HomeMy WebLinkAbout2023/10/09 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION
FOR THE WEEK OF
October 9, 2023
In the spirit of public information and inclusion, the attached is a draft of information for
Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion, and is not all inclusive of
what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
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1854
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of October 9, 2023
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Monday
Noon WA State Association of Counties Zoom Meeting*
Virtual Assembly
*This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may
attend this event and notification is provided per Mason County Code Chapter 2.88.020-Special Meetings.
Monday, October 9, 2023
Commission Chambers
Times are subject to change,depending on the amount of business presented
9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
10:00 A.M. Auditor's Office—Steve Duenkel
10:05 A.M. Coroner's Office—Jaime Taylor
10:10 A.M. Superior Court—Paddy McGuire&Kayla Henley
10:15 A.M. Sheriff's Office—Chief Hanson
10:20 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
10:30 A.M. Support Services—Mark Neary
Commissioner Discussion—as needed
Commission meetings are live streamed at hlW://www.masonwebtv.com/and public commented is
accepted via email msmith@masoncountywa.gov;mail to Commissioners Office,411 N 5'Street, Shelton,
WA 98584;or phone at(360)427-9670 ext.419. If you need to listen to the Commission meeting via
telephone,please provide your telephone number to the Commissioners' office no later than 4 p.m.the
Friday before the meeting. If special accommodations are needed,contact the Commissioners'office at
Shelton(360)427-9670 ext.419
Briefing Agendas are subject to change,please contact the Commissioners' office for the most recent
version.
Last printed 10/05/23 at 12:10 PM
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Steve Duenkel Ext.468
Department: Auditor's Office Briefing: ❑X
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): October 9,2023 Agenda Date:
Internal Review: ❑ Finance ® Human Resources ❑ Legal ❑ Information Technology ❑ Other
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Senior Financial Analyst Reclassification Request
Background/Executive Summary:
The Auditor's Office has worked with Human Resources to reclass Michele Crow's and Shannon
McGregor's positions. They have approved the request.
Requested Action:
Consider the attached recommendations from Human Resources approving Michele Crow and Shannon
McGregor to reclassify their positions from Financial Analyst to Senior Financial Analyst.
Attachments
Memorandums from Human Resources.
Human Resources
a,►r°� co°'►� Mason County
411 N 5t" Street
Shelton, WA 98584
360.427.9670 ext. 422
i,tcl
MEMORANDUM
To: Michele Crow, Financial Analyst
From: Mary Ransier, Human Resources Director
Date: September 21, 2023
Subject: Senior Financial Analyst Reclassification Request
Union/Non-Represented:AFSCME
Current Range: 2023-2026 CBA—Financial Analyst Range: 27 Step: 10
Requested Range: 2023-2026 CBA—Senior Financial Analyst Range: 29 Step: 9
Requested New Title: Senior Financial Analyst
Background: (Employee/Supervisor Request)
The level of expertise in various functions has changed, more complex with budgets/grants because of state/fed
reporting requirements have increased and have to be accurate. Have taken on the training of new employees,
department heads/electeds, and other offices. Participate in the audit committee through policy/procedure review.
Currently reconcile books for other departments(licensing/recording), will start random internal auditing as an
additional duty in the near future. This position serves as the "police"of the BARS lines.
Most decisions are made independently without supervision. For example, complex Munis exceptions occur. Payroll will
contact Munis and will resolve the problem. Problematic departments are handled independently.
Michele meets the requirements for the Senior Financial Analyst positions and currently performs many of the essential
functions of it already. The Senior Financial Analyst position is abetter fit for what the Auditor's offices needs to fulfill
commitments to the public and to the County, and it is a better fit for the work Michele does, and what I would like for
her to do in the future.
If the employee resigned, 1 would want to fill the Senior Financial Analyst position with a qualified candidate in order to
fulfill the mission of the Auditor's office.
Duties of Senior Financial Analyst currently performed:
In consultation with the Auditor and Chief Financial Officer, provides advice, interpretation, and counsel to county
department heads, elected officials, manager and supervisors regarding regulations, practices, and procedures.
Performs some tasks of the Chief Financial Officer requiring a higher level of expertise than the Financial Analyst
positions. Acts as backup for Chief Financial Officer when necessary.
Reviews the work of accounting staff within other County departments.
Analyzes and recommends changes to departmental accounting procedures and approves adjustments to
department accounting and financial records.
Provides training as needed. Provides strategies for departments to promote effective relations and resolving
problems.
Performs day-to-day fiscal operations and policies, establishing and improving procedures, forms and systems with
the framework of budgeting, accounting and reporting systems for counties as required by the State Auditor's Office.
Manages and participates in the development and administration of the county preliminary budget and budgets for
assigned departments as well as financial reporting. Participates in all elements of the County ACFR (Annual
Comprehensive Financial Report). Manages and participates in all areas of accounts payable and payroll
including all necessary state and federal reports functioning in an independent nature.
Performs grant accounting and reporting for the County Annual Report, develops spreadsheets and database
models and graphs for financial information.
Responsible for developing and maintain a variety of detailed databases of financial information, grants, and
documents. Prepares and maintains full account of grant funds, preparing necessary forms, documents,
reports, and subsidiary ledger balancing to assure compliance with federal and state requirements reporting
for the annual report.
Prepares elements of the County's ACFR, including but not limited to the letter of transmittal, management
discussion and analysis, government-wide financial statements (statement of net position, statement of
activities), fund financial statements (balance sheet, statement of revenues, expenditures and changes in fund
balances, statement of net position, cash flow statements), combining statements, financial statement notes
and statistical reports.
Policy Qualification Analysis:
Evidence of possible eligibility for reclassification:
a. Most job duties have changed to the extent they are more accurately reflected in the requested
classification description; ❑X Yes ❑ No
b. Most job duties have changed to the extent the job entails a different skill set,which requires
increased education or experience to perform essential job functions. ❑X Yes ❑ No
Human Resources Analysis:
Human Resources conducted an analysis and review of the existing and requested position descriptions, documentation
provided, desk audit, and conducted interviews/research with the requestor and the department. Human Resources has
determined there is enough change in job duties, authority, scope, education, and/or experience to warrant a
reclassification to Senior Financial Analyst.
HR Recommendation:
Recommendation is to approve the reclassification request to Senior Financial Analyst effective October 1, 2023.The
Financial Services division is encouraged to ensure clarity around what duties and which employees are being led by this
position.
HR Recommended Range/Step:
2023-2026 AFSCME CBA—Senior Financial Analyst (Range 29 Step 9)
Salary: $6,734.08/month
Parties are encouraged to review the Reclassification section of the Collective Bargaining Agreement.The Department
Head/Elected is responsible for briefing this item to the Board of County Commissioners for final approval.
cc: Personnel File
Department Director
Supervisor
Human Resources
a,►r°� co°'►� Mason County
411 N 5t" Street
Shelton, WA 98584
360.427.9670 ext. 422
i,tcl
MEMORANDUM
To: Shannon McGregor, Financial Analyst
From: Mary Ransier, Human Resources Director
Date: September 21, 2023
Subject: Senior Financial Analyst Reclassification Request
Union/Non-Represented:AFSCME
Current Range: 2023-2026 CBA—Financial Analyst Range: 27 Step: 10
Requested Range: 2023-2026 CBA—Senior Financial Analyst Range: 29 Step: 9
Requested New Title: Senior Financial Analyst
Background: (Employee/Supervisor Request)
The level of expertise in various functions has changed, more complex with budgets/grants because of state/fed
reporting requirements have increased and have to be accurate. Have taken on the training of new employees,
department heads/electeds, and other offices. Participate in the audit committee through policy/procedure review.
Most decisions are made independently without supervision. For example, complex Munis exceptions occur. Payroll will
contact Munis and will resolve the problem. Problematic departments are handled independently.
Shannon meets the requirements for the Senior Financial Analyst positions and currently performs many of the essential
functions of it already. The Senior Financial Analyst position is a better fit for what the Auditor's offices needs to fulfill
commitments to the public and to the County, and it is a better fit for the work Shannon does, and what 1 would like for
her to do in the future.
If the employee resigned, 1 would want to fill the Senior Financial Analyst position with a qualified candidate in order to
fulfill the mission of the Auditor's office.
Duties of Senior Financial Analyst currently performed:
In consultation with the Auditor and Chief Financial Officer, provides advice, interpretation, and counsel to county
department heads, elected officials, manager and supervisors regarding regulations, practices, and procedures.
Performs some tasks of the Chief Financial Officer requiring a higher level of expertise than the Financial Analyst
positions. Acts as backup for Chief Financial Officer when necessary.
Reviews the work of accounting staff within other County departments.
Analyzes and recommends changes to departmental accounting procedures and approves adjustments to
department accounting and financial records.
Provides training as needed. Provides strategies for departments to promote effective relations and resolving
problems.
Performs day-to-day fiscal operations and policies, establishing and improving procedures, forms and systems with
the framework of budgeting, accounting and reporting systems for counties as required by the State Auditor's Office.
Manages and participates in the development and administration of the county preliminary budget and budgets for
assigned departments as well as financial reporting. Participates in all elements of the County ACFR (Annual
Comprehensive Financial Report). Manages and participates in all areas of accounts payable and payroll
including all necessary state and federal reports functioning in an independent nature.
Performs grant accounting and reporting for the County Annual Report, develops spreadsheets and database
models and graphs for financial information.
Responsible for developing and maintain a variety of detailed databases of financial information, grants, and
documents. Prepares and maintains full account of grant funds, preparing necessary forms, documents,
reports, and subsidiary ledger balancing to assure compliance with federal and state requirements reporting
for the annual report.
Prepares elements of the County's ACFR, including but not limited to the letter of transmittal, management
discussion and analysis, government-wide financial statements (statement of net position, statement of
activities), fund financial statements (balance sheet, statement of revenues, expenditures and changes in fund
balances, statement of net position, cash flow statements), combining statements, financial statement notes
and statistical reports.
Policy Qualification Analysis:
Evidence of possible eligibility for reclassification:
a. Most job duties have changed to the extent they are more accurately reflected in the requested
classification description; ❑X Yes ❑ No
b. Most job duties have changed to the extent the job entails a different skill set,which requires
increased education or experience to perform essential job functions. ❑X Yes ❑ No
Human Resources Analysis:
Human Resources conducted an analysis and review of the existing and requested position descriptions, documentation
provided, desk audit, and conducted interviews/research with the requestor and the department. Human Resources has
determined there is enough change in job duties, authority, scope, education, and/or experience to warrant a
reclassification to Senior Financial Analyst.
HR Recommendation:
Recommendation is to approve the reclassification request to Senior Financial Analyst effective October 1, 2023.The
Financial Services division is encouraged to ensure clarity around what duties and which employees are being led by this
position.
HR Recommended Range/Step:
2023-2026 AFSCME CBA—Senior Financial Analyst (Range 29 Step 9)
Salary: $6,734.08/month
Parties are encouraged to review the Reclassification section of the Collective Bargaining Agreement.The Department
Head/Elected is responsible for briefing this item to the Board of County Commissioners for final approval.
cc: Personnel File
Department Director
Supervisor
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Jaime Taylor Ext. 752
Department: Coroner Briefing: ❑X
Action Agenda: ❑X
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): October 9,2023 Agenda Date: October 10,2023
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Body Lift, Storage Rack, and Storage Boards for Walk-In Cooler
Background/Executive Summary:
Budget Impact(amount, funding source,budget amendment):
$10,640.64
Public Outreach (news release,community meeting, etc.):
N/A
Requested Action:
Approval for the Coroner to purchase a body lift, storage rack,and storage boards from Southland
Medical,LLC for the estimated cost of$10,640.64
Attachments
Invoice
QUOTE
DA012480
II I II 1 II 1 II11111111111111 ill
Invoice Date: 09/25/2023 11:43
S O U T H L A N D Customer ID: 718
MEDICAL, LLC.
PO BOX 6148 Ship Via: Freight
Orang¢e CA 92863 Terms: Net 15/EMAIL
800-959-9160
FAX 714-456-9094 PO: QUOTE
www.southlmdmedxom
BILL TO SHIP TO
Mason County Coroner Mason County Coroner
Jaime Taylor
P.O.Box 1759 411 N 5th Street
Shelton,WA 98584 'LEAVE WITH RECEPTIONIST*
Shelton,WA 98584
U.S.A.
BILL TO:(360)427-7752 1 jaimet@masoncountywa.gov SHIP TO:(360)427.7752 1 jaimet@masoncountywa.gov
# SKU QTY UNIT RETAIL PRICE EXT TAX
1 RFQ 1 0.00 0.00 0.00 N
REQUEST FOR QUOTE:
2 B666 1 4740.00 4740.00 4740.00 Y
Presto Lift B666 Battery Operated Stacker,1000lbs,66"max
3 M7005-3PC 1 2675.00 2675.00 2675.00 Y
Cantilever Storage Rack w/Castors,3 Tier,PC
4 T3624 3 410.00 410.00 1230.00 Y
Storage Board 78"x24"x3/4",250 lb max-Laminated
NUMBER OF ITEMS: 6.00 SUBTOTAL: 8,645.00
teny@southiandmed.com
SALESPERSON: Terry Freight 1,135.0 860.64 0.00 10,640.64
Please remit to: Southland Medical LLC, PO BOX 6148,Orange,CA 92863
SIGNATURE Page: 1 of I
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Paddy McGuire&Kayla Henley Ext.296
Department: Superior Court Briefing: ❑X
Action Agenda: ❑X
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): October 9,2023 Agenda Date: October 10,2023
Internal Review: ❑X Finance ❑ Human Resources ® Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Office of Juvenile Justice and Delinquency Prevention for Enhancement of Family Recovery Court Grant
Acceptance
Background/Executive Summary:
Mason County Therapeutic Courts has been awarded a grant from October 1,2023 through September 30,
2026 to enhance the Family Recovery Court.
Budget Impact(amount, funding source,budget amendment):
Total award amount$890,675 over 3 years.
For years 2 and 3 (October 1,2024 through September 30,2026)this award includes funds to cover personnel
costs for a full-time Case Manager.
For all 3 years,the award includes funds for travel and training for the FRC team to attend the state and
national treatment court conferences,provide tangible goods assistance to participants,a stipend to pay for
dedicated parent attorneys for FRC,urinalysis and drug/alcohol testing,treatment provider reimbursement,and
case management software.
Public Outreach (news release,community meeting, etc.):
N/A
Requested Action:
Approval for the Chair to sign the Department of Justice Office of Juvenile Justice and Delinquency
Prevention grant award agreement for the award of$890,675 beginning October 1,2023 and ending September
30,2026.
Attachments
Award Package
Grant Abstract
Budget Narrative
Department of Justice (DOJ)
Office of Justice Programs
Office of Juvenile Justice Delinquency Prevention
Washington,D.C. 20531
Name and Address of Recipient: MASON COUNTY
411 N 5TH ST
City, State and Zip: SHELTON, WA 98584
Recipient UEI: SNAXPBGW4VR4
Project Title: Mason County Family Award Number: 15PJDP-23-GG-03558-COAP
Recovery Court Enhancement 2023-2025 1
Solicitation Title: OJJDP FY 2023 Family Treatment Court Program
Federal Award Amount: $890,675.00 Federal Award Date: 9/20/23
Awarding Agency: Office of Justice Programs
Office of Juvenile Justice Delinquency Prevention
Funding Instrument Type: Grant
Opportunity Category: D
Assistance Listing:
16.838 - Comprehensive Opioid, Stimulant, and other Substances Use Program
Project Period Start Date: 10/1/23 Project Period End Date: 9/30/26
Budget Period Start Date: 10/1/23 Budget Period End Date: 9/30/26
Project Description:
The Family Recovery Court of Mason County is seeking comprehensive enhancement for the rural
court to better execute support programs, with a primary focus on utilizing family-oriented and
culturally responsive approaches. The proposed enhancements of the Mason County Family Recovery
Court are expected to lead to increased parent engagement and compliance with court orders,
improved family reunification rates, increased implementation of trauma-informed practices, reduced
substance use and mental health issues among parents, and enhanced child well-being and safety.
The intended beneficiaries of this project are parents whose children are involved in the child welfare
system, the children, and the overall community.
Page: 1 of 19
Award Letter
September 20, 2023
Dear Kevin Shutty,
On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Justice Programs
(OJP) has approved the application submitted by MASON COUNTY for an award under the funding opportunity
entitled 2023 OJJDP FY 2023 Family Treatment Court Program. The approved award amount is $890,675.
Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before
accepting your award. The Award Instrument includes the Award Offer(Award Information, Project Information,
Financial Information, and Award Conditions) and Award Acceptance. For COPS Office and OVW funding the Award
Offer also includes any Other Award Documents.
Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but
also compliance with assurances and certifications that relate to conduct during the period of performance for the
award. These requirements encompass financial, administrative, and programmatic matters, as well as other important
matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the
assurances and certifications, and the application as approved by OJP, so that they understand the award
requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award.
Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies
for non-compliance, which may include termination of the award and/or a requirement to repay award funds.
Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award Administrator,
and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity Administrator will need to
ensure the assigned Authorized Representative(s) is current and has the legal authority to accept awards and bind the
entity to the award terms and conditions. To accept the award, the Authorized Representative(s) must accept all parts
of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and
certification, within 45 days from the award date.
To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP) system, if
you haven't already completed the enrollment process in ASAP. The Entity Administrator should have already received
an email from ASAP to initiate this process.
Congratulations, and we look forward to working with you.
Maureen Henneberg
Deputy Assistant Attorney General
Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) has been
delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office of
Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in
discrimination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and
Section 504 of the Rehabilitation Act of 1973, require recipients of federal financial assistance to give assurances that
they will comply with those laws. Taken together, these civil rights laws prohibit recipients of federal financial
assistance from DOJ from discriminating in services and employment because of race, color, national origin, religion,
disability, sex, and, for grants authorized under the Violence Against Women Act, sexual orientation and gender
identity. Recipients are also prohibited from discriminating in services because of age. For a complete review of these
civil rights laws and nondiscrimination requirements, in connection with DOJ awards, see https://ojp.gov/funding/
Explore/LegalOverview/Civil Rig htsRequirements.htm.
Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals,
entities, or groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria.
These reviews and audits permit the OCR to evaluate whether recipients of financial assistance from the Department
Page: 2 of 19
are providing services in a nondiscriminatory manner to their service population or have employment practices that
meet equal-opportunity standards.
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice
and Delinquency Prevention Act and your agency is part of a criminal justice system, there are two additional
obligations that may apply in connection with the awards: (1) complying with the regulation relating to Equal
Employment Opportunity Programs (EEOPs); and (2) submitting findings of discrimination to OCR. For additional
information regarding the EEOP requirement, see 28 CFR Part 42, subpart E, and for additional information regarding
requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c)(5).
The OCR is available to help you and your organization meet the civil rights requirements that are associated with DOJ
grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination
responsibilities as a recipient of federal financial assistance, please do not hesitate to contact the OCR at
askOCR@ojp.usdoj.gov.
Memorandum Regarding NEPA
NEPA Letter Type
OJP - Categorical Exclusion
NEPA Letter
National Environmental Policy Act (NEPA) record
Solicitation Title: OJJDP FY 2023 Family Treatment Court Program
Award number: 15PJDP-23-GG-03558-COAP
Date: September 14, 2023
The Family Recovery Court of Mason County is seeking comprehensive enhancement for the rural court to better
execute support programs, with a primary focus on utilizing family-oriented and culturally responsive approaches.
None of the following activities will be conducted whether under the Office of Justice Programs federal action or a
related third party action:
(1) New construction
(2)Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including
property (a) listed on or eligible for listing on the National Register of Historic Places, or (b) located within a 100-year
flood plain, a wetland, or habitat for an endangered species
(3)A renovation that will change the basic prior use of a facility or significantly change its size
(4) Research and technology whose anticipated and future application could be expected to have an effect on the
environment
(5) Implementation of a program involving the use of chemicals (including the identification, seizure, or closure of
clandestine methamphetamine laboratories)
Additionally, the proposed action is neither a phase nor a segment of a project that when reviewed in its entirety would
not meet the criteria for a categorical exclusion.
Consequently, the subject federal action meets the Office of Justice Programs' criteria for a categorical exclusion as
contained in paragraph 4(b) of Appendix D to Part 61 of Title 28 of the Code of Federal Regulations.
Questions about this determination may be directed to your grant manager Environmental Coordinator for the Office of
Juvenile Justice and Delinquency Prevention.
NEPA Coordinator
First Name Last Name
Lou Ann Middle Name Holland
Page: 3 of 19
Award Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Recipient Information
Recipient Name
MASON COUNTY
UEI
SNAXPBGW4VR4
Street 1
411 N 5TH ST Street 2
City State/U.S. Territory
SHELTON Washington
Zip/Postal Code Country
98584 United States
County/Parish Province
Award Details
Federal Award Date Award Type
9/20/23 Initial
Award Number Supplement Number
15PJDP-23-GG-03558-COAP 00
Federal Award Amount Funding Instrument Type
$890,675.00 Grant
Assistance Listing Assistance Listings Program Title
Number
16.838 Comprehensive Opioid, Stimulant, and other Substances Use Program
Statutory Authority
Pub. L. No. 117-328; 136 Stat. 4459, 4537
I have read and understand the information presented in this section of the Federal Award Instrument.
I
Page: 4 of 19
Project Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Solicitation Title Awarding Agency
OJP
2023 OJJDP FY 2023 Family Treatment Court Program
Program Office
Application Number OJJDP
GRANT13904107
Grant Manager Name
Keith Towery
Phone Number
202-353-5228
E-mail Address
Keith.R.Towery@usdoj.gov
Project Title
Mason County Family Recovery Court Enhancement 2023-2025
Performance Period Start
Date Performance Period End Date
10/01/2023 09/30/2026
Budget Period Start Date Budget Period End Date
10/01/2023 09/30/2026
Project Description
The Family Recovery Court of Mason County is seeking comprehensive enhancement for the rural
court to better execute support programs, with a primary focus on utilizing family-oriented and
culturally responsive approaches. The proposed enhancements of the Mason County Family Recovery
Court are expected to lead to increased parent engagement and compliance with court orders,
improved family reunification rates, increased implementation of trauma-informed practices, reduced
substance use and mental health issues among parents, and enhanced child well-being and safety.
The intended beneficiaries of this project are parents whose children are involved in the child welfare
system, the children, and the overall community.
I
1 have read and understand the information presented in this section of the Federal Award Instrument.
Financial Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
The recipient budget is currently under review.
Page: 5 of 19
I have read and understand the information presented in this section of the Federal Award Instrument.
Award Conditions
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
1
Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards
Consistent with Executive Order 14074, "Advancing Effective, Accountable Policing and Criminal Justice Practices To
Enhance Public Trust and Public Safety," OJP has prohibited the use of federal funds under this award for purchases
or transfers of specified equipment by law enforcement agencies. In addition, OJP requires the recipient, and any
subrecipient ("subgrantee") at any tier, to put in place specified controls prior to using federal funds under this award to
acquire or transfer any property identified on the "controlled equipment" list. The details of the requirement are posted
on the OJP web site at https://www.ojp.gov/funding/explore/prohibited-and-controlled-equipment (Award condition:
Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards), and
are incorporated by reference here.
2
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
3
Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41
U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an
employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to
public health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of
employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to
contact the DOJ awarding agency (OJP or OVW, as appropriate)for guidance.
4
Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY
2022 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2022 award
supplements funds previously awarded by OJP under the same award number(e.g., funds awarded during or before
December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number
(regardless of the award date, and regardless of whether derived from the initial award or a supplemental award)that
are obligated on or after the acceptance date of this FY 2022 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and
Page: 6 of 19
subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part2000niformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at
any tier) must retain --typically for a period of 3 years from the date of submission of the final expenditure report (SF
425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at
any tier) must provide access, include performance measurement information, in addition to the financial records,
supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.334.
In the event that an award-related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification.
5
Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and
other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations,
policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where
applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ
Grants Financial Guide (currently, as section 3.10 of"Postaward Requirements" in the "DOJ Grants Financial Guide").
6
Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of work under this
award. The data must be provided to OJP in the manner(including within the timeframes) specified by OJP in the
program solicitation or other applicable written guidance. Data collection supports compliance with the Government
Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.
7
Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website
(currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any
updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ
Grants Financial Guide.
8
Compliance with general appropriations-law restrictions on the use of federal funds (FY 2022)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general
provisions" in the Consolidated Appropriations Act, 2022, are set out at https://www.ojp.gov/funding/Explore/
FY22AppropriationsRestrictions.htm, and are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient)would or might
fall within the scope of an appropriations-law restriction, the recipient is to contact OJP for guidance, and may not
proceed without the express prior written approval of OJP.
9
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
Page: 7 of 19
C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding
written notice to program beneficiaries and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the
basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious
practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient
("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements
that pertain to recipients and subrecipients that are faith-based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at https:/
/www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part 38, under
e-CFR "current" data.
10
Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold
award funds, or may impose other related requirements, if(as determined by the DOJ awarding agency) the recipient
does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform
Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
11
Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any assurances or certifications
submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material
requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOX) may determine that it will
not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions
regarding enforcement, including any such exceptions made during the period of performance, are (or will be during
the period of performance) set out through the Office of Justice Programs ("OJP")webpage entitled "Legal Notices:
Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardRegts.htm), and
incorporated by reference into the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material
requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all
assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of
performance.
Failure to comply with one or more award requirements --whether a condition set out in full below, a condition
incorporated by reference below, or an assurance or certification related to conduct during the award period -- may
result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may
withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other
legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment
or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621,
and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision
shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held,
instead, that the provision is utterly invalid or-unenforceable, such provision shall be deemed severable from this
award.
12
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Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an
equal employment opportunity program.
13
Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis"
indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must
advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part
200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined
by the Part 200 Uniform Requirements.
14
Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must--
A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole
or in part)with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the
individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1).
B. Notify all persons associated with the recipient (or any subrecipient)who are or will be involved in activities under
this award of both--
(1)this award requirement for verification of employment eligibility, and
(2)the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in the United States, to
hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary)to those persons required by this condition to be notified of the award
requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain
records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with
Form 1-9 record retention requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for
the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes
(without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the
hiring process with respect to a position that is or will be funded (in whole or in part)with award funds.
B. Employment eligibility confirmation with E-Verify
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For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient
(or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate
person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify
procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation")to confirm
employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part)with
award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United
States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or
any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient
at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website
(https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can email E-Verify at E-
VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance.
15
OJP Training Guiding Principles
Any training or training materials that the recipient-- or any subrecipient ("subgrantee") at any tier-- develops or
delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,
available at https://www.ojp.gov/funding/implement/training-guiding-principles-grantees-and-subgrantees.
16
Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or
in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal
statute --that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a
subrecipient at any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may
interact with participating minors. This requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at https:Hojp.gov/funding/Explore/Interact-Minors.htm
(Award condition: Determination of suitability required, in advance, for certain individuals who may interact with
participating minors), and are incorporated by reference here.
17
Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency
(OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high-
risk"for purposes of the DOJ high-risk grantee list.
18
Required training for Grant Award Administrator and Financial Manager
The Grant Award Administrator and all Financial Managers for this award must have successfully completed an "OJP
financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the
award. Successful completion of such a training on or after October 15, 2020, will satisfy this condition.
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In the event that either the Grant Award Administrator or a Financial Manager for this award changes during the period
of performance, the new Grant Award Administrator or Financial Manager must have successfully completed an "OJP
financial management and grant administration training" by 120 calendar days after the date the Entity Administrator
enters updated Grant Award Administrator or Financial Manager information in JustGrants. Successful completion of
such a training on or after October 15, 2020, will satisfy this condition.
A list of OJP trainings that OJP will consider"OJP financial management and grant administration training" for
purposes of this condition is available at https://onlinegfmt.training.ojp.gov/. All trainings that satisfy this condition
include a session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply
with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on
this award.
19
Restrictions and certifications regarding non-disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in
accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award, the recipient--
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud,
or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written
notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if
expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or
both--
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that
prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it
will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to
the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly
Page: 11 of 19
authorized to do so by that agency.
20
Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially
reclassified (that is, moved and renumbered)to a new Title 34, entitled "Crime Control and Law Enforcement." The
reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and
cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been
reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified
to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in
material incorporated by reference through award conditions, and references set out in other award requirements.
21
Requirement to report actual or imminent breach of personally identifiable information (PII)
The recipient (and any"subrecipient" at any tier) must have written procedures in place to respond in the event of an
actual or imminent"breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores,
maintains, disseminates, discloses, or disposes of"Personally Identifiable Information (PII)" (2 CFR 200.1)within the
scope of an OJP grant-funded program or activity, or(2) uses or operates a "Federal information system" (OMB
Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of
PH to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an
imminent breach.
22
Requirement to disclose whether recipient is designated "high risk" by a federal grant-making agency outside of DOJ
If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ, currently or at any time
during the course of the period of performance under this award, the recipient must disclose that fact and certain
related information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high
risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past
performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the
following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient
was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and
email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency.
