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HomeMy WebLinkAbout2023/09/18 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR THE WEEK OF September 18, 2023 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion, and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. CoU���� . 1854 BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of September 18, 2023 llcf Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly *This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020-Special Meetings. Monday, September 18, 2023 Commission Chambers Times are subject to change,depending on the amount of business presented 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion 10:00 A.M. Community Development—Kell Rowen 10:10 A.M. Public Health—Dave Windom 10:20 A.M. Support Services—Mark Neary Commissioner Discussion—as needed Commission meetings are live streamed at hlW://www.masonwebtv.com/and public commented is accepted via email msmith@masoncountywa.gov;mail to Commissioners Office,411 N 5'Street, Shelton, WA 98584;or phone at(360)427-9670 ext.419. If you need to listen to the Commission meeting via telephone,please provide your telephone number to the Commissioners' office no later than 4 p.m.the Friday before the meeting. If special accommodations are needed,contact the Commissioners'office at Shelton(360)427-9670 ext.419 Briefing Agendas are subject to change,please contact the Commissioners' office for the most recent version. Last printed 09/14/23 at 7:44 AM 9. soN co�� Mason County Community Development Briefing September 18, 2023 Briefing Items Contract with SO Alliance for consultation services on the 2025 Comprehensive Plan— Marissa Watson C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Marissa Watson Ext. 367 Department Community Development: Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): September 18,2023 Agenda Date: September 26,2023 Internal Review: ❑ Finance X❑ Human Resources © Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Contract between Mason County and SCJ Alliance for consultant services to assist with the 2025 Comprehensive Plan Periodic Update. Background/Executive Summary: Mason County Community Development(Planning)requested consultant services to assist in updating its Comprehensive Plan for the 2025-2045 Periodic Update cycle,as required under the Washington State Growth Management Act(GMA). In addition,assistance in updating the Comprehensive Plan Environmental Impact Statement(EIS)was also requested;this document was last updated in 1996. SCJ Alliance and the Planning Department,after review with legal and risk management,have drafted a contract for professional services with scope of work and budget summary. Budget Impact(amount, funding source,budget amendment): The funding source for this project is a grant made available through the Washington State Department of Commerce.The total grant amount is$350,000,with$175,000 to be distributed for the first year of the project with work completed from July 1,2023-June 30,2024 and the final$175,000 distributed for work completed in the second year from July 1,2024 through June 30,2025. Public Outreach (news release,community meeting, etc.): There will be many public outreach activities planned and implemented throughout the update process. Requested Action: Approval of the contract between Mason County and SCJ Alliance for consultant services to assist with the 2025 Comprehensive Plan Periodic Update. Attachments Scope of work between Mason County and SCJ Alliance 1—� SCJ ALLIANCE CONSULTING SERVICES Exhibit A Scope of Work 2025 Periodic Comprehensive Plan Update and EIS Mason County, WA Prepared For: Marissa Watson, Senior Planner, Mason County Department of Community Development Prepared By: Cristina Haworth,AICP, Project Manager Date Prepared: September 11, 2023 Introduction: Mason County is required to update its Comprehensive Plan by June 30, 2025, in accordance with the Growth Management Act (GMA). The Comprehensive Plan provides elected and appointed officials, County staff, residents,the business and development community,and other interested persons with a consistent, relevant plan for development. The plan establishes a vision,values, and priorities to guide the County's decision-making and development patterns over the next 20 years. An Environmental Impact Statement (EIS) is necessary to consider potential impacts from implementing the plan. SCJ Alliance has been selected to support Mason County in completing this project. Work is anticipated to include: creating detailed project work plans for project phases; preparing and executing a public participation plan; reviewing and identifying gaps in the County's existing planning and policy documents using the Washington Department of Commerce (DOC) checklist and resources; work with Community Development staff and elected and appointed officials to define a clear direction and vision for the 2025 Comprehensive Plan; conduct subarea planning for several communities; coordinate with multiple County departments, partner agencies,Tribes, and other project partners; and complete the Comprehensive Plan update and EIS by the state- mandated deadline. The following Scope of Work details the specific tasks, deliverables, conditions, and assumptions for completing the project. Phase 1 Project Management and Coordination Task 1 Kickoff Meeting SCJ will work with County staff to schedule and facilitate a kickoff meeting with primary staff to be involved in the project. The kickoff meeting will set expectations for the work, including reviewing the project scope and milestone schedule and discussing responsibilities between SCJ and County staff. We will also discuss communication protocols between team members on the client and consultant sides to make sure information is flowing in a controlled manner. SCJ will prepare a meeting agenda and materials,facilitate the meeting, and record meeting notes ��� 23-000471 Periodic Comprehensive Plan Update and EIS, Mason County 401- August 27, 2023 SCJ ALLIANCE Page 2 of 10 CONSULTING SERVICES for distribution to attendees following the meeting. Final notes will be circulated if comments or edits are identified. Task Z Project Work Plan Following the kickoff meeting, SO will finalize the project work plan by preparing a project management plan and updating the scope of work and milestone schedule. The project management plan will provide a detailed overview of approach, tools, and techniques used to manage the project from start to finish. Task 3 Monthly Check In Meetings The SO and Mason County Project Managers will meet on a monthly basis to review the project work plan, progress to date, and upcoming deliverables and deadlines. Meetings will last for 30 minutes and may be cancelled or rescheduled as necessary. Task 4 Monthly Invoicing and Progress Reports Invoices will be delivered electronically monthly and will be accompanied by a progress report (cover letter) summarizing work performed in each billing period. Phase 1 Conditions and Assumptions 1. SO Alliance is flexible in approaching this work. Changes to this scope can be made by written request from the County's Project Manager. Adjustments to schedule and budget may be required if changes are requested. 2. The County will determine attendees for the kickoff meeting. We anticipate the County Administrator, Community Development staff, Public Works staff, and a public information officer will be present; other departments may be represented as the discretion of the County. 3. The County's project manager will make themselves available for recurring, 30-minute monthly meetings. We anticipate the occasional need to cancel or reschedule these meetings as mutually agreed to. Phase 1 Deliverables • Kickoff Meeting Agenda and Notes—Draft and Final • Project Work Plan—Final (Updated Scope of Work, Updated Milestone Schedule, Record of Changes, Project Management Plan) • Biweekly Check In Meeting Agendas and Notes • Monthly Invoices and Progress Reports Phase z Public Engagement Task 1 Public Participation Plan and Core Team Meeting SO will prepare a Public Participation Plan (PPP) that documents the purpose, methods, schedule, and participants for public engagement throughout this project. County staff will 8730 Tallon Lane NE,Suite 200�- Lacey,WA 98516�- Office 360.352.1465 8 Fax 360.352.1509 g scjalliance.com ��� 23-000471 Periodic Comprehensive Plan Update and EIS, Mason County 401- August 27, 2023 SCJ ALLIANCE Page 3 of 10 CONSULTING SERVICES provide input on preferred activities, a project calendar, and shared responsibilities for outreach events. The PPP will serve as a living document for project coordination. Task Z Orientation Interviews The SCJ team will meet with community representatives, collaborators, and other interested parties to understand key topics and issues that are important to communities in Mason County. County staff will identify interviewees, set up a meeting space, and send meeting invitations on SCJ's behalf. We will conduct up to eight one-hour meetings (individual interviews or small focus groups) over two days. Task 3 Engagement Activities We will plan and execute the following public engagement activities: • Questionnaire/Survey. We will draft and design a survey to gather public input related to priorities, trade-offs,values, and preferences. We may use Maptionnaire,Alchemer, and/or ArcGIS StoryMaps tools as part of the survey. • Public Workshops. We will conduct two public workshops to support engagement. At the first public workshop, SCJ will present our audit findings and a summary of legislative requirements the new plan will need to address. SCJ will also present a draft vision at this workshop, inviting community members to consider it and offer reactions to help with its refinement.The second public workshop will address policy changes and the likely land use/housing/transportation scenario making up the foundation of the plan. • Studio Series. We will support subarea planning in Allyn, Hoodsport, and Union (see Phase 4, below)with a Storefront Studio to envision and evaluate design and strategic options for growth in the planning subareas. The studio will include two days of meetings and charettes. One public evening workshop on each day will guide the studio's progress and evaluate its results, confirming a preferred direction for the subarea plan's recommendations. • Roll-Out Open House. We will conduct a roll-out open house to invite community input on our draft recommendations.This will be an educational and information meeting that invites feedback from the general public. Interactive exercises at the roll-out will provide us with specific suggestions on how the plan can be refined to reflect community needs and aspirations.This meeting can be in-person,virtual, or a hybrid, to be determined as we plan the event. We will also plan for smaller, ad hoc engagement opportunities and prepare a mobile engagement kit or similar materials. Where possible, existing events will be used as a primary 8730 Tallon Lane NE,Suite 200,- Lacey,WA 98516,- Office 360.352.1465 8 Fax 360.352.1509 g scjalliance.com ��� 23-000471 Periodic Comprehensive Plan Update and EIS, Mason County 401- August 27, 2023 SCJ ALLIANCE Page 4 of 10 CONSULTING SERVICES method of public outreach and SO will prepare materials as part of the engagement kit to support outreach at these events. Task 4 Project Website and Social Media Project Website and Social Media. We will coordinate with Mason County's web developer/webmaster to provide material to engage the public, conduct outreach, share information, and keep the project on the public's radar.The County will set up, host, and update the project website. SO will provide initial content and up to three refreshes throughout the project duration. Task 5 Planning Advisory Committee SO will coordinate with County staff to use the existing Planning Advisory Committee (PAC) to host workshops, meetings, and public hearings and serve in an advisory capacity as we work through the vision, Countywide Planning Policies,various element updates, and subarea plans. We will attend up to six PAC meetings. Task 6 Interdepartmental and Interagency Coordination Meetings SO and County staff will meet quarterly with internal and external groups to address key issues as they arise. Working meetings with County and agency staff will also be scheduled as needed during the various phases as noted below. We anticipate meetings will include representatives from Mason County departments,Tribal nations, City of Shelton, State and Federal agencies, Public Utility Districts, school districts, and others as identified by Mason County. Phase 2 Conditions and Assumptions 1. SO Alliance is flexible in approaching this work. Changes to this scope can be made by written request from the County's Project Manager. Adjustments to schedule and budget may be required if changes are requested. 2. The survey will be hosted on a digital platform. If the County chooses to accept paper surveys, County staff will complete data entry into the digital platform. 3. County staff will participate in public engagement events where possible. County staff will support the distribution of the ad hoc engagement kit to local leaders, civic and social groups, and others interested in hosting an event. 4. County staff will prepare and manage a project website. SO will prepare initial content and up to three major refreshes. 5. County staff will operate social media related to this project, if social media outreach is desired. SO will provide messaging and materials as necessary to support social media posts. 6. County staff will manage the planning advisory committee. We anticipate the PAC will prefer to meet more often than six times; Mason County staff will attend additional meetings and update SO on committee efforts. 8730 Tallon Lane NE,Suite 200�- Lacey,WA 98516�- Office 360.352.1465 8 Fax 360.352.1509 g scjalliance.com ��� 23-000471 Periodic Comprehensive Plan Update and EIS, Mason County 401- August 27, 2023 SCJ ALLIANCE Page 5 of 10 CONSULTING SERVICES Phase 2 Deliverables • Public Participation Plan—Draft and Final • Orientation Interview Questions and Notes (up to 8 interviews) • Public Survey Questions—Draft and Final • Public Workshop Materials—Draft and Final (up to 2 events) • Storefront Studio Materials—Draft and Final • Roll-Out Open House Materials—Draft and Final • Ad Hoc Engagement Kit Materials—Draft and Final • Public Engagement Collateral (website content,flyers, cards, etc.) • Public Engagement Summary Report—Draft and Final • Planning Advisory Commission Meeting Agendas and Notes (up to 6 meetings) • Interagency and Interdepartmental Coordination Meeting Agendas and Notes (up to 6 meetings) Phase 3 Initiate and Envision In this phase,we focus on establishing a thorough understanding of Mason County's current policy context and the issues the plan needs to address. Task 1 Demographics Report SCJ and FCS Group will update the Comprehensive Plan's demographic information by preparing a community profile with infographics using the US Census, American Community Survey, and Washington Office of Financial Management (OFM) information. The report will highlight findings for each Urban Growth Area (UGA), Rural Activity Center (RAC), and hamlet. FCS Group will provide a demographic, socioeconomic, and economic profile as a basis for work in Phase 4. This task also includes compiling GIS data from the County and other public sources for project maps. Task 2 Policy Framework The SCJ team will review and analyze existing plans and other relevant planning documents and will compile this information into a single, cohesive reference document. This will be a living document, keeping track of emerging policy initiatives as they emerge and providing comparisons to existing policies. Task 3 Projections and Land Use Needs Analysis The SCJ team will review existing land uses and compare them to population forecasts and Department of Commerce housing and employment allocations. We will collaborate with City of Shelton staff to distribute the required housing allocations across affordability levels fairly between Shelton and Mason County, using Commerce's Housing All Planning Tool (HAPT). We will prepare an analysis memorandum documenting our findings. 8730 Tallon Lane NE,Suite 200,- Lacey,WA 98516,- Office 360.352.1465 8 Fax 360.352.1509 g scjalliance.com ��� 23-000471 Periodic Comprehensive Plan Update and EIS, Mason County 401- August 27, 2023 SCJ ALLIANCE Page 6 of 10 CONSULTING SERVICES Task 4 CMA Checklist SO will apply the Department of Commerce's Periodic Update Checklist for Fully-Planning Counties (April 2023 version or as updated)to Mason County's Comprehensive Plan and development regulations to identify specific revision requirements and opportunities. We will also assess how the County's goals match the results of early community conversations to inform discussions about visioning. The completed checklist will be summarized in a technical memo with requirements and recommendations for the update. Task 5 Community Vision We will review and refine Mason County's vision statement to reflect the community input (see Phase 2, above) and represent the many perspectives held by Mason County residents. We will prepare a draft vision statement for review at the Planning Advisory Commission and for public review. We will incorporate comments into a final version that will be used to guide the remainder of the update process. Phase 3 Conditions and Assumptions 1. SO Alliance is flexible in approaching this work. Changes to this scope can be made by written request from the County's Project Manager. Adjustments to schedule and budget may be required if changes are requested. 2. The County will provide current copies of all relevant planning and policy documents in an electronic format (PDF preferred)for review by the SO team. 3. The County will provide any demographic information and GIS data available and relevant to this project. Phase 3 Deliverables • Demographics Report—Draft and Final • GIS Geodatabase with Metadata (metadata only for new data created for this project) • Project Maps—anticipated to include Vicinity Map, UGA/RAC/Hamlet Map, Current and Future Land Use Maps, and up to four additional maps • Growth Projections and Land Use Needs Analysis Memo—Draft and Final • GMA Checklist • Comprehensive Plan Update Recommendations Memo—Draft and Final • Community Vision Statement—Draft and Final Phase 4 Comprehensive Plan Update Task 1 Land Use Planning SO will work with County staff to develop up to two alternative land use scenarios, addressing potential land use changes and policy consequences. Alternatives are anticipated to include a lower growth scenario and a higher growth scenario. As part of this task,we will evaluate existing land use in Union, Hoodsport,Taylor Towne, and the hamlets of Bayshore, Dayton, 8730 Tallon Lane NE,Suite 200�- Lacey,WA 98516�- Office 360.352.1465 8 Fax 360.352.1509 g scjalliance.com ��� 23-000471 Periodic Comprehensive Plan Update and EIS, Mason County 401- August 27, 2023 SCJ ALLIANCE Page 7 of 10 CONSULTING SERVICES Deer Creek, Grapeview, Lilliwaup, Matlock, Potlatch,Spencer Lake, and Tahuya to determine if zoning changes are appropriate. This task includes preparation of a composite map of constraints to growth and development using the available GIS data collected in Phase 3. The scenarios will be the basis for public engagement workshops,further policy development, and the SEPA EIS. Task 2 Countywide Planning Policies SO will collaborate with Mason County and City of Shelton staff to develop updated Countywide Planning Policies (CPPs)that guide growth toward the preferred alternative identified in Task 4.1. SO will prepare draft CPPs based on the refined vision, public engagement results, and guidance from the County Commission and the PAC. We will host a workshop with staff from the County, City, and other affected agencies to present and refine draft CPPs. The CPPs will be used to update the Comprehensive Plan elements and complete the subarea plans. Task 3 Plan Drafting and Regulations Recommendations Using the revised CPPs and vision statement, SO will update each element of the Comprehensive Plan as detailed below. Drafts will be presented to Mason County staff for initial review and refined prior to release for public review. The initial drafts will be text-only for easy review and commenting; public review drafts will be formatted with graphic elements. • Countywide Planning Policies. Consolidate updates completed in Task 2 of this Phase. • Land Use Element. Update as necessary, including the demographics information developed in Task 1 of Phase 3 and land use capacity analysis and growth projections analyzed in Task 3 of Phase 3 to ensure relevance of existing policies and recommend new policies if gaps are identified. • Rural Element. Review, update, and revise as necessary, including addressing demographics, land use capacity, and growth projections applicable to rural areas. Confirm policies related to critical areas, LAMIRDs, and other rural land use. • Housing Element. Update element to be consistent with recently adopted legislation and housing allocations and the recently-completed Housing Needs Assessment(HNA). FCS Group will complete a land capacity analysis and policy evaluation and prepare new housing policies for consideration by the County,then update the Housing Element. Coordinate with City of Shelton staff. • Capital Facilities Element.Assist County with filling in gaps in capacity analysis and facility needs where necessary with input from County departments and service providers. • Utilities Element. Review current plans and recommend changes to ensure consistency with other plan elements while paying attention to potential growth and infrastructure needs. Coordinate with public works, utilities, and waste management staff or providers. 