HomeMy WebLinkAbout2023/08/15 - Regular PacketBoard of Mason County Commissioners
Draft Meeting Agenda
Commission Chambers
411 N 5th St, Shelton, WA 98584
August 15, 2023
9:00 a.m.
August 15.2
Commission meetings are live streamed at http://www.masonwebtv.com/
Effective May 10, 2022, regular Commission business meetings will be held in -person and via Teams.
Please click the Teams meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognize d
by the Chair to provide your comments and testimony. Public comment and testimony can be provided in -person, and you can
also e-mail msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call
(360) 427-9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone
number to the Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting.
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Correspondence and Organizational Business
4.1 Correspondence
4.2 Mason County Noxious Weed Control Board Vacancies News Release
5. Open Forum for Citizen Input
Please see above options to provide public comment; 3 minutes per person, 15-minute time limit.
6. Adoption of Agenda
Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m.
7. Approval of Minutes – July 17, 2023 Regular Minutes
8. Approval of Action Agenda
Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be
removed from the Action Agenda and considered a separate item.
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8098145-8098361 $2,014,784.10
Direct Deposit Fund Warrant # 98421-98830 $ 864,015.53
Salary Clearing Fund Warrant # 7007471-7007507 $ 571,071.48
Treasurer Electronic Remittance $ 410,073.38
8.2 Approval to accept the recommendation of the Hearing Examiner and grant the vacation of the right -of-way as
petitioned, subject to the conditions contained in the findings, conclusions, and recommendations of the Hearing
Examiner for Road Vacation no. 413.
8.3 Approval to accept the recommendation of the Hearing Examiner and grant the vacation of the right -of-way as
petitioned, subject to the conditions contained in the findings, conclusions, and recommendations of the Hearing
Examiner for Road Vacation no. 414.
8.4 Approval of the Resolution amending Resolution no. 2023 -035 to fund the Mason County Flexible Spending
Account (FSA) clearing account in the amount of $5,000.
8.5 Approval of the 2024-2025 Office of Civil Legal Aid (OCLA) contract and reclassification of the Juvenile Deputy
position.
8.6 Approval of the rate of $40 per hour for Rule 9 interns handling remote District Court cases for probation violation.
8.7 Approval of the Mason Matters contract for a total of $25,000 per year from July 1, 202 3 through June 30, 2024.
8.8 Approval of the Resolution adopting the revised Park Host Program as set forth in Exhibit A which will be
administered by the Parks and Trails Department.
8.9 Approval to set a Public Hearing for Tuesday, September 12, 2023 at 9:15 a.m . to review final project performance
and close out the state Community Development Block Grant (CDBG) for the Microenterprise Assistance Program
which ended July 1, 2023.
8.10 Approval to advertise a Request for Qualifications (RFQ) for Community Justice Cente r Design and Development.
8.11 Approval to set a Public Hearing for Tuesday, September 26, 2023 at 9:15 a.m. to consider amending the 2023 -2028
Six-Year Transportation Improvement Program (TIP) and the 2023 Annual Construction Program.
8.12 Approval of the Resolution for County Road Project no. 2051 – Shelton Matlock Road and to authorize the Public
Works County Engineer to advertise, set bid dates/times, award contract, and for the County Engineer and/or the
Chair to sign all pertinent documents.
8.13 Approval for Public Works to add an and hire for an additional 1.0 Full -Time Employee (FTE) Administrative
Assistant position.
8.14 Approval of the Interlocal Agreement (ILA) with the City of Shelton for the 2025 Mason County and City of Shelton
Comprehensive Plan update.
8.15 Approval of the following Mason County Officers, Employees, and Volunteer(s) request for Defense and
Indemnification coverage assigned by the County as named defendants in the case of Matthew Collett # 172141,
case no. 3:23-CV-5654-RAJ-DWC United States District Court Case served upon them on August 7, 2023 via
USPS: Kevin Hanson, Shane Schoeneberg, Randy Newell, Paula Blush.
8.16 Approval of the letter of support for the Medicaid Inmate Exclusion Policy (MIEP) amendment.
9. Other Business (Department Heads and Elected Officials)
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony.
10.1 Public Hearing to consider approval of the Ordinance adopting the proposed amendments to Mason County Code
Title 16 – Subdivisions & Plates and Title 17 – Zoning as outlined in Attachments A and B. Staff Kell Rowen
11. Board’s Calendar and Reports
12. Adjournment
MASON COUNTY
TO: Board of Mason County Commissioners
Reviewed
FROM: Cassidy Perkins Ext. 419
DEPARTMENT: Support Services Action Agenda
DATE: August 15, 2023 No. 4.1
ITEM: Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in the following: Notice of Liquor
License application for IL Canale, Special Occasion Liquor application for the Great
Bend Center for Music, and a Notice of Cannabis License application for GGD
Platinum LLC.
4.1.2 Notice of opportunity to compete to purchase received from Saundra Price regarding
Allyn View Estates.
4.1.3 Letter received from Astound Broadband powered by Wave regarding rate increase.
4.1.4 Letter received from the Washington Fish and Wildlife Office regarding an initiation
of a Species Status Assessment for the Suckley’s bumble bee.
Attachments: Originals on file with the Clerk of the Board.
NEWS RELEASE
August 15, 2023
MASON COUNTY COMMISSIONERS’ OFFICE
411 N 5TH ST, BLDG 1, SHELTON, WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: MASON COUNTY NOXIOUS WEED CONTROL BOARD
The Mason County Board of Commissioners is seeking applicants to fill four positions on the
Mason County Noxious Weed Control Board.
The Board of County Commissioners appoints Noxious Weed Control Board members to four-year
terms. The Noxious Weed Control Board consists of five voting members, each representing one
of five designated weed control districts in the County. At least three of the five voting members
must be engaged in the primary production of agricultural products, such as livestock, crops,
shellfish, timber, or Christmas trees. The Noxious Weed Control Board currently has three vacant
openings which include District 4 (Belfair and North Mason area), District 5 (west of the Hood
Canal and north of Potlach), and District 1 (Shelton area and west to Matlock and south to the
County boundary with Thurston County). In addition, the Board gave notice of expiration of terms
of office and is seeking applications for Board members to represent District 3 (Skokomish Valley
and Union area).
The Board has the mission of working to protect the citizens, natural resources (including lakes,
shellfish, and timber), livestock, and agricultural resources of Mason County from the degrading
effects of noxious weed invasions. The Board functions to identify priority weed issues and
develop a strategy to control noxious weeds with the cooperation of residents and agencies in the
County. The Mason County Noxious Weed Control Program works to educate residents on noxious
weed identification, control methods, and works cooperatively with landowners who have noxious
weed infestations.
Please consider serving Mason County and protecting against weedy invaders by becoming a
representative on the Board. To obtain an application, please contact the Mason County Noxious
Weed Control Program at (360) 427-9670 ext. 592. Applications are also available on the website
at https://masoncountywa.gov/forms/ac/noxious-weed/weed-board.pdf. For more information,
interested individuals may contact the Mason County Noxious Weed Control Program Coordinator,
Kela Hall-Wieckert at (360) 427-9670 ext. 592 or khall-wieckert@masoncountywa.gov.
BOARD OF MASON COUNTY COMMISSIONERS
______________________
Sharon Trask,
Chair
______________________
Randy Neatherlin,
Vice-Chair
______________________
Kevin Shutty,
Commissioner
Board of Mason County Commissioners
Proceedings
Commission Chambers
411 N 5th St, Shelton, WA 98584
July 18, 2023
1. Call to Order – The Chairperson called the regular meeting to order at 9:04 a.m.
2. Pledge of Allegiance – Cmmr. Shutty led the flag salute.
3. Roll Call – Present: Present: Commissioner District 1 – Randy Neatherlin; Commissioner
District 2 – Kevin Shutty; Commissioner District 3 – Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in the following: notice of cannabis
license application for Deep Well Farms and license renewal information for both liquor
and cannabis license holders.
4.1.2 Economic Development Council sent in the 2023 Quarter 2 Report.
4.2 Loretta Swanson read the 2023 County Road Chip Seal and Restriping Projects news
release.
5. Open Forum for Citizen Input
No citizen input.
6. Adoption of Agenda
Cmmr. Neatherlin/Shutty moved and seconded to adopt the agenda as published. Motion
carried unanimously. N-aye; S-aye; T-aye.
7. Approval of Minutes
8. Approval of Action Agenda
8.1 Approval of Warrants & Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8097307-8097847 $1,615,100.44
Direct Deposit Fund Warrant # 98012-98420 $ 845,658.66
Salary Clearing Fund Warrant # 7007471-7007507 $1,127,515.79
Treasurer Electronic Remittance $ 737,063.54
8.2 Approval for the County Administrator to sign the agreement with Corrections Technology
Group (CTG) to replace and expand the Jail camera and video system for the net price of
$286,427.
8.3 Approval of the revised 2024 Budget Rates for Information Technology (IT) from $1,230,000
to $1,300,000 for Munis Cloud storage and network switches.
8.4 Approval for the Chair to sign the 10-year lease agreement with North Mason Fire Authority for
the building located at 490 NE Old Belfair Highway to relocate certain County services for
$2,000 a month.
8.5 Approval to set a Public Hearing for Tuesday, August 15, 2023 at 9:15 a.m. to consider
amendments to Title 16 – Plats and Subdivisions and Title 17 – Zoning relating to Road
Standards and overall language cleanup.
8.6 Approval to select SCJ Alliance as the consultant for the 2025 Mason County Comprehensive
Plan Update and for staff to start contract negotiations.
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8.7 Approval of the letter of support for the Mason County 2025-2045 Comprehensive Plan
Periodic Update to the Washington State Department of Commerce.
8.8 Approval for the Public Works Director to sign the Latecomer Agreement between Harbor
Custom and Mason County.
8.9 Approval to sign the letter of concurrence with Lewis County’s appointment of Brian Mittge to
the Timberland Regional Library Board of Trustees to fill an unexpired seven-year term which
will expire December 31, 2029.
8.10 Approval of the Resolution adopting the Mason County Imaging and Destruction of Paper
Records (Scan and Toss) Policy. (Exhibit A, Resolution No. 2023-039)
8.11 Approval for the Parks and Trails Director to apply for the Recreation and Conservation Office
(RCO) 2023 Local Parks Maintenance Grant to resurface the Latimer’s Landing parking lot and
boat launch for the estimated cost of $26,476.
8.12 Approval for the Chair to sign the Blake Reimbursement Agreement with the Washington State
Administrative Office of the Courts (AOC).
8.13 Approval of the revised Department of Social and Health Services (DSHS) General Terms and
Conditions (GTCs) removing certain COVID-19 obligations and will expire June 30, 2029.
8.14 Approval of the letter of support for Public Utility District No. 1’s Community Wildfire
Defense Grant Program Application to do a comprehensive vegetation management (VM)
project to clear vegetation fuels within their easement land and to procure the highline truck and
equipment needed to maintain cleared easements moving forward.
8.15 Approval of the letter of support for Public Utility District No. 1’s Office of Clean Energy
Demonstrations (OCED) funding request for the Highway 106 Distribution Line Rebuild and
Intertie Project.
8.16 Approval of the Public Health Consolidated Contract (CONCON) amendment no. 13 to add and
amend certain statements of work and to increase the allocation by $1,378,486 for a revised
maximum consideration of $5,341,192.
8.17 Approval of the Resolution replacing Resolution no. 2020-40 adopting the updated Real
Property and Right of Way Acquisition Procedures for Public Works Projects. (Exhibit B,
Resolution No. 2023-040)
8.18 Approval to appoint Susan “Rachel” Hansen as a “Spender” to the Mason County Lodging Tax
Advisory Committee (LTAC) for a two-year term expiring July 18, 2025.
8.19 Approval of the Memorandum of Understanding (MOU) with Woodworkers Local Lodge W38 I.A.M.
Corrections/Support Staff to update the 2022-2024 Collective Bargaining Unit language in Article 11
Hours of Labor.
8.20 Approval of the FY24-25 Consolidated Homeless Grant (CHG) and subcontracts with Crossroads
Housing, Turning Pointe Survivor Advocacy, Youth Connection, Community Lifeline, and Quixote
Communities.
8.21 Approval of the FY24 Emergency Housing Fund (EHF) contract in the amount of $884,950.
8.22 Approval to reschedule the Public Hearing from Tuesday, August 1, 2023 at 9:15 a.m. to July
31, 2023 at 9:00 a.m. for review and consideration of the submitted responses to the Request
for Proposals (RFP) for the Solid Waste long haul transport and disposal and approval to
potentially take action to award the contract.
Cmmr. Shutty/Neatherlin moved and seconded to approve action items 8.1 through 8.22.
Motion carried unanimously. N-aye; S-aye; T-aye.
9. Other Business (Department Heads and Elected Officials)
No other business.
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA
meeting restrictions are in place.
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10.1 Public Hearing to approve the twenty-four Open Space applications to the recommendations of
the County Assessor. Staff: Diane Zoren
Diane Zoren shared this Public Hearing is to consider the 24 Open Space applications for
2022. The applications have been reviewed by the County Assessor who is recommending
approval for all 24. Some applications have conditions.
Cmmr. Neatherlin/Shutty moved and seconded to approval of the twenty-four Open
Space applications as recommended by the County Assessor. Motion carried
unanimously. N-aye; S-aye; T-aye.
11. Board’s Calendar and Reports – The Commissioners reported on meetings attended the past
week and announced their upcoming weekly meetings.
12. Adjournment – The meeting adjourned at 9:26 a.m.
ATTEST:
____________________________
McKenzie Smith, Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
_______________________________
Sharon Trask, Chair
_______________________________
Randy Neatherlin, Vice-Chair
________________________________
Kevin Shutty, Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Cassidy Perkins
Ext. 419
Department: Support Services
Briefing: ☐
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): Click or tap here to enter text.
Agenda Date: August 15, 2023
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Approval of Warrants & Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8098145-8098361 $ 2,014,784.10
Direct Deposit Fund Warrant # 98421-98830 $ 864,015.53
Salary Clearing Fund Warrant # 7007471-7007507 $ 571,071.48
Treasurer Electronic Remittance $ 410,073.38
Macecom 7.7.2023 $ 151,395.17
Mental Health 7.10.2023 $ 2,515.19
Dispute Resolution Charge 7.10.2023 $ 1,020.00
Current Expense 7.12.2023 $ 5,619.00
Trial Court Improvement 7.12.2023 $ 5,619.00
ARPA 7.12.2023 $ 35,036.15
Community Development 7.12.2023 $ 35,036.15
Mental Health 7.12.2023 $ 11,700.80
Prosecutor 7.12.2023 $ 11,700.80
Mental Health 7.12.2023 $ 61,566.20
Therapeutic Courts 7.12.2023 $ 61,566.20
Mental Health 7.12.2023 $ 13,649.36
Juvenile Probation 7.12.2023 $ 13,649.36
Background/Executive Summary:
The Board approved Resolution no. 80-00 Payment of Claims Against County: Procedure Authorizing
Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that
the Board enter into the minutes of the County Commissioners the approval of claims listing warrant
numbers.
Mason County
Agenda Request Form
Claims Clearing YTD total $ 31,180,161.49
Direct Deposit YTD total $ 12,762,851.04
Salary Clearing YTD total $ 12,464,415.63
Approval of Treasurer Electronic Remittances YTD total $ 7,439,966.57
Requested Action:
Approval of the aforementioned Claims Clearing Fund, Direct Deposit Fund, Salary Clearing Fund, and
Treasurer Electronic Remittance warrants.
Attachments:
Originals on file with the Auditor/Financial Services; copies on file with the Clerk of the Board
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mike Collins, PLS, PE Deputy
Director/County Engineer
Ext. 450
Department: Public Works
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): July 31, 2023
Agenda Date: August 15, 2023
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Approval of Vacation Order No. 413– Portion of Jackson Ave, Laurel Street, Park Ave and the un-opened
alley in Block 33 in the Plat of McReavy’s First Addition to Hoodsport in Volume 2 of plats, page 11.
Background/Executive Summary:
The Mason County Hearing Examiner held a hearing on June 14, 2023 to consider vacating a portion of
Jackson Ave, Laurel Street, Park Ave and the un-opened alley in Block 33 in the Plat of McReavy’s First
Addition to Hoodsport (Road Number none) as requested by Manke Timber Co.
The Examiner issued his Findings of Fact, Conclusions of Law and Recommendations on June 30, 2023
recommending approval of the proposed vacation.
Budget Impact (amount, funding source, budget amendment):
The required Administrative Fee of $1,000. has been paid.
Public Outreach (news release, community meeting, etc.):
Notice of a Public Hearing was published in the Shelton Journal May 18th and 25th, 2023 and the Notice
of Intent was posted on site and two other area locations. Hearing took place on June 14, 2023 at 1:00pm
via Zoom.
Requested Action:
Request the Mason County Board of Commissioners accept the recommendation of the Hearing Examiner
and grant the vacation of the right-of-way as petitioned, subject to the conditions contained in the
Findings, Conclusions and Recommendations of the Hearing Examiner for Road Vacation No. 413.
Attachments:
1. Hearing Examiner's Findings, Conclusions and Recommendation
2. Order of Vacation
RETURN TO: MASON COUNTY PUBLIC WORKS
100 W. Public Works Drive
Shelton, WA 98584
IN THE MATTER OF THE PETITION OF:
A PORTION OF Jackson Ave, Laurel Street, Park
Ave. and the un-opened alley in Block 33 in the Plat
of McReavy’s First Addition to Hoodsport in
Volume 2 of plats, page 11.
ORDER OF VACATION
VACATION FILE NO. 413
RCW 36.87
WHEREAS, it is the intention of the Board of Mason County Commissioners to vacate the
following described rights of way of Parcel No’s. 42214-10-00000 and 42212-51-33000:
All that portion of Jackson Ave, Laurel Street, Park Ave. and the un-opened Alley
in Block 33, in the Plat of McReavy’s First Addition to Hoodsport in Volume 2 of
plats, page 11, as dedicated on October 10, 1890, in Mason County Washington,
lying Southerly of the Northerly Section line of Section 14, Township 22 North,
Range 4 West, W.M.
AND, WHEREAS, the date of hearing was set for June 14, 2023, and Notice of Hearing, Intent to
Vacate, was published and posted according to law; and
WHEREAS, the hearing was held on June 14, 2023, at 1:00pm via Zoom and the Mason County
Hearing Examiner considered the County Engineer's report, together with any evidence for or objection
against said vacation; and
WHEREAS, the Hearing Examiner has rendered to the Board of Mason County Commissioners, his
Findings, Conclusions and Recommendations and the members of the Board have given them due
consideration.
NOW, THEREFORE, IT IS ORDERED that the above described right of way is hereby vacated;
and
IT IS FURTHER ORDERED that said vacation is subject to any existing private easements for
ingress and egress or any other purpose and to retaining an easement in favor of Mason County for any utilities
present in the vacated road right-of-way in accordance with RCW 36.87.140.
Order of Vacation
File No. 413
Page 2
DATED this day of , 2023.
ATTEST:
_________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
_________________________________
Tim Whitehead, Ch. DPA
Assessor; Auditor; Petitioner;
Public Works Dept.; GIS
Vacation File No. 413
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
___________________________________
Sharon Trask, Chair
___________________________________
Randy Neatherlin, Vice Chair
___________________________________
Kevin Shutty, Commissioner
Road Vacation p.1 Recommendation
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BEFORE THE HEARING EXAMINER FOR MASON COUNTY
Phil Olbrechts, Hearing Examiner
RE: Road Vacation No. 413
Petition for a Road Vacation
FINDINGS OF FACT, CONCLUSIONS
OF LAW AND RECOMMENDATION
SUMMARY
Manke Timber Co. has requested the vacation of all that portion of Jackson Ave, Laurel
Street, Park Ave and the unopened alley in Block 33, in the Plat of McReavy’s First
Addition to Hoodsport. It is recommended that the County Commissioners approve
the vacation, especially since it is likely already vacated as a matter of law. The
requested areas to vacate have never been maintained or opened as a public roadway.
The alley and streets were dedicated to the public on October 10, 1890, when
McReavy’s First Addition to Hoodsport was originally platted. Since the road was
created prior to 1904, it likely is already vacated by operation of law. RCW 36.87.090,
as construed by the courts, provides for the automatic vacation of streets unopened for
five years and platted prior to March 11, 1904. See Gillis v. King County, 42 Wn.2d
373 (1953).
TESTIMONY
Tina Schaefer, Mason County Public Works, summarized the petition request.
No one else attended the hearing.
EXHIBITS
The June 5, 2023 Staff Report along with attachments A-C listed on its page 2 were
admitted into the record at the June 14, 2023 public hearing.
FINDINGS OF FACT
Procedural:
1. Hearing. A virtual hearing on the petition for vacation was held on June
14, 2023 at 1:00 pm via Zoom.
Road Vacation p.2 Recommendation
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Substantive:
2.Site/Proposal Description. Manke Timber Co. has requested the vacation
of all that portion of Jackson Ave, Laurel Street, Park Ave and the unopened alley in
Block 33, in the Plat of McReavy’s First Addition to Hoodsport. The requested areas
to vacate have never been maintained or opened as a public roadway. The alley and
streets were dedicated to the public on October 10, 1890, when McReavy’s First
Addition to Hoodsport was originally platted.
3.Utility of Vacation Area. As noted in the engineer’s report, Public Works
staff have determined that the proposed vacation area is not necessary for future use in
the County Road system. No lots will be landlocked as a result of the proposal and as
noted in the summary above the vacation area likely has already been vacated as a
matter of law under RCW 36.87.090.
4.Petition Includes Majority of Abutting Owners. Manke Timber Co. has
signed the vacation petition. As shown in Ex. A, p. 4, except for the relatively small
amount of area subject to vacation in the Laurel Street portion, Manke owns the
property on both sides of the proposed vacation areas. As further shown in Ex. A, p, 4,
Manke owns a little more than 50% of the property abutting the Laurel Street portion.
CONCLUSIONS OF LAW
Procedural:
1.Authority of Hearing Examiner. MCC 12.20.030 provides the Examiner
with the authority to review road vacation applications and make a recommendation to
the Mason County Board of County Commissioners.
Substantive:
2.Review Criteria and Application. Chapter 12.20 MCC sets forth the
requirements for vacation of roads. Furthermore, MCC 12.20.010 provides that County
roads may be vacated in accordance with the provisions of Chapter 36.87 RCW.
Applicable review standards for vacation under Chapter 12.20 MCC, as well as those
in Chapter 36.87 RCW, are quoted in italics below and applied via corresponding
conclusions of law.
MCC 12.20.010: County roads may be vacated in accordance with the provisions of
RCW 36.87, and Mason County may require as a condition precedent to the vacation
the receipt of just compensation from the person or persons benefiting from the
vacation.
RCW 36.87.020: Owners of the majority of the frontage on any county road or portion
thereof may petition the county legislative authority to vacate and abandon the same
Road Vacation p. 3 Recommendation
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or any portion thereof. The petition must show the land owned by each petitioner and
set forth that such county road is useless as part of the county road system and that the
public will be benefited by its vacation and abandonment. The legislative authority
may:
(1) require the petitioners to make an appropriate cash deposit or furnish an
appropriate bond against which all costs and expenses incurred in the examination,
report, and proceedings pertaining to the petition shall be charged; or
(2) by ordinance or resolution require the petitioners to pay a fee adequate to cover
such costs and expenses.
RCW 36.87.060: If the county road is found useful as a part of the county road system
it shall not be vacated, but if it is not useful and the public will be benefited by the
vacation, the county legislative authority may vacate the road or any portion thereof.
3. Vacation Area Meets Vacation Criteria. The proposed vacation conforms
to the requirements of the statutes and ordinances quoted above. Manke Lumber, the
petitioner, owns the majority of abutting property to the vacation area as determined in
Finding of Fact No. 4 and required by RCW 36.87.020.
As determined in Finding of Fact No. 3, the vacation area is not useful as a part of the
county road system as required by RCW 36.87.060. The public will benefit from the
vacation as it will increase the size and developable area of the petitioner’s property,
thus adding to Assessor Rolls. The vacation will also reduce potential County liability
and maintenance responsibilities of the vacation area.
MCC 12.20.040: For the purpose of vacating county roads, all roads shall be
classified as follows:
(1) Class A. All roads for which the right-of-way is an easement.
(2) Class B. All roads for which the right-of-way is owned in fee simple and for which
the county paid full fair market value of the fee simple estate.
(3)Class C. All roads that meet RCW 36.87.090 requirements.
4. Vacation Area Qualifies as Class A Road. As outlined in the summary and
Finding of Fact No. 3, the right of way subject to the requested vacation has likely been
vacated as a matter of law under RCW 36.87.090 and thus qualifies as a Class C road.
MCC 12.20.050: Any person or persons desiring to have any portion of any county
road vacated shall be required by the Mason County board of county co mmissioners
as a condition precedent to the vacation to pay the county prior to the vacation. The
compensation rates include those rates set forth in Section 12.20.060, if any, and the
administration fee set forth in Section 12.20.080.
Road Vacation p. 4 Recommendation
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5. Required Administrative Fees Paid. The engineer’s report identifies that
the petitioners have paid the required $1000 administration fee. No compensation for
the right of way is required as concluded in Conclusion of Law No. 6.
MCC 12.20.060: The county shall require, as a condition precedent to the vacation of
roads or portions thereof within the classifications set forth in Section 12.20.040, that
persons benefitting from the vacation thereof compensate Mason County as set forth in
the following schedule:
(1) Class A Roads. Fifty percent of the appraised value.
(2) Class B Roads. One hundred percent of the appraised value.
(3) Class C Roads. No compensation other than for the administrative fee of the
vacation action.
At no time will the compensation for Class A or B roads be reimbursed less than the
county originally paid for the property.
6. Compensation Required. Since the vacation area qualifies as a Class C
road, no compensation is required.
MCC 12.20.080: Each petition for vacation of a road shall be accompanied by a
payment of one thousand dollars to cover all administrative costs regardless of the
county's approval of vacation. Said administrative costs shall include the costs of the
hearing examiner in holding the public hearing and reporting recommendations to the
board of county commissioners.
7. Required Deposit Paid. The engineer’s report identifies that petitioner has
paid the required $1,000 deposit.
RECOMMENDATION
It is recommended that the Board of Commissioners approve the proposed vacation,
subject to the condition that the vacated area be subject to existing easements for
ingress and egress and access to existing public utilities for any purpose.
DATED this 30th day of June, 2023
Phil A. Olbrechts
Mason County Hearing Examiner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mike Collins, PLS, PE Deputy
Director/County Engineer
Ext. 450
Department: Public Works
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): July 31, 2024
Agenda Date: August 15, 2023
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item: Approval of Vacation Order No. 414 – portion of the West half of Sixth Street adjacent to Lots 1,
2, and 3, Block 15, of the Plat of Detroit No. 2, recorded in Volume 1 of Plats, page 23.
Background/Executive Summary:
The Mason County Hearing Examiner held a hearing on June 14, 2023 to consider vacating a portion of
the West half of Sixth Street adjacent to Lots 1, 2, and 3, Block 15, of the Plat of Detroit No. 2, recorded
in Volume 1 of Plats, page 23, (Road Number none) as requested by Raenelle Restad and Jerry Barry.
The Examiner issued his Findings of Fact, Conclusions of Law and Recommendations on June 30, 2023,
recommending approval of the proposed vacation.
Budget Impact (amount, funding source, budget amendment):
The required Administrative Fee of $1,000. has been paid.
Public Outreach (news release, community meeting, etc.):
Notice of a Public Hearing was published in the Shelton Journal May 18th and 25th, 2023 and the Notice
of Intent was posted on site and two other area locations. Hearing took place on June 14, 2023 at 1:00pm
via Zoom.
Requested Action:
Request the Mason County Board of Commissioners accept the recommendation of the Hearing Examiner
and grant the vacation of the right-of-way as petitioned, subject to the conditions contained in the
Findings, Conclusions and Recommendations of the Hearing Examiner for Road Vacation 414.
Attachments:
1. Hearing Examiner's Findings, Conclusions and Recommendation
2. Order of Vacation
RETURN TO: MASON COUNTY PUBLIC WORKS
100 W. Public Works Drive
Shelton, WA 98584
IN THE MATTER OF THE PETITION OF:
A PORTION OF the West half of Sixth Street
adjacent to Lots 1, 2, and 3, Block 15, of the Plat of
Detroit No. 2, recorded in Volume 1 of Plats, page 23,
in the Northwest Quarter of Section 5, Township 21
North, Range 1 West, W.M in Mason County,
Washington.
ORDER OF VACATION
VACATION FILE NO. 414
RCW 36.87
WHEREAS, it is the intention of the Board of Mason County Commissioners to vacate the
following described rights of way:
Vacate all that portion of the West half of Sixth Street adjacent to Lots 1, 2, and 3, Block 15,
of the Plat of Detroit No. 2, recorded in Volume 1 of Plats, page 23, in the Northwest Quarter
of Section 5, Township 21 North, Range 1 West, W.M in Mason County, Washington.
AND, WHEREAS, the date of hearing was set for June 14, 2023, and Notice of Hearing, Intent to
Vacate, was published and posted according to law; and
WHEREAS, the hearing was held on June 5, 2023, at 1:00pm via Zoom and the Mason County
Hearing Examiner considered the County Engineer's report, together with any evidence for or objection
against said vacation; and
WHEREAS, the Hearing Examiner has rendered to the Board of Mason County Commissioners, his
Findings, Conclusions and Recommendations and the members of the Board have given them due
consideration.
NOW, THEREFORE, IT IS ORDERED that the above described right of way is hereby vacated;
and
IT IS FURTHER ORDERED that said vacation is subject to any existing private easements for
ingress and egress or any other purpose and to retaining an easement in favor of Mason County for any utilities
present in the vacated road right-of-way in accordance with RCW 36.87.140.
Order of Vacation
File No. 414
Page 2
DATED this day of , 2023.
ATTEST:
_________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
_________________________________
Tim Whitehead, Ch. DPA
Assessor; Auditor; Petitioner;
Public Works Dept.; GIS
Vacation File No. 414
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
___________________________________
Sharon Trask, Chair
___________________________________
Randy Neatherlin, Vice Chair
____________________________________
Kevin Shutty, Commissioner
Road Vacation p.1 Recommendation
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BEFORE THE HEARING EXAMINER FOR MASON COUNTY
Phil Olbrechts, Hearing Examiner
RE: Road Vacation No. 414
Petition for a Road Vacation
FINDINGS OF FACT, CONCLUSIONS
OF LAW AND RECOMMENDATION
SUMMARY
Raenelle Restad and Jerry Barry have requested the vacation of half the Sixth Street
right of way (30 feet of its 60-foot width) adjoining lots they own at 51 East Oakdale
Street, located roughly three miles south of Allyn near Reach Island. It is
recommended that the Commissioners approve the vacation, especially since it likely
has already been vacated as a matter of law. The proposed vacation area has never
been maintained or opened as a public roadway. Sixth Street was dedicated to the public
on April 30, 1890 as part of Plat of Detroit No. 2. Since the road was created prior to
1904, it likely is already vacated by operation of law. RCW 36.87.090, as construed
by the courts, provides for the automatic vacation of streets unopened for five years
and platted prior to March 11, 1904. See Gillis v. King County, 42 Wn.2d 373 (1953).
