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Home My WebLink About2023/09/12 - Regular -=p Board-of Mason County Commissioners Proceedings -- - Commission Chambers rs� 411 N 5" St, Shelton, WA 98584 September 12, 2023 1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m. 2. Pledge of Allegiance—Dave Windom led the flag salute. 3. Roll Call—Present: Present: Commissioner District I —Randy Neatherlin; Commissioner District 3—Sharon Trask. Absent: Commissioner District 2—Kevin Shutty 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent in the following: liquor license discontinuation for the Woodshed Bar and Grill. . 4.2 Auditor Steve Duenkel presented the Preliminary Budget. 5. Open Forum for Citizen Input No citizen input. 6. Adoption of Agenda Cmmr.Neatherlin/Trask moved and seconded to adopt the agenda as published. Motion carried. N-aye; S-absent; T-aye. 7. Approval of Minutes Cmmr.Neatherlin/Trask moved and seconded to adopt the July 31,August 23,and August 25, 2023 Special Meeting Minutes;August 7,August 14,and August 21,2023 Briefing Minutes; August 15,2023 Regular Minutes; and August 25,2023 Special Briefing Minutes as presented. Motion carried. N-aye; S-absent; T-aye. 8. Approval of Action Agenda 8.1 Approval of Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant#8098690-8099090 $3,026,878.92 Direct Deposit Fund Warrant#99239-100053 $1,692,755.03 Salary Clearing Fund Warrant#7007572-7007634 $1,670,818.69 Treasurer Electronic Remittance $ 314,029.02 8.2 Approval of the Memorandum of Understanding(MOU)between Mason County and Woodworkers Local Lodge W38,I.A.M.to adjust the current Collective Bargaining Agreement (CBA)expiring December 31,2023. 8.3 Approval to appoint Brandon Furrer to District I of the Mason County Noxious Weed Control Board for a term expiring September 12, 2026 8.4 Approval of the three-year contract with Brine Drones for the Brine Safeguard—LEMUR drones, software, hardware, repair, and replacements in the amount of$62,012.90. 8.5 Approval of the 2022-2024 Consolidated Contract(CONCON)Amendment no. 14 adding statements of work and an increase offunding in the amount of$960,605. 8.6 Approval of the letter to the Department of Ecology regarding an ecology exemption from Western Washington Phase II Municipal Stormwater General Permit Coverage. 8.7 Approval for the County Administrator to sign the Landowner Agreements for projects funded by the Salmon Recovery Board for salmon habitat improvement activities. 8.8 Approval of the January 2024-December 2027 Collective Bargaining Agreement(CBA)for Teamsters Local 252 Probation Services. 8.9 Approval of the Resolution amending the Mason County Personnel Policy with the proposed changes. 8.10 Approval of the Resolution revising the Non-Represented Salary Range Table to reflect a 2%general wage increase for non-represented employees effective January 1, 2024. (&AY)&4 %) 8.11 Approval of the Professional Services Agreement with Kanway Abatement&Demolition, LLC for lead remediation and cleanup and mold remediation and prevention at the Mason County Courthouse. 8.12 Approval of the Resolution adopting the Mason County 2023 Hazard Mitigation Plan. 8.13 Approval of the 202312024 three replacement vehicle order requests from Enterprise and permission for the Chair to sign for the vehicle orders as presented. Cmmr.Neatherlin/Trask moved and seconded to approve action items 8.1 through 8.13 with the removal of item 8.12 for separate discussion and vote. Motion carried. N-aye; S-absent; T-aye. Auditor Steve Duenkel shared concerns regarding language on climate change having measurable impact on the occurrence and severity of natural hazards. Statements should focus on what is known, not thought. Mark Neary shared that the section addressing climate change is required by the federal government. It is necessary to add language around changing weather patterns, severity of storms, reoccurrences, and identifying weather impacts and emergencies that could occur. Once approved by the Board, it is approved by the Federal Emergency Management Agency(FEMA). Cmmr.Neatherlin added that it is not being used as a scare tactic,rather it is a statement that climate is changing and will need addressed and adjusted too. Cmmr.Trask shared this is a mitigation plan to help if emergencies do occur. FEMA will help pay for services if necessary. Cmmr.Neatherlin/Trask moved and seconded to approve the Resolution adopting the Mason County 2023 Hazard Mitigation Plan. Motion carried. N-aye; S-absent; T-aye. 9. Other Business (Department Heads and Elected Officials) Mark shared that a number of employees in the Finance Department will be attending a Washington Financial Officers conference next week. Auditor Duenkel added that Licensing and Recording staff will be at a Washington State Association of County Auditors(WSACA) conference in Leavenworth. 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting restrictions are in place. No Public Hearings set for this time. 11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:30 a.m. 2 September 12 , 2023 Commission Minutes BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY,WASHINGTON McKenzie S L. erk of the Board Sharon Trask, Chair Randy Neatherlin, ice-Chair evin Shutty, C missioner 3 September 12 , 2023 Commission Minutes RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION 2023-11 MASON COUNTY PERSONNEL POLICY, TO ADD, REMOVE, AND UPDATE LANGUAGE IN THE PERSONNEL POLICY MANUAL AND MASON COUNTY CODE WHEREAS, it is the responsibility of the Board of Mason County Commissioners for the coordination of county administrative programs, which is accomplished through the adoption of the Personnel Policy; and WHEREAS, it is necessary and appropriate to make the following changes: • Section 1.5 Definitions—adding Temporary Employee definition. • Section 3.6 Probation Periods and 3.7 Trial Service Periods—distinguishing between the two types of periods. Section 5.9 Personnel Action Forms—redundant language • Section 5.10 Career Incentive Policy—eligibility and review changes. • Section 7.1 Leaves—clarifying language around accrual maximums. • Section 7.2 Sick Leave - removing Shared Leave language. • Section 7.5 Administrative Leave—County Administrator/HR authority. • Section 13.22 Vehicle Use Agreement—Change from annually to every three years. • Grammar throughout the document. NOW, THEREFORE, BE IT RESOLVED, the Board of Mason County Commissioners hereby amends Resolution 2023-031 Mason County Personnel Policy to include the updates above. This resolution shall become effective immediately upon its passage. ADOPTED THIS -4" day of IMLe"', 2023. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: A/ C Sharon Trask, Chair McKenzie Smit , CI k of the Board RancW Neathe ' , Commissioner APPROVED AS TO FORM Kevin Shutty, Commissioner Timothy Wh Deputy Prosecuting Attorney . J RESOLUTION NO. ID23-D413 AMENDING RESOLUTION NO. 2023-009 REVISE THE NON-REPRESENTED SALARY RANGE TABLE TO UPDATE 2024 General Wage Increase. WHEREAS RCW 36.16.070 states... The Board shall fix the compensation of all employees. WHEREAS the Board has determined a 2.0% general wage increase for non- Represented employees to maintain averages with recommended increases proposed for current Collective Bargaining Agreements within the County; and NOW, THEREFORE BE IT RESOLVED, the Board of County Commissioners does hereby revise the Non-Represented Salary Scale Range Alignment by 2.0% general wage increase effective January 1, 2024. DATED this 12�` day of Zd23. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON McKenzie SnVh, C k of the Board Sharon Trask, Chair APPROVED AS TO FORM: Kevin Shutty, Commissioner Tim Whitehead, Chief DPA Ran Ne Alin, Commissioner Page 1 � C RESOLUTION NO. 2n1-3-04q APPROVAL OF THE MASON COUNTY HAZARD MITIGATION PLAN WHEREAS,Mason County is required by federal law to under 44 CFR g 201.6-Local Mitigation Plans,Robert T.Stafford Act Sec 102(5),and State Law RCW Chapter 38.52.030,38.52.,38,52.070,and 38.52.107. WHEREAS,the Board of County Commissioners was awarded a federal grant to complete the update of the expiring previously approved Mason County Hazard Mitigation Grant and WHEREAS,Mason County contracted with an approved professional to update Mason County's Hazard Mitigation Plan,and it has been submitted to the appropriate Washington State Emergency Management and Federal Emergency Management Agency reviewing authorities,who have approved the plan to be adopted by the Mason County Commission; NOW,THEREFORE,BE IT FURTHER RESOLVED by the Mason County Board of County Commissioners that the Mason County Hazard Mitigation Plan dated September 2023 entitled Mason County 2023 Multi-Jurisdiction Hazard Mitigation Plan,Volume 1-Countywide Elements has been reviewed; BE IT FURTHER RESOLVED,the Mason County Board of County Commissioners have reviewed the letter dated August 24,2023,from Washington State Emergency Management Division and FEMA's review recommending the plan be adopted by the Mason County Board of County Commissioners; DATED this 12th day of September,2023. BOARD OF COUNTY COMMISSIONERS ASS': MASON COUNTY,WASHINGTON McKenzie SmW Nrk of the Board Sharon Trask,Chair APPROVED AS TO FORM: // R y Neather in,Vice Chair Tim Whitehead, YmSP 4 Kevin Shutty,Commissioner C:\Users\MSm ith\AppData\Local\Microsoft\Windows\I NetCache\Content.Outlook\8PXBJ RCN\Resol ution_Approving_MCHMP.d oc