23
Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees")to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
24
All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for
authorization of any subaward. This condition applies to agreements that--for purposes of federal grants
administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement
"contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at https:Hojp.gov/
Page: 12 of 19
funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal
authorization), and are incorporated by reference here.
25
Specific post-award approval required to use a noncompetitive approach in any procurement contract that would
exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that--for purposes of
federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider
a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under
an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm
(Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract
(if contract would exceed $250,000)), and are incorporated by reference here.
26
Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the
part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees"
of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP
authority to terminate award)), and are incorporated by reference here.
27
Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal
funds during the period of performance for this award, the recipient promptly must determine whether funds from any of
those other federal awards have been, are being, or are to be used (in whole or in part)for one or more of the identical
cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding
agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding
agency, must seek a budget-modification or change-of-project-scope Grant Award Modification (GAM)to eliminate any
inappropriate duplication of funding.
28
Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector
General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other
person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or(2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the
OIG by--(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm
(select "Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General,
Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by
facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Page: 13 of 19
Additional information is available from the DOJ OIG website at https:Hoig.justice.gov/hotline.
29
Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently
accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as
maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants")to first-tier subrecipients (first-
tier"subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient)the
unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site
at https:Hojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal
Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated
to any business or non-profit organization that he or she may own or operate in his or her name).
30
Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any
subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal,
modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may
be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by
law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any
subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of
Congress, or Congress (or an official or employee of any of them)with respect to the awarding of a federal grant or
cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing,
extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an
exception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient)would or might
fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the
express prior written approval of OJP.
31
The recipient agrees to submit a final report at the end of this award documenting all relevant project activities during
the entire period of support under this award. This report will include detailed information about the project(s)funded,
including, but not limited to, information about how the funds were actually used for each purpose area, data to support
statements of progress, and data concerning individual results and outcomes of funded projects reflecting project
successes and impacts. The final report is due no later than 120 days following the close of this award period or the
expiration of any extension periods. This report will be submitted to the Office of Justice Programs, on-line through the
Internet at https://justgrants.usdoj.gov/
32
Justification of consultant rate
Approval of this award does not indicate approval of any consultant rate in excess of$650 per day. A detailed
justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such
funds.
Page: 14 of 19
33
FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of$30,000 or more
and, in certain circumstances, to report the names and total compensation of the five most highly compensated
executives of the recipient and first-tier subrecipients (first-tier"subgrantees") of award funds. The details of recipient
obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted
on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and
Executive Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $30,000, or(2) an
award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
34
The recipient, and any subrecipient (subgrantee) at any tier, understands and agrees that no award funds or matching
funds (if applicable) may be used to provide services for violent offenders as defined in 34 USC 10613(a) and(b).
35
OJJDP -Web Site Notice of Federal Funding and Disclaimer
Any Web site that is funded in whole or in part under this award must include the following statement on the home
page, on all major entry pages (i.e., pages (exclusive of documents)whose primary purpose is to navigate the user to
interior content), and on any pages from which a visitor may access or use a Web-based service, including any pages
that provide results or outputs from the service:
"This Web site is funded in whole or in part through a grant from the Office of Juvenile Justice and Delinquency
Prevention, Office of Justice Programs, U.S. Department of Justice. Neither the U.S. Department of Justice nor any of
its components operate, control, are responsible for, or necessarily endorse, this Web site (including, without limitation,
its content, technical infrastructure, and policies, and any services or tools provided)."
The full text of the foregoing statement must be clearly visible on the home page. On other pages, the statement may
be included through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the statement.
36
Cooperating with OJP Monitoring
The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP's guidelines, protocols, and
procedures, and to cooperate with OJP (including the grant manager for this award and the Office of Chief Financial
Officer(OCFO)) requests related to such monitoring, including requests related to desk reviews and/or site visits. The
recipient agrees to provide to OJP all documentation necessary for OJP to complete its monitoring tasks, including
documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable
deadlines set by OJP for providing the requested documents. Failure to cooperate with OJP's monitoring activities may
result in actions that affect the recipient's DOJ awards, including, but not limited to: withholdings and/or other
restrictions on the recipient's access to award funds; referral to the DOJ OIG for audit review; designation of the
recipient as a DOJ High Risk grantee; or termination of an award(s).
37
Copyright; Data rights
The recipient acknowledges that OJP reserves a royalty-free, non-exclusive, and irrevocable license to reproduce,
publish, or otherwise use, and authorize others to use (in whole or in part, including in connection with derivative
works), for Federal purposes: (1) any work subject to copyright developed under an award or subaward (at any tier);
and (2) any rights of copyright to which a recipient or subrecipient (at any tier) purchases ownership with Federal
support.
Page: 15 of 19
The recipient acknowledges that OJP has the right to (1) obtain, reproduce, publish, or otherwise use the data first
produced under any such award or subaward; and (2) authorize others to receive, reproduce, publish, or otherwise use
such data for Federal purposes. "Data" includes data as defined in Federal Acquisition Regulation (FAR) provision
52.227-14 (Rights in Data - General).
It is the responsibility of the recipient (and of each subrecipient (at any tier), if applicable)to ensure that the provisions
of this condition are included in any subaward (at any tier) under this award.
The recipient has the responsibility to obtain from subrecipients, contractors, and subcontractors (if any) all rights and
data necessary to fulfill the recipient's obligations to the Government under this award. If a proposed subrecipient,
contractor, or subcontractor refuses to accept terms affording the Government such rights, the recipient shall promptly
bring such refusal to the attention of the OJP program manager for the award and not proceed with the agreement in
question without further authorization from the OJP program office.
38
Limit on use of grant funds for grantees' employees' salaries
With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses)to any
employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of
the federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal
System for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in
excess of this compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis at the
discretion of the OJP official indicated in the program announcement under which this award is made.
39
Recipient integrity and performance matters: Requirement to report information on certain civil, criminal, and
administrative proceedings to SAM and FAPIIS
The recipient must comply with any and all applicable requirements regarding reporting of information on civil, criminal,
and administrative proceedings connected with (or connected to the performance of) either this OJP award or any
other grant, cooperative agreement, or procurement contract from the federal government. Under certain
circumstances, recipients of OJP awards are required to report information about such proceedings, through the
federal System for Award Management (known as "SAM"), to the designated federal integrity and performance system
(currently, "FAPIIS").
The details of recipient obligations regarding the required reporting (and updating) of information on certain civil,
criminal, and administrative proceedings to the federal designated integrity and performance system (currently,
"FAPIIS")within SAM are posted on the OJP web site at https:Hojp.gov/funding/FAPIIS.htm (Award condition:
Recipient Integrity and Performance Matters, including Recipient Reporting to FAPIIS), and are incorporated by
reference here.
40
OJJDP- Printing and Publications
The recipient shall submit to OJJDP a copy of all interim and final reports and proposed publications (including those
prepared for conferences,journals, and other presentations) resulting from this award, for review and comment prior to
publishing. Any publication produced with grant funds must contain the following statement: "This project was
supported by Grant# ( ) awarded by the Office of Juvenile Justice and Delinquency Prevention, Office of Justice
Programs, U.S. Department of Justice. The opinions, findings, and conclusions or recommendations expressed in this
publication/program/exhibition are those of the author(s) and do not necessarily reflect those of the Department of
Justice. All reports and products may be required to display the OJJDP logo on the cover(or other location)with the
agreement of OJJDP. OJJDP defines publications as any planned, written, visual or sound materials substantively
based on the project, formally prepared by the award recipient for dissemination to the public.
41
Page: 16 of 19
Recipient agrees to submit a written strategy describing the jurisdiction's plan for sustaining the juvenile, tribal, or
family drug court program after Federal financial assistance has ended. The sustainability plan must be submitted by
the end of the first year of the award period in order to be in compliance with this requirement.
42
All electronic and information technology materials developed or maintained under this award must be compliant with
Section 508 of the Rehabilitation Act of 1973. Please refer to www.section508.gov for more detail.
43
The recipient's budget (and budget narrative) is pending clearance by OJP.
Prior to budget clearance (and unless there is a more restrictive condition on this award, in which case the terms of
that more restrictive condition apply): The recipient may not drawdown more than 10% of the award. Pre-clearance
obligations, expenditures, and drawdowns may be disallowed if not in compliance with program requirements.
The recipient should be judicious in using award funds prior to budget clearance. Generally, OJP expects that
recipients (depending on the specific project scope) may need to advertise for award-funded positions, pay personnel
and fringe benefits for positions budgeted under the award, plan for project activities, attend training and pay training-
related travel needed to begin the project, and engage in other limited activities conducted by recipient staff(i.e.,
generally not requiring a subaward or procurement contract under an award).
OJP will issue an Award Condition Modification upon budget clearance.
44
The recipient may not obligate, expend, or draw down any award funds for indirect costs, unless and until either-- (1)
the recipient submits to OJP a current, federally-approved indirect cost rate agreement, or (2) the recipient determines
that it is eligible under the Part 200 Uniform Requirements to use the "de minimis" indirect cost rate described in 2
C.F.R. 200.414(f), and advises OJP in writing of both its eligibility and its election.
The financial review of the budget for this award is pending. If the OJP Office of the Chief Financial Officer (OCFO)
determines as part of its financial review that the recipient already has submitted the documentation concerning
indirect costs described above, this condition will be released through a Grant Award Condition Modification (ACM)
upon completion of the OCFO final budget review.
If the OJP OCFO instead determines as part of its financial review that the recipient has not yet submitted the required
documentation concerning indirect costs, this condition will not be released until OJP (including its OCFO) receives
and reviews a satisfactory submission.
II
I have read and understand the information presented in this section of the Federal Award Instrument.
Award Acceptance
Declaration and Certification to the U.S. Department of Justice as to Acceptance
By checking the declaration and certification box below, I--
A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make this
declaration and certification on behalf of the applicant.
B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and
belief, that the following are true as of the date of this award acceptance: (1) 1 have conducted or there was conducted
(including by applicant's legal counsel as appropriate and made available to me) a diligent review of all terms and
conditions of, and all supporting materials submitted in connection with, this award, including any assurances and
Page: 17 of 19
certifications (including anything submitted in connection therewith by a person on behalf of the applicant before, after,
or at the time of the application submission and any materials that accompany this acceptance and certification); and
(2) 1 have the legal authority to accept this award on behalf of the applicant.
C. Accept this award on behalf of the applicant.
D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) 1 understand
that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will rely upon this declaration
and certification as a material representation; and (2) 1 understand that any materially false, fictitious, or fraudulent
information or statement in this declaration and certification (or concealment or omission of a material fact as to either)
may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§
10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the
federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or§§ 3801-3812) or otherwise.
Agency Approval
Title of Approving Official Name of Approving Official Signed Date And Time
Deputy Assistant Attorney General Maureen Henneberg 9/18/23 8:45 PM
Authorized Representative
Entity Acceptance
Title of Authorized Entity Official
Commissioner
Signed Date And Time
Page: 18 of 19
Page: 19 of 19
Proposal Abstract
Summary:
The Family Recovery Court of Mason County is seeking comprehensive enhancement for the
rural court to better execute support programs, with a primary focus on utilizing family-
oriented and culturally responsive approaches.
Primary Project Activities:
1. Provide dedicated parent attorneys who specialize in representing parents in Family
Recovery Court cases. This ensures attorneys and parents have a thorough knowledge of
the aims of Family Recovery Court; thus, resulting in increased promotion of parental
rights and interests and in program fidelity.
2. Maintain a dedicated peer case manager who has firsthand experience with the
challenges of the system and will provide ongoing support, monitoring, resource
coordination, collaboration, and assistance to participants and their families.
3. Enhance collaboration with subject matter experts, community organizations, and
community-based substance use, mental health (adult and child), domestic violence,
and culture-specific service providers. This collaboration will allow the practice of
engaging treatment providers within the participant's community to continue and will
ensure comprehensive and coordinated services to address the complex needs of youth
and families in the program.
4. Increase training in treatment court best practices and trauma-informed services. This
will equip the team with the necessary skills and knowledge to better support families in
their recovery and reunification efforts within the treatment court model. Additionally,
this will increase trauma-informed interventions and practices within the court,
especially in the case of race and culture-specific trauma.
5. Expand the range of drug and alcohol testing options. This will allow for more frequent
and precise monitoring of participant progress and compliance while overcoming
transportation and employment obstacles.
6. Participants will be provided with financial assistance for recovery support services,
aiming to remove barriers to participation and build on recovery capital in order to
create a stable and supportive environment for recovery and family reunification.
7. The project includes a comprehensive data collection and evaluation plan to increase
understanding of underserved populations within the Court and the dependency
population within Mason County.
Expected Outcomes and Intended Beneficiaries:
The proposed enhancements of the Mason County Family Recovery Court are expected to lead
to increased parent engagement and compliance with court orders, improved family
reunification rates, increase in implementation of trauma-informed practices, reduced
substance use and mental health issues among parents, and enhanced child well-being and
safety. The intended beneficiaries of this project are parents whose children are involved in the
child welfare system, the children, and the overall community.
Budget
Personnel
Year 1
Name Position Salary Rate Time Percentage Total Cost Non-Federal Amt Federal Amount
Worked of Time ft (Match or Frog Inc)
1 Monty Cobb Project Director $100,711.00 Y 1.00 5.00% $5,035.55 $5,035.55 50.00
2 Tirsa Butler Presiding Judicial $110,000.00 Y 1.00 10.00% $11,000.00 $11,000.00 $0.00
Official
3 Kayla Henley Program Manager $74,440.71 Y 1.00 40.00% $29,776.28 $29,776.28 $0.00
4 Gabrielle Cranor Peer Case $51.597.25 Y 1.00 100.00% $51,597.25 $51.597.25 $0.00
Manager
Additional Narrative
Monty Cobb is the project director. He is responsible for overseeing and managing the successful
implementation of the grant-funded project and is responsible for coordinating and leading all aspects
of the project,from its initiation to its completion. This includes developing a comprehensive project
plan, establishing clear objectives and deliverables, and ensuring compliance with the grant's guidelines
and requirements. He will also oversee the project timeline, monitor progress, and identify any potential
risks or obstacles that may hinder project success. We are not requesting any federal funds for this role.
Kayla Henley is the program manager for the Family Recovery Court and any grants. She serves as the
primary point of contact and is responsible for the daily program management, supervision of case
managers, and compliance. She is responsible for effective resource management, including budget
allocation, procurement, and monitoring expenditures to ensure financial accountability.Through
regular reporting and communication, she will keep stakeholders, including the grant funder, informed
about project developments and milestones. She will be responsible for data collection and takes on the
responsibility of evaluating project outcomes and assessing the impact of the grant-funded activities.
She will prepare and submit reports to the grant funder. Lastly,the program manager collaborates with
stakeholders from various agencies and organizations, including social services, DCYF,treatment
providers, and community resources.This collaboration strengthens the court's network of support and
enhances the availability of comprehensive services for participants. We are not requesting any federal
funds for this role.
Tirsa Butler is the presiding judicial official for the Family Recovery Court.The presiding judicial official
plays an essential role in a therapeutic court, serving as a critical link between the court system,
treatment providers, and participants.Their active involvement and leadership is vital in promoting the
successful operation of the program. Firstly,the presiding judicial official facilitates pre-court staff
meetings, bringing together key stakeholders and ensuring adherence to best practice guidelines.These
meetings provide an opportunity to review participant progress, discuss treatment plans, and address
any challenges or concerns. Secondly,the judicial official leads policy and procedure meetings, ensuring
that all team members are aligned with the court's goals and objectives.These meetings foster a
collaborative approach to decision-making, promoting consistency and fairness in court proceedings.
Ultimately, the active involvement of the presiding judicial official ensures the effective functioning of
the therapeutic court,facilitating positive outcomes for participants and promoting a holistic approach
to justice.We are not requesting any federal funds for this role.
Gabrielle Cranor is the Peer Case Manager for the Family Recovery Court.The Peer Case Manager is a
vital member of the Family Recovery Court team who has firsthand experience with the challenges of
the system and the recovery journey.They provide ongoing support, monitoring, resource coordination,
collaboration, and assistance to participants and their families.The Peer Case Manager's role supports
the project goals by promoting parent engagement, offering peer support, and assisting in the
implementation of trauma-informed practices.They play a significant role in enhancing participant
outcomes and facilitating improved family reunification. -Computation basis:The computational basis
for wages for Mason County employees is determined through a structured process that considers
factors such as job classification, experience, qualifications, and market rates. Mason County has a salary
structure in place that outlines the salary ranges for different job classifications.Year one includes a
100% match for all personnel.
er_
Name Position Salary Rate Time Percentage Total Cost Non-Federal Amt Federal Amount
Worked of Time(%) (Match or Prog Inc)
1 Monty Cobb Project Director $100,711.00 Y 1.00 5.00% $5,035.55 $5,035.55 $0.00
2 Tirsa Butler Presiding Judicial $110,000.00 Y 1.00 10.00% $11,000.00 $11,000.00 $0.00
Official
3 Kayla Henley Program Manager $76,293.45 Y 1.00 40.00% $30,517.38 $30,517.38 $0.00
4 Gabrielle Cranor Peer Case $52,890.30 Y 1.00 100.00% $52,890.30 $0.00 $52,890.30
Manager
Personnel Total Cost Total Non-Federal Amt Total Federal Amount
or
$46,553
$99443 (MatchProgInc) $52,890
Additional Narrative
Year two salaries include the addition of yearly step increases.In year two there is no match for
the Peer Case Manager position.
Year 3
Name Position Salary Rate Time Percentage Total Cost Non-Federal Amt Federal Amount
Worked of Time(%) (Match or Prog Inc)
1 Monty Cobb Project Director $100,711.00 Y 1.00 5.00% $5,035.55 $5,035.55 $0.00
2 Tirsa Butler Presiding Judicia1 $110,000.00 Y 1.00 10.00% $11,000.00 $11,000.00 $0.00
Official
3 Kayla Henley Program Manager $74,440.79 Y 1.00 40.00% $29,776.32 $29,776.32 _$0.00
4 Gabrielle Cranor Peer Case $54,213.62 Y 1.00 100.00% $54,213.62 $0.00 $54,213.62
Manager
Personnel Total Cost Total Non-Federal Amt Total Federal Amount
$100.026 (Match or Prog Inc) $54,214
$45,812
Additional Narrative
Year three salaries include the addition of yearly step increases.In year three there is no match for
the Peer Case Manager position.
Fringe Benefits
Year 1
Name Base Rate(%) Total Cost Non-Federal Amt Federal Amount
(Match or Frog Inc)
1 FICA $96,182.72 7.65% $7,357.98 $7,357.98 $0.00
2 Medicare $96,182.72 1.45% $1,394.65 $1,394.65 $0.00
3 L&I $96,182.72 4.8% $4,616.77 $4,616.77 $0.00
4 PERS 2 $96,182.72 6.35% $6,107.60 $6,107.60 $0.00
5 WA PAID FMLA $96,182.72 0.8% $769.46 $769.46 $0.00
Fringe Benefits Total Cost Total Non-Federal Amt Total Federal Amount
f20,246 (Match or Frog Inc) f0
$20,246
Additional Narrative
Year 2
Name Base Rate(%) Total Cost Non-Federal Amt Federal Amount
(Match or Prog Inc)
1 FICA $98,702.13 7.65% $7,550.71 $3.504.61 $4,046,10
2 Medicare $98,702.13 1.45% $1,431.18 $664.27 $766.91
3 L&I $98,702.13 4.8% $4,737.70 $2,198.97 $2,538.73
4 PERS 2 $98,702.13 6.35% $6,267.59 $2,909.05 $3,358.54
5 FMLA $98,702.13 0.8% $789.62 $366.50 $423.12
Fringe Benefits Total Cost Total Non-Federal Amt Total Federal Amount
$20,776 (Match or Prog Inc) $11,133
$9,643
Year
Name Base Rate(%) Total Cost Non-Federal Amt Federal Amount
(Match or Prog Inc)
1 FICA $100,025.45 7.65% $7,651.95 $3,504.61 $4,147.34
2 Medicare $100,025.45 1.45% $1,450.37 $664.27 $786.10
3 L&I $100,025.45 4.8% $4,801.22 $2,198.97 $2,602.25
4 PERS 2 $100,025.45 6.35% $6,351.62 $2.909.05 $3,442.57
5 FMLA $100,025.45 0.8% $800.20 $366.50 $433.70
Fringe Benefits Total Cost Total Non-Federal Amt Total Federal Amount
$21.055 (Match or Frog Inc) $11,412
$9,643
Travel
Year 1
Purpose of Travel Location Type of Expense Basis Cost Quantity #a f #Of Total Cost (MatchNon-Fe or Pr g Inc) Federal Amount
Staff Trips (Match or Prog In
NADCP Conference- Anaheim. Transportation Round-Trip $600.00 1.00 moo 1.00 $6,600.00 $1,200.00 $5,400.00
Airfare CA
NADCP Conference- Anaheim,
2 Ground CA Transportation Round-Trip $160.00 1.00 4.00 1.00 $640.00 $0.00 $640.00
transportation
3 NADCP Conference- Anaheim, Lodging Night $180.00 4.00 moo 1.00 $7,920.00 $1,440.00 $6,480.00
Hotel CA
4 NADCP Conference- Anaheim,Meals CA Meals Day $64.00 4.00 moo 1.00 $2,816.00 $512.00 $2,304.00
5 NADCP Conference Anaheim. Other N/A $945.00 1.00 moo 1.00 $10,395.00 $1,890.00 $8,505.00
Registration CA
Shelton,
6 WSADCP-Carpools WA to Mileage Mile $0.650 140.00 3.00 1.00 $273.00 $0.00 $273.00
to conference Tukwila,
WA
7 WSADCP Tukwila, Lodging Night $232.00 1.00 11.00 1.00 $2,552.00 $464.00 $2,088.00
Conference WA
B WSADCP Tukwila, Meals Day $79.00 1.00 11.00 1.00 $869.00 $158.00 $711.00
Conference-Meals WA
WSADCP
9 Conference Tukwila, Other N/A $350.00 1.00 11.00 1.00 $3,850.00 $700.00 $3,150.00
Registration
Itemized Travel Expenses for Team Members to Attend the 2024 National Association of Drug Court
Professionals Conference, May 22-25, 2024 at Anaheim Convention Center in Anaheim, CA.
1.Airfare from Seattle to LAX:
- Description: Round-trip airfare for team members traveling from Seattle to Los Angeles
International Airport (LAX), allowing them to participate in the conference sessions, workshops, and
networking opportunities.
-Computation basis:Average round-trip airfare rates based on current market prices
and estimates for 2024. 2. Hotel Accommodation:
- Description: Hotel accommodations for the duration of the conference.
-Computation basis: Estimated hotel rates per night, based on 2023 rates for the
NADCP conference in Houston,TX, and taking into account the duration of the conference and
the number of attendees.
3. Conference Registration Fees:
- Description: Payment of conference registration fees for all team members,granting them
access to keynote speeches, educational sessions, and workshops specifically tailored to the needs of
Family Recovery Court professionals.
-Computation basis: Published registration fees provided by the conference organizer.
4. Ground Transportation (Airport to Hotel/Conference Venue):
- Description: Ground transportation expenses covering transfers from the airport to the hotel
upon arrival and, potentially,from the hotel to the conference venue each day, ensuring team members
arrive punctually and have a reliable means of commuting.
-Computation basis: Estimated transportation costs based on current market rates for
shuttle services or taxis. Utilized the average round-trip ride-share cost from LAX to Anaheim
Convention Center. Cost was computed for 4 carpools to accommodate the necessary space for
luggage.
5. Per Diem for Meals:
- Description: Allocation of per diem funds to cover meals (breakfast, lunch, and dinner)for team
members throughout the conference period.
-Computation basis: Standard per diem rates for meals established by Mason County's
travel policy and utilize the US General Services Administration rates for the Los Angeles area for
2023.
It is essential to emphasize that attendance at the 2024 NADCP conference is crucial for enhancing
Family Recovery Court by providing team members with access to the latest research, best practices, and
networking opportunities.The conference fosters family-oriented and culturally responsive approaches,
enabling team members to stay abreast of emerging trends, gather valuable insights, and establish
connections with experts and peers in the field.The program's commitment to cost-matching for two
individuals to attend the conference underscores its unwavering dedication to fostering professional
development and its profound recognition of the conference's pivotal role in advancing the overarching
goals of the Family Recovery Court. While past endeavors in securing training funding have
predominantly focused on training for the presiding judicial official and program manager,the allocation
of additional funds for conference training purposes will considerably broaden opportunities, enabling
an expanded cohort of professionals to participate.This includes representatives from vital disciplines
such as DCYF, guardian ad litems, parent attorneys, treatment professionals, peer case managers, and
parent peers. By facilitating the attendance of a diverse range of team members,the program maximizes
the potential for cross-collaboration, knowledge-sharing, and the integration of varied perspectives, all
of which significantly enhance the efficacy of the Family Recovery Court.
Washington State Association of Drug Court Professionals, October 19 and 20,2023, at the Doubletree
Suites by Hilton Seattle Airport/Southcenter in Tukwila,WA. Itemized Travel Expenses for WSADCP
Conference:
1. Conference Registration Fees:
- Description: Cost of registration for each team member attending the conference.
- Basis of Computation:Total number of team members attending multiplied by the
registration fee per person. Published registration fees are provided by the conference organizer.
2. Hotel Accommodation:
- Description: Cost of hotel accommodation for the duration of the conference.
- Basis of Computation:Total number of nights multiplied by the nightly rate per room.
Rates are based on current published rates for the conference location-the Doubletree Suites by
Hilton Seattle Airport/Southcenter in Tukwila, WA-for the dates of the
conference. Reimbursement for lodging is allowed when the temporary duty station is located
more than fifty(50) miles, using the most direct route, the closer to either the traveler's official
residence or official workstation.
3. Mileage:
- Description: Reimbursement for travel by personal vehicle to and from the conference. Four
carpools are estimated.
- Basis of Computation: Distance traveled (round trip)from Shelton,Wa to Tukwila, WA
multiplied by the standard mileage rate established by Mason County's travel policy and utilize
the Washington State Office of Financial Management (OFM) rates for 2023.
4. Meals:
- Description: Standard per diem rates for meals are established by Mason County's travel policy
and use the Washington State Office of Financial Management(OFM) per diem rates for King County.
- Basis of Computation: Number of days attending the conference multiplied by the per
diem meal rate.
The program's commitment to matching costs for two individuals to attend the conference demonstrates
the importance placed on professional development and staying abreast of advancements in the field.
Attending the conference enables the team to gather valuable insights, research, and evidence-based
practices related to family recovery especially as they related to issues and populations specific to
Washington courts. By investing in conference attendance, the knowledge gained can be applied within
the court,fostering family-oriented and culturally responsive approaches that promote successful
outcomes for participants and their families.The eleven team members attending this conference will
likely include many of those who were unable to attend the national conference.
ear 2
Purpose of Travel Location Type of Expense Basis Cost Quantity #Of *Of Total Cost Non-Federal Amt Federal Amount
Staff Trips (Match or Prog Inc)
NADCP Conference- TBD Transportation Round-Trip $800.00 1.00 11.00 1.00 $8,800.00 $1,600.00 $7,200.00
Airfare
NADCP Conference-
2 Ground TBD Transportation Round-Trip $160.00 1.00 4.00 1.00 $640.00 $0.00 $640.00
Transportation
3 NADCP Conference- TBD Lodging Night $180.00 4.00 11.00 1.00 $7,920.00 $1,440.00 $6,480.00
Hotel
4 NADCP Conference- TBD Meals Day $64.00 4.00 11.00 1.00 $2,816.00 $512.00 $2,304.00
Meals
5 NADCP Conference TBD Other N/A $945.00 1.00 11.00 1.00 $10,395.00 $1,890.00 $8,505.00
Registration
WSADCP-Carpool Shelton,
6 transportation to WA[o Mileage Mile $0.650 140.00 3.00 1.00 $273.00 $0.00 $273.00
conference Tukwila,
WA
7 WSADCP Tukwila,
Conference WA Lodging Night $232.00 1.00 moo 1.00 $2,552.00 $464.00 $2,088.00
WSADCP Tukwila,8 Conference Tu Tu Other N/A $350.00 1.00 11.00 1.00 $3,850.00 $700.00 $3,150.00
Registration WA
9 WSADCP-Meals ,Tuukwila, Meals Day $79.00 1.00 11.00 1.00 $869.00 $158.00 $711.00
Additional Narrative
Itemized Travel Expenses for Team Members to Attend the 2025 National Association of Drug Court
Professionals Conference are estimated to be consistent with year one.Additional funds are estimated
for airfare to account for the unknown location for the 2025 conference and potential East Coast travel.
Estimates for attending the 2024 Washington State Association of Drug Court Professionals are
consistent with year one.
