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Home My WebLink AboutEVE2023-00001 OysterFest - PLN General - 8/1/2023 RECEIVED ,, AUG - 1 2023 MASON COUNTY 615 W. Alder Street QUO COMMUNITY SERVICES Building,Planning,Environmental Health,Community Health EVE aoa�- 00061 TEMPORARY OUTDOOR PUBLIC EVENT APPLICATION This application must be completed,signed and forwarded to the Mason County Dept.of Community Development Office at least sixty (60)days prior to the first day of the event. Any misrepresentation in this application or deviation from the final agreed upon route and/or method of operation described herein,may result in the immediate revocation of the permit. Please type or print information clearly and attach additional sheets as necessary.Once application has been submitted,the applicant will be required to schedule a pre-application meeting with County staff to discuss event details. EVENT INFORMATION Date of permit:July 28, 2023 Event Name:OysterFest Legal Description:42002-00-62000 Event Site Address:250 W. Sanderson Way, Shelton,WA 98584 Date(s)of Event: NOT TO EXCEED 14 DAYS:October 3-10, 2023 ❑ Day(s)of the Week: October 3-10, 2023 �- Event Time: ❑ Event Start Time:October 6, 2023 5pm ❑ Event End Time:October 8, 2023 6pm Event Crowd Size: ❑ Participants:500 ❑ Spectators:10,000 ❑ Volu nteers/Staff:1000 Size of Property(if applicable): 300'x 1200' Has this event been held previously?: Yes El No❑ If yes, what were the dates of the event&where: 1982-2015 Mason Co.Fairgrounds, 2016-2022 Port of Shelton abandoned runway Any change from previous events?: Yes El No❑ If yes, please attach list of changes for this year's request. APPLICANT INFORMATION Name of Applicant:Skookum Rotary Club Foundation c/o Jerry Obendorf Mailing address: PO Box 849 City: Shelton State:WA Zip:98584 Home Phone: I Cell phone:360 463-6386 Email:jobend@msn.com Owner's Name:Skookum Rotary Club Foundation Mailing address:PO Box 849 City:Shelton State:WA Zip:98584 Home Phone: Cell phone:360 463-6386 Email:jobend@msn.com EVENT DETAILS Check appropriate category below and fill in details or numbers, size and type. Leave blank if not applicable. Alcohol: Will alcohol be served or available? Will alcohol be sold? No❑ Yes El No ❑ Yes El Booths/Vendors: How many booths? 50 How many vendors:35 Entertainment: Sound System: Describe:Live bands On 2 Stages Acoustic El Amplified O Food: Will food be served or available? Will food be sold? No ❑ Yes 0 No ❑ Yes El If yes, by whom? only non-profit groups Water: Potable? No ❑ Yes El Non-Potable? No El Yes ❑ Electricity Source: Generators? No ❑ Yes El How many? 4 portable Size:small for lights Sanitary Facilities: How many?45 Handicapped Accessible? No ❑ Yes El Rides: No❑ Yes El Describe: KIWanis Kiddie train How many? one Land Clearing/Grading: No 0 Yes ❑ Describe: Fire Protection: Equipment or devices? No ❑ Yes El Describe:Firetruck on site,fire extinguishers Traffic Control: Crowd control or policing provided? Describe:State Patrol, ROTC parking No ❑ Yes El Rev.August 2017 ' 1 Traffic Access Plan: Road closures required? No El Yes ❑ Do you have a permit? No ❑ Yes 0 Parking: Off Street parking available? No ❑ Yes El Scale drawing provided? No ❑ Yes 0 Location: Event site location 250'from schoolhouse, Describe: church, house, residence or other human Abandoned runway, habitation? No ❑ Yes El Crowd Control or policing provided? Describe: See attached led APPLICATION WILL NOT BE ACCEPTED WITHOUT: 1. Site Plan(5 sets): Note scale used • Property lines,easements,&right of ways • Location of all existing structures&dimensions • Distance, in feet,from property line&structures . Well location • Lighting, sound plans and provision for vehicular parking . Parking areas(number&arrangement) • Location of fire hydrants&vehicle access roads • Public Safety Plan 3. Sanitation facilities and sewage disposal plan and/or approval. 5. Dept.of Health food handling permits if applicable 6. Fees will be collected at time of submittal. REVOCATION OF PERMIT;STATEMENT OF RIGHT. The temporary outdoor public event permit issued under the provisions of this Chapter shall state in substance that such permit is issued as a public safety,sanitary and fire requisition measure,and that the right of the Department of Community Development to revoke such permit is a consideration of issuance. If any Temporary Outdoor Public Event in Mason County is not being operated in accordance with the rules and regulations prescribed in this Chapter and set forth in the State law,the permittee shall be subject to revocation of the permit,and the permittee or other individual responsible subject to such other punishment as the law and this Chapter provide. (Ord.No.61-09,Att.A,7-7-2009) ----------------------------------------------------------------------------------------------- Falsification