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HomeMy WebLinkAbout2023/07/05 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR THE WEEK OF July 5, 2023 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion, and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. coU���� 1854 Commission meetings are live streamed at http://www.masonwebtv.com/ and public commented is accepted via email msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton, WA 98584; or phone at (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the Commissioners’ office no later than 4 p.m. the Friday before the meeting. If special accommodations are needed, contact the Commissioners' office at Shelton (360) 427-9670 ext. 419 Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent version. Last printed 06/29/23 at 11:10 AM BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of July 3, 2023 Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly *This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings. Wednesday, July 5, 2023 Commission Chambers Times are subject to change, depending on the amount of business presented 9:30 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion 10:30 A.M. Sheriff’s Office – Chief Hanson 10:40 A.M. Support Services – Mark Neary 11:00 A.M. Community Development – Kell Rowen 11:20 A.M. Public Works – Loretta Swanson Utilities & Waste Management Commissioner Discussion – as needed C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Kevin Hanson,TJ Cannon,Mark Neary Ext. 369,501 Department: Jail Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): July 5,2023 Agenda Date: July 18,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑X Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Jail Camera System Replacement Background/Executive Summary: I.T.was informed by the Jails camera system vendor(CTG)that replacement parts for our existing system are no longer in production or available.Additionally,we have had a difficult time finding replacement cameras that are compatible with the existing system as well as the wiring. Should we experience another hardware failure we have no option for repair. I.T. asked our vendor(CTG)to provide a quote for full system replacement. This includes a new non- proprietary server-based system,new wiring,and new IP Based cameras. This will allow for more flexibility with replacement parts,expansion in the future,and improved video quality. During the quote assessment multiple"blind spots"were identified with the current camera layout. Those areas include the hallways around the line cells and booking,holding cells,and some additional exterior areas.The hallways are where a lot of use of force and high liability situations occur. CTG has provided a cost for an as- built replacement and a cost to add 19 additional cameras to better the recording coverage of the facility. Budget Impact(amount, funding source,budget amendment): Replacement of existing cameras and Video Management System: $229,295;Alternate to add 19 new cameras in new locations, $57,132 Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval to replace the jail cameralvideo system and identify funding source Attachments Quote from Corrections Technology Group C 0 R R E C T 1 0 N S CTGTECHNOLOGY G R O U P 5615 E.Trent Ave.,Ste. 3 Spokane,WA 99212 509-991-2815 DATE: June 13, 2023 PROJECT: Mason County Detention Center Video Upgrades PROPOSAL: Background: The existing analog cameras on the existing video system are rapidly becoming discontinued, and finding replacement cameras has been rather problematic,to the point that within a year, replacements will no longer be available. As the CCTV system directly affects the safety of both the staff and the inmates, the County could incur severe and expensive liabilities without adequate camera coverage. Under this proposal, CTG shall replace the existing 63 analog cameras with comparable mounting-style higher-resolution IP camera replacements (minimum of 2 MP) and associated CAT6 cabling, and replace the Video Management System (VMS)with a more non-proprietary system. Cameras in Day Rooms shall be 180-degree type, and provide the ability to suppress or shade out portions of the displayed image to allow inmate privacy while in the showers, toilets, etc. as required. Finally, camera switching speed will be significantly improved with new software. Finally, the new system shall be integrated with the existing touchscreen control and monitoring system,to allow for operator speed and efficiency. Under the Alternate additive proposal, CTG shall provide and install 19 additional cameras in new locations, along with the associated conduit raceway system and CAT6 cabling. Additionally, a new additional 60" monitor will be provided and installed in Central Control to provide visual coverage of the new cameras. NET PRICE: Base—Replacement of existing cameras and Video Management System: $229,295. Alternate—Add 19 new cameras in new locations: $57,132. REMARKS: 1) This proposal is based upon the re-use of the existing conduit raceway system, which is assumed to be in good condition, and free-run cabling in the Mechanical Mezzanine area above the detention area ceilings. 2) Prices Indicated includes engineering, submittals, project management, installation and programming labor, parts, freight,travel,vehicle costs, per diem, Owner training, and one-year warranty on supplied new parts. 3) Does not include bonding costs, prevailing wage, or WA sales taxes. The Terms and Conditions of Sales shown on the reverse are a part hereof. NET 30 DAYS Prices are good for 60 days. CORRECTIONS TECHNOLOGY GROUP LLC * 5615 E.Trent Ave., Ste. 3, Spokane,WA 99212 LICENSES * ID Public Works#024602-B-4, CA#1096382,AK#111427, OR#20897 PROPOSAL ACCEPTED CORRECTIONS TECHNOLOGY GROUP LLC SUBMITTED BY: BY: Bob Ellis, Design/Build Manager TITLE: NEW CAMERAS ADDED: Room D3—1 camera Additional cameras(3) for better coverage of cell doors in Units J, L, and N (1 each) Kitchen—1 camera Room D9—1 camera Room S4—1 camera Additional cameras with infrared illuminators (3)to cover blind spots in the 3 outdoor Recreation Yards. Lobby—1 camera Court Holding Hallway—1 camera Corridors outside of Control Room—1 Fisheye camera and (2) 180 degree cameras Recreation Room—1 camera Exterior camera at D6 to cover Courthouse door and yard Alternative Sentencing—1 camera Parking Area—1 PTZ camera TERMS AND CONDITIONS OF SALE (CONTRACT SALES) 1. REMITTANCES All invoices shall be due and payable upon receipt in United States currency,free of exchange, collection,or any other charges,or as otherwise agreed upon and set forth in writing by CORRECTIONS TECHNOLOGY GROUP. (hereinafter called"Seller"). The Customer,if so requested agrees to furnish Seller with all information including financial statements, necessary to make a proper credit appraisal. Refusal to supply such information may cause this proposal to be withdrawn. Terms of payment originally granted are subject to the approval of continued credit status. Prices are subject to correction for error. 2. PROPOSALS Proposals are based upon straight-time labor. Any request by the Customer for overtime work shall be considered an extra. This Proposal expires 30 days after its date,subject to the provisions of the first sentence of the paragraph below entitled"Acceptance of Terms". 3. PROGRESS PAYMENTS Seller reserves the right to invoice Customer monthly as the work progresses for all materials delivered to the job site or to an off-sit facility and for all work performed on-site and off-site. Engineering,drafting and other mobilization costs incurred prior to installation shall be included in Sellers initial invoice and be equal to fifteen percent(15%)of the contract price. Invoices are due upon receipt by Customer. If the Customer becomes overdue in any progress payment,Seller shall be entitled to suspend work,shall be entitled to interest at the annual rate of 18%or the maximum permitted by the State of Washington and also to avail itself of any other legal remedies. Seller shall also be entitled to interest on all amounts retained by Customer from progress payments or otherwise Customer agrees that he will pay and/or reimburse Seller for any and all reasonable attorney's fees which are incurred by Seller in the collection of amounts due and payable hereunder. 4. CANCELLATION AND SUSPENSION Any contract resulting from this proposal is subject to cancellation or instructions to suspend work by the Customer only upon agreement to pay Seller adjustment charge. 5. TAXES The amount of any future sales,use,occupancy,excise,or other tax,federal,state,or local which Seller hereafter shall be obligated legally to pay,either on its own behalf or on behalf of the Customer or otherwise,with respect to the material covered by this proposal shall be added to such prices and paid by the Customer. 