Year 3
Purpose of Travel Location Type of Expense Basis Cost Quantity #Of #Of Total Cost Non-Federal Amt Federal Amount
Staff Trips (Match or Prog Inc)
$ NADCP Conference- TBD Transportation Round-Trip $300.00 1.00 11.00 1.00 $8,800.00 $1,600.00 $7,200.00
Airfare
NADCP Conference-
2 Ground TBD Other N/A $160.00 1.00 4.00 1.00 $640.00 $0.00 $640.00
transportation
3 NADCP Conference-
Hotels TBD Lodging Night $180.00 4.00 11.00 1.00 $7,920.00 $1,440.00 $6,480.00
4 NADCP Conference-
Meals TBD Meals Day $64.00 4.00 11.00 1.00 $2,816.00 $512.00 $2,304.00
5 NADCPConference-
Registration TBD TBD Other N/A $945.00 1.00 11.00 1.00 $10,395.00 $1,890.00 $8,505.00
6 WSADCP Tukwila, Lodging Night $232.00 1.00 11.00 1.00 $2,552.00 $464.00 $2,088.00
Conference WA
WSADCP on,
elt
Conference- Shelton,
It
7 Carpool Tukwila,
to Mileage Mile $0.650 140.00 3.00 1.00 $273.00 $0.00 $273.00
Tu
transportation to Tu
conference WA
8 WSADCP Tukwila, Meals Day $79.00 1.00 moo 1.00 $869.00 $158.00 $711.00
Conference-Meals WA
WSADCP Tukwila,
9 Conference WA Other N/A $350.00 1.00 11.00 1.00 $3,850.00 $700.00 $3,150.00
Registration
Additional Narrative
Itemized Travel Expenses for Team Members to Attend the 2026 National Association of Drug Court
Professionals Conference are estimated to be consistent with year one.Additional funds are estimated
for airfare to account for the unknown location for the 2024 conference and potential East Coast travel.
Estimates for attending the 2025 Washington State Association of Drug Court Professionals are
consistent with year one and two.
Supplies
Year 1
#of Unit Non-Federal Amt
Purpose of Supply Items Items Cost Total Cost (Match or Prog Inc) Federal Amount
1 Brochures 200.00 $0.98 $196.00 $196.00
2 Copies 8,000.00 $0.10 $800.00 $800.00
Supplies Total Cost Total Non-Federal Amt Total Federal Amount
$996 (Match or Prog Inc) $996
$0
Additional Narrative
Brochures are crucial in recruiting people to Family Recovery Court and informing them about the
program's benefits.Brochures are tangible and visually appealing marketing tools that can be
easily distributed in various locations.They provide concise and targeted information about
Family Recovery Court,highlighting its unique features,success stories,and the services it offers
to participants and their families.The brochure price was calculated based on our current
printer's(canva.com)rate for tri-fold brochure printing. Copies are indispensable for producing
and disseminating welcome packets to participants,facilitating pre-court staffings,and ensuring
effective communication during policy and procedure and other meetings.Copy price was based
on a reasonable average cost for black and white ink,paper,and printer usage.It is estimated that
the costs will remain consistent from the first year to the third year.
Year 2
Purpose of Supply Items #of Unit Total Cost Non-Federal Amt Federal Amount
Items Cost (Match or Prog Inc)
1 Copies 8,000.00 $0.10 $800.00 $800.00
2 Brochures 200.00 $0.98 $196.00 $196.00
Supplies Total Cost Total Non-Federal Amt Total Federal Amount
$996 (Match or Prog Inc) $996
$0
Additional Narrative
Year 3
Purpose of Supply Items #of Unit Total Cost Non-Federal Amt Federal Amount
Items Cost (Match or Prog Inc)
1 Copies 8,000.00 $0.10 $800.00 $800.00
2 Brochures 200.00 $0.98 $196.00 $196.00
Other Costs
- Year 1
Description Quantity Basis Costs Length of Time Total Costs Non-Federal Amt Federal Amount
(Match or Prog Inc)
1 Parent Attorney 2.00 Monthly Supplement $1,500.00 12.00 $36,000.00 Moo $36,000.00
2 Tangible goods 1.00 Per month $4,000.00 12.00 $48,000.00 $15,000.00 $33.000.00
assistance
Urinalysis and
3 drug/alcohol 1.00 Per month $5,000.00 12.00 $60,000.00 $45,000.00 $15,000.00
testing
4 Provider 1.00 Peryear $74,000.00 1.00 $74,000.00 $0.00 $74,000.00
Reimbursement
5 AIMS-Specialty 1.00 Yearly License Fee $7,000.00 1.00 $7,000.00 $0.00 $7,000.00
Courts Software
6 AIMS-Specialty 1.00 one time Implementation training fee $4,000.00 1.00 $4,000.00 $0.00 $4.000.00
Courts Software
Additional Narrative
1. Dedicated Parent Attorney:
- Description: Monthly supplement of$1500 per month per attorney for two dedicated parent
attorneys.
- Basis of Computation: The rates for the supplement have been determined through a
comparative analysis with surrounding counties.This ensures that the supplement aligns with
the standard practices and rates established by similar jurisdictions. By benchmarking against
surrounding counties, we have taken into account the regional context and ensured that the
supplement meets or exceeds the prevailing standards.
- Impact on Target Population:The provision of a monthly stipend enables the parent
attorneys to allocate more time to non-case specific meetings (eg. policy and procedure
meetings) and attend team trainings. This allows them to enhance their advocacy skills, stay
updated on best practices, and effectively represent the parents and families involved in the
Family Recovery Court in both court hearings and policy meetings.
2.Tangible Goods Assistance:
- Description: Financial assistance for housing, basic needs,transportation, recovery supports,
and family and community engagement.This category includes the following: housing assistance (like
rent and emergency housing options), gas for transportation to attend required drug testing, court
hearings, and therapeutic services; support basic needs of food, essential items (eg. socks, hygiene
products, blankets,food); minor automotive repair, maintenance, and tires; driver license and
registration fees; one-time payment of utility, internet, and cell phone (bill when the payment of the bill
will remove a financial barrier to the recovery and reunification process); services that support family
and community engagement (like family memberships to the local YMCA); and laundry services.
-Cost: $4000 per month for a total of$48000 per year
- Basis of Computation: The decision to allocate$48000 per year for tangible goods
assistance was based on an evaluation of the needs and circumstances of the target population
within the Family Recovery Court.Through input from local lived-experts and factors such as
rental costs, essential living expenses, and recovery support services in the project's
geographical area, it was determined that$4,000 per month would provide a meaningful and
impactful level of assistance to meet the needs of the average number of participants in FRC.
This amount allows for significant support to be provided to individuals and families where gaps
in community resources exist.The chosen amount represents a balanced approach, ensuring
that the allocated funds have a meaningful impact on the target population while also being
feasible and sustainable within the project's overall budget framework.Year one includes a
$15000 match utilizing funds allocated within the current budget specifically for housing
assistance but does not include any additional assistance.
- Impact on Target Population: Providing financial assistance for housing and small
recovery supports addresses the immediate needs of the target population where gaps in
community resources exist.Stable housing and access to recovery supports contribute to the
well-being and stability of parents and families, enhancing their ability to focus on their recovery
journey and effectively engage in the Family Recovery Court process.This assistance plays a
crucial role in facilitating transportation to attend required drug testing, court hearings, and
therapeutic services. It ensures that participants can access these essential appointments
without the burden of transportation costs acting as a barrier to their engagement.The financial
assistance also extends to services that support family and community engagement, recognizing
the importance of these connections in fostering a supportive environment for parents,
children, and families. By addressing these necessities, the program helps participants maintain
stability and focus on their recovery journey, without being hindered by lack of access to
essential resources.
3. Urinalysis and drug/alcohol testing:
- Description: Urinalysis testing, including distance options.
-Cost: $5000 per month for a total of$60000 per year.
- Basis of Computation: The basis of computation for urinalysis and drug/alcohol
testing is determined by considering a combination of historical spending data and
estimates for potential additional testing options that address transportation and
employment barriers, such as Remote Urine Drug Testing(rUDT) and transdermal
alcohol monitors. It's worth noting that in the first year of the program,there is a
specific program match of$45,000 allocated specifically for urinalysis testing.
- Impact on Target Population: Regular urinalysis testing promotes
accountability and monitoring of substance use among the target population. Remote
alternatives offer flexible solutions to support participants in meeting urinalysis and
testing requirements, particularly when they face transportation and childcare
challenges. By offering distance options for testing, accessibility and compliance are
improved, leading to more accurate assessment and the ability for tailored interventions
within the Family Recovery Court.
4. Provider Reimbursement:
- Description: Reimbursement for service providers for direct service as well as time for
engagement in FRC meetings and training.This encompasses reimbursement for direct services that
specifically address behaviors impacting youth and families within the Family Recovery Court (FRC)
context.These services are aimed at addressing crucial areas that may not be covered by insurance or
the Department. Examples of such services include, but are not limited to, anger management,
parenting classes, and domestic violence treatment.
- Basis of computation: The basis of computation was established through a
comprehensive analysis that takes into account historical spending data, industry standards for
provider reimbursement, and the projected expansion of additional providers and services.
Based on this analysis, we estimated that an annual budget of$74,000 would be necessary to
adequately reimburse providers.This estimate considers the anticipated increase in the number
of providers and the expansion of services offered. It ensures that the budget allocation aligns
with the expected growth and evolving needs of the court.
- Impact on Target Population: Offering a fair reimbursement rate incentivizes service
providers to actively participate in the Family Recovery Court. Additionally,this supports the
availability and quality of specialized interventions and services for parents,youth, and families,
ultimately promoting positive outcomes and addressing the unique needs of the target
population. By providing reimbursement for these essential services, the FRC ensures that
participants have access to the necessary interventions that may not be readily available
through insurance or other funding sources.This support plays a critical role in promoting
positive behavioral changes, enhancing parenting skills, and addressing issues related to anger
and domestic violence within the target population. Furthermore, by facilitating their
attendance at crucial meetings and removing financial obstacles,the reimbursement enhances
the court's collaborative efforts, promotes comprehensive services, and ensures that all
individuals have equitable access to the support and resources they need for successful recovery
and family reunification.
5.AIMS-Specialty Courts Software:
- Description: Yearly license fee for AIMS-Specialty Courts Software.
-Cost: $7,000 for one year
- Impact on Target Population:The implementation of AIMS-Specialty Courts Software
enhances data management and reporting capabilities within the Family Recovery Court.This
facilitates efficient and accurate tracking of participant progress, program effectiveness, and
outcome measurement. By having access to comprehensive and customizable data,the court
can make informed decisions, evaluate interventions, and continuously improve services for the
target population.
6.AIMS-Specialty Courts Software Implementation Fee:
- Description: One-time training and implementation fee for AIMS-Specialty Courts Software. -
Basis: One-time implementation fee.
-Cost: $4,000
- Impact on Target Population:The implementation fee covers the setup and
configuration of AIMS-Specialty Courts Software for seamless integration into the court's
existing systems.This ensures a smooth transition and optimal utilization of the software,
enabling efficient data collection, analysis, and reporting.The software's advanced features
support evidence-based decision-making, leading to improved outcomes for the target
population.
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Kevin Hanson Ext. Click or tap here to enter text.
Department: Sheriffs Office Briefing: ❑X
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): September 11,2023 Agenda Date: Click or tap here to enter text.
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Contract Renewal for Summit Food Services to Provide Inmate Meal Services
Background/Executive Summary:
Summit Food Services provides inmate meal services for the inmates in the Mason County Jail since
2017. The current contract expired February 2023. There has not been an increase in rates for two years.
Budget Impact(amount, funding source,budget amendment):
Increase of 17%to each meal. Meal cost is derived and varies based on inmate population. With an
average daily population of about 50 inmates,the current cost per meal is $3.62. This renewal would
increase the cost by$0.62 to $4.24. Staff meal expense increases $70 per week. Total annual increase
would be an estimated$31,540(with current population)and total annual estimate is $
Public Outreach (news release,community meeting, etc.):
N/A
Requested Action:
Approval of the contract renewal with Summit Food Services with an effective date of February 1,2023.
Attachments
Contract
AMENDMENT#3 TO THE FOOD MANAGEMENT SERVICES AGREEMENT
This Amendment is made and entered into by and between Mason County Sheriff's Office ("Client"), and
Summit Food Service, LLC("Company") (collectively"the Parties").
WHEREAS, The Parties have entered into a certain Food Management Services Agreement (the
"Agreement"), effective February 1, 2017
WHEREAS,The Parties have agreed to Extend the partnership; and
WHEREAS, The Parties now desire to amend said Agreement upon the terms and conditions
stated herein.
NOW,THEREFORE,The Parties, intending to be legally bound hereby, mutually agree as follows:
1. Term.This Agreement shall be extended for an additional year beginning February 1, 2023.
2. Price. Per section 7.6 of the Agreement, pricing shall be adjusted as follows:
Inmate Current CPI% New
Population Price
30-39 $5.185 17% $0.88 $6.066
40-49 $4.222 17% $0.72 $4.940
50-59 $3.620 17% $0.62 $4.235
60-69 $3.140 17% $0.53 $3.674
70-79 $2.793 17% $0.47 $3.268
80-89 $2.532 17% $0.43 $2.962
90-99 $2.273 17% $0.39 $2.659
100-109 $2.161 17% $0.37 $2.528
110-119 $2.027 17% $0.34 $2.372
120-129 $1.913 17% $0.33 $2.238
130-139 $1.816 17% $0.31 $2.125
Staff Meals $280.000 $350.00
Juvenile meals $3.140 17% $0.53 $3.674
Page 1 of 2
3. Future Pricing. Pricing adjustments shall be made on an annual basis and shall be agreed upon by
the parties at a rate no less than the greater of: three percent (3%), the most recently released
U.S. Department of Labor Consumer Price Index, All Urban Consumers, National Average
Unadjusted, Food Away From Home, or the changes in the Market Basket of Products. Up to
ninety (90) days prior to the anniversary of the Commencement Date, Company shall provide
Client notification of the adjustment. On the anniversary date, Company proposed adjustments
shall go into effect, unless the Parties have entered into a written agreement with an alternative
cost adjustment.
4. Change in Conditions. The financial terms set forth in this Agreement, and all other obligations
assumed by CFM hereunder, are based on conditions in existence on the date CFM commences
operations including, without limitation, population; labor costs; food and supply costs; and
federal, state and local sales, use and excise taxes (the "Conditions"). Further, Client
acknowledges that in connection with the negotiation and execution of this Agreement, CFM has
relied upon Client's representations regarding existing and future conditions (the
"Representations"). In the event of change in the Conditions, inaccuracy of the Representations,
or if Client requests any significant change in the Services as provided under this Agreement, the
financial terms and other obligations assumed by CFM shall be renegotiated on a mutually
agreeable basis to reflect such change or inaccuracy.
This Amendment is effective as of February 1, 2023. All other terms and conditions of the original
Agreement(as modified from time to time)shall remain in full force and effect unless otherwise amended
as provided in the Agreement.
CLIENT: Mason County Sheriff's Office COMPANY:Summit Food Service, LLC
Signature: Signature:
Name: Name: Brittany Mayer-Schuler
Title: Title: President
Date: Date:
Page 2of2
MASON COUNTY PUBLIC WORKS
COMMISSIONER BRIEFING
October 9, 2023
Action Items•
• County Sewer Main Relocation and Reconnection on SR 302 for WSDOT Victor Creek Culvert
Proj ect.
Discussion Items:
• Road Improvement District(RID)petition received for Stonebriar Place (off Jensen Road)
Commissioner Follow-Up Items:
November 7, 2023 at 9:15am Hearing to consider establishing speed limits on Kelly Hall Road,
Sunnyslope Road and changing a section of Brockdale Road.
Upcoming Items•
C
A
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Richard Dickinson,Deputy Director/U&W Ext.450
Department: Public Works Briefing: ❑x Public Hearing: ❑
Action Agenda: ❑x Special Meeting: ❑
Briefing Date(s): October 9, 2023 Agenda Date: October 24,2023
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑No ❑ Tabled ❑No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item: Mason County Sewer Force Main Relocation and Reconnection on SR 302 for the
Washington State Department of Transportation Victor Creek Project
Background/Executive Summary:
Washington State Department of Transportation(WSDOT) is presently in the late design stages of a Fish Barrier
Removal project that will replace the existing Victor Creek culvert located at MP 4.20 of SR 302 to restore fish
passage capacity to Victor Creek. The replacement drainage facility will be a bridge over the creek.
The Fish Barrier Removal will impact multiple utilities including an existing 4" HDPE sewer force main owned
by Mason County (operated/maintained under WSDOT Franchise Agreement 30181). Public Works will need to
relocate this main and will require the department to hire a consultant to prepare plans for a new 4" sewer force
main that will be mounted on the bridge; include connection to the existing force main for restoration of sewer
service through the project.
The County would like to use the consultant WSDOT is using for the project design, David Evans & Associates,
Inc, (Consultant also registered on the County's Consultant Roster). WSDOT will include the construction of the
County's new main in the scope of work for the construction of their project. WSDOT will require Public Works
to enter into a Utility Construction agreement to recoup the costs for the extra sewer work.
Budget Impact•
U&W Fund 403 has funding in the 2023 and 2024 O&M Budget to cover the proposed cost of the design
services (estimated to cost$40k) and the force main removal/relocation(estimated cost unknown until WSDOT
goes out to bid/awards).
Public Outreach:
Public Works has contacted two of the three property owners whose service will be affected by this project to
coordinate continued sewer service for the duration of the project. Public Works will continue to reach out to the
third property owner.
Requested Action:
Request the Board authorize Public Works to enter into an agreement with David Evans &Associates, Inc. and
WSDOT for County sewer line relocation on SR 302 for the Washington State Department of Transportation's
Victor Creek Culvert Replacement project.
Attachments: 1. Draft Consultant Agreement
2. Example of WSDOT Utility Construction Agreement
Local Agency A&E Professional Services
Negotiated Hourly Rate Consultant Agreement
Agreement Number:
Firm/Organization Legal Name (do not use dba's):
David Evans & Associates, Inc.
Address Federal Aid Number
1115 W Bay Drive NW, Suite 301, Oly, WA 98502
UBI Number Federal TIN
600227608 930661195
Execution Date Completion Date
October 24, 2023 December 31 , 2023
1099 Form Required Federal Participation
❑ Yes ❑■ No ❑ Yes ❑■ No
Project Title
Mason County Sewer Force Main Reconnection on SR 302 Victor Creek
Description of Work
WSDOT has a culvert replacement project on SR 302 that will required the state to replace an existing
culvert on Victor Creek with a new bridge. This project impacts a County sewer force main that will
require plans for a new 4"sewer force main design that will be mounted to the new bridge; including
connection to the existing force main for restoration of sewer service through the project.
❑ Yes ■❑ No DBE Participation Maximum Amount Payable: 39,925.00
❑ Yes ❑■ No MBE Participation
❑ Yes ❑■ No WBE Participation
❑ Yes ❑■ No SBE Participation
Index of Exhibits
Exhibit A Scope of Work
Exhibit B DBE Participation
Exhibit C Preparation and Delivery of Electronic Engineering and Other Data
Exhibit D Prime Consultant Cost Computations
Exhibit E Sub-consultant Cost Computations
Exhibit F Title VI Assurances
Exhibit G Certification Documents
Exhibit H Liability Insurance Increase
Exhibit I Alleged Consultant Design Error Procedures
Exhibit J Consultant Claim Procedures
2023-07
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0713012022 Page 1 of 14
THIS AGREEMENT, made and entered into as shown in the "Execution Date" box on page one (1) of this
AGREEMENT, between the Mason County Public Works Department
hereinafter called the "AGENCY," and the "Firm / Organization Name" referenced on page one (1) of this
AGREEMENT, hereinafter called the "CONSULTANT."
WHEREAS, the AGENCY desires to accomplish the work referenced in "Description of Work" on page one (1)
of this AGREEMENT and hereafter called the "SERVICES;" and does not have sufficient staff to meet the
required commitment and therefore deems it advisable and desirable to engage the assistance of a
CONSULTANT to provide the necessary SERVICES; and
WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating to
professional registration, if applicable, and has signified a willingness to furnish consulting services to the
AGENCY.
NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein, or
attached and incorporated and made a part hereof, the parties hereto agree as follows:
I. General Description of Work
The work under this AGREEMENT shall consist of the above-described SERVICES as herein defined, and
necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services,
labor, and related equipment and, if applicable, sub-consultants and subcontractors necessary to conduct and
complete the SERVICES as designated elsewhere in this AGREEMENT.
II. General Scope of Work
The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit "A"
attached hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was
developed utilizing performance based contracting methodologies.
III. General Requirements
All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall
receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or
individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress,
and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials,
groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT
sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or
days' notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit"A."
The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will
outline in written and graphical form the various phases and the order of performance of the SERVICES in
sufficient detail so that the progress of the SERVICES can easily be evaluated.
The CONSULTANT,any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under
this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the
State of Washington.
Local Agency A&E Professional Services Agreement Number 2023-07
Negotiated Hourly Rate Consultant Agreement Revised 0713012022 Page 2 of 14
Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required,
per 49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the
commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will
be shown on Exhibit "B" attached hereto and by this reference made part of this AGREEMENT. If the Prime
CONSULTANT is, a DBE certified firm they must comply with the Commercial Useful Function (CUF)
regulation outlined in the AGENCY's "DBE Program Participation Plan" and perform a minimum of 30% of the
total amount of this AGREEMENT. It is recommended, but not required, that non-DBE Prime CONSULTANTS
perform a minimum of 30% of the total amount of this AGREEMENT.
In the absence of a mandatory DBE goal, a voluntary SBE goal amount of ten percent of the Consultant
Agreement is established. The Consultant shall develop a SBE Participation Plan prior to commencing work.
Although the goal is voluntary, the outreach efforts to provide SBE maximum practicable opportunities are not.
The CONSULTANT, on a monthly basis, shall enter the amounts paid to all firms (including Prime) involved
with this AGREEMENT into the wsdot.diversitycompliance.com program. Payment information shall
identify any DBE Participation.
All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned.
All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit "C
—Preparation and Delivery of Electronic Engineering and other Data."
All designs, drawings, specifications, documents, and other work products, including all electronic files,
prepared by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of
service for these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others,
acting through or on behalf of the AGENCY of any such instruments of service, not occurring, as a part of this
SERVICE, shall be without liability or legal exposure to the CONSULTANT.
Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the
other party by(i) certified mail, return receipt requested, or(ii)by email or facsimile, to the address set forth
below:
If to AGENCY: If to CONSULTANT:
Name: Richard Dickinson Name: Rodney Langer
Agency: Mason County Public Works Agency: David Evans &Associates, Inc.
Address: 100 W Public Works Drive Address: 1115 W Bay Drive NW, Suite 301
City: Shelton State: WA Zip:98584 City: Olympia State:WA Zip:98584
Email: rickinson@masoncountywa.gov Email: rodney.langer@deainc.com
Phone: 360.427.9670, Ext. 652 Phone: 360.705.2185
Facsimile: 360.427.7772 Facsimile:
IV. Time for Beginning and Completion
The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing
by the AGENCY. All work under this AGREEMENT shall conform to the criteria agreed upon detailed in the
AGREEMENT documents. These SERVICES must be completed by the date shown in the heading of this
AGREEMENT titled"Completion Date."
The established completion time shall not be extended because of any delays attributable to the CONSULTANT,
but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of
unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the
CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the
established completion time.
2023-07
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0713012022 Page 3 of 14
V. Payment Provisions
The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this
AGREEMENT as provided hereinafter. Such payment shall be full compensation for SERVICES performed or
SERVICES rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete
SERVICES. The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31 (www.ecfr.gov).
A. Hourly Rates: Hourly rates are comprised of the following elements - Direct(Raw) Labor, Indirect Cost Rate,
and Fee (Profit). The CONSULTANT shall be paid by the AGENCY for work done, based upon the
negotiated hourly rates shown in Exhibits "D" and "E" attached hereto and by reference made part of this
AGREEMENT. These negotiated hourly rates will be accepted based on a review of the CONSULTANT's
direct labor rates and indirect cost rate computations and agreed upon fee. The accepted negotiated rates
shall be memorialized in a final written acknowledgment between the parties. Such final written
acknowledgment shall be incorporated into, and become a part of, this AGREEMENT. The initially accepted
negotiated rates shall be applicable from the approval date, as memorialized in a final written
acknowledgment, to 180 days following the CONSULTANT's fiscal year end(FYE) date.
The direct (raw) labor rates and classifications, as shown on Exhibits "D" and "E" shall be subject to
renegotiations for each subsequent twelve (12) month period (180 days following FYE date to 180 days
following FYE date) upon written request of the CONSULTANT or the AGENCY. The written request must
be made to the other party within ninety (90) days following the CONSULTANT's FYE date. If no such
written request is made, the current direct (raw) labor rates and classifications as shown on Exhibits "D" and
"E"will remain in effect for the twelve (12)month period.
Conversely, if a timely request is made in the manner set forth above, the parties will commence negotiations
to determine the new direct (raw) labor rates and classifications that will be applicable for the twelve (12
month period. Any agreed to renegotiated rates shall be memorialized in a final written acknowledgment
between the parties. Such final written acknowledgment shall be incorporated into, and become a part of, this
AGREEMENT. If requested, the CONSULTANT shall provide current payroll register and classifications to
aid in negotiations. If the parties cannot reach an agreement on the direct (raw) labor rates and classifications,
the AGENCY shall perform an audit of the CONSULTANT's books and records to determine the
CONSULTANT's actual costs. The audit findings will establish the direct (raw) labor rates and
classifications that will applicable for the twelve (12) month period.
The fee as identified in Exhibits "D" and"E" shall represent a value to be applied throughout the life of the
AGREEMENT.
The CONSULTANT shall submit annually to the AGENCY an updated indirect cost rate within 180 days of
the close of its fiscal year. An approved updated indirect cost rate shall be included in the current fiscal year
rate under this AGREEMENT, even if/when other components of the hourly rate are not renegotiated. These
rates will be applicable for the twelve (12) month period. At the AGENCY's option, a provisional and/or
conditional indirect cost rate may be negotiated. This provisional or conditional indirect rate shall remain in
effect until the updated indirect cost rate is completed and approved. Indirect cost rate costs incurred during
the provisional or conditional period will not be adjusted. The CONSULTANT may request an extension of
the last approved indirect cost rate for the twelve (12) month period. These requests for provisional indirect
cost rate and/or extension will be considered on a case-by-case basis, and if granted, will be memorialized in
a final written acknowledgment.
The CONSULTANT shall maintain and have accessible support data for verification of the components of
the hourly rates, i.e., direct (raw) labor, indirect cost rate, and fee (profit) percentage. The
CONSULTANT shall bill each employee's actual classification, and actual salary plus indirect cost rate plus
fee.
2023-07
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0713012022 Page 4 of 14
A. Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the actual cost to the
CONSULTANT. These charges may include, but are not limited to, the following items: travel, printing, long
distance telephone, supplies, computer charges, and fees of sub-consultants. Air or train travel will be
reimbursed only to lowest price available, unless otherwise approved by the AGENCY. The CONSULTANT
shall comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs) in
accordance with the WSDOT's Accounting Manual M 13-82, Chapter 10—Travel Rules and Procedures, and
all revisions thereto. Air, train, and rental card costs shall be reimbursed in accordance with 48 Code of
Federal Regulations (CFR) Part 31.205-46 "Travel Costs." The billing for Direct Non-salary Costs shall
include an itemized listing of the charges directly identifiable with these SERVICES. The CONSULTANT
shall maintain the original supporting documents in their office. Copies of the original supporting documents
shall be supplied to the STATE upon request. All above charges must be necessary for the SERVICES
provided under this AGREEMENT.
B. Maximum Amount Payable: The Maximum Amount Payable by the AGENCY to the CONSULTANT under
this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT on page one
(L) The Maximum Amount Payable does not include payment for extra work as stipulated in section XIII,
"Extra Work."No minimum amount payable is guaranteed under this AGREEMENT.
C. Monthly Progress Payments: Progress payments may be claimed on a monthly basis for all costs authorized
in A and B above. Detailed statements shall support the monthly billings for hours expended at the rates
established in Exhibit "D," including names and classifications of all employees, and billings for all direct
non-salary expenses. To provide a means of verifying the billed salary costs for the CONSULTANT's
employees, the AGENCY may conduct employee interviews. These interviews may consist of recording the
names, titles, salary rates, and present duties of those employees performing work on the SERVICES at the
time of the interview.
D. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be
made promptly upon its verification by the AGENCY after the completion of the SERVICES under this
AGREEMENT, contingent upon receipt of all PS&E, plans, maps, notes, reports, electronic data, and other
related documents, which are required to be furnished under this AGREEMENT. Acceptance of such Final
Payment by the CONSULTANT shall constitute a release of all claims for payment, which the
CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and
transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not,
however, be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies
the AGENCY may pursue with respect to such claims.
