions on the Historic Preservation Commission.
Requested Action:
Approval to reappoint Edgar Huber for a new three-year term on the Mason County Historic Preservation
Commission, beginning December 2023, and ending November 2026.
Mason County
Agenda Request Form
Attachments:
• Current Mason County Historic Preservation Membership List
• Mason County Historic Preservation Commission Application from Edgar Huber
• Mason County Code 17.40.040 – Mason County Historic Preservation Commission
Mason County Historic Preservation Commission Membership List
2023 Mason County Historic Preservation Commission
Membership List
Member Position Member Since Term Start Term End
Jann Goodpaster
Vice Chair Nov 2024
Caleb Cowles
Nov 2024
Bill Jensen
Nov 2025
Vacant
Nov 2025
David Dally
Nov 2025
Edgar Huber
Chair,
Professional
Expertise
Nov 2023
Andrea Exo
Jun 2023 Jun 2023 Jun 2026
Shaun Dinubilo
Ex-Officio
Member
Kris Miller
Ex-Officio
Member
Created: 2023-10-29 15:26:21 [EST]
(Supp. No. 64, 8-23)
Page 1 of 3
17.40.040 Mason County historic preservation commission.
(a) Creation and Size. There is hereby established a Mason County historic preservation commission,
consisting of seven members, as provided in subsection (b)(3) below. Members of the Mason
County historic preservation commission shall be appointed by the Mason County board of
commissioners and shall be residents of Mason County except as provided in subsection
17.40.040(b)(2) below.
(b) Composition of the Commission.
(1) All members of the commission must have a demonstrated interest and competence in
historic preservation and possess qualities of impartiality and broad judgment.
(2) The commission should include at least two professionals who have experience in identifying,
evaluating, and protecting historic resources and are selected from among the disciplines of
architecture, history, architectural history, planning, prehistoric and historic archaeology,
folklore, cultural anthropology, curation, conservation, and landscape architecture or related
disciplines; and one member who is a duly authorized representative of a local Indian Tribe.
The commission action that would otherwise be valid shall not be rendered invalid by the
temporary vacancy of one or all of the professional positions, unless the commission action is
related to meeting certified local government (CLG) responsibilities cited in the certification
agreement between the Mason County board of commissioners and the State Historic
Preservation Officer on behalf of the state. Exception to the residency requirement of up to
two commission members may be granted by the Mason County board of commissioners in
order to obtain representatives from these disciplines.
(3) In making appointments, the Mason County commissioners may consider names submitted
from any source, but the Mason County board of commissioners shall notify history and
Mason County development related organizations of vacancies so that names of interested
and qualified individuals may be submitted by such organizations for consideration along with
names from any other source.
(c) Terms. The original appointment of seven members to the commission shall be as follows: three
for two years, two for three years and two for four years. Thereafter, appointments shall be made
for a three year term. Vacancies shall be filled by the Mason County board of commissioners for
the unexpired term in the same manner as the original appointment.
(d) Powers and Duties. The major responsibility of the historic preservation commission is to identify
and actively encourage the conservation of the Mason County's historic resources by initiating and
maintaining a register of historic places and reviewing proposed changes to register properties; to
raise community awareness of the Mason County's history and historic resources; and to serve as
Mason County's primary resource in matters of history, historic planning, and preservation.
In carrying out these responsibilities, the historic preservation commission shall engage in the
following:
(1) Conduct and maintain a comprehensive inventory of historic resources within the boundaries
of the Mason County and known as the Mason County historic inventory, and publicize and
periodically update inventory results. Properties listed on the inventory shall be recorded on
Created: 2023-10-29 15:26:21 [EST]
(Supp. No. 64, 8-23)
Page 2 of 3
official zoning records with an "HI" (for historic inventory designation). This designation shall
not change or modify the underlying zone classification.
(2) Initiate and maintain the Mason County register of historic places. This official register shall
be compiled of buildings, structures, sites, objects, and districts identified by the commission
as having historic significance worthy of recognition and protection by Mason County and
encouragement of efforts by owners to maintain, rehabilitate, and preserve properties.
(3) Review nominations to the Mason County register of historic places according to criteria in
Section 17.40.050(b) of this ordinance and adopt standards in its rules to be used to guide
this review.
(4) Review proposals to construct, change, alter, modify, remodel, move, demolish, or
significantly affect properties or districts on the register as provided in Section 17.40.060; and
adopt standards in its rules to be used to guide this review and the issuance of a certificate of
appropriateness or waiver.
(5) Provide for the review either by the commission or its staff of all applications for approvals,
permits, environmental assessments or impact statements, and other similar documents
pertaining to identified historic resources or adjacent properties.
(6) Conduct all commission meetings in compliance with Chapter 42.30 RCW, Open Public
Meetings Act, to provide for adequate public participation and adopt standards in its rules to
guide this action.
(7) Participate in, promote and conduct public information, educational and interpretive
programs pertaining to historic and prehistoric resources.
(8) Establish liaison support, communication and cooperation with federal, state, and other local
government entities which will further historic preservation objectives, including public
education, within the Mason County area.
(9) Review and comment to the Mason County board of commissioners on land use, housing and
redevelopment, municipal improvement and other types of planning and programs
undertaken by any agency of Mason County, other neighboring communities, Mason County,
Native American Tribes, state or federal governments, as they relate to historic resources of
Mason County.
(10) Advise the Mason County commissioners generally on matters of Mason County history and
historic preservation.
(11) Perform other related functions assigned to the commission by the Mason County board of
commissioners.
(12) Provide information to the public on methods of maintaining and rehabilitating historic
properties. This may take the form of pamphlets, newsletters, workshops, or similar activities.
(13) Officially recognize excellence in the rehabilitation of historic buildings, structures, sites and
districts, and new construction in historic areas; and encourage appropriate measures for
such recognition.
Created: 2023-10-29 15:26:21 [EST]
(Supp. No. 64, 8-23)
Page 3 of 3
(14) Be informed about and provide information to the public and Mason County departments on
incentives for preservation of historic resources including legislation, regulations and codes
which encourage the use and adaptive reuse of historic properties.
(15) Review nominations to the State and National Registers of Historic Places.
(16) Investigate and report to the Mason County board of commissioners on the use of various
federal, state, local or private funding sources available to promote historic resource
preservation in Mason County.
(17) Serve as the local review board for special valuation and:
(A) Make determination concerning the eligibility of historic properties for special valuation;
(B) Verify that the improvements are consistent with the Washington State Advisory
Council's Standards for Rehabilitation and Maintenance:
(C) Enter into agreements with property owners for the duration of the special valuation
period as required under WAC 254-20-070(2);
(D) Approve or deny applications for special valuation;
(E) Monitor the property for continued compliance with the agreement and statutory
eligibility requirements during the ten year special valuation period;
(F) Adopt bylaws and/or administrative rules and comply with all other local review board
responsibilities identified in Chapter 84.26 RCW;
(G) Work in conjunction with local Indian Tribes and the Tribal Historic Preservation Office
(THPO) in determining the eligibility of properties for special valuation on those sites
within the exterior boundaries of local Indian Reservations.
(18) The commission shall adopt rules of procedure to address items (3), (4), (6) and (17) inclusive.
(e) Compensation. All members shall serve without compensation.
(f) Rules and Officers. The commission shall establish and adopt its own rules of procedure, and shall
select from among its membership a chairperson and such other officers as may be necessary to
conduct the commission's business.
(g) Commission Staff. Commission and professional staff assistance shall be provided by the Mason
County community development department with additional assistance and information to be
provided by other parks and public works departments as may be necessary to aid the commission
in carrying out its duties and responsibilities under this chapter.
(Ord. 79-05, Attach. A (part), 2005).
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Luke Viscusi on behalf of the Mason County
Historic Preservation Commission
Ext. 282
Department: Community Services
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 11/13/2023
Agenda Date: 11/21/2023
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Extension of Andrea Exo’s term on the Mason County Historic Preservation Commission to November 2026
Background/Executive Summary:
The Mason County Historic Preservation Commission is a seven-member commission which serves to identify
and actively encourage the conservation of Mason County’s historic resources.
Andrea Exo was appointed to the HPC by the Board of County Commissioners on June 20, 2023, for a term
ending on June 20, 2026. Previously, all HPC positions expired in November of any given year. This was
designed to minimize the amount of requests to the BOCC for filling open positions throughout the year.
Terms are also staggered so that only two or three positions need to be renewed each November. Having all
HPC positions expire in November and having Andrea Exo’s term expire in November 2026, will streamline
annual staff duties and maintain the committee’s consistent structure moving forward.
Budget Impact (amount, funding source, budget amendment):
None.
Public Outreach (news release, community meeting, etc.):
None.
Requested Action:
Approval to extend Andrea Exo’s term on the Mason County Historic Preservation Commission from June 20,
2026, to November 30, 2026.
Attachments:
• Current Mason County Historic Preservation Membership List
• Appointment Letter for Andrea Exo, June 20, 2023
Mason County Historic Preservation Commission Membership List
2023 Mason County Historic Preservation Commission
Membership List
Member Position Member Since Term Start Term End
Jann Goodpaster
Vice Chair Nov 2024
Caleb Cowles
Nov 2024
Bill Jensen
Nov 2025
Vacant
Nov 2025
David Dally
Nov 2025
Edgar Huber
Chair,
Professional
Expertise
Nov 2023
Andrea Exo
Jun 2023 Jun 2023 Jun 2026
Shaun Dinubilo
Ex-Officio
Member
Kris Miller
Ex-Officio
Member
Briefing
November 13, 2023
Briefing Items
→Mason Matters contract funding – Dave Windom
→Funding for staff training – David Windom
→Housing and Behavioral Health Advisory Board news release – Melissa Casey
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: David Windom Ext. 260
Department: Public Health Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): November 13, 2023 Agenda Date: November 21, 2023
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Mason Matters Contract
Background/Executive Summary:
For the past several years, CHOICE Health Network has supported local forums with financial assistance. Our
local forum, Mason Matters, has been supported by CHOICE for $50,000. CHOICE has decided to
discontinue local forum support and will instead focus on regional efforts. Mason Matters has been working
for decades to improve health locally through citizen forums. In the past, Mason Matters had an executive
director to coordinate those efforts. The goal for 2024 is to bring that position back in order to coordinate
Mason Matters forums more effectively with Blue Zones and other community partners. Mason County Public
Health has the ability to backfill the lost funds through Foundational Public Health Services (FPHS)
Community Health Assessment and Improvement funds in order to keep local work moving forward. We
propose adding $50,000 to the current Mason Matters contract bringing the total Public Health contributions to
$75,000 effective January 1, 2024.
Budget Impact (amount, funding source, budget amendment):
$50,000
Public Outreach (news release, community meeting, etc.):
Informational only.
Requested Action:
Approval to add $50,000 in Foundational Public Health Services (FPHS) Community Health Assessment and
Improvement funding to the Mason Matters contract effective January 1, 2024.
Attachments:
Contract
1
MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
CONTRACT ID 2023 MM
This CONTRACT is made and entered into by and between Mason County, hereinafter referred
to as "COUNTY" and Mason Matters, hereinafter referred to as "CONTRACTOR.”
Contracted Entity Mason Matters
Address PO Box 1150
City, State, Zip Code Shelton, WA 98584
Phone 360-227-2107
Primary Contact: Name,
Title
Lydia Buchheit, Mason Matters Board Secretary/Treasurer
Primary Contact: E-mail masonmatters1@gmail.com
Washington State UBI# 601-999-453
Federal EIN 91-2078385
DUNS Number 146380899
Total Award/Contract
Value
$25,000 $75,000
Funding Source State Public Health Assistance Fund Federal None
Contract Term Duration July 1, 2023 – June 30, 2024 January 1, 2024 to December 31,
2024
County Contract Contact: Dave Windom, Director of Public Health and Human Services
County Contact Email: dwindom@masoncountywa.gov
County Contact Phone: 360-427-9670 ext. 260
Exhibits incorporated into
this Personal Service
Contract by reference
Exhibit A: Scope of Work B: Compensation C: Insurance
Requirements
General Conditions
Scope of Services:
CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as
identified in "Exhibit A Scope-of-Services," during the CONTRACT period. No material, labor or
facilities will be furnished by COUNTY, unless otherwise provided for in the CONTRACT.
Term:
Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be
performed at the expense of CONTRACTOR and are not compensable under this CONTRACT
unless both parties hereto agree to such provision in writing. The term of this CONTRACT may
be extended by mutual consent of the parties; provided, however, that the CONTRACT is in
writing and signed by both parties
Extension:
The duration of this CONTRACT may be extended by mutual written consent of the parties, for
a period of up to one year, and for a total of no longer than three years.
Compensation:
CONTRACT total values are not to exceed $25,000 $75,000 per year.
2
Independent Contractor:
CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent
contractor, and nothing herein contained shall be construed to create a relationship of
employer-employee. All payments made hereunder and all services performed shall be made
and performed pursuant to this CONTRACT by the CONTRACTOR as an independent
contractor.