6. LOSS DAMAGE OR DELAY Seller shall not be liable for any loss,damage,or delay occasioned by any cause beyond Seller's control,including but not limited to governmental actions or orders,embargoes,strikes,differences with workmen,fires, CORRECTIONS TECHNOLOGY GROUP LLC * 5615 E.Trent Ave., Ste. 3, Spokane,WA 99212 LICENSES * ID Public Works#024602-B-4, CA#1096382,AK#111427, OR#20897 floods,accidents,or transportation delays. IN NO EVENT SHALL SELLER BE LIABLE FOR ANY CONSEQUENTIAL OR SPECIAL DAMAGES. 7. WARRANTY Seller warrants that the equipment manufactured and services furnished by it and covered by this proposal are free from defects in material and workmanship under normal use and service and without charge,equipment to be so defective in material or workmanship will be repaired or replaced, if written notice of failure is received by Seller within one(1)year after date of installation, provided said equipment has been operated in accordance with Seller's instructions and provided such defects are not due to abuse,fire or decomposition by chemical or galvanic action. THIS EXPRESS WARRANTY IS IN LIEU OF AND EXCLUDES ALL OTHER WARRANTIES,GUARANTEES, OR REPRESENTATIONS, EXPRESS OR IMPLIED. THERE ARE NOT IMPLIED WARRANTIES OR MERCHANTABILITY OR OF FITNESS FOR A PARTICULAR PURPOSE. Seller assumes no responsibility of repairs made on Seller's equipment unless done by Seller's authorized personnel,or by written authority from Seller. Seller makes no guarantee with respect to material not manufactured by it. 8. PURCHASER'S REMEDIES The Customer's remedies with respect to equipment found to be defective in material or workmanship shall be limited exclusively to the right or repair or replacement of such defective equipment. IN NO EVENT SHALL SELLER BE LIABLE FOR CLAIMS(BASED UPON BREACH OR IMPLIED WARRANTY)FOR ANY OTHER DAMAGES,WHETHER DIRECT, IMMEDIATE, FORESEEABLE,CONSEQUENTIAL,OR SPECIAL OR FOR ANY EXPENSES INCURRED BY REASON OF THE USE OR MISUSE OF EQUIPMENT WHICH DOES OR DOES NOT CONFORM TO THE TERMS AND CONDITIONS OF ANY CONTRACT RESULTING FROM THIS PROPOSAL. 9. PATENT INFRINGEMENT Seller will hold its Customer and the Owner harmless from infringement of any United States patent covering equipment of its manufacture. This,of necessity, is limited to the equipment per se and cannot be extended to applications of such equipment in a system,except in writing by an officer of Seller. The Customer and Owner shall advise Seller immediately in the event any claims of infringement are brought to their attention. 10. GOVERNING LAW Any contract resulting from this proposal shall be governed by,construed,and enforced in accordance with the laws of the State of Washington. 11. CERTIFICATION The person whose signature appears on the fact side hereof hereby certifies that,to his best knowledge and belief,the annexed bid is not the result of any agreement,arrangement or understanding between the Seller and any other manufacturer or Seller of security systems and that the prices,terms or conditions thereof have not been communicated by or on behalf of the Seller to any such person and will not be communicated to any such person prior to the official opening of said bid. 12. ACCEPTANCE OF TERMS This proposal shall become a binding contract between the Customer and Seller when accepted in writing by the Customer and when subsequently approved in writing hereon by CORRECTIONS TECHNOLOGY GROUP.or by our written acceptance of your purchase order by CORRECTIONS TECHNOLOGY GROUP. Such acceptance shall be with the mutual understanding that the terms and conditions of this proposal are a part thereof with the same effect as though signed by both parties named herein and shall prevail over any inconsistent provision of said order. No waiver,alteration,or modification of the terms and conditions on this and the face side hereof shall be binding unless in writing and signed by and authorized representative of CORRECTIONS TECHNOLOGY GROUP. CORRECTIONS TECHNOLOGY GROUP LLC * 5615 E.Trent Ave., Ste. 3, Spokane,WA 99212 LICENSES * ID Public Works#024602-13-4, CA#1096382,AK#111427, OR#20897 �r�ON CO& Mason County Administrator 411 N 5th Street Shelton, WA 98584 (360) 427-9670 ext. 419 Mason County Commissioner Briefing Items from County Administrator July 5, 2023 Specific Items for Review 2024 IT rates—Jennifer Beierle Human Resources Strategic Plan—Mary Ransier Building lease with North Mason Fire Authority—Mark Neary Timberland Regional Library Board of Trustees information—McKenzie Smith Administrator Updates Commissioner Discussion Commissioner calendar updates C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): July 5,2023 Agenda Date: July 18,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal X❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Revised 2024 Budget Rates for Information Technology(IT) Background/Executive Summary: The IT Steering Committee met on June 14t'and discussed moving Munis storage to the Cloud(an approximate annual cost of$50,000) and moving network switches to a 3-year life cycle to jump start the replacement cycle(an approximate annual cost of$20,000). The 2024 IT rates were approved by the Board on June 20'in the amount of$1,230,000. The IT Steering Committee is asking that the Board approve the revised rates in the amount of$1,300,000. Budget Impact(amount, funding source,budget amendment): 2024 Revised Information Technology Rates: $1,300,000 Public Outreach (news release,community meeting, etc.): The IT Rates are reviewed by the IT Steering Committee prior to requesting Board approval. Requested Action: Request the Board review the revised Information Technology rates for Mason County's 2024 annual budget. Attachments 2024 Revised Information Technology Rates Mason County 2024 Information Technology Allocation Plan to Departments Plan Notes Using Data from the year ended December 31, 2022 Rate Methodology: Information Technology(IT) pays for items and services approved by the Board of County Commissioners that benefit the County as a whole. Items and services that benefit one department are paid for by the individual departments with the exception of some phone costs.Those phone charges that benefit one department are charged back to that department in the rates. Prior year's Information Technology expenditures are captured in the next year's budgeted rates. For example, 2022 actual expenditures are charged in the 2024 planned rates.The budget for the next year's Information Technology fund is figured in conjuction with the rates to ensure funding for all planned expenditures, shown on Schedule A-1.At the end of 2022 the County implemented MS Office county-wide and this is paid through the IT rates. In 2023 an accrued leave payout line of$50,000 was added in the IT budget.See Schedule A for Total IT Rates. Future Planning:Schedule A-2 shows the current and future professional services plan. Schedule A-3 shows a reserve for future capital to help ensure enough funding to allocate future costs above current levels.According to the Mason County Computer Replacement Policy& Procedure, desktop and laptop computers should be purchased with the intention of providing acceptable performance for no less than three years,with the goal of replacement in the sixth year. Departments are responsible for the cost of the computers as put into the budget by the Budget Manager, and IT staff will perform the work required to replace the computers. Information Technology Cost Distribution:All information Technology costs are distributed by full time employee (FTE). In prior years phone costs were distributed based on number of extensions by department.This was changed to FTE in 2024 to simplify the rate process.All FTE's are users of the phone system either directly or indirectly and moving to FTE simplifies the rate process.The rate distribution by FTE shown on Schedule B. J:\Budget Office\Budget Adoption Info\2024\2024 Rates\2024 IT Rates\2024 IT dates-updated for Munis Cloud 6/27/2023 MASON COUNTY FUND 500 SCHEDULE A-Total 2024 INFO TECHNOLOGY RATES FUND BARS DEPARTMENT $ 1,300,000 001.000000.125.000 559.30.541500 COMMUNITY DEVELOPMENT $ 74,795 001.000000.300.000 518.80.541500 CURRENT EXPENSE $ 828,177 105.000000.000.000 543.10.541500 PUBLIC WORKS - COUNTY ROAD $ 197,011 105.000000.000.100 543.10.541500 PUBLIC WORKS- GIS $ 6,648 110.000000.000.000 515.70,541500 CRIME VICTIMS $ 3,324 117.000000.000.000 565.40.541500 COMMUNITY SUPPORT SERVICES $ 6,648 150.000000.100.000 562.10.541500 HEALTH $ 74,795 160.000000.000.000 572.20,541500 LAW LIBRARY $ 164.000000.100.000 564.10.541500 MENTAL HEALTH TAX $ 3,324 402.000000.000.000 