The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time
of final audit all required adjustments will be made and reflected in a final payment. In the event that such
final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such
overpayment to the AGENCY within thirty (30) calendar days of notice of the overpayment. Such refund
shall not constitute a waiver by the CONSULTANT for any claims relating to the validity of a finding by the
AGENCY of overpayment. Per WSDOT's "Audit Guide for Consultants," Chapter 23 "Resolution
Procedures," the CONSULTANT has twenty (20) working days after receipt of the final Post Audit to begin
the appeal process to the AGENCY for audit findings
E.Inspection of Cost Records: The CONSULTANT and their sub-consultants shall keep available for
inspection by representatives of the AGENCY and the United States, for a period of six (6) years after receipt
of final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or
bearing upon these records with the following exception: if any litigation, claim or audit arising out of, in
connection with, or related to this AGREEMENT is initiated before the expiration of the six (6) year period,
the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is
completed. An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be
performed by the State Auditor, WSDOT's Internal Audit Office and /or at the request of the AGENCY's
Project Manager. 2023_07
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0713012022 Page 5 of 14
VI. Sub-Contracting
The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit "A" attached hereto and
by this reference made part of this AGREEMENT.
The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT
without prior written permission of the AGENCY. No permission for subcontracting shall create, between the
AGENCY and sub-consultant, any contract or any other relationship.
Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit "E"
attached hereto and by this reference made part of this AGREEMENT.
The SERVICES of the sub-consultant shall not exceed its maximum amount payable identified in each sub
consultant cost estimate unless a prior written approval has been issued by the AGENCY.
All reimbursable direct labor, indirect cost rate, direct non-salary costs and fee costs for the sub-consultant shall
be negotiated and substantiated in accordance with section V "Payment Provisions" herein and shall be
memorialized in a final written acknowledgment between the parties
All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall
require each sub-consultant or subcontractor, of any tier, to abide by the terms and conditions of this
AGREEMENT. With respect to sub-consultant payment, the CONSULTANT shall comply with all applicable
sections of the STATE's Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011.
The CONSULTANT, sub-recipient, or sub-consultant shall not discriminate on the basis of race, color, national
origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable
requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the
CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result in
the termination of this AGREEMENT or such other remedy as the recipient deems appropriate.
VII. Employment and Organizational Conflict of Interest
The CONSULTANT warrants that they have not employed or retained any company or person, other than a
bona fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not
paid or agreed to pay any company or person, other than a bona fide employee working solely for the
CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or any other consideration,
contingent upon or resulting from the award or making of this agreement. For breach or violation of
this warrant, the AGENCY shall have the right to annul this AGREEMENT without liability or, in its
discretion, to deduct from this AGREEMENT price or consideration or otherwise recover the full amount
of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work or
services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the
CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen's
Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made
by a third party as a consequence of any act or omission on the part of the CONSULTANT's employees or other
persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole
obligation and responsibility of the CONSULTANT.
The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this
AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of
this AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except
regularly retired employees, without written consent of the public employer of such person if he/she will be
working on this AGREEMENT for the CONSULTANT.
Agreement Number:
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Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0713012022 Page 6 of 14
VIII. Nondiscrimination
During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, sub-consultants,
subcontractors and successors in interest, agrees to comply with the following laws and regulations:
• Title VI of the Civil Rights Act of 1964 • Civil Rights Restoration Act of 1987 (Public Law
(42 U.S.C. Chapter 21 Subchapter V § 100-259)
2000d through 2000d-4a) • American with Disabilities Act of 1990 (42
• Federal-aid Highway Act of 1973 (23 U.S.C. Chapter 126 § 12101 et. seq.)
U.S.C. Chapter 3 § 324) • 23 CFR Part 200
• Rehabilitation Act of 1973 • 49 CFR Part 21
(29 U.S.C. Chapter 16 Subchapter V § • 49 CFR Part 26
794) • RCW 49.60.180
• Age Discrimination Act of 1975 (42
U.S.C. Chapter 76 § 6101 et. seq.)
In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit
"F" attached hereto and by this reference made part of this AGREEMENT, and shall include the attached
Exhibit "F" in every sub-contract, including procurement of materials and leases of equipment, unless exempt
by the Regulations or directives issued pursuant thereto.
IX. Termination of Agreement
The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon
ten(10) days written notice to the CONSULTANT.
In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the
CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged at the time of
termination of this AGREEMENT, plus any direct non-salary costs incurred up to the time of termination of this
AGREEMENT.
No payment shall be made for any SERVICES completed after ten (10) days following receipt by the
CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to
Notice of Termination exceeds the total amount that would be due when computed as set forth in paragraph two
(2) of this section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the
AGENCY for any excess paid.
If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the
CONSULTANT,the above formula for payment shall not apply.
In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the
AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing
SERVICES to the date of termination, the amount of SERVICES originally required which was satisfactorily
completed to date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY
at the time of termination, the cost to the AGENCY of employing another firm to complete the SERVICES
required and the time which may be required to do so, and other factors which affect the value to the AGENCY
of the SERVICES performed at the time of termination. Under no circumstances shall payment made under this
subsection exceed the amount, which would have been made using the formula set forth in paragraph two (2) of
this section.
If it is determined for any reason, that the CONSULTANT was not in default or that the CONSULTANT's failure
to perform is without the CONSULTANT's or its employee's fault or negligence, the termination shall be
deemed to be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be
reimbursed for actual costs in accordance with the termination for other than default clauses listed previously.
Local Agency A&E Professional Services Agreement Number 2023-07
Negotiated Hourly Rate Consultant Agreement Revised 0713012022 Page 7 of 14
The CONSULTANT shall, within 15 days, notify the AGENCY in writing, in the event of the death of any
member, partner, or officer of the CONSULTANT or the death or change of any of the CONSULTANT's
supervisory and/or other key personnel assigned to the project or disaffiliation of any principally involved
CONSULTANT employee.
The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50% or
more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The
CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this
AGREEMENT unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to
renegotiate any term(s) of this AGREEMENT. If termination for convenience occurs, final payment will be
made to the CONSULTANT as set forth in the second and third paragraphs of this section.
Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of any
remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the
CONSULTANT,or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY.
Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those
rights with respect to any future act or omission by the CONSULTANT.
X. Changes of Work
The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as
necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY
find it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof
changed or revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall
be considered as Extra Work and will be paid for as herein provided under section XIII "Extra Work."
XI. Disputes
Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within
10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and
binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the
Director of Public Works or AGENCY Engineer's decision, that decision shall be subject to judicial review. If
the parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted
under the procedures found in Exhibit "J". In the event that either party deem it necessary to institute legal
action or proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in
the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. The
parties hereto agree that all questions shall be resolved by application of Washington law and that the parties
have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of
Washington. The CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State
of Washington, situated in the county in which the AGENCY is located.
XII. Legal Relations
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local
laws, rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed
under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws
of the State of Washington.
The CONSULTANT shall defend, indemnify, and hold the State of Washington (STATE) and the AGENCY
and their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or
in part from the negligence of, or the breach of any obligation under this AGREEMENT by, the
CONSULTANT or the CONSULTANT's agents, employees, sub consultants, subcontractors or vendors, of any
tier, or any other persons for whom the CONSULTANT may be legally liable; provided that nothing herein shall
require a CONSULTANT
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Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0713012022 Page 8 of 14
to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold
harmless the STATE and the AGENCY and their officers and employees from claims, demands or suits based
solely upon the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the
AGENCY,their agents, officers, employees, sub-consultants, subcontractors or vendors, of any tie , or any other
persons for whom the STATE and/or the AGENCY may be legally liable; and provided further that if the claims
or suits are caused by or result from the concurrent negligence of (a) the CONSULTANT or the
CONSULTANT's agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other
persons for whom the CONSULTANT is legally liable, and (b) the STATE and/or AGENCY, their agents,
officers, employees, sub-consultants, subcontractors and or vendors, of any tier, or any other persons for whom
the STATE and/or AGENCY may be legally liable, the defense and indemnity obligation shall be valid and
enforceable only to the extent of the CONSULTANT's negligence or the negligence of the CONSULTANT's
agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the
CONSULTANT may be legally liable. This provision shall be included in any AGREEMENT between
CONSULTANT and any sub-consultant, subcontractor and vendor, of any tier.
The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers
and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the
alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets,
patents, proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the
CONSULTANT's agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other
persons for whom the CONSULTANT may be legally liable, in performance of the Work under this
AGREEMENT or arising out of any use in connection with the AGREEMENT of methods, processes, designs,
information or other items furnished or communicated to STATE and/or the AGENCY,their agents, officers and
employees pursuant to the AGREEMENT; provided that this indemnity shall not apply to any alleged patent or
copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary
information, know-how, copyright rights or inventions resulting from STATE and/or AGENCY's, their agents',
officers and employees' failure to comply with specific written instructions regarding use provided to STATE
and/or AGENCY, their agents, officers and employees by the CONSULTANT, its agents, employees, sub-
consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be
legally liable.
The CONSULTANT's relation to the AGENCY shall be at all times as an independent contractor.
Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its
sole discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due
notice and examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter
42.52 RCW; or any similar statute involving the CONSULTANT in the procurement of, or performance under,
this AGREEMENT.
The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT's own
employees or its agents against the STATE and/or the AGENCY and, solely for the purpose of this
indemnification and defense, the CONSULTANT specifically waives any immunity under the state industrial
insurance law, Title 51 RCW. The Parties have mutually negotiated this waiver.
Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of
construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable
supplemental AGREEMENT, the CONSULTANT shall provide On-Call assistance to the AGENCY during
contract administration. By providing such assistance, the CONSULTANT shall assume no responsibility for
proper construction techniques, job site safety, or any construction contractor's failure to perform its work in
accordance with the contract documents.
The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise
required, the following insurance with companies or through sources approved by the State Insurance
Commissioner pursuant to Title 48 RCW.
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Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0713012022 Page 9 of 14
Insurance Coverage
A. Worker's compensation and employer's liability insurance as required by the STATE.
B. Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with
minimum limits of one million dollars ($1,000,000.00)per occurrence and two million dollars
($2,000,000.00) in the aggregate for each policy period.
C. Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage
for any"Auto" (Symbol 1)used in an amount not less than a one million dollar($1,000,000.00) combined
single limit for each occurrence.
Excepting the Worker's Compensation Insurance and any Professional Liability Insurance, the STATE and
AGENCY, their officers, employees, and agents will be named on all policies of CONSULTANT and any sub-
consultant and/or subcontractor as an additional insured (the "AIs"), with no restrictions or limitations
concerning products and completed operations coverage. This coverage shall be primary coverage and non-
contributory and any coverage maintained by the AIs shall be excess over, and shall not contribute with, the
additional insured coverage required hereunder. The CONSULTANT's and the sub-consultant's and/or
subcontractor's insurer shall waive any and all rights of subrogation against the AIs. The CONSULTANT shall
furnish the AGENCY with verification of insurance and endorsements required by this AGREEMENT. The
AGENCY reserves the right to require complete, certified copies of all required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State of
Washington. The CONSULTANT shall submit a verification of insurance as outlined above within fourteen(14)
days of the execution of this AGREEMENT to:
Name: Richard Dickinson
Agency: Mason County Public Works
Address: 100 W Public Works Drive
City: Shelton State: WA Zip: 98584
Email: rickinson@masoncountywa.gov
Phone: 360.427.9670, Ext 652
Facsimile:3 60.427.7772
No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the
AGENCY.
The CONSULTANT's professional liability to the AGENCY, including that which may arise in reference to
section IX "Termination of Agreement" of this AGREEMENT, shall be limited to the accumulative amount of
the authorized AGREEMENT or one million dollars ($1,000,000.00), whichever is greater, unless the limit of
liability is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT's professional
liability to third parties be limited in any way.
The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third
party, and no third party beneficiary is intended or created by the execution of this AGREEMENT.
The AGENCY will pay no progress payments under section V "Payment Provisions" until the CONSULTANT
has fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action
as is available to it under other provisions of this AGREEMENT, or otherwise in law.
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Negotiated Hourly Rate Consultant Agreement Revised 0713012022 Page 10 of 14
XIII. Extra Work
A. The AGENCY may at any time, by written order, make changes within the general scope of this
AGREEMENT in the SERVICES to be performed.
B. If any such change causes an increase or decrease in the estimated cost of, or the time required for,
performance of any part of the SERVICES under this AGREEMENT, whether or not changed by the order,
or otherwise affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an
equitable adjustment in the: (1) maximum amount payable; (2) delivery or completion schedule, or both; and
(3) other affected terms and shall modify this AGREEMENT accordingly.
C. The CONSULTANT must submit any "request for equitable adjustment," hereafter referred to as "CLAIM,"
under this clause within thirty (30) days from the date of receipt of the written order. However, if the
AGENCY decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted
before final payment of this AGREEMENT.
D. Failure to agree to any adjustment shall be a dispute under the section XI "Disputes" clause. However,
nothing in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed.
E. Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable
for this AGREEMENT, shall not be increased or considered to be increased except by specific written
supplement to this AGREEMENT.
XIV. Endorsement of Plans
If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering
data furnished by them.
XV. Federal Review
The Federal Highway Administration shall have the right to participate in the review or examination of the
SERVICES in progress.
XVI. Certification of the Consultant and the Agency
Attached hereto as Exhibit "G-1(a and b)" are the Certifications of the CONSULTANT and the AGENCY,
Exhibit "G-2" Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary
Covered Transactions, Exhibit "G-3" Certification Regarding the Restrictions of the Use of Federal Funds for
Lobbying and Exhibit "G-4" Certificate of Current Cost or Pricing Data. Exhibit "G-3" is required only
in AGREEMENTS over one hundred thousand dollars ($100,000.00) and Exhibit "G-4" is required only
in AGREEMENTS over five hundred thousand dollars ($500,000.00.) These Exhibits must be executed by
the CONSULTANT, and submitted with the master AGREEMENT, and returned to the AGENCY at the
address listed in section III "General Requirements" prior to its performance of any SERVICES
under this AGREEMENT.
XVII. Complete Agreement
This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by
the parties. No agent, or representative of either party has authority to make, and the parties shall not be bound
by or be liable for, any statement, representation, promise or agreement not set forth herein. No changes,
amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the
parties as a supplement to this AGREEMENT.
XVIII. Execution and Acceptance
This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed to
be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements,
representations, warranties, covenants, and AGREEMENT's contained in the proposal, and the supporting
material submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the
terms and conditions thereof.
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XIX. Protection of Confidential Information
The CONSULTANT acknowledges that some of the material and information that may come into its possession
or knowledge in connection with this AGREEMENT or its performance may consist of information that is
exempt from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other
local, state, or federal statutes ("State's Confidential Information"). The "State's Confidential Information"
includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers,
financial profiles credit card information, driver's license numbers, medical data, law enforcement records (or
any other information identifiable to an individual), STATE and AGENCY source code or object code, STATE
and AGENCY security data, non-public Specifications, STATE and AGENCY non-publicly available data,
proprietary software, STATE and AGENCY security data, or information which may jeopardize any part of the
project that relates to any of these types of information. The CONSULTANT agrees to hold the State's
Confidential Information in strictest confidence and not to make use of the State's Confidential Information for
any purpose other than the performance of this AGREEMENT, to release it only to authorized employees, sub-
consultants or subcontractors requiring such information for the purposes of carrying out this AGREEMENT,
and not to release, divulge, publish, transfer, sell, disclose, or otherwise make it known to any other party
without the AGENCY's express written consent or as provided by law. The CONSULTANT agrees to release
such information or material only to employees, sub-consultants or subcontractors who have signed a
nondisclosure AGREEMENT, the terms of which have been previously approved by the AGENCY. The
CONSULTANT agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized
access to the State's Confidential Information.
Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall, at the
AGENCY's option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the State's
Confidential Information; or (ii) returned all of the State's Confidential Information to the AGENCY; or (iii)
take whatever other steps the AGENCY requires of the CONSULTANT to protect the State's Confidential
Information.
As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following:
the State's Confidential Information received in the performance of this AGREEMENT; the purpose(s) for
which the State's Confidential Information was received; who received, maintained, and used the State's
Confidential Information; and the final disposition of the State's Confidential Information. The
CONSULTANT's records shall be subject to inspection, review, or audit upon reasonable notice from the
AGENCY.
The AGENCY reserves the right to monitor, audit, or investigate the use of the State's Confidential Information
collected, used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or
investigating may include, but is not limited to, salting databases.
Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in
termination of this AGREEMENT and demand for return of all State's Confidential Information, monetary
damages, or penalties
It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information, which
is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the
confidentiality of such information during the term of this AGREEMENT and afterwards. All materials
containing such proprietary and/or confidential information shall be clearly identified and marked as
"Confidential" and shall be returned to the disclosing party at the conclusion of the SERVICES under this
AGREEMENT.
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The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers
confidential and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT, or (b) as
soon as such confidential or proprietary material is developed. "Proprietary and/or confidential information" is
not meant to include any information which, at the time of its disclosure: (i) is already known to the other party;
(ii) is rightfully disclosed to one of the parties by a third party that is not acting as an agent or representative for
the other party; (iii) is independently developed by or for the other party; (iv) is publicly known; or (v) is
generally utilized by unaffiliated third parties engaged in the same business or businesses as the
CONSULTANT.
The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure
laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and
or confidential or otherwise exempt, unless such disclosure is required under applicable state or federal law. If a
public disclosure request is made to view materials identified as "Proprietary and/or confidential information" or
otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that
such records will be released to the requester unless the CONSULTANT obtains a court order from a court of
competent jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining
disclosure, the AGENCY will release the requested information on the date specified.
The CONSULTANT agrees to notify the sub-consultant of any AGENCY communication regarding disclosure
that may include a sub-consultant's proprietary and/or confidential information. The CONSULTANT
notification to the sub-consultant will include the date that such records will be released by the AGENCY to the
requester and state that unless the sub-consultant obtains a court order from a court of competent jurisdiction
enjoining that disclosure the AGENCY will release the requested information. If the CONSULTANT and/or
sub-consultant fail to obtain a court order or other judicial relief enjoining the AGENCY by the release date, the
CONSULTANT shall waive and release and shall hold harmless and indemnify the AGENCY from all claims of
actual or alleged damages, liabilities, or costs associated with the AGENCY's said disclosure of sub-
consultants' information.
XX. Records Maintenance
During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6)
years from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain, and
maintain all "documents" pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all
"documents" pertaining to the SERVICES provided hereunder shall be made available for review at the
CONSULTANT's place of business during normal working hours. If any litigation, claim, or audit is
commenced, the CONSULTANT shall cooperate with AGENCY and assist in the production of all such
documents. "Documents" shall be retained until all litigation, claims or audit findings have been resolved even
though such litigation, claim, or audit continues past the six (6) year retention period.
For purposes of this AGREEMENT, "documents" means every writing or record of every type and description,
including electronically stored information (`BSI"), that is in the possession, control, or custody of the
CONSULTANT, including, without limitation, any and all correspondences, contracts, AGREEMENTS,
appraisals, plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten notes,
reports, records, telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records, work sheets,
charts, notes, drafts, scribblings, recordings, visual displays, photographs, minutes of meetings, tabulations,
computations, summaries, inventories, and writings regarding conferences, conversations or telephone
conversations, and any and all other taped, recorded, written, printed or typed matters of any kind or description;
every copy of the foregoing whether or not the original is in the possession, custody, or control of the
CONSULTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an
original, or whether or not such copy contains any commentary or notation whatsoever that does not appear on
the original.
2023-07
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0713012022 Page 13 of 14
For purposes of this AGREEMENT, `BSI"means any and all computer data or electronic recorded media of any
kind, including "Native Files", that are stored in any medium from which it can be retrieved and examined,
either directly or after translation into a reasonably useable form. ESI may include information and/or
documentation stored in various software programs such as Email, Outlook, Word, Excel, Access, Publisher,
PowerPoint, Adobe Acrobat, SQL databases, or any other software or electronic communication programs or
databases that the CONSULTANT may use in the performance of its operations. ESI may be located on network
servers, backup tapes, smart phones, thumb drives, CDs, DVDs, floppy disks, work computers, cell phones,
laptops, or any other electronic device that CONSULTANT uses in the performance of its Work or SERVICES
hereunder, including any personal devices used by the CONSULTANT or any sub-consultant at home.
"Native files" are a subset of ESI and refer to the electronic format of the application in which such ESI is
normally created, viewed, and/or modified
The CONSULTANT shall include this section XX "Records Maintenance" in every subcontract it enters into in
relation to this AGREEMENT and bind the sub-consultant to its terms, unless expressly agreed to otherwise in
writing by the AGENCY prior to the execution of such subcontract.
In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the
"Execution Date"box on page one (1) of this AGREEMENT.
Signature Date
Signature Date
Any modification, change, or reformation of this AGREEMENT shall require approval as to form by the Office
of the Attorney General.
2023-07
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0713012022 Page 14 of 14
Exhibit A
Scope of Work
The Scope of Work("Exhibit A" in Attachment 1) includes services, activities, deliverables, assumptions and
schedule. The scope of work shall be attached and dated September 26, 2023 or as amended according to the
Agreement terms herein.
2023-07
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0713012021
Exhibit D
3
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Exhibit C
Preparation and Delivery of Electronic Engineering and Other Data
In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is
to use in preparing electronic files for transmission to the agency. The format and standards to be provided may
include, but are not limited to, the following:
See Preparation and Deliverables and Other Data in "Exhibit A" in Attachment 1.
2023-07
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0713012021
Exhibit D
Prime Consultant Cost Computations
2023-07
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0713012021
Exhibit E
Sub-consultant Cost Computations
If no sub-consultant participation listed at this time. The CONSULTANT shall not sub-contract for the
performance of any work under this AGREEMENT without prior written permission of the AGENCY. Refer to
section VI"Sub-Contracting" of thisAGREEMENT.
2023-07
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0713012021
Exhibit F - Title V/ Assurances Appendix A & E
APPENDIX A
During the performance of this contract, the contractor, for itself, its assignees, and successors in
interest(hereinafter referred to as the "contractor") agrees as follows:
1. Compliance with Regulations: The contractor(hereinafter includes consultants)will comply with the Acts
and the Regulations relative to Non-discrimination in Federally-assisted programs of the U.S. Department of
Transportation, (Federal Highway Administration), as they may be amended from time to time, which are
herein incorporated by reference and made a part of this contract.
2. Non-discrimination: The contractor,with regard to the work performed by it during the contract,will not
discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors,
including procurements of materials and leases of equipment. The contractor will not participate directly or
indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices
when the contract covers any activity,project, or program set forth in Appendix B of 49 CFR Part 21.
[Include Washington State Department of Transportation specific program requirements.]
3. Solicitations for Subcontracts,Including Procurements of Materials and Equipment: In all solicitations,
either by competitive bidding, or negotiation made by the contractor for work to be performed under a
subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or
supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and the
Regulations relative to Non-discrimination on the grounds of race, color, or national origin.[Include
Washington State Department of Transportation specific program requirements.]
4. Information and Reports: The contractor will provide all information and reports required by the Acts,the
Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other
sources of information, and its facilities as may be determined by the Recipient or the (Federal Highway
Administration) to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where
any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish
the information,the contractor will so certify to the Recipient or the (Federal Highway Administration), as
appropriate, and will set forth what efforts it has made to obtain the information.
5. Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non- discrimination
provisions of this contract, the Recipient will impose such contract sanctions as it or the (Federal Highway
Administration) may determine to be appropriate, including,but not limited to:
a. withholding payments to the contractor under the contract until the contractor complies; and/or
b. cancelling,terminating, or suspending a contract, in whole or in part.
6. Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in every
subcontract, including procurements of materials and leases of equipment,unless exempt by the Acts, the
Regulations and directives issued pursuant thereto. The contractor will take action with respect to any
subcontract or procurement as the Recipient or the (Federal Highway Administration) may direct as a means
of enforcing such provisions including sanctions for noncompliance. Provided,that if the contractor becomes
involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction,the
contractor may request the Recipient to enter into any litigation to protect the interests of the Recipient. In
addition, the contractor may request the United States to enter into the litigation to protect the interests of the
United States.
2023-07
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0713012021
Exhibit F - Title VI Assurances Appendix A & E
APPENDIX E
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest
(hereinafter referred to as the "contractor") agrees to comply with the following non-discrimination statutes
and authorities; including but not limited to:
Pertinent Non-Discrimination Authorities:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin); and 49 CFR Part 21.
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §
4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of
Federal or Federal-aid programs and projects);
• Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of
sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits
discrimination on the basis of disability); and 49 CFR Part 27;
• The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination
on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits
discrimination based on race, creed, color, national origin, or sex);
• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or
activities" to include all of the programs or activities of the Federal-aid recipients, sub-recipients and
contractors, whether such programs or activities are Federally funded or not);
• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of
disability in the operation of public entities,public and private transportation systems, places of public
accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by
Department of Transportation regulations at 49 C.F.R. parts 37 and 38;
• The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex);
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and
Low-Income Populations, which ensures discrimination against minority populations by discouraging
programs, policies, and activities with disproportionately high and adverse human health or
environmental effects on minority and low-income populations;
• Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency,
and resulting agency guidance, national origin discrimination includes discrimination because of limited
English proficiency(LEP). To ensure compliance with Title VI, you must take reasonable steps to
ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating
because of sex in education programs or activities (20 U.S.C. 1681 et seq).
2023-07
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0713012021
Exhibit G
Certification Document
Exhibit G-1(a) Certification of Consultant
Exhibit G-1(b) Certification of Mason County Public Works
Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary
Covered Transactions
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
Exhibit G-4 Certificate of Current Cost or Pricing Data
Local Agency A&E Professional Services Agreement Number 2023-07
Negotiated Hourly Rate Consultant Agreement Revised 0713012021
Exhibit G-1(a) Certification of Consultant
I hereby certify that I am the and duly authorized representative of the firm of
David Evans & Associates, Inc.
whose address is
1115 W Bay Drive NW, Suite 301, Olympia, WA 98502
and that neither the above firm nor I have
a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration,
any firm or person(other than a bona fide employee working solely for me or the above CONSULTANT)
to solicit or secure this AGREEMENT;
b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of
any firm or person in connection with carrying out this AGREEMENT; or
c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working
solely for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind
for, or in connection with, procuring or carrying out this AGREEMENT; except as hereby expressly
stated(ifany);
I acknowledge that this certificate is to be furnished to the State and Federal Grant Agencies
and the Federal Highway Administration, U.S. Department of Transportation in connection with this
AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and
Federal laws, both criminal and civil.
David Evans & Associates, Inc.
Consultant(Firm Name)
Signature(Authorized Official of Consultant) Date
2023-07
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0713012021
Exhibit G-1(b) Certification of Mason County Public Works Department
I hereby certify that I am the:
x❑ Deputy Director/U&W Management
❑ Other
of the , and
or its representative has not been required, directly or indirectly as an express or implied condition in connection
with obtaining or carrying out this AGREEMENT to:
a) Employ or retain, or agree to employ to retain, any firm or person; o
b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or
consideration of any kind; except as hereby expressly stated(if any):
I acknowledge that this certificate is to be furnished to the State and Federal Funding Agencies
and the Federal Highway Administration, U.S. Department of Transportation, in connection with this
AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and
Federal laws, both criminal and civil.
Signature Date
Local Agency A&E Professional Services Agreement Number 2023-07
Negotiated Hourly Rate Consultant Agreement Revised 0713012021
Exhibit G-2 Certification Regarding Debarment Suspension and Other Responsibility
Matters - Primary Covered Transactions
I. The prospective primary participant certifies to the best of its knowledge and belief, that it and its
principals:
A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency;
B. Have not within a three (3) year period preceding this proposal been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or
contract under a public transaction; violation of Federal or State anti-trust statues or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements,
or receiving stolen property;
C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of
this certification; an
D. Have not within a three (3) year period preceding this application /proposal had one or more public
transactions (Federal, State and local) terminated for cause or default.
II. Where the prospective primary participant is unable to certify to any of the statements in this
certification such prospective participant shall attach an explanation to this proposal.
Dave Evans & Associates, Inc.
Consultant(Firm Name)
Signature(Authorized Official of Consultant) Date
2023-07
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0713012021
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for
Lobbying
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any Federal agency, a
Member of Congress, an officer or employee of Congress, or any employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any Federal grant, the making of
any Federal loan, the entering into of any cooperative AGREEMENT, and the extension, continuation,
renewal, amendment, or modification of Federal contract, grant, loan or cooperativeAGREEMENT.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any Federal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with this Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and
submit Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance with its
instructions.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file
the require certification shall be subject to a civil penalty of not less than $10,000.00, and not more than
$100,000.00 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall
require that the language of this certification be included in all lower tier sub-contracts, which exceed
$100,000 and that all such sub-recipients shall certify and disclose accordingly.
Dave Evans & Associates, Inc.
Consultant(Firm Name)
Signature(Authorized Official of Consultant) Date
Local Agency A&E Professional Services Agreement Number 2023-07
Negotiated Hourly Rate Consultant Agreement Revised 0713012021
Exhibit G-4 Certification of Current Cost or Pricing Data
This is to certify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section of
the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submitted, either
actually or by specific identification in writing, to the Contracting Officer or to the Contracting Officer's
representative in support of Mason county sewer Force Main Reconnection *are accurate, complete, and current
as of **.
