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2023/07/18 - Regular Packet
Board of Mason County Commissioners Draft Meeting Agenda Commission Chambers 411 N 5th St, Shelton, WA 98584 July 18, 2023 9:00 a.m. July 18.2 Commission meetings are live streamed at http://www.masonwebtv.com/ Effective May 10, 2022, regular Commission business meetings will be held in -person and via Teams. Please click the Teams meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognize d by the Chair to provide your comments and testimony. Public comment and testimony can be provided in -person, and you can also e-mail msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting. 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 4.2 News Release – 2023 County Road Chip Seal and Restriping Projects 5. Open Forum for Citizen Input Please see above options to provide public comment; 3 minutes per person, 15-minute time limit. 6. Adoption of Agenda Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m. 7. Approval of Minutes 8. Approval of Action Agenda Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered a separate item. 8.1 Approval of Warrants & Treasurer Electronic Remittances Claims Clearing Fund Warrant # 8097307-8097847 $1,615,100.44 Direct Deposit Fund Warrant # 98012-98420 $ 845,658.66 Salary Clearing Fund Warrant # 7007471-7007507 $1,127,515.79 Treasurer Electronic Remittance $ 737,063.54 8.2 Approval for the County Administrator to sign the agreement with Corrections Technology Group (CTG) to replace and expand the Jail camera and video system for the net price of $286,427. 8.3 Approval of the revised 2024 Budget Rates for Information Technology (IT) from $1,230,000 to $1,300,000 for Munis Cloud storage and network switches. 8.4 Approval for the Chair to sign the 10-year lease agreement with North Mason Fire Authority for the building located at 490 NE Old Belfair Highway to relocate certain County services for $2,000 a month. 8.5 Approval to set a Public Hearing for Tuesday, August 15, 2023 at 9:15 a.m. to consider amendments to Title 16 – Plats and Subdivisions and Title 17 – Zoning relating to Road Standards and overall language cleanup. 8.6 Approval to select SCJ Alliance as the consultant for the 2025 Mason County Comprehensive Plan Update and for staff to start contract negotiations. 8.7 Approval of the letter of support for the Mason County 2025-2045 Comprehensive Plan Periodic Update to the Washington State Department of Commerce. 8.8 Approval for the Public Works Director to sign the Latecomer Agreement between Harbor Custom and Mason County. 8.9 Approval to sign the letter of concurrence with Lewis County’s appointment of Brian Mittge to the Timberland Regional Library Board of Trustees to fill an unexpired seven-year term which will expire December 31, 2029. 8.10 Approval of the Resolution adopting the Mason County Imaging and Destruction of Paper Records (Scan and Toss) Policy. 8.11 Approval for the Parks and Trails Director to apply for the Recreation and Conservation Office (RCO) 2023 Local Parks Maintenance Grant to resurface the Latimer’s Landing parking lot and boat launch for the estimated cost of $26,476. 8.12 Approval for the Chair to sign the Blake Reimbursement Agreement with the Washington State Administrative Office of the Courts (AOC). 8.13 Approval of the revised Department of Social and Health Services (DSHS) General Terms and Conditions (GTCs) removing certain COVID-19 obligations and will June 30, 2029. 8.14 Approval of the letter of support for Public Utility District No. 1’s Community Wildfire Defense Grant Program Application to do a comprehensive vegetation management (VM) project to clear vegetation fuels within their easement land and to procure the highline truck and equipment needed to maintain cleared easements moving forward. 8.15 Approval of the letter of support for Public Utility District No. 1’s Office of Clean Energy Demonstrations (OCED) funding request for the Highway 106 Distribution Line Rebuild and Intertie Project. 8.16 Approval of the Public Health Consolidated Contract (CONCON) amendment no. 13 to add and amend certain statements of work and to increase the allocation by $1,378,486 for a revised maximum consideration of $5,341,192. 8.17 Approval of the Resolution replacing Resolution no. 2020-40 adopting the updated Real Property and Right of Way Acquisition Procedures for Public Works Projects. 8.18 Approval to appoint Susan “Rachel” Hansen as a “Spender” to the Mason County Lodging Tax Advisory Committee (LTAC) for a two-year term expiring July 18 May 31, 2025. 8.19 Approval of the Memorandum of Understanding (MOU) with Woodworkers Local Lodge W38 I.A.M. Corrections/Support Staff to update the 2022-2024 Collective Bargaining Unit language in Article 11 Hours of Labor. 8.20 Approval of the FY24-25 Consolidated Homeless Grant (CHG) and subcontracts with Crossroads Housing, Turning Pointe Survivor Advocacy, Youth Connection, Community Lifeline, and Quixote Communities. 8.21 Approval of the FY24 Emergency Housing Fund (EHF) contract in the amount of $884,950. 8.22 Approval to reschedule the Public Hearing from Tuesday, August 1, 2023 at 9:15 a.m. to July 31, 2023 at 9:00 a.m. for review and consideration of the submitted responses to the Request for Proposals (RFP) for the Solid Waste long haul transport and disposal and approval to potentially take action to award the contract. 9. Other Business (Department Heads and Elected Officials) 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. 10.1 Public Hearing to consider approval of the twenty-four Open Space applications to the recommendations of the County Assessor. Staff: Diane Zoren 11. Board’s Calendar and Reports 12. Adjournment MASON COUNTY TO: Board of Mason County Commissioners Reviewed FROM: Cassidy Perkins Ext. 419 DEPARTMENT: Support Services Action Agenda DATE: July 18, 2023 No. 4.1 ITEM: Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent in the following: Notice of Cannabis License Application for Deep Well Farms, and License Renewal Information for both Liquor and Cannabis License holders. 4.1.2 2023 Quarter 2 Report received regarding the Economic Development Council of Mason County. Attachments: Originals on file with the Clerk of the Board. Washington State Liquor and Cannabis Board NOTICE OF CANNABIS LICENSE APPLICATION WASHINGTON STATE LIQUOR AND CANNABIS BOARD License Division - P.O. Box 43098 Olympia,WA 98504-3098 Customer Service: (360) 664-I600 Fax: (360) 753-2710 Website: http://lcb.wa.gov RETURN TO: Iocalauthority@sp.Icb.wa.gov TO: MASON COUNTY COMMISSIONERS DATE: 6/30/23 RE:ASSUMPTION APPLICANTS: From KAI'DRO K2 LLC Dba KAI'DRO DEEP WELL FARMS LLC HUANG,SUHUA License: 413097 -7A County:23 1978-03-28 UBI:605-252-523- WELL F RECEIVED Tradename:DEEP WELL FARMS Loc Addr. 340 E MILLWRIGHT RD BLDG A SHELTON,WA 98584-8253 Mail Addr. 6414 24TH AVE S SEATTLE,WA 98108-3606 Mason County Commissioners Phone No.: 206-6695332 SUHUA HUANG Privileges Applied For. CANNABIS PRODUCER TIER 2 CANNABIS PROCESSOR As required by RCW 69.50331(7), the Liquor and Cannabis Board is notifying you that the above has applied for a cannabis license. You have 20 days from the date of this notice to give your input on this application. If we do not receive this notice back within 20 days,we will assume you have no objection to the issuance of the license. If you need additional time to respond,you must submit a written request for an extension of up to 20 days,with the reason(s)you need more time. If you need information on SSN,contact our Cannabis CHRI desk at(360)664-1704. Y" NO 1.Do you approve of applicant? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 2.Do you approve of location? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 3. If you disapprove and the Board contemplates issuing a license,do you wish to request an adjudicative hearing before final action is taken? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ (See WAC 314-09-060 for information about this process) 4.If you disapprove,per RCW 69.50.331(7)you MUST attach a letter to the Board detailing the reason(s) for the objection and a statement of all facts on which your objection(s)are based. DATE SIGNATURE OF MAYOR,CrrY MANAGER,COUNTY COMMISSIONERS OR DESIGNEE Washington State ow Liquor and Cannabis Board PO Box 43098 , Olympia WA 98504-3098, (360) 664-1600 www.liq.wa.gov Fax N: (360) 753-2710 July 06, 2023 Dear Local Authority: RE: Liquor License Renewal Applications in Your Jurisdiction - Your Objection Opportunity Enclosed please find a list of liquor-licensed premises in your jurisdiction whose liquor licenses will expire in about 90 days. This is your opportunity to object to these license renewal requests as authorized by ROW 66.24.010 (8) . 1 ) Objection to License Renewal To object to a liquor license renewal: fax or mail a letter to the Washington State Liquor and Cannabis Board (WS-LCB) Licensing Division. This letter must: o Detail the reason(s) for your objection, including a statement of all the facts upon which your objection or objections are based. You may include attachments and supporting documents which contain or confirm the facts upon which your objections are based. o Please note that whether a hearing will be granted or not is within the Board's discretion per ROW 66.24.010 (8)(d) . Your letter or fax of objection must be received by the Board's Licensing Division at least 30 days prior to the license expiration date. If you need additional time you must request that in writing. Please be aware, however, that it is within the Board's discretion to grant or deny any requests for extension of time to submit objections. Your request for extension will be granted or denied in writing. If objections are not timely received, they will- not be considered as part of the renewal process. A copy of your objection and any attachments and supporting materials will be made available to the licensee, therefore, it is the Local Authority's responsibility to redact any confidential or non-dis.closable information (see ROW 42.56) prior to submission to the WSLCB. 2) Status of License While Oblection Pending During the time an objection to a renewal is pending, the permanent liquor license is placed on hold. However, temporary licenses are regularly issued to the licensee until a final decision is made by the Board. 3) Procedure Following Licensing Division Receipt of Objection After we receive your objection, our licensing staff will prepare a report for review by the Licensing Director. The report will include your letter of objection, as well as any attachments and supporting documents you send. The Licensing Director will then decide to renew the liquor license, or to proceed with non-renewal. 4) Procedure if Board Does Not Renew License If the Board decides not to renew a license, we will notify the licensee in writing, stating the reason for this decision. The licensee also has the right to request a hearing to contest non-renewal of their liquor license. ROW 66.24.010 (8)(d) . If the licensee makes a timely request for a hearing, we will notify you. The Board's Licensing Division will be required to present evidence at the hearing before an administrative law judge to support the non-renewal recommendation. You may present evidence in support of your objection or objections. The administrative law judge will consider all of the evidence and issue an initial order for the Board's review. The Board members have final authority to renew the liquor license and will enter a final order announcing their decision. 5) Procedure if Board Renews License Over Your Objection If the Board decides to renew the license over your objection, you will be notified in writing. At that time, you may be given an opportunity to request a hearing. An opportunity for a hearing is offered at the Board's discretion. If a hearing is held, you will be responsible for presenting evidence before an Administrative Law Judge in support of your objection to 'license renewal. The Board's Licensing Division will present evidence in support of license renewal. The Licensee may also participate and present evidence if the licensee desires. The administrative law judge will consider all of the evidence, and issue. an-initial order for the Board's review. The Board members have final authority to renew the liquor license and will enter a final order announcing their decision. For questions about this process, contact the WSLCB Licensing Division at (360) 664-1600 or email us at localauthority@sp.leb.wa.gov. Sincerely, Rebecca Smith Rebecca Smith, Director, Licensing and Regulation Division ' LI0 864 07110 C091080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE: 07/06/2023 LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON (BY ZIP CODE) FOR EXPIRATION DATE OF 20231031 LICENSE LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES 1 . SAFEWAY INC. SAFEWAY STORE #1571 082115 SPIRITS RETAILER 23961 ME STATE RT 3 BELFAIR WA 98528 0000 2 . RD'S TAVERN, LLC RD'S TAVERN 072049 SPIRITS/BR/WN REST LOUNGE - 24131 NE STATE ROUTE 3 KEGS TO GO BELFAIR. WA 98528 9626 3 . AJS WINE, LLC STOTTLE WINERY . 409435 DOMESTIC WINERY < 250,000 ADDL LOC 24180 HIGHWAY 101 HOODSPORT WA 98548 0000 4 . HOODSPORT WINERY, INC. HOODSPORT WINERY 354432 DOMESTIC WINERY < 250,000 LITERS 23501 N US HWY 101 DIRECT SHIPMENT RECEIVER-IN/OUT WA HOODSPORT WA 98548 9731 BEER/WINE SPECIALTY SHOP 5 . UNION SQUARE DELI, LLC UNION SQUARE DELI 087370 SPIRITS/BR/WN REST LOUNGE + 310 E DALBY RD STE 100 OFF-PREMISES SALE WINE UNION WA 98592 9611 Washington State Aft Liquor and Cannabis Board R EC E NE D VAW P 0 BOX 43096 www.11q.wa.gov Fax q: (360) 753-2710 - Mason County July 06, 2023 Commissioners Dear Local Authority: RE: Cannabis License Renewal Applications in Your Jurisdiction - Your Objection Opportunity Enclosed please find a list of marijuana licensed premises in your jurisdiction whose cannabis licenseswill expire in abount 90 days. This is your opportunity to object to these license renewal requests as authoriZed by RCW 69.50.331 (7) . 1 ) Objection to License Renewal To object to a cannabis license rnewal: This letter must: fax or mail a letter to the Washington State Liquor and Cannabis Board (WS-LCB) Licensing Division. o Detail the reason(s) for your objection, including a statement of all the facts upon which your objection or objections are based. o You may include attachments and supporting documents which contain or confirm the facts upon which your objections are based. o Please note that whether a hearing will be granted or not is within the Board's discretion per RCW 69.50.331 (7) (c) . Your letter of objection must be received by the Board's Licensing Division at least 30 days prior to the license expiration date (WAC 314-55-165) . If you need additional time you must request that in writing. Please be aware, however, that it is within the Board's discretion to grant or deny any requests for extension of time to submiti objections. Your request for extension will be granted or denied in writing. If the objection is received within thirty days of the expiration date or the licensee has already renewed the license, the objection will be considered as a complaint and possible license revocation may be pursued by the enforcement Division. A copy of your objection and any attachments and supporting materials will be made available to the licensee, therefore, it is the Local Authority's responsibility to redact any confidential or non-dlsclosable information (see RCW 42.56) prior to submission to the WSLCB. 2) Status of License While Objection Pending During the time an objection to a renewal is pending, the permanent marijuana license is placed on hold. 3) Procedure Following Licensing Division Receipt of Objection After we receive your objection, our licensing staff will prepare a report for review by the Licensing Director. The report will include your letter of objection, as well as any attachments and supporting documents you send. The Licensing Director will then decide to renew the marijuana license, or to proceed with non-renewal. 4) Procedure 1f Board Does Not Renew License (WAC 314-55-165 (2) (b)) If the Board decides not to renew a license, we will notify the licensee In writing, stating the reason for this decision, The licensee also has the right to request a hearing to contest non-renewal of their cannabis license. If the licensee makes timely request for a hearing, we will notify you. The Board' s Licensing Division will be required to present evidence at the at the hearing before an administrative law judge to support the non-renewal recommendation. You may present evidence in support of your objection or objections. The administrative law judge will consider all of the evidence and issue an initial order SonovheiBgatbeirrdvihwioffbe Board members have final authority to renew the cannabis license and will enter a final 5) Procedure if Board Renews License Over Your Objection (WAC 314-66.165 (2) (a) ) If the Board decides to renew the license over your objection, you Will be notified in writing. At that time, you may be given an opportunity to request a hearing. An opportunity for a hearing is offered at the Board's discretion. If a hearing is held, you will be responsible for presenting evidence before an Administrative Law Judge in support of your objection to license renewal. The Board's Licensing Division.will present evidence in support of license renewal. The Licensee may also participate and present evidence if the licensee desires. The administrative law judge will consider all of the evidence, and issue an initial order for the Board's review. The Board members have final authority to renew the cannabis license and will enter a final order announcing their decision. For questions about this process, contact the WSLCB Licensing Division at (360) 664-1600 or email us at localauthority@sp.lcb.wa.gov. Sincerely, ' Rebecca Smith Rebecca Smith, Director, Licensing and Regulation Division LID 864 07/10 C092080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE: 07/06/2023 LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON (BY ZIP CODE) FOR EXPIRATION DATE OF 20231231 LICENSE LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES 1 . EZ DAZE LLC GANJA VITA 415539 MARIJUANA RETAILER 23441 NE STATE ROUTE 3 MEDICAL CANNABIS ENDORSEMENT BELFAIR WA 98528 0000 2 . THE ROOT CELLAR LLC THE ROOT CELLAR 415343 MARIJUANA RETAILER 23632 NE STATE ROUTE 3 MEDICAL CANNABIS ENDORSEMENT 'BELFAIR WA 98528 8309 3 . OGZ FIRE WEED LLC OGZ FIRE WEED 416737 NON-RETAIL PRIVILEGES 50 W WESTFIELD CT UNIT E CANNABIS PROCESSOR SHELTON WA 98584 0000 4 . OGZ FIRE WEED LLC OGZ FIREWEED LLC 416412 NON-RETAIL PRIVILEGES 50 W WESTFIELD CT UNIT C CANNABIS PROCESSOR SHELTON WA 98584 0000 5 . PT ENTERPRISES LLC PLATINUM GARDENS 417200 CANNABIS PRODUCER TIER 3 421 W HONEYSUCKLE LN SHELTON WA 98584 0000 6 . MARTIMAN LLC PURA VALLEY HERBS 427094 CANNABIS PRODUCER TIER 2 161 WESTFIELD CT CANNABIS PROCESSOR SHELTON WA 98584 4604 7 . ROCKY BROOK RANCH LLC ROCKY BROOK RANCH 431514 CANNABIS PRODUCER TIER 1 141 W WESTFIELD CT STE C CANNABIS PROCESSOR SHELTON WA 98584 4604 8 . HOLLINGSWORTH CANNABIS LLC THE HOLLINGSWORTH CANNABIS COMPANY _ _ _ 416406 CANNABIS PRODUCER TIER 3 541 W HONEYSUCKLE LN CANNABIS PROCESSOR SHELTON WA 98584 6802 C092080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE: 07/06/2023 LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON (BY ZIP CODE) FOR EXPIRATION DATE OF 20231231 LICENSE LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES 9 . PT ENTERPRISES LLC PT ENTERPRISES LLC 428940 CANNABIS PROCESSOR 833 W GOLDEN PHEASANT RD SHELTON WA 98584 7707 10 . WILBER INDUSTRIES L.L.C. WILBER INDUSTRIES L.L.C. - 417311 CANNABIS PRODUCER TIER 2 311 E EXPORT RD SHELTON WA 98584 8559 2023 Q2 Report: Economic Development Council of Mason County The Mason EDC is the lead designated economic development agency for Mason County. We represent the County and local businesses on a number of statewide, national and international issues.At the heart of the work the EDC does are four main principles: • RECRUIT investment and employment opportunities to the region, • RETAIN existing local businesses by providing technical assistance and advocacy,and • EXPAND operational capacity for local employers by providing them with new market opportunities. • COORDINATE economic development efforts in Mason County,the region,and the state. 2023 Scope of Services Z CONTRACTOR to provide a budget by expense category totaling$90,000 for the 2023,one-year contract to the BOCC within fifteen days(15)of contract execution. Deliverable:At a minimum of once per quarter the Executive Director or designee will provide a brief update on EDC work during public testimony at commission meetings. Q2:We continue our regular briefings to the BOCC through Zoom RECRUITMENT&MARKETING Q CONTRACTOR to market Mason County as excellent locations to expand or relocate ... Deliverable:Quarterly list of project names. Q2: New leads: 7 Potentials Pipeline: 5 Project Aram is —Data center—moving forward. Project Alfred —Food processing-moving forward with permitting process and site development. Project Saturn —Manufacturing(hydrogen fuel cell)-ongoing Project PMWA —Manufacturing (paper)-ongoing Project Glow —Clean Tech -ongoing Sites: Industrial Land-Work beginning on examination of current industrial land and potential development areas. Commercial sites-identification of potential projects areas, review of current infrastructure,assessment of needed infrastructure to make marketable. Q CONTRACTOR to provide site location assistance ... Deliverable: number of businesses contacted. Q2: Seven site selectors were assisted with multiple sites in Mason County. BUSINESS RETENTION &EXPANSION ACTIVITIES RECEIVED Deliverable: quarterly dashboard of communication analytics. JUL 11 2023 Q2: DASHBOARD OF`ANALYTICS: 2023 Q2 WEBSITE Mason County Commissioners WEBSITE UNDER CONSTRUMON SOCIAL MEDIA Followers:2,506 Followers:427 Link clicks:518 New Followers:34 Likes:2154 New Posts:42 Post Reach:17,492 Post Engagement:5,989 Engagement rate:34% CONTRACTOR to provide business retention and expansion services ... Our BRE program continues with business visits and meetings held in person. This program incorporates a wide range of tools and services designed to help local businesses become more competitive and to grow where they are rather than relocate. Deliverable: number of businesses visited. Q2:42 in person with a very large number via email,telephone, and social media outlets. Deliverable: number of follow-ups with existing businesses. Q2:We followed up with over 20. Q CONTRACTOR to participate in the coordination of the job skills training program and the customized training program within its region. Q2:We actively work with PacMtn,Thurston EDC, Olympic College, and the Shelton School District to assist with educational and instructional opportunities they offer. Q2:We support and market the Scale Up, Size Up, and Thrive programs through our partnership with the Washington State Department of Commerce. BUSINESS ASSISTANCE Q CONTRACTOR to provide or facilitate the provision of export assistance. Q✓ CONTRACTOR to provide business assistance ... Deliverable: number of businesses that direct assistance was provided. Q2: Over 200 businesses were provided resources for business trainings and funding opportunities. Deliverable: and number of follow-up interactions. Q2:Approximately 30 businesses were followed up with new business startups and existing business purchases. READINESS&CAPACITY BUILDING Q CONTRACTOR to solicit, compile and rank the Comprehensive Economic Development Strategy (CEDS) list annually. Q CONTRACTOR to provide an annual economic report. Q2—The Mason EDC Economic Vitality Index will be available by Q3. Deliverable: report of the community economic development strategies for Mason County. Q2—The Mason County CEDS list will be completed by Q3. 0 CONTRACTOR to participate in economic development system-wide discussions regarding gaps in business start-up assistance in Mason County. Q CONTRACTOR to participate in development of a countywide economic development plan in conjunction with other governmental jurisdictions and institutions. o Opportunity Zones o RECOMPETE Act Q2—The first Notice Of Funding Opportunity(NOFO)for the pilot program of the RECOMPETE Act has been released.The EDC has been involving all partners in the process of this project and has held many meetings with the consultant group hired to help bring this opportunity to Mason County. Q CONTRACTOR to provide an annual snapshot of local economic conditions... Deliverable: Economic Vitality Index will be available by Q3. ASos Co��aA NEWS RELEASE July 18, 2023 _ MASON COUNTY COMMISSIONERS' OFFICE - - 411 N 5TH ST, BLDG 1, SHELTON,WA 98584 1854 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: 2023 COUNTY ROAD CHIP SEAL AND RESTRIPING PROJECTS Mason County Public Works would like to notify motorists that our annual county road chip sealing or"road resurfacing"and restriping projects will be in progress during the months of July and August(weather permitting). This year's chip seal program, completed by county forces, will cover approximately 12.5 miles of roads throughout Mason County and another 4.5 miles of county- maintained gravel road conversions to chip seal. Most county roads are restriped every year to improve night-time visibility of pavement markings. First round of striping will begin end of July and a second round, will start in August, to finish the newly chip sealed roads. This year, Stripe Rite, Inc. out of Sumner, Washington has been contracted to complete the restriping project. Motorists are advised to expect delays, use caution while driving through the work areas and not to drive across painted lines. The County Sheriff's Department will be providing added traffic safety during these projects. The County appreciates motorist taking extra care while this road work is in progress. More information on the chip seal and restriping process, along with a list of county roads can be found the County website at www.co.mason.wa.us,under"Public Works", or call the Public Works Department at(360)427-9670, Ext. 450. BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask, Randy Neatherlin, Kevin Shutty, Chair Commissioner Commissioner C Mason County Agenda Request Form Y �1 t! To: Board of Mason County Commissioners From: Cassidy Perkins Ext.419 Department: Support Services Briefing: ❑ Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): Click or tap here to enter text. Agenda Date: July 18,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Approval of Warrants& Treasurer Electronic Remittances Claims Clearing Fund Warrant#8097307-8097847 $ 1,615,100.44 Direct Deposit Fund Warrant#98012-98420 $ 845,658.66 Salary Clearing Fund Warrant#7007471-7007507 $ 1,127,515.79 Treasurer Electronic Remittance $ 737,063.54 Macecom 6.6.23 $ 155,456.55 Mental Health 6.9.23 $ 22,023.29 Dispute Resolution Charge 6.9.23 $ 1,140.00 USDA Beard's Cove Water Meters#1 #91-08 6.5.23 $ 3,435.00 Reet 1 6.7.23 $ 170,977.82 Reet 1 6.7.23 $ 375,563.48 Mental Health Transfer Out 6.29.23 $ 4,233.70 Prosecutor 6.29.23 $ 4,233.70 Background/Executive Summary: The Board approved Resolution no. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a)requires that the Board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. Claims Clearing YTD total $ 26,299,685.89 Direct Deposit YTD total $ 11,898,835.51 Salary Clearing YTD total $ 11,893,344.15 Approval of Treasurer Electronic Remittances YTD total $ 7,029,893.19 C Mason County Agenda Request Form Y /A t! Requested Action: Approval of the aforementioned Claims Clearing Fund,Direct Deposit Fund, Salary Clearing Fund, and Treasurer Electronic Remittance warrants. Attachments Originals on file with the Auditor/Financial Services; copies on file with the Clerk of the Board C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Kevin Hanson,TJ Cannon,Mark Neary Ext. 369,501 Department: Jail Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): July 5,2023 Agenda Date: July 18,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑X Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Jail Camera System Replacement Background/Executive Summary: I.T.was informed by the Jails camera system vendor(CTG)that replacement parts for our existing system are no longer in production or available.Additionally,we have had a difficult time finding replacement cameras that are compatible with the existing system as well as the wiring. Should we experience another hardware failure we have no option for repair. I.T. asked our vendor(CTG)to provide a quote for full system replacement. This includes a new non- proprietary server-based system,new wiring,and new IP Based cameras. This will allow for more flexibility with replacement parts,expansion in the future,and improved video quality. During the quote assessment multiple"blind spots"were identified with the current camera layout. Those areas include the hallways around the line cells and booking,holding cells,and some additional exterior areas. The hallways are where a lot of use of force and high liability situations occur. CTG has provided a cost for an as- built replacement and a cost to add 19 additional cameras to better the recording coverage of the facility. Budget Impact(amount, funding source,budget amendment): Replacement of existing cameras and Video Management System: $229,295;Alternate to add 19 new cameras in new locations, $57,132 Public Outreach(news release,community meeting, etc.): N/A Requested Action: Approval for the County Administrator to sign the agreement with CTG to replace and expand the Jail camera and video system. Attachments: Quote from Corrections Technology Group C 0 R R E C T 1 0 N S CTGTECHNOLOGY G R O U P 5615 E.Trent Ave.,Ste. 3 Spokane,WA 99212 509-991-2815 DATE: June 13, 2023 PROJECT: Mason County Detention Center Video Upgrades PROPOSAL: Background: The existing analog cameras on the existing video system are rapidly becoming discontinued, and finding replacement cameras has been rather problematic,to the point that within a year, replacements will no longer be available. As the CCTV system directly affects the safety of both the staff and the inmates, the County could incur severe and expensive liabilities without adequate camera coverage. Under this proposal, CTG shall replace the existing 63 analog cameras with comparable mounting-style higher-resolution IP camera replacements (minimum of 2 MP) and associated CAT6 cabling, and replace the Video Management System (VMS)with a more non-proprietary system. Cameras in Day Rooms shall be 180-degree type, and provide the ability to suppress or shade out portions of the displayed image to allow inmate privacy while in the showers, toilets, etc. as required. Finally, camera switching speed will be significantly improved with new software. Finally, the new system shall be integrated with the existing touchscreen control and monitoring system,to allow for operator speed and efficiency. Under the Alternate additive proposal, CTG shall provide and install 19 additional cameras in new locations, along with the associated conduit raceway system and CAT6 cabling. Additionally, a new additional 60" monitor will be provided and installed in Central Control to provide visual coverage of the new cameras. NET PRICE: Base—Replacement of existing cameras and Video Management System: $229,295. Alternate—Add 19 new cameras in new locations: $57,132. REMARKS: 1) This proposal is based upon the re-use of the existing conduit raceway system, which is assumed to be in good condition, and free-run cabling in the Mechanical Mezzanine area above the detention area ceilings. 2) Prices Indicated includes engineering, submittals, project management, installation and programming labor, parts, freight,travel,vehicle costs, per diem, Owner training, and one-year warranty on supplied new parts. 3) Does not include bonding costs, prevailing wage, or WA sales taxes. The Terms and Conditions of Sales shown on the reverse are a part hereof. NET 30 DAYS Prices are good for 60 days. CORRECTIONS TECHNOLOGY GROUP LLC * 5615 E.Trent Ave., Ste. 3, Spokane,WA 99212 LICENSES * ID Public Works#024602-B-4, CA#1096382,AK#111427, OR#20897 PROPOSAL ACCEPTED CORRECTIONS TECHNOLOGY GROUP LLC SUBMITTED BY: BY: Bob Ellis, Design/Build Manager TITLE: NEW CAMERAS ADDED: Room D3—1 camera Additional cameras(3) for better coverage of cell doors in Units J, L, and N (1 each) Kitchen—1 camera Room D9—1 camera Room S4—1 camera Additional cameras with infrared illuminators (3)to cover blind spots in the 3 outdoor Recreation Yards. Lobby—1 camera Court Holding Hallway—1 camera Corridors outside of Control Room—1 Fisheye camera and (2) 180 degree cameras Recreation Room—1 camera Exterior camera at D6 to cover Courthouse door and yard Alternative Sentencing—1 camera Parking Area—1 PTZ camera TERMS AND CONDITIONS OF SALE (CONTRACT SALES) 1. REMITTANCES All invoices shall be due and payable upon receipt in United States currency,free of exchange, collection,or any other charges,or as otherwise agreed upon and set forth in writing by CORRECTIONS TECHNOLOGY GROUP. (hereinafter called"Seller"). The Customer,if so requested agrees to furnish Seller with all information including financial statements, necessary to make a proper credit appraisal. Refusal to supply such information may cause this proposal to be withdrawn. Terms of payment originally granted are subject to the approval of continued credit status. Prices are subject to correction for error. 2. PROPOSALS Proposals are based upon straight-time labor. Any request by the Customer for overtime work shall be considered an extra. This Proposal expires 30 days after its date,subject to the provisions of the first sentence of the paragraph below entitled"Acceptance of Terms". 3. PROGRESS PAYMENTS Seller reserves the right to invoice Customer monthly as the work progresses for all materials delivered to the job site or to an off-sit facility and for all work performed on-site and off-site. Engineering,drafting and other mobilization costs incurred prior to installation shall be included in Sellers initial invoice and be equal to fifteen percent(15%)of the contract price. Invoices are due upon receipt by Customer. If the Customer becomes overdue in any progress payment,Seller shall be entitled to suspend work,shall be entitled to interest at the annual rate of 18%or the maximum permitted by the State of Washington and also to avail itself of any other legal remedies. Seller shall also be entitled to interest on all amounts retained by Customer from progress payments or otherwise Customer agrees that he will pay and/or reimburse Seller for any and all reasonable attorney's fees which are incurred by Seller in the collection of amounts due and payable hereunder. 4. CANCELLATION AND SUSPENSION Any contract resulting from this proposal is subject to cancellation or instructions to suspend work by the Customer only upon agreement to pay Seller adjustment charge. 5. TAXES The amount of any future sales,use,occupancy,excise,or other tax,federal,state,or local which Seller hereafter shall be obligated legally to pay,either on its own behalf or on behalf of the Customer or otherwise,with respect to the material covered by this proposal shall be added to such prices and paid by the Customer. 6. LOSS DAMAGE OR DELAY Seller shall not be liable for any loss,damage,or delay occasioned by any cause beyond Seller's control,including but not limited to governmental actions or orders,embargoes,strikes,differences with workmen,fires, CORRECTIONS TECHNOLOGY GROUP LLC * 5615 E.Trent Ave., Ste. 3, Spokane,WA 99212 LICENSES * ID Public Works#024602-B-4, CA#1096382,AK#111427, OR#20897 floods,accidents,or transportation delays. IN NO EVENT SHALL SELLER BE LIABLE FOR ANY CONSEQUENTIAL OR SPECIAL DAMAGES. 7. WARRANTY Seller warrants that the equipment manufactured and services furnished by it and covered by this proposal are free from defects in material and workmanship under normal use and service and without charge,equipment to be so defective in material or workmanship will be repaired or replaced, if written notice of failure is received by Seller within one(1)year after date of installation, provided said equipment has been operated in accordance with Seller's instructions and provided such defects are not due to abuse,fire or decomposition by chemical or galvanic action. THIS EXPRESS WARRANTY IS IN LIEU OF AND EXCLUDES ALL OTHER WARRANTIES,GUARANTEES, OR REPRESENTATIONS, EXPRESS OR IMPLIED. THERE ARE NOT IMPLIED WARRANTIES OR MERCHANTABILITY OR OF FITNESS FOR A PARTICULAR PURPOSE. Seller assumes no responsibility of repairs made on Seller's equipment unless done by Seller's authorized personnel,or by written authority from Seller. Seller makes no guarantee with respect to material not manufactured by it. 8. PURCHASER'S REMEDIES The Customer's remedies with respect to equipment found to be defective in material or workmanship shall be limited exclusively to the right or repair or replacement of such defective equipment. IN NO EVENT SHALL SELLER BE LIABLE FOR CLAIMS(BASED UPON BREACH OR IMPLIED WARRANTY)FOR ANY OTHER DAMAGES,WHETHER DIRECT, IMMEDIATE, FORESEEABLE,CONSEQUENTIAL,OR SPECIAL OR FOR ANY EXPENSES INCURRED BY REASON OF THE USE OR MISUSE OF EQUIPMENT WHICH DOES OR DOES NOT CONFORM TO THE TERMS AND CONDITIONS OF ANY CONTRACT RESULTING FROM THIS PROPOSAL. 9. PATENT INFRINGEMENT Seller will hold its Customer and the Owner harmless from infringement of any United States patent covering equipment of its manufacture. This,of necessity, is limited to the equipment per se and cannot be extended to applications of such equipment in a system,except in writing by an officer of Seller. The Customer and Owner shall advise Seller immediately in the event any claims of infringement are brought to their attention. 10. GOVERNING LAW Any contract resulting from this proposal shall be governed by,construed,and enforced in accordance with the laws of the State of Washington. 11. CERTIFICATION The person whose signature appears on the fact side hereof hereby certifies that,to his best knowledge and belief,the annexed bid is not the result of any agreement,arrangement or understanding between the Seller and any other manufacturer or Seller of security systems and that the prices,terms or conditions thereof have not been communicated by or on behalf of the Seller to any such person and will not be communicated to any such person prior to the official opening of said bid. 12. ACCEPTANCE OF TERMS This proposal shall become a binding contract between the Customer and Seller when accepted in writing by the Customer and when subsequently approved in writing hereon by CORRECTIONS TECHNOLOGY GROUP.or by our written acceptance of your purchase order by CORRECTIONS TECHNOLOGY GROUP. Such acceptance shall be with the mutual understanding that the terms and conditions of this proposal are a part thereof with the same effect as though signed by both parties named herein and shall prevail over any inconsistent provision of said order. No waiver,alteration,or modification of the terms and conditions on this and the face side hereof shall be binding unless in writing and signed by and authorized representative of CORRECTIONS TECHNOLOGY GROUP. CORRECTIONS TECHNOLOGY GROUP LLC * 5615 E.Trent Ave., Ste. 3, Spokane,WA 99212 LICENSES * ID Public Works#024602-13-4, CA#1096382,AK#111427, OR#20897 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): July 5,2023 Agenda Date: July 18,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal X❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Revised 2024 Budget Rates for Information Technology(IT) Background/Executive Summary: The IT Steering Committee met on June 14t'and discussed moving Munis storage to the Cloud(an approximate annual cost of$50,000) and moving network switches to a 3-year life cycle to jump start the replacement cycle(an approximate annual cost of$20,000). The 2024 IT rates were approved by the Board on June 20'in the amount of$1,230,000. The IT Steering Committee is asking that the Board approve the revised rates in the amount of$1,300,000. Budget Impact(amount, funding source,budget amendment): 2024 Revised Information Technology Rates: $1,300,000 Public Outreach (news release,community meeting, etc.): The IT Rates are reviewed by the IT Steering Committee prior to requesting Board approval. Requested Action: Request the Board review the revised Information Technology rates for Mason County's 2024 annual budget. Attachments 2024 Revised Information Technology Rates Mason County 2024 Information Technology Allocation Plan to Departments Plan Notes Using Data from the year ended December 31, 2022 Rate Methodology: Information Technology(IT) pays for items and services approved by the Board of County Commissioners that benefit the County as a whole. Items and services that benefit one department are paid for by the individual departments with the exception of some phone costs.Those phone charges that benefit one department are charged back to that department in the rates. Prior year's Information Technology expenditures are captured in the next year's budgeted rates. For example, 2022 actual expenditures are charged in the 2024 planned rates.The budget for the next year's Information Technology fund is figured in conjuction with the rates to ensure funding for all planned expenditures, shown on Schedule A-1.At the end of 2022 the County implemented MS Office county-wide and this is paid through the IT rates. In 2023 an accrued leave payout line of$50,000 was added in the IT budget.See Schedule A for Total IT Rates. Future Planning:Schedule A-2 shows the current and future professional services plan. Schedule A-3 shows a reserve for future capital to help ensure enough funding to allocate future costs above current levels.According to the Mason County Computer Replacement Policy& Procedure, desktop and laptop computers should be purchased with the intention of providing acceptable performance for no less than three years,with the goal of replacement in the sixth year. Departments are responsible for the cost of the computers as put into the budget by the Budget Manager, and IT staff will perform the work required to replace the computers. Information Technology Cost Distribution:All information Technology costs are distributed by full time employee (FTE). In prior years phone costs were distributed based on number of extensions by department.This was changed to FTE in 2024 to simplify the rate process.All FTE's are users of the phone system either directly or indirectly and moving to FTE simplifies the rate process.The rate distribution by FTE shown on Schedule B. J:\Budget Office\Budget Adoption Info\2024\2024 Rates\2024 IT Rates\2024 IT dates-updated for Munis Cloud 6/27/2023 MASON COUNTY FUND 500 SCHEDULE A-Total 2024 INFO TECHNOLOGY RATES FUND BARS DEPARTMENT $ 1,300,000 001.000000.125.000 559.30.541500 COMMUNITY DEVELOPMENT $ 74,795 001.000000.300.000 518.80.541500 CURRENT EXPENSE $ 828,177 105.000000.000.000 543.10.541500 PUBLIC WORKS - COUNTY ROAD $ 197,011 105.000000.000.100 543.10.541500 PUBLIC WORKS- GIS $ 6,648 110.000000.000.000 515.70,541500 CRIME VICTIMS $ 3,324 117.000000.000.000 565.40.541500 COMMUNITY SUPPORT SERVICES $ 6,648 150.000000.100.000 562.10.541500 HEALTH $ 74,795 160.000000.000.000 572.20,541500 LAW LIBRARY $ 164.000000.100.000 564.10.541500 MENTAL HEALTH TAX $ 3,324 402.000000.000.000 537.10.541500 UTILITIES-SOLID WASTE $ 41,054 403.000000.100.020 535.10.541500 UTILITIES-CSW $ 20,061 411.000000.100.000 535.10.541500 UTILITIES-CSW $ 3,493 411.000000.200.000 534.10.541500 UTILITIES-CSW $ 3,493 412.000000.200.000 534.10.541500 UTILITIES-CSW $ 3,030 413.000000.000.000 535.10.541500 UTILITIES-CSW $ 8,518 501.000000.000.000 548.30.541500 ER&R $ 25,430 GRAND TOTAL: $ 1,300,000 Tab B-2024 Information Technology Based on 2022 Budgeted FTE's 2022 2024 INDIRECT SOFTWARE& Fund/ Budgeted MACHINERY IT CHARGES BY TOTAL Dept Fund/Department Name FTE's DEPARTMENT COUNT $ 1,297,S72 001-010 WSU 2.25 COMMUNITY DEVELOPMENT 22.50 5.76% $ 74,795 001-020 Assessor 13.00 CURRENT EXPENSE 248.97 63.78% $ 827,628 001-030 Auditor 14.50 PUBLIC WORKS-COUNTY ROAD 58.70 15.04% $ 195,131 001-050 Emergency Management 2.34 PUBLIC WORKS-GIS 2.00 0.51% $ 6,648 001-055 Facilities&Grounds 5.50 CRIME VICTIMS 1.00 0.26% $ 3,324 001-057 Human Resources/Risk Management 5.00 COMMUNITY SUPPORT SERVICES 2.0D 0.51% $ 6,648 001-058 LEOFF - HEALTH 22.50 5.76% $ 74,795 001-070 Clerk 13.00 LAW LIBRARY 0.06 0.02% $ 199 001-080 Commissioners 3.00 001-090 Support Services 8.65 '.UTILITIES-SOLID WASTE 12.35 3.16% $ 41,054 001-100 District Court 12.20 UTILITIES-CSW 11.61 2.97% $ 38,594 001-125 Community Development 22.50 ER&R 7.65 1.96% $ 25,430 001-146 Parks&Trails 4.33 001-170 Juvenile Court Services 19.00 GRAND TOTAL: 390.34 100.00% $ 1,297,572 001-180 Prosecutor 15.00 2024 DIRECT SOFTWARE& MACHINERY CHARGES BY 001-185 Child Support Enforcement 1.00 DEPARTMENT 2,429 001-190 Coroner 2.40 CURRENT EXPENSE 549 001-205 Sheriff 98.50 PUBLIC WORKS 1,880 001-208 Courthouse Security - TOTAL DIRECT SOFTWARE/MACHINERYCHARGES: 2,429 001-240 Office of Public Defense 8.00 2024 GRAND TOTAL SOFTWARE& MACHINERY IT CHARGES BY TOTAL 001-250 Superior Court 7.58 DEPARTMENT COUNT $ 1,300,000 001-255 Family Court - COMMUNITY DEVELOPMENT 22.50 5.76% $ 74,795 001-256 Therapeutic Court 4.22 CURRENT EXPENSE 248.97 63.78% $ 828,177 001-258 Murder Expenditures - PUBLIC WORKS-COUNTY ROAD 58.70 15.040/ $ 197,011 001-260 Treasurer 8.00 PUBLIC WORKS-GIS 2.00 0.51% $ 6,648 001-300 Non Departmental - CRIME VICTIMS 1.00 0.26% $ 3,324 001-305 Motor Pool 0.50 COMMUNITY SUPPORT SERVICES 2.00 0.51% $ 6,648 001-310 Transfers Out - HEALTH 22.50 5.76% $ 74,795 103 Sales Use Tax - LAW LIBRARY 0.06 0.02% $ 199 104 Auditor's O&M - IMENTAL HEALTH TAX �r_1.00 0.26% $ 3,3241 105 County Road 58.70 UTILITIES-SOLID WASTE 12.35 3.16% $ 41,054 105-100 County Road-GIS 2.00 UTILITIES-CSW 11.61 2.97% $ 38,594 106 Paths&Trails - ER&R 7.65 1.96% $ 25,430 109 Election Equipment - 00I GRANDTOTAL: 390.34 100.00% $ 1,300,000 116 Historical Preservation - 117 Community Support Services 2.00 118 Abatement - 119 Reserve for Technology - 120 REET Property Tax - 134 National Forest Safety - 135 Trial Court Improvement - 138 Family Law Facilitator - 140 Sheriff's Special Funds - 150 Community Services Health 22.50 163 Lodging Tax - 180 Treasurer's O&M 1.00 190 Veterans Assistance - 192 Skokomish Flood Zone - 194 Mason Lake Management - 199 Island Lake Management - 205 Public Works Facility Bond - 210 Rural Development LTGO 2002 Bond - 215 MC LTGO 2013 Bond - 250 MC LTGO 2008 Bond - 350 REET 1 351 BEET 2 - 402 Mason County Landfill 12.35 403 NBCI Sewer Utility 6.03 404 NBCI Sewer Reserve - 405 W W System Development - 411 Rustlewood Sewer&Water 2.11 412 Beards Cove Water 0.91 413 Belfair WW&W Reclamation 2.56 428 Landfill Reserve - 429 Beards Cove Reserve - 480 Storm Drain System Development - 500 Information Technology 4.68 501 Equipment Rental&Revolving 7.65 502 Unemployment Fund Total Budgeted FTE's 395.02 Remove IT FTE's (4.68) Total FTE's to Allocate: 390.34 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mark Neary Ext. 530 Department: County Administrator Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): July 5,2023 Agenda Date: July 18,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Approval to enter into a lease agreement with North Mason Fire Authority for the building at 490 NE Old Belfair Highway,Belfair to locate certain County services. Background/Executive Summary: The term of the lease is 10 years for$2,000 a month. The County will make improvements to accommodate occupancy of County offices and during the period of initial construction,the Fire Authority will forgo the monthly rental payments for a period not to exceed two years. The Sheriff's North Precinct will be moved to this location. Additional County services may be located at this location including a north end Emergency Operation Center. Budget Impact(amount, funding source,budget amendment): $2,000 monthly lease payment starting August 1,2023. Current lease payment is $4,017.64 and is paid from the Current Expense Facilities budget. Improvements will be paid from the REET 1 Fund. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval to enter into a lease agreement with North Mason Fire Authority for the building at 490 NE Old Belfair Highway,Belfair to locate certain County services. Attachments Lease LEASE AGREEMENT Between NORTH MASON FIRE AUTHORITY And MASON COUNTY THIS LEASE entered into on the 18' day of July, 2023, by and between NORTH MASON FIRE AUTHORITY, hereinafter called "Lessor" and Mason County hereinafter called "Lessee": WITNESSETH: 1. PREMISES: Lessor does hereby lease to Lessee,those certain premises located at 490 NE Old Belfair Highway, Belfair, WA 98528, hereinafter called "premises". 2. TERM: The term of this lease shall be for TEN (10) years commencing on the 1st day of August, 2023 and shall terminate on the 1s' day of August 2033, unless the Lessee exercises an option to renew the Lease. Lessee will have the option to terminate this lease agreement at any time by providing the Lessor with a 365 day advanced notice of intention to terminate the lease. Lessee shall be entitled to one five (5) year option. The Lessee must notify the Lessor sixty (60) days prior to the expiration of this Lease, in writing, if it intends to exercise the option. 3. RENT: Lessee covenants and agrees to pay Lessor monthly rent in the amount of TWO THOUSAND dollars($2,000.00). Rent is to be paid in advance on the 51h day of each month of the Lease. Any rental payments received eleven (11) or more days after the beginning date of each rental period will be subject to a service charge of FIFTY dollars ($50.00). If no satisfactory rental agreement can be reached prior to the beginning of the option period, then this Lease shall not be renewed. Lessee will make necessary improvements to accommodate occupancy of County Offices and Departments utilizing the facility. During the period of initial construction of these necessary improvements the Lessor agrees to forgo the monthly rental payments described above for a period not to exceed 24 months(2 years). 4. UTILITIES AND FEES: Lessee agrees to pay all charges for lights, heat, water, sewer, garbage and all other utilities and services to the leased premises during the full term of this Lease. Lessee agrees to pay any telephone and computer charges. All other items including all license fees and other governmental charges levied on the operation of Lessee's business on the premises will be paid directly by Lessee. 5. REPAIRS AND MAINTENANCE: Lessee shall, at its own expense and at all times, keep the premises neat, clean and in a sanitary condition, and keep and use the premises in accordance with applicable laws, ordinances, rules, regulations and requirements of governmental authorities. Lessee shall not intentionally or negligently permit waste, damage or injury to the premises. Lessee shall keep all drain pipes free and open and protect water, heating, and other pipes to prevent freezing or clogging. Lessee will cover costs for all premises maintenance and repairs with the exception of major structural Page 1 of 5 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.0utlook\BPXBJRCN\Lease with North Mason Fire Authority final.docx repairs. Lessee shall make such repairs as necessary to maintain the premises in good condition, reasonable use and wear and damage by fire and other casualty excepted, as of the date of the commencement of this Lease.Any damage or repairs that are the result of the Lessee's negligent or intentional acts shall be the sole responsibility of the Lessee. The Lessor shall, at its sole cost and expense, make any and all additions, repairs, alterations, maintenance, replacement, or changes to the Property or any improvements to its own cost subject to the provisions in section 7. 6. SIGNS: All signs or symbols placed by Lessee in the windows and doors of the premises, or upon any exterior part of the building shall be subject to Lessor's priorwritten approval, which shall not be unreasonably withheld. Lessor may demand the removal of unreasonable signs which are not so approved, and Lessee's failure to comply with said request within forty-eight (48) hours will constitute a breach of this paragraph and will entitle Lessor to terminate this Lease or, in lieu thereof,to cause the sign to the removed and the building repaired at the sole expense of the Lessee. At the termination of this Lease, Lessee will remove all signs placed upon the premises, and will repair any damage caused by such removal. All signs must comply with sign ordinances or be placed in accordance with required permits. 7. ALTERATIONS: With prior written consent of the Lessor,which shall not be unreasonably withheld, Lessee may make alterations, additions and improvements to said premises, at Lessee's sole cost and expense. The Lessee will be responsible for all costs for all alterations or improvements that may be required by current and/or future regulatory compliance for Lessee's intended use of the premises. and improvement In the performance of such work, Lessee agrees to comply with all laws, ordinances, rules and regulations of any property public authority, and to save Lessor harmless from damage, loss or expense. Lessee will make necessary improvements to accommodate occupancy of County Offices and Departments utilizing the facility. During the period of initial construction of these necessary improvements the Lessor agrees to forgo the monthly rental payments described in section 3 above. 8. LIENS AND INSOLVENCY: Lessee shall keep the premises free from any liens arising out of any work performed for, materials furnished to, or obligations incurred by Lessee and shall hold Lessor harmless against the same. In the event Lessee becomes insolvent, bankrupt, or if a receiver, assignee or other liquidating officer is appointed for the business of Lessee, Lessor may cancel this Lease at its option. 9. ACCESS: With three (3) business days prior notice, Lessor shall have the right to enter the premises at all reasonable times for the purpose of inspection or of making repairs, additions or alterations, and to show the premises to prospective tenants for sixty (60) days prior to the expiration of the Lease term.The Lessee agrees to provide the Lessor a key for the purpose of emergency inspection and access only. 10. POSSESSION: If for any reason Lessor is unable to deliver possession of the premises at the commencement of the term of the Lease, Lessee may give Lessor written notice of its Page 2 of 5 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.0utlook\8PXBJRCN\Lease with North Mason Fire Authority final.docx intention to cancel this Lease if possession is not delivered within thirty (30) days after receipt of such notice by Lessor. 11. INTERFERENCE. Lessor shall not use, nor shall Lessor permit its tenants or Lessees to use, any portion of the Premises or Building in any way that interferes with the operations of Lessee. Such interference shall be deemed a material breach by Lessor, and Lessor shall have the responsibility to promptly cause any such interference to be eliminated. If said interference cannot be eliminated within twenty-four(24) hours after receipt of notice that such interference is occurring, Lessor shall discontinue or cause to be discontinued the operation of any equipment causing the interference until the same can be corrected, except for such intermittent operation as may be necessary for the purposes of testing, after action has been taken for the purposes of correcting such interference. In the event any such interference does not cease promptly, Lessee shall have the right, in addition to any other right that it may have at law or in equity,to enjoin such interference or to terminate this Lease. 12. MUTUAL INDEMNIFICATION: Lessee shall indemnify and hold Lessor harmless from and against any loss, damage, or injury caused by, or on behalf of, or through the fault of the Lessee. Lessor shall indemnify and hold Lessee harmless from and against any loss, damage, or injury caused by, or on behalf of, or through the fault of the Lessor. Nothing in this Article shall require a party to indemnify the other party against such other party's own willful or negligent misconduct. "PROVIDED that Lessee specifically releases Lessor from any claim for loss, damage or injury suffered by Lessee or Lessee's agents or employees while occupying the Premises,excepting only claims arising from the willful or grossly negligent conduct of Lessor. Lessee shall further indemnify and hold Lessor harmless from and against any claim for loss, damage or injury suffered by any employee or agent of Lessee while occupying the rooftop space or exercising rights of access thereto pursuant to this agreement and solely to the extent of such claims Lessee waives its immunity under the industrial insurance laws (RCW Title 51)." 13. INSURANCE: During the term of this Lease and any extension thereof, the Lessor shall maintain a policy of casualty insurance covering the amount of the replacement cost of Lessor's property demised herein to Lessee, for damage from fire, earthquake and other perils. Said insurance policy shall also insure the replacement value of any personal property owned by the Lessor that is located on the Property. The proceeds on a claim against said insurance policy for damage shall be used to repair damage to the building of insured and to repair or replace any damaged personal property provided by the Lessor. The Lessee shall be responsible for maintaining its own casualty insurance on Lessee owned personal property and leasehold improvements placed within the Property by the Lessee. The Lessee shall procure and maintain for the duration of the Lease, a policy or policies of insurance,or have evidence of coverage through a self-insured risk pool,against claims for injuries to persons or damage to property that may arise from or in connection with this Lease by the Lessee, its agents, representatives, or employees consistent with the Page 3 of 5 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.0utlook\BPXBJRCN\Lease with North Mason Fire Authority final.docx requirements in this Lease. Such insurance shall name the Lessor and its officers and employees as a Certificate Holder. Proof of such insurance shall be delivered to the Lessor prior to occupancy. 14. FIRE EXTINGUISHERS: Lessee agrees to maintain an adequate number of fire extinguishers on the premises. Lessee further agrees to have fire extinguishers regularly inspected by an approved fire extinguisher representative, at the sole cost of the Lessee. 