TESTIMONY
Tina Schaefer, Mason County Public Works, summarized the petition request. In
response to Examiner questions, she noted that the lot adjoining the petitioner’s
property to the south was a mitigation site for a road project and is accessed by a dirt
road off of Grapeview South. She confirmed that the vacation would not landlock any
parcels.
Raenelle Restad, petitioner, noted she and Mr. Barry just want to maintain the proposed
vacation area as is and don’t have any development plans for that area.
EXHIBITS
The June 5, 2023 Staff Report along with attachments A-C listed on its page 2
were admitted into the record at the June 14, 2023 public hearing.
Road Vacation p.2 Recommendation
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FINDINGS OF FACT
Procedural:
1. Hearing. A virtual hearing on the petition for vacation was held on June
14, 2023 at 1:00 pm via Zoom.
Substantive:
2. Site/Proposal Description. Raenelle Restad and Jerry Barry have requested
the vacation of half the Sixth Street right of way (30 feet of its 60-foot width) adjoining
lots they own located at 51 East Oakdale Street, located roughly three miles south of
Allyn near Reach Island. The proposed vacation area has never been maintained or
opened as a public roadway. Sixth Street was dedicated to the public on April 30, 1890
as part of the Plat of Detroit No. 2.
The proposed vacation area is more precisely identified as follows:
Vacate all that portion of the West half of Sixth Street adjacent to Lots 1, 2, and
3, Block 15, of the Plat of Detroit No. 2, recorded in Volume 1 of Plats, page 23,
in the Northwest Quarter of Section 5, Township 21 North, Range 1 West, W.M
in Mason County, Washington.
3.Utility of Vacation Area. As noted in the engineer’s report, Public Works
staff have determined that the proposed vacation area is not necessary for future use in
the County Road system. No lots will be landlocked as a result of the proposal and as
noted in the summary above the vacation area likely has already been vacated as a
matter of law under RCW 36.87.090.
CONCLUSIONS OF LAW
Procedural:
1.Authority of Hearing Examiner. MCC 12.20.030 provides the Examiner
with the authority to review road vacation applications and make a recommendation to
the Mason County Board of County Commissioners.
Substantive:
2.Review Criteria and Application. Chapter 12.20 MCC sets forth the
requirements for vacation of roads. Furthermore, MCC 12.20.010 provides that County
roads may be vacated in accordance with the provisions of Chapter 36.87 RCW.
Applicable review standards for vacation under Chapter 12.20 MCC, as well as those
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in Chapter 36.87 RCW, are quoted in italics below and applied via corresponding
conclusions of law.
MCC 12.20.010: County roads may be vacated in accordance with the provisions of
RCW 36.87, and Mason County may require as a condition precedent to the vacation
the receipt of just compensation from the person or persons benefiting from the
vacation.
RCW 36.87.020: Owners of the majority of the frontage on any county road or portion
thereof may petition the county legislative authority to vacate and abandon the same
or any portion thereof. The petition must show the land owned by each petitioner and
set forth that such county road is useless as part of the county road system and that the
public will be benefited by its vacation and abandonment. The legislative authority
may:
(1) require the petitioners to make an appropriate cash deposit or furnish an
appropriate bond against which all costs and expenses incurred in the examination,
report, and proceedings pertaining to the petition shall be charged; or
(2) by ordinance or resolution require the petitioners to pay a fee adequate to cover
such costs and expenses.
RCW 36.87.060: If the county road is found useful as a part of the county road system
it shall not be vacated, but if it is not useful and the public will be benefited by the
vacation, the county legislative authority may vacate the road or any portion thereof.
3. Vacation Area Meets Vacation Criteria. The proposed vacation conforms
to the requirements of the statutes and ordinances quoted above. Raenelle Restad and
Jerry Barry signed the subject vacation petition. According to the staff report, they are
the owners of the lots adjoining the vacation area. Since the petitioners are the only
property owners with “frontage” on the vacation area, their signature likely1 qualifies
as the majority of frontage property owners for purposes of RCW 36.87.020.
1 There is some ambiguity on the signature requirement because of court opinions that hold that right
of way is usually an easement and abutting owners own to the centerline of the street. Holmquist v. King
Cnty., 328 P.3d 1000, 1001-1002 (Wash. Ct. App. 2014). This means that the property owners across
6th Street from the petitioners own the property to the centerline of 6th Street and thus could be construed
as fronting the vacation area on its east side, which would make the petitioners less than majority owners
in violation of RCW 36.87.020. For this reason, it is prudent to have the property owners located across
from a half-width vacation sign the petition along with the abutting owners when possible.
Acquiring that signature also helps avoid liability under case law holding that property owners abutting
right of way subject to vacation may have a claim for damages, even for partial vacations, as follows:
We think it also clear, under the uniform weight of authority, that one who is an abutting
property owner upon a street or alley, any portion or the whole of which is sought to be
vacated, has a special right and a vested interest in the right to use the whole of the
street for ingress and egress, light, view and air, and, if any damages are
Road Vacation p. 4 Recommendation
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As determined in Finding of Fact No. 3, the vacation area is not useful as a part of the
county road system as required by RCW 36.87.060. The public will benefit from the
vacation as it will increase the size and developable area of the petitioner’s property,
thus adding to Assessor Rolls. The vacation will also reduce potential County liability
and maintenance responsibilities of the vacation area.
MCC 12.20.040: For the purpose of vacating county roads, all roads shall be
classified as follows:
(1) Class A. All roads for which the right-of-way is an easement.
(2) Class B. All roads for which the right-of-way is owned in fee simple and for which
the county paid full fair market value of the fee simple estate.
(3)Class C. All roads that meet RCW 36.87.090 requirements.
4. Vacation Area Qualifies as Class A Road. As outlined in the summary and
Finding of Fact No. 2, the right of way subject to the requested vacation has likely been
vacated as a matter of law under RCW 36.87.090 and thus qualifies as a Class C road.
MCC 12.20.050: Any person or persons desiring to have any portion of any county
road vacated shall be required by the Mason County board of county co mmissioners
as a condition precedent to the vacation to pay the county prior to the vacation. The
compensation rates include those rates set forth in Section 12.20.060, if any, and the
administration fee set forth in Section 12.20.080.
5. Required Administrative Fees Paid. The staff report identifies that the
petitioners have paid the required $1000 administration fee. No compensation for the
right of way is required as concluded in Conclusion of Law No. 6.
MCC 12.20.060: The county shall require, as a condition precedent to the vacation of
roads or portions thereof within the classifications set forth in Section 12.20.040, that
suffered by such an owner, compensation is recoverable therefor. It follows,
therefore, that if appellants' light, air, view, or access is materially
diminished, as alleged in the complaint, they are entitled to have the same
passed upon by a jury regularly impaneled to determine the amount thereof.
Fry v. O'Leary, 141 Wn. 465, 469-70 (1927)(emphasis added).
Acquiring the signature of those abutting owners helps eliminate any claim they would have to damages. In
this specific vacation request liability is not a concern since the proposed vacation area has already likely
been vacated as a matter of law under RCW 36.87.090. However, for future vacation requests not involving
RCW 36.87.090 the case law above is another very compelling reason to acquire petition signatures from the
property owners abutting both sides of the right of way of a proposed vacation area.
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persons benefitting from the vacation thereof compensate Mason County as set forth in
the following schedule:
(1) Class A Roads. Fifty percent of the appraised value.
(2) Class B Roads. One hundred percent of the appraised value.
(3) Class C Roads. No compensation other than for the administrative fee of the
vacation action.
At no time will the compensation for Class A or B roads be reimbursed less than the
county originally paid for the property.
6. Compensation Required. Since the vacation area qualifies as a Class C
road, no compensation is required.
MCC 12.20.080: Each petition for vacation of a road shall be accompanied by a
payment of one thousand dollars to cover all administrative costs regardless of the
county's approval of vacation. Said administrative costs shall include the costs of the
hearing examiner in holding the public hearing and reporting recommendations to the
board of county commissioners.
7. Required Deposit Paid. The staff report identifies that petitioner has paid
the required $1,000 deposit.
RECOMMENDATION
It is recommended that the Board of Commissioners approve the proposed vacation,
subject to the condition that the vacated area be subject to existing easements for
ingress and egress and access to existing public utilities for any purpose.
DATED this 30th day of June, 2023
Phil A. Olbrechts
Mason County Hearing Examiner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Lisa Frazier Ext. 484
Department: Treasurer Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): August 7, 2023
Agenda Date: August 15, 2023
Internal Review: ☒ Finance ☒ Human Resources ☒ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Amend Resolution 2023-035 Establishing the Mason County FSA (Flexible Spending Account) clearing
account.
Background/Executive Summary:
On June 6th, the board approved Resolution #2023-035 to create a bank account for the Mason County
FSA (Flexible Spending Account). Navia Benefit Solutions debits this account for the employees that
elected to make use of the FSA. The account is funded twice monthly on the 10th & 25th from payroll
deductions, however, debits to the account take place through out the month causing the account to be in
the negative and accruing overdraft fees.
The County Treasurer recommends that the County fund a cushion to the account in the amount of $5,000
to all for a fund balance at all times that will keep the account from becoming negative and incurring fees.
The $5,000 will come from Fund #001.00000.057.000, Human Resources will be responsible for
maintain the balance as necessary, reconciling the account and providing reconciliations to the county
treasurer.
Requested Action:
Approve funding the Mason County FSA (Flexible Spending Account) clearing account in the amount of
$5,000.00.
Attachments:
Amended Resolution
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Peter Jones
Ext. 598
Department: Public Defense
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): August 7, 2023
Agenda Date: August 15, 2023
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
2024-2025 OCLA Contract and Juvenile Deputy Reclassification
Background/Executive Summary:
The 2024-2025 Office of Civil Legal Aid (OCLA) contract would provide funding for child representation in
dependencies. However, it would place additional training and administrative requirements on the Juvenile
Deputy that the current job description does not require. Therefore, in order to accept the 2024 contract, the
job description for Juvenile Deputy needs modified and reclassified.
Budget Impact (amount, funding source, budget amendment):
2024 Budget – additional $152,784 in revenue. Reclassifying the Juvenile Deputy will cause an additional
expense. Contract negotiations for 2024 are still ongoing, placing an exact figure on the expense is difficult.
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval of the 2024-2025 Office of Civil Legal Aid (OCLA) contract and reclassification of the Juvenile
Deputy reclassification.
Attachments:
Contract
Job Description
PSC 24090
Children’s Representation -- Bishopp
PSC 24090
PROFESSIONAL SERVICES CONTRACT
between
STATE OF WASHINGTON
OFFICE OF CIVIL LEGAL AID
and
MASON COUNTY PUBLIC DEFENDER’S OFFICE
FOR
CHILDREN’S REPRESENTATION
(MASON COUNTY)
PARTIES
THIS CONTRACT is entered into by and between the Office of Civil Legal Aid (OCLA) and the
Mason County Public Defender’s Office (Contractor) to compensate Contractor for
representing children in dependency and termination cases for OCLA’s Children’s
Representation Program (CRP).
The Office of Civil Legal aid (OCLA) is an independent agency in the judicial branch of state
government. Recognizing that “the provision of civil legal aid services to indigent persons is an
important component of the state's responsibility to provide for the proper and effective
administration of civil and criminal justice,” the Washington State Legislature established OCLA
in 2005 to manage the investment in civil legal aid services to low-income people in
Washington State. OCLA’s statutory authority and responsibilities are outlined in Ch. 2.53
RCW.
Consistent with The Washington State Supreme Court’s June 4, 2020 Statement to the Legal
Community, OCLA acknowledges that it and its contracted civil legal aid providers operate in a
law and justice system historically grounded in racism, sexism, ableism, and other biases, and
time and again has administered justice differentially depending on the identities of those
involved and that time and again has administered justice differentially depending on the racial
and other identities of those involved. OCLA was an initial subscriber and remains steadfastly
committed to discharging its duties consistent with the Washington Race Equity and Justice
Acknowledgments and Commitments.
As outlined in its Race Equity and Justice Statement of Purpose, OCLA is committed to being
an active partner in carrying out the Washington State judicial branch’s commitment to
ensuring equity and justice for people and communities throughout Washington State. OCLA
does this by ensuring Contractors are aligned, in policy and practice, to and do provide race
equity-informed civil legal assistance and representation that, within the context of the
particular program, addresses the needs of individuals and communities most affected by
poverty, racialized, and other systemic injustices. This Contract is originated and will be
administered and overseen in furtherance with these commitments.
PSC 24090
Children’s Representation -- Bishopp
PSC 24090
Contractor is a civil legal service provider who has been screened and engaged to provide
standards-based, equity-informed representation for children and youth in dependency and
termination cases in Mason County pursuant to RCW 13.34.212(3).
CONTRACT
1) DEFINITIONS. As used throughout this contract, the following terms shall have the meaning
set forth below:
a) “OCLA” shall mean the Office of Civil Legal Aid, an independent judicial branch
governmental agency within the state of Washington, and any officials lawfully
representing OCLA.
b) “Children’s Representation Program” (CRP) means the program administered by OCLA
to provide for the standards-based, stated- or legal-interest representation of children and
youth entitled to representation by a Contractor in dependency and termination cases upon court
appointment under RCW 13.34.212(1) or RCW 13.34.212(3).
c) “Children’s Representation Program Manager” or “Program Counsel” means the
employee(s) assigned by OCLA to manage and oversee the Children’s Representation
Program and client service contracts.
d) “Contractor” shall mean that firm, provider, organization, individual or other entity
performing service(s) under this contract and shall include all employees and agents of
CONTRACTOR.
e) “Director” shall mean the Director of the Office of Civil Legal Aid or the Director’s
designee.
f) “Client” means a child for whom Contractor has been appointed by the court to provide
legal representation in a dependency or termination case for which state law requires
appointment of counsel pursuant to RCW 13.34.212(1) or RCW 13.34.212(3) and for
the state to pay for said representation under RCW 2.53.045.
g) “Case” means a court dependency proceeding in which a client is represented by an
Contractor. Case also means any substantially associated court or administrative
proceeding(s) in which Contractor’s participation is important to protect the Client’s
interests in a dependency or termination case, including guardianships, reinstatement
proceedings, authorized family law proceedings, educational resource, enrollment, or
truancy proceeding(s), or proceedings to secure services.
h) “Child” means an individual child.
2) PURPOSE. The purpose of this Contract is to engage Contractor to provide representation of children
and youth clients upon appointment by the court and pursuant to RCW 13.34.212(1) or RCW
13.34.212(3), with such representation to be undertaken in an equity- and trauma-informed
manner consistent with the standards set forth in the Representation of Children and
Youth in Dependency Cases Practice, Caseload, and Training Standards and the Washington
State Rules of Professional Conduct (RPCs).
PSC 24090
Children’s Representation -- Bishopp
PSC 24090
3) DESCRIPTION OF SERVICES TO BE PROVIDED BY CONTRACTOR. Contractor will provide
effective representation of children for whom Contractor will be appointed. Specifically,
Contractor agrees to:
a) Represent the stated and legal interests of children consistent with the practice and
training standards set forth in the Representation of Children and Youth in Dependency
Cases Practice, Caseload, and Training Standards.
b) Regularly enter data relating to all children for whom Contractor has been appointed
into OCLA’s Case Activity, Reporting and Oversight System (CAROS). Designated
Program Counsel will review time entries submitted by Contractor into CAROS on a
monthly basis in accordance with the dictates of RCW 2.53.045.
c) Complete OCLA CRP’s foundational training series within ninety (90) days of the
effective date of this Contract. Contractor shall complete the full foundational training
series unless a modified training schedule is authorized, in writing, by the Program
Manager or their designee. Thereafter, Contractor will participate in annual OCLA-
sponsored trainings to enhance Contractor’s ability to provide equity and trauma-
informed, culturally sensitive, standards-based, stated- and/or legal-interest legal
representation. In the alternative to attending OCLA-sponsored trainings, Contractor
may participate in and report 8 hours of child welfare training of their choosing. At least
two hours of the total eight hours annual training requirements must be as follows: one
hour of training pertaining to issues of race equity and bias and one hour of training
pertaining to issues concerning LGBTQIA+ youth. As OCLA will retain sole discretion to
determine whether any non-OCLA sponsored training satisfies Contractor’s training
obligation for the calendar year, Contractor is encouraged to consult with the
designated Program Counsel prior to undertaking training outside of the OCLA
curriculum. Program Counsel may provisionally approve of a training that falls outside
the OCLA curriculum pursuant to the CRP training policy. Contractor shall provide OCLA
with certification of CLE training upon request.
d) In representing clients, Contractor shall not engage in conduct evincing racial bias or
prejudice. Contractor should, in consultation with the client, endeavor to investigate
and raise issues relating to racial inequities and systemic biases that are prejudicial to a
client’s case or reflect broader systemic issues of racial bias.
e) Within ten (10) calendar days after the end of each billing period of the term of this
Contract, provide to the OCLA Children’s Representation Program Manager or
designated CRP Program Counsel an invoice (Attachment A) detailing the information
requested on the form for each client whom Contractor was appointed to represent
during the prior calendar month. The billing form and required documentation must
describe and document, to the CRP Manager’s or CRP Counsel’s satisfaction, the work
performed, and any fees, if applicable.
f) Meet with clients in person on a regular basis where geographically practical; and
where not geographically practical to meet in-person, meet remotely via an electronic
platform or in another manner that ensures meaningful and confidential contact and
consultation with clients in the manner contemplated in the Representation of Children
and Youth in Dependency Cases Practice, Caseload, and Training Standards. Contractor
PSC 24090
Children’s Representation -- Bishopp
PSC 24090
is required to visit child in placement on at least one occasion within 45 days following
appointment.
g) Contractor is to be in compliance with ethical obligations under the Washington State
Rules of Professional Conduct (RPC’s) and is to notify the Children’s Representation
Program Manager or Program Counsel of any disciplinary information or actions that
are subject to public disclosure pursuant to ELC 3.1(b), or any judicial finding(s) made
by a court of record that Contractor did not effectively represent a client, whether or
not the client at issue was a child for whom Contractor was appointed pursuant to this
Contract.
h) Contractor agrees to meet periodically with the Children’s Representation Program
Manager or designated Program Counsel and participate in a yearly review. Designated
Program Counsel will conduct periodic court observations as part of this review
process. Subject to disclosure limitations required by the RPCs and other applicable law
including the Contractor-client privilege, Contractor will provide representative
samples of their work as part of this review process.
4) DESCRIPTION OF SERVICES TO BE PROVIDED BY OCLA. OCLA will:
a) Provide Contractor access to its web-based Case Activity, Reporting and Oversight
System (CAROS), use of which is required under this Contract.
b) Periodically sponsor, host, and otherwise make available trainings designed to enhance
Contractor’s ability to provide effective, standards-based, stated- and/or legal-interest
representation for children whom Contractor was appointed to represent.
c) Make technical support and assistance available to Contractor through:
i. Live consultation with Program Counsel
ii. Maintenance of a children’s representation listserv
iii. OCLA-published written practice guides and primers
d) Timely review, process, and authorize payment of invoices.
e) Subject to availability of funds and pursuant to the CRP’s expert services policy (hyperlink),
provide funds for expert services.
5) PERIOD OF PERFORMANCE. This Contract shall be effective January 1, 2024 and run
through June 30, 2025. This Contract may be extended by written agreement of the parties.
6) INVOICING AND PAYMENT. Contractor will bill OCLA for services under this Contract on a
monthly basis.
Consistent with Section 3(e), invoices shall be submitted within 10 days after the close of
the billing period. Invoices submitted beyond 30 days after the close of the billing period
may not be paid. Invoices must be submitted by the end of the fiscal year in which the work
was performed. Invoices submitted after July 10 for any billing period in the preceding fiscal
year will not be paid.
Upon timely receipt, OCLA will review the invoice for completeness. Questions arising from
the invoice will be submitted to Contractor within seven (7) working days following receipt
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of the invoice. Upon resolution of outstanding questions or requests and/or receipt of
requested additional documentation, OCLA will employ best efforts to secure approval and
release of payment within 14 working days following OCLA staff approval of the invoice.
7) LEVEL OF ENGAGEMENT, COMPENSATION RATE, AND BILLING. The parties understand
and agree that caseload limits ensure that Contractor will dedicate sufficient professional
time and attention needed to provide timely, professional, and effective representation of
clients for whom Contractor has been appointed to represent.
a) The parties agree that the caseload and professional responsibility contemplated under
this Contract will not exceed eighty-five percent (85%) of the Contractor’s professional
practice time and attention during the contract term. Contractor’s caseload under this
Contract will be dedicated to clients eligible for appointment of counsel under RCW
13.34.212(3) for which Contractor is assigned in Mason County. The current caseload
for a full-time Contractor in this case type is specified in the Representation of Children
and Youth in Dependency Cases Practice, Caseload, and Training Standards. Pursuant to
these Standards, a full-time caseload is 45 child clients and no more than 60 total cases
at any one time. Contractor may be assigned to represent siblings unless there is a
specific conflict of interest.
b) Contractor is a county public defense agency. The full-time equivalent (FTE)
compensation rate for a contractor of this nature is $168,480.00/yr for FY 24 (July 1,
2023-June 30, 2024) and $191,000.00/yr for FY 25 FY 25 (July 1, 2024-June 30, 2025).
The total authorized expenditure under this contract shall be Two Hundred Thirty-three
Thousand Nine Hundred Sixty-four and 00/100 Dollars ($233,964.00) and OCLA will pay
Contractor the sum of Two Hundred Thirty-three Thousand Nine Hundred Sixty-four and
00/100 Dollars ($233,964.00) for services rendered in accordance with the terms of this
Contract. Authorized expenditures are broken down by fiscal year as follows:
FY 24 (January 1, 2024-June 30, 2024): $71,604.00
FY 25 (July 1, 2024-June 30, 2025): $162,360.00
Payment shall be on a pro-rated basis of Eleven Thousand Nine Hundred Thirty-four
and 0/100 Dollars ($11,934.00) per month for FY 24 (January 1, 2024-June 30, 2024)
and Thirteen Thousand Five Hundred Thirty and 0/100 Dollars ($13,530.00) for FY 25
(July 1, 2024-June 30, 2025).
c) Approval and payment is expressly conditioned on Contractor’s timely submission of
the monthly invoice form detailing the information requested on the form for each
client for whom Contractor was responsible for providing legal services during the prior
calendar month and Contractor’s compliance with the terms of this Contract. The billing
form and required documentation must describe and document, to the CRP Manager’s
or Program Counsel’s satisfaction, the work performed, and any fees, if applicable.
d) OCLA will reimburse Contractor for travel 100 miles or greater round-trip to meet with
clients, attend court hearings, or engage in other work necessary for the effective
representation of Contractor’s client(s) per the travel reimbursement policy. OCLA will
also reimburse for expert services and extraordinary compensation consistent with
OCLA policies.
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8) VARIATION IN CASELOAD. The parties recognize that this Contract contemplates caseload
limits involving a maximum number of clients and cases open at any given time during the
Contract term. Further, the parties recognize that the exact number of clients and cases is
inherently variable and uncertain, but that some appropriate upper and lower guidelines
are required. Therefore, the following special terms regarding variation in caseload apply.
a) The target caseload for this Contract is thirty-eight (38) clients at any one time plus a
proportional number of additional cases related to the underlying dependency not to
exceed fifty-one (51) total cases,1 subject to variations as described in (b) and (c) below
except that Contractor is not to accept any new case assignments pursuant to Sec. 7(a),
above.
b) For caseloads less than a full-time contract, the number of clients may vary upward or
downward from the contracted amount by ten percent (10%) without any reduction of
compensation due Contractor under this Contract. For full FTE caseloads, the number
of clients may vary downward from the contracted amount by ten percent (10%)
without any reduction of compensation due Contractor under this Contract but may
not exceed the 45 client/60 total cases level. Contractor shall promptly notify the CRP
Program Manager or Program Counsel in the event that client or caseload numbers are
expected to exceed this level.
c) The range of caseload variation, rounded to a whole number, is calculated to be
between thirty-four (34) clients at minimum and thirty-eight (38) clients at maximum
at any one time and a number of additional related cases for those dependency clients,
provided that the total number of cases being handled by Contractor does not exceed
fifty-one (51) cases.
d) In the event that Contractor’s caseload falls outside the agreed variance range as
calculated in subsection (c) above, either party may request a modification of this
Contract under Paragraph 10 below. However, if no request is made within thirty (30)
days of such event, then no additions or deductions to compensation will be made.
9) OCLA CHILDREN’S REPRESENTATION PROGRAM MANAGER. The OCLA Children’s
Representation Program Manager noted below shall be responsible for and shall be the
contact person for all communications and billings regarding the performance of this
Contract:
Bailey Zydek, CRP Manager
bailey.zydek@ocla.wa.gov
360-338-5619
10) ACCESS TO DATA. In compliance with chapter 39.29 RCW, CONTRACTOR shall provide
1 For example, a Contractor with 45 clients will, at minimum, have 45 cases due to the underlying dependency
cause number associated with each client. If termination petitions are filed on 10 of those 45 clients, the
Contractor’s caseload would then be counted as 45 clients, 55 cases i.e. 45 dependency cases plus 10 termination
cases.
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access to data generated under this contract to OCLA, the Joint Legislative Audit and
Review Committee, and the State Auditor at no additional cost. This includes access to all
information that supports the findings, conclusions, and recommendations of
CONTRACTOR’s reports.
11) ADVANCE PAYMENTS PROHIBITED. No payments in advance of or in anticipation of goods
or services to be provided under this contract shall be made by OCLA.
12) AMENDMENTS. This contract may be amended by mutual agreement of the parties. Such
amendments shall not be binding unless they are in writing and signed by personnel
authorized to bind each of the parties.
13) AMERICANS WITH DISABILITIES ACT (ADA) OF 1990 (PUBLIC LAW 101-336), ADA
AMENDMENTS ACT OF 2008 (PUBLIC LAW 110-325), AND 28 CFR Part 35 CONTRACTOR
must comply with the aforementioned statutes and regulations, which provide
comprehensive civil rights protection to individuals with disabilities in the areas of
employment, public accommodations, state and local government services, and
telecommunications.
14) ASSIGNMENT. Recognizing that Contractor is a county public defense agency with multiple
attorneys on staff, attorney Kristen Bishopp, WSBA #33540, has been determined to be
professionally qualified to provide the legal representation contemplated under this
Contract. The work to be provided under this Contract is not assignable or delegable by
Contractor in whole or in part to any other attorney, without the express prior written
consent of the Children’s Representation Program Manager or their designee, which
consent shall not be unreasonably withheld.
15) ATTORNEYS’ FEES. In the event of litigation or other action brought to enforce contract
terms, each party agrees to bear its own attorneys’ fees and costs.
16) COMPLIANCE WITH NONDISCRIMINATION LAWS. During the performance of this
contract, Contractor shall comply with all federal and state nondiscrimination laws,
regulations, and policies. In the event of Contractor’s noncompliance or refusal to comply
with any nondiscrimination law, regulation, or policy, this contract may be rescinded,
canceled, or terminated in whole or in part, and Contractor may be declared ineligible for
further contracts with OCLA. Contractor shall, however, be given a reasonable time in
which to cure this noncompliance.
17) CONFIDENTIALITY / SAFEGUARDING OF INFORMATION. Contractor shall not use or
disclose any information concerning OCLA, or information which may be classified as
confidential, for any purpose not directly connected with the administration of this
contract, except with prior written consent of OCLA, or as may be required by law.
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18) CONFLICT OF INTEREST. OCLA may, in its sole discretion, by written notice to
CONTRACTOR, terminate this Contract if it is found after due notice and examination by
the Director that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW,
or any similar statute, involving the procurement of or provision of services under this
contract.
In the event this contract is terminated as provided above, OCLA shall be entitled to pursue
the same remedies against Contractor as it could pursue in the event of a breach of the
contract by Contractor. The rights and remedies of OCLA provided for in this clause shall
not be exclusive and are in addition to any other rights and remedies provided by law.
19) COPYRIGHT PROVISIONS. Unless otherwise provided, and subject to all vested superior
intellectual property rights held by third parties, all materials produced under this Contract
shall be owned by Contractor and used exclusively for the purposes for which they have
been developed. Materials means all items in any format and includes, but is not limited
to, curricula, reports, self-help materials, training materials, documents, pamphlets, books,
magazines, surveys, studies, computer programs, films, tapes, and/or sound
reproductions. While ownership includes the right to copyright, patent, and register claim
of title to these Materials, Contractor may not use materials produced with funds made
available through this Contract to generate revenue for use in business activities unrelated
to the core purposes for which they were produced. OCLA hereby disclaims any interest in
rights, royalties, license fees, etc. associated with Materials developed under the terms of
this Contract, provided that, any revenue derived from the use of such Materials is
reinvested in activities related to and supportive of the work underwritten by this Contract,
authorized by the terms and conditions of this Contract, and authorized under section
501(c)(3) of the Internal Revenue Code. Contractor shall separately account for income
generated as a result the sale of materials developed with funds made available from this
Contract and shall account for expenditures associated with such income.
20) GOVERNING LAW. This contract shall be construed and interpreted in accordance with the
laws of the State of Washington, and the venue of any action brought hereunder shall be
in the Superior Court for Thurston County.
21) INDEMNIFICATION. To the fullest extent permitted by law, CONTRACTOR shall indemnify,
defend, and hold harmless the State of Washington, OCLA, and all officials, agents and
employees of the State, from and against all claims for injuries or death arising out of or
resulting from the performance of the contract. Contractor’s obligation to indemnify,
defend and hold harmless includes any claim by Contractor’s agents, employees,
representatives, or any sub-contractor or its employees.
Contractor expressly agrees to indemnify, defend, and hold harmless the State for any
claim arising out of or incident to Contractor’s performance or failure to perform the
contract. Contractor shall be required to indemnify, defend and hold harmless the State
only to the extent the claim is caused in whole or in part by negligent acts or omissions of
Contractor or its employees, officers, and agents.
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Contractor waives its immunity under Title 51 RCW to the extent it is required to indemnify,
defend and hold harmless State and its agencies, officials, agents or employees.
In the event of harm or damages experienced by Contractor during the performance of
duties under this Contract as a result of (a) OCLA’s violation of any applicable law or
regulation arising from Contractor’s lawful provision of the services contemplated by this
Contract to OCLA; (b) OCLA’s disclosure of confidential information, records, files or other
data not subject to public disclosure under GR 31.1; or (c) OCLA’s, OCLA’s representatives’,
or other third parties’ breach of any of its obligations, representations, and/or warranties
under this Contract, OCLA shall only be responsible for that proportion of damages caused
by negligent or wrongful actions or inactions of itself and its employees, officers, and
agents.
22) INDEPENDENT CAPACITY OF CONTRACTOR. The parties intend that an independent
Contractor relationship will be created by this contract. Contactor is not an employee or
agent of OCLA. Contractor will not hold themselves out as or claim to be an officer or
employee of OCLA or of the State of Washington by reason hereof, nor will Contractor
make any claim of right, privilege, or benefit which would accrue to such employee under
law. Conduct and control of the work will be solely with Contractor.
23) INDUSTRIAL INSURANCE COVERAGE. Contractor is responsible for ensuring compliance
with all industrial insurance coverage and workers’ compensation requirements in Title 51
RCW, related regulations, and case law.
24) LICENSING, ACCREDITATION AND REGISTRATION. Contractor shall comply with all
applicable local, state, and federal licensing, accreditation, and registration requirements
and standards necessary for the performance of this contract.
25) LOSS OF OR INSUFFICIENT APPROPRIATIONS. The parties expressly understand and agree
that this Contract is contingent upon sufficient legislative appropriations. Should OCLA
determine that legislative appropriations may be insufficient to support, or continue to
support, the activities for which OCLA has engaged Contractor, OCLA shall so advise
Contractor at the earliest possible opportunity. In such circumstances, OCLA shall advise
Contractor of actions OCLA has taken or will take to ensure full funding of this Contract
through its term. OCLA shall keep Contractor reasonably apprised of such efforts and
resolution of the same. In the event efforts to obtain sufficient funding are unsuccessful,
OCLA reserves the right to terminate this Contract upon expiration of appropriated
funding.
26) OVERPAYMENTS. It is expressly understood and agreed that all invoices submitted for
services accurately reflect the payment amounts for which Contractor is entitled to
compensation under the terms of this Contract. Should OCLA determine that there was an
error or omission that resulted in overpayment(s) to Contractor, it is agreed that OCLA shall
have an unencumbered right to recovery of the same. Before OCLA seeks recovery of a
claimed overpayment, the parties agree that:
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1. OCLA will notify Contractor or its successor in interest in writing of its assessment that
Contractor has been overpaid; the reasons for such assessment; and the amounts that
OCLA believes are at issue. The notification will provide Contractor fifteen (15) working
days to respond to the Notice. Such response must include documentation
demonstrating that Contractor’s invoice(s) accurately reflected the status of eligible
case(s) during the billing period(s) in question.
2. OCLA shall have fifteen (15) working days to review Contractor’s response and
determine whether an alleged overpayment remains at issue.
3. If OCLA determines that an overpayment remains at issue, it shall issue a Notice of
Overpayment. The Notice of Overpayment shall state the basis of the claim of
overpayment; the period(s) during which the overpayment occurred; the cause and/or
CAROS numbers of the cases in which OCLA believes overpayments were made, if
applicable; and the amount alleged to have been overpaid.
4. Should it be determined or agreed that an overpayment has occurred, OCLA will
negotiate a repayment schedule with Contractor that will fully reimburse the State of
Washington for payments improperly made. Recognizing that OCLA may not lend state
funds to private individuals or entities, no repayment plan shall exceed eighteen (18)
months.
Nothing in this section precludes OCLA from seeking legal recourse to recover public funds
wrongfully paid to Contractor.
27) RECORDS MAINTENANCE. Contractor shall maintain complete financial records relating to
this contract and the services rendered, including all books, records, documents, magnetic
media, receipts, invoices, and other evidence relating to this contract and performance of
the services described herein, including but not limited to accounting procedures and
practices which sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this contract. Contractor shall retain such records for a
period of six years following the date of final payment. At no additional cost, these records,
including materials generated under the contract, shall be subject at all reasonable times
to inspection, review, or audit by OCLA, the Office of the State Auditor, the Joint Legislative
and Audit Review Committee, and other federal or state officials so authorized by law, rule,
regulation, or agreement.
If any litigation, claim, or audit is started before the expiration of the six (6) year period,
the records shall be retained until all litigation, claims, or audit findings involving the
records have been resolved.
28) RIGHT OF INSPECTION. Contractor shall provide right of access to its facilities to OCLA or
to any other authorized agent or official of the state of Washington or the federal
government, at all reasonable times, in order to monitor and evaluate performance,
compliance, and/or quality assurance under this contract.
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29) SEVERABILITY. The provisions of this contract are intended to be severable. If any term or
provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not
affect the validity of the remainder of the contract.
30) SUBCONTRACTING. Contractor shall not enter into subcontracts for any of the work
contemplated under this contract without obtaining prior written approval of OCLA.
31) TAXES. All payments accrued on account of payroll taxes, unemployment contributions,
any other taxes, insurance or other expenses for Contractor, if any, shall be the sole
responsibility of Contractor.
32) TERMINATION. Either party may terminate this Contract without cause upon thirty (30)
days written notice to the other party. If this Contract is so terminated, the parties shall be
liable only for performance rendered or costs incurred in accordance with the terms of this
Contract prior to the effective date of termination. In the event of termination, Contractor
shall protect the legal rights of Contractor’s clients and actively assist with the effective
transfer of cases to a succeeding OCLA-approved contractor, consistent with the
requirements of the Washington Rules of Professional Conduct (RPCs) and this Contract. In
the event of termination, OCLA and the State of Washington shall be relieved of the
obligation to pay Contractor for representation of children in qualifying dependency cases
following transfer of such cases to a successor Contractor.
33) TERMINATION PROCEDURES. Upon termination, OCLA shall pay Contractor for all eligible
services and activities through and including the effective date of termination less any costs
incurred by OCLA associated with action resulting in the termination of said Contract. OCLA
may withhold from any amounts due Contractor such sums as OCLA determines to be
necessary to protect OCLA against potential loss or liability.
The rights and remedies of OCLA provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this Contract.
After receipt of a notice of termination, Contractor shall:
Stop accepting new case assignments under this Contract on the date, and to the extent
specified, in the notice;
Work with OCLA to develop a plan for the timely transfer of client service relationships
and responsibilities to qualified third parties in a manner that is consistent with
Contractor’s professional responsibilities to its clients. Absent extraordinary
circumstances, the plan should result in the transfer of client service relationships within
a period of 30 days following Contractor’s receipt of the notice of termination.
Within 10 working days, notify all clients currently represented of the termination of the
contract and outline actions that will be taken to protect their rights and interests
pending transfer of their cases to OCLA-approved third party Contractors.
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Complete performance of such part of the work as shall not have been terminated by
OCLA; and
Take such action as may be necessary, or as OCLA may direct, for the protection and
preservation of the property related to this Contract which is in the possession of
Contractor and for which OCLA has the right to direct the disposition under the terms of
this Contract.
34) WAIVER. Waiver of any default or breach shall not be deemed to be a waiver of any
subsequent default or breach. Any waiver shall not be construed to be a modification of
the terms of this contract unless stated to be such in writing and signed by OCLA.
35) ENTIRE AGREEMENT. This Contract contain all the terms and conditions agreed upon
by the parties. No other understandings, oral otherwise, regarding the subject matter
of this Contract shall be considered to exist or to bind any of the parties to this Contract
unless otherwise stated in this Contract.
All rights and obligations of the parties to this Contract are subject to and governed by
the specific terms, conditions and commitments contained in the text of this Contract.
In the event of an inconsistency in this Contract, unless otherwise provided herein,
the inconsistency will be resolved by giving precedence in the following order:
A. The specific terms, conditions and commitments in this basic instrument
B. Attachment A (A-19 Invoice Form)
IN WITNESS WHEREOF, the parties have executed this Contract:
STATE OF WASHINGTON CONTRACTOR
OFFICE OF CIVIL LEGAL AID
_________________________________________ ____________________________________
Bailey Zydek, CRP Program Manager Mason County Public Defender
Peter Jones, Chief Public Defender
EIN Tax ID No.:
Date:___________________ Date:___________________
Est. Unknown/Rev 1-11.22.2013/Rev 2-10.28.2020(formatting)/Rev 3-11.xx.2020
POSITION DESCRIPTION
DEFINITION:
A Deputy Public Defender III practices in Superior Court, Juvenile Court, or District Court, and plans,
organizes, and coordinates the representation and defense of indigent clients in criminal cases for the
County. Prepares and tries felony cases and defends or assists in the defense of complex or highly
visible cases.
ESSENTIAL JOB FUNCTIONS: (Any one position may not include all duties listed, nor do the examples include
all tasks that may be performed in positions of this class.)
Focus Area – Juvenile Dependency (essential functions assigned with a focus in Juvenile Dependency
which may include, but not limited to, any combination of the following):
➢ Manages a full Superior Court caseload, largely centered around juveniles appearing on the
offender calendar, the dependency calendar, and the BECCA calendar. May also be called upon
to handle additional cases for other attorneys on an intermittent basis.
➢ Prepares cases for trial, pre-trial, and post-trial hearings and/or plea bargains with the Deputy
Prosecuting Attorney.
➢ Assists other attorneys in matters of trial strategy, tactics, and legal research and analysis.
➢ Handles miscellaneous court hearings, including, but not limited to: preliminary appearance
calendars, arraignment calendars, non-compliance calendars, ability to substitute in Therapeutic
Court hearings, Juvenile Court, and District Court when necessary.
➢ Maintains membership in good standing in the Washington State Bar Association and complies
with all relevant standards for representing indigent defendants in accordance with the
Washington State Supreme Court and Mason County.
➢ Reviews police reports, interviews witnesses, and works with the court, deputy prosecutors, and
assistant attorneys general to resolve cases as appropria te.
➢ Performs a variety of legal office work, prepares appropriate legal pleadings, and does necessary
research.
Title: Deputy Public Defender III
Department: Office of Public Defense
Affiliation: IWA
Reports to: Chief Public Defender
Exempt: Non -Exempt: X Supervises/Directs: Deputy Public
Defenders I and II as directed by Chief
Job Class: 1163
Risk Class: 5306-07
Salary Range: According to current
CBA
Union Approval Date:
Department Head Approval Date:
Est. Unknown/Rev 1-11.22.2013/Rev 2-10.28.2020(formatting)/Rev 3-11.xx.2020
➢ Maintains accurate and complete statistical information to be used for future needs and
projections.
➢ Appropriately utilizes non-attorney professional services.
➢ Regularly enter data relating to all children for whom Contractor has been appointed into
Office of Civil Legal Aid (OCLA)’s Case Activity, Reporting and Oversight System
(CAROS).
➢ Participate in annual OCLA-sponsored trainings to enhance Contractor’s ability to provide
equity and traumainformed, culturally sensitive, standards-based, stated- and/or legal-
interest legal representation OR IF APPROVED BY OCLA participate in and report 8
hours of child welfare training of their choosing. At least two hours of the total eight hours
annual training requirements must be as follows: one hour of training pertaining to issues
of race equity and bias and one hour of training pertaining to issue s concerning
LGBTQIA+ youth.
➢ Meet periodically with the Children’s Representation Program Manager or designated
Program Counsel and participate in a yearly review.
➢ Prepare OCLA billing forms in conjunction with office staff
➢ Complete OCLA CRP’s foundational training series
➢ Provides back-up defense for Superior, and District Courts and is knowledgeable of the rules and
procedures of the courts.
➢ Performs other duties as assigned by the Chief Public Defender.
Focus Area – Superior Court (essential functions assigned with a focus in Superior Court which may
include, but no limited to, any combination of the following):
➢ Manages a full felony caseload (A, B, C felonies).
➢ Prepares cases for trial, pre-trial, and post-trial hearings and/or plea bargains with the Deputy
Prosecuting Attorney.
➢ Assigned homicide cases, persistent offender (e.g. two and three strike) cases, and other serious
cases.
➢ Assists other attorneys in matters of trial strategy, tactics, and legal research an d analysis.
➢ Handles miscellaneous court hearings, including, but not limited to: preliminary appearance
calendars, arraignment calendars, non -compliance calendars, ability to substitute in Drug Court
hearings, Juvenile Court, and District Court when nece ssary.
➢ Maintains membership in good standing in the Washington State Bar Association and complies
with all relevant standards for representing indigent defendants in accordance with the
Washington State Supreme Court and Mason County.
OTHER JOB FUNCTIONS:
➢ Reviews police reports, interviews witnesses, and works with the court and deputy prosecutors to
resolve cases as appropriate.
➢ Performs a variety of legal office work, prepares appropriate legal pleadings, and does necessary
research.
➢ Maintains accurate and complete statistical information to be used for future needs and
projections.
➢ Appropriately utilizes non-attorney professional services.
➢ Assists other Deputy Public Defenders in matters of tactics, trial strategy, and legal research.
Est. Unknown/Rev 1-11.22.2013/Rev 2-10.28.2020(formatting)/Rev 3-11.xx.2020
➢ Provides back-up public defense for District and Juvenile Courts and is knowledgeable of District
and Juvenile Court rules and procedures.
➢ Performs other duties as assigned by Chief Public Defender.
DISTINGUISHING FEATURES:
The Defense Attorney III is distinguished from the lower level Deputy Public Defender classifications by
years of experience and the ability to handle a full felony caseload. Assists other attorneys in matters of
trial strategy, tactics, and legal research and analysis. Regularly e xercises discretion and independent
judgment in decision -making.
WORKING CONDITIONS:
Work is performed primarily in an office or courtroom environment. Lifting and carrying files, materials,
and boxes weighing up to 10 lbs is required. Incumbents may b e required to work long hours, non-
standard work weeks, weekends, and holidays.
QUALIFICATIONS:
➢ Graduation from an ABA accredited school of law and must be a member in good standing of the
Washington State Bar Association.
➢ Knowledge of criminal law and judicial procedure of Washington State, techniques of interviewing,
and preparation and defense of all variety of criminal cases, with emphasis on felonies.
➢ Ability to perform legal research; analyze and apply legal principles, facts, evidence, and
precedents to legal problems.
➢ Present law, facts, evidence, and arguments clearly and logically in written and oral form.
➢ Work harmoniously and maintain good public relations.
➢ Certification under the Washington State Indigent Defense Standards to handle “B” and “C”
felonies and a willingness to train to handle class “A” felonies as quickly as possible. Preference
shall be given to attorneys already able to handle class “A” felonies.
REQUIRED TRAINING FOR THIS POSITION:
Sexual Harassment & Discrimination – Annually
Blood Borne Pathogens – Annually
Smart Risk Management – Once
Slip, Trip and Fall – Annually
Safe Lifting Practices – Annually
FEMA IS 100 and 700-Once
FEMA IS-907-Active Shooter-Annually
REGULAR MONITORED DRIVER:____Yes __X___No
Additional job specific trainings may be issued at a later date.
Union Representative Signature of Approval:
Est. Unknown/Rev 1-11.22.2013/Rev 2-10.28.2020(formatting)/Rev 3-11.xx.2020
____________________________________________ Date:_______________
Department Head Signature of Approval:
_____________________________________________ Date:_______________
I have read and understand the above position description:
Name:________________________________________ Date:________________
Signature:_____________________________________
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Peter Jones
Ext. 598
Department: Public Defense
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): August 7, 2023
Agenda Date: August 15, 2023
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
$40/Hour Rule 9 Intern/Extern Rate for Remote District Court Cases (Probation Violations)
Background/Executive Summary:
Finding attorneys has been difficult. However, in conjunction with the Prosecutor’s Office and with
permission of the Court, Public Defense is working on making the probation violation docket to be entirely
remote. This would allow me to utilize paid Rule 9 externs from Seattle University instead of attorneys, which
are likely easier to find. As the court is remote, the externs would not have to travel to Mason County, which
has previously been the bar to utilizing interns.
Budget Impact (amount, funding source, budget amendment):
Likely a reduction in expenditures as the current rate of pay is $75/hour for attorneys currently, however it is
anticipated the Rule 9’s will use more hours. For safety, the impact may be negligible as a result, though after
some data collection a reduction in expenditure levels may be appropriate.
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval of the rate of $40 an hour for Rule 9 interns handling cases in District Court.
Attachments:
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: David Windom
Ext. 260
Department: Public Health
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): August 7, 2023
Agenda Date: August 15, 2023
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Mason Matters Contract
Background/Executive Summary:
The Mason Matters contract has expired. This contract updates terms and signatures. Mason Matters
provides community support through health forums, grants, and leadership to improve the health of the
community by partnering with multiple community partners and funding sources.
Budget Impact (amount, funding source, budget amendment):
$25,000
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval of the Mason Matters contract for a total of $25,000 per year from July 1, 2023 through June
30, 2024.
Attachments:
Contract
1
MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
CONTRACT ID 2023 MM
This CONTRACT is made and entered into by and between Mason County, hereinafter referred
to as "COUNTY" and Mason Matters, hereinafter referred to as "CONTRACTOR.”
Contracted Entity Mason Matters
Address PO Box 1150
City, State, Zip Code Shelton, WA 98584
Phone 360-227-2107
Primary Contact: Name,
Title
Lydia Buchheit, Mason Matters Board Secretary/Treasurer
Primary Contact: E-mail masonmatters1@gmail.com
Washington State UBI# 601-999-453
Federal EIN 91-2078385
DUNS Number 146380899
Total Award/Contract
Value
$25,000
Funding Source State Public Health Assistance Fund Federal None
Contract Term Duration July 1, 2023 – June 30, 2024
County Contract Contact: Dave Windom, Director of Public Health and Human Services
County Contact Email: dwindom@masoncountywa.gov
County Contact Phone: 360-427-9670 ext. 260
Exhibits incorporated into
this Personal Service
Contract by reference
Exhibit A: Scope of Work B: Compensation C: Insurance
Requirements
General Conditions
Scope of Services:
CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as
identified in "Exhibit A Scope-of-Services," during the CONTRACT period. No material, labor or
facilities will be furnished by COUNTY, unless otherwise provided for in the CONTRACT.
Term:
Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be
performed at the expense of CONTRACTOR and are not compensable under this CONTRACT
unless both parties hereto agree to such provision in writing. The term of this CONTRACT may
be extended by mutual consent of the parties; provided, however, that the CONTRACT is in
writing and signed by both parties
Extension:
The duration of this CONTRACT may be extended by mutual written consent of the parties, for
a period of up to one year, and for a total of no longer than three years.
Compensation:
CONTRACT total values are not to exceed $25,000 per year.
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Independent Contractor:
CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent
contractor, and nothing herein contained shall be construed to create a relationship of
employer-employee. All payments made hereunder and all services performed shall be made
and performed pursuant to this CONTRACT by the CONTRACTOR as an independent
contractor.
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in
Exhibit B Compensation and the CONTRACTOR is not entitled to any benefits including, but not
limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance
benefits, or any other rights or privileges afforded to employees of COUNTY. The
CONTRACTOR represents that he/she/it maintains a separate place of business, serves clients
other than COUNTY, will report all income and expense accrued under this CONTRACT to the
Internal Revenue Service, and has a tax account with the State of Washington Department of
Revenue for payment of all sales and use and Business and Occupation taxes collected by the
State of Washington.
CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or
employees from any loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of
the provisions of this paragraph.
Taxes:
CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or
State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes
COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation
received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of
the calendar year in accordance with the applicable IRS regulations. It is the responsibility of
the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any,
and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's
performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY
against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on
compensation earned pursuant to this CONTRACT.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as
required by law. The CONTRACTOR must pay all other taxes, including, but not limited to,
Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or
personal property to which COUNTY does not hold title. COUNTY is exempt from Federal
Excise Tax.
No Guarantee of Employment:
The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to
vest any employment rights whatsoever and shall not be deemed to guarantee any employment
of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee
of any sub-contractor by COUNTY at the present time or in the future.
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set
forth in "Exhibit B Compensation." Where Exhibit "B" requires payments by the COUNTY,
payment shall be based upon written claims supported, unless otherwise provided in Exhibit "B,"
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by documentation of units of work actually performed and amounts earned, including, where
appropriate, the actual number of days worked each month, total number of hours for the
month, and the total dollar payment requested, so as to comply with municipal auditing
requirements. Acceptable invoices will be processed within 30 days of receipt.
Unless specifically stated in Exhibit "B" or approved in writing in advance by the official
executing this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the
"Administrative Officer"). COUNTY will not reimburse the CONTRACTOR for any costs or
expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where
required, COUNTY shall, upon receipt of appropriate documentation, compensate the
CONTRACTOR, no more often than monthly, in accordance with COUNTY’s customary
procedures, pursuant to the fee schedule set forth in Exhibit "B."
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT
within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold
from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure
to perform is cured or otherwise adjudicated. Withholding under this clause shall not be
deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY
promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to
perform, and in no case more than ten (10) days after it determines to withhold amounts
otherwise due. A determination of the Administrative Officer set forth in a notice to the
CONTRACTOR of the action required and/or the amount required to cure any alleged failure to
perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within
the times and in strict accord with the provisions of the Disputes clause of this CONTRACT.
COUNTY may act in accordance with any determination of the Administrative Officer which has
become conclusive under this clause, without prejudice to any other remedy under the
CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay
any amount so required to be paid and to charge the same to the account of the
CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become
due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the
Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith
withholding by COUNTY under this clause.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including
but not limited to those pertaining to payment of wages and working conditions, in accordance
with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the
Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly
payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic
shall be required to work in surroundings or under conditions which are unsanitary, hazardous,
or dangerous to health and safety as determined by regulations promulgated by the Federal
Secretary of Labor and/or the State of Washington.
Assignment and Subcontracting:
The performance of all activities contemplated by this CONTRACT shall be accomplished by
CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other
individual, firm or entity without the express and prior written approval of COUNTY.
4
Conflict of Interest:
If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR
or any of its employees involved in the performance of this CONTRACT shall have or develop
an interest in the subject matter of this CONTRACT that is potentially in conflict with the
COUNTY’s interest, then CONTRACTOR shall immediately notify COUNTY of the same. The
notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an
informed judgment as to whether or not COUNTY’s interest may be compromised in any
manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require
CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also
terminate this CONTRACT according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY’s policy is to provide equal opportunity in all terms, conditions and privileges of
employment for all qualified applicants and employees without regard to race, color, creed,
religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status.
CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or
applicant for employment on the grounds of race, color, creed, religion, national origin, sex,
sexual orientation, age, marital status, disability, or veteran status, except where such
constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws,
CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated
during employment, without regard to their race, color, creed, religion, national origin, sex, age,
marital status, sexual orientation, disability, or veteran status, except where such constitutes a
bona fide occupational qualification. Such action shall include, but not be limited to: advertising,
hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits,
selection for training including apprenticeship, and participation in recreational and educational
activities. In all solicitations or advertisements for employees placed by them or on their behalf,
CONTRACTOR shall state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the
foregoing provision shall not apply to contracts or sub-contractors for standard commercial
supplies or raw materials, or to sole proprietorships with no employees.
Non-Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national
origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an
individual or business any service or benefits under this CONTRACT; or subject an individual or
business to segregation or separate treatment in any manner related to his/her/its receipt any
service or services or other benefits provided under this CONTRACT; or deny an individual or
business an opportunity to participate in any program provided by this CONTRACT.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or
otherwise, to require another person or corporation to refrain from submitting a proposal to or
performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it
will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain
from submitting a bid or proposal to or from performing work or providing supplies to COUNTY.
5
Work Product:
CONTRACTOR will provide COUNTY with all work product including; plans, data reports, prior
to the release of the final payment for services.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand
brought against COUNTY, to the extent such action is based on the claim that information
supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay
those costs and damages attributable to any such claims that are finally awarded against
COUNTY in any action. Such defense and payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for
COUNTY the right to continue using the information, in the event such claim of infringement, is
made, provided no reduction in performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the
confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in
performance of this CONTRACT, except upon the prior written consent of COUNTY or an order
entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall
immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such
information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents
or employees from all loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision.
Right to Review:
This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or
its designee shall have the right to review and monitor the financial and service components of
this program by whatever means are deemed expedient by the Administrative Officer or by
COUNTY's Auditor’s Office. Such review may occur with or without notice and may include, but
is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records
or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and
any and all communications with or evaluations by service recipients under this CONTRACT.
CONTRACTOR shall preserve and maintain all financial records and records relating to the
performance of work under this CONTRACT for six (6) years after CONTRACT termination, and
shall make them available for such review, within Mason County, State of Washington, upon
request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any
inspections, audits, or program review by any individual, agency, or governmental unit whose
purpose is to review the services provided within the terms of this CONTRACT. If no advance
notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative
Officer as soon as it is practical.
Insurance Requirements:
At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements
detailed in "Exhibit C Insurance Requirements."
Insurance as a Condition of Payment:
Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the
CONTRACTOR’s strict compliance with all insurance requirements under this CONTRACT.
Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt
6
of evidence of full compliance, payments not otherwise subject to withholding or set-off will be
released to CONTRACTOR.
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY, its
officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of
the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and
agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT
extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is
mutually negotiated by the parties to this CONTRACT.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT shall be
binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to
this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render
CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to,
any representation made prior to execution of this CONTRACT, whether or not incorporated
elsewhere herein by reference, as to performance of services or equipment, prices or options
for future acquisition to remain in effect for a fixed period, or warranties.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR
agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed
officials, employees, agents and volunteers, harmless from and against any and all claims,
damages, losses and expenses, including but not limited to court costs, attorney's fees and
alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness,
disease or death and for any damage to or destruction of any property (including the loss of use
resulting there from) which 1) are caused in whole or in part by any act or omission, negligent or
otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's
subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising
out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based
upon CONTRACTOR’s or its subcontractors’ use of, presence upon or proximity to the property
of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited
circumstance where the claim, damage, loss or expense is caused by the sole negligence of
COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way
by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other
workmen's compensation act, disability benefit act or other employee benefit act, and the
CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing
indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to
enter into this CONTRACT, are reflected in CONTRACTOR’s compensation, and have been
mutually negotiated by the parties.
Participation by County – No Waiver. COUNTY reserves the right, but not the obligation, to
participate in the defense of any claim, damages, losses or expenses and such participation
shall not constitute a waiver of CONTRACTOR’s indemnity obligations under this CONTRACT.
Survival of CONTRACTOR’s Indemnity Obligations. CONTRACTOR agrees all
CONTRACTOR’s indemnity obligations shall survive the completion, expiration or termination of
this CONTRACT.
7
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the
extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify
COUNTY on a basis equal to or exceeding CONTRACTOR’s indemnity obligations to COUNTY.
Compliance with Applicable Laws, Rules and Regulations:
This CONTRACT shall be subject to all laws, rules, and regulations of the United States of
America, the State of Washington, political subdivisions of the State of Washington and Mason
County. CONTRACTOR also agrees to comply with applicable Federal, State, County or
municipal standards for licensing, certification and operation of facilities and programs, and
accreditation and licensing of individuals.
Administration Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County's
Community Services Director and his or her designee, as COUNTY’s representative, hereinafter
referred to as the Administrative Officer, for the purposes of administering the provisions of this
CONTRACT, including COUNTY’s right to receive and act on all reports and documents, and
any auditing performed by the COUNTY related to this CONTRACT.
The Administrative Officer for purposes of this CONTRACT is:
Dave Windom, Director
Mason County Community Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 260
Fax: 360-427-7787
E-mail: dwindom@masoncountywa.gov
Financial Contact:
Casey Bingham, Finance Manager
Mason County Public Health and Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 562
Fax: 360-427-7787
E-mail: caseyb@masoncountywa.gov
Notice:
Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT
except service of process, notice shall be given by CONTRACTOR to COUNTY’s Administrative
Officer under this CONTRACT. Notices and other communication may be conducted via
e-mail, U.S. mail, fax, hand-delivery or other generally accepted manner including
delivery services.
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed modifications, to be
valid and binding upon either party, shall be in writing and signed by both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or
becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or
makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to
CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY’s option, obtain
8
performance of the work elsewhere. If the CONTRACT is terminated for default,
CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT
until all work called for has been fully performed. Any extra cost or damage to COUNTY
resulting from such default(s) shall be deducted from any money due or coming due to
CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in
completing the work, including all increased costs for completing the work, and all damage
sustained, or which may be sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason
that CONTRACTOR was not in default, the rights and obligations of the parties shall be the
same as if the notice of termination had been issued pursuant to the Termination for Public
Convenience paragraph hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in
its sole discretion, that such termination is in the interests of COUNTY. Whenever the
CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled
to payment for actual work performed in compliance with Exhibit A Scope-of-Services and
Exhibit B Compensation. An equitable adjustment in the CONTRACT price for partially
completed items of work will be made, but such adjustment shall not include provision for loss of
anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by
COUNTY at any time during the term, whether for default or convenience, shall not constitute
breach of CONTRACT by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its
sole discretion, that such termination is necessary due to a decrease in available project funding
including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance
with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed
in compliance with Exhibit A Scope-of-Services and Exhibit B Compensation.
Disputes:
1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the
AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order
that such matters may be settled or other appropriate action promptly taken. For objections that
are not made in the manner specified and within the time limits stated, the records, orders,
rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive.
2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may be
payable, or to extension of time for (1) any act or failure to act by the Administrative Officer of
COUNTY, or (2) the happening of any event or occurrence, unless the CONTRACTOR has
given COUNTY a written Notice of Potential Claim within ten (10) days of the commencement of
the act, failure, or event giving rise to the claim, and before final payment by COUNTY. The
written Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR
believes additional compensation or extension of time is due, the nature of the cost involved,
and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and
complete daily records of the work performed, labor and material used, and all costs and
additional time claimed to be additional.
3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or
extension of time, unless within thirty (30) days of the accomplishment of the portion of the work
from which the claim arose, and before final payment by COUNTY, the CONTRACTOR has
given COUNTY a detailed written statement of each element of cost or other compensation
9
requested and of all elements of additional time required, and copies of any supporting
documents evidencing the amount or the extension of time claimed to be due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in
court or pursuant to this arbitration provision), and consistent with the provisions hereinabove,
any claim, dispute or controversy between the parties under, arising out of, or related to this
CONTRACT or otherwise, including issues of specific performance, shall be determined by
arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA)
rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator
selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or
any other group having similar credentials. Any issue about whether a claim is covered by this
CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law
and may award injunctive relief, equitable relief (including specific performance), or any other
remedy available from a judge, including expenses, costs and attorney fees to the prevailing
party and pre-award interest, but shall not have the power to award punitive damages. The
decision of the arbitrator shall be final and binding and an order confirming the award or
judgment upon the award may be entered in any court having jurisdiction. The parties agree
that the decision of the arbitrator shall be the sole and exclusive remedy between them
regarding any dispute presented or pled before the arbitrator. At the request of either party
made not later than forty-five (45) days after the arbitration demand, the parties agree to submit
the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided,
that either party may decline to mediate and proceed with arbitration.
Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought
within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which
arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or
issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior
to a written request or demand for arbitration issued under this Agreement are not subject to
arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any
of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of
the State of Washington and Mason County. Unless otherwise specified herein, this
CONTRACT shall be governed by the laws of Mason County and the State of Washington.
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this CONTRACT are declared severable.
Waiver:
Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior
or subsequent breach. No term or condition of this CONTRACT shall be held to be waived,
modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure
of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to
exercise any option herein conferred in any one or more instances, shall not be construed to be
10
a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall
be and remain in full force and effect.
Order of Precedence:
A. Applicable federal, state and county statutes, regulations, policies, procedures, federal Office
of Management and Budget (OMB) circulars and federal and state executive orders.
B. Funding source agreement(s) including attachments
C. Exhibit C Insurance Requirements
D. Special Conditions
E. General Condition
F. Exhibits A and B
Entire Contract:
This written CONTRACT, comprised of the writings signed or otherwise identified and attached
hereto, represents the entire CONTRACT between the parties and supersedes any prior oral
statements, discussions or understandings between the parties.
IN WITNESS WHEREOF, COUNTY and CONTRACTOR have executed this CONTRACT as
of the date and year last written below.
MASON MATTERS BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
____________________________________ ____________________________________
Mason Matters Board Member Sharon Trask, Commissioner Chair
Dated: _____________________________ Dated: _____________________________
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Chief DPA
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EXHIBIT A
SCOPE OF SERVICES
I. Monitoring the health status of the community through:
A. Reviewing Community Health Assessments
B. Collaborating on health priorities and Community Health Improvement Plan (CHIP)
C. Reviewing Community Health Coalition and community agency project proposals
and progress that target CHIP priorities
D. Fund community proposals and projects that meet CHIP criteria
12
EXHIBIT B
COMPENSATION & REPORTING
A. Compensation:
CONTRACTOR will be paid the contract amount in January each year.
B. Requests for Payment:
1. At a minimum the invoice is to include: performance period; date of submission;
CONTRACTOR's name, remittance address and phone number; invoice total; and any
additional applicable information.
2. Submit via e-mail or hard copy as preferred to:
Casey Bingham, Finance Manager
caseyb@masoncountywa.gov
3. Payment will be made to CONTRACTOR within thirty (30) days of the receipt of a complete
and accurate invoice.
4. A semi-annual report will be due on the 15th of June and January annually reporting on fund
expenditures and community health improvement project progress. Reports will be sent
electronically to:
David Windom, Community Services Director
dwindom@masoncountywa.gov
13
EXHIBIT C
INSURANCE REQUIREMENTS
A. MINIMUM Insurance Requirements:
1. Commercial General Liability Insurance using Insurance Services Office “Commercial
General Liability” policy form CG 00 01, with an edition date prior to 2004, or the exact
equivalent. Coverage for an additional insured shall not be limited to its vicarious liability.
Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per
occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily
injury, personal injury, and property damage, including without limitation, blanket contractual
liability.
2. Workers’ Compensation on a state-approved policy form providing statutory benefits as
required by law with employer’s liability limits for CONTRACTOR's, with two (2) or more
employees and/or volunteers, no less than $1,000,000 per accident for all covered losses.
3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned,
non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per
accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement may be
satisfied by a non-owned auto endorsement to the general liability policy described above. If
CONTRACTOR or CONTRACTOR’s employees will use personal autos in any way on this
project, CONTRACTOR shall obtain evidence of personal auto liability coverage for each such
person.
B. Certificate of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to
COUNTY within five (5) days of CONTRACT execution.
C. Basic Stipulations:
1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as
additional insureds COUNTY, its officials, employees and agents, using ISO endorsement CG
20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all contractors,
subcontractors, and anyone else involved in this CONTRACT on behalf of the CONTRACTOR
(hereinafter “indemnifying parties”) to comply with these provisions.
2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the
applicability of any insurance proceeds, and to require all indemnifying parties to do likewise.
3. All insurance coverage maintained or procured by CONTRACTOR or required of others by
CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation
condition as to COUNTY, or must specifically allow the named insured to waive subrogation
prior to a loss.
4. All coverage types and limits required are subject to approval, modification and additional
requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits of
coverage that may affect COUNTY’s protection without COUNTY’s prior written consent.
5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to
COUNTY, consisting of: a) certificate(s) of insurance evidencing all of the coverages required
and, b) an additional insured endorsement to CONTRACTOR’s general liability policy using
Insurance Services Office form CG 20 10 with an edition date prior to 2004. CONTRACTOR
14
agrees, upon request by COUNTY to provide complete, certified copies of any policies required
within 10 days of such request. COUNTY has the right, but not the duty, to obtain any insurance
it deems necessary to protect its interests. Any premium so paid by COUNTY shall be charged
to and promptly paid by CONTRACTOR or deducted from sums due CONTRACTOR. Any
actual or alleged failure on the part of COUNTY or any other additional insured under these
requirements to obtain proof of insurance required under this CONTRACT in no way waives any
right or remedy of COUNTY or any additional insured, in this or in any other regard.
6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to
be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a primary
non-contributing basis in relation to any other insurance or self-insurance available to COUNTY.
7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion
of the insurance required herein and further agrees that it will not allow any indemnifying party
to self- insure its obligations to COUNTY. If CONTRACTOR’s existing coverage includes a self-
insured retention, the self-insured retention must be declared to the COUNTY. The COUNTY
may review options with CONTRACTOR, which may include reduction or elimination of the self-
insured retention, substitution of other coverage, or other solutions.
8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its
employees or agents face an exposure from operations of any type pursuant to this
CONTRACT. This obligation applies whether or not the CONTRACT is canceled or terminated
for any reason. Termination of this obligation is not effective until COUNTY executes a written
statement to that effect.
9. The limits of insurance as described above shall be considered as minimum requirements.
Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain
insurance with limits of liability that exceed the required limits or coverage that is broader than
as outlined above, those higher limits and broader coverage shall be deemed to apply for the
benefit of any person or organization included as an additional insured and those limits shall
become the required minimum limits of insurance in all Paragraphs and Sections of this
CONTRACT.
10. None of the policies required herein shall be in compliance with these requirements if they
include any limiting endorsement that has not been first submitted to COUNTY and approved of
in writing.
11. The requirements in this Exhibit supersede all other sections and provisions of this
CONTRACT to the extent that any other section or provision conflicts with or impairs the
provisions of this Exhibit.
12. Unless otherwise approved by COUNTY, insurance provided pursuant to these
requirements shall be by insurers authorized to do business in Washington and with a minimum
A.M. Best rating of A-:VII.
13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to
this agreement are intended to apply to the full extent of the policies. Nothing contained in this
CONTRACT limits the application of such insurance coverage.
14. CONTRACTOR agrees require insurers, to provide notice to COUNTY thirty (30) days prior
15
to cancellation of such liability coverage or of any material alteration or non-renewal of any such
coverage, other than for non-payment of premium. CONTRACTOR shall assure that this
provision also applies to any subcontractors, joint ventures or any other party engaged by or on
behalf of contractor in relation to this agreement. Certificate(s) are to reflect that the issuer will
provide thirty (30) days’ notice to COUNTY of any cancellation of coverage.
15. COUNTY reserves the right at any time during the term of the CONTRACT to change the
amounts and types of insurance required by giving the CONTRACTOR ninety (90) days
advance written notice of such change. If such change results in substantial additional cost to
the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate CONTRACTOR’s
compensation.
16. Requirements of specific coverage features are not intended as limitation on other
requirements or as waiver of any coverage normally provided by any given policy. Specific
reference to a coverage feature is for purposes of clarification only as it pertains to a given issue
and is not intended by any party or insured to be all-inclusive.
17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against
CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes no
obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of
any such claim or claims if they are likely to involve COUNTY.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: John Taylor
Ext. 806
Department: Parks & Trails
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): August 7, 2023
Agenda Date: August 15, 2023
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Mason County Park Host Program
Background/Executive Summary:
Chapter 67.20.010 RCW, provides the authority for Counties to own and operate recreational facilities for
public use, and to set forth the regulations, policies, and practices governing such use, and Mason County
Parks and Trails Department owns and operates County Parks for the enjoyment and use of its residents
and visitors. Mason County Parks receive a great deal of use each year from the public and in many
instances park visitors have requested additional maintenance, customer service, security, and staffing.
The use of park hosts at selected County Parks provides for additional customer service, maintenance, site
security, and site safety. Additionally, volunteerism, and the Park Host Program has been reviewed by
Risk Management and Human Resources and minor updates have been made to the Program
Budget Impact (amount, funding source, budget amendment):
N/A
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval of the Resolution adopting the revised “Park Host Program” as set forth in Exhibit A which will
be administered by the Parks and Trails Department.
Attachments:
Mason County Park Host Policy
Mason County Park Host Resolution for 2023
C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\Park Host Program
Resolution 2023.doc
RESOLUTION NO. _______
A RESOLUTION AMENDING RESOLUTION 95-08 - PARK HOST PROGRAM
WHEREAS, Chapter 67.20.010 RCW, provides the authority for Counties to own and operate
recreational facilities for public use, and to set forth the regulations, policies, and practices governing
such use, and
WHEREAS, Mason County Parks and Trails Department owns and operates County Parks for the
enjoyment and use of its residents and visitors, and
WHEREAS, County Parks receive a great deal of use each year from the public and in many instances
park visitors have requested additional maintenance, customer service, security, and staffing, and
WHEREAS, the use of park hosts at selected County Parks provide for additional customer service,
maintenance, site security, site safety, and volunteerism, and
WHEREAS, the Park Host Program has been reviewed by Risk Management and Human Resources and
minor updates have been made to the Program;
NOW, THEREFORE BE IT RESOLVED that the Board of Mason County Commissioners does hereby
adopt the revised “Park Host Program” as set forth in Exhibit A. This Program will be administered by
the Parks and Trails Department.
Signed this day of August 2023.
ATTEST:
________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Chief Civil
Deputy Prosecuting Attorney
C: Parks & Trails Department
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
____________________________________
Sharon Trask, Chair
____________________________________
Kevin Shutty, Commissioner
____________________________________
Randy Neatherlin, Commissioner
Exhibit A
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MASON COUNTY PARKS AND TRAILS DEPARTMENT
PARK HOST PROGRAM
DUTIES AND INFORMATION
Welcome to Mason County Parks! We hope you enjoy your volunteer experience with the
Mason County Parks and Trails Department. Mason County Park’s volunteer program
supports a growing number of citizens who dedicate their time to support regular staff in
all aspects of Parks operations. This volunteer program provides the training and
opportunity for community members to become involved in the care of Mason County’s
Parks. The efforts of dedicated volunteers, including individuals, families, businesses and
corporations contribute to helping Mason County Parks provide quality park facilities and
programs that serve our community. The volunteer program offers assistance in
maintaining and operating our park facilities.
Volunteer Park Hosts assist park staff with routine visitor services such as greeting
guests, answering questions, clean-up, general maintenance, and dispensing
information in exchange for free use of area for self-contained recreational vehicle.
Expectations
• Maintain clean, orderly RV site.
• Check with the Mason County Parks staff before adding any additional structures
or storage containers at your site. Any plants must be grown in portable
containers.
• Do not perform vehicle maintenance at your site.
• County equipment cannot be used for personal use.
• Only camping and recreational equipment may be in public view; all other
equipment must be stored out of sight.
• It is not appropriate to consume alcohol while on County Park property. Confine
any alcohol consumption to inside your RV.
• Successfully pass a criminal history check.
• No smoking.
• Must have cell phone or means to contact County staff and emergency response
• Avoid offensive language or conduct.
• Avoid displaying signs, decals, bumper stickers, posters that express political or
religious viewpoints.
• Conducting business such as selling items/products/services for pay in the park
is prohibited unless allowed by separate contract with Mason County.
• All dogs must have current rabies certificates. Scoop and leash laws apply at all
times. Pets must never be left unattended.
• Do not accept responsibility for supervising park visitor’s children.
Duties
County budgets and the time of the year determine park staffing and current operations,
but also what duties the Parks staff will be requesting you to perform. A host during one
month may be asked to pick up litter and weed areas, plus greet visitors, while another
host may be asked to provide surveillance, check restrooms and close gates in the
evenings.
Some of the duties may include:
• Greeting and assisting visitors, informing them of Park rules, answering
questions and receiving comments about the park and surrounding area.
Exhibit A
C:\Users\MSmith\Downloads\Park Host Policy final 2022.docx Page 2
• Distributing maps, brochures, and facility information to individuals and groups.
• Replenishing restroom and facility supplies when Park staff is not present or
unable to do so. Hosts may be requested to help make sure restroom facilities
have adequate toilet paper and floors are picked up or swept, or light bulbs are
functioning and replaced when needed.
• Promoting care of the Park by keeping a clean site and performing minor
maintenance tasks such as picking up litter or light duties as outlined by Park
staff. Clean facilities and grounds actually help prevent the spread of litter, in
addition to providing a welcome sight to visitors.
• Being a visible representative of the Park with a sufficient and comfortable
knowledge of Park rules and surrounding area activities so you can explain rules
plus provide information to visitors.
• Opening and closing the park gate.
• Being observant for activities within the Park requiring immediate attention.
Contacting Parks staff and/or law enforcement when emergencies occur.
Remember: You are responsible for minor enforcement of park rules such as
alcohol use, rowdy behavior, loud music, etc. You are not responsible for dealing
with major items that would be dealt with by law enforcement.
• Picking up litter in and around the park
• Performing grounds maintenance
• Inspecting park grounds
• Inspecting, cleaning, and stocking restroom
• Raking leaves in the fall
• Monitoring special events
• Opening and closing entry gate
• Clipping brush out of the way
• Reporting any damaged tables, trees, or posts to staff
• Turning on and off water system for park
• Checking and moving sprinklers
• Moving or cleaning up around garbage cans
• Sweeping cobwebs off buildings
• Straightening site posts
• Keeping bulletin board information up-to-date
• Hosing down buildings and signs
• Pruning shrubs and trees, if qualified
• Trimming or weeding grass
• Minor repairs to picnic tables, buildings
• Help with monitoring groups camping at the park who have been issued a
Special Use Camping Permit.
Appearance/Identification
As a Volunteer Host, you will be asked to wear a County Parks and Trails Department
identification badge that will identify you as a Volunteer Host to park visitors. Please
wear your I.D. badge only while you are on duty. Personal appearance and the
appearance of your RV site are a reflection upon the County.
Application, Agreement, and Timesheet
Park Host applications are available at the Parks Department office and on the County’s
website – https://www.masoncountywa.gov/.
Exhibit A
C:\Users\MSmith\Downloads\Park Host Policy final 2022.docx Page 3
After your application is received, a member of the park staff will contact you if host
openings are available. You will receive an explanation of specific duties and
responsibilities and may be interviewed. If you are selected, County Park staff will work
with you to make arrangements regarding required duties, dates and training. Once you
arrive for your assignment, you will receive further training and orientation.
Park staff accepts new applications year-round and most begin making contacts for the
next season's hosts in November/December, but some will wait until late winter or even
early spring before making contact. You are always welcome to make contact with the
Parks Department to inquire about park host status.
Before you begin your volunteer service, you will be asked to fill out and sign a number
of forms including the Park Host Contract. Each of the forms has a specific purpose;
such as to ensure that you understand your job duties, that you are properly trained, and
that you understand the policies, rules and regulations under which you volunteer.
County Park’s staff will explain the purpose of each of the forms if you have any
questions.
You will be required to obtain the on-boarding training required by Mason County
including, but not limited to, Sexual Harassment, Safe Lifting, Slip, Trip and Fall. This
training is available electronically and can be obtained off-site or at the Human
Resources Office.
Timesheets must be completed and submitted to your supervisor at the end of your
service or at the end of each month in which you volunteer to ensure that you are
covered for medical industrial insurance and liability protection during the time you are
volunteering.
Sexual Harassment
It is the policy of the Mason County Parks that employees, visitors, and volunteers shall
be provided an environment that is fair and provides equitable treatment, including
freedom from sexual harassment and other inappropriate conduct of a sexual nature.
Sexual harassment is defined as unwelcome sexual advances, requests for sexual favors,
and other verbal or physical conduct of a sexual nature when:
● Submission to the conduct is made either explicitly or implicitly a term or condition of an
individual’s employment, or
● Submission to or rejection of the conduct by an individual is used as a basis for
employment decisions affecting such individual, or
● The conduct has the purpose or effect of unreasonably interfering with an individual’s
work performance or creating an intimidating, hostile, or offensive working environment.
Examples of inappropriate behavior of a sexual nature can be (but are not limited to):
● Written, graphic, or verbal communication, including demeaning or offensive comments,
epithets, jokes, slurs, or negative stereotyping based on gender;
● Unwelcome requests for sexual favors or social contact;
● Non-verbal behavior which may include gestures, leering, pictures, or cartoons; or,
Exhibit A
C:\Users\MSmith\Downloads\Park Host Policy final 2022.docx Page 4
● Physical behavior such as unwelcome touching, standing too close, cornering, leaning
over or brushing against a person’s body. If you feel like you are being subject to this
behavior, please notify the Operations Supervisor immediately
Criminal Background Checks
As a volunteer, you will be acting as an agent of the Mason County Parks. Volunteer
positions often have access to money or unsupervised access to children under sixteen
years of age, developmentally disabled persons or vulnerable adults, you will be required
to undergo and pass a conviction or criminal background record check. The expense of
such check will be borne by Mason County Parks.
Interacting with Visitors
The following tips will help you become an effective Volunteer Host when greeting and
assisting park visitors:
DO
☺ Be a good listener.
☺ Be polite and friendly, with a desire to be helpful.
☺ Be positive about the park, staff, and rules.
☺ Be a good neighbor. Set a good example by obeying the park rules yourself.
☺ Be familiar with park rules and regulations so you can explain them when asked
or when you see a violation. Hand out an appropriate rules and regulations if
available. If the violation continues, report it to County Park staff.
☺ Give out accurate information. If you can’t answer a question, check with park
staff.
☺ Refer park visitors with complaints to County Park staff if you cannot address the
complaint yourself.
☺ Wave as you walk by and SMILE!
DON'T
• Don’t argue, scold or "chew out" the visitor.
• Don’t be harsh, sharp, abrupt, hurried, or impatient.
• Don’t act like a know-it-all or be self-righteous.
• Don’t be a busybody. Respect park visitors privacy and their right to "get away"
from it all.
Providing Information
The more you know, the more confident you will feel as you perform your host duties
and the more helpful you can be to park visitors. Please don’t think we expect you to
know the answer to every question you will be asked. (Even the Parks staff gets asked
questions they can’t answer!) Never be embarrassed to admit to a visitor that you don’t
know the answer to a question. Tell them you will try to find the answer and get back to
them. If the answer is not in your host packet, check with the County Parks staff.
If visitors would like additional information beyond what you can provide, you may refer
them to the Mason County Parks Office (360) 427-9670, ext. 535 or to the County’s
website – www.masoncountywa.gov. Parks staff can provide current information about
picnic shelter availability, special permits, and other related information.
Exhibit A
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Tips for Hosts
Read the Mason County Personnel Policies and Procedures – available on the Human
Resources website - https://masoncountywa.gov/human-resources/policy.php
If possible, arrive a day before the previous hosts leave so you have an opportunity to
ask them questions and discuss any special considerations.
During the orientation session with park staff, don't hesitate to ask questions, clarify
responsibilities, or bring up concerns.
Remember: safety first, always. Know your physical limitations and discuss any specific
medical problems – allergies, surgeries, diabetes, etc. – with County Park’s staff. It
is beneficial if you have a current First Aid and CPR certification.
Ask for feedback on your performance. You are entitled to receive an evaluation of your
host experience by County Park’s staff and in turn, you will be given the opportunity
to give your feedback.
If you get asked a question by a member of the public and you don't know the answer,
tell them you'll find the answer and get back to them.
What You Get In Return
With a one-month commitment of a minimum 15 hours service per week or more, you
will receive:
• Free RV site and hookups
• A "Host" sign for your site
• Water, septic, and power
• Space size is large enough for a RV up to 50’
Insurance Coverage
Liability & Medical: Registered volunteers doing work that is approved by the Mason
County Parks Department Head or other designee are considered part of the Mason
County’s self-insured liability program. All volunteer hours for registered activities must be
reported to the Parks Department. The Parks Department will report volunteer hours to
the Department of Labor and Industry whereby if an injury occurs while performing
registered volunteer work, the volunteer may have medical only coverage. A volunteer is
NOT covered for loss of employment time due to injury or illness, nor for a lasting disability
or death. If you suffer an injury while performing registered volunteer activities the
Department Head or other designee will help you to obtain and complete the proper forms
to submit for processing.
As a volunteer host, you are acting as an agent of Mason County Parks and Trails.
Therefore, when you are acting within the accepted limits and scope of your assigned job
responsibilities, Mason County may assume responsibility for any liability claims that may
be filed. Any claim resulting from criminal activity on a volunteer’s part will not be covered
by Mason County.
Personal Property: Mason County is not responsible for a volunteer’s personal
belongings/property. It is recommended that all volunteers carry insurance to cover
damage to person belongings or property. Personal tools and equipment should not be
used to perform volunteer duties. The use of the Park’s power tools is strictly prohibited.
In addition, Park’s tools are not intended for personal use.
Exhibit A
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Vehicle Insurance: You will be asked to show proof of vehicle insurance if you use your
own vehicle on the job.
If special equipment or tools are required to perform your volunteer duties, you will be
issued what you need and trained in their use. County equipment is not to be used for
personal use. It is not recommended that you use your personal equipment to perform
your volunteer duties. If you do, the County is not responsible for damage, replacement
or repair to such equipment.
For your protection, you should not offer park visitors a ride in your personal vehicle.
Taxi service is not one of your volunteer job duties.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Jennifer Beierle
Ext. 532
Department: Support Services
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☒
Special Meeting: ☐
Briefing Date(s): 8/7/2023
Agenda Date: August 15, 2023
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Approval to set a public hearing on September 12, 2023, to review final project performance and close
out the state Community Development Block Grant (CDBG) for the Microenterprise Assistance Program
which ended July 31, 2023.
Background/Executive Summary:
“Building Connections-Strengthening Businesses in Mason County,” a microenterprise assistance
program funded through Washington State Department of Commerce is coming to the end of its funding
cycle. This program has operated successfully over the past 3 years providing training to Mason County
residents who are operating or interested in operating a small business. In addition, forgivable
microloans/grants were provided to 9 eligible Mason County businesses to assist in managing and
recovering from the impacts of COVID-19.
Budget Impact (amount, funding source, budget amendment):
None
Public Outreach (news release, community meeting, etc.):
CDBG grant closeout requires Public Hearing notice in the official county newspaper at least 14 days
prior to the hearing.
Requested Action:
Approval to submit Public Hearing notice to the Shelton-Mason County Journal for publication on
Thursday, August 24, 2023, and to set a public hearing on Tuesday, September 12, 2023.
Attachments:
Proposed Notice of Public Hearing
NOTICE OF HEARING
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold
a public hearing in Mason County Building I, Commission Chambers, 411 North Fifth Street, Shelton,
WA 98584 on September 12, 2023 at 9:15 am.
SAID HEARING will be to take public comment on the final project performance for the
Microenterprise Assistance Grant funded by the Community Development Block Grant (CDBG).
Public testimony will be available in-person or via Zoom. The URL is available on the County
website https://www.masoncountywa.gov/ to sign into the meeting. Please use the “raise hand”
feature to be recognized by the Chair to provide your testimony. You can also email testimony to
msmith@masoncountywa.gov or mail to the Commissioners’ Office, 411 N 5th St, Shelton, WA
98584; or call (360) 427-9670 ext. 230.
If special accommodations are needed, please contact the Commissioners' office, (360) 427-
9670 ext. 419.
DATED this 15 day of August, 2023.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
__________________________________
McKenzie Smith, Clerk of the Board
Bill: Non-Departmental
411 N 5th St
Cc: Commissioners
Shelton Journal: Publ. 2t: August 17, 2023 & August 24, 2023
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mark Neary Ext. 530
Department: County Administrator Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): Agenda Date: Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Request for Qualifications for Community Justice Center Design and Development
Background/Executive Summary:
Mason County received $1,030,000 grant through the Washington State Department of Commerce to
study/design a Community Justice Center comprised of a Jail, Mental Health Facility, and Substance Use
Disorder facility. The Sheriff’s Office worked with experts within our Public Health and Community
Services Department to establish the criteria within the attached RFQ. This request before the
Commissioners is to release the RFQ with a projected response date of September 22, 2023.
Budget Impact (amount, funding source, budget amendment):
Funded through the Department of Commerce grant.
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval to advertise the Request for Qualifications for Community Justice Center Design and
Development.
Attachments:
Community Justice Center RFQ
Mason County
Request for Qualifications
for
Community Justice Center Design & Development
Summary
The Mason County Board of County Commissioners invites qualified firms to submit their qualifications
for the development of a study document to guide the construction of a Community Justice Center. This
center will comprise of a county jail, a mental health facility, and a substance use disorder facility all situated
on a single campus. The aim is to design these facilities in a way that maximizes resource sharing and
enhances the rehabilitation prospects for both incarcerated individuals and the general public.
Requirements of Consulting Firm
The study to be provided may include, but will not be limited to, the following elements:
1. Design expertise. Proven ability to design complex facilities such as county jails, mental health
facilities, and substance use disorder holding and detox facilities. Knowledge of trauma-informed
design will be advantageous.
2. Architectural and engineering certifications. Possess necessary certifications to undertake
architectural and engineering work in Washington State.
3. Understanding of local regulations. Demonstrated understanding of Washington State’s building
codes, laws, and regulations. Knowledge of the local environment and potential site-specific
challenges is desirable.
4. Sustainability and energy efficiency. Proven commitment to sustainable design and energy
efficiency. Design all facilities to meet a minimum of the Gold Certification Standard as defined
by the Leadership in Energy and Environmental Design (LEED) green building rating system.
5. Capacity and resources. Adequate staffing, resources, and time to handle the project’s size and
complexity.
6. Safety and security. Profound understanding of the safety and security measures necessary for
each facility type, including secure perimeters, controlled access points, surveillance systems, and
secure areas for inmates, patients, and staff.
7. Financial stability. Solid financial footing to handle the project’s scale and duration.
8. Project management. Demonstratable ability to manage projects effectively, including meeting
deadlines, staying within budget, and coordinating with multiple stakeholders.
9. References and past performance. Provide references from past clients and evidence of past
performance on similar projects.
10. Innovation and future-proof design. Proven innovative design thinking, including the ability to
design facilities that are adaptable for future needs. Proven ability to forecast future trends with
more than just historical data, incorporating impacts of changes to the law from both the
enforcement and judicial perspectives.
11. Communication and collaboration. Demonstrated ability to communicate effectively with
various stakeholders and willingness to collaborate with other firms or consultants if needed. The
firm must also show its readiness to engage with the local community, including patients and staff,
to understand their needs and incorporate them into the design.
12. Regulatory compliance. Ability to ensure facility compliance with local, state, and federal
regulations including the Americans with Disabilities Act (ADA), the Washington State
Department of Health, and all other relevant bodies.
Scope of Work
County Jail
The following should be included in the scope of work conducted by the research and design firm for the
county jail portion of the project.
1. Data analysis. The Consultant will analyze County-provided demographic and criminal justice
system use data, including growth trends, changing populations in the criminal justice system,
average daily population in the jail, Superior Court caseloads, calls for service, etc. The purpose
of this analysis is to determine the space needs of current services and the potential for expansion.
2. Space needs and architectural/site program. Based on the data analysis and programming
discussions with County staff and project leadership, the Consultant will estimate the square
footage needed for current and future services.
3. Cost analysis. The Consultant will provide a detailed cost analysis, including projected cost
increases due to inflation, a breakdown of direct and indirect costs, and other cost information as
needed to optimize the County’s project approach.
4. Project development timeline. The study should include an overall project development timeline
including recommended phases, scope, and phase sequencing.
5. Funding mechanism consultation. The Consultant will provide consulting and recommendations
regarding potential funding mechanisms for the accomplishment of the proposed projects.
6. Staffing and operational costs. Understanding not just the cost of building the facility, but the
ongoing costs of running it, is crucial. This includes staffing levels, maintenance costs, equipment,
utilities, and more.
7. Inmate programs and services. Facilities should be designed with spaces for educational
programs, rehabilitation services, mental health services, and religious observances. These
programs can reduce recidivism and improve inmate behavior.
8. Security requirements. The design should consider the security needs of the facility, including
surveillance systems, controlled access points, and separation of different inmate classifications.
9. Health and safety standards. The facility should meet health and safety standards, including
proper ventilation, sanitation, food service, medical facilities, and fire safety.
10. Sustainability and energy efficiency. Consideration should be given to creating a sustainable and
energy efficient facility to reduce environmental impacts, reduce operational costs, and meets the
LEED – Gold standard.
11. Legal requirements. Ensure compliance with all local, state, and federal regulations regarding jail
construction and operation.
12. Community impact. The potential impact on the local community should be considered, including
transportation access, noise, and visual impact.
13. Future expansion or adaptability. The facility design should allow for future expansion or
changes in use as community needs evolve over time.
14. Accessibility. The facility should be compliant with ADA to ensure that it is accessible to all.
15. Technology integration. Consideration should be given to the integration of new technologies for
security, operations, and inmate services.
Mental Health
The following should be included in the scope of work conducted by the research and design firm for the
mental health portion of the project.
1. Needs assessment. Analyze behavioral health services system-wide data to quantify the need for
mental health treatment beds (involuntary and voluntary) or co-occurring mental health/substance
use disorder treatment in a criminal justice setting.
2. Data analysis. Analyze County-provided peer support and care coordination program data to
quantify the need and effectiveness of current services and the potential for expansion. The aim is
to design these facilities in a way that maximizes resource sharing, which may include providing
access and service to the public in addition to incarcerated individuals. Quantify the need for
expansion into operations that serve the jail and the public.
3. Workforce analysis. Project staff positions, required qualifications or certifications, and Full-
Time Employees (FTE) needed to adequately meet the needs of the incarcerated population with
mental health conditions. Project need for expansion into operations that serve the jail and the
public.
4. Architectural/site program. Estimate the square footage needed for current services and potential
for co-locating access by incarcerated individuals and the public.
5. Cost comparison. Provide a detailed cost analysis, including projected cost increases due to
expanded services, a breakdown of direct and indirect costs, and other cost information as needed.
6. Security requirements. The design should consider the security needs of the mental health facility
should it provide access to both incarcerated individuals and the public.
7. Operational/sustainable funding. Provide consultation and recommendations regarding potential
operational funding sources to sustain ongoing mental health services on the campus.
Substance Use Disorder
The following should be included in the scope of work conducted by the research and design firm for the
substance use disorder portion of the project.
1. Needs assessment. Analyze behavioral health services system-wide data to quantify the need of
Medicated Assisted Treatment (MAT)/Medications for Opioid Use Disorder (MOUD) or co-
occurring mental health/substance use disorder treatment in a criminal justice setting, including
medicated withdrawal management.
2. Data analysis. Analyze County-provided Substance Use Disorder Professional (SUDP) and peer
support care coordination program data to quantify the need and effectiveness of current services
and the potential for expansion. Analyze County-provided MAT/MOUD and overdose data to
quantify the need and effectiveness of current services and the potential for expansion. The aim is
to design these facilities in a way that maximizes resource sharing, which may include providing
access and service to the public in addition to incarcerated individuals. Quantify the need for
expansion into operations that serve the jail and the public.
3. Workforce analysis. Project staff positions, required qualifications or certifications, and the FTE
needed to adequately provide or refer MAT/MOUD treatment and/or broader psychosocial and
recovery supports to the incarcerated population with substance use disorder. Project need for
expansion into operations that serve the jail and the public.
4. Architectural/site program. Estimate the square footage needed for current services and potential
for co-locating access by incarcerated individuals and the public.
5. Cost comparison. Provide a detailed cost analysis, including projected cost increases due to
expanded services, a breakdown of direct and indirect costs, and other cost information as needed.
6. Security requirements. The design should consider the security needs of the substance use
disorder facility should it provide access to both incarcerated individuals and the public.
7. Operational/sustainable funding. Provide consultation and recommendations regarding potential
operational funding sources to sustain ongoing substance use disorder services on the campus.
Overarching Goal of the Study
The County invites proposals that underscore the criticality of integrating services and facilities of a county
jail, a mental health facility, and a substance use disorder facility on a single campus. The goal is to create
a comprehensive, well-coordinated continuum of care that addresses the complex, intertwined challenges
of criminal justice involvement, mental health issues, and substance use disorders. Recognizing that these
issues often co-occur and require a multifaceted approach, the County is seeking solutions that promote
seamless transitions between services, reduce recidivism, enhance mental health outcomes, and foster
recovery from substance use. Proposals should highlight the development of a full suite of wrap -around
services, ensuring that every individual’s unique needs are met through integrated case management
treatment planning, and supportive services. The focus should be on leveraging the synergies of co-located
services to enhance the efficacy of interventions, improve the quality of life for individuals served, and
ultimately promote safter, healthier communities.
Submittal Requirements
1. Letter of interest. This cover letter shall briefly summarize the firm’s qualifications and past
experience relevant to the scope of work. A principal or officer of the firm authorized to execute
contracts or other similar documents on the firm’s behalf must sign the letter.
2. Outline of the firm’s experience on the scope of work required for the appropriate discipline.
3. Description of firm’s overall approach, including team organization, and work tasks necessary to
accomplish all objectives. If it is the firm’s practice to have specific sub-categories of the scope of
work performed by sub-consultant(s), please identify the sub-consultant(s) anticipated to be used
for the project, indicate the specific role(s), and outline the sub -consultant’s experience on similar
or related work.
4. Describe the firm’s quality control process.
5. Identify qualifications/expertise of key personnel on the firm’s team and evidence of availability of
staff to begin immediately upon awarding of the contract.
6. Provide a list of key personnel, including sub-consultant’s key personnel, indicating the specific
role of each, and clearly identifying the project manager(s).
7. Provide a professional resume for each of the named key personnel, indicating the extent of their
experience on projects related to this type of work. Each of the key personnel proposed for use on
the project must have current professional registration or certifications and, if applicable, be
currently licensed in the State of Washington.
8. Past performance and record of successful completion of a county jail, a mental health facility,
and/or a substance use disorder facility of similar size and/or scope of work.
a. Note any information useful in demonstrating successful results on prior project(s).
b. Reference contact name(s), phone number(s), email address(es), and mailing address(es)
related to the above prior project(s).
Proposal Submission
Interested firms must submit their qualifications, including detailed responses to the above requirements to
Mark Neary, County Administrator, by Friday, September 22, 2023 by 5:00 p.m. at 411 N 5th Street, Shelton,
WA 98584. For inquiries, please contact Mark Neary at (360) 427 -9670 ext. 530 or
mneary@masoncountywa.gov.
Administrative Information
1. Minority-owned and Women-owned Business Enterprises. The County strongly encourages
minority owned and women owned businesses, socially and economically disadvantaged business
enterprises, and small businesses to respond to this RFQ, to participate as partners, or to participate
in other business activity in response to this RFQ.
2. Basic eligibility. Any successful firm must be licensed to do business in the State of Washington
and must have a state Unified Business Identifier (UBI) number. In addition, the successful firm
must not be debarred, suspended, or otherwise ineligible to contract with Mason County.
3. Payment requirements. Firms should be aware that the County will only make payment on
invoices after the work being billed has been completed and will pay reimbursable expenses to the
firm only upon receipt of an itemized invoice for the reimbursable expenses. No advance payments
will be made to the firm who must have the capacity to meet all project expenses in advance of
payments by the County.
4. Approval of sub-consultants. The County retains the right of final approval of any sub-consultant
of the elected firm who must inform all sub-consultants of this provision.
5. Documents produced. All construction drawings, reports, specifications, and other documents
produced under contract to the County must be submitted to the County in both hard copy and
digital formats that meet the County’s requirements. All documents shall become the exclusive
property of the County.
6. Civil rights. The County embraces civil rights and equal opportunity. If any events occur
involving the firm or sub-consultants that would violate those rights, the firm shall take full
responsibility for said actions.
7. Insurance. The successful consultant will be expected to enter into a standard consultant
agreement that includes the standard general insurance requirements as follows.
The Consultant shall procure and maintain, for the duration of the agreement, insurance against claims for
injuries to persons or damage to property which may arise from or in connection with the performance of
the work hereunder by the Consultant, its agent’s representatives, or employees. Consultant’s maintenance
of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to
the coverage provided by such insurance, or otherwise limit the County’s recourse to any remedy available
at law or in equity.
A. Minimum amounts and scope of insurance. Consultants shall obtain insurance of the types and
with limits described below.
a. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all
owned, non-owned, hired, and leased vehicles. Coverage shall be written on Insurance
Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability
coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage.
b. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence,
$2,000,000 general aggregate. Commercial General Liability insurance shall be written in ISO
occurrence form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, personal injury, and advertising injury. The County shall be named
as an insured under the Consultant’s Commercial General Liability insurance policy with
respect to the work performed for the County.
c. Workers’ Compensation coverage as required by the Industrial Insurance laws of the State of
Washington.
d. Professional Liability with limits no less than $1,000,000 per claim and $1,000,000 policy
aggregate limit. Professional Liability insurance shall be appropriate to the Consultant’s
profession.
B. Other insurance provisions. The Consultant’s Automobile Liability and Commercial General
Liability insurance policies are to contain or be endorsed to contain that they shall be primary
insurance with respect to the County. Any insurance, self-insurance, or insurance pool coverage
maintained by the County shall be in excess of the Consultant’s insurance and shall not be
contributed or combined with it.
C. Acceptability of insurers. Insurance is to be placed with insurers with a current A.M, Best rating
of not less than A:VII.
D. Verification of coverage. Consultant shall furnish the County with original certificates and a copy
of the mandatory endorsements, including but not necessarily limited to, the additional insured
endorsement, evidencing the insurance requirements of the Consultant before commencement of
the work. Certificates of coverage and endorsements as required by this section shall be delivered
to the County within fifteen (15) days of execution of the agreement.
E. Indemnification and hold harmless language as permitted by statute with immunities under
RCW 4.24.115. To the fullest extent permitted by law, Consultant agrees to indemnify, defend, and
hold the County and its Departments, Elected Officials, employees, agents, and volunteers harmless
from and against any and all claims, damages, losses, and expenses, including but not limited to
court costs, attorney’s fees, and alternative dispute resolution costs, for any personal injury, bodily
injury, sickness, disease, or death, and for any damage to or destruction of any property (including
the loss of use resulting therefrom) which 1) are caused in whole or in part by any act or omission,
negligent or otherwise, of the Consultant, its employees, agents, or volunteers, or the Consultant’s
sub-contractors and their employees, agents, or volunteers; or 2) are directly or indirectly arising
out of, resulting from, or in connection with performance of this contract; or 3) are based upon the
Consultant’s or its sub-contractors’ use of, presence upon, or proximity to the property of the
County for the value of the contract or $1,000,000, whichever is less. This indemnification
obligation of the provider shall not apply in the limited circumstance where the claim, damage, or
loss, or expense is caused by the sole negligence of the County. In the event of the concurrent
negligence of the Consultant, its sub-contractors, employees, and agents, and the County, its
employees, or agents, this indemnification obligation of the Consultant shall be valid and
enforceable only to the extent of the negligence of the Consultant, its sub-contractors, employees,
and agents. This indemnification obligation of the Consultant shall not be limited in any way by
the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other
workmen’s compensation act, disability benefit act, or other employee benefit act, and the
Consultant herby expressly waives any immunity afforded by such acts. The foregoing
indemnification obligations of the Consultant are a material inducement to the County to enter into
this contract, are reflected in the Consultant’s compensation, and have been mutually negotiated by
the parties.
F. Notice of cancellation. The Consultant shall provide the County with written notice of any policy
cancellation within two (2) business days of their receipt of notice.
G. Failure to maintain insurance. Failure on the part of the Consultant to maintain the insurance as
required shall constitute a material breach of the contract, upon which the County may, after giving
five (5) business days’ notice to the Consultant to correct the breach, immediately terminate the
contractor, at its discretion, procure or renew such insurance and pay any and all premiums in
connection therewith, with any sums so expended to be repaid to the County’s on demand, or at the
sole discretion of the County offset against funds due the Consultant from the County.
Request for Qualifications
Mason County is inviting qualified firms to submit their qualifications for the development of a study
document to guide the construction of a Community Justice Center. This center will comprise of a
county jail, a mental health facility, and a substance use disorder facility all situated on a single
campus. The aim is to design the facilities in a way that maximizes resource sharing and enhances
the rehabilitation prospects for both incarcerated individuals and the general public.
Deadline for submittal of RFQ’s, 5:00 p.m., Friday, September 22, 2023.
To request the proposal specifications:
Download from website: www.masoncountywa.gov
Email: mneary@masoncountywa.gov
Phone: (360) 427-9670 ext. 530
Contact: Mark Neary
Mason County is an Equal Opportunity Employer
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mike Collins, PLS, PE, County Engineer Ext. 450
Department: Public Works
Briefing: ☒ Public Hearing: ☐
Action Agenda: ☒ Special Meeting: ☐
Briefing Date(s): August 7, 2023 Agenda Date: August 15, 2023
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item: Amend the 2023-2028 Six-Year Transportation Improvement Program and 2023 Annual Construction
Program – SET HEARING
Background/Executive Summary:
Mason County adopted the 2023 - 2028 Six-Year Transportation Improvement Program (TIP) and the 2023 Annual
Construction program (TIP) on September 27, 2023.
Public Works has received Highway Safety Improvement Program funding for a shoulder safety improvement
project on Shelton Matlock Road. The project must be added to this year’s State STIP and County Annual
Construction Program and TIP to obligate funding before the end of this year.
At this time, Public Works would like to amend both programs adding the Shelton Matlock Road Safety Project and
making a few other changes that are listed below:
ITEM # PROJECT EXPENDITURES RECOMMENDED ACTION
22 CRP 2020 Old Belfair
Highway
No Change Reduce County Forces work from
$600k to $450k on the Annual
Program.
28 CRP 2049 Northshore
Road Little Shoefly
Culvert Replacement
CN: $300,000 (County Forces) Add project to Annual Program
29 & 64 CRP 2051 Shelton
Matlock Road Shoulder
Safety Improvement
PE: $10,000
CN: $1,397,000 (HSIP in 2024
only added to TIP)
Unexpected HSIP Funding -
add project to both Annual and
TIP.
Budget Impact (amount, funding source, budget amendment):
Current 2023 Annual Construction Program total and the Amended show the following budget impact to the county
Road Funds:
Amended Program $2,921,540
Current Program $2,611,540
Road Fund Increase $ 310,000 (Added Expenditures for CRP 2049 and CRP 2051)
Public Outreach (news release, community meeting, etc.):
Notice of Public Hearing will be published in the Shelton Journal and the amended Annual and 6-Year TIP will be
available to view on the County website.
Mason County
Agenda Request Form
Recommended or Requested Action:
Recommend the Board of Commissioners authorize to set a public hearing for September 26, 2023 at 9:15am to
amend the 2023 - 2028 Six-Year Transportation Improvement Program (TIP) and the 2023 Annual Construction
Program.
Attachments:
1. Amended 2023 Annual Construction Program
2. Amended 2023-2028 6-Year TIP
COUNTY >>
A TOTAL COSTRUCTION DONE ‐ columns (13) + (14)DATE RECOMMENDED PROG. SUBMITTED
B COMPUTED COUNTY FORCES LIMIT DATE OF FINAL ADOPTION
C TOTAL COUNTY FORCES CONSTRUCTION ‐ (column (14)ORDINANCE/RESOLUTION NO.
DATE OF AMENDMENT
(1) (2) (3)(5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15)
ROAD # ROAD NAME BMP EMP FFC
01 1 Harstine Island Polyester Overlay CRP 2026 30000 Harstine Bridge Road 0.12 0.40 07 0.28 D I 0 2,237,000 BRAC 0 2,237,000 0 2,237,000
02 2 Mason Lake Road Improvement Project CRP 2031 52210 Mason Lake Road 5.23 6.23 07 1.00 D E 250,000 550,000 STP 800,000 0 800,000
03 3 Clear Zone Improvements CRP 2027 Various 14.76 G I 0 1,427,000 HSIP 1,427,000 1,427,000
04 4 Mason Lake Road Improvement Project #2 52210 Mason Lake Road 6.23 7.83 07 1.60 D E 118,000 692,000 STP 10,000 0 800,000 0 810,000
05 5 Shelton Valley Road Culvert Replacement 05930 Shelton Valley Road 1.94 2.06 08 0.12 A,L I 66,700 492,300 RAP 45,904 0 513,096 0 559,000
06 6 Kamilche Point Road Improvement Project 14880 Kamilche Point Road 0.02 2.80 08 2.78 D E 165,250 984,750 STP 10,000 0 1,140,000 1,150,000
07 7 Sunnyside Road Resurfacing Project 42360 Sunnyside Road 1.55 3.45 09 1.90 RC E 95,000 0 0 0 95,000 95,000
08 8 Toonerville Bridge Replacement 79800 Bear Creek Dewatto Rd. 5.28 5.30 07 0.02 I I 1,860,000 BRAC 600,000 50,000 1,210,000 1,860,000
09 9 Kelley Hall Road Resurfacing Project 01300 Kelley Hall Road 0.00 1.95 09 1.95 RC E 97,500 0 0 0 97,500 97,500
10 10 Programmatic Bridge Repair Various 0.00 I E 65,000 0 10,000 5,000 25,000 25,000 65,000
11 11 County‐Wide Small Capital Projects Various 0.00 Other E 100,000 0 10,000 5,000 45,000 40,000 100,000
12 12 Neighborhood Roadway Safety Grants Various 0.00 Other E 10,000 0 10,000 10,000
13 13 Johns Prairie Road / SR 3 Intersection 91720 Johns Prairie Road 3.60 3.77 17 0.17 Other E 55,000 0 15,000 40,000 55,000
14 14 North Fork Goldsborough Bridge Repair 04670 Little Egypt Road 0.34 0.35 09 0.02 I I 167,000 BRAC 42,000 0 125,000 167,000
15 15 Uncle Johns Lower Culvert 23500 Agate Loop 1.02 1.02 09 0.00 L, A I 152,000 598,000 FBRB (RCO) 50,000 40,000 660,000 0 750,000
16 16 Sunnyslope Road Resurfacing Project 61950 Sunnyslope Road 0.00 0.55 09 0.55 RC E 30,000 0 30,000 30,000
17 17 Harstine Island Bridge Column Repairs 30000 Harstine Island Road 0.12 0.40 07 0.28 D I 315,090 2,684,910 BRAC 740,000 0 2,260,000 0 3,000,000
18 18 Belfair Connector ‐ Log Yard Road E. New Log Yard Road E. 0.00 A,B,D,G S 250,000 0 200,000 50,000 0 0 250,000
19 19 Belfair Connector ‐ Romance Hill Road 86500 Romance Hill Road 0.00 A,B,D,G S 100,000 0 50,000 50,000 0 0 100,000
20 20 Skokomish Valley Road Reconstruction 41640 Skokomish Valley Road3.804.60080.80A,B,D,GI010,000 10,00000010,000
21 21 North Island Drive Culvert Replacement 39630 North Island Drive 3.46 3.47 07 0.01 L,A I 320,000 500,000 RAP 125,771 40,000 654,229 0 820,000
22 22 Old Belfair Highway Improvement Project 98250 Old Belfair Highway 1.20 2.60 07 1.40 L,A I 232,000 1,188,000 RAP 120,000 700,000 450,000 1,270,000
23 23 Trails Road Alternate Route‐Rasor Road Rasor Road 09 0.00 Other S 150,000 0 0 150,000 0 0 150,000
24 24 WSDOT/ County Intersection Feasability Clifton, OBH/SR300,N.Bay/SR3 Other S 40,000 0 40,000 40,000
25 25 County Safety Program‐Guardrail Bridge Retrofit Varies 0.00 G I 0 385,000 HSIP 49000 13,000 323,000 0 385,000
26 26 County Safety Program‐Horizontal Curve Analysis Varies 0.00 G I 0 73,000 HSIP 0 0 73,000 73,000
27 27 County Safety Program‐Sign Post Reflective Panels Varies 0.00 G I 54,000 HSIP 4000 0 50,000 54,000
28 30 Northshore Road Little Shoefly Culvert Replacement 70390 Northshore Road 8.10 8.10 0.00 L,A I 300,000 10000 20,000 170,000 100,000 300,000
29 64 Shelton Matlock Road Shoulder Safety Improvement 90100 Shelton Matlock Road 1.767.67075.91DE10,000 10,00000010,000
PAGE/PROGRAM TOTALS, CONSTRUCTION 2,921,540 13,902,960 2,098,675 463,000 13,089,325 960,500 16,674,500
FbD
ANNUAL CONSTRUCTION PROGRAM FOR 2023 (9‐14‐22)
ROAD SEGMENT INFORMATION
(4)
TOTAL $'S
14,049,825$
1,260,423$
960,500$
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MASON
August 22, 2022
September 27, 2022
2022‐063
CONSTRUCTION
COUNTY
FORCES
GRAND TOTAL
(ALL 595)
SOURCES OF FUNDS
COUNTY
ROAD
FUNDS
OTHER FUNDS
PROGRAM
SOURCEAMOUNT
ESTIMATED EXPENDITURES
PE & CE
(595.10)
RIGHT OF WAY
(595.20)CONTRACT
CRAB FORM #3, MC REVISED 8/9/2023
Agency:Mason County
Co. No.: 13 Co. Name:Mason County Hearing Date: 9/27/2022 Adoption Date: 9/27/2022
City No. - - -MPO/RTPO:Peninsula Amend Date: - Resolution No.: 2022-063
Project Identification Costs in Thousands of Dollars
A. Federal Aid No. B. Bridge No. Fund Source Information
Federal Funding
Phase Federal Federal State
Start Fund Cost by Fund State Local Total
(mm/dd/yy) Code Phase Source Funds Funds Funds
68 9 10 11 1213 14 15 16171819 20 21
CRP 2026 PE
Harstine Island Bridge Polyester Overlay RW
Rd. No.: 30000 CN 6/1/2023 STP 2237 2237 2237 N/A
From: MP 0.12 To: MP 0.40
Deck repair
Total 2023 Project Cost $ 2,237,000 TOTALS 2237 2237 2237
CRP 2031 PE
Mason Lake Road Improvement Project RW
Rd. No.: 52210 CN 6/1/2023 STP 550 250 800 800 N/A
From: MP 5.23 To: MP 6.23
Overlay the road
Total 2023 Project Cost $ 800,000 TOTALS 550 250 800 800
CRP 2027 Clear Zone Imrovements PE
Rd. No.: 91100 - Arcadia Road RW
Rd. No: 04450 - Highland Road CN 1/3/2023 STP 1427 1427 1427 N/A
Rd. No.: 90100 - Shelton Matlock Road
Rd. No.: 14880 - Kamilche Point Road
Total 2023 Project Cost $ 1,427,000 TOTALS 1427 1427 1427
CRP PE 2/1/2023 STP 10 10 10
Mason Lake Road Improvement #2 RW
Rd. No.: 52210 CN 6/1/2023 STP 692 108 800 800 N/A
From: MP 6.23 To: MP 7.83
Overlay the road
Total 2023 Project Cost $ 810,000 TOTALS 692 118 810 810
CRP PE 4/1/2023 RATA 36.9 9.004 45.904 45.904
Shelton Valley Road Culvert Replacement RW
Rd. No.: 05930 CN 8/1/2023 RATA 455.4 57.696 513.096 513.096 N/A
From: MP 1.94 To: MP 2.06
Replacing the Winter Creek Culvert
Total 2023 Project Cost $ 559,000 TOTALS 492.3 66.7 559 559
CRP PE 4/1/2023 STP 10 10 10
Kamiche Point Road Improvement Project RW
Rd. No.: 14880 CN 8/1/2023 STP 984.75 155.25 1140 1140 N/A
From: MP 0.02 To: MP 2.80
Overlay the road
Total 2023 Project Cost $ 1,150,000 TOTALS 984.75 165.25 1150 1150
CRP 2037 PE
Sunnyside Resurfacing Project RW
Rd. No.: 42360 CN 6/1/2023 95 95 95 N/A
From: MP 0.55 To: MP 3.45
Gravel to HMA
Total 2023 Project Cost $ 95,000 TOTALS 95 95 95
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Six Year Transportation Improvement Program
From 2023 to 2028
Federally Funded Projects
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RW - Right of Way
CN - Construction
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STP - Surface Transportation Program
HSIP - Highway Safety Improvement Program
RATA - Rural Arterial Trust Account
BRAC - Bridge Replacement Advisory Committee
TP - Transportation Partnerships
TAP - Transportation Alternatives Program
FBRB - Brian Abbot Fish Barrier Removal Board
FLAP - Federal Lands Access Program
EM - Federal Emergency Management Act and State Emergency
Management funds
07 4
08 6
5 0.12
E
Agency:Mason County
Co. No.: 13 Co. Name:Mason County Hearing Date: 9/27/2022 Adoption Date: 9/27/2022
City No. - - -MPO/RTPO:Peninsula Amend Date: - Resolution No.: 2022-063
Project Identification Costs in Thousands of Dollars
A. Federal Aid No. B. Bridge No. Fund Source Information
Federal Funding
Phase Federal Federal State
Start Fund Cost by Fund State Local Total
(mm/dd/yy) Code Phase Source Funds Funds Funds
68 9 10 11 1213 14 15 16171819 20 21
Six Year Transportation Improvement Program
From 2023 to 2028
Federally Funded Projects
OnlyExpenditure Schedule
Cl
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E. Beginning MP or road - Ending MP or road
F. Describe Work to be Done To
t
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D. Street/Road Name of Number
R/W
Required
Date
(mm/yy)
Pr
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Envir Type4th thru
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C. Project Title
CRP PE 4/1/2023 BRAC 600 600 600
Toonerville Bridge Replacement Bear Creek Dewatto Road RW 6/1/2023 BRAC 50 50 50
Rd. No.: 79800 CN 8/1/2023 BRAC 1210 1210 1210 6/1/2023
From: MP 5.28 To: MP 5.30
Replace the two existing 14x8 corrugated metal culverts with a 30' structure
Total 2023 Project Cost $ 1,860,000 TOTALS 1860 1860 1860
CRP 2039 PE
Kelly Hall Road Resurfacing Project RW
Rd. No.: 01300 CN 6/1/2023 97.5 97.5 97.5 N/A
From: MP 0.00 To: MP 1.95
Gravel to Chip Seal
Total 2023 Project Cost $ 97,500 TOTALS 97.5 97.5 97.5
CRP PE 10 10 10
Programmatic Bridge Program RW 5 5 5
CN 50 50 50
Total 2023 Project Cost $ 65,000 TOTALS 65 65 65
CRP PE 10 10 10
County-Wide Small Capital Projects RW 5 5 5
CN 85 85 85
Total 2023 Project Cost $ 100,000 TOTALS 100 100 100
CRP PE 10 10 10
Neighborhood Roadway Safety Grants RW
CN
Total 2023 Project Cost $ 10,000 TOTALS 10 10 10
CRP PE 4/1/2023 15 15 15
Johns Prairie Road / SR 3 Intersection RW 6/1/2023 40 40 40
Rd. No.: 91720 CN
From: MP 3.60 To: MP 3.77
Clear Zone Project
Total 2023 Project Cost $ 55,000 TOTALS 55 55 55
CRP PE 4/1/2023 BRAC 42 42 42
North Fork Goldsborough Bridge Repair RW
Rd. No.: 04670 Little Egypt Road CN 8/1/2023 BRAC 125 125 125
From: MP 0.335 To: MP 0.35
Replace the timber cap
Total 2023 Project Cost $ 167,000 TOTALS 167 167 167
BRAC - Bridge Replacement Advisory Committee
TP - Transportation Partnerships
TAP - Transportation Alternatives Program
FBRB - Brian Abbot Fish Barrier Removal Board
0.1713
12 E
1.95
0.02
17
09 14
07
08
09
17
18
19
10
07 8
07
08
09
17
18
19
11
09 9
E
E
DCE
E
E
FLAP - Federal Lands Access Program
EM - Federal Emergency Management Act and State Emergency
Management funds
07
08
09
17
18
19
0.02
Phase
PE - Preliminary Engineering
RW - Right of Way
CN - Construction
Funding
STP - Surface Transportation Program
HSIP - Highway Safety Improvement Program
RATA - Rural Arterial Trust Account
Page 2 of 10
Agency:Mason County
Co. No.: 13 Co. Name:Mason County Hearing Date: 9/27/2022 Adoption Date: 9/27/2022
City No. - - -MPO/RTPO:Peninsula Amend Date: - Resolution No.: 2022-063
Project Identification Costs in Thousands of Dollars
A. Federal Aid No. B. Bridge No. Fund Source Information
Federal Funding
Phase Federal Federal State
Start Fund Cost by Fund State Local Total
(mm/dd/yy) Code Phase Source Funds Funds Funds
68 9 10 11 1213 14 15 16171819 20 21
Six Year Transportation Improvement Program
From 2023 to 2028
Federally Funded Projects
OnlyExpenditure Schedule
Cl
a
s
s
E. Beginning MP or road - Ending MP or road
F. Describe Work to be Done To
t
a
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L
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g
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D. Street/Road Name of Number
R/W
Required
Date
(mm/yy)
Pr
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Envir Type4th thru
6th3rd2nd1stNu
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C. Project Title
CRP 2023 PE 4/1/2023 RCO 40 10 50 50
Uncle Johns Lower Culvert RW 5/1/2023 RCO 30 10 40 40
Rd No.: 23500 CN 7/1/2023 RCO 528 132 660 660
From MP 1.02 To: MP 1.02
Remove existing culvert and replace as needed
Total 2023 Project Cost $ 750,000 TOTALS 598 152 750 750
CRP 2040 PE
Sunnyslope Road Resurfacing Project RW
Rd No.: 61950 CN 6/1/2023 30 30 30 30
From MP 0.00 To: MP 0.55
Gravel surface to chip seal
Total 2023 Project Cost $ 30,000 TOTALS 30 30 30 30
CRP PE 4/1/2023 BRAC 730.01 9.99 740 740
Harstine Island Bridge Column Repairs RW
Rd. No.: 30000 CN 6/1/2023 BRAC 1954.9 305.1 2260 2260
From: 0.12 To: 0.40
Deck Repair
Total 2023 Project Cost $ 3,000,000 TOTALS 2684.91 315.09 3000 3000
CRP PE 1/1/2023 200 200 200
Belfair Connector - Log Yard Road E.RW 10/1/2023 50 50 50
Rd. No.: CN
From: SR3 To: Belfair Freight Corridor
Design for new construction
Total 2023 Project Cost $ 250,000 TOTALS 250 250 250
CRP 2019 PE 6/1/2023 50 50 50
Belfair Connector - Romance Hill RW 7/1/2023 50 50 50
Rd. No.: 86500 CN
From: SR3 To: Belfair Freight Corridor
Design for new construction
Total 2023 Project Cost $ 100,000 TOTALS 100 100 100
CRP PE 1/1/2023 FbD 10 10 10
Skokomish Valley Road Reconstruction RW
Rd. No.: 41640 CN 3/1/2024 FLAP 1600 1600 1600
From: MP 3.8 To: MP 4.6
Road reconstruction partner w/ Mason Cons Dist $8M total project cost
Total 2023 Project Cost $ 10,000 TOTALS 1610 1610 10 1600
CRP 2011 PE 1/1/2023 RATA 105.771 20 125.771 125.771
North Island Drive Culvert Replacement RW 5/2/2023 40 40 40
Rd. No.: 39630 - North Island Drive CN 7/15/2023 RATA 394.229 260 654.229 654.229
From: MP 3.46 To: MP 3.47
Replace existing culvert with a new structure
Total 2023 Project Cost $ 820,000 TOTALS 500 320 820 820
BRAC - Bridge Replacement Advisory Committee
TP - Transportation Partnerships
TAP - Transportation Alternatives Program
FBRB - Brian Abbot Fish Barrier Removal Board
FLAP - Federal Lands Access Program
EM - Federal Emergency Management Act and State Emergency
Management funds
TBD20
15
TBD0.01
09
07 17 0.10
19
18
07 16
09
08
2107
Phase
PE - Preliminary Engineering
RW - Right of Way
CN - Construction
Funding
STP - Surface Transportation Program
HSIP - Highway Safety Improvement Program
RATA - Rural Arterial Trust Account
Page 3 of 10
Agency:Mason County
Co. No.: 13 Co. Name:Mason County Hearing Date: 9/27/2022 Adoption Date: 9/27/2022
City No. - - -MPO/RTPO:Peninsula Amend Date: - Resolution No.: 2022-063
Project Identification Costs in Thousands of Dollars
A. Federal Aid No. B. Bridge No. Fund Source Information
Federal Funding
Phase Federal Federal State
Start Fund Cost by Fund State Local Total
(mm/dd/yy) Code Phase Source Funds Funds Funds
68 9 10 11 1213 14 15 16171819 20 21
Six Year Transportation Improvement Program
From 2023 to 2028
Federally Funded Projects
OnlyExpenditure Schedule
Cl
a
s
s
E. Beginning MP or road - Ending MP or road
F. Describe Work to be Done To
t
a
l
L
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g
t
h
D. Street/Road Name of Number
R/W
Required
Date
(mm/yy)
Pr
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Envir Type4th thru
6th3rd2nd1stNu
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CRP 2020 PE 3/1/2023 RATA 96.565 23.435 120 120
Old Belfair Hwy RW
Rd. No.: 98250 CN 4/1/2023 RATA 1091.44 208.565 1300 1300
From: MP 1.2 To: MP 2.6
3R Improvement - Resurfacing, Restoration and Rehabilitation
Total 2023 Project Cost $ 1,420,000 TOTALS 1188 232 1420 1420
Trails Road Alternate Route - Rasor Road PE
Rd. No. 62310 RW 9/3/2023 150 150 150
CN
From: MP. To: MP.
ROW acquisition
Total 2023 Project Cost $ 150,000 TOTALS 150 150 150
WSDOT / County Intersection Feasability Study PE 7/1/2023 40 40 40
Clifton, Old Belfair Hwy/SR300: N. Bay Rd/SR3 RW
Rd. No.: CN
From: MP To: MP
Feasability Study
Total 2023 Project Cost $ 40,000 TOTALS 40 40 40
CRP 2032 PE 6/1/2023 HSIP 49 49 49
County Safety Program- Guardrail Bridge Retrofit RW 8/1/2023 HSIP 13 13 13
Rd. No.: varies CN 2/1/2023 HSIP 323 323 323
From: MP To:
Add/upgrade bridge rail and guardrail
Total 2023 Project Cost $ 385,000 TOTALS 385 385 385
CRP 2033 PE 6/1/2023 HSIP 73 73 73
County Safety Program- Horizontal Curve Analysis RW
Rd. No.: varies CN
From: MP To:
Collect curve data county wide
Total 2023 Project Cost $ 73,000 TOTALS 73 73 73
CRP 2034 PE 6/1/2023 HSIP 4 4 4
County Safety Program- Sign Post Reflective Panels RW
Rd. No.: varies CN 4/1/2023 HSIP 50 50 50
From: MP To:
Upgrade Signing with reflectorized sign posts panels
Total 2023 Project Cost $ 54,000 TOTALS 54 54 54
CRP PE 1/1/2025 400 400
Trails Road Realignment RW 10/1/2025 50 50
Rd. No.: 62310 CN
From: MP 0.5 To: MP 1.6
Curve Realignment
Total Project Cost $ 450,000 TOTALS 450 450
2807 0.40
2707 0.12
0.10
0.12
0.12
1.40
FLAP - Federal Lands Access Program
EM - Federal Emergency Management Act and State Emergency
Management funds
25
08 22
26
Phase
PE - Preliminary Engineering
RW - Right of Way
CN - Construction
07
23
07 24
07
Funding
STP - Surface Transportation Program
HSIP - Highway Safety Improvement Program
RATA - Rural Arterial Trust Account
BRAC - Bridge Replacement Advisory Committee
TP - Transportation Partnerships
TAP - Transportation Alternatives Program
FBRB - Brian Abbot Fish Barrier Removal Board
Page 4 of 10
Agency:Mason County
Co. No.: 13 Co. Name:Mason County Hearing Date: 9/27/2022 Adoption Date: 9/27/2022
City No. - - -MPO/RTPO:Peninsula Amend Date: - Resolution No.: 2022-063
Project Identification Costs in Thousands of Dollars
A. Federal Aid No. B. Bridge No. Fund Source Information
Federal Funding
Phase Federal Federal State
Start Fund Cost by Fund State Local Total
(mm/dd/yy) Code Phase Source Funds Funds Funds
68 9 10 11 1213 14 15 16171819 20 21
Six Year Transportation Improvement Program
From 2023 to 2028
Federally Funded Projects
OnlyExpenditure Schedule
Cl
a
s
s
E. Beginning MP or road - Ending MP or road
F. Describe Work to be Done To
t
a
l
L
e
n
g
t
h
D. Street/Road Name of Number
R/W
Required
Date
(mm/yy)
Pr
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Envir Type4th thru
6th3rd2nd1stNu
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CRP PE 6/1/2026 200 200
Log Yard Road W Freight Upgrade RW 7/1/2026 50 50
CN 4/1/2026 1325 1325
3R Improvement - Resurfacing, Restoration and Rehabilitation
Total Project Cost $ 1,575,000 TOTALS 1575 1575
N. Shore Road Lil Shoe Fly Culvert Replacement PE 4/1/2026 10 10 10
RW 4/1/2026 20 20 20
Rd. No. 70390 CN 8/1/2026 700 700 700
From: MP 8.10 To: MP 8.10
Total Project Cost $ 730,000 TOTALS 730 730 730
PE 6/1/2026 120 120 120
Frieght Corridor Trail Multimodal trail RW
CN
Curve Realignment
Total Project Cost $ 120,000 TOTALS 120 120 120
CRP PE 12/1/2024 BRAC 221 73.5 294.5 294.5
Evers Bridge Painting Project RW
Rd. No.90100 CN 8/1/2026 BRAC 614.25 204.75 819 819
From: MP 23.05 To: MP 23.05
Strip existing timber surface and re-apply protective coating
Total Project Cost $ 1,113,500 TOTALS 835.25 278.25 1113.5 294.5 819
CRP PE 12/1/2024 BRAC 199.5 66.5 266 266
Mission Creek 3 Bridge Improvement Project RW
Rd. No. 84110 CN 8/1/2026 BRAC 600 200 800 800
From: MP 0.04 To: MP 0.04
Construct footing and pier wall and replace the North approach
Total Project Cost $ 1,066,000 TOTALS 799.5 266.5 1066 266 800
CRP PE 12/1/2024 BRAC 56.25 18.75 75 75
Vance Creek Div Bridge Improvement Project RW
Rd. No. 41640 CN 8/1/2026 BRAC 225 75 300 300
From: MP 4.56 To: MP 4.56
Replace damaged concrete girder
Total Project Cost $ 375,000 TOTALS 281.25 93.75 375 75 300
CRP PE 12/1/2023 20 20 20
Rock Creek Bridge Improvement Project RW
Rd. No. 10000 CN 8/1/2024 200 200 200
From: MP 5.85
Replace the superstructure
Total 2023 Project Cost $ 220,000 TOTALS 220 220 20 200
Phase
PE - Preliminary Engineering
RW - Right of Way
CN - Construction
08
09 33 0.10
34
BRAC - Bridge Replacement Advisory Committee
TP - Transportation Partnerships
TAP - Transportation Alternatives Program
FBRB - Brian Abbot Fish Barrier Removal Board
Funding
STP - Surface Transportation Program
HSIP - Highway Safety Improvement Program
RATA - Rural Arterial Trust Account
FLAP - Federal Lands Access Program
EM - Federal Emergency Management Act and State Emergency
Management funds
29
32
07 35
07
30
31
Page 5 of 10
Agency:Mason County
Co. No.: 13 Co. Name:Mason County Hearing Date: 9/27/2022 Adoption Date: 9/27/2022
City No. - - -MPO/RTPO:Peninsula Amend Date: - Resolution No.: 2022-063
Project Identification Costs in Thousands of Dollars
A. Federal Aid No. B. Bridge No. Fund Source Information
Federal Funding
Phase Federal Federal State
Start Fund Cost by Fund State Local Total
(mm/dd/yy) Code Phase Source Funds Funds Funds
68 9 10 11 1213 14 15 16171819 20 21
Six Year Transportation Improvement Program
From 2023 to 2028
Federally Funded Projects
OnlyExpenditure Schedule
Cl
a
s
s
E. Beginning MP or road - Ending MP or road
F. Describe Work to be Done To
t
a
l
L
e
n
g
t
h
D. Street/Road Name of Number
R/W
Required
Date
(mm/yy)
Pr
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Envir Type4th thru
6th3rd2nd1stNu
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CRP PE 12/1/2024 20 20 20
Danny Walker Bridge Improvement Project RW
Rd. No. 01420 CN 8/1/2025 200 200 200
From: MP 1.41
Replace the superstructure
Total Project Cost $ 220,000 TOTALS 220 220 20 200
CRP PE 12/1/2024 20 20 20
Portman Bridge Improvement Project RW
Rd. No. 01420 CN 8/1/2025 200 200 200
From: MP 3.82
Replace the superstructure
Total Project Cost $ 220,000 TOTALS 220 220 20 200
CRP PE 12/1/2025 20 20 20
Crisman Bridge Improvement Project RW
Rd. No. 01420 CN 8/1/2026 200 200 200
From: MP 0.58
Replace the superstructure
Total Project Cost $ 220,000 TOTALS 220 220 20 200
CRP PE 4/1/2028 BRAC 720 180 900 900
Stretch Island Bridge Replacement RW 4/1/2028 BRAC 100 20 120 120
Rd. No. 64500 CN 4/1/2028 BRAC 6835.2 1708.8 8544 8544
From: MP 0.14 To: MP 0.21
Replace the 356' bridge
Total Project Cost $ 9,564,000 TOTALS 7655.2 1908.8 9564 9564
CRP PE 12/1/2025 HSIP 200 200 200
Clifton Rd / SR 300 / Old Belfair HWY Intersecetion Improvement RW 12/1/2025 HSIP 100 100 100
Rd. No. 86750 & 98250 CN 8/1/2026 HSIP 1700 1700 1700
From: MP 0.20
Construct a roundabout at the intersection
Total Project Cost $ 2,000,000 TOTALS 2000 2000 300 1700
CRP PE 12/1/2025 HSIP 200 200 200
Brockdale/Batstone CutOff /Brockdale/Island Lk Dr Intersecetion Improv.RW 12/1/2025 HSIP 100 100 100
Rd. No. 90090 & 51300 CN 8/1/2026 HSIP 1700 1700 1700
From: MP 0.00
Construct a roundabout at the intersection
Total Project Cost $ 2,000,000 TOTALS 2000 2000 300 1700
CRP PE 4/1/2024 10 10 10
Agate Road Improvement Project #4 RW
Rd. No. 23910 CN 8/1/2024 STP 960.15 149.85 1110 1100
From: MP 3.78 To: MP 6.65
County crew to prepare shoulders contract HMA overlay 12' lanes & 5' shoulders
Total Project Cost $ 1,120,000 TOTALS 960.15 159.85 1120 1110
09 36
39 0.07
07 40
09 37
09 38
07 42 2.87
17 41
Phase
PE - Preliminary Engineering
RW - Right of Way
CN - Construction
Funding
STP - Surface Transportation Program
HSIP - Highway Safety Improvement Program
RATA - Rural Arterial Trust Account
BRAC - Bridge Replacement Advisory Committee
TP - Transportation Partnerships
TAP - Transportation Alternatives Program
FBRB - Brian Abbot Fish Barrier Removal Board
FLAP - Federal Lands Access Program
EM - Federal Emergency Management Act and State Emergency
Management funds
Page 6 of 10
Agency:Mason County
Co. No.: 13 Co. Name:Mason County Hearing Date: 9/27/2022 Adoption Date: 9/27/2022
City No. - - -MPO/RTPO:Peninsula Amend Date: - Resolution No.: 2022-063
Project Identification Costs in Thousands of Dollars
A. Federal Aid No. B. Bridge No. Fund Source Information
Federal Funding
Phase Federal Federal State
Start Fund Cost by Fund State Local Total
(mm/dd/yy) Code Phase Source Funds Funds Funds
68 9 10 11 1213 14 15 16171819 20 21
Six Year Transportation Improvement Program
From 2023 to 2028
Federally Funded Projects
OnlyExpenditure Schedule
Cl
a
s
s
E. Beginning MP or road - Ending MP or road
F. Describe Work to be Done To
t
a
l
L
e
n
g
t
h
D. Street/Road Name of Number
R/W
Required
Date
(mm/yy)
Pr
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Ph
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Envir Type4th thru
6th3rd2nd1stNu
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CRP PE 12/1/2024 10 10 10
Mason Lake Road Improvement Project RW
Rd. No. 52210 CN 8/1/2025 STP 692 108 800 800
From: MP 0.00 To: MP 1.42
Overlay the road 12' wide lanes & 5' wide shoulders
Total Project Cost $ 810,000 TOTALS 692 118 810 10 800
CRP PE 4/1/2026 10 10 10
Mason Lake Road Improvement Project RW
Rd. No. 52210 CN 8/1/2026 STP 994.75 155.25 1150 1150
From: MP 7.83 To: MP 10.13
Overlay the road 12' wide lanes & 5' wide shoulders
Total Project Cost $ 1,160,000 TOTALS 994.75 165.25 1160 1160
CRP PE 4/1/2025 10 10 10
Old Belfair HWY Improvement Project RW
Rd. No. 98250 CN 8/1/2025 STP 605.5 94.5 700 700
From: MP 2.60 To: MP 3.86
HMA 12' lanes & 5' shoulders
Total Project Cost $ 710,000 TOTALS 605.5 104.5 710 710
CRP PE 4/1/2027 10 10 10
Johns Prairie Road Improvement Project RW
Rd. No. 91720 CN 8/1/2027 STP 519 81 600 600
From: MP 0.00 To: MP 1.00
HMA 12' lanes & 5' shoulders
Total Project Cost $ 610,000 TOTALS 519 91 610 610
CRP PE 4/1/2028 10 10 10
Matlock-Brady Road Improvement Project RW
Rd. No. 90100 CN 8/1/2028 STP 865 135 1000 1000
From: MP 24.26 To: MP 26.26
Grind existing surface HMA 12' lanes & 5' shoulders
Total Project Cost $ 1,010,000 TOTALS 865 145 1010 1010
CRP PE 4/1/2026 RAP 18 2 20 20
South Island Drive Road Improvement Project RW 4/1/2026 20 20 20
Rd. No. 35230 CN 8/1/2026 RAP 648 72 720 720
From: MP 0.00 To: MP 1.00
HMA 12' lanes & 2' shoulders. 1' gravel shoulders; correct horizontal curves
Total Project Cost $ 760,000 TOTALS 666 94 760 760
CRP PE 4/1/2025 RAP 18 2 20 20
Bear Creek Dewatto Road Improvement Project RW 4/1/2025 20 20 20
Rd. No. 79800 CN 8/1/2025 RAP 576 64 640 640
From: MP 0.43 To: MP 1.02
Improve horizontal curves & HMA 12' lanes & 5' shoulders
Total Project Cost $ 680,000 TOTALS 594 86 680 680
17 43 1.42
07 44 2.30
07 45 1.26
17 46 1.00
07 47 2.00
08 48 1.00
07 49 0.59
Phase
PE - Preliminary Engineering
RW - Right of Way
CN - Construction
Funding
STP - Surface Transportation Program
HSIP - Highway Safety Improvement Program
RATA - Rural Arterial Trust Account
BRAC - Bridge Replacement Advisory Committee
TP - Transportation Partnerships
TAP - Transportation Alternatives Program
FBRB - Brian Abbot Fish Barrier Removal Board
FLAP - Federal Lands Access Program
EM - Federal Emergency Management Act and State Emergency
Management funds
Page 7 of 10
Agency:Mason County
Co. No.: 13 Co. Name:Mason County Hearing Date: 9/27/2022 Adoption Date: 9/27/2022
City No. - - -MPO/RTPO:Peninsula Amend Date: - Resolution No.: 2022-063
Project Identification Costs in Thousands of Dollars
A. Federal Aid No. B. Bridge No. Fund Source Information
Federal Funding
Phase Federal Federal State
Start Fund Cost by Fund State Local Total
(mm/dd/yy) Code Phase Source Funds Funds Funds
68 9 10 11 1213 14 15 16171819 20 21
Six Year Transportation Improvement Program
From 2023 to 2028
Federally Funded Projects
OnlyExpenditure Schedule
Cl
a
s
s
E. Beginning MP or road - Ending MP or road
F. Describe Work to be Done To
t
a
l
L
e
n
g
t
h
D. Street/Road Name of Number
R/W
Required
Date
(mm/yy)
Pr
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Envir Type4th thru
6th3rd2nd1stNu
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C. Project Title
CRP PE 4/1/2025 RAP 18 2 20 20
Bear Creek Dewatto Road Improvement Project RW 4/1/2025 20 20 20
Rd. No. 79800 CN 8/1/2025 RAP 931.5 103.5 1035 1035
From: MP 1.53 To: MP 1.96
Improve horizontal curves & HMA 12' lanes & 5' shoulders
Total Project Cost $ 1,075,000 TOTALS 949.5 125.5 1075 1075
CRP PE 4/1/2025 10 10 10
E Mason Lake Drive West Culvert Replacement RW 4/1/2025 20 20 20
Rd. No.: 60130 CN 8/1/2026 600 600 600
From: MP 3.30 To: MP 3.30
Total Project Cost $ 630,000 TOTALS 630 630 30 600
CRP PE 4/1/2026 RAP 18 2 20 20
Cloquallum Road Improvement Project RW 4/1/2026 20 20 20
Rd. No. 10000 CN 8/1/2026 RAP 700 70 770 770
From: MP 4.65 To: MP 5.05
Improve horizontal alignment S curves
Total Project Cost $ 810,000 TOTALS 718 92 810 810
CRP PE 4/1/2027 RAP 20 2 22 22
Cloquallum Road Improvement Project RW 4/1/2027 30 30 30
Rd. No. 10000 CN 8/1/2028 RAP 700 100 800 800
From: MP 6.6 To: MP 8.00
Shift the road to the North away from the creek
Total Project Cost $ 852,000 TOTALS 720 132 852 852
CRP PE 4/1/2024 10 10 10
Shelton Matlock Road Bicycle Lanes Improvement Project RW
Rd. No. 90100 CN 8/1/2024 TAP 900 900 900
From: MP 0.53 To: MP 7.17
HMA 5' bicycle lanes on both sides of the existing road
Total Project Cost $ 910,000 TOTALS 900 10 910 910
CRP PE 4/1/2024 15 15 15
Beeville Loop Road Dry Bed Creek Culvert RW 4/1/2024 20 20 20
Rd. No. 01420 CN 8/1/2025 900 900 900
From: MP 1.93 To: MP 1.94
Replace the existing pipe with a box culvert
Total Project Cost $ 935,000 TOTALS 935 935 35 900
CRP PE
Eells Hill Road Resurfacing Project RW
Rd. No.: 40850 CN 8/1/2025 220 220 220
From: MP 1.28 To: MP 5.61
Gravel to Chip Seal
Total Project Cost $ 220,000 TOTALS 220 220 220
07 52 0.40
07 50 0.43
07 51
07 53 1.40
14
17
7
54 6.64
09 55 0.10
09 56 4.33
Phase
PE - Preliminary Engineering
RW - Right of Way
CN - Construction
Funding
STP - Surface Transportation Program
HSIP - Highway Safety Improvement Program
RATA - Rural Arterial Trust Account
BRAC - Bridge Replacement Advisory Committee
TP - Transportation Partnerships
TAP - Transportation Alternatives Program
FBRB - Brian Abbot Fish Barrier Removal Board
FLAP - Federal Lands Access Program
EM - Federal Emergency Management Act and State Emergency
Management funds
Page 8 of 10
Agency:Mason County
Co. No.: 13 Co. Name:Mason County Hearing Date: 9/27/2022 Adoption Date: 9/27/2022
City No. - - -MPO/RTPO:Peninsula Amend Date: - Resolution No.: 2022-063
Project Identification Costs in Thousands of Dollars
A. Federal Aid No. B. Bridge No. Fund Source Information
Federal Funding
Phase Federal Federal State
Start Fund Cost by Fund State Local Total
(mm/dd/yy) Code Phase Source Funds Funds Funds
68 9 10 11 1213 14 15 16171819 20 21
Six Year Transportation Improvement Program
From 2023 to 2028
Federally Funded Projects
OnlyExpenditure Schedule
Cl
a
s
s
E. Beginning MP or road - Ending MP or road
F. Describe Work to be Done To
t
a
l
L
e
n
g
t
h
D. Street/Road Name of Number
R/W
Required
Date
(mm/yy)
Pr
o
j
e
c
t
Ph
a
s
e
Envir Type4th thru
6th3rd2nd1stNu
m
b
e
r
Pr
i
o
r
i
t
y
13
Fu
n
c
t
i
o
n
a
l
C. Project Title
CRP PE
Yates Road Resurfacing Project RW
Rd. No.: 36600 CN 8/1/2024 68 68 68
From: MP 0.00 To: MP 1.31
Gravel to Chip Seal
Total Project Cost $ 68,000 TOTALS 68 68 68
CRP PE
Tahuya Blacksmith Road Resurfacing Project RW
Rd. No.: 70670 CN 8/1/2025 90 90 90
From: MP 2.90 To: MP 4.63
Gravel to Chip Seal
Total Project Cost $ 90,000 TOTALS 90 90 90
CRP PE
Bolling Road Resurfacing Project RW
Rd. No.: 10510 CN 8/1/2026 20 20 20
From: MP 0.00 To: MP 0.28
Gravel to Chip Seal
Total Project Cost $ 20,000 TOTALS 20 20 20
CRP PE
Beerbower Road Resurfacing Project RW
Rd. No.: 02230 CN 8/1/2026 160 160 160
From: MP 0.00 To: MP 3.06
Gravel to Chip Seal
Total Project Cost $ 160,000 TOTALS 160 160 160
CRP PE
North Shore Road Resurfacing Project RW
Rd. No.: 70390 CN 8/1/2026 300 300 300
From: MP 19.76 To: MP 25.48
Gravel to Chip Seal
Total Project Cost $ 300,000 TOTALS 300 300 300
CRP PE 10 10 10
Satsop Cloquallum Culvert Replacement RW 10 10 10
Rd. No.: 02000 CN 500 500 500
From: MP 5.20 To: MP 5.20
Total Project Cost $ 520,000 TOTALS 520 520 20 500
CRP PE 10 10 10
Lynch Road Culvert Replacement RW 20 20 20
Rd. No.: 15500 CN 600 600 600
From; MP 2.20 To: MP 2.20
Total Project Cost $ 630,000 TOTALS 630 630 30 600
1.73
08 61 5.72
09 59 0.28
08 62
07 63
3.06
09 57 1.31
08 58
Phase
PE - Preliminary Engineering
RW - Right of Way
CN - Construction
Funding
STP - Surface Transportation Program
HSIP - Highway Safety Improvement Program
RATA - Rural Arterial Trust Account
BRAC - Bridge Replacement Advisory Committee
TP - Transportation Partnerships
TAP - Transportation Alternatives Program
FBRB - Brian Abbot Fish Barrier Removal Board
FLAP - Federal Lands Access Program
EM - Federal Emergency Management Act and State Emergency
Management funds
09 60
Page 9 of 10
Agency:Mason County
Co. No.: 13 Co. Name:Mason County Hearing Date: 9/27/2022 Adoption Date: 9/27/2022
City No. - - -MPO/RTPO:Peninsula Amend Date: - Resolution No.: 2022-063
Project Identification Costs in Thousands of Dollars
A. Federal Aid No. B. Bridge No. Fund Source Information
Federal Funding
Phase Federal Federal State
Start Fund Cost by Fund State Local Total
(mm/dd/yy) Code Phase Source Funds Funds Funds
68 9 10 11 1213 14 15 16171819 20 21
Six Year Transportation Improvement Program
From 2023 to 2028
Federally Funded Projects
OnlyExpenditure Schedule
Cl
a
s
s
E. Beginning MP or road - Ending MP or road
F. Describe Work to be Done To
t
a
l
L
e
n
g
t
h
D. Street/Road Name of Number
R/W
Required
Date
(mm/yy)
Pr
o
j
e
c
t
Ph
a
s
e
Envir Type4th thru
6th3rd2nd1stNu
m
b
e
r
Pr
i
o
r
i
t
y
13
Fu
n
c
t
i
o
n
a
l
C. Project Title
CRP 2051 PE 9/1/2023 10 10 10
Shelton Matlock Road Shoulder Safety Improvement RW
Rd. No.: 90100 CN 5/1/2024 HSIP 1397 1397 1397
From: MP 1.76 To: MP 7.67
Total Project Cost $ 1,407,000 TOTALS 1397 10 1407 10 1397
TOTALS 65.98 33869.76 4388.30 11784.94 50043 16535 3993 7171 24390
Future Considerations/Wishlist
* Completion of Trails road Alternate Route - Rasor Road in phases Log Yard Port of Bremerton Industrial Loop Connectivity Planning
Matlock-Brady Rd. MP 17.43 to 26.26 = 8.83 miles resurfacing $4,415,000
Terrace Blvd Road and Hwy 101 intersection - partner project with WSDOT New Roads Consideration
Brockdale and Island Lake Road intersection - partner project with City of Shelton McEwan Prairie to Brockdale 101 connection
Illumination intersections county wide Connection between Cloquallum and City Center exit
Union Boat Launch Resurfacing
Trail near Roessel Road
Phase
PE - Preliminary Engineering
RW - Right of Way
CN - Construction
Funding
STP - Surface Transportation Program
HSIP - Highway Safety Improvement Program
RATA - Rural Arterial Trust Account
BRAC - Bridge Replacement Advisory Committee
TP - Transportation Partnerships
TAP - Transportation Alternatives Program
FBRB - Brian Abbot Fish Barrier Removal Board
FLAP - Federal Lands Access Program
EM - Federal Emergency Management Act and State Emergency
Management funds
07 64
Page 10 of 10
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mike Collins, PLS, PE, County Engineer Ext. 450
Department: Public Works
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): August 7, 2023
Agenda Date: August 15, 2023
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐
Other (This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item: County Road Project (CRP) No. 2051 – Shelton Matlock Road M.P 1.76 to M.P 7.67
Background/Executive Summary:
The purpose of this project is to overlay the existing gravel shoulders with hot mix asphalt, remove and
replace the existing substandard guardrail.
Budget Impact (amount, funding source, budget amendment):
The County has received Highway Safety Improvement Program (HSIP) funding. Project is planned to be
completed in 2024. Funding for the project is shown below:
Shelton Matlock Road
Estimated Project Cost: $ 1,407,000
Authorized HSIP funds: $(1,397,000)
County Road Funds: $ 10,000
The project is listed on the amended 2023 Annual Construction Program (#29) and 2023-2028 Six-Year
Transportation Improvement Program (#64) (subject to Board approval at the September 12, 2023 public
hearing).
Public Outreach (news release, community meeting, etc.):
Resolutions will be published in the Shelton Journal.
Requested Action:
Request Board execute a resolution for County Road Project No. 2051, Shelton Matlock Road, authorize the
Public Works County Engineer to advertise, set bid dates/times, award contract and County Engineer and/or
the Chair to sign all pertinent documents.
Attachments:
1. Resolution
2. Project Location Map
MASON COUNTY
COMMISSIONERS RESOLUTION NO: _______
COUNTY ROAD PROJECT NO. 2051
WHEREAS, on Mason County Road No. 90100, known locally as the Shelton Matlock Road
and more specifically located in Sec. 24, 23, 26, 27, 22, 22, 21, 16, 17, and 18, T. 20N, R 4W, WM at
approximately mile post 1.76 to mile post 7.67; work defined as “construction” in the BARS Manual,
Page II-63, et seq, is determined to be necessary and proper; and,
THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
that it is their intention to:
Overlay the existing gravel shoulders with hot mix asphalt, remove and replace the existing
substandard guardrail.
SAID WORK is to be performed by Contract and/or County Forces in accordance with Washington
State Standard Specifications for Road and Bridge Construction as adopted by Mason County (RCW
36.77.020 and/or RCW 36.77.065 and WAC 136-18).
BE IT FURTHER RESOLVED that the described County Road Project is necessary and
proper, and the estimated costs of said project are herewith set out as follows:
Engineering: $ 10,000
Right of Way $ -0-
Construction $ 1,397.000
The County Road project herein described in HEREBY DECLARED to be a public necessity, and
the County Road Engineer is HEREBY ORDERED AND AUTHORIZED to report and proceed
thereon as by law, provided and in accordance with RCW 36.75.050, 36.80.080 and 36.80.070.
ADOPTED this day of 2023.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
______________________________________
Sharon Trask, Chair
ATTEST:
______________________________________
_________________________________ Randy Neatherlin, Vice Chair
McKenzie Smith, Clerk of the Board
_________________________________________
Kevin Shutty, Commissioner
APPROVED AS TO FORM:
_________________________________
Tim Whitehead, Ch. DPA
cc: Co. Commissioners
Engineer
JOURNAL: Publ. 1t: 08/1/2023
SHELTON MATLOCK RD
U
S
H
I
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H
WAY
1
0
1
HIG HLA N D R D
S H E LT O N VA L L E Y R D
D A Y T O N A I R P O R T R D
CLOQUALLUM RD
S
H
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Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China
(Hong Kong), Esri Korea, Esri (Thailand), NGCC, (c) OpenStreetMap contributors, and the GIS User
Community
Sources: Esri, HERE, Garmin,
Intermap, increment P Corp.,
GEBCO, USGS, FAO, NPS,
NRCAN, GeoBase, IGN,
Kadaster NL, Ordnance
CRP 2051 Shelton Matlock Road Shoulder Safety Improvement MP 1.76- 7.67
MP 1.76
0 2,500 5,000 7,500 10,0001,250 Feet¯
MP 7.67
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Loretta Swanson, Director Ext. 450
Department: Public Works
Briefing: ☒ Public Hearing: ☐
Action Agenda: ☒ Special Meeting: ☐
Briefing Date(s): August 7, 2023 Agenda Date: August 15, 2023
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item: Additional Administrative Assistant FTE Position
Background/Executive Summary:
The Public Works Department is requesting approval to add and hire an additional FTE- Administrative Assistant to
assist with the growing office support demands and department permit center. For almost 20-years the department has
had two (2) full time Administrative Assistants and one (1) Office Administrator supporting management, seven (7)
departmental divisions, permit center and customers. With increasing workloads, need for cross-training and two
division employees with maxed out vacation hours, support demands and coverage for the permit center can be
challenging.
A temporary fulltime Administrative Assistant was hired 6-months ago and has been advantageous to maintaining
levels of service, balancing workloads and supporting understaffing demand issues. To continue to effectively cover
current support needs, Public Works would like to convert this position into a permanent 1.0 FTE.
Budget Impact:
The proposed position would be funded out of the Road Fund. Wages/Benefits are approximately $75,000.
Public Outreach:
The temporary position was posted on the County webpage and in the Shelton Journal. The Engineer’s Guild is
willing to waive an internal posting if the Temporary Administrative Assistant position is approved to be converted
into a permanent FTE and the current temp accepts the position.
Requested Action:
Request Board of County Commissioners approve to add an additional Public Works 1.0 FTE Administrative
Assistant position and hire.
Attachments:
1. Job Description
Est. Unknown/Rev 1-9.19.2007/Rev 2-2.6.2014/Rev 3-10.01.2019 Rev 4- 10.2020 (formatting)
POSITION DESCRIPTION
GENERAL DESCRIPTION:
This position performs a wide variety of advanced and complex administrative support to the
various divisions of Public Works; provides information and assistance to the public regarding
regulations, rules, and departmental policies and procedures; and performs a variety of tasks
relative to assigned area of responsibility.
Coordinates functions requiring a comprehensive understanding of the administrative and
technical operations of the department and / or of countywide operations.
ESSENTIAL JOB FUNCTIONS: (Any one position may not include all of the duties listed nor
do the listed examples include all tasks, which may be found in positions of this class)
Administrative duties and responsibilities are assigned to all Administrative areas
within Public Works, which may include, but are not limited to, any combination of the
following tasks:
Manages the reception area of Public Works Department; acting as a problem identification
and resolution resource, research of regulations, rules, policies and procedures to resolve
complex informational requests or issues and providing guidance, troubleshooting and
following up with customers in resolving problems; may coordinate (or act as liaison) between
functions/departments as required to facilitate problem resolution.
Participates and/or assists in special projects, and performs associated administrative duties
as assigned.
Analyses data, summarizes and develops informational summaries for use by the department.
Updates and retrieves data from new/existing spreadsheet models, database programs/files
and/or other automated/manual sources; establishes, maintains and updates files , records,
accounts and other information as needed to support and document functional operations and
activities.
Assures Department responsiveness by tracking and monitoring progress and/or disposition
of requests, actions, files, documents, programs, etc. in manual or automated systems; sets
up and maintains follow-up files and suspense systems as necessary.
Title: Administrative Assistant
Department: Public Works
Affiliation: Engineer’s Guild
Reports to: Public Works Office Administrator
Exempt: Non-Exempt: X Supervises/Directs: None
Job Class:
4105
Risk Class:
5306-07
Salary Range: According to current Collective
Bargaining Agreement
Est. Unknown/Rev 1-9.19.2007/Rev 2-2.6.2014/Rev 3-10.01.2019 Rev 4- 10.2020 (formatting)
Performs incidental general office/secretarial tasks such as monitoring/ordering standard office
supplies; collating and assembling documents; ac cepting and delivering inter-department
correspondence, photocopying/faxing correspondence and reports; attend meetings and
take/distribute minutes; scheduling appointments; screening calls/visitors.
Oversees training of administrative interns, teaching a dministrative and technical operations
of the department.
Works is performed under moderate to general supervision. No formal, direct supervisory
responsibilities are present.
Provides a variety of clerical support to the Office Administrator and other members of the
department.
Operates office equipment and machines such as personal computer, typewriters, dictating
machines, calculators, copy machines, adding machines, book binding machine, map copier,
laminator, plotter, and other equipment related to the field.
Coordinates, documents and tracks pertinent data to meet information and reporting needs.
Assists and otherwise provides backup to the Office Administrator.
Imperative to be regular, reliable and punctual attendance.
Shows initiative in performing job functions.
Performs related work as required.
Administrative duties and responsibilities are assigned to front desk area within Public
Works, which may include, but are not limited to, any combination of the following
tasks:
Administers Public Works permitting by processing, Issuing, and keeping records of all
access/utility/moving/road use/right of way use permits. Types and compiles all
correspondence in regard to the permits. Coordinates inspections, compiles billings , etc. on
permits. Must be able to redirect requests for permits outside of public works to appropriate
county agencies.
Responsible for accuracy of the front counter cash drawer; collecting of fees for permits, plans
and specs, maps, copies, etc.
Coordinates emergency communications related to the County Road System. Dispatches
information over radio to supervisors; notifies and updates Public Works personnel, road
hotline, schools, sheriff’s office, newspapers, radio station(s), and various affected businesses
of road closures and road restrictions. Keeps a detailed log of the information.
Creates / Maintains listings for Road Restriction Contacts, Radio Call Listing, and Public Works
Personnel.
Responsible for updating and distributing of the Small Wo rks Roster and Consultant Roster.
Reviews submittals for completeness and enters pertinent information into the alpha /
categorical database.
Est. Unknown/Rev 1-9.19.2007/Rev 2-2.6.2014/Rev 3-10.01.2019 Rev 4- 10.2020 (formatting)
In Charge of providing information to and signing up of new applicants to the Herbicide
Program. Works with the road operations and maintenance supervisor on updating /
maintaining the Program.
Coordinates verification of road kill with the road operations and maintenance supervisor.
Maintains Road Kill Log and verifies billing received from contractor.
Synchronizes the review process for damage claims from utilities and private parties with the
Road Operations and Maintenance Supervisors and with Risk Management.
Compiles data from the different divisions of Public Works for the Public Works Annual Report.
Edits, proof, and prepares the report for distribution.
Assures distribution of policies and procedures.
Maintains supply of forms: i.e., applications, leave requests, accident reports, and orders all
office supplies, etc.
Administrative duties and responsibilities are assigned to the Engineering and
Construction Administrative area within Public Works, which may include, but are not
limited to, any combination of the following tasks:
Creates and updates extensive records management system and file index related to county
road projects, consultant and purchase contracts. Prepares files for archiving and subsequent
retrieval. Manages, coordinates and organizes construction documentation.
Coordinates with others inside and outside the organization; combines (by balancing activities,
timing events and integrating functions) the efforts of separate groups to accomplish a specific
objective; determines need and requests forms and other materials from public and/or private
entities for documentation or processing purposes.
Assume administrative responsibility for a specific project identifies resource needs and may
develop action plans may set up plans and procedures for achieving objectives.
Sets up, prepares and provides payment spreadsheets primarily related to county road projects
and submits them to accounting for payment.
Provides support to project engineers related to public work projects.
Attends TIP-CAP Meetings, prepares agendas, minutes and emails. Keeps the TIP-CAP
webpage up to date and assists in any other administrative duties as assigned for the
committee.
Reviews documents to determine how they will affect internal processing and determines
appropriate course of action/response within assigned scope of authority.
Plans, arranges and coordinates specific meetings, occasions, operations, meetings,
presentations, conferences or other group events; anticipates needs, puts together the
necessary components, combines various elements and ensures readiness in advance of the
activity.
Est. Unknown/Rev 1-9.19.2007/Rev 2-2.6.2014/Rev 3-10.01.2019 Rev 4- 10.2020 (formatting)
Monitors final payment to the contractors and prepares projects for closeout.
Monitors compliance of certificates of insurance, expiration dates of agreements,
amendments, and task orders; notifies the Project Manager/Engineer prior to the expiration
date. Monitors certificates of insurance, requesting updated certificates as needed.
Provides a variety of clerical support to the Office Administrator, Engineering and Construction
Manager, and County Engineer.
Provides customer service at the front counter and answers department telephones and other
tasks as needed.
WORKING CONDITIONS:
PC usage is frequent, and an incumbent must possess considerable knowledge and
experience in the application/operation of software programs that go beyond ba sic word
processing. Work may involve the development of moderately complex PC spreadsheets.
Works indoors in a clean, climate-controlled workspace. Required to sit, talk, and hear;
frequently required to use hands-to-finger, feel or handle writing utensils, computer, and office
supplies which require repetitive arm, wrist, and hand movement; occasionally required to
stand and reach; occasionally required to lift or move up to 25 pounds. The employee may be
required to climb, balance, stoop, kneel, crouch, bend, or crawl. Specific vision abilities include
close, distant, color, and peripheral vision, depth perception and to adjust focus.
Position requires mental acuity to ensure thorough analysis of situations in a fast -paced
environment. Employee is required to maintain confidentiality of information within the
department. The employee may be required to deal with disgruntled individuals requiring the
use of conflict management skills. Employee is frequently required to perform work in
confidence and under pressure for deadlines, and is required to maintain professional
composure and tact, patience, and courtesy at all times.
QUALIFICATIONS:
Knowledge of:
• General office procedures: typing, filing, and answering phone.
• Radio communication equipment.
• Collecting and receipting monies.
• General office machines.
Ability to:
• Administer and manage Public Works processes.
• Deal effectively and courteously, orally and in writing, with the public and coworkers.
• Use a computer for word processing, spreadsheets, and database.
• Communicate via radio.
• Keep abreast of changes in policies, programs, procedures, standards and regulations
applicable to the department.
EDUCATION AND EXPERIENCE (Any equivalent combination of education and experience,
which provides the applicant with the knowledge, skills, and abilities required to perform the job)
• Associate’s Degree in office support, general business, or another closely related field.
Est. Unknown/Rev 1-9.19.2007/Rev 2-2.6.2014/Rev 3-10.01.2019 Rev 4- 10.2020 (formatting)
• Three to four years of related work experience in an administrative support roll. (Previous
public works experience preferred.)
Licenses, Certificates and Other Requirements:
• A valid Washington State Driver License.
• Maintenance of current skills and additional training as needed.
REQUIRED TRAINING FOR THIS POSITION:
Sexual Harassment & Discrimination – Annually
Smart Risk Management – Once
Slip, Trip and Fall – Annually
Safe Lifting Practices – Annually
FEMA IS 100 and 700-Once
REGULAR MONITORED DRIVER: No
Additional job specific trainings may be issued at a later date.
Guild Representative Signature of Approval:
____________________________________________ Date:_______________
Director Signature of Approval:
___________________________________________ Date:_______________
I have read and understand the above position description:
Name:____________________________________ Date:________________
Signature:_____________________________________
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Kell Rowen
Ext. 286
Department Community Development:
Briefing: ☐
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): August 14, 2023
Agenda Date: August 15, 2023
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Interlocal Agreement (ILA) with the City of Shelton: 2025 Mason County and City of Shelton
Comprehensive Plan Update.
Background/Executive Summary:
The City and County will be updating their respective Comprehensive Plans (comp plans) in accordance
with the Washington State Department of Commerce 2025 Periodic Update Cycle and the requirements of
RCW 36.70A (Growth Management Act/GMA). The City and County agree there would be economy of
scale benefits in cooperating in preparing their comp plans, thereby reducing costs, and avoiding
duplication of efforts.
Budget Impact (amount, funding source, budget amendment):
The City agrees to reimburse the County for 7.9% of expenses in accordance with the respective
populations up to $29,999 from July 1, 2023-June 30, 2025 as identified in the ILA.
Public Outreach (news release, community meeting, etc.):
N/A with exception of Briefing and Action Agenda.
Requested Action:
Approval of the Interlocal Agreement (ILA) with the City of Shelton for the 2025 Mason County and City
of Shelton Comprehensive Plan Update.
Attachments:
ILA
Draft Version: 8/2/2023 JH/KR
Page 1 of 4
INTERLOCAL AGREEMENT BETWEEN THE CITY OF SHELTON AND MASON COUNTY,
RELATED TO JOINT COMPREHENSIVE PLANNING FOR THE 2025 COMPREHENSIVE PLAN UPDATE
THIS INTERLOCAL AGREEMENT is made and entered into this XX day of XXXXXX, 2023 between the City
of Shelton, a State of Washington Municipal Corporation (“City”), and Mason County, a political
subdivision of the State of Washington (“County”), hereafter “the Parties.”
WHEREAS, the City and County will be updating their respective Comprehensive Plans (“Comp Plans”) in
accordance with the Washington State Department of Commerce 2025 Periodic Update Cycle and the
requirements of the Revised Code of Washington (RCW) 36.70A (“Growth Management Act” or “GMA”);
and
WHEREAS, the County and City have policies which promote mutual coordination for planning and
economic development regionally, and there are a number of areas which the Parties agree there would
be economy of scale benefits in cooperating in preparing their Comp Plans, thereby reducing costs and
avoiding duplication of efforts; and
WHEREAS, the County is prepared to provide technical assistance to support the City's planning efforts
in the Shelton UGA.
NOW THEREFORE, in consideration of the mutual terms, provisions and obligations contained herein, it is
agreed by and between the City and County as follows:
TERM. This agreement will continue through the end of 2025, through the adoption of both Parties’
Comp Plans, or through the end of billing by the County’s selected consultant for said work,
whichever of these items is latest in time.
PLAN ADOPTION PROCESSES.
The Parties agree to conduct their respective plan adoption processes with an anticipated final
completion date of June 30, 2025. The Parties agree to work together in good faith. The Parties
agree to provide their own staff, consultants, and legal counsel for their respective processes. Any
appeals of either Comprehensive Plan shall be the responsibility of the respective agencies.
CALCULATION OF REIMBURSEMENTS. Where reimbursement is required under this Agreement, the
City shall reimburse the County for 7.9% of its expenses in accordance with the Parties’ respective
populations.
AREAS OF COOPERATION WITH ASSOCIATED COST SHARING METHODS.
1. Data Collection and Population Projections; No Reimbursement
The Parties shall collaborate on collecting data—including characteristics, trends, indicators, actuals,
costs, and specific metrics—which needs to be collected for Shelton’s individual update, but also for
Mason County as a whole. This data includes: population and demographic data, transportation data
(including vehicle miles traveled, levels of service, state highway data, airport data), housing
information, employment data, GIS data, and economic indicators. To support the use of consistent
data and projections, the County will provide standardized data for the City to use. Any additional
data specific to the City’s planning efforts and not collected by Mason County will be the sole
responsibility of the City.
Draft Version: 8/2/2023 JH/KR
Page 2 of 4
2. Countywide Planning Policies; No Reimbursement
The County shall be responsible for drafting and adopting Countywide Planning Policies (CPPs) in
accordance with GMA requirements.
3. Shelton Urban Growth Area Planning; No Reimbursement
The City of Shelton will likely seek to alter the boundaries of its established Urban Growth Area
(UGA), by removing some areas that are unlikely to annex, and adding areas that are likely. Since the
Shelton UGA is the future boundary of the City and is the water and sewer service area for the City’s
utilities, the City shall bear the cost and responsibility of planning efforts in the area. The City shall
provide a recommended future land use map, revised Comprehensive Plan policies, a revised zoning
map for the Shelton UGA and amended development regulations as appropriate for consideration
and adoption by the County Commissioners.
4. Housing Element; Population-Based Reimbursement
Starting with the data collected for the County’s 2022 Regional Housing Needs Assessment, the
County’s selected Consultant will develop a countywide housing element. The City shall reimburse
the County 7.9% of these costs. After the initial housing needs and policy frameworks are established
jointly, then the City will undertake its own application of the required housing provision using its
specific land use policies with its own consultant.
5. Climate Change Element; Population-Based Reimbursement
The County’s Multijurisdictional Multihazard Mitigation Plan, of which the City was a participant;
shall provide the bulk of the newly-mandated Climate Element and required Resiliency subelement
for the Comp Plans. Since Mason County is the lead agency for emergency management for the
entire county, including the City of Shelton, the County shall lead in developing an initial draft of the
Climate Element, which the City will refine separately for the City’s specific purposes and adoption
thereafter. The City shall reimburse the County for 7.9% of its costs in creating the initial draft of the
Climate Element.
MEANS AND AMOUNT OF REIMBURSEMENT. The County’s selected consultant will bill the County
for services rendered based on task order. The County will issue a quarterly invoice to the City based
on this agreement; the City agrees to pay such invoice within 45 days of receipt. Should there be a
dispute about the quality of the work in question or billing details, any undisputed portion of the
invoice shall be paid while the Parties attempt to resolve the issues in question. The amount
authorized for reimbursement under this Agreement shall not exceed $29,999 over the duration of
the Agreement.
OWNERSHIP AND USE OF WORK PRODUCT. Any and all documents, drawings, reports, and other
work product produced by the County and its selected Consultant under this Agreement shall also
become the property of the City upon payment of the County’s invoices. The City shall have the
complete right to use and re-use such work product in any manner deemed appropriate by the City.
CITY'S RIGHT OF INSPECTION. Even though the Consultant is an independent contractor with the
authority to control and direct the performance and details of the work authorized under this
Draft Version: 8/2/2023 JH/KR
Page 3 of 4
Agreement, the work must meet the approval of the City and shall be subject to the City's general
right of inspection to secure the satisfactory completion thereof.
RESOLUTION OF DISPUTES AND GOVERNING LAW.
A. Should any dispute, misunderstanding, or conflict arise as to the terms and conditions contained
in this Agreement, the matter shall be referred to the City’s Community & Economic Development
Director and the County’s Community Development Director. The Directors shall determine the term
or provision's true intent or meaning. The Directors shall also decide all questions which may arise
between the parties relative to the actual services provided or to the sufficiency of the performance
hereunder.
B. If any dispute arises between the City and the County under any of the provisions of this
Agreement which cannot be resolved by the Directors’ determination in a reasonable time, the
Parties agree to submit to binding arbitration. The Parties shall bear their own costs and fees for the
arbitration, including attorney fees.
WRITTEN NOTICE. All notices required to be given by either party to the other under this Agreement
shall be in writing and shall be given in person or by mail to the addresses set forth below. Notice by
mail shall be deemed given as of the date the same is deposited in the United States mail, postage
prepaid, addressed as provided in this paragraph.
MASON COUNTY CITY OF SHELTON
Kell Rowen, Department of Community
Development, Director
Jae Hill, Community & Economic Development
Director
615 W Alder St 525 W Cota St Shelton, WA 98584
(360) 427-9670 ext. 286 (360) 432-5176
KRowen@masoncountywa.gov jae.hill@sheltonwa.gov
ENTIRE AGREEMENT. This Agreement represents the entire integrated agreement between the City
and the County, superseding all prior negotiations, representations or agreements, written or oral.
This Agreement may be modified, amended, or added to, only by approval of the Parties’ legislative
bodies. If extending the duration of the Agreement only, the City and County Managers may mutually
agree to such duration extension.
Draft Version: 8/2/2023 JH/KR
Page 4 of 4
IN WITNESS WHEREOF, the parties have executed this Agreement this _____ day of ________, 2023.
MASON COUNTY CITY OF SHELTON
Signed
Attested
Approved to
form
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Nichole Wilston Ext. 643
Department: Risk Management Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): August 14, 2023
Agenda Date: August 15, 2023
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☒ Risk ☐ Information Technology
☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number:
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item: The following Mason County Officers, Employee’s and Volunteer(s) request for Defense &
Indemnification coverage assigned by the County as named defendants in the case of Matthew Collett #172141,
Case No. 3:23-CV-5654-RAJ-DWC United States District Court Case served upon them on August 7, 2023 via
USPS: Kevin Hanson, Shane Schoeneberg, Randy Newell, Paula Blush.
Background/Executive Summary: Per Ordinance No. 06-18, Mason County Policy and Procedure for
Defense and Indemnity of Employees any officer, employee or volunteer who is subject to a claim for damages
may request that Mason County authorize and provide the defense of the claim. The Board of County
Commissioners shall authorize the payment for the defense and any nonpunitive monetary judgment awarded in
the case as outlined in the Ordinance arising from acts or omissions while performing or in good faith purporting
to perform his or her official duties.
Per Ordinance No. 06-18 Mason County reserves the right to pay punitive monetary judgments entered against
any of the named defendant’s, until, and if, a judgment is awarded.
Requested Action: Approval of the following Mason County Officers, Employee’s and Volunteer(s) request
for Defense & Indemnification coverage assigned by the County as named defendants in the case of Matthew
Collett #172141, Case No. 3:23-CV-5654-RAJ-DWC United States District Court Case served upon them on
August 7, 2023 via USPS: Kevin Hanson, Shane Schoeneberg, Randy Newell, Paula Blush.
Attachments: Matthew Collett #172141, Case No. 3:23-CV-5654-RAJ-DWC United States District Court
Case on file with Clerk of the Board
MASON COUNTY
BOARD
OF
COMMISSIONERS
1ST District
RANDY NEATHERLIN
2nd District
KEVIN SHUTTY
3rd District
SHARON TRASK
Mason County Building 1
411 North Fifth Street
Shelton, WA 98584-3400
(360) 427-9670 ext. 419
Fax (360) 427-8437
August 15, 2023
The Honorable…
ADDRESS
CITY ZIP
ETC.
Re: Medicaid Inmate Exclusion Policy
Dear Representative/Senator,
On behalf of Mason County, we respectfully request your urgent support for bipartisan legislation
that amends the Medicaid Inmate Exclusion Policy (MIEP). This harmful policy, outlined under
Section 1905(a)(A) of the Social Security Act, makes no distinction between individuals housed in
jails versus prisons, and thus unfairly denies or revokes federal health benefits for adults and
juveniles that are being housed in local jails prior to conviction. These individuals, who are pending
disposition, are still presumed innocent under the United States Constitution.
The MIEP causes disruptions in primary and behavioral health care access for justice-involved
populations that are enrolled in federal programs such as Medicaid, Medicare, or the Children’s
Health Insurance Plan (CHIP). Not only does this discontinuity in care contribute to detrimental
health outcomes for both individuals and their communities, but it also increases rates of jail
recidivism. By contrast, uninterrupted health care helps those who enter the criminal justice system
break the cycle of recidivism exacerbated by untreated physical and mental illnesses and substance
use disorders.
Across our nation, approximately 11 million people cycle in and out of local jails each year, 60
percent of which are pre-trial detainees. The number of individuals being detained pre-adjudication
has grown tremendously in the past several decades and paralleled the number of individuals in local
jails that are experiencing mental illness and serious mental illness, often with co -occurring
substance use disorders. In Mason County, most detainees housed in our jails on any given day are
pre-trial, and most require some level of behavioral health and substance use treatment. This isn’t
exclusive to Mason County, our nation’s jails provide critical care to individuals with mental illness,
who – without adequate community resources and continuous health care coverage – rely on the jail
as de facto behavioral health hospitals and treatment facilities.
Recent federal action has reinforced the importance of continuing care coordination for incarcerated
individuals with behavioral health conditions as the FY 2023 omnibus appropriations bill included
a provision to give states the option to continue Medicaid coverage for juveniles in pre -trial status.
Additionally, the U.S. Department of Health and Human Services (HHS), through Centers for
Medicare and Medicaid Services (CMS), released a guidance encouraging states to apply for a
Medicaid section 1115 demonstration opportunity allowing incarcerated individuals to receive
health services under Medicaid at least thirty (30) days pr ior to release from jail or prison.
Right now, Congress can build on these significant policy advancements and pass bipartisan
legislation that would greatly improve care coordination for those individuals suffering from mental
health, substance use, and/or other chronic health conditions by allowing continued access to federal
benefits such as Medicaid, Medicare, and CHIP for eligible pre -trial detainees in local jails. On
behalf of Mason County, we urge you to support the following bills that would address MIEP:
Item 8.16
• The Reentry Act (H.R. 2400/S. 1165), which would allow Medicaid payment for medical services
furnished to an incarcerated individual during the 30-day period preceding the individual’s release.
• The Due Process Continuity of Care Act (H.R. 3074/S. 971), which would allow pre-trial detainees
to receive Medicaid benefits at the option of the state and provide planni ng grant dollars to states
for implementation of the MIEP repeal.
As we continue our work as county governments and local behavioral health providers to ensure better access
to and the continuity of care in our communities, we recognize that these local efforts will be far more
effective when carried out in partnership with state and federal counterparts.
Thank you for your continued service to the people of Mason County, we hope to have your support in
fostering better behavioral health outcomes through your support of this important, bipartisan policy change.
Sincerely,
Sharon Trask, Randy Neatherlin, Kevin Shutty,
Chair Vice-Chair Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Kell Rowen Ext. 286
Department Community Development:
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☒
Special Meeting: ☐
Briefing Date(s): July 10, 2023 Agenda Date: July 18, 2023; August 15, 2023
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Mason County Code Title 16 – Subdivisions & Plats and Title 17 – Zoning code amendments relating to the
adoption of new County Road Standards and other minor amendments.
Background/Executive Summary:
Mason County Public Works has drafted Road Standards, to be adopted by the BOCC pursuant to RCW 36.86.
For consistency, DCD is proposing amendments to relevant sections in Titles 16 and 17. In addition there are
minor amendments being made to both Titles for clarification purposes. It is the intent of the Planning
Department to bring forward minor text amendments to Titles 8, 15, 16 & 17 on a regular basis as necessary.
Major text amendments to development regulations are expected to occur following the periodic review and
adoption of the Comprehensive Plan, set to adopt in 2025 and then every 10 years thereafter.
Budget Impact (amount, funding source, budget amendment):
N/A
Public Outreach (news release, community meeting, etc.):
Staff and the Planning Advisory Commission held one public hearing which was advertised according to the
notification requirements of Title 15.07.030. The public hearing with the BOCC is advertised in the Shelton-
Mason County Journal and on the appropriate BOCC agenda located on the County homepage.
Requested Action:
Approval of the Ordinance adopting the proposed amendments to Titles 16 and 17 as outlined in Attachments
A and B.
Attachments:
Ordinance, Attachments A and B, SEPA DNS, and 60-day Notice to Commerce.
ORDINANCE NUMBER __________
AMENDMENTS TO MASON COUNTY CODE TITLE 16 & TITLE 17
ORDINANCE amending Mason County Code (MCC) Title 16 – Plats & Subdivisions and Title 17
– Zoning Code related to county road standards and other minor amendments.
WHEREAS, under the authority of the Washington State Growth Management Act (GMA)
(RCW 36.70A) Mason County is taking legislative action to revise its development regulations;
and
WHEREAS, the Mason County Public Works department is updating the County’s Road
Standards effecting amendments to Titles 16 and 17; and
WHEREAS, additional minor amendments were also needed in Titles 16 and 17; and
WHEREAS, on June 26, 2023 the Mason County Planning Advisory Commission held a public
hearing to consider the amendments and passed a motion to recommend approval of said
amendments; and
WHEREAS, the Board of County Commissioners considered the proposed amendments at a
duly advertised public hearing on August 15, 2023; and
WHEREAS, the Board of County Commissioners took public testimony from interested parties,
considered all the written and oral arguments, testimony and comments presented; and
WHEREAS, the Board of County Commissioners also considered the Staff Report and
recommendations of the Mason County Planning Advisory Commission; and
WHEREAS, the Board of County Commissioners finds that the proposed amendment s to Title
16 and 17 complies with all applicable requirements of the Growth Management Act, the
Comprehensive Plan, and the MCC, and that it is in the best public interest; and
BE IT HEREBY ORDAINED, the Mason County Board of Commissioners hereby approves and
ADOPTS amendments to the MCC Title 16 and 17 as described in Attachment A and B.
2
DATED this ____ day of _____________ 2023.
ATTEST:
________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Chief DPA
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
____________________________________
Sharon Trask, Chair
____________________________________
Kevin Shutty, Commissioner
____________________________________
Randy Neatherlin, Commissioner
Attachment A
Mason County, Washington, Code of Ordinances Created: 2023-04-05 09:20:18 [EST]
(Supp. No. 62-2-23)
Page 1 of 12
Chapter 16.28 DESIGN STANDARDS
Sections:
16.28.020 Streets—Conformity with comprehensive plan.
The alignment of major streets shall conform as nearly as possible with that shown on the comprehensive
plan. All streets shall conform to the policies in the comprehensive plan or other development plans and land
control ordinances as may be adopted by the board.
(Ord. 03-96 § 5 (part): Res. dated 7/1/74 (part): Res. dated 12/20/71 (part): Res. 32 § 7.02, 1969).
16.28.030 Streets—Relation to adjoining street systems.
The layout of streets shall provide for the continuation of principal streets existing in adjoining subdivisions.
When adjoining property is not subdivided, principal streets in the proposed plat shal l provide access to such
unplatted property when necessary.
(Res. dated 7/1/74 (part): Res. dated 12/20/71 (part): Res. 32 § 7.03, 1969).
16.28.040 Streets—Private.
Private streets and roads may be allowed but they must conform to the current road standards as adopted
by the board.
(Ord. 72-91 (part), 1991: Res. dated 7/1/74 (part): Res. dated 12/20/71 (part): Res. 32 § 7.04, 1969).
16.28.050 Streets—Dead-end.
Streets designed to have one end permanently closed or in the form of a cul-de-sac shall be provided at the
closed end with a turn-around having a minimum right-of-way radius of not less than fifty feet. Temporary culs-de-
sac may be required at temporary street endings until such streets are extended.
(Res. dated 7/1/74 (part): Res. dated 12/20/71 (part): Res. 32 § 7.05, 1969).
16.28.060 Streets—Intersection.
Street intersections shall be as nearly at right angles as is practicable. Street jogs with offsets of less than one
hundred twenty-five feet shall be avoided.
(Res. dated 7/1/74 (part): Res. dated 12/20/71 (part): Res. 32 § 7.06, 1969).
16.28.070 Streets—Grades.
Streets shall generally follow contour lines. Grades shall be not less than one-half of one percent on any
streets, and not more than the percent as specified in Section 16.28.080.
Created: 2023-04-05 09:20:18 [EST]
(Supp. No. 62-2-23)
Page 2 of 12
(Res. dated 7/1/74 (part): Res. dated 12/20/71 (part): Res. 32 § 7.07, 1969).
16.28.080 Streets—Specific requirements.
Platters Applicants shall be required to comply with regulations as established by the county engineer
relating to construction and design standards of roads and streets and in accordance with current statutes as
adopted by the board of county commissioners.Chapter 16.48.
(Res. dated 7/1/74 (part): Res. dated 12/20/71 (part): Res. 32 § 7.08, 1969).
16.28.090 Streets—One-way.
One-way streets are allowed only with specific approval of the county engineer and hearing examiner.
(Ord. 106-04 Att. B (part), 2004: Res. dated 7/1/74 (part): Res. dated 12/20/71 (part): Res. 32 § 7.10, 1969).
Chapter 16.38 LARGE LOT SUBDIVISIONS
Sections:
16.38.022 RoadsReserved.
(a) Roads shall be designed with appropriate consideration for existing and projected roads, anticipated tra ffic
patterns, topographic and surface water drainage conditions, public convenience and safety, and the
proposed uses of the land served.
(b) If the road is ever to be considered for county maintenance then it will need to be designed to county
subdivision standards. When the county is petitioned to take over the road, it must be constructed to these
standards.
(c) Because of the requirement that proposed lots shall not have direct access to any county arterial road, all
lots shall be serviced with an internal roadway system when located adjacent to arterial and collector roads.
When factors such as traffic, physical constraints, or location of critical area are present, this provision on
access may be modified (more than one access point allowed) upon the approval of the administrator.
(d) Road approach permit(s) for that access onto a county or state right-of-way shall be secured prior to
approval of large lot subdivisions.
(e) Roads shall be constructed so as to minimize disruption of the natural water flow which occurred prior to the
road construction. Where it is necessary to collect surface water, concentration and collection points and
paths shall be located and constructed to restore the original drainage as nearly as possible.
(f) When there is a reasonable potential for future development within a large lot subdivision, or an easement
through the property within the large lot subdivision accessing other unrelated property exists, the public
works director and/or planning department may, on a case by case basis, recommend to the administrator
that higher road classification standards be required as delineated in the requirements for subd ivisions. The
administrator shall have final approval of such increased standards. Conversely, the public works director
and/or planning department may recommend lower road standards when such action would better serve
the general public interest. The administrator shall have final approval of such decreased standards.
Created: 2023-04-05 09:20:19 [EST]
(Supp. No. 62-2-23)
Page 3 of 12
Additionally, the developer may proposed roadway design standards that differ from those in Diagrams
16.38.031(A) or (B) of this chapter. These proposed standards shall be reviewed by the pu blic works department
and the planning department, and appropriate recommendations shall be given to the administrator. The
administrator shall have final approval of all developer proposed roadway design standards.
(g) Intersections shall be as nearly at right angles as is practicable, but in no case less than seventy-five degrees
or more than one hundred five degrees.
(h) All work must be inspected and approved by the public works director or designee before successive
elements are begun. The director shall be notified in advance of all operations so as to afford adequate
opportunity to inspect each element. Any work accomplished without adequate advance notice to and
approval by the director may be rejected until proof satisfactory to the director has been produced. All costs
of determining the suitability of work so rejected and later submitted for approval shall be borne by the
developer and shall be in addition to all other fees and inspection charges.
(i) All private roads constructed for any reason prior to the initiation of these procedures shall be subject to all
the requirements herein when application for large lot subdivision is sought.
(j) The minimum width of public or private right-of-ways shall be sixty feet, plus any other additional width
needed to include all cut and fill slopes. The right-of-way width may be reduced to forty feet upon
recommendation of the planning department and/or public works department and approval of the
administrator.
(k) The administrator, upon recommendation of the public works director and/or planning department, may on
a case by case basis require that designed and engineered roa ds be constructed. This would be based upon
the potential for problems occurring from under-designed, non-engineered roads in potentially unstable
areas (i.e. steep slopes seventeen percent or greater, unstable slopes, frequently flooded areas, wetlands,
etc.).
(Ord. 106-04 Att. B (part), 2004: Ord. 34-04 Attach. B (part), 2004).
16.38.031 RoadsReserved.
(a) Private roads (roads not established by the board of county commissioner as public roads to be maintained
by the county) shall be constructed, ballasted, and surfaced to meet the minimum roadway design standards
as prescribed in Diagrams 16.38.031(A) and 16.38.031(B).
(b) Public roads (roads to be dedicated, and maintained by the county), shall be constructed, ballasted, and
surfaced in accordance with the design standards and specifications for plat roads.
(c) All culverts shall be sized adequately to accommodate runoff a nd to facilitate cleaning and maintenance
(eighteen inch minimum diameter for cross-culverts, twelve inch minimum diameter for access driveways). In
critical situations, the director of public works may on a case-by-case basis require submission of a hydrologic
survey of the drainage area for the proposed culvert. Culverts shall be constructed of reinforced concrete,
corrugated aluminum, or galvanized corrugated steel or equivalent. The director of public works may, on a
case-by-case basis, require that in locations where corrosive soil or water may be present, that culverts be
coated with asphalt.
(d) All bridges shall be designed by a professional structural engineer and shall be subject to design review and
approval by the public works director. Minimum width of all bridges shall be twenty-six feet. Design load
shall be AASHTO HS-20.
(Ord. 106-04 Att. B (part), 2004: Ord. 44-91 (part), 1991).
Created: 2023-04-05 09:20:19 [EST]
(Supp. No. 62-2-23)
Page 4 of 12
Diagram 16.38.031(A)
Diagram 16.38.031(B)
Title 16 - PLATS AND SUBDIVISIONS*
Chapter 16.48 DESIGN STANDARDS AND SPECIFICATIONS FOR PLAT ROADS
Mason County, Washington, Code of Ordinances Created: 2023-04-05 09:20:20 [EST]
(Supp. No. 62-2-23)
Page 5 of 12
Chapter 16.48 DESIGN STANDARDS AND SPECIFICATIONS FOR PLAT
ROADSMason County Road Standards
Sections:
16.48.010 General requirementsMason County Road Standards.
The Mason County Road Standards, to be known as the “road standards”, are set forth in Section
12.04.030 Mason County Code and shall apply to Title 16 and Title 17 Mason County Code. If any conflict arises
between Title 16 and Title 17 of Mason County Code and Section 12.04.030 Mason County Code, Section 12.04.030
shall control.
A plan and profile of the proposed road, showing the following data, shall be submitted to the public works
director for approval prior to construction.
(a) Plan. The plan drawing(s) shall show:
(1) Road alignment in stations of one-hundred foot intervals;
(2) Bearings of the roadway centerline and a North arrow;
(3) Curve data on all horizontal curves;
(4) Right-of-way lines and widths for all roads and streets;
(5) Topography within the right-of-way limits, including location of all utilities;
(6) Contour lines at intervals of five feet for rolling and mountainous terrain, and two feet for flat
terrain;
(7) Labels or names on all streets and adjoining subdivisions;
(8) Typical of roadway sections of proposed roads;
(9) Bridge plans, if applicable;
(10) All natural flow and proposed drainage structures and flow direction, together with such
controls, holding basins or other design features necessary;
(11) All critical areas (wetlands, streams, slopes, slide areas, frequently flooded areas, and aquifer
recharge areas;
(12) Scale of map; suggested scale is one inch equals one hundred feet or one inch equals fifty inches.
(b) Profile. The profile of the roadway centerline shall show:
(1) The original ground line at the centerline of the new roadway;
(2) Stationing in intervals of one hundred feet;
(3) Control elevation on the border of the sheet;
(4) Gradients in percent and vertical curve data;
(5) Datum source used and all bench mark elevations;
Created: 2023-04-05 09:20:19 [EST]
(Supp. No. 62-2-23)
Page 6 of 12
(6) Profile scale shall be vertical one inch equals ten feet, horizontal one inch equals one hundred
feet; or vertical one inch equals five feet, horizontal one inch equals fifty feet.
Note: Profile scale shall be a ten to one ratio, horizontal to vertical. Plan and profile sheets shall be submitted
on twenty-four inch by thirty-six inch sheets, or twenty-four inch by eighteen inches.
(Ord. 72-91 (part), 1991).
16.48.020 Classification of roadway.
(a) As used in this chapter:
(1) "County arterial" means a county road primarily serving through traffic to, from and between principal
population, commercial or industrial areas; such arterial routes are designated on the county's arterial
system, such "county arterials" may be "major arterials," "secondary arterials" or "collector arterials";
these terms are not to be confused with the classification of streets within the plat below the grade of
"county arterial."
(2) "Primary collector" means a road or street that carries traffic from secondary collectors, local access
and marginal access roads or streets to the major system of arterial streets and highways. Generally,
primary collectors will serve an area containing more than one hundred lots.
(3) "Secondary collector" means a road or street that carries traffic from local access and marginal access
roads or streets to the major collectors. Generally, secondary collectors will serve areas containing
more than twenty-five and less than one hundred lots.
(4) "Local access road or street" means a road or street that serves primarily a limited number of abutting
properties. Generally, local access roads or streets will serve twenty -five or fewer lots.
(b) Note: The probability and possibility of future function of street will be of prime importance in establishing
classifications. Local access roads or streets and secondary collectors shall be used primarily to serve lots
within the subdivision and not afford possibility of extension.
(Ord. 72-91 (part), 1991).
(Ord. No. 35-19, Exh. A, 4-23-2019)
16.48.030 020 Specific requirements.
(a) The alignment of all major streets shall conform as nearly as possible with that shown on the comprehensive
plan. All streets shall conform to the policies in the comprehensive plan or other development plans and land
control ordinances as may be adopted by the board.
(b) The layout of streets shall provide for the continuation of principal streets existing in adjoining subdivisions.
When adjoining property is not subdivided, principal streets in the proposed plat shall provide access to
sduch unplatted property when necessary.
(ac) When a subdivision road intersects a county road or a state highway, an approved road -access permit issued
by the department of public works or the Washington State Department of Transportation shall be required.
(b) Roads shall be constructed so as to minimize disruption of the natu ral water flow which occurred prior to the
road construction. Where it is necessary to collect surface water, concentration and collection points and
paths shall be located and constructed to restore the original drainage as nearly as possible.
Created: 2023-04-05 09:20:20 [EST]
(Supp. No. 62-2-23)
Page 7 of 12
(cd) Evidence of a recorded maintenance agreement shall be provided for private roads. This agreement shall run
with the land and shall describe levels of maintenance, management powers and enforcement provisions.
The enforcement provisions shall provide adequate means to assure that the intent of the agreement is
complied with by the road maintenance administrators and the property owners.
(d) Intersections shall be as nearly at right angles as is practicable, but not less than seventy -five degrees or
more than one hundred five degrees. Jogs with offsets of less than one hundred twenty -five feet shall be
avoided.
(e) All construction, except as modified herein, shall conform to the Washington State Department of
Transportation's Standard Specifications for Roads, Bridges and Municipal Construction, and all subsequent
amendments thereto.
(f) When a reasonable potential for future development within a subdivision or an easement through the
property accessing other unrelated property exists, the public works director and/or hearing examiner may,
at the time of preliminary plat approval, impose higher road classification standards to accommodate future
growth potential. Conversely, the public works director and/or hearing examiner may, at the time of
preliminary plat approval, assign lower road classification standards when such action would better serve the
general public interest.
16.48.030 – Private Roads
(a) All private roads shall conform to the current road standards as adopted by the board.
(g) Traffic signs, warning and regulatory, as required by the public works director and in conformity with the
Manual for Uniform Traffic Control Devices, current edition, shall be provided. Informational signs shall not
be allowed within the right-of-way of the road.
(h) All work must be inspected and approved by the public works director before successive elements of
construction are begun. The director shall be notified in advance of all operations so as to afford adequate
opportunity to inspect each element. Any work accomplished without adequate advance notice to and
approval by the director may be rejected until proof satisfactory to the director has been produced. All costs
of determining the suitability of work so rejected and later submitted for approv al shall be borne by the
developer and shall be in addition to all other fees and inspection charges.
(ib) All private roads constructed for any reason prior to the initiation of the platting procedures shall be subject
to all the requirements herein when application is sought.
(c) Roads will not be maintained by the county unless such roads have been improved to current county road
standards and have been accepted into the county road system.
(Ord. 106-04 Att. B (part), 2004: Ord. 72-91 (part), 1991).
16.48.040 Basic requirements.
This section specifies the minimum standards for the construction of roads in subdivisions approved after
June 25, 1991 in Mason County. Such roads shall be constructed according to their classification or potential
classification: county arterial, primary collector, secondary collector, and local access road or street.
Table 16.48.040
Horizontal Curves—Max. Degree/Min. Rad.
Classification Local Access Secondary Collector Primary Collector County Arterial
Flat terrain 26*/220′ 20*/287′ 10*/573′ 7*819′
Rolling terrain 38*/150′ 26*/220′ 15*/382′ 10*/573′
Created: 2023-04-05 09:20:20 [EST]
(Supp. No. 62-2-23)
Page 8 of 12
Mountainous 38*/150′ 38*/150′ 23*/249′ 20*/287′
Superelevation 0.03 ft/ft 0.05 ft/ft 0.06 ft/ft 0.08 ft/ft
Crown 0.03 ft/ft 0.03 ft/ft 0.03 ft/ft 0.03 ft/ft
* Degree of centerline curvature
Gradient—Maximum Percent
Classification Local Access Secondary Collector Primary Collector County Arterial
Flat terrain 10% 8% 6% 6%
Rolling terrain 12% 10% 8% 8%
Mountainous 12% 12% 10% 10%
Bridges
(see Note 1)
Classification Local Access Secondary Collector Primary Collector County Arterial
Clear width,
minimum
26 ft 28 ft 30 ft (shoulder width)
Design load
AASHTO
HS-20 HS-20 HS-20 HS-20
All bridges shall be of permanent-type construction
Pavement
(see Notes 2a, 3 and 4)
Classification Local Access Secondary Collector Primary Collector County Arterial
Width, min. ft. 20 20 22 22
Type, minimum BST Cl. "A" 3-coat BST Cl. "A" 3-coat BST Cl. "A" 3-coat BST Cl. "A" 3-coat
Stopping Sight Distance Min./MPH
Classification Local Access Secondary Collector Primary Collector County Arterial
Flat terrain 200/30 250/35 325/40 425/45
Rolling terrain 160/25 200/30 250/35 325/40
Mountainous
terrain
120/20 160/25 200/30 250/35
Road Bed
Shoulder to Shoulder Width
(see Note 2, 3 and 4)
Classification Local Access Secondary Collector Primary Collector County Arterial
Unpaved (see Note
5)
27 ft 29 ft 31 ft 35 ft
Paved (see Note 5) 26 ft 28 ft 30 ft 34 ft
Compacted gravel
base
6″ 6″ 6″ 9″
Created: 2023-04-05 09:20:20 [EST]
(Supp. No. 62-2-23)
Page 9 of 12
Crushed surf. min.
top crs.
2″ 2″ 2″ 2″
Right-of-way
minimum (see Note
6)
40′ 60′ 60′ 80′
Slopes—Steepest Allowable
(see Notes 2b, 2c and 7)
Classification Local Access Secondary Collector Primary Collector County Arterial
Downslope in cut
Section (ditch cut)
3:1 3:1 3:1 3:1
Downslope in fill
section
11/2:1 11/2:1 11/2:1 11/2:1
Backslope in cut 1:1 1:1 11/2:1 11/2:1
Side Ditches—Minimum
(see Note 8)
Classification Local Access Secondary Collector Primary Collector County Arterial
Depth below
finished shoulder
2′ 2′ 2′ 2′
Cul-de-Sac
Classification Local Access Secondary Collector Primary Collector County Arterial
Pavement diameter 54′ 54′
Roadway diameter
(paved)
60′ 60′ not allowed not allowed
Roadway diameter
(unpaved)
62′ 62′ not allowed not allowed
Right-of-way diam.
ft.
100 100
Maximum slope
(grade)
3% 3% 3% 3%
Intersections
Classification Local Access Secondary Collector Primary Collector County Arterial
Minimum angle,
deg.
75 75 75 75
Minimum shoulder
rad.
20′ 20′ 30′ 55′
Minimum R/W
radius
30′ 30′ 40′ 70′
Culverts
Created: 2023-04-05 09:20:20 [EST]
(Supp. No. 62-2-23)
Page 10 of 12
All culverts shall be sized adequately to accommodate runoff and to facilitate cleaning and maintenance (18′
minimum diameter for cross-culverts, 12″ minimum diameter for access driveways). In critical situations, the
director of public works may require submission of a hydrologic survey of the drainage area for the proposed
culvert.
Culverts shall be constructed of reinforced concrete, corrugated aluminum, galvanized corrugated steel, or
equivalent. The director of public works may require that in locatio ns where corrosive soil or water may be
present, that the culvert be coated with asphalt.
Notes:
1. All bridges shall have a minimum clear width between curbs equal to or greater than the finished
shoulder width of the adjacent roadway. All bridges shall be designed by a professional structural
engineer and shall be subject to design review and approval by the director of public works.
2. (a) Roadbed on all curves sharper than ten degrees and flatter than ten degrees and flatter than fifteen
degrees shall be widened two feet. Curves of fifteen degrees and over shall be widened three feet.
Widening shall be added to the inside edge of the curve.
(b) All fills less than three feet in height from toe to shoulder shall be no steeper than three feet
horizontal to one foot vertical (3:1); fills three to ten feet shall be widened one foot on each
shoulder; fills over ten feet shall be widened two feet on each shoulder.
(c) Cuts of less than five feet above the shoulder shall be sloped at two to one (2:1).
3. (a) When required, bituminous surface treatment shall be applied as follows: Two coats initially and a third
coat the following year (see specifications for seasonal restrictions).
(b) In lieu of three-coat BST, the application of one and one-half inches compacted thickness of
asphaltic concrete Class B may be substituted, laid on compacted two inches top course without
prime coat.
4. Private roads serving subdivisions with a total of five to twenty-five lots or parcels may not be required
to provided pavement.
5. (a) Minimum shoulder widths will be, in each case, dictated by anticipated traffic demands and county
standards for arterials.
(b) County "arterial" standards will be required for all arterial routes for which construction or
reconstruction is necessitated by the proposed division. Minimum stipulated right -of-way widths
will be required in all instances.
6. Right-of-way shall contain all cut-and-fill slopes; exceptions may be permitted when coordinated with
site grading.
7. Backslopes may be steepened if actual soil tests conclusively indicate that material will conform
permanently to a steeper slope. Slopes must be flattened as required to prevent erosion, caving and
slumping.
8. Side drainage ditches on steep grades will require special analysis and may require special design and
construction to prevent erosion and/or flooding.
(Ord. 72-91 (part), 1991).
Chapter 17.35 NEIGHBORHOOD DESIGN IN THE BELFAIR UGA
Created: 2023-04-05 09:20:32 [EST]
(Supp. No. 62-2-23)
Page 11 of 12
17.35.020 Standards.
The following standards apply to all residential subdivisions and development unless otherwise noted:
(1) Reserved.
(2) Single family and driveway design. The following standards apply to new developments with more than
four lots;
(A) Design driveways with minimum amounts of impervious surface and minimum presence on the
street to retain green-space and reduce surface water runoff. Driveways must meet the following
standards:
(i) Driveways and vehicle circulation pavements shall be the minimum size, necessary to
accommodate vehicle storage and circulation. The county may require that pavement
dimensions be modified to reduce impervious surface. Applicants are encouraged to use
pervious materials, where feasible, such as split pavements with lawns or unit pavers in the
center of the driveway,
(B) Design homes that minimize the impact of garages on the street and enhance the sense of
neighborhood. Specifically:
(i) All homes should include a porch or covered entry facing the street,
(ii) Garages visible from the street shall be setback at least five feet further than the front wall
of the house facing the street;
(3) Street Network. The following standards apply to new developments with more than four lots:
(A) The street pattern for new residential development shall emphasize a connected network of
streets rather than long irregular loops with dead-ends and cul-de-sacs. Such a network will
provide better traffic flows, orientation, and shorter trips through the neighborhood.
Intersections should occur at no more than four hundred foot intervals;
(B) The street pattern should be adjusted for existing topography and other natural features, while
maintaining interconnections and function;
(C) Streets should interconnect neighborhoods;
(D) Allow for future connections where topography permits a street to be extended in the future;
(E) Consider alleys in the design of a street system—which have proven useful in reducing on-street
parking pressure and pedestrian/driveway conflicts. Alleys are also the most appropriate location
for utilities and other service facilities. Alleys also enhance the appearance of the street since
garages will be located at the rear of homes;
(4) Street Design. The following standards are consistent with the American Association of State Highway
Transportation Officials (AASHTO) Green Book and apply to all public streets in residential areas with
traffic volumes less than four thousand average daily traffic and speeds less than thirty mph:
(A) Residential streets shall be designed per Table 4the road standards;
Table 4
Residential street design standards
LOCAL NEIGHBORHOOD STREETS
Created: 2023-04-05 09:20:32 [EST]
(Supp. No. 62-2-23)
Page 12 of 12
Classification Primary Collector Secondary or
Sub-Collector
Access Street
Characteristics Principal collector within
residential areas. Conveys
traffic from arterials to
lower order streets.
Collectors are often key
streets for bicycle access.
Conveys traffic from
collectors to access
streets.
Carries very little or no
through traffic.
Usual Average Daily
Traffic
1,000-3,000 400-1,000 0-400
Lane Configuration At least two 12′ lanes and
two 5′ shoulders. 8′
parking lanes and/or 5′
bicycle lanes are
desirable.
Two 11′ travel lanes
(accommodating two
lanes of traffic) and two
4′shoulders. 8′ parking
lanes; or two 10′ travel
lanes and one 8′ parking
lane are desirable.
Two 11′ travel lanes
(accommodating two
lanes of traffic) and two
2′ shoulders. 6′ or 7′
parking lanes or
shoulders are desirable.
May go to 10′ lanes.
Curb to Curb Width 34′ 30′ 24′-26′
Recommend R.O.W.
Including Sidewalks on
Both Sides
60′ 50′ 40′
Level Design Speed 30 mph 20 mph 20 mph
Range of Desirable
Centerline Curb Radius
300′-500′ 150′-300′ 100′-150′
Sidewalks or Separated
Paths
5′ sidewalk on at least
side
5′ on at least one side 5′ on at least one side
(B) The county may approve an alternative street design where the applicant can demonstrate that
such alternative design achieves the following:
(i) Enhances safety for pedestrians and vehicles,
(ii) Provides durable construction but reduces environmental impacts (i.e., less impervious
surface),
(iii) Street design is appropriate for site given existing topography and vegetation,
(iv) Street design is consistent with the purpose of this section and is sufficient to
accommodate the projected traffic;
(5) Sidewalks and Trails. The following standards apply to all new residential development with more than
four lots unless otherwise noted:
(A) New development should be integrated with, and expand Belfair's system of community -wide
trails (see Figure 6);
(B) Sidewalks or pathways should be provided along public streets per Table 4 abovethe road
standards;
Attachment B
Mason County, Washington, Code of Ordinances Created: 2023-05-24 11:42:57 [EST]
(Supp. No. 63, 5-23, Update 1)
Page 1 of 5
16.38.015 Procedure—Application content.
Applications for approval of large lot subdivisions shall contain:
(1) Ten Five copies of the large lot plat showing the entire contiguous tract owned or being purchased by
the applicant which shall show:
(A) Names of any adjacent subdivision;
(B) Lines marking the boundaries and dimensions of proposed lots;
(C) Location of road right-of-way within or adjacent to the tract, and easements within the tract
which are to be used for ingress and egress for road and utility purposes;
(D) Contour lines of sufficient interval to show the topography of the entire tract may be required by
the administrator, on a case-by-case basis, based on environmental and/or geologic conditions.
Such contour lines shall include lines that extend at least one hundred feet beyond the tract
boundaries;
(E) All private roads and/or easements shall be designated private and printed on the face of the
plat;
(F) Date, scale and North arrow;
(G) Vicinity map;
(2) Legal description of the original tract held under single or unified ownership or which the owner holds
controlling interest;
(3) The name, and address and phone number of the owner or owners of the said tract(s);
(4) Survey by a registered land surveyor of the lots within the large lot subdivision. Survey can be
submitted after administrators approval and prior to recording;
(5) Title report;
(6) Boundary closures for all lots;
(7) Names and addresses of all landowners within three hundred feet of the proposed large lot division
boundaries (unless SEPA exempt).
16.40.041 Decision criteria.
The review authority shall approve an application for a boundary line adjustment provided the following
criteria are met:
(1) The lots or parcels resulting after the boundary line adjustment shall meet all dimensional
requirements specified for the applicable zone as set forth in the approved Title 17 and, if ap plicable,
Chapter 8.52.
(A) Boundary line adjustments in residentially zone property must meet the requirements of
minimum and maximum lot sizes, as set forth in the approved Title 17, unless already legally non-
conforming.
(2) No lot, use, or structure is made nonconforming or more nonconforming than that which existed at the
time of application, and subject to the provisions of the approved Title 17 and, if applicable, Chapter
8.52.
Attachment B
Mason County, Washington, Code of Ordinances Created: 2023-05-24 11:42:57 [EST]
(Supp. No. 63, 5-23, Update 1)
Page 2 of 5
(3) Will not diminish or impair existing or future drainage, water sup ply, sanitary sewage disposal
(including on-site sewage disposal) or legal access.
(4) All boundary line adjustments shall not result in any of the following:
(A) Shall not result in the creation of any additional lot, tract, parcel, site, or division.
(B) Shall not be reconfigured or adjusted in a way in which would render access for vehicles, utilities,
fire protection, or existing easements impractical to serve their purpose.
(5) A boundary line adjustment which includes out lots may be approved, provided that such tracts are
intended for and restricted by covenant to a specified accessory use, such as for stormwater
management, common area playground, or open space.
17.03.021 Cottage industries.
Unless listed in Figure 17.03.021, any use is permitted, subject to department review, in any development
area as a home-based occupation, or as a cottage industry. The activity shall be required to obtain a special use
permit unless it complies with the following standards:
(1) On-site parking shall be accommodated for up to ten vehicles for residents, customers and employees;
any provision for additional parking shall require a special use permit;
(2) The outdoor storage of merchandise or materials is a llowed if they are not visible to the public from off
the site;
(3) A cottage industry shall involve the owner or lessee of the property who shall reside within the
dwelling unit, and shall not employ on the premises more than five nonresidents. A tempora ry increase
in the number of employees is permitted to accommodate a business that is seasonal in nature.
However, not more than five additional persons shall be employed on a temporary basis (up to six
weeks) without a special use permit;
(4) More than one business may be allowed, in or on the same premises provided that all of the criteria
are met for all business combined;
(5) There shall be no alterations to the outside appearance of the buildings or premises that are not
consistent with the residential use of the property, or other visible evidence of the conduct of such
cottage industry, other than one sign no larger than twelve square feet;
(6) No equipment or process shall be used in such home occupations which creates noise, vibration, glare,
fumes, odors, or electrical interference detectable to the normal senses off the property;
(7) The cottage industry shall not create an increase of five percent or more in local traffic.
MASON COUNTY
USES PROHIBITED AS COTTAGE INDUSTRIES
FIGURE 17.03.021
Prohibited Cottage Industry Use
Airport
Assisted living facility
Automobile service station
Automobile wash
Automobile, sales
Attachment B
Mason County, Washington, Code of Ordinances Created: 2023-05-24 11:42:57 [EST]
(Supp. No. 63, 5-23, Update 1)
Page 3 of 5
Banks
Billiard hall and pool hall
Boat yards
Bowling alley
Buy-back recycling center
Campgrounds
Cemeteries
Child day care, commercial
Non-profit club or lodge, private
Department stores
Drug stores
Dry cleaners
Fire stations
Food markets and grocery stores
Freight terminal, truck
Gravel extraction
Hardware stores
Health club
Heavy industry
Hotel
Libraries
Liquor stores
Lumber yards
Marina
Mining
Mobile home sales
Mortuaries
Motel
Motor vehicle impound yards
Paint shop
Plumbing supply yards
Post office, distribution center or terminal
Public utility service yard
Rail-dependent uses
Recreational vehicle park
Recreational vehicle repair
Recreational storage (vehicles, boats, etc.)
Restaurant
Restaurants, drive-through
Rifle range
Self-service storage facility
Taverns
Theaters, enclosed
Trailer-mix concrete plant (resource-dependent use)
Wrecking/junk yards
Attachment B
Mason County, Washington, Code of Ordinances Created: 2023-05-24 11:42:57 [EST]
(Supp. No. 63, 5-23, Update 1)
Page 4 of 5
Article II. Rural Commercial 2 (RC 2)
17.04.332 Uses permitted.
(a) Uses. Convenience/general store, retail, restaurant, vehicle and equipment repair and maintena nce
(automotive, truck, farm implement, and small engines), small office, laundry, professional services, public
meeting space, nursery, post office/fire station, church, local community and recreation centers,
commercial/government operated day care, single-family residential.
(b) Uses Permitted with Special Use Permit. Gas, self-storage (section 17.04.334 does not apply).
17.04.334 Building regulations.
(a) Size. Maximum of four thousand five hundred square feet for single tenant and seven thousand five hundred
square feet for multiple tenants; no maximum for dwellings. Does not apply to self-storage
(b) Height. Not to exceed thirty-five feet maximum except for agricultural buildings, cell towers, antennas, water
tanks, or necessary structural elements for an otherwise complaint permitted land use.
Article III. Rural Commercial 3 (RC 3)
17.04.342 Uses permitted.
(a) Uses. Convenience/general store, retail, restaurant, small office, laundry, professional services, personal
services, public meeting space, nursery, public facilities - post office/fire station/fish hatchery/library/ranger
station, church, local community and recreation centers, lodging facilities, including motels, RV parks,
campgrounds and bed and breakfast, marina - sales, service and storage, auto service and repair,
medical/dental clinic, animal clinic, winery, commercial/government operated day care, and single-family
residential and single-family accessory use.
(b) Uses Permitted with Special Use Permit. Gas, self-storage, recreational storage.
(c) Other Uses. Uses not explicitly enumerated in this section, but closely similar thereto, are determine d by the
administrator.
17.17.006 Marijuana producer licensees.
Marijuana grow operations, known as producers, are measured by their plant canopy. This is the square
footage dedicated to live plant production, such as maintaining mother plants, propagatin g plants from seed to
plant tissue, clones, vegetative or flowering area. Plant canopy does not include areas such as space used for the
storage of fertilizers, pesticides, or other products, quarantine, office space, etc. Production operations are
categorized by the state in the amount of actual square footage in their premises that will be designated as plant
canopy. There are three categories as follows:
Tier 1 - Less than two thousand square feet;
Tier 2 - Two thousand square feet to ten thousand squa re feet; and
Created: 2023-05-24 11:42:54 [EST]
(Supp. No. 63, 5-23, Update 1)
Page 5 of 5
Tier 3 - Ten thousand square feet to thirty thousand square feet.
Marijuana production must take place within a fully enclosed secure indoor facility or greenhouse with rigid
walls, a roof, and doors. Outdoor production may take place in non -rigid greenhouses, other structures, or an
expanse of open or cleared ground fully enclosed by a physical barrier. To obscure public view of the premises,
outdoor production must be enclosed by a sight obscure wall or fence at least eight feet high. Outdo or producers
must meet security requirements described in WAC 314-55-083.
Licensed INDOOR and OUTDOOR marijuana producers are permitted within the following nonresidential
zoning districts, subject to the restrictions of all currently adopted codes and or dinances.
(a) Rural commercial 2 (RC 2) (chapter 17.04, div. II, art. 2);
(b) Rural commercial 3 (RC 3) (chapter 17.04, div. II, art. 3);
(c) Rural commercial 4 (RC 4) (chapter 17.04, div. II, Art. 4);
(d) Rural commercial 5 (RC 5) (chapter 17.04, div. II, art. 5);
(e) Rural industrial (RI) (chapter 17.04, div. III)
(f) Rural natural resource (RNR) (chapter 17.04, div. IV);
(g) Low intensity mixed use (MU} - Shelton UGA (chapter 17.07, art. 2);
(h) General commercial (GC) - Shelton UGA (chapter 17.07, art. 3);
(i) Commercial-industrial (CI) - Shelton UGA (chapter 17.07, art. 4);
(j) Airport industrial (AI); subject to all codes, covenants, and restrictions of the Port of Shelton - Shelton
UGA (chapter 17.07, art. 5);
(k) Industrial (I) - Shelton UGA (chapter 17.07, art. 6);
(l) Highway commercial district (HC) - Allyn UGA (chapter 17.12, art. 3);
(m) Business park (BP) - Allyn UGA (chapter 17.12, art. 4);
(n) Mixed use (MU) - Belfair UGA (section 17.23.120);
(o) General commercial (GC) - Belfair UGA (chapter 17.24);
(p) Business industrial (BI)) - Belfair UGA (chapter 17.24).
Licensed INDOOR producers are permitted within the rural residential districts subject to following
restrictions.
Tier Level I Minimum five acres
Tier Level II Minimum ten acres
Tier Level III Minimum ten acres
Licensed indoor producers in rural residential 2.5 and 5 must obtain a special use permit and be on five acres
or larger. Outdoor production is prohibited in all rural residential districts. Licensed indoor producers are
permitted within the rural residential 10 and 20 districts on parcels five acres or larger; and all structures are
required to meet the building regulations for floor area ratio, size, and height of non-agricultural and accessory
buildings for each respective zoning district. Licensed indoor producers in rural residential 5 must obtain a special
use permit. Outdoor production is prohibited in all rural residential districts.
Page: 1
MASON COUNTY
Planning Division of Community
Development
615 W. Alder St. Bldg. 8, Shelton, WA 98584
360-427-9670 ext 352
SEPA DETERMINATION OF NON-SIGNIFANCE (DNS)
Permit #:SEP2023-00039
Project Name:
Project Description Adopting County Road Standards
Location:100 W PUBLIC WORKS DR
Parcel Number: 420021000010
Proponent:LEGACY UNKNOWN
Lead Agency: Mason County
Lead Agency
Contact:Kell Rowen 360-427-9670 ext. 352
Comment Deadline 06/29/2023
The Lead Agency for this proposal has determined that it does not have a probable significant adverse impact on the
environment. An Environmental Impact Statement (EIS) is not required under RCW 43.21C.030(2)(c). This decision was
made after review of a completed Environmental Checklist and other information on file with the Lead Agency. This
information is available to the public upon request.
This DNS is issued under WAC 197-11-340(2). The Lead Agency will not act on this proposal for 14 days from the date
shown below, when the determination is final. Comments must be submitted to the Dept of Community Development, 615
W Alder St, Shelton, WA 98584 by the comment deadline. Appeal of this determination must be filed with a 14-day period
following this final determination date, per Mason County Code Chapter 15.11 Appeals
Authorized Local Government Official Date
06/20/2023
Ms. Kell Rowen
Community Development Director
Mason County
411 N 5th Street
Shelton, WA 98332
Sent Via Electronic Mail
Re: Mason County--2023-S-6175--60-day Notice of Intent to Adopt Amendment
Dear Ms. Rowen:
Thank you for sending the Washington State Department of Commerce (Commerce) the 60-day
Notice of Intent to Adopt Amendment as required under RCW 36.70A.106. We received your
submittal with the following description.
Proposed development regulation amendments related to consistency with Mason County
Public Works proposed Road Standards; cottage industries; self-storage and general code
clean-up/clarification.
We received your submittal on 06/15/2023 and processed it with the Submittal ID 2023-S-6175.
Please keep this letter as documentation that you have met this procedural requirement. Your
60-day notice period ends on 08/14/2023.
We have forwarded a copy of this notice to other state agencies for comment.
Please remember to submit the final adopted amendment to Commerce within ten days of
adoption.
If you have any questions, please contact Growth Management Services at
reviewteam@commerce.wa.gov, or call Carol Holman, (360) 725-2706.
Sincerely,
Review Team
Growth Management Services
STATE OF WASHINGTON
DEPARTMENT OF COMMERCE
1011 Plum Street SE PO Box 42525 Olympia, Washington 98504-2525 (360) 725-4000
www.commerce.wa.gov
Page: 1 of 1