537.10.541500 UTILITIES-SOLID WASTE $ 41,054 403.000000.100.020 535.10.541500 UTILITIES-CSW $ 20,061 411.000000.100.000 535.10.541500 UTILITIES-CSW $ 3,493 411.000000.200.000 534.10.541500 UTILITIES-CSW $ 3,493 412.000000.200.000 534.10.541500 UTILITIES-CSW $ 3,030 413.000000.000.000 535.10.541500 UTILITIES-CSW $ 8,518 501.000000.000.000 548.30.541500 ER&R $ 25,430 GRAND TOTAL: $ 1,300,000 Tab B-2024 Information Technology Based on 2022 Budgeted FTE's 2022 2024 INDIRECT SOFTWARE& Fund/ Budgeted MACHINERY IT CHARGES BY TOTAL Dept Fund/Department Name FTE's DEPARTMENT COUNT $ 1,297,S72 001-010 WSU 2.25 COMMUNITY DEVELOPMENT 22.50 5.76% $ 74,795 001-020 Assessor 13.00 CURRENT EXPENSE 248.97 63.78% $ 827,628 001-030 Auditor 14.50 PUBLIC WORKS-COUNTY ROAD 58.70 15.04% $ 195,131 001-050 Emergency Management 2.34 PUBLIC WORKS-GIS 2.00 0.51% $ 6,648 001-055 Facilities&Grounds 5.50 CRIME VICTIMS 1.00 0.26% $ 3,324 001-057 Human Resources/Risk Management 5.00 COMMUNITY SUPPORT SERVICES 2.0D 0.51% $ 6,648 001-058 LEOFF - HEALTH 22.50 5.76% $ 74,795 001-070 Clerk 13.00 LAW LIBRARY 0.06 0.02% $ 199 001-080 Commissioners 3.00 001-090 Support Services 8.65 '.UTILITIES-SOLID WASTE 12.35 3.16% $ 41,054 001-100 District Court 12.20 UTILITIES-CSW 11.61 2.97% $ 38,594 001-125 Community Development 22.50 ER&R 7.65 1.96% $ 25,430 001-146 Parks&Trails 4.33 001-170 Juvenile Court Services 19.00 GRAND TOTAL: 390.34 100.00% $ 1,297,572 001-180 Prosecutor 15.00 2024 DIRECT SOFTWARE& MACHINERY CHARGES BY 001-185 Child Support Enforcement 1.00 DEPARTMENT 2,429 001-190 Coroner 2.40 CURRENT EXPENSE 549 001-205 Sheriff 98.50 PUBLIC WORKS 1,880 001-208 Courthouse Security - TOTAL DIRECT SOFTWARE/MACHINERYCHARGES: 2,429 001-240 Office of Public Defense 8.00 2024 GRAND TOTAL SOFTWARE& MACHINERY IT CHARGES BY TOTAL 001-250 Superior Court 7.58 DEPARTMENT COUNT $ 1,300,000 001-255 Family Court - COMMUNITY DEVELOPMENT 22.50 5.76% $ 74,795 001-256 Therapeutic Court 4.22 CURRENT EXPENSE 248.97 63.78% $ 828,177 001-258 Murder Expenditures - PUBLIC WORKS-COUNTY ROAD 58.70 15.040/ $ 197,011 001-260 Treasurer 8.00 PUBLIC WORKS-GIS 2.00 0.51% $ 6,648 001-300 Non Departmental - CRIME VICTIMS 1.00 0.26% $ 3,324 001-305 Motor Pool 0.50 COMMUNITY SUPPORT SERVICES 2.00 0.51% $ 6,648 001-310 Transfers Out - HEALTH 22.50 5.76% $ 74,795 103 Sales Use Tax - LAW LIBRARY 0.06 0.02% $ 199 104 Auditor's O&M - IMENTAL HEALTH TAX �r_1.00 0.26% $ 3,3241 105 County Road 58.70 UTILITIES-SOLID WASTE 12.35 3.16% $ 41,054 105-100 County Road-GIS 2.00 UTILITIES-CSW 11.61 2.97% $ 38,594 106 Paths&Trails - ER&R 7.65 1.96% $ 25,430 109 Election Equipment - 00I GRANDTOTAL: 390.34 100.00% $ 1,300,000 116 Historical Preservation - 117 Community Support Services 2.00 118 Abatement - 119 Reserve for Technology - 120 REET Property Tax - 134 National Forest Safety - 135 Trial Court Improvement - 138 Family Law Facilitator - 140 Sheriff's Special Funds - 150 Community Services Health 22.50 163 Lodging Tax - 180 Treasurer's O&M 1.00 190 Veterans Assistance - 192 Skokomish Flood Zone - 194 Mason Lake Management - 199 Island Lake Management - 205 Public Works Facility Bond - 210 Rural Development LTGO 2002 Bond - 215 MC LTGO 2013 Bond - 250 MC LTGO 2008 Bond - 350 REET 1 351 BEET 2 - 402 Mason County Landfill 12.35 403 NBCI Sewer Utility 6.03 404 NBCI Sewer Reserve - 405 W W System Development - 411 Rustlewood Sewer&Water 2.11 412 Beards Cove Water 0.91 413 Belfair WW&W Reclamation 2.56 428 Landfill Reserve - 429 Beards Cove Reserve - 480 Storm Drain System Development - 500 Information Technology 4.68 501 Equipment Rental&Revolving 7.65 502 Unemployment Fund Total Budgeted FTE's 395.02 Remove IT FTE's (4.68) Total FTE's to Allocate: 390.34 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mary Ransier Ext.Click or tap here to enter text. Department: Human Resources Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): July 5, 2023 Agenda Date: NA Internal Review: ❑ Finance ® Human Resources ❑ Legal ❑ Risk❑ Information Technology ❑ Other This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Review updates to HR's 2023 Strategic Plan Background/Executive Summary: HR's mission is to develop and manage people first human resources policies,programs, and provide expert consultation, services, and solutions in an efficient and customer-focused manner; and to provide our employees and volunteers with what they need to provide services to the public. The 2023 strategic plan helps drive the department and demonstrates measurable progress toward organizational goals. HR will update the Commission on the plan progress and status quarterly in 2023. Budget Impact(amount, funding source,budget amendment): N/A Requested Action: NA Attachments HR 2023 Strategic Plan 2023-2 Update HR 2023-2024 Strategic Plan Goals Strategic Initiatives—2023-2024 Strategic Outcome Measures 2023-1 Update 2023-2 Update High-level long-term results What we will do to cause measurable progress toward that goal What we will measure to quantify results and we must achieve communicate progress If we provide a competitive,sustainabletotal . .• r . package... 1. In Progress:Complete 4 open CBAs:Sheriffs Deputies,AFSCME,0PD #of contracts ratified -4 contracts ratified. -2 contracts ratified. Support Staff,Juvenile Detention -Year over year compensation cost -Non-Represented Class/Comp -FSA program Total Reward and 2• In Progress:Bargain 2 upcoming CBAs:Probation, Public Defenders increases Study completed completed/implemented. Benefits 3. Completed: Begin implementation of Non-Represented Class/Comp -Compensation is within+/-of -FSA approved by the Board Study comparable agencies 4. Completed:Research FSA/HSA options We can attract&hire employees based upon the right competencies, , 1. Completed: Implement NEOGov -1st year turnover -Linkedln:70%increase in -NEOGov fully implemented 2. In Progress:New hire onboarding processes -Time to hire followership -Anecdotal evidence of increased 3. In Progress:Increase recruitment presence in the community and at -#of applicants per position -Working to link Instagram talent pools and quality of applicants. Recruitment regional events -Linkedln/social media activity account -Attended 3 recruiting events and hiring 4. In Progress:Increase recruitment presence on social media and identify -Up to 3,750 followers on -Linkedln followers:271 new talent pipelines. Facebook -FB followers:3,900 S. Completed:Research conducting a county-wide career fair. -IG Followers:75 6. In Progress: Develop and implement Internship Program -3 interns in PW through August ...who reflect the diversity of the communities we serve... 1. In Progress:Implement a Legal and Effective Interviewing training for -retention rate -Delivered 2 Legal/Effective -Removed technology barrier to Diversity and inclusion recruitment panels. -%of hiring managers trained Interviewing classes application process(print/scan). 2. In Progress:Identify ways to decrease barriers throughout the process ...offer them opportunities to develop and grow.. 1. Completed:Create a Supervisor Toolkit with performance evaluation -%of employees with performance -Supervisor Toolkit referenced -Supervisor Boot Camp 5/16 templates,tools to conduct performance reviews,interview question evaluations and being used by hiring -Verbal SWOT 5/17 examples,etc. -number of added certifications for managers Learning and 2. In Progress:Implement leadership development curriculum. Career Incentive Policy -Delivered 2 leadership classes Development 3. In Progress: Career Incentive Program Policy 5.13—adding approved %of employees who promote -Hosting Supervisor Boot Camp certifications. successfully May 16 4. In Progress:Improve new employee orientation;add a new -Percentage of employees trained in supervisor/manager orientation leadership development support .. 1. In Progress:Learn Munis functionality to streamline HR processes. Number of handoffs in HR processes -Completed position control training Systems 2. Completed:Implement NEOGov -#s of processes mapped productive....then,employees will be healthy,engaged and 1(rev. 6/28/23) 6/28/2023 HR 2023-2024 Strategic Plan 1. Completed:Conduct employee engagement survey and complete -2022 employee engagement survey -142 responses to Engagement -Second employee townhall organizational analysis -Number of employees attending Survey,briefed survey on conducted 5/31/23 Engagement and Well- 2. In Progress:Benefits Fair and training opportunities for employees events/training 2/27/23 Being 3. In Progress:Increased engagement with County leadership -Number of opportunities for -First employee townhall employees to engage with leadership conducted on 2/23/23 ...and our HR team members will be learning&growing as service providers 1. Completed:HR staff have development plans,classes and on-the-job %of employees with development HR employees have spent -HR employees have spent time with training opportunities(SHRM,LRI,WCIF&BF training,WAPELRA,etc.) plans that are tracked and resourced time with roads crew,Clerk's roads crew,transfer station,and jail 2. In Progress:HR will identify opportunities for cross-training as well as office,and Sheriff's office HR Team Development developing skills in major functional areas within HR,as applicable. 