HomeMy WebLinkAboutDept. of Commerce DocuSign Envelope ID: B7702B1B-BC43-4734-BED9-B8436E8553DC
. . Washington State
M ►w Commerce
Interagency Agreement with
Mason County Public Health and Human Services
through
Housing Division
Homelessness Assistance Unit
For
Consolidated Homeless Grant (CHG)
Dated: July 1 , 2023
DocuSign Envelope ID: B7702B1B-BC43-4734-BED9-B8436E8553DC
��.bVdShuiy.on Skit,
Depa-tment of
Commerce
Table of Contents
TABLEOF CONTENTS..............................................................................................................................................2
FACESHEET............................................................................................................................................................3
SPECIAL TERMS AND CONDITIONS.........................................................................................................................4
1. AUTHORITY........................................................................................................................................................4
2. CONTRACT MANAGEMENT...............................................................................................................................4
3. COMPENSATION ...............................................................................................................................................4
4. BILLING PROCEDURES AND PAYMENT...............................................................................................................4
5. SUBCONTRACTOR DATA COLLECTION...............................................................................................................5
6. INSURANCE .......................................................................................................................................................5
7. ELIGIBLE USE OF FUNDS..................................................................................................................................................5
8. FRAUD AND OTHER LOSS REPORTING...............................................................................................................5
9. ORDER OF PRECEDENCE....................................................................................................................................5
GENERAL TERMS AND CONDITIONS.......................................................................................................................6
1. DEFINITIONS......................................................................................................................................................6
2. ALL WRITINGS CONTAINED HEREIN...................................................................................................................6
3. AMENDMENTS..................................................................................................................................................6
4. ASSIGNMENT.....................................................................................................................................................6
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION.............................................................................6
6. COPYRIGHT........................................................................................................................................................7
7. DISPUTES...........................................................................................................................................................7
8. GOVERNING LAW AND VENUE..........................................................................................................................8
9. INDEMNIFICATION............................................................................................................................................8
10. LICENSING,ACCREDITATION AND REGISTRATION ............................................................................................8
11. RECAPTURE .......................................................................................................................................................8
12. RECORDS MAINTENANCE..................................................................................................................................8
13. SAVINGS............................................................................................................................................................8
14. SEVERABILITY....................................................................................................................................................8
15. SUBCONTRACTING............................................................................................................................................9
16. SURVIVAL..........................................................................................................................................................9
17. TERMINATION FOR CAUSE................................................................................................................................9
18. TERMINATION FOR CONVENIENCE ...................................................................................................................9
19. TERMINATION PROCEDURES.............................................................................................................................9
20. TREATMENT OF ASSETS...................................................................................................................................10
21. WAIVER...........................................................................................................................................................11
ATTACHMENT A:SCOPE OF WORK.......................................................................................................................12
ATTACHMENT B: BUDGET....................................................................................................................................13
ATTACHMENT C:CHG GUIDELINES ADDENDUM FOR THE HEN FCS BRIDGE
FUNDING................................................................................................................................................................................14
Page 2 of 14
DocuSign Envelope ID: B7702B1B-BC43-4734-BED9-B8436E8553DC
gfillk Washing:on State
Department of
V4► Commerce
Face Sheet
Contract Number: 24-46108-20
Washington State Department of Commerce
Housing Division
Homelessness Assistance Unit(HAU)
Consolidated Homeless Grant (CHG)
1. Contractor 2. Contractor Doing Business As (as applicable)
Mason County
415 N. 611 St.
Shelton, WA 98584
3. Contractor Representative 4. COMMERCE Representative
Melissa Casey Megan Kendig 1011 Plum Street SE
Community Health Manager Grant Manager Olympia, WA 98504-2525
(360)427-9670 (360)401-5149
mcasey@masoncountywa.gov megan.kendig@commerce.wa.gov
5. Contract Amount 6. Funding Source 7. Start Date 8. End Date
$4,779,087.00 Federal: ❑ State: ® Other: ❑ N/A: ❑ July 1, 2023 June 30, 2025
9. Federal Funds (as applicable) Federal Agency: ALN
N/A N/A N/A
10. Tax ID# 11. SWV# 12. UBI# 13. UEI#
N/A 0001893-04 232002101 N/A
14. Contract Purpose
This grant provides resources to fund homelessness crisis response systems and to assist people who are experiencing or
are at risk of homelessness to obtain or maintain housing.
COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the
terms of this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized
to bind their respective agencies. The rights and obligations of both parties to this Contract are governed by this Contract
and the following documents incorporated by reference:2023-2025 CHG application and Budget workbook, CHG Guidelines
(as they may be revised from time to time), Contractor Terms and Conditions including Attachment "A" - Scope of Work,
Attachment"B"— Budget, Attachment"C"—CHG Guidelines Addendum for the HEN FCS Bridge funding.
FOR CONTRACTOR FOR COMMERCE
DocuSigned by: DocuSigned by: DS
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CCF75A9CCF R0427 227C3598011D4D8...
Sharon Trask, Chair, Board of County Commissioners Corina Grigoras, Assistant Director
Housing Division
7/18/2023 1 10:07 AM PDT 7/18/2023 1 10:14 AM PDT
Date Date
APPROVED AS TO FORM ONLY
BY ASSISTANT ATTORNEY GENERAL
APPROVAL ON FILE
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DocuSign Envelope ID: B7702B1B-BC43-4734-BED9-B8436E8553DC
g@1k Washing:on State
Department of
V4► Commerce
Special Terms and Conditions
1. AUTHORITY
COMMERCE and Contractor enter into this Contract pursuant to the authority granted by Chapter
39.34 RCW.
2. CONTRACT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person
for all communications and billings regarding the performance of this Contract.
The Representative for COMMERCE and their contact information are identified on the Face Sheet
of this Contract.
The Representative for the Contractor and their contact information are identified on the Face Sheet
of this Contract.
3. COMPENSATION
COMMERCE shall pay an amount not to exceed the Contract Amount listed on the Face Sheet for
the performance of all things necessary for or incidental to the performance of work under this
Contract as set forth in the Scope of Work. Contractor's compensation for services rendered shall be
in accordance with Attachment B— Budget.
4. BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Contractor upon acceptance of services provided and receipt of properly
completed invoices, which shall be submitted to the Representative for COMMERCE not more often
than monthly. Exceptions to the single billing per month can be made by COMMERCE on a case-by-
case basis.
When requesting reimbursement for expenditures made, Contractor shall submit all invoice Vouchers
and any required documentation electronically through COMMERCE's Contracts Management
System (CMS), which is available through the Secure Access Washington (SAW) portal.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after
receipt of properly completed invoices. Payment shall be sent to the address designated by the
Contractor.
COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the
Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or
condition of this Contract.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement
shall be made by COMMERCE.
Invoices and End of Fiscal Year
Invoices are due on the 20th of the month following the provision of services.
Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide
notification of the end of fiscal year due date.
The Contractor must invoice for all expenses from the beginning of the contract through June 30,
regardless of the contract start and end date.
Duplication of Billed Costs
The Contractor shall not bill COMMERCE for services performed under this Agreement, and
COMMERCE shall not pay the Contractor, if the Contractor is entitled to payment or has been or will
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DocuSign Envelope ID: B7702B1B-BC43-4734-BED9-B8436E8553DC
g6lk Washing:on State
DepartmenI of
%AW Commerce
be paid by any other source, including grants, for that service.
Disallowed Costs
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its subcontractors.
5. SUBCONTRACTOR DATA COLLECTION
Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as
agreed by the parties, regarding work under this Contract performed by subcontractors and the portion
of Contract funds expended for work performed by subcontractors, including but not necessarily
limited to minority-owned, woman-owned, and veteran-owned business subcontractors.
"Subcontractors" shall mean subcontractors of any tier.
6. INSURANCE
Each party certifies that it is self-insured under the State's or local government self-insurance liability
program, and shall be responsible for losses for which it is found liable.
Additionally, the Contractor is responsible for ensuring that any Subgrantees provide adequate
insurance coverage for the activities arising out of subgrants, as follows:
Commercial General Liability Insurance Policy. Provide a Commercial General Liability Insurance
Policy, including contractual liability, written on an occurrence basis, in adequate quantity to protect
against legal liability arising out of Subgrant activity but no less than $1,000,000 per occurrence.