This certification includes the cost or pricing data supporting any advance AGREEMENT's and forward pricing
rate AGREEMENT's between the offer or and the Government that are part of the proposal.
Firm: David Evans & Associates, Inc.
Signature Title
Date of Execution ***:
*Identify the proposal,quotation,request for pricing adjustment,or other submission involved,giving the appropriate identifying number(e.g.project title.)
**Insert the day,month,and year,when price negotiations were concluded and price AGREEMENT was reached.
***Insert the day,month,and year,of signing,which should be as close as practicable to the date when the price negotiations were concluded and the
contract price was agreed to.
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0713012021
Exhibit I
Alleged Consultant Design Error Procedures
The purpose of this exhibit is to establish a procedure to determine if a consultant has alleged design error is of a
nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the
resolution and/or cost recovery procedures in those instances where the agency believes it has suffered some
material damage due to the alleged error by the consultant.
Step 1 Potential Consultant Design Error(s) is Identified by Agency's Project Manager
At the first indication of potential consultant design error(s), the first step in the process is for the
Agency's project manager to notify the Director of Public Works or Agency Engineer regarding the
potential design error(s). For federally funded projects, the Region Local Programs Engineer should be
informed and involved in these procedures. (Note: The Director of Public Works or Agency Engineer
may appoint an agency staff person other than the project manager, who has not been as directly
involved in the project, to be responsible for the remaining steps in these procedures.)
Step 2 Project Manager Documents the Alleged Consultant Design Error(s)
After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the
Director of Public Works or Agency Engineer's concurrence, the project manager obtains more detailed
documentation than is normally required on the project. Examples include all decisions and descriptions
of work, photographs, records of labor, materials, and equipment.
Step 3 Contact the Consultant Regarding the Alleged Design Error(s)
If it is determined that there is a need to proceed further, the next step in the process is for the project
manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged
error(s). The project manager and other appropriate agency staff should represent the agency and the
consultant should be represented by their project manager and any personnel (including sub-consultants)
deemed appropriate for the alleged design error(s) issue.
Step 4 Attempt to Resolve Alleged Design Error with Consultant
After the meeting(s) with the consultant have been completed regarding the consultant's alleged design
error(s), there are three possible scenarios:
• It is determined via mutual agreement that there is not a consultant design error(s). If this is the case,
then the process will not proceed beyond this point.
• It is determined via mutual agreement that a consultant design error(s) occurred. If this is the case,
then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement
with the consultant. The settlement would be paid to the agency or the amount would be reduced
from the consultant's agreement with the agency for the services on the project in which the design
error took place. The agency is to provide LP, through the Region Local Programs Engineer, a
summary of the settlement for review and to make adjustments, if any, as to how the settlement
affects federal reimbursements. No further action is required.
• There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may
request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency
Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal
counsel, is not able to reach mutual agreement with the consultant,proceed to Step 5.
Local Agency A&E Professional Services Agreement Number 2023-07
Negotiated Hourly Rate Consultant Agreement Revised 0713012021
Step 5 Forward Documents to Local Programs
For federally funded projects, all available information, including costs, should be forwarded through the
Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet
with representatives of the agency and the consultant to review the alleged design error(s), and attempt to
find a resolution to the issue. If necessary, LP will request assistance from the Attorney General's Office
for legal interpretation. LP will also identify how the alleged error(s) affects eligibility of project costs
for federal reimbursement.
• If mutual agreement is reached, the agency and consultant adjust the scope of work and costs to
reflect the agreed upon resolution. LP,in consultation with FHWA,will identify the amount of federal
participation in the agreed upon resolution of the issue.
• If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration or
by litigation.
Local Agency A&E Professional Services Agreement Number 2023-07
Negotiated Hourly Rate Consultant Agreement Revised 0713012021
Exhibit J
Consultant Claim Procedures
The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The
following procedures should only be utilized on consultant claims greater than $1,000. If the consultant's
claim(s) total a $1,000 or less, it would not be cost effective to proceed through the outlined steps. It is
suggested that the Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the
consultant's claim(s) that total $1,000 or less.
This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential
claim by the consultant.
Step 1 Consultant Files a Claim with the Agency Project Manager
If the consultant determines that they were requested to perform additional services that were outside of
the agreement's scope of work, they may be entitled to a claim. The first step that must be completed is
the request for consideration of the claim to theAgency's project manager.
The consultant's claim must outline the following:
• Summation of hours by classification for each firm that is included in the claim
• Any correspondence that directed the consultant to perform the additional work;
• Timeframe of the additional work that was outside of the project scope;
• Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the
additional work; and
• Explanation as to why the consultant believes the additional work was outside of the agreement
scope of work.
Step 2 Review by Agency Personnel Regarding the Consultant's Claim for Additional Compensation
After the consultant has completed step 1, the next step in the process is to forward the request to the
Agency's project manager. The project manager will review the consultant's claim and will met with the
Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the
FHWA is participating in the project's funding, forward a copy of the consultant's claim and the
Agency's recommendation for federal participation in the claim to the WSDOT Local Programs through
the Region Local Programs Engineer. If the claim is not eligible for federal participation, payment will
need to be from agency funds.
If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs
(if applicable), and FHWA (if applicable) agree with the consultant's claim, send a request memo,
including backup documentation to the consultant to either supplement the agreement, or create a new
agreement for the claim. After the request has been approved, the Agency shall write the supplement
and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the
final payment for the agreement is subject to audit. No further action in needed regarding the claim
procedures.
If the Agency does not agree with the consultant's claim, proceed to step 3 of the procedures.
2023-07
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0713012021
Step 3 Preparation of Support Documentation Regarding Consultant's Claim(s)
If the Agency does not agree with the consultant's claim, the project manager shall prepare a summary
for the Director of Public Works or Agency Engineer that included the following:
• Copy of information supplied by the consultant regarding the claim;
• Agency's summation of hours by classification for each firm that should be included in the claim
• Any correspondence that directed the consultant to perform the additional work;
• Agency's summary of direct labor dollars, overhead costs, profit and reimbursable costs associate
with the additional work;
• Explanation regarding those areas in which the Agency does/does not agree with the consultant's
claim(s);
• Explanation to describe what has been instituted to preclude future consultant claim(s); and
• Recommendations to resolve the claim.
Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency
Documentation
The Director of Public Works or Agency Engineer shall review and administratively approve or
disapprove the claim, or portions thereof, which may include getting Agency Council or Commission
approval (as appropriate to agency dispute resolution procedures). If the project involves federal
participation, obtain concurrence from WSDOT Local Programs and FHWA regarding final settlement
of the claim. If the claim is not eligible for federal participation, payment will need to be from agency
funds.
Step 5 Informing Consultant of Decision Regarding the Claim
The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final
decision regarding the consultant's claim(s). Include the final dollar amount of the accepted claim(s) and
rationale utilized for the decision.
Step 6 Preparation of Supplement or New Agreement for the Consultant's Claim(s)
The agency shall write the supplement and/or new agreement and pay the consultant the amount of the
claim. Inform the consultant that the final payment for the agreement is subject to audit
2023-07
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0713012021
Attachment 1 — Agreement No. 2023-07
o a Exhibit A
R Q Scope of Work
DAVID EVANS
ANDASSOCIATES INC.
Mason County Sewer Force Main Reconnection
Washington State Department of Transportation (WSDOT)
SR 302/Victor Creek-Remove Fish Barrier Project
Consultant Civil Engineering Design Services
Scope of Work
September 26, 2023
UNDERSTANDING
WSDOT is presently in the late design stages of the subject Fish Barrier Removal project
which will replace the existing Victor Creek culvert located at MP 4.20 of SR 302 to restore
fish passage capacity to Victor Creek. The replacement drainage facility will be a bridge
over the creek.
The Fish Barrier Removal will impact multiple utilities including an existing 4" HDPE sewer
force main owned by Mason County. Mason County crews will assist WSDOT's contractor
to manage temporary decommissioning of the existing force main in the project work zone.
Mason County crews will also manage/maintain sewer service to adjacent properties.
Mason County has requested engineering services to prepare plans for a new 4" sewer
force main to be mounted on the bridge, including connection to the existing force main
for restoration of sewer service through the project area. Mason County's plans will be
included in the WSDOT plans and contract for construction with the Fish Barrier Removal
project.
Presently, the Fish Barrier Removal is past its 90% PS&E deliverable stage. The Force
Main Reconnection PS&E package deliverables associated with this scope of work will be
included in the Project's 100% and Final Ad Ready Set PS&E package deliverables.
DEA will design and prepare the 100% and the Final Ad Ready plans, specifications and
cost estimate for Force Main Reconnection. It is assumed for this scope of work that the
force main will be mounted on the face of the downstream girder of the Project's culvert
replacement bridge. As part of the Force Main Reconnection design, DEA will design the
piping transitions from the bridge mounting to the adjacent roadway prism for continuation
as a buried utility.
Milestones: 100% construction plans, technical specifications, and cost estimate;
Final Ad-Ready construction plans, special provisions, and cost estimate.
The anticipated scope of work is summarized below and outlined in detail in the following
section:
1. Project Management and Administration
2. 100% Plans, Special Provisions and Cost Estimate
3. Final Ad Ready Plans, Special Provisions and Cost Estimate
4. Management reserve
14432 South East Eastgate Way Suite 400 Bellevue Washington 98007 Telephone: 425.519.6500 Facsimile: 425.519.5361
Mason County Sewer Force Main Reconnection
SR 302/Victor Creek-Remove Fish Barrier Project
Consultant Civil Engineering Design Services
Scope of Work
Any work after submittal of Final Ad Ready PS&E package deliverable is not included in
this scope, such as bidding, contracting or construction support.
SCOPE OF WORK — Consultant Civil Engineering Design Services
TASK 1. PROJECT MANAGEMENT AND ADMINISTRATION
DEA will perform project management, invoicing and schedule updates, coordination,
and closeout tasks related to the execution of this scope of work.
1.1. Planning and Milestone Development
Work for this task includes time for project planning and milestone development,
schedule development which commenced in September of 2023.
1.2. Invoicing and schedule updates
Work for this task includes managing project scope, schedule, and budget, and
providing monthly invoices and status reports.
1.3. DEA team coordination and management
Work for this task includes internal DEA design meetings and other coordination
and management related to design.
1.4. Project Coordination —Agencies (WSDOT, Mason County Sewer, etc.)
Work for this task includes design meetings and other coordination including
correspondence via in-person, email, telephone and internet-based meetings
related to design with the Mason County and WSDOT.
1.5. Closeout
Work for this task includes internal project closeout procedures for final billing and
invoicing and final records review, completion checks and filing.
Assumptions:
• Duration to complete scope is approximately two months (from task order
execution to task order end date).
Deliverables:
• Monthly project invoices and progress updates for the duration of the scope.
TASK 2. 100% PLANS, SPECIFICATIONS AND COST ESTIMATE
DEA will prepare the Force Main Reconnection PS&E package deliverable to be included
in the Project's 100% PS&E package deliverable.
2.1. Plans
DEA will prepare the Force Main Reconnection design, plan, profile and details in
accordance with Mason County standard plans, standard specifications direct
guidance; and in accordance with the applicable design standards.
2.2. Specifications (Special Provisions)
David Evans and Associates,Inc. 2
September 2023
Mason County Sewer Force Main Reconnection
SR 302/Victor Creek-Remove Fish Barrier Project
Consultant Civil Engineering Design Services
Scope of Work
DEA will prepare the contract provisions (special provisions)for the Sections and
items corresponding to items of work associated with the Force Main
Reconnection.
2.3. Cost Estimate
DEA will prepare an Engineer's Opinion of Probable Construction Cost for the
items of work associated with the Force Main Reconnection.
Assumptions:
• The Fish Barrier Removal design basemap (existing conditions and Project
design) is complete up to the 100% design stage and will be utilized as the
basemap for the Force Main Reconnection plans.
• The Force Main Reconnection extents will be limited to the Fish Barrier
Removal's clearing boundary.
• The Force Main Reconnection will be considered in the TESC Plan prepared
for the Fish Barrier Removal; no additional TESC plans will be prepared for the
Force Main Reconnection separately/specifically.
• The Force Main Reconnection will be considered in the Site Preparation Plan
prepared by others as part of the Fish Barrier Removal project; no additional
site preparation plans will be prepared for the Force Main Reconnection
separately/specifically.
• The Force Main Reconnection will be considered in the Paving Plan prepared
by others as part of the Fish Barrier Removal project; no paving plans will be
prepared for the Force Main Reconnection separately/specifically.
• The Force Main Reconnection will be considered in the Roadside Restoration
Plan prepared by others as part of the Fish Barrier Removal project; no
roadside restoration plans will be prepared for the Force Main Reconnection
sepa rate ly/specifical ly.
• The Force Main Reconnection will be considered in the Transportation
Management Plan prepared by others as part of the Fish Barrier Removal
project; no transportation management plans will be prepared for the Force
Main Reconnection separately/specifically.
• The Force Main Reconnection will be considered in the TESC Narrative
prepared by others as part of the Fish Barrier Removal project; a TESC
narrative will not be prepared for the Force Main Reconnection
separately/specifically.
• Mason County Sewer will manage the temporary force main work; DEA will not
prepare temporary force main plans.
• The prime consultant for the Fish Barrier Removal project will manage the
structural elements of suspending the replacement force main from the bridge.
• All deliverables will be checked prior to delivery in accordance with DEA's
QA/QC program.
• The WSDOT Standard Specifications will not be revised with impacts material
to the Force Main Reconnection project during the design phase for this
project.
Deliverables:
David Evans and Associates,Inc. 3
September 2023
Mason County Sewer Force Main Reconnection
SR 302/Victor Creek-Remove Fish Barrier Project
Consultant Civil Engineering Design Services
Scope of Work
• 100% Plan Set
• 100% Specifications (Special Provisions); PDF and DOCX
• Cost Estimate based on 100% plans and specifications
TASK 3. FINAL AD READY PLANS, SPECIFICATIONS AND COST
ESTIMATE
DEA will prepare the Force Main Reconnection PS&E package deliverable to be
included in the Project's Final Ad Ready PS&E package deliverable.
3.1. Plans
DEA will revise the 100% plans to be ready for advertisement based on comments
received from Mason County and the Fish Barrier Removal project team.
3.2. Specifications (Special Provisions)
DEA will revise the 100% special provisions to be ready for advertisement based
on comments received from Mason County and the Fish Barrier Removal project
team.
3.3. Cost Estimate
DEA will revise the 100% cost estimate based on comments received from Mason
County and the Fish Barrier Removal project team, and revisions to the plans and
specifications to be ready for advertisement.
Assumptions:
• See assumptions for Task 2.
• WSDOT will provide contract provisions for Division 1
Deliverables:
• Final Ad Ready Plan Set
• Final Ad Ready Specifications
• Final Cost Estimate based on Ad Ready plans and specifications
All deliverables (memo, letters, reports, RFP, etc.) will be provided electronically through
email and cloud repository exchange.
SCHEDULE
The estimated schedule, including review time for Mason County, is outlined below:
October 9, 2023 Notice to Proceed
David Evans and Associates,Inc. 4
September 2023
Mason County Sewer Force Main Reconnection
SR 302/Victor Creek-Remove Fish Barrier Project
Consultant Civil Engineering Design Services
Scope of Work
November 17, 2023 Delivery of 100% PS&E package to
Mason Count
December 15, 2023 Delivery of Final Ad Ready PS&E
package to Mason Count
BUDGET
Services will be provided on a time-and-expense basis. For the scope of work
indicated above, DEA proposes the following not to exceed fee of:
BUDGET
TASK 1. PROJECT MANAGEMENT AND ADMINISTRATION XXX
TASK 2. 100% PS&E PACKAGE XXX
TASK 3. FINAL AD READY PS&E PACKAGE XXX
TASK 7. MANAGEMENT RESERVE XXX
Expenses XXX
TOTAL XXX
(Expenses include costs for mileage including but not limited to site visits and meetings
and include extraordinary cost for reproduction of materials including but not limited to
plans, specifications and figures.)
PROJECT SHEET LIST
Section Number Name
G 002 Symbols, legend, abbreviations, general
notes
C 101 Sanitary Sewer Force Main and Profile
C 502 Sanitary Sewer Force Main Details
C 502 Sanitary Sewer Force Main Details
David Evans and Associates,Inc. 5
September 2023
AOL
Washington State
wI/ Department of Transportation
Utility Construction Agreement Utility Name&Address
Work by WSDOT — Utility Cost
Agreement Number Region Project Title/Location
UTB
State Route Number Mileposts
SR From to
Estimated Agreement Amount Advance Payment Amount
This Utility Construction Agreement (Agreement) is entered into by and between the State of Washington
Department of Transportation (WSDOT), and the above-named Utility, hereinafter"Utility", individually the
"Party", and collectively the "Parties".
Recitals
1. WSDOT is planning the construction or improvement of the State Route as shown above for the listed
WSDOT Project, and in connection therewith, it is necessary to remove and/or relocate and/or construct
certain Utility facilities, herein the (Work).
2. The Utility is responsible for (1) the cost of the Work for Utility facilities located without a documented
ownership of and/or interest in real property, such as being located pursuant to a franchise, a permit, or
undocumented permission, (2) all betterments, and (3) new facilities.
3. The Work shall be defined as all materials, equipment, labor, contract administration and any other efforts
required to perform the relocation, construction, and/or removal of the Utility's facilities.
4. The Work includes ❑ Betterments; ❑ Installation of New Facilities; ❑ Relocation of Facilities without
Property Rights; ❑ Removal of Existing Facilities from WSDOT right of way; and/or❑ Protect in Place.
5. It is deemed to be in the best public interest for WSDOT to include the Work in WSDOT's Project.
Now therefore, pursuant to RCW 47.01.210 and chapter 47.44 RCW, the above recitals that are incorporated
herein as if fully set forth below, and in consideration of the terms, conditions, covenants, and performances
contained herein, as well as the attached Exhibits which are incorporated and made a part hereof.
It Is Mutually Agreed As Follows:
1. Plans, Specifications and Bids
1.1 Program Guide: Utility Relocation and Accommodation on Federal Aid Highway Projects shall determine
and establish the definitions and applicable standards and payments for this Agreement. By this reference
this document is adopted and made a part of this Agreement as if fully contained herein.
1.2 Betterment: A betterment is any improvement to the Utility's facilities not required by code, regulation,
standard industry practice, or any other applicable regulation. If any of the Work constitutes a betterment
as defined in the Program Guide: Utility Relocation and Accommodation on Federal Aid Highway
Projects, the Utility is solely responsible for the costs of such improvement.
DOT Form 224-062 Page 1 of 6
Revised 03/2023
1.3 WSDOT, acting on behalf of the Utility, agrees to perform the Utility facilities Work in accordance with
Exhibit A, Special Provisions, and Exhibit C, Plans, where either:
(1) Utility supplied the Work plans and special provisions to WSDOT, or
(2) WSDOT developed the Work plans and special provisions from Utility-provided information.
WSDOT will incorporate the Plans and Special Provisions into WSDOT Project in accordance
with Utility requirements. The Utility agrees that it is solely responsible for ensuring that all Special
Provisions, Plans and Utility standards are met and that it has supplied WSDOT with all applicable
standards, codes, regulations, or any other requirements the Utility is obligated to meet, unless
otherwise noted.
1.4 The Utility has reviewed and approved the Work Special Provisions and Plans that will be incorporated
into WSDOT Project. WSDOT will advertise the Work and Project for bids. WSDOT will be the Utility's
representative during the Ad and award period. When requested by WSDOT, the Utility shall timely assist
WSDOT in answering bid questions and resolving any design issues that may arise associated with the
Work. All comments and clarifications must go through WSDOT. If the Utility supplied the Work plans and
special provisions, the Utility agrees to provide WSDOT with any addenda required for the Work during
the Ad period, to the Parties' mutual satisfaction.
1.5 WSDOT will provide the Utility with written notification of the bid price no later than five (5) days after
award for all Work items for which the Utility is responsible for the cost. The Utility shall respond in writing
to WSDOT, stating its acceptance or rejection of the Work items, within two (2) working days.
1.6 Should the Utility reject the bid Work items for which it has cost responsibility:
1.6.1 WSDOT shall delete said items from the Project. The Utility agrees to reimburse WSDOT for
engineering costs and direct and related indirect costs incurred by WSDOT associated with
deleting the bid Work items from the Project, including any redesign, reengineering or re-
estimating, if necessary, to delete the Work items, and the Utility agrees to pay such costs upon
receipt of a WSDOT invoice.
1.6.2 The Utility agrees that should it reject the bid Work items for which it has cost responsibility, it shall
continue to be obligated to timely relocate its facilities as required by WSDOT Project. The Utility
further agrees that should its actions delay or otherwise damage WSDOT Project, it shall be liable
for such costs.
2. Construction, Inspection, and Acceptance
2.1 WSDOT agrees to administer the Work on behalf of the Utility.
2.2 The Utility agrees to disconnect and/or reconnect its facilities as required by WSDOT when such
disconnection or reconnection is required to be performed by the Utility. The Parties agree to define
disconnect and/or reconnection requirements, including notification and response in Exhibit A. WSDOT
agrees, as part of the Work, to remove disconnected and/or abandoned facilities at the Utility's cost.
Utilities abandoned, deactivated, or disconnected must be done in a manner in accordance with
WSDOT's Utilities Manual.
2.3 Salvage:All materials removed by WSDOT shall be reclaimed or disposed of by WSDOT and shall
become the property of WSDOT. If the Utility desires to retain such materials and WSDOT agrees, the
value of salvaged materials will be paid to WSDOT in an amount not less than that required by the
Program Guide: Utility Relocation and Accommodation on Federal Aid Highway Projects.
2.4 The Utility may furnish an inspector for the Work. The Utility agrees that it is solely responsible for all such
inspection costs. The Utility's inspector shall not directly contact WSDOT's contractor.All contact between
the Utility's inspector and WSDOT's contractor shall be through WSDOT's representatives. WSDOT's
Project Construction Engineer may require the removal and/or replacement of the Utility's inspector if the
inspector interferes with WSDOT's Project, WSDOT's contractor and/or the Work.
DOT Form 224-062 Page 2 of 6
Revised 03/2023
2.5 WSDOT shall promptly notify the Utility in writing when the Work is completed
2.6 The Utility shall, within ( ) working days of being notified that the Work is
completed:
(a) deliver a letter of acceptance to WSDOT which shall include a release and waiver of all future
claims or demands of any nature resulting from the performance of the Work and WSDOT's
administration thereof, or
(b) deliver to WSDOT written reasons why the Work does not comply with the previously approved
Plans and Special Provisions. The Utility agrees to work diligently and in good faith with WSDOT
to resolve any issues so as not to delay WSDOT's Project. If all issues are resolved, the Utility
agrees to deliver to WSDOT a letter of acceptance as provided herein.
2.7 If the Utility does not respond within ( )working days as provided in section
2.6, the Work and the administration thereof will be deemed accepted by the Utility, and WSDOT shall be
released from all future claims and demands.
2.8 Upon completion and acceptance of the Work pursuant to Sections 2.6 or 2.7, the Utility agrees that it
shall be solely responsible for all future ownership, operation, and maintenance costs of its facilities,
without WSDOT liability or expense.
2.9 WSDOT will prepare the final construction documentation in general conformance with WSDOT's
Construction Manual. WSDOT will maintain one set of plans as the official "as-built" set, then make
notations in red of all plan revisions typically recorded per standard WSDOT practice, as directed by
WSDOT's Construction Manual. Once the Utility has accepted the Work per Section 2.6 or 2.7, WSDOT
upon request by the Utility will provide one reproducible set of contract as-builts to the Utility, and the
Utility agrees to pay the cost of reproduction upon receipt of a WSDOT invoice
3. Payment
3.1 The Utility agrees that it shall be responsible for the actual direct and related indirect costs, including
mobilization, construction engineering, contract administration and overhead costs, associated with the
Work. The cost of this Work is estimated to be
Dollars
($ ).An itemized estimate of Utility-responsible costs for Work to be
performed by WSDOT on behalf of the Utility is included in Exhibit B, Cost Estimate.
3.2 The Utility agrees to pay WSDOT the "Advance Payment Amount" stated above within twenty (20)
calendar days after WSDOT submits its first partial payment request to the Utility. The advance payment
represents fifteen (15) percent of the estimate of cost for which the Utility is responsible. The advance
payment will be carried throughout the life of the Work with final adjustment made in the final invoice
3.3 The Parties acknowledge and agree that WSDOT does not have the legal authority to advance state
funds for the Utility's Work under this Agreement. Should the Utility fail to make payment according to the
terms of this Agreement, WSDOT shall have the right to terminate this Agreement, charging the Utility
for all associated costs of termination, including non-cancellable items, as well as associated Project
delay and contractor claims. Such termination shall not relieve the Utility's obligation to timely relocate its
facilities as provided under section 1.6.2
3.4 The Utility, in consideration of the faithful performance of the Work to be done by WSDOT, agrees to
pay WSDOT for the actual direct and related indirect cost of all Work for which the Utility is responsible,
including mobilization, construction engineering, administration and overhead costs. WSDOT shall
invoice the Utility and provide supporting documentation therefore, and the Utility agrees to pay WSDOT
within thirty (30) calendar days of receipt of an invoice.A partial payment will not constitute agreement
as to the appropriateness of any item and that, at the time of final invoice, the Parties will resolve any
discrepancies.
DOT Form 224-062 Page 3 of 6
Revised 03/2023
4. Change in Work or Cost Increase
4.1 Increase in Cost: In the event unforeseen conditions require an increase in the cost of the Work for
which the Utility is responsible, above the Exhibit B, Cost Estimate (including sales tax, engineering, and
contingencies) by more than ( ) percent, the Parties agree to modify Exhibit
B to include such cost increase.
4.2 If WSDOT determines that additional Work or a change in the Work is required, prior written approval
must be secured from the Utility; however, where the change is required to mitigate a Project emergency
or safety threat to the traveling public, WSDOT will direct the change without the Utility's prior approval.
WSDOT will notify the Utility of such change as soon as possible thereafter. The Utility agrees to respond
to all WSDOT change order requests in writing and within five (5) working days. WSDOT notification
shall not be required for Utility-requested changes. The Utility agrees to pay all costs associated with
the changed Work, as well as the costs of Project or Work delays and/or subsequent contractor claims
associated with the Utility's failure to timely respond as required.
4.3 The Utility may request additions to the Work through WSDOT in writing. WSDOT will implement the
requested changes as elective changes, provided that a change does not negatively impact WSDOT's
transportation system and complies with the Standard Specifications, Project permits, state and/or federal
law, applicable rules and/or regulations, and/or WSDOT design policies, and does not unreasonably delay
critically scheduled Project contract activities.
4.4 All elective changes to the Work shall be approved in writing by the Utility before WSDOT directs
the contractor to implement the changes, even if an executed change order is not required by the
Project contract. The Utility agrees to pay for the increases in cost, if any, for such elective changes in
accordance with Section 3.
4.5 WSDOT will make available to the Utility all change order documentation related to the Work.
5. Franchise or Permit
5.1 After execution of this agreement, WSDOT will notify the Utility to apply for a permit, franchise or an
amendment to its current franchise, upon which the Utility shall apply for a permit, franchise or an
amendment to its current franchise for those new or modified Utility facilities that will be located within
WSDOT's right of way.After receiving the application, WSDOT will issue the Utility a permit or a new or
amended franchise.
6. Right of Entry
6.1 The Utility agrees to arrange for rights of entry upon all privately owned lands upon which the Utility
has a claimed property right and which are necessary to perform the Work. The Utility also agrees to
obtain all necessary permissions for WSDOT to perform the Work on such lands, which may include
reasonable use restrictions on those lands. The Utility agrees to provide the rights of entry and applicable
permissions under this section to WSDOT within ( ) calendar days of
entering into this Agreement. Upon completion of the Work on such lands, the rights of entry and
permissions shall terminate.
7. General Provisions
Indemnification:
7.1 To the extent permissible under law, the Utility, its successors and assigns, agree to indemnify, defend,
and hold harmless WSDOT and the State of Washington and its officers and employees, from all claims,
demands, damages (both to persons and/or property), expenses, regulatory fines, and/or suits that:
(1) arise out of or are incident to any acts or omissions by the Utility, its agents, contractors, and/or
employees, in the use of the state highway right of way as authorized by the terms of this Agreement,
or (2) are caused by the breach of any of the conditions of this Agreement by the Utility, its contractors,
agents, and/or employees. The Utility, its successors and assigns, shall not be required to indemnify,
defend, or hold harmless WSDOT or the State of Washington and its officers and employees, if the
claim, suit, or action for damages (both to persons and/or property) is caused by the sole acts or
omissions of WSDOT, its officers and employees; provided that, if such claims, suits, or actions result
from the concurrent negligence of (a) WSDOT, its officers and employees and (b) the Utility, its agents,
DOT Form 224-062 Page 4 of 6
Revised 03/2023
contractors, and/or employees, or involves those actions covered by RCW 4.24.115, the indemnity
provisions provided herein shall be valid and enforceable only to the extent of the concurrent acts
or omissions of WSDOT, its officers and employees and the Agency, its agents, contractors, and/or
employees.
The Utility agrees that its obligations under this section extend to any claim, demand and/or cause of
action brought by, or on behalf of, any of its employees or agents while performing construction, operation
and/or maintenance of the Improvements under this Agreement. For this purpose, the Utility, by mutual
negotiation, hereby waives with respect to WSDOT only, any immunity that would otherwise be available
to it against such claims under the Industrial Insurance provisions chapter 51.12 RCW.
7.2 This indemnification and waiver shall survive the termination of this Agreement.
7.3 Disputes: If a dispute occurs between the Utility and WSDOT at any time during the performance of
the Work, the Parties agree to negotiate at the management level to resolve any issues. Should such
negotiations fail to produce a satisfactory resolution, the Parties agree to enter into arbitration and/or
mediation before proceeding to any other legal remedy. Each Party shall be responsible for its own fees
and costs. The Parties agree to equally share the cost of a mediator or arbiter.
7.4 Venue: In the event that either Party deems it necessary to institute legal action or proceedings to enforce
any right or obligation under this Agreement, the Parties hereto agree that any such action or proceedings
shall be brought in the superior court situated in 0 County, Washington. Each Party
shall be responsible for its own attorney's fees and costs.
7.5 Termination:
7.5.1 Unless otherwise provided herein, the Utility may terminate this Agreement upon thirty (30)
calendar days written notice to WSDOT. If this Agreement is terminated by the Utility prior to
the fulfillment of the terms stated herein, the Utility shall reimburse WSDOT for all actual direct
and related indirect expenses and costs, including mobilization, construction engineering,
contract administration and overhead costs, incurred up to the date of termination associated
with the Utility Work, as well as the cost of non-cancelable obligations, including any redesign,
reengineering or re-estimating, if necessary, to delete the Work, and contractor claims, if any,
payment in accordance with Section 3. Further, the Utility acknowledges and agrees that should
it terminate this Agreement, such termination shall not relieve the Utility from its responsibility to
design, remove, relocate and/or construct its facilities so as not to delay or conflict with WSDOT's
Project. WSDOT agrees to provide to the Utility all Work-related documents upon final payment by
the Utility.
7.5.2 Unless otherwise provided herein, WSDOT may terminate this Agreement upon thirty (30)
calendar days written notice to the Utility. Should WSDOT terminate this Agreement, the Utility
shall reimburse WSDOT for all actual direct and related indirect expenses and costs, including
mobilization, construction engineering, contract administration and overhead costs, incurred by
WSDOT up to the date of termination associated with the Utility Work. The Utility acknowledges
and agrees that should WSDOT terminate this Agreement, such termination shall not relieve the
Utility from its responsibility to design, remove, relocate and/or construct its facilities so as not to
delay or conflict with WSDOT's Project. WSDOT agrees to provide to the Utility all Work-related
documents upon final payment by the Utility.
7.6 Amendments: This Agreement may be amended by the mutual agreement of the Parties. Such
amendments or modifications shall not be binding unless put in writing and signed by persons authorized
to bind each of the Parties.
7.7 Independent Contractor: Both Parties shall be deemed independent contractors for all purposes, and
the employees of each Party and any of its contractors, subcontractors, consultants, and the employees
thereof, shall not in any manner be deemed to be the employees of the other Party.
7.8 Audit and Records: During the progress of the Work and for a period of not less than six (6) years from
the date of final payment, both Parties shall maintain the records and accounts pertaining to the Work
and shall make them available during normal business hours and as often as necessary, for inspection
and audit by the other Party, Washington State, and/or Federal Government and copies of all records,
accounts, documents or other data pertaining to the Work will be furnished upon request. The requesting
DOT Form 224-062 Page 5 of 6
Revised 03/2023
Party shall pay the cost of copies produced. If any litigation, claim or audit is commenced, the record,
accounts along with supporting documentation shall be retained until any litigation, claim or audit finding
has been resolved even though such litigation, claim or audit continues past the six-year retention period.
7.9 Working Days: Working days for this Agreement are defined as Monday through Friday, excluding
Washington State holidays per RCW 1.16.050.
7.10 Counterparts: This Agreement may be executed in multiple counterparts or in duplicate originals. Each
counterpart or each duplicate original shall be deemed an original copy of this Agreement signed by
each Party, for all purposes. Electronic signatures or signatures transmitted by email in a "pdf' may be
used in place of original signatures on this Agreement. Each Party intends to be bound by its electronic
or"pdf" signature on this Agreement and is aware that the other Party is relying on its electronic or
"pdf' signature.
In Witness Whereof, the parties hereto have executed this Agreement as of the day and year last
written below.
Washington State
Requesting Entity Department of Transportation
Signature: Signature:
By: By:
Print Name Print Name
Title: Title:
Date: Date:
DOT Form 224-062 Page 6 of 6
Revised 03/2023
�r�ON CO&
Mason County Administrator
411 N 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 419
Mason County Commissioner
Briefing Items from County Administrator
October 9, 2023
Specific Items for Review
Updates to Non-Represented positions—Mary Ransier
Additional Lead Pay requests—Mary Ransier
Defense and indemnification coverage—Nichole Wilston
2024 vehicle take home request—Jennifer Beierle
Updated Purchasing and Contracting Policy—Jennifer Beierle
Budget update—Jennifer Beierle
Administrator Updates
Commissioner Discussion
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Mary Ransier Ext.422
Department: Human Resources Briefing: ❑X
Action Agenda: ❑X
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): October 9,2023 Agenda Date: October 24,2023
Internal Review: ❑ Finance ® Human Resources ® Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Changes to the Non-Represented Salary Schedule
Background/Executive Summary:
Addition of the newly approved WIC Coordinator/Certifier to the Non-Represented Salary Schedule and
change of title for Elections Superintendent to Elections Administrator.
Budget Impact(amount, funding source,budget amendment):
N/A
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval of the Resolution amending Resolution no. 2023-009 revising the Non-Represented Salary
Range Table to update classification titles and ranges.
Attachments
Resolution
Non-Represented Salary Scale
RESOLUTION NO.
AMENDING RESOLUTION NO. 2023-009 REVISE THE NON-REPRESENTED SALARY
RANGE TABLE TO UPDATE CLASSIFICATION TITLES AND RANGES.
WHEREAS RCW 36.16.070 states... The Board shall fix the compensation of all
employees;
WHEREAS there is a need to add the new position of WIC Coordinator/Certifier to the
scale as presented.
WHEREAS the position of Elections Superintendent needs to be retitled to Elections
Administrator for consistency with other titles.
NOW, THEREFORE BE IT RESOLVED, that the Board of County Commissioners does
hereby revise the Non-Represented Salary Scale Range Alignment approving the attached
2023 Non-Represented Salary Schedule to be effective October 10, 2023.
DATED this day of
ATTEST: BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
McKenzie Smith, Clerk of the Board Sharon Trask, Chair
APPROVED AS TO FORM:
Kevin Shutty, Commissioner
Tim White ea , Chief DPA Randy Neatherlin, Commissioner
Page 11
2023 Non-Represented Salary Range Alignment
RANGE CLASSIFICATION TITLE JOB CLASS STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10
49 County Administrator 3601 Annual $148,678.73 $ 152,395.70 $ 156,205.46 $160,110.71 $ 164,113.63 $168,216.19 $ 172,421.56 $176,732.18 $ 181,150.48 $ 185,679.25
Monthly $ 12,389.89 $ 12,699.64 $ 13,017.12 $ 13,342.56 $ 13,676.14 $ 14,018.02 $ 14,368.46 $ 14,727.68 $ 15,095.87 $ 15,473.27
Semi-Monthly $ 6,194.95 $ 6,349.82 $ 6,508.56 $ 6,671.28 $ 6,838.07 $ 7,009.01 $ 7,184.23 $ 7,363.84 $ 7,547.94 $ 7,736.64
48 Community Development Director 2070 Annual $ 122,404.03 $ 125,543.22 $ 128,762.26 $132,063.12 $ 135,449.93 $138,922.21 $ 142,395.22 $145,955.17 $ 149,604.04 $ 153,344.15
Human Resources Director 2900 Monthly $ 10,200.34 $ 10,461.94 $ 10,730.19 $ 11,005.26 $ 11,287.49 $ 11,576.85 $ 11,866.27 $ 12,162.93 $ 12,467.00 $ 12,778.68
Public Health&Human Services Director 2170 Semi-Monthly $ 5,100.17 $ 5,230.97 $ 5,365.09 $ 5,502.63 $ 5,643.75 $ 5,788.43 $ 5,933.13 $ 6,081.47 $ 6,233.50 $ 6,389.34
Public Works&Utilities Director 4005
UnderSheriff 3000
47 County Engineer 4008 Annual $104,742.97 $ 107,361.45 $ 109,963.51 $112,712.58 $ 115,554.01 $118,364.65 $ 121,330.00 $124,341.02 $ 127,449.55 $ 130,635.79
Monthly $ 8,728.58 $ 8,946.79 $ 9,163.63 $ 9,392.71 $ 9,629.50 $ 9,863.72 $ 10,110.83 $ 10,361.75 $ 10,620.80 $ 10,886.32
Semi-Monthly $ 4,364.29 $ 4,473.39 $ 4,581.81 $ 4,696.36 $ 4,814.75 $ 4,931.86 $ 5,055.42 $ 5,180.88 $ 5,310.40 $ 5,443.16
46 Annual $102,188.27 $ 104,742.88 $ 107,281.47 $109,963.49 $ 112,735.62 $115,477.71 $ 118,370.74 $121,308.32 $ 124,341.02 $ 127,449.55
Monthly $ 8,515.69 $ 8,728.57 $ 8,940.12 $ 9,163.62 $ 9,394.63 $ 9,623.14 $ 9,864.23 $ 10,109.03 $ 10,361.75 $ 10,620.80
Semi-Monthly 4,257.84 4,364.29 $ 4,470.06 4,581.81 4,697.32 4,811.57 4,932.11 $ 5,054.51 5,180.88 5,310.40
45 Chief Criminal Deputy 3002 Annual $ 99,695.87 $ 102,188.18 $ 104,664.85 $107,281.46 $ 109,985.97 $112,661.18 $ 115,483.65 $118,349.58 $ 121,308.32 $ 124,341.02
Monthly $ 8,307.99 $ 8,515.68 $ 8,722.07 $ 8,940.12 $ 9,165.50 $ 9,388.43 $ 9,623.64 $ 9,862.46 $ 10,109.03 $ 10,361.75
Semi-MonthIV $ 4,153.99 1$ 4,257.84 $ 4,361.04 $ 4,470.06 $ 4,582.75 1 $ 4,694.22 $ 4,811.82 $ 4,931.23 1 $ 5,054.51 $ 5,180.88
44 Deputy Director Public Works/Utilities&Waste Mgmt 4010 Annual $ 97,299.54 $ 99,732.01 $ 102,179.87 $104,734.21 $ 107,295.62 $109,970.83 $ 112,719.79 $115,542.25 $ 118,430.81 $ 121,391.58
Monthly $ 8,108.29 $ 8,311.00 $ 8,514.99 $ 8,727.85 $ 8,941.30 $ 9,164.24 $ 9,393.32 $ 9,628.52 $ 9,869.23 $ 10,115.96
Semi-Monthly $ 4,054.15 4,155.50 $ 4,257.49 4,363.93 4,470.65 $ 4,582.12 $ 4,696.66 4,814.26 $ 4,934.62 5,057.98
43 Chief Jail 3003 Annual $ 94,918.10 $ 97,290.99 $ 99,666.81 $102,158.38 $ 104,649.47 $107,281.21 $ 109,941.53 $112,705.14 $ 115,522.77 $ 118,410.84
Chief Public Defender 1160 Monthly $ 7,909.84 $ 8,107.58 $ 8,305.57 $ 8,513.20 $ 8,720.79 $ 8,940.10 $ 9,161.79 $ 9,392.09 $ 9,626.90 $ 9,867.57
Chief Superior Court Administrator 4650 Semi-Monthly $ 3,954.92 $ 4,053.79 $ 4,152.78 $ 4,256.60 $ 4,360.39 $ 4,470.05 $ 4,580.90 $ 4,696.05 $ 4,813.45 $ 4,933.78
42 Central Services Manager 1153 Annual $ 92,698.08 $ 95,015.53 $ 97,329.33 $ 99,762.54 $ 102,179.87 $104,752.52 $ 107,369.12 $110,044.33 $ 112,795.44 $ 115,615.33
Monthly $ 7,724.84 $ 7,917.96 $ 8,110.78 $ 8,313.54 $ 8,514.99 $ 8,729.38 $ 8,947.43 $ 9,170.36 $ 9,399.62 $ 9,634.61
Semi-Monthly $ 3,862.42 3,958.98 $ 4,055.39 $ 4,156.77 $ 4,257.49 $ 4,364.69 $ 4,473.71 $ 4,585.18 4,699.81 $ 4,817.31
41 Chief District Court Administrator 1180 Annual $ 90,405.04 $ 92,665.11 $ 94,918.10 $ 97,290.99 $ 99,680.73 $102,165.47 $ 104,723.22 $107,339.82 $ 110,023.31 $ 112,773.90
Jail Lieutenant 3005 Monthly $ 7,533.75 $ 7,722.09 $ 7,909.84 $ 8,107.58 $ 8,306.73 $ 8,513.79 $ 8,726.93 $ 8,944.98 $ 9,168.61 $ 9,397.82
Patrol Lieutenant 3006 Semi-Monthly $ 3,766.88 $ 3,861.05 $ 3,954.92 $ 4,053.79 $ 4,153.36 $ 4,256.89 $ 4,363.47 $ 4,472.49 $ 4,584.30 $ 4,698.91
Budget&Finance Manager 1155
Chief Finance Officer 2000
Chief Civil Deputy 3001
40 Engineering and Construction Manager 4030 Annual $ 88,273.66 $ 90,480.50 $ 92,698.08 $ 95,015.53 $ 97,314.19 $ 99,754.97 $ 102,253.87 $104,811.37 $ 107,431.66 $ 110,117.45
Monthly $ 7,356.14 $ 7,540.04 $ 7,724.84 $ 7,917.96 $ 8,109.52 $ 8,312.91 $ 8,521.16 $ 8,734.28 $ 8,952.64 $ 9,176.45
Semi-Monthly $ 3,678.07 $ 3,770.02 $ 3,862.42 $ 3,958.98 $ 4,054.76 $ 4,156.46 $ 4,260.58 $ 4,367.14 $ 4,476.32 $ 4,588.23
39 Annual $ 86,112.98 $ 88,265.85 $ 90,435.07 $ 92,696.12 $ 94,947.89 $ 97,314.19 $ 99,754.97 $102,253.87 $ 104,810.21 $ 107,430.47
Monthly $ 7,176.08 $ 7,355.49 $ 7,536.26 $ 7,724.68 $ 7,912.32 $ 8,109.52 $ 8,312.91 $ 8,521.16 $ 8,734.18 $ 8,952.54
Semi-Monthly $ 3,588.04 $ 3,677.74 $ 3,768.13 $ 3,862.34 $ 3,956.16 $ 4,054.76 $ 4,156.46 $ 4,260.58 $ 4,367.09 $ 4,476.27
38 County Surveyor 4058 Annual $ 84,055.11 $ 86,156.45 $ 88,259.01 $ 90,465.60 $ 92,669.02 $ 95,006.50 $ 97,343.25 $ 99,798.44 $ 102,293.40 $ 104,850.73
DEM/Parks&Trails Manager 2059 Monthly $ 7,004.59 $ 7,179.70 $ 7,354.92 $ 7,538.80 $ 7,722.42 $ 7,917.21 $ 8,111.94 $ 8,316.54 $ 8,524.45 $ 8,737.56
Facilities Manager 2058 Semi-Monthly $ 3,502.30 $ 3,589.85 $ 3,677.46 $ 3,769.40 $ 3,861.21 $ 3,958.60 $ 4,055.97 $ 4,158.27 $ 4,262.22 $ 4,368.78
Water&Wastewater Manager 4015
37 Annual $ 81,996.99 $ 84,047.05 $ 86,098.08 $ 88,250.46 $ 90,419.93 $ 92,669.02 $ 94,991.85 $ 97,358.14 $ 99,792.10 $ 102,286.90
Monthly $ 6,833.08 $ 7,003.92 $ 7,174.84 $ 7,354.21 $ 7,534.99 $ 7,722.42 $ 7,915.99 $ 8,113.18 $ 8,316.01 $ 8,523.91
Semi-Month! $ 3,416.54 $ 3,501.96 $ 3,587.42 $ 3,677.10 $ 3,767.50 $ 3,861.21 $ 3,957.99 $ 4,056.59 $ 4,158.00 $ 4,261.95
36 Engineer III 4033 Annual $ 80,041.68 $ 82,042.90 $ 84,055.11 $ 86,156.45 $ 88,259.01 $ 90,478.54 $ 92,743.25 $ 95,064.86 $ 97,441.48 $ 99,877.52
Road Operations&Maintenance Manager 4231 Monthly $ 6,670.14 $ 6,836.91 $ 7,004.59 $ 7,179.70 $ 7,354.92 $ 7,539.88 $ 7,728.60 $ 7922.07 $ 8,120.12 $ 8,323.13
Semi-Monthly $ 3,335.07 $ 3,418.45 $ 3,502.30 $ 3,589.85 $ 3,677.46 $ 3,769.94 $ 3,864.30 $ 3:961.04 $ 4,060.06 $ 4,161.56
RANGE CLASSIFICATION TITLE JOB CLASS STEP 7 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10
35 Juvenile Court Services Deputy Administrator 1052 Annual $ 78,116.16 $ 80,069.03 $ 82,026.05 $ 84,076.84 $ 86,127.63 $ 88,273.66 $ 90,492.95 $ 92,757.66 $ 95,076.60 $ 97,453.52
Community Health Manager 2171 Monthly $ 6,509.68 $ 6,672.42 $ 6,835.50 $ 7,006.40 $ 7,177.30 $ 7,356.14 $ 7,541.08 $ 7,729.81 $ 7,923.05 $ 8,121.13
Environmental Health Manager 2169 Semi-Monthly $ 3,254.84 $ 3,336.21 $ 3,417.75 $ 3,503.20 $ 3,588.65 $ 3,678.07 $ 3,770.54 $ 3,864.90 $ 3,961.53 $ 4,060.56
34 Public Works Finance Manager 2011 Annual $ 76,263.66 $ 78,170.37 $ 80,056.94 $ 82,058.28 $ 84,069.76 $ 86,171.59 $ 88,332.27 $ 90,537.88 $ 92,801.33 $ 95,121.36
Monthly $ 6,355.31 $ 6,514.20 $ 6,671.41 $ 6,838.19 $ 7,005.81 $ 7,180.97 $ 7,361.02 $ 7,544.82 $ 7,733.44 $ 7,926.78
Semi-Month! $ 3,177.65 $ 3,257.10 $ 3,335.71 $ 3,419.10 $ 3,502.91 $ 3,590.48 $ 3,680.51 $ 3,772.41 $ 3,866.72 $ 3,963.39
33 Annual $ 74,396.75 $ 76,256.58 $ 78,116.16 $ 80,069.03 $ 82,026.05 $ 84,069.76 $ 86,171.59 $ 88,332.27 $ 90,540.57 $ 92,804.09
Monthly $ 6,199.73 $ 6,354.71 $ 6,509.68 $ 6,672.42 $ 6,835.50 $ 7,005.81 $ 7,180.97 $ 7,361.02 $ 7,545.05 $ 7,733.67
Semi-Monthly $ 3,099.86 $ 3,177.36 $ 3,254.84 $ 3,336.21 $ 3,417.75 $ 3,502.91 $ 3,590.48 $ 3,680.51 $ 3,772.52 $ 3,866.84
32 Project Support Services Manager 4201 Annual $ 72,647.79 $ 74,463.91 $ 76,278.31 $ 78,185.27 $ 80,071.23 $ 82,070.00 $ 84,128.12 $ 86,230.68 $ 88,386.45 $ 90,596.11
Prosecuting Attorney Administrative Manager 2149 Monthly $ 6,053.98 $ 6,205.33 $ 6,356.53 $ 6,515.44 $ 6,672.60 $ 6,839.17 $ 7,010.68 $ 7,185.89 $ 7,365.54 $ 7,549.68
Semi-Monthiv $ 3,026.99 1$ 3,102.66 $ 3,178.26 $ 3,257.72 $ 3,336.30 1 $ 3,419.58 $ 3,505.34 $ 3,592.95 1 $ 3,682.77 $ 3,774.84
31 Chief Deputy Clerk 1108 Annual $ 70,825.08 $ 72,595.78 $ 74,382.34 $ 76,241.93 $ 78,101.51 $ 80,041.68 $ 82,055.11 $ 84,113.47 $ 86,216.31 $ 88,371.71
Juvenile Detention Manager 3800 Monthly $ 5,902.09 $ 6,049.65 $ 6,198.53 $ 6,353.49 $ 6,508.46 $ 6,670.14 $ 6,837.93 $ 7,009.46 $ 7,184.69 $ 7,364.31
Chief Deputy Assessor 1099 Semi-Monthly $ 2,951.05 $ 3,024.82 $ 3,099.26 $ 3,176.75 $ 3,254.23 $ 3,335.07 $ 3,418.96 $ 3,504.73 $ 3,592.35 $ 3,682.15
Chief Deputy Treasurer 1139
30 Engineering&Construction Assistant Manager 4029 Annual $ 69,177.95 $ 70,907.38 $ 72,632.89 $ 74,448.52 $ 76,263.66 $ 78,174.53 $ 80,100.29 $ 82,113.96 $ 84,166.81 $ 86,270.98
Monthly $ 5,764.83 $ 5,908.95 $ 6,052.74 $ 6,204.04 $ 6,355.31 $ 6,514.54 $ 6,675.02 $ 6,842.83 $ 7,013.90 $ 7,189.25
Semi-Monthly 2,882.41 2,954.47 $ 3,026.37 3,102.02 3,177.65 3,257.27 3,337.51 3,421.41 3,506.95 3,594.62
29 Equipment Maintenance Supervisor 4080 Annual $ 67,502.74 $ 69,190.41 $ 70,854.14 $ 72,625.57 $ 74,396.75 $ 76,278.31 $ 78,174.53 $ 80,130.08 $ 82,133.33 $ 84,186.66
Finance Manager 3410 Monthly $ 5,625.23 $ 5,765.87 $ 5,904.51 $ 6,052.13 $ 6,199.73 $ 6,356.53 $ 6,514.54 $ 6,677.51 $ 6,844.44 $ 7,015.56
Road Operations&Maintenance Supervisor 4022 Semi-Monthly $ 2,812.61 $ 2,882.93 $ 2,952.26 $ 3,026.07 $ 3,099.86 $ 3,178.26 $ 3,257.27 $ 3,338.75 $ 3,422.22 $ 3,507.78
Elections Administrator 1080
28 Engineer II 4032 Annual $ 65,885.16 $ 67,532.29 $ 69,177.95 $ 70,907.38 $ 72,632.89 $ 74,440.71 $ 76,322.51 $ 78,233.62 $ 80,189.46 $ 82,194.20
Senior Epidemiologist 3416 Monthly $ 5,490.43 $ 5,627.69 $ 5,764.83 $ 5,908.95 $ 6,052.74 $ 6,203.39 $ 6,360.21 $ 6,519.47 $ 6,682.46 $ 6,849.52
Semi-Monthiv $ 2,745.22 $ 2,813.85 $ 2,882.41 $ 2,954.47 $ 3,026.37 $ 3,101.70 $ 3,180.10 $ 3,259.73 $ 3,341.23 $ 3,424.76
27 Therapeutic Court Program Manager 2199 Annual $ 64,283.21 $ 65,890.29 $ 67,488.09 $ 69,175.27 $ 70,839.49 $ 72,632.89 $ 74,440.71 $ 76,293.45 $ 78,200.79 $ 80,155.81
Solid Waste Manager 2200 Monthly $ 5,356.13 $ 5,490.86 $ 5,624.01 $ 5,764.61 $ 5,903.29 $ 6,052.74 $ 6,203.39 $ 6,357.79 $ 6,516.73 $ 6,679.65
Public Works Office Administrator 2045 Semi-Monthly $ 2,678.47 $ 2,745.43 $ 2,812.00 $ 2,882.30 $ 2,951.65 $ 3,026.37 $ 3,101.70 $ 3,178.89 $ 3,258.37 $ 3,339.83
26 Engineer 1 4031 Annual $ 62,754.52 $ 64,323.26 $ 65,885.16 $ 67,532.29 $ 69,177.95 $ 70,883.45 $ 72,676.85 $ 74,499.80 $ 76,362.30 $ 78,271.36
Epidemiologist 3415 Monthly $ 5,229.54 $ 5,360.27 $ 5,490.43 $ 5,627.69 $ 5,764.83 $ 5,906.95 $ 6,056.40 $ 6,208.32 $ 6,363.52 $ 6,522.61
Semi-Monthly $ 2,614.77 $ 2,680.14 $ 2,745.22 $ 2,813.85 $ 2,882.41 $ 2,953.48 $ 3,028.20 $ 3,104.16 $ 3,181.76 $ 3,261.31
25 Human Resources Analyst 1157 Annual $ 61,210.93 $ 62,741.33 $ 64,268.07 $ 65,874.90 $ 67,473.93 $ 69,163.55 $ 70,869.04 $ 72,662.20 $ 74,478.75 $ 76,340.72
Risk Manager 1057 Monthly $ 5,100.91 $ 5,228.44 $ 5,355.67 $ 5,489.58 $ 5,622.83 $ 5,763.63 $ 5,905.75 $ 6,055.18 $ 6,206.56 $ 6,361.73
Semi-Monthly $ 2,550.46 $ 2,614.22 $ 2,677.84 $ 2,744.79 $ 2,811.41 $ 2,881.81 $ 2,952.88 $ 3,027.59 $ 3,103.28 $ 3,180.86
24 Clerk of the Board 1056 Annual $ 59,770.64 $ 61,264.90 $ 62,754.52 $ 64,323.26 $ 65,885.16 $ 67,532.04 $ 69,207.75 $ 70,957.44 $ 72,731.37 $ 74,549.66
Noxious Weed Coordinator 2226 Monthly $ 4,980.89 $ 5,105.41 $ 5,229.54 $ 5,360.27 $ 5,490.43 $ 5,627.67 $ 5,767.31 $ 5,913.12 $ 6,060.95 $ 6,212.47
Office Manager 2040 Semi-Monthly $ 2,490.44 1 $ 2,552.70 $ 2,614.77 $ 2,680.14 $ 2,745.22 $ 2,813.84 $ 2,883.66 $ 2,956.56 $ 3,030.47 $ 3,106.24
23 Financial Analyst-Superior Court 4652 Annual $ 58,299.82 $ 59,757.45 $ 61,210.93 $ 62,741.33 $ 64,268.07 $ 65,885.16 $ 67,532.04 $ 69,207.75 $ 70,937.94 $ 72,711.39
Financial Analyst-CentralOps 1158 Monthly $ 4,858.32 $ 4,979.79 $ 5,100.91 $ 5,228.44 $ 5,355.67 $ 5,490.43 $ 5,627.67 $ 5,767.31 $ 5,911.49 $ 6,059.28
Public Records Coordinator 3602 Semi-Monthly $ 2,429.16 $ 2,489.89 $ 2,550.46 $ 2,614.22 $ 2,677.84 $ 2,745.22 $ 2,813.84 $ 2,883.66 $ 2,955.75 $ 3,029.64
Lead Judicial Assistant 4653
Temp Financial Analyst-Central O s 3603
22 Official Court Recorder/Family Law Facilitator 1192 Annual $ 56,918.87 $ 58,341.82 $ 59,770.64 $ 61,264.90 $ 62,769.41 $ 64,327.16 $ 65,929.36 $ 67,576.00 $ 69,265.40 $ 70,997.04
Official Court Recorder/Judicial Assistant 1193 Monthly $ 4,743.24 $ 4,861.82 $ 4,980.89 $ 5,105.41 $ 5,230.78 $ 5,360.60 $ 5,494.11 $ 5,631.33 $ 5,772.12 $ 5,916.42
Semi-Monthlv $ 2,371.62 $ 2,430.91 $ 2,490.44 $ 2,552.70 $ 2,615.39 $ 2,680.30 $ 2,747.06 $ 2,815.67 $ 2,886.06 $ 2,958.21
21 WIC Coordinator/Certifier Annual $ 55,521.80 $ 56,909.83 $ 58,299.82 $ 59,757.45 $ 61,225.82 $ 62,754.52 $ 64,312.76 $ 65,914.95 $ 67,562.83 $ 69,251.90
Monthly $ 4,626.82 $ 4,742.49 $ 4,858.32 $ 4,979.79 $ 5,102.15 $ 5,229.54 $ 5,359.40 $ 5,492.91 $ 5,630.24 $ 5,770.99
Semi-Monthly $ 2,313.41 $ 2,371.24 $ 2,429.16 $ 2,489.89 $ 2,551.08 $ 2,614.77 $ 2,679.70 $ 2,746.46 $ 2,815.12 $ 2,885.50
20 Annual $ 54,184.32 $ 55,538.89 $ 56,903.97 $ 58,326.44 $ 59,755.74 $ 61,240.23 $ 62,783.82 $ 64,342.06 $ 65,950.61 $ 67,599.38
Monthly $ 4,515.36 $ 4,628.24 $ 4,742.00 $ 4,860.54 $ 4,979.65 $ 5,103.35 $ 5,231.99 $ 5,361.84 $ 5,495.88 $ 5,633.28
Semikly2E!h!L $ 2,257.68 $ 2,314.12 $ 2,371.00 $ 2,430.27 $ 2,489.82 $ 2,551.68 $ 2,615.99 $ 2,680.92 $ 2,747.94 $ 2,816.64
19 Administrative Clerk 1055 Annual $ 52,875.65 $ 54,197.02 $ 66,510.80 $ 56,909.83 $ 58,299.82 $ 59,770.64 $ 61,254.88 $ 62,798.72 $ 64,368.68 $ 65,977.90
Monthly $ 4,406.30 $ 4,516.42 $ 5,542.57 $ 4,742.49 $ 4,858.32 $ 4,980.89 $ 5,104.57 $ 5,233.23 $ 5,364.06 $ 5,498.16
Semi-Monthly $ 2,203.15 $ 2,258.21 $ 2,771.28 $ 2,371.24 $ 2,429.16 $ 2,490.44 $ 2,552.29 $ 2,616.61 $ 2,682.03 $ 2,749.08
RANGE CLASSIFICATION TITLE JOB CLASS STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10
18 Annual $ 51,626.57 $ 52,917.16 $ 54,198.97 $ 55,554.03 $ 56,918.87 $ 58,335.61 $ 59,799.94 $ 61,284.68 $ 62,816.79 $ 64,387.21
Monthly $ 4,302.21 $ 4,409.76 $ 4,516.58 $ 4,629.50 $ 4,743.24 $ 4,861.30 $ 4,983.33 $ 5,107.06 $ 5,234.73 $ 5,365.60
Semi-Monthly 2,151.11 $ 2,204.88 2,258.29 2,314.75 $ 2,371.62 $ 2,430.65 2,491.66 2,553.53 2,617.37 2,682.80
17 Annual $ 50,362.34 $ 51,621.44 $ 52,890.30 $ 54,212.64 $ 55,536.94 $ 56,933.76 $ 58,344.26 $ 59,814.59 $ 61,309.96 $ 62,842.71
Monthly $ 4,196.86 $ 4,301.79 $ 4,407.53 $ 4,517.72 $ 4,628.08 $ 4,744.48 $ 4,862.02 $ 4,984.55 $ 5,109.16 $ 5,236.89
Semi-Monthly $ 2,098.43 $ 2150.89 $ 2,203.76 $ 2,258.86 $ 2,314.04 $ 2,372.24 $ 2,431.01 $ 2,492.27 $ 2,554.58 $ 2,618.45
16 Annual $ 49,156.73 $ 50,385.79 $ 51,626.57 $ 52,917.16 $ 54,198.97 $ 55,566.49 $ 56,948.42 $ 58,358.67 $ 59,817.64 $ 61,313.08
Monthly $ 4,096.39 $ 4,198.82 $ 4,302.21 $ 4,409.76 $ 4,516.58 $ 4,630.54 $ 4,745.70 $ 4,863.22 $ 4,984.80 $ 5,109.42
Semi-Monthlv $ 2,048.20 1$ 2,099.41 2,151.11 2,204.88 2,258.29 1 $ 2,315.27 2,372.85 2,431.61 $ 2,492.40 2,554.71
15 Deputy Coroner 3071 Annual $ 47,966.01 $ 49,165.27 $ 50,376.99 $ 51,636.33 $ 52,875.65 $ 54,184.32 $ 55,521.80 $ 56,918.87 $ 58,341.84 $ 59,800.39
Monthly $ 3,997.17 $ 4,097.11 $ 4,198.08 $ 4,303.03 $ 4,406.30 $ 4,515.36 $ 4,626.82 $ 4,743.24 $ 4,861.82 $ 4,983.37