3. In Progress:HR will job shadow customers to understand their work duties and environment Stay legally compliant and that allows us . .. the more strategic work above 1. In Progress:Evaluate organizational risk more comprehensively. #of policies updated and adopted -2 updates to personnel -1 update to personnel policies 2. In Progress:Reasonable Suspicion training and policy #of risks found/mitigated policies Legal Compliance 3. In Progress:Personnel Policies update 4. In Progress:Update Risk and Safety Policies 2(rev. 6/28/23) 6/28/2023 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mark Neary Ext. 530 Department: County Administrator Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): July 5,2023 Agenda Date: July 18,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Approval to enter into a lease agreement with North Mason Fire Authority for the building at 490 NE Old Belfair Highway,Belfair to locate certain County services. Background/Executive Summary: The term of the lease is 10 years for$2,000 a month. The County will make improvements to accommodate occupancy of County offices and during the period of initial construction,the Fire Authority will forgo the monthly rental payments for a period not to exceed two years. The Sheriff's North Precinct will be moved to this location. Additional County services may be located at this location including a north end Emergency Operation Center. Budget Impact(amount, funding source,budget amendment): $2,000 monthly lease payment starting August 1,2023. Current lease payment is $4,017.64 and is paid from the Current Expense Facilities budget. Improvements will be paid from the REET 1 Fund. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval to enter into a lease agreement with North Mason Fire Authority for the building at 490 NE Old Belfair Highway,Belfair to locate certain County services. Attachments Lease LEASE AGREEMENT Between NORTH MASON FIRE AUTHORITY And MASON COUNTY THIS LEASE entered into on the 18' day of July, 2023, by and between NORTH MASON FIRE AUTHORITY, hereinafter called "Lessor" and Mason County hereinafter called "Lessee": WITNESSETH: 1. PREMISES: Lessor does hereby lease to Lessee,those certain premises located at 490 NE Old Belfair Highway, Belfair, WA 98528, hereinafter called "premises". 2. TERM: The term of this lease shall be for TEN (10) years commencing on the 1st day of August, 2023 and shall terminate on the 1s' day of August 2033, unless the Lessee exercises an option to renew the Lease. Lessee will have the option to terminate this lease agreement at any time by providing the Lessor with a 365 day advanced notice of intention to terminate the lease. Lessee shall be entitled to one five (5) year option. The Lessee must notify the Lessor sixty (60) days prior to the expiration of this Lease, in writing, if it intends to exercise the option. 3. RENT: Lessee covenants and agrees to pay Lessor monthly rent in the amount of TWO THOUSAND dollars($2,000.00). Rent is to be paid in advance on the 51h day of each month of the Lease. Any rental payments received eleven (11) or more days after the beginning date of each rental period will be subject to a service charge of FIFTY dollars ($50.00). If no satisfactory rental agreement can be reached prior to the beginning of the option period, then this Lease shall not be renewed. Lessee will make necessary improvements to accommodate occupancy of County Offices and Departments utilizing the facility. During the period of initial construction of these necessary improvements the Lessor agrees to forgo the monthly rental payments described above for a period not to exceed 24 months(2 years). 4. UTILITIES AND FEES: Lessee agrees to pay all charges for lights, heat, water, sewer, garbage and all other utilities and services to the leased premises during the full term of this Lease. Lessee agrees to pay any telephone and computer charges. All other items including all license fees and other governmental charges levied on the operation of Lessee's business on the premises will be paid directly by Lessee. 5. REPAIRS AND MAINTENANCE: Lessee shall, at its own expense and at all times, keep the premises neat, clean and in a sanitary condition, and keep and use the premises in accordance with applicable laws, ordinances, rules, regulations and requirements of governmental authorities. Lessee shall not intentionally or negligently permit waste, damage or injury to the premises. Lessee shall keep all drain pipes free and open and protect water, heating, and other pipes to prevent freezing or clogging. Lessee will cover costs for all premises maintenance and repairs with the exception of major structural Page 1 of 5 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.0utlook\BPXBJRCN\Lease with North Mason Fire Authority final.docx repairs. Lessee shall make such repairs as necessary to maintain the premises in good condition, reasonable use and wear and damage by fire and other casualty excepted, as of the date of the commencement of this Lease.Any damage or repairs that are the result of the Lessee's negligent or intentional acts shall be the sole responsibility of the Lessee. The Lessor shall, at its sole cost and expense, make any and all additions, repairs, alterations, maintenance, replacement, or changes to the Property or any improvements to its own cost subject to the provisions in section 7. 6. SIGNS: All signs or symbols placed by Lessee in the windows and doors of the premises, or upon any exterior part of the building shall be subject to Lessor's priorwritten approval, which shall not be unreasonably withheld. Lessor may demand the removal of unreasonable signs which are not so approved, and Lessee's failure to comply with said request within forty-eight (48) hours will constitute a breach of this paragraph and will entitle Lessor to terminate this Lease or, in lieu thereof,to cause the sign to the removed and the building repaired at the sole expense of the Lessee. At the termination of this Lease, Lessee will remove all signs placed upon the premises, and will repair any damage caused by such removal. All signs must comply with sign ordinances or be placed in accordance with required permits. 7. ALTERATIONS: With prior written consent of the Lessor,which shall not be unreasonably withheld, Lessee may make alterations, additions and improvements to said premises, at Lessee's sole cost and expense. The Lessee will be responsible for all costs for all alterations or improvements that may be required by current and/or future regulatory compliance for Lessee's intended use of the premises. and improvement In the performance of such work, Lessee agrees to comply with all laws, ordinances, rules and regulations of any property public authority, and to save Lessor harmless from damage, loss or expense. Lessee will make necessary improvements to accommodate occupancy of County Offices and Departments utilizing the facility. During the period of initial construction of these necessary improvements the Lessor agrees to forgo the monthly rental payments described in section 3 above. 8. LIENS AND INSOLVENCY: Lessee shall keep the premises free from any liens arising out of any work performed for, materials furnished to, or obligations incurred by Lessee and shall hold Lessor harmless against the same. In the event Lessee becomes insolvent, bankrupt, or if a receiver, assignee or other liquidating officer is appointed for the business of Lessee, Lessor may cancel this Lease at its option. 9. ACCESS: With three (3) business days prior notice, Lessor shall have the right to enter the premises at all reasonable times for the purpose of inspection or of making repairs, additions or alterations, and to show the premises to prospective tenants for sixty (60) days prior to the expiration of the Lease term.The Lessee agrees to provide the Lessor a key for the purpose of emergency inspection and access only. 10. POSSESSION: If for any reason Lessor is unable to deliver possession of the premises at the commencement of the term of the Lease, Lessee may give Lessor written notice of its Page 2 of 5 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.0utlook\8PXBJRCN\Lease with North Mason Fire Authority final.docx intention to cancel this Lease if possession is not delivered within thirty (30) days after receipt of such notice by Lessor. 