15. DEFAULT AND RE-ENTRY: If Lessee shall fail to keep and perform any of the covenants and agreements herein contained, other than the payment of rent,and such failure continues for thirty (30) days after written notice from Lessor, unless appropriate action has been taken by Lessee in good faith, to cure such failure, Lessor may terminate this Lease and re-enter the premises, or Lessor may, without terminating this Lease, re-enter said premises, and sublet the whole or any part thereof for the account of the Lessee upon as favorable terms and conditions as the market will allow, for the balance of the term of this Lease and Lessee covenants and agrees to pay to Lessor any deficiency arising from a re-letting of the premises at a lesser amount than herein agreed to. Lessee shall pay such deficiency each month as the amount thereof is ascertained by Lessor. However, the ability of Lessor to re-enter and sublet shall not impose upon Lessor an obligation to do SO. 16. REMOVAL OF PROPERTY: In the event Lessor lawfully re-enters the premises as provided herein, Lessor shall have the right, but not the obligation, to remove all the personal property located therein, and to place such property in storage at the expense and risk of Lessee. 17. COSTS AND ATTORNEY'S FEES: If, by reason of any default or breach on the part of either party in the performance of any of the provisions of this Lease, a legal action is instituted, the losing party agrees to pay all reasonable costs and reasonable attorney's fees in connection therewith. The parties herein agree that the Mason County Superior Court shall have jurisdiction and venue over this Lease and all matters arising under this Lease. 18. NO WAIVER OR COVENANTS: Any waiver by either party of any breach hereof by the other shall not be considered a waiver of any future similar breach.This Lease contains all the agreements between the parties, and there shall be no modification of the agreements contained herein except by written agreement. 19. SURRENDER OF PREMISES: Lessee agrees, upon termination of this Lease, to peacefully quit and surrender the premises without notice, leave the premises neat and clean (less any ordinary wear and tear) and to deliver all keys to the premises to Lessor. 20. HOLDING OVER: If Lessee, with the implied or express consent of Lessor, shall hold over after the expiration of the term of this Lease including any option period under paragraphs 2 and 3, Lessee shall remain bound by all the covenants and agreements herein, except that the tenancy shall be from month to month. Page 4 of 5 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.0utlook\8PXBJRCN\Lease with North Mason Fire Authority final.docx 21. BINDING ON HEIRS, SUCCESSOR AND ASSIGNS: The covenants and agreements of this Lease shall be binding upon the heirs, executors, administrators, successors and assigns of both parties hereto, except as hereinabove provided. 22. USE: Lessee shall use the premises for the purposes of providing Mason County services. The Lessee agrees that they shall not allow the property to be used for any other purposes without written consent of the Lessor.The Lessee agrees that no chemicals shall be used, stored or disposed of in violation of any Federal, State or Local ordinance, rules or regulations. The Lessee agrees to release and hold harmless the Lessor from any legal cause of action brought by any third-party governmental entity or private person in regards to Lessee's use or storage of any toxic chemical products in regards to Lessee's use or storage of any toxic chemical products,compounds or environmental hazards.The parties herein agree that the Lessee reserves the right to allow other Mason County Departments to use the premises if it so chooses. The County agrees that any such use shall be in conformity with other provisions of this Lease. 23. NOTICE:Any notice required to be given by either party to the other shall be deposited in the United States Mail, postage prepaid and addressed to the Lessor at: North Mason Regional Fire Authority, P.O. Box 277, Belfair,WA 98528,or the Lessee at: Mason County Administrator,411 North 5t"Street,Shelton,WA 98584,or at such other address as either party may designate to the other in writing from time to time. IN WITNESS WHEREOF, the parties have hereunto set their hands the date first above written. LESSOR: North Mason Regional Fire Authority LESSEE: Chair Mason County Commission APPROVED AS TO FORM: Page 5 of 6 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.0utlook\BPXBJRCN\Lease with North Mason Fire Authority final.docx Tim Whitehead, CDPA Page 6 of 6 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.0utlook\8PXBJRCN\Lease with North Mason Fire Authority final.docx C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Kell Rowen Ext.286 Department Community Development: Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): July 5,2023 Agenda Date: July 18,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Amendments to Title 16—Plats and Subdivisions&Title 17—Zoning,related to Road Standards and housekeeping items. Background/Executive Summary: The Mason County Public Works Department is updating Road Standards countywide under Title 12. For consistency,DCD is proposing amendments to Titles 16 and 17 relating to road standards.In addition,DCD proposes additional housekeeping items to Titles 16 and 17. The PAC,at their June 26,2023 meeting,unanimously recommended the amendments be forwarded to the BOCC for consideration and approval. Budget Impact(amount, funding source,budget amendment): None Public Outreach (news release,community meeting, etc.): Staff and the PAC held one public hearing which were advertised according to the notification requirements of Title 15.07.030. Requested Action: Place on the July 18,2023 Action Agenda to set a public hearing for August 15,2023. Attachments Proposed amendments Title 17-ZONING Chapter 17.04-RURAL LANDS DEVELOPMENT STANDARDS Article II. Rural Commercial 2 (RC 2) 16.38.015 Procedure—Application content. Applications for approval of large lot subdivisions shall contain: (1) TeR-Five copies of the large lot plat showing the entire contiguous tract owned or being purchased by the applicant which shall show: (A) Names of any adjacent subdivision; (B) Lines marking the boundaries and dimensions of proposed lots; (C) Location of road right-of-way within or adjacent to the tract,and easements within the tract which are to be used for ingress and egress for road and utility purposes; (D) Contour lines of sufficient interval to show the topography of the entire tract may be required by the administrator,on a case-by-case basis, based on environmental and/or geologic conditions. Such contour lines shall include lines that extend at least one hundred feet beyond the tract boundaries; (E) All private roads and/or easements shall be designated private and printed on the face of the plat; (F) Date,scale and North arrow; (G) Vicinity map; (2) Legal description of the original tract held under single or unified ownership or which the owner holds controlling interest; (3) The name;and address and phone number of the owner or owners of the said tract(s); (4) Survey by a registered land surveyor of the lots within the large lot subdivision.Survey can be submitted after administrators approval and prior to recording; (5) Title report; (6) Boundary closures for all lots; (7) Names and addresses of all landowners within three hundred feet of the proposed large lot division boundaries(unless SEPA exempt). 16.40.041 Decision criteria. The review authority shall approve an application for a boundary line adjustment provided the following criteria are met: (1) The lots or parcels resulting after the boundary line adjustment shall meet all dimensional requirements specified for the applicable zone as set forth in the approved Title 17 and, if applicable, Chapter 8.52. (A) Boundary line adjustments in residentially zone property must meet the requirements of minimum and maximum lot sizes,as set forth in the approved Title 17, unless already legally non- conforming. Mason County,Washington,Code of Ordinances Created: 2023-05-24 11:42:57 [EST] (Supp. No.63,5-23,Update 1) Page 1 of 6 Title 17-ZONING Chapter 17.04-RURAL LANDS DEVELOPMENT STANDARDS Article II. Rural Commercial 2 (RC 2) (2) No lot, use,or structure is made nonconforming or more nonconforming than that which existed at the time of application,and subject to the provisions of the approved Title 17 and, if applicable,Chapter 8.52. (3) Will not diminish or impair existing or future drainage,water supply,sanitary sewage disposal (including on-site sewage disposal)or legal access. (4) All boundary line adjustments shall not result in any of the following: (A) Shall not result in the creation of any additional lot,tract, parcel,site,or division. (B) Shall not be reconfigured or adjusted in a way in which would render access for vehicles, utilities, fire protection,or existing easements impractical to serve their purpose. (5) A boundary line adjustment which includes out lots may be approved, provided that such tracts are intended for and restricted by covenant to a specified accessory use,such as for stormwater management, common area playground, or open space. 17.03.021 Cottage industries. Unless listed in Figure 17.03.021, any use is permitted,subject to department review, in any development area as a home-based occupation,or as a cottage industry.The activity shall be required to obtain a special use permit unless it complies with the following standards: (1) On-site parking shall be accommodated for up to ten vehicles for residents,customers and employees; any provision for additional parking shall require a special use permit; (2) The outdoor storage of merchandise or materials is allowed if they are not visible to the public from off the site; (3) A cottage industry shall involve the owner or lessee of the property who shall reside within the dwelling unit, and shall not employ on the premises more than five nonresidents.A temporary increase in the number of employees is permitted to accommodate a business that is seasonal in nature. However, not more than five additional persons shall be employed on a temporary basis(up to six weeks)without a special use permit; (4) More than one business may be allowed, in or on the same premises provided that all of the criteria are met for all business combined; (5) There shall be no alterations to the outside appearance of the buildings or premises that are not consistent with the residential use of the property,or other visible evidence of the conduct of such cottage industry,other than one sign no larger than twelve square feet; (6) No equipment or process shall be used in such home occupations which creates noise,vibration,glare, fumes,odors,or electrical interference detectable to the normal senses off the property; (7) The cottage industry shall not create an increase of five percent or more in local traffic. MASON COUNTY USES PROHIBITED AS COTTAGE INDUSTRIES FIGURE 17.03.021 Prohibited Cottage Industry Use Mason County,Washington,Code of Ordinances Created: 2023-05-24 11:42:57 [EST] (Supp. No.63,5-23,Update 1) Page 2 of 6 Title 17-ZONING Chapter 17.04-RURAL LANDS DEVELOPMENT STANDARDS Article II. Rural Commercial 2 (RC 2) Airport Assisted living facility Automobile service station Automobile wash Automobile,sales Banks Billiard hall and pool hall Boat yards Bowling alley Buy-back recycling center Campgrounds Cemeteries Child day care, commercial Non-profit club or lodge, private Department stores Drug stores Dry cleaners Fire stations Food markets and grocery stores Freight terminal,truck Gravel extraction Hardware stores Health club Heavy industry Hotel Libraries Liquor stores Lumber yards Marina Mining Mobile home sales Mortuaries Motel Motor vehicle impound yards Paint shop Plumbing supply yards Post office,distribution center or terminal Public utility service yard Rail-dependent uses Recreational vehicle park Recreational vehicle repair Recreational storage (vehicles, boats,etc.) Restaurant Restaurants, drive-through Mason County,Washington,Code of Ordinances Created: 2023-05-24 11:42:57 [EST] (Supp. No.63,5-23,Update 1) Page 3 of 6 Title 17-ZONING Chapter 17.04-RURAL LANDS DEVELOPMENT STANDARDS Article II. Rural Commercial 2 (RC 2) Rifle range Self-service storage facility Taverns Theaters,enclosed Trailer-mix concrete plant(resource-dependent use) Wrecking/junk yards Article 11. Rural Commercial 2 (RC 2) 17.04.332 Uses permitted. (a) Uses. Convenience/general store, retail, restaurant,vehicle and equipment repair and maintenance (automotive,truck,farm implement,and small engines),small office, laundry, professional services, public meeting space, nursery, post office/fire station, church, local community and recreation centers, commercial/government operated day care,single-family residential. (b) Uses Permitted with Special Use Permit. Gas,self-storage(section 17.04.334 does not apply). 17.04.334 Building regulations. (a) Size. Maximum of four thousand five hundred square feet for single tenant and seven thousand five hundred square feet for multiple tenants; no maximum for dwellings. Does not apply to self-storage (b) Height. Not to exceed thirty-five feet maximum except for agricultural buildings,cell towers,antennas,water tanks,or necessary structural elements for an otherwise complaint permitted land use. Article 111. Rural Commercial 3 (RC 3) 17.04.342 Uses permitted. (a) Uses.Convenience/general store, retail, restaurant,small office, laundry, professional services, personal services, public meeting space, nursery, public facilities-post office/fire station/fish hatchery/library/ranger station, church, local community and recreation centers, lodging facilities, including motels, RV parks, campgrounds and bed and breakfast, marina -sales,service and storage,auto service and repair, medical/dental clinic,animal clinic,winery,commercial/government operated day care, and single-family residential and single-family accessory use. (b) Uses Permitted with Special Use Permit. Gas,self-storage, recreational storage. (c) Other Uses. Uses not explicitly enumerated in this section, but closely similar thereto,are determined by the administrator. Mason County,Washington,Code of Ordinances Created: 2023-05-24 11:42:57 [EST] (Supp. No.63,5-23,Update 1) Page 4 of 6 17.17.006 Marijuana producer licensees. Marijuana grow operations, known as producers,are measured by their plant canopy.This is the square footage dedicated to live plant production,such as maintaining mother plants, propagating plants from seed to plant tissue,clones,vegetative or flowering area. Plant canopy does not include areas such as space used for the storage of fertilizers, pesticides,or other products,quarantine, office space, etc. Production operations are categorized by the state in the amount of actual square footage in their premises that will be designated as plant canopy.There are three categories as follows: Tier 1- Less than two thousand square feet; Tier 2-Two thousand square feet to ten thousand square feet;and Tier 3-Ten thousand square feet to thirty thousand square feet. Marijuana production must take place within a fully enclosed secure indoor facility or greenhouse with rigid walls,a roof,and doors. Outdoor production may take place in non-rigid greenhouses,other structures,or an expanse of open or cleared ground fully enclosed by a physical barrier.To obscure public view of the premises, outdoor production must be enclosed by a sight obscure wall or fence at least eight feet high.Outdoor producers must meet security requirements described in WAC 314-55-083. Licensed INDOOR and OUTDOOR marijuana producers are permitted within the following nonresidential zoning districts,subject to the restrictions of all currently adopted codes and ordinances. (a) Rural commercial 2 (RC 2) (chapter 17.04,div. II,art. 2); (b) Rural commercial 3 (RC 3) (chapter 17.04,div. II,art. 3); (c) Rural commercial 4(RC 4) (chapter 17.04,div. II,Art.4); (d) Rural commercial 5 (RC 5) (chapter 17.04,div. II,art. 5); (e) Rural industrial (RI) (chapter 17.04,div. III) (f) Rural natural resource(RNR) (chapter 17.04,div. IV); (g) Low intensity mixed use(MU)-Shelton UGA(chapter 17.07,art. 2); (h) General commercial (GC)-Shelton UGA(chapter 17.07,art. 3); (i) Commercial-industrial (CI)-Shelton UGA(chapter 17.07,art.4); (j) Airport industrial (AI);subject to all codes,covenants,and restrictions of the Port of Shelton -Shelton UGA(chapter 17.07,art. 5); (k) Industrial (1)-Shelton UGA(chapter 17.07,art.6); (1) Highway commercial district(HC)-Allyn UGA(chapter 17.12,art.3); (m) Business park(BP)-Allyn UGA(chapter 17.12,art.4); (n) Mixed use(MU)-Belfair UGA(section 17.23.120); (o) General commercial (GC)-Belfair UGA(chapter 17.24); (p) Business industrial (BI))-Belfair UGA(chapter 17.24). Licensed INDOOR producers are permitted within the rural residential districts subject to following restrictions. Tier Level I Minimum five acres Tier Level II Minimum ten acres Created: 2023-05-24 11:42:54 [EST] (Supp. No.63,5-23,Update 1) Page 5 of 6 Tier Level III I Minimum ten acres Licensed indoor producers in rural residential 2.5 and 5 must obtain a special use permit and be on five acres or larger.Outdoor production is prohibited in all rural residential districts. Licensed indoor producers are permitted within the rural residential 10 and 20 districts on parcels five acres or larger; and all structures are required to meet the building regulations for fleer area Fati , size,and height of non-agricultural and accessory buildings for each respective zoning district. ..So Perm -Adnor production is Created: 2023-05-24 11:42:54 [EST] (Supp. No.63,5-23,Update 1) Page 6 of 6 NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing in Mason County Building I,Commission Chambers,411 North Fifth Street,Shelton, WA 98584 on August 15,2023 at 915a.m. SAID HEARING will be to take public comment on MCC Title 16—Plats and Subdivisions and Title 17—Zoning code amendments, related to road standards and housekeeping items. Public testimony will be available in-person or via Zoom. The URL is available on the County website hops://www.masoncogptywa.gov/ to sign into the meeting. Please use the "raise hand" feature to be recognized by the Chair to provide your testimony. You can also email testimony to msmithkmasoncountywa.gov or mail to the Commissioners' Office, 411 N 5t" St, Shelton, WA 98584; or call(360)427-9670 ext. 230. If special accommodations are needed, please contact the Commissioners' office, (360)427- 9670 ext. 419. DATED this 18th day of July, 2023. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Bill: Mason County Community Development 615 W Alder St. Shelton,Wa 98584 Cc: Commissioners Community Development Shelton Journal: Publ. 2t: August 3 & 10, 2023 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Marissa Watson Ext. 367 Department Community Development: Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): July 5,2023 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Submittal received: 2025 Mason County Comprehensive Plan Update Background/Executive Summary: Mason County Community Development(Planning)requested consultant services to assist in updating its Comprehensive Plan for the 2025-2045 Periodic Update cycle, as required under the Washington State Growth Management Act(GMA). In addition, assistance in updating the Comprehensive Plan Environmental Impact Statement(EIS)was also requested;this document was last updated in 1996. One proposal was received by the Department from SCJ Alliance. Budget Impact(amount, funding source,budget amendment): The funding source for this project is a grant made available through the Washington State Department of Commerce. The total grant amount is $350,000,with$175,000 to be distributed for the first year of the project with work completed from July 1,2023-June 30,2024 and the final $175,000 distributed for work completed in the second year from July 1,2024 through June 30, 2025. Public Outreach (news release,community meeting, etc.): There will be many public outreach activities planned and implemented throughout the update process. A public participation plan will be forthcoming and will breakdown engagement strategies. Requested Action: Determination to select SCJ Alliance as the consultant for this project and direction for staff to start contract negotiation. Attachments Proposal by SCJ Alliance v Bainbridge Island _—_—_—_—_—_`•------------------------------J---- Gruen l Mountain 7 state Forest ;a Bremerton -- a J 1 basnc 01 7 -ig Harbor L Tac fInl•lc Place 1----------- '—'—- --—--5 �_J _ I Olvmpia.—.Lacey v, Nisqualy Re servaWn Illni 2025 Periodic Com rehensi p ve Plan Update and EIS Submitted June 16, 2023 Submitted by SO Alliance 8730 Tallon Lane NE, Suite 200 1 Lacey, WA 98516 1 Phone: 360.352.1465 Principal-in-Charge Bill Grimes, AICP I bill.grimes@scjalliance.com -AN .00� -.40- Project Manager Cristina Haworth, AICP I cristina.haworth@scjalliance.com SCJ ALLIANCE CONSULTING SERVICES June 16, 2023 Marissa Watson,Senior Planner �_41111111111111-� Mason County Department of Community Development 615 West Alder St SCJ ALLIANCE Shelton,WA 98584 CONSULTING SERVICES Submitted via email: mwatson@masoncountywa.gov RE: 2025 Periodic Comprehensive Plan Update and EIS 8730 Tallon Lane NE,Suite 200 Lacey, WA 98516 Dear Ms.Watson, Ph:360.352.1465 We are pleased to present our proposal for Mason County's 2025 Comprehensive Fax: 360.352.1509 Plan Update and EIS project.We've assembled a talented, enthusiastic,and www•scjalliance.com committed team of professionals to support you through this project,from Project Manager defining the scope of work in detail to certifying the plan by June 30, 2025. Cristina Haworth,AICP We will provide creative and flexible solutions for community engagement, cristina.haworth@scjalliance.com transportation,small-town and rural planning, and realistic capital facilities and utilities improvements. We recognize the need for strong partnerships between Principal-in-Charge the consultant and the County for a project of this scale, as well as supporting Bill Grimes,AICP positive working relationships with the City of Shelton and the many state, bill.grimes@scjalliance.com federal,and Tribal organizations with assets in Mason County.We are excited to partner with you for this important work! SCJ Alliance(SCJ)is an energetic blend of planners, engineers, site designers,and much more. We've designated a core team of planners that will work with you on a day-to-day basis,supported by technical professionals that are available for consultation or supplementary review work as needed to ensure an efficient and complete review process for your community.We enjoy participating in creative processes and seeking effective and efficient solutions to gritty problems. Our team understands the value of collaboration,and we empower our partners to succeed. We are joined by FCS GROUP,who bring experience in housing, economic development, utilities management, and fiscal analysis. At SCJ,we use the words anticipate, envision, and create to describe our approach. Before writing the plan,we work with your staff, residents, and other stakeholders to anticipate challenges and opportunities.We then work with your communities to envision a future and create a plan to achieve it. By the end of the process,we will have established a shared vision and values for the future, built awareness of change,and generated support for the decisions the County will need to make. We are excited to work with you on this project and look forward to discussing our capabilities and qualifications with you. If you have any questions or need any additional information, please do not hesitate to contact me.Thank you for your consideration! Sincerely, Cristina Haworth,AICP William (Bill)Grimes,AICP Project Manager Principal-in-Charge SCJ ALLIANCE � e of - UPCOMW CITY PLOW a Jul" .{�`c.. 1 � •i i •�S .7 - "fir f�kt loft ffi . 1 r- 17 Firm Overview Years In SCJ Alliance(SCJ) is a multi-disciplinary planning and engineering business firm specializing in solving complex issues that challenge developing 143 communities.We provide a broad range of professional services to public and private-sector clients, including land use and environmental planning, 414F, Employees transportation planning and design, stakeholder outreach facilitation, cable- propelled transit, urban design, landscape architecture,civil engineering, 10 and construction management. We enjoy being a part of the creative process and seeking practical and Off ices i n efficient solutions to project challenges. Our responsiveness and ability to three states communicate,work with you side by side, develop creative solutions,and pay attention to the details are attributes that set us apart in consistently 3000+ delivering successful projects. V�rl Projects Anticipate. Envision. Create. When approaching projects,we use a three-step strategy that serves our clients well:we anticipate emerging challenges and opportunities, 8730 Tallon Lane NE, Suite 200 work with clients to envision projects to enhance the livability of their Lacey, WA 98516 community,and then create a plan that achieves the goals and vision Ph: 360.352.1465 identified through this process. Fax: 360.352.1509 Web: www.scjalliance.com Areas of Expertise Federal ID: 20-4834444 • Comprehensive Planning • Construction Management UBE 602612261 • Land Use Planning& Design • Stormwater/Drainage/ Offices: Washington (Fremont, . Civil Engineering Flood Control Gig Harbor, Lacey, Seattle, Spokane, Wenatchee), Montana, ' Transportation Planning& ' Landscape Planning& Design and Colorado Design • ADA Compliance • Public Outreach & Facilitation • Geographic Information • Environmental Permitting Services • Streetscapes • Cable-Propelled Transit • Transportation Engineering • Site Development SCJ ALLIANCE 202s Periodic Comprehensive Plan Update and EIS I Proposal iii SCJ has a breadth of experience with comprehensive plans, housing action plans, and zoning and development codes. From working at the planning counter and talking with developers and residents about planning permits to managing teams and client expectations for their comprehensive plans,we have a wide variety of planning knowledge and a deep bench of experienced planners. SCJ has led comprehensive planning, housing action plans,and code updates for many municipalities.We are more than familiar with meeting the requirements for the update process, but more than that,we are collaborative with our client and the community.We have worked with a number of communities throughout the state wanting to expand the comprehensive planning process to include more,such as scenario planning, increased housing requirements, integration of other planning efforts into the updated comprehensive plan, and developing a policy framework focused on goals, policies,and actions to implement the plan. Our love for writing code also allows us to better understand how to implement the regulations to allow for seamless communication and project permitting, as well as exploring the most appropriate approaches with you—capturing all the key issues we need to address and leveraging everyone's experience to best articulate the community's demands and needs.We strive to learn your insights, develop the most flexible methods to engage your community, and develop together ways to best communicate effectively with everyone.We have a wide variety of planning knowledge and a deep bench of experienced planners but we also have resources outside of our firm that can assist with comprehensive planning updates.Therefore,for this planning effort,we are teaming with FCS GROUP to provide economic market analysis. • FCS GROUP established in 1988 provides infrastructure cost recover solutions utility ❖> FCS GROUP p y • management,financial analysis,and economic strategies to public sector clients inclusive Solutions-Oriented Consulting of city and county governments, municipal corporations, ports,special purpose districts, and state agencies.As an independent and objective firm, FCS GROUP has delivered high-quality,cost-effective consulting services in over 4,000 engagements and served more than 650 clients.Their staff of 35 serves clients throughout the western United States and Canada from locations in Redmond,WA,Spokane,WA, Lake Oswego, OR, and Boulder, CO. FCS GROUP economists help governments create vibrant sustainable communities.They model the fiscal and social return on public investments and provide creative ways of funding projects and services. Challenges turn into opportunities as they support goals aimed at fair housing and job creation. FCS GROUP urban planners and land use economists are experts at preparing infrastructure investment strategies that balance available capital and operations and maintenance(O&M)financial resources with community development benefit and cost impacts. �� SCJ ALLIANCE 202S Periodic Comprehensive Plan Update and EIS I Proposal iv gal A Project Understanding Mason County is updating its 2036 Comprehensive Plan to comply with the Growth Management Act's periodic update requirements, respond to new legislation, and update its goals and policies to reflect its communities' current vision and values.The County has evolved from a handful of resource-based communities into a place with broader economic makeup and a population increasingly concerned about quality of life, economic vitality, and the preservation of the region's natural resources. Mason County's communities are spread across a 1,051-mile geographic area.The three urban growth areas of Shelton, Belfair, and Allyn are expected to absorb most growth in the county,supported by rural activity centers in Hoodsport, Taylor Towne, and Union and the hamlets of Bayshore, Dayton, Deer Creek Grapeview, Lilliwaup, Matlock, Potlatch, Spencer Lake,and Tahuya. Mason County's population is concerned with its close connection to the working landscape, economic and social prosperity, and access to vital services that allow communities to thrive. Like many Western regions, Mason County shares much of its landscape with federal and state agencies and Tribal nations.The Skokomish and Squaxin Island Tribes, National parks, state parks, national forests,and the Bureau of Land Management are some of the partners that Mason County works with daily.These agencies,and their individual land management practices, influence Mason County's character and economic prosperity. The County needs an effective policy document that addresses current trends, achieves community buy-in, and retains and enhances what makes Mason County unique.As Mason County considers this plan update,the process needs to address some challenges, including: • Community Vision. Mason County's residents value the rugged coastlines, dense forests,scenic rivers, and other natural resources that make County living so desirable while recognizing the need for services and economic opportunities that sustain great places to live.The community vision may need to evolve to protect these resources,strengthen opportunities in urban growth areas and rural activity centers, and support new policies related to growth and development that meet projected needs.SO strives to enhance quality of life,center the elements that make communities unique, and protect community treasures for future generations.As one of the first opportunities to engage with this project,the visioning process needs to be sensitive and compassionate, far-reaching to work with residents across a large geographic area and with a variety of perspectives, and create opportunities for dialogue between County residents and its leaders. • Transportation.As our region grows,traffic is getting worse and the infrastructure in place is declining while demands are increasing.This Comprehensive Plan update can position Mason County to accommodate its share of population and employment growth and improve mobility in areas like Belfair and Shelton. Changes in the regional transportation network may drive the need for targeted improvements,transit accessibility,and nonmotorized options. • Housing Attainability. Housing choice and affordability are challenges throughout our region,where even housing in poor condition is out of reach for many people. Mason County's housing stock needs to meet a huge range of needs that vary from community to community and across income levels. Recent legislative changes are intended to make it easier to build housing, but development needs to pencil out for homebuilders.This plan needs to ���SCJ ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 1 include solutions that provide a greater range of housing options that are sensitive to local contexts,fit effectively into existing residential areas, and minimize impacts to the surrounding area. • Infrastructure Readiness. Population growth often translates into increased demand for public services and facilities. Considering where people will live and work,we will evaluate how effectively existing transportation and utility infrastructure elements can respond to new demands through the sub-area planning process. Our engineers will support this work,applying their understanding of systems planning to review what's in place and identify investment priorities for the future. • Fiscal Balance.Change can strain the budget,and Mason County will need to provide the services its residents and businesses expect while keeping pace with population and employment growth.While new growth may promise new revenue, it can also bring increased expenditures. Reconstructing aging infrastructure,expanding systems to serve new development, or experimenting with new approaches to provide service all have some fiscal consequences. Our plan will strike a balance between service delivery and the pace of development. • Climate Change. Mason County,with its natural resources and amenities,will have a front-row seat for climate change.The County has a vested interest in sustainable development and infrastructure that will protect its resources for generations to come.This plan will analyze the potential impacts of climate change on communities and industries in the County, look for opportunities, and identify the need for mitigation. • Equitable Engagement. It can be challenging to effectively, convincingly,and equitably engage with residents and businesses. Our policy work is rooted in community engagement,and we seek to empower and amplify the voices of those who have historically been inadequately engaged in the planning process. By creating effective dialogue,we increase trust between community groups and the County. Our team is uniquely suited to address these issues,and more.We worked with the Cities of Helena and Lewis and Clark County in Montana to iron out areas of persistent conflict over jobs-housing balance and annexation.And we worked with Hickory, NC and Post Falls, ID to develop policy frameworks and use them to guide and support complete rewrites of their performance and form-based development regulations to better fit their contexts and facilitate their implementation. Our work in Kootenai County, ID (to prepare a regional design framework) and in Southern Pines, NC was based on integrating environmental considerations and development possibilities.The projects established protocols for assigning development types and intensities based on varying environmental conditions.And a trademark of our work—as in Port Angeles,WA,Spokane,WA, Seldovia,AK,Council Bluffs, IA, and other communities—is a commitment to an effective and meaningful public conversation.We groove on taking abstract topics and making them concrete, demonstrating how a policy choice can have a real-life impact. And this will earn Mason County tangible benefits.We will run a process that's both efficient and effective, based on methodologies the team members included here have developed in scores of other communities. UpdateGrowth Policy 000 Helena, C ^�.� y r '~Dealing with low unemployment and the need to attract workers to C_� \ i �'? fill • • demand, •sought toaffordable housing supply while balancing its need for fiscal stability. Based on communityan extensive •.•- effort, - plan resulted 5(RrGC T ^y WNAf MAKES AN PEpE sTaUNS PRoFl��r7 IdVI''IN6 SraEEt,� cAwS u c series of transformative recommendations calling for "optimizing" the community's centers. New land use, transportation, and housing strategies facilitated the development of mixed uses, A-A ------- variety in housing type, and subarea planning. s_LO = , ���SCJ ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 2 Organizational Chart We work as a team relying on each other to fill our designated roles. Importantly, each of us remains committed and supportive resources throughout the plan, doing what's needed to successfully update the plan. Each team members' roles are shown in the organizational chart below. Resumes can be found on page 16 of this proposal. Cristina Haworth will be the project manager and point of contact.Joining Cristina for the Periodic Comprehensive Plan Update and EIS are principal-in-charge Bill Grimes,Aaron Qualls for planning,Scott Rivas for capital facilities and utilities, Anne Sylvester for transportation planning, Ryan Shea for transportation analysis,Sharese Graham for environmental services,and Laura Barker for GIS analysis.We are also including FCS GROUP to provide economic and marketing analyses. Cristina will draw on this team to deliver the process and plan that Mason County needs—creating an energetic, collaborative context for our work. Cplj�?� /R54 Principal-in-Charge 1vJ Bill Grimes, AICP Project Manager/ Public Engagement Cristina Haworth, AICP b Planning Capital Facilities/ ~1 Transportation Aaron Qualls, AICP �� Utilities Planning '� Scott Rivas, PE Anne Sylvester, PTE Transportation Environmental - Analysis Services F GIS Analysis Ryan Shea, PTP Sharese Graham, PMP Laura Barker L rt Economic Analysis Todd Chase, AICP, '� Market Analysis LEED AP , Tim Wood SCJ Alliance FCS GROUP �� SCJ ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 3 Client References Comprehensive Plan Amendment City of Gig Harbor, Washington Gig Harbor hired SCJ to update its comprehensive plan land use element and create a new arts and culture element before its mandated 2024 periodic update.A foundational part of the work - was to condense and catalog existing comprehensive plan policy into a unified policy framework and analyze it for conformance with the Growth Management Act and PSRC Vision 2050 planning - requirements.The policy framework also facilitated a comprehensive internal consistency analysis, underscoring the need for a full �— topic-by-topic policy scrub and identifying opportunities for a more efficient and effective policy structure.The policy framework will Project Dates target 2024 periodic policy updates, creating a more unified policy 2021—current approach to ensure consistency and facilitate plan implementation. In addition,Gig Harbor hired SCJ to prepare its 2024 Periodic Update Contact Carl de Simas,Community Development Director 253.853.7628 1 cdesimas@gigharborwa.gov Comprehensive Plan Update City of Auburn, Washington a SCJ is currently working with the City of Auburn on a three-pronged �6 - approach, simultaneously developing the comprehensive plan I update for the City, its Town Center design standards, and its PROS ! M1 Plan Update.With over 71 acres of neighborhood parks, 240 acres of community arks 418 acres of open ace(much of it flood Yp p p will ' -` -s hazard reduction lands along the Green River), and an additional 231 acres of special use areas, a detailed inventory,and assessment were critical.The first phase of the PROS Plan public engagement plan is currently wrapping up with a little over 1,000 responses that included several additional languages,Spanish, Russian,Chinese, Project Dates and Marshallese. SCJ is also performing a Park Impact Fee update to Ongoing quantify the demand, needs, and assessment gaps. Contact For the periodic comprehensive plan update,SCJ is working with Josh Steiner, Senior Planner a team of subconsultants to explore transportation, urban design, 253.804.3114 1 jsteiner@auburnwa.gov economic development,and land use issues that this plan must address. Regional policy identifies Auburn as an urban center, driving significant land use, housing, design,and transportation policy. This plan update process is designed to comply with state and regional guidance, and to ensure the community can manage future changes while retaining those characteristics which make Auburn an attractive community. SC.J ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 4 Comprehensive Plan Periodic Update Spokane County, Washington SCJ is leading Spokane County's periodic comprehensive plan update, starting years in advance of the deadline to ensure thorough agency and community involvement.Acting as both the overall agency project manager and lead consultant,SCJ is in a unique position to establish and maintain agency and community trust in the plan's overall process and its policy recommendations.Spokane - County and SCJ have a long history of working together, creating policies aligning intergovernmental collaboration and writing capital facilities plans to align and support annual budgeting processes. This comprehensive plan update promises to restructure the way Project Dates the County prepares and publishes its plans, laying the groundwork Ongoing for zoning innovation and close collaboration with municipalities in managing development on the urban fringes. Contact Scott Chesney, Planning Director 509.477.7212 schesney@spokanecounty.org Comprehensive Plan Update City of Hayden, Idaho The City of Hayden hired SCJ to complete a comprehensive plan update as part of a four-plan project that also included a parks and recreation,transportation, and wastewater plan update.SCJ helped coordinate an effort to assess and refine the community's HAYDEN CI HALL - vision,which included meaningful community outreach and engagement.As a city concerned with rapid growth and limited room for expansion, Hayden hoped to reimagine their future land use in such a way that would creatively and efficiently accommodate the anticipated growth. Incorporating both the public engagement Project Dates results and a technical analysis of the city, SCJ helped Hayden 2020 create a new future land use map.This included establishing new land use types that would allow the city to increase density in strategic locations, maintain small-town character, and improve Contact housing affordability throughout the city.This set the stage for Donna Phillips,Community Development Director the plan update, established a vision for the parks and recreation, 208.209.2020 1 dphillips@cityofhaydenid.us transportation,and wastewater plans to follow, and set the city up for a code revision to adopt the new land use types. ���SCJ ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 5 Housing Needs Assessment ,. Mason County, Washington Mason County has taken proactive action to address the issue sa. wr;�. r of housing affordability. First, in 2019,the County completed the . Workforce Housing Summit Report to evaluate housing issues. In 2020,the County initiated an eviction rent assistance program that has prevented hundreds of evictions to date. In addition,the County housing authority operates 109 units of affordable housing. I In 2021,the County engaged FCS GROUP to prepare a detailed housing needs assessment, conducting stakeholder interviews and reviewing best practices across the Pacific Northwest.The project Project Dates included assessments of housing needs and opportunities within the 2021-2022 City of Shelton and the entire Mason County footprint,which began experiencing a significant increase in housing market in 2020 during the Covid-19 global pandemic. Other past engagements for the Contact County have included sewer utility financial reviews. Todd Parker, Program Coordinator 360.427.9670 1 tparker@masoncountywa.gov " SCJ Alliance provided amazing guidance and knowledge in the plan creation, and resulting concepts for our city. This plan establishes the vision for downtown and will act as a template for what the community wants our city to look like going forward. it Tami Merriman, Associate Planner City of Yelm, Washington SCJ ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 6 Proposed Scope of Work There is a lot of work to do, and we're excited to partner schedule.This is also our opportunity to discuss with you to tackle it!This project will take an integrated communication protocols between team members on the look at the Comprehensive Plan and the development client and consultant sides to make sure information is regulations in a coordinated effort to ensure consistency flowing in a controlled manner. with the GMA and set good Countywide Planning Policies for the 2045 horizon year. Underpinning the update will 1.2 Project Management Plan be a robust public participation process that emphasizes Following the kickoff meeting,we will update the scope the communities'vision and values to guide Mason of work and milestone schedule to finalize the project County into the future.We also understand that County work plan and fold it into a Project Management Plan staff in all departments, elected and appointed officials, that includes a detailed overview of how we'll manage all boards and commissions such as the Planning Advisory aspects of the project.This will be used throughout the Commission, Shelton staff, business owners, Squaxin project to keep everyone accountable and track progress. Island and Skokomish Tribes, other agencies, and other stakeholders will be active participants in the effort and 1.3 Monthly Check In Meetings thoughtful coordination will be needed. Our approach will be inclusive,transparent, memorable,technically sound, At these regular project management coordination and intuitive. Our proposed scope of work is broken down meetings, we will review the project work plan, progress into the following phases: to date, and upcoming deliverables and deadlines. We propose biweekly meetings because there is a tight schedule, and we'll need to work in close collaboration to Phase I Projectaccomplish the project on time. Phase 2 Public Engagement 1.4 Monthly Progress Reports We'll prepare a progress report summarizing work performed in each billing period to accompany monthly invoices. Phase 3 Initiate and Envision Phase 1 Deliverables: Explore • ' Prepare Phase 4 the Plan ➢ Kickoff Meeting Agenda and Notes ➢ Project Management Plan—Draft and Final ReviewPhase 5 Environmental ➢ Monthly Check In Meeting Agendas Adoption Monthly Invoices with Progress Reports Phase 1: Project Management Quality Assurance/Quality Control (QA/QC) This is a big project that needs to be accomplished in We take pride in our work products and have a a limited timeframe and with a small staff.We bring a thorough quality assurance and quality control proactive approach to project management and tools system in place. In addition to the Project Manager's that will help keep the project moving forward on pace review of all work products prior to transmittal for adoption. We've assigned a dedicated project team to you, our Principal-in-Charge will perform a with the capacity and expertise to fulfill the County's comprehensive proofing of all public review draft expectations. materials.Additionally,our administrative staff will We recommend the following project management tools review the final formatted Comprehensive Plan to to make efficient progress: check text, graphics, page numbers,tables,figures, hyperlinks, and all other material.This level of effort 1.1 Kickoff Meeting is reflected in our approach and the allocation of The kickoff meeting will set expectations for the work, resources for this project. including confirming the project scope and milestone SC ALLIANCE Periodic Comprehensive Plan Update and EIS I Proposal 7 Phase 2• Public Engagement committee members will become involved as individuals in the process, encouraging their neighbors and colleagues The second phase includes working to support you and to participate.Their involvement in workshops,surveys, other agencies to communicate plan objectives,solicit and online will add credibility to the process and motivate constructive community feedback,and resolve questions others to engage. on community vision,values, and priorities. We will work with you to develop a public participation plan to engage Studio Series.We will tailor our multi-day Storefront residents, business owners, and service providers; make Studio series to actively engage the community and use of the Planning Advisory Committee (PAC);work with stakeholders to imagine, sort,vet,and evaluate design peer agencies and Tribal nations; and support meaningful and strategic options in response to project needs.We'll community conversations.The objective is to reach use the studio time to understand better the community's those who care about Mason County's future, providing physical and functional organizing principles,focusing an accessible and effective vehicle to stimulate their on articulating essential characteristics and generating imaginations. preliminary land use ideas in real-time for public comment. 2.1 Public Participation Plan and Core Team Meeting We will prepare a public participation plan (PPP)that includes community and stakeholder engagement goals, strategies, and specific actions to be used throughout the project.The PPP will include a project schedule and work I A. plan developed in collaboration with you to identify public = - engagement activities, a project calendar, responsibilities for accomplishing certain tasks,and cost estimates where appropriate.The PPP will serve as a living document for project coordination. ` 2.2 Orientation Interviews We will work with you to set up orientation interviews with an array of Mason County's residents, business owners, and other stakeholders you believe will be important for us to meet.We will spend two days and evenings in Mason A pop-up event in Son Juan County, WA County for these interviews or focus groups and will be flexible to accommodate diverse working schedules and This studio will feature a pair of evening workshops home life responsibilities. to guide the studio's progress and evaluate its results, confirming a preferred direction for the plan's 2.3 Engagement Activities recommendations. We believe the studio will be helpful in We will work together to execute the PPP, relying heavily the Belfair and Allyn.Smaller versions—perhaps as pop- on the Planning Advisory Commission (PAC) as a platform ups—might be appropriate in the rural activity centers and for engagement.You may have other engagement larger residential hamlets,where people can more easily activities in mind but,as a starting point,we suggest the access other parts of the process more conveniently. following techniques: Public Workshops.We propose two public workshops Project Website and Social Media.We will help you create to support engagement.At the first public workshop material as appropriate(project website and social media (held in conjunction with the storefront studio described channels)to engage the public, conduct outreach,share above), participants will have the opportunity to review information,and keep the project on the public's radar. the currently adopted plan and how it may need to shift to reflect today's desires and expectations.This work will Planning Advisory Committee.We will work with you to draw from the existing plan and test the relevance and plan for and use the existing Planning Advisory Committee appropriateness of some of the County's scenario and (PAC).The PAC will host workshops, meetings,and public land use proposals.We intend to present a draft vision at hearings and serve in an advisory capacity as we work this first workshop,too, allowing community members to through the vision, Countywide Planning Policies,various consider it and offer reactions to help with its refinement. element updates, and subarea plans.We also hope the The second public workshop will vet the studio and pop-up ���SCJ ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 8 findings and early policy moves, charting a course for future study plan development.We hope to present the scenarios land use alternatives at this workshop, resolving Public them into a preferred direction for the community's Creativity in Engagement. • _ novel • consideration and response. exciting approaches public engagement! We Questionnaire.We will assist you in developing a look for wayspartner our questionnaire to probe general community thoughts whether that means social organizations, places on priorities,trade-offs,values, and preferences.We o worship, local businesses, someone pop-ups _ can use this either in advance of the studio and people where prioritizing or after its their conclusion, using it as a tool to verify • budget-efficient s to capture public input. what we learned in the orientation interviews or test Not only •o we save money • piggybacking_ o_ assumptions underlying the preferred scenario emerging effortother events • ' we reach • • from the studio. We use the Maptionnaire tool as part boostwith less participation. of our surveys, allowing respondents to pinpoint their Equity in Engagement. Public recommendations and suggestions at specific locations, •. , broad , • engagement• helpful in targeting individual areas for unique action. with you to understand Roll-Out Open House.We will attend the roll-out open •een engaged in previous planning house to invite community input on our emerging efforts • methods rmine _ recommendations.This meeting will be informational in broadest_ _spectrum_work of opinions nature while soliciting feedback from the general public. acknowledgingWe'll use a Interactive exercises at the roll-out will provide us with previous efforts • " nning has specific suggestions on how the study plan can be refined impacted • _ •_ thoser serve o _ -d communities, asking to reflect community needs and aspirations.This meeting how we can •_ communities, and can be in-person,virtual, or a hybrid. amplifying _ voices process to improve equity outcomes. Task 2.4 Interdepartmental and Interagency Equity in the Plan. Equity needs . •. beyond Coordination Meetings the engagement process and should serve as Staff in other departments,Tribal nations, Shelton staff, a foundationalof ' ' " hensive and State and Federal agencies will play a key role in Plan update. Problematic ' policy the Comprehensive Plan update.We propose quarterly outcomes be identified in the policy meetings with internal and external groups to address key frameworkand 2016 Comprehensive Plan review issues as they arise. Working meetings with County and processes early on ' addressed through agency staff will also be scheduled as needed during the update of each ' - - ' actions various phases as noted below. to continue advancing equity will be identified through sensitive • respectful conversations Phase 2 Deliverables: with previously disempowered communities. ➢ Public Participation Plan—Draft and Final Thorny Issues.The regiondealing •some Interdepartmental Coordination Meeting challenging problems, ' housing, economic Agendas vitality,transportation, and climate change. ➢ Interagency Coordination Meeting Agendas Public engagement events will confront these issues head-on, •. • discuss how ➢ Planning Advisory Commission Meeting Mason County . respond while setting Materials—anticipated to include meeting the stage for Shelton,the Belfair and Allyn agendas, presentations, boards for open LIGAs, and the RACs and hamlets through houses Countywide Planning Policies. We may need to ➢ Project Website Text and Graphics—initial take aneducational to explain ' materials and two major refreshes how compliancerequired in certain cases. We will • • • ••. ➢ Storefront Studio Materials addressing ➢ Public Workshops Materials—Draft and Final ➢ Survey Questions—Draft and Final SC ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 9 Phase 3: Initiate and Envision 3.4 GMA Checklist Phase 3 is where we really start to grapple with the The SCJ team will apply the Department of Commerce's Comprehensive Plan update. In this phase,we will focus Periodic Update Checklist for Fully-Planning Counties on establishing a thorough understanding of the (April 2023 version or as updated)to Mason County's community's current policy context and the issues the plan Comprehensive Plan and development regulations to needs to address. identify specific revision requirements and opportunities. We will also assess how the County's goals match the 3.1 Demographics Report results of early community conversations to inform discussions about visioning.The completed checklist will Our staff will work directly with Mason County to update be summarized in a technical memo with requirements the Comprehensive Plan's demographic information.We and recommendations for the update. will prepare a community profile with infographics and highlights for each UGA, RAC,and hamlet using US Census, 3.5 Community Vision American Community Survey,and Washington Office of Financial Management(OFM) data.This task also includes We will review and,supported by public engagement, compiling GIS data from Mason County and other public refine Mason County's vision statement to reflect sources for project maps. the communities' current aspirations, priorities, and values.We will work with you to identify an appropriate 3.2 Plan and Policy Review approach to either amend the current vision statement or develop a new statement through our scenarios We will review and analyze existing plans and other planning recommendation (see Phase 4). Our approach relevant planning documents.The SCJ team will compile will ensure the vision is broadly representative of the many this information into a single, cohesive reference file, perspectives held by Mason County residents.We will evaluating the existing Comprehensive Plan's policy prepare a draft vision statement for review at the Planning framework and guidance from other documents.This Advisory Commission and for public review.We will will establish abig-picture overview of Mason County's incorporate comments into a final version that will be used policies, allowing for a quick and intuitive understanding to guide the remainder of the update process. and easily identifying gaps, overlaps, inconsistencies, and conflicts.This will be a living document, keeping Phase 3 Deliverables: track of policy initiatives as they emerge and providing comparisons to what is already on the books. ➢ Demographics Report—Draft and Final ➢ GIS Geodatabase with Metadata 3.3 Projections and Land Use Needs Analysis ➢ Project Maps—anticipated to include Vicinity We will review your existing land uses, UGAs, and RACS Map, UGA/RAC/Hamlet Map,Current and and compare them to population forecasts. We will work Future Land Use Maps,and up to four with you and City of Shelton staff to understand how land additional maps uses may need to adjust to accommodate and distribute ➢ Growth Projections and Land Use Needs growth targets. Analysis Memo—Draft and Final ---� -° ➢ GMA Checklist ➢ Comprehensive Plan Update Recommendations 8 Memo—Draft and Final Fl-, m I ➢ Community Vision Statement—Draft and Final _ ,' 17 d o �LI G�n I o a E3p �� SCJ ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 10 Phase 4: Explore Scenarios and Prepare 4.5 Implementation the Plan We will create an implementation strategy for the plan, linking each action with applicable plan policies to 4.1 Land Use Scenarios underscore the relationships between proposed actions We will work with County staff to develop up to two and the planning basis for each one.The strategy will alternative land use scenarios, addressing potential land take an incremental approach, identifying near-term, use changes and policy consequences.We will work with mid-term, and long-term actions needed to achieve the you to refine how the approaches may differ, potentially community's vision. examining concentrated growth and dispersed growth among the UGAs,variations of intensity of growth,or 4.6 Final Comprehensive Plan other differentiating characteristics.An important part After public review of the Plan,we will address of this work will be to prepare a composite of constraints comments and compile the elements,subarea plans, to growth and development based on the available GIS and implementation strategy into a final,graphically-rich data collected in Phase 3.The scenarios will be the basis document for the adoption process. for community conversations and the Storefront Studio activities described in Phase 2.We will prepare graphics 4.7 Development Regulations Update and other materials to support a deep understanding of the potential benefits,trade-offs,compliance issues, and We will use the gap analysis completed in Phase 3 and other concerns.The two scenarios will inform the SEPA EIS. the final policy guidance developed during this Phase to prepare recommendations for amendments to the Mason 4.2 Countywide Planning Policies County Code.We anticipate the code amendments will be We will work closely with Mason County and City of processed by County staff. Shelton staff to develop updated Countywide Planning Phase 4 Deliverables: Policies(CPPs)that guide growth toward the preferred alternative identified in Task 4.1.We will prepare an ➢ Land Use Scenario Graphics and Narrative updated policy framework and draft CPPs based on the Materials—Draft and Final refined vision, community engagement results,guidance ➢ Revised Countywide Planning Policies—Draft from the County Commission and the PAC, and the and Final scenarios planning exercise.We will host a workshop with ➢ Draft Comprehensive Plan Elements—text-only staff from the County, City, and other affected agencies Word version(s) to present and refine draft CPPs.The CPPs will be used to update the Comprehensive Plan elements and complete Subarea Plans—Draft and Final the subarea plans. ➢ Implementation Strategy—Draft and Final ➢4.3 Draft Comprehensive Plan Final Comprehensive Plan Elements ➢We will refer to the revised CPPs and vision statement to Compiled Comprehensive Plan—Draft and Final prepare updated Comprehensive Plan elements. Drafts will ➢ Development Code Update Recommendations be presented to Mason County staff for initial review and Memo—Draft and Final refined prior to release for public review.The initial drafts will be text-only for easy review and commenting; public review drafts will be formatted with graphic elements. 4.4 Subarea Plans Following completion of the draft elements,we will complete sub-area planning in the UGAs, RACs, and hamlets.These will be informed by the Storefront Studio exercises described in Phase 2,the vision,the CPPs,and the goals and policies in the updated Comprehensive Plan elements. We will work with you to determine the number and extent of sub-area plans necessary to address growth in Mason County. �� SCJ ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 11 Phase 5: Environmental Review 5.3 Preparing the HIS and Response to and Adoption Comments Phase 5 will run concurrently with Phases 3 and 4.This We will prepare the final integrated document after the process follows the Washington Administrative Code's close of the public and agency comment period, readying guidance for developing,vetting,and certifying an it for its eventual hearing to support the Comprehensive integrated comprehensive plan and Environmental Impact Plan's adoption. Statement(EIS).We will work carefully to make sure environmental review is integrated into the update process 5.4 Adoption described in Phases 3 and 4. We anticipate introducing and workshopping each element at the Planning Advisory Commission.We will incorporate 5.1 Background and Scoping comments into a public review draft(see Phase 4) used for The scope and level of environmental review will a final recommendation from the PAC at a public hearing. match the degree of detail and transformation the Following the recommendation,we will work with the Comprehensive Plan anticipates.We will work with Board of County Commissioners to review and adopt the you to define the EIS'scope of analysis and prepare a final plan.Where feasible,joint PAC/BOCC meetings should determination of significance and scoping notice to kick off be used to provide project briefings and status updates for the SEPA process. the work. Phase 5 Deliverables: 5.2 Preparing the DEIS The actual details of preparing the Draft EIS(DEIS)and the ➢ SEPA Scoping Notice level of resources necessary to do it will be determined ➢ Draft Environmental Impact Statement by the results of the scoping exercise and how the County ➢ Final Environmental Impact Statement wishes to proceed. Regardless of the depth of analysis required,the process will include an alternatives analysis ➢ Public Hearing Materials—Presentations using the scenarios developed in Phase 3, an assessment of potential impact,an integrated DEIS, and a Final EIS (FEIS). Now- y o � ' 1 �� SCJ ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 12 Proposed Budget SCJ Alliance FCS GROUP . to tO C > M N Q > E p 00 C7 CJ 2 Q (DrQ to =to to C to U' J co H U Team Member Billing Rates $237 $195 $168 $139 $174 $240 $247 $145 $295 $200 Total Phase 1:Project Management MIMM . 1.1 Kickoff Meeting 2 4 1 0 1 1 1 0 1 1 12 1.2 Project Management Plan 1 4 0 0 0 0 0 0 1 0 6 1.3&1.4 Monthly Check-In 12 24 12 12 12 12 12 0 4 4 104 Meetings&Progress Reports Phase 2:Public Engagement 2.1 Public Participation Plan 2 8 0 0 0 0 0 0 0 0 10 2.2 Orientation Interviews 2 16 16 16 2 2 0 0 0 0 54 2.3 Engagement Activities 8 40 50 34 0 0 0 16 0 0 148 2.4Interdepartmental/Interagency 0 12 4 12 4 4 4 0 4 4 48 Coordination Meetings Phase 3:Initiate and EnvisionMET,is� 3.1 Demographics Report 0 2 6 8 0 0 0 2 0 0 18 3.2 Plan and Policy Review 0 8 16 40 4 4 0 0 4 4 80 3.3 Projections and Land Use 0 2 8 16 0 0 0 2 1 1 30 Needs Analysis 3.4 GMA Checklist 0 2 2 8 1 1 0 0 0 1 15 3.5 Community Vision 2 1 20 1 12 1 40 1 0 0 1 0 1 0 0 0 1 4 Prepare 4.1 Land Use Scenarios 6 16 40 10 8 8 0 8 8 8 112 4.2 Countywide Planning Policies 2 8 16 12 2 2 0 0 2 2 46 4.3 Draft Comprehensive Plan 8 20 40 32 40 20 0 16 8 8 192 4.4 Subarea Plans 8 14 32 40 16 12 0 4 8 8 142 4.5Implementation 4 8 20 14 8 8 0 0 8 8 78 4.6 Final Comprehensive Plan 0 16 20 60 4 4 0 6 4 4 118 4.7 Development Regulations 2 4 8 4 0 0 0 0 0 0 18 Update Phase 5:Environmental Review and Aclopfion $5,214 $9,360 Im $11,67 5.1 Background and Scoping 2 4 4 8 0 0 32 0 0 0 50 5.2 Preparing the DEIS 8 20 20 40 20 10 80 8 �6 4 216 5.3 Preparing the HIS and 8 8 8 20 10 4 72 2 4 2 138 Response to Comments 5.4 Adoption 4 16 8 16 4 4 8 0 4 4 68 Total Hours 81 276 343 442 136 96 209 64 67 1 63 1,777 Labor Subtotal $19,197 $53,820 $57,624 $61,438 $23,664 $23,040 $51,623 $9,280 $19,765 1 $12,600 $332,051 Expenses $7,000 Management Reserve $10,500 Total $349,551 SCJ ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 13 Anticipated Timeline 2023 2024 2025 J A S 0 N D 1 F M A M J J A S 0 N D J F M A M J J A S 0 N D Phase 1:Project Management 1.1 Kickoff Meeting 1.2 Project Management Plan 1.3&1.4 Monthly Check-In Meetings&Progress Reports Phase 2:Public Engagement 2.1 Public Participation Plan 2.2 Orientation Interviews 2.3 Engagement Activities 2.4Interdepartmental/Interagency Coordination Meetings �I Phase 3:Initiate and Envision „ 3.1 Demographics Report , 3.2 Plan and Policy Review 3.3 Projections and Land Use Needs Analysis 3.4 GMA Checklist 3.5 Community Vision Phase 4:Explore Scenarios and Prepare the Plan 4.1 Land Use Scenarios 4.2 Countywide Planning Policies 4.3 Draft Comprehensive Plan 4.4 Subarea Plans 4.5 Implementation 4.6 Final Comprehensive Plan 4.7 Development Regulations Update Phase 5:Environmental Review and Adoption mill 5.1 Background and Scoping 5.2 Preparing the DEIS 5.3 Preparing the HIS and Response to Comments 5.4 Adoption = Meetings SCJ ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 14 Professional Services Contract Statement SG Alliance is willing and has the ability to enter into a Professional Services Contract with Mason County should we be awarded the contract for this project. Disadvantaged Business Statement SO Alliance is not designated as a disadvantaged business. Ethics Disclosure Statement We understand this Comprehensive Plan update includes work elements that will involve collaboration with and/or funding from the City of Shelton. SO Alliance's selected project manager has a personal relationship with staff at the City of Shelton. Because these work elements will occur at the direction of Mason County,we believe there is no actual or apparent conflict of interest in pursuing or executing this work. �� SCJ ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 15 Team Resumes Bill Grimes, AICP "�•► Principal-in-Charge Bill has over 30 years of planning, design, and public engagement experience, working on comprehensive plans,transportation plans and projects,zoning, public transit master plans, critical areas ordinances,shoreline master programs, regional design frameworks, and development master plans.Throughout his planning work, Bill has committed to a transparent process,active and informed community E dialogue, and application of sensible,creative, pragmatic,and effective design IIIII �I, strategies that consider multiple perspectives and priorities. Education Project Experience MURP, Urban and Regional Planning California State Polytechnic . Comprehensive Plan, EIS, Parks and Recreation Plan, Economic Development University-Pomona Strategy,Transportation Master Plan—Monroe,WA BS,Administrative Studies • Comprehensive Plan—Gig Harbor,WA University of California-Riverside • Comprehensive Plan, Planned Action EIS,Subarea Plan,and Development Licenses/Registrations Regulations Update—Normandy Park,WA American Institute of Certified • Comprehensive Plan—Newcastle,WA Planners(AICP)#8848 Comprehensive Plan Update—San Juan County,WA • Comprehensive Plan—Post Falls, ID 4[ " Cristina Haworth, AICP ® Project Manager Cristina is the Project Manager,Senior Land Use Planner, and Public Engagement Specialist that will help Mason County update its Comprehensive Plan.She is passionate about helping clients achieve their project goals while creating thriving places and managing growth and change.She works at regional, citywide,subarea, and site scales. Her work is rooted in community voices and values;she is proficient in creative public outreach strategies that foster equity and engage underserved and underrepresented communities.She understands applicable land use and development law, including Washington's Growth Management Act(GMA),State Education Environmental Policy Act(SEPA), and Shoreline Management Act(SMA). MCP, University of Pennsylvania BA,Community, Environment, Project Experience and Planning, University of Washington • Comprehensive Plan Update—Lynnwood,WA • Comprehensive Plan Update—Arlington,WA Licenses/Registrations . Town Center Vision and Code Amendments—Lake Forest Park,WA American Institute of Certified Planners(AICP)#027848 • Middle Housing Code Amendments—Bothell,WA • Regional Growth Center Subarea Plan Update—Lynnwood,WA • City Center/Airport Subarea Plan—SeaTac,WA ���SCJ ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 16 Aaron Qualls, AICP Planning l Aaron's experience as a Planning and Community Development Director, Planning Commissioner,and City Council Member has given him an invaluable perspective on municipal planning—from community engagement through adoption to implementation.Aaron loves to work with diverse groups of stakeholders, community members, and decision-makers to find common ground on even the most complex and conflicted issues.Serving for over ten years as a city official, he has implemented data and community-driven policies related to comprehensive planning,growth and development,zoning,transportation,and economic Education development.Aaron's ability to listen, collaborate,and devise fact-based solutions MURP, Urban and Regional Planning enables him to successfully prepare and implement policy consistently and Eastern Washington University effectively. BA,Cultural Anthropology University of California,Santa Cruz Project Experience Licenses/Registrations • Comprehensive Plan Update—Gig Harbor,WA American Institute of Certified • Bonners Ferry Comprehensive Plan Update—Bonners Ferry, ID Planners(AICP)#271824 • Downtown Streets Plan and Design Guide—Sandpoint, ID • Sandpoint Comprehensive Plan—Sandpoint, ID • On-Call Planning and Housing Action Plan Implementation—Colville,WA • Housing Action Plan—Chewelah,WA Scott Rivas, PE Capital Facilities/Utilities Scott has over twenty-five years of civil engineering experience in both public and private projects. His experience includes site planning, layout and design,and project management on various industrial, commercial, and municipal projects, including road improvements,sanitary sewer,water, and storm drainage systems. Scott firmly believes in communication with clients and development team members to help projects proceed smoothly. He strives to maintain strong client relationships by providing cost-effective civil engineering solutions. Education Project Experience MBA, Business Administration Eastern Washington University . Industrial Subarea Study—Airway Heights,WA BS,Civil Engineering • East Omak Industrial Master Plan—Omak,WA Walla Walla University • Comprehensive Plan—Malden,WA Licenses/Registrations • Deer Heights Stormwater Master Plan—Airway Heights,WA Professional Engineer, • Iron Bridge Corporate Campus—Spokane,WA WA#36605, ID#P-17337 Certified Erosion Control License, • Spokane Business and Industrial Park—Spokane,WA WA#23e01431 -$�'SCJ ALLIANCE 202S Periodic Comprehensive Plan Update and EIS I Proposal 17 Anne Sylvester, PTE Transportation Planning Anne is a transportation planner and traffic engineer with over 40 years of experience. She has managed a wide variety of projects including Transportation System and Community Mobility Plans, sub-area plans, concept and site development plans,travel demand modeling and forecasting, areawide and corridor improvement studies, neighborhood traffic calming, development of complete streets plans and streetscape enhancement strategies, safety analyses and support for project and planning level environmental documentation.Anne is particularly skilled at developing creative solutions to complex problems and has outstanding Education communication skills. BA, Economics University of the Pacific Project Experience Licenses/Registrations • SR 3 Freight Corridor, Supplemental EA(SEA),WSDOT—Mason/Kitsap Professional Traffic Engineer Counties,WA OR#0016PTE • Local Road Safety Plan—Shelton,WA Fellow, Institute of Transportation • Transportation Plan Update—Bonney Lake, WA Engineers • Ephrata Transportation Element—Ephrata,WA • Local Road Safety Plan—Yelm, WA • Transportation System Plan Update—Battle Ground, WA Ryan Shea, PTP 1, Transportation Analysis Ryan has had a passion for math since childhood and loves the different numerical challenges presented by traffic projects. His time as a math tutor has helped him strengthen his ability to explain complex or technical issues in an understandable way.A certified Professional Transportation Planner(PTP), Ryan has honed his traffic operations analysis skills over the past 16 years and commands expertise with several modeling applications, including Sidra, Synchro, SimTraffic,Teapac, and HCS software. Using regional model results at a local level requires specialized skills, and Ryan has developed expertise in post-processing Emme and VISUM travel demand Education model results for use in transportation planning efforts such as comprehensive plan BA, Mathematics updates, corridor studies, and highway framework studies. Saint Martin's University Project Experience Licenses/Registrations Professional Transportation Planner, • Downtown Traffic Analysis—Shelton, WA WA#550 • Belfair Mobility Plan—Mason County, WA • Local Road Safety Plan—Shelton,WA • Squaxin Island Tribe Road Safety Plan—Mason County,WA • SR 3 Freight Corridor—Mason County,WA • Citywide Traffic Operations Forecasting and Analysis—Tumwater,WA SCJ ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 18 Sharese Graham, PMP Environmental Services i Sharese is a SEPA specialist who has focused her career on providing sound environmental strategy and guidance through the environmental regulatory process. She takes pride in helping build safer, livable communities.With a background in urban planning and biology,Sharese brings over 20 years of experience in environmental compliance for current and long-range projects. She works with her clients to provide documentation that is thorough,comprehensible to the public, legally defensible,and most importantly, implementable. Education Project Experience BA, Biology UC Santa Cruz • Downtown Subarea Plan EIS—Lake Stevens,WA • Comprehensive Plan Update EIS—Clark County,WA Licenses/Registrations Project Management Professional • Sammamish Town Center EIS—Sammamish,WA (PMP),#2158057 • WSDOT,Tumwater to Mounts Road EIS—Thurston County,WA • Zoning Code Change Analysis—Des Moines,WA • Auburn Comprehensive Plan Update—Auburn,WA Laura Barker +A' GIS Analysis As the GIS analyst for this project, Laura will review Mason County's existing land use and environmental conditions to determine what updates are needed to bring the plan into compliance with regulatory requirements. Laura has shepherded a number of communities through the periodic comprehensive plan review process; her work in long-range planning has inspired her deep appreciation of the people and spaces that make every community unique. Because she understands there is no"one size fits all" approach to planning, Laura works to identify innovative Ita roaches suited to each roject to ensure the Ian reflects the communit 's pp project p Y Education vision and goals. Laura is also skilled in the use of ArcGIS and Adobe Creative Suite to MUP, Urban Planning prepare analysis diagrams and illustrative renderings in support of regulatory review University of Washington processes.She has contributed to compliance review and environmental analysis on BLA, Landscape Architecture a number of projects, including corridor studies, comprehensive plans,and critical North Carolina State University areas reviews. Project Experience • Periodic Comprehensive Plan Update—McCleary,WA • Periodic Comprehensive Plan Update—Woodinville,WA • Periodic Comprehensive Plan Update—Wilkeson,WA • Periodic Comprehensive Plan Update—Kittitas County,WA • Housing Action Plan—Ritzville,WA • Tumwater Brewery Planned Action EIS—Tumwater,WA ���SCJ ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 19 Todd Chase, AICP, LEED AP -� Economic Analysis t Todd is an FCS GROUP principal and economist with 38 years of experience in project management, land use planning, and economic analysis. He has managed over 20 Housing Needs Assessments and Economic Opportunity Analyses in Washington, Oregon,Arizona, and Texas.A recognized leader in housing policy issues,Todd has published articles and spoken widely at national and state conferences on land use development and finance.Todd is an AICP certified planner id )�"" and is a Leadership in Energy and Environmental Development(LEED)Accredited Professional. Education BS, Economics Project Experience University of Florida • Mason County Housing Needs Analysis—Mason County,WA • Arlington Housing Action Plan—Arlington, WA • Black Diamond Fiscal Analysis—Black Diamond, WA • Chelan PUD Economic Impact Model—Chelan County, WA • Economic Development Study and Infrastructure Funding Options Analysis— Island County,WA • Buildable Lands Inventory and Housing Needs Analysis—Klickitat County, WA • Economic Development Council Buildable Lands Inventory, HNA and Housing Action Plan—Skamania County, WA Tim Wood Market Analysis Tim is an FCS GROUP assistant project manager and planner/economist with �--..4 13 years of experience in economic and land use analysis. He specializes in demographic and market analysis, GIS analysis and community outreach, economic opportunity analysis (EOA), housing needs analysis(HNA) and benefit cost analysis (BCA)solutions. He has also developed an extensive portfolio of experience in supporting TIGER, INFRA Fastlane and other grant funding solutions. Beyond his work within the economic development and master planning environment,Tim also works throughout the Northwest in developing cost recovery programs inclusive of Education rate and fee modeling. MS, Urban and Regional Planning Portland State University Project Experience BS, Political Science University of Oregon • Mason County Housing Needs Analysis—Mason County,WA • Buildable Lands Inventory and Housing Needs Analysis—Klickitat County, WA • Shoreline Development Impact Analysis—Shoreline, WA • Economic Development Council Buildable Lands Inventory, HNA and Housing Action Plan—Skamania County,WA • Walla Walla Housing Action Plan—Walla Walla,WA SCJ ALLIANCE 202S Periodic Comprehensive Plan Update and EIS I Proposal 20 ����.4100. -.4w 1-� SCJ ALLIANCE CONSULTING SERVICES C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Marissa Watson Ext. 367 Department Community Development: Briefing: 0 Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): July 5,2023 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Letter of support from Commissioners for 2023 —2025 Comprehensive Plan Periodic Update work Background/Executive Summary: Mason County Community Development(Planning)is drafting an application to the Washington State Department of Commerce for non-competitive grant monies. The application also requires a letter of support from the Board of Commissioners for the work that will be funded through the grant. Budget Impact(amount, funding source,budget amendment): The funding source for this project is a grant made available through the Washington State Department of Commerce.Non-competitive grant of$350,000. Public Outreach (news release,community meeting, etc.): There will be many public outreach activities planned and implemented throughout the update process, once a consultant is acquired. Requested Action: Place letter on July 18,2023 meeting agenda to be signed by the chair. Attachments Draft Letter to WA State Department of Commerce in support of Comprehensive Plan Periodic Update work. ASpN coU�� July 18,2023 — Washington State Department of Commerce 1854 PO Box 42525 Olympia,WA 98504 gms rg ants(cr�,commerce.wa.gov MASON COUNTY BOARD Re: Letter of Support for Mason County 2025-2045 Comprehensive Plan Periodic Update OF COMMISSIONERS To Whom It May Concern, The Mason County Board of Commissioners is aware of and supportive of the application to 1ST District the Washington State Department of Commerce for grant monies aiding in the Mason County RANDY NEATHERLIN Comprehensive Plan Periodic Update 2025-2045. 2°d District We understand the importance of managing growth and development with respect to the natural KEVIN SHUTTY and available resources. We are dedicated to reviewing and updating the County's Comprehensive Plan and Development Regulations in order to meet Growth Management Act 3'District (RCW 36.70A)requirements which support population and employment growth while striving SHARON TRASK to balance the protection of natural resources and the vision desired by residents for the County. We value implementing this process in coordination with County residents, Tribes, affected agencies,and any other interested stakeholders. In conclusion,we fully support the efforts of the Community Development Department as they Mason County Building 1 seek external funding to assist in the amendment of policies within the Comprehensive Plan and the regulations that support the goals of those policies, in line with State mandates and a 411 North Fifth Street renewed 2025-2045 vision for the communities we serve. Shelton,WA 98584-3400 Sincerely, (360)427-9670 ext.419 Fax(360)427-8437 Sharon Trask, Randy Neatherlin, Kevin Shutty, Chair Vice-Chair Commissioner C A Mason County Agenda Request Form V /A t! To: Board of Mason County Commissioners From:Loretta Swanson,Director Ext. 769 Department: Public Works Briefing: ❑x Public Hearing: ❑ Action Agenda: ❑x Special Meeting: ❑ Briefing Date(s): July 5,2023 Agenda Date: July 18,2023 Internal Review: ❑ Finance ❑ Human Resources ® Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑Yes ❑No ❑ Tabled❑No Action Taken Ordinance/Resolution No. Contract No. County Code: Item Harbor Custom Development,Inc. Latecomers Agreement Background/Executive Summary: Harbor Custom Development,Inc. applied for a Latecomer Agreement pursuant to Mason County Code Chapter 13.32. Harbor Custom Homes,Inc,is eligible,and the proposal was reviewed by the Director,Deputy Director and Chief Deputy Prosecuting Attorney and deemed to be compliant. Harbor Custom Homes,Inc.constructed a sewer extension to serve the Olympic Sunset View apartments,the Olympic Ridge subdivision,and properties north of the Navy rail. The service area has been identified and the improvements have been accepted. The engineer of record has submitted construction costs and the eligible construction cost for reimbursement has been determined. Budget Impact• The proposed agreement results in a zero-budget impact. If executed,the County collects money from future sewer connections and disperses those funds to Harbor Custom Homes,Inc. The Latecomer Fee is in addition to the County's connection fee of$11,300 per ERU. All connection charges for the apartments constructed to date have been paid. Public Outreach: No public outreach is required per statute or code,however,the sewer extension was designed and constructed to provide sewer stubs to the Olympic Ridge subdivision(MCC 13.32.050D.) and the latecomer agreement will be recorded against all properties subject to payment of a pro rata share of the total reimbursable construction cost(MCC 13.32.050H.). Requested Action: Move that the Board approve the Latecomer Agreement between Harbor Custom and Mason County. Attachments: 1.Latecomers Agreement and Service Area LATECOMERS AGREEMENT BETWEEN MASON COUNTY AND HARBOR CUSTOM DEVELOPMENT, FOR INSTALLATION OF A PUBLIC SANITARY SEWER LINE ALONG NE RIDGETOP BLVD THIS LATECOMERS AGREEMENT is made and entered into this day by and between MASON COUNTY, a municipal subdivision of the State of Washington,herein known as "County", and HARBOR CUSTOM DEVELOPMENT, INC., a Washington Corporation, herein known as "Applicant". WITNESSETH WHEREAS, County operates a sanitary sewer utility that maintains and operates a public sanitary sewer system that collects, conveys, treats and disposes of wastewater and services portions of both incorporated and unincorporated Mason County; and WHEREAS, Applicant owns, or legally represents, certain real property in Mason County,Washington, that was not served by the County's sewer system and is described in Exhibits "A" and"C" attached hereto and incorporated herein by this reference (herein known as the "Property"); and WHEREAS, Applicant requested that the Property be served by the County's sanitary sewer system and submitted plans to the County to connect to public sanitary sewer facilities adjacent to or near the Property; and WHEREAS, County has approved and has on file, the plans, specifications and estimated costs for construction of the public sanitary sewer facilities (herein known as the "Improvements") connecting the Property to the County sewer system; and WHEREAS, County determined that, in addition to the Property, there are other properties located in the vicinity of the Improvements which could be provided sewer service at some time in the future due to the installation of the Improvements and which shall be subject to a latecomer's fee in order to obtain sewer service via the Improvements; and WHEREAS,Applicant will construct the Improvements in accordance with the approved plans and specifications; and WHEREAS, in exchange for the construction and dedication of the Improvements to the County,the County is willing to reimburse the Applicant for certain costs associated with construction of the Improvements; and WHEREAS, County has the authority pursuant to Mason County Code Chapter 13.32 to enter into this Agreement to reimburse the Applicant for a portion of the cost of constructing the Improvements; and NOW,THEREFORE,IN CONSIDERATION OF THE MUTUAL BENEFITS AND COVENANTS DESCRIBED HEREIN, THE PARTIES HERETO AGREE AS FOLLOWS: 1. Purpose. The purpose of this Latecomers Agreement is to provide the legal framework and establish the procedures for reimbursing the Applicant the cost of constructing the Improvements to serve the Property and other properties in the vicinity, which shall pay a latecomer's fee at the time of connection to the Improvements. 2. Construction of Improvements ByAEplicant. Applicant will construct at its own expense, all the Improvements as shown on the sanitary sewer plans submitted by Applicant and approved by the Utilities and Waste Management on July 30, 2021. All construction will be in accordance with the approved sanitary sewer plans and all other applicable County, State, and Federal ordinances, statutes, or regulations. Applicant will construct the Improvements and upon final acceptance of the Improvements by the County, transfer the Improvements to the County free and clear of all liens and debts, for inclusion into the sewer system as a public facility, including any right, title and interest in any property upon which the Improvements are located. 3. Applicant's Connection Charges and Other Fees. In consideration of County's permission to allow Applicant to connect to existing County sewer facilities, Applicant agrees to pay in full all applicable connection charges due the County prior to the issuance of sewer service permits and approval of the building permit for each lot. The connection charge shall be calculated in accordance with the Mason County Administrative Code Chapter 13.04. In addition to the connection charge,Applicant shall pay all other fees required by law, including but not limited to plan review fees, inspection fees, contract administration fees, treatment plant capacity charges, and other administrative fees. 4. Eligible Construction Costs. The County and Applicant agree that the estimated Total Eligible Construction Cost for the Improvements to be constructed is $1,113,248.82. The Applicant's proportionate share is approximately 7.12%based on total projected flow for the Improvements. Within 120 days of completion of construction of the Improvements and acceptance by the County, Applicant shall provide the complete and itemized copies of all invoices for costs related to construction of the Improvements. The cost information provided by Applicant shall be reviewed by the County to determine the actual Total Eligible Construction Cost. Certification of the costs and authentication of the copies shall be made by the party providing the construction service and by the Applicant. Costs not sufficiently documented by an invoice shall not be included in the Total Eligible Construction Cost. Even if documented, any costs not previously identified in the approved cost estimate submitted with the sewer plans and specifications shall not be included in the Total Eligible Construction Cost without written County authorization. Even if documented, construction costs which exceed the approved Engineer's Construction Cost. Estimate shall not be included in the Total Eligible Construction Cost without written County authorization. 5. Term of Agreement. This Agreement and all obligations contained herein, shall terminate upon final payment of the Total Reimbursable Construction Cost to the Applicant pursuant to this Agreement, or at the end of twenty (20)years from the effective date of this Agreement, whichever occurs first. However, if the Applicant has not received the Total Reimbursable Construction Cost within twenty(20) years, then the term of this Agreement shall automatically be extended for the lesser of. (i) ten years or(ii)the Applicant's receipt of the final payment of the Total Reimbursable Construction Cost, but in no event shall such extended term exceed the duration of any moratorium,phasing ordinance, concurrency designation, or other governmental action that prevents making applications for, or the approval of, any new development within the benefit area for a period of six months or more. The effective date of this agreement shall be the date the agreement is fully executed by the Applicant and Mason County as evidenced on the signature page of the agreement. 6. Termination of Agreement Due to Expired Sanitary Sewer Plans or Permit. Upon execution of this Agreement, the Applicant must proceed with construction of the Improvements prior to the expiration of Applicant's approved sanitary sewer plans or Applicant's Sewer Line Extension Permit, whichever expires sooner. Unless extended by mutual agreement between the County and the Applicant, should the Applicant's approved sanitary sewer plans or Sewer Line Extension Permit expire prior to the initiation of construction of the Improvements, this agreement shall be null and void. 7. Applicant's Warranty of IMprovements. Applicant agrees and expressly warrants to the County that the Improvements will be installed pursuant to the approved design plans at the Applicant's expense,will function in a satisfactory manner and be in compliance with recognized engineering and construction standards. Applicant agrees to indemnify the County against any losses caused by faulty materials and/or poor workmanship incorporated in or relating to the improvements. Such warranty and indemnification shall be in effect for eighteen(18) months commencing on the date of the County's acceptance of the Improvements as constructed. The County may require that some portions of the Improvements, such as protective coatings,be warranted for terms longer than the standard eighteen(18) months. Any maintenance bond requirements shall be accordance with the current County ordinances and regulations. Applicant will assign to County all rights Applicant possesses, as against the contractor, subcontractors or any other person, firm, or corporation, contractual or otherwise, whether based on an express or implied warranty to recover damages relating to the Improvements. 8. Limitation of Assignment. This Agreement shall not be assignable by Applicant without the prior written approval of Mason County, which consent shall not be unreasonably withheld, conditioned, or delayed. 9. Notice and Payment Procedures. Any notice or communication to either party required by or related to this Agreement shall be made to the address identified for the receiving party below, by physical delivery or via U.S. Mail. Mailed items must be properly addressed with pre-paid postage. Notice is accomplished upon the sooner of actual delivery or 3 business days after a mailed notice is deposited into the U.S. Mail system MASON COUNTY Mason County Public Works Department—Utilities and Waste Management 100 W. Public Works Drive Shelton, Washington 98584 Harbor Custom Development 1201 Pacific Ave. Suite 1200 Tacoma,WA 98402 Reimbursement payments made from the eligible portion of the connection charges collected from the properties that connect to the Applicant's sewer line shall be made to the applicant within sixty days following collection of the connection charges by the county or within sixty days following the execution of the amended latecomer agreement, whichever is later. Mason County will mail any payments due to Applicant under this Agreement to the most current address for Applicant on file with the Mason County Public Works Department. Initially, that address will be the one listed in this section. Applicant is solely responsible for providing Mason County with its current address at all times during the term of this Agreement. Should Applicant fail to do so, Mason County is not responsible for any misdelivered payments. To change its address for notice and receipt of payments, Applicant must send notice to Mason County by means of Certified Mail, return receipt request. Mason County may change its notice address by giving Applicant notice as specified in this section. 10. No Waiver of Permits. Nothing in this Agreement shall be construed to waive any permitting or approval process otherwise required by any Federal, State or County agency in conjunction with development on the Property. 11. Indemnification. Applicant agrees to defend, indemnify and hold harmless the County, its appointed and elected officers and employees, from and against all loss or expense, including but not limited to judgments, settlements, attorney's fees and costs by reason of any and all claims and demands upon the County, its elected or appointed officials or employees for damages because of damage to wastewater facilities, economic loss, environmental remediation,personal or bodily injury, including death at any time resulting therefrom, sustained by any person or persons, solely related to the construction of the Improvements, except only such injury or damage as shall have been occasioned by the sole negligence of the County, its appointed or elected officials or employees. The preceding paragraph is valid and enforceable only to the extent of Applicant's negligence where the damages arise out of services or work in connection with or collateral to, a contract or agreement relative to construction, alteration, repair, addition to, subtraction from, improvement to, or maintenance of, any building,highway,road, railroad, excavation, or other structure,project, development, or improvement attached to the Improvements, including moving and demolition in connection therewith, a contract or agreement for architectural, landscape architectural, engineering, or land surveying services, or a motor carrier transportation contract and where the damages are caused by or result from the concurrent negligence of(i) the County or its agents or employees, and(ii)Applicant or Applicant's agents or employees. With respect to the performance of this Agreement and as to claims against the County, its officers, agents and employees, Applicant expressly waives its immunity under Title 51 of the Revised Code of Washington,the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement extend to any claim brought by or on behalf of any employee of Applicant. This waiver is mutually negotiated by the parties to this Agreement. 12. Entire Agreement. This Agreement constitutes the entire agreement between the Applicant and the County with respect to the subject matter hereof and supersedes any and all prior agreements and understandings, oral or written, with respect to such subject matter. Any alteration or amendment or modification of this agreement shall be valid only if set forth in writing and signed by both parties hereto. 13. Governing Law. In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this Agreement, the venue of such action shall be in the courts of the State of Washington in and for the County of Mason. This Agreement shall be governed by laws of the State of Washington and the ordinances and codes of the County of Mason. 14. Severability. In the event any portion of this Agreement is determined to be void or unenforceable, such provision shall be severable and will not affect the validity of the remaining portion of this Agreement. Executed this 2,0' day of 2023. MASON COUNTY APPLICANT(S) Approved as to legal form only: HARBOR CUSTOIv�D' LOPMENT,INC. By Date 4/zoliz Deputy Prosecuting Attorney Date Bv: i i Recommended: Applicant's Address: 1201 PACIFIC AVE., B SUITE 1200, TACOMA, y Budget& Finance Date WA 98402 Applicant's Phone Number: Approved: (253)649-0636 By Applicant's Tax Identification Number OR Department Director Date Social Security Number: 46-4827436 STATE OF WASHINGTON ss. COUNTY OF PIERCE I certify that I know or have satisfactory evidence that Sterling Griffin is the person who appeared before me, and said person acknowledged that said person signed this instrument, on oath stated that said person was authorized to execute the instrument and acknowledged it as the Chief Executive Officer of Harbor Custom Development, Inc., a Washington corporation, to be the free and voluntary act of such entity for the uses and purposes mentioned in the instrument. Dated this ZD+r1 day of }t pr i 1 2023. II// 4eLl� (Signna`ture of Notary) CABBIE LEE KENDALL l -�51e— �P nA6l m Notary Public (Legibly Print or Stamp Nae of Notary) State of Washington Notary public in and for the state of LJ , residing Commission k 22015529 at >�l�V CG CO Uhl My Comm. Expires May 11, 2026 My appointment expires 5 11 Z APPENDIX A: Proposed Design Plan / Service Plan GENERAL NOTES (GRAVITY SEWER MAIN INSTALLAT10Nk BELFAIR WATER RECLAMATION FACILITY SEWER EXTENSION r 1. ALL WORKMANSHIP AND MATERIALS SHALL BE IN ACCORDANCE WITH COUNTY STANDARDS to MANUAL AND THE MOST CURRENT COPY OF THE STATE OF WASHINGTON STANDARD COVER SHEET SPECIFICATIONS FOR ROAD, BRIDGE AND MUNICIPAL CONSTRUCTION (WSDOT/APWA). IN CASES a OF CONFLICT, THE MOST STRINGENT STANDARD SHALL APPLY. 2. ALL SAFETY STANDARDS AND REQUIREMENTS SHALL BE COMPLIED WITH AS SET FORTH BY A PORTION OF THE E 112 OF THE NW 114 OF SECTION 28, TOWNSHIP 23 NORTH, RANGE 01 WEST, W.M. OSHA, WISHA AND WASHINGTON STATE DEPARTMENT OF LABOR AND INDUSTRIES. MASON COUNTY, WASHINGTON 3. ALL APPROVALS AND PERMITS REQUIRED BY THE COUNTY SHALL BE OBTAINED BY THE CONTRACTOR PRIOR TO THE START OF CONSTRUCTION. 4. IF CONSTRUCTION IS TO TAKE PACE IN THE COUNTY RIGHT-OF-WAY, THE CONTRACTOR SHALL U NOTIFY THE COUNTY AND OBTAIN ALL THE REQUIRED APPROVALS AND PERMITS. I co W 5. A PRE-CONSTRUCTION MEETING SHALL BE HELD WITH THE UTILITIES AND WASTE MANAGEMENT DEPARTMENT BEFORE THE START OF CONSTRUCTION. 6. THE UTILITIES AND WASTE MANAGEMENT DEPARTMENT INSPECTOR SHALL BE NOTIFIED A FOUND 2" IRON PIPE MINIMUM OF 48 HOURS IN ADVANCE OF A CONNECTION TO AN EXISTING MAIN. THE ` ( W/CAP LS #12038 ' . ENGINEERING INSPECTOR SHALL BE PRESENT AT THE TIME OF THE CONNECTION. I VISITED7-7-2000 ir Z THE CONTRACTOR SHALL BE FULLY RESPONSIBLE FOR THE LOCATION AND PROTECTION OF ALL 20 21 W PARCEL/ PROJECT EXISTING UTILITIES. THE CONTRACTOR SHALL VERIFY ALL UTILITY LOCATIONS PRIOR TO 12321-34-00000 I SITE g CONSTRUCTION BY CALLING THE UNDERGROUND LOCATE LINE AT 1-BOD-424-5555 A MINIMUM 29 2 --- - OF 48 HOURS PRIOR TO ANY EXCAVATION. FOUND 2' IRON PIPE __ W/CAP LS #12038 ?B - 8. GRAVITY EWER MAIN SHALL BE PVC, ASTM D 3034 SDR 35 WITH JOINTS AND RUBBER VISITE07-7-2000 GASKETS CONFORMING TO ASTM D 3212 AND ASTM F 47Z ALL IN-LINE FITTINGS WILL BE GASKETED; ALL EWER LATERALS WILL BE SOLVENT WELDED. ,a Id o p 9. PRE-CAST MANHOLES SHALL MEET THE REQUIREMENTS OF ASTM C 478. MANHOLES SHALL BE I i ld Zg ��Fi Oil o n rn TYPE 1-48" MANHOLE UNLESS OTHERWISE SPECIFIED ON THE PANS JOINTS SHALL BE I / 300 cm a a in GASKETED AND WATERTIGHT, AND SHALL BE GROUTED FROM THE INSIDE AND OUTSIDE OF THE v i C „j 0 MANHOLES. LIFT HOLES SHALL BE GROUTED FROM THE OUTSIDE AND INSIDE OF THE MANHOLE. „ O owl " ma 10. MANHOLE FRAMES AND COVERS SHALL BE DUCTILE IRON CASTING MARKED 'EWER" I $ / CD - C CONFORMING TO THE REQUIREMENTS OF ASTM A-30. / 60, C .t. c.. 11 SOLVENTSEWER ATERALS WELDED. SEWER ATERALLL BE PK ACONNECTIONS SHALL E MADE BY AN N ERTSAALTEEB AP PARCEL# t�c < GRAPHIC SCALE TO AN EXISTING MAIN OR A WYE BRANCH ON A NEW MAIN CONNECTED ABOVE THE SPRING 20o n too zoe � 12328-21-00000 S a* LINE OF THE PIPE. / . . . . . . . . . . . . . . . . . . . . . . . NEa 12. ALL GRAVITY EWER MAINS SHALL BE FIELD STAKED FOR GRADE AND ALIGNMENT. I - u a I ( IN FEET ) t a 13. ALL NEW PLAS77C LOW PRESSURE SEWER MAINS AND PRESSURE SEWER FORCE MAINS SHALL 1. inch = 200 ft 42 BE INSTALLED WITH CONTINUOUS 12 GAUGE GREEN COATED SOLID COPPER WIRE AND BURIED j� N LOCATE WARNING TAPE. ALL MATERIALS SHALL BE FURNISHED BY THE CONTRACTOR. 14. BEDDING OF THE GRAVITY SEWER MAIN SHALL BE PACED IN ACCORDANCE WITH SECTION 7-08 AND SECTION 9-03 OF THE STANDARD SPECIFICATIONS. I > VICINITY MAP 15. TEMPORARY STREET PATCHING SHALL BE ALLOWED FOR AS APPROVED BY THE UTIUTIES AND I �0 SCALE: i" = 1/4 MILE WASTE MANAGEMENT DEPARTMENT. TEMPORARY STREET PATCHING SHALL CONFORM TO THE I Z STANDARD SPECIFICATIONS. O Z 16. EROSION CONTROL MEASURES SHALL BE TAKEN BY THE CONTRACTOR DURING CONSTRUCTION / co TO PREVENT INFILTRATION OF EXISTING AND PROPOSED STORM DRAINAGE FACIUVES AND I / LEGEND' unLITIES NOTE: Z W ROADWAYS. I PARCEL# ed BURIED UTILITIES ARE SHOWN AS INDICATED ON Lu d FOUND MONUMENT AS NOTED RECORD MAPS FURNISHED BY OTHERS AND VERIFIED f- 17. THE CONTRACTOR SHALL BE RESPONSIBLE FOR ALL TRAFFIC CONTROL IN ACCORDANCE WITH 12328-22-03010 X 0- N THE MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES (MUTCO). PRIOR TO DISRUPTION OF ANY / WHERE POSSIBLE BY FEATURES LOCATED IN THE ® FOUND IRON PIPE AS NOTED FIELD. APEX ENGINEERINGASSUMED NO LIABILITY TRAFFIC,TRAFFIC, TRAFFIC CONTROL PANS SHALL BE PREPARED AND SUBMITTED 70 THE COUNTY FOR OFFOR THE ACCURACY OF THOSE RECORDS, OR FOR w APPROVAL NO WORK SHALL COMMENCE UNTIL ALL APPROVED TRAFFIC CONTROL IS IN PACE. _ Q EX. SANITARY SEWER MANHOLE THE FINAL LOCATION OF EXISTING U71LI71ES IN cc �j W Q - AREAS CRITICAL TO THE DESIGN. W S 18. A COPY OF THE APPROVED PLANS MUST BE KEPT ON SITE WHENEVER CONSTRUCTION IS IN 1o, l i v ® EX. S70RM MANHOLE W = Lu 3 PROGRESS I / / A ❑ EX. STORM CATCH BASIN BOUIDARY AND 19. ANY CHANGES TO THE DESIGN SHALL BE REVIEWED BY THE APPROPRIATE STAFF AND O� Tree 9sules-sa--®®®E9 / / / T �� W DG EX. WATER VALVE TOPOGRAPHIC AND BOUNDARY O APPROVED BY THE UTILITIES AND WASTE MANAGEMENT DEPARTMENT OR DESIGNEE PRIOR TO Cn S HYDRANT IMPLEMENTATION. / / R EX. FIRE RANT INFORMATION HAS BEEN COMPILED FROM Q _ POWER EASEMENT FIELD WORK PERFORMED BY APEX �1 H$ / / 20. ALL NEW GRAVITY EWER MAINS, SEWER LATERALS, LOW PRESSURE EWER MAINS AND I BOUNDARY LINE ENGINEERING LLC. �J PRESSURE EWER FORCE MAINS SHALL BE HIGH VELOCITY CLEANED AND PRESSURE TESTED O n go, ADJACENT PARCEL LINE PRIOR TO PAVING IN CONFORMANCE WITH THE ABOVE REFERENCED SPECIFICATIONS. TESTING OF I / PARCEL/ RIGHT OF WAY LINE SITE INFORMATION THE GRAVITY SEWER MAIN SHALL INCLUDE VIDEO INSPECTION OF THE MAIN BY THE _ ^> 12328-00-03000 PARCEL NUMBER: 12328-24-00000, 12328-21-00000, m CONTRACTOR. IMMEDIATELY PRIOR TO VIDEO INSPECTION, ENOUGH WATER SHALL BE RUN DOWN / S887V50"E 861,23' - / - MONUMENT ROAD CENTERUNE 12328-50-00003 THE LINE SO IT COMES OUT THE LOWER MANHOLE. A COPY OF THE VIDEO INSPECTION AND A / / - - SECTION LINE SITE ADDRESS: XX NE RIDGE POINT BLVD. Q COPY OF THE RED- LINE DRAWING SHALL BE SUBMITTED TO THE COUNTY ACCEPTANCE OF Q. / BELFAIR, WA. 98528 LL Q THE LINE WILL BE MADE AFTER THE TAPE HAS BEEN REVIEWED AND APPROVED BY THE ta I / / ,t�, PARCEL# / - - - QUARTER SECTION UNE PARCEL AREA: 61.26f ACRES J = COUNTY. 2 WATER: BELFAIR WATER DISTRICT 328-50-00003 LLI Q' / EASEMENT UNE EX. DITCH POWER: MASON COUNTY PUBLIC 21. THE METHOD OF CLEANING SHALL BE HIGH-VELOCITY WATER PRESSURE CLEANING. USING A w I ----�---� s / UTILITY DISTRICT 3 m VACTOR TRUCK, ALL ROCKS AND DEBRIS SHALL BE REMOVED AND BE DISPOSED OF AT THE / So• 332 --- -- EX. MINOR CONTOUR PROPERTY OWNER: HARBOR CUSTOM DEVELOPMENT, INC. DEVELOPER'S EXPENSE. /� / 11505 BURNHAM DR., SUITE 307 W W / so' - -33e- EX. MAJOR CONTOUR GIG HARBOR, WA 98332 JL W / ' - - -332- - - EX. OLYMPIC RIDGE MINOR CONTOUR r J o (� 1��00000) TbN 990, CY�'q _33a - EX. OLYMPIC RIDGE MAJOR CONTOUR VEffCAL DA MEASUREMENTS U THAT PORTION OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF SECTION 28, -SS-SS- CONSTRAINED TO THE WASHINGTON STATE. TOWNSHIP 23 NORTH, RANGE 1 WEST, a / EX SANITARY SEWER LINE DATE SEAS H ,20WEST, W.M., MASON COUNTY, WASHINGTON, LYING WESTERLY OF y'L� REFERENCE NETWORK AND GEOID 2012A MODEL - -' THE US NAVY YARD RAILROAD RIGHT-OF-WAY, EXCEPT THE FOLLOWING DESCRIBED PARCEL OF I 1ti ; . I > EX. STORM UNE LAND LOCATED IN SAID EC77ON 28: / LN ANN g / CONCRETE SURFACE HOWONTAL DATUM OE WASygG,9 BEGINNING AT THE NORTHEAST CORNER OF BELFAIR STATION, AS SHOWN ON THE PLAT THEREOF, RECORDED UNDER AFN 622263 IN VOLUME 10 OF PATS AT PAGES 143, RECORDS I So• , I WSDOT HORIZONTAL DATUM (NAD 83/91) OF MASON COUNTY, WASHINGTON; I FOUND 2-1/2" - _ EX. GRAVEL SURFACE WASHINGTON STATE PANE COORDINATE SYSTEM, IRON PIPE W/BRASS / W I NORTH ZONE BASED ON DES TO WSDOT S THENCE SOUTH 89-07'01' EAST, ALONG THE PROLONGATION EASTERLY OF THE NORTH LINE OF 3.R PROPOSED MINOR CONTOUR e DISK & PUNCH / - n MONUMENTS GP18003-16 & GP18003-17. b SAID PAT OF BELFAIR STATION, BEING ALSO THE NORTH LINE OF SAID SOUTHEAST QUARTER VISITED 10-12-1998 PARCEL# ;� s I ?3B PROPOSED MAJOR CONTOUR S fC1STE0.�'��� L OF THE NORTHWEST QUARTER OF SECTION 28, A DISTANCE OF 367,32 FEET TO THE WESTERLY '�" / 12328-50-00002 : 75' Si 6� MARGIN OF A PRIVATE ROAD; 29 W 2$ I • PROPOSED SANITARY SEWER MANHOLE BASIS OF SEARINGS ONAL L THENCE ALONG SAID WESTERLY MARGIN THE FOLLOWING COURSES: SOUTH 19T0'30' WEST, _ _ _ _ _ _ HELD SOUTH 88'24'36" EAST ALONG THE NORTH 483.10 FEET, SOUTH 7089'30" EAST, 25.00 FEET; SOUTH 1910030" WEST, 426.20 FEET i0 29 - - - - - PROPOSED SANITARY SEWER LINE THE BEGINNING OF A CURVE CONCAVE NORTHWESTERLY AND HAVING A RADIUS OF 190.00 2B �/ sea•3s'oa'E 1327.f7' LINE OF THE NORTHWEST QUARTER W SECTION // 11 PROPOSED STORM MANHOLE 28, TOWNSHIP 23 NORTH, RANGE 1 WEST, W.M. FEET, / off, PARCEL# PROJECT MANAGER THENCE SOUTHWESTERLY, CONTINUING ALONG SAID WESTERLY MARGIN, AND ALONG THE ARC / �4 12328-31-00010 ■ PROPOSED STORM CATCHBASIN KMBERLY SAVAGE a OF SAID CURVE, THROUGH A CENTRAL ANGLE OF 35'04'12' A DISTANCE OF 116.30 FEET; I / i Q4,yti --------- PROPOSED STORM LINE THENCE CONTINUING ALONG SAID WESTERLY MARGIN, SOUTH 54-04'42" WEST, 50.50 FEET TO Q , 3 THE EAST LINE OF AFORESAID PAT OF BELFAIR STATION, BEING ALSO THE WESTERLY UNE OF I / / ^,�^,0 1 -- -- PROPOSED WATER LINE DESIM G SAID SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF SAID SECTION 28, J DRAWN FISE THENCE NORTH 00'4926' EAST, ALONG SAID EASTERLY UNE, 995.23 FEET TO THE POINT OF ss' SHEET MEX CHECKED KAS BEGINNING. I SHT # DESCRIPTION � o SEC �a T 0�N R 1 w C SAID AND BEING ALSO KNOWN AND DESCRIBED AS THE RESULTING PARCEL 1 OF BOUNDARY I 1 COVER SHEET , FLE No- LINE ADJUSTMENT NO. 00-35, RECORDED JULY 17, 2000, AUDITOR'S FILE NO. 1714660. I DATE 4-2$-21 2 SANITARY SEWER PLAN AND PROFILE SCALE AS SHOWN (TPN 12328-21-00000) ALL THAT PORTION OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF SECTION I PARCEL# 90, 3 SANITARY SEWER PLAN AND PROFILE R' 28 12328-32-90020 4 SANITARY SEWER PLAN AND PROFILE SHEET 1 OF 4 TOWNSHIP 23 NORTH, RANGE 1 WEST, W.M., MASON COUNTY, WASHINGTON, LYING WESTERLY OF / Know what's below. RE No 26571-02 THE US NAVY YARD RAILROAD RIGHT-OF-WAY AND LYING EASTERLY OF STATE ROUTE 3. Call before you dig. ©APEX ENGINEERING LLC 2021 BELFAIR WATER RECLAMATION FACILITY SEWER EXTENSION SANITARY SEWER PLAN AND PROFILE o Z A PORTION OF THE E 112 OF THE NW 114 OF SECTION 28, TOWNSHIP 23 NORTH, RANGE 01 WEST, W.M. FOR CONTINUATION $ MASON COUNTY, WASHINGTON SEE SHEET 3 E �� EX SSMH 1-1, TYPE 1 - 48"0 '6 a STA: 7+44.10, 2.26' L \�`"� 110 LF 10" PVC 01201% N GRAPHIC sCF�I,�' Q ��� � .��� �� 20' PUBLIC SANITARY 171 LF 10' PVC 012.08R ' ' U <� r / !// / 50 0 25 50 100 / _ g><� �A a SEWER EASEMENT ,� i �' W _� i 91 LF 10" PVC 012.759: � r SSMH I-2, TYPE I - 4800 / (� / / Q ( IN FEET ) STA: 10+23.51, 6.50' L 1 inch = 50 ft. 36 LF ; 8" PVC SDR-35 0 3.589 279 LF 10' PVC 0 4.84% \� �// w� T // SSMH TYPE 1 - 48"0 STA: 14+14+10.29, 7.50' L FFFF[l. ' W 114 LF 10' PVC 0 6.78z �� 9 1 C r o SSMH 1-3, TYPE 1 - 48'0 ;f� /( /1 / SSMH 1-4, TYPE 1 - 48"0 0�' STA: 11+3Z9Z Z50' L STA: 12+35.91, Z50' L 1 tg ^ THE STORM SEWER SYSTEM AND ROAD IMPROVEMENTS WITHIN RIDGETOP ! C n `o N 220 BOULEVARD TO BE CONSTRUCTED UNDER SEPARATE PERMIT. CONTRACTOR TO �C7 / COORDINATE WITH SEPARATE CONTRACTOR/MASON COUNTY AS NECESSARY. \ ? =x / N o < / 3 / o a N ° a ISO ISO CROSSM N07M ° 1. SEWER AND WATER CROSSING SHALL MEET THE 2008 CRITERIA FOR SEWAGE .2 n WORKS DESIGN, SECTION Ci-9.1.4. UNLESS APPROVED BY BOTH MASON COUNTY AND BELFAIR WATER DISTRICT, THE LENGTH OF SEWER PIPE SHALL n BE CENTERED AT THE POINT OF CROSSING SO THAT THE JOINTS ARE E EQUIDISTANT FROM THE WATER LINE. WATER LINE SHALL BE ENCASED IN a II / 210 CONCRETE 10 FEET BEYOND EACH SIDE OF THE CROSSING AND A MINIMUM OF ONE FOOT EACH SIDE OF PIPE. CIT 2. FOR SANITARY AND STORM OR STORM AND WATER CROSSINGS WITH LESS PROPOSE OSV / / THAN 1 FOOT OF VERTICAL SEPARATION, WASHED SAND BEDDING SHALL BE Z PLACED AROUND THE CROSSING PIPES PER WSDOT STANDARD SPECIFICATION O V 170 yc _ / GRADE 0 ROAD / / ® � 9-03.13(1). W Z EXISTING ADE / (J� ORODOk / .Q� ZLLJ�� e. PROPOS D OSV // i/ / /// // �10 w W �- GRADE ® OAD_ / is EXISTING GRADE / / T ` // 200 uJ Z O w N N 0 ROAD NNN / / Q --� co 10 v / / 061 W Z 3 EXISTING LU Q 2 WATER LINE EXISTING /' // ,' /' WATER L NE /� oR� W U) ® 190 % cc / g / / �Oeo SSMH 1-5. TYPE 1 - 48.0 cc STA: 14+10 29 Z50' L c Z O RIM = 208. 9 Q Q Co LE 10' (No = 196.85. IN y Q 150 I I / / NO ,A,� LE. 10' (S = 196.75, OUTJ = / /� W Ill 180 S� ' / / �_ J 140 EX 6 DATE SEAL.® o^111T/1oz: yk / AN WAS S"9G SSh H 1-4, TYPE 1 - 48'0 ���A,0 y�c'9n Q Si : 12+35.91 Z50' L RIM 188.04 I.E. 10' (NE) = 17 .10, IN ---- -- 170 9 I.E. 10' (W) = 176.00, OUT 4F01g01EeE° SSTONAL ECG 130 PHASE 1 , / PHASE 1 ANAGER SANITARY SE ' NITAR'Y SEWER PROJECT RLYSAAGE 3 STA: 7+00 To STAB +00 IN/ STA +00 To STA +00 GJ 114 LF SCALE: 1 = 50' H — 160 DEz WN FISE to = 5' V , ` ®6 iVC I' = 5' V CHECKED KAs o EXISTI 4G GRADE PROPOSEE OSV EXIS G GRADE PROPOSE OSV SEC 38 T 23 N R 1 W s 120 ROAD ¢ GRADE 0 OAD ROAD GRADE 0 OAD CL 155 PLE No 26571-02 DATE 4-23-0 i .r v> v> in in in ^ �° 'a g d vi p ^_ Z SHESCALE A9 SHOWN �o Ni Sri �o of ,ri o Sri o y vi �i I ^, �i m ,ci Know what's below. W N N N N N N _ Call before you dig. F4LE NDET26571-02 0 7+00 8+00 9+00 10+00 11+00 12+00 13+00 14+00 15+00 ©APEX ENGINEERING LLC 9021 V)GRAPHIC SCALE BELFAIR WATER RECLAMATION FACILITY SEWER EXTENSION m 50 0 25 50 100 -+ SANITARY SEWER PLAN AND PROFILE SS STA: TYPE ' 48"0 N STA:: 25+25.22, 58.42' L i Q ( IN FEET ) A PORTION OF THE E 1/2 OF THE NW 1/4 OF SECTION 28, TOWNSHIP 23 1 WEST, W.M. NpR 1 inch = 50 ft. SSMH 1-8 TYPE 1 - 48"d 20' PUBLIC SANITARY FOR CONTINUATION 110_LF 10" PVC 0 12.017 , MASON COUNTY, WASHINGTON 294 LF 12" PVC 0 0.80% SEWER EASEMENT SEE SHEET 4 STA: 18+38.51, 7.51' L _ ILL- 74 LF 10" PVC 0 12.16% _, / _ HASE %/i, i - - Q � �— - _ - TRACT — END OF PHASE 2 - - z - _ , A3 0— _ _ 25+ NOTE N w , w w — - - - - - -- - - - - w—w—w THE STORM SEWER SYSTEM AND ROAD IMPROVEMENTS WITHIN RIDGETOP w W - — w w.. w' w w w w w ' w — — — w' 1' . - __ w -- BOULEVARD TO BE CONSTRUCTED UNDER SEPARATE PERMIT. CONTRACTOR TO �1 F� 1 l ,-- �-' COORDINATE WITH SEPARATE CONTRACTOR/MASON COUNTY AS NECESSARY. - - -//=" --�--- -- - ��---- --- ---ice----- ---- ----- '=----- - -��- _ SSMH 1-6, TYPE 1 - 48"d SSMH 1-7, TYPE i - 48"0 ,A. SSMH 1-9, TYPE 1 - 48"0 "F SSMH #9A, TYPE 1 - 48"0 STA: 15+22.14, 7.50' L STA: 15+98.68, 7.50' L 240 LF 10 PVC 0 11.99%Q % Q 397 LF 12" PVC ® 10.85 STA: 22+35.79, 7.50' L STA: 25+35.79, 7.50' L CRO$SM ATE$ 1. SEWER AND WATER CROSSING SHALL MEET THE 2008 CRITERIA FOR SEWAGE 280 1W _ -_ -__ - -__ _ __ WORKS DESIGN, SECTION Ci-9.1.4. UNLESS APPROVED BY BOTH MASON i PROPOSED OLYMPIC RIDGE COUNTY AND BELFAIR WATER DISTRICT, THE LENGTH OF SEWER PIPE SHALL - - - BE CENTERED AT THE POINT OF CROSSING SO THAT THE JOINTS ARE N It tO / GRADE 0 ROAD q - C �,n o1 - - - - EQUIDISTANT FROM THE WATER LINE. WATER LINE SHALL BE ENCASED IN / - - CONCRETE 10 FEET BEYOND EACH SIDE OF THE CROSSING AND A MINIMUM OF �` r:3 o n / ONE FOOT EACH SIDE OF PIPE. 000 `t -- — 320 = �°'n to in 2. FOR SANITARY AND STORM OR STORM AND WATER CROSSINGS WITH LESS n .cq CA THAN 1 FOOT OF VERTICAL SEPARATION, WASHED SAND BEDDING SHALL BE _ EXISTING GRADE .N x PLACED AROUND THE CROSSING PIPES PER WSDOT STANDARD SPECIFICATION c r a OAD q y 9-03.13(1). N 3°�` 270 m o0---- — --- o .r N E t°- r, i N ' 310 v 260 — / '/ - 260 / / Z V ATER LINE Q Z PROPOSED OLYMPIC RIDGE W W GRADE 0 ROAD _..__ _ 300 EXISTING GRADE // / / a QJG i� // / W Q O aN 0 G OAD / / ��� / / / 0 250 - - - - Up SSMH 1-8, TYPE 1 - 48"0 a F o // // STA: 18+38.51 7. 1' L // 291' LF 12" PVC 0.80% (f� O Z RIM = 259.75 Q1 / LE 12"-( _ / 1 290 U. 0 N / O _ - — - 0 0 / 7 IN o N // I E 10" (S) = 2481.04, OUT /// // �" � U o 8 E 248. ac i E' / r: 00- SSMH 1-9, TYPE 1 , 48 d STA.H25+25.P2 58,42 " O - STA: 22+35.79 7 5O L //�� RIM 3125. , 1 d � Z 240 ---- I ±N o o-- // // p� 307.01-- -N �1 - _ _ Q Cali x RIM z (0Q 4i Li // Quo // / LE '12" O - 29tI IN I.E. 8" (NW) = 293.,7 N IN LL I.E. I12" = 291.23, OUT " (E) o o / / / / (INSIDE DROP PER MASON W -_ _ -_-_-- ---�- --_ --- -COUNT SAND TAIL 6003) W ^ N N m a NNzn / ® —------- S 293.68 OUT - 280 Z W `cc + W QG I W_ V) (f)2EWW 230 - / /�� / f �° - 230 --- DATE 3EALSD, > " C/ EXI TING %� 0 �0F of WAsy SD 2 2 WA R LINE70 ' ®-- 270 40382 w� 41 F�SS/ONALRE�G\� r 220 PHASE 2 - 22o PHASE y SANI TAR'Y SEWER SANITARY SEWER ITT MANAGER STA: 15+00 TO STA: '.0+00 STA: 20+00 TO STA: 25+50 K _Y SAVAGE — -- 26 - " = _ - _ 260 c 3 2 SCALE„: 1" 50' H SCALE. 1 50' H DESIGN 5' V 1" = 5' V DRAWN RSE / 1 EXISTI G GRADE PROPOSED, OLYMPIC EXISTING GRADE PROPOSED, OLYMPIC CHECKED KAS 0 210 ROAD RIDGE GRADE ® ROAD ROAD RIDGE GRADE 0 ROAD 255 SEC T N R 1 W FLE No 26571-02 N N ONN co m m v � M " M C14 DATE 423-2 h O L o n n 00n r N rnN rn O m 0) 00 0) N m a N M n N C ^ � N N N SCALE ASSH C14rn OWN N N "N N N N N CIAN N N M M Z Know what's below. SHEET 3 OF A W Call before you dig. 15+00 16+00 17+00 18+00 19+00 20+00 21+00 22+00 23+00 24+00 25+00 25+50 FLE NO 26571-02 0 ©APEX ENGINEERING LLC 2021 BELFAIR WAT FACILITY SEWER EXTENSIONm Y pP GRAPHIC SCALE 50 100 SANITARY SEWER PLAN AND PROFILE N I � o o A PORTION OF THE E 1/2 OF THE NW 1/4 OF SECTION 28, TOWNSHIP 23 NORTH, RANGE 01 WEST, W.M. a IN FEET ) MASON COUNTY, WASHINGTON NOTE: 1 inch = 50 ft. Z THE STORM SEWER SYSTEM AND ROAD IMPROVEMENTS WITHIN Know what's below. RIDGETOP BOULEVARD TO BE CONSTRUCTED UNDER SEPARATE Call before you dig. PERMIT. CONTRACTOR TO COORDINATE WITH SEPARATE Y g CONTRACTOR/MASON COUNTY AS NECESSARY. o SSMH 1-11, TYPE 1 - 48"0 " REFER TO THIS SHEET FOR SSMH 1-13, TYPE 1 - 48"0 W 88 LF STA: 101+60.56, 4.25' R 281 LF 12 PVC SDR-35 ® 0.42% ACCESS ROAD DETAIL STA: 107+44.37, 0.00' (;�� NOTES Q 12" PVC SDR-35 '- ® 1.98% 1. SEWER AND WATER CROSSING SHALL MEET THE 2008 CRITERIA z Qj - _ SSMH 1-12, TYPE 1 - 48"0 178 LF 12" PVC SDR-35 ® 0.42% o FOR SEWAGE WORKS DESIGN, SECTION C1-9.1.4. UNLESS STA: 104+44.37, 0.00' R " 300 LF 12" PVC SDR-35 ® 0.42% APPROVED BY BOTH MASON COUNTY AND BELFAIR WATER 300 LF 12 PVC SDR-35 ® 0.42% " 186 LF 10' PVC @ 2.65% W - _ SSMH 1-14, TYPE 1 - 48 0 DISTRICT, THE LENGTH OF SEWER PIPE SHALL BE CENTERED AT ----____- ---- - TRACT __ ---- --- ANT - _- �- __ - -- EX SSMH 1 1 TYPE 1 48 0 STA: 110+44 73 THE POINT OF CROSSING SO THAT THE JOINTS ARE EQUIDISTANT � 5 �� FROM THE WATER LINE WATER LINE SHALL BE ENCASED IN s - - - _ __ \\ \, STA: 112+21.97, 3.47' L CONCRETE 10 FEET BEYOND EACH SIDE OF THE CROSSING AND A UjvBv-- SSMH 1-10, TYPE 1 - 48"0 -�-� MINIMUM OF ONE FOOT EACH SIDE OF PIPE. - - - - - F-'� - - --- - - - - \` STA: 100+66.37 4.12 L - - - - - - \.. 2. SANITARY AND STORM OR STORM AND WATER CROSSINGS - - - - - '\, FOR - - / WITH LESS THAN 1 FOOT OF VERTICAL SEPARATION, WASHED SAND -T - - - - - - - - - - - - `�. BEDDING SHALL BE PLACED AROUND THE CROSSING PIPES PER END OF PHASE 2 �/ / 1 _--- _ �._. - - \ _ __._._ _ -- - -- - - \ - `^ \ ~ WSDOT STANDARD SPECIFICATION 9-03.13(1). _ 1 2g4 LF ! _ _ --- ( 114 111 0 109 10 10 ---_� 112 �.. _ - 106 " P o„ ornrn 12 Q = - _ _ 105 ` N U76 \� - 104 �� � 7.5 7.5' o � � - I --- 1 - 1 20' P BLIC SANITARY � -- �� 02 � � ��.... � C � � o -- - -- Ic *= SE EASEMENT 1 ' ..._-ram ---�.... -�.,_ _-. /.. % .\ .......� ^`\' -W n ON z W _ 25+ Q7 - w-w-w a c i` _ QER I OT o �. _ � -i' x w --- - � �1� �q S FpR cn � LL a LLJ �+ \ HOT MIX ASPHALT CL. 1 2 IN PG 58H-22 N ° a) HIGH PT. STA = 100+37.20 - - w-w w--w- - _-__w--w �� `= ` - --- - _�� HIGH PT ELEV = 323.03 SSMH #9A, TYPE 1 - 48"0 - w w-- w=--v� w-w-W w 1 ` ` ' - 3" MINIMUM COMPACTED DEPTH 0 PW STA = 100+40.83 STA: 100+15,84, 8,16' R (SANITARY SEWER ACCESS ROAD) CRUSHED SURFACING BASE COURSE �- -� 4" MINIMUM COMPACTED DEPTH PVI ELEV = 323.12 STA: 25+35.79, 7.50' L (SANITARY SEWER) A.D. _ -14.5 K = 0.69 SUBGRADE FIRM AND UNYIELDING � 10' VC o STA 100+08.06 (SANITARY SEWER ACCESS ROAD) _ r� STA 25+27.37 (OFFSITE SANITARY SEWER) 15' ACCESS 00In LO o 00 -� z z o ¢ o FI FV 329.94 ' � ROAD SECTION o v ``' "' `" o Cr N Q NOT TO SCALE > N 11 ► (L o 330 ,a_ - ci ag -- �'- Ir-a Z u 3 Q U Y N >m „ + ? o i PVI STA = 107+45.62 ---o -- - _-I -- 330 O z w M N N N w N PW ELEV = 314.75 ,� + co m o Q 11 Poo o f A.D. _ =1.90% + ."N- Z 0 K = 26.26 n (� W 11 w cNn c~n oc w �' O �i s ui 50' VC oc > '� A- -101+53.38 11 -_- -- N ----- (L CO C.4 PVI ELEV = 309.00 ;, ( �^ �L! •0 % � I Q _ PROPOSED GRADE PROPOSED OL MPIC RIDGE / W Z OoilJ C A.D. 12.04% W K, i GRADt ® ROAD q / Q W K52' VC5 04 � co c"� @ ROAD w 11 1 1 11 00 0° o> EXISTING GRADE LOW PT. STA 104+29.23 N d + �' o II _ a ® ROAD ( I W [> 3 320 ---- - LOW PT fLE 307.64 - o ► -- �--- -<J - -1- ---- 4.,- 320 __ _ _ � o _ 00 PVI STA = 04+45.62 ,;j Gj o W ^ �, PVI ELEV = 307.54 �;; 'w / I I W Z ^ Sg + A K = 1 .90% m m ''' / ` 0.55% I I O ? C4 22 G + 0 50' C 0.50% I I to En i � w O w N ^ + o II II E ^ w _ / it it Q crj � co 310 - - - ----- - - > 310 Q o- � m > W / -0.50% >m '1' / I I ...� _ W 52 LF i � I I �- ca 8" VC SDR-35X40,3 z \ © .00% --- i ' \ I I _ 10" PVC J l.l.l ICY,3 / I ' f ' I 2 5% p1.0 . 011 p�c 186 �- U CN CN 300 - - - - - ------ -- - --- ---- - 300 DATE SEALED Il-lZ-zl 178 LF 12" PVC SDR- 5 ® 0.42% N / 300 LF 12" PVC SDR-35 ® 0.42% EX SSMH 1-16 TYPE 1 - 48" JEt STA: 114+08.0 0.00' wa 0 30 LF 12" PVC SDR-35 ® 0.42%, RIM = 323.32 �� °F tiyoy LF >l2" PVC SDR-3 0.42% I.E. 10" (E) = 305.50, IN _ 1 lop) $SMH 1-13, TYPE 1 - 48"0 SSMH 1-14 TYPI= 1 - 48"0 otif 88 LF ,-� SSMH 1-12, TIP 1 - 48"0 - - STA:-107+44.37 0.00' RIM -1 06,257 0.00' - z " pVC SpR-� / STA: 104+44.37 0.00' R I.E.RIM 12 3(N)61 2 8.2fi, IN ( ) " (E. 12" NE = 299.62, 1N EX SSM 1-15, TYPE 1 - 48 0 �'0- 40382 �<v 12 fIM = 307.71F�isTE�� ICE. 12 (NE) = 96.90, I.E. 12" SW - 98.16, OUT I E. 12" (S) = 299.52, OUT STA: 11 +21.97 3.47 �sS Q / n IN ( ) - RIM = 1E27 TONAL � __ __ _ 1:E• 12 (S) = 296.80, OUT I.E. 10 (E) = 300.47, N --- - - - -- 290 SSMH 1-11, TYPE 1 - 48" PHASE STA: 101+ 0.56 4.25' RPRCQF _ N IGER I..E. 12"3(N) 7 295.62, IN f SANITARY SEWER ACCESS 170AD K .Y SAVAGE SSMH #9 , TYPE 1 - 48'0 I.E. 12" (S = 295.52, OUT - Slrf.�4: 100+00 TO STA: 114+W - a, ' f DES DESIGN STA: 25+ 5.79 �7.50' L ( IDGETOP BOULEVARD) SCALE: 1 n = 5CI' H pRAyy�,� A8E RIM = 32 .03 , I.E. 8" (N ) = 309.60, IN - 5 V CHECKED KAS °' I.E. 8" (W = 309.50, OU EXISTING GRADE PROPOSED GRADE SEC 28 T 23 N R 1 W ?80 ® ROAD ® ROAD 280 RE 26571-02 DATE 4-23-21 1� O CV f� N Imo. CV I� n un Ul ca O °Q I� N O I� 00 O N �t cp cp O N n O N 00 SCALE LO fl, AS SHOWN �) O � op � N o0 � co � co N o0 O N O N �- r7 co op O c�.J � m CO 06 00 00 00 f� I� 00 O r' O C\I M n �t - vi W) _ c� cD cp �O CD a� a a o) o 0 0 o O ^ `� o 0 0 0 ^ � i r � N Nr- N NO NO vO NO MHO � O SHEET 4 OF 4 z 0 100+00 101+00 102+00 103+00 104+00 105+00 106+00 107+00 108+00 109+00 110+00 111+00 112+00 113+00 114+00 114+50 ©- 6 0APEXGINE20 1 APPENDIX B: Construction Cost Estimate Belfair Sewer Extension Phase 1 SSMH @ St Rout 3 to SSMH 1-7 10" 12" SSMH Depth Description Quantity Amount 279 1-2 10.14 Mobilization 11 114 1-3 14.06 Traffic Control 5 PH1 91 1-4 14.04 Existing Sewer Tie-in 1 171 1-5 14.04 Ravens Coating 6 $27,000.00 110 Sweet Street MH Odor Filter 6 $10,200.00 74 Pipe 10" 900 $105,300.00 240 1-6 14.04 SSMH 6 397 1-7 14.04 Road Subgrade SF 4400 PH2 294 1-8 13.71 Road Base Installation SF 4400 1-9 17.78 Road Top Course Installation SF 4400 1-10 28.15 Paving SF 4400 88 1-11 15.95 Subtotal $142,500.00 281 1-12 12.91 Sales Tax 8.5% $12,112.50 PH3 300 1-13 18.45 Construction Staking $2,160.00 300 1-14 18.73 Management and Admin Costs $57,929.07 178 Subtotal $214,701.57 Phase 2 SSMH 1-7 to SSMH 1-10 Description Quantity Amount Pipe 10" 250 $22,500.00 Pipe 12" 700 $66,500.00 SSMH 3 $21,075.00 Ravens Coating 2 $3,400.00 Sweet Street MH Odor Filter 2 $3,400.00 Subtotal $116,875.00 Sales Tax 8.5% $9,934.38 Construction Staking $2,160.00 Management and Admin Costs $57,929.07 Subtotal $186,898.45 Phase 3 SSMH 1-10 to SSMH 1-14 Description Quantity Amount Onsite Fill Excavation and hauling 24,138 YDS $120,690.00 Site Fill 24,138 YDS $103,797.00 Tucci $92,525.00 Pipe 12" 969 $29,990.55 SSMH 4 $12,000.00 Road Subgrade SF 18000 $8,442.00 Road Base Installation SF 18000 $27,000.00 Paving SF 18000 $52,740.00 Subtotal $447,184.55 Sales Tax 8.5% $38,010.69 Construction Staking $2,160.00 Management and Admin Costs $57,929.07 Subtotal $545,284.31 Total Construction Cost $946,884.32 Phase 1,2,&3 Engineering and Surveying $ 44,260.00 HCDI Onsite GPS Survey $ 7,500.00 Coordination with Mason County and Outside Agencies $ 12,000.00 Permit Coordination,etc. $ 16,000.00 Comminications with Potential Users $ 10,000.00 Construction Estimate Cost Preparation $ 14,000.00 Subtotal(Max.10 percent of const.cost) $ 103,760.00 Legal Fees $ 13,000.00 ConstTesting/Maint $ 44,464.50 As-built prep $ 5,140.00 Grand Total: $1,113,248.82 Appendix B-Page 1 of 1 APPENDIX C: Proposed Service Area Business Industrial Festival Retail FIR General General ■■■■ . .� ►�i!iCommercial GC Commercial& Business Industriali ■ � Long Term ■. r , �� .. ►.. �� - AgriculturalMixed Use MU - . .... ■ ■ MediumDensity . .. _ esidential R-5 Multi Family vIty Sewer Imo■ f -9piction — .,■ �� � .. ��'���� � III I�.,.., ' ■ �- � .• 0 it j i wow �a■■■■ �� P MAII ■■.■■■■ APPENDIX D: Flow Calculations Kennedy Jenks Consultants 6/14/2021 Flow Projections at Buildout w/Buildout Flows from PSIC Areas C. D. E. and F and Sewer Sections A. B and C. Belfair UGA Zoning i sys Business Industrial �- aQ�s B-1 ntoe 4'• I • Population F�] Festival Retail FIR I` Sewer Total Potential (2.5 AAF(GPD) General C G Zoning Section Acreage DU per Acre Units persons/unit) Belfair UGA Peak(GPD) Comments Commercial --'-- - R-4 A 48 4 192 480 38,400 153,600 General f5 Commercial& �yESR° Ra Business Industrial 25% buildable land GC-BI R-5 A 23 5 115 287.5 23,000 92,000 (93 acres total) O Long Ten" - x Agricultural LTA R-s +� R-10 A 20 10 200 500 40,000 160,000 Mixed Use MU R 5 r J GC A,B 14 14,000 56,000 single Family Gravity Sewer GC-BI A 12 12,000 48,000 n Residential R-4 aF;,4 _ Section B Olympic Sunset View Flow=200 gpm Sewer Force Main � 1 K'� rFr r` Apartments A 264 660 52,800 211,200 Residential R5 Multi Family LTA Olympic Ridge A 142 355 28,400 113,600 Gravel Sewer Gravity Sewer Residential R-10 y Section C r = Belfair Gateway A,B,C 30,000 120,000 R. Section A Flow 1,000 gpmFlow=1,350 gpm =_ Total 238,600 954,400 91kErERk,.a• R.5 663 3 - - S City of Bremerton PSIC A,C 234,000 936,000 Mu MU O Total 234,000 936,000 WU U' U MJ o CO 650 = k rkM1. n N - OR ik RD cmu Mason County Flows Bremerton Flows Total Minimum Pipe Size R to Sewer Section PHF (GPD) PHF (GPM) PHF (GPD) PHF (GPM) PHF (GPD) PHF (GPM) Design PHF Inches = R 1D R Olympic Sunset View Apartments A 954,400 663 936,000 650 1,890,400 1,313 1350 10/12 and Olympic Ridge Service Area Peak Hourly flow=350 gpm B 176,000 122 0 0 120,000 122 200 8 j` kr sun Roun a _ C 160,000 42 1 936,000 650 996,000 692 8001 81 R' YU R'5 Olympic Sunset View MU Apartments/Olympic & =4 1 - Ridge Service Area 478,400 332 0 0 478,400 332 350 n/a w f T Cove W I YUi�-�- 1.The Belfair 2007 Facility Plan Supplemental Information report breaks the wastewater demand into domestic and 1/1.The Mu domestic flow is 65 gpcd and the 1/1 is 15 gpcd,totaling 80 gpcd. For land uses without defined populations,1,000 gpd per "' Legend R-IDi acre was used to estimate wastewater demand. 2. Peaking factor of 4 assumed. Belfair UGA 3. Density assumed to be 1.8 persons/unit 13 Boundary Counties 4.A total of 15 lots are proposed for this development.Lacking information related to specific lot development,a placeholder of Water Bodies 1,000 gpd per lot was assumed.The projected AAF was then doubled to account for additional development(discussion w/ KJ 4-17-20) 5. Design calculations for Olympic Sunset View Apartment and Olympic Ridge service area includes 48 acres of R-4 Zoning. Worksheet for 13509pm_Gravity_0.8%minS_12" Project Description Friction Method Manning Formula Solve For Normal Depth Input Data Roughness Coefficient 0.013 Channel Slope 0.008 ft/ft Note:350gpm generated from the Olympic Sunset View Apartments and Olympic Ridge service area are included in the Diameter 12.0 in design flow rate provided herein. Discharge 1,350.00 gal/min Results Normal Depth 9.3 in Flow Area 0.7 ftz Wetted Perimeter 2.1 ft Hydraulic Radius 3.6 in Top Width 0.84 ft Critical Depth 8.9 in Percent Full 77.3% Critical Slope 0.009 ft/ft Velocity 4.61 ft/s Velocity Head 0.33 ft Specific Energy 1.10 ft Froude Number 0.922 Maximum Discharge 1,538.47 gal/min Discharge Full 1,430.20 gal/min Slope Full 0.007 ft/ft Flow Type Subcritical GVF Input Data Downstream Depth 0.0 in Length 0.0 ft Number Of Steps 0 GVF Output Data Upstream Depth 0.0 in Profile Description Profile Headloss 0.00 ft Average End Depth Over Rise 0.0 % Norma[Depth Over Rise 70.5% Downstream Velocity Infinity ft/s Upstream Velocity Infinity ft/s Norma[Depth 9.3 in Critical Depth 8.9 in Channel Slope 0.008 ft/ft Critical Slope 0.009 ft/ft Messages Bentley Systems,Inc. Haestad Methods Solution FlowMaster GravityPipingSizi ng_ToApex.fm8 Center [10.02.00.01] 6/14/2021 27 Siemon Company Drive Suite 200 W Page 1 of 2 Watertown,CT 06795 USA+1-203-755-1666 Worksheet for 13509pm_Gravity_0.8%minS_12" Messages min velocity =2 fps design%full =80% min pipe size =8in per orange book manning's n Notes =0.13 per orange book Criteria for Sewage Works Design Water Quality Program August 2008 Bentley Systems,Inc. Haestad Methods Solution FlowMaster GravityPipingSizing_ToApex.fm8 Center [10.02.00.01] 6/14/2021 27 Siemon Company Drive Suite 200 W Page 2 of 2 Watertown,CT 06795 USA+1-203-755-1666 Worksheet for 13509pm_Gravity_2%minS_10" Protect Description Manning Friction Method Formula Solve For Normal Depth Input Data Roughness Coefficient 0.013 Channel Slope 0.020 ft/ft Diameter 10.0 in Discharge 1,350.00 gal/min Results Normal Depth 7.9 in Flow Area 0.5 ftz Wetted Perimeter 1.8 ft Hydraulic Radius 3.0 in Top Width 0.67 ft Critical Depth 9.0 in Percent Full 79.5% Critical Slope 0.017 ft/ft Velocity 6.47 ft/s Velocity Head 0.65 ft Specific Energy 1.31 ft Froude Number 1.373 Maximum Discharge 1,495.93 gal/min Discharge Full 1,390.65 gal/min Slope Full 0.019 ft/ft Flow Type Supercritical GVF Input Data Downstream Depth 0.0 in Length 0.0 ft Number Of Steps 0 GVF Output Data Upstream Depth 0.0 in Profile Description Profile Headloss 0.00 ft Average End Depth Over Rise 0.0 % Normal Depth Over Rise 79.5% Downstream Velocity Infinity ft/s Upstream Velocity Infinity ft/s Normal Depth 7.9 in Critical Depth 9.0 in Channel Slope 0.020 ft/ft Critical Slope 0.017 ft/ft Messages Bentley Systems,Inc. Haestad Methods Solution FlowMaster GravityPipingSizi ng_ToApex.fm8 Center [10.02.00.01] 6/15/2021 27 Siemon Company Drive Suite 200 W Page 1 of 2 Watertown,CT 06795 USA+1-203-755-1666 Worksheet for 13509pm_Gravity_2%minS_10" Messages min velocity =2 fps design%full =80% min pipe size =8in per orange book manning's n Notes =0.13 per orange book Criteria for Sewage Works Design Water Quality Program August 2008 Bentley Systems,Inc. Haestad Methods Solution FlowMaster GravityPipingSizing_ToApex.fm8 Center [10.02.00.01] 6/15/2021 27 Siemon Company Drive Suite 200 W Page 2 of 2 Watertown,CT 06795 USA+1-203-755-1666 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: McKenzie Smith Ext. 589 Department: Support Services Briefing: 0 Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 26,2023 Agenda Date: July 5,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Appointment of Brian Mittge to the Timberland Regional Library Board of Trustees Background/Executive Summary: Timberland Regional Library is a five-County rural library district that consists of Grays Harbor,Mason, Lewis,Pacific,and Thurston Counties.The library is governed by a seven-member Board of Trustees. On October 11,2022 the Lewis County Board of Commissioners approved a Resolution to reappoint Brian Zylstra to the Timberland Regional Library Board of Trustees. Brian Zylstra,who has served on the Board since February 2016,has stepped down creating a vacancy. On June 13,2023 the Lewis County Board of Commissioners approved a Resolution to appoint Brian Mittge to fill the remainder of Brian Zylstra's unexpired seven-year term which will expire December 31,2029. Budget Impact(amount, funding source,budget amendment): None Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval to sign the letter of concurrence with Lewis County's appointment of Brian Mittge to the Timberland Regional Library Board of Trustees to fill an unexpired seven-year term which will expire December 31,2029. Attachments: Resolution Application Letter BEFORE THE BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON IN THE MATTER OF: RESOLUTION NO. 23-197 APPOINT BRIAN MITTGE TO THE TIMBERLAND REGIONAL LIBRARY BOARD OF TRUSTEES WHEREAS, the Timberland Regional Library (TRL) is a public library system that provides library services to the residents of five counties in Southwest Washington -- Grays Harbor, Lewis, Mason, Pacific and Thurston -- as allowed under RCW 27.12; and WHEREAS, the Timberland Regional Library is governed by a seven-member Board of Trustees, its decision-making authority that performs a variety of tasks, such as • Approving the annual budget • Helping draft the library district's Strategic Plan • Helping hire and review the performance of the executive director WHEREAS, county commissioners from each of the participating counties appoint an individual to serve on the Timberland Regional Library Board of Trustees, and two additional trustees -- including one from Lewis County and one from Thurston County -- fill at-large positions; and WHEREAS, Brian Zylstra, who had served as Lewis County's representative since February 2016, has stepped down, creating a vacancy; and WHEREAS, Brian Mittge of Chehalis has expressed an interest in serving on the Timberland Regional Library Board of Trustees; and WHEREAS, it appears to be in the best public interest to appoint Brian Mittge to the Timberland Regional Library Board of Trustees. NOW THEREFORE BE IT RESOLVED the Lewis County Board of County Commissioners hereby appoints Brian Mittge to the Timberland Regional Library Board of Trustees to fill the remainder of Brian Zylstra's unexpired, seven-year term ending Dec. 31, 2029. DONE IN OPEN SESSION this 13th day of June, 2023. Page 1 of 2 Res. 23-197 APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON David Bailey Absent By: David Bailey, Sean D. Swope, Chair Chief Civil Deputy Prosecuting Attorney ATTEST: •'�°"NTYw�a•. Scott J . Brummer C5 dolt J. Brummer, Vice Chair .o jN z• S 1 �5 8 • �'9s =°O ;�• Lindsey R. Pollock, DVM Rieva Lester, CMC ,y,,,,_T,,;,.5• Rieva Lester, CIVIC Lindsey R. Pollock, DVM, Commissioner Clerk of the Lewis County Board of County Commissioners Page 2 of 2 Res. 23-197 &EI V ED 3oard of County ConvaWki wrs ll...evAs Ccxmty Washiington Lewis County LEwIISCOurrTY Citizen Advisory Boards/Commissions/Committees Application Appointment will require regular meeting attendance that is usually held monthly and in the evening. You may attach a resume or other relevant information if desired. If you are not chosen at this time, would you like us to keep your application on file for future appointments? Yes 0✓ No ❑ Return completed form to: Committees@lewiscountywa.gov Lewis County Commissioners' Office 351 NW North St. Chehalis,WA 98532 Name: Brian Mittge Address: Street address/PO Box City State Zip Code Phone: Home: Cell: E-Mail Address: Occupation: Writer/photographer Commissioner District#: 2 How many hours are you willing to commit? 10/week Which Advisory Board/Commission/Committee interests you?Timberland Regional Library Trustee Briefly describe why you would like to serve. I love libraries.I want our local libraries to be places families feel comfortable bringing their kids.I want taxpayers to be well-represented and our rural libraries to stay open. What community organization do you currently volunteer with or have you volunteered with in the past? I'm president of the Friends of the Seminary Hill Natural Area in Centralia and am finishing a decade of service on the Providence Southwest Region community Ministry Board. Describe your qualifications and skills that would be of benefit. I am committed to positive,proactive discussions. I have experience at the local and statewide levels.I'm honest and accountable.I ask hard questions. List your educational background and area of study. Valedictorian at W.F.West High School,followed by a B.A.in English literature and computer science from Seattle Pacific University. Brian Mittge Digitally Date:2023 Y.05.31114 Mittge:15A0 Bdan 07'00' May 31,2023 Signature Date May 31, 2023 To the Lewis County Board of County Commissioners, Hello. My name is Brian Mittge. I am writing to submit my name for consideration as a trustee representing Lewis County on the Timberland Regional Library Board. I am a father of three students in the Chehalis public school system. I'm a Lewis County native and a lifelong lover of libraries. Some of my earliest and happiest memories are of books and Timberland. I remember climbing into the Timberland bookmobile when it visited my hometown, stopping in front of the Justice General Store in Onalaska. I also remember our family taking the half-hour drive into town to stock up on books in the Chehalis and Centralia libraries. Unfortunately I usually had them all read by the time we got back home. As a parent our local library was like a second home when our children were young, but for the last few years we've been more reluctant to take our kids to the library, and we're not alone among other parents. This fact saddens me greatly and is a major reason I am applying for this position. My work on the library board would be filtered through three overarching goals: making our libraries a place where families feel comfortable spending time and bringing their children; being accountable to taxpayers and local families; and protecting rural libraries, which have been at the heart of the Timberland system since its days as a demonstration project in the 1960s. I also want to support and expand Timberland's existing innovative outreach that is providing library services to unserved areas. TRL is doing many things well. But there is work to be done to ensure that our libraries are widely used and beloved community institutions once more. I continue to be dismayed at cultural changes within TRL that exploded into the open five years ago when a number of rural libraries were revealed to be headed toward closure in a less-than-transparent way. After a public outcry the libraries were kept open, but over past weeks discussions have re-emerged about closure of at least one rural library (Amanda Park in Grays Harbor). Rural libraries are a vital pillar of their communities. They should be protected and expanded, not closed. Even something as simple as the recent TRL decision to create an expiration date for library cards serves to further alienate and separate people from their libraries. Ever since Benjamin Franklin brought lending libraries to America, public libraries have been one of America's greatest inventions. I am a huge supporter of our local libraries and I continue to admire the overall framework of the Timberland system created two generations ago. I am deeply indebted to the folks in rural east Lewis County who, according to Timberland's official history, provided the most energy and support for creation of the TRL system almost six decades ago. I would be honored to join in this tradition, standing in support of our public libraries with a focus on returning community spirit back to each local library. I am a lifelong Lewis County resident whose great-grandparents first settled in Lewis and Thurston counties more than a century ago. I live in the rural Napavine area and work in Olympia at a statewide trade association, so I have connections to several parts of the Timberland region. I previously worked for a dozen years as a reporter, assistant editor and editor-in-chief of The Chronicle newspaper, where I covered the TRL board extensively starting in the year 2000. Community service and civic involvement have always been important to me. I have been privileged to serve as president of the Friends of the Seminary Hill Natural Area for the last decade. I am also completing a decade of service on the Providence Centralia Hospital Community Ministry Board, which oversees the credentialing of hundreds of health care providers and the quality of health care service provided to hundreds of thousands of Southwest Washington residents. I also initiated and served as chair of Centralia's year-long bicentennial celebration for our founder, the African-American pioneer George Washington. I continue to serve on a scholarship review committee created at Centralia College as part of the bicentennial. I would come to the job of TRL trustee with experience in nonprofit oversight, a lifelong love of libraries, a spirit of respectful collaboration and a desire to make our libraries a beloved community institution that brings people together in this age of digital alienation. I would consider part of my job to be regular communication with the BOCC and with local city councils in addition to community members. Thank you for your consideration. I would be happy to answer any questions you have. I can be reached at Warm regards, Brian Mittge Resume Job history • Association of Washington Business: Communications specialist, writer at Washington Business magazine, photo editor, chief writer of weekly Fast Facts email sent to 7,000 employers (2013-present) • The Chronicle: Reporter (2000-2005), assistant editor (2007-2011), editor-in-chief (2011-2103), columnist (2006-present) • Microsoft (via Volt Technical Services): Software test engineer (1999-2000) Education • Seattle Pacific University: Bachelor of Arts, graduate with honors. English literature major, computer science minor • W.F. West High School: Valedictorian, graduate with honors Community activities • President, Friends of the Seminary Hill Natural Area, 2014-present • Providence Community Ministry Board member, 2014-present • Chair, George Washington Bicentennial Committee and ongoing scholarship review committee (2017-present) • Co-Author, "George Washington of Centralia" (11 copies currently held by Timberland Regional Library system) • Member, Chehalis School District Family Resources Committee (2023) • Sunday school teacher, Bethel Church, Chehalis (c. 2009-2014) • U-6 soccer coach (2015) • Volunteer musician at local schools, nursing homes and community events (ongoing) • Historical speaker and tour guide (ongoing) Awards and recognitions • "Community Member of Merit Award" recipient, presented by Providence Centralia Hospital in 2017 (previous recipients include former TRL trustee Edna Fund) • Urban Forestry Stewardship Award presented to the Friends of the Seminary Hill Natural Area, 2014 • Numerous platinum and gold honors from Hermes Creative Awards and the Society for Professional Journalists for writing and photography • ' . • � ' • • Administrative Service Center 415 Tumwater Boulevard SW Tumwater, WA 98501-5799 360.943.5001 TRL.org June 14, 2023 Mason County Commissioners Mason County Building 1 411 N 5th St. Shelton, WA 98584 Dear Board Commissioners, The Lewis County Commissioners have appointed Brian Mittge to the Timberland Regional Library Board of Trustees to fill the unexpired term of Brian Zylstra that runs to December 31, 2029. The Lewis County Commissioners have requested that Timberland Regional Library secure the confirmation of this appointment from the other four county Board of Commissioners. A copy of the resolution appointing Mr. Mittge is enclosed. If you concur with the appointment of Mr. Mittge, please send a letter of confirmation to my attention at the above address. Once we have received letters from Mason, Pacific, Thurston, and Grays Harbor County Commissioners, copies will be forwarded to the Lewis County Commissioners. We would appreciate your immediate consideration of this appointment. To further speed the process, you may email the scanned letter to Rose Enos-Weedmark at renosweedmark(atrl.org. Thank you for your attention to this matter. Sincerely, &vk 'f Cheryl Heywood Executive Director Enclosure 5pN coU+� A T� July 5,2023 _ Cheryl Heywood, Executive Director 1854 Timberland Regional Library Administrative Service Center 415 Tumwater Blvd SW Tumwater,WA 98501 MASON COUNTY BOARD OF Re: Concurrence with Lewis County's Appointment of Brian Mittge to the Timberland COMMISSIONERS Regional Library Board of Trustees 1ST District Dear Ms. Heywood, RANDY NEATHERLIN The Board of Mason County Commissioners met and acted to concur with the appointment 2°d District of Brian Mittge to the Timberland Regional Library Board of Trustees to fill the remainder KEVIN SHUTTY of Brian Zylstra's unexpired, seven-year,term ending December 31,2029. 3'District Sincerely, SHARON TRASK Mason County Building 1 Sharon Trask, Randy Neatherlin, Kevin Shutty, Chair Vice-Chair Commissioner 411 North Fifth Street Shelton,WA 98584-3400 (360)427-9670 ext.419 Fax(360)427-8437 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Cami Olson for Diane Zoren Ext. 529 Department: Support Services Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): July 10,2023 Agenda Date: July 18,2023 Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Mason County Imaging and Destruction of Paper Records(Scan/Toss)Policy. Background/Executive Summary: The purpose of creating this policy is to outline the requirements Mason County shall meet to lawfully destroy paper-based source records after they have been converted to a digital format by imaging(scanning). The requirements and guidelines follow the Washington State Archives destruction authority number for non- archival paper-based source records as provided by DAN GS50-09-14, approved by the State Archivist on May 15,2012,in accordance with RCW 40.14.020(6)(a). Budget Impact(amount, funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the Resolution adopting the Mason County Imaging and Destruction of Paper Records(Scan and Toss)Policy. Attachments Resolution Scan and Toss Policy RESOLUTION NO. A RESOLUTION ADOPTING A SCAN AND TOSS POLICY WHEREAS, RCW 40.14, Preservation and Destruction of Public Records defines and classifies public records and sets out the requirements for maintaining, preserving and destroying of public records in accordance with State Records Retention Schedules,and defines the functions, duties and responsibilities of the State Archivist; and WHEREAS, WAC 434-662, Preservation of Electronic Public Records, provides for the secure preservation of electronic records for their minimum retention period for present and future access and/or transfer to the Washington state digital archives for retention so that valuable legal and historical records of the state may be centralized, made more widely available, and permanently preserved; and WHEREAS, WAC 434-663, Imaging Systems, Standards for Accuracy and Durability, sets out the requirements for imaging source documents and the requirements for maintaining imaged documents in accordance with the Washington State Archivist Retention schedules; and WHEREAS, the State Archivist on May 15, 2012, published the Requirements for Destruction of Non-Archival Paper Records After Imaging (Version 1.1); and WHEREAS,in the interest of creating efficiencies in the management of its public records, Mason County wishes to adopt a Scan and Toss Policy in compliance with and meeting the requirements of RCW 40.14, WAC 434-662, WAC 434-663 and the State Archivist requirements for imaging and destruction of non-archival records, NOW, THEREFORE,BE IT RESOLVED,that the Board of County Commissioners of Mason County hereby adopts the Scan and Toss Policy as shown as "Attachment A". DATED this of , 2023. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON McKenzie Smith, Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: Randy Neatherlin, Vice-Chair Tim Whitehead, Chief Deputy Prosecuting Attorney Kevin Shutty, Commissioner Page 1 of 8 Attachment A MASON COUNTY IMAGING AND DESTRUCTION OF PAPER RECORDS (SCAN AND TOSS) POLICY A. PURPOSE The purpose of this policy is to outline the requirements Mason County shall meet to lawfully destroy paper-based source records after they have been converted to a digital format by imaging (scanning). & REFERENCES • Washington State Records Retention Schedules • RCW 40.14 Preservation and Destruction of Public Records • WAC Chapter 434-662 Preservation of Electronic Records • WAC Chapter 434-663 Imaging Systems, Standards for Accuracy and Durability. C. DEFINITIONS 1. "Archival records"are those public records of state and local government agencies which are determined by the state archivist as having continuous historical value and must be permanently preserved and have been or may be transferred to the custody of the State division of archives after their approved retention has been met. 2. "Lossless compression"recreates a compressed file as an identical match to its original form. All lossless compression uses techniques to break up a file into smaller segments, for storage or transmission, that get reassembled later. 3. "Lossy compression"is a technique that does not decompress data back to one hundred percent(100%) of the original. Lossy methods provide high degrees of compression and result in smaller compressed files, but there is a certain amount of visual loss when restored. D. POLICY It is the policy of Mason County to comply with state requirements when destroying paper- based source records after they have been converted to a digital format by imaging (scanning). E. PROCEDURE 1. "Scan and Toss" Checklist a. Departments shall complete the "Scan and Toss" Checklist and retain a digital copy in their records. The checklist shall be signed by the department head or designee. Page 2 of 8 b. If there are questions,please contact the Public Records Coordinator or designee prior to the destruction of paper records. 2. The disposition authority number(DAN) for NON-ARCHIVAL paper records that have been scanned and then are to be destroyed is GS50-09-14. 3. Records Eligible for"Scanning and Tossing" a. Only"NON-ARCHIVAL"records are eligible for early destruction after scanning. The County shall use only records retention schedules approved for its use by the Local Records Committee in accordance with RCW 40.14.070. Current approved records retention schedules for local government agencies are available on Washington State Archives' website at www.sos.wa.gov/archives. 4. Scanning Requirements a. Records SHALL be scanned and verified in a systematic and consistent fashion that ensures a complete and accurate copy of the source record. Records that are not completely and accurately captured must not be destroy. b. Scanning/Imaging Requirements The County adopts the following quality control procedures and work instructions to ensure a consistent capture of complete and accurate copies of original records. All staff with scanning responsibilities shall be trained to ensure that they are familiar with these requirements and procedures. (Per Washington State archives —Agencies are not required to use any specific systems, applications, or scanners) Specific quality control procedures include: • Enhancements or other manipulations of the scanned images (such as de- skew, de-speckle, etc.)to improve the quality of the resulting image. • Routine use of scanning targets to verify configuration settings. • Visual comparisons and inspections of each imaged record and source document, or of selected images and source documents. • Regular calibration and testing of systems and scanners. • Periodic checks that the indexing/metadata is accurate and appropriate. • In instances where a complete and accurate image cannot be obtained and verified, the source document shall be retained for the entire minimum retention period(and the image should be labeled or tagged as "best scan possible"). • In instances where the content of the source document is not completely legible (faded receipt, coffee stain covering information, etc.), the source document shall be retained for the entire minimum retention period. If the image is more legible than the source documents, retention of the source Page 3 of 8 document is not necessary. If vendors are doing the imaging, they shall comply with the requirements as specified in this policy. 5. Formatting Requirements a. There are some differences between the most commonly used formats. Formats are subject to changes and updates, and newer versions may not always be backwards compatible or be suitable for long-term preservations. b. Short-term records (6 years or fewer) either a lossless or lossy image format may be used. Acceptable file formats are: • TIFF, PNG • PDF, PDF/A • JPEG, JPEG 2000 c. Long-term records (more than 6 years) require lossless image formats to ensure preservation. The current recommended formats are: • TIFF [Group 4 for Black&White (bitonal) images; Group 5 for grayscale and color images] • PNG • For"ARCHIVAL" images that are to be transferred to Washington State Digital Archives, the recommended format is TIFF (Group 4 or Group 5 for scanned images) • If a department chooses to use data compression to save space, a lossless compression method must be used for long-term records OUTPUT Er DENSITY Black& White (Bitonal) Minimum of 200 DPI fonts no smaller than 6-point) Recommended 300 DPI Black& White (Bitonal) (maps, engineering drawings, and other Minimum of 300 DPI documents containing fonts smaller than 6- Recommended 300 DPI point, fine detail, or poor contrast Grayscale 8-bit Minimum of 200 DPI Recommended 300 DPI Color 24-bit RGB Minimum of 150 DPI Recommended 300 DPI 6. Requirements for Organizing, Indexing, and Metadata a. Indexing is a way to attach metadata that facilitates access, retrieval, and management of information. Developing a consistent structure is key to managing and maintaining images. Page 4 of 8 b. Departments should develop consistent naming conventions and file/directory structures to facilitate organization, identification, access and retrieval for users. c. Departments should capture appropriate business and recordkeeping metadata [such as type of record, Disposition Authority Number(DAN), destruction date, etc.] 7. Requirements for Managing, Storing, and Retaining Images a. Images SHALL be stored, maintained and accessible for the entire length of the required retention period. Departments should factor in not only the retention period(e.g., six years),but also the trigger or the cut-off that starts the retention clock. For example, a record with a minimum retention of"six years after life of building"would likely be retained for much longer than just six years. b. Departments SHALL retain legal custody of the imaged records. If Departments choose to use outside (including other government agencies and"cloud" storage, but excluding Washington State Archives) to store/host the imaged records: • Contracts/agreements shall require that legal custody of the records remains with the originating agency and that all imaged records (including associated metadata)be returned to the agency, in a format accessibly by the agency, at the end of the contract/agreement. • Departments should undertake appropriate mitigation strategies to ensure that they can fully recover records (including associated metadata) which have not met their minimum retention period in the event of a vendor failure. c. Imaged records SHALL be protected against alteration and/or deletion, damage, or loss throughout the entire retention period. Specific protective measures may include, but are not limited to: • Establishment of security protocols, and approved administrators and users • Employment of system check and error-checking utilities • Implementation of back-ups and disaster preparedness measures • Storage of a regular backup at least 50 miles off-site to enable recovery and access to the imaged records in the event of a wide-spread disaster or emergency d. Imaged records SHALL remain accessible for the minimum retention period. To address technology changes, agencies are to either: • Maintain the ability to retrieve and view imaged records in systems and file formats that the agency is currently using; or, • Migrate or export the record images (including associated metadata) to succeeding systems and file formats throughout their required retention periods Page 5 of 8 8. Destruction Requirements a. Imaged records are to be destroyed only after the minimum required retention period as specified by the approved records retention schedule currently in effect. b. Records SHALL NOT be destroyed when required for: • Existing public records request in accordance with chapter 442.56 RCW; or, • Ongoing or reasonably anticipated litigation; or, • Other legal requirements, federal statues, grant agreements, etc.; or, • Archival transfer c. If changes to the records retention schedules have occurred between the digitizing of the record and their planned destruction, and those changes have altered the minimum retention period(or the ARCHIVAL designation) of the imaged records, departments shall follow the current approved retention schedule. d. Departments should follow defensible disposition practices for the destruction of imaged records. This includes following a regular and systematic schedule for destruction processes. These practices should be consistent with the Washington Secretary of State Archives and Records Management procedures for the lawful destruction of public records in other formats. e. Departments shall document the destruction of both paper and scanned records. • Documenting the destruction of public records, including scanned images, provides departments with evidence to prove that the records were retained for at least the minimum retention periods. • Departments shall document that the paper was converted and destroyed lawfully under the appropriate disposition authority, and that the images are also destroyed lawfully once the retention requirements have been met. 9. Archival Paper Records Disposition after Imaging a. "ARCHIVAL"records SHALL NOT be destroyed. The County may scan"ARCHIVAL"records in accordance with state requirements and this policy. However, after imaging is completed and verified, the department shall arrange for appraisal and/or transfer of both the paper and the images to Washington State Archives for preservation. Copies of the current approved records retention schedules are found on the Washington State Archives website: www.sos.wa.gov/archives. If there are questions,please contact the Public Records Coordinator or designee for assistance. b. Do NOT destroy ARCHIVAL paper records after scanning. Page 6 of 8 • Departments can image paper records which have been designated as Archival (including Potentially Archival). • However, departments SHALL NOT destroy these paper records after scanning, even if the department is following the state law"scanning" requirements and this policy. 10. Additional advice regarding the management of public records is available from Washington State Archives: www.sos.wa.gov/archives or recordsmana eg mentgsos.wa. og_v. F. RESPONSIBILITIES The Public Records Coordinator shall administer this policy. JAPolicies\Scanning Policy\Scan.Toss.policy-and-procedure.Final.docx Page 7 of 8 MASON COUNTY SCAN&TOSS CHECKLIST/APPROVAL FORM Department: Date: Contact Name: Phone: Disposition Date Range of Records Authority No. Records Series Title Requested for DAN Destruction 1. ARE THE RECORDS ELIGIBLE? ❑ Only"NON-ARCHIVAL"records are eligible for early destruction after scanning. 2. ARE THE RECORDS BEING SCANNED TO ENSURE A COMPLETE AND ACCURATE COPY? ❑ Quality control procedures implemented to ensure capture of complete and accurate copies. ❑ Short-term records(6 years or fewer) imaged with an acceptable file format such as PDF,PDF/A, JPEG or TIFF. ❑ Long-term records(longer than 6 years)imaged with an acceptable lossless file format such as TIFF or PNG. ❑ Black&White(bitonal)documents containing fonts no smaller than 6-point and grayscale records scanned with a resolution of at least 200 dpi. ❑ Black&White(bitonal)maps, engineering drawings, and other bitonal documents containing fonts smaller than 6-point, fine detail,or poor contrast, scanned with a resolution of at least 300 dpi. ❑ Color records scanned with a resolution of at least 150 dpi. (300 dpi recommended) 3. ARE IMAGES ACCESSIBLE AND PROTECTED FOR THE ENTIRE REQUIRED RETENTION PERIOD? ❑ Appropriate steps taken to protect images from deletion,alteration,or other damage/loss. ❑ Appropriate planning and strategies implemented for migration and technology changes. ❑ Appropriate index methodology to search documents. APPROVALS: Department Records Management Coordinator Date Supervisor/Director/Records Officer Date C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: John Taylor Ext. 806 Department: Parks&Trails Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): July 10,2023 Agenda Date: July 18,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Recreation and Conservation Office(RCO)Local Parks Maintenance Grant Background/Executive Summary: The RCO 2023 Local Parks Maintenance Grant is a single project grant meeting the below requirements: 1. No required Match 2. A Single already existing project needing repairs. 3. Total cost not to exceed$100,000.00 Mason County Project: The project selected is the Parking Lot and Boat Launch resurfacing,which is damaged to the constant use and saltwater runoff. Contractor: Mason County Public Works Department Cost Estimate: $26,476 for double shot of chip seal on the parking area Grant Application Timeline: Application Webinar:August 15,2023 Applications Open:August 15,2023 Applications Due: September 15,2023 Project Evaluation: September 18-October 13,2023 Grants Awarded:October 31,2023 Budget Impact(amount, funding source,budget amendment): Mason County Grant Match: $0.00 Estimated Project Cost: $30,000(Telephone estimate) Public Outreach (news release,community meeting,etc.): N/A cqi Mason County Agenda Request Form Requested Action: The Commission Authorizing Parks and Trails apply for: Recreation and Conservation Office(RCO)2023 Maintenance Grant. Attachments Website Link to the Grant.https://rco.wa.gov/grant/local-parks-maintenance- rg ants/ MC Public Works Written Estimate: (Awaiting PWD response) C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): July 10,2023 Agenda Date: July 18,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal X❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Interagency Blake Reimbursement Agreement between WA State Administrative Office of the Courts and Mason County Background/Executive Summary: In 2021,the Administrative Office of the Courts(AOC)drafted agreements with all counties in Washington State for the purpose of reimbursing Counties for extraordinary costs of resentencing and vacating sentences under Blake and for the cost of refunding legal financial obligations(LFOs)under the Blake decision.AOC has now updated the agreements for the period of July 1,2023,through June 30,2024. Budget Impact(amount, funding source,budget amendment): AOC shall reimburse Mason County up to a maximum of$591,739 for the extraordinary judicial, prosecutorial,and/or defense-related costs of resentencing and vacating the sentences of individuals whose convictions and/or sentences are affected by the Blake decision. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval for the Chair to sign the Blake Reimbursement Agreement with the WA State Administrative Office of the Courts(AOC)and Mason County Attachments Draft AOC Agreement DocuSign Envelope ID:25087EBB-5C8E-4A55-B234-B23AC51E45DC INTERAGENCY REIMBURSEMENT AGREEMENT IAA24024 BETWEEN WASHINGTON STATE ADMINISTRATIVE OFFICE OF THE COURTS AND Mason County THIS REIMBURSEMENT AGREEMENT ("Agreement") is entered into by and between the Administrative Office of the Courts ("AOC") and Mason County ("Jurisdiction") to reimburse Mason County for the extraordinary costs of resentencing and vacating sentences as required by State v. Blake ("Blake"). I. PURPOSE The purpose of this Agreement is to reimburse Jurisdiction for the extraordinary judicial, prosecutorial, and/or defense-related costs of resentencing and vacating the sentences of individuals whose convictions or sentences are affected by the Blake decision. For municipalities, this will include language from Engrossed Substitute Senate Bill 5187, Section 114(13) passed by the 2023 Legislature, which includes simple drug possession, to include cannabis and possession of paraphernalia. II. REIMBURSEMENT Extraordinary Expenses Reimbursement. AOC shall reimburse Jurisdiction up to a maximum of $ 591, 739 for the extraordinary judicial, prosecutorial, and/or defense-related costs (collectively, "Costs") of resentencing and vacating the sentences of individuals whose convictions and/or sentences are affected by the Blake decision. Municipalities should be advised, the Washington Legislature passed Engrossed Substitute Senate Bill 5187, Section 114(13), which requires vacating of cannabis and possession of paraphernalia. A. To be eligible for reimbursement, the Costs must be incurred between July 1, 2023 and June 30, 2024. AOC will not reimburse Jurisdiction for Costs incurred after June 30, 2024. AOC may, at its sole discretion, deny reimbursement requests in excess of the amount awarded. If additional funding is or becomes available for these purposes,AOC and Jurisdiction may mutually agree to increase the amount awarded under this Agreement. B. General. AOC shall reimburse Jurisdiction for approved and completed reimbursements by warrant or electronic funds transfer within 30 days of receiving a properly completed A-19 invoice and the necessary backup documentation. III. PERIOD OF PERFORMANCE Performance under this Agreement begins July 1, 2023, regardless of the date of execution, and ends on June 30, 2024. The period of performance may be amended by mutual agreement of the Parties. IAA24024 Page 1 of 4 DocuSign Envelope ID:25087EBB-5C8E-4A55-B234-B23AC51E45DC granted by the laws of the state of Washington and any applicable federal laws. The provisions of this Agreement must be construed to conform to those laws. B. In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule, the inconsistency will be resolved by giving precedence in the following order: 1. Applicable state and federal statutes and rules; 2. This Agreement; and then 3. Any other provisions of the Agreement, including materials incorporated by reference. VII. WAIVER A failure by either Party to exercise its rights under this Agreement does not preclude that Party from subsequent exercise of such rights and is not a waiver of any other rights under this Agreement unless stated to be such in a writing signed by an authorized representative of the Party and attached to the original Agreement. VIII. SEVERABILITY If any provision of this Agreement, or any provision of any document incorporated by reference is held invalid, such invalidity does not affect the other provisions of this Agreement that can be given effect without the invalid provision and to this end the provisions of this Agreement are declared to be severable. IX. AGREEMENT MANAGEMENT The Program Managers/Point of Contacts noted below are responsible for and are the contact people for all communications and billings regarding the performance of this Agreement: AOC Program Manager Jurisdiction Program Manager/Point of Contact Sharon Swanson Blake Implementation Manager PO Box 41170 Olympia, WA 98504-1170 Sharon.Swanson c(-courts.wa.gov (360) 890-2549 IAA24024 Page 3 of 4 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mark Neary Ext. 530 Department: County Administrator Briefing: 0 Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): July 10,2023 Agenda Date: July 18,2023 Internal Review: ❑ Finance ❑ Human Resources 0 Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Department of Social and Health Services Revised General Terms and Conditions Background/Executive Summary: The current Department of Social and Health Services(DSHS)General Terms and Conditions(GTCs) agreement expired June 30,2023,this revised DSHS GTCs will expire June 30,2029. On May 11,Governor Inslee rescinded his executive order requiring COVID-19 vaccinations as a condition of employment with State agencies. As a result,DSHS executive leadership removed the COVID-19 obligations that were previously required. Budget Impact(amount, funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the revised Department of Social and Health Services General Terms and Conditions removing certain COVID-19 obligations and will expire June 30,2029. Attachments Agreement DSHS and COUNTY DSHS Contract Number Washington State AGREEMENT ON 2383-48493 711V & Department of Social Health Services GENERAL TERMS AND Transforming lives CONDITIONS These General Terms and Conditions are between the state of Washington County Contract Number Department of Social and Health Services (DSHS)and the County identified below. These General Terms and Conditions govern work to be performed under any Program Agreement between the parties. These General Terms and Conditions supersede and replace any previously executed General Terms and Conditions as of the start date below. TERM OF AGREEMENT: The term of this Agreement on General Terms and Conditions shall start and end on the following dates, unless terminated sooner as provided herein. START DATE: July 1, 2023 END DATE: June 30, 2029 COUNTY NAME DSHS INDEX NUMBER Mason County 1229 COUNTYADDRESS PO Box 1666 Shelton, WA 98584 COUNTYTELEPHONE COUNTYFAX (360)427-9670 (360)427-7754 DSHS CENTRAL CONTRACT SERVICES ADDRESS DSHS CENTRAL CONTRACT SERVICES TELEPHONE Central Contracts and Legal Services (360)664-6055 P.O. Box 45811 Olympia, WA 98504-5811 By their signatures below, the parties agree to this A reement on General Terms and Conditions. COUNTYSIGNATURE(S) DATE(S) PRINTED NAME(S)AND TITLE(S) TELEPHONE NUMBER (INCLUDE AREA CODE) DSHS SIGNATURE DATE PRINTED NAME AND TITLE TELEPHONE NUMBER (INCLUDE AREA CODE) William Taplin Chief of Contracts (360)664-6046 DSHS Central Contract Services 6016CF DSHS and County Agreement on General Terms and Conditions(5-18-2023) Pagel DSHS/County General Terms & Conditions 1. Definitions. The words and phrases listed below, as used in the Agreement, shall each have the following definitions: a. "Agreement" means this Department of Social and Health Services and County Agreement on General Terms and Conditions and any exhibits and other documents attached or incorporated by reference. Unless plainly inconsistent with context, the term "Agreement" includes and refers to all such agreements collectively. b. "CCLS Chief' means the manager, or successor, of Central Contracts and Legal Services or successor section or office. c. "Central Contracts and Legal Services (CCLS)" means the DSHS central headquarters contracting office, or successor section or office. d. "CFR" means the Code of Federal Regulations. All references in this Agreement and any Program Agreement to CFR chapters or sections shall include any successor, amended, or replacement regulation. e. "Confidential Information" or"Data" means information that is exempt from disclosure to the public or other unauthorized persons under Chapter 42.56 RCW or other federal or state laws. Confidential Information includes, but is not limited to, Personal Information. f. "County" or"the County" means the political subdivision of the state of Washington named above performing services pursuant to this Agreement and any Program Agreement. g. "County Representative" means an individual in the position of County Manager, County Administrator, County Executive, or other similar position which reports to the highest governing body responsible for the subject matter of the Agreement or applicable Program Agreement(s). h. "Debarment" means an action taken by a Federal agency or official to exclude a person or business entity from participating in transactions involving certain federal funds. i. "DSHS" or"the department"or"the Department" means the Department of Social and Health Services of the state of Washington. j. "DSHS Representative" means any DSHS employee who has been delegated contract- signing authority by the DSHS Secretary or his/her/their designee. k. "General Terms and Conditions" means the contractual provisions contained within this Agreement, which govern the contractual relationship between DSHS and the County, under the Program Agreements subsidiary to and incorporating therein by reference this Agreement. I. "Personal Information" means information identifiable to any person, including, but not limited to, information that relates to a person's name, health, finances, education, business, use or receipt of governmental services or other activities, addresses, telephone numbers, social security numbers, driver license numbers, other identifying numbers, or any financial identifiers. m. "Program Agreement" or"County Program Agreement" means a written agreement DSHS Central Contract Services 6016CF DSHS and County Agreement on General Terms and Conditions(5-18-2023) Page 2 DSHS/County General Terms & Conditions between DSHS and the County containing special terms and conditions, including a statement of work to be performed by the County and payment to be made by DSHS. n. "RCW" means the Revised Code of Washington. All references in this Agreement and any Program Agreement to RCW chapters or sections shall include any successor, amended, or replacement statute. Pertinent RCW chapters can be accessed at http://apps.leg.wa.gov/rcw/. o. "Secretary" means the individual appointed by the Governor, State of Washington, as the head of DSHS, or his/her/their designee. p. "Secured Area" means an area to which only authorized representatives of the entity possessing the Confidential Information have access. Secured Areas may include buildings, rooms or locked storage containers (such as a filing cabinet) within a room, as long as access to the Confidential Information is not available to unauthorized personnel. q. "Subcontract" means a separate contract between the County and an individual or entity ("Subcontractor")to perform all or a portion of the duties and obligations that the County shall perform pursuant to any Program Agreement. r. "Trusted Systems" include only the following methods of physical delivery: (1) hand- delivery by a person authorized to have access to the Confidential Information with written acknowledgement of receipt; (2) United States Postal Service ("USPS") first class mail, or USPS delivery services that include Tracking, such as Certified Mail, Express Mail or Registered Mail; (3) commercial delivery services (e.g., FedEx, UPS, DHL) which offer tracking and receipt confirmation; and (4) the Washington State Campus mail system. For electronic transmission, the Washington State Governmental Network (SGN) is a Trusted System for communications within that Network. s. "USC" means the United States Code. All references in this Agreement and any Program Agreement to USC chapters or sections shall include any successor, amended, or replacement statute. t. "WAC" means the Washington Administrative Code. All references in this Agreement and any Program Agreement to WAC chapters or sections shall include any successor, amended, or replacement regulation. Pertinent WAC chapters or sections can be accessed at http://apps.leg.wa.gov/wac/. 2. Amendment. This Agreement, or any term or condition thereof, may be modified only by a written amendment signed by both parties. Only personnel authorized to bind each of the parties shall sign an amendment. 3. Assignment. Other than the use of subcontractors pursuant to Paragraph 22 herein, the County shall not assign rights or obligations derived from this Agreement or any Program Agreement to a third party without the prior, written consent of the CCLS Chief and the written assumption of the County's obligations by the third party. 4. Billing Limitations. a. DSHS shall pay the County only for authorized services provided in accordance with DSHS Central Contract Services 6016CF DSHS and County Agreement on General Terms and Conditions(5-18-2023) Page 3 DSHS/County General Terms & Conditions this Agreement. b. DSHS shall not pay any claims for payment for services submitted more than twelve (12) months after the calendar month in which the services were performed. c. The County shall not bill and DSHS shall not pay for services performed under this Agreement, if the County has charged or will charge another agency of the state of Washington or any other party for the same service 5. Compliance with Applicable Law and Washington State Requirements. a. Applicable Law. Throughout the performance of this Agreement and any agreement that incorporates or is an extension of this Agreement, County and DSHS shall comply with all federal, state, and local laws, regulations, and executive orders to the extent they are applicable to this Agreement. b. Civil Rights and Nondiscrimination. County and DSHS shall comply with all federal and state civil rights and nondiscrimination laws, regulations, and executive orders to the extent they are applicable to this Agreement, including, but not limited to, and as amended, Titles VI and VII of the Civil Rights Act of 1964; Sections 503 and 504 of the Rehabilitation Act of 1973; the Americans with Disabilities Act (ADA); Executive Order 11246; the Health Insurance Portability and Accountability Act of 1996 (HIPAA); the Age Discrimination in Employment Act of 1967, the Age Discrimination Act of 1975, the Vietnam Era Veterans' Readjustment Assistance Act of 1974, and Chapter 49.60 of the Revised Code of Washington, Washington's Law Against Discrimination. These laws, regulations and executive orders are incorporated by reference herein to the extent that they are applicable to the Agreement and required by law to be so incorporated. In the event of the of noncompliance or refusal to comply with any applicable nondiscrimination laws, regulations, and executive orders, this Agreement may be rescinded, canceled, or terminated in whole or in part. c. Certification Regarding Russian Government Contracts and/or Investments. County shall abide by the requirements of Governor Jay Inslee's Directive 22-03 and all subsequent amendments. The County, by signature to this Agreement, certifies that the County is not presently an agency of the Russian government, an entity which is Russian-state owned to any extent, or an entity sanctioned by the United States government in response to Russia's invasion of Ukraine. The County also agrees to include the above certification in any and all Subcontracts into which it enters. The County shall immediately notify DSHS if, during the term of this Agreement, County does not comply with this certification. DSHS may immediately terminate this Agreement by providing County written notice if County does not comply with this certification during the term hereof. 6. Confidentiality. a. Neither the County nor DSHS shall use, publish, transfer, sell or otherwise disclose any Confidential Information gained by reason of this Agreement for any purpose that is not directly connected with performance of the services contemplated hereunder, except: (1) as provided by law; or, DSHS Central Contract Services 6016CF DSHS and County Agreement on General Terms and Conditions(5-18-2023) Page 4 DSHS/County General Terms & Conditions (2) in the case of Personal Information, with the prior written consent of the person or personal representative of the person who is the subject of the Personal Information. b. The County shall protect and maintain all Confidential Information gained by reason of this Agreement against unauthorized use, access, disclosure, modification or loss. This duty requires the County to employ reasonable security measures, which include restricting access to the Confidential Information by: (1) Allowing access only to staff that have an authorized business requirement to view the Confidential Information. (2) Physically Securing any computers, documents, or other media containing the Confidential Information. (3) Ensure the security of Confidential Information transmitted via fax (facsimile) by: (a) Verifying the recipient phone number to prevent accidental transmittal of Confidential Information to unauthorized persons. (b) Communicating with the intended recipient before transmission to ensure that the fax will be received only by an authorized person. (c) Verifying after transmittal that the fax was received by the intended recipient. (4) When transporting six (6) or more records containing Confidential Information, outside a Secured Area, do one or more of the following as appropriate: (a) Use a Trusted System. (b) Encrypt the Confidential Information, including: i. Encrypting email and/or email attachments which contain the Confidential Information. ii. Encrypting Confidential Information when it is stored on portable devices or media, including but not limited to laptop computers and flash memory devices. Note: If the DSHS Data Security Requirements Exhibit is attached to this contract, this item, 6.b.(4), is superseded by the language contained in the Exhibit. (5) Send paper documents containing Confidential Information via a Trusted System. (6) Following the requirements of the DSHS Data Security Requirements Exhibit, if attached to this contract. c. Upon request by DSHS, at the end of the Agreement term, or when no longer needed, Confidential Information shall be returned to DSHS or County shall certify in writing that they employed a DSHS approved method to destroy the information. County may obtain information regarding approved destruction methods from the DSHS contact identified on the cover page of this Agreement. Should County be required to retain records either by law or pursuant to grant or contract terms, County will provide written DSHS Central Contract Services 6016CF DSHS and County Agreement on General Terms and Conditions(5-18-2023) Page 5 DSHS/County General Terms & Conditions notice that identifies the records it must retain as well as the source of the retention requirements and the schedule it must honor. Upon expiration of the required retention schedule, County will then return the records to DSHS or destroy the records using a DSHS approved destruction records and provide certification of their destruction. d. Paper documents with Confidential Information may be recycled through a contracted firm, provided the contract with the recycler specifies that the confidentiality of information will be protected, and the information destroyed through the recycling process. Paper documents containing Confidential Information requiring special handling (e.g. protected health information) must be destroyed on-site through shredding, pulping, or incineration. e. Notification of Compromise or Potential Compromise. The compromise or potential compromise of Confidential Information must be reported to the DSHS Contact designated on the contract within one (1) business day of discovery. County must also take actions to mitigate the risk of loss and comply with any notification or other requirements imposed by law or DSHS. 7. County Certification Regarding Ethics. By signing this Agreement, the County certifies that the County is in compliance with Chapter 42.23 RCW and shall comply with Chapter 42.23 RCW throughout the term of this Agreement and any Program Agreement. 8. Debarment Certification. The County, by signature to this Agreement, certifies that the County is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this Agreement or any Program Agreement by any federal department or agency. The County also agrees to include the above requirement in all subcontracts into which it enters. 9. Disputes. Both DSHS and the County ("Parties") agree to work in good faith to resolve all conflicts at the lowest level possible. However, if the Parties are not able to promptly and efficiently resolve, through direct informal contact, any dispute concerning the interpretation, application, or implementation of any section of the Agreement or applicable Program Agreement(s), either Party may reduce its description of the dispute in writing, and deliver it to the other Party for consideration. Once received, the assigned managers or designees of each Party will work to informally and amicably resolve the issue within five (5) business days. If the managers or designees are unable to come to a mutually acceptable decision within five (5) business days, they may agree to issue an extension to allow for more time. If the dispute cannot be resolved by the managers or designees, the issue will be referred through each Agency's respective operational protocols, to the Secretary of DSHS ("Secretary") and the County Representative or their deputy or designated delegate. Both Parties will be responsible for submitting all relevant documentation, along with a short statement as to how they believe the dispute should be settled, to the Secretary and the County Representative. Upon receipt of the referral and relevant documentation, the Secretary and County Representative will confer to consider the potential options for resolution, and to arrive at a decision within fifteen (15) business days. The Secretary and County Representative may appoint a review team, a facilitator, or both, to assist in the resolution of the dispute. If the Secretary and County Representative are unable to come to a mutually acceptable DSHS Central Contract Services 6016CF DSHS and County Agreement on General Terms and Conditions(5-18-2023) Page 6 DSHS/County General Terms & Conditions decision within fifteen (15) days, they may agree to issue an extension to allow for more time. Both Parties agree that, the existence of a dispute notwithstanding, the Parties will continue without delay to carry out all respective responsibilities under the Agreement or applicable Program Agreement(s) that are not affected by the dispute. The final decision will be put in writing and will be signed by both the Secretary and County Representative. If the Agreement is active at the time of resolution and amendment of the Agreement is warranted for ongoing clarity, the Parties will execute an amendment to incorporate the final decision into the Agreement. If this dispute process is used, the resolution decision will be final and binding as to the matter reviewed and the dispute shall be settled in accordance with the terms of the decision. Notwithstanding the foregoing, each Party reserves the right to litigate issues de novo in court. 10. Entire Agreement. This Agreement and any Program Agreement, including all documents attached to or incorporated by reference into either, shall contain all the terms and conditions to be agreed upon by the parties. Upon execution of any Program Agreement, this Agreement shall be considered incorporated into that Program Agreement by reference. No other understandings or representations, oral or otherwise, regarding the subject matter of this Agreement or any Program Agreement shall be deemed to exist or bind the parties. 11. E-Signature and Records. An electronic signature or electronic record of this Agreement or any other ancillary agreement shall be deemed to have the same legal effect as delivery of an original executed copy of this Agreement or such other ancillary agreement for all purposes. 12. Governing Law and Venue. The laws of the state of Washington govern this Agreement. In the event of a lawsuit by the County against DSHS involving this Agreement or a Program Agreement, venue shall be proper only in Thurston County, Washington. In the event of a lawsuit by DSHS against the County involving this Agreement or a Program Agreement, venue shall be proper only as provided in RCW 36.01.050. 13. Responsibility. Each party to this Agreement shall be responsible for the negligence of its officers, employees, and agents in the performance of any Program Agreement. No party to this Agreement or any Program Agreement shall be responsible for the acts and/or omissions of entities or individuals not party to this Agreement and any Program Agreement. DSHS and the County shall cooperate in the defense of tort lawsuits, when possible. Both parties agree and understand that such cooperation may not be feasible in all circumstances. DSHS and the County agree to notify the attorneys of record in any tort lawsuit where both are parties if either DSHS or the County enters into settlement negotiations. It is understood that the notice shall occur prior to any negotiations, or as soon as possible thereafter, and the notice may be either written or oral. 14. Independent Status. For purposes of this Agreement and any Program Agreement, the County acknowledges that the County is not an officer, employee, or agent of DSHS or the state of Washington. The County shall not hold out itself or any of its employees as, nor claim status as, an officer, employee, or agent of DSHS or the state of Washington. The County shall not claim for itself or its employees any rights, privileges, or benefits which would accrue to an employee of the state of Washington. The County shall indemnify and hold harmless DSHS from all obligations to pay or withhold federal or state taxes or DSHS Central Contract Services 6016CF DSHS and County Agreement on General Terms and Conditions(5-18-2023) Page 7 DSHS/County General Terms & Conditions contributions on behalf of the County or the County's employees. 15. Inspection. Either party may request reasonable access to the other party's records and place of business for the limited purpose of monitoring, auditing, and evaluating the other party's compliance with this Agreement, any Program Agreement, and applicable laws and regulations. During the term of any Program Agreement and for one (1)year following termination or expiration of the Program Agreement, the parties shall, upon receiving reasonable written notice, provide the other party with access to its place of business and to its records which are relevant to its compliance with this Agreement, any Program Agreement, and applicable laws and regulations. This provision shall not be construed to give either party access to the other party's records and place of business for any other purpose. Nothing herein shall be construed to authorize either party to possess or copy records of the other party. 16. Insurance. DSHS certifies that it is self-insured under the State's self-insurance liability program, as provided by RCW 4.92.130, and shall pay for losses for which it is found liable. The County certifies that it is self-insured, is a member of a risk pool, or maintains insurance coverage as required in any Program Agreements. The County shall pay for losses for which it is found liable. 17. Maintenance of Records. During the term of this Agreement and for six (6) years following termination or expiration of this Agreement, both parties shall maintain records sufficient to: a. Document performance of all acts required by law, regulation, or this Agreement; b. Demonstrate accounting procedures, practices, and records that sufficiently and properly document the County's invoices to DSHS and all expenditures made by the County to perform as required by this Agreement. 18. Operation of General Terms and Conditions. These General Terms and Conditions shall be incorporated by reference into each Program Agreement between the County and DSHS in effect on or after the start date of this Agreement. These General Terms and Conditions govern and apply only to work performed under Program Agreements between the parties. 19. Order of Precedence. In the event of an inconsistency in this Agreement and any Program Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence, in the following order, to: a. Applicable federal and state of Washington statutes and regulations; b. This Agreement; c. The Program Agreement(s). 20. Ownership of Material. Material created by the County and paid for by DSHS as a part of any Program Agreement shall be owned by DSHS and shall be "work made for hire" as defined by 17 USC§ 101. This material includes, but is not limited to: books; computer programs; documents; films; pamphlets; reports; sound reproductions; studies; surveys; tapes; and/or training materials. Material which the County uses to perform a Program DSHS Central Contract Services 6016CF DSHS and County Agreement on General Terms and Conditions(5-18-2023) Page 8 DSHS/County General Terms & Conditions Agreement but is not created for or paid for by DSHS is owned by the County and is not "work made for hire"; however, DSHS shall have a perpetual license to use this material for DSHS internal purposes at no charge to DSHS, provided that such license shall be limited to the extent which the County has a right to grant such a license. 21. Severability. The provisions of this Agreement and any Program Agreement are severable. If any court holds invalid any provision of this Agreement or a Program Agreement, including any provision of any document incorporated herein or therein by reference, that invalidity shall not affect the other provisions this Agreement or that Program Agreement. 22. Subcontracting. Unless otherwise specified therein, the County may subcontract services to be provided under a specific Program contract into which this Agreement is incorporated or attached. If DSHS, the County, and a subcontractor of the County are found by a jury or other trier of fact to be jointly and severally liable for personal injury damages arising from any act or omission under this Agreement or any Program Agreement, then DSHS shall be responsible for its proportionate share, and the County shall be responsible for its proportionate share. Should a subcontractor to the County pursuant to a Program Agreement be unable to satisfy its joint and several liability, DSHS and the County shall share in the subcontractor's unsatisfied proportionate share in direct proportion to the respective percentage of their fault as found by the trier of fact. Nothing in this section shall be construed as creating a right or remedy of any kind or nature in any person or party other than DSHS and the County. This provision shall not apply in the event of a settlement by either DSHS or the County. 23. Subrecipients. a. General. If the County is a subrecipient of federal awards as defined by 2 CFR Part 200 and this Agreement, the County will: (1) Maintain records that identify, in its accounts, all federal awards received and expended and the federal programs under which they were received, by Catalog of Federal Domestic Assistance (CFDA) title and number, award number and year, name of the federal agency, and name of the pass-through entity; (2) Maintain internal controls that provide reasonable assurance that the County is managing federal awards in compliance with laws, regulations, and provisions of contracts or grant agreements that could have a material effect on each of its federal programs; (3) Prepare appropriate financial statements, including a schedule of expenditures of federal awards; (4) Incorporate 2 CFR Part 200, Subpart F audit requirements into all agreements between the County and its Subcontractors who are subrecipients; (5) Comply with the applicable requirements of 2 CFR Part 200, including any future amendments to 2 CFR Part 200, and any successor or replacement Office of Management and Budget (OMB) Circular or regulation; and (6) Comply with the Omnibus Crime Control and Safe streets Act of 1968, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of DSHS Central Contract Services 6016CF DSHS and County Agreement on General Terms and Conditions(5-18-2023) Page 9 DSHS/County General Terms & Conditions the Americans with Disabilities Act of 1990, Title IX of the Education Amendments of 1972, The Age Discrimination Act of 1975, and The Department of Justice Non- Discrimination Regulations, 28 C.F.R. Part 42, Subparts C.D.E. and G, and 28 C.F.R. Part 35 and 39. b. Single Audit Act Compliance. If the County is a subrecipient and expends $750,000 or more in federal awards from all sources in any fiscal year, the County will procure and pay for a single audit or a program-specific audit for that fiscal year. Upon completion of each audit, the County will: (1) Submit to the DSHS contact person the data collection form and reporting package specified in 2 CFR Part 200, Subpart F, reports required by the program-specific audit guide (if applicable), and a copy of any management letters issued by the auditor; (2) Follow-up and develop corrective action for all audit findings; in accordance with 2 CFR Part 200, Subpart F; prepare a "Summary Schedule of Prior Audit Findings" reporting the status of all audit findings included in the prior audit's schedule of findings and questioned costs. c. Overpayments. If it is determined by DSHS, or during the course of a required audit, that the County has been paid unallowable costs under this or any Program Agreement, DSHS may require the County to reimburse DSHS in accordance with 2 CFR Part 200. 24. Survivability. The terms and conditions contained in this Agreement or any Program Agreement which, by their sense and context, are intended to survive the expiration of a particular Program Agreement shall survive. Surviving terms include, but are not limited to: Confidentiality (Section 6), Disputes (Section 9), Responsibility(Section 13), Inspection (Section 15), Maintenance of Records (Section 17), Ownership of Material (Section 20), Subcontracting (Section 22), Termination for Default(Section 27), Termination Procedure (Section 28), and Title to Property (Section 30). 25. Termination Due to Change in Funding, Contract Renegotiation or Suspension. If the funds DSHS relied upon to establish any Program Agreement are withdrawn, reduced or limited, or if additional or modified conditions are placed on such funding, after the effective date of this Agreement but prior to the normal completion of any Program Agreement: a. At DSHS's discretion, the Program Agreement may be renegotiated under the revised funding conditions. b. Upon no less than fifteen (15) calendar days advance written notice to County, DSHS may suspend County's performance of any Program Agreement when DSHS determines that there is reasonable likelihood that the funding insufficiency may be resolved in a timeframe that would allow the County's performance to be resumed prior to the normal completion date of the Program Agreement. For purposes of this sub- section, "written notice" may include email. (1) During the period of suspension of performance, each party will inform the other of any conditions that may reasonably affect the potential for resumption of DSHS Central Contract Services 6016CF DSHS and County Agreement on General Terms and Conditions(5-18-2023) Page 10 DSHS/County General Terms & Conditions performance. (2) When DSHS determines that the funding insufficiency is resolved, it will give the County written notice to resume performance. Upon the receipt of this notice, the County will provide written notice to DSHS informing DSHS whether it can resume performance and, if so, the date of resumption. (3) If the County's proposed resumption date is not acceptable to DSHS and an acceptable date cannot be negotiated, DSHS may terminate the Program Agreement by giving written notice to the County. The parties agree that the Program Agreement will be terminated retroactive to the effective date of suspension. DSHS shall be liable only for payment in accordance with the terms of the Program Agreement for services rendered through the retroactive date of termination. c. DSHS may terminate the Program Agreement by providing at least fifteen (15) calendar days advance written notice to the County. DSHS shall be liable only for payment in accordance with the terms of the Program Agreement for services rendered through the effective date of termination. No penalty shall accrue to DSHS in the event the termination option in this section is exercised. 26. Termination for Convenience. The CCLS Chief may terminate this Agreement or any Program Agreement in whole or in part for convenience by giving the County at least thirty (30) calendar days' written notice addressed to the County at the address shown on the cover page of the applicable agreement. The County may terminate this Agreement and any Program Agreement for convenience by giving DSHS at least thirty (30) calendar days' written notice addressed to: Central Contracts and Legal Services, PO Box 45811, Olympia, Washington 98504-5811. 27. Termination for Default. a. The CCLS Chief may terminate this Agreement or any Program Agreement for default, in whole or in part, by written notice to the County, effective on the date stated in the written notice, if DSHS has a reasonable basis to believe that the County has: (1) Failed to meet or maintain any requirement for contracting with DSHS; (2) Failed to perform under any provision of this Agreement or any Program Agreement; (3) Violated any law, regulation, rule, or ordinance applicable to this Agreement or any Program Agreement; or (4) Otherwise breached any provision or condition of this Agreement or any Program Agreement. b. Before the CCLS Chief may terminate this Agreement or any Program Agreement for default, DSHS shall provide the County with written notice of the County's noncompliance with the agreement and provide the County a reasonable opportunity to correct the County's noncompliance. If the County does not correct the County's noncompliance within the period of time specified in the written notice of noncompliance, the CCLS Chief may then terminate the agreement. The CCLS Chief DSHS Central Contract Services 6016CF DSHS and County Agreement on General Terms and Conditions(5-18-2023) Page 11 DSHS/County General Terms & Conditions may terminate the agreement for default without such written notice and without opportunity for correction if DSHS has a reasonable basis to believe that a Client's health or safety is in jeopardyThe County may terminate this Agreement or any Program Agreement for default, in whole or in part, by written notice to DSHS, if the County has a reasonable basis to believe that DSHS has: (1) Failed to meet or maintain any requirement for contracting with the County; (2) Failed to perform under any provision of this Agreement or any Program Agreement; (3) Violated any law, regulation, rule, or ordinance applicable to this Agreement or any Program Agreement; and/or (4) Otherwise breached any provision or condition of this Agreement or any Program Agreement. c. Before the County may terminate this Agreement or any Program Agreement for default, the County shall provide DSHS with written notice of DSHS' noncompliance with the agreement and provide DSHS a reasonable opportunity to correct DSHS' noncompliance. If DSHS does not correct DSHS' noncompliance within the period of time specified in the written notice of noncompliance, the County may then terminate the agreement. 28. Termination Procedure. The following provisions apply in the event this Agreement or any Program Agreement is terminated: a. The County shall cease to perform any services required by the Program Agreement as of the effective date of termination and shall comply with all reasonable instructions contained in the notice of termination which are related to the transfer of clients, distribution of property, and termination of services. b. The County shall promptly deliver to the DSHS contact person (or to his/her/their successor) listed on the first page of the Program Agreement, all DSHS assets (property) in the County's possession, including any material created under the Program Agreement. Upon failure to return DSHS property within fifteen (15)working days of the Program Agreement termination, the County shall be charged with all reasonable costs of recovery, including transportation. The County shall take reasonable steps to protect and preserve any property of DSHS that is in the possession of the County pending return to DSHS. c. DSHS shall be liable for and shall pay for only those services authorized and provided through the effective date of termination. DSHS may pay an amount mutually agreed by the parties for partially completed work and services, if work products are useful to or usable by DSHS. d. If the CCLS Chief terminates any Program Agreement for default, DSHS may withhold a sum from the final payment to the County that DSHS determines is necessary to protect DSHS against loss or additional liability occasioned by the alleged default. DSHS shall be entitled to all remedies available at law, in equity, or under the Program Agreement. If it is later determined that the County was not in default, or if the County terminated the Program Agreement for default, the County shall be entitled to all remedies available at DSHS Central Contract Services 6016CF DSHS and County Agreement on General Terms and Conditions(5-18-2023) Page 12 DSHS/County General Terms & Conditions law, in equity, or under the Program Agreement. 29. Treatment of Client Property. Unless otherwise provided in the applicable Program Agreement, the County shall ensure that any adult client receiving services from the County under a Program Agreement has unrestricted access to the client's personal property. The County shall not interfere with any adult client's ownership, possession, or use of the client's property. The County shall provide clients under age eighteen (18)with reasonable access to their personal property that is appropriate to the client's age, development, and needs. Upon termination or completion of the Program Agreement, the County shall promptly release to the client and/or the client's guardian or custodian all of the client's personal property. This section does not prohibit the County from implementing such lawful and reasonable policies, procedures and practices as the County deems necessary for safe, appropriate, and effective service delivery (for example, appropriately restricting clients' access to, or possession or use of, lawful or unlawful weapons and drugs). 30. Title to Property. Title to all property purchased or furnished by DSHS for use by the County during the term of a Program Agreement shall remain with DSHS. Title to all property purchased or furnished by the County for which the County is entitled to reimbursement by DSHS under a Program Agreement shall pass to and vest in DSHS. The County shall take reasonable steps to protect and maintain all DSHS property in its possession against loss or damage and shall return DSHS property to DSHS upon termination or expiration of the Program Agreement pursuant to which it was purchased or furnished, reasonable wear and tear excepted. 31. Waiver. Waiver of any breach or default on any occasion shall not be deemed to be a waiver of any subsequent breach or default. No waiver shall be construed to be a modification of the terms and conditions of this Agreement unless amended as set forth in Section 2, Amendment. Only the CCLS Chief or designee has the authority to waive any term or condition of this Agreement on behalf of DSHS. DSHS Central Contract Services 6016CF DSHS and County Agreement on General Terms and Conditions(5-18-2023) Page 13 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mark Neary Ext. 530 Department: County Administrator Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): July 10,2023 Agenda Date: July 18,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Letter of Support for Public Utility District No. 1's Community Wildfire Defense Grant Program Application Background/Executive Summary: Public Utility District(PUD)No. 1 is proposing to do a comprehensive vegetation management(VM)project to clear vegetation fuels within their easement land and to procure the highline truck and equipment needed to maintain cleared easements moving forward. Most outages are caused by treefalls,this will allow PUD 1 to proactively remove danger trees and will mitigate future wildfire risk within the heavily forested lands of Mason County. This fuels mitigation project will trim the entire system in one event and will allow for PUD 1 to effectively maintain thereafter. Budget Impact(amount, funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the letter of support for Public Utility District No. 1's Community Wildfire Defense Grant Program Application to do a comprehensive vegetation management(VM)project to clear vegetation fuels within their easement land and to procure the highline truck and equipment needed to maintain cleared easements moving forward. Attachments Letter of Support July 18,2023 o I United States Department of Agriculture/U.S.Forest Service — Attn:Brad Simpkins,Grantor 201 14'Street SW 1854 Washington,DC 20024 Re:Funding Opportunity No.USDA-FS-2023-CWDG-CWSF/Mason PUD 1 MASON COUNTY Dear Mr. Simpkins, BOARD OF The Mason County Board of Commissioners has been advised by Mason County PUD No. 1 of their COMMISSIONERS Proposed comprehensive vegetation management (VM) project to clear vegetation fuels within their easement of land. We see this as the most timely and critical means to best mitigate future wildfire risk within the heavily forested lands of Mason County. In response to our need, Mason PUD 1 has developed a fuels mitigation project that will trim the entire system in one event,which we understand 1ST District will allow for the PUD to effectively maintain thereafter. We also understand the PUD only has the RANDY NEATHERLIN financial means to address small portions of easement annually and the removal of a few dead trees. Most outages are caused by treefalls so the PUD's comprehensive plan to proactively remove danger 2"d District trees, as identified by an arborist under the project, represents a most effective wildfire mitigation KEVIN SHUTTY strategy. We applaud the PUD's intention to pursue federal funds for this highly needed wildfire preventative work. 3'District The PUD is only able to engage in this intentional mitigation of wildfire risk if they receive funding SHARON TRASK from the USDA/FS via the Community Wildfire Defense Grant Program. We support their plan for fuel stock removal and ask the USDA/FS to fund the PUD's grant application so that this critical clear- cut can occur before a major wildfire jeopardizes our power lines and the life and property of our residents. Mason County Building 1 Mason County has engaged in multiple partnerships with the PUD and enjoys a mutually cooperative 411 North Fifth Street relationship for infrastructure projects, clean energy projects, FEMA, and other emergency management activities. The PUD has been an active planning partner in Mason County's FEMA Shelton,WA 98584-3400 Hazard Mitigation Planning Team and emergency management team meetings. The PUD's management team works closely with our Department of Emergency Management on projects like this one,specifically. We see their proposed Whole-System VM Project as one that will help to protect the (360)427-9670 ext.419 electrical service that Mason County depends upon for business,education,healthcare, and household use. Fax(360)427-8437 The Mason County Board of Commissioners highly recommends the USDA/FS approve the PUD's application for funding their VM project. Thank you for your consideration of the PUD's proposal. Sincerely, Sharon Trask, Randy Neatherlin, Kevin Shutty, Chair Vice-Chair Commissioner C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mark Neary Ext. 530 Department: County Administrator Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): July 10,2023 Agenda Date: July 18,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Letter of Support for Public Utility District No. 1's Office of Clean Energy Demonstrations Funding Application Background/Executive Summary: Public Utility District(PUD)No. 1 is requesting funding for their Highway 106 Distribution Line Rebuild and Intertie Project. Due to a lack of rural broadband and redundant power infrastructure in areas such as Highway 106,the County has many challenges related to business and workforce development, education,telehealth, and economic development. Under this proposed project,PUD 1 will partner with local telecommunications providers to facilitate rural broadband deployment. This project is entirely dependent upon Office of Clean Energy Demonstrations(OCED)funding. If awarded funding,the PUD will be able to complete this important work without having to raise rates on electric customers to support the project. Budtet Impact(amount, funding source,budget amendment): N/A Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval of the letter of support for Public Utility District No. 1's. Office of Clean Energy Demonstrations (OCED)funding request for the Highway 106 Distribution Line Rebuild and Intertie Project. Attachments Letter of Support July 18,2023 o ` Department of Energy,Office of Clean Energy Demonstrations — Attn:Kelly Cummins,Acting Director 100 Independence Ave SW 1854 Washington,DC 20585 Re:DE-FOA-0003045,ERA Fixed Grant Program MASON COUNTY Dear Ms.Cummins, BOARD OF The Mason County Board of Commissioners strongly supports Mason County PUD No. 1's Highway COMMISSIONERS 106 Distribution Line Rebuild and Intertie Project and hope that they are selected for funding under the ERA Fixed Program. Our rural county represents numerous Disadvantaged Communities (DACs) according to the EJScreen Tool,including Union,Hoodsport,and the Skokomish Indian Tribe,who are all electric customers of PUD 1. 1 ST District RANDY NEATHERLIN Our rural county has challenges related to business and workforce development,education,telehealth, and economic development due to both a lack of rural broadband and the lack of redundant power 2"d District infrastructure in many areas like Highway 106,which is exasperated by rugged terrain and small,rural KEVIN SHUTTY populations making up PUD 1's customer base. As a funding entity and supporter of other PUD 1 infrastructure projects,and elected representatives of taxpayers in PUD 1's service territory,we have a vested interest in the delivery of a redundant,robust,and resilient power supply for Mason County. A 3'District more energy-efficient and hardened electric grid with loop feed capability is sorely needed in the rural SHARON TRASK and remote parts of our communities like Union,Skokomish,and Highway 106. Under the proposed project, PUD 1 is also partnering with local telecommunications providers to facilitate rural broadband deployment, which represents needed infrastructure for both economic Mason County Building 1 development and several areas of focus under the Environmental Justice criteria including:low income and unemployment,broadband gaps,communities of color,health disparities,and education. Without 411 North Fifth Street reliable and resilient utility infrastructure, rural counties like Mason County will fall behind socially and economically. PUD 1's offer to collaborate with telecom companies on joint trenching and Shelton,WA 98584-3400 construction adds an additional and important layer of public benefit to the ERA funding investment. The PUD's 106 Rebuild Project is entirely dependent upon OCED funding. If PUD 1 is awarded their (360)427-9670 ext.419 grant request under the ERA Fixed Program, it will enable them to complete this important work without having to raise rates on electric customers to support the project. A $5 million investment in Fax(360)427-8437 Mason County will also spurn high quality jobs and workforce continuity,which aligns with the goals of DOE while intentionally advancing Justice40 and DEIA activities in Mason County's DAC communities,which is at the heart of DOE's mission. We hope the Office of Clean Energy Demonstrations agrees and chooses to fund PUD 1's Highway 106 Distribution Line Rebuild and Intertie Project under the ERA Fixed Program. Sincerely, Sharon Trask, Randy Neatherlin, Kevin Shutty, Chair Vice-Chair Commissioner C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: David Windom Ext.260 Department: Public Health Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): July 10,2023 Agenda Date: July 18,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Public Health Consolidated Contract(CONCON)Amendment No. 13 Background/Executive Summary: This amendment adds statements of work and dollars for the fiscal year and is a continuation of the Public Health Consolidated Contract(CONCON). Statements of work include Foundational Public Health Services (FPHS),Infectious Disease Prevention Services,Office of Immunization—Perinatal Hepatitis B,Office of Immunization—Promotion of Immunizations to Improve Vaccination Rates,OSS LMP Implementation,and Recreational Shellfish Activities. Amended statements of work include Injury&Violence Prevention Overdose Data to Action,Office of Drinking Water Group A Program,and OSS LMP Implementation. Funds are a mix of cash payments and reimbursable payments and reflect contractual work done for the State. Budget Impact(amount, funding source,budget amendment): Adds$1,378,486 to current contract for a revised maximum consideration of$5,341,192. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the Public Health Consolidated Contract(CONCON)Amendment No. 13 to add and amend certain statements of work and to increase the allocation by$1,378,486 for a revised maximum consideration of$5,341,192. Attachments Contract MASON COUNTY PUBLIC HEALTH 2022-2024 CONSOLIDATED CONTRACT CONTRACT N TMBER: CLH31019 AMENDMENT NUMBER: 13 PURPOSE OF CHANGE: To amend this contract between the DEPARTMENT OF HEALTH hereinafter referred to as"DOH",and MASON COUNTY PUBLIC HEALTH,a Local Health Jurisdiction,hereinafter referred to as"LHP',par=t to the Modifications/Waivers clause,and to make necessary changes within the scope of this contract and any subsequent amendments thereto. IT IS MUTUALLY AGREED: That the contract is hereby amended as follows: 1. Exhibit A Statements of Work,includes the following statements of work,which are incorporated by this reference and located on the DOH Finance Share-point site in the Upload Center at the following URL: tMs://stateofcva,sha!Moint.com/sites�doh-ofsfimdintrresources/sitevages/home.aspxl—==Q1:9a94688&12d94d iea80ac7fbc32e4d7c ® Adds Statements of Work for the following programs: Foundational Public Health Senses(FPHS)-Effective July 1,2023 Infectious Disease Prevention Senses-SSP-Effective July 1,2023 Office of Immunization-Perinatal Hepatitis B-Effective July 1,2023 Office of Immunization-Promotion of Immunizations to Improve Vaccination Rates-Effective July 1,2023 OSS LMP Implementation-Effective July 1,2023 Recreational Shellfish Acti-ities-Effective July 1,2023 ® Amends Statements of Work for the following programs: Injury&Violence Prevention Overdose Data to Action-Effective September 1,2022 Office of Drinking Water Group A Program-Effective January 1,20?72 OSS LMP Implementation-Effective January 1,2022. ❑ Deletes Statements of Work for the following programs: 2. Exhibit B-13 Allocations,attached and incorporated by this reference,amends and replaces Exhibit B-12 Allocations as follows: ® Increase of$1,378.486 for a revised maximum consideration of S5.341.192. ❑ Decrease of for a revised maximum consideration of ❑ No change in the maximum consideration of Exhibit B Allocations are attached only for informational purposes. Unless designated otherwise herein,the effective date of this amendment is the date of execution. ALL OTHER TERMS AND CONDITIONS of the original contract and any subsequent amendments remain in full force and effect. IN WITNESS WHEREOF,the undersigned has affixed his/her signature in execution thereof. MASON COUNTY PUBLIC HEALTH STATE OF WASHINGTON DEPARTMENT OF HEALTH Signature: Signature: Date: Date: I t I APPROVED AS TO FORM ONLY Assistant Attorney Generl Page 1 of 1 Click here to sign Ju13,2023 a FFH] Tf B-13 Mason County Public Health ALLOCATIONS Contract Number: Contract Term:2022-2024 Date: Indirect Rate January 1,2022 through December 31,2022:17.260/0 Indirect Rate January 1,2023 through December 31,2023:1SA4% DOH Use Only BARS Statement of Work Chart of Accounts Funding Federal Award Assist Revenue LHd Funding Period Funding Period Period Chart of Accounts Program Title Identification 9 Amend 9 List h' Code`" Start Date End Date Start Date End Date Amount SubTotal FFY22 PEEP 13P4 LHJ Funding NU90TP922043 Amd 7 93.069 333.93.06 07/01/22 D613023 07/D122 06/30/23 $49,342 $49,342 FFY21 PHSP BP3 LHJ Funding NU90TP922D43 Amd 2 93.069 333.93.06 OI/0122 D6/3022 O7/DI)21 06/3022 $34,459 $34,459 FFY22 Overdose Data to Action Prey NU17CE925007 Amd 10 93.136 333.93.13 09/0122 09/3123 09,0122 08/31/23 $56,935 S106,939 FFY22 Overdose Data to Action Pn-v NU17CE925007 Amd 7 93.136 333.93.13 09/0122 D8/3123 09/D122 085 1123 $5D,D00 FFY21 Overdose Data to Action,Prev NU17CE925007 Amd 4 93.136 333.93.13 CIA 22 08/31/22 09/D121 OS/31122 $2,696 $37,908 FFY21 Overdose Data to Ammon P..cv NU17CE925007 Arad 3 93.136 333.93.13 01AI22 08/3122 09/Dl/21 08/3122 535,112 =24 CDC PPHF Ops NGA Not Received And 13 93.263 33393.26 MAIM 06?3024 07,DIJ73 06i30!24 S500 WOO M:-,4 CDC 17C Orr. NGA Not Received Amd 13 93.268 33393.^_6 07/0112-3 D W24 0714112i 06130/'_4 S$,600 55,600 COVID19Vaccines NEI231P922619 Amd4 93.268 333.93.26 01/0122 065024 07/D120 06/3024 S354,S03 5354,803 COVID19 Vaccines R4 NB231P922619 Arad 1 93.269 333.93.26 01/01/22 D6/3024 07ID120 06/30/24 S354,803 $354,903 FFY23 PPAF OPs NH231P922619 Amd 7 93268 33393.26 0710122 MOM 07/01/22 06/30/23 $500 5500 =2 PPEF Ops N:9231P922619 Arad 3 93.269 3339326 01/0122 D6/3022 07/0121 06/30/22 $500 $500 =19 COVID CARES NU50CKO00515 Amd 2,3 93323 333.93,32 0110122 D613022 04/2320 D7/3124 $65,595 $65,595 FFY19 ELC COVID Ed LIU Allocation NU5OCK000515 Amd 3,11 93323 333.93.32 01J0122 01/3IM 05,1920 01/31/23 (529,966) 5213,D61 FFY19 ELC COVID Ed LHJ Allocation NU50CKD00515 Amd 2,11 93323 333.93.32 0110122 0113123 OS/1920 01131M 5243,027 FFY20 ELC EDE LHJ AIIacatioa NUSOCK000515 Amd7,9 93.323 3339332 OMI/22 D7/31/M OI/15P_1 07/3124 ($27,095) $867,729 FFY20 ELC EDE IM AIlocation NU50CK000515 Amd 3,9 93.323 333.9332 0UO122 07/31/23 01/1521 07/31/24 ($30) FFY20 ELC EDE IM A0oc3bon NU5DCKD00515 Amd 2,9 93.323 333.93.32 0110122 07/3123 OI11521 07/3 124 5894,854 FFY23 Vector-bane T2&3 Epi ELC FPH NGA Not F--=i,cd Amd 12 93323 333.9332 08/0123 09/3023 O8/D1/23 09/30/23 $1 200 S1,200 FFY22 Vector-borne T2&3 Ep,ELC FPH NU50CK000515 Amd 12 93.323 333.93.32 08/0122 07131M 0810122 07/31/23 $1,800 $4,550 FFY22 Vector-bcme T?&3 Epi ELC FPH NTJ50CK000515 Arad 5,12 93323 333.9332 09101,12 07/3123 08/DIM 07/3123 S2,750 FFY21 Voctor-bcme T2&3 Epi ELC FPH NUSOCKD00515 Amd 5 93.323 333.9332 06/0122 D7/31/22 08J0121 07/3122 S2,750 52,750 FFY23 MC33BG LHJ C=uacu B04MC47453 Amd 7 93.994 333.93.99 10/01/22 09/3023 10/0122 09/3023 $67,694 $67,694 FFY22 MCBBG LHJ Contracts B04MC45251 Arad 1 93.994 333.93-99 Ol/0122 09130M IO/D121 09/3022 $50,770 $50,770 (FI-Grcup B CFO-SW) Amd 10 NIA 334.04.90 01/0123 D650123 0710122 06/3023 56,469 56,469 CFS-Group B(FOS-W) Amd 1 NIA 334.04.90 01/0122 D6130M 07/D121 06/30/22 56,469 56,469 SFY24 Drug User Hc.*!i Pro gram Amr::3 tiLA 334.04.9: 07,102/23 :23I/23 0710//23 12/31I23 52,500 S2,SD0 State Drug User Health Program Amd 12 NIA 334.04.91 02/0123 06/3023 07/D123 12/3U23 $5,D00 $5,D00 Page 1 of 2 E1IECRIT B-13 Mason County Public Health ALLOCATIONS Contract Number Contract Term:2022-2024 Date: Indirect Rate January 1,2022 through December 31,2022:17.26% Indirect Rate January 1,2023 through December 31,2023:18A4% DOH Use Only BARS Statement of Work Chart of AceumG Funding Federal Award Assist Revenue LHJ Fnadins Period FundinS Period Period Chart of Accounts Program Title Identification A Amend k List 9* Code`- Start Date End Date Start Date End Date Amount SuhTotal State TB Control-FPH Amd 9 N/A 334.04.91 10/01/22 06/3023 07l0121 06/30123 $500 5500 Ree Shell0-R/Sinto3rin Arad 13 NIA. 334.04.93 07/01P'23 IMIP-4 07:n1P� 06130!_e SS_-4 SS_50 Rec She715shMiotosm Amd 1 NIA 334.04.93 01/01/22 06/301M 07J01rz1 06/30P23 55250 55,250 Sena➢OuateSfaaagement(GFS) And 13 X1.4 33 OL93 07/OI/34 LMI!?a 07/01f.3 06130/'S SC3,636 S53,636 Small Ottsite (GFS) Amd 13 NLk 334.04.93 0710L23 0010::4 07101M 06:MIS Si5,000 S45,000 WastewaterManagemeat-GFS Amd 1 NIA 334.0493 07/0122 06/30/23 07J0121 06/30/23 $60,000 560,000 Wastewater Management-GFS AmdI N/A 334.0493 07/0122 0630M 07101P_1 06130/3 515,000 515,000 FPHS-LHS-Proviso(YR2) Amd6 NIA 336.04.25 071OlM 0613O/23 07•01111 0630,23 51,266,000 51266,000 FPHS-L1I7 Proviso(YR2) Amd 7 NIA 336.04 25 07J01122 0613O2; 07/0121 06130P-3 (5761,000) SO FPHS-LHJ-Proviso(YR2) Amd 1 NIA 336.0425 07J01122 06rOP..3 0710121 06/30P_3 5761,000 FPHS-IM-Proviso(YR1) Amd9 NIA 336.0425 01J0122 06130M 07!01P_1 06/3023 (S423,884) 5337,116 FPHS-LIU Proviso(YRI) Amd 1 NIA 336.0425 OIJ01/22 0613022 0710121 0613023 5761,DOO FPHS-Local Heahh Jurisdiction .Auu 13 NiA 3M.01.25 VML'23 06,3D.14 071OLM 06,30114 SI,265 000 SI'.66,000 YR25 SRF-Local Asst(15%)(FOSWDSS Arad 11 NIA 3445.26.64 01/01/23 12/31/23 01!01P.3 12131125 510,800 S10,S00 YR24 SRF-Local Asst(15%)CFO-SW)SS Amd 7 NIA 34626.64 OI10U22 12/31M 07M/21 06/30+23 $1,400 $12,400 YR24 SRF-Local Asst(15%)(FO-SW)SS Amd 1 NIA 346.26.64 Ol/01122 121311Z2 071D1/21 0613023 $11,000 Sanitary Survey Fees(FO-SW)SS-State Amd 11 NIA 346.26.65 01/01M 12/31Y23 07,01.21 123123 510,800 $23,200 Sanitary Survey Fees(FOSW)SS-State Amd7,11 NIA 346.26.65 011O22 12f31P13 07ID1P_1 M123 S1,400 Sanitary Survey Fecs(FOSW)SS-State Arad 1,11 NIA 34626.65 01/01/22 12P31P13 07/D1P_1 1 V23 $11,000 YR25 SRF-Local Assst(15%)(FO-SW)TA Amd 11 NIA 3445.26.66 01/01/23 12.3123 0VD1P� 12131P-3 $1,000 51,000 YR24 SRF-Local Asst(15%)(FO-SQ)TA Arad N/A 346.26.66 01101.2 12/3122 0710121 06P30/?3 S1,000 S1,000 TOTAL S5,341,192 SSr341,192 Total consideration: 53,%2,706 GRAND TOTAL. S1,378,486 GRAND TOTAL $5,341,192 Total Fed Total State 'Catalog of Federal Domestic As -tance "Federal revenue codes begin with"333". State revenue codes begin with"334". Page 2 of 2 Exhibit A Statement of Work Contract Term: 2022-2024 DOH Program Name or Title: Foundational Public Health Services(FPHS)- Local Health Jurisdiction Name: Mason County Public Health Effective July 1,2023 Contract Number: CLH31019 SOW Type: Original Revision#(for this SOW) Funding Source Federal Compliance Type of Payment ❑ Federal<Select One> (check if applicable) ❑ Reimbursement Trans ® State ❑ FFATA(Transparency ® Periodic Distribution Period of Performance: July 1,2023 through June 30,2024 ❑ Other ( Development p y Act) ❑ Research&Develo ment Statement of Work Purpose: Per RCW 43.70.512,Foundational Public Health Services(FPHS)funds are for the governmental public health system: local health jurisdictions, Department of Health, state Board of Health,sovereign tribal nations and Indian health programs. These funds are to build the system's capacity and increase the availability of FPHS services statewide. Revision Purpose: N/A Master Assistance BARS Allocation Change Index Listing Revenue LHJ Funding Period Current g Total DOH Chart of Accounts Master Index Title Code Number Code Start Date End Date Allocation Increase(+) Allocation FPHS-LOCAL HEALTH JURISDICTION 99200840 N/A 336.04.25 07/01/23 06/30/24 0 1,266,000 1,266,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTALS 0 1,266,000 1,266,000 Task Payment # Activity Deliverables/Outcomes Due Date/Time Frame Information and/or Amount I FPHS funds to each LHJ—See below in Program Specific See below in Program Specific See below in Pro rg am Specific $628,000 Requirements—Activity pecial Instructions for details Requirements-Deliverables Requirements-Deliverables 2 Assessment Reinforcing Capacity—See below in Program Specific See below in Program Specific See below in Program Specific $60,000 Requirements—ActivitSpecial Instructions for details Requirements-Deliverables Requirements-Deliverables 3 Assessment—CHA/CHIP—See below in Program Specific See below in Program Specific See below in Pro rg am Specific $30,000 Requirements—Activity Special Instructions for details Requirements-Deliverables Requirements-Deliverables 4 Lifecourse—Infrastructure&Workforce Capacity—See below in See below in Program Specific See below in Program Specific $360,000 Program Specific Requirements—Activity Special Instructions for details Requirements-Deliverables Requirements-Deliverables Exhibit A, Statement of Work Page 1 of 5 Contract Number CLH31019-Amendment 13 Task Payment # Activity Deliverables/Outcomes Due Date/Time Frame Information and/or Amount 5 CD—Hepatitis C—See below in Program Specific Requirements— See below in Program Specific See below in Program Specific $103,000 ActivitySpecial Instructions for details Requirements-Deliverables Requirements-Deliverables 6 CD—Case Investigation Capacity—See below in Program Specific See below in Program Specific See below in Program Specific $85,000 Requirements—ActivitSpecial Instructions for details Requirements-Deliverables Requirements-Deliverables DOH Program and Fiscal Contact Information for all ConCon SOWS can be found on the DOH Finance SharePoint site.Questions related to this SOW,or any other finance-related inquiry,may be sent to financegdoh.wa.gov. FPHS staff from DOH and the Washington State Association of Local Public Health Officials(WSALPHO)will coordinate and communicate together to build and assure common systemwide approaches per FPHS Steering Committee direction and the FPHS framework intent. • For LHJ questions about the use of funds: o Chris Goodwin,FPHS Policy Advisor,WSALPHO—ceoodwin&wsac.org,564-200-3166 o Brianna Steere,FPHS Policy Advisor,WSALPHO—bsteere e wsac.org, 564-200-3171 The intent of FPHS funding is outlined in RCW 43.70.512. Foundational Public Health Services Definitions and related information can be found here: www.doh.wa.gov/fphs. Stable funding and an iterative decision-making process—The FPHS Steering Committee's roles and responsibilities are outlined in the FPHS Committee&Workgroup Charter The Steering Committee is the decision making body for FPHS and operates under a consensus-based decision making model,outlined here.The Steering Committee use an iterative approach to decision making meaning additional tasks and/or funds may be added to a local health jurisdiction's(LHJ)FPHS Statement of Work(SOW)as funding decisions are made. Spending of FPHS funds—FPHS funds do not require pre-approval or pre-authorization to spend.FPHS funds are to assure FPHS services are available in each jurisdiction based on the FPHS Definitions(link)and as reflected in the SOW. Assurance includes providing FPHS as part of your jurisdiction's program operations,contracting with another governmental public health system partner to provide the service,or receiving the service through a new service delivery model such as cross jurisdictional sharing or regional staff.FPHS funds are eligible starting at the beginning of each state fiscal year(July 1)regardless of when funds are received by the LHJ,even if the expenditure occurred before the LHJ's contract was signed. These funds are not intended for fee-based services such as select environmental public health services.As state funding for FPHS increases,other funds sources (local revenue, grants, federal block grants)should be directed to the implementation of additional important services and local/state priorities as determined by each agency/jurisdiction. Annual Allocations—The legislature appropriates FPHS funding on an annual basis and the FPHS Steering Committee allocates funds annually through the FPHS Concurrence Process for the State Fiscal Year(SFY):July-June. The Legislature appropriates FPHS funding amounts for each fiscal year of the biennium. This means that funds must be spent within that fiscal year and cannot be carried forward. Any funds not spent by June 30'i'each year must be returned to the State Treasury. Funding allocations reset and begin again at the start of the next fiscal year(July 1). This Statement of Work is for the period of July 1,2023-June 30,2024 and may be included in multiple Consolidated Contracts(ConCons)which are based on the calendar year and renewed every three years. Exhibit A, Statement of Work Page 2 of 5 Contract Number CLH31019-Amendment 13 Disbursement of FPHS funds to LHJs—Unlike other ConCon grants,FPHS bill-back to DOH is NOT required. Half of the annual FPHS funds allocated by the Steering Committee to each LHJ are disbursed each July and January. The July payments to LHJs and access to FPHS allocation for all other parts of the governmental public health system occur upon completion of the FPHS Annual Assessment. Deliverables—FPHS funds are to be used to assure FPHS services statewide. The FPHS accountability process measures how funds are spent, along with changes in system capacity through the FPHS Annual Assessment, system performance indicators,and other data. DOH, SBOH and local health jurisdictions have agreed to complete: 1. Reporting of spending and spending projections. Process timelines and reporting template are provided by the FPHS Steering Committee via FPHS Support Staff. 2. FPHS Annual Assessment is due each July to report on the previous state fiscal year.Process and reporting template are provided by the FPHS Steering Committee via FPHS Support Staff. System results are published in the annual FPHS Investment Report available at www.doh.wa.Rov/fphs. BARS Revenue Code: 336.04.25 BARS Expenditure Coding—provided for your reference. 562.xx BARS Expenditure Codes for FPHS activities: see below 10 FPHS Epidemiology&Surveillance 11 FPHS Community Health Assessment 12 FPHS Emergency Preparedness&Response 13 FPHS Communication 14 FPHS Policy Development 15 FPHS Community Partnership Development 16 FPHS Business Competencies 17 FPHS Technology 20 FPHS CD Data&Planning 21 FPHS Promote Immunizations 23 FPHS Disease Investigation—Tuberculosis(TB) 24 FPHS Disease Investigation—Hepatitis C 25 FPHS Disease Investigation—Syphilis,Gonorrhea&HIV 26 FPHS Disease Investigation—STD(other) 27 FPHS Disease Investigation—VPD 28 FPHS Disease Investigation—Enteric 29 FPHS Disease Investigation—General CD 40 FPHS EPH Data&Planning 41 FPHS Food 42 FPHS Recreational Water 43 FPHS Drinking Water Quality 44 FPHS On-site Wastewater 45 FPHS Solid&Hazardous Waste 46 FPHS Schools 47 FPHS Temporary Worker Housing 48 FPHS Transient Accommodations 49 FPHS Smoking in Public Places 50 FPHS Other EPH Outbreak Investigations Exhibit A, Statement of Work Page 3 of 5 Contract Number CLH31019-Amendment 13 51 FPHS Zoonotics includes vectors 52 FPHS Radiation 53 FPHS Land Use Planning 60 FPHS MCH Data&Planning 70 FPHS Chronic Disease,Injury&Violence Prevention Data&Planning 80 FPHS Access/Linkage with Medical,Oral and Behavioral Health Care Services Data&Planning 90 FPHS Vital Records 91 FPHS Laboratory—Centralized(PHSKC Only) 92 FPHS Laboratory Special References(i.e.,RCWs,WACs,etc.): FPHS Intent-RCW 43.70.512 FPHS Funding—RCW 43.70.515 FPHS Committee&Workgroup Charter FPHS Steering Committee Consensus Decision Making Model Activity Special Instructions: Investments to Each LHJ: 1. FPHS Funds to Each LHJ These funds are allocated to be used to provide any programs and services within all of the FPHS Definitions.Each LHJ is empowered to prioritize where and how to use these funds to maximize equitable,effective and efficient delivery of FPHS to every community in Washington. Use BARS expenditure codes from the list above that most closely align with expenditure made. Tarizeted Investments to Each LHJ: 2. Assessment Reinforcing Capacity(FPHS definition G.2) Support LHJ assessment capacity with flexible funds to meet locally identified needs.BARS expenditure codes: 562.10 or 11 3. Assessment—CHA/CHIP(FPHS definitions G.3) Support any CHA/CHIP activity or service(e.g.,data analysis,focus groups,report writing,process facilitation) and may be used to contract with other agencies for staff time or services. Use BARS expenditure codes: 562.11 4. Lifecourse—Infrastructure&Workforce Capacity(FPHS definitions D,E,F) Infrastructure and workforce investments to each LHJ to meet fundamental needs in three areas: Maternal/Child/Family Health; Access/Linkage with Medical, Oral and Behavioral Health Services;and Chronic Disease,Injury and Violence Prevention. Use BARS expenditure codes: 562.60 or 70 or 80. Targeted Investments to Select LHJs—AssurinE FPHS Available in Own Jurisdiction: 5. CD—Hepatitis C(FPHS definitions C.4.o-p) Address Hepatitis C cases per guidance developed by the FPHS CD SME Workgroup and DOH's Hepatitis C Prioritization document with particular emphasis on lab surveillance and investigation of acute cases.Use BARS expenditure codes: 562.24. Exhibit A, Statement of Work Page 4 of 5 Contract Number CLH31019-Amendment 13 6. CD—Case Investigation Capacity(FPHS definitions C.2,C.4) Support LHJ communicable disease capacity to conduct case investigation and follow up to reduce gaps and meet locally identified needs that address notifiable conditions responsibilities.Use BARS expenditure codes: 562.23-29. Exhibit A, Statement of Work Page 5 of 5 Contract Number CLH31019-Amendment 13 Exhibit A Statement of Work Contract Term: 2022-2024 DOH Program Name or Title: Infectious Disease Prevention Services-SSP- Local Health Jurisdiction Name: Mason County Public Health Effective July 1,2023 Contract Number: CLH31019 SOW Type: Original Revision#(for this SOW) Funding Source Federal Compliance Type of Payment ❑ Federal Contractor (check if applicable) ❑ Reimbursement ®Period of Performance: July 1,2023 through December 31,2023 State El FFATATransarenc❑ Other ( p y Act) El Fixed Price ❑ Research&Development Statement of Work Purpose: The purpose of this statement of work is to provide Syringe Service Programs to clients living in Mason County Revision Purpose: N/A Master Assistance BARS Allocation Change Index Listing Revenue LHJ Funding Period Current g Total DOH Chart of Accounts Master Index Title Code Number Code Start Date End Date Allocation Increase(+) Allocation SFY24 DRUG USER HEALTH PROGRAM 12401140 N/A 334.04.91 07/01/23 12/31/23 0 2,500 2,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTALS 0 2,500 2,500 Task# Activity Deliverables/Outcomes Due Date/Time Frame Payment Information and/or Amount Syringe To provide comprehensive Syringe Service Program(SSP)to All data is entered into DOH provided Data is entered into $2500- State Drug User Service people who use drugs(PWUD). This plan of action is database for tracking SSP activities database by the 15th of the Health Program directed to distribute syringes to communities that use drugs monthly. following month. (SSP) to prevent transmission of infectious disease. SSP programs will operate during scheduled hours to provide new harm reduction supplies and syringes to prevent transmission of disease. SSP will offer referrals to address social determinants of health. The contractor will enter all deliverable data into DOH provided database for tracking SSP activities. DOH Program and Fiscal Contact Information for all ConCon SOWS can be found on the DOH Finance SharePoint site.Questions related to this SOW,or any other finance-related inquiry,may be sent to finance=,doh.wa.gov. Exhibit A, Statement of Work Page 1 of 2 Contract Number CLH31019-Amendment 13 PROGRAM SPECIFIC REQUIREMENTS 1. Definitions CONTRACTOR—For the purposes of this Statement of Work Only,the Entity receiving funds directly from Washington State Department of Health(DOH)for client services to prevent or treat conditions named in the statement of work will be referred to as contractor. 2. Contract Management— a. Fiscal Guidance i) Funding—The CONTRACTOR shall submit all claims for payment for costs due and payable under this statement of work by January 31, 2024 DOH will pay belated claims at its discretion, contingent upon the availability of funds. ii) Submission of Invoice Vouchers—On a monthly basis,the CONTRACTOR shall submit correct A19 invoice vouchers amounts billable to DOH under this statement of work and Expense Summary backup form.All A19 invoice vouchers must be submitted by the 25th of the following month. • The CONTRACTOR must provide all backup documentation as required based on the assigned risk level. DOH may ask for additional backup information to pay invoices based on the needs of the funding sources supporting the work. iii) Advance Payments Prohibited—DOH funds are"cost reimbursement"funds. DOH will not make payment in advance or in anticipation of services or supplies provided. This includes payments of"one-twelfth"of the current fiscal year's funding. iv) Payment of Cash or Checks to Clients Not Allowed—Where direct provision of service is not possible or effective,vouchers or similar programs, which may only be exchanged for a specific service(e.g.,transportation), shall be used to meet the need for such services. CONTRACTOR shall administer voucher programs to assure that recipients cannot readily convert vouchers into cash. v) Small and Attractive items—Each agency shall perform a risk assessment(both financial and operational)on the agency's assets to identify those assets that are particularly at risk or vulnerable to loss. Operational risks include risks associated with data security on mobile or portable computing devices that store or have access to state data. Assets so identified that fall below the state's capitalization policy are considered small and attractive assets. Agency shall develop written internal policies for managing small and attractive assets. Internal policies should take into consideration the Office of the Chief Information Officer(OCIO)IT Security Standard 141 Section 5.8 Mobile Computing and Section 8.3 Media Handling and Disposal at httimHocio.wa.gov/policies. The agency shall implement specific measures to control small and attractive assets in order to minimize identified risks. Periodically,the agency should perform a follow up risk assessment to determine if the additional controls implemented are effective in managing the identified risks. Agency must include,at a minimum,the following assets with unit costs of$300 or more: 1)Laptops and Notebook Computers 2)Tablets and Smart Phones Agencies must also include the following assets with unit costs of$1,000 or more: 1)Optical Devices,Binoculars,Telescopes,Infrared Viewers, and Rangefinders 2)Cameras and Photographic Projection Equipment 3)Desktop Computers(PCs) 4)Television Sets,DVD Players,Blu-ray Players,and Video Cameras(home type) b. Contract Modifications Notice of Change in Services—The CONTRACTOR shall notify DOH program staff,within 45 days,if any situations arise that may impede implementation of the services contained in the statement of work.DOH and the CONTRACTOR will agree to strategies for resolving any shortfalls.DOH retains the right to withhold funds in the event of substantial noncompliance. Exhibit A, Statement of Work Page 2 of 2 Contract Number CLH31019-Amendment 13 Exhibit A Statement of Work Contract Term: 2022-2024 DOH Program Name or Title: Injury&Violence Prevention Overdose Data to Local Health Jurisdiction Name: Mason County Public Health Action-Effective September 1,2022 Contract Number: CLH31019 SOW Type: Revision Revision#(for this SOW) 4 Funding Source Federal Compliance Type of Payment ® Federal Subrecipient (check if applicable) ❑ Reimbursement ❑ (Transparency Period of Performance: September 1,2022 through August 31,2023 State ® FFATA Other ( p y Act) El Fixed Price ❑ Research&Development Statement of Work Purpose: The purpose of this statement of work(SOW)is to add level funding for Overdose Data to Action(OD2A)Year 3 Supplement.Mason County Public Health(MCPH)will support Strategy 5 -Integration of State and Local Prevention and Response Efforts, Strategy 6-Establishing Linkages to Care,and Strategy 9- Empowering Individuals to Make Safer Choices. Revision Purpose: The purpose of this revision is to make minor language edits to activity 5. Master Assistance BARS Allocation Change Index Listing Revenue LHJ Funding Period Current g Total DOH Chart of Accounts Master Index Title Code Number Code Start Date End Date Allocation None Allocation FFY22 OVERDOSE DATA TO ACTION PREV 77520272 93.136 333.93.13 09/01/22 08/31/23 106,938 0 106,938 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTALS 106,938 0 106,938 Task Activity Deliverables/Outcomes Due Date/Time Frame Payment Information # and/or Amount 1. Strategy 5: Collect and analyze opioid response plan data. Progress Report:Report data,findings, Quarterly progress reports Monthly invoices for Conduct continuous quality improvement on the opioid and analysis.Demonstrate how data to DOH for all tasks. actual cost reimbursement response plan and system. Data is collected on all response informs Mason County linkages to care will be submitted to activities in Mason County. This includes outreach events, and opioid response plan activities. Due Dates: DOH. trainings,naloxone distribution,overdoses,provider reports etc. Demonstrate how work aligns with OD2A September-November due This data is utilized to inform quality improvement for the logic model. December 9,2022. Total of all invoices will community referral and linkage system. December-February due not exceed$106,938 2. Strategy 6: Conduct continuous community education on Progress report: list training dates, March 10,2023. through August 31,2023.March-May due June 9, opioid and other substance use risks and treatment resources locations,attendance,and objective of 2023. (See Special Billing through group and individual trainings,outreach activities at trainings;lessons learned and successes Requirements below.) the syringe exchange,and other community activities as safety with outreach,education, and linkages to precautions due to the pandernic allow transit center, shelters, care. Share progress on forming Exhibit A, Statement of Work Page 1 of 4 Contract Number CLH31019-Amendment 13 Task Activity Deliverables/Outcomes Due Date/Time Frame Payment Information # and/or Amount jail)to link individuals to care.Partner with community partnerships with community agencies. June-August final report agencies who are in regular contact with people who use drugs Share number of supplies distributed and for this funding period due to maintain awareness of community resources and increase at what locations. Share any successes and September 29,2023. wraparound services. challenges in trying to engage with the Overdose data shows a significant shift from overdoses taking unhoused community.Demonstrate how place almost entirely in private residences to many happening work aligns with OD2A logic model. now in public locations. Outreach engagement supplies (emergency blankets,hats,gloves,socks,and nutrition shakes) will be distributed to build trust and rapport with the unhoused population.These items will allow staff to be invited into encampments to engage with individuals at risk of overdose who are not coming to harm reduction services in town. 3. Strategy 6: Support the Road to Recovery Behavioral Health Progress report: Report on the number of Transportation Program by continuing to subcontract with individuals served,miles travelled,types Gethsemane Ministries to provide out of county transportation of agencies coordinated with,and within Washington State for behavioral health and recovery individual's demographics. supports(predominantly detox and in-patient treatment).There is also an in-county component in partnership with a local transportation program,the Patty Wagon. 4. Strategy 9:Print harm reduction supplies such as the Mason Progress report: Share how many/what County Behavioral Health Resource Guide,Overdose kinds of supplies and materials have been Prevention and Response training pamphlets,and all other SUD distributed and where.Report on any related printed information. Purchase shirts for International response to materials. Demonstrate how Overdose Awareness Walk and Behavioral Health Resource work aligns with 0132A logic model. Fair. 5. Dependent on LHJ need,the county may purchase and Progress report,if applicable: dice naloxone under prevention strategies, with the intent a.Number of staff/volunteers trained to to distribute to populations at risk of witnessing or use and distribute naloxone kits experiencing an overdose. i. If possible,please share the description/topics of the training Funding cannot be spent for naloxone until the LHJ submits a b.Number of kits purchased and in naloxone request form to DOH and receives written approval inventory from DOH.Reimbursement for naloxone purchases will be c.Number of people who received allowable after written approval is provided by DOH. naloxone kits and education on use i.If possible,please share the description/contents of the provided education d.Number of nasal kits distributed i. If applicable,the number of kits distributed through vending machines and settings for vending machine locations Exhibit A, Statement of Work Page 2 of 4 Contract Number CLH31019-Amendment 13 Task Activity Deliverables/Outcomes Due Date/Time Frame Payment Information # and/or Amount ii.If possible,please share an average/estimate of number of kits/doses given per person e.Number of intramuscular kits distributed i. If possible,please share an average/estimate of number of kits/doses given per person £ Number of overdose reversals reported i. If known,please share the number of doses used per overdose reversal g.Do you plan to make any changes/updates in implementation or to the implementation plan? h.What have been successes/challenges in distribution?Please share any lessons learned or innovations. 6. Participate in quarterly calls with DOH and grant partners. Collaboration with grant partners and Share lessons learned and successes. More frequent one on one DOH to improve statewide efforts to calls with DOH when needed. address the o ioid/all drug epidemic. DOH Program and Fiscal Contact Information for all ConCon SOWS can be found on the DOH Finance SharePoint site.Questions related to this SOW,or any other finance-related inquiry,may be sent to finance@doh.wa.gov. Federal Funding Accountability and Transparency Act(FFATA)(Applies to federal grant awards.) This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act). The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent. To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Unique Entity Identifier(UEI)generated by SAM.gov. Information about the LHJ and this statement of work will be made available on USASpending.gov by DOH as required by P.L. 109-282. Program Specific Requirements Restrictions on Funds(i.e.,disallowed expenses or activities,indirect costs,etc.): • Subrecipients may not use funds for research. • Subrecipients may not use funds for clinical care except as allowed by law. • Subrecipients may use funds only for reasonable program purposes,including personnel,travel,supplies, and services. • Generally, subrecipients may not use funds to purchase furniture or equipment. • No funds may be used for: Exhibit A, Statement of Work Page 3 of 4 Contract Number CLH31019-Amendment 13 o Publicity or propaganda purposes,for the preparation,distribution,or use of any material designed to support or defeat the enactment of legislation before any legislative body the salary or expenses of any grant or contract recipient,or agent acting for such recipient,related to any activity designed to influence the enactment of legislation,appropriations,regulation, administrative action,or Executive order proposed or pending before any legislative body. o In accordance with the United States Protecting Life in Global Health Assistance policy,all non-governmental organization(NGO)applicants acknowledge that foreign NGOs that receive funds provided through this award,either as a prime recipient or subrecipient,are strictly prohibited,regardless of the source of funds, from performing abortions as a method of family planning or engaging in any activity that promotes abortion as a method of family planning,or to provide financial support to any other foreign non-governmental organization that conducts such activities. See Additional Requirement(AR)35 for applicability (https://www.cdc.gov/grants/additional-requirements/index.html). • Program funds cannot be used for implementing or expanding drug"take back"programs or other drug disposal programs(e.g. drop boxes or disposal bags),or directly funding or expanding direct provision of substance abuse treatment programs. Such activities are outside the scope of this Notice of Funding Opportunity(NOFO). As of November 2022,FFY22 Overdose Data to Action Funds may be used to purchase naloxone.Programs must receive prior approval from CDC,delivered as written approval from DOH,before purchasing naloxone. Monitoring Visits(i.e.,frequency,type,etc.): DOH program staff may conduct site visits up to twice per funding year. Billing Requirements: Billing on an A19-1A invoice voucher must be received by DOH monthly. DOH must receive correct and complete invoices within 45 days of the end of the period of performance for this statement of work. Special Instructions: The following funding statement must be used for media(publications,presentations,manuscripts,posters,etc.)created using OD2A funding: This publication(journal article, etc.)was supported by the Grant or Cooperative Agreement Number,NU17CE925007,funded by the Centers for Disease Control and Prevention. Its contents are solely the responsibility of the authors and do not necessarily represent the official views of the Centers for Disease Control and Prevention or the Department of Health and Human Services. Exhibit A, Statement of Work Page 4 of 4 Contract Number CLH31019-Amendment 13 Exhibit A Statement of Work Contract Term: 2022-2024 DOH Program Name or Title: Office of Drinking Water Group A Program- Local Health Jurisdiction Name: Mason County Public Health Effective January 1,2022 Contract Number: CLH31019 SOW Type: Revision Revision#(for this SOW) 3 Funding Source Federal Compliance Type of Payment ®Federal Contractor (check if applicable) ❑ Reimbursement Period of Performance: January 1,2022 through December 31,2023 El Other® State ® FFATA(Transparency Act) ®Fixed Price ❑ Research&Development Statement of Work Purpose: The purpose of this statement of work is to provide funding to the LHJ for conducting sanitary surveys and providing technical assistance to small community and non-community Group A water systems Revision Purpose: The purpose of this revision is to identify Data Sharing Information. Master Assistance BARS Allocation LHJ Funding Period Chan e Index Listing Revenue Current g Total DOH Chart of Accounts Master Index Title Code Number Code Start Date End Date Allocation None Allocation SANITARY SURVEY FEES O-SW) SS-STATE 24232522 N/A 346.26.65 01/01/22 12/31/23 23,200 0 23,200 YR 24 SRF-LOCAL ASST 15%)(FO-SW) SS 24239224 N/A 346.26.64 01/01/22 12/31/22 12,400 0 12,400 YR 24 SRF-LOCAL ASST 15%)(FO-SW)TA 24239224 N/A 346.26.66 01/01/22 12/31/22 1,000 0 1,000 YR 25 SRF-LOCAL ASST 15%)(FO-SW) SS 24239225 N/A 346.26.64 01/01/23 12/31/23 10,800 0 10,800 YR 25 SRF-LOCAL ASST 15%)(FO-SW)TA 24239225 N/A 346.26.66 01/01/23 12/31/23 1,000 0 1,000 0 0 0 0 0 0 TOTALS 48,400 0 48,400 Task Activity Deliverables/Outcomes Due Date/Time Frame Payment Information and/or Amount I Trained LHJ staff will conduct sanitary Provide Final*Sanitary Survey Reports Final Sanitary Survey Upon ODW acceptance of the Final Sanitary surveys of small community and non- to ODW Regional Office.Complete Reports must be received by Survey Report,the LHJ shall be paid$400 for community Group A water systems Sanitary Survey Reports shall include: the ODW Regional Office each sanitary survey of a non-community identified by the DOH Office of Drinking I. Cover letter identifying significant within 30 calendar days of system with three or fewer connections. Water(ODW)Regional Office. deficiencies, significant findings, conducting the sanitary observations,recommendations, survey. Upon ODW acceptance of the Final Sanitary See Special Instructions for task activity. and referrals for further ODW Survey Report,the LHJ shall be paid$800 for follow-up. each sanitary survey of a non-community The purpose of this statement of work is to 2. Completed Small Water System system with four or more connections and each provide funding to the LHJ for conducting checklist. community system. sanitary surveys and providing technical 3. Updated Water Facilities Inventory (WFI). Exhibit A, Statement of Work Page I of 4 Contract Number CLH31019-Amendment 13 Task Activity Deliverables/Outcomes Due Date/Time Frame Payment Information and/or Amount assistance to small community and non- 4. Photos of water system with text Payment is inclusive of all associated costs community Group A water systems. identifying features such as travel,lodging,per diem. 5. Any other supporting documents. Payment is authorized upon receipt and *Final Reports reviewed and accepted acceptance of the Final Sanitary Survey Report by the ODW Regional Office. within the 30-day deadline. Late or incomplete reports may not be accepted for a ment. 2 Trained LHJ staff will conduct Special Provide completed SPI Report and any Completed SPI Reports must Upon acceptance of the completed SPI Report, Purpose Investigations(SPI)of small supporting documents and photos to be received by the ODW the LHJ shall be paid$800 for each SPI. community and non-community Group A ODW Regional Office. Regional Office within 2 water systems identified by the ODW working days of the service Payment is inclusive of all associated costs Regional Office. request. such as travel,lodging,per diem. See Special Instructions for task activity. Payment is authorized upon receipt and acceptance of completed SPI Report within the 2-working day deadline. Late or incomplete reports may not be accepted for payment. 3 Trained LHJ staff will provide direct Provide completed TA Report and any Completed TA Report must Upon acceptance of the completed TA Report, technical assistance(TA)to small supporting documents and photos to be received by the ODW the LHJ shall be paid for each technical community and non-community Group A ODW Regional Office. Regional Office within 30 assistance activity as follows: water systems identified by the ODW calendar days of providing . Up to 3 hours of work: $250 Regional Office. technical assistance. . 3-6 hours of work: $500 • More than 6 hours of work: $750 See Special Instructions for task activity. Payment is inclusive of all associated costs such as consulting fee,travel,lodging,per diem. Payment is authorized upon receipt and acceptance of completed TA Report within the 30-day deadline. Late or incomplete reports may not be accepted for payment. Exhibit A, Statement of Work Page 2 of 4 Contract Number CLH31019-Amendment 13 Task Activity Deliverables/Outcomes Due Date/Time Frame Payment Information and/or Amount 4 LHJ staff performing the activities under For training attended in person,prior to Annually For training attended in person,LHJ shall be tasks 1,2 and 3 attend periodic required attending the training, submit an paid mileage,per diem,lodging,and survey training as directed by DOH. "Authorization for Travel(Non- registration costs as approved on the pre- Employee)"DOH Form 710-013 to the authorization form in accordance with the See Special Instructions for task activity. ODW Program Contact for approval(to current rates listed on the OFM Website ensure enough funds are available). http://www.ofm.wa.gov/resources/travel.4V DOH Program and Fiscal Contact Information for all ConCon SOWS can be found on the DOH Finance SharePoint site.Questions related to this SOW,or any other finance-related inquiry,may be sent to financeAdoh.wa. og_v. Federal Funding Accountability and Transparency Act(FFATA)(Applies to federal grant awards.) This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act). The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent. To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Unique Entity Identifier(UEI)generated by SAM.gov. Information about the LHJ and this statement of work will be made available on USASpending}gov by DOH as required by P.L. 109-282. Program Specific Requirements Data Sharing The OfFce of Drinking Water will share water system information and files with the local health jurisdiction to support the work identified in this statement of work. To request water system data please contact the regional office with the name of the water system, water system ID#, specific information being requested and any timeline requirements.If allowable,please give administrative staff 3 to 5 business days to provide records. Program Manual, Handbook,Policy References: Field Guide(DOH Publication 331-486). Special References: Chapter 246-290 WAC is the set of rules that regulate Group A water systems. By this statement of work,ODW contracts with the LHJ to conduct sanitary surveys(and SPIs and provide technical assistance)for small community and non-community water systems with groundwater sources. ODW retains responsibility for conducting sanitary surveys(and SPIs and provide technical assistance)for small community and non-community water systems with surface water sources,large water systems,and systems with complex treatment. LHJ staff assigned to perform activities under tasks 1,2,and 3 must be trained and approved by ODW prior to performing work. See special instructions under Task 4,below. Special Billing Requirements The LHJ shall submit quarterly invoices within 30 days following the end of the quarter in which work was completed, noting on the invoice the quarter and year being billed for. Payment cannot exceed a maximum accumulative fee of$46,400 for Task 1,and$2,000 for Task 2,Task 3 and Task 4 combined during the contracting period,to be paid at the rates specified in the Payment Method/Amount section above. When invoicing for sanitary surveys,bill half to BARS Revenue Code 346.26.64 and half to BARS Revenue Code 346.26.65. When invoicing for Task 1,submit the list of WS Name,ID#,Amount Billed,Survey Date and Letter Date for which you are requesting payment. When invoicing for Task 2-3,submit the list of WS Name,ID#,TA Date and description of TA work performed,and Amount Billed. When invoicing for Task 4,submit receipts and the signed pre-authorization form for non-employee travel to the ODW Program Contact below and a signed A19-IA Invoice Exhibit A, Statement of Work Page 3 of 4 Contract Number CLH31019-Amendment 13 Voucher to DOH Grants Management,billing to BARS Revenue Code 346.26.66 under Technical Assistance(TA). Special Instructions Task 1 Trained LHJ staff will evaluate the water system for physical and operational deficiencies and prepare a Final Sanitary Survey Report which has been accepted by ODW.Detailed guidance is provided in the Field Guide for Sanitary Surveys, Special Purpose Investigations and Technical Assistance(Field Guide).The sanitary survey will include an evaluation of the following eight elements: source;treatment;distribution system;finished water storage;pumps,pump facilities and controls;monitoring,reporting and data verification; system management and operation;and certified operator compliance. If a system is more complex than anticipated or other significant issues arise,the LHJ may request ODW assistance. • No more than 4 surveys of non-community systems with three or fewer connections be completed between January 1,2022 and December 31,2022. • No more than 29 surveys of non-community systems with four or more connections and all community systems to be completed between January 1,2022 and December 31,2022. • No more than 0 surveys of non-community systems with three or fewer connections be completed between January 1,2023 and December 31,2023. • No more than 27 surveys of non-community systems with four or more connections and all community systems to be completed between January 1,2023 and December 31,2023. The process for assignment of surveys to the LHJ,notification of the water system,and ODW follow-up with unresponsive water systems; and other roles and responsibilities of the LHJ are described in the Field Guide. Task 2 Trained LHJ staff will perform Special Purpose Investigations(SPIs)as assigned by ODW. SPIs are inspections to determine the cause of positive coliform samples or the cause of other emergency conditions. SPIs may also include sanitary surveys of newly discovered Group A water systems.Additional detail about conducting SPIs is described in the Field Guide. The ODW Regional Office must authorize in advance any SPI conducted by LHJ staff. Task 3 Trained LHJ staff will conduct Technical Assistance as assigned by ODW. Technical Assistance includes assisting water system personnel in completing work or verifying work has been addressed as required,requested,or advised by the ODW to meet applicable drinking water regulations. Examples of technical assistance activities are described in the Field Guide.The ODW Regional Office must authorize in advance any technical assistance provided by the LHJ to a water system. Task 4 LHJ staff assigned to perform activities under tasks 1,2,and 3 must be trained and approved by ODW prior to performing work. If required trainings,workshops or meetings are not available,not scheduled,or if the LHJ staff person is unable to attend these activities prior to conducting assigned tasks,the LHJ staff person may,with ODW approval,substitute other training activities to be determined by ODW. Such substitute activities may include one-on-one training with ODW staff,co-surveys with ODW staff,or other activities as arranged and pre-approved by ODW.LHJ staff may not perform the activities under tasks 1,2,and 3 without completing the training that has been arranged and approved by ODW. Exhibit A, Statement of Work Page 4 of 4 Contract Number CLH31019-Amendment 13 Exhibit A Statement of Work Contract Term: 2022-2024 DOH Program Name or Title: Office of Immunization-Perinatal Hepatitis B- Local Health Jurisdiction Name: Mason County Public Health Effective July 1,2023 Contract Number: CLH31019 SOW Type: Original Revision#(for this SOW) Funding Source Federal Compliance Type of Payment ® Federal Subrecipient (check if applicable) ❑ Reimbursement ❑ (Transparency Period of Performance: July 1,2023 through June 30,2024 Other State ® FFATA( p y Act) El Fixed Price ❑ Research&Development Statement of Work Purpose: The purpose of this statement of work(SOW)is to define required Perinatal Hepatitis B activities,deliverables,and funding Revision Purpose: N/A Master Assistance BARS Allocation Change Index Listing Revenue LHJ Funding Period Current g Total DOH Chart of Accounts Master Index Title Code Number Code Start Date End Date Allocation Increase(+) Allocation FFY24 CDC PPHF O s 74310246 93.268 333.93.26 07/01/23 06/30/24 0 500 500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTALS 0 500 500 Task Activity Deliverables/Outcomes Due Date/Time Frame Payment Information # and/or Amount 1 1. In coordination with hospitals,health care providers,and Enter information for each case identified By the last day of each Reimbursement for actual health plans(if applicable),conduct activities to prevent into the Perinatal Hepatitis B Tracker month costs incurred,not to perinatal hepatitis B infection in accordance with the exceed total funding Perinatal Hepatitis B Prevention Program Guidelines, consideration amount. including the following: • Identification of hepatitis B surface antigen(HBsAG)- positive pregnant women and pregnant women with unknown HBsAg status. • Reporting of HBsAg-positive women and their infants. • Case management for infants born to HBsAg-positive women to ensure administration of hepatitis B immune globulin(HBIG)and hepatitis B vaccine within 12 hours of birth,the completion of the 3-dose hepatitis B vaccine series,and post vaccination serologic testing. Exhibit A, Statement of Work Page 1 of 2 Contract Number CLH31019-Amendment 13 Task Activity Deliverables/Outcomes Due Date/Time Frame Payment Information # and/or Amount 2. Provide technical assistance to birthing hospitals to encourage administration of the hepatitis B birth dose to all newborns within 12 hours of birth,in accordance with Advisory Committee on Immunization Practices(ACIP) recommendations. 3. Report all perinatal hepatitis B investigations,including HBsAg-positive infants,in the Perinatal Hepatitis B Module of the Washington State Immunization Information System. DOH Program and Fiscal Contact Information for all ConCon SOWS can be found on the DOH Finance SharePoint site.Questions related to this SOW,or any other finance-related inquiry,may be sent to finance(c-r�,doh.wa.gov. Federal Fundine Accountability and Transparency Act(FFATA)(Applies to federal grant awards.) This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act). The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent. To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Unique Entity Identifier(UEI)generated by SAM.gov. Information about the LHJ and this statement of work will be made available on USASpending_gov by DOH as required by P.L. 109-282. Exhibit A, Statement of Work Page 2 of 2 Contract Number CLH31019-Amendment 13 Exhibit A Statement of Work Contract Term: 2022-2024 DOH Program Name or Title: Office of Immunization-Promotion of Immunizations to Local Health Jurisdiction Name: Mason County Public Health Improve Vaccination Rates-Effective July 1,2023 Contract Number: CLH31019 SOW Type: Original Revision#(for this SOW) Funding Source Federal Compliance Type of Payment ® Federal Subrecipient (check if applicable) ❑ Reimbursement ❑ (Transparency Period of Performance: July 1,2023 through June 30,2024 Other State ® FFATA( p y Act) El Fixed Price ❑ Research&Development Statement of Work Purpose: The purpose of this statement of work is to contract with local health to conduct activities to improve immunization coverage rates Revision Purpose: N/A Master Assistance BARS Allocation Change Index Listing Revenue LHJ Funding Period Current g Total DOH Chart of Accounts Master Index Title Code Number Code Start Date End Date Allocation Increase(+) Allocation FFY24 CDC VFC O s 74310241 93.268 333.93.26 07/01/23 06/30/24 0 5,600 5,600 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTALS 0 5,600 5,600 Task Activity Deliverables/Outcomes Due Date/Time Frame Payment Information # and/or Amount 1 Develop a proposal to improve immunization coverage rates for Written proposal summarizing project plan August 1,2023 Reimbursement for actual a target population by increasing promotion activities and and method of assessing/observing change costs incurred,not to collaborating with community partners(can use pre and post in target population. exceed total funding qualitative or quantitative collection methods consideration amount. Examples of qualitative&quantitative methods/measures: (Template will be provided) ■ Surveys,Questionnaires,Interviews ■ Immunization coverage rates expressed in percentages ■ Observations(i.e.,feedback from surveys/interviews, social media posts comments) ■ Analytic tools(i.e.,google analytics measuring website traffic,page views etc.) Exhibit A, Statement of Work Page 1 of 2 Contract Number CLH31019-Amendment 13 Task Activity Deliverables/Outcomes Due Date/Time Frame Payment Information # and/or Amount 2 Upon approval of proposal,implement the plan to increase Written report describing the progress November 30,2023 Reimbursement for actual immunization coverage rates with the target population made on reaching milestones for activities costs incurred,not to identified. identified in the plan(template will be March 31,2024 exceed total funding provided) consideration amount. 3 Develop final report to include comparison of change or Final written report including measured June 15,2024 Reimbursement for actual improvement of targeted outcome from start of the and/or observed outcomes[what was costs incurred,not to project/intervention[This can be short-term or intermediate achieved as a result of the exceed total funding outcomes with overall goal to increase immunization rates] activity/intervention?]. consideration amount. Examples: ■ Increased partner knowledge on immunization (Template will be provided) guidelines ■ Change in attitudes about childhood vaccines ■ Increase in school district immunization coverage rates DOH Program and Fiscal Contact Information for all ConCon SOWS can be found on the DOH Finance SharePoint site.Questions related to this SOW,or any other finance-related inquiry,may be sent to finance@doh.wa.gov. Federal Funding Accountability and Transparency Act(FFATA)(Applies to federal grant awards.) This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act). The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent. To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Unique Entity Identifier(UEI)generated by SAM.gov. Information about the LHJ and this statement of work will be made available on USASpendinggov by DOH as required by P.L. 109-282. Exhibit A, Statement of Work Page 2 of 2 Contract Number CLH31019-Amendment 13 Exhibit A Statement of Work Contract Term: 2022-2024 DOH Program Name or Title: OSS LMP Implementation-Effective January 1,2022 Local Health Jurisdiction Name: Mason County Public Health Contract Number: CLH31019 SOW Type: Revision Revision#(for this SOW) 1 Funding Source Federal Compliance Type of Payment ❑ Federal<Select One> (check if applicable) ® Reimbursement Period of Performance: January 1,2022 through June 30,2023 ® State ❑ FFATA(Transparency Act) ❑ Fixed Price ❑ Other ❑ Research&Development Statement of Work Purpose: The purpose of this statement of work is to fund implementation of the on-site sewage system(OSS)local manamgenet plan(LMP). Revision Purpose: The purpose of this revision is to change the period of performance from December 31,2023 to June 30,2023 to close out this concon for the end of the 21-23 biennium. Master Assistance BARS Allocation Change Index Listing Revenue LHJ Funding Period Current g Total DOH Chart of Accounts Master Index Title Code Number Code Start Date End Date Allocation None Allocation WASTEWATER MANAGEMENT-GFS 26701100 N/A 334.04.93 01/01/22 06/30/22 15,000 0 15,000 WASTEWATER MANAGEMENT-GFS 26701100 N/A 334.04.93 07/01/22 06/30/23 60,000 0 60,000 0 0 0 0 0 0 0 0 0 0 0 0 TOTALS 75,000 0 75,000 Task Activity Deliverables/Outcomes Due Date/Time Frame Payment Information # and/or Amount 1 Local Management Plan Administration and Implementation Attend DOH-sponsored meetings. Report Due Date: $6,000 LHJ will participate in all grant-related meetings and conference Meet reporting requirements,including an June 15,2022 calls sponsored by DOH. Final report will be submitted electronic copy of progress report and January 15,2023 including documents used or produced for grant activities. mapping data to include: June 15,2023 • Number of systems with known December 31,2023 system type. • Number of septic systems with Task is ongoing throughout current inspections. the project period. • Number of septic failures. 2 On-Site Education Educational Presentations Attended by greater than 10,000 people. Report Due Date: $31,500 2A. Mason County Public Health(MCPH)staff will host a booth June 15,2022 the first full weekend in October for Oysterfest. January 15,2023 June 15,2023 December 31,2023 Exhibit A, Statement of Work Pagel of 3 Contract Number CLH31019-Amendment 13 Task Activity Deliverables/Outcomes Due Date/Time Frame Payment Information # and/or Amount 2B.Modify and print maintenance manuals to be handed out to Task is ongoing throughout all new system owners,hand out at educational presentations and the project period. are available to professional providers to give to their customers. 3B. Twenty-five(25)$200 rebates for pumping or maintenance or$200 rebates for retrofitting tanks with risers and/or effluent filter.Each resident would be able to qualify for two 2 rebates 3 Operation and Maintenance(O&M)Notification to Track contacts and increase in Report Due Date: $18,750 Homeowners maintenance.Progress will be reported on June 15,2022 3A.Follow up on unsatisfactory maintenance reports and the report form. January 15,2023 complaints(75 unsatisfactory reports and 20 complaints per June 15,2023 month). December 31,2023 Task is ongoing throughout the project period. 4 O&M Database Management Progress will be reported on the report Report Due Date: $12,750 4A.Continue truthing and creating record drawings form. June 15,2022 January 15,2023 4B.Maintenance of the O&M database. June 15,2023 December 31,2023 Task is ongoing throughout the project period. 5 Enhance GIS On-site Sewage Data Layer Mapping data as outlined in the"Marine Report Due Date: $6,000 LHJ will continue to develop and update on-site sewage system Recovery Area(MRA)OSS Data June 15,2022 (OSS)and O&M data to enhance the Geographic Information Reporting Requirement"form. January 15,2023 Systems(GIS)OSS Layer. Work will be done by GIS staff. June 15,2023 December 31,2023 Task is ongoing throughout the project period. DOH Program and Fiscal Contact Information for all ConCon SOWS can be found on the DOH Finance SharePoint site.Questions related to this SOW,or any other finance-related inquiry,may be sent to finance@doh.wa.gov. Program Specific Requirements Restrictions on Funds: These funds can NOT be used for local match to federal grants. State funds from the Aquatic Lands Enhancement Account must be used to implement elements and activities of the local on-site sewage management plans that do not conflict with and are consistent with the goals, strategies,objectives,and actions of the Puget Sound Action Agenda. Special References: Exhibit A, Statement of Work Page 2 of 3 Contract Number CLH31019-Amendment 13 WAC 246-272A and RCW 70A.110 Definitions: Failure: A condition of an on-site sewage system or component that threatens the public health by inadequately treating sewage or by creating a potential for direct or indirect contact between sewage and the public.Examples of failure include: (a)Sewage on the surface of the ground;(b)Sewage backing up into a structure caused by slow soil absorption of septic tank effluent;(c)Sewage leaking from a sewage tank or collection system; (d)Cesspools or seepage pits where evidence of groundwater or surface water quality degradation exists; (e)Inadequately treated effluent contaminating ground water or surface water;or(1)Noncompliance with standards stipulated on the permit. Maintenance and Monitoring: The actions necessary to keep the on-site sewage system components functioning as designed.Periodic or continuous checking of an on-site sewage system,which is performed by observations and measurements,to determine if the system is functioning as intended and if system maintenance is needed.Monitoring also includes maintaining accurate records that document monitoring activities. Billing Requirements: 1. Billings are submitted on an A19-IA form,which is provided by DOH. 2. A19-1A forms maybe submitted monthly and must be submitted bi-monthly at minimum. Special Instructions: Semi-annual progress reports,including marine recovery area(MRA)mapping data, are due to DOH via email to mail to: Roger.Parker gdoh.wa.gov and taylor.warrengdoh.wa.gov.Progress Report Due Dates: January 15,2022,June 15,2022, December 31,2022 June 15,2023 and December 31, 2023. The report format will be provided by DOH and may be modified throughout the contract period via email announcement. Exhibit A, Statement of Work Page 3 of 3 Contract Number CLH31019-Amendment 13 Exhibit A Statement of Work Contract Term: 2022-2024 DOH Program Name or Title: OSS LMP Implementation-Effective July 1,2023 Local Health Jurisdiction Name: Mason County Public Health Contract Number: CLH31019 SOW Type: Ordinal Revision#(for this SOW) Funding Source Federal Compliance Type of Payment ❑ Federal<Select One> (check if applicable) ® Reimbursement Period of Performance: July 1,2023 through December 31,2024 ® State ❑ FFATA(Transparency Act) ❑ Fixed Price ❑ Other ❑ Research&Development Statement of Work Purpose: The purpose of this statement of work is to fund implemation of the on-site sewage system(OSS)local management plan(LMP). Note: ConCon statements of work with GFS funds must exhaust those funds before billing ALEA funds. GFS funds in the 07/01/23-06/30/24 funding period cannot roll over into the next funding period. This funding allocation is for the 2023-2025 state biennium.New statements of work with a period of performance of January 1,2025 to June 30,2025 will be issued in the next Consolidated Contract term. Revision Purpose: N/A Master Assistance BARS Allocation Change Index Listing Revenue LHJ Funding Period Current g Total DOH Chart of Accounts Master Index Title Code Number Code Start Date End Date Allocation Increase(+) Allocation SMALL ONSITE MANAGEMENT(GFS) 26701100 N/A 334.04.93 07/01/23 06/30/24 0 45,000 45,000 SMALL ONSITE MANAGEMENT(GFS) 26701100 N/A 334.04.93 07/01/24 12/31/24 0 53,636 53,636 0 0 0 0 0 0 0 0 0 0 0 0 TOTALS 0 98,636 98,636 GOALS&MEASURABLE OBJECTIVES This table summarizes starting and target metrics achieved by implementing the tasks below. This data is reported on an ongoing basis in the semiannual progress reports. Units Starting Description(e.g.,"OSS compliance") Targets (e.g."systems") Amount OSS compliant with inspections in Marine Recovery Areas(MRAs)and/or Sensitive Areas(SA) (5/18/23) Percentage of OSS in compliance 33% 50% OSS compliant with inspections countywide(5/18/23) Percentage of OSS in compliance 32% 50% OSS failures identified/corrected in MRA/SA(1/l/23-5/18/23) Number of OSS failures identified 34/34 100% and repaired/replaced OSS failures identified/corrected countywide(1/l/23-5/18/23) Number of OSS failure identified 60/76 100% and repaired/replaced Exhibit A, Statement of Work Page 1 of 4 Contract Number CLH31019-Amendment 13 Task Payment # Task/Activity/Description Deliverables/Outcomes Due Date/Time Frame Information and/or Amount Task 1. Grant Administration This task is to fund the required financial and reporting activities necessary to meet state DOH and Auditor requirements including administration of LHJ local management plan and OSS LMP grant program. 1.1 Bi-monthly Invoicing and Progress Reports Bimonthly/Monthly invoices Bimonthly/monthly for duration of Reimbursement up DOH Consolidated Contracts(ConCon)requires billing within contract period to$2,060 based on 60 days of completing work.LHJ will submit invoices through actual costs. the ConCon process and will send progress reports and deliverables to the LMP Contract Manager.Invoices must be submitted at least bi-monthly(per ConCon requirements)but no more frequently than monthly.Invoices will be reviewed for consistency with progress. The LMP Contract Manager may require monthly invoices. 1.2 Semi-Annual Progress Reports Data about the following: Due July 15 and December 31 for Reporting periods are semiannually from January 1 —June 30 • Qualitative: the duration of the contract period and July 1 —December 31.Progress reports include data o Summary of work described in the outcome column. o Barriers to LMP Implementation • Quantitative: o OSS inventory metrics o Enforcement actions o Outreach and Education efforts Task 2.Local Management Plan Implementation This task includes all work done to implement the county's LMP excluding grant management tasks and inspection rebates/incentives. 2.1 Database Maintenance and Quality Assurance/Quality • Increase in percentage of known Report semi-annually,as scheduled Reimbursement up Control(QA/QC) systems in county(increase in in Task 1.2 to$64,086 based on Database maintenance and QA/QC is ongoing to ensure scanned county land records actual costs. accurate tracking methods for all OSS in the county. Specific pertaining to septic systems). tasks include: • Number of phone calls and emails • Adding new sites or correcting existing sites in received from unsatisfactory county OnlineRME for undocumented septic systems reported by mailings. septic professionals. • All parcel information is current OnlineRME • Adding new sites for newly installed systems. • Updating sites with repairs completed based on feedback from property owners that received unsatisfactory letter from county. • Truthing RME parcel data with Assessors database annually. Exhibit A, Statement of Work Page 2 of 4 Contract Number CLH31019-Amendment 13 Task Payment # Task/Activity/Description Deliverables/Outcomes Due Date/Time Frame Information and/or Amount 2.2 Operations and Maintenance Program Administration a. Enforcement Protocol Report semi-annually,as scheduled • Mail inspection reminders to homeowners as needed. Number of new sewage related cases in Task 1.2 • Inspection Compliance tracking/mapping that staff responded to • Failure and repair tracking/mapping • Compliance enforcement b. Data on the following: • Complaint response • Number of OSS with current • O&M data reports about inventory and deficiencies inspections • Number of OSS failures and calculated risk using DOH- provided risk assessment. • Number of repairs • Number of letters sent out for regular maintenance reminders • Number of letters sent out for unsatisfactory reports • Number of new sewage related cases that staff responded to 2.3 Education and Outreach • Booth setup at Oysterfest Report semi-annually, as scheduled Education and outreach is conducted for OSS owners,realtors, providing homeowners with in Task 1.2 etc. Specific tasks include: onsite sewage maintenance • Annual OysterFest early October information • Homeowner septic maintenance workshops • Number of attendees at septic • Annual Septic Blitz:multiple banners put up around workshops county and EDDM of 25,000 flyers • Number of flyers sent EDDM for • Maintenance manuals for owners of new systems and to Septic Blitz hand out at educational presentations. • Number of maintenance manuals sent to owners of new systems and distributed at educational presentations. 2.4 Professional Development and Coordination a.Attendance and contribution at four Report semi-annually,as scheduled • The LHJ will participate in LMP and West Side (4)meetings per year in Task 1.2 Coordinators Meetings and will network between counties. • The LHJ will support professional development through b. Conference and Training participation o Attending DOH OSS Program trainings as available Task 3.Rebates Program Provide rebates to homeowners. 3.1 Rebates a.Provide draft and final process/policy a.Prior to issuing any rebates Reimbursement up Thirty-five(35) $350 rebates for pumping or maintenance or documents to DOH to$32,490 based on $350 rebates for retrofitting tanks with risers and/or effluent actual costs. Exhibit A, Statement of Work Page 3 of 4 Contract Number CLH31019-Amendment 13 Task Payment # Task/Activity/Description Deliverables/Outcomes Due Date/Time Frame Information and/or Amount filter.Each resident would be able to qualify for up to two(2) b.Number of rebates issued b.By grant closeout rebates. Budget Category Amount Personnel/Salaries $40,529 Fringe Benefits $21,957 Travel $0 Supplies $4,140 Contracts $0 Other $24,500 • Rebates Total Direct Charges $91,126 Indirect Charges(federally approved rate) $7,510 TOTAL—Not to Exceed $98,636 DOH Program and Fiscal Contact Information for all ConCon SOWS can be found on the DOH Finance SharePoint site.Questions related to this SOW,or any other finance-related inquiry,may be sent to financekdoh.wa.gov. Exhibit A, Statement of Work Page 4 of 4 Contract Number CLH31019-Amendment 13 Exhibit A Statement of Work Contract Term: 2022-2024 DOH Program Name or Title: Recreational Shellfish Activities- Local Health Jurisdiction Name: Mason County Public Health Effective July 1,2023 Contract Number: CLH31019 SOW Type: Original Revision#(for this SOW) Funding Source Federal Compliance Type of Payment ❑ Federal<Select One> (check if applicable) ❑ Reimbursement ®Period of Performance: July 1,2023 through December 31,2024 State El FFATATransarenc❑ Other ( p y Act) El Fixed Price ❑ Research&Development Statement of Work Purpose: The purpose of this statement of work(SOW)is to provide funds for shellfish harvesting safety. Revision Purpose: N/A Master Assistance BARS Allocation Change Index Listing Revenue LHJ Funding Period Current g Total DOH Chart of Accounts Master Index Title Code Number Code Start Date End Date Allocation Increase(+) Allocation REC. SHELLFISH/BIOTOXIN 26402600 N/A 334.04.93 07/01/23 12/31/24 0 5,250 5,250 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTALS 0 5,250 5,250 Task Activity Deliverables/Outcomes Due Date/Time Frame Payment Information # and/or Amount 1 Biotoxin Monitoring Submit annual report on DOH approved Email Report to DOH by $4,800 • Collect monitoring samples on schedule according to format of activities for the year,including February 15,2024 Department of Health(DOH)Biotoxin Monitoring Plan, the number of sites monitored and samples coordinate deviations from the schedule with DOH,notify collected,and number and names of (See Special Instructions DOH in advance if samples cannot be collected. beaches posted with signs. below.) • Conduct emergency biotoxin sampling when needed. • Post/remove recreational shellfish warning and/or classification signs on beaches and restock cages as needed. • Issue biotoxin news releases during biotoxin closures in Mason County. • This task may also include recruiting,training, and coordination of volunteers,and fuel reimbursement funds for volunteer biotoxin monitoring. Exhibit A, Statement of Work Page 1 of 2 Contract Number CLH31019-Amendment 13 Task Activity Deliverables/Outcomes Due Date/Time Frame Payment Information # and/or Amount 2 Outreach Submit annual report including the Email Report to DOH by $450 • Staff educational booths at local events. number of events staffed and amount of February 15,2024 • Distribute safe shellfish harvesting information. educational materials distributed. (See Special Instructions below. DOH Program and Fiscal Contact Information for all ConCon SOWS can be found on the DOH Finance SharePoint site. Questions related to this SOW, or any other finance-related inquiry,may be sent to finance@doh.wa.gov. Program Specific Requirements Program Manual,Handbook,Policy References: Department of Health's Biotoxin Monitoring Plan Special References(i.e.,RCWs,WACs,etc.): Chapter 246-280 WAC h!Ws:Hdoh.wa.gov/community-and-environment/shellfish/recreational-shellfish h!Ws:Hdoh.wa.aov/about-us/programs-and-services/environmental-public-health/environmental-health-and-safety/about-shellfish-program/about-biotoxins-and-illness-prevention- rp ogram Special Instructions: Report for work performed in 2023 must be submitted via email to Liz Maier(liz.maierndoh.wa.goy)by February 15,2024. The report format will be provided by DOH and may be modified throughout the period of performance via email announcement. Exhibit A, Statement of Work Page 2 of 2 Contract Number CLH31019-Amendment 13 C A Mason County Agenda Request Form V /A t! To: Board of Mason County Commissioners From: Mike Collins,PLS,PE,County Engineer Ext.652 Department: Public Works Briefing: ❑x Public Hearing: ❑ Action Agenda: ❑x Special Meeting: ❑ Briefing Date(s): June 12,2023 Agenda Date: July 18,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑Yes ❑No ❑ Tabled❑No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Updating Right of Way Acquisition Procedures for Public Works Projects Back2round/Executive Summary: Mason County is required by the Washington State Department of Transportation(WSDOT)to adopt written procedures that pledge the County to acquire real property and rights of way in accordance with the State Uniform Relocation Assistance and Real Property Acquisition Act(RCW 8.26), state regulations (WAC 468-100)and applicable federal regulations. Mason County Board of County Commissioners adopted the current Right of Way Acquisition Procedures for Public Works Projects May 19,2020(Resolution 2020-40). Public Works wishes to update the procedures reflecting changes in personnel. The updates have been reviewed by WSDOT and consist of the following documents: • ROW Acquisition Procedures(LPA001) • Appraisal Waiver Procedures (LPA003) • Administrative Settlement Policy • ROW Qualifications Budtet Impact: N/A Public Outreach: N/A Requested Action: Recommend the Board of County Commissioners approve the resolution adopting the updated Real Property and Right of Way Acquisition Procedure for Public Works Projects;replacing those found in Resolution 2020-40. Attachments 1. Resolution/Exhibit A RESOLUTION NO. REPLACING RESOLUTION 2020-40 UPDATING THE REAL PROPERTY ACQUISITION PROCEDURES FOR PUBLIC WORKS PROJECTS WHEREAS, The Mason County Department of Public Works engages in projects designed to improve the County's transportation infrastructure; and WHEREAS, said projects frequently require the acquisition of additional right of way from abutting property owners; and WHEREAS, certain federal and state laws and regulations set forth procedures for the acquisition of real property, including rights of way; and WHEREAS, the Board of County Commissioners finds that adherence to said laws and regulations in all real property and right of way acquisition activities of County staff is appropriate and required; and WHEREAS, Resolution 2020-40 approved May 19, 2020 adopted the County Real Property and Right of Way Acquisition Procedures; and WHEREAS, Public Works is prompting the Board of Commissioners to update these procedures to reflect changes to personnel. NOW, THEREFORE, BE IT RESOLVED by the Mason County Board of Commissioners that Real Property Acquisition Procedures for Public Works Projects found in Exhibit A, attached hereto, are hereby adopted and mandated for use by Public Works staff in connection with all transportation improvement projects and other activities in pursuit of the Public Works mission; and NOW THEREFORE, BE IT FURTHER RESOLVED that the Real Property and Right of Way Acquisition procedures found in Mason County Resolution 2020-40 are hereby replaced. DATED this day of 2023. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON McKenzie Smith, Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: Randy Neatherlin, Vice Chair Tim Whitehead, Chief DPA Kevin Shutty, Commissioner MASON COUNTY DEPARTMENT OF PUBLIC WORKS 100 W PUBLIC WORKS DRIVE SHELTON, WASHINGTON 98584 Phone(360)427-9670 x450 0 Fax(360)427-7783 MASON COUNTY Exhibit A — MISSION The mission of Mason Right of Way Procedures for Public Works Projects County Government is to provide essential& mandated services which The County of Mason(Agency), needing to acquire real property (obtain an interest in will preserve & benefit the health,safety,&welfare of and/or possession o inaccordance with the Uniform Relocation Assistance and Real the general public in a Property Acquisition Policies Act and applicable federal regulations(49 CFR Part 24) professional and courteous and state law(Ch. 8.26 RCW), and state regulations (Ch. 468-100 WAC)hereby adopts manner through the effective and equitable management the following procedures to adhere to all applicable laws, statutes, and regulations. The of available public Agency is responsible for the real property acquisition and relocation activities on resources. administered b the Agency and must acquire right of way (ROW) m projects Y g Y 4 g Y ( � � Mason County recognizes accordance with the policies set forth in the Washington State Department of that its employees& Transportation Right of WayManual M 26-01 and Local Agency Guidelines LAG volunteers are the p � g Y ( )" foundation upon which these services are provided. Below is a list of Agency staff, by names and position titles, that are qualified to perform specific ROW functions. Attached to these procedures are resumes for everyone listed within these procedures, which provides a summary of their qualifications. The procedures shall be updated whenever staffing changes occur. 1. The Agency has the staff with the knowledge and experience to accomplish the following ROW Disciplines: i. PROGRAM ADMINISTRATION: Oversee delivery of the ROW Program on federal aid projects for the Agency. Ensures ROW functions are carried out in compliance with federal and state laws, regulations,policies, and procedures. I Responsibilities/Expectations: • Ensures Agency's approved ROW Procedures are current, including staff qualifications, and provides copies to consultants and Agency staff, • Oversight of ROW consultants; o use of consultant contract approved by WSDOT o management of ROW contracts o management of ROW files o reviews and approves actions and decisions recommended by staff& consultants o Overall responsibility for decisions that are outside the purview of consultant functions • Sets Just Compensation prior to offers being made; • Oversight and approval of Administrative Offer Summaries (AOS)per policy; ROW Procedure for Public Works Page 1 of 7 • Oversight and approval of Administrative Settlements per policy; • Ensure Agency has a relocation appeal process in place prior to starting relocation activities; • Obligation authority for their Agency; • Obtain permits (Non-Uniform Relocation Act(URA)); • Ensures there is a separation of functions to avoid conflicts of interest. • Verifies whether ROW is needed, and that the property rights and/or interests needed are sufficient to construct, operate and maintain the proposed projects (see LAG Appendix 25.174, 25.175, &25.176). Mike Collins,P.E,P.L.S, County Engineer, Dave Smith,Engineering& Construction Manager,Kobree Glaser,Assistant Engineering& Construction Manager and Loretta Swanson,Director Note: Staff included under Program Administration must have completed the eLearning Administrative Settlement and No ROW Verification training available at http://www.wsdot.wa.gov/Loca]Programs/ROWServices/Training.htm ii. APPRAISAL Prepare and deliver appraisals on federal aid projects for the Agency. Ensures that appraisals are consistent and in compliance with state and federal laws,regulations,policies, and procedures. Responsibilities/Expectations: • Use only qualified agency staff approved by WSDOT to perform appraisal work; • Use Appraiser from WSDOT's Approved Consultant List if Agency does not have qualified staff, • Prepare ROW Funding Estimate (not required to be completed by an appraiser& only when there are federal funds in the ROW Phase); • Prepare AOS; • Obtain specialist reports; • Coordinate with engineering, program administration, acquisition,relocation, and/or property management as necessary. Contract with a qualified Consultant iii. APPRAISAL REVIEW: Review appraisals on federal aid projects for the Agency to make sure they are adequate, reliable,have reasonable supporting data, and approve appraisal reports. Ensures appraisals are adequately supported and represent fair market value and applicable costs to cure and are completed in compliance with state and federal laws,regulations,policies, and procedures. Responsibilities/Expectations: • Use only qualified agency staff approved by WSDOT to perform appraisal review work; • Use review appraiser from WSDOT's Approved Consultant List if agency does not have qualified staff, • Ensures project wide consistency in approaches to value,use of market data, and costs to cure; I ROW Procedure for Public Works Page 2 of 7 • Coordinate with engineering,program administration,acquisition,relocation, and/or property management as necessary. Contract with a qualified Consultant iv. ACQUISITION: Acquire,through negotiation with property owners,real property,or real property interests (rights) on federal aid projects for the Agency. Ensures acquisitions are completed in compliance with federal and state laws,regulations,policies, and procedures. Responsibilities/Expectations: • Use only qualified staff to perform acquisition activities for real property or real property interests, including donations; • To avoid a conflict of interest,when the acquisition function prepares an AOS, only acquires property valued at$10,000 or less; • Provide and maintain a comprehensive written account of acquisition activities for each parcel; • Prepare AOS justification and obtain approval; • Prepare Administrative Settlement and obtain approval; • Prepare Right of Way Funding Estimate (when there are federal funds in the ROW Phase); • Review title, and recommend and obtain approval for acceptance of encumbrances; • Ensure acquisition documents are consistent with ROW plans,valuation, and title reports; • Provide a negotiator disclaimer; • Maintain a complete,well organized parcel file for each acquisition; • Coordinate with engineering,program administration, appraisal,relocation, and/or property management as necessary. Tina—Lovejoy Schaefer,Right of Way Agent and Mike McIrvin,County Surveyor Note: Staff included under Acquisition must have completed the eLeaming Administrative Settlement training available at http://www.wsdot.wa.gov/LocalPrograms/ROWServices/Training.htm V. RELOCATION: Provide relocation assistance to occupants of property considered displaced by a federally funded projects for the Agency.Ensures relocations are completed in compliance with federal and state laws,regulations,policies, and procedures. Responsibilities/Expectations: • Prepare and obtain approval of relocation plan prior to starting relocation activities; • Confirm relocation appeal procedure is in place; • Provide required notices and advisory services; • Make calculations and provide recommendations for Agency approving authority prior to making payment; • Provide and maintain a comprehensive written account of relocation activities for each parcel; ROW Procedure for Public Works Page 3 of 7 • Maintain a complete,well organized parcel file for each displacement; • Ensure occupants and personal property is removed from the ROW; • Coordinate with engineering,program administration, appraisal, acquisition, and/or property management as necessary. Contract with a qualified Consultant vi. PROPERTY MANAGEMENT: Establish property management policies and procedures that will assure control and administration of ROW,excess lands, and improvements acquired on federal aid projects for the Agency. Ensures property management activities are completed in compliance with federal and state laws,regulations,policies, and procedures. Responsibilities/Expectations: • Account for use of proceeds from the sale/lease of property acquired with federal funds on other title 23 eligible activities; • Keep ROW free of encroachments; • Obtain WSDOT/FHWA approval for change in access control along interstate; • Maintain property records; • Ensure occupants and personal property is removed from the ROW; • Maintain a complete, well organized property management file; • Coordinate with engineering,program administration, appraisal, acquisition, and/or property management as necessary. Tina-Lovejoy Schaefer, Right of Way Agent and Mike McIrvin, County Surveyor b. Any functions for which the Agency does not have qualified staff,the Agency will contract with another local agency with approved procedures,a qualified consultant, or the WSDOT. An Agency that proposes to use qualified consultants for any of the above functions will need to work closely with their ROW Local Agency Coordinator(LAC) and Local Programs to ensure all requirements are met. When the Agency proposes to have staff approved to negotiate who have limited experience in negotiation for FHWA funded projects,the LAC must be given an opportunity to review all offers and supporting data prior to offers being made to the property owners. c. The Agency's Administrative Settlement Procedures indicating the approval authorities and the procedures involved in making administrative settlement needs to be included with these procedures (see Exhibit A). d. An Agency wishing to take advantage of the AOS process,properties valued up to $25,000 or less, need to complete Exhibit B of these procedures. 2. All projects shall be available for review by the FHWA and WSDOT at any time and all project documents shall be retained and available for inspection during the plan development,ROW, construction stages, and for a three-year period following acceptance of the projects by WSDOT. 3. Approval of the Agency's procedures by WSDOT Local Programs may be rescinded at any time the Agency is found to no longer have qualified staff or is found to be in non-compliance with the regulations. The rescission may be applied to all or part of the functions approved. Row Procedure for Public works Page 4 of 7 Sharon Trask, Chair Date Washington State Department of Transportation Approved By: Local Programs Right of Way Manager Date BOW Procedure for Public Works Page 5 of 7 Exhibit A Agency's Administrative Settlement Policy The County of Mason,hereinafter referred to as "AGENCY", desiring to acquire Real Property according to 23 CFR, Part 635, Subpart C and State directives, hereby specifies the AGENCY'S administrative settlement policy and approving authorities for making administrative settlements. Administrative settlements are occasionally required in addition to just compensation in order to acquire needed right of way through negotiation. These administrative settlements can help eliminate costly condemnation litigation and project construction schedule delays. The Project Parcel Negotiation Diary shall contain the background leading to the need for an administrative settlement and a memo to the file shall be prepared detailing the rationale and justification. The level of authority to offer administrative settlements is as follows: ■ Acquisition Negotiator-Just compensation plus up to an additional $5000.00. • Engineering and Construction Manager-Just compensation plus up to an additional$10,000.00. • Public Works Director or Deputy Director/County Engineer-Just Compensation plus up to an additional$25,000.00. • Mason County Board of County Commissioners, Chair- Just Compensation plus any administrative . settlement offer in excess of$25,000.00. Agency Minimum Compensation Policy Public Works may establish policy that provides for minimum payments for temporary construction Easements(TCE) and right of way ranging from $250.00 for TCE and$1,000.00 for permanent rights per tax parcel to acquire. Sharon Trask, Chair Date Washington State Department of Transportation Approved By: Local Programs Right of Way Manager Date ROW Procedure for Public Works Page 6 of 7 Exhibit B Waiver of Appraisal Agency's Administrative Offer Summary (AOS) The County of Mason,hereinafter(Agency), desiring to acquire Real Property according to 23 CFR,Part 635, Subpart C and State directives, and desiring to take advantage of the$25,000.00 appraisal waiver process approved by the Federal Highway Administration(FHWA)for Washington State, hereby agrees to follow the procedure approved for the Washington State Department of Transportation(WSDOT) as follows: Rules A. The Agency may elect to waive the requirement for an appraisal if the acquisition is simple and the compensation estimate indicated on the ROW Funding Estimate is$25,000.00 or less including cost-to cure items. A True Cost Estimate shall not be used with this procedure. B. The Agency must make the property owner(s) aware that an appraisal has not been completed on the property for offers $10,000 or less. C. The Agency must make the property owner(s) aware that an appraisal has not been completed on the property for offers over$10,000 and up to $25,000, and that an appraisal will be prepared if requested by the property owner(s). D. Special care should be taken in the preparation of the AOS as no review is mandated,the preparer needs to assure that the compensation is fair and that all the calculations are correct. Procedures A. An AOS is prepared using comparable sales found at the time of preparation. B. The AOS is submitted to the Director, County Engineer or Engineering & Construction Manager for approval. Upon signature a first offer to the property owner(s) is authorized. Sharon Trask, Chair Date Washington State Department of Transportation Approved By: Local Programs Right of Way Manager Date ROW Procedure for Public Works Page 7 of 7 MASON COUNTY RESUME OF RIGHT OF WAY QUALIFICATIONS MICHAEL W. COLLINS, P.E., PLS DEPUTY DIRECTOR OF PUBLIC WORKS/COUNTY ENGINEER Education: WA State Land Surveyor's License January 18, 2002, License No. 38487. WA State Profession Engineer's License June 16, 2005, License No. 41792. Experience: Michael has over 30 years of industry experience, which includes: acquiring and surveying for right of way acquisition and preparation of deeds/easements/temporary construction easements and working alongside a Surveyor to design, layout, deed research and establishment for the federal aid bridge projects. He has overseen field and office engineering and construction inspections of federally funded bridges, ensuring Federal and State compliance with ROW acquisition procedures. Training: US Department of Transportation FHWA Federal Aid Essentials Video Library - January 2019 Additional No Right of Way Verification Webinar -April 2016 Attended multiple Washington State Department of Transportation trainings and various right of way classes. MASON COUNTY RESUME OF RIGHT OF WAY QUALIFICATIONS LORETTA SWANSON DIRECTOR Education: Saint Martin's College, BSCE 1984 Experience: 20+ years of industry experience, which includes: overseeing the securing of necessary property rights for numerous road, bridge, utility and related public infrastructure projects; and ensuring Federal and State compliance with ROW acquisition procedures. LTAP Training: ROW No Verification Webinar- March 2016 Diary Entries—On-Line Sufficient Property Rights - On-line Various Local Agency ROW Meetings US Department of Transportation FHWA Federal Aid Essentials MASON COUNTY RESUME OF RIGHT OF WAY QUALIFICATIONS MICHAEL A. MCIRVIN, PLS COUNTY SURVEYOR Education: WA State Land Surveyor's License June 27, 2013, License No. 50705. Experience: Michael has over 30 years of industry experience, which includes: acquiring and Surveying for right of way acquisition and preparation of deeds/easements/temporary construction easements. He has performed field and office surveying and construction inspections of federally funded projects, ensuring Federal and State compliance with ROW acquisition procedures. Training: Local Agency ROW Meeting—8/12/2015 ROW Basic Acquisition Policies -8/26/2015 Mason County Resume of Right of Way Qualifications Tina "Lovejoy" Schaefer Right of Way Agent Education: Associates in Applied Science - Paralegal - 2011 Experience: My experience is comprised of 24 years of working in the Title and Escrow industry. As a Title Officer, I performed title examinations determining insurability of property, running out legal descriptions, access, encroachments, and easements. In Escrow, I reviewed and prepared acquisition documents. As a Recording Clerk, I reviewed all documents for accuracy, legal descriptions, and proper notarization. Training: WSDOT — No ROW Verification el-earning Training WSDOT— Administrative Settlement Documentation — el-earning Training Various Right of Way videos on WSDOT website MASON COUNTY RESUME OF RIGHT OF WAY QUALIFICATIONS DAVID N. SMITH, PE ENGINEERING & CONSTRUCTION MANAGER Education: BSCE Civil Engineering—Seattle University 1982 MSCE Civil Engineering—Seattle University 1986 Experience: 37 years of experience at the State (WSDOT) and local (County) level in the planning, designing and construction of public works projects. Negotiated with property owners to determine just compensation. Overseen the acquisition of real property interests by agreement with owners; this includes acquiring right-of-way while working with the State Attorney General's office for State and Federal funded projects, and working with local right-of-way offices on acquisitions for various infrastructure projects, both publicly and privately funded. MASON COUNTY RESUME OF RIGHT OF WAY QUALIFICATIONS KOBREE GLASER, EIT ENGINEERING & CONSTRUCTION ASSISTANT MANAGER Education: Bachelor of Science in Civil Engineering—Washington State University 12/2017 Washington State Engineer In Training—License No. 20110963 12/2019 Experience: 4 years of experience at the local (City/County) level in the planning, designing and construction of public works projects. Mason County Agenda Request Form To: Board of Mason County Commissioners From: Diane Zoren Ext.747 Department: Support Services Briefing: ❑ Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): Click or tap here to enter text. Agenda Date: July 18,2023 i Internal Review: ❑Firiance ❑Human Resources ❑Legal ❑Information Technology ❑Risk (This is the responsibility of the requesting Department) Below for Clerk of the'Board's Use Only: Item Number: Approved: ❑Yes O No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: s I Item• Approval to appoint Susan"Rachael"Hansen as a Spender to the Mason County Lodging Tax Advisory Committee for a 2-year term expiring July 18,2025. Background/Executive 1Summary: Pursuant to Mason County Code Chapter 2.96,the Lodging Tax Advisory Committee(LTAC)shall consist of at least five members appointed by the Board of County Commissioners. The committee shall include: At least two representatives of businesses that are required to collect the lodging tax(Generators) At least two members who are persons involved in activities that are authorized to be funded by lodging tax revenue(Spenders) One Mason County Commissioner who shall serve as the Chair of the Lodging Tax Advisory Committee I LTAC reviews and makes recommendations to the Commissioners for awarding the lodging tax. The Board of County Commissioners shall review the membership of the Lodging Advisory Tax Committee annually and make changes as appropriate. I Budeet Impact(amount,funding source,budget amendment): I Public Outreach(news release, community meeting, etc.): Requested Action: Approval to appoint Susan"Rachael"Hansen as a Spender to the Mason County Lodging Tax Advisory Committee for a 2-year term expiring July 18,2025. y Mason County Agenda Request Form Attachments: Lodging Tax Advisory Committee Application DECEIVE Mf`1SON COUNTY COhIMISSIONERS JU M 07 208 411 NO=FIFTH ST?MT SHELTON WA 98584 -__ Mason County Fax 360-427-843%•Voice 3 60-42 7-9 6 70,Ext 419,275-4 o>r 482-5269 Commissioners I AM SEEKING APPOINTMENT TO Lodging Tax Board WAIIF M Ssan Rate Ham ADDRESS: PHONE CITYlZIP VOTING PRECINCT: WORK PHONE- ----- ---------------'------------------------------------------------ ------------- COMMUNITY SERVICE EMPLOYMENT:(IF RETIRED. PREVIOUS EXPERIENCE) I (ACM=r5ORl1ENSERSKPSr COMPANY_ � NW EventOraanizers tiyears YRS, Christmastown, Fjordin Crossin, POSITION: Owner Assoc Bluegrass from the Forest, COMPANY: Image ihAction Design YRS POST ION. Designer 25 years -----------—----------�-------------- ------- --- _ In your words,what do you perceive is the role or purpose of the Board,Committee or Council for which you are applying: I I perceive the role of this board is to use local knowledge and guidance to make the besty possible decisions for the future of Mason C tourism strategies inlocalaneffort to support l businesses and events and ensure a AimtainahM man ameat n nnr acmts What interests,skills do you wish to offer the Board,Committee,or Council? I am very interested in the future of events and tourism marketing in Mason County.I currently edit,produce and publish e Fjord Magazine six years). My family is actively involved with many of the local events. I otter my walls in ma a mg, Pinrin;gg, rnnMinnfinn nn61 nnceion Mr a etrnng nnmmtinity Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e.create a potential conflict df interest) cluIrtgntly 1101d the coi Inact null]Mason County to 111andije tout lbul[fill ketitly db Wei!d5 Wild Sift LuntM�je ploject Your is d participationependent upon attending certain trainings made available by the County during regular business.hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such hainings? f yes Realistically,how much time can you give to this position? Quarterly Mohiy. X Weekly Daily rss"g`�'Otf-��seEAJja� ar�A � Er>a;trYpII�',®atC•Te r�, 7,'��"ar PgoN copNrA July 18,2023 Susan"Rachel'Hansen t MASON COUNTY Dear Rachel, BOARD We are pleased to announce that we have appointed you to serve on the Lodging OF Tax Advisory Committee to fill a term ending July 18,2025. COMMISSIONERS Diane Zoren is the staff contact and will provide you with meeting information. If you need to contact her, please call (360) 427-9670 ext. 747 or email her at 1ST District dlzcnr, masoncountywa.gov. The link to the Lodging Tax Advisory Committee RANDY NEATHERLIN website can be found at https://masoncoun"a.gov/ac/Itac/index". 2na District The Lodging Tax Advisory Committee normally meets quarterly in the KEVIN SHUTTY Commission Chambers in Building 1. 3td District The Mason County Boards and Commissions Handbook can be found at: SHARON TRASK littps://masoncoun"a.gov/forms/advisoD/boards commissions handbook.pdf As a Board member, we ask that you become familiar with the Open Public Meetings Act(OPMA)and the Public Records Act(PRA). Our Advisory Boards Mason County Building 1 are subject to these regulations. The link to the online training can be found at http://www.atg.wa.gov/open-government-training. Please view Lessons 2 and 3 411 North Fifth Street as soon as you are able. Once you have viewed these trainings, please contact Diane Zoren for documentation purposes. Shelton, WA 98584-3400 We appreciate your willingness to serve on the important board and are certain (360)427-9670 ext.419 you will provide valuable input. Fax(360)427-8437 Thank you for your service to our community, Sharon Trask, Kevin Shutty, Randy Neatherlin, Chair Commissioner Commissioner Mason County Agenda Request Form To: Board of Mason County Commissioners From: Mary Ransier Ext.422 Department: Human Resources Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): July 17, 2023 Agenda Date: July 18, 2023 Internal Review: ☐ Finance ☒ Human Resources ☒ Legal ☐ Risk ☐ Information Technology (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: _________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: MOU with Woodworkers Local Lodge W38 I.A.M Corrections/Support Staff to update the 2022-2024 Collective Bargaining Unit language in Article 11 Hours of Labor Background/Executive Summary: The Corrections/Support Staff unit, with the support of the Sheriff’s Office Command Staff, would like to update the language to Article 11 Hours of Labor in the current contract and combine sections A and B. Budget Impact (amount, funding source, budget amendment): N/A Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval of the Memorandum of Understanding (MOU) with Woodworkers Local Lodge W38 I.A.M Corrections/Support Staff to update the 2022-2024 Collective Bargaining Unit language in Article 11 Hours of Labor. Attachments: MOU Memorandum of Understanding Between Mason County Sheriff’s Office And Woodworkers Local Lodge W38. I.A.M Corrections/Support Staff Update to 2022-2024 Collective Bargaining Agreement Language WHEREAS; Mason County (the Employer) and Local Lodge W38 (the Union) are parties to a collective bargaining agreement (and collectively referred to as the Bargaining Parties), and this Memorandum of Understanding serves to amend and update such collective bargaining agreement; and WHEREAS; Mason County and The Union agree to change the language below (combining A and B into a new A): Current language: 11.2.2.A. and B. Hours of Labor (a) CLERICAL SUPPORT WORKDAY/WORKWEEK: The workweek shall normally consist of five (5) workdays within a seven (7) consecutive day period beginning Sunday at 12:00 a.m. through Saturday 11:59 p.m. The assignment of workdays and work schedules shall be determined by the Employer in order to meet business and customer service needs. Changes in work schedule, which may include changes in the schedule or total hours, shall be consistent with 11.2.2.(b) below. (b)CLERICAL SUPPORT WORK SCHEDULES: For regular full-time employees, the workweek shall normally consist of forty (40) hours of time scheduled within a seven (7) consecutive day period. Work hours for full-time employees covered by this Agreement shall normally be 8:00 a.m. to 5:00 p.m., unless the Employer establishes an alternate work schedule as described below: i. The regular workweek shall normally consist of five (5) consecutive workdays, Monday through Friday. ii. The County may modify the regular workweek to support special purposes during specified periods of time, provided employees receive at least five (5) working days' notice of the schedule change. iii. The Employer may change employee work schedules with fifteen (15) working days' notice to the employee and his/her Union representative. Less than fifteen (15) working days' notice may be given if mutually agreed between the employee and the Division Chief. iv. Hours shall be extended outside of normal business hours as necessary to allow for uninterrupted and efficient operation. New language: 11.2.2.A Hours of Labor (a) CLERICAL SUPPORT WORK SCHEDULES: The Employer shall assign each employee a workweek of either five (5) consecutive 8-hour days or four (4) consecutive 10-hour days Monday through Friday, at the Employer’s discretion, for a forty (40) hour work week. Date: July 18, 2023 For the Union For the County Business Rep. Chairperson Larry A. Bickett Sharon Trask ______________________ _______________________ Mason County Agenda Request Form To: Board of Mason County Commissioners From: Melissa Casey Ext. 404 Department: Public Health Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): June 12, 2023 & July 17, 2023 Agenda Date: July 18, 2023 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: FY24-25 Consolidated Homeless Grant – Department of Commerce Contract & Agency Subcontracts Background/Executive Summary: Homeless Response Programs funding recommendations and award letters approved on June 20, 2023 action agenda. Budget Impact (amount, funding source, budget amendment): Funding sources are state and local grants, local document recording fees, and treatment sales tax Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval of FY24-25 Consolidated Homeless Grant and subcontracts with Crossroads Housing, Turning Pointe Survivor Advocacy, Youth Connections, Community Lifeline, and Quixote Communities. Attachments: FY 24-25 CHG Mason Contract Agency Subcontracts Interagency Agreement with Mason County Public Health and Human Services through Housing Division Homelessness Assistance Unit For Consolidated Homeless Grant (CHG) Dated: July 1, 2023 ________________________________________________________________________________________________________ Page 2 of 14 Table of Contents TABLE OF CONTENTS .............................................................................................................................................. 2 FACE SHEET ............................................................................................................................................................ 3 SPECIAL TERMS AND CONDITIONS ......................................................................................................................... 4 1. AUTHORITY........................................................................................................................................................ 4 2. CONTRACT MANAGEMENT ............................................................................................................................... 4 3. COMPENSATION ............................................................................................................................................... 4 4. BILLING PROCEDURES AND PAYMENT............................................................................................................... 4 5. SUBCONTRACTOR DATA COLLECTION ............................................................................................................... 5 6. INSURANCE ....................................................................................................................................................... 5 7. ELIGIBLE USE OF FUNDS………………………………………………………………………………………………………………………………..5 8. FRAUD AND OTHER LOSS REPORTING ............................................................................................................... 5 9. ORDER OF PRECEDENCE .................................................................................................................................... 5 GENERAL TERMS AND CONDITIONS ....................................................................................................................... 6 1. DEFINITIONS ...................................................................................................................................................... 6 2. ALL WRITINGS CONTAINED HEREIN ................................................................................................................... 6 3. AMENDMENTS .................................................................................................................................................. 6 4. ASSIGNMENT ..................................................................................................................................................... 6 5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION ............................................................................. 6 6. COPYRIGHT ........................................................................................................................................................ 7 7. DISPUTES ........................................................................................................................................................... 7 8. GOVERNING LAW AND VENUE .......................................................................................................................... 8 9. INDEMNIFICATION ............................................................................................................................................ 8 10. LICENSING, ACCREDITATION AND REGISTRATION ............................................................................................ 8 11. RECAPTURE ....................................................................................................................................................... 8 12. RECORDS MAINTENANCE .................................................................................................................................. 8 13. SAVINGS ............................................................................................................................................................ 8 14. SEVERABILITY .................................................................................................................................................... 8 15. SUBCONTRACTING ............................................................................................................................................ 9 16. SURVIVAL .......................................................................................................................................................... 9 17. TERMINATION FOR CAUSE ................................................................................................................................ 9 18. TERMINATION FOR CONVENIENCE ................................................................................................................... 9 19. TERMINATION PROCEDURES............................................................................................................................. 9 20. TREATMENT OF ASSETS ................................................................................................................................... 10 21. WAIVER ........................................................................................................................................................... 11 ATTACHMENT A: SCOPE OF WORK....................................................................................................................... 12 ATTACHMENT B: BUDGET .................................................................................................................................... 13 ATTACHMENT C: CHG GUIDELINES ADDENDUM FOR THE HEN FCS BRIDGE FUNDING…………………………………………………………………………………………………………………………………………………………..14 ________________________________________________________________________________________________________ Page 3 of 14 Face Sheet Contract Number: 24-46108-20 Washington State Department of Commerce Housing Division Homelessness Assistance Unit (HAU) Consolidated Homeless Grant (CHG) 1. Contractor 2. Contractor Doing Business As (as applicable) Mason County 415 N. 6th St. Shelton, WA 98584 3. Contractor Representative 4. COMMERCE Representative Melissa Casey Community Health Manager (360) 427-9670 mcasey@masoncountywa.gov Megan Kendig Grant Manager (360) 401-5149 megan.kendig@commerce.wa.gov 1011 Plum Street SE Olympia, WA 98504-2525 5. Contract Amount 6. Funding Source 7. Start Date 8. End Date $4,779,087.00 Federal: State: Other: N/A: July 1, 2023 June 30, 2025 9. Federal Funds (as applicable) N/A Federal Agency: N/A ALN N/A 10. Tax ID # 11. SWV # 12. UBI # 13. UEI # N/A 0001893-04 232002101 N/A 14. Contract Purpose This grant provides resources to fund homelessness crisis response systems and to assist people who are experiencing or are at risk of homelessness to obtain or maintain housing. COMMERCE, defined as the Department of Commerce, and the Contractor, as defined a bove, acknowledge and accept the terms of this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized to bind their respective agencies. The rights and obligations of both parties to this Contract are gov erned by this Contract and the following documents incorporated by reference: 2023-2025 CHG application and Budget workbook, CHG Guidelines (as they may be revised from time to time), Contractor Terms and Conditions including Attachment “A” - Scope of W ork, Attachment “B” – Budget, Attachment “C” – CHG Guidelines Addendum for the HEN FCS Bridge funding. FOR CONTRACTOR FOR COMMERCE Sharon Trask, Chair, Board of County Commissioners Date Corina Grigoras, Assistant Director Housing Division Date APPROVED AS TO FORM ONLY BY ASSISTANT ATTORNEY GENERAL APPROVAL ON FILE ________________________________________________________________________________________________________ Page 4 of 14 Special Terms and Conditions 1. AUTHORITY COMMERCE and Contractor enter into this Contract pursuant to the authority granted by Chapter 39.34 RCW. 2. CONTRACT MANAGEMENT The Representative for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Contract. The Representative for COMMERCE and their contact information are identified on the Face Sheet of this Contract. The Representative for the Contractor and their contact information are identified on the Face Sheet of this Contract. 3. COMPENSATION COMMERCE shall pay an amount not to exceed the Contract Amount listed on the Face Sheet for the performance of all things necessary for or incidental to the performance of work under this Contract as set forth in the Scope of Work. Contractor’s compensation for services rendered shall be in accordance with Attachment B – Budget. 4. BILLING PROCEDURES AND PAYMENT COMMERCE will pay Contractor upon acceptance of services provided and receipt of properly completed invoices, which shall be submitted to the Representative for COMMERCE not more often than monthly. Exceptions to the single billing per month can be made by COMMERCE on a case -by- case basis. When requesting reimbursement for expenditures made, Contractor shall submit all invoice Vouchers and any required documentation electronically through COMMERCE's Contracts Management System (CMS), which is available through the Secure Access Washington (SAW) portal. Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be sent to the address designated by the Contractor. COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition of this Contract. No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall be made by COMMERCE. Invoices and End of Fiscal Year Invoices are due on the 20th of the month following the provision of services. Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide notification of the end of fiscal year due date. The Contractor must invoice for all expenses from the beginning of the contract through June 30, regardless of the contract start and end date. Duplication of Billed Costs The Contractor shall not bill COMMERCE for services performed under this Agreement, and COMMERCE shall not pay the Contractor, if the Contractor is entitled to payment or has been o r will ________________________________________________________________________________________________________ Page 5 of 14 be paid by any other source, including grants, for that service. Disallowed Costs The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its subcontractors. 5. SUBCONTRACTOR DATA COLLECTION Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as agreed by the parties, regarding work under this Contract performed by subcontractors and the portion of Contract funds expended for work perform ed by subcontractors, including but not necessarily limited to minority-owned, woman-owned, and veteran-owned business subcontractors. “Subcontractors” shall mean subcontractors of any tier. 6. INSURANCE Each party certifies that it is self-insured under the State's or local government self-insurance liability program, and shall be responsible for losses for which it is found liable. Additionally, the Contractor is responsible for ensuring that any Subgrantees provide adequate insurance coverage for the activities arising out of subgrants, as follows: Commercial General Liability Insurance Policy. Provide a Commercial General Liability Insurance Policy, including contractual liability, written on an occurrence basis, in adequate quantity to protect against legal liability arising out of Subgrant activity but no less than $1,000,000 per occurrence. Automobile Liability. In the event that performance pursuant to this Grant involves the use of vehicles, owned or operated by the Subgrantee, automobile liability insurance shall be required. The minimum limit for automobile liability is $1,000,000 per occurrence, using a Combined Single Limit for bodily injury and property damage. 7. ELIGIBLE USE OF FUNDS Funding awarded under this Contract may only be used for eligible activities and expenses described in the CHG Guidelines. These Guidelines are incorporated by reference. 8. FRAUD AND OTHER LOSS REPORTING Contractor shall report in writing all known or suspected fraud or other loss of any funds or other property furnished under this Contract immediately or as soon as practicable to the Commerce Representative identified on the Face Sheet. 9. ORDER OF PRECEDENCE In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence in the following order: Applicable federal and state of Washington statutes and regulations Contract Face Sheet Special Terms and Conditions General Terms and Conditions Attachment A – Scope of Work Attachment B – Budget Attachment C – CHG Guidelines Addendum for the HEN FCS Bridge funding CHG Guidelines, incorporated by reference on the Face Sheet ________________________________________________________________________________________________________ Page 6 of 14 General Terms and Conditions 1. DEFINITIONS As used throughout this Contract, the following terms shall have the meaning set forth below: A. “Authorized Representative” shall mean the Director and/or the designee authorized in writing to act on the Director’s behalf. B. “COMMERCE” shall mean the Washington Department of Commerce. C. “Contract” or “Agreement” or “Grant” means the entire written agreement between COMMERCE and the Contractor, including any Attachments, documents, or materials incorporated by reference. E-mail or Facsimile transmission of a signed copy of this contract shall be the same as delivery of an original. D. "Contractor" or “Grantee” shall mean the entity identified on the face sheet performing service(s) under this Contract, and shall include all employees and agents of the Contractor. E. “Personal Information” shall mean information identifiable to any person, including, but not limited to, information that relates to a person’s name, health, finances, education, business, use or receipt of governmental services or other activities, addresses, telephone numbers, social security numbers, driver license numbers, other identifying numbers, and any financial identifiers, and “Protected Health Information” under the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA). F. “State” shall mean the state of Washington. G. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all or part of those services under this Contract under a separate contract with the Contractor. The terms “subcontractor” and “subcontractors” mean subcontractor(s) in any tier. 2. ALL WRITINGS CONTAINED HEREIN This Contract contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed t o exist or to bind any of the parties hereto. 3. AMENDMENTS This Contract may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. 4. ASSIGNMENT Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred or assigned by the Contractor without prior written consent of COMMERCE. 5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION A. “Confidential Information” as used in this section includes: i. All material provided to the Contractor by COMMERCE that is designated as “confidential” by COMMERCE; ii. All material produced by the Contractor that is designated as “confidential” by COMMERCE; and ________________________________________________________________________________________________________ Page 7 of 14 iii. All Personal Information in the possession of the Contractor that may not be disclosed under state or federal law. B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer, sale, or disclosure of Confidential Information. The Contractor shall use Confidential Information solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any Confidential Information to any third party except with the prior written consent of COMMERCE or as may be required by law. The Contractor shall take all necessary steps to assure that Confidential Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of Confidential Information or violation of any sta te or federal laws related thereto. Upon request, the Contractor shall provide COMMERCE with its policies and procedures on confidentiality. COMMERCE may require changes to such policies and procedures as they apply to this Contract whenever COMMERCE reaso nably determines that changes are necessary to prevent unauthorized disclosures. The Contractor shall make the changes within the time period specified by COMMERCE. Upon request, the Contractor shall immediately return to COMMERCE any Confidential Information that COMMERCE reasonably determines has not been adequately protected by the Contractor against unauthorized disclosure. C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5) working days of any unauthorized use or disc losure of any confidential information, and shall take necessary steps to mitigate the harmful effects of such use or disclosure. 6. COPYRIGHT Unless otherwise provided, all Materials produced under this Contract shall be considered "works for hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be considered the author of such Materials. In the event the Materials are not considered “works for hire” under the U.S. Copyright laws, the Contractor hereby irrevocably ass igns all right, title, and interest in all Materials, including all intellectual property rights, moral rights, and rights of publicity to COMMERCE effective from the moment of creation of such Materials. “Materials” means all items in any format and includes, but is not limited to, data, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions. “Ownership” includes the right to copyright, patent, register and the ability to transfer these rights. For Materials that are delivered under the Contract, but that incorporate pre-existing materials not produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty- free, irrevocable license (with rig hts to sublicense to others) in such Materials to translate, reproduce, distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants and represents that the Contractor has all rights and permissions, including intellectual property rights, moral rights and rights of publicity, necessary to grant such a license to COMMERCE. The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of Materials furnished under this Contract, of all known or potential invasions of privacy contained therein and of any portion of such document which was not produced in the performance of this Contract. The Contractor shall provide COMMERCE with prompt written notice of each notice or claim of infringement received by the Contractor with respect to any Materials delivered under this Contract. COMMERCE shall have the right to modify or remove any restrictive markings placed upon the Materials by the Contractor. 7. DISPUTES In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in the following manner: Each party to this Agreement shall appoint one member to the Dispute Board. The members so appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority ________________________________________________________________________________________________________ Page 8 of 14 prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As an alternative to this process, either of the parties may request intervention by the Governor, as provided by RCW 43.17.330, in which event the Governor's process will control. 8. GOVERNING LAW AND VENUE This Contract shall be construed and interpreted in accordance with the laws of the state of Washington, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County. 9. INDEMNIFICATION Each party shall be solely responsible for the acts of its employees, officers , and agents. 10. LICENSING, ACCREDITATION AND REGISTRATION The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and registration requirements or standards necessary for the performance of this Contract. 11. RECAPTURE In the event that the Contractor fails to perform this Contract in accordance with state laws, federal laws, and/or the provisions of this Contract, COMMERCE reserves the right to r ecapture funds in an amount to compensate COMMERCE for the noncompliance in addition to any other remedies available at law or in equity. Repayment by the Contractor of funds under this recapture provision shall occur within the time period specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments due under this Contract. 12. RECORDS MAINTENANCE The Contractor shall maintain books, records, documents, data and other evidence relating to this contract and performance of the services described herein, including but not limited to accounting procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this contract. The Contractor shall retain such records for a period of six years following the date of final payment. At no additional cost, these records, including materials generated under the contract, shall be subject at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. 13. SAVINGS In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding limitations and conditions. 14. SEVERABILITY The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the contract. ________________________________________________________________________________________________________ Page 9 of 14 15. SUBCONTRACTING The Contractor may only subcontract work contemplated under this Contract if it obtains the prior written approval of COMMERCE. If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to subcontracting, as well as copies of all subcontracts and rec ords related to subcontracts. For cause, COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as they relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or entity; or (c) require the Contractor to rescind or amend a subco ntract. Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term or condition of this Contract. The Contractor shall appropriately monitor the activities of the Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any breach in the performance of the Contractor’s duties. Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for claims or damages arising from a Subcontractor’s performance of the subcontract. 16. SURVIVAL The terms, conditions, and warranties contained in this Contract that by their sense and context are intended to survive the completion of the performance, cancellation or termination of this Contract shall so survive. 17. TERMINATION FOR CAUSE In the event COMMERCE determines the Contractor has failed to comply with the conditions of this contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of the need to take corrective action. If corrective action is not taken within 30 calendar days, the contract may be terminated or suspended. In the event of termination or suspension, the Contractor shall be liable for damages as authorized by law including, but not limited to, any cost difference between the original contract and the replacement or cover contract and all administrative costs directly related to the replacement contract, e.g., cost of the competitive bidding, mailing, advertising and staff time. COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to terminate the contract. A termination shall be deemed a “Termination for Convenience” if it is determined that the Contractor: (1) was not in default; or (2) failure to perform was outside of his or her control, fault or negligence. The rights and remedies of COMMERCE provided in this contract are not exclusive and are, in addition to any other rights and remedies, provided by law. 18. TERMINATION FOR CONVENIENCE Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days’ written notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms of this Contract for services rendered or goods delivered prior to the effective date of termination. 19. TERMINATION PROCEDURES Upon termination of this contract, COMMERCE, in addition to any other rights provided in this contract, may require the Contractor to deliver to COMMERCE any property specifically produced or acquired for the performance of such part of this contract as has been terminated. The provisions of the "Treatment of Assets" clause shall apply in such property transfer. ________________________________________________________________________________________________________ Page 10 of 14 COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially completed work and services, (iii) other property or services that are accepted by COMMERCE, and (iv) the protection and preservation of property, unless the termination is for default, in which case the Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree with such determination shall be a dispute within the meaning of the "Disputes" clause of this contract. COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized Representative determines to be necessary to protect COMMERCE against potential loss or liability. The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract. After receipt of a notice of termination, and except as otherwise directed by the Authorized Representative, the Contractor shall: A. Stop work under the contract on the date, and to the extent specified, in the notice; B. Place no further orders or subcontracts for materials, services, or facilities except as may be necessary for completion of such portion of the work under the contract that is not terminated; C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized Representative, all of the rights, title, and interest of the Contractor under the orders and subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and s ubcontracts; D. Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts, with the approval or ratification of the Authorized Representative to the extent the Authorized Representative may require, which ap proval or ratification shall be final for all the purposes of this clause; E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by the Authorized Representative any property which, if the contract had been complet ed, would have been required to be furnished to COMMERCE; F. Complete performance of such part of the work as shall not have been terminated by the Authorized Representative; and G. Take such action as may be necessary, or as the Authorized Representative may direct, for the protection and preservation of the property related to this contract, which is in the possession of the Contractor and in which COMMERCE has or may acquire an interest. 20. TREATMENT OF ASSETS Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a direct item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such property by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor under this contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the performance of this contract, or (ii) commencement of use of such property in the performance of this contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first occurs. A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided herein or approved by COMMERCE, be used only for the performance of this contract. B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that results from the negligence of the Contractor or which results from the failure on the part of the Contractor to maintain and administer that property in accordance with sound management ________________________________________________________________________________________________________ Page 11 of 14 practices. C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately notify COMMERCE and shall take all reasonable steps to protect the property from further damage. D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement upon completion, termination or cancellation of this contract. E. All reference to the Contractor under this clause shall also include Contractor’s employees, agents or Subcontractors. 21. WAIVER Waiver of any default or breach shall not be deemed to be a waiver of an y subsequent default or breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be such in writing and signed by Authori zed Representative of COMMERCE. ________________________________________________________________________________________________________ Page 12 of 14 Attachment A: Scope of Work A. Contractor shall commit to operating a high-performing crisis response system in their county by: a. Assessing each household’s housing needs and facilitating housing stability with the goal of obtaining or maintaining permanent housing. b. Employing a progressive engagement service model. c. Prioritizing households most likely to become homeless when using homelessness prevention rent assistance. d. Being anti-racist leaders in their crisis response systems and facilitate partnerships among organizations that respond to the disproportionality in services and outcomes for communities that may not seek assistance from mainstream organizations. B. Contractor shall submit the following monthly deliverables on time with truthful, accurate information: a. Invoice and Voucher Detail Worksheet for reimbursement due on the 20th of the month following the provision of services. C. Contractor shall submit the following deliverables on time with truthful, accurate information: a. Local Homeless Housing Plan and Annual Report. b. Annual County Expenditure Report/Homeless Housing Inventory including Point-In-Time Count information. c. HEN Essential Needs Report. d. Grantees shall commit to reporting quality timely HMIS data. D. Contractor shall comply with all of the requirements, policies and procedures in the Consolidated Homeless Grant Guidelines, including the Washington State Coordinated Entry Guidelines. E. Performance Requirements: a. Housing Outcomes: For each intervention type funded by the Consolidated Homeless Grant, grantees must adopt the required housing outcome performance measure outlined in the Consolidated Homeless Grant Guidelines, Appendix D, Table A. Grantees must improve housing outcomes by making progress towards the statewide performance target. b. Equitable Access: The race and ethnicity of households served are proportional to the numbers of people in need of services in each county. The performance measure for equitable access is in a testing period and there is no available baseline data. This contract period will serve to test the performance measure, gather baseline data and determine the performance target. F. Local Document Recording Fees (DRF) Support Funds are “for maintaining programs and investments” under local homeless housing plans and affordable housing under RCW 36.22.178. Allowable uses for these funds are for any allowable Consolidated Homeless Grant activity and any allowable activity pursuant to uses of local document recording fees. G. Inflation Increase Funding is to maintain current levels of homeless subsidies and services and to stabilize the homeless service provider workforce. Commerce expects grantees to prioritize salary increases or retention stipends for their homeless service provider workforce, and to the extent possible, offset other inflation costs. Allowable uses for these funds are for any allowable Consolidated Homeless Grant activity. ________________________________________________________________________________________________________ Page 13 of 14 Attachment B: Budget Budget Total CHG Standard Admin $72,482.00 Rent $350,735.00 PSH CHF PSH CHF Rent/Fac Support $60,000.00 HEN (SFY 2024) HEN Admin 2024 $90,723.00 HEN Rent/Fac Support 2024 $1,032,190.00 HEN Operations 2024 $173,130.00 HEN (SFY 2025) HEN Admin 2025 $90,723.00 HEN Rent/Fac Support 2025 $1,032,190.00 HEN Operations 2025 $173,130.00 Eviction Prevention (SFY 23, 24, and 25) Eviction Prevention Admin $154,698.00 Eviction Prevention Rent $351,590.00 Eviction Prevention Operations $322,920.00 HEN FCS Bridge (SFY 2024) HEN FCS Bridge Admin 2024 $2,577.00 HEN FCS Bridge Rent 2024 $59,277.00 HEN FCS Bridge Operations 2024 $11,782.00 HEN FCS Bridge (SFY 2025) HEN FCS Bridge Admin 2025 $2,577.00 HEN FCS Bridge Rent 2025 $59,277.00 HEN FCS Bridge Operations 2025 $11,782.00 Inflation Increase (SFY 2024 and SFY 2025) Inflation Increase 2024 $276,848.00 Inflationary Costs 2025 $276,848.00 Local Document Recording Fees Support (SFY 2024 and SFY 2025) Local DRF Support 2024 $86,804.00 Local DRF Support 2025 $86,804.00 TOTAL $4,779,087.00 ________________________________________________________________________________________________________ Page 14 of 14 Attachment C: CHG Guidelines Addendum for the HEN FCS Bridge funding It’s estimated that over one third of Foundational Community Supports (FCS) enrollees are eligible for Housing and Essential Needs (HEN). This new funding creates a bridge period of rent assistance for households enrolled in FCS, prioritizing households enrolled in Supportive Employment, who no longer have a HEN Referral from Department of Social and Health Services (DSHS) due to increased income or other changes in eligibility. The applicable Consolidated Homeless Grant or System Demonstration Grant guidelines apply to this funding, with the following additions: Eligible Households HEN households who no longer have a HEN Referral from DSHS. This includes: o Households who: Are currently receiving HEN rent assistance. o Homeless and at-risk households who: Received a HEN Referral within the last six months, but were not abl e to identify permanent housing. OR Received rent assistance in the past, but exited the program within the last six months. AND Households enrolled in FCS. FCS households enrolled in the Supportive Employment should be prioritized. AND Household income is at or below 80% Area Median Income. Allowable Expenses Allowable expenses include Admin (7%), Rent, and Operations. Rent assistance, including arrears, is not to exceed nine (9) months in total. Housing Stability Plan The housing provider must work with the household on a housing stability plan to secure affordable permanent housing with the knowledge that this funding expires June 30, 2025. HMIS HMIS projects must be set up specifically for this funding and data entered accurately. Mason County Agenda Request Form To: Board of Mason County Commissioners From: Melissa Casey Ext. 404 Department: Public Health Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): June 12, 2023 & July 17, 2023 Agenda Date: July 18, 2023 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: FY24 Emergency Housing Funds Background/Executive Summary: The Department of Commerce has allocated $884,950 in Emergency Housing Funds (EHF) to Mason County for the 2024 fiscal year. The purpose of the EHF grant is to maintain current levels of homeless subsidies and emergency housing capacity from sun-setting funds (CARES Act Emergency Solutions Grant – ESG-CV, Shelter Program Grant, Hotel Leading and Rapid Re-Housing, local document recording fees). Budget Impact (amount, funding source, budget amendment): Funding source is state grant through the Department of Commerce Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval of FY24 Emergency Housing Fund Contract Attachments: FY24 EHF Mason Contract Federal Interagency Agreement with Mason County Public Health and Human Services through The Homelessness Assistance Unit Contract Number: 24-4619D-115 For Emergency Housing Fund Dated: Saturday, July 1, 2023 DocuSign Envelope ID: EC0A98E3-831A-4B69-935C-26952D6569DE ________________________________________________________________________________________________________ Page 2 of 16 Table of Contents TABLE OF CONTENTS .............................................................................................................................................. 2 FACE SHEET ............................................................................................................................................................ 3 SPECIAL TERMS AND CONDITIONS ......................................................................................................................... 4 1. AUTHORITY ...................................................................................................................................................... 4 2. ACKNOWLEDGEMENT OF FEDERAL FUNDING ................................................................................................. 4 3. CONTRACT MANAGEMENT ............................................................................................................................. 4 4. COMPENSATION .............................................................................................................................................. 4 5. SUBCONTRACTOR DATA COLLECTION ............................................................................................................. 4 6. INDIRECT COSTS .............................................................................................................................................. 4 7. BILLING PROCEDURES AND PAYMENT ............................................................................................................. 5 8. AUDIT .............................................................................................................................................................. 5 9. FRAUD AND OTHER LOSS REPORTING ............................................................................................................. 6 11. INSURANCE ...................................................................................................................................................... 7 12. SEAT BELT USE POLICIES AND PROGRAMS (APR 2005)…………………………………………………………………………………7 13. ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING (JUNE 2020)………………8 14. ORDER OF PRECEDENCE…………………………………………………………………………………………………………………………….8 GENERAL TERMS AND CONDITIONS ....................................................................................................................... 9 1. DEFINITIONS .................................................................................................................................................... 9 2. ALL WRITINGS CONTAINED HEREIN ............................................................................................................... 10 3. AMENDMENTS .............................................................................................................................................. 10 4. ASSIGNMENT ................................................................................................................................................. 10 5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION ......................................................................... 10 6. COPYRIGHT .................................................................................................................................................... 10 7. DISPUTES ....................................................................................................................................................... 11 8. GOVERNING LAW AND VENUE ...................................................................................................................... 11 9. INDEMNIFICATION ........................................................................................................................................ 11 10. LICENSING, ACCREDITATION AND REGISTRATION ......................................................................................... 11 11. RECAPTURE.................................................................................................................................................... 11 12. RECORDS MAINTENANCE .............................................................................................................................. 11 13. SAVINGS ........................................................................................................................................................ 12 14. SEVERABILITY ................................................................................................................................................. 12 15. SUBCONTRACTING ........................................................................................................................................ 12 16. SURVIVAL ....................................................................................................................................................... 12 17. TERMINATION FOR CAUSE............................................................................................................................. 12 18. TERMINATION FOR CONVENIENCE ................................................................................................................ 13 19. TERMINATION PROCEDURES ......................................................................................................................... 13 20. TREATMENT OF ASSETS ................................................................................................................................. 14 21. WAIVER ......................................................................................................................................................... 14 ATTACHMENT A: SCOPE OF WORK....................................................................................................................... 15 ATTACHMENT B: BUDGET .................................................................................................................................... 16 DocuSign Envelope ID: EC0A98E3-831A-4B69-935C-26952D6569DE ________________________________________________________________________________________________________ Page 3 of 16 Face Sheet Contract Number: 24-4619D-115 Housing Division Homelessness Assistance Unit Emergency Housing Fund ☒Subrecipient ☐Contractor 1. Grantee 2. Grantee Doing Business As (as applicable) Mason County Public Health and Human Services 415 N. 6th St. Shelton, WA 98584 3. Grantee Representative 4. COMMERCE Representative Melissa Casey Community Health Manager (360) 427-9670 mcasey@masoncountywa.gov Henry Bennett Commerce Specialist II 360-725-5053 Henry.bennett@commerce.wa.gov 1011 Plum Street SE Olympia, WA 98504-2525 5. Contract Amount 6. Funding Source 7. Start Date 8. End Date $884,950.00 Federal: State: Other: N/A: 7/1/2023 6/30/2024 9. Federal Funds (as applicable) $884,950.00 Federal Agency: U.S. Department of Treasury ALN 21.027 Indirect Rate 10% 10. Tax ID # 11. SWV # 12. UBI # 13. UEI # 91-6001354 SWV0001893-04 232-002-101 SNAXPBGW4VR4 14. Contract Purpose The Emergency Housing Fund grant will be used to maintain current levels of homeless subsidies and emergency housing services. COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the terms of this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized to bind their respective agencies. The rights and obligations of both parties to this Contract are governed by this Contract and the following other documents incorporated by reference: Contractor Terms and Conditions including Attachment “A” – Scope of Work and Attachment “B” – Budget. FOR CONTRACTOR FOR COMMERCE Sharon Trask, Chair, Board of County Commissioners Signature Date Corina Grigoras, Assistant Director, Housing Division Date APPROVED AS TO FORM ONLY BY ASSISTANT ATTORNEY GENERAL APPROVAL ON FILE DocuSign Envelope ID: EC0A98E3-831A-4B69-935C-26952D6569DE ________________________________________________________________________________________________________ Page 4 of 16 Special Terms and Conditions 1. AUTHORITY COMMERCE and Contractor enter into this Contract pursuant to the authority granted by the Interlocal Cooperation Act, Chapter 39.34 RCW. 2. ACKNOWLEDGEMENT OF FEDERAL FUNDING Federal Award Date: 05/14/2021 Federal Award Identification Number (FAIN): SLFRF0002 Total amount of the federal award: $55,500,000 Awarding official: U.S. Department of Treasury Recipient understands and agrees that the funds disbursed under this award may only be used for the purposes set forth in American Rescue Plan Act of 2021, Coronavirus State Fiscal Recovery Fund. The Contractor agrees that any publications (written, visual, or sound) but excluding press releases, newsletters, and issue analyses, issued by the Contractor describing programs or projects funded in whole or in part with federal funds under this Contract, shall contain the following statements: “This project was supported by a grant awarded by US Department of the Treasury. Points of view in this document are those of the author and do not necessarily represent the official position or policies of the US Department of the Treasury. Grant funds are administered by the Coronavirus State Fiscal Recovery Fund thru the Washington State Department of Commerce.” 3. CONTRACT MANAGEMENT The Representative for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Contract. The Representative for COMMERCE and their contact information are identified on the Face Sheet of this Contract. The Representative for the Contractor and their contact information are identified on the Face Sheet of this Contract. 4. COMPENSATION COMMERCE shall pay an amount not to exceed the Grant amount listed on the Face Sheet for the performance of all things necessary for or incidental to the performance of work under this Grant as set forth in the Scope of Work (Attachment A). 5. SUBCONTRACTOR DATA COLLECTION Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as agreed by the parties, regarding work under this Contract performed by subcontractors and the portion of Contract funds expended for work performed by subcontractors, including but not necessarily limited to minority-owned, woman-owned, and veteran-owned business subcontractors. “Subcontractors” shall mean subcontractors of any tier. 6. INDIRECT COSTS Contractor shall provide their indirect cost rate that has been negotiated between their entity and the federal government. If no such rate exists a de minimis indirect cost rate of 10% of modified total DocuSign Envelope ID: EC0A98E3-831A-4B69-935C-26952D6569DE ________________________________________________________________________________________________________ Page 5 of 16 direct costs (MTDC) will be used. 7. BILLING PROCEDURES AND PAYMENT COMMERCE will pay Contractor upon acceptance of services provided and receipt of properly completed invoices, which shall be submitted to the Representative for COMMERCE via the Commerce Contracts Management System. If required, the attachments to the invoice request in the Commerce Contracts Management System shall describe and document, to COMMERCE's satisfaction, a description of the work performed, the progress of the project, and fees. Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be sent to the address designated by the Contractor. COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition of this Contract. No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall be made by COMMERCE. Invoices and End of Fiscal Year Invoices are due on the 20th of the month following the provision of services. Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide notification of the end of fiscal year due date. The Contractor must invoice for all expenses from the beginning of the contract through June 30, regardless of the contract start and end date. Duplication of Billed Costs The Contractor shall not bill COMMERCE for services performed under this Agreement, and COMMERCE shall not pay the Contractor, if the Contractor is entitled to payment or has been or will be paid by any other source, including grants, for that service. Disallowed Costs The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its subcontractors. COMMERCE may, in its sole discretion, withhold ten percent (10%) from each payment until acceptance by COMMERCE of the final report (or completion of the project, etc.). 8. AUDIT If the Grantee is a subrecipient and expends $750,000 or more in federal awards from any and/or all sources in any fiscal year, the Grantee shall procure and pay for a single audit or a program-specific audit for that fiscal year. Upon completion of each audit, the Grantee shall: A. Submit to COMMERCE the reporting package specified in Uniform Guidance 2 CFR 200, reports required by the program -specific audit guide (if applicable), and a copy of any management letters issued by the auditor. B. Submit to COMMERCE follow-up and developed corrective action plans for all audit findings. DocuSign Envelope ID: EC0A98E3-831A-4B69-935C-26952D6569DE ________________________________________________________________________________________________________ Page 6 of 16 If the Grantee is a subrecipient and expends less than $750,000 in f ederal awards from any and/or all sources in any fiscal year, the Grantee shall notify COMMERCE they did not meet the single audit requirement. The Grantee shall send all single audit documentation to the Federal Audit Clearinghouse. 9. FRAUD AND OTHER LOSS REPORTING Contractor shall report in writing all known or suspected fraud or other loss of any funds or other property furnished under this Contract immediately or as soon as practicable to the Commerce Representative identified on the Face Sheet. 10. DEBARMENT A. Grantee, defined as the primary participant and it principals, certifies by signing these General Terms and Conditions that to the best of its knowledge and belief that they: i. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency. ii. Have not within a three-year period preceding this Grant, been convicted of or had a civil judgment rendered against them for commission of fraud or a crimi nal offense in connection with obtaining, attempting to obtain, or performing a public or private agreement or transaction, violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destructio n of records, making false statements, tax evasion, receiving stolen property, making false claims, or obstruction of justice; iii. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of federal Executive Order 12549; and iv. Have not within a three-year period preceding the signing of this Grant had one or more public transactions (Federal, State, or local) terminated for cause of default. B. Where the Grantee is unable to certify to any of the statements in this Grant, the Grantee shall attach an explanation to this Grant. C. The Grantee agrees by signing this Grant that it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by COMMERCE. D. The Grantee further agrees by signing this Grant that it will include the clause titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transaction,” as follows, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions: LOWER TIER COVERED TRANSACTIONS i. The lower tier Grantee certifies, by signing this Grant that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. ii. Where the lower tier Grantee is unable to certify to any of the statements in this Grant, such contractor shall attach an explanation to this Grant. E. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, person, primary covered transaction, principal, and voluntarily excluded , as used in this section, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. Grantee may contact COMMERCE for assistance in obtaining a copy of these regulations. DocuSign Envelope ID: EC0A98E3-831A-4B69-935C-26952D6569DE ________________________________________________________________________________________________________ Page 7 of 16 11. INSURANCE Each party certifies that it is self-insured under the State's or local government self-insurance liability program, and shall be responsible for losses for which it is found liable. 12. SEAT BELT USE POLICIES AND PROGRAMS (APR 2005) In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the contractor is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information on how to implement such a program or for statistics on the potential benefits and cost-savings to your company or organization, please visit the Buckle Up America section of NHTSA's Web site at www.nhtsa.dot.gov. Additional resources are available from the Network of Employers for Traffic Safety (NETS), a public-private partnership headquartered in the Washington, DC metropolitan area, and dedicated to improving the traffic safety practices of employers and employees. NETS is prepared to help with technical assistance, a simple, user friendly program kit, and an award for achieving the President's goal of 90 percent seat belt use. NETS can be contacted at 1-888-221- 0045 or visit its Web site at www.trafficsafety.org. 13. ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING (JUNE 2020) (a) Definitions. As used in this clause- "Driving"– (1) Means operating a motor vehicle on an active roadway with the motor running, including while temporarily stationary because of traffic, a traffic light, stop sign, or otherwise. (2) Does not include operating a motor vehicle with or without the motor running when one has pulled over to the side of, or off, an active roadway and has halted in a loca tion where one can safely remain stationary. Text messaging means reading from or entering data into any handheld or other electronic device, including for the purpose of short message service texting, e-mailing, instant messaging, obtaining navigational information, or engaging in any other form of electronic data retrieval or electronic data communication. The term does not include glancing at or listening to a navigational device that is secured in a commercially designed holder affixed to the vehicle, provided that the destination and route are programmed into the device either before driving or while stopped in a location off the roadway where it is safe and legal to park. (b) This clause implements Executive Order 13513, Federal Leadership on Re ducing Text Messaging While Driving, dated October 1, 2009. (c) The Contractor is encouraged to- (1) Adopt and enforce policies that ban text messaging while driving- (i) Company-owned or rented vehicles or Government-owned vehicles; or (ii) Privately-owned vehicles when on official Government business or when performing any work for or on behalf of the Government. DocuSign Envelope ID: EC0A98E3-831A-4B69-935C-26952D6569DE ________________________________________________________________________________________________________ Page 8 of 16 (2) Conduct initiatives in a manner commensurate with the size of the business, such as- (i) Establishment of new rules and programs or reevaluation of existing programs to prohibit text messaging while driving; and (ii) Education, awareness, and other outreach to employees about the safety risks associated with texting while driving. (d) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts that exceed the micro-purchase threshold, as defined in Federal Acquisition Regulation 2.101 on the date of subcontract award. 14. ORDER OF PRECEDENCE In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence in the following order: Applicable federal and state of Washington statutes and regulations Special Terms and Conditions General Terms and Conditions Attachment A – Scope of Work Attachment B – Budget DocuSign Envelope ID: EC0A98E3-831A-4B69-935C-26952D6569DE ________________________________________________________________________________________________________ Page 9 of 16 General Terms and Conditions 1. DEFINITIONS As used throughout this Contract, the following terms shall have the meaning set forth below: A. “Authorized Representative” shall mean the Director and/or the designee authorized in writing to act on the Director’s behalf. B. “COMMERCE” shall mean the Washington Department of Commerce. C. “Contract” or “Agreement” or “Grant” means the entire written agreement between COMMERCE and the Contractor, including any Exhibits, documents, or materials incorporated by reference. E-mail or Facsimile transmission of a signed copy of this contract shall be the same as delivery of an original. D. "Contractor" or “Grantee” shall mean the entity identified on the face sheet performing service(s) under this Contract, and shall include all employees and agents of the Contractor. E. “Modified Total Direct Costs” (MTDC) shall mean all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward in excess of $25,000. F. “Personal Information” shall mean information identifiable to any person, including, but not limited to, information that relates to a person’s name, health, finances, education, business, use or receipt of governmental services or other activities, addresses, telephone numbers, social security numbers, driver license numbers, other identifying numbers, and any financial identifiers, and “Protected Health Information” under the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA). G. “State” shall mean the state of Washington. H. “Subaward” shall mean an award provided by a pass-through entity to a subrecipient for the subrecipient to carry out part of a Federal award received by the pass -through entity. It does not include payments to a contractor or payments to an individual that is a beneficiary of a Federal program. A subaward may be provide d through any form of legal agreement, including an agreement that the pass-through entity considers a contract. I. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all or part of those services under this Contract under a separate contract with the Contractor. The terms “subcontractor” and “subcontractors” mean subcontractor(s) in any tier. J. “Subrecipient” shall mean a non-Federal entity that receives a subaward from a pass- through entity to carry out part of a Federal program; but does not include an individual that is a beneficiary of such program. A subrecipient may also be a recipient of other Federal awards directly from a Federal awarding agency. DocuSign Envelope ID: EC0A98E3-831A-4B69-935C-26952D6569DE ________________________________________________________________________________________________________ Page 10 of 16 2. ALL WRITINGS CONTAINED HEREIN This Contract contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto. 3. AMENDMENTS This Contract may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. 4. ASSIGNMENT Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred or assigned by the Contractor without prior written consent of COMMERCE. 5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION A. “Confidential Information” as used in this section includes: i. All material provided to the Contractor by COMMERCE that is designated as “confidential” by COMMERCE; ii. All material produced by the Contractor that is designated as “confidential” by COMMERCE; and iii. All Personal Information in the possession of the Contractor that may not be disclosed under state or federal law. B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer, sale, or disclosure of Confidential Information. The Contractor shall use Confidential Information solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any Confidential Information to any third party except with the prior written consent of COMMERCE or as may be required by law. The Contractor shall take all necessary steps to assure that Confidential Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of Confidential Information or violation of any state or federal laws related thereto. Upon request, the Contractor shall provide COMMERCE with its policies and procedures on confidentiality. COMMERCE may require changes to such policies and procedures as they apply to this Contract whenever COMMERCE reasonably determines that changes are necessary to prevent unauthorized disclosures. The Contractor shall make the changes within the time period specified by COMMERCE. Upon request, the Contractor shall immediately return to COMMERCE any Confidential Information that COMMERCE reasonably determines has not been adequately protected by the Contractor against unauthorized disclosure. C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5) working days of any unauthorized use or disclosure of any confidential information, and shall take necessary steps to mitigate the harmful effects of such use or disclosure. 6. COPYRIGHT Unless otherwise provided, all Materials produced under this Contract shall be considered "works for hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be considered the author of such Materials. In the event the Materials are not considered “works for hire” under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and interest in all Materials, including all intellectual property rights, moral rights, and rights of publ icity to COMMERCE effective from the moment of creation of such Materials. “Materials” means all items in any format and includes, but is not limited to, data, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer prog rams, films, tapes, DocuSign Envelope ID: EC0A98E3-831A-4B69-935C-26952D6569DE ________________________________________________________________________________________________________ Page 11 of 16 and/or sound reproductions. “Ownership” includes the right to copyright, patent, register and the ability to transfer these rights. For Materials that are delivered under the Contract, but that incorporate pre-existing materials not produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty- free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce, distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants and represents that the Contractor has all rights and permissions, including intellectual property rights, moral rights and rights of publicity, necessary to grant such a license to COMMERCE. The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of Materials furnished under this Contract, of all known or potential invasions of privacy contained therein and of any portion of such document which was not produced in the performa nce of this Contract. The Contractor shall provide COMMERCE with prompt written notice of each notice or claim of infringement received by the Contractor with respect to any Materials delivered under this Contract. COMMERCE shall have the right to modify or remove any restrictive markings placed upon the Materials by the Contractor. 7. DISPUTES In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in the following manner: Each party to this Agreement shall appoint o ne member to the Dispute Board. The members so appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As an alternative to this process, either of the parties may request intervention by the Governor, as provided by RCW 43.17.330, in which event the Governor's process will control. 8. GOVERNING LAW AND VENUE This Contract shall be construed and interpreted in accordance with the laws of the state of Washington, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County. 9. INDEMNIFICATION Each party shall be solely responsible for the acts of its employees, officers, and agents. 10. LICENSING, ACCREDITATION AND REGISTRATION The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and registration requirements or standards necessary for the performance of this Contract. 11. RECAPTURE In the event that the Contractor fails to perform this Contract in accordance with state la ws, federal laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an amount to compensate COMMERCE for the noncompliance in addition to any other remedies available at law or in equity. Repayment by the Contractor of funds under this recapture provision shall occur within the time period specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments due under this Contract. 12. RECORDS MAINTENANCE The Contractor shall maintain books, records, documents, data and other evidence relating to this contract and performance of the services described herein, including but not limited to accounting procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this contract. DocuSign Envelope ID: EC0A98E3-831A-4B69-935C-26952D6569DE ________________________________________________________________________________________________________ Page 12 of 16 The Contractor shall retain such records for a period of six years following the date of final payment. At no additional cost, these records, including materials generated under the contract, shall be subject at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. 13. SAVINGS In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding limitations and conditions. 14. SEVERABILITY The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the contract. 15. SUBCONTRACTING The Contractor may only subcontract work contemplated under this Contract if it obtains the prior written approval of COMMERCE. If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to subcontracting, as well as copies of all subcontracts and r ecords related to subcontracts. For cause, COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as they relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or entity; or (c) require the Contractor to rescind or amend a subco ntract. Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term or condition of this Contract. The Contractor shall appropriately monitor the activities of the Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any breach in the performance of the Contractor’s duties. Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for claims or damages arising from a Subcontractor’s performance of the subcontract. 16. SURVIVAL The terms, conditions, and warranties contained in this Contract that by their sense and context are intended to survive the completion of the performance, cancellation or termination of this Contract shall so survive. 17. TERMINATION FOR CAUSE In the event COMMERCE determines the Contractor has failed to comply with the conditions of this contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of the need to take corrective action. If corrective action is not taken within 30 calendar days, the contract may be terminated or suspended. In the event of termination or suspension, the Contractor shall be liable for damages as authorized by law including, but not limited to, any cost difference between the original contract and the replacement or cover contract and all administrative costs directly related to the replacement contract, e.g., cost of the competitive bidding, mailing, advertising and staff time. DocuSign Envelope ID: EC0A98E3-831A-4B69-935C-26952D6569DE ________________________________________________________________________________________________________ Page 13 of 16 COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to terminate the contract. A termination shall be deemed a “Termination for Convenience” if it is determined that the Contractor: (1) was not in default; or (2) failure to perform was outside of his or her control, fault or negligence. The rights and remedies of COMMERCE provided in this contract are not exclusive and are, in addition to any other rights and remedies, provided by law. 18. TERMINATION FOR CONVENIENCE Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days’ written notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms of this Contract for services rendered or goods delivered prior to the effective date of termination. 19. TERMINATION PROCEDURES Upon termination of this contract, COMMERCE, in addition to any other rights provided in this contract, may require the Contractor to deliver to COMMERCE any property specifically produced or acquired for the performance of such part of this contract as has been terminated. The provisions of the "Treatment of Assets" clause shall apply in such property transfer. COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially completed work and services, (iii) other property or services that are accepted by COMMERCE, and (iv) the protection and preservation of property, unless the termination is for default, in which case the Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree with such determination shall be a dispute within the meaning of the "Disputes" clause of this contract. COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized Representative determines to be necessary to protect COMMERCE against potential loss or liability. The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract. After receipt of a notice of termination, and except as otherwise directed by the Authorized Representative, the Contractor shall: A. Stop work under the contract on the date, and to the extent specified, in the notice; B. Place no further orders or subcontracts for materials, services, or facilities except as may be necessary for completion of such portion of the work under the contract that is not terminated; C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized Representative, all of the rights, title, and interest of the Contractor under the orders and subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts; D. Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts, with the approval or ratification of the Authorized Representative to the extent the Authorized Representative may require, which appr oval or ratification shall be final for all the purposes of this clause; E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by the Authorized Representative any property which, if the contract had been completed, would have been required to be furnished to COMMERCE; DocuSign Envelope ID: EC0A98E3-831A-4B69-935C-26952D6569DE ________________________________________________________________________________________________________ Page 14 of 16 F. Complete performance of such part of the work as shall not have been terminated by the Authorized Representative; and G. Take such action as may be necessary, or as the Authorized Representative may di rect, for the protection and preservation of the property related to this contract, which is in the possession of the Contractor and in which COMMERCE has or may acquire an interest. 20. TREATMENT OF ASSETS Title to all property furnished by COMMERCE shall rem ain in COMMERCE. Title to all property furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a direct item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such property by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor under this contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the performance of this contract, or (ii) commencement of use of suc h property in the performance of this contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first occurs. A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided herein or approved by COMMERCE, be used only for the performance of this contract. B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that results from the negligence of the Contractor or which results from the failure on the part of the Contractor to maintain and administer that property in accordance with sound management practices. C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately notify COMMERCE and shall take all reasonable steps to protect the property from further damage. D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement upon completion, termination or cancellation of this contract. E. All reference to the Contractor under this clause shall also include Cont ractor’s employees, agents or Subcontractors. 21. WAIVER Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be such in writing and signed by Authori zed Representative of COMMERCE. DocuSign Envelope ID: EC0A98E3-831A-4B69-935C-26952D6569DE ________________________________________________________________________________________________________ Page 15 of 16 Attachment A: Scope of Work Allowable Activities and Expenses Grantee will utilize the Emergency Housing Fund grant to maintain current levels of homeless subsidies and emergency housing services. Allowable activities and expenses follow the Consolidated Homeless Grant (CHG)/System Demonstration Grant (SDG) guidelines. Allowable activities are restricted to "emergency housing" activities, to include: street outreach, diversion, emergency shelter including hotel/motel leasing, sanctioned encampments, transitional housing, rapid re-housing, housing search and placement, and housing stability case management. Household eligibility requirements also follow the CHG/SDG guidelines. Invoicing Grantees must provide adequate back up documentation to support costs on each reimbursement request, to include: 1. General ledger from financial accounting system with transaction and expenditure dates on allowable activities within period of performance, and Dept. of Commerce voucher detail form. 2. If lead grantee has sub recipients, also submit their general ledgers with transaction and expenditure dates on allowable activities within period of performance. 3. For rental assistance and flexible fund payments, backup documentation should include a client name to tie the transaction to the payee or recipient. In addition, at the time of contracting, grantee must submit a copy of letter of approved indirect rate or cost allocation plan for all federally funded programs, if billing for the recovery of indirect costs. DocuSign Envelope ID: EC0A98E3-831A-4B69-935C-26952D6569DE ________________________________________________________________________________________________________ Page 16 of 16 Attachment B: Budget July 1, 2023 – June 30, 2024 Budget Category Admin $132,742.00 Operations $283,360.00 Facility Support $195,848.00 Rent $273,000.00 Total $884,950.00 DocuSign Envelope ID: EC0A98E3-831A-4B69-935C-26952D6569DE Certificate Of Completion Envelope Id: EC0A98E3831A4B69935C26952D6569DE Status: Sent Subject: Complete with DocuSign: Mason County EHF Contract.docx Division: Community Services and Housing Program: Emergency Housing Fund ContractNumber: 24-4619D-115 DocumentType: Contract Source Envelope: Document Pages: 16 Signatures: 0 Envelope Originator: Certificate Pages: 5 Initials: 1 Henry Bennett AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 1011 Plum Street SE MS 42525 Olympia, WA 98504-2525 henry.bennett@commerce.wa.gov IP Address: 147.55.134.3 Record Tracking Status: Original 7/5/2023 12:01:52 PM Holder: Henry Bennett henry.bennett@commerce.wa.gov Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: Washington State Department of Commerce Location: DocuSign Signer Events Signature Timestamp Kathy Kinard Kathy.Kinard@commerce.wa.gov Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.180.5.83 Sent: 7/5/2023 12:23:41 PM Viewed: 7/5/2023 1:30:41 PM Signed: 7/5/2023 1:30:47 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Sharon Trask strask@masoncountywa.gov Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 4/28/2023 9:52:47 AM ID: a7e6d2e4-0c8d-4ddf-9737-f4cf4b14e606 Kennly Asato kennly.asato@commerce.wa.gov Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Kathryn Dodge kathryn.dodge@commerce.wa.gov Security Level: Email, Account Authentication (None)Using IP Address: 147.55.149.146 Sent: 7/5/2023 12:05:32 PM Viewed: 7/5/2023 12:23:40 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Haley Foelsch haley@masoncountywa.gov Security Level: Email, Account Authentication (None)Using IP Address: 216.235.103.241 Sent: 7/5/2023 1:30:49 PM Viewed: 7/6/2023 8:05:01 AM Electronic Record and Signature Disclosure: Accepted: 7/6/2023 8:05:01 AM ID: b4a7faa7-7392-4031-a02c-8f902ce1fd60 Melissa Casey mcasey@masoncountywa.gov Security Level: Email, Account Authentication (None) Sent: 7/6/2023 8:05:01 AM Electronic Record and Signature Disclosure: Accepted: 6/27/2023 8:21:29 AM ID: fbef9ba8-451f-4fc5-83cf-06097edb72aa McKenzie Smith msmith@masoncountywa.gov Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 4/25/2023 9:35:37 AM ID: 0ab89daa-e96a-4ab9-a498-c1e41ad3676d Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 7/5/2023 12:05:32 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Washington State Department of Commerce (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.15 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 8/11/2020 4:44:12 PM Parties agreed to: Sharon Trask, Haley Foelsch, Melissa Casey, McKenzie Smith Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Washington State Department of Commerce: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: docusign@commerce.wa.gov To advise Washington State Department of Commerce of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at docusign@commerce.wa.gov and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address. If you created a DocuSign account, you may update it with your new email address through your account preferences. To request paper copies from Washington State Department of Commerce To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to docusign@commerce.wa.gov and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with Washington State Department of Commerce To inform us that you no longer wish to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to docusign@commerce.wa.gov and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guide- signing-system-requirements. Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that: You can access and read this Electronic Record and Signature Disclosure; and You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and Until or unless you notify Washington State Department of Commerce as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by Washington State Department of Commerce during the course of your relationship with Washington State Department of Commerce. Mason County Agenda Request Form To: Board of Mason County Commissioners From: Richard Dickinson, Deputy Director/U&W Ext. 450 Department: Public Works Briefing: ☒ Public Hearing: ☐ Action Agenda: ☒ Special Meeting: ☐ Briefing Date(s): July 17, 2023 Agenda Date: July 18, 2023 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Solid Waste Long Haul Transport and Disposal Contract - Hearing Background/Executive Summary: Public Works, U&W Management Division advertised a Request for Proposals (RFP) for hauling and disposing of the county’s solid waste. Two proposals were received and deemed to be responsive. Interviews were held with Republic Services and Mason County Garbage on Wednesday, July 12th. Currently, Republic Services provides hauling (sub-contracting with Mason County Garbage) and disposal (at their Roosevelt Landfill in Goldendale, WA) and the contract expires August 23, 2023. The Board previously authorized staff to advertise for a public hearing to be held on August 1st. Due to a schedule conflict, the Board wishes to reschedule the hearing to Monday, July 31st. Budget Impact: Budget impacts are unknown. Last year approximately $3.1 million was spent to haul and dispose of solid waste. Public Outreach: A notice of a public hearing announcement will be published July 20th and 27th in the Shelton Journal. Requested Action: Request the Board change the public hearing from Tuesday, August 1, 2023 at 9:15am to July 31, 2023 at 9:00am for review and consideration of submitted responses to the request and potentially take action to award contract. Attachments: 1. Notice NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing in Mason County Building I, Commission Chambers, 411 North Fifth Street, Shelton, WA 98584 on July 31, 2023 at 9:00 a.m. SAID HEARING will be to present the contract negotiation results and consider possible award of the Solid Waste Long Haul and Transport Disposal contract for the hauling and export of solid waste from the Mason County Transfer and Recycling Station. Public testimony will be available in-person or via Zooms. The URL is available on the County website https://www.masoncountywa.gov/ to sign into the meeting. Please use the “raise hand” feature to be recognized by the Chair to provide your testimony. You can also email testimony to msmith@masoncountywa.gov or mail to the Commissioners’ Office, 411 N 5th St, Shelton, WA 98584; or call (360) 427-9670 ext. 230. For questions, contact Richard Dickinson (360) 427-9670 ext. 652 or if special accommodations are needed, please contact the Commissioners' office, (360) 427-9670 ext. 419. DATED this 17th day of July, 2023. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON __________________________________ McKenzie Smith, Clerk of the Board Bill: Public Works 100 W Public Works Dr Shelton, WA 98584 Cc: Commissioners Auditor Public Works Applicant Shelton Journal: Publ. 2t: July 20, 2023 & July 27, 2023 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Cassidy Perkins Ext.419 Department: Support Services Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 5,2023 Agenda Date: June 20,2023 Internal Review: ❑ Finance ❑ Human Resources ® Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Public hearing to consider the 2022 Open Space applications. Background/Executive Summary: The Open Space Taxation Act,enacted in 1970,allows property owners to have their open space, farm and agricultural,and timberlands valued at their current use rather than their highest and best use. RCW 84.34 governs this Act. Budget Impact(amount, funding source,budget amendment): None Public Outreach (news release,community meeting, etc.): Hearing notice published and sent to individual applicants Requested Action: Approval of all 24 of the Open Space applications to the recommendations of the County Assessor. Attachments Spreadsheet summarizing applications with Assessor recommendations and DOR info on the Current Use program. Recap of 2022 Current Use Applications Line# Parcel# Owner Name Transfer Info Assessor Discussion Assessor Commissioner Recommendation Approval 1 31910-34-90070 Kimberly Gregg Reclassified as Open Space This is a 4.21 acre residential The Assessor Application received 1/21/22 parcel.It is improved with a recommends that at Paid$600.00 residence,septic system and least 1.00 acre remains Receipt#107441636 water system.The remainder is at market value due to Recorded 1/21/2022 undeveloped deciduous wetland the residence and the and forest area with a foot trail. remainder of 3.21 acres be approved for Open Space Current Use. 2 41927-31-00040 Squaxin Island Tribe Reclassified as Open Space This is a 10.34 acre parcel The Assessor Application received 1/31/22 transferring from Farm&Ag to recommends Approval Paid$10,200.00 Open space. No longer farming. of this transfer. Receipt#2022-81288 Recorded 1/31/2022 3 41927-31-00050 Squaxin Island Tribe Reclassified as Open Space This is a 6.33 acre parcel The Assessor Application received 1/31/22 transferring from Farm&Ag to recommends Approval of Paid$10,200.00 Open space. No longer farming. this transfer. Receipt#2022-81288 Recorded 1 31 2022 4 41927-31-00060 Squaxin Island Tribe Reclassified as Open Space This is a 5 acre parcel transferring The Assessor Application received 1/31/22 from Farm&Ag to Open space.No recommends Approval of Paid$10,200.00 longer farming. this transfer. Receipt#2022-81288 Recorded 1/31/22 5 41927-31-00070 Squaxin Island Tribe Reclassifed as Open Space This is a 5 acre parcel transferring The Assessor Application received 1/31/22 from Farm&Ag to Open space.No recommends Approval of Paid$10,200.00 longer farming. this transfer. Receipt#2022-81288 Recorded 1/31/22 6 41927-42-00010 Squaxin Island Tribe Reclassified as Open Space This is a 1.92 acre parcel The Assessor Application received 1/31/22 transferring from Designated recommends Approval of Paid$10,200.00 Forest Land to Open Space.No this transfer. Receipt#2022-81288 longer forest land. Recorded 1 31 2022 J:\CURRENT USE\2018\2018 applications Recap of 2022 Current Use Applications Line# Parcel# Owner Name Transfer Info Assessor Discussion Assessor Commissioner Recommendation Approval 7 41927-42-00020 Squaxin Island Tribe Reclassified as Open Space This is a 7.05 acre parcel transferring The Assessor Application received 1/31/22 from Designated Forest Land to recommends Approval of Paid$10,200.00 Open Space.No longer Forest land. this transfer. Receipt#2022-81288 Recorded 1/31/2022 8 41927-42-00030 Squaxin Island Tribe Reclassified as Open Space This is a 7.05 acre parcel transferring The Assessor Application received 1/31/22 from Designated Forest Land to recommends Approval of Paid$10,200.00 Open Space.No longer Forest land. this transfer. Receipt#2022-81288 Recorded 1/31/2022 9 41927-41-00010 Squaxin Island Tribe Reclassified as Open Space This is a 6.11 acre parcel transferring The Assessor Application received 1/31/22 from Designated Forest Land to recommends Approval of Paid$10,200.00 Open Space.No longer Forest land. this transfer. Receipt#2022-81288 Recorded 1/31/2022 10 41927-41-00020 Squaxin Island Tribe Reclassified as Open Space This is a 6.35 acre parcel transferring The Assessor Application received 1/31/22 from Designated Forest Land to recommends Approval of Paid$10,200.00 Open Space.No longer Forest land. this transfer. Receipt#2022-81288 Recorded 1/31/2022 11 41927-43-00010 Squaxin Island Tribe Reclassified as Open Space This is a 5 acre parcel transferring The Assessor Application received 1/31/22 from Designated Forest Land to recommends Approval of Paid$10,200.00 Open Space.No longer Forest land. this transfer. Receipt#2022-81288 Recorded 1/31/2022 12 41927-43-00020 Squaxin Island Tribe Reclassified as Open Space This is a 5 acre parcel transferring The Assessor Application received 1/31/22 from Designated Forest Land to recommends Approval of Paid$10,200.00 Open Space.No longer Forest land. this transfer. Receipt#2022-81288 Recorded 1/31/2022 13 41927-43-00030 Squaxin Island Tribe Reclassified as Open Space This is a 5 acre parcel transferring The Assessor Application received 1/31/22 from Designated Forest Land to recommends Approval of Paid$10,200.00 Open Space.No longer Forest land. this transfer. Receipt#2022-81288 Recorded 1/31/2022 14 41927-43-00040 Squaxin Island Tribe Reclassified as Open Space This is a 5 acre parcel transferring The Assessor Application received 1/31/22 from Designated Forest Land to recommends Approval of Paid$10,200.00 Open Space.No longer Forest land. this transfer. Receipt#2022-81288 Recorded 1/31/2022 JACURRENT USE\2018\2018 applications Recap of 2022 Current Use Applications Line# Parcel# Owner Name Transfer Info Assessor Discussion Assessor Commissioner Recommendation Approval 15 41927-43-00050 Squaxin Island Tribe Reclassified as Open Space This is a 12.70 acre parcel The Assessor Application received 1/31/22 transferring from Designated Forest recommends Approval of Paid$10,200.00 Land to Open Space.No longer this transfer. Receipt#2022-81288 Forest land. Recorded 1/31/2022 16 41927-34-00020 Squaxin Island Tribe Reclassified as Open Space This is a 5 acre parcel transferring The Assessor Application received 1/31/22 from Farm&Ag to Open space.No recommends Approval of Paid$10,200.00 longer farming. this transfer. Receipt#2022-81288 Recorded 1/31/2022 17 41927-34-00050 Squaxin Island Tribe Reclassified as Open Space This is a 7.50 acre parcel transferring The Assessor Application received 1/31/22 from Farm&Ag to Open space.No recommends Approval of Paid$10,200.00 longer farming. this transfer. Receipt#2022-81288 Recorded 1/31/2022 18 41927-34-00060 Squaxin Island Tribe Reclassified as Open Space This is a 7.50 acre parcel transferring The Assessor Application received 1/31/22 from Farm&Ag to Open space.No recommends Approval of Paid$10,200.00 longer farming. this transfer. Receipt#2022-81288 Recorded 1/31/2022 19 52026-41-00030 Michael Oppelt&Michele Manu Reclassified as Open Space This is a 6.43 acre parcel with 1 acre The Assessor Application received 5/31/22 at market value and the remainder recommends that the Paid$600.00 was in designated forest land that 1.00 acre remains at Receipt#2022-84534 had been part of a larger parcel. market value due to the Recorded 5/31/2022 After it was split,it no longer residence and the qualifies for the forest land remainder of 5.43 acres designation,owners applied to be approved to transfer transfer from DFL to Current Use from Designation Forest Open Space.Owners provided a to Open Space. wetland delineation report that shows most of the parcel in a wetland designation. 20 22127-75-00070 Jerry&Cheryl Hubbell Reclassified as Open Space This is a 5.40 acre residential parcel The Assessor Application received 9/6/22 with 150 high bank waterfront feet recommends that the Paid$600.00 overlooking Pickering Passage.It is 1.00 acre remains at Receipt#2022-86863 improved with a residence,septic market value due to the Recorded 9/6/2022 system and water system.The residence and the parcel has a ravine on one side that remainder of 4.40 acres is an undeveloped forested area left be approved for Open in its natural state. Space. JACURRENT USE\2018\2018 applications Recap of 2022 Current Use Applications Line# Parcel# Owner Name Transfer Info Assessor Discussion Assessor Commissioner Recommendation Approval 21 32219-22-90040 Mark Green&Carol Niccolls Reclassified as Open Space This is a 2.90 acre residential parcel The Assessor Application received 12/27/22 with 115 feet of salt waterfront.It is recommends that the Paid$1200.00 improved with a residence,septic 1.00 acre remains at Receipt#2022-89595 system and water system.The market value due to the Recorded 12/27/22 remainder is undeveloped with a residence and the steep hillside left in its natural state. remainder of 1.90 acres be approved for Open Space. 22 32218-33-90070 Mark Green&Carol Niccolls Reclassified as Open Space This is a 0.90 acre vacant parcel with The Assessor Application received 12/27/22 240 feet of salt waterfront.The recommends Approval of Paid$1200.00 entire parcel is undeveloped with a this transfer.It is the Receipt#2022-89595 steep hillside left in its natural state. contiguous parcel to Recorded 12/27/22 CLIOS 021-2022. 23 42102-12-00010 Donald&Joseph Pavel Reclassified as Open Space This is a vacant 20 acre parcel The Assessor Application received 12/29/22 transferring from Designated Forest recommends Approval of Paid$N/A Receipt Land to Open Space.All of this this transfer. #2022- Recorded parcel is within National Wetland 12/29/22 Inventory,therefore would not support tree growth. 24 42102-13-00000 Donald&Joseph Pavel Reclassified as Open Space This is a vacant 20.45 acre parcel The Assessor Application received 12/29/22 transferring from Designated Forest recommends Approval of Paid$N/A Receipt Land to Open Space.All of this this transfer. #2022- Recorded parcel is within National Wetland 12/29/22 Inventory,therefore would not support tree growth. JACURRENT USE\2018\2018 applications NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing in Mason County Building I, Commission Chambers, 411 North Fifth Street, Shelton, WA 98584 on July 18, 2023, at 9:15 a.m. SAID HEARING will be to take public comment on Open Space Applications. Public testimony will be available in-person or via Zooms. The URL is available on the County website hqps://www.masoneggDtMa.gov/ to sign into the meeting. Please use the "raise hand"feature to be recognized by the Chair to provide your testimony. You can also email testimony to msmithAmasoncountywa.gov or mail to the Commissioners' Office, 411 N 5t' St, Shelton, WA 98584; or call(360)427-9670 ext. 230. If special accommodations are needed, please contact the Commissioners' office, (360)427- 9670 ext. 419. DATED this 20 day of June 2023. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Bill: Mason County Commissioners 411 North Fifth Street Shelton,WA 98584 Cc: Commissioners Assessor Shelton Journal: Publ. 2t: June 30, 2023