Semi-Monthly $ 1,998.58 $ 2,048.55 $ 2,099.04 $ 2,151.51 $ 2,203.15 $ 2,257.68 $ 2,313.41 $ 2,371.62 $ 2,430.91 $ 2,491.68
14 Therapeutic Courts Caseworker 1185 Annual $ 46,805.57 $ 47,975.53 $ 49,142.32 $ 50,370.89 $ 51,597.26 $ 52,890.30 $ 54,213.62 $ 55,581.14 $ 56,970.67 $ 58,394.94
Monthly $ 3,900.46 $ 3,997.96 $ 4,095.19 $ 4,197.57 $ 4,299.77 $ 4,407.53 $ 4,517.80 $ 4,631.76 $ 4,747.56 $ 4,866.24
Semi-Monthly 1,950.23 1,998.98 2,047.60 2,098.79 2,149.89 2,203.76 $ 2,258.90 2,315.88 2,373.78 $ 2,433.12
13 Administrative Assistant-Commissioner's Office 3604 Annual $ 45,672.97 $ 46,814.85 $ 47,951.60 $ 49,150.38 $ 50,362.34 $ 51,611.91 $ 52,905.20 $ 54,228.52 $ 55,584.23 $ 56,973.84
Monthly $ 3,806.08 $ 3,901.24 $ 3,995.97 $ 4,095.86 $ 4,196.86 $ 4,300.99 $ 4,408.77 $ 4,519.04 $ 4,632.02 $ 4,747.82
Semi-Monthiv $ 1,903.04 $ 1,950.62 $ 1,997.98 $ 2,047.93 $ 2,098.43 $ 2,150.50 $ 2,204.38 $ 2,259.52 $ 2,316.01 $ 2,373.91
12 Annual $ 44,570.65 $ 45,684.94 $ 46,805.57 $ 47,975.53 $ 49,142.32 $ 50,376.99 $ 51,641.46 $ 52,919.85 $ 54,242.85 $ 55,598.92
Monthly $ 3,714.22 $ 3,807.08 $ 3,900.46 $ 3,997.96 $ 4,095.19 $ 4,198.08 $ 4,303.46 $ 4,409.99 $ 4,520.24 $ 4,633.24
Semi-Monthly $ 1,857.11 1,903.54 $ 1,950.23 1,998.98 2,047.60 2,099.04 2,151.73 2,204.99 2,260.12 2,316.62
11 Annual $ 43,497.88 $ 44,585.30 $ 45,672.97 $ 46,814.85 $ 47,951.60 $ 49,156.73 $ 50,391.89 $ 51,641.46 $ 52,932.50 $ 54,255.81
Monthly $ 3,624.82 $ 3,715.44 $ 3,806.08 $ 3,901.24 $ 3,995.97 $ 4,096.39 $ 4,199.32 $ 4,303.46 $ 4,411.04 $ 4,521.32
Semi-Monthly $ 1,812.41 $ 1,857.72 $ 1,903.04 $ 1,950.62 $ 1,997.98 $ 2,048.20 $ 2,099.66 $ 2,151.73 $ 2,205.52 $ 2,260.66
10 Customer Service Specialist 2041 Annual $ 42,468.33 $ 43,530.12 $ 44,570.65 $ 45,684.94 $ 46,805.57 $ 47,966.01 $ 49,171.62 $ 50,406.54 $ 51,666.71 $ 52,958.37
Monthly $ 3,539.03 $ 3,627.51 $ 3,714.22 $ 3,807.08 $ 3,900.46 $ 3,997.17 $ 4,097.64 $ 4,200.55 $ 4,305.56 $ 4,413.20
Serni-Monthlv $ 1,769.51 1,813.75 1,857.11 1,903.54 $ 1,950.23 $ 1,998.58 2,048.82 $ 2,100.27 $ 2,152.78 $ 2,206.60
9 Annual $ 41,424.87 $ 42,460.28 $ 43,497.88 $ 44,585.30 $ 45,672.97 $ 46,805.57 $ 47,980.90 $ 49,171.62 $ 50,400.91 $ 51,660.94
Monthly $ 3,452.07 $ 3,538.36 $ 3,624.82 $ 3,715.44 $ 3,806.08 $ 3,900.46 $ 3,998.41 $ 4,097.64 $ 4,200.08 $ 4,305.08
Semi-Monthly $ 1,726.04 $ 1769.18 $ 1,812.41 $ 1,857.72 $ 1,903.04 $ 1,950.23 $ 1,999.20 $ 2,048.82 $ 2,100.04 $ 2,152.54
8 Annual $ 40,439.76 $ 41,450.75 $ 42,438.79 $ 43,499.83 $ 44,570.65 $ 45,687.62 $ 46,819.73 $ 47,995.80 $ 49,195.70 $ 50,425.59
Monthly $ 3,369.98 $ 3,454.23 $ 3,536.57 $ 3,624.99 $ 3,714.22 $ 3,807.30 $ 3,901.64 $ 3,999.65 $ 4,099.64 $ 4,202.13
Semi-Monthly 1,684.99 1,727.11 $ 1,768.28 1,812.49 $ 1,857.11 1,903.65 1,950.82 1,999.83 2,049.82 2,101.07
7 Annual $ 39,440.01 $ 40,425.84 $ 41,424.87 $ 42,460.28 $ 43,497.88 $ 44,570.65 $ 45,687.62 $ 46,849.53 $ 48,020.76 $ 49,221.28
Monthly $ 3,286.67 $ 3,368.82 $ 3,452.07 $ 3,538.36 $ 3,624.82 $ 3,714.22 $ 3,807.30 $ 3,904.13 $ 4,001.73 $ 4,101.77
Serni-MonthIV $ 1,643.33 1$ 1684.41 $ 1,726.04 $ 1,769.18 $ 1,812.41 $ 1,857.11 $ 1,903.65 $ 1,952.06 $ 2,000.87 $ 2,050.89
6 Annual $ 38,514.49 $ 39,477.13 $ 40,454.66 $ 41,466.14 $ 42,468.33 $ 43,526.94 $ 44,614.61 $ 45,732.07 $ 46,875.37 $ 48,047.25
Monthly $ 3,209.54 $ 3,289.76 $ 3,371.22 $ 3,455.51 $ 3,539.03 $ 3,627.25 $ 3,717.88 $ 3,811.01 $ 3,906.28 $ 4,003.94
Semi-Monthly $ 1,604.77 1,644.88 1,685.61 $ 1,727.76 1,769.51 $ 1,813.62 1,858.94 1,905.50 1,953.14 2,001.97
5 Annual $ 37,573.34 $ 38,512.78 $ 39,440.01 $ 40,425.84 $ 41,424.87 $ 42,468.33 $ 43,526.94 $ 44,614.61 $ 45,729.97 $ 46,873.22
Monthly $ 3,131.11 $ 3,209.40 $ 3,286.67 $ 3,368.82 $ 3,452.07 $ 3,539.03 $ 3,627.25 $ 3,717.88 $ 3,810.83 $ 3,906.10
Semi-Monthly $ 1565.56 $ 1604.70 $ 1643.33 $ 1684.41 $ 1726.04 $ 1769.51 $ 1813.62 $ 1858.94 $ 1905.42 $ 1953.05
4 Annual $ 36,691.54 $ 37,608.75 $ 38,514.49 $ 39,477.13 $ 40,454.66 $ 41,469.80 $ 42,512.53 $ 43,556.73 $ 44,645.65 $ 45,761.79
Monthly $ 3,057.63 $ 3,134.06 $ 3,209.54 $ 3,289.76 $ 3,371.22 $ 3,455.82 $ 3,542.71 $ 3,629.73 $ 3,720.47 $ 3,813.48
Semi-Monthiv $ 1528.81 1567.03 $ 1604.77 1644.88 1685.61 $ 1727.91 1771.36 1814.86 1860.24 $ 1906.74
3 Annual $ 35,794.59 $ 36,689.34 $ 37,588.00 $ 38,527.68 $ 39,454.91 $ 40,454.66 $ 41,469.80 $ 42,512.53 $ 43,575.35 $ 44,664.73
Monthly $ 2,982.88 $ 3,057.45 $ 3,132.33 $ 3,210.64 $ 3,287.91 $ 3,371.22 $ 3,455.82 $ 3,542.71 $ 3,631.28 $ 3,722.06
Semi-Monthly $ 1491.44 $ 1528.72 $ 1566.17 $ 1605.32 $ 1643.95 $ 1685.61 $ 1727.91 1 $ 1771.36 $ 1815.64 $ 1861.03
2 Annual $ 34,927.44 $ 35,790.02 $ 36,665.83 $ 37,582.47 $ 38,502.99 $ 39,457.59 $ 40,457.40 $ 41,457.46 $ 41,975.68 $ 42,500.38
Monthly $ 2,910.62 $ 2,982.50 $ 3,055.49 $ 3,131.87 $ 3,208.58 $ 3,288.13 $ 3,371.45 $ 3,454.79 $ 3,497.97 $ 3,541.70
Semi-Monthly 1455.31 1491.25 1527.74 1565.94 1604.29 $ 1644.07 $ 1685.73 1727.39 $ 1748.99 $ 1770.85
1 Central Shop Assistant 4099 Annual $ 34,104.00 $ 34,956.50 $ 35,794.59 $ 36,689.34 $ 37,573.34 $ 38,514.49 $ 39,469.31 $ 40,469.31 $ 41,481.05 $ 42,518.07
Monthly $ 2,842.00 $ 2,913.04 $ 2,982.88 $ 3,057.45 $ 3,131.11 $ 3,209.54 $ 3,289.11 $ 3,372.44 $ 3,456.75 $ 3,543.17
Semi-Monthly $ 1421.00 1$ 1456.52 1 $ 1491.44 1 $ 1528.72 $ 1565.56 $ 1604.77 $ 1644.55 $ 1686.22 $ 1728.38 $ 1771.59
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Mary Ransier Ext.422
Department: Human Resources Briefing: ❑X
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): October 9,2023 Agenda Date: Budget approval
Internal Review: ❑X Finance ❑X Human Resources ❑ Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Lead Pay Annual Review
Background/Executive Summary:
As part of the 2024 Budget process, lead pay is reviewed annually for ongoing need, essential functions,
and financial impact.
Departments were sent reminders on August 10 and August 22 by the Human Resources Director to
submit 2024 requests as part of the budget review process. Attached are the additional requests from
Departments after the first lead pay review.
Budget Impact(amount,funding source,budget amendment):
See attached
Public Outreach (news release,community meeting, etc.):
N/A
Requested Action:
Approval of the additional lead pay requests as presented.
Attachments
2024 Additional Lead Pay List
Was the
opportunity
posted in
accordance Additional
Date with the Employee funding Funding
Submitted Union CBA? Name Department Job Title needed? Source Effective Date End Date
SR.
Emergency
9/27/2023 Tammi Support Mgmt.
5:52 AM AFSCME Yes Wright Services Coordinator No 01/01/2024 12/31/2024
Teamsters
9/26/2023 Appraisers Thomas Assessor's Appraiser Office
5:19 PM Unit N/A Gibbons Office Analyst No budget 01/01/2024 12/31/2024
�,rH�,. ('ut•1T
F
Mason County
Agenda Request Form
V
To: Board of Mason County Commissioners
From: Nichole Wilston Ext.643
Department:Risk Management Briefing: N
Action Agenda: N
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): Oct.9,2023 Agenda Date: Oct. 10,2023
Internal Review: ❑ Finance ❑ Human Resources N Legal N Risk ❑Information Technology
❑ Other
his is the responsihility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item: The following Mason County Officers, Employee's and Volunteer(s) request for Defense &
Indemnification coverage assigned by the County as named defendants in the case of Zachary Boyce
#318535, Case No. 3:23-cv-05809-JHC-GJL United States District Court Case served upon them on
October 3,2023 via USPS: Kevin Hanson, Shane Schoeneberg,and Randy Newell.
Back2round/Executive Summary: Per Ordinance No. 06-18, Mason County Policy and Procedure for
Defense and Indemnity of Employees any officer,employee or volunteer who is subject to a claim for damages
may request that Mason County authorize and provide the defense of the claim. The Board of County
Commissioners shall authorize the payment for the defense and any nonpunitive monetary judgment awarded in
the case as outlined in the Ordinance arising from acts or omissions while performing or in good faith purporting
to perform his or her official duties.
Per Ordinance No. 06-18 Mason County reserves the right to pay punitive monetary judgments entered against
any of the named defendant's,until,and if,a judgment is awarded.
Requested Action: Approval of the following Mason County Officers, Employee's and Volunteer(s)
request for Defense &Indemnification coverage assigned by the County as named defendants in the case
of Zachary Boyce #318535, Case No. 3:23-cv-05809-JHC-GJL United States District Court Case served
upon them on October 3,2023 via USPS: Kevin Hanson, Shane Schoeneberg, and Randy Newell.
Attachments: Zachary Boyce#318535, Case No. 3:23-ev-05809-JHC-GJL United States District Court
Case on file with Clerk of the Board
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Jennifer Beierle Ext. 532
Department: Support Services Briefing: ❑X
Action Agenda: ❑X
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): October 9,2023 Agenda Date: October 24,2023
Internal Review: ❑X Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item:
2024 Vehicle Take-Home Request for Erin Tesch
Backiround/Executive Summary:
Take-Home Vehicles are only to be assigned to those meeting the IRS requirements of qualified
nonpersonal use vehicles as identified in Publication 5137, or meet the Emergency Response, Specialized
Equipment, or Economic Benefit as defined by IRS and outlined in the Mason County Personnel Policy,
Chapter 13,Vehicle Use Policy.
Budget Impact(amount, funding source,budget amendment):
Estimated County take home vehicle costs are included in the 2024 proposed budget
Public Outreach (news release,community meeting, etc.):
N/A
Requested Action:
Approval of a 2024 Take Home Vehicle for Ein Tesch
Attachments
Vehicle Take-Home Request form
oom --—--—-—-
INS. t 9 6 p
Employee Name P_yr-=A1 T-CS(-N Department
Title/Position I Vick IC Division -yt �le✓ e�
Vehicle No&Type ( S'7 - 'ftCoGK County of Residence M A S
Primary Work Station 5Fie t U Current Odometer Reading 761 ZR 2-
Daily Commute Mlles 12,. Mileage outsite of County(if
Daily Business Miles 60 applicable) /
Number of emergency call-outs in previous years: April l-Sept.30: /� Oct.1-March 31: (!?
Per Mason County Personnel Policy adopted April 2017,Resolution 19-17,requests to authorize Take-Home vehicles must meet at least one of the
following criteria.
❑ Emergency Response:
The employee has the primary responsibility for responding to emergency situations which
require immediate response to protect life or property and the employee is called out at least 12
times per quarter. A"call-out"is defined as a directive to an employee to report to work site
during off duty time. Documentation listing the number and nature of call-outs for the six month
period from the prior year, In addition,there must be an explanation of why alternate
transpiration cannot be used and why a County vehicle cannot he picked up from a designated '..
County parking area, Attach off Justification and back-up documentation to this form.
❑ Economic Benefit: There is an economic benefit to the County.This means the cost of travel reimbursement would
exceed the costs associated with Take-Home vehicle, A calculation of this benefit must be
submitted with the Take Home Vehicle request. The cost of lost productivity cannot he part of
the calculation, Attached mijusttfitation and back-up documentation to this form.
' special Equipment: The Employee has the primary responsibility for responding to emergency situations which
require Immediate response to protect life or property and the employee needs a special vehicle
and or carries specialized equipment other than communications equipment in order to perform
their work outside of normal working hours. A description of this equipment must be submitted
with Take-Home Vehicle requests. Attach alifustlficotions and back-up documentation to this
farms.
O Union Contract: Collective bargaining a g g agreement may provide general language for department director to
approve Take-Home Vehicle assignment. Provide union name,contract number,and attached
a copy of relevant contract language.
Union Local:
Note:A County owned Take-Home Vehicle is a fringe benefit that generates a tax(lability,if yourrequest for a Take-Home Vehicle assignment is
approved,you are requited to check with payroll to determine your liability.
4 q
ft bestor's Signature Date
I have read and understand the County Policy governing Take-Home vehicles and County Vehicle use. I certify that this request meets the requirements.
n 111
Department Director Date (l ),
I certify that this request meets the requirements of the County Policyand recommended the BOCC approve the request.
� :
❑ Approved '
❑ Dented
Chair of BOCC Date '..
-Please submit this form to the Risk Manager by September 30th of each year.
original m apse n�anagemenL '
Payroll ',..
Takellome Log
1
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Jennifer Beierle Ext. 532
Department: Support Services Briefing: ❑X
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): October 9,2023 Agenda Date: Click or tap here to enter text.
Internal Review: ❑X Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item:
Draft Purchasing and Contracting Policy
Back2round/Executive Summary:
Mason County adopted a purchasing policy,Resolution No. 106-16,that is in desperate need of updating,
according to our State Auditor's Office.A draft purchasing policy has been written and has been
circulated and approved with some reservations through the County's Audit Committee. The same draft
policy has been looked at by our State Auditor's Office and they have come back with two small,
suggested changes.
Budget Impact(amount, funding source,budget amendment):
N/A
Public Outreach (news release,community meeting, etc.):
N/A
Requested Action:
Request the Board review the draft purchasing and contracting policy.
Attachments
Draft Purchasing and Contracting Policy
Email from State Auditor's Office with suggested changes
��SpN Cpa�rA
1854
Mason County Purchasing and Contracting Policy
PURPOSE
The purpose of this procurement and contracting policy is to ensure that all persons
involved in the procurement process follow applicable laws and maximize the value of
products and services purchased with public funds consistent with the Mason County
Code of Ethics for public contracting. See Attachment C. Commented[JB1]:Wording from Duenkel's policy draft
This policy does not create any enforceable rights or causes of action in third parties and
does not in any way limit the County's ability to procure goods and services or enter into
contracts in accordance with state and federal law.If there is any conflict between this Commented[JB2]:Wording from Duenkel's policy draft
policy and state and federal law,the applicable state and federal law supersedes this
policy.
Nothing in this policy prevents the County from complying with the terms and
conditions of any grant,gift,or bequest which is otherwise consistent with federal,
state,and local laws,provided the grant,gift or bequest does not obligate another
Office or Department to incur unanticipated expenses without its approval by the
affected Office or Department and the Board of County Commissioners(BOCC).
SCOPE
The Board of Mason County Commissioners has"the care of the county property and
the management of the county funds and business...",per RCW 36.32.120.All elected
officials,directors,employees,and agents of the County must comply with this policy
except where otherwise governed by federal or state law.Offices and Departments may Commented[JB3]•Tammy w/SAO advised that this
develop their own internal policies which may be more detailed or more stringent than policy needs to be followed by all county employees,include
the minimum County requirements listed in this policy. �130s
1
A. GENERAL PROCUREMENT AND CONTRACTING POLICY
1.All Offices and Departments must purchase goods and services in compliance with federal
and state laws,County code,and all applicable rules and policies including Attachment A
Purchasing Policy Main Elements attached and incorporated into this policy.
2.The purchase of goods and services and associated contracting shall comply with
approved budgetary authority or approved budget amendments.) Commented[JB4]:Wording from Duenkel's policy draft
3.All Offices and Departments must use a written Contract for purchases of goods and
services over$10,000,for all Public Work,and for all leases.
4.All Offices and Departments must use the Total Cost of Acquisition(TCA)as defined in this
policy to determine the dollar thresholds in applying this policy.
5.The County encourages competitive bidding.
6.County officials,directors,employees,or contract officers must not be beneficially
interested,directly or indirectly,in any contract which may be made by,through or
under the supervision of such person,in whole or in part,or which may be made for the
benefit of his or her Office,or accept,directly or indirectly,any compensation,gratuity,
or reward in connection with such contract from any other person beneficially
interested therein.This section will not apply to the exemptions as listed in RCW
42.23.030(1)-(12).
7.The Board of County Commissioners delegates authority to elected officials,directors,or
their designee to approve,award,execute and amend all contracts,except those listed
in Section Al of this policy,provided they do so in compliance with federal and state Commented[JBS]:The"6"was entered in error
law and the provisions of this policy and its supporting procedures.In circumstances
where contracting authority is unclear,or where there is a joint commitment,signatures
of the Board and an elected official may be required.
8.Board approval is required for:
8.1.All contracts entered into by an Office/Department following a formal bidding or
competitive request for proposals(RFP);
8.2 All multi-year expenditure contracts,unless a non-appropriation clause is included in
the contract;
8.3.All s^'�^ ^^noncompetitive procurement contracts;
8.4.All real property acquisitions and disposals,including leases;
8.5.All union labor agreements;
8.6.Interlocal agreements;
8.7.Grant applications
8.8.Any contract that,by statute,must be approved by the governing body of the
County.
99.Board approval is required for all amendments for contracts requiring a formal bidding
or competitive RFP that causes cumulative change orders/amendments that exceed 10%
of the original amount of the contract.
109.The Board may waive the competitive bid requirements of this policy and in
Attachment A for service contracts upon request of an elected official or department
director,as permitted by state law.
119.Offices and Departments must not break any project into units or phases if it is done
for the purpose of avoiding the dollar threshold of a contract that would require using Commented[JB6]:Changed wording at recommendation
t4eone of the County Small Works Rosters or a competitive bid process. ofKelle Medcalf since County has multiple small works
rosters
2
12-1.The Board of County Commissioners delegates approval authority to the County
Administrator for contracts under$50,000.00.
132.The County must follow Washington prevailing wage requirements for Public Works
and Public Building Service Maintenance Contracts,pursuant to Chapter 39.12 RCW.
14-.The County is committed to providing Women and Minority Business Enterprises
(WMBE)full access to County purchasing and contracting opportunities.
B.POLICY EXCEPTIONS
1.The following are exempt from this policy:
1.1.Interfund agreements.Interfund agreements must comply with the Mason County
Financial Policies and Procedures,currently Resolution No.2021-088.
1.2.Election materials and ballots pursuant to RCW 36.32.245(4)
2.See the list below and Attachment A for the types of contracts that are exempt from
bidding and competitive solicitation.The following types of contracts must comply with
all other provisions of this policy,including obtaining Board of County Commissioner
approval.
2.1.Purchases at auctions pursuant to RCW 39.30.045.
2.2.Architectural and engineering(A&E)services pursuant to RCW 39.80.See Section F,
Procurement Using Federal Funds,below,for A&E restrictions when using Federal
funds.
2.3.Brokerage,securities,and debt transactions made in accordance with the Financial
Policies and Procedures,currently Resolution No.2021-088.
2.4.Employment tests and employment test services
2.4.Emergency Purchases pursuant to RCW 36.32.270 and RCW 39.04.280.Purchases of
Goods and Services,including Public Work Contracts,during an emergency that may be,
or is,a declared Federal disaster must follow procedures developed by Emergency
Management to ensure compliance with Federal and State regulations and FEMA
guidelines for emergency purchasing and contracting.
2.5.Current Federal Highway Administration Blanket Proprietary Approvals for
Washington State:https://wsdot.wa.gov/engineering-standards/design-topics/design-
tools-and-support) Commented[JB7]:Loretta provided correct link
http://..... ,sdet. y/Deso n/Proj.erney/Blani(etA....Feyals htFn
2.6.Interlocal agreements pursuant to Chapter 39.34 RCW.
2.7.Legal and public defender services.
2.8.Contracts with community service organizations for park improvements or
maintenance pursuant to RCW 35.21.278.
2.9.Public depositaries pursuant to Chapter 36.48 RCW.
2.10.Purchases involving special facilities or market conditions pursuant to RCW
39.04.280.
2.11.Purchases of insurance or bonds pursuant to RCW 39.04.280.
2.12.Sele sewK-2Noncompetitive procurement sole source):Purchases that are clearly Commented[JB8]:Changed"sole source"to
and legitimately limited to a single source of supply pursuant to RCW 39.04.280. "noncompetitive procurement"throughout policy to be
Examples of situations where a sole source situation may exist include: consistent with wording in 2 CFR 200.320 at Loretta's
recommendation
3
1) Licensed,copyrighted,or patented products or services that only one vendor
provides.
2) New equipment or products that must be compatible with existing equipment
or products that only one vendor provides.
3) Proprietary or custom-built software or information systems that only one
vendor provides.
4) Products or services where only one vendor meets the required certifications or
statutory requirements.
2.12.1.The following steps shall be followed in order to obtain Board approval for a
`nlp rnvrcc^ ^^noncompetitive procurement tease:
1)The Office/Department conducts a screening process to justify the purchase
of a specific good and or service;
2)Document that the good or service is available only through one provider or
manufacturer(or distributor,and manufacturer so certifies);
3)Document that the vendor certifies that the County is getting the lowest price
it offers;
4)The Office/Department drafts a S^'�^ Fee noncompetitive procurement
resolution justification documenting why the particular product or service is
mandatory and what efforts were made to find other vendors and presents to
the Board for approval;
5)Once approved,the Office/Department will place the order.