11. INTERFERENCE. Lessor shall not use, nor shall Lessor permit its tenants or Lessees to use, any portion of the Premises or Building in any way that interferes with the operations of Lessee. Such interference shall be deemed a material breach by Lessor, and Lessor shall have the responsibility to promptly cause any such interference to be eliminated. If said interference cannot be eliminated within twenty-four(24) hours after receipt of notice that such interference is occurring, Lessor shall discontinue or cause to be discontinued the operation of any equipment causing the interference until the same can be corrected, except for such intermittent operation as may be necessary for the purposes of testing, after action has been taken for the purposes of correcting such interference. In the event any such interference does not cease promptly, Lessee shall have the right, in addition to any other right that it may have at law or in equity,to enjoin such interference or to terminate this Lease. 12. MUTUAL INDEMNIFICATION: Lessee shall indemnify and hold Lessor harmless from and against any loss, damage, or injury caused by, or on behalf of, or through the fault of the Lessee. Lessor shall indemnify and hold Lessee harmless from and against any loss, damage, or injury caused by, or on behalf of, or through the fault of the Lessor. Nothing in this Article shall require a party to indemnify the other party against such other party's own willful or negligent misconduct. "PROVIDED that Lessee specifically releases Lessor from any claim for loss, damage or injury suffered by Lessee or Lessee's agents or employees while occupying the Premises,excepting only claims arising from the willful or grossly negligent conduct of Lessor. Lessee shall further indemnify and hold Lessor harmless from and against any claim for loss, damage or injury suffered by any employee or agent of Lessee while occupying the rooftop space or exercising rights of access thereto pursuant to this agreement and solely to the extent of such claims Lessee waives its immunity under the industrial insurance laws (RCW Title 51)." 13. INSURANCE: During the term of this Lease and any extension thereof, the Lessor shall maintain a policy of casualty insurance covering the amount of the replacement cost of Lessor's property demised herein to Lessee, for damage from fire, earthquake and other perils. Said insurance policy shall also insure the replacement value of any personal property owned by the Lessor that is located on the Property. The proceeds on a claim against said insurance policy for damage shall be used to repair damage to the building of insured and to repair or replace any damaged personal property provided by the Lessor. The Lessee shall be responsible for maintaining its own casualty insurance on Lessee owned personal property and leasehold improvements placed within the Property by the Lessee. The Lessee shall procure and maintain for the duration of the Lease, a policy or policies of insurance,or have evidence of coverage through a self-insured risk pool,against claims for injuries to persons or damage to property that may arise from or in connection with this Lease by the Lessee, its agents, representatives, or employees consistent with the Page 3 of 5 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.0utlook\BPXBJRCN\Lease with North Mason Fire Authority final.docx requirements in this Lease. Such insurance shall name the Lessor and its officers and employees as a Certificate Holder. Proof of such insurance shall be delivered to the Lessor prior to occupancy. 14. FIRE EXTINGUISHERS: Lessee agrees to maintain an adequate number of fire extinguishers on the premises. Lessee further agrees to have fire extinguishers regularly inspected by an approved fire extinguisher representative, at the sole cost of the Lessee. 15. DEFAULT AND RE-ENTRY: If Lessee shall fail to keep and perform any of the covenants and agreements herein contained, other than the payment of rent,and such failure continues for thirty (30) days after written notice from Lessor, unless appropriate action has been taken by Lessee in good faith, to cure such failure, Lessor may terminate this Lease and re-enter the premises, or Lessor may, without terminating this Lease, re-enter said premises, and sublet the whole or any part thereof for the account of the Lessee upon as favorable terms and conditions as the market will allow, for the balance of the term of this Lease and Lessee covenants and agrees to pay to Lessor any deficiency arising from a re-letting of the premises at a lesser amount than herein agreed to. Lessee shall pay such deficiency each month as the amount thereof is ascertained by Lessor. However, the ability of Lessor to re-enter and sublet shall not impose upon Lessor an obligation to do SO. 16. REMOVAL OF PROPERTY: In the event Lessor lawfully re-enters the premises as provided herein, Lessor shall have the right, but not the obligation, to remove all the personal property located therein, and to place such property in storage at the expense and risk of Lessee. 17. COSTS AND ATTORNEY'S FEES: If, by reason of any default or breach on the part of either party in the performance of any of the provisions of this Lease, a legal action is instituted, the losing party agrees to pay all reasonable costs and reasonable attorney's fees in connection therewith. The parties herein agree that the Mason County Superior Court shall have jurisdiction and venue over this Lease and all matters arising under this Lease. 18. NO WAIVER OR COVENANTS: Any waiver by either party of any breach hereof by the other shall not be considered a waiver of any future similar breach.This Lease contains all the agreements between the parties, and there shall be no modification of the agreements contained herein except by written agreement. 19. SURRENDER OF PREMISES: Lessee agrees, upon termination of this Lease, to peacefully quit and surrender the premises without notice, leave the premises neat and clean (less any ordinary wear and tear) and to deliver all keys to the premises to Lessor. 20. HOLDING OVER: If Lessee, with the implied or express consent of Lessor, shall hold over after the expiration of the term of this Lease including any option period under paragraphs 2 and 3, Lessee shall remain bound by all the covenants and agreements herein, except that the tenancy shall be from month to month. Page 4 of 5 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.0utlook\8PXBJRCN\Lease with North Mason Fire Authority final.docx 21. BINDING ON HEIRS, SUCCESSOR AND ASSIGNS: The covenants and agreements of this Lease shall be binding upon the heirs, executors, administrators, successors and assigns of both parties hereto, except as hereinabove provided. 22. USE: Lessee shall use the premises for the purposes of providing Mason County services. The Lessee agrees that they shall not allow the property to be used for any other purposes without written consent of the Lessor.The Lessee agrees that no chemicals shall be used, stored or disposed of in violation of any Federal, State or Local ordinance, rules or regulations. The Lessee agrees to release and hold harmless the Lessor from any legal cause of action brought by any third-party governmental entity or private person in regards to Lessee's use or storage of any toxic chemical products in regards to Lessee's use or storage of any toxic chemical products,compounds or environmental hazards.The parties herein agree that the Lessee reserves the right to allow other Mason County Departments to use the premises if it so chooses. The County agrees that any such use shall be in conformity with other provisions of this Lease. 