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Home My WebLink About2023/09/25 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of September 25,2023 Monday,September 25,2023 9:00 A.M. Executive Session—RCW 42.30.110 (1)(i)Potential Litigation Commissioners Neatherlin, Shutty,and Trask met in executive session for potential litigation from 9:00 a.m.to 9:15 a.m.Mark Neary and Tim Whitehead were also in attendance. 9:15 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin, Shutty,and Trask met in closed session for labor negotiation via Zoom from 9:15 a.m.to 10:15 a.m. Mark Neary,Mary Ransier,Misty Kuhl, Cabot Dow,and Lindsey Smith were also in attendance. 10:15 A.M. WSU Extension—Dan Teuteberg Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • Dan provided the Washington State University(WSU)Extension Mason County Summer 2023 Report. 10:25 A.M. Economic Development Council—Jennifer Baria&Jason Roberston Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • Jason shared the Pacific-Salish CEDS and EDD PowerPoint presentation. Topics included: goals,process,Economic Development Districts, current EDA funding priorities,eligible projects for funding,other things to know,proposed Pacific-Salish Economic Development District,and major plan elements. 10:45 A.M. Sheriffs Office—Undersheriff Adams&Chief Hanson Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Undersheriff Adams and Chief Hanson discussed the jail staffing crisis and the need to outsource inmates. The cost for Chehalis Tribal jail would be approximately$51,000 a month. Nisqually jail is$130 per day per inmate. Cm=.Neatherlin suggested hiring a recruiter. Approved to move forward. 11:00 A.M. Superior Court—Paddy McGuire&Kayla Henley Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • Paddy requested to continue the contract between the Health Care Authority for the Criminal Justice Treatment Account(CJTA)for a total amount of$182,950. Cmmr.Trask asked for a report on success rates through Therapeutic Courts. Approved to move forward. 11:05 A.M. Public Health—Dave Windom Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • Dave discussed the contract with Wendy Wong for oversight and education on Hepatitis C. Approved to move forward. • Melissa Casey shared the contract renewal with Health Care Authority for the Law Enforcement Assisted Diversion(LEAD)program for a total of$1,098,950. Approved to move forward. • Melissa discussed the new job classification for a WIC Coordinator/Certifier. Approved to move forward. • Ian Tracy shared the contract with Mason Conservation District for National Estuary Program funds in the amount of$57,480. Approved to move forward. Page I 1 • Cmmr.Neatherlin mentioned a property being advertised as a"wrecking yard" and requested staff to look into this. Dave and his staff are currently working on this case. 11:20 A.M. Public Works—Loretta Swanson Utilities& Waste Management Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • Mike Collins discussed setting a Public Hearing to establish speed limit on Sunnyslope Road and Kelly Hall Road for 25 miles-per-hour(mph)and revising the current speed limit on a portion of Brockdale Road to 30 mph. Approved to move forward. • Mike shared a request for Road Vacation no.415 in the plat of Lakeland Village no. 5 on a cul-de-sac which has not been developed. The Public Hearing for the Hearings Examiner would be set for Wednesday,November 8 at 1:00 p.m. Approved to move forward. • Cmmr.Neatherlin shared a request from the Rotary to borrow a generator and requested a street sweeper for Belfair. 11:30 A.M. Support Services—Mark Neary Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • John Taylor discussed hosting an emergency activation exercise at Oysterfest using the CodeRed system. Approved to move forward. • John shared the formal adoption of Emergency Support Function 17 Cyber Security. Approved to move forward. • Mary Ransier shared the Lead Pay annual review list for Todd Cannon,Carl"Bud"Olson, Mariah Frazier, Genie McFarland,Josh Luck,Todd Cunningham, Scott Ruedy, and Julie Lewis. Approved to move forward. • Mary discussed the career incentive pay review. The Commissioners requested that Human Resources and the County Administrator vet the incentive before approval by the Board. Mary requested the Commissioners decide what is needed and/or necessary for training. Tabled. • Jennifer Beierle shared the August 2023 Financial Report. Current Expense revenue $30,188,979 at 71%; last year$29,397,117 at 72%. Treasurer Department receipts $20,001,578 at 70%;last year$20,364,906 at 75%. Current Expense expenditure $28,397,840 at 59%; last year$26,175,635 at 60%. Six-Year Specific Revenue Streams: Community Development revenue$1,752,628;Detention and Correction$43,922; Current Expense property tax$6,169,117;Road Diversion property tax$648,016;County Road property tax$6,183,407;Current Expense sales tax$6,152,362; Criminal Justice tax $1,351,083;Rural Sales and Use tax$744,291;Homelessness Prevention filings$354,539; Lodging tax$611,329; and REET 1 and 2$1,004,587 each. Total collected revenue $6,152,362.97;revenue budgeted$8.4 million; and projected end of year$9,643,614.79. Current Expense cash$28,487,995. Special Fund cash$60,016,108. Motor Pool expenditure $884,995 at 51.7%; last year$1,212,439 at 80.57%. Special and Other Fund revenue $39,398,740 at 65%;$43,535,595 at 54%. Special and Other Fund expenditure$32,901,374 at 43%; last year$30,564,728 at 35%. • Jennifer discussed the.09 Fund applications from Belfair Sewer for$450k per year for 2024 and 2025 and the Economic Development Council for$99k. Approved to move forward. • Mark shared the 2024 vehicle take home requests for Kelly Frazier,Roy Beierle,Jeremy Seymour,Grant Dishon,John Ronald,Roy LaRue,and Pete Medcalf. Approved to move forward. • Mark discussed the IGNITE Mason Coalition letter of support request outlining projects that will be submitted for the Recompete Plan. Approved to move forward. • Mark shared the Recompete Lead applicant letter request from the Economic Development Council. Approved to move forward. Page 12 • Cmmr.Neatherlin discussed a letter of support request from The Arc of the Peninsulas for support of their proposal to the 2024-2025 Thurston Mason Developmental Disabilities Community grant. Approved to move forward. • Nichole Wilston shared a request for Defense and Indemnification coverage for Joel Harris. Approved to move forward. 12:10 P.M. Overview of the 2024 Proposed Budget—Jennifer Beierle Commissioners Neatherlin,Shutty, and Trask were in attendance via Zoom. • Jennifer presented an overview of the 2024 proposed Budget. General Fund Beginning Fund - balance is$26 million but may be closer to$28 million. Estimated Revenues$42,496,973; Salaries and Benefits$33,242,636 which does not include the 2%non-union wage increase; Operating$15,494,244;Expenditures$48,736,880; and budgeted Full-Time Employees (FTEs)282.67. Special Fund Beginning Fund balance is$47,093,993. Estimated Revenues $63,939,503; Salaries and Benefits$15,328,653;Operating$64,672,515; Ending Fund balance$41,032,328;and budgeted FTEs 131.13. Totals for 2024 Beginning Fund balance $73,093,993;Revenues$179,530,469; Salaries and Benefits$48,571,289;Operating $130,959,180;Expenditures$179,530,469;and FTEs 413.8. Sales Tax$9.2 million. • Policy Level Requests(PLRs)moved to Maintenance:Assessor's Office overtime$5,000; Auditor's Office Tyler conference$4,800;Non-Departmental 10%projected Risk Pool insurance increase$128,000; Sales Use Tax requested award increase to the Economic Development Council(EDC)$9,000; and Mason County Landfill overtime$18,000. Respectfully submitted, McKenzie Smith, Clerk of the Board BOARD OF MASON COUNTY COMMISSIO S R Z4,� Sharon Trask, R dy Neath in, Kevin Shu , Chair Vice-Chair Commission Page 3