HomeMy WebLinkAbout2023/09/11 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of September 11,2023
Monday,September 11,2023
9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
Commissioners Neatherlin, Shutty,and Trask met in closed session for labor
negotiation via Zoom from 9:00 a.m.to 10:00 a.m. Mark Neary,Mary Ransier,
Misty Kuhl, Cabot Dow,and Lindsey Smith were also in attendance.
10:00 A.M. Thurston County Public Health and Human Services—Mark Moffit
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
• Mark, Social Services Program Manager for Thurston County,discussed the Memorandum of
Understanding to administer services in Mason County. A PowerPoint on Thurston and
Mason Developmental Disabilities Program was shared,topics included:mission statement,
the Developmental Disabilities team,Mason County businesses,program components, Mason
Developmental Disabilities program budget,state Developmental Disabilities administration
contract details, State administration revenue, State administration expenditures,County
Developmental Disabilities program revenue,program contract details for 2022-2023,Coastal
Community Action transportation program, State Division of Vocational Rehabilitation
contract details,and additional activities.
10:25 A.M. Office of the Washington State Auditor—Tammy Lane
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
• Amy Strzalka,Program Manager;Tammy Lane,Audit Lead;Fernando Ribeiro,Assistant
State Auditor shared the Financial and Federal Exit Conference PowerPoint. Topics included:
results that matter,financial audit results, federal grant compliance audit results,major
programs selected for audit,procurement policy—management letter,summary schedule of
prior audit findings,and report publication.
10:50 A.M. WSU Extension—Kela Hall-Wieckert
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
• Kela shared Brandon Furrer's application for the Mason County Noxious Weed Control
Board for District 1. Approved to move forward.
10:55 A.M. Sheriff's Office—Undersheriff Adams
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
• Undersheriff Adams and Officer Taylor discussed the Brine Safeguard LEMUR Tactical
Drone. Joe Schmidt, Sr. Territory Account Executive,presented the drone. The drone can be
used for interior work to establish communication,map out a floor plan, minimize harm and
loss of life, and be used as passive audio. The cost of two drones with accessories and all
damages covered is$19,999 per year for three years for an estimated total of$59,997.
Approved to move forward.
• Undersheriff Adams shared one-time requests. Creative Office for wheeled office chairs and
desk frames for office reconfiguration estimated to cost$17k. Commissioners suggested the
following options:pay from the Sheriff's Office budget,swap with other offices, or find an
interim fix. Tabled. VersaTube Building Systems steel cover for the new Terradyne armored
vehicle estimated cost of$5k. There may be storage potential at Public Works to be centrally
located. Approved to move forward. FARO scanner estimated to cost$70k. This scanner is
used at crime scenes to create 2D and 3D renderings and would communicate with the new
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tactical drones. The current scanner is out of date and does not transfer data in a timely
manner. Approved to move forward.
• Undersheriff Adams discussed the LexisNexis two-year software package for an online
reporting system that will allow deputies to focus on higher priority calls,the public to file
reports electronically,and gives access to additional research and procedures from other
agencies. The estimated cost is$26k. Tabled.
• Undersheriff Adams shared the contract renewal with Axon Enterprises for a five-year
contract price of$476,038.50. This contract will provide fully upgraded Taser 10 systems.
Approved to move forward.
• Chief Hanson shared the contract renewal for Summit Food Services to provide inmate meal
services for a cost of$250,170. Commissioners requested to check with legal to ensure this
did not need to go out to bid. Tabled.
11:35 A.M. Public Health—Dave Windom
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
• Dave discussed the Consolidated Contract(CONCON)amendment for an increase of
$960,605 through June 30,2024. Approved to move forward.
• Melissa Casey shared the WIC contract amendment for an additional $24,338 and to extend
the period of performance through December 31,2023. Approved to move forward.
11:45 A.M. Public Works—Loretta Swanson
Utilities &Waste Management
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
• Mark discussed the draft letter to the Department of Ecology regarding the ecology exemption
from Western Washington phase II municipal stormwater general permit coverage. This is to
reapply for exemption. Approved to move forward.
11:55 A.M. Support Services—Mark Neary
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
• Evan Bauder,Mason Conservation District, shared that riparian restoration is being conducted
along streams in the Skokomish Valley to reestablish native vegetation. Approved to move
forward.
• Mary Ransier discussed the 2024-2027 Teamsters Collective Bargaining Agreement for
Probation Services. Approved to move forward.
• Mary shared draft updates to the Mason County Personnel Policy. Updates include additional
definitions,removing redundant language,career incentives, compensation,leave, and vehicle
use. Approved to move forward.
• Mark discussed revisions to the North Mason building,options are narrowed down to the
green and blue plans. Approval to move forward with the blue plan.
• Mary shared the 2.0%general wage increase for Non-Represented employees effective
January 1,2024. Approved to move forward.
• Nichole Wilston discussed the Professional Services Agreement with Kanway Abatement&
Demolition,LLC for lead remediation and cleanup and mold remediation and prevention at
the historical County courthouse building. Approved to move forward.
• John Taylor shared updates to the Mason County 2023 Hazard Mitigation Plan. Approved to
move forward.
• Diane Zoren discussed the annual Employee Appreciation event for Tuesday, September 26,
at noon. Approved to move forward.
• Diane shared the Mason County Public Hearing Policy as recommended by MRSC.
Approved to move forward.
• Jennifer Beierle discussed the replacement motor pool vehicle order requests for three
responder vehicles. Rates were presented in June. Approved to move forward.
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• Jennifer shared the 2024 Budget calendar dates.
• Jennifer discussed the Local Assistance and Tribal Consistency Funds(LATCF)for the
amount of$795,769.30.
• Jennifer shared two requests for.09 funding from the Economic Development Council(EDC)
for the amount of$99,000 and for the Belfair Wastewater Treatment and Water Reclamation
projects for the amount of$450,000 per year for 2024 and 2025. Tabled.
• Jennifer gave an update on the Mason County Housing Authority American Rescue Plan Act
(ARPA)funds and shared a concern for the lack of supporting documents received from the
Housing Authority.
• Mark discussed Animal Control and the dire need for those resources. The City of Shelton
issued a Request for Proposals regarding animal control but received no responses.
• Mark gave a reminder about the Commissioner Retreat on Tuesday,October 3 from 9:00 a.m.
to 12:00 p.m.
Respectfully submitted,
McKenzie Smith,
Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Sharon Trask, Ra y Neatherl n, Kevin Sh ,
Chair Vice-Chair Commission
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