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in
Exhibit B Compensation and the CONTRACTOR is not entitled to any benefits including, but not
limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance
benefits, or any other rights or privileges afforded to employees of COUNTY. The
CONTRACTOR represents that he/she/it maintains a separate place of business, serves clients
other than COUNTY, will report all income and expense accrued under this CONTRACT to the
Internal Revenue Service, and has a tax account with the State of Washington Department of
Revenue for payment of all sales and use and Business and Occupation taxes collected by the
State of Washington.
CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or
employees from any loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of
the provisions of this paragraph.
Taxes:
CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or
State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes
COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation
received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of
the calendar year in accordance with the applicable IRS regulations. It is the responsibility of
the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any,
and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's
performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY
against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on
compensation earned pursuant to this CONTRACT.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as
required by law. The CONTRACTOR must pay all other taxes, including, but not limited to,
Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or
personal property to which COUNTY does not hold title. COUNTY is exempt from Federal
Excise Tax.
No Guarantee of Employment:
The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to
vest any employment rights whatsoever and shall not be deemed to guarantee any employment
of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee
of any sub-contractor by COUNTY at the present time or in the future.
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set
forth in "Exhibit B Compensation." Where Exhibit "B" requires payments by the COUNTY,
3
payment shall be based upon written claims supported, unless otherwise provided in Exhibit "B,"
by documentation of units of work actually performed and amounts earned, including, where
appropriate, the actual number of days worked each month, total number of hours for the
month, and the total dollar payment requested, so as to comply with municipal auditing
requirements. Acceptable invoices will be processed within 30 days of receipt.
Unless specifically stated in Exhibit "B" or approved in writing in advance by the official
executing this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the
"Administrative Officer"). COUNTY will not reimburse the CONTRACTOR for any costs or
expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where
required, COUNTY shall, upon receipt of appropriate documentation, compensate the
CONTRACTOR, no more often than monthly, in accordance with COUNTY’s customary
procedures, pursuant to the fee schedule set forth in Exhibit "B."
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT
within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold
from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure
to perform is cured or otherwise adjudicated. Withholding under this clause shall not be
deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY
promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to
perform, and in no case more than ten (10) days after it determines to withhold amounts
otherwise due. A determination of the Administrative Officer set forth in a notice to the
CONTRACTOR of the action required and/or the amount required to cure any alleged failure to
perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within
the times and in strict accord with the provisions of the Disputes clause of this CONTRACT.
COUNTY may act in accordance with any determination of the Administrative Officer which has
become conclusive under this clause, without prejudice to any other remedy under the
CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay
any amount so required to be paid and to charge the same to the account of the
CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become
due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the
Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith
withholding by COUNTY under this clause.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including
but not limited to those pertaining to payment of wages and working conditions, in accordance
with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the
Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly
payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic
shall be required to work in surroundings or under conditions which are unsanitary, hazardous,
or dangerous to health and safety as determined by regulations promulgated by the Federal
Secretary of Labor and/or the State of Washington.
Assignment and Subcontracting:
The performance of all activities contemplated by this CONTRACT shall be accomplished by
CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other
individual, firm or entity without the express and prior written approval of COUNTY.
4
Conflict of Interest:
If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR
or any of its employees involved in the performance of this CONTRACT shall have or develop
an interest in the subject matter of this CONTRACT that is potentially in conflict with the
COUNTY’s interest, then CONTRACTOR shall immediately notify COUNTY of the same. The
notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an
informed judgment as to whether or not COUNTY’s interest may be compromised in any
manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require
CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also
terminate this CONTRACT according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY’s policy is to provide equal opportunity in all terms, conditions and privileges of
employment for all qualified applicants and employees without regard to race, color, creed,
religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status.
CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or
applicant for employment on the grounds of race, color, creed, religion, national origin, sex,
sexual orientation, age, marital status, disability, or veteran status, except where such
constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws,
CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated
during employment, without regard to their race, color, creed, religion, national origin, sex, age,
marital status, sexual orientation, disability, or veteran status, except where such constitutes a
bona fide occupational qualification. Such action shall include, but not be limited to: advertising,
hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits,
selection for training including apprenticeship, and participation in recreational and educational
activities. In all solicitations or advertisements for employees placed by them or on their behalf,
CONTRACTOR shall state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the
foregoing provision shall not apply to contracts or sub-contractors for standard commercial
supplies or raw materials, or to sole proprietorships with no employees.
Non-Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national
origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an
individual or business any service or benefits under this CONTRACT; or subject an individual or
business to segregation or separate treatment in any manner related to his/her/its receipt any
service or services or other benefits provided under this CONTRACT; or deny an individual or
business an opportunity to participate in any program provided by this CONTRACT.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or
otherwise, to require another person or corporation to refrain from submitting a proposal to or
performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it
will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain
from submitting a bid or proposal to or from performing work or providing supplies to COUNTY.
5
Work Product:
CONTRACTOR will provide COUNTY with all work product including; plans, data reports, prior
to the release of the final payment for services.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand
brought against COUNTY, to the extent such action is based on the claim that information
supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay
those costs and damages attributable to any such claims that are finally awarded against
COUNTY in any action. Such defense and payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for
COUNTY the right to continue using the information, in the event such claim of infringement, is
made, provided no reduction in performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the
confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in
performance of this CONTRACT, except upon the prior written consent of COUNTY or an order
entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall
immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such
information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents
or employees from all loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision.
Right to Review:
This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or
its designee shall have the right to review and monitor the financial and service components of
this program by whatever means are deemed expedient by the Administrative Officer or by
COUNTY's Auditor’s Office. Such review may occur with or without notice and may include, but
is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records
or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and
any and all communications with or evaluations by service recipients under this CONTRACT.
CONTRACTOR shall preserve and maintain all financial records and records relating to the
performance of work under this CONTRACT for six (6) years after CONTRACT termination, and
shall make them available for such review, within Mason County, State of Washington, upon
request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any
inspections, audits, or program review by any individual, agency, or governmental unit whose
purpose is to review the services provided within the terms of this CONTRACT. If no advance
notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative
Officer as soon as it is practical.
Insurance Requirements:
At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements
detailed in "Exhibit C Insurance Requirements."
Insurance as a Condition of Payment:
Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the
CONTRACTOR’s strict compliance with all insurance requirements under this CONTRACT.
6
Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt
of evidence of full compliance, payments not otherwise subject to withholding or set-off will be
released to CONTRACTOR.
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY, its
officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of
the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and
agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT
extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is
mutually negotiated by the parties to this CONTRACT.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT shall be
binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to
this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render
CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to,
any representation made prior to execution of this CONTRACT, whether or not incorporated
elsewhere herein by reference, as to performance of services or equipment, prices or options
for future acquisition to remain in effect for a fixed period, or warranties.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR
agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed
officials, employees, agents and volunteers, harmless from and against any and all claims,
damages, losses and expenses, including but not limited to court costs, attorney's fees and
alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness,
disease or death and for any damage to or destruction of any property (including the loss of use
resulting there from) which 1) are caused in whole or in part by any act or omission, negligent or
otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's
subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising
out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based
upon CONTRACTOR’s or its subcontractors’ use of, presence upon or proximity to the property
of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited
circumstance where the claim, damage, loss or expense is caused by the sole negligence of
COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way
by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other
workmen's compensation act, disability benefit act or other employee benefit act, and the
CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing
indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to
enter into this CONTRACT, are reflected in CONTRACTOR’s compensation, and have been
mutually negotiated by the parties.
Participation by County – No Waiver. COUNTY reserves the right, but not the obligation, to
participate in the defense of any claim, damages, losses or expenses and such participation
shall not constitute a waiver of CONTRACTOR’s indemnity obligations under this CONTRACT.
Survival of CONTRACTOR’s Indemnity Obligations. CONTRACTOR agrees all
CONTRACTOR’s indemnity obligations shall survive the completion, expiration or termination of
this CONTRACT.
7
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the
extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify
COUNTY on a basis equal to or exceeding CONTRACTOR’s indemnity obligations to COUNTY.
Compliance with Applicable Laws, Rules and Regulations:
This CONTRACT shall be subject to all laws, rules, and regulations of the United States of
America, the State of Washington, political subdivisions of the State of Washington and Mason
County. CONTRACTOR also agrees to comply with applicable Federal, State, County or
municipal standards for licensing, certification and operation of facilities and programs, and
accreditation and licensing of individuals.
Administration Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County's
Community Services Director and his or her designee, as COUNTY’s representative, hereinafter
referred to as the Administrative Officer, for the purposes of administering the provisions of this
CONTRACT, including COUNTY’s right to receive and act on all reports and documents, and
any auditing performed by the COUNTY related to this CONTRACT.
The Administrative Officer for purposes of this CONTRACT is:
Dave Windom, Director
Mason County Community Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 260
Fax: 360-427-7787
E-mail: dwindom@masoncountywa.gov
Financial Contact:
Casey Bingham, Finance Manager
Mason County Public Health and Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 562
Fax: 360-427-7787
E-mail: caseyb@masoncountywa.gov
Notice:
Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT
except service of process, notice shall be given by CONTRACTOR to COUNTY’s Administrative
Officer under this CONTRACT. Notices and other communication may be conducted via
e-mail, U.S. mail, fax, hand-delivery or other generally accepted manner including
delivery services.
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed modifications, to be
valid and binding upon either party, shall be in writing and signed by both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or
becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or
makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to
8
CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY’s option, obtain
performance of the work elsewhere. If the CONTRACT is terminated for default,
CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT
until all work called for has been fully performed. Any extra cost or damage to COUNTY
resulting from such default(s) shall be deducted from any money due or coming due to
CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in
completing the work, including all increased costs for completing the work, and all damage
sustained, or which may be sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason
that CONTRACTOR was not in default, the rights and obligations of the parties shall be the
same as if the notice of termination had been issued pursuant to the Termination for Public
Convenience paragraph hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in
its sole discretion, that such termination is in the interests of COUNTY. Whenever the
CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled
to payment for actual work performed in compliance with Exhibit A Scope-of-Services and
Exhibit B Compensation. An equitable adjustment in the CONTRACT price for partially
completed items of work will be made, but such adjustment shall not include provision for loss of
anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by
COUNTY at any time during the term, whether for default or convenience, shall not constitute
breach of CONTRACT by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its
sole discretion, that such termination is necessary due to a decrease in available project funding
including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance
with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed
in compliance with Exhibit A Scope-of-Services and Exhibit B Compensation.
Disputes:
1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the
AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order
that such matters may be settled or other appropriate action promptly taken. For objections that
are not made in the manner specified and within the time limits stated, the records, orders,
rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive.
2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may be
payable, or to extension of time for (1) any act or failure to act by the Administrative Officer of
COUNTY, or (2) the happening of any event or occurrence, unless the CONTRACTOR has
given COUNTY a written Notice of Potential Claim within ten (10) days of the commencement of
the act, failure, or event giving rise to the claim, and before final payment by COUNTY. The
written Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR
believes additional compensation or extension of time is due, the nature of the cost involved,
and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and
complete daily records of the work performed, labor and material used, and all costs and
additional time claimed to be additional.
3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or
extension of time, unless within thirty (30) days of the accomplishment of the portion of the work
from which the claim arose, and before final payment by COUNTY, the CONTRACTOR has
9
given COUNTY a detailed written statement of each element of cost or other compensation
requested and of all elements of additional time required, and copies of any supporting
documents evidencing the amount or the extension of time claimed to be due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in
court or pursuant to this arbitration provision), and consistent with the provisions hereinabove,
any claim, dispute or controversy between the parties under, arising out of, or related to this
CONTRACT or otherwise, including issues of specific performance, shall be determined by
arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA)
rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator
selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or
any other group having similar credentials. Any issue about whether a claim is covered by this
CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law
and may award injunctive relief, equitable relief (including specific performance), or any other
remedy available from a judge, including expenses, costs and attorney fees to the prevailing
party and pre-award interest, but shall not have the power to award punitive damages. The
decision of the arbitrator shall be final and binding and an order confirming the award or
judgment upon the award may be entered in any court having jurisdiction. The parties agree
that the decision of the arbitrator shall be the sole and exclusive remedy between them
regarding any dispute presented or pled before the arbitrator. At the request of either party
made not later than forty-five (45) days after the arbitration demand, the parties agree to submit
the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided,
that either party may decline to mediate and proceed with arbitration.
Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought
within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which
arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or
issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior
to a written request or demand for arbitration issued under this Agreement are not subject to
arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any
of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of
the State of Washington and Mason County. Unless otherwise specified herein, this
CONTRACT shall be governed by the laws of Mason County and the State of Washington.
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this CONTRACT are declared severable.
Waiver:
Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior
or subsequent breach. No term or condition of this CONTRACT shall be held to be waived,
modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure
of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to
exercise any option herein conferred in any one or more instances, shall not be construed to be
10
a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall
be and remain in full force and effect.
Order of Precedence:
A. Applicable federal, state and county statutes, regulations, policies, procedures, federal Office
of Management and Budget (OMB) circulars and federal and state executive orders.