Automobile Liability. In the event that performance pursuant to this Grant involves the use of
vehicles, owned or operated by the Subgrantee, automobile liability insurance shall be required. The
minimum limit for automobile liability is$1,000,000 per occurrence, using a Combined Single Limit for
bodily injury and property damage.
7. ELIGIBLE USE OF FUNDS
Funding awarded under this Contract may only be used for eligible activities and expenses
described in the CHG Guidelines. These Guidelines are incorporated by reference.
8. FRAUD AND OTHER LOSS REPORTING
Contractor shall report in writing all known or suspected fraud or other loss of any funds or other
property furnished under this Contract immediately or as soon as practicable to the Commerce
Representative identified on the Face Sheet.
9. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving
precedence in the following order:
• Applicable federal and state of Washington statutes and regulations
• Contract Face Sheet
• Special Terms and Conditions
• General Terms and Conditions
• Attachment A—Scope of Work
• Attachment B— Budget
• Attachment C—CHG Guidelines Addendum for the HEN FCS Bridge funding
• CHG Guidelines, incorporated by reference on the Face Sheet
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DocuSign Envelope ID: B7702B1B-BC43-4734-BED9-B8436E8553DC
g@1k Washing:on State
Department of
V4► Commeme
General Terms and Conditions
1. DEFINITIONS
As used throughout this Contract, the following terms shall have the meaning set forth below:
A. "Authorized Representative" shall mean the Director and/or the designee authorized in writing
to act on the Director's behalf.
B. "COMMERCE" shall mean the Washington Department of Commerce.
C. "Contract" or "Agreement" or "Grant" means the entire written agreement between
COMMERCE and the Contractor, including any Attachments, documents, or materials
incorporated by reference. E-mail or Facsimile transmission of a signed copy of this contract
shall be the same as delivery of an original.
D. "Contractor" or "Grantee" shall mean the entity identified on the face sheet performing
service(s) under this Contract, and shall include all employees and agents of the Contractor.
E. "Personal Information" shall mean information identifiable to any person, including, but not
limited to, information that relates to a person's name, health, finances, education, business,
use or receipt of governmental services or other activities, addresses, telephone numbers,
social security numbers, driver license numbers, other identifying numbers, and any financial
identifiers, and "Protected Health Information" under the federal Health Insurance Portability
and Accountability Act of 1996 (HIPAA).
F. "State"shall mean the state of Washington.
G. "Subcontractor"shall mean one not in the employment of the Contractor, who is performing all
or part of those services under this Contract under a separate contract with the Contractor. The
terms "subcontractor" and "subcontractors" mean subcontractor(s) in any tier.
2. ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or to bind any of the parties hereto.
3. AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
4. ASSIGNMENT
Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred
or assigned by the Contractor without prior written consent of COMMERCE.
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION
A. "Confidential Information" as used in this section includes:
i. All material provided to the Contractor by COMMERCE that is designated as"confidential"
by COMMERCE;
ii. All material produced by the Contractor that is designated as "confidential" by
COMMERCE; and
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DocuSign Envelope ID: B7702B1B-BC43-4734-BED9-B8436E8553DC
g@1k Washing:on State
DepartmenI of
VWP Commerce
iii. All Personal Information in the possession of the Contractor that may not be disclosed
under state or federal law.
B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer,
sale, or disclosure of Confidential Information. The Contractor shall use Confidential
Information solely for the purposes of this Contract and shall not use, share, transfer, sell or
disclose any Confidential Information to any third party except with the prior written consent of
COMMERCE or as may be required by law. The Contractor shall take all necessary steps to
assure that Confidential Information is safeguarded to prevent unauthorized use, sharing,
transfer, sale or disclosure of Confidential Information or violation of any state or federal laws
related thereto. Upon request, the Contractor shall provide COMMERCE with its policies and
procedures on confidentiality. COMMERCE may require changes to such policies and
procedures as they apply to this Contract whenever COMMERCE reasonably determines that
changes are necessary to prevent unauthorized disclosures. The Contractor shall make the
changes within the time period specified by COMMERCE. Upon request, the Contractor shall
immediately return to COMMERCE any Confidential Information that COMMERCE reasonably
determines has not been adequately protected by the Contractor against unauthorized
disclosure.
C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5)
working days of any unauthorized use or disclosure of any confidential information, and shall
take necessary steps to mitigate the harmful effects of such use or disclosure.
6. COPYRIGHT
Unless otherwise provided, all Materials produced under this Contract shall be considered "works for
hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall
be considered the author of such Materials. In the event the Materials are not considered "works for
hire" under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and
interest in all Materials, including all intellectual property rights, moral rights, and rights of publicity to
COMMERCE effective from the moment of creation of such Materials.
"Materials" means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions."Ownership"includes the right to copyright, patent, register and the ability
to transfer these rights.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials not
produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty-
free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce,
distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants
and represents that the Contractor has all rights and permissions, including intellectual property rights,
moral rights and rights of publicity, necessary to grant such a license to COMMERCE.
The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of
Materials furnished under this Contract,of all known or potential invasions of privacy contained therein
and of any portion of such document which was not produced in the performance of this Contract.
The Contractor shall provide COMMERCE with prompt written notice of each notice or claim of
infringement received by the Contractor with respect to any Materials delivered under this Contract.
COMMERCE shall have the right to modify or remove any restrictive markings placed upon the
Materials by the Contractor.
7. DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in
the following manner: Each party to this Agreement shall appoint one member to the Dispute Board.
The members so appointed shall jointly appoint an additional member to the Dispute Board. The
Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a
determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority
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DocuSign Envelope ID: B7702B1B-BC43-4734-BED9-B8436E8553DC
g@1k Washing:on State
Department of
�i► Commerce
prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto.As
an alternative to this process, either of the parties may request intervention by the Governor, as
provided by RCW 43.17.330, in which event the Governor's process will control.
8. GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of
Washington, and the venue of any action brought hereunder shall be in the Superior Court for
Thurston County.
9. INDEMNIFICATION
Each party shall be solely responsible for the acts of its employees, officers, and agents.
10. LICENSING, ACCREDITATION AND REGISTRATION
The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Contract.
11. RECAPTURE
In the event that the Contractor fails to perform this Contract in accordance with state laws, federal
laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an
amount to compensate COMMERCE for the noncompliance in addition to any other remedies
available at law or in equity.
Repayment by the Contractor of funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments
due under this Contract.
12. RECORDS MAINTENANCE
The Contractor shall maintain books, records, documents, data and other evidence relating to this
contract and performance of the services described herein, including but not limited to accounting
procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this contract.
The Contractor shall retain such records for a period of six years following the date of final payment.
At no additional cost,these records, including materials generated under the contract,shall be subject
at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by
COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records
shall be retained until all litigation, claims, or audit findings involving the records have been resolved.
13. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or
terminate the Contract under the "Termination for Convenience"clause, without the ten calendar day
notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding
limitations and conditions.
14. SEVERABILITY
The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the contract.
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DocuSign Envelope ID: B7702B1B-BC43-4734-BED9-B8436E8553DC
g@1k Washing:on State
Department of
Vi► Commerce
15. SUBCONTRACTING
The Contractor may only subcontract work contemplated under this Contract if it obtains the prior
written approval of COMMERCE.
If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause,
COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as
they relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or
entity; or(c) require the Contractor to rescind or amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The
Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term
or condition of this Contract. The Contractor shall appropriately monitor the activities of the
Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a
subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any breach
in the performance of the Contractor's duties.
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable
for claims or damages arising from a Subcontractor's performance of the subcontract.
16. SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Contract
shall so survive.
17. TERMINATION FOR CAUSE
In the event COMMERCE determines the Contractor has failed to comply with the conditions of this
contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before
suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of the need
to take corrective action. If corrective action is not taken within 30 calendar days, the contract may be
terminated or suspended.
In the event of termination or suspension, the Contractor shall be liable for damages as authorized
by law including, but not limited to, any cost difference between the original contract and the
replacement or cover contract and all administrative costs directly related to the replacement contract,
e.g., cost of the competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or
prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to
terminate the contract. A termination shall be deemed a "Termination for Convenience" if it is
determined that the Contractor: (1) was not in default; or (2) failure to perform was outside of his or
her control, fault or negligence.
The rights and remedies of COMMERCE provided in this contract are not exclusive and are, in
addition to any other rights and remedies, provided by law.
18. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days' written
notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If
this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms
of this Contract for services rendered or goods delivered prior to the effective date of termination.
19. TERMINATION PROCEDURES
Upon termination of this contract, COMMERCE, in addition to any other rights provided in this
contract, may require the Contractor to deliver to COMMERCE any property specifically produced or
acquired for the performance of such part of this contract as has been terminated. The provisions of
the "Treatment of Assets" clause shall apply in such property transfer.
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%jP Commerce
COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed
work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and
COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially
completed work and services, (iii) other property or services that are accepted by COMMERCE, and
(iv)the protection and preservation of property, unless the termination is for default, in which case the
Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree
with such determination shall be a dispute within the meaning of the"Disputes"clause of this contract.
COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized
Representative determines to be necessary to protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Contractor shall:
A. Stop work under the contract on the date, and to the extent specified, in the notice;
B. Place no further orders or subcontracts for materials, services, or facilities except as may be
necessary for completion of such portion of the work under the contract that is not terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the
Authorized Representative, all of the rights,title, and interest of the Contractor under the orders
and subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to
settle or pay any or all claims arising out of the termination of such orders and subcontracts;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the Authorized Representative to the extent
the Authorized Representative may require, which approval or ratification shall be final for all
the purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed
by the Authorized Representative any property which, if the contract had been completed,
would have been required to be furnished to COMMERCE;
F. Complete performance of such part of the work as shall not have been terminated by the
Authorized Representative; and
G. Take such action as may be necessary, or as the Authorized Representative may direct, for
the protection and preservation of the property related to this contract, which is in the
possession of the Contractor and in which COMMERCE has or may acquire an interest.
20. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a
direct item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such
property by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor
under this contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property
in the performance of this contract, or(ii)commencement of use of such property in the performance
of this contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part,
whichever first occurs.
A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided
herein or approved by COMMERCE, be used only for the performance of this contract.
B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that
results from the negligence of the Contractor or which results from the failure on the part of the
Contractor to maintain and administer that property in accordance with sound management
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Vi► Commerce
practices.
C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately
notify COMMERCE and shall take all reasonable steps to protect the property from further
damage.
D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement
upon completion, termination or cancellation of this contract.
E. All reference to the Contractor under this clause shall also include Contractor's employees,
agents or Subcontractors.
21. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or
breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless
stated to be such in writing and signed by Authorized Representative of COMMERCE.
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Vww Commerce
Attachment A: Scope of Work
A. Contractor shall commit to operating a high-performing crisis response system in their county by:
a. Assessing each household's housing needs and facilitating housing stability with the goal of
obtaining or maintaining permanent housing.
b. Employing a progressive engagement service model.
c. Prioritizing households most likely to become homeless when using homelessness
prevention rent assistance.
d. Being anti-racist leaders in their crisis response systems and facilitate partnerships among
organizations that respond to the disproportionality in services and outcomes for communities
that may not seek assistance from mainstream organizations.
B. Contractor shall submit the following monthly deliverables on time with truthful, accurate
information:
a. Invoice and Voucher Detail Worksheet for reimbursement due on the 20th of the month
following the provision of services.
C. Contractor shall submit the following deliverables on time with truthful, accurate information:
a. Local Homeless Housing Plan and Annual Report.
b. Annual County Expenditure Report/Homeless Housing Inventory including Point-In-Time
Count information.
c. HEN Essential Needs Report.
d. Grantees shall commit to reporting quality timely HMIS data.
D. Contractor shall comply with all of the requirements, policies and procedures in the Consolidated
Homeless Grant Guidelines, including the Washington State Coordinated Entry Guidelines.
E. Performance Requirements:
a. Housing Outcomes: For each intervention type funded by the Consolidated Homeless Grant,
grantees must adopt the required housing outcome performance measure outlined in the
Consolidated Homeless Grant Guidelines, Appendix D, Table A. Grantees must improve
housing outcomes by making progress towards the statewide performance target.
b. Equitable Access: The race and ethnicity of households served are proportional to the
numbers of people in need of services in each county. The performance measure for
equitable access is in a testing period and there is no available baseline data. This contract
period will serve to test the performance measure, gather baseline data and determine the
performance target.
F. Local Document Recording Fees (DRF) Support
Funds are "for maintaining programs and investments" under local homeless housing plans and
affordable housing under RCW 36.22.178. Allowable uses for these funds are for any allowable
Consolidated Homeless Grant activity and any allowable activity pursuant to uses of local
document recording fees.
G. Inflation Increase
Funding is to maintain current levels of homeless subsidies and services and to stabilize the
homeless service provider workforce. Commerce expects grantees to prioritize salary increases
or retention stipends for their homeless service provider workforce, and to the extent possible,
offset other inflation costs. Allowable uses for these funds are for any allowable Consolidated
Homeless Grant activity.
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DocuSign Envelope ID: B7702B1B-BC43-4734-BED9-B8436E8553DC
gflk Washingxxi State
Department of
Vmw Commerce
Attachment B: Budget
Budget Total
CHG Standard
Admin $72,482.00
Rent $350,735.00
PSH CHF
PSH CHF RenUFac Support $60,000.00
HEN SFY 2024
HEN Admin 2024 $90,723.00
HEN Rent/Fac Support 2024 $1,032,190.00
HEN Operations 2024 $173,130.00
HEN SFY 2025
HEN Admin 2025 $90,723.00
HEN Rent/Fac Support 2025 $1,032,190.00
HEN Operations 2025 $173,130.00
Eviction Prevention SFY 23, 24, and 25
Eviction Prevention Admin $154,698.00
Eviction Prevention Rent $351,590.00
Eviction Prevention Operations $322,920.00
HEN FCS Bride SFY 2024
HEN FCS Bridge Admin 2024 $2,577.00
HEN FCS Bridge Rent 2024 $59,277.00
HEN FCS Bridge Operations 2024 $11,782.00
HEN FCS Bride SFY 2025
HEN FCS Bridge Admin 2025 $2,577.00
HEN FCS Bridge Rent 2025 $59,277.00
HEN FCS Bridge Operations 2025 $11,782.00
Inflation Increase SFY 2024 and SFY 2025
Inflation Increase 2024 $276,848.00
Inflationary Costs 2025 $276,848.00
Local Document Recording Fees Support SFY 2024 and SFY 2025
Local DRF Support 2024 $86,804.00
Local DRF Support 2025 $86,804.00
TOTAL $4,779,087.00
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DocuSign Envelope ID: B7702B1B-BC43-4734-BED9-B8436E8553DC
g@1k Washing:on State
Department of
VWP Commerce
Attachment C:
CHG Guidelines Addendum for the HEN FCS Bridge funding
It's estimated that over one third of Foundational Community Supports (FCS)enrollees are eligible for
Housing and Essential Needs (HEN). This new funding creates a bridge period of rent assistance for
households enrolled in FCS, prioritizing households enrolled in Supportive Employment, who no longer
have a HEN Referral from Department of Social and Health Services (DSHS) due to increased income or
other changes in eligibility.
The applicable Consolidated Homeless Grant or System Demonstration Grant guidelines apply to this
funding, with the following additions:
Eligible Households
• HEN households who no longer have a HEN Referral from DSHS. This includes:
o Households who:
■ Are currently receiving HEN rent assistance.
o Homeless and at-risk households who:
■ Received a HEN Referral within the last six months, but were not able to identify
permanent housing.
OR
■ Received rent assistance in the past, but exited the program within the last six
months.
AND
• Households enrolled in FCS. FCS households enrolled in the Supportive Employment should be
prioritized.
AND
• Household income is at or below 80% Area Median Income.
Allowable Expenses
• Allowable expenses include Admin (7%), Rent, and Operations.
• Rent assistance, including arrears, is not to exceed nine (9) months in total.
Housing Stability Plan
• The housing provider must work with the household on a housing stability plan to secure
affordable permanent housing with the knowledge that this funding expires June 30, 2025.
HMIS
• HMIS projects must be set up specifically for this funding and data entered accurately.
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