8730 Tallon Lane NE,Suite 200�- Lacey,WA 98516�- Office 360.352.1465 8 Fax 360.352.1509 g scjalliance.com ��� 23-000471 Periodic Comprehensive Plan Update and EIS, Mason County 401- August 27, 2023 SCJ ALLIANCE Page 8 of 10 CONSULTING SERVICES • Transportation Element. Update inventory,volumes, and performance information. Coordinate with land use scenarios(developed in Task 1, above) and prepare 2045 forecasts in average daily trips and peak hours. Evaluate anticipated 2045 performance and prepare an updated project list and estimated cost information. • Economic Development. Review, update, and revise as necessary to address changes in economic development focus areas. • Plan Implementation and Monitoring. Incorporate the implementation plan developed in Task 5 of this Phase. • Appendices. Review, update, and revise as needed. Updates will address deficiencies identified in the GMA checklist and gap analysis and rely on updated technical studies, as appropriate. The SO team will prepare an internal review draft of each element, delivered as a text-only Word file for Track Changes review. Following incorporation of City review comments, SO will compile updated elements into a public review draft of the Comprehensive Plan. Task 4 Subarea Plans SO will create subarea plans for Allyn, Hoodsport, and Union. These will be informed by the vision, CPPs, draft plan elements, and the Storefront Studio (see Phase 2, above). Task 5 Implementation SO will create an implementation strategy for the Comprehensive Plan, including near-term, mid-term, and long-term actions. Close coordination with various County departments is necessary to support this task. Task 6 Final Comprehensive Plan Following public and environmental (SEPA) review, SO will prepare a final Comprehensive Plan for the adoption and certification process. The final plan will be provided as a PDF and its native files, including an InDesign package with all linked documents and graphic elements. Task 7 Development Regulations Amendment Recommendations SO will use the gap analysis completed in Phase 3, above, and the final policy guidance developed in Task 3 of this Phase to prepare a memorandum summarizing recommended amendments to the Mason County Code. Code amendments will be developed and processed by County staff. Conditions and Assumptions 1. SO Alliance is flexible in approaching this work. Changes to this scope can be made by written request from the County's Project Manager. Adjustments to schedule and budget may be required if changes are requested. 2. The SO Alliance team's work is limited to the elements and chapters listed in Task 3; any other chapters/elements are outside the scope of work. 8730 Tallon Lane NE,Suite 200�- Lacey,WA 98516�- Office 360.352.1465 8 Fax 360.352.1509 g scjalliance.com ��� 23-000471 Periodic Comprehensive Plan Update and EIS, Mason County 401- August 27, 2023 SCJ ALLIANCE Page 9 of 10 CONSULTING SERVICES 3. Internal review drafts for each element will be reviewed by County staff. This scope includes preparation of the internal review drafts and one round of edits/revisions to address questions, comments, and redlines. 4. Drafting the comprehensive plan includes one review of each draft element by the Planning Advisory Commission. The PAC may need to review multiple elements at each meeting. PAC meetings will be held virtually. 5. The public review draft will be updated up to two times to address SEPA review comments, public comments, and any feedback from staff and elected and appointed officials. 6. County staff will submit the draft plan to the Department of Commerce for the 60-day review period. 7. Updates to the development regulations are not included in this scope of work. If desired, we can complete code updates on a time and materials basis authorized through a contract amendment. Deliverables • Land Use Scenario Graphics and Narrative Materials—Draft and Final • Revised Countywide Planning Policies—Draft and Final • Draft Comprehensive Plan Elements—text-only Word version(s) • Subarea Plans—Draft and Final • Implementation Strategy—Draft and Final • Final Comprehensive Plan Elements • Compiled Comprehensive Plan—Draft and Final • Development Code Update Recommendations Memo—Draft and Final Phase 5 Environmental Review and Adoption Phase 5 will run concurrently with Phases 3 and 4. This process follows the Washington Administrative Code's guidance for developing,vetting, and certifying an integrated comprehensive plan and Environmental Impact Statement(EIS) (WAC 197-11). Task 1 Background and Scoping The scope and level of environmental review will match the degree of detail and transformation the Comprehensive Plan anticipates. We will work with you to define the EIS' scope of analysis and prepare a determination of significance and scoping notice to kick off the SEPA process. Task 2 Preparing the DEIS The actual details of preparing the Draft EIS(DEIS) and the level of resources necessary to do it will be determined by the results of the scoping exercise and how the County wishes to proceed. Regardless of the depth of analysis required,the process will include an alternatives analysis using the two growth scenarios developed in Phase 4 and a no action alternative, an assessment of potential impact, an integrated DEIS, and a Final EIS (FEIS). 8730 Tallon Lane NE,Suite 200,- Lacey,WA 98516,- Office 360.352.1465 8 Fax 360.352.1509 g scjalliance.com ��� 23-000471 Periodic Comprehensive Plan Update and EIS, Mason County 401- August 27, 2023 SCJ ALLIANCE Page 10 of 10 CONSULTING SERVICES Task 3 Preparing the FENS and Response to Comments We will prepare the final integrated document after the close of the public and agency comment period, readying it for its eventual hearing to support the Comprehensive Plan's adoption. We will work with County staff to respond to public comments on the DEIS. Task 4 Adoption SO will introduce and workshop each element at the PAC, incorporating review comments into a public review draft (see Phase 4) used for a final recommendation from the PAC at a public hearing. Following the recommendation, SO will work with the Board of County Commissioners (BOCC)to review and adopt the final plan. Where feasible,joint PAC/BOCC meetings will be used to provide project briefings. Phase 5 Conditions and Assumptions 1. SO Alliance is flexible in approaching this work. Changes to this scope can be made by written request from the County's Project Manager. Adjustments to schedule and budget may be required if changes are requested. For the purposes of budgeting this phase of work,the following assumptions have been made: a. The DEIS will include analysis of Land Use, Housing and Antidisplacement, Utilities and Infrastructure, Transportation, Cultural and Historic Resources, Recreation, Biological Resources and Critical Areas, and Aesthetics. b. The EIS will include analysis of two (2)Action Alternatives (the two growth scenarios identified in Phase 4) in addition to the No Action Alternative. C. SO Alliance will prepare preliminary, revised, and public review versions of the Draft and Final EIS documents for County review. d. SO Alliance will coordinate with the County on responding to up to 50 individual comments on the Draft EIS. 2. Mason County will file for final certification by Department of Commerce. Phase 5 Deliverables • SEPA Scoping Notice • Draft Environmental Impact Statement • Final Environmental Impact Statement • Public Hearing Materials—Presentations (up to 3 meetings) 8730 Tallon Lane NE,Suite 200�- Lacey,WA 98516�- Office 360.352.1465 8 Fax 360.352.1509 g scjalliance.com • MASON COUNTY (iib Public Health & Human Services Briefing September 18, 2023 Briefing Items North Mason Fire Authority Mental Wellness Program—Dave Windom Temporary Inflationary Relief Fund —Melissa Casey C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: David Windom Ext.260 Department: Public Health Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): September 18,2023 Agenda Date: September 26,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• North Mason Fire Authority Mental Wellness Program Background/Executive Summary: The North Mason Regional Fire Authority's Community Mental Wellness Program is designed to address the critical mental health needs of our community members. The North Mason Regional Fire Authority has an opportunity to provide the North Mason community with a licensed Psychiatric Mental Health Nurse Practitioner(PMHNP)who can assist with the rapid intervention,treatment,prevention,management and consultation,and referral of individuals suffering from mental health diseases. The addition of a PMHNP in the Fire Authority's Mobile Integrated Health Program will provide public agencies, families, and individuals with equitable and rapid access to an appropriate resource for addressing mental health disease needs. Budget Impact(amount, funding source,budget amendment): Contribution of$75,000 from Treatment Sales Tax Fund as one-time start-up funding. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval to fund the North Mason Fire Authority Mental Wellness Program in the amount of$75,000 from the Treatment Sales Tax Fund. Attachments: Proposal SEPT 2023 North Mason Regional Fire Authority Mental Wellness Program E N t a fI goo ft 02 05 4AExecutive Summary Program Overview 03 08 Mental Health Care In Budget Outline Mason County 04 09 OMeet the Provider Evaluation & 0 Accountability EXECUTIVE SUMMARY' Adequately addressing mental health needs is a challenge for every county in Washington State, including Mason County. Needs for addressing mental health in Mason County far outweigh the resources available. Limited mental health care providers and treatment facilities, insufficient funding, complicated service networks, and comorbidities all play a role in undermining the ability to provide the proper care for individuals who suffer from mental health diseases. As Mason County emerges from a three-year pandemic, the cases of compromised mental health rise exponentially. With community mental health needs far surpassing Mason County's available and appropriate care and treatment resources, alternate and for less appropriate community resources are engaged to fill resource gaps and limitations. These resources include but are not limited to hospital emergency rooms, law enforcement, local jails, Fire and EMS organizations, and schools. The North Mason Regional Fire Authority's Community Mental Wellness Program is designed to address the critical mental health needs of our community members. The North Mason Regional Fire Authority has an opportunity to provide the North Mason community with a licensed Psychiatric Mental-Health Nurse Practitioner (PMHNP) who can assist with the rapid intervention, treatment, prevention, management/consultation, and referral of individuals suffering from mental health disease. The addition of a PMHNP in the Fire Authority's Mobile Integrated Health Program will provide public agencies, families, and individuals with equitable and rapid access to an appropriate resource for addressing mental health disease needs. We ask for Mason County's partnership and support for this crucial initiative. We respectfully request funding in the amount of $75,000 that will directly support the implementation of the Community Mental Wellness Program. Funding from the Reserve Fund for Capital and Special Projects will provide a PMHNP to the North Mason community and surrounding areas two days a week, increasing access to behavioral health treatment, bolstering community resilience, and contributing to our citizens' overall safety and well-being. 2 Mental Wellness Program Proposal MENTAL HEALTH CARE IN MASON COUNTY & AM This proposal looks to address numerous components of the Mason County Plan 2036 "In order to achieve these goals, there are a number of livability challenges to address. Downtown revitalization, crime reduction, and improving access to health and social services, including mental health, should all remain top priorities. Developing close connections between EMS, fire, medical providers, and social services has been an effective tool in many areas for identifying and serving "heavy users" of these systems." Focus Area Four: Community Development and Quality of Life Vision: Mason County's communities are healthy, pleasant places to live. Local communities have character and clear identities. 4.1 Expand health and wellness resources in Mason County communities. 4.1.1 Anticipate the needs of the growing portion of residents over age 65 and the growing portion of residents with disabilities. 4.1.2 Develop aging-in-place support/safety nets for seniors to ensure workers do not need to leave the workforce to care for aging parents. 4.1.3 Identify and communicate all resources available for mental health counseling and long-term treatment of mental health issues in Mason County. 4.1.4 Consider a partnership to enhance coordination among multiple systems, including law enforcement, EMS, medical, and social service agencies, to reduce the impact of chronic utilizers of these systems and develop effective plans for improving their living conditions. Adherence to RCW 82.14.460 The North Mason Regional Fire Authority's Community Mental Wellness Program is a new program that will provide the operations and delivery of mental health treatment and services that align with the Mason County Community Service Treatment Sales Tax guidelines as outlined in RCW 82.14.460. We recognize the significance of this legislation in fostering mental health and well-being within our community. By adhering to these guidelines, our programs aim to provide accessible, effective, and evidence-based mental health services to those in need. We are committed to working in harmony with the vision of RCW 82.14.460, which prioritizes the expansion of mental health services and support systems. Through this alignment, we strive to contribute to the overall mental wellness and resilience of Mason County's residents. 3 Mental Wellness Program Proposal „�” MEET THE PROVIDER � . Kristi Eilers, DNP, PMHNP-BC �' ' Aft Dr. Eilers received a Doctor of Nursing Practice in 2020 and a Master of Science in Nursing with an emphasis in Care and Outcomes in 2010, both from Pacific Lutheran University. Dr. Eilers has worked in a variety of community health teams that include Assertive Community Treatment (ACT) for those with severe and persistent mental illness, New Journeys for first-episode psychosis, inpatient voluntary and involuntary treatment, county jail, and community health clinics. She has provided psychiatric care to individuals in various settings, including in-office, individual's home, parking lots, sidewalks, county jail, and inpatient evaluation and treatment centers. Program initiation and development projects include building a HRSA Ryan White grant-funded clinic for those with HIV, the creation of a simulation training program for active-duty Army combat medics in an ambulatory care setting, and a pilot program integrating a team-based approach to preventive health care. Her research has included completing a data analysis of the impact of Adverse Childhood Experiences (ACE) score and outcomes within Idaho's juvenile detention centers and research coordinator for a study on the treatment of Hepatitis C with those that have HIV. 4 Mental Wellness Program Proposal PROGRAM OVERVIEW PMHNP Position in Mason County Working to improve outcomes, as cited in Moving Mason Forward, of adults and youth in Mason County experiencing "poor mental health." Many factors impact one's ability to access mental health care promptly, such as lack of transportation, mental illness causing disorganized thoughts and inability to remember specific appointment times and clinic addresses, lack of childcare, being unaware of how to schedule a mental health intake appointment, and frustration in navigating the healthcare system. This innovative pilot program would bring mental health treatment to the streets and go to where those suffering are located. The overall structure of this project is to ease one's ability to access mental health care through short-term, community-based treatment and referral to community partners for long-term treatment. Assistance will be provided in navigating the mental health care system through forging and leveraging relationships with all involved parties and agencies. This will be accomplished through the PMHNP providing treatment, referrals, prevention interventions, and consultation to county leaders as outlined below. Program Goals 1. Treat • Providing urgent psychiatric services, including psychiatric evaluation, medication prescription, medication administration, and consultation with significant others and outpatient providers. The aim is to improve services to those most at risk from psychiatric emergencies and high utilizers of the crisis and healthcare systems. • Referrals for services initiated by the crisis team, recovery navigator program, DCR, fire department, medical providers, and law enforcement to meet the individual in a mutually agreed upon location that provides safety and accessibility for all parties involved. • This short-term intervention aims to fill in the gap of someone experiencing a mental health crisis, whether it be from symptoms or fear of running out of medication and looking to have to wait at least four weeks to establish care at a Mason County mental health clinic and an even longer wait to see a mental health prescriber after the intake procedures are complete. 5 Mental Wellness Program Proposal PROGRAM OVERVIEW CONT. • A secondary goal would be to decrease emergency department visits for non- emergent mental health situations, such as going to the emergency department for medication refills while they wait to establish care with the community mental health provider. 