B. Funding source agreement(s) including attachments
C. Exhibit C Insurance Requirements
D. Special Conditions
E. General Condition
F. Exhibits A and B
Entire Contract:
This written CONTRACT, comprised of the writings signed or otherwise identified and attached
hereto, represents the entire CONTRACT between the parties and supersedes any prior oral
statements, discussions or understandings between the parties.
IN WITNESS WHEREOF, COUNTY and CONTRACTOR have executed this CONTRACT as
of the date and year last written below.
MASON MATTERS BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
____________________________________ ____________________________________
Mason Matters Board Member Sharon Trask, Commissioner Chair
Dated: _____________________________ Dated: _____________________________
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Chief DPA
11
EXHIBIT A
SCOPE OF SERVICES
I. Monitoring the health status of the community through:
A. Reviewing Community Health Assessments
B. Collaborating on health priorities and Community Health Improvement Plan (CHIP)
C. Reviewing Community Health Coalition and community agency project proposals
and progress that target CHIP priorities
D. Fund community proposals and projects that meet CHIP criteria
12
EXHIBIT B
COMPENSATION & REPORTING
A. Compensation:
CONTRACTOR will be paid the contract amount in January each year.
B. Requests for Payment:
1. At a minimum the invoice is to include: performance period; date of submission;
CONTRACTOR's name, remittance address and phone number; invoice total; and any
additional applicable information.
2. Submit via e-mail or hard copy as preferred to:
Casey Bingham, Finance Manager
caseyb@masoncountywa.gov
3. Payment will be made to CONTRACTOR within thirty (30) days of the receipt of a complete
and accurate invoice.
4. A semi-annual report will be due on the 15th of June and January annually reporting on fund
expenditures and community health improvement project progress. Reports will be sent
electronically to:
David Windom, Community Services Director
dwindom@masoncountywa.gov
13
EXHIBIT C
INSURANCE REQUIREMENTS
A. MINIMUM Insurance Requirements:
1. Commercial General Liability Insurance using Insurance Services Office “Commercial
General Liability” policy form CG 00 01, with an edition date prior to 2004, or the exact
equivalent. Coverage for an additional insured shall not be limited to its vicarious liability.
Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per
occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily
injury, personal injury, and property damage, including without limitation, blanket contractual
liability.
2. Workers’ Compensation on a state-approved policy form providing statutory benefits as
required by law with employer’s liability limits for CONTRACTOR's, with two (2) or more
employees and/or volunteers, no less than $1,000,000 per accident for all covered losses.
3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned,
non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per
accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement may be
satisfied by a non-owned auto endorsement to the general liability policy described above. If
CONTRACTOR or CONTRACTOR’s employees will use personal autos in any way on this
project, CONTRACTOR shall obtain evidence of personal auto liability coverage for each such
person.
B. Certificate of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to
COUNTY within five (5) days of CONTRACT execution.
C. Basic Stipulations:
1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as
additional insureds COUNTY, its officials, employees and agents, using ISO endorsement CG
20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all contractors,
subcontractors, and anyone else involved in this CONTRACT on behalf of the CONTRACTOR
(hereinafter “indemnifying parties”) to comply with these provisions.
2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the
applicability of any insurance proceeds, and to require all indemnifying parties to do likewise.
3. All insurance coverage maintained or procured by CONTRACTOR or required of others by
CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation
condition as to COUNTY, or must specifically allow the named insured to waive subrogation
prior to a loss.
4. All coverage types and limits required are subject to approval, modification and additional
requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits of
coverage that may affect COUNTY’s protection without COUNTY’s prior written consent.
5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to
COUNTY, consisting of: a) certificate(s) of insurance evidencing all of the coverages required
and, b) an additional insured endorsement to CONTRACTOR’s general liability policy using
Insurance Services Office form CG 20 10 with an edition date prior to 2004. CONTRACTOR
14
agrees, upon request by COUNTY to provide complete, certified copies of any policies required
within 10 days of such request. COUNTY has the right, but not the duty, to obtain any insurance
it deems necessary to protect its interests. Any premium so paid by COUNTY shall be charged
to and promptly paid by CONTRACTOR or deducted from sums due CONTRACTOR. Any
actual or alleged failure on the part of COUNTY or any other additional insured under these
requirements to obtain proof of insurance required under this CONTRACT in no way waives any
right or remedy of COUNTY or any additional insured, in this or in any other regard.
6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to
be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a primary
non-contributing basis in relation to any other insurance or self-insurance available to COUNTY.
7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion
of the insurance required herein and further agrees that it will not allow any indemnifying party
to self- insure its obligations to COUNTY. If CONTRACTOR’s existing coverage includes a self-
insured retention, the self-insured retention must be declared to the COUNTY. The COUNTY
may review options with CONTRACTOR, which may include reduction or elimination of the self-
insured retention, substitution of other coverage, or other solutions.
8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its
employees or agents face an exposure from operations of any type pursuant to this
CONTRACT. This obligation applies whether or not the CONTRACT is canceled or terminated
for any reason. Termination of this obligation is not effective until COUNTY executes a written
statement to that effect.
9. The limits of insurance as described above shall be considered as minimum requirements.
Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain
insurance with limits of liability that exceed the required limits or coverage that is broader than
as outlined above, those higher limits and broader coverage shall be deemed to apply for the
benefit of any person or organization included as an additional insured and those limits shall
become the required minimum limits of insurance in all Paragraphs and Sections of this
CONTRACT.
10. None of the policies required herein shall be in compliance with these requirements if they
include any limiting endorsement that has not been first submitted to COUNTY and approved of
in writing.
11. The requirements in this Exhibit supersede all other sections and provisions of this
CONTRACT to the extent that any other section or provision conflicts with or impairs the
provisions of this Exhibit.
12. Unless otherwise approved by COUNTY, insurance provided pursuant to these
requirements shall be by insurers authorized to do business in Washington and with a minimum
A.M. Best rating of A-:VII.
13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to
this agreement are intended to apply to the full extent of the policies. Nothing contained in this
CONTRACT limits the application of such insurance coverage.
14. CONTRACTOR agrees require insurers, to provide notice to COUNTY thirty (30) days prior
15
to cancellation of such liability coverage or of any material alteration or non-renewal of any such
coverage, other than for non-payment of premium. CONTRACTOR shall assure that this
provision also applies to any subcontractors, joint ventures or any other party engaged by or on
behalf of contractor in relation to this agreement. Certificate(s) are to reflect that the issuer will
provide thirty (30) days’ notice to COUNTY of any cancellation of coverage.
15. COUNTY reserves the right at any time during the term of the CONTRACT to change the
amounts and types of insurance required by giving the CONTRACTOR ninety (90) days
advance written notice of such change. If such change results in substantial additional cost to
the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate CONTRACTOR’s
compensation.
16. Requirements of specific coverage features are not intended as limitation on other
requirements or as waiver of any coverage normally provided by any given policy. Specific
reference to a coverage feature is for purposes of clarification only as it pertains to a given issue
and is not intended by any party or insured to be all-inclusive.
17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against
CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes no
obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of
any such claim or claims if they are likely to involve COUNTY.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: David Windom
Ext. 260
Department: Public Health
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): November 13, 2023
Agenda Date: November 21, 2023
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Fund Training for Staff to Enhance Careers
Background/Executive Summary:
Purpose: enhance staff’s professional capabilities by making funds available for training. Note, training must
be job specific and directly relating to the trade or profession.
Funding: Department will make available funds of up to $1,000 per employee per year for employees to select
training opportunities that will enhance their careers.
Timing: funds will be available starting January 2024. The program will be contingent upon availability of
funds.
Budget Impact (amount, funding source, budget amendment):
Funds have already been received in CONCON amendments 13 and 14, no additional County funds will be
required.
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval to fund training for Public Health staff to enhance careers.
Attachments:
Training Availability and Training Request Form
Training Availability
Purpose: Enhance staff's professional capabilities by making funds
available for training. Note: Training must be job-specific, directly
relating to your trade or profession.
Funding: The Department will make available funds of up to $1000 per
employee per year for employees to select training opportunities that
will enhance their careers.
Timing: Funds will be available starting January 2024. The program will
continue contingent upon availability of funds.
Process:
• Employee selects training program
• Employee fills out training request form
o Shows the purpose of training
o Identifies timelines
o Outlines costs
Fees
Registrations
Travel
Testing
Supplies
• Submit training request form to Supervisor
• Upon Supervisor approval, forwarded to Director for approval
• Upon final approval coordinate with finance for travel arrangements and registrations
• Upon completion of training, provide documentation/certificates of training to the
supervisor for inclusion in employee records.
The funds are limited to not more than $1000 per employee, all employees are eligible to receive funds
for appropriate training.
Public Health Office
Director Approval: Date:
Comple�on Checklist:
☐ COMPLETE and submit “Request for TRAINING & Approval” form to manager for approval.
☐ Include any documenta�on on training vendor(s), lis�ng date(s), loca�on(s), etc.
☐ Proof of payment (original receipts, etc.) are required for reimbursement.
☐ If Con�nuing Educa�on classes are required; submit comple�on cer�ficate or copy of license.
☐ Submit completed form (step 1) & any accompanying documenta�on to FM Business Office 30 days prior to
atending.
Employee Name (print):
Department/Zone: Employee Banner Number:
Training Desired:
Training Provider:
Loca�on:
Cost: Dates:
Addi�onal Informa�on:
☐ I hereby acknowledge that the information and amount(s) listed for this expenditure is accurate.
Manager Approval: Date:
Request for TRAINING & Approval
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Melissa Casey
Ext. 404
Department: Public Health
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 11/13/23
Agenda Date: 11/21/23
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Housing and Behavioral Health Advisory Board – News Release Call for Citizen Applications
Background/Executive Summary:
The Housing and Behavioral Health Advisory Board is a seven-member board appointed to advise the
Board of County Commissioners on the use of state and local funds to address affordable housing,
homelessness, and behavioral health treatment in Mason County. This advisory board has 3 citizen
positions which are appointed by the BoCC. The news release is a call for applications for one vacant
citizen position in District 3.
Budget Impact (amount, funding source, budget amendment):
None
Public Outreach (news release, community meeting, etc.):
News Release
Requested Action:
Approval of News Release to be read at the November 21st regular meeting
Attachments:
News Release
NEWS RELEASE
November 21, 2023
MASON COUNTY COMMISSIONERS’ OFFICE
411 N 5TH ST, BLDG 1, SHELTON, WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: Housing and Behavioral Health Advisory Board Citizen Opening
The Board of County Commissioners are accepting applications to fill one community
position for the Mason County Housing and Behavioral Health Advisory Board
representing Commissioner District 3. The applicant must not have direct affiliations with
agencies that receive funding. The Boards are looking for community members with an
interest in public health, mental health, substance use disorder, homelessness and/or
affordable housing.
The Housing and Behavioral Health Advisory Board is a seven-member board appointed
to advise the Board of County Commissioners on the use of state and local funds to
address affordable housing, homelessness, and behavioral health treatment in Mason
County.
The Advisory Board typically meets at least once per month on the fourth Wednesday
from 9 – 11 am, with special meetings scheduled, as necessary. Appointed board
members serve a four-year term.
How to Apply: Application forms may be obtained from the Commissioner’s Office,
(360) 427-9670 ext. 419 or on the website at www.masoncountywa.gov. To find an
application on the website, go to the menu “Advisory Boards”, select “Housing &
Behavioral Health Board” and click on the link “Advisory Board Application.”
Applications to serve on the board are being accepted until the position is filled, and
should be submitted to the Mason County Commissioners, 411 N. 5th St., Shelton, WA
98584.
BOARD OF MASON COUNTY COMMISSIONERS
______________________
Sharon Trask,
Chair
______________________
Kevin Shutty,
Commissioner
______________________
Randy Neatherlin,
Commissioner
Action Items:
• Road closure for the Roy Boad Road and a portion of Clifton Lane at approximately milepost
0.12(at Roy Boad Road) to milepost 0.20 (intersection with Old Belfair Highway) for the North
Mason Community Celebrations Committee Christmas Parade on Sunday, December 3, 2023, from
3:00PM to 4:45PM.
• Adopt-A-Road application submitted by Lovelocks Locksmith Services, requesting to adopt Trails
Road from milepost 1.58 to milepost 3.28.
• Teresa D Johnson, CPA Inc. Contract Amendment, requesting to extend current agreement to
December 31, 2024, and increase the maximum payable by $20,000.
Discussion Items:
• Long Haul Negotiations Schedule
• Solid Waste Survey
Commissioner Follow-Up Items:
Upcoming Items:
December 5th @ 9:15am Hearing for the Long Haul Service Agreement
MASON COUNTY PUBLIC WORKS
COMMISSIONER BRIEFING
November 13, 2023
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mike Collins, PLS, PE, Deputy Director/ County
Engineer
Ext. 450
Department: Public Works
Briefing: ☒ Public Hearing: ☐
Action Agenda: ☒ Special Meeting: ☐
Briefing Date(s): November 13, 2023
Agenda Date: November 21, 2023
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item: Road Closure – Roy Boad Road and Portion of Clifton Lane
“North Mason Community Celebrations Committee Christmas Parade” – December 3, 2023
Background/Executive Summary:
Public Works received a request from North Mason Community Celebrations Committee requesting to use
the Roy Boad Road and a portion of Clifton Lane for a Christmas Parade on Sunday, December 3, 2023,
from 3:00pm to 4:45pm. The use will require a road closure on Roy Boad Road and a partial road closure
on Clifton Lane from approximately milepost 0.12 (at Roy Boad Road) to milepost 0.20 (intersection with
Old Belfair Highway).