23. NOTICE:Any notice required to be given by either party to the other shall be deposited in the United States Mail, postage prepaid and addressed to the Lessor at: North Mason Regional Fire Authority, P.O. Box 277, Belfair,WA 98528,or the Lessee at: Mason County Administrator,411 North 5t"Street,Shelton,WA 98584,or at such other address as either party may designate to the other in writing from time to time. IN WITNESS WHEREOF, the parties have hereunto set their hands the date first above written. LESSOR: North Mason Regional Fire Authority LESSEE: Chair Mason County Commission APPROVED AS TO FORM: Page 5 of 6 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.0utlook\BPXBJRCN\Lease with North Mason Fire Authority final.docx Tim Whitehead, CDPA Page 6 of 6 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.0utlook\8PXBJRCN\Lease with North Mason Fire Authority final.docx C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: McKenzie Smith Ext. 589 Department: Support Services Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): July 5,2023 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Timberland Regional Library Board of Trustees Background/Executive Summary: The Timberland Regional Library Board of Trustees is a seven-member board appointed by the joint action of five Counties—Grays Harbor,Lewis,Mason,Pacific,and Thurston. One trustee is appointed from each of the five counties and there are two at-large positions(RCW 27.12.130). Traditionally,the two at-large positions have been filled by appointments from Lewis and Thurston Counties. Trustees may serve two consecutive seven-year terms. For 2023,regular monthly meetings are held the fourth Wednesday of the month at 5:30 p.m. either via Zoom or at a predetermined location. Current membership: Name Position County Term Expiration Kenneth Sebby President Mason December 2024 Mary Beth Harrington President Elect Thurston December 2023 Vacant - - - Toni Gwin Pacific December 2028 Jasmine Dickhoff Grays Harbor December 2027 Hal Blanton Member-at-Large Lewis December 2025 Nicolette Oliver Member-at-Large Thurston December 2026 Budget Impact(amount, funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): N/A cqi Mason County Agenda Request Form Requested Action: N/A Attachments: Timberland Regional Library Board of Trustees Bylaws Timberland Regional LIBRARY Board of Trustees Bylaws ARTICLE I Legal Basis and Purpose The Board of Trustees of the Timberland Regional Library (TRL) exists by virtue of the provision of Chapter 27.12, of the Laws of the State of Washington. The Board exercises the authority and assumes the responsibility delegated to it by said Statute for the provision of free public library service to the residents of Grays Harbor, Lewis, Mason, Pacific, and Thurston Counties. The Board will enact policies to establish broad direction and planning appropriate to the mis- sion of providing inter-county rural library services. ARTICLE II Membership Section 1. Appointments A board of seven Trustees shall be appointed by the joint action of the Boards of County Com- missioners of Grays Harbor, Lewis, Mason, Pacific, and Thurston Counties. Two at large posi- tions traditionally have been filled by appointments from Thurston and Lewis Counties. Per the Ethics— Board of Trustees Policy, a trustee should not have a conflict of interest to serve on the board such as being a relative of a TRL employee; or a current or former TRL employee. Section 2. Terms of Office &Vacancies Trustees may serve two full consecutive terms of office of seven years each term. There may be instances when a Trustee is appointed to complete an expired term, in which case the Trus- tee is still eligible for two full consecutive terms. All appointments are subject to the joint ac- tion of the Boards of County Commissioners of the five counties. Vacancies for unexpired terms shall be appointed by joint action of the Boards of County Com- missioners for Grays Harbor, Lewis, Mason, Pacific, and Thurston Counties as soon as possible. RCW 27.12.190 states that "No person shall be appointed to any board of trustees for more than two consecutive terms. Vacancies shall be filled for unexpired terms as soon as possible in the way members of the board are regularly chosen." Section 3. Compensation A Trustee shall not receive a salary or other compensation for services as a Trustee. Necessary expenses actually incurred shall be paid from library funds when a Trustee requests reimburse- ment. 1 Section 4. Removal Per RCW 27.2.190, a Trustee may be removed for just cause by the joint action of the Boards of County Commissioners of Grays Harbor, Lewis, Mason, Pacific, and Thurston Counties. After county commissioners have received a written complaint regarding a Trustee, a public hearing will be scheduled. The Trustee must be notified at least fifteen days before the hearing is con- ducted. ARTICLE III Officers Section 1. Election The elected officers shall be a President and President-Elect. The President-Elect shall preside in the absence of the President. At the regular annual meeting of the Board, the President-Elect shall become the President and the Trustee with the most years of service as a Trustee shall be appointed as the President-Elect if that senior Trustee has not served as President during his/her current term, and he/she is willing to serve as President-Elect. If all of the Trustees have served as President, if there is any question regarding a Trustee's years of service, if a Trustee is unwilling to hold office, if a majority of the members of the Board oppose the appointment of the senior Trustee as President-Elect or if an office is vacant for any reason, nominations will be open for the office that needs to be filled and that position will be filled by a majority vote of the Board. Section 2. Terms The President and President-Elect shall serve a term of one year from the annual meeting at which they are elected and until their successors are duly elected. Section 3. Duties The President of the Board shall preside at all meetings, oversee the appointment of all com- mittees, execute all documents approved by the Board, authorize calls for any special meetings, and perform all other duties associated with that office. The President-Elect shall preside in the absence or disability of the President, or in the case of vacancy, shall assume and perform the duties and functions of the President. Section 4. Vacancies Vacancies of officer positions shall be filled upon a majority vote of the Trustees at the next reg- ular meeting of the Board. ARTICLE IV Meetings Section 1. Open Meetings Law Compliance 1 Meetings shall be held in accordance with the Open Public Meetings Act (RCW 42.30) with the understanding that the following matters aren't subject to that Act: A. Collective bargaining sessions with employee organizations, including contract negotia- tions, grievance meetings, and discussions relating to the interpretation or application of a labor agreement. B. Any portion of a meeting during which the board is planning or adopting the strategy or position to be taken by TRL during any collective bargaining, professional negotiations, or grievance or mediation proceedings, or reviewing the proposals made in the negotia- tions or proceedings while in progress may be held pursuant to RCW 42.30.140. Section 2. Regular Meetings Regular monthly meetings of the Board shall be held on a day and time to be established by the Board. Meetings shall be held at the Administrative Service Center in Tumwater unless another meeting place is specified. The Board shall approve dates, times, and locations for meetings to be held and post them on the TRL website. Section 3. Annual Meetings The annual meeting shall be held at the time of the regular monthly meeting for the month of December. At this meeting the Board shall approve the next year's regular board meeting schedule to include dates, times, and locations for the meetings to be held. In addition, the Board shall elect officers for the next year and appoint standing committee members. Section 4. Special Meetings Special meetings may be called by the President, or upon written request of three members for the transaction of business stated in the call of the meeting. Section 5. Executive Sessions Per RCW 42.30.110, Executive Sessions may be held during a regular or special meeting as fol- lows: A. To consider the selection of a site or the acquisition of real estate by lease or purchase when public knowledge regarding such consideration would cause a likelihood of in- creased price; (RCW 42.30.110 (1)(b)) B. To consider the minimum price at which real estate will be offered for sale or lease when public knowledge regarding such consideration would cause a likelihood of decreased price. However, final action selling or leasing public property shall be taken in a meeting open to the public; (RCW 42.30.110 (1)(c)) C. To review negotiations on the performance of publicly bid contracts when public knowledge regarding such consideration would cause a likelihood of increased costs; (RCW 42.30.110 (1)(d)) D. To receive and evaluate complaints or charges brought against a public officer or em- ployee. However, upon the request of such officer or employee, a public hearing or a meeting open to the public shall be conducted upon such complaint or charge; (RCW 42.30.110 (1)(f)) 2 E. To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140 (4), discussion by a governing body of salaries, wages, and other conditions of employment to be gen- erally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual em- ployee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public; (RCW 42.30.110 (1)(g)) F. To evaluate the qualifications of a candidate for appointment to elective office. How- ever, any interview of such candidate and final action appointing a candidate to elective office shall be in a meeting open to the public; (RCW 42.30.110 (1)(h)) G. To discuss with legal counsel representing the agency matters relating to agency en- forcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. (RCW 42.30.110(1)(i)) This subsection does not permit a governing body to hold an executive session solely be- cause an attorney representing the agency is present. For purposes of this subsection: (1) (i), "potential litigation" means matters protected by RPC 1.6 or RCW 5.60.060 (2) (a) concerning: (i) Litigation that has been specifically threatened to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party; (ii) Litigation that the agency reasonably believes may be commenced by or against the agency, the governing body, or a member acting in an official capacity; or (iii) Litigation or legal risks of a proposed action or current practice that the agency has identified when public discussion of the litigation or legal risks is likely to result in an adverse legal or financial consequence to the agency. Before convening in executive session, the presiding officer of a governing body shall publicly announce the purpose for excluding the public from the meeting place, and the time when the executive session will be concluded. The executive session may be extended to a stated later time by announcement of the presiding officer. Section 6. Executive Director Performance Review The Board and Executive Director regularly meet twice a year in Executive Session to discuss performance feedback. The first meeting is a mid-point check-in, and the annual performance evaluation is finalized in November. Section 7. Agendas and Notices Meeting agendas and notices shall indicate the time, date and place of the meeting and indi- cate all topics intended for consideration at the meeting. A majority of board members present may move to add or delete items for consideration at regular board meetings. 3 Section 8. Quorum A quorum for the transaction of business shall consist of a majority of the members of the board, except that a quorum for the annual meeting at which the annual budget is adopted shall consist of one member from each of the five counties. In circumstances where there are any vacant positions and a quorum of all five counties cannot be established, a quorum consist- ing of the majority of the members shall proceed. Section 9. Meeting Attendance Regular attendance is expected as the goal of the Board is to maintain full representation of the district in all policy-making decisions. Pursuant to Resolution 99-05, adopted on December 15, 1999, the Board of Trustees may par- ticipate by teleconference in any meeting of the Board of Trustees, subject to reasonable tech- nical availability at the meeting location. Such participation shall be permitted for all purposes provided by law, including for the purpose of constituting a quorum and for the purpose of vot- ing any motion or resolution at said meeting. If unable to attend a meeting either in person or by telephone, each Trustee assumes the re- sponsibility to notify the President or Executive Director in advance of pending absence. Section 10. Parliamentary Authority The latest revised edition of Robert's Rules of Order shall govern the parliamentary procedure of the meetings, in all cases in which they are not inconsistent with these bylaws and any stat- utes applicable to this Board. ARTICLE V Committees Section 1. Standing Committees Standing committees are the Facilities Committee, Policy Committee, Budget Committee that meet regularly and the Executive Committee, consisting of the chair of each sub-committee, which meets as needed. Membership to these standing committees is determined at the an- nual meeting or as changes are necessitated by new Board members. The purpose of these committees is to allow in-depth discussion, study and investigation of Dis- trict issues and concerns with the Executive Director and staff members in a working meeting setting. Committee members shall provide a summary report of the committee meeting at the next reg- ular Board meeting. Section 2. Ad Hoc Committees 4 Ad hoc committees for the study of special tasks or concerns shall be appointed by the Presi- dent, with the approval of the Board, to serve until the final report of the work for which they were appointed has been completed. Section 3. Committee Attendance Both standing and ad hoc committees may also include staff and public representatives, mem- bers of the public, as well as outside experts. ARTICLE VI Duties of the Board of Trustees Legal responsibility for the operation of the Timberland Regional Library is vested in the Board of Trustees. Subject to state and federal law, the Board has the power and duty to determine policies governing library operations and services. The following relevant RCW 27.12.210 ex- cerpt is provided. Library Trustees—Organization—Bylaws—Powers and Duties. The Trustees, immediately after their appointment or election, shall meet and organize by the election of such officers as they deem necessary. They shall: 1) Adopt such bylaws, rules, and regulations for their own guidance and for the government of the library. 2) Have the supervision, care, and custody of all property of the library, including the rooms or buildings constructed, leased, or set apart therefor. 3) Employ a librarian, and upon his or her recommendation employ such other assis- tants as may be necessary, all in accordance with the provisions of *RCW 27.08.010, prescribe their duties, fix their compensation, and removal. 4) Submit annually to the legislative body a budget containing estimates in detail of the amount of money necessary for the library for the ensuing year; except that in a li- brary district the board of library trustees shall prepare its budget, certify the same and deliver it to the board of county commissioners in ample time for it to make the tax levies for the purpose of the district. 5) Have exclusive control of the finances of the library. 6) Accept such gifts of money or property for library purposes as they deem expedient. 7) Lease or purchase land for library buildings. 8) Lease, purchase, or erect an appropriate building or buildings for library purposes, and acquire such other property as may be needed therefor. 9) Purchase books, periodicals, maps, and supplies for the library; and 10) Do all other acts necessary for the orderly and efficient management and control of the library. ARTICLE VII Executive Director The Executive Director shall be appointed by the Board of Trustees and shall be responsible to the Board. The Director shall: 5 Serve under the direction and review of the Board and be subject to the policies established by the Board. Be held responsible for the care of the buildings and equipment, for the employment and direc- tion of the staff, for the efficiency of the library's service to the public, and for the operation of the library under the financial conditions in the approved annual budget. Act as the technical advisor to the Board. The Director shall attend all Board meetings (but may be excused from closed sessions) and shall have no vote. Serve as the Secretary to the Board keeping a true and accurate account of all proceedings of the Board meetings and shall perform such other duties as are generally associated with the of- fice of secretary. The Secretary shall not be a voting member of the Board. ARTICLE VIII Amendments These Bylaws may be amended at any regular meeting of the Board with the same quorum re- quirement as the annual meeting and the budget approval meeting with a majority vote of the member's present, provided written notice of the proposed amendment shall have been pre- sented for action at a previous meeting and stated in the call for the current meeting. Approved by the Timberland Regional Library Board of Trustees 312011969 Revised and approved by the Timberland Regional Library Board of Trustees 1111911970; 1112011984; 612011990;412112010;312712013;312512020; 11118120;412612023 6 9. soN co�� Mason County Community Development Briefing July 5, 2023 Briefing Items Title 16 and 17 amendments—Kell Rowen 2025 Comprehensive Plan update submittal from SO Alliance—Marissa Watson Department of Commerce grant letter of support—Marissa Watson C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Kell Rowen Ext.286 Department Community Development: Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): July 5,2023 Agenda Date: July 18,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Amendments to Title 16—Plats and Subdivisions&Title 17—Zoning,related to Road Standards and housekeeping items. Background/Executive Summary: The Mason County Public Works Department is updating Road Standards countywide under Title 12. For consistency,DCD is proposing amendments to Titles 16 and 17 relating to road standards.In addition,DCD proposes additional housekeeping items to Titles 16 and 17. The PAC,at their June 26,2023 meeting,unanimously recommended the amendments be forwarded to the BOCC for consideration and approval. Budget Impact(amount, funding source,budget amendment): None Public Outreach (news release,community meeting, etc.): Staff and the PAC held one public hearing which were advertised according to the notification requirements of Title 15.07.030. Requested Action: Place on the July 18,2023 Action Agenda to set a public hearing for August 15,2023. Attachments Proposed amendments Title 16-PLATS AND SUBDIVISIONS* Chapter 16.28 DESIGN STANDARDS Chapter 16.28 DESIGN STANDARDS Sections: 16.28020- f ee s—r,,.,�,,.