2. Refer • Connect to needed services by completing a severity of symptoms and psychosocial assessment during the psychiatric evaluation. The psychiatric evaluation will include education on the benefits of and act as the liaison for arranging voluntary inpatient mental health placement and outpatient treatment as appropriate. • Many people may benefit from seeking urgent mental health care that voluntary inpatient admission would provide but are uncomfortable with going to an emergency department and the associated wait time to secure placement. This results in a continuation of untreated symptoms. Meeting people where they are at and providing these assessments outside of the hospital setting can aid in breaking down barriers to accessing prompt care. The PMHNP will explore the possibility of getting admitting privileges to inpatient facilities (Telecare and South Sound Behavioral Hospital) for voluntary placements. • Connect individuals with Mason County's current mental health programs and work with these programs to improve accessibility to enter into their services. • When the individual presents with a need for necessities, the PMHNP will utilize the Mason County Community Services List to connect to community partners. 3. Prevent • Focus on prevention of the impact of untreated mental health conditions that may result in harm to self, harm to others, and grave disability. 6 Mental Wellness Program Proposal PROGRAM OVERVIEW CONT. Prevent cont. • Provide networking opportunities to community service providers to strengthen relationships and comfort in making appropriate referrals through a community mental health summit, steering committee, and/or focus groups. • Provide educational presentations to community members on mental health topics in various settings such as schools, neighborhood watch meetings, community group meetings, and hospital events. 4. Consult • Provide insight as a subject matter expert for mental health initiatives. • Review policies and procedures for the provision of mental health care programs on the county level. • Participate in meetings with county leaders to plan and develop mental health programs in the jail setting. • Participate in meetings with county leaders for planning and development of programs involving mental health crises and co-responding to responses. Adding the PMHNP role in Mason County provides an opportunity to meet the needs of Mason County citizens by filling in gaps in mental health services during times of need in a low-barrier manner and also build community connections. This is an opportunity to create a transformational program for a rural county to answer the question of how to address the ongoing mental health needs of its citizens. It removes the walls of accessing mental health care by putting boots on the ground with someone who can diagnose, treat, and educate in the community setting. The result is the provision of a unique, effective, and comprehensive mental health response in a rural community where creativity, innovation, and relationship building are key. 7 Mental Wellness Program Proposal BUDGET OUTLINE The Community Mental Wellness Program is a vital initiative aimed at promoting mental health and well-being within our community. To ensure the program's long- term success and impact, we have identified and secured sustainable funding from multiple sources. Here's a brief budget summary: Total Annual Budget: $115,000 REVENUE SOURCES Government Grants and Contracts $751000 Private Foundations $101000 Corporate Funding $30,000 Insurance Reimbursements $5,000 In-Kind Contributions $5,000 EXPENSES Salary $1001000 Program Supplies $4,000 Travel & Mileage $7 500 Technology $2 000 Professional Services $1,500 This multi-faceted funding approach ensures that the Community Mental Wellness Program is financially stable and able to deliver comprehensive mental health services and support to our community members. By diversifying funding sources and maintaining a transparent financial strategy, we can continue to address mental health needs while fostering a culture of well-being and resilience within our community. We expect funding to increase further after we have additional data available from the first year of services provided. 8 Mental Wellness Program Proposal EVALUATION & ACCOU T ABILI1 1& T At North Mason Regional Fire Authority, we are committed to providing exceptional mental health care to our rural community through our dedicated team of health care professionals that will include a Psychiatric Advanced Registered Nurse Practitioner (ARNP). To ensure the highest standard of care and accountability, we have established a comprehensive evaluation framework with key performance measures for this critical role. Key Performance Measures 1. Patient Outcomes: - Number of North Mason law enforcement and EMS responses for mental health crises. - Number of patient improvements in mental health conditions. - Number of patient satisfaction and feedback. - Number of emergency psychiatric admissions. 2. Access to Care: - Number of patients that will be provided mental health care in their place of residence. - Number of mental health-related visits to emergency rooms. - The amount of cost savings, related to services provided. 3. Collaboration and Multidisciplinary Teamwork: - Assessment of collaboration with the NMRFA Mobile Integrated health care provider, social workers, and other healthcare professionals. - Number of patients referred to additional community resources. 4. Financial Stewardship: - Number of local health care dollars saved. This evaluation framework serves as a foundation for ongoing performance assessment and accountability. Our psychiatric ARNP plays a pivotal role in addressing the mental health needs of our rural community, and these measures ensure that we continue to deliver compassionate, effective, and accessible care while maintaining the highest professional standards. Through regular evaluation and continuous improvement, we remain committed to enhancing mental health outcomes and the overall well-being of our community. 9 Mental Wellness Program Proposal K E, N, T L. H, E, Al L, T, H MIJ A, T, T, E, FOR INQUIRIES , CONTACT US . North Mason Regional Fire Authority Beau Bakken, Fire Chief bbakken@ north mason rfa.com (560)275-6711 ext. 200 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Melissa Casey Ext.404 Department: Public Health Briefing: 0 Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 6/12/23, 8/14/23,9/18/23 Agenda Date: 9/26/23 Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Temporary Inflationary Relief Fund Program FY24 Agency Subcontracts &Amendments Background/Executive Summary: The purpose of these funds is to maintain current levels of homeless subsidies and services and stabilize the homeless service provider workforce. Current providers contracted with Mason County through the Consolidated Homeless Grant(CHG) and/or Local Document Recording Fees were eligible to submit a quote for temporary inflationary relief funds. Funds have been allocated based on a prioritization of eligible activities approved by the Housing and Behavioral Health Advisory Board and including input from the providers. Budget Impact(amount, funding source,budget amendment): $276,848 pass through to subcontractors from Department of Commerce state grant. Public Outreach (news release,community meeting, etc.): Followed the RFP process and contracted with agencies for CHG funding; agencies responded to a Request for Quote and funds allocated based on a prioritization of eligible activities. Requested Action: Approval of FY24 Temporary Inflationary Relief Fund agency subcontracts and amendments. Attachments FY24 TIRF Agency Subcontracts CHG Contract Amendments MASON COUNTY PROFESSIONAL SERVICES CONTRACT CONTRACT#TPSA FY24 CHG This CONTRACT is made and entered into by and between Mason County, hereinafter referred to as "COUNTY" and Turning Pointe Survivor Advocacy hereinafter referred to as "CONTRACTOR." Contracted Entity Turning Pointe Survivor Advocacy Center Address 210 Pacific Court/ PO Box 2014 City, State, Zip Code Shelton, WA 98584 Phone 360-426-1216 Primary Contact: Name, Title Gina Blanchard- Reed, Executive Director Primary Contact: E-mail executivedirector turnin ointe.or Washington State UBI# 6012 012 811 Federal EIN 91-2024833 Total Award/Contract Value $73,121 Contract Term September 1,2023- June 20, 2024 COUNTY and CONTRACTOR, as defined above, acknowledge, and accept the terms of this contract and EXHIBITS and have executed this contract on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this contract are governed by this contract including any [Special Conditions, General Terms and Conditions, Exhibits, etc.]. CONTRACTOR NAME BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Agency Name Sharon Trask, Chair Authorized Signature Date APPROVED AS TO FORM: Print Name & Title Date Tim Whitehead, Chief DPA Professional Services Contract (rev 06/2023) Page 1 Special Conditions CONTRACTOR agrees to the following: The award of funds does not guarantee that the CONTRACTOR will receive funding if special conditions are not met. The following documents are requirements and must be received within 30 days of the contract award start date for the CONTRACTOR to submit an invoice and receive funding. If the agency has provided these documents under a previous contract, only updated documents need to be provided. For tracking purposes, please notify COUNTY on each item stating "no updates" if this is the case. 1. CONTRACT REQUIREMENTS to receive funding: a. Vendor Payment Form b. Certificate of Insurance (see requirements Exhibit B) c. Exhibit D - CHG Attestation Funding Source: Consolidated Homeless Grant General Terms and Conditions Scope of Services: CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as identified in "Exhibit A Scope of Services," during the CONTRACT period. In the event that CONTRACTOR expends the total award specified in "Exhibit C Budget" before the end of the CONTRACT duration, CONTRACTOR remains liable to provide COUNTY the services as identified in "Exhibit A Scope of Services." No material, labor or facilities will be furnished by COUNTY unless otherwise provided for in the CONTRACT. CONTRACTOR may submit a written proposal with an estimated cost for other expenses allowable under the Department of Commerce Grant Guidelines that may not be specified in "Exhibit A Scope of Services." The COUNTY must give written approval before any expenses are incurred and considered allowable costs for reimbursement to this CONTRACT. Term: Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be performed at the expense of CONTRACTOR and are not compensable under this CONTRACT unless both parties hereto agree to such provision in writing. The term of this CONTRACT may be extended by mutual consent of the parties; provided, however, that the CONTRACT is in writing and signed by both parties. Amendments and Extension: This CONTRACT may be amended by mutual agreement of the parties. Such amendment shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. Professional Services Contract (rev 06/2023) Page 2 The duration of this CONTRACT may be extended by mutual written consent of the parties, for a period of up to one year, and for a total of no longer than three years. Independent Contractor: CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent contractor, and nothing herein contained shall be construed to create a relationship of employer-employee. All payments made hereunder and all services performed shall be made and performed pursuant to this CONTRACT by the CONTRACTOR as an independent contractor. CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in Exhibit C Budget and the CONTRACTOR is not entitled to any benefits including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any other rights or privileges afforded to employees of COUNTY. The CONTRACTOR represents that he/she/it maintains a separate place of business, serves clients other than COUNTY, will report all income and expense accrued under this CONTRACT to the Internal Revenue Service, and has a tax account with the State of Washington Department of Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of Washington. CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or employees from any loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of the provisions of this paragraph. Taxes: CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable IRS regulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any, and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on compensation earned pursuant to this CONTRACT. COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by law. The CONTRACTOR must pay all other taxes, including, but not limited to, Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or personal property to which COUNTY does not hold title. COUNTY is exempt from Federal Excise Tax. No Guarantee of Employment: Professional Services Contract (rev 06/2023) Page 3 The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to vest any employment rights whatsoever and shall not be deemed to guarantee any employment of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee of any sub-contractor by COUNTY at the present time or in the future. Accounting and Payment for CONTRACTOR Services: Reimbursement of allowable costs to the CONTRACTOR for services rendered under this CONTRACT shall be as set forth in Exhibit C Budget. Where Exhibit C requires payments by the COUNTY, payment shall be based upon written claims supported, unless otherwise provided in Exhibit C, by documentation of units of work actually performed and amounts earned, including, where appropriate, the actual number of days worked each month, total number of hours for the month, and the total dollar payment requested, so as to comply with municipal auditing requirements. Acceptable invoices will be processed within 30 days of receipt. Unless specifically stated in Exhibit C or approved in writing in advance by the official executing this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the "Administrative Officer"). COUNTY will not reimburse the CONTRACTOR for any costs or expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where required, COUNTY shall, upon receipt of appropriate documentation, compensate the CONTRACTOR, no more often than monthly, in accordance with COUNTY's customary procedures, pursuant to the fee schedule set forth in Exhibit C. Fraud and Other Loss Reporting: Contractor/Grantee shall report in writing all known or suspected fraud or other loss of any funds or other property furnished under this Contract immediately or as soon as practicable. CONTRACTOR shall follow all reporting requirements related to the fraudulent event. Billing Procedures and Payment: The funding awarded may only be used for eligible activities and expenses. COUNTY will pay CONTRACTOR upon acceptance of services provided and receipt of properly completed invoices, which shall be submitted to the COUNTY representative not more often than monthly. Exceptions to the single billing per month (or quarterly) can be made by the COUNTY on a case-by-case basis. The CONTRACTOR shall only be paid as a reimbursement of allowable costs incurred during each invoice period, according to the terms provided in EXHIBIT A, if CONTRACTOR performs the services and submits all reporting to a satisfactory level. Administration reimbursement requests cannot exceed the 1/12 monthly allotment. For example, if the Administration allocation is 10%, administration costs may not exceed 10% of the reimbursement requests that month. CONTRACTOR must submit invoices in accordance with the "Invoicing and Reporting Requirements" as outlined in the Mason County Housing Crisis Response Written Standards" and Exhibit C of this contract. Professional Services Contract (rev 06/2023) Page 4 The COUNTY may, in its sole discretion withhold payments by the Grantee for services rendered if the CONTRACTOR fails to satisfactorily comply with any term or condition of this Grant. No payments in advance or in anticipation of services or supplies to be provided under this Grant shall be made by the COUNTY. Withholding Payment: In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure to perform is cured or otherwise adjudicated. Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to perform, and in no case more than ten (10) days after it determines to withhold amounts otherwise due. A determination of the Administrative Officer set forth in a notice to the CONTRACTOR of the action required and/or the amount required to cure any alleged failure to perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within the times and in strict accord with the provisions of the Disputes clause of this CONTRACT. COUNTY may act in accordance with any determination of the Administrative Officer which has become conclusive under this clause, without prejudice to any other remedy under the CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay any amount so required to be paid and to charge the same to the account of the CONTRACTOR, (3)to set off any amount so paid or incurred from amounts due or to become due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by COUNTY under this clause. Labor Standards: CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of Washington. Assignment and Subcontracting: The performance of all activities contemplated by this CONTRACT shall be accomplished by CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other individual, firm, or entity without the express and prior written approval of COUNTY. All SUBCONTRACTORS, including By and For Organizations, are bound to all contracts between COMMERCE and the COUNTY and must show that the Commerce contract has been passed down. Professional Services Contract (rev 06/2023) Page 5 Conflict of Interest: If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR or any of its employees involved in the performance of this CONTRACT shall have or develop an interest in the subject matter of this CONTRACT that is potentially in conflict with the COUNTY's interest, then CONTRACTOR shall immediately notify COUNTY of the same. The notification of the COUNTY shall be made with sufficient specificity to enable the COUNTY to make an informed judgment as to whether or not COUNTY's interest may be compromised in any manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also terminate this CONTRACT according to the provisions herein for termination. Non-Discrimination in Employment: COUNTY's policy is to provide equal opportunity in all terms, conditions and privileges of employment for all qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or applicant for employment on the grounds of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated during employment, without regard to their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Such action shall include, but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits, selection for training including apprenticeship, and participation in recreational and educational activities. In all solicitations or advertisements for employees placed by them or on their behalf, CONTRACTOR shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing provision shall not apply to contracts or sub-contractors for standard commercial supplies or raw materials, or to sole proprietorships with no employees. Non-Discrimination in Client Services: CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an individual or business any service or benefits under this CONTRACT; or subject an individual or business to segregation or separate treatment in any manner related to his/her/its receipt any service or services or other benefits provided under this CONTRACT; or deny an individual or business an opportunity to participate in any program provided by this CONTRACT. Professional Services Contract (rev 06/2023) Page 6 Waiver of Noncompetition: CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from performing work or providing supplies to COUNTY. Work Product: CONTRACTOR will provide COUNTY with all work products including; plans, and data reports, prior to the release of the final payment for services. Patent/Copyright Infringement: CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand brought against COUNTY, to the extent such action is based on the claim that information supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and damages attributable to any such claims that are finally awarded against COUNTY in any action. Such defense and payments are conditioned upon the following: A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim. B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for COUNTY the right to continue using the information, in the event such claim of infringement, is made, provided no reduction in performance or loss results to COUNTY. Confidentiality: CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT, except upon the prior written consent of COUNTY or an order entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents or employees from all loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision. Right to Review: This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or its designee shall have the right to review and monitor the financial and service components of this program by whatever means are deemed expedient by the Administrative Officer or by COUNTY's Auditor's Office. Such review may occur with or without notice and may include, but is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and any and all communications with or evaluations by service recipients under this CONTRACT. Professional Services Contract (rev 06/2023) Page 7 CONTRACTOR shall reserve and maintain all financial records and records relating to p 9 the performance of work under this CONTRACT for six (6) years after CONTRACT termination, and shall make them available for such review, within Mason County, State of Washington, upon request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any inspections, audits, or program review by any individual, agency, or governmental unit whose purpose is to review the services provided within the terms of this CONTRACT. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative Officer as soon as it is practical. Insurance Requirements: At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements detailed in "Exhibit B Insurance Requirements." Insurance as a Condition of Payment: Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the CONTRACTOR's strict compliance with all insurance requirements under this CONTRACT. Payment to CONTRACTOR shall be suspended in the event of non- compliance. Upon receipt of evidence of full compliance, payments not otherwise subject to withholding or set-off will be released to CONTRACTOR. Industrial Insurance Waiver: With respect to the performance of this CONTRACT and as to claims against COUNTY, its officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this CONTRACT. CONTRACTOR Commitments, Warranties and Representations: Any written commitment received from CONTRACTOR concerning this CONTRACT shall be binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to, any representation made prior to execution of this CONTRACT, whether or not incorporated elsewhere herein by reference, as to performance of services or equipment, prices or options for future acquisition to remain in effect for a fixed period, or warranties. Defense and Indemnity Contract: Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees, agents and volunteers, harmless from and against any and all claims, damages, losses and expenses, including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness, disease or death and for any damage to or Professional Services Contract (rev 06/2023) Page 8 destruction of any property (including the loss of use resulting there from) which 1) are caused in whole or in part by any act or omission, negligent or otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based upon CONTRACTOR's or its subcontractors' use of, presence upon or proximity to the property of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited circumstance where the claim, damage, loss or expense is caused by the sole negligence of COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee benefit act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter into this CONTRACT, are reflected in CONTRACTOR's compensation, and have been mutually negotiated by the parties. Participation by County— No Waiver. COUNTY reserves the right, but not the obligation, to participate in the defense of any claim, damages, losses or expenses and such participation shall not constitute a waiver of CONTRACTOR's indemnity obligations under this CONTRACT. Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR's indemnity obligations shall survive the completion, expiration or termination of this CONTRACT. Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify COUNTY on a basis equal to or exceeding CONTRACTOR's indemnity obligations to COUNTY. Compliance with Applicable Laws, Rules and Regulations: This CONTRACT shall be subject to all laws, rules, and regulations of the United States of America, the State of Washington, political subdivisions of the State of Washington and Mason County. CONTRACTOR also agrees to comply with applicable Federal, State, County or municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals. Administration Contract: COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County Public Health & Human Services Director and his or her designee, as COUNTY's representative, hereinafter referred to as the Administrative Officer, for the purposes of administering the provisions of this CONTRACT, including COUNTY's right to receive and act on all reports and documents, and an auditing performed b the COUNTY p Y gp Y related to this CONTRACT. Professional Services Contract (rev 06/2023) Page 9 The Administrative Officer for purposes of this CONTRACT is: Melissa Casey, Community Health Manager Mason County Public Health & Human Services 415 N. 6th Street Phone: 360-427-9670 Ext. 404 Fax: 360-427-7787 E-mail: mcasey(a)masoncountywa.gov Financial Contact: Casey Bingham, Finance Manager Mason County Public Health & Human Services 415 N. 6th Street Phone: 360-427-9670 Ext. 562 Fax: 360-427-7787 E-mail: caseybo_masoncountywa.gov Notice: Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except service of process, notice shall be given by CONTRACTOR to COUNTY's Administrative Officer under this CONTRACT. Notices and other communication may be conducted via e-mail, U.S. mail, fax, hand-delivery or other generally accepted manner including delivery services. Modifications: Either party may request changes in the CONTRACT. Any and all agreed modifications, to be valid and binding upon either party, shall be in writing and signed by both of the parties. Termination for Default: If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY's option, obtain performance of the work elsewhere. If the CONTRACT is terminated for default, CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT until all work called for has been fully performed. Any extra cost or damage to COUNTY resulting from such default(s) shall be deducted from any money due or coming due to CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by COUNTY by reason of such default. If a notice of termination for default has been issued and it is later determined for any reason that CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. Professional Services Contract (rev 06/2023) Page 10 Termination for Public Convenience: COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in its sole discretion, that such termination is in the interests of COUNTY. Whenever the CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope of Service and Exhibit C Budget. An equitable adjustment in the CONTRACT price for partially completed items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time during the term, whether for default or convenience, shall not constitute breach of CONTRACT by COUNTY. Termination for Reduced Funding: COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its sole discretion, that such termination is necessary due to a decrease in available project funding including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope of Services and Exhibit C Budget. Disputes: 1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. For objections that are not made in the manner specified and within the time limits stated, the records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive. 2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to extension of time for(1) any act or failure to act by the Administrative Officer of COUNTY, or(2) the happening of any event or occurrence, unless the CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim, and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR believes additional compensation or extension of time is due, the nature of the cost involved, and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and complete daily records of the work performed, labor and material used, and all costs and additional time claimed to be additional. 3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or extension of time, unless within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and before final payment by COUNTY, the CONTRACTOR has given COUNTY a detailed written statement of each element of cost or other compensation requested and of all elements of additional time required, and copies of any supporting documents evidencing the amount or the extension of time claimed to be due. Professional Services Contract (rev 06/2023) Page 11 Arbitration: Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or controversy between the parties under, arising out of, or related to this CONTRACT or otherwise, including issues of specific performance, shall be determined by arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or any other group having similar credentials. Any issue about whether a claim is covered by this CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law and may award injunctive relief, equitable relief(including specific performance), or any other remedy available from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest, but shall not have the power to award punitive damages. The decision of the arbitrator shall be final and binding and an order confirming the award or judgment upon the award may be entered in any court having jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive remedy between them regarding any dispute presented or pled before the arbitrator. At the request of either party made not later than forty-five (45) days after the arbitration demand, the parties agree to submit the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided, that either party may decline to mediate and proceed with arbitration. Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior to a written request or demand for arbitration issued under this Agreement are not subject to arbitration. Venue and Choice of Law: In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of the State of Washington and Mason County. Unless otherwise specified herein, this CONTRACT shall be governed by the laws of Mason County and the State of Washington. Severability: If any term or condition of this CONTRACT or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this CONTRACT are declared severable. Waiver: Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this CONTRACT shall be held Professional Services Contract (rev 06/2023) Page 12 i to be waived, modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to exercise any option herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall be and remain in full force and effect. Order of Precedence: A. Applicable federal, state and county statutes, regulations, policies, procedures, federal Office of Management and Budget (OMB) circulars and federal and state executive orders. B. Funding source agreement(s) including attachments C. Special Conditions D. General Terms and Conditions E. Exhibit B, Insurance Requirements F. Exhibit A, Scope of Service G. Exhibit C, Budget H. Grant Guidelines Entire Contract: This written CONTRACT, comprised of the writings signed or otherwise identified and attached hereto, represents the entire CONTRACT between the parties and supersedes any prior oral statements, discussions or understandings between the parties. Contract Close-Out: In the event a CONTRACTOR is delinquent on final contract close-out invoicing and/or reporting, and they have been re-funded whether it is the same or a different program, the current contract will start in probation status under the Non-Compliance Corrective Action Steps. Under this condition, any missed deliverable or act of non-performance can lead to early termination. CONTRACTOR has until July 31 to close out previous contract by submitting all invoices and reports to a satisfactory level. COUNTY is not obligated for payment beyond this period. If funding has been awarded for the next grant term and there are outstanding invoices or reports that are not cleared to a complete and satisfactory level by July 31, the CONTRACTOR will start the new contract term in Probation Status. Professional Services Contract (rev 06/2023) Page 13 EXHIBIT A SCOPE OF SERVICES Program: Temporary Inflationary Relief Program 1. Temporary wage stimulus to reduce economic hardship among current Homeless Service Provider Workers to maintain services and improve employee retention: a. HSP Workers must perform work in Mason County. b. Agencies must award funds in an equitable manner among employees that is consistent with agency policies and procedures. 2. Volunteer Incentives according to the agency policies and procedures Professional Services Contract (rev 06/2023) Page 14 EXHIBIT B INSURANCE REQUIREMENTS A. MINIMUM Insurance Requirements: 1. Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability' policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. 2. Workers' Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits for CONTRACTOR's, no less than $1,000,000 per accident for all covered losses. 3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If CONTRACTOR or CONTRACTOR's employees will use personal autos in any way on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for each such person. B. Certificate of Insurance: A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within five (5) days of CONTRACT execution. C. Basic Stipulations: 1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional insureds COUNTY, its officials, employees and agents, using ISO endorsement CG 20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all contractors, subcontractors, and anyone else involved in this CONTRACT on behalf of the CONTRACTOR (hereinafter"indemnifying parties") to comply with these provisions. 2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any insurance proceeds, and to require all indemnifying parties to do likewise. 3. All insurance coverage maintained or procured by CONTRACTOR or required of others by CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation condition as to COUNTY, or must specifically allow the named insured to waive subrogation prior to a loss. Professional Services Contract (rev 06/2023) Page 15 4. All coverage types and limits required are subject to approval, modification and additional requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect COUNTY's protection without COUNTY's prior written consent. 5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to COUNTY, consisting of: a) certificate(s) of insurance evidencing all of the coverages required and, b) an additional insured endorsement to CONTRACTOR's general liability policy using Insurance Services Office form CG 20 10 with an edition date prior to 2004. CONTRACTOR agrees, upon request by COUNTY to provide complete, certified copies of any policies required within 10 days of such request. COUNTY has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests. Any premium so paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted from sums due CONTRACTOR. Any actual or alleged failure on the part of COUNTY or any other additional insured under these requirements to obtain proof of insurance required under this CONTRACT in no way waives any right or remedy of COUNTY or any additional insured, in this or in any other regard. 6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a primary non-contributing basis in relation to any other insurance or self- insurance available to COUNTY. 7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its obligations to COUNTY. If CONTRACTOR's existing coverage includes a self-insured retention, the self-insured retention must be declared to the COUNTY. The COUNTY may review options with CONTRACTOR, which may include reduction or elimination of the self-insured retention, substitution of other coverage, or other solutions. 8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its employees or agents face an exposure from operations of any type pursuant to this CONTRACT. This obligation applies whether or not the CONTRACT is canceled or terminated for any reason. Termination of this obligation is not effective until COUNTY executes a written statement to that effect. 9. The limits of insurance as described above shall be considered as minimum requirements. Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain insurance with limits of liability that exceed the required limits or coverage that is broader than as outlined above, those higher limits and broader coverage shall be deemed to apply for the benefit of any person or organization included as an additional insured and those limits shall become the required minimum limits of insurance in all Paragraphs and Sections of this CONTRACT. Professional Services Contract (rev 06/2023) Page 16 10. None of the policies required herein shall be in compliance with these requirements if they include any limiting endorsement that has not been first submitted to COUNTY and approved of in writing. 11. The requirements in this Exhibit supersede all other sections and provisions of this CONTRACT to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 12. Unless otherwise approved by COUNTY, insurance provided pursuant to these requirements shall be by insurers authorized to do business in Washington and with a minimum A.M. Best rating of A-:VII. 13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this CONTRACT limits the application of such insurance coverage. 14. CONTRACTOR agrees require insurers, to provide notice to COUNTY thirty (30) days prior to cancellation of such liability coverage or of any material alteration or non- renewal of any such coverage, other than for non-payment of premium. CONTRACTOR shall assure that this provision also applies to any subcontractors, joint ventures or any other party engaged by or on behalf of contractor in relation to this agreement. Certificate(s) are to reflect that the issuer will provide thirty (30) days' notice to COUNTY of any cancellation of coverage. 15. COUNTY reserves the right at any time during the term of the CONTRACT to change the amounts and types of insurance required by giving the CONTRACTOR ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate CONTRACTOR's compensation. 16. Requirements of specific coverage features are not intended as limitation on other requirements or as waiver of any coverage normally provided by any given policy. Specific reference to a coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all-inclusive. 