There will be off-duty Officers to open the road if emergency services need access during closure.
Budget Impact (amount, funding source, budget amendment):
Publication cost in the Shelton Journal.
Public Outreach (news release, community meeting, etc.):
Notice of closure will be published one (1) time in the Shelton Journal, posted on county website,
channel 3 and Facebook.
Requested Action:
Requesting the Board authorize to close Roy Boad Road and a portion of Clifton Lane from approximately
milepost 0.12 to milepost 0.20 on Sunday, December 3, 2023, from 3:00pm to 4:45pm.
Attachments:
• Map
• Notice
ROAD CLOSURE NOTICE
FOR A CHRISTMAS PARADE
ROY BOAD ROAD & CLIFTON LANE
NOTICE IS HEREBY GIVEN that pursuant to RCW 47.48.010, Roy Boad Road and a portion of Clifton
Lane shall be closed to all through traffic on Sunday, December 3, 2023, from 3:00pm to 4:45pm. The
portion of the road closure on Clifton Lane will be from approx. milepost 0.12 (at Roy Boad Road) to
milepost 0.20 (intersection with Old Belfair Highway).
NOW THEREFORE, BE IT RESOLVED, the Board of County Commissioners has
declared the above-described road closure a necessity for the safety of the public during the North
Mason Community Celebrations Committee Christmas Parade. Emergency services will have
access during the closure.
THEREFORE, the County Engineer is hereby ordered and authorized to proceed as
prescribed by law.
Dated this ____ day of November, 2023.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
_____________________________________
McKenzie Smith, Clerk of the Board
cc: Commissioners
Engineer
JOURNAL: Publ. 1t.: 11/30/23 (Bill Road Dept.)
POST: At Least three (3) days prior to closure.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mike Collins, PLS, PE, County Engineer Ext. 450
Department: Public Works
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): November 13, 2023
Agenda Date: November 21, 2023
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item: Adopt-A- Road Application
Background/Executive Summary: Mason County Board of Commissioners established the Adopt-A-Road
litter control program (County Code Chapter 12.48) allowing volunteers to register to pick up roadside litter off
of County maintained roads.
Public Works has received an application submitted by Lovelocks Locksmith Services, requesting to adopt
Trails Road from milepost 1.58 to milepost 3.28.
It has been determined that the organization is eligible to participate in the program. Public Works
Transportation Technician, Tim Rhoades, will speak with them and make sure they have the proper training before
beginning pickup, if approved by the Board, to go over risks, responsibilities, safety rules and answer any questions.
The Agreement is for a period of two years and volunteers commit to picking up litter at least twice per year
along with other conditions spelled out in the Agreement. Public Works agrees to furnish and pick up trash
bags, provide safety materials and training aids, along with other provisions spelled out in the Agreement.
Pick up and disposal of the trash happens under the Community Litter Cleanup program overseen by the
Sheriff’s office.
Budget Impact (amount, funding source, budget amendment):
N/A
Public Outreach (news release, community meeting, etc.):
N/A.
Requested Action:
Recommend the Board of County Commissioners authorize the Chair to execute the Adopt-A-Road
Agreement between Mason County and Lovelocks Locksmith Services, assigning Trails Road from milepost
1.58 to milepost 3.28, as their designated adopted area.
Attachments:
1. Adopt-A-Road Application
2. Vicinity Map
GD 2380 RD
E RASOR RD WEST
E PATHFINDERS DR
E TRAILS RD
GD 2395 RD
E T A C O M A P O W E R L I N E R D
GD 2393 RD
E TRAILS END DR
E TRAILS RD
E T R AIL S R D
Sherwood Creek
Adopt-A-Road area
Adopt-A-Road Trails Rd MP 1.58-3.28 Lovelocks Locksmith Services
¯
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Stephanie Buhrman, Finance Manager Ext. 388
Department: Public Works
Briefing: ☒ Public Hearing: ☐
Action Agenda: ☒ Special Meeting: ☐
Briefing Date(s): November 13, 2023 Agenda Date: November 21, 2023
Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item: Contract Amendment - Teresa D Johnson CPA, Inc Consultant Agreement
Background/Executive Summary:
Public Works requests authorization to extend the agreement with Teresa D Johnson, CPA Inc. to provide
technical accounting assistance as needed during the 2024 calendar year. The department also requests
authorization to increase the maximum payable amount by $20,000.
All tasks originally outlined in the agreement are nearly complete. However, staff wishes to retain on-call
assistance as needed throughout 2024.
Budget Impact:
There are adequate funds within the draft 2024 budget.
Public Outreach:
N/A
Requested Action:
Request the Board authorize Public Works to extend the agreement with Teresa D Johnson, CPA Inc. to
December 31, 2024, and increase the maximum payable by $20,000 for technical accounting assistance as
required.
Attachment: Contract
Mason County Administrator
411 N 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 419
Mason County Commissioner
Briefing Items from County Administrator
November 13, 2023
Specific Items for Review
→ Parks and Facilities Donations and Memorial Policy – John Taylor
→ Parks and Trails Advisory Board application – John Taylor
→ Park host contracts – John Taylor
→ State Homeland Security Grant (FY23 SHSP) – John Taylor
→ October financials – Jennifer Beierle
→ 2023 Budget amendments – Jennifer Beierle
→ Housing Authority contract using American Rescue Plan Act (ARPA) funding – Jennifer Beierle
→ Jail study contract award – Mark Neary
→ 2024 Legislative priorities – Mark Neary
Administrator Updates
Commissioner Discussion
→ Commissioner calendar updates
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: John Taylor
Ext. 806
Department: Parks & Trails
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): November 13, 2023
Agenda Date: November 21, 2023
Internal Review: ☒ Finance ☒ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Mason County Parks/Facility Memorial and Donation Policy
Background/Executive Summary:
In the past year, it is becoming more frequent that family members are requesting memorials and are donating
to Mason County in memory of their passing loved-one(s).
The purpose of this policy is to establish guidelines, standards, and procedures for the installation and care of
donated facility or park improvements for Mason County. Donations can be either a cash or physical property
donation. These donations may include, but are not limited to, park benches, bicycle racks, picnic tables,
monuments (by exception only), drinking fountains, flags, and other types of accessories. This policy does not
apply to donations of buildings or land. The County desires to encourage donations while at the same time
managing aesthetic impacts and mitigate on-going maintenance costs.
The development of public facilities is expected to be the result of careful planning and quality
construction. In addition, public facilities are expected to be maintained to a standard acceptable to the
community. Guidelines established by this policy will apply to all donations made after the effective date
of this policy. Donations made prior to the adoption of the policy shall be subject to any sections of this
policy that may be applicable.
Standards established by this policy will apply to purchased equipment, installation techniques, donation
acknowledgements, and long-term care of all donations made after the adoption of this policy.
Budget Impact (amount, funding source, budget amendment):
TBD
Public Outreach (news release, community meeting, etc.):
N/A
Mason County
Agenda Request Form
Requested Action:
Approval of the Resolution adopting a Facilities and Parks Memorial and Donations Policy.
Attachments:
Resolution
Parks/Facility Memorial and Donation Policy
Resolution No.
A RESOLUTION ADDING A CHAPTER TO THE MASON COUNTY CODE TITLE 2
ADMINISTRATION AND PERSONNEL ADOPTING A FACILITIES AND PARKS
MEMORIAL AND DONATIONS POLICY
WHEREAS, it is necessary to establish guidelines, standards, and procedures for installation and care of
donated facility or park improvements for Mason County. This policy does not apply to donations of
buildings or land. The County desires to encourage donations while at the same time managing aesthetic
impacts and mitigate on-going maintenance costs.
WHEREAS, the development of public facilities is expected to be the result of careful planning and
quality construction. In addition, public facilities are expected to be maintained to a standard acceptable
to the community.
WHEREAS, guidelines established by this policy will apply to all donations made after the effective date
of this policy. Donations made prior to the adoption of the policy shall be subject to any sections of this
policy that may be applicable.
WHEREAS, standards established by this policy will apply to purchased equipment, installation
techniques, donation acknowledgment, and long-term care of all donations made after the adoption of this
policy
NOW, THEREFORE, BE IT RESOLVED, that the Board of County Commissioners of Mason County
hereby adopt the Facilities and Parks Memorial and Donations Policy ( Attachment A) and add to Title 2
of Mason County Code.
DATED this day of _____________, 2023.
ATTEST:
________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Chief Deputy Prosecuting
Attorney
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
___________________________________
Sharon Trask, Chair
___________________________________
Randy Neatherlin, Vice-Chair
___________________________________
Kevin Shutty, Commissioner
C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\Facility and
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MASON COUNTY, WASHINGTON
PARK/FACILITY MEMORIAL AND
DONATIONS POLICY
Adopted November 21, 2023
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INTRODUCTION
Purpose:
The purpose of this policy is to establish guidelines, standards and procedures for the
installation and care of donated facility or park improvements for Mason County,
either because of a cash or physical property donation. These donations may include,
but are not limited to, park benches, bicycle racks, picnic tables, monuments (by
exception only), drinking fountains, flags, and other types of accessories. This policy
does not apply to donations of buildings or land. The County desires to encourage
donations while at the same time managing aesthetic impacts and mitigate on-going
maintenance costs.
The development of public facilities is expected to be the result of careful planning
and quality construction. In addition, public facilities are expected to be maintained
to a standard acceptable to the community.
Guidelines established by this policy will apply to all donations made after the
effective date of this policy. Donations made prior to the adoption of the policy shall
be subject to any sections of this policy that may be applicable.
Standards established by this policy will apply to purchased equipment, installation
techniques, donation acknowledgements, and long-term care of all donations made
after the adoption of this policy.
GUIDELINES FOR EXISTING DONATIONS
Definition of an Existing Donation:
For this policy, existing donations are those donations installed prior to the adoption
of this policy.
Appearance and Aesthetics:
The County and the community have an interest in ensuring that existing donations
remain in the best appearance and aesthetic quality.
Maintenance:
Existing donations are to be maintained by the County until removal and/or
relocation is necessary (See CONDITIONS Section).
STANDARDS FOR NEW DONATIONS
Definition of New Donation:
New donations are those made after the adoption of this policy.
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Purchase and Installation:
County staff will be responsible for the purchase and installation of all facility/park
elements.
Appearance and Aesthetics:
The County and the community have an interest in ensuring the best appearance and
aesthetic quality of their public facilities. Donations should reflect the character of the
park or facility. All donations will be installed in such a manner that will not
substantially change the character of a facility or its intended use.
Maintenance:
Upon donation, facility/park elements and/or their associated donation
acknowledgement become County property. Accordingly, the County has the duty to
maintain the donation until removal and/or relocation is necessary (See
CONDITIONS Section).
If information on file continues to be current or is updated by the donor, the donor will
be informed and given the opportunity to have input before the removal and/or
relocation of donation.
Repair:
The community has an interest in ensuring that all facility/park elements remain in
good repair. In addition, the public has an interest in ensuring that the short- and
long-term repair costs are reasonable. Repair parts and materials must be readily
available.
Donated facility/park elements must be of high quality to ensure a long life and be
resistant to the elements, wear and tear, and acts of vandalism.
Cost:
The County has an interest in ensuring that the donor covers the full cost for purchase
and installation. The County also has an interest in ensuring that on-going
maintenance costs do not negatively impact the resources available for maintenance
of other County facilities. Consequently, the County may assess, at the time of
donation, a charge sufficient to cover anticipated on-going maintenance of donated
elements during their expected life expectancy.
PROCEDURE FOR MAKING A DONATION
The County Parks and Trails Manager and Facilities Manager or their designee will
manage all donations located on County property, with the assistance of staff.
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Application:
The donor must contact the Parks and Trails Manager or Facilities Manager to
determine whether a donation is acceptable based upon criteria contained in this
policy. If a donation can be accepted, the donor will complete an application form.
Applications are available on the County’s website – www.masoncountywa.gov or by
contacting the Parks or Facilities Department. The Parks and Trails Manager or
Facilities Manager will bring forward the request to the County Commission. The
County Parks and Trails Advisory Board may review requests for donations made to
the parks system. Once approved, donors will be contacted, and payment must be
made to the County Treasurer prior to purchase or installation of the donated element.
ACCEPTANCE OF A DONATION
Criteria:
To accept a donated park element, the donation must meet certain conditions.
The donations shall:
1) Meet a true need of a park or facility.
2) Not interfere with the intended current or future use of a park or facility.
3) Not require the relocation of other equipment or infrastructure.
The County reserves the right to determine whether a park or facility is fully
developed and therefore, no donations would be accepted for that park or facility.