and/or misrepresentation in completing this application may result in rate adjustment or event cancellation. I UNDERSTAND THAT CHANGES TO THE ABOVE DETAILED PROGRAM REQUIRE IMMEDIATE NOTIFICATION TO MASON COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT. I,the undersigned representative,have read the"Temporary Outdoor Public Event Application"and the Policies and Procedures contained herein, and I am duly authorized by the event organization/business to submit this application on its behalf.The information is complete and accurate. PRINT APPLICANT'S NAME: Skookum Rotary Club Foundation/Jerry Obendorf SIGNATURE OF APPLICANT: 0 ad rVV1i1NL SIGNATURE OF PROPERTY OWNER(IF DIFFERENT THAN APPLICANT): DATE OF APPLICATION: July 28, 2023 FEE AMOUNT COLLECTED: APPROVED BY: DATE OF APPROVAL: Official Use Only Accepted by Date Submittal Amount$ Receipt number Department Review Approved Denied Comments Building Environmental Health Fire Marshal Planning Public Works Traffic Access Plan: Road closures required? No El Yes ❑ Do you have a permit? No ❑ Yes 0 R *king; Off Street parkin ct available? No � Yes ''1_ SraIP dr,w?rtg_nrovirleri?_ No 0 Yes ❑ Location: Event site location 250'from schoolhouse, Describe: church, house, residence or other human Abandoned runway, habitation? No ❑ Yes El Public Safety Plan: Crowd Control or policing provided? Describe: See attached led APPLICATION WILL NOT BE ACCEPTED WITHOUT: 1. Site Plan(5 sets): Note scale used • Property lines, easements,&right of ways • Location of all existing structures&dimensions • Distance, in feet,from property line&structures • Well location • Lighting,sound plans and provision for vehicular parking • Parking areas(number&arrangement) • Location of fire hydrants&vehicle access roads • Public Safety Plan 3. Sanitation facilities and sewage disposal plan and/or approval. 4. Security and traffic control approval by the Mason County Sheriff's Department. 5. Dept,of Health food handling permits if applicable 6. Fees will be collected at time of submittal. REVOCATION OF PERMIT; STATEMENT OF RIGHT. The temporary outdoor public event permit issued under the provisions of this Chapter shall state in substance that such permit is issued as a public safety,sanitary and fire requisition measure,and that the right of the Department of Community Development to revoke such permit is a consideration of issuance. If any Temporary Outdoor Public Event in Mason County is not being operated in accordance with the rules and regulations prescribed in this Chapter and set forth in the State law,the permittee shall be subject to revocation of the permit,and the permittee or other individual responsible subject to such other punishment as the law and this Chapter provide. (Ord.No.61-09,Att.A, 7-7-2009) ----------------------------------------------------------------------------------------------- Falsification and/or misrepresentation in completing this application may result in rate adjustment or event cancellation. I UNDERSTAND THAT CHANGES TO THE ABOVE DETAILED PROGRAM REQUIRE IMMEDIATE NOTIFICATION TO MASON COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT. I,the undersigned representative,have read the"Temporary Outdoor Public Event Application"and the Policies and Procedures contained herein,and I am duly authorized by the event organization/business to submit this application on its behalf.The information is complete and accurate. PRINT APPLICANT'S NAME: Skookum Rotary Club Foundation/Jerry Obendorf SIGNATURE OF APPLICANT: SIGNATURE OF PROPERTY OWNER(IF DIFFERENT THAN APPLICANT: 4 DATE OF APPLICATION:July 28, 2023 FEE AMOUNT COLLECTED: APPROVED BY: DATE OF APPROVAL: Official Use Only Accepted by Date Submittal Amount$ Receipt number Department Review Approved Denied Comments Building Environmental Health Fire Marshal Planning Public Works July 31 , 2023 Mason County Community Services Mason County Permit Assistance Center 615 W. Alder Street Shelton, WA 98584 Attached is permit application for Temporary Outdoor Public Event, OysterFest. This is the 42nd edition of OysterFest. Skookum Rotary has operated OysterFest at the Mason County Fairgrounds from 1982 through about 2015. The last several events have been on an abandoned runway, Port of Shelton , 250 W. Sanderson Way, Shelton. We start with bare, flat pavement with no services. There are no structures within 250 ft of the event. Temporary water, electricity, fencing and tent structures are set up. The following items are to clarify some points on the application. --The event is open to the public runs Friday October 6, 5pm through Sunday October 8, 6pm. Skookum Rotary operates OysterFest and begins preparation and set up Monday October 3. Clean up and dismantling is usually finished by middle of the next week. --Port of Shelton has approved the event and once again, we have a Rental Agreement with the Port. --Electricity Source is temporary connection to PUD #3 system. We do utilize small generators to power security lights during the off hours. --The event includes appropriate approvals from Washington State Patrol, Washington DOT, Transportation Co-op and local law enforcement. --An added event this year will be a Wine Dinner, Friday evening. This will compliment the OysterFunk which has been held Friday evening for several years. These events as well as the Beer Garden and Wine Pavilion on Saturday and Sundary are for those 21 and over. No minors allowed . All Liquor permits will be in place. --We will be publicizing for "local patrons" to travel to the event via Shelton/Matlock rd and then Hwy 102 to the Port of Shelton. This should reduce the traffic congestion on Hwy 101 . --Mason County sheriff, private security personnel and fire/medic personnel will be present. Special emergency gate near the SE corner will facilitate handling issues involving public safety, fire and medical needs. OysterFest staff will carry 2-way radios for instant communication. Please feel welcome to contact me with any questions or concerns. Jerry Obendorf, Administration Chair, OysterFest9,e/VO614�f SAFETY MESSAGE/PLAN (ICS 208) 1. Incident Name: 2. Operational Date From: 10/6/2023 Date To: 10/8/2023 OysterFest 2023 Period: Time From: 0600 Time To: 1800 3. Safety Message/Expanded Safety Message, Safety Plan, Site Safety Plan: Safety/Security Plan is as follows: Security will be provided by Howard Security Solutions as follows: 10/5/2023 1800— 10/6/2023 0600 one (1) Howard Security Officer Security of the event fenced in area. Security will be provided for RV campers arriving on this day. 1016/2023 1800— 1017/2023 0600 Two (2) Howard Security Officer Security of the event fenced in area. Security for Salish Sea Event& Shelton Rotary Event. Security for RV campers. Backup to be provided by the Mason County Sheriff's Office. 10/7/2023 1000— 1800 Two (2) Howard Security Officers Officers are dedicated to the Beer Garden with back up of Mason County Sheriffs Office. Macecom will be onsite with the DOC Incident Command Post Vehicle in support of the OysterFest Security Team and Central Mason Fire Department._. 10/7/2023 1800— 10/8/2023 0600 Two (2) Howard Security Officers Security of the event fenced in area. Security will be provided for RV campers. Backup to be provided by Mason County Sheriffs Office. 10/8/2023 1000— 1800 Two (2) Howard Security Officers Officers are dedicated to the Beer Garden with back of the Mason County Sheriffs Office. Macecom will be onsite with the DOC Incident Command Post Vehicle in support of the OysterFest Security Team and Central Mason Fire Department. 10/8/2023 1800— 10/9/2023 0600 One (1) Howard Security Officer Security of the fenced in area.Security will be provided for RV campers. Back up provided by the Mason County Sheriffs Office. 4. Site Safety Plan Required? Yes ❑ No N Approved Site Safety Plan(s) Located At: Sanders Field Abandoned runnway zf 5. Prepared by: Name: Denis Leverich Position/Title: Security Chief Sig #urei i ICS 208 IAP Page Date/Time: 7/28/2023 12:00 AM L- SAFETY MESSAGE/PLAN (ICS 208) 1. Incident Name: 2. Operational Date From: 10/6/2023 Date To: 10/8/2023 OysterFest 2023 Period: Time From: 0800 Time To: 1800 3. Safety Message/Expanded Safety Message, Safety Plan, Site Safety Plan: Security and Traffic Control Plan 10/6/2023 Traffic OysterFest 2023 will start at Sanderson Field Abandond runway. This will impact traffic on U.S.101. Northboundand Southbound traffic is expected to be heavy from 0900— 1400 10/7/2023— 10/8/2023. All Northbound traffic will exit at the Sanderson FieldlPort of Shelton main entrance with assistance from the WA State Patrol. All Southbound Traffic will exit at State Route Hwy 102 exit and then take the first road to the left into the Port of Shelton property following the signage. All parking will be designated on Port property with Shelton High School ROTC directing parking at the event. DOT Signage will be posted both Northbound and Southbound. Parking will also be available at Shelton High School, and the Shelton Marina with bus transportation making stops every 30-45 minutes. Approval MCSO: 4. Site Safety Plan Required? Yes ® No ❑ Approved Site Safety Plan(s) Located At: Shelton Vicinity Hwy 101, 102 5. Prepared by: Name: Denis Leverich Position/Title: Security Chief at ICS 208 I IAP Page Date/Time: 7/28/2023 12:00 AM r'J 1raYlurr!i;r o'-f HwY Ioz MS ICS 208a Traffic Plan Map all 5dn$rnaR � {�li field ca`� _4 a � Y r h J Sfl�ir. J Aft. -Ads SHELTON 71 �. '.