17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes no obligation or liability by such notice but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve COUNTY. Professional Services Contract (rev 06/2023) Page 17 EXHIBIT C BUDGET CHG Voucher Detail - Inflation Increase FY24: • Employee Wages and Benefits: $67,361 • Volunteer Incentives: $5,760 Payment: In the event State, Federal, or local funding changes, the COUNTY reserves the right to amend the payment terms and the amount awarded in this contract. Approved invoices will be disbursed according to the vendor payment schedule of the County Auditor's Office. Refer to the Billing Procedures and Payment clause of this contract for additional information. Agencies that receive Consolidated Homeless Grant funds are also held to all requirements in the contract between Mason County and the Department of Commerce and the most current version of the Consolidated Homeless Grant Guidelines. All COUNTY-provided templates must be used and not modified without the expressed, written permission from the COUNTY. The COUNTY has the right to change the reporting requirements with notification to the CONTRACTOR. Monthly Financial Invoice: Due by the 15th of each month a. All invoices and reports must be accurate, complete, and received to a satisfactory level before invoices are approved and processed for reimbursement. b. THE CONTRACTOR will submit a monthly financial invoice to the COUNTY no later than the 15th of each month. It is important to submit an invoice free from errors for the fastest turnaround possible on reimbursements. We encourage subcontractors to include budget narratives when there has been a change or when expenses may vary more than the average. c. The CONTRACTOR may not manipulate, change, or adjust any template provided by the COUNTY without prior written permission from the COUNTY. d. Administration reimbursement requests cannot exceed the 1112 monthly allotment. For example, if the Administration allocation is 10%u, administration costs may not exceed 10% of the reimbursement requests that month. e. All "pooled" costs are considered "Administration" unless approved by the COUNTY. f. Reimbursement in one fiscal year may not exceed the approved annual budget. If annual budgeted funds are expended prior to the end of the first fiscal, no additional reimbursements will be approved for that fiscal year, and programs/services are expected to continue. Any unspent funds will be rolled into the next fiscal year. Professional Services Contract (rev 06/2023) Page 18 g. CONTRACTOR must retain all backup documentation including policies and procedures on how employee time is tracked to grants, and how holiday and overtime pay is calculated. h. Invoices must be easy to read with program expenses clearly organized and labeled. Arrange the backup documentation in the order items appear on the invoice. i. If invoice has significant increase or decrease in totals, include budget narrative in the email submission to explain the change when invoice is submitted. j. If you make an error in any previous months or overpayments or underpayments, reach out to the COUNTY to determine the next steps. k. If uncertain if expense is allowable, reach out to the COUNTY. I. Budget Adjustments/Revisions: Budget adjustments/revisions are when money is moved from one budget category to another. All budget revision requests must use the Contract Budget Transfer Request Form. Budget revisions are allowable up to once per quarter. CHG Contracts will require Commerce approval and follow CHG Guidelines. m. Financial Contract Amendments: Contract amendments will be issued when there is a change in the total contract award. Amendments are also required in CHG contracts when the total budget adjustment or sequential adjustments exceed(s) 10% of the award. n. Submit monthly invoices electronically to Todd Parker, (tparker(a-)masoncountvwa.gov) and Haley Foelsch (haley0masoncountywa.gov). The Subcontractor must submit their own invoice request document and ledger. Each invoice must include: ■ The name of the agency, ■ Date submitted, ■ Dates of service (e.g. report period), • Contract number, ■ Invoice number ■ Name of funding source, • Reimbursement request per funding source, ■ Salary and benefits separated out, • Total hours worked by employees for the pay period. Show all time worked by fund source. ■ General Ledgers or backup documentation which includes expenses broken out by category. They cannot include client names or identifying information; it is acceptable to use HMIS numbers. When rental and/or utility assistance payments are made, the landlords name is allowable. • Backup Documentation: Submit a copy of source documentation for the expenditures invoiced under the budget categories listed above. This should include copies of checks to vendors, receipts for purchases, as well as time sheets for staff and other documentation that supports the expenditures and allow us to link staff time to the charges invoiced. • Accounting System Report: Submit a report that recaps the source documentation from your accounting system that lists grant expenditures by program/funding source, object, date, payee name, description (if Professional Services Contract (rev 06/2023) Page 19 available and amount. These reports are various) called "Expanded ) y General Ledger," "Detail Trial Balance," and/or"Statement of Revenue and Expenditures." You may refer to it by another name. The report needs to provide enough detail so that we can link each source document to the accounting system report. Each line item must be color-coded in a separate color with a highlighter and linked to the respective backup documentation using the same color(there should be multiple colors for multiple line items). This allows for quick verification of charges. The reviewers need to be able to see how the amount requested on an invoice matches the backup documentation. ■ All Flexible Fund (CHG 6.3.3) expenses must be pre-approved. • Voucher detail worksheets, if required by the grant, ■ Spenddown sheet matching the voucher detail worksheet, • Any HMIS reports required by the grant, • Total reimbursement request for each funding source, and ■ Signature from the Executive Director, CEO, and/or Board Chair. • Submitted by the Executive Director. Payment will be considered timely within 30 days of receipt of invoice. Professional Services Contract (rev 06/2023) Page 20 EXHBIT D ATTESTATION I do hereby certify that to the best of my knowledge, the following is true, accurate and complete: All contractors including by and for organization attest that all are bounded to all contracts including contracts between the Department of Commerce and Mason County Public Health, and Human Services, and/or any subrecipients. have reviewed all pass through contract language, have received copies, and agree to be bounded to these terms. I have read all guidelines specific to the fund source receiving funding for, Mason County's written standards, and policies set forth by the Department of Commerce and Mason County Public Health and Human Services and agree to follow. Name (printed) Name (signature) Title Agency Date Professional Services Contract (rev 06/2023) Page 21 MASON COUNTY PROFESSIONAL SERVICES CONTRACT CONTRACT#QC FY24 CHG This CONTRACT is made and entered into by and between Mason County, hereinafter referred to as "COUNTY" and Panza hereinafter referred to as"CONTRACTOR." Contracted Entity Panza dba Quixote Communities Address 3350 Mottman Rf SW City, State, Zip Code Olympia, WA 98512 Phone 360-932-9359 Primary Contact: Name, Title Colleen Carmichael, Executive Director Primary Contact: E-mail colleen uixotecommunities.or Washington State UBI# 1602769241 Federal EIN 03-4193489 Total Award/Contract Value 1 $11,715 Contract Term I September 1, 2023- June 30, 2024 COUNTY and CONTRACTOR, as defined above, acknowledge, and accept the terms of this contract and EXHIBITS and have executed this contract on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this contract are governed by this contract including any [Special Conditions, General Terms and Conditions, Exhibits, etc.]. CONTRACTOR NAME BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Agency Name Sharon Trask, Chair Authorized Signature Date APPROVED AS TO FORM: Print Name &Title Date Tim Whitehead, Chief DPA Professional Services Contract (rev 06/2023) Page 1 EXHIBIT A SCOPE OF SERVICES Program: Temporary Inflationary Relief Program Temporary wage stimulus to reduce economic hardship among current Homeless Service Provider Workers to maintain services and improve employee retention: • HSP Workers must perform work in Mason County. • Agencies must award funds in an equitable manner among employees that is consistent with agency policies and procedures. Professional Services Contract (rev 06/2023) Page 14 EXHIBIT C BUDGET CHG Voucher Detail - Inflation Increase FY24: Employee Wages and Benefits: $11,715 Payment: In the event State, Federal, or local funding changes, the COUNTY reserves the right to amend the payment terms and the amount awarded in this contract. Approved invoices will be disbursed according to the vendor payment schedule of the County Auditor's Office. Refer to the Billing Procedures and Payment clause of this contract for additional information. Agencies that receive Consolidated Homeless Grant funds are also held to all requirements in the contract between Mason County and the Department of Commerce and the most current version of the Consolidated Homeless Grant Guidelines. All COUNTY-provided templates must be used and not modified without the expressed, written permission from the COUNTY. The COUNTY has the right to change the reporting requirements with notification to the CONTRACTOR. Monthly Financial Invoice: Due by the 15th of each month a. All invoices and reports must be accurate, complete, and received to a satisfactory level before invoices are approved and processed for reimbursement. b. THE CONTRACTOR will submit a monthly financial invoice to the COUNTY no later than the 15th of each month. It is important to submit an invoice free from errors for the fastest turnaround possible on reimbursements. We encourage subcontractors to include budget narratives when there has been a change or when expenses may vary more than the average. c. The CONTRACTOR may not manipulate, change, or adjust any template provided by the COUNTY without prior written permission from the COUNTY. d. Administration reimbursement requests cannot exceed the 1/12 monthly allotment. For example, if the Administration allocation is 10%, administration costs may not exceed 10% of the reimbursement requests that month. e. All "pooled" costs are considered "Administration" unless approved by the COUNTY. f. Reimbursement in one fiscal year may not exceed the approved annual budget. If annual budgeted funds are expended prior to the end of the first fiscal, no additional reimbursements will be approved for that fiscal year, and programs/services are expected to continue. Any unspent funds will be rolled into the next fiscal year. Professional Services Contract (rev 06/2023) Page 18 g. CONTRACTOR must retain all backup documentation including policies and procedures on how employee time is tracked to grants, and how holiday and overtime pay is calculated. In. Invoices must be easy to read with program expenses clearly organized and labeled. Arrange the backup documentation in the order items appear on the invoice. i. If invoice has significant increase or decrease in totals, include budget narrative in the email submission to explain the change when invoice is submitted. j. If you make an error in any previous months or overpayments or underpayments, reach out to the COUNTY to determine the next steps. k. If uncertain if expense is allowable, reach out to the COUNTY. I. Budget Adjustments/Revisions: Budget adjustments/revisions are when money is moved from one budget category to another. All budget revision requests must use the Contract Budget Transfer Request Form. Budget revisions are allowable up to once per quarter. CHG Contracts will require Commerce approval and follow CHG Guidelines. m. Financial Contract Amendments: Contract amendments will be issued when there is a change in the total contract award. Amendments are also required in CHG contracts when the total budget adjustment or sequential adjustments exceed(s) 10% of the award. n. Submit monthly invoices electronically to Todd Parker, (tparkerO-masoncountvwa.gov) and Haley Foelsch (haley0masoncountywa.ciov). The Subcontractor must submit their own invoice request document and ledger. Each invoice must include: ■ The name of the agency, • Date submitted, ■ Dates of service (e.g. report period), • Contract number, ■ Invoice number • Name of funding source, ■ Reimbursement request per funding source, ■ Salary and benefits separated out, • Total hours worked by employees for the pay period. Show all time worked by fund source. • General Ledgers or backup documentation which includes expenses broken out by category. They cannot include client names or identifying information; it is acceptable to use HMIS numbers. When rental and/or utility assistance payments are made, the landlords name is allowable. ■ Backup Documentation: Submit a copy of source documentation for the expenditures invoiced under the budget categories listed above. This should include copies of checks to vendors, receipts for purchases, as well as time sheets for staff and other documentation that supports the expenditures and allow us to link staff time to the charges invoiced. • Accounting System Report: Submit a report that recaps the source documentation from your accounting system that lists grant expenditures by program/funding source, object, date, payee name, description (if Professional Services Contract (rev 06/2023) Page 19 available) and amount. These reports are variously called "Expanded General Ledger," "Detail Trial Balance," and/or"Statement of Revenue and Expenditures." You may refer to it by another name. The report needs to provide enough detail so that we can link each source document to the accounting system report. Each line item must be color-coded in a separate color with a highlighter and linked to the respective backup documentation using the same color(there should be multiple colors for multiple line items). This allows for quick verification of charges. The reviewers need to be able to see how the amount requested on an invoice matches the backup documentation. ■ All Flexible Fund (CHG 6.3.3) expenses must be pre-approved. • Voucher detail worksheets, if required by the grant, ■ Spenddown sheet matching the voucher detail worksheet, ■ Any HMIS reports required by the grant, • Total reimbursement request for each funding source, and ■ Signature from the Executive Director, CEO, and/or Board Chair. • Submitted by the Executive Director. Payment will be considered timely within 30 days of receipt of invoice. Professional Services Contract (rev 06/2023) Page 20 MASON COUNTY PROFESSIONAL SERVICES CONTRACT CONTRACT#CL FY24 CHG This CONTRACT is made and entered into by and between Mason County, hereinafter referred to as"COUNTY" and Community Lifeline hereinafter referred to as"CONTRACTOR." Contracted Entity Community Lifeline Address PO Box 698/218 N. 3rd St. City, State, Zip Code Shelton, WA 98584 Phone 360-490-3430 Primary Contact: Name, Title Chriss Brickert, Chair Primary Contact: E-mail bcbrickert@comeast.net Washington State UBI# 603-364-370 Federal EIN 46-4731341 Total Award/Contract Value $52,717 Contract Term September 1, 2023- June 30, 2024 COUNTY and CONTRACTOR, as defined above, acknowledge, and accept the terms of this contract and EXHIBITS and have executed this contract on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this contract are governed by this contract including any [Special Conditions, General Terms and Conditions, Exhibits, etc.]. CONTRACTOR NAME BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Agency Name Sharon Trask, Chair Authorized Signature Date APPROVED AS TO FORM: Print Name &Title f Date �Timhitehea�PA Professional Services Contract (rev 06/2023) Page 1 EXHIBIT A SCOPE OF SERVICES Program: Temporary Inflationary Relief Program Temporary wage stimulus to reduce economic hardship among current Homeless Service Provider Workers to maintain services and improve employee retention: • HSP Workers must perform work in Mason County. • Agencies must award funds in an equitable manner among employees that is consistent with agency policies and procedures. I (rev 2023 Page 14 Professional Services Contract e 06/ � ) 9 EXHIBIT C BUDGET CHG Voucher Detail - Inflation Increase FY24: • Employee Wages and Benefits: $52,717 Payment: In the event State, Federal, or local funding changes, the COUNTY reserves the right to amend the payment terms and the amount awarded in this contract. Approved invoices will be disbursed according to the vendor payment schedule of the County Auditor's Office. Refer to the Billing Procedures and Payment clause of this contract for additional information. Agencies that receive Consolidated Homeless Grant funds are also held to all requirements in the contract between Mason County and the Department of Commerce and the most current version of the Consolidated Homeless Grant Guidelines. All COUNTY-provided templates must be used and not modified without the expressed, written permission from the COUNTY. The COUNTY has the right to change the reporting requirements with notification to the CONTRACTOR. Monthly Financial Invoice: Due by the 15rn of each month a. All invoices and reports must be accurate, complete, and received to a satisfactory level before invoices are approved and processed for reimbursement. b. THE CONTRACTOR will submit a monthly financial invoice to the COUNTY no later than the 15th of each month. It is important to submit an invoice free from errors for the fastest turnaround possible on reimbursements. We encourage subcontractors to include budget narratives when there has been a change or when expenses may vary more than the average. c. The CONTRACTOR may not manipulate, change, or adjust any template provided by the COUNTY without prior written permission from the COUNTY. d. Administration reimbursement requests cannot exceed the 1/12 monthly allotment. For example, if the Administration allocation is 10%, administration costs may not exceed 10% of the reimbursement requests that month. e. All "pooled" costs are considered "Administration" unless approved by the COUNTY. f. Reimbursement in one fiscal year may not exceed the approved annual budget. If annual budgeted funds are expended prior to the end of the first fiscal, no additional reimbursements will be approved for that fiscal year, and programs/services are expected to continue. Any unspent funds will be rolled into the next fiscal year. Professional Services Contract (rev 06/2023) Page 18 g. CONTRACTOR must retain all backup documentation including policies and procedures on how employee time is tracked to grants, and how holiday and overtime pay is calculated. h. Invoices must be easy to read with program expenses clearly organized and labeled. Arrange the backup documentation in the order items appear on the invoice. I. If invoice has significant increase or decrease in totals, include budget narrative in the email submission to explain the change when invoice is submitted. j. If you make an error in any previous months or overpayments or underpayments, reach out to the COUNTY to determine the next steps. k. If uncertain if expense is allowable, reach out to the COUNTY. I. Budget Adjustments/Revisions: Budget adjustments/revisions are when money is moved from one budget category to another. All budget revision requests must use the Contract Budget Transfer Request Form. Budget revisions are allowable up to once per quarter. CHG Contracts will require Commerce approval and follow CHG Guidelines. m. Financial Contract Amendments: Contract amendments will be issued when there is a change in the total contract award. Amendments are also required in CHG contracts when the total budget adjustment or sequential adjustments exceed(s) 10% of the award. n. Submit monthly invoices electronically to Todd Parker, (tparker(a)masoncountywa.gov) and Haley Foelsch (haley0masoncountvwa.gov). The Subcontractor must submit their own invoice request document and ledger. Each invoice must include: • The name of the agency, ■ Date submitted, • Dates of service (e.g. report period), ■ Contract number, ■ Invoice number ■ Name of funding source, ■ Reimbursement request per funding source, • Salary and benefits separated out, ■ Total hours worked by employees for the pay period. Show all time