PLAQUE/MEMORIAL ACKNOWLEDGEMENTS
Plaque Definition:
A flat tablet or metal, plastic, stone, or other appropriate material which includes text
and/or images commemorating a person or an event and/or providing historical text
or information relevant to its location. Such tablet shall be affixed to an object,
building or pavement.
Memorial Definition:
An object established in memory of a person or event.
Categories: Subjects for plaques and memorials will be limited to the following:
1) An individual or association that has contributed significantly to the cultural,
political, or social aspects of Mason County development.
2) An individual or association strongly linked to the County and its history.
3) A significant anniversary of an event unique to Mason County history and
development.
4) Historical or other information relevant to the site/location of the plaque.
5) An individual or association that has financially contributed significantly to either
the Mason County Parks or Facilities System or designated entities.
Plaques and memorials will represent and acknowledge the diverse makeup of our
community.
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Applicants should nominate a preferred site (general location) for the placement of
the plaque or memorial. Only sites that have relevance to the person, group or event
being commemorated should be nominated.
Approval for a particular site will only be granted if consistent with the County’s
Master Plan or strategic development framework for that site and the proposed plaque
or memorial is relevant to the site. The donor will also consider the number of
existing plaques and memorials, artworks, fountains, and other objects in the vicinity
of the proposed new plaque or memorial. The County has final approval of
appropriate sites and will determine the exact location of any plaque or memorial.
The plaque or memorial shall be located at the designated site for a period of not less
than five (5) years from the time of installation with the following exceptions:
• The area in which the item is sited is to be redeveloped.
• The use of the area in which the item is sited changes significantly
in character and the item is not deemed suitable for the site.
• The structure or support on which the item is located is to be removed
or permanently altered.
The County does not guarantee the retention of the plaque or memorial after a period of
five(5) years.
These types of plaques and memorials must conform to the intent of this section. To
prevent obscene or potentially offensive text from being displayed on County
property, the County must approve all text for donation acknowledgements/plaque or
memorial.
Notification:
This criterion is a requirement for both existing (at the expiration of its
life-cycle period) and new donations. It shall be the responsibility of the donor to
provide the Parks & Trails Department or Facilities Department with a current address
for purposes of notification regarding donations. For the purposes of notification, the
County will send a letter to the donor, notifying the donor of changes related to the
status of the donation, such as a need to remove, relocate or comply with other
conditions set forth in this policy.
PARK BENCHES, BICYCLE RACKS, PICNIC TABLES AND
PLAYGROUND COMPONENTS
Park benches, bicycle racks, picnic tables and playground components may be sited
in locations approved by the County. . Items donated must be of a product approved
by the County and these items become County property at the time of acceptance.
TREES AND SHRUBS
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Landscaping and plant selection for parks or facilities is critical due to the
environment in Mason County. Accordingly, the location, size and species of trees
and shrubs donated shall be limited to those predetermined by the County.
MONUMENTS
Upright monuments or monuments resembling those typically found in cemeteries
may not be installed at any County park or facility. Exceptions to this policy are the
Veteran’s monuments installed with approval of the County Commission,
commemorating the history and/or dedication of a Veteran monument.
FLAGS
Flags may be sited in locations approved by the County . Flags deteriorate quickly
when exposed to the elements and the size of a flag is determined by the type, size,
and configuration of the pole on which it is to be mounted. Consequently, donated
flags must be of a size and quality suitable for the site and the environment in which
they are to be located. Flags may be subject to replacement, which are to be paid by
the donor at the time when the County determines replacement is needed.
INTERPRETIVE SIGNS
Interpretive signs may be installed at sites that are appropriate for describing the
history, geology, environment, flora, and fauna of a particular area. Interpretive signs
shall be of a size that is in keeping with the character of the site. Interpretive signs
shall be designed to meet requirements for access to the disabled. Interpretive signs
shall be designed in a manner that is consistent with other interpretive signs on the site.
Interpretive signs shall be constructed of materials that are of high quality, vandal
resistant, and able to withstand harsh environmental conditions.
OTHER DONATIONS
Donations other than those expressly listed or contained within this policy may
be possible. The County may accept such donations, subject to a review by the
County Commission.
BUILDINGS, STRUCTURES AND PUBLIC ART
Donated buildings, structures (including playgrounds) and public art are subject to
full review and approval of the County Commission and are not considered to be part
of this policy.
CONDITIONS
Installation:
Installation of donated elements, including the donor acknowledgement, memorial,
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or plaque, will be completed by County personnel. If County personnel are unable to
install the donated elements, then the County will hire a contractor to perform the
installation. The installation will be scheduled at a time and date as determined by
the County so as not to unnecessarily interfere with routine maintenance activities.
Removal and/or Relocation:
This section applies to both existing and new donations. The County reserves the
right to remove and/or relocate donated elements and their associated donation
acknowledgements/memorial plaques when they interfere with site safety,
maintenance, or construction activities. In accordance with previously stated
procedures in this policy, the County will send a letter to an identifiable donor
notifying the donor of any action related to the disposition of the donation. In certain
situations, such as safety or emergency situations, the notification may be made after
the action has been taken. In the event a donation must be permanently removed, the
County will seek an alternative location consistent with this policy.
MAINTENANCE AND REPAIR
The long-term care and maintenance of donated elements is important to both the
donor and the County. The County has the duty to maintain the donation until
removal and/or relocation is necessary. The County reserves the right to remove a
donated element if the maintenance and repair cost become too high.
At the end of the life-cycle term, the donor may choose to extend the life-cycle term
by paying the current value of a new donation. The County reserves the right to seek
a new donor for the donation at the end of the established life cycle should the
original donor choose not to renew the donation or if the County has not been able to
contact the original donor.
Applicant Information
Name: Phone
First Name Last Name
Address:
Email:
Street City State Zip
To accept a donated park or facility element, the donation must meet certain conditions.
The donations shall:
Meet a true need of a park or facility.
Not interfere with the intended current or future use of a park or facility.
Not require the relocation of other equipment or infrastructure.
The County reserves the right to determine whether a park or facility is fully developed and there-
fore, no donations would be accepted for that park or facility.
Mason County Facilities and Park
Memorial and Donation Application
Memorial / Donation
Memorial Plaque
A flat tablet or metal, plastic, stone, or other appropriate material which includes text and/or images
commemorating a person or an event and/or providing historical text or information relevant to its
location. Such tablet shall be affixed to an object, building or pavement.
_____________________________
Bench
Bicycle Rack
Picnic Table
Park benches, bicycle racks, picnic tables and playground components may be sited in locations
approved by the County. Items donated must be of a product approved by the County and these
items become County property at the time of acceptance.
Please select the item you wish to donate to Mason County.
**Donated buildings, structures (including playgrounds) and public art are subject to full review
and approval of the County Commission and are not considered to be part of this policy.**
Trees/Shrubs
Landscaping and plant selection for parks or facilities is critical due to the environment in Mason
County. Accordingly, the location, size and species of trees and shrubs donated shall be limited to
those predetermined by the County.
_____________________________
Flags
Flags may be sited in locations approved by the County. Flags deteriorate quickly when exposed to
the elements and the size of a flag is determined by the type, size, and configuration of the pole on
which it is to be mounted. Consequently, donated flags must be of a size and quality suitable for
the site and the environment in which they are to be located. Flags may be subject to replace-
ment, which are to be paid by the donor at the time when the County determines replacement is
needed.
_____________________________
Interpretive Signs
Interpretive signs may be installed at sites that are appropriate for describing the history, geology,
environment, flora, and fauna of a particular area. Interpretive signs shall be of a size that is in keep-
ing with the character of the site. Interpretive signs shall be designed to meet requirements for
access to the disabled. Interpretive signs shall be designed in a manner that is consistent with other
interpretive signs on the site. Interpretive signs shall be constructed of materials that are of high
quality, vandal resistant, and able to withstand harsh environmental conditions.
_____________________________
Other Donation
Donations other than those expressly listed or contained within this policy may be possible.
The County may accept such donations, subject to a review by the County Commission.
I acknowledge I have read the Facilities and Park Memorial and Donation Policy. I understand my
responsibilities as a donor and accept the financial responsibilities associated with my donation.
Preferred Location:
Signature: Date:
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: John Taylor
Ext. 806
Department: Parks & Trails
Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): November 13, 2023
Agenda Date: Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Stephen Payne’s Parks Advisory Board Application
Background/Executive Summary:
The Parks and Trails Advisory Board consists of seven members serving four-year terms with one alternate.
Each member is appointed by the Board of County Commissioners. Every effort is made to fill the Board with
two members from each of the three Commissioner districts with one “at large” member. The purpose of the
Mason County Parks and Trails Board is to provide guidance, direction, and recommendations regarding the
planning, acquisition, developments, and operations of parks, trails, facilities, and programs serving the needs
of Mason County.
Currently there is one member in District 1, two members in District 2, and one member in District 3. Stephen
Payne is located in District 2.
Budget Impact (amount, funding source, budget amendment):
None
Public Outreach (news release, community meeting, etc.):
None
Requested Action:
After review of Stephen Payne’s application, decide whether to interview or appoint the candidate.
Attachments:
Application
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: John Taylor
Ext. 806
Department: Parks & Trails
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): November 13, 2023
Agenda Date: November 21, 2023
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Park Host Contracts for Sandhill and MCRA
Background/Executive Summary:
The Park Host at Mason County Recreation Area (MCRA) has moved out. The current Park Hosts at Sandhill
would like to move to MCRA, and the current Park Host at Oakland Bay would like to move to Sandhill.
Budget Impact (amount, funding source, budget amendment):
Public Outreach (news release, community meeting, etc.):
Requested Action:
Approval of the Mason County Parks and Trails On-Site Park Host Agreements with Scott and Kris Hewitt for
Mason County Recreation Area (MCRA) and with Anthony Mullen for Sandhill Park set to expire December
31, 2026.
Attachments:
Contracts
Park Host Contract Page 1 of 3
MASON COUNTY PARKS AND TRAILS On-site Park Host
CONTRACTUAL AGREEMENT
AGREEMENT made between __Scott & Kris Hewitt____, of Mason County, hereinafter referred to as On-site
Park Host and MASON COUNTY PARKS AND TRAILS DEPARTMENT, State of Washington, County of Mason, State of
Washington, hereinafter referred to as Contractor.
RECITALS: Park Host is willing to be contracted by Contractor, and Contractor is willing to contract the Park
Host, on the terms, covenants, and conditions set forth hereinafter including such terms, covenants and
conditions as may be set forth hereinafter.
SECTION ONE – DUTIES. Contractor hereby engages Park Host as the Park Host of MASON COUNTY PARKS
AND TRAILS DEPARTMENT, Mason County Recreation Area (MCRA), Shelton, Washington.
The duties of MASON COUNTY PARKS AND TRAILS Park Host specifically require:
Being at the Mason County Park site during the hours of darkness and during the day on Friday, Saturday,
Sunday and Holidays. Time off during the week is allowable, please notify the contractor.
Park Host will open and close the park daily in accordance with park hours as deemed so by Contractor. The
evening security round shall consist of ensuring the doors of all buildings or restrooms are locked, gates are
shut and locked, and all guests are off the grounds.
Conduct a daily park inspection, advising Mason County Parks and Trails Department of any hazardous or
unsafe condition that may exist; any broken fixtures, lighting or plumbing and any vandalism to the park
facilities.
Perform light maintenance of park grounds as directed, i.e. stock and clean restrooms, litter pick -up, and
other duties as assigned.
Park Host agrees to call the Mason County Sheriff if anything out of the ordinary is observed or heard; but
under no condition or situation will attempt to apprehend the person(s) so acting.
Requests for off duty time shall be negotiated with the Contractor.
Park Host is required to make the appropriate contacts if any situation should require intervention by parks
staff or law enforcement. Contact persons are:
1. John Taylor 360-427-9670, extension 806
Cell: 360-463-9448
Home: 360-751-2961
2. Carl Olson 360-427-9670, extension 535
Cell: 360-490-0539
OR
Emergency: 911
Park Host hereby accepts and agrees to such engagement, subject to the general supervision and pursuant to the
orders, advice and direction of related services and duties as may be assigned to him/her from time to time by
Contractor, subject to mutual consideration of Section Three .
SECTION TWO - TERMS. The term of this agreement shall be from November 17, 2023 to December 31,
2026.
Park Host Contract Page 2 of 3
SECTION THREE - COMPENSATION TO PARK HOST/RESIDENT. Contractor shall provide for Park Host,
and Park Host shall accept from Contractor, in full payment for Park Host services the following: A designated
park host site located at the park. Be it understood that the Park Host shall be responsible for providing his/her
telephone carrier and long distance service. Contractor shall provide electrical utilities, water, septic and garbage
service.
SECTION FOUR – PARK HOST/RESIDENT BENEFITS. It is understood and agreed by both Contractor and
Park Host that Park Host is not an employee of Contractor and shall not receive the benefits available to Mason
County Employees including, but not limited to: vacation time, sick leave, personal holiday , medical insurance,
dental insurance, vision insurance, etc. It is further agreed by the Contractor to carry Industrial Insurance
coverage on the Park Host.
