HomeMy WebLinkAboutCity of SheltonINTERLOCAL AGREEMENT BETWEEN THE CITY OF SHELTON AND MASON COUNTY,
RELATED TO JOINT COMPREHENSIVE PLANNING FOR THE 2025 COMPREHENSIVE PLAN UPDATE
THIS INTERLOCAL AGREEMENT is made and entered into this \ 5M• day of (),)J„()SUhsr; 2023 between the
City of Shelton, a State of Washington Municipal Corporation ("City"), and Mason County, a political
subdivision of the State of Washington ("County"), hereafter "the Parties."
WHEREAS, the City and County will be updating their respective Comprehensive Plans ("Comp Plans") in
accordance with the Washington State Department of Commerce 2025 Periodic Update Cycle and the
requirements of the Revised Code of Washington (RCW) 36.70A ("Growth Management Act" or "GMA");
and
WHEREAS, the County and City have policies which promote mutual coordination for planning and
economic development regionally, and there are a number of areas which the Parties agree there would
be economy of scale benefits in cooperating in preparing their Comp Plans, thereby reducing costs and
avoiding duplication of efforts; and
WHEREAS, the County is prepared to provide technical assistance to support the City's planning efforts
In the Shelton UGA.
NOW THEREFORE, in consideration of the mutual terms, provisions and obligations contained herein, it is
agreed by and between the City and County as follows:
TERM. This agreement will continue through the end of 2025, through the adoption of both Parties'
Comp Plans, or through the end of billing by the County's selected consultant for said work,
whichever of these items is latest In time.
PLAN ADOPTION PROCESSES.
The Parties agree to conduct their respective plan adoption processes with an anticipated final
completion date of June 30, 2025. The Parties agree to work together in good faith. The Parties
agree to provide their own staff, consultants, and legal counsel for their respective processes. Any
appeals of either Comprehensive Plan shall be the responsibility of the respective agencies.
CALCULATION OF REIMBURSEMENTS. Where reimbursement is required under this Agreement, the
City shall reimburse the County for 7.9% of its expenses In accordance with the Parties' respective
populations.
AREAS OF COOPERATION WITH ASSOCIATED COST SHARING METHODS,
1. Data Collection and Population Projections; No Reimbursement
The Parties shall collaborate on collecting data —including characteristics, trends, indicators, actuals,
costs, and specific metrics —which needs to be collected for Shelton's individual update, but also for
Mason County as a whole. This data includes: population and demographic data, transportation data
(including vehicle miles traveled, levels of service, state highway data, airport data), housing
information, employment data, GIS data, and economic indicators. To support the use of consistent
data and projections, the County will provide standardized data for the City to use. Any additional
data specific to the City's planning efforts and not collected by Mason County will be the sole
responsibility of the City.
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2. Countywide Planning Policies; No Reimbursement
The County shall be responsible for drafting and adopting Countywide Planning Policies (CPPs) in
accordance with GMA requirements.
3. Shelton Urban Growth Area Planning; No Reimbursement
The City of Shelton will likely seek to alter the boundaries of its established Urban Growth Area
(UGA), by removing some areas that are unlikely to annex, and adding areas that are likely. Since the
Shelton UGA is the future boundary of the City and Is the water and sewer service area forthe Clty's
utilities, the City shall bear the cost and responsibility of planning efforts In the area. The City shall
provide a recommended future land use map, revised Comprehensive Plan policies, a revised zoning
map for the Shelton UGA and amended development regulations as appropriate for consideration
and adoption by the County. Commissioners,
4. Housing Element; Population -Based Reimbursement
Starting with the data collected for the County's 2022 Regional Housing Needs Assessment, the
County's selected Consultant will develop a countywide housing element, The City shall reimburse
the County 7,9% of these costs. After the Initial housing needs and policy frameworks are established
Jointly, then the City will, undertake Its own application of the required housing provision using its
specific land use policies with its own consultant.
5. Climate Change Element; Population -Based Reimbursement
The County's MultiJurisdictional Muitihazard Mitigation Plan, of which the City was a participant;
shall provide the bulk of the newly -mandated Climate Element and required Resiliency subelernent
for the Comp Plans, Since Mason County Is the lead agency for emergency management for the
entire county, including the City ofShelton;-the County shall lead in developing an initial draft-afthe
Climate 'Element, which the City will refine separately for the City's specific purposes and adoption
thereafter, The City shall reimburse the County for 7,9% of Its costs in creating the initial draft of the
Climate Element,
MEANS AND AMOUNT or RCIMRURSEMENT, The County's selected consultant will bill the County
for services rendered based on task order, The County will issue a quarterly invoice to the City based
on this agreement; the City agrees to pay such invoice within 45 days of receipt. Should there be a
dispute about the quality of the work in question or billing details, any undisputed portion of the
Invoice shall be paid while the Parties attempt to resolve the Issues in question. The amount
authorized for reimbursement under this Agreement shall not exceed $29,999 over the duration of
the Agreement,
OWI\ERSFIIP AND USE OF WORJ< PRODUCT, Any and all documents, drawings, reports, and other
work product produced by the County and its selected Consultant under this Agreement shall also
become the property of the City upon payment of the County's invoices. The City shall have the
complete right to use and re -use such work product in any manner deemed appropriate by the City.
CITY'S RIGHT OF .INSPECTION, Even though the Consultant is an independent contractor with the
authority to control and direct the performance and details of the work authorized under this
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Agreement, the work must meet the approval of the City and shall be subject to the City's general
right of inspection to secure the satisfactory completion thereof.
RESOLUTION OF DISPUTES AND GOVERNING LAW.
A. Should any dispute, misunderstanding, or conflict arise as to the terms and conditions contained
in this Agreement, the matter shall be referred to the City's Community & Economic Development
Director and the County's Community Development Director. The Directors shall determine the term
or provision's true intent or meaning. The Directors shall also decide all questions which may arise
between the parties relative to the actual services provided or to the sufficiency of the performance
hereunder.
13. if any dispute arises between the City and the County under any of the provisions of this
Agreement which cannot be resolved by the Directors' determination In a reasonable time, the
Parties agree to submit to binding arbitration. The Parties shall bear their own costs and fees for the
arbitration, including attorney fees.
WRITTEN NOTICE. All notices required to be given by either party to the other under this Agreement
shall be in writing and shall be given In person or by mail to the addresses set forth below. Notice by
mall shall be deemed given as of the date the same is deposited in the United States mall, postage
prepaid, addressed as provided in this paragraph.
MASON COUNTY
CITY OF SHELTON
Kell Rowen, Department of Community
Development, Director
Jae Hill, Community & Economic Development
Director
615 W Alder St ... ...........
525 W Cote St Shelton, WA 98584
(360) 427-9670 ext. 286
(360) 432-5176
KRowen ,masepsountywa.gov
jae.hillosheltonwa gav
ENTIRE AGREEMENT. This Agreement represents the entire Integrated agreement between the City
and the County, superseding all prior negotiations, representations or agreements, written or oral.
This Agreement may be modified, amended, or added to, only by approval of the Parties' legislative
bodies. If extending the duration of the Agreement only, the City and County Managers may mutually
agree to such duration extension.
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IN WITNESS WHEREOF, the parties have executed this Agreement this \5 day of SAIIDO 2023.
MASON COUNTY
CITY OF SHELTON
Signed
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Attested
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