worked by fund source. ■ General Ledgers or backup documentation which includes expenses broken out by category. They cannot include client names or identifying information; it is acceptable to use HMIS numbers. When rental and/or utility assistance payments are made, the landlords name is allowable. ■ Backup Documentation: Submit a copy of source documentation for the expenditures invoiced under the budget categories listed above. This should include copies of checks to vendors, receipts for purchases, as well as time sheets for staff and other documentation that supports the expenditures and allow us to link staff time to the charges invoiced. ■ Accounting System Report: Submit a report that recaps the source documentation from your accounting system that lists grant expenditures by program/funding source, object, date, payee name, description (if Professional Services Contract (rev 06/2023) Page 19 available) and amount. These reports are variously called "Expanded General Ledger," "Detail Trial Balance," and/or"Statement of Revenue and Expenditures." You may refer to it by another name. The report needs to provide enough detail so that we can link each source document to the accounting system report. Each line item must be color-coded in a separate color with a highlighter and linked to the respective backup documentation using the same color(there should be multiple colors for multiple line items). This allows for quick verification of charges. The reviewers need to be able to see how the amount requested on an invoice matches the backup documentation. • All Flexible Fund (CHG 6.3.3) expenses must be pre-approved. ■ Voucher detail worksheets, if required by the grant, ■ Spenddown sheet matching the voucher detail worksheet, • Any HMIS reports required by the grant, ■ Total reimbursement request for each funding source, and • Signature from the Executive Director, CEO, and/or Board Chair. ■ Submitted by the Executive Director. Payment will be considered timely within 30 days of receipt of invoice. Professional Services Contract (rev 06/2023) Page 20 Contract Between Mason County and Crossroads Housing Professional Services Contract #CHFY24-25.CHG.2163.TST (MC Contract#23-037) Amendment # 1 IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows: 1. FUND SOURCE: Consolidated Homeless Grant 2. AMENDMENT TERM: September 1, 2023, through June 30, 2024 3. TOTAL ADDITIONAL AWARD: Current Amount Amended Amount Total New Budget 1,726,998 47,860 1,774,958 4. INVOICE: Reimbursable expenses and back up documentation must be included with each invoice. Invoices are due by the 151h of each month. • CHG Voucher Detail "Inflation Increase" FY24 5. EXHIBIT A— SCOPE OF SERVICE: Temporary Inflationary Relief Program • $46,860 for Temporary wage stimulus to reduce economic hardship among current Homeless Service Provider Workers to maintain services and improve employee retention: o HSP Workers must perform work in Mason County. o Agencies must award funds in an equitable manner among employees that is consistent with agency policies and procedures. • $1,000 for Training Support: Training and certifications related to the work and used to help in employee retention. o Employee training costs to increase two certified peer mentors. o Funds to support mileage to and from the trainings. o Other costs associated with the training must be pre-approved by the County. ALL OTHER TERMS AND CONDITIONS of the original Contract remain in full force and effect. IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the day of , 2023. CONTRACTOR MASON COUNTY Tanya Frazier Sharon Trask, Chair Executive Director Mason County Board of County Commissioners 1 Contract Between Mason County and Shelton Family Center Professional Services Contract #SFC FY24-25.CHG.2163 (MC Contract #23-039) Amendment # 1 IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows: 1. FUND SOURCE: Consolidated Homeless Grant 2. AMENDMENT TERM: September 1, 2023, through June 30, 2024 3. TOTAL ADDITIONAL AWARD: Current Amount Amended Amount Total New Budget 418,288 91,434 509,722 4. INVOICE: Reimbursable expenses and back up documentation must be included with each invoice. Invoices are due by the 151h of each month. • CHG Voucher Detail "Inflation Increase" FY24 5. EXHIBIT A— SCOPE OF SERVICE: Temporary Inflationary Relief Program • $84,934 for Temporary wage stimulus to reduce economic hardship among current Homeless Service Provider Workers to maintain services and improve employee retention: o HSP Workers must perform work in Mason County. o Agencies must award funds in an equitable manner among employees that is consistent with agency policies and procedures. • $6,500 for Training Support: Training and certifications related to the work and used to help in employee retention. o Executive Director will become a certified trainer for Motivational Interviewing. o Provide trainings for homeless service provider employees in the Mason County Homeless Response System in Motivational Interviewing, Progressive Engagement, Case Management and Trauma Informed Care. o The trainings will allow all homeless response organizations to be unified in their training and operations. ALL OTHER TERMS AND CONDITIONS of the original Contract remain in full force and effect. IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the day of 12023. CONTRACTOR MASON COUNTY Susan Kirchoff Sharon Trask, Chair Executive Director Mason County Board of County Commissioners 1 Mason County Administrator 411 N 5th Street Shelton, WA 98584 (360) 427-9670 ext. 419 Mason County Commissioner Briefing Items from County Administrator September 18, 2023 Specific Items for Review → Lewis-Mason-Thurston Area Agency on Aging Advisory Council openings – Diane Zoren → Port of Dewatto vacancy – Diane Zoren → Sale and surplus of parcel no. 12220-50-58012 – Diane Zoren → 2024 Budget Workshop calendar – Jennifer Beierle → American Rescue Plan Act (ARPA) funding for the Housing Authority – Jennifer Beierle → .09 Sales Use Tax funding – Jennifer Beierle → Change order for Jail camera system – Todd Cannon Administrator Updates Commissioner Discussion → Commissioner calendar updates 5os Co ap NEWS RELEASE September 26, 2023 - MASON COUNTY COMMISSIONERS' OFFICE 1854 411 N 5TH ST, BLDG 1, SHELTON,WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Lewis-Mason-Thurston Area Agency on Aging Advisory Council Openings Mason County is seeking applicants to serve on the Lewis-Mason-Thurston Area Agency on Aging Advisory Council(LMTAAA). The Lewis-Mason-Thurston Area Agency on Aging is a local governmental agency that provides home and community services for seniors and adults with disabilities to help them remain living in their own homes. The advisory council makes recommendations to the governing board and staff. Members serve a two-year term and meet the first Wednesday of the month at the Area Agency on Aging office located at 2404 Heritage Court SW Suite A in Olympia from approximately 9:30 a.m. to 12:00 p.m. Members are not paid;however,automobile mileage is covered. The website address is https://www.lmtaaa.org. For more information about the LMTAAA, please contact Jessica Hodges at (360) 664-2168 ext. 108 or email at jessica.hodgeskdshs.wa.gov. For an application,please contact the Mason County Commissioners Office at(360)427-9670 ext. 419 or visit the County website at https://www.masoncountrya.gov. Applications will be accepted until the positions are filled. BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask, Randy Neatherlin, Kevin Shutty, Chair Vice-Chair Commissioner C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Diane Zoren Ext. 747 Department: Support Services Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 9/18/23 Agenda Date: 9/26/23 Internal Review: ❑ Finance ❑ Human Resources ® Legal ❑ Information Technology N Other (This is the responsibility of the requesting Department) Elections Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Request to fill the vacancy on the Port of Dewatto Board of Commissioners Background/Executive Summary: On September 12,2023 notice was received by the Commissioners' office of a vacancy on the Port of Dewatto's Board of Commissioners. This is due to Ray Mow's passing on April 8,2023. The Port was unable to appoint anyone for his position within the 90 days required in RCW 42.12.070. Pursuant to RCW 42.12.070,the appointment then goes to the County's legislative authority and that time period(90 additional days)ends October 8,2023. The Port reported that Wilson Sapp has expressed an interest in filling the vacancy.He is a LT with the Kitsap County Sherrifs Department,lives at Lake Christine in District#2 and is a registered voter in that district. Due to the timeline, staff is recommending the Board appoint Mr. Sapp to the Port of Dewatto on September 26,2023. This will be for a 2-year unexpired term, ending in 2025. Budget Impact(amount, funding source,budget amendment): None Public Outreach (news release,community meeting, etc.): Port of Dewatto advertised in the Mason County Journal;published the vacancy on their Facebook and on their website from April to June 2023. Requested Action: Place the appointment of Wilson Sapp to the Port of Dewatto Board of Commissioners to fill a 2-year unexpired term ending December 31,2025. Attachments: Mason County Agenda Request Form To: Board of Mason County Commissioners From: Diane Zoren Ext. 747 Department: Support Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☒ Special Meeting: ☐ Briefing Date(s): September 18, 2023 Agenda Date: September 26, 2023; October 10, 2023 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Surplus and Sale of Parcel No. 12220-50-58012 Background/Executive Summary: Robert Cook, Real Estate Agent at Windermere in Allyn representing Jon and Kim Rice, recently inquired about parcel no. 12220-50-58012. Mr. and Mrs. Rice wish to purchase the aforementioned parcel to combine with their currently owned parcels no. 12220-50-58009 and 12220-50-58010 at the assessed value. On June 1, 1925 in a Public Hearing, the east 10’ and west 10’ of Sherwood Avenue was vacated by the Board of County Commissioners. However, in the Final Order of Vacation, parcel no. 12220-50-58012 was not included. This has been discussed with legal and the recommendation is to surplus and sell this parcel. Budget Impact (amount, funding source, budget amendment): The 2023 assessed property value is $730. Public Outreach (news release, community meeting, etc.): Public Hearing notice published two times in the Shelton-Mason County Journal. Requested Action: Approval to set a Public Hearing to consider the surplus and sale of parcel no. 12220-50-58012 to Jon and Kim Rice for the amount of $730. Attachments: TaxSifter Parcel Information GIS Map Assessor Recording Road Vacation Quit Claim Deed Resolution Notice of Hearing WASHINGTON TAXSIFTER SIMPLE SEARCH SALES SEARCH REETSIFTER COUNTY HOME PAGE CONTACT DISCLAIMER PAYMENT CART(0) 2024 Market Value Land:$920 Improvements:$0 Permanent Crop:$0 Total $920 2024 Taxable Value Land:$0 Improvements:$0 Permanent Crop:$0 Total $0 2024 Assessment Data District:0215 - Tax District 0215 Current Use/DFL:No Total Acres:0.01000 View Taxes MASON COUNTY Patti McLean Mason County Assessor 411 N 5TH ST Shelton, WA 98584 Assessor Treasurer Appraisal MapSifter Parcel Parcel#:12220-50-58012 Owner Name:MASON COUNTY DOR Code:91 - Undeveloped - Land Address1:MASON COUNTY COURTHOUSE Situs:Address2:411 N 5TH ST Map Number:City, State:SHELTON WA Status:EXEMPT FULL YEAR Zip:985843400 Description:ALLYN BLK: 58 VAC PTN SHERWOOD AVE 10' WIDE ADJ LOT 10 Comment: Ownership Owner's Name Ownership %Owner Type MASON COUNTY 100%Owner Sales History No Sales History Building Permits No Building Permits Available Historical Valuation Info Year Billed Owner Land Impr.PermCrop Value Total Exempt Taxable 2024 MASON COUNTY $920 $0 $0 $920 $920 $0 2023 MASON COUNTY $730 $0 $0 $730 $730 $0 2022 MASON COUNTY $60 $0 $0 $60 $60 $0 2021 MASON COUNTY $55 $0 $0 $55 $55 $0 2020 MASON COUNTY $55 $0 $0 $55 $55 $0 Parcel Comments No Comments Available Mason County WA GIS Web Map Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), (c) OpenStreetMap contributors, and the GIS User Community County Boundary No Filled Site Address (Zoom in to 1:3,000) Tax Parcels (Zoom in to 1:30,000) 9/12/2023, 10:49:39 AM 0 0.01 0.020.01 mi 0 0.02 0.040.01 km 1:765 Bureau of Land Management, Esri Canada, Esri, HERE, Garmin, INCREMENT P, USGS, EPA, USDA | Mason County WA GIS Web Map Application DESCRIPTION: PLAT iJ.r.:C LOT JII/(56 BLK I7I:JtJt;1 L/.s~.rl.\1nDr; fZlI"WOOd s~~ e.101 Wide Adj .Lot 10 ifF ...,:;7'1(.. j' ACREAGE TWP RGE I DISTRICTS .;;lIS AFFIDAVIT '# YEAR AUD. /I TITLE HOLDER CONTRACT TO: RD SC PT UD FD HD CD SALES $ 71 liS. ,.; C L <.J tV', Y , " }/ County Road 1 40 L r~ ~ , , I , l- ACREAGE VALUATION B OF EYEARTIDELANDUNIMPROVEDIMPROVEDTOTALTIDELANDUNIMPROVEDIMPROVEDBUILDINGTOTAL 1- ./ -;;;J ::-'J t--- 1/ . .. "" : f / -+ T}{£+r0W)\/+ t ®. ----. l Commissioner's Journal __ _ FOURTH & FIFTH llAY Term 1923._ In Re Petition of F%ank Raiaoni, et al, i !or Vacation of Portion of Sherwood Ave. Allyn. day of. MAY ORDER SETTING HEARING The report o! the Engineer o! hia examination and findings 1n the above entitled matter having this d.&y been filed. llfOW TBEREFCIU: IT IS ORDERED that the 1st day o! June, 1925 at ll: 00 A. II. be set as the date !or hearing of ■aid report and the consideration thereof. Dated ll&y ~. 1925. In Re Petition of Frank C. Willey, et all for Vacation of Portion of Portion of Anglea1de Road.. ORDER SETTING HEARIIG The report of the Engineer of his examination and find i ngs in the above entitled matter having this d.&y been filed; NOW TBl:REFORE IT IS ORDERED that the lat day of June, 1925 at 10:00 A.M. be set as the date for hearing of said. report and. the consideration thereof .• Dated K&y ~. 1925, In Re Petition of Thoe. Purdy, et al, ~ for Vacation of Portion of Wharf Street in Boodaport • ORDER SETTING HEARING . The report of the Engineer of his examination and findings in the above entitled matter having this day be~n filed; I SOI THEREFORE IT IS ORDERED that the 1st day of J~e, 1925 at 10:30 A,14. be set as e date for hearing of said report and the consideration thereof. Dated K&y ~. 1925. Bemonetrance of C. A. Woodall against petition o! R, l'erberger, et al, for formatio of Herd Law District received and. placed on file, to be heard &t same time as Petition. Moved and carried that Oommiaaioner llfevitt be authorized to construct noat at sout End of Haratine Island to be paid for from Harbor Improvement Fund at a cost of approxi ely t300 .oo. Board adjoumed until Tuesday ll&y 5, 1925 at 10:00 A.II. TUESDAY llAY 5, 1925 Board met pursuant to adjournment,all present as of yesterday. Report of County Juras for month of April, 1925 read and approved . Proposal of Grant C. Angle & Sona for Coimty Printing accepted and. ll&son County Journal designated as otfioial County P&per !or the year oommenoing July 1. 1925 to June 30. l926 L THE W.SON COUNTY JOURH.AL Shelton, Washington May, ~th., 1925 fo the Board of Ootmty Commissioners ot Mason County, Washington, Gentlemen: In compliance with yO\ll' Resolution deaignating The ll&son County Journal as the official le••paper for Mason County, for the year beginning July, l, 1925 and ending June 30, 1926, and completing the of!ioi&l re9ord thereof, we beg to aubmit the basis of charges ae now and heretofore in e ffeot, as follow&: Ra.tea for Legal Publication; APPROVED llAY 5 -1925 s. W. Blanton Chairman Board of County Commiasionere 6 pt. solid 6 pt leaded-or Spt solid per inoh, r1r11t Insertion .75p per inch, ea.oh following insertion .50; per inoh, first insert ion .6op per inch, each following .~p insertion Reapeottully The llaaon County Journal Grant C. Angle & Sons Publishers By J E Angle ,... 3 t6 Commissioner's . JournaL __ ___l_IRST & SECOID JUNE __ day oL Term 192£ ... STATE or WASHI!GTON, County of llason In the llatter of the hank Raiaoni et al. ~ ... Petition of ror Vaoation of a County Road mown Portion of Sherwood. St. Allyn Road, JtmE ORDER VACATING COUNTY ROAD as the In the matter of the vacation of a County Road. petitioned. for by Frank Raiaon1 and others the Board find~ as follows: 1irat. That the petition therefor wu filed on the 8th day of April, and that aaid petition •ae signed. by at leut ten freehold.era of the County, residing in the vicinity of the ... a&id. road. Second. That &aid. petit101l •as accompanied. by a bond. in the aum of $100.00,,'lfhioh said bond. was towsd. to 'be good and au!tioient, and was duly approved. by the Chairman of the Board on the 8th day of April 1925. Third. Tba.t on the 8th day of April 1925, the County Engineer w&a duly d.ireoted. to ex- amine aaid. road and. m&lte a report in writing on the 1&111e, rourth. That on the 4th day of Jlay 1925 the County Enginaer filed in t~• office of the loard hie report in niUng, as p:rovided by law. r1tth. That b:y an orde:r dul:y paued by thia Board ® the 4th day of lla.y 1925,the let day of June 1925 waa. aet tor hearing the report of the Engineer, and the conaid.erat ion thereof and. that notioe of the time and. plaoe where aaid hearing would be held waa given by publioati~ and posting as 'prOYided by law. Sixth. That eaid. report of the County Engineer ahcnra: That in hia opinic:n ea.id road should be vacated. That aaid road-----uae. That it will not 'be ad.viaable to p:reae:rve the aame !or a gen~ral road. system in the future. That the public •111 be benefited. by ita vacation. and the Boa.rd having examined the report of the Engineer, and all other papers on file in the prooeed.inga, and heard and 0011e1dered all testimonr and documentary nidenoe adduced. for &Jlid ag&inat the vao&t1on of the road; and the Board being aat11!ied. th&t a&1d road. •111 not be I useful u & part of & general roacl &.J&t.em, and that the public will be-bene1'1tttd by its 'f'&O&tion, If IS ORDERED BY TSE BOlRD, all the mem'bera concurring, that the countJ" road. petitioned to be vacated. bJ l'rank Ba1aon1, and. others,, be vacated tipon payment of all coats by the principal petitioner; and the Clerk of thia Boa.rd 1a directed. to m&ke a statement -in writing of all coats and expenaes incurred. in the proceeding• and file the aame with the County Treaauie:r, eo •hall proceed. to collect the a&me Done thia lat day of June 1925 lZl tile 11&ttsr of the Petition ot l R. 'ler'berger, et &l tor an Order prohibiting :t'WUling at l!U'ge of .. liveratook. ~DER PRCEIBITIIG ROHNING .AT LARc.E or LIVE STOCK:. Thia matter c01111ng on to be 'heard thia first day of June, 1925, at ·the bour 0£ l:JO o'clook P.K. in the Commiaaionera rooms at the Court House in the Town ot Shelton, llaaon County, 'luhington, upon the petition of R. Werberger, et al, for an order prohibiting live atoot to nn at large in the following herein&fter de ■cri'bed di1trict, and it appearing to the said Board ot County Oommiaaioner, that notice of the hearing on thit petition had been 11ven for the time and 1n the 1111UU1er required by law and the said Board of County Commisaioner1 having carefully examined the 1&1d petition and. having been fully ad.Tiaed in the premi ■ea: IOI 'fBEB!JORE, IT IS HEREBY ORDERED that no 11veatoclc of any kind., breed, or character be permitted. to :run at -large within the follOll'ing d.eaori'bed. diatriot and territoi-y, tOll'it: Beginning where Section line between Section• 22 and 2r,, Range 2 West, Township 21 lorth, 1nteraeota 'leat Shore line, of Pickering Paas, thenoe West along aeotion line to lorth Weat oorner of SecUon 2S, aame Township and Range. Thence South on section line to South Weat oorner of Section ;;. ~enoe 'fest on Townahip line between Township 20 21.nd. 21 lorth, Range 2 'lest, to lorth West corner Section 5 'fonahip 20, lorth Range 2 •· •· K. thenoe south on Seotion line to an intersection with lorth shore of Slcookum Inld.t 1n Section 20, same Township &nd. Range. Tbenc.e toµ,owing •orth Shore of Skoolcum Inlet and Weat ah ore of Pickering Pa88 eaeter).y and northerly to the pla.oe of beginning . Be it turther reao1~ed that thre~. (3J copies of this ordeir be poated in the above dea- oribed d.iat:riot in the manner prOYided. by law. Be it further ordered that tbia order ahall become effective four week• after the day of posting u provided by la,. Unanimously &dopted. thia firat day o!-June, 1925. Board adjourned until Tuesday June 2, 1925 at 10:00 A.M. TUESDAY JUIE 2, 1925 Boud met pursuant to adjournment. ill present aa of yesterday. Estimate lo. 3, Permanent Highway lfo. 7 in favor of lt. L. Goulter & Co . on Permanent JUghway l\md tor $2$4,0. 75: •~Pl'OYed. In He Sale of County Landa. It 11 o:rdered that the foll.owing lands taken by Kaaon County !or ta.xea be appraised at the net amounts as hereinafter aet forth; 81'¢ of Dt Seo . ;o "f,rp. 20 H. R. 2 1'. w. JI. appraiaed. at t150 .00; Lot 5 Block 22, L1111waup J&lla appr&ieed. at . $5.00 and the County Treuurer directed to sell same at not leaa than the appra1Hd. value on· app11oat1on and deposit ot ooata of ad.Tertiaing. Perait for publio dances granted. B, JI. Iat~enbarger for public 4anoes at Rose Point for three month• on payment of prescribed tee of $40.00 I I I . ' ,., ··', • I ... ~ .... ,: ... : I Commissioner's Journal __ _ JULY Term 19 2 ---2._ ____ §~VENTH -----day oL --__ J_~~ In the Matter of the Petition of Thoe. Purd.y et al. FINAL ORDER OF VACATION For Vacation of a 001.mty Road Known as the Portion of Wharf St., Hood.sport Road . I The Board. having on t h e 1st day of June 1925 ord.ered. the vacation of said road upon payme t by the principal petitioner of all costs and expenses incurred. i n the proceedings, an~ said costs and expenses, amounting to the sum of $6 .13, having been paid to the Treasurer :of th11 county on the---d.ay of---,19--/ I IT IS ORDERED BY THE BOARD, all the member s concurring, that the county road pet~tioned to be vacated by Thos. Purdy and others, be vacated as follows: I The North twenty feet, and the South twenty feet, o! said Wharf Street between Jlk.ilroad Ave. and Ka.son Ave. vacated, excepting such portions of th~ said twenty feet on the i rth and. South o! Wharf Street as are necessary to keep open the alle y extending northerly and southerly in Block Two (2) North of said Wharf Street and Block Three (3) South of sad lhar! ~r~t I Done this 7 day of July 1925 In the Ka.tter of the Petition of Frank Raisoni et al. For Vacation of a County Road known as the Portion of Sherwood Ave. Allyn Road. .. FINAL ORDER OF VACATION I I I I ' I The Board having on the let day of June 1925, ordered the vacation of said road 1:1pon , . payment by the principal petitioner of all costs an,d expenses incurred. in the proceed.~ngs , and said costs and expenses, amounting to the sumo! $5,25, having been paid t o the Treasv-rer of this county on the---day of---,19~, j IT IS ORDERED BY THE BOARD, all the members concurring , that the county road pet Ltloned to be vacated by Frank Raisoni and others, be vacated ao follows : 10 ft. on the East side and 10 ft. on the West side of Sherwood Street along blo ks l, 2, 3, 4, 7, S, 13, 14, 18 & 19 Town of Allyn. Done this 7 day o! July 1925 Bills allowed against Funds in amounts as follows: CURRENT EXPENSE 1 Jessie Knight P.M. Stpd Eps A1.\C1 23,96 Earl F. Dickinson Const .1 Eng. 182.00 E, L. Kellogg Aud, 116.70 Walter C. Schumacher Dep. Aud.. 1 00 ,00 Lillian de Champlain Aud. Cli , 75 .00 Stella C. Jensen Co. Clk . 108 ,35 John M. Wilson Sup. J)ldge 47.55 D. F . Wright do 47.55 Chas . R. Lewis Pros. Atty. 100.00 Jean Todd Fred.son Supt. 100.00 C. F. Harr i er Coroner 8 .30 L. H. Jacobs Shff. 1os.35 H. E. Drew Agri. 125.00 Anna A, Nielsen Nurse 125.00 A. C. Cardinal Supt. Farm 150.00 Wm. Werberger Janitor 50.00 Mary Walko Moth e rs Pension 15 .00 SaJ!ah Christian do 20 .00 Isabel Droecher do 3 0 .00 Bertha Wilson do 20.00 Lillie Cameron do 35.00 Susie Hliboki do 20.00 Mrs . J . MoEwan Indg . Allow 25 .00 Fred Fosen do 10.00 Shelton Pub. Lib. Assn. Donation 25 .00 Earl F. Jacobs Dep . Shff. 120.00 Eugene F. Martin Assr. 100.00 EUla L. Ka.rt in Dep. Asar, 100,00 Inez M. Shorter Assr. Clk , 66 .50 Inez M, Shorter Tre a s ; Olk. 21.00 I one W. Doyle Treas, lOS .34 Jean Shorter Dep. Treas 1:00.00 Ida Loughnan Spec . Dep . 82,00 Grant C. Angle & Sons Pub. Treas 6,75 C. Dunbar Labor Agri . Car 10 .99 tou1s Durand do Nurse Car 5 .50 Ted Cole do Agri . Car 5.50 Paoifio Tel & Tel. Co. Tel . Serv. 4?.~o Pacific Tel & Tel, Co. do 5 .oo E. L, Kellogg, Co, Aud. Rev, Fund 32.65 Grant C. Angle & Sons Ptg, Aud . t·oo Welsh -Rioharda Co. Index Treas . & Aud. 0,84 H. E . Dr ew Trav. EX p . Agr1. 38,45 Roy J . Wakefield. Gas & 011 Agr1. 3.20 H. D. Baker & Co. Rep Twptr Agri. 12 .00 Lowman Hanford Co. Deed Book Co. Aud, 1+1.94 Grant C. Angle & Sons, Pub, Com. 30 .63 Capital City Map & B.P . Co . B.P . Eng, 6.4-o Needham Motor Co. Repr . Eng , 72 .60 '· 1-- After Recording Return to: ROBERT W. JOHNSON PLLC PO BOX 1400 SHEL TON WA, 98584 2156842 MASON CO WA 05/11/2021 03 :44 PM OCO 2 JOHNSON A157112 Rec Fee : $104.50 Pages : 11111111111111111111\ l\lml lll\ll llll ~ 11111111\\ 111111111\ 1\111 ,m llll ... tv.!1~:.-1 ..... WA R.E. EXCISE TAX MAY 1 1 2021 EXEMPT USA FRAZIER Treasurer, Mason County The GRANTOR, Gloria Crawford, an individual for and in consideration of love and effection, conveys and quit claims to Jon Rt d .tyJi Rice, a married couple, the following described real estate, situated in the County ~ , <.ite of Washington, together with all after acquired title of the grantor(s) herein: ~ Parcel No. 12220-5~09 ~ Lot nine (9 , ~~ht (58), Plat of the Town of Allyn, as recorded in Volume 1 of Plats, p , 1 71,Ao~)er with vacated west ten (I 0) feet of Sherwood Avenue, adjoining ~ 'f TO TOGETHER WITH AND SUBJECT TO easements, restrictions, ~ts, reservations, agreements, and conditions of record. Parcel No. 12220-50-58010 Plats, page 17, together with vacated west ten ( 10) feet of Sherwood A venue, adjoining said Lot on the East, and together with the South ha! f (S l /2) of vacated portion of Eberhart Street adjoining said Lot ten (10) on the North, all as shown on the plat of Allyn, records of Mason County, Washington. SUBJECT TO TOGETHER WITH AND SUBJECT TO easeme nts, restrictions, covenants, reservations, agreements, and conditions of record. DATED this~ day of 1/Yl~ STATE OF WASHINGTON ) : ss. COUNTY MASON ) On this day personally appeared ore me Gloria Crawford, to me known to be the individual, that executed the within and foregoing 1 · r t, and acknowledged the said instrument to be the free and voluntary act and deed o~~ r the uses and purposes therein mentioned. GIVEN under my~~~official seal this ftH,day of~021. 2156842 Page 2 of 2 05/11/2021 03:44:43 PM NO<i;/;,/]!!f#JM'1~THESTATE of Washington, residing at tf~l.Yj" \Nl1 My commission expires: tJ \SI 2E, ~,+--=--,~--- Mason County, WA Resolution No. ____________ DECLARATION OF SURPLUS PROPERTY WHEREAS, Mason County owns real property parcel no. 12220-50-58012 described as “ALLYN BLK: 58 VAC PTN SHERWOOD AVE 10’ WIDE ADJ LOT 10” in Mason County, Washington and has determined the property to be surplus to the County’s needs; and, WHEREAS, Mason County issued a Notice of Public Hearing regarding the proposed surplus property for two consecutive weeks in the official County newspaper; and, WHEREAS, the Mason County Board of County Commissioners, on Tuesday, October 24, 2023, held a Public Hearing regarding this parcel in which members of the public were able to testify before the Mason County Board of County Commissioners regarding the proposed parcel being surplused; and, NOW, THEREFORE, BE IT RESOLVED, by the Mason County Board of County Commissioners that the following parcel be declared surplus property: Parcel No. 12220-50-58012 and the Property Manager be authorized to offer all of said parcel for sale by any of the several means authorized by Mason County Code 3.40 – Management and Disposition of Property. The final selling price is to be approved by the Board of County Commissioners; and, NOW, THEREFORE, BE IT FURTHER RESOLVED, that the proceeds of the sale of said parcel are to be dedicated first to any delinquent property tax obligations and related penalties, expenses and assessments; and next to reimbursement of the Property Manager and process costs; and finally, to the General Fund. Dated this 24th day of October, 2023. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON McKenzie Smith, Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: Randy Neatherlin, Vice-Chair Tim Whitehead, Chief Deputy Prosecutor Kevin Shutty, Commissioner NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing in Mason County Building I, Commission Chambers, 411 North Fifth Street, Shelton, WA 98584 on Tuesday, October 24, 2023 at 9:15 a.m. SAID HEARING will be to take public comment on the surplus and sale of parcel no. 12220-50-58012. Public testimony will be available in-person or via Zooms. The URL is available on the County website https://www.masoncountywa.gov/ to sign into the meeting. Please use the “raise hand” feature to be recognized by the Chair to provide your testimony. You can also email testimony to msmith@masoncountywa.gov or mail to the Commissioners’ Office, 411 N 5th St, Shelton, WA 98584; or call (360) 427-9670 ext. 230. If special accommodations are needed, please contact the Commissioners' office, (360) 427- 9670 ext. 419. DATED this 26th day of September, 2023. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON __________________________________ McKenzie Smith, Clerk of the Board Bill: Support Services 411 N 5th Street Shelton, WA 98584 Cc: Commissioners Shelton Journal: Publ. 2t: October 5, 2023 & October 12, 2023 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 9/18/2023 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• 2024 Budget Workshops Background/Executive Summary: The first briefing of the 2024 maintenance level budget and outstanding PLRs will be an overview of all funds and departments. Individual departments that wish to meet with the Board should schedule a time with Diane Zoren or McKenzie Smith. There are limited days that all three Board members will be available in October for budget workshops. I would like to reserve some time with the Board for the budget workshops that will be conducted over Zoom. Budget Impact(amount, funding source,budget amendment): Workshops will help the Board make decisions impacting the 2024 adopted budget Public Outreach (news release,community meeting, etc.): The public is encouraged to attend the budget workshops. The schedule and meeting links will be posted on the County's website here: www.masoncountywa._goy Requested Action: Request the Board reserve some dates and times for 2024 budget workshops Attachments Draft 2024 Budget Adoption Calendar Mason County 2024 Budget Adoption Calendar *Dates may be subject to change* January February March S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 6 7 1 2 3 4 1 2 3 4 8 9 10 11 12 13 14 5 6 7 8 9 10 11 5 6 7 8 9 10 11 15 16 17 18 19 20 21 12 13 14 15 16 17 18 12 13 14 15 16 171 18 22 23 24 25 26 27 28 19 20 21 22 23 24 25 19 20 21 22 23 24 25 29 30 31 26 27 28 26 27 28 29 30 31 April May June S M T W T F S S M T WI T F S S M T W T F S 1 1 2 3 4 5 6 1 2 3 2 3 4 5 6 7 8 7 8 9 10 11 12 13 4 5 6 7 8 9 10 9 10 11 12 13 14 15 14 15 16 17 18 19 20 11 12 13 14 15 16 17 161 171 181 191 201 211 1 221 231 24 25 261 271 18 19 20 21 22 23 24 23 24 25 26 27 28 29 28 29 30 31 25 26 27 28 29 30 30 July August September S M I T W T F S S M T W T F S S M T W T F S 1 1 2 3 4 5 1 2 2 3 4 5 6 7 8 6 7 8 9 10 11 12 3 4 5 6 7 8 9 9 10 11 12 13 14 15 13 14 15 16 17 18 191 10 11 12 13 14 15 16 16 17 18 191 201 21 22 20 211 221 23 24 25 26 17 18 19 20 21 22 23 23 24 25 26 27 28 29 27 28 29 30 31 24 25 26 27 28 29 30 30 31 October November December S M T W T F S S M T W T F S SI M T W T F S 1 2 3 4 5 6 7 1 2 3 4 1 2 8 9 10 11 12 13 14 5 6 7 8 9 10 11 3 4 5 6 7 8 9 15 16 17 18 19 20 21 12 13 14 15 16 17 18 10 11 12 13 14 15 16 221 231 241 251 261 7 28 19 201 211 22 23 24 25 17 18 191 20 21 22 23 291 311 1 1 26 271 281 29 30 24 25 26 27 28 29 30 31 Holiday Policy Level Requests (PLRs) and Budget Narratives due to Budget Office Overview of the 2024 Preliminary Budget with PLRs Possible Dates to Schedule Board Budget Negotiations with Departments Action Agenda item to set public hearings: November 21st to set levies; and December 4th to adopt the 2024 budget Public Hearing notice to certify levies and adopt the budget to the Shelton Journal for publication on 11/9 & 11/16 Overview of the 2024 Preliminary Budget with PLRs included or excluded based on Board negotiations 2024 Preliminary Budget Due on County's website to adopt by 1st Monday in December Public Hearing to Certify to County Assessor the amount of taxes to be levied upon property in the county Public Hearing at 9.00 a.m. to Consider Adoption of the 2024 Budget C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): September 18,2023 Agenda Date: . Internal Review: ❑X Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item ARPA-Mason County Housing Authority Background/Executive Summary: On October 25,2022,The Board of County Commissioners advanced$750,000 of ARPA funds to the Mason County Housing Authority for renovating units with the requirement of quarterly progress reports due to the County.The Budget Office started meetings with the director and assistant director in April to see how we could assist the Housing Authority with reporting since we did not receive the quarterly report due in January. After several meetings,the Housing Authority was able to provide documentation for the fourth quarter of 2022 and first quarter of 2023 totaling$100,141.72. The County has requested and is still waiting to receive invoice and payroll information to create the second quarter of 2023 report. There are a few invoices totaling $24,517.53 that would apply to the second quarter report but not enough information has been provide to complete this report that was due to the County in July. The total amount of verified expenditures that can be applied to the ARPA contract is $124,659.25.Housing Authority bank records indicate that some of the $750,000 in funds may have been spent on items not related to the ARPA contract. An email was sent to the Housing Authority Chair on September 12,asking again for records to close out the second quarter progress report and also the plan for spending the remaining funds. Budget Impact(amount,funding source,budget amendment): None Public Outreach (news release,community meeting, etc.): N/A Requested Action: Direction on how to proceed with the ARPA contract with the Mason County Housing Authority. Attachments: C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): September 18,2023 Agenda Date: October 24,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Request to award funding from the .09 Rural County Sales&Use Tax Fund No.103 Background/Executive Summary: Two applications have been received for 2024 funding from the County's .09 Sales&Use Tax fund. One from the Economic Development Council for$99,000 and one from Public Works for Belfair Sewer in the amount of$450,000 for each year for two years. From RCW 82.14.370 -"Moneys collected under this section may only be used to finance up blic facilities* serving economic development purposes in rural counties and finance personnel in economic development offices**. The public facility must be listed as an item in the officially adopted county overall economic development plan***, or the economic development section of the county's comprehensive plan..." *"Public facilities"means bridges,roads, domestic and industrial water facilities, sanitary sewer facilities, earth stabilization, storm sewer facilities,railroads, electrical facilities,natural gas facilities,research, testing,training, and incubation facilities in innovation partnership zones designated under RCW 43.330.270,buildings, structures,telecommunications infrastructure,transportation infrastructure, or commercial infrastructure, and port facilities in the state of Washington. **"Economic development office" means an office of a county,port districts,or an associate development organization as defined in RCW 43.330.010,which promotes economic development purposes within the county. (Mason County Economic Development Office) ***Comprehensive Economic Development Strategy Project List(CEDS)that is adopted by resolution by the Commissioners. Budget Impact(amount, funding source,budget amendment): $549,000 funding from.09 Fund No. 103 for the year 2024. C Mason County Agenda Request Form Y /A t! Public Outreach (news release,community meeting, etc.): The County is required to circulate for comment. RCW 82.14.370 (3)(b) states"...the county must consult with cities,towns,and port districts located within the county and the associate development organization serving the county to ensure that the expenditure meets the goals of chapter 130,Laws of 2004 and the requirements of(a) of this subsection" Requested Action: Request the Board review the applications and place the awards to EDC and Belfair Sewer on the October 24,2023 Action Agenda,once letters have been circulated to the City and Ports. Attachments EDC Funding Request Belfair Sewer Funding Request LOCAL ECONOMIC DEVELOPMENT PROGRAM APPLICATION Contact Name(s): Jennifer Baria Address: 528 West Alder Street City, State, Zip: Shelton, WA 98584 Fax&e-mail: no fax &jennifer@choosemason.com Signature and position of person authorizing submittal of application Executive Director 8/31/23 Signature Position Date Project i e. Mason County Economic Development Total Project Cost $$449,185 Amount raised to date $ Is your request intended to fill a gap in funding (gap financing)? [X] Yes [ ] No Is this a phased project [ ] Yes [X] No, If yes number of phases number of years Requested loan amount$0 Requested grant amount$99,000 1. Briefly describe the project, project start date,jurisdictions or private entities involved and their phases and timing, and which phases(s) of the project would be funded by loan or grant? The Economic Development Council of Mason County (EDC)is Mason County's Associate Development Organization (ADO), partnering with the BOCC, Ports, the city of Shelton, and a broad variety of stakeholders to drive economic growth in our community. We are a non- profit, non-partisan organization promoting economic well-being and quality of life for Mason County, by actively recruiting new employers and by retaining and supporting the growth of existing employers, thereby expanding jobs that facilitate growth, enhance wealth and provide a stable tax base. Mason County's annual award is used toward assisting with these efforts. 