SECTION FIVE – CONDITIONS OF SERVICE. Park Host shall maintain designated residential area in a neat,
orderly manner, and shall prevent the accumulation of debris, or any other material or objects which are not
compatible to the environment of the park area such as metal, lumber or wood products, abandoned vehicles or
appliances, tires or any other like materials.
No services or activities shall be undertaken on Mason County Parks Property which result in compensation or
benefit to the Park Host. There shall be no unauthorized or private use of park.
All residents at the County-owned premises shall undergo a Washington State Patrol Background Check that
indicates they are acceptable for involvement with youth activities. No illegal activities involving the Park Host
shall be undertaken or allowed to take place on or about the park properties or Park Host residence.
Only the Park Host shall be allowed to operate County-owned equipment, and then, only in the performance of
work approved by the County.
Residence in County-owned facilities is restricted to the Contractor and their immediate family. Residence shall
be defined as any extended stay of more than one week in a calendar month. Immediate family shall mean the
spouse and or legal dependants of the Contractor.
SECTION SIX - CONFLICTING OBLIGATION. In cases of emergency or conflicting obligation, the Park Host
is responsible for the continued completion of the duties specified in this contract. If the Park Host is unable to
resolve the conflict, Mason County Parks and Trails Director must be notifie d.
SECTION SEVEN - CONTRACT AUTHORITY RESERVED BY COUNTY. Notwithstanding anything contained
herein to the contrary, Contractor shall not have the right to make any contracts or commitments for, or on
behalf of the County without the written consent of the County
SECTION EIGHT - ENTIRE AGREEMENT. This Agreement, together with any Attachments, represents the
obligations of both the County and the Contractor in their entirety. No other representations, whether verbal or
in writing, that are not contained herein, shall be binding upon the parties.
SECTION NINE - AMENDMENT OF AGREEMENT. This Agreement may be changed or modified only with the
mutual agreement of both the Contractor and the Park Host, and only then upon approval through the
appropriate processes then in effect for the County for the obligations contained in any modificati on or change.
SECTION TEN - TERMINATION. This agreement may be terminated by either party, without cause, upon six
weeks written notice to the other. In case of any violation of the terms of this Agreement by Contractor, or the
physical inability of the Contractor to perform the required dutie s, the County may terminate employment
immediately, with compensation only to the date of such termination.
SECTION ELEVEN - SEVERABILITY. In the event that any competent court finds any specific term or
provision of this Agreement invalid, the remaining terms and provisions shall be in full force and effect as if such
Park Host Contract Page 3 of 3
provisions were not contained herein.
SECTION TWELVE - CHOICE OF VENUE. It is the intention of the parties that all suits and special
proceedings pertaining to the enforcement of this Agreement shall be in accordance with and pursuant to the
laws of the State of Washington. Any actions or matters shall come before the court s of Mason County,
Washington for actions and/or decisions.
SECTION THIRTEEN - TERMINATION FOR DISABILITY. Notwithstanding anything in this agreement to
the contrary, Contractor is hereby given the option to terminate this agreement in the event that Park Host shall,
during the term hereof, become permanently disabled, as the term permanently disabled is herei nafter fixed and
defined. Such option shall be exercised by Contractor giving notice to Park Host by registered mail, addressed to
him/her at (_2100 E Johns Prairie Rd, Shelton, Wa. 98584) or at such other address as Contractor shall designate
in writing. On the giving of such notice, this Agreement shall cease on the last day of the month in which the
notice is mailed, with the same force and effect as if such last day of the month were t he date originally herein
set forth as the termination date thereof.
For the purpose of this agreement, Park Host shall be deemed to have become permanently disabled if, during
any year of the term hereof, because of ill health, physical or mental disability or for other cause beyond his/her
control he/she shall have been continuously unable or unwilling or shall have failed to perform his/her duties for a
total period of thirty (30) days, irrespective of whether or not such days are consecutive. For the purpose hereof,
the term any year of the term hereof, is defined to me an any 12-month calendar year period during the Park
Host’s affiliation with the Contractor in the capacity of Mason County Parks and Trails Park Host.
SECTION FOURTEEN - SAFETY POLICY. It shall be a condition of employment to follow all safety practices
set forth in Mason County Accident Prevention Policy and the State of Washington.
IN WITNESS WHEREOF, the parties have executed this agreement at Shelton, Washington on this, the
_____day of ________, 20____.
ON-SITE PARK HOST
___________________________
___________________________
Date: __________________________
ATTEST:
_________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
____________________________
Tim Whitehead, Chief Deputy Prosecutor
MASON COUNTY
_______________________________
Mark Neary, County Administrator
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Park Host Contract Page 1 of 4
MASON COUNTY PARKS AND TRAILS On-site Park Host
CONTRACTUAL AGREEMENT
AGREEMENT made between _Anthony Mullen, of Mason County, hereinafter referred to as On-site Park Host
and MASON COUNTY PARKS AND TRAILS DEPARTMENT, State of Washington, County of Mason, State of
Washington, hereinafter referred to as Contractor.
RECITALS: Park Host is willing to be contracted by Contractor, and Contractor is willing to contract the Park
Host, on the terms, covenants, and conditions set forth hereinafter including such terms, covenants and
conditions as may be set forth hereinafter.
SECTION ONE – DUTIES. Contractor hereby engages Park Host as the Park Host of MASON COUNTY PARKS
AND TRAILS DEPARTMENT, Sandhill Park, Belfair, Washington.
The duties of MASON COUNTY PARKS AND TRAILS Park Host specifically require:
Obtain the on-boarding training required by Mason County including, but not limited to, Sexual Harassment,
Safe Lifting, Slip, Trip and Fall. This training is available electronically and can be obtained off -site or at the
Human Resources Office.
Being at the Mason County Park site during the hours of darkness and during the day on Friday, Saturday,
Sunday and Holidays. Time off during the week is allowable, please notify the contractor.
Park Host will open and close the park daily in accordance with park hours as deemed so by Contractor. The
evening security round shall consist of ensuring the doors of all buildings or restrooms are locked, gates are
shut and locked, and all guests are off the grounds.
Conduct a daily park inspection, advising Mason County Parks and Trails Department of any hazardous or
unsafe condition that may exist; any broken fixtures, lighting or plumbing and any vandalism to the park
facilities.
Perform light maintenance of park grounds as directed, i.e. stock and clean restrooms, litter pick -up, and
other duties as assigned.
Park Host agrees to call the Mason County Sheriff or 911 if anything out of the ordinary is observed or heard;
but under no condition or situation will attempt to apprehend the person(s) so acting.
Requests for off duty time shall be negotiated with the Contractor.
Park Host is required to make the appropriate contacts if any situation should require intervention by parks
staff or law enforcement. Contact persons are:
1. Carl Olson 360-427-9670, extension 535
Cell: 360-490-0539
2. John Taylor 360-427-9670, extension 806
Cell: 360-463-9448
OR
Emergency: 911
Park Host hereby accepts and agrees to such engagement, subject to the general supervision and pursuant to the
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orders, advice and direction of related services and duties as may be assigned to him/her from time to time by
Contractor, subject to mutual consideration of Section Three.
SECTION TWO - TERMS. The term of this agreement shall be from November 17, 2023 to December 31,
2026.
SECTION THREE - COMPENSATION TO PARK HOST/RESIDENT. Contractor shall provide for Park Host,
and Park Host shall accept from Contractor, in full payment for Park Host services the following: A designated
park host site located at the park. Be it understood that the Park Host shall be responsible for providing his/her
telephone carrier and long distance service. Contractor shall provide electrical utilities, water, septic and garbage
service.
SECTION FOUR – PARK HOST/RESIDENT BENEFITS. It is understood and agreed by both Contractor and
Park Host that Park Host is not an employee of Contractor and shall not receive the benefits available to Mason
County Employees including, but not limited to: vacation time, sick leave, personal holiday , medical insurance,
dental insurance, vision insurance, etc. It is further agreed by the Contractor to carry Industrial Insurance
coverage on the Park Host.
SECTION FIVE – CONDITIONS OF SERVICE. Park Host shall maintain designated residential area in a neat,
orderly manner, and shall prevent the accumulation of debris, or any other material or objects which are not
compatible to the environment of the park area such as metal, lumber or wood products, abandoned vehicles or
appliances, tires or any other like materials.
No services or activities shall be undertaken on Mason County Parks Property which result in compensation or
benefit to the Park Host. There shall be no unauthorized or private use of park.
All residents at the County-owned premises shall undergo a Washington State Patrol Background Check that
indicates they are acceptable for involvement with youth activities. No illegal activities involving the Park Host
shall be undertaken or allowed to take place on or about the park properties or Park Host residence.
Only the Park Host shall be allowed to operate County-owned equipment, and then, only in the performance of
work approved by the County.
Residence in County-owned facilities is restricted to the Contractor and their immediate family. Residence shall
be defined as any extended stay of more than one week in a calendar month. Immediate family shall mean the
spouse and or legal dependents of the Contractor.
Upon termination of the contract the Park Host shall remove all personal belongings, vehicles, etc. from the
premises by the final day of the contract.
SECTION SIX - CONFLICTING OBLIGATION. In cases of emergency or conflicting obligation, the Park Host
is responsible for the continued completion of the duties specified in this contract. If the Park Host is unable to
resolve the conflict, Mason County Parks and Trails Manager must be notified.
SECTION SEVEN - CONTRACT AUTHORITY RESERVED BY COUNTY. Notwithstanding anything contained
herein to the contrary, Contractor shall not have the right to make any contracts or commitments for, or on
behalf of the County without the written consent of the County
SECTION EIGHT - ENTIRE AGREEMENT. This Agreement, together with any Attachments, represents the
obligations of both the County and the Contractor in their entirety. No other representations, whether verbal or
in writing, that are not contained herein, shall be binding upon the parties.
SECTION NINE - AMENDMENT OF AGREEMENT. This Agreement may be changed or modified only with the
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mutual agreement of both the Contractor and the Park Host, and only then upon approval through the
appropriate processes then in effect for the County for the obligations contained in any modification or change.
SECTION TEN - TERMINATION. This agreement may be terminated by either party, without cause, upon six
weeks written notice to the other. In case of any violation of the terms of this Agreement by Contractor, or the
physical inability of the Contractor to perform the required dutie s, the County may terminate employment
immediately, with compensation only to the date of such termination.
SECTION ELEVEN - SEVERABILITY. In the event that any competent court finds any specific term or
provision of this Agreement invalid, the remaining terms and provisions shall be in full force and effect as if such
provisions were not contained herein.
SECTION TWELVE - CHOICE OF VENUE. It is the intention of the parties that all suits and special
proceedings pertaining to the enforcement of this Agreement shall be in accordance with and pursuant to the
laws of the State of Washington. Any actions or matters shall come before the court s of Mason County,
Washington for actions and/or decisions.
SECTION THIRTEEN - TERMINATION FOR DISABILITY. Notwithstanding anything in this agreement to
the contrary, Contractor is hereby given the option to terminate this agreement in the event that Park Host shall,
during the term hereof, become permanently disabled, as the term permanently disabled is herei nafter fixed and
defined. Such option shall be exercised by Contractor giving notice to Park Host by registered mail, addressed to
him/her at 1000 NE Sandhill Rd. Belfair, 98528 or at such other address as Contractor shall designate in
writing. On the giving of such notice, this Agreement shall cease on the last day of the month in which the notice
is mailed, with the same force and effect as if such last day of the month were the date originally herein s et forth
as the termination date thereof.
For the purpose of this agreement, Park Host shall be deemed to have become permanently disabled if, during
any year of the term hereof, because of ill health, physical or mental disability or for other cause beyond his/her
control he/she shall have been continuously unable or unwilling or shall have failed to perform his/her duties for a
total period of thirty (30) days, irrespective of whether or not such days are consecutive. For the purpose hereof,
the term any year of the term hereof, is defined to me an any 12-month calendar year period during the Park
Host’s affiliation with the Contractor in the capacity of Mason County Parks and Trails Park Host.
SECTION FOURTEEN - SAFETY POLICY. It shall be a condition of employment to follow all safety practices
set forth in Mason County Accident Prevention Procedures and Policy (MC Ord. Chapter 2.124 -
https://library.municode.com/wa/mason_county/codes/code_of_ordinances?nodeId=TIT2ADPE_CH2.124SAPOAC
PRPR ) and the State of Washington (WAC 296-800).
IN WITNESS WHEREOF, the parties have executed this agreement at Shelton, Washington on this, the
_____day of _________________, 20____.
ON-SITE PARK HOST
___________________________
(Insert Name)
___________________________
(Insert Name)
Date: _______________________
MASON COUNTY
_____________________________
Mark Neary, County Administrator
APPROVED AS TO FORM:
C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\Park Host Contract Sandhill
2026.docx
Park Host Contract Page 4 of 4
____________________________
Tim Whitehead, Chief Deputy Prosecutor
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: John Taylor
Ext. 806
Department: Emergency Management
Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): November 13, 2023
Agenda Date: November 21, 2023
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
State Homeland Security Program (SHSP) FY-23 Grant Contract # E24-133
Background/Executive Summary:
The Mason County Emergency Management Division is part of Homeland Security Region 3 (Mason, Lewis,
Thurston, Grays Harbor and Pacific Counties). This is an annual grant received from the US Department of
Homeland Security pass-through Washington State Military Department (EMD) and then to the Homeland
Security Regions. At our regional level, the funding distribution formula involves a base amount and
population. Mason County has received the yearly SHSP Grant since 2003. The funding for this grant has
increased by $1,007. This year’s grant amount is $16,342 (2022- $15,335). The grant fund will support the
purchase of Zoleo satellite communication devices to support SAR operational communications for the Mason
County Sheriff’s Office (MCSO), alternate dispatch consoles at the EOC for MACECOM as backup 911
stations, and a UTV/EMS litter pod for the safe rescue and evacuation of critically injured patients during
MCSO SAR operations.