C.PUBLIC WORKS CONTRACTS
1.See Exhibit A-Procurement Policy Main Elements for specific dollar limits and other
requirements that apply to the following:
1.1.Under a specific dollar limit,an Office or Department may award Public Works
Contracts without advertising,competitive bidding,and/or the alternate requirements
of the Small Works Roster process(RCW 36.2.250).
1.2.Within specific dollar limits,an Office or Department may use the Limited Public
Works Process as defined in RCW 39.04.155(3)for Public Works Contracts.
1.3.Within specific dollar limits,an Office or Department may award Public Works
Contracts through the Small Works Roster process,competitive bidding,or any other
means so long as all legal requirements to enter into such contract are met.Those
requirements include:
1.3.1.Obtaining a performance and payment bond or an acceptable substitute,
and
1.3.2.Meeting prevailing wage and meeting retained percentage requirements,
regardless of funding source.
1.4.Above a specific dollar amount,a competitive sealed bid process is required for
Public Works Contracts.
D.CONTRACTS OTHER THAN PUBLIC WORKS
1.See Exhibit A—Procurement Policy Main Elements for specific dollar limits and other
requirements that apply to the following:
4
1.1.Under a specific dollar limit,an Office or Department may authorize goods and/or
services purchases without advertisement,formal competitive process or written contract(RCW
36.32.245).All such purchases must be for the business of the County,considering the best
interests of the County and in conformance with policies published by the County,including the
Financial Policies and Procedures.
1.2.Within specific dollar limits,an Office or Department may award contracts for goods
and/or services without advertising or a formal sealed bid process,provided the vendor was
selected pursuant to RCW 39.04.190 and the Mason County Purchasing Procedure(RCW
36.32.245).
1.3.Above a specific dollar amount,an Office or Department must issue a Request for
Quotes(RFQ)or Request for Proposals(RFP).
E.INORMATION TECHNOLOGY PURCHASES(RCW 39.04.270)
1.The Information Technology(IT)Steering Committee will establish all information technology
equipment standards in accordance with County policy.If the desired purchase is included in the
current standards,the IT Department will order through existing government contracts and the
benefitting Department will make the purchase.The IT Department will maintain such contracts
to ensure the best available technology pricing for the County.
2.All IT related purchases or leases require IT Department review-see Attachment A,
Information Technology Purchases.) Commented[JB9]:Added this for more clarification since
PWs had questions about IT dollar amounts
F.PROCUREMENT USING FEDERAL FUNDS
1.Federal Procurement Standards
1.1.When procuring goods or services using direct or indirect(pass-through)Federal
award funds,Offices/Departments must utilize the procurement methods outlined in
this policy and Attachment A,and will also comply with Federal procurement standards
outlined in§200.213,and§200.318 through§200.326 of 2 CFR 200—Uniform
Administrative Requirements,Cost Principles,and Audit Requirements for Federal
Awards(the"Uniform Guidance"or"Super Circular")
1.2.Refer to Exhibit"B"for a comparison of Federal and non-federal procurement
thresholds and authorized procurement methods.
1.3.Where there is a difference between County procurement policy and Federal
procurement policy,the most restrictive policy will govern,in accordance with
§200.319(c).
1.4.Offices and Departments will follow the grant guidelines in Financial Policies and
Procedures Resolution when receiving and expending state and federal funds.
I2.2 CFR 200.324 Contract cost and price.
2.1.The non-Federal entity must perform a cost or price analysis in connection with
every procurement action in excess of the Simplified Acquisition Threshold including
contract modifications.The method and degree of analysis is dependent on the facts
surrounding the particular procurement situation,but as a starting point,the non-
Federal entity must make independent estimates before receiving bids or proposals.
2.2.The non-Federal entity must negotiate profit as a separate element of the price for
each contract in which there is no price competition and in all cases where cost analysis
is performed.To establish a fair and reasonable profit,consideration must be given to
5
the complexity of the work to be performed,the risk borne by the contractor,the
contractor's investment,the amount of subcontracting,the quality of its record of past
performance,and industry profit rates in the surrounding geographical area for similar
work.
2.3.Costs or prices based on estimated costs for contracts under the Federal award are
allowable only to the extent that costs incurred or cost estimates included in negotiated
prices would be allowable for the non-Federal entity under subpart E of 2 CFR 200.324.
The non-Federal entity may reference its own cost principles that comply with the
Federal cost principles.
2.4.The cost plus a percentage of cost and percentage of construction cost methods of
Contracting must not be used.) (Commented[JB10]:Tammy w/SAO advised to add this
3.Suspension and Debarment s� eccion
3.1.County Offices/Departments receiving federal awards must comply with debarment
and suspension regulations implementing Executive Orders 12549 and 12689,2 CFR Part
180,per§200.213.
3.2.County Offices/Departments will ensure and document that no agreement for
goods or services is entered into with any entity or person(including subrecipients,
contractors,vendors,and consultants)who has been disqualified(suspended or
debarred)from participation in Federal programs or activities.
3.3.County Offices/Departments will ensure that subrecipients,contractors,vendors,
and consultants include suspension and debarment requirements in lower-tier
agreements under the award.
4.Subrecipients vs.Contractors
4.1.County Offices/Departments must determine and document whether each
agreement it intends to make for the disbursement of Federal program funds casts the
party receiving the funds in the role of a subrecipient or a contractor,in accordance
with the definitions outlined in§200.93 and§200.23,respectively,and the defining
characteristics of each outlined in§200.330(a)-(c).
5.Subrecipient Risk Assessments and Monitoring
5.1.County Offices/Departments will evaluate each subrecipient's risk of
noncompliance with Federal statutes,regulations,and the terms and conditions of the
subaward in accordance with the risk factors outlined in§200.331(b)(1)-(4)to
determine the appropriate levels of subrecipient monitoring and to determine whether
additional subaward conditions should be imposed upon a subrecipient,per§200.207
and§200.331(c).
5.2.County Offices/Departments must conduct risk assessments prior to entering into
any subaward and subsequent subaward amendment,and annually thereafter for the
life of each subaward.
5.3.County Offices/Departments will monitor subrecipient financial and program
performance to ensure that subawards are used for authorized purposes;that they are
in compliance with Federal statutes,regulations,and the terms and conditions of the
subaward;and that subaward performance goals are achieved,in accordance with
§200.331(d),
5.4.Each subaward must be monitored in accordance with the grant requirements.
Because the nature of grant funded activities varies depending on the program-specific
6
needs and compliance requirements,Offices/Departments will use their best judgement
in developing monitoring schedules and systems tailored to their programs'needs.
6.Subaward Agreements
6.1.Offices/Departments must obtain prior written approval from the Federal or pass-
through funding agency to subaward out non-construction services using Federal funds,
in accordance with§200.308(c)(1)(vi).
6.2.Each subrecipient agreement(subaward)and each subsequent modification or
amendment must be clearly identified to the subrecipient as a subaward and provide
the federal award information outlined in§200.331(a)(1)-(6).
6.3.Each subaward will include appropriate Single Audit Act requirements pursuant to 2
CFR 200,Subpart F,including:
6.3.1.Subrecipient compliance with the Single Audit Act of 1984,as modified.
6.3.2.Independent auditor access to the subrecipient's financial records.
6.3.3.Provision by the subrecipient of any required Single Audits to the County
within the time limit set forth in the Single Audit Act.
6.3.4.Access by the County to review of the subrecipient's financial records,in
the event a Single Audit is not required.
6.3.5.Notification by the subrecipient and voiding of the subaward in the event
of subrecipient suspension or debarment.
6.3.6.Verification by the subrecipient of non-suspension and non-debarment
status prior to issuing lower-tier subawards or contracts.
6.4.Offices/Departments will verify that subrecipients whose aggregate Federal award
funding expended during the respective fiscal year equaled or exceeded$750,000,
including direct and pass-through,were audited in accordance with§200.501.
6.5.Offices/Departments must review subrecipients'audit reports annually to ensure
compliance in Federal program areas in which the Office/Department passed through
Federal award funds to the subrecipient,per§200.331(f).
7.Subrecipient and Contractor Payments
7.1.Offices/Departments must ensure that payments are made to subrecipients and
contractors in accordance with contract provisions(§200.305(b)(1)and will be made
within 30 calendar days after receipt of the contractor billing unless there is reasonable
belief that the request is improper,per§200.305(b)(3).
8.Conflicts of Interest
8.1.County employees must abide by the Ethics and Conflict of Interest Policy,currently
Resolution No.105-16.
8.2.The procurement of any contract supported by a Federal award must also comply
with the more restrictive provisions of§200.318(c)(1),whereby all officers,employees,
and agents of the County participating in the procurement process,including selection,
award,or administration of a contract,must not have any real or apparent conflicts of
interest regarding a purchase or contract.
8.3.Offices/Departments must report suspected violations of this policy to the Financial
Management Committee and/or Internal Auditor for thorough and impartial
investigation.Determined violations will be subject to disciplinary action,as deemed
appropriate by the Financial Management Committee and the respective
Director/Elected Official,in consultation with the Department of Human Resources.
7
8.4.Violations of this section may be grounds for dismissal or forfeiture of office.
8.5.Employees found to be in violation may also be liable to the County for monetary
penalties as allowable by state law,in addition to any civil or criminal liabilities or
penalties that may be imposed by law enforcement.
8.6.Contracts entered into in violation of this policy will be voided.
9.Gifts and Gratuities
9.1.County officers,employees and agents involved in Federally supported
procurement or contract administration must neither solicit nor accept gifts,including
gratuities,favors,or anything of monetary value from contractors,subrecipients,or
parties to subcontracts,per§200.318(c)(1).
10.Mandatory Disclosures
10.1.Offices/Departments must disclose in writing to the Federal awarding agency or
pass-through entity all violations of Federal criminal law involving fraud,bribery,or
gratuity violations potentially affecting the Federal award,in accordance with§200.113.
10.2.Disclosures must be made within 14(fourteen)calendar days of violation
determination.
11.Architectural and engineering(A&E)services have more restrictive Federal requirements
than RCW 39.80.
11.1.Proposals:A procurement method in which either a fixed price or cost-reimbursement
type contract is awarded.Proposals are generally used when conditions are not appropriate
for the use of sealed bids.They are awarded in accordance with the following requirements:
11.1.1.Requests for proposals must be publicized and identify all evaluation factors and
their relative importance.Proposals must be solicited from an adequate number of
qualified offerors.Any response to publicized requests for proposals must be considered
to the maximum extent practical;
11.1.2.The non-Federal entity must have a written method for conducting technical
evaluations of the proposals received and making selections;
11.1.3.Contracts must be awarded to the responsible offeror whose proposal is most
advantageous to the non-Federal entity,with price and other factors considered;and
11.1.4.The non-Federal entity may use competitive proposal procedures for
qualifications-based procurement of architectural/engineering(A&E)professional
services whereby offeror's qualifications are evaluated and the most qualified offeror is
selected,subject to negotiation of fair and reasonable compensation.The method,
where price is not used as a selection factor,can only be used in procurement of A&E
professional services.It cannot be used to purchase other types of services through A&E
firms that are a potential source to perform the proposed effort. Commented[1B11]:Tammy w/SAO advised to add this
section
G.COOPERATIVE PURCHASING
1.The County recognizes that using bid processes and contracts awarded by another public
agency(also known as"piggybacking")can achieve efficiency and greater volume discounts.The
County encourages the use of these opportunities in accordance with the provisions of Chapter
39.34 RCW requiring the public agency that awarded the bid,proposal,or contract to comply
with its own procurement requirements and to post the bid or solicitation on the internet.
2.Offices and Departments may search for such opportunities,including but not limited to State
of Washington contracts,Federal and U.S.Community contracts,and contracts offered by other
8
municipal corporations within the State of Washington which conform with Chapter 39.34 RCW
and Chapter 39.32 RCW.
3.The County has adopted Resolution No.2023-004,which allows purchasing of various
supplies,materials,and equipment from federal contracts(RCW 39.32.090).This is not
technically considered"piggybacking"as such purchases are exempt from bidding and are not
subject to RCW 39.34.030.
H.RESPONSIBILITIES PRIOR TO ONSITE WORK
1.Certificates of Insurance
Certificates of Insurance requirements must be stated during the solicitation process.During
solicitation contact the Risk Manager to assure the appropriate insurance requirements are
being addressed.Certificates of Insurance must be submitted with the contract prior to on-site
work.
2.Washington State Contractor's License
2.1.It is the Office/Department's responsibility to verify a current Washington State
Contractor's License and current Workers'Comp status.
2.2.The Office/Department will also verify that the contractor is not on the federal
debarment listing.
3.Business License
3.1.It is the Office/Department's responsibility to verify current business with the
Department of Revenue.
4.Prevailing Wage Requirements-Ongoing
1)Prior to Getting an Estimate or a Quote—Notify the vendor that they are to
pay prevailing wages and a Certification of Compliance with Wage Payment
Statutes is required;
2)After a Vendor has been selected—The vendor is required to file a
"Statement of Intent to Pay Prevailing Wages"with the Department of Labor
and Industries;
3)After the work is completed—The vendor must also file an"Affidavit of
Wages Paid"with the Department of Labor and Industries.
4.1.Payment will not be released until certified intents and affidavits have been
received.
I.POLICY COMPLIANCE
1.Elected Officials,Directors and employees who are responsible for conducting procurements
and working with contracts are expected to read,understand,and follow this policy.Directors
and employees who violate this policy may be disciplined,up to and including termination.
Elected Officials,Directors and employees who violate federal or state laws and regulations
regarding contracting and purchasing are subject to RCW 39.30.020.I Commented[JB12]:Wording from Duenkers policy draft
9
0
P
Attachment A - Procurement Policy Main Elements
Public Works Contracts Contracts Contracts
Non-Federal Award Less than $40,000 $40,000 to $350,000 Larger than $350,000
Federal Award Up to$10,000 Over$10,000 to $250,000 Larger than $250,000
Written Contract Required (RCW 39.04.010) Required (RCW 39.04.010) Required (RCW 39.04.010)
Review Non-standard only (Policy Only) Risk Management; Prosecuting Attorney Prosecuting Attorney; Risk Management
(Policy Only)
Approvals Department Director or Elected Official Department Director or Elected Official BOCC(RCW 39.04.020)
(RCW 39.04.020) County ndministr te-F er BQCC (RCW
39.04.020)
Bidding Use Small Works Roster(RCW 39.04.155) Use Small Works Roster(RCW 39.04.155) Formal Bid Required (RCW 39.04.010)
Advertising Use Small Works Roster-yearly Roster ad Use Small Works Roster-yearly Roster ad req. Required (RCW 39.04.020)
req. Contact 5 on roster. Rotate contacts Contact all for type of work on roster(RCW
(RCW 39.04.155) 39.04.155)
Bid Deposit At County's Discretion At County's Discretion Required (RCW 36.32.250)
Award Soliciting Office/Dept.to responsible Soliciting Office/Dept to responsible bidder BOCC awards to responsible bidder with
bidder with the lowest responsive bid with the lowest responsive bid (BOCC the lowest responsive bid (RCW
(RCW 39.04.010; RCW 39.04.350) delegated by policy; RCW 39.04.010; RCW 39.04.010; RCW 39.04.350)
39.04.350)
Execution of Contract Dept. Director or Elected Official (Policy Dept. Director or Elected Official per Dept. Director or Elected Official per
Only) provisions of Award (Policy Only) provisions of Award (Policy Only)
Identify Subcontractor(s) Not required Not required For contracts $1 million or more (RCW
39.30.060)
Performance and Payment Required. Contractor may choose to have Required. Contractor may choose to have the Bond required from state-approved
Bond the County hold 10%of funds earned in County hold 10%of funds earned in lieu of surety company(RCW 39.08.010)
lieu of bond for public work of$150,000 or bond for public work of$150,000 or less.
less. (RCW 39.08.010) (RCW 39.08.010)
Prevailing Wage Required (RCW 39.12) Required (RCW 39.12) Required (RCW 39.12)
Retained Percentage 5% Required unless funded by Federal 5% Required unless funded by Federal 5% Required unless funded by Federal
Transportation Funds, then bond only Transportation Funds,then bond only (RCW Transportation Funds,then bond only
(RCW 60.28.011) 60.28.011) 1(RCW 60.28.011)
Federal Funds Determine whether the recipient is: (a) a vendor or a subrecipient-subrecipients require special contract language, or(b) Debarred
or suspended or otherwise excluded from or ineligible for participation in Federal programs. The County must also perform a
contract cost and price analysis when using federal funds as outlined in this policy under F. Procurement Using Federal Funds,
Section 2.
Jennifer Beierle
From: Jennifer Beierle
Sent: Thursday, October 5, 2023 8:55 AM
To: 'Lane,Tammy (SAO)'
Cc: Mark Neary
Subject: RE: Draft Purchasing &Contracting Policy
Tammy,
Thank you so much for the review and for the piggybacking information.We really appreciate it! I will try to incorporate
the suggested changes before we adopt a new policy.
Jennifer
From: Lane,Tammy(SAO) <lanet@sao.wa.gov>
Sent: Friday, September 29, 2023 9:28 AM
To:Jennifer Beierle <Jb@masoncountywa.gov>
Cc: Mark Neary<MNeary@masoncountywa.gov>
Subject: RE: Draft Purchasing&Contracting Policy
Caution: External Email Warning!This email has originated from outside of the Mason County Network. Do not
click links or open attachments unless you recognize the sender, are expecting the email, and know the content is
safe. If a link sends you to a website where you are asked to validate using your Account and Password, DO NOT DO
SO! Instead, report the incident.
Jennifer,
Both the procurement specialist and I reviewed the policy and overall it looked good we just had two items that the
County may want to think about.
B 2.2 with A&E, this is not really an exception to procurement and I like that you reference the RCW and the different
items for federal later in the policy we are just wondering if this will cause confusion with calling it an exception.
G 1 For piggybacking we noted there was not the requirement for an interlocal agreement in the policy and that is
usually the first thing we would ask for when auditing that area. Also, with using DES there is a separate RCW that
covers those transactions that you may want to add to the federal RCW you listed which is 39.26. 1 believe it is 060 that
allows for the cooperative purchases.
I have attached the piggybacking guide as we have seen an uptick in exceptions in piggybacking with DES, as it is critical
to have the master agreement and make sure to use the DES contract number with the purchase.There have also been
any changes to piggybacking over that last year.
Thank you,
Tammy Lane
Assistant State Auditor, Office of the Washington State Auditor
(360) 845-1482 1 www.sao.wa.gov
' - Sign up here to be the first to know when we release news&alerts.
1
From:Jennifer Beierle <Jb@masoncountywa.gov>
Sent:Thursday, September 28, 2023 2:07 PM
To: Lane,Tammy (SAO) <lanet@sao.wa.gov>
Cc: Mark Neary<MNearv@masoncountywa.gov>
Subject: Draft Purchasing& Contracting Policy
External Email
Hi Tammy,
Here is the latest draft of the purchasing& contracting policy after going through our Audit Committee. If you are able to
run it by your purchasing expert at SAO we would greatly appreciate it.
Thank you so much!
Jew B o6e Ler
Budget& Finance Manager
Mason County Support Services
411 N 5th St, Shelton, WA 98584
(360) 427-9670 ext. 532
z
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Jennifer Beierle Ext. 532
Department: Support Services Briefing: ❑X
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): October 25,2023 Agenda Date: Click or tap here to enter text.
Internal Review: ❑X Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Overview of the 2024 Proposed Budget Draft
Background/Executive Summary:
The summary budget includes the maintenance level budget as of October 9, 2023 and the policy level
requests for Commission review.
Budget Impact(amount, funding source,budget amendment):
See Attached
Public Outreach (news release,community meeting, etc.):
N/A
Requested Action:
Request the Board review the draft of the 2024 Mason County Budget for the General Fund by
Department and all other County funds at the fund level
Attachments
• 2024 Mason County Summary Draft Budget as of October 9,2023-General Fund by Department
&all County funds at the fund level including open and approved policy level requests
Mason County
General Fund
2024 Summary Proposed Budget as of October 9,2023
2024 Maintenance Level Budget as of 10.9.2023
Policy Policy One Time
Level Level Approved Approved
Salaries& Budgeted Requests- Requests- PLRs moved PLRs moved
Dept. General Fund Department Revenues Benefits Operating Expenditures FTE's Revenue Expense to MU to MU Policy Level Request(PLR)Descriptions
001-000 Beginning Fund Balance 28,000,000 -
001-010 WSU 33,500 270,934 114,507 385,441 2.50
001-020 Assessor 7,000 1,278,480 228,167 1,506,647 13.00 5,000
1 FTE:Chief Deputy$117,891;Training$1,095;1 FTE:Financial Analyst$103,888;Reclass of 11
001-030 Auditor 1,339,314 1,557,978 542,179 2,100,157 14.50 328,264 81,211 positions:$75,387;6 months of succession planning$30,000
001-050 Emergency Management 137,304 306,558 221,386 527,944 2.50 3,410 5,265 EMI Travel$3,410
001-055 Facilities&Grounds - 629,111 1,058,469 1,687,580 6.00
001-057 Human Resources/Risk Mgmt - 654,939 317,770 972,709 6.00 3,500
001-058 LEOFF - 98,400 1,600 100,000
Rev:Blake$100k;LFO Court Reimb.$24,598;Filings$51,500;Passports$35k;Crime Victim
Penalty$75k;Juv CVP$1k;Misc Rev$81,106;Exp:OT$15k;Office&Jury supplies$10k;IT
Trackable Equipment$16k;Legal Notices$13k;Jury Postage$15k;,Machine Maintenance
001-070 Clerk 346,654 1,045,724 107,926 1,153,650 13.00 368,204 161,500 1,140 $2500;Blake Reimbursements$100k
001-080 Commissioners - 372,268 20,000 392,268 3.00
1 FTE Grant Writer$100,574;1 FTE Financial Analysts$93,160,&1 FTE Recompete Plan
001-090 Support Services 96,299 1,122,640 30,789 1,153,429 8.65 626,354 Coordinator$132,320(w/b covered by grant revenue);Animal Control Program
001-100 District Court 873,516 1,438,661 171,067 1,609,728 12.20 122,095 1 FTE Chief Deputy Admin Clerk$119,595;desk&computer for FTE$2500
001-125 Community Development 2,716,206 2,807,929 609,267 3,417,196 25.00
001-126 Historical Preservation 13,000 - 36,600 36,600
001-146 Parks&Trails 49,000 615,684 218,912 834,596 5.50 51,200 5,790 1 FTE Maintenance$66,200;Reduction in Extra Help if FTE approved<$15k>
001-170 Juvenile Court Services 1,356,216 1,977,269 138,912 2,116,181 19.00
001-180 Prosecutor 214,015 2,084,174 157,940 2,242,114 15.00 141,822 2 FTE:Clerical$70,911 each
001-185 Child Support Enforcement 165,000 145,659 19,341 165,000 1.00
001-190 Coroner 35,000 360,851 332,458 693,309 3.40
2 FTE Sheriff Deputies$98,947 each;2 new vehicle leases&upfits$52,677 each;Office Furniture
$17k(more info requested from BOCC);Patrol car laptops$50k(more info requested from
BOCQ Pepperball instr course$75k;High speed video capable computer&det computer
upgrades$25k;EvocTrlr/cones$18k,det.printers$5k,&pol cam$13.5k;New Officer Wellness
001-205 Sheriff 936,596 12,575,074 4,234,927 16,810,001 102.50 586,748 138,610 Program$80k
001-208 Courthouse Security - - 307,300 307,300
001-240 Office of Public Defense 240,767 1,040,592 519,170 1,559,762 9.00
001-250 Superior Court 111,951 1,296,761 267,316 1,564,077 9.69 45,859
001-255 Family Court 2,500 - 2,500 2,500
Rev:TST transfer inc$284,663 to support Exp:$284,663 expired grant funded position&
001-256 Therapeutic Court 396,160 271,577 124,583 396,160 3.23 284,663 284,663 services
001-258 Murder Expenditures - - - -
001-260 Treasurer 29,257,745 816,617 158,900 975,517 8.00
001-300 Non Departmental 4,659,230 502,405 5,353,290 5,855,695 128,000 SOY projected risk pool insurance increase
001-305 Motor Pool - -
001-310 Transfers Out - - 565,046 565,046 100,000 _
001-320 Ending Fund Balance - - - 21,856,366
Total General Fund Including BFB&EFB 70,986,973 33,270,285 15,860,322 70,986,973 282.67 652,867 2,306,056 514,375
Total General Fund Removing BFB&EFB 42,986,973 33,270,285 15,860,322 49,130,607 282.67 652,867 2,306,056 514,375
Total from Ending Fund Balance 6,143,634 652,867 8,449 690
Mason County
All Funds
2024 Summary Proposed Budget as of October 9,2023
2024 Maintenance Level Budget as of 10.9.23
Policy Level Policy Level Approved
Salaries& Operating- Budgeted Requests- Requests- PLRs moved
Fund Fund Name Revenues Benefits w/o S&Bs Expenditures FTE's Revenue Ex ense to ML3 Policy Level Request PLR Descriptions
103 Sales Use Tax 3,435,000 3,435,000 3,435,000 - 9,000 Requested award Inc to Economic Development Council
104 Auditor's O&M 594,029 594,029 594,029 -
105 County Road 37,025,673 7,111,661 29,914,012 37,025,673 61.50 810,000
106 Paths&Trails 317,232 317,232 317,232 -
109 Election Equipment 294,502 294,502 294,502 -
110 Crime Victims 185,000 86,537 98,463 185,000 1.00
114 Victim Witness Activity 62,000 56,424 5,576 62,000 -
117 Community Support Services 4,618,718 213,991 4,404,727 4,618,718 2.00
118 Abatement 239,953 239,953 239,953 -
120 REETProperty Tax 110,000 1,197 109,803 110,000 -
134 National Forest Safety 52,000 19,483 32,517 52,000 -
135 Trial Court Improvement 138,491 138,491 138,491 -
141 Sheriffs Boating Program 148,800 13,926 134,874 148,800 -
142 Narcotics Investigation Fund 106,500 106,500 106,500 -
145 Clean Water District 280,000 280,000 280,000 -
150 Community Services Health 4,956,136 3,113,138 1,842,998 4,956,136 27.75
155 American Rescue Plan Act 5,050,000 5,050,000 5,050,000 -
160 Law Library 60,513 2,790 57,723 60,513 0.03
163 Lodging Tax 2,210,000 2,210,000 2,210,000 -
164 Mental Health Tax 3,073,259 121,729 2,951,530 3,073,259 -
180 Treasurer's O&M 366,704 109,248 257,456 366,704 1.00
190 Veterans Assistance 353,000 353,000 353,000 -
192 Skokomish Flood Zone 6,414,540 6,414,540 6,414,540 -
194 Mason Lake Management 103,675 103,675 103,675 -
195 Spencer Lake Management 27,185 27,185 27,185 -
199 Island Lake Management 12,100 12,100 12,100 -
205 Public Works Facility Bond 994,275 994,275 994,275 -
215 MC LTGO 2013 Bond 130,791 130,791 130,791 -
250 MC LTGO 2008 Bond 235,166 235,166 235,166
350 REErl 3,080,000 88,225 2,991,775 3,080,000
351 REET2 6,700,000 74,665 6,625,335 6,700,000 -
402 Mason County Landfill 10,251,700 1,322,549 8,929,151 10,251,700 14.35 378,000
403 NBCI Sewer Utility 4,611,313 689,601 3,921,712 4,611,313 6.03 55,358 855,000 Rev:9%rate increase;Exp:Facility Improvements$855k
411 Rustlewood Sewer&Water 664,612 239,414 425,198 664,612 2.10 156,407 38,000 38,000 Rev:Rate Increase,PSNR grant$82,950
412 Beards Cove Water 1,236,155 103,776 1,132,379 1,236,155 0.91 159,347 110,DD0 Rev:Rate increase leave as PLR;
413 Belfair W W&W Reclamation 4,227,791 293,504 3,934,287 4,227,791 2.56 276,441 800,000 Rev:ERU rate of$105
428 Landfill Reserve 181,203 181,203 181,203
429 Beards Cove Reserve - - -
480 Storm Drain System Dev - - -
500 Information Technology 1,500,000 548,746 951,254 1,500,000 4.35
501 Equipment Rental&Revolving 6,506,278 859,014 5,647,264 6,506,278 7.55 300,000 Capital Machinery/Equipment$300k
502 Unemployment Fund 279,202 277,035 2,167 279,202
Total Special Funds 110,833,496 15,346,653 95,486,843 110,833,496 131.13 647,553 38,000 3,300,000
Total General Fund 70,986,973 33,270,285 37,716,688 70,986,973 282.67 652,867 2,306,056
Grand Total All Funds 181,820,469 48,616,938 133 203,531 181,820 469 413.80 1 1,300,420 2,344,056 3,300,000