2. Explain how the project satisfies economic development and priorities. The EDC's mission is to promote the economic vitality and growth of Mason County. We support that primary mission of business recruitment and development with an array of efforts to ensure an attractive business environment, ready and able workforce, and the necessary infrastructure to support a thriving economy as well as developing and curating economic data required by the County, the Department of Commerce, and other stakeholders. Our work starts locally by retaining and expanding existing businesses to ensure that our foundation is strong. We help communities understand local business needs and respond — so that businesses stay, grow, and become more deeply rooted in the community. We continue to build our business retention and expansion program to provide community leaders with advanced warning about problems that may lead to a closure. The work involves (1) building solid relationships with the business owners or plant managers of the employers in the community, (2) regularly collecting data on both individual companies and their industry sectors, (3) analyzing and tracking the collected data in order to predict its behavior, (4) assisting the company in solving problems that may cause them to move or close, (5) looking for opportunities to grow the businesses in their communities. This work was extremely successful over the past few years and has led directly to a very low loss of businesses during the pandemic. It continues to be needed due workforce shortages and supply chain rebuilding for our local businesses. The EDC has been highly focused on attracting businesses to provide new jobs and needed goods and services to the community. This work requires current and accurate research to target companies that would fit well in our community and support our economic ecosystem. We are engaged in recruitment with three active projects and multiple ongoing proposals. Our recruitment efforts have shifted to include site readiness work as every identified development area needs at least one major utility coverage or upgrade. While there are many activities that fall under the EDC's scope, a key component to all our work is communication. Effective economic development marketing differentiates the community through thoughtful messaging, engages rather than intrudes, and informs and educates. Through effective marketing, Mason County has positioned itself more strategically for growth, with both current and local business. Of equal importance, our marketing and communications initiative will continue to help educate and engage our community regarding the organization's activities and will bring increased awareness to the citizenry about the efforts of EDC and our many partners to expand business opportunities and bring new and better jobs to our community. Over the next few years, the EDC is concentrating work to strengthen focus on Mason County's capacity-building needs and help structure a strategic and targeted approach for securing those infrastructure dollars. This is a key component in establishing and maintaining a robust economic ecosystem by helping to build capacity that contributes to individual, business, and county-wide success. 3. Will this project be a public facility which is listed in economic development plan officially adopted by the county? [ ] Yes [X] No 4. List engineering reports, permits, feasibility studies and environmental studies which have been completed and/or need to be completed. N/A 5. Has other funding been secured? [X] Yes [ ] No. If yes, list source(s) of funding. 6. Please list other funding sources, which have been pursued or currently pursued. The EDC is currently in the process of negotiating contracts for 2024. We expect to secure and maintain all existing contracts and investment support. 7. Please indicate the number of full-time, permanent jobs this project will create. Create in 1-3 60 Create in 4-5 years 120 Create in 6-10 years 200+ Number of jobs retained 225 8. Please indicate number of businesses that will directly benefit from the public facility. While this is not a public facility, the EDC has set a strategic goal of assisting a minimum of 325 businesses in 2024. 9. Please list other significant factors about the project that should be considered. The EDC is continuing to work recruiting identified industries that can benefit from the County's assets and match the economic development vision of the community, we have noticed a significant gap in the county's industrial lands and their access to necessary utilities. Over the next few years, we will continue work around identifying, cataloging and potentially rezoning areas. As well as working with the EDA to secure funding for industry cluster studies and a county-wide market analysis that will better support Mason County recruitment efforts. The EDC will work to strengthen focus on Mason County's capacity-building needs and help structure a strategic and targeted approach for securing those needed infrastructure dollars. This will be work reconstituting our regional Economic Development District and include a current prioritized county-wide projects list. 10. List, in detail, how the money requested would be spent on the proposed project. Funding will be used to continue offering an array of business development programs and initiatives to assist entrepreneurs in starting and growing their business, support local companies, and promote the area for future investment. These include but are not limited to: • Actively recruiting new employers • Outreach to existing Mason County employers • Site selection services including facilitation with permitting processes • Economic and demographic data; Research and comparative analysis; Tax research and incentives Prioritize infrastructure projects and coordinate funding efforts • Workforce and job training information • Entrepreneurship training digitally Business plan assistance; access to financing organizations Identifying collaboration opportunities; key introductions Personalized briefings and orientations LOCAL ECONOMIC DEVELOPMENT PROGRAM APPLICATION Contact Name(s) Loretta Swanson, Director, Public Works/Utilities & Waste Richard Dickinson, Deputy Director, Public Works/Utilities & Waste Address 100 W Public Works Drive City, State, Zip Shelton, WA 98584 Fax & e-mail lorettas(@masoncountvwa.aov rdickinson(a-)masoncountywa.gov Deputy Director- Utilities & Waste Signature Position Date Project Title: Belfair Wastewater Treatment&Water Reclamation Projects: Phases 1- 4 Planning and Capital Infrastructure Development Total Project Cost: $57.5 Million Amount raised to date: $61 Million Is your request intended to fill a gap in funding (gap financing)? [X] Yes [ ] No Is this a phased project [x] Yes [] No, If yes number of phases 4 number of years 20 Requested loan amount $ 0 Requested grant amount: $ 450,000/year. For years 2024-2025 1. Briefly describe the project, project start date, jurisdictions or private entities involved and their phases and timing, and which phases(s) of the project would be funded by loan or grant? Phase 1 of the Belfair Wastewater Treatment & Water Reclamation Projects is complete and partially funded by this grant. Phase 2, which extends service towards the Puget Sound Industrial Center (PSIC) is currently under construction. Phase 2 design is fully funded, and a Public Works Board grant and low interest construction loan offer will fund construction. Phase 2 work is currently underway, and construction is expected to be completed prior to 2023's year end. Phase 2 is timed in coordination with the WSDOT SR3 Freight Corridor project design and construction, along with Mason Transit Authority's new Belfair facility. 2. Explain how the project satisfies economic development and priorities. Belfair is one of three urban growth areas within Mason County. Provision of sewer service is essential for economic growth within both the Belfair UGA and county. Well- planned and constructed sewer infrastructure reduces hurdles to economic development. Phase 2 of this project extends service to areas designated for industrial and commercial use (along with residential) in advance of need, while making use of the existing infrastructure capacity. The Economic Development Element of the Mason County Comprehensive Plan identifies infrastructure and capital improvements as one of five focus areas, noting sewer systems as a key infrastructure need. The vision is "Mason County's utilities and transportation networks fully support future commercial, industrial and residential growth while preserving the natural environment and community character". GOAL 1.1 Ensure that infrastructure is adequately sized or expandable to accommodate current needs and projected growth. POLICY 1.1.2 Support and encourage the extension of utilities, transportation, and other facilities to areas designated for industrial and commercial use in advance of need. 3. Will this project be a public facility which is listed in economic development plan officially adopted by the county? [x] Yes [ ] No The adopted 2021-2022 Community and Economic Development Strategies (CEDS) Project List includes the Belfair Sewer, North Extension/Freight Corridor/PSIC project ($4.5 Million). Added in 2021 were the Belfair WRF Critical Equipment Replacement ($370,000) and Resiliency ($300,000) Projects. 4. List engineering reports, permits, feasibility studies and environmental studies which have been completed and/or need to be completed. Belfair Wastewater Plant Operations Permit Belfair Wastewater Facilities Plan Belfair/Northshore Programmatic Environmental Impact Statement Belfair General Sewer Plan Update 5. Has other funding been secured? [x] Yes [ ] No. If yes, list source(s) of funding. • Legislative appropriations for rate relief • Commerce grants/loans for sewer extension planning/design/construction ILA with City of Bremerton and Port of Bremerton 6. Please list other funding sources, which have been pursued or currently pursued. System expansion will be funded through developer contributions and grants and loans, if secured. Utility rates and general facility connection charges are used to operate the system and pay down the capital debt service for these initial phases of the project. 7. Please indicate the number of full-time, permanent jobs this project will create. Create in 1-3 =20 Create in 4-5 years = 100 Create in 6-10 years =375 Number of jobs retained=675 8. Please indicate number of businesses that will directly benefit from the public facility. All existing businesses within the Belfair UGA along the SR3 and 300 Belfair corridors directly benefit from Phase 1 sewer service. The provision of sewer service freed up valuable urban land previously dedicated to on-site septic systems and reserve areas. This allowed for expansion and/or re-development. Phase 2 service will also potentially benefit existing businesses in the Log Yard Road vicinity and along SR 3 north of the existing service area similar to benefits from Phase 1. Providing a closer sewer connection will allow business to economically connect, thereby expanding or building new. New businesses in the same vicinity will benefit from planned sewer expansion. 9. Please list other significant factors about the project that should be considered. The project will allow for the successful, planned development of entire Belfair UGA at urban levels of density as envisioned (and required) by the State's Growth Management Act. The conversion of on-site systems to sewer will aid in the removal of nitrogen to Hood Canal. 10. List, in detail, how the money requested would be spent on the proposed project. The requested dollars will be spent to help pay down the annual capital project debt service of approximately $1 million per year that was incurred to construct Phase 1 of the Belfair sewer system. This will help keep the annual sewer rate increases to a minimum. C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Todd Cannon Ext. 501 Department: Information Technology Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): September 18,2023 Agenda Date: September 26,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Jail Camera System Change Order Background/Executive Summary: Attached is an additional proposal from CTG for the Jail camera system. CTG came onsite to perform a logistical walkthrough.At that time,it was discovered that our current system that operates the control touchscreen is out of date and is not able to be upgraded.CTG has come up with a plan to re—allocate some existing computers and add a larger touchscreen monitor to cover the needs of control.The primary cost in this proposal is the labor of upgrading the control panel to the newest version and reprogramming. Budget Impact(amount, funding source,budget amendment): Additional$5,400. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval for the County Administrator to sign the Change Order with Corrections Technology Group(CTG) to upgrade the control touch screen for the amount of$5,400. Attachments Change Order CORRECTIONS CTG TECHNOLOGY GROUP Mason County Todd Cannon 360-427-5501 DATE: September 11, 2023 RE: Mason County Detention Center Video upgrades COP-01Touch Screen Modifications PROPOSAL: 1. Re-use the tea Existing Video Client workstation computers. One each for each of the tea 60-inch monitors (lea new Monitor) 2. Use one of the new proposed Video Client Workstation computers for tea existing 24" monitors located on the desk(each monitor displaying 16 tiles) 3. Use the other new proposed Video Client Workstation computer as the new HMI touch screen computer. Replacing the existing Touch Screen with a 27" new touch screen that will show the callup cameras on this screen. This layout will give the facility a total of 82 camera views between all the monitors (60inch- 25ea, 60inch-25ea, 24inch-14ea, 24inch-16ea,touch screen (call-ups 4ea). This will allow them to eliminate the third video monitor on the desk that is covering up some of the widow area looking out of master control. The Touch Screen upgrade would then only require the addition of the one 27-inch touch screen to replace the existing and additional hours for programming. Added costs. $5,400.00 REMARKS: This proposal includes engineering and programming labor from CTG office in Spokane utilizing a remote connection to the facility. Also included submittals, project management, parts, freight,vehicle costs, per diem, Owner training, and one-year warranty on supplied new parts. The Terms and Conditions of Sales shown on the reverse are a part hereof. NET 30 DAYS PROPOSAL IS GOOD FOR 30 DAYS PROPOSAL ACCEPTED CORRECTIONS TECHNOLOGY GROUP LLC SUBMITTED BY: BY: Jim Blair, Project Manager TITLE: Corrections Technology Group LLC 5615 E Trent Ave suite 3., SPOKANE,WA 99212 509-436-9060 CORRECTIONS CTG TECHNOLOGY GROUP TERMS AND CONDITIONS OF SALE 1. REMITTANCES All invoices shall be due and payable upon receipt in United States currency,free of exchange, collection,or any other charges,or as otherwise agreed upon and set forth in writing by Corrections Technology Group LLC. (hereinafter called"Seller"). The Customer,if so requested agrees to furnish Seller with all information including financial statements, necessary to make a proper credit appraisal. Refusal to supply such information may cause this proposal to be withdrawn. Terms of payment originally granted are subject to the approval of continued credit status. Prices are subject to correction for error. 2. PROPOSALS Proposals are based upon straight-time labor. Any request by the Customer for overtime work shall be considered an extra. This Proposal expires 30 days after its date,subject to the provisions of the first sentence of the paragraph below entitled"Acceptance of Terms". 3. PROGRESS PAYMENTS Seller reserves the right to invoice Customer monthly as the work progresses for all materials delivered to the job site or to an off-sit facility and for all work performed on-site and off-site. Engineering,drafting and other mobilization costs incurred prior to installation shall be included in Sellers initial invoice and be equal to fifteen percent(15%)of the contract price. Invoices are due upon receipt by Customer. If the Customer becomes overdue in any progress payment,Seller shall be entitled to suspend work,shall be entitled to interest at the annual rate of 18%or the maximum permitted by the State of Alaska and also to avail itself of any other legal remedies. Seller shall also be entitled to interest on all amounts retained by Customer from progress payments or otherwise Customer agrees that he will pay and/or reimburse Seller for any and all reasonable attorney's fees which are incurred by Seller in the collection of amounts due and payable hereunder. 4. CANCELLATION AND SUSPENSION Any contract resulting from this proposal is subject to cancellation or instructions to suspend work by the Customer only upon agreement to pay Seller adjustment charge. 5. TAXES The amount of any future sales, use,occupancy,excise,or other tax,federal,state,or local which Seller hereafter shall be obligated legally to pay,either on its own behalf or on behalf of the Customer or otherwise,with respect to the material covered by this proposal shall be added to such prices and paid by the Customer. 6. LOSS DAMAGE OR DELAY Seller shall not be liable for any loss,damage,or delay occasioned by any cause beyond Seller's control, including but not limited to governmental actions or orders,embargoes,strikes,differences with workmen,fires, floods,accidents,or transportation delays. IN NO EVENT SHALL SELLER BE LIABLE FOR ANY CONSEQUENTIAL OR SPECIAL DAMAGES. 7. WARRANTY Seller warrants that the equipment manufactured and services furnished by it and covered by this proposal are free from defects in material and workmanship under normal use and service and without charge,equipment to be so defective in material or workmanship will be repaired or replaced, if written notice of failure is received by Seller within one(1)year after date of installation, provided said equipment has been operated in accordance with Seller's instructions and provided such defects are not due to abuse,fire or decomposition by chemical or galvanic action. THIS EXPRESS WARRANTY IS IN LIEU OF AND EXCLUDES ALL OTHER WARRANTIES,GUARANTEES, OR REPRESENTATIONS, EXPRESS OR IMPLIED. THERE ARE NOT IMPLIED WARRANTIES OR MERCHANTABILITY OR OF FITNESS FOR A PARTICULAR PURPOSE. Seller assumes no responsibility of repairs made on Seller's equipment unless done by Seller's authorized personnel,or by written authority from Seller. Seller makes no guarantee with respect to material not manufactured by it. 8. PURCHASER'S REMEDIES The Customer's remedies with respect to equipment found to be defective in material or workmanship shall be limited exclusively to the right or repair or replacement of such defective equipment. IN NO EVENT SHALL SELLER BE LIABLE FOR CLAIMS(BASED UPON BREACH OR IMPLIED WARRANTY)FOR ANY OTHER DAMAGES,WHETHER DIRECT, IMMEDIATE, FORESEEABLE, CONSEQUENTIAL,OR SPECIAL OR FOR ANY EXPENSES INCURRED BY REASON OF THE USE OR MISUSE OF EQUIPMENT WHICH DOES OR DOES NOT CONFORM TO THE TERMS AND CONDITIONS OF ANY CONTRACT RESULTING FROM THIS PROPOSAL. 9. PATENT INFRINGEMENT Seller will hold its Customer and the Owner harmless from infringement of any United States patent covering equipment of its manufacture. This,of necessity, is limited to the equipment per se and cannot be extended to applications of such equipment in a system,except in writing by an officer of Seller. The Customer and Owner shall advise Seller immediately in the event any claims of infringement are brought to their attention. 10. GOVERNING LAW Any contract resulting from this proposal shall be governed by,construed,and enforced in accordance with the laws of the State of California. 11. CERTIFICATION The person whose signature appears on the fact side hereof hereby certifies that,to his best knowledge and belief,the annexed bid is not the result of any agreement,arrangement or understanding between the Seller and any other manufacturer or Seller of security systems and that the prices,terms or conditions thereof have not been communicated by or on behalf of the Seller to any such person and will not be communicated to any such person prior to the official opening of said bid. 12. ACCEPTANCE OF TERMS This proposal shall become a binding contract between the Customer and Seller when accepted in writing by the Customer and when subsequently approved in writing hereon by Corrections Technology Group or by our written acceptance of your purchase order by Corrections Technology Group. Such acceptance shall be with the mutual understanding that the terms and conditions of this proposal are a part thereof with the same effect as though signed by both parties named herein and shall prevail over any inconsistent provision of said order. No waiver,alteration,or modification of the terms and Corrections Technology Group LLC 5615 E Trent Ave suite 3., SPOKANE,WA 99212 509-436-9060 C O R R E C T I O N S CTG TECHNOLOGY G R O U P conditions on this and the face side hereof shall be binding unless in writing and signed by and authorized representative of Corrections Technology Group Corrections Technology Group LLC 5615 E Trent Ave suite 3., SPOKANE,WA 99212 509-436-9060