�,;�.,with rampFehensiye plan. The a'fgnment of major streets shall conform as nearly as possible with that shown on the comprehen P!aR.A" streets shall conform to the policies in the comprehensive plan or other development plans and 'and centrel A-rediRaRees as may be adopted by the beard. lord 03 oG§ 5 (part): Res dated 7/1/7n (part). Res. dated 12/20/71 (part): Res 32§7 n2 1969) 1fi.28 1329 Streets—oelatiaR to adjoining StFeet systems. The layout of streets shall previde fE)F the continuatien Of ffincipal streets existing an adjoining subdivisi When adjoining prepeFty iss when necessary.r,lattedJ P er+.d ' (Res. dated 7/1 4 (paFt). Res. dated 12 �41 (paFt). Res. �T�3, 19&9- r�- �r ���--r« "�8� ���--r« ter• Pravate streets and roads may be allowed but they must conform to the CUFrent Fead 5tandards as adepted by the board-. 1fi.22 Qra9 Streets 111P d eR,lclosed eRd with a turn around having a minimum right of way radius of not IeS5 than fifty feet.Temporary culs de- sac may be required at temporary stmet endiRgS untd such streets are extended. (Re5 dated) 7/1/7n (part): Res dated 12/20/71 (part): Res 32 f 7 nC 196O1 hu mdJredJ t..xent., five feet shall be-aveid- .dJ (Res dated 7/1/7A /r,-.rt1. Res dated 12/20/71 (part)! Res 32 T.7 nG 1969- StFeets shall geneFally fellew cente-wr limes.Grades shall be Ret'per.--;than A—Re- half ef ene percent en ap'y StFeetd and net mere th^.,the. nt as speeified On Seetiem 1 c 7o non Mason County,Washington,Code of Ordinances Created: 2023-04-05 09:20:18 [EST] (Supp. No.62-2-23) Page 1 of 12 (Res dated 7/1/7A (Pak): Res dated 12/20/71 (part)! Res 32 T.7 n7 19691 16.28.080 Streets—Specific requirements. Platte s-Applicants shall be required to comply with regulations as established by the Rty eRgiReep -d pt d by the h..-,..J f e-euRty eemm ission .Chapter 16.48. (Res. dated 7/1/74(part): Res. dated 12/20/71 (part): Res. 32§7.08, 1969). 16.28�^90 streets.—One One way streets aFe allowed only with specific approval of the county eRg i neer and heaFw..,,-11....... Chapter 16.38 LARGE LOT SUBDIVISIONS Sections: 16.38.022 RanclsReserved. (a) Reads shall be designed with appFeffi;Ae GA_ASid_F_-Fati9R f9F existing and pFejeeted FeadS,anticipated tFaffie patterns,topographic and suFface water drainage conditions, public cenveRieRee and safety,and the PFOposed uses of the land seFved-. (b) if the read as ever te be censidered for county maintenance then i t wall need to be designed to ceunty subdavas*on standards.When the county as petitioned to take over the Fead, at must be constructed to these standaFds. (e) Because ef the FeelwiFement that pFepesed lets shall net have direet aeeess te any eeunty aFteFial Fead,all When factors such as traffic, Physical constraints, er lecatiGR of critical area aFe present,this provision access may be modified (more than ene access point allowed) upon the approval of the administrator. (d) Read approach permit(s)for that access onto a county or state right of way shail be seCUFed prioF to approval of large lat subdivis.ons. (f) When theire iss a reasenable petential fe-F future develepment within a laFge let subdivisien, eF an easement through the PFE)peFty within the large lot subdivision accessing other unrelated property exists,the pu i works director and/or planning depaFtment may, en a case by case basis, recommend to the adminiStFa that higher road classification standaFds be Fecluired as delineated in the reqUiFements for subdivisions,The the geneFal publie.interest.The s.hall ha�.Fe final appFeval ef Such deere-a-sed standard.; Created: 2023-04-05 09:20:18 [EST] (Supp.No.62-2-23) Page 2 of 12 16.38.031(A) 9F(13) ef thus ehapteF.These pFepesed stand-ard-r-shall be Feviewed by the public weFl(s depakment shall have final appFeval ef all develeper prepesed Feadway design standard; (g) InteFseetiens shall be as ReaFly at Fight aRgles as OS pFaetweable, but in ne case less than seveRty five degFees elements aFe begun.The directeF shall be netified in advanGe ef all eperatiens se as te afferd adequate .deyel.pep and rh-.II h.,i +.,-,II .,+h.,r fees and 7 +ieR eh-.rges (i) All private FeadS eenstFueted fer any reason prieF te the initiation ef these ffeeedwes shall be subjea te all the requirements herein when plication fer large I.,+subdivision i sought, (j) The minimum width of public or private right of wayS 5hall be sixty feet, plus any E)theF additional width needed te anclude all cut and fall slopes.The right of way width may be reduced W fE)Fty feet upOn -..J..., .-+r-.+r. of a case by ease baSiS Feq6i*re that designed and enginee-Fed re-ad-r- hp eenstr, eted This we,ild he based upen the potential for problems occurring frorn URder designed, .......ee.ed roads OR poteRtially unstable areas(i.e.steep slepes seveRteen perceRt OF greater, unstable slopes,frequeRtly fleeded areas,wet!aR4S7 lord Inc nn n++ Q (part), 2004.Ord 24 nn n++-,ch Q (part), 20041 16.38.031#teac1sReserved. (a) Private Foads(Foads not established by the board of ceunty cornmissiener as public roads te be maintained by the county)shall be constructed, ballasted,and SUFfaced te meet the minimurn roadway design standards (b) PUbliG FeadS(FeadS tO be dedicated,and Maintained by the ceunty),shall be GeRStFWeted, ballasted, and satuations,the directer of public works may on a case by case baSiS Fequire submission of a hydrologic survey of the drainage area for the proposed culvert.Culverts shall be constructed of reinforced concret,,_-, COFFUgated aluminum, or galvanized corrugated steel or equivalent.The director of public works may,o case by ease basis, FeqUiFe that v0here eerresive seil er water may be pFesent,that euiveFtS ..-#pd..,0+h -, r.h-,I+ (d) All bFidges shall be designed by a pFA_fP__-;r.i.A_.mal StruetuFal engineeF and shall She Subject to design reviemi-;;Pd- appre al by the publie vVerks direcae.p. A.Ammifflum;.vidth ef all bFidges shall he tmienty six feet. Design load rh-,II he nncuTO HS 20 /nr.J Inc nn n++ Q (paF+) 2004.Ord nn 91 (part) 1991) Created: 2023-04-05 09:20:19 [EST] (Supp.No.62-2-23) Page 3 of 12 LARGE LOT SUBDIVIS(ON ROADWAY DESIGN STANDARD H,0R• I. —srrycrt0 R+OrN i L. .i . u.[Mom&.4i•9C.a 0 60• ORAVEI RASE rM w I CQWACrED %47)vf SOIL.COWAC'ED (STABILIZED) S URORA" TYPICAL SECTION NOTES: MLASr i ORAYEL BASE Dcrrw S.40M rS A YINIhM mo wr BE INCFEASED OW TO SDIL COMMON S~A"My REOUIR[ AWINONAL RCRr DUE TO sort CONDITIONS. AUINM BRAWS. Its TYPICAL: IA% FOR NO "COE rNAN 400 Fr.. IOR FOR NO TORE 7MW 100 sr rl Y..e.-m 1 G 24 031/Q1 RO en 00 RAJ 2Q 00' �.�• BAD. 00'24. ' 2s 00 20 00' I HAIA'NERNEAD CUL-DE-SAC MINIMUM TURNAROUNDS (NO ON STREET PARKING) Created: 2023-04-05 09:20:19 [EST] (Supp. No.62-2-23) Page 4 of 12 Title 16-PLATS AND SUBDIVISIONS* Chapter 16.48 DESIGN STANDARDS AND SPECIFICATIONS FOR PLAT ROADS Chapter 16.48 IICCIG I STAIUIIADIIC AIUII !WFOWCATIONVU POR DI AT RGA�IAMason County Road Standards Sections: 16.48.010 GeneFal IrequirementsMason County Road Standards. The Mason County Road Standards,to be known as the"road standards",are set forth in Section 12.04.030 Mason County Code and shall apply to Title 16 and Title 17 Mason County Code. If any conflict arises between Title 16 and Title 17 of Mason County Code and Section 12.04.030 Mason County Code,Section 12.04.030 shall control. A plan and profile of the proposed road,showing the following data,shal! be submitted to the public w directer foF approval prier to construction. TaPlan.The plan drawing(s)shall show: Tx�Road alignment an s a ons of one hundred feet intervals; (2) Bearings of the r eadway centerline and a North arrow; (3)6eFve data en all her+zental e6iFyes; /A1 F way line d id- fer II .J d ��R+gfa t�-e, �s� t4i sus-a;,�Stre Streets-, llimits, f C� T9{3e�Ft�-?ii�t�e-r�gl-lt-6f way �rEl{�mrdin rg�(3E�t�er ^vrriII nrