HomeMy WebLinkAbout141-92 - Res. Fairgrounds Rental Fees & Vendor Fees RESOLUTION NO. 11-
FAIRGROUNDS RENTAL FEES AND VENDOR FEE
WHEREAS,the Board of Mason County Commissioners adopted Resolution No. 33-88 on April 19th, 1988 to
establish rental fees at the Mason County Fairgrounds; and,
WHEREAS, it is necessary to amend the resolution to raise the fee schedule due to the need to charge 7.7%
sales tax on rental fees collected, increased operating and utility costs, AND to raise the amount of deposit
required to guarantee cleanup and to protect against damage as recommended by the Convention Center
Advisory Board;AND to amend the vendor fees schedule in two phases as recommended by the Mason County
Fair Advisory Board for the Mason County Fair, AND to establish a vendor deposit requirement to ensure
compliance with vendor rules of operation during Fair time; and,
WHEREAS, the Board of Mason County Commissioners held a public hearing on December 29, 1992 for
consideration of amending the rental and vendor fees and establishing a vendor deposit requirement;
NOW THEREFORE BE IT RESOLVED that the Board of Mason County Commissioners amends Resolution
No. 33-88 and establishes the Mason County Fairgrounds Rental Fee Schedule and the Mason County
Fairgrounds Vendor Fee Schedule as outlined below effective January 1, 1993. The following flat fees in the
Rental Fee Schedule include state and local sales tax.
FACILITIES PRICES PER DAY RENT Dff0S1T
Building #3 - Outdoor Stage $13.00 $25.00
Building #9 - Exhibition Building 27.00 50.00
Building #13 - Small Hall 67.00 100.00
Building #14 - Exhibition Building 40.00 75.00
Building #15 - Livestock Barn 27.00 50.00
Building #16 - Exhibition Building 47.00 75.00
Building #17 - Olympic Hall 162.00 225.00
Building #17 - Each booth around outside 7.00 15.00
Building #20 - Exhibition Building 34.00 65.00
Building #22 - Exhibition Building 54.00 100.00
Building #23 - Poultry Barn 27.00 65.00
Camping Fees with water & electricity 7.00
Camping Fees without water & electricity 5.00
Group Camping rates: Group leader to collect and make one payment
25-50 units 5% discount
50 + units (discount will apply to other 10% discount
rented facilities)
100 + units- Group should rent entire grounds
plus electricity costs.
Entire Fairgrounds within the Fence 470.00 250.00
Or 10% of renter's fees received from concessionaires and gate receipts, whichever is greater.
PLUS electricity from the time the renter starts setting up until the day after the event ends. The renter is
responsible for cleaning all grounds including parking lot and the bathrooms during and after the event. The
renter has two days after the event is over to clean the buildings,grounds,and parking lot and make any repairs
needed. The renter will be charged for any cleanup done by Convention Center staff after the renter has had
ample time allowed according to manager's discretion. This will include a caretaker to assist and handle
problems.
RENT DEPOSUF
DAY USE FEES FOR EVENTS STAGED AT GROUNDS:
If no facilities or other facilities other than restrooms
are used the fee per participant and spectator will be 1.00 100.00
ARENA GRANDSTAND AREA (West end of Fairgrounds)
for all events 200.00 250.00
OR 10% of all gross receipts, whichever
is greater.
THIS FEE SCHEDULE MAY BE MODIFIED ACCORDING TO CLASS OF USER AS FOLLOWS:
CLASS I: GOVERNMENTAL
Special rates may be negotiated with governmental users when a public benefit can be demonstrated.
Negotiated rates can be free use to percentage of full rates depending on event objectives and users ability to
pay. Each such use will be documented with a special agreement.
Resolution No. 141-92
Page 2
CLASS II: NON-PROFIT ORGANIZATIONS THAT SPONSOR LARGE EVENTS PROMOTING
TOURISM IN MASON COUNTY AND/OR BENEFITING OTHER NON-PROFIT ORGANIZATIONS
WHO ARE FILLING PUBLIC AND SOCIAL WELFARE NEEDS WITHIN MASON COUNTY.
These users will pay full, flat rates as outlined: However they will be exempt from the percentage (%)
provision which results in fees greater than flat rates. Improvement of the facilities which helps to fulfill long
range objectives as developed by the Convention Center Advisory Board and approved by the Mason County
Board of Commissioners,may be accomplished in lieu of payment of fees; subject to the approval of the Mason
County Director of General Services.
These users may also be exempt from paying fees in advance in recognition of the cash flow problems
attendant to festival management. Cleanup and damage deposit will be paid in advance.
CLASS III: NON-PROFIT ORGANIZATIONS THAT SPONSOR SMALLER EVENTS WHICH ENRICH
THE CULTURAL ENVIRONMENT AND WHO ARE FILLING PUBLIC AND SOCIAL WELFARE
NEEDS WITHIN MASON COUNTY.
For those Class III groups with paid usage at or above seven or more times in the previous calendar year
and who regularly work to maintain/improve buildings and/or grounds as a part of their fairgrounds usage may
receive a 10% discount upon approval of the Mason County Department of General Services.
CLASS IV: OTHER USERS WILL BE SUBJECT TO THE ENTIRE RENTAL FEE SCHEDULE.
VENDOR BOOTH SPACE RENTAL FOR DURATION OF THE FAIR
1992 AMENDED TO, 1993 AMENDED TO, 1994
Inside Building #14 $ 60.00 $ 80.00 $100.00
Inside Building #17 80.00 100.00 120.00
Outside Areas, per front foot 5.00 7.50 10.00
IF VENDOR IS SELLING from their space they must pay 15%of gross OR booth rental,whichever is greater.
And a deposit of$100.00 per vendor, refundable if they have complied with all rules and regulations pertaining
to vendors during Fair time.
ADOPTED this 29th day of December, 1992.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Laura E. Porter, Chairperson
ATTEST: M. L. Faughender, Commissi oner
William O Hunter, Commissioner
Rebecca S. Rogers, Clerk of the Board
jPPROVED AS TO FORM:
r .
Mike Clift, Deputy Prosecutor