Budget Impact (amount, funding source, budget amendment):
Increase 2023 budget revenue for Emergency Management and spending authority for the grant amount
$16,342.
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval of the State Homeland Security Program (SHSP) FY-23 Grant Contract # E24-133 for $16,342 from
Washington State Military Department (EMD) and US Department of Homeland Security for the performance
period of September 1, 2023, to March 30, 2025.
Mason County
Agenda Request Form
Attachments:
Homeland Security Grant Agreement #E24-133.
Signature Authorization Form
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Jennifer Beierle
Ext. 532
Department: Support Services
Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 11/13/2023
Agenda Date: Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Mason County Monthly Financial Report for October 2023
Background/Executive Summary:
Review of Cash Balances, and Budget to Actual Revenues and Expenditures for all County Funds
through October 2023.
Budget Impact (amount, funding source, budget amendment):
Budget to Actual Comparison of 2022 & 2023
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
N/A
Attachments:
Mason County Monthly Financial Report for October 2023
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Jennifer Beierle
Ext. 532
Department: Support Services
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 11/13/2023
Agenda Date: 11/21/23
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Requests for Supplemental Appropriations and Amendments to the second Budget Amendment Public
Hearing for 2023
Background/Executive Summary:
Requests for supplemental appropriations and amendments to the 2023 budget are attached. This is the
second and last scheduled 2023 budget hearing.
There are also several departments and offices requesting or in need of budget movement greater than
$15,000 between salaries/benefits and operating expenses:
1. Office of Public Defense requested to move $100,000 from salaries/benefits to operating
expenses, leaving $15,000 available to move if necessary later in the year (OPD briefed 10/30/23)
2. Juvenile Court Services is requesting to move $40,000 from salaries/benefits to operating expense
to replace the Intercom System at the Detention Facility
3. Assessor may need up to $15,000 moved from salaries/benefits to operating expenses. They have
already moved $15,000 from salaries/benefits to operating this year.
4. Belfair Sewer Fund 413 may need up to $100,000 moved from operating expenses to
salaries/benefits to accommodate a larger allocation of time spent at the facility than was
budgeted for.
Budget Impact (amount, funding source, budget amendment):
See attached
Public Outreach (news release, community meeting, etc.):
RCW 36.40.100 requires the Board to publish notice in the official county newspaper for two consecutive
weeks prior to the budget hearing.
Mason County
Agenda Request Form
Requested Action:
1. Request to set a public hearing for December 19, 2023 at 9:15 a.m. to consider and approve
supplemental budget requests and budget transfers to the 2023 budget.
2. Request the Board approve the movement of budget from salaries and benefits to operating for the
following departments: Office of Public Defense: move $100,000 from salaries and benefits to operating,
leaving $15,000 in budget capacity; Juvenile Court Services: move $40,000 from salaries and benefits to
operating, leaving $15,000 in budget capacity available to move; Assessor: Move up to $15,000 from
salaries and benefits to operating.
3. Request the Board approve the movement of budget from operating expenses to salaries and benefits in
the Belfair Sewer Fund 413.
Attachments:
Draft Resolution of Proposed 2023 Budget Amendment #2 Detail and Detailed Budget Entries
RESOLUTION NO.
2023 BUDGET
BUDGET SUPPLEMENTAL APPROPRIATIONS AND AMENDMENT REQUESTS - NOTICE OF HEARING
WHEREAS, by reason of conditions which could not be reasonably foreseen at the time of making the budget
for the year 2023, it is necessary to make provisions for supplemental appropriations and amendments to the budget
as required by RCW 36.40.100, and RCW 36.40.195; and
WHEREAS, the revenue and expenditure adjustments to County funds, as listed in Attachments A & B to this
Resolution, are required in order to incorporate into the budget the revenues and expenditures now identified, which
were not known at the time of original budget adoption; and
WHEREAS, the net total of adjustments to 2023 authorized expenditure appropriations in the General Fund is
an increase of $774,589; and
WHEREAS, the net total of adjustments to 2023 authorized expenditure appropriations in funds other than
the General Fund is an increase of $4,260,831; and
THEREFORE, BE IT RESOLVED BY THE Board of Mason County Commissioners:
That the 21st day of November, 2023 at the hour of 9:15 a.m., in the Mason County Commissioners Chambers in
Courthouse Building I, 411 North 5th Street, Shelton, Washington, is hereby fixed as the time and place for a public
hearing upon the matter of Budget Amendment Requests to the 2023 Budget as provided in Attachments A & B to
this Resolution.
Contact person: Jennifer Beierle, Budget Manager, (360) 427-9670 ext. 532
A copy of this resolution and the proposed amendments to the 2023 budget is available by contacting
Toni Monnier at (360) 427-9670 ext. 644.
The Clerk of the Board is hereby authorized, empowered, and directed to cause notice of such hearing to be published
as provided by law.
DATED this 21st day of November, 2023
ATTEST:
____________________________
McKenzie Smith, Clerk of the
Board
APPROVED AS TO FORM:
____________________________
Tim Whitehead, Chief DPA
CC: Auditor – Financial Services
Publish 2x 11/30 & 12/7 bill to
Commissioners,
411 North 5th Street, Shelton
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
_________________________________
Sharon Trask, Chair
_________________________________
Randy Neatherlin, Commissioner
_________________________________
Kevin Shutty, Commissioner
ATTACHMENT A TO RESOLUTION NO. _________ 2023 BUDGET AMENDMENT #2
DETAIL
LINE
FUND
NO. FUND NAME DEPARTMENT
2023
REVENUE
CHANGE
2023
EXPENDITURE
CHANGE DESCRIPTION
1
194
195
199
LAKE MANAGEMENT
DISTRICTS (8,926)
ERROR CORRECTION FROM 1ST BA TO MOVE
FUNDS OUT OF EFB & INTO PROF SERVICES
2 001 GENERAL FUND WSU 13,000 691
NEW 2023 GRANT CONTRACTS $13K; MOTOR
POOL REPAIR OF $691
3 001 GENERAL FUND
AUDITOR, DEM,
LEOFF, DISTRICT
COURT 86,500
CONTRACTUAL SALARY INCREASES RESULTED IN
NEED FOR BUDGET INCREASE IN SOME GENERAL
FUND DEPARTMENTS
4 001 GENERAL FUND
WSU, ASSESSOR,
SHERIFF 64,100
UNANTICIPATED MOTOR POOL COSTS: WSU
REPAIRS $1100; ASSESSOR REPAIRS $3K; SHERIFF
CAPITAL UFPIT INCREASES $60K
4 001 GENERAL FUND AUDITOR 27,300 27,300 ELECTION SERVICES GRANT #2
5 001 GENERAL FUND
FACILITIES &
GROUNDS 50,000
INCREASED COST FOR CUSTODIAL & ELECTRICAL
DUE TO TAKING ON 2 NEW BUILDINGS
6 001 GENERAL FUND CLERK 11,054
DESK SCANNERS PURCHASED FOR STAFF
PURCHASED THROUGH INFO TECHNOLOGY DEPT
7 001 GENERAL FUND SHERIFF 205,025
FOOD SERVICES $27,012, ARMORED VEHICLE
COVER $5K, FARO SCANNER $70K, TASER LEASE
CONTINUATION $21K, & DRONES APPROVED
$82,013 9/12 & 9/26
8 001 GENERAL FUND
DISTRICT COURT
& SUPERIOR
COURT 31,381
JAVS UPGRADE APPROVED 8/1/2023 BY BOARD
ACTION: $4,195 DC; $27,186 SC
9 001 GENERAL FUND
OFFICE OF PUBLIC
DEFENSE 115,392 85,000
INCREASED NEED FOR CONTRACT ATTORNEYS
DUE TO LONGER TRIALS THAN ANTICIPATED:
$85K & TST TRANSFER FOR 2022 BILLING DONE
IN 2023
10 001 GENERAL FUND JUVENILE COURT 2,000
ONE ADDITIONAL COMPUTER REPLACEMENT
MISSED IN THE 2023 PLAN
11 001 GENERAL FUND
NON
DEPARTMENTAL 55,000
GORST COALITION FOR 2021‐2023 PAID IN 2023
$25K; EDC CONTRACT INCREASE FOR
RECOMPETE $30K
12 001 GENERAL FUND TRANSFERS OUT 156,538
TRANSFER TO RUSTLEWOOD TO SUPPORT
OPERATIONS $100K; TRANSFER TO ELECTIONS
EQUIPMENT FROM HAVA GRANT REVENUE
$56,538
13 104 AUDITOR'S O&M 33,000 NEW SERVER AND ASSOCIATED LICENSES
14 109
ELECTION
EQUIPMENT 56,538 203,706 VOTE BY MAIL ENVELOPE SORTING MACHINE
15 117
COMMUNITY
SUPPORT SERVICES 2,773,000 2,773,000
NEW FEDERAL & STATE PASS THROUGH GRANT
FUNDING
16
117
160
180
COMMUNITY
SUPPORT SERVICES,
LAW LIBRARY,
TREASURER'S O&M 3,500
CONTRACTUAL SALARY INCREASES RESULTED IN
NEED FOR BUDGET INCREASE IN CERTAIN FUNDS
17 142
NARCOTICS
INVESTIGATION FUND 50,000 50,000
UNANTICIPATED REVENUE & EXPENSE FROM
FELONY FORFIETURE
18 150
COMMUNITY
SERVICES HEALTH 790,000 790,000
CONTRACTS RECEIVED DURING 2023 BUDGET
YEAR NOT ORIGINALLY BUDGETED FOR
Page 1 of 2
ATTACHMENT A TO RESOLUTION NO. _________ 2023 BUDGET AMENDMENT #2
DETAIL
LINE
FUND
NO. FUND NAME DEPARTMENT
2023
REVENUE
CHANGE
2023
EXPENDITURE
CHANGE DESCRIPTION
19 164 MENTAL HEALTH TAX 115,392
TRANSFER TO OPD FOR 2022 BILLING DONE IN
2023
20 402
MASON COUNTY
LANDFILL 301,159 PURCHASE OF ROLL‐OFF TRUCK
21 411
RUSTLEWOOD SEWER
& WATER 100,000
TRANSFER FROM GENERAL FUND TO SUPPORT
OPERATIONS
GENERAL FUND TOTAL 155,692 774,589
OTHER FUNDS TOTAL 3,769,538 4,260,831
ALL FUNDS GRAND TOTAL 3,925,230 5,035,420
Page 2 of 2
ATTACHMENT B TO RESOLUTION NO. _________ 2023 BUDGET AMENDMENT #2 DETAILED BUDGET ENTRIES
LINE
FROM
A ACCOUNT TYPE I/D REVENUE EXPENDITURE
FUND
BALANCE
CHANGE
PROPOSED
BUDGETED FB
TOTAL DESCRIPTION
1 194.000000.000.000.508.41.500000.0000.00.1 I 21,623 ‐ END FUND COMMITTED
1 194.000000.100.000.553.60.541010.0000.00.1 D 21,623 PROFESSIONAL SERVICES
1 195.000000.000.000.508.41.500000.0000.00.1 D 3,675 ‐ END FUND COMMITTED
1 195.000000.000.000.553.60.541010.0000.00.1 I 3,675 PROFESSIONAL SERVICES
1 199.000000.000.000.508.41.500000.0000.00.1 D 9,022 ‐ END FUND COMMITTED
1 199.000000.001.000.553.60.541010.0000.00.1 I 9,022 PROFESSIONAL SERVICES
2 001.000000.010.003.334.02.310337.0000.00.2 I 3,000 GIANT HOGWEED ‐ DEPT AG GRANT
2 001.000000.010.003.334.02.340200.0000.00.2 I 10,000 STATE PARKS‐WEEDS
2 001.000000.320.000.508.91.500000.0000.00.2 I 13,000 3,691,344 END FUND UNASSIGNED
2 001.000000.010.003.553.60.548778.0000.00.1 I 691 MOTOR POOL REPAIRS
2 001.000000.320.000.508.91.500000.0000.00.1 D 691 3,690,653 END FUND UNASSIGNED
3 001.000000.030.031.514.23.510020.0000.00.1 I 10,000 CHIEF FINANCIAL OFFICER
3 001.000000.030.032.514.30.510014.0000.00.1 I 10,000 RECORDING MGR/ARCHIVE COORD
3 001.000000.030.033.514.81.510012.0000.00.1 I 10,000 LICENSING LEAD
3 001.000000.030.034.514.40.510010.0000.00.1 I 10,000 ELECTIONS SUPERINTENDENT
3 001.000000.050.000.525.10.510020.0000.00.1 I 20,000 ADMINISTRATIVE COORDINATOR
3 001.000000.058.271.517.20.520040.0000.00.1 I 20,000 LEOFF I MEDICAL
3 001.000000.100.000.512.40.510010.0000.00.1 I 6,500 JUDGE
3 001.000000.320.000.508.91.500000.0000.00.1 D 86,500 3,604,153 END FUND UNASSIGNED
4 001.000000.010.003.553.60.548778.0000.00.1 I 1,100 MOTOR POOL REPAIRS
4 001.000000.020.000.514.24.548778.0000.00.1 I 3,000 MOTOR POOL REPAIRS
4 001.000000.205.267.594.21.564778.0000.00.1 I 60,000 MOTOR POOL CAP UPFIT
4 001.000000.320.000.508.91.500000.0000.00.1 D 64,100 3,540,053 END FUND UNASSIGNED
4 001.000000.030.034.334.00.330040.0000.00.2 I 27,300 ELECTIONS SECURITY ENHANCEMENT
4 001.000000.030.034.514.40.541010.0000.00.2 I 27,300 PROFESSIONAL SERVICES
5 001.000000.055.000.518.30.531020.0000.00.1 I 15,000 JANITORIAL SUPPLIES
5 001.000000.055.000.518.30.541030.0000.00.1 I 15,000 JANITORIAL SERVICES
5 001.000000.055.000.518.30.547010.0000.00.1 I 20,000 ELECTRICITY ‐ PUD
5 001.000000.320.000.508.91.500000.0000.00.1 D 50,000 3,490,053 END FUND UNASSIGNED
6 001.000000.070.000.512.30.535098.0000.00.1 I 11,054 IT TRACKABLLE EQUIPMENT
6 001.000000.320.000.508.91.500000.0000.00.1 D 11,054 3,478,999 END FUND UNASSIGNED
7 001.000000.205.267.521.22.535010.0000.00.1 I 111,000 TACTICAL EQUIPMENT
7 001.000000.205.267.521.22.535020.0000.00.1 I 67,013 SWAT/SAR EQUIPMENT
7 001.000000.205.270.523.90.541010.0000.00.1 I 27,012 FOOD SERVICES
7 001.000000.320.000.508.91.500000.0000.00.1 D 205,025 3,273,974 END FUND UNASSIGNED
8 001.000000.100.000.512.40.548010.0000.00.1 I 4,195 MACHINE MAINTENANCE
8 001.000000.250.000.512.21.548010.0000.00.1 I 27,186 COPIER & JAV MAINTENANCE
8 001.000000.320.000.508.91.500000.0000.00.1 D 31,381 3,242,593 END FUND UNASSIGNED
9 001.000000.240.000.515.92.541040.0000.00.1 I 85,000 ADULT FELONY MISC SERVICES
9 001.000000.320.000.508.91.500000.0000.00.1 D 85,000 3,157,593 END FUND COMMITTED
19 164.000000.100.000.597.00.500240.0000.00.1 I 115,392 TRANSFER OUT: OPD
19 164.000000.100.000.508.31.500000.0000.00.1 D 115,392 END FUND RESTRICTED
9 001.000000.240.000.397.00.300164.0000.00.2 I 115,392 TRANSFER IN MENTAL HEALTH
9 001.000000.320.000.508.91.500000.0000.00.2 I 115,392 3,272,985 END FUND UNASSIGNED
10 001.000000.170.000.527.60.535098.0000.00.1 I 2,000 IT TRACKABLE EQUIPMENT
10 001.000000.320.000.508.91.500000.0000.00.1 D 2,000 3,270,985 END FUND UNASSIGNED
11 001.000000.300.000.518.63.541010.0000.00. 1 I 25,000 GORST COALITION
11 001.000000.300.000.558.70.541010.0000.00.1 I 30,000 ECON OPPORTUNITY PROF SERVICES
11 001.000000.320.000.508.91.500000.0000.00.1 D 55,000 3,215,985 END FUND COMMITTED
13 104.000000.000.000.594.14.564010.0000.00.1 I 33,000 CAPITAL EQUIPMENT
13 104.000000.000.000.508.31.500000.0000.00.1 D 33,000 459,710 END FUND RESTRICTED
14 109.000000.000.000.594.11.564010.0000.00 1 I 147,168 MACHINERY & EQUIPMENT
14 109.000000.000.000.508.31.500000.0000.00.1 D 147,168 138,501 END FUND RESTRICTED
14 109.000000.000.000.397.00.300001.0000.00.2 I 56,538 TRANSFER IN (HAVA GRANT)Page 1 of 2
ATTACHMENT B TO RESOLUTION NO. _________ 2023 BUDGET AMENDMENT #2 DETAILED BUDGET ENTRIES
LINE
FROM
A ACCOUNT TYPE I/D REVENUE EXPENDITURE
FUND
BALANCE
CHANGE
PROPOSED
BUDGETED FB
TOTAL DESCRIPTION
14 109.000000.000.000.594.11.564010.0000.00 2 I 56,538 MACHINERY & EQUIPMENT
12 001.000000.310.000.597.00.500109.0000.00.1 I 56,538 TRANSFER OUT: ELECTIONS EQUIP
12 001.000000.320.000.508.91.500000.0000.00.1 D 56,538 3,159,447 END FUND COMMITTED
15 117.000000.000.200.333.21.302702.0000.00.2 I 173,000 ERAP 2.0 GRANT
15 117.000000.000.200.333.21.302703.0000.00.2 I 600,000 EHF‐EMERGENCY HOUSING FUND
15 117.000000.000.200.334.04.320017.0000.00. 2 I 1,500,000 CHG ‐ DEPT OF COMMERCE GRANT
15 117.000000.000.200.334.04.320018.0000.00. 2 I 500,000 HEN ‐ DEPT OF COMMERCE GRANT
15 117.000000.000.200.565.40.541000.0000.00. 2 I 773,000 PROFESSIONAL SERVICES
15 117.000000.000.200.565.40.541029.0000.00. 2 I 1,500,000 CHG PROFESSIONAL SERVICES
15 117.000000.000.200.565.40.541030.0000.00. 2 I 500,000 HEN PROFESSIONAL SERVICES
16 117.000000.000.200.565.40.510020.0000.00.1 I 2,000 COMMUNITY HEALTH SPECIALIST
16 117.000000.000.200.508.31.500000.0000.00.1 D 2,000 1,417,758 END FUND RESTRICTED
16 160.000000.000.000.572.20.510010.0000.00.1 I 500 LAW LIBRARIAN CLERK
16 160.000000.000.000.508.31.500000.0000.00.1 D 500 26,078 END FUND RESTRICTED
16 180.000000.100.000.514.22.510020.0000.00.1 I 1,000 COLLECTIONS DEPUTY
16 180.000000.000.000.508.31.500000.0000.00.1 D 1,000 60,941 END FUND RESTRICTED
17 142.000000.000.000.369.30.300030.0000.00.2 I 50,000 FELONY FORFIETURE
17 142.000000.000.000.521.80.549000.0000.00.2 I 50,000 MISC SERVICES
18 150.000000.100.000.336.04.325000.0000.00.2 I 300,000 REV/FOUNDATIONAL PUBLIC HLTH
18 150.000000.200.000.331.93.327601.0000.00.2 I 190,000 CDC‐DFC
18 150.000000.200.000.333.93.395920.0000.00.2 I 300,000 LEAD PILOT PROG‐FED PORTION
18 150.000000.100.000.562.10.546010.0000.00.2 I 70,000 RISK POOL INSURANCE
18 150.000000.200.000.562.20.541010.0000.00.2 I 680,000 PROFESSIONAL SERVICES
18 150.000000.300.000.562.50.541010.0000.00.2 I 40,000 PROFESSIONAL SERVICES
20 402.000000.000.000.594.37.564000.0000.00.1 I 301,159 CAPITAL MACHINERY & EQUIPMENT
20 402.000000.000.000.508.41.500000.0000.00.1 D 301,159 2,787,062 END FUND COMMITTED
12 001.000000.310.000.597.00.500411.0000.00.1 I 100,000 TRANSFER OUT RUSTLEWOOD
12 001.000000.320.000.508.91.500000.0000.00.1 D 100,000 3,059,447 END FUND UNASSIGNED
21 411.000000.100.000.397.00.300001.0000.00. 2 I 100,000 TRANSFER IN CE
21 411.000000.000.000.508.41.500000.0000.00.2 I 100,000 100,000 END FUND RESERVED
General Fund Total: 155,692 774,589 (618,897)
Other Funds Total: 3,769,538 4,260,831 (491,293)
All Funds Grand Total: 3,925,230 5,035,420 (1,110,190)
Page 2 of 2
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Jennifer Beierle
Ext. 532
Department: Support Services
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): November 13, 2023
Agenda Date: November 21, 2023
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Termination of Mason County Housing Authority Contract (No. 22-076)
Background/Executive Summary:
On October 25, 2022, the Board of County Commissioners entered a contract with the Mason County Housing
Authority (MCHA) for the purpose of renovating units in poor repair. The contract for $750,000 was paid up
front out of the County’s American Rescue Plan Act (ARPA) funds. The County has never received a
quarterly report as required per the terms of the contract and has had trouble receiving relevant information
from the MCHA in order to piece the quarterly reports together. For this reason, it is recommended the Board
terminate the contract as of November 30, 2023, and request the remaining funds be refunded to the County. If
the MCHA refunds the remaining funds to the County by December 31, 2023, the Commissioners have said
they would support contracting with the MCHA on a reimbursable basis for the same purpose as the initial
ARPA contract.
Budget Impact (amount, funding source, budget amendment):
None
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval of the letter of termination effective November 30, 2023 for contract no. 22-076 between Mason
County and the Mason County Housing Authority.
Attachments:
Letter
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mark Neary
Ext. 530
Department: County Administrator
Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): November 13, 2023
Agenda Date: Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Mason County Community Justice Center Design & Development
Background/Executive Summary:
Mason County received a grant through the Washington State Department of Commerce to develop a study
document that will guide the construction of a Community Justice Center. The center includes a County Jail, a
Mental Health Facility, and a Substance Use Disorder facility all situated on a single campus. The goal is to
design a facility in a way that maximizes resource sharing and enhances the rehabilitation prospects for both
incarcerated and individuals from the general public.
Mason County brought a team of subject matter experts within the county together to develop a requirements
document outlining the specific skill sets and experience needed to perform this study. We received two
responses from prospective teams. These responses to the RFQ were evaluated by the individual team
members. The proposal received from bcra TreanorHL received the highest evaluation from each member of
the team.
Budget Impact (amount, funding source, budget amendment):
Public Outreach (news release, community meeting, etc.):
Establish a team of stakeholders to help guide the study.
Requested Action:
Approve RFQ received from bcra TreanorHL as the successful respondent. Provide guidance on the
development of the team that will help guide the study and give the County Administrator the authority to
begin contract negotiations with bcra TreanorHL.
Mason County
Agenda Request Form
The final contract with bcra TreanorHL will be brought back before the Commissioners for approval.
Attachments:
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mark Neary
Ext. 530
Department: County Administrator
Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 11/13/2023
Agenda Date: Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Legislative Priorities for 2024 session
Background/Executive Summary:
In October the Commissioners met with our local legislators to discuss the status of our utility systems
and some of the challenges we have operating small public utilities. We received great feedback
regarding the legislative process and how we could structure our requests for success.
Overview of 2023:
Net $242,500 Department of Commerce Grant:
Beards Cove – $200,000 Design/engineer AC pipe replacement – this information will be used to
apply for DOH grant application for system-wide replacement of AC pipe.
North Bay Sewer - $42,500 to supplement the $300,000 general sewer plan update
Net $999,100 Department of Commerce Grant: Community Justice Center planning, design, location
Proposed 2024 Requests:
In order of recommended priority:
Beards Cove Water, $100,000 Larsen/Larsen Lake Blvd Improvements:
There is an urgent need to replace the lines in and around the Larsen/Larsen Lake Boulevard prior
to planned system-wide improvements due to repeated leaks affecting both the roads and the
water system. This project will replace valves, distribution lines, and include pavement
restoration.
North Bay/Case Inlet Utility Relocation, $240,000:
Design and construct the sewer relocation necessary for WSDOT’s SR 302 fish barrier removal
project. Funding for this work will provide multiple benefits: habitat improvement, “bundling”
project work with DOT, minimizing transportation and customer service impacts.
North Bay/Case Inlet Process Controls Update - $355,000:
This project will update the aged, original plant process control screens, programming, CPU, and
other essential processing equipment.
Assist counties in the recruitment and training of correctional officers. Additional correction academy
classes to accommodate a statewide need for additional correctional officers? Allow correctional officers
to join the LEOFF retirement system? Providing funding and recruitment support to attract individuals to
career opportunities in the Correction’s industry. Merge the legal definition of Correctional Officer with
definition of Department of Corrections employees.
Budget Impact (amount, funding source, budget amendment):
Public Outreach (news release, community meeting, etc.):
Requested Action:
Approve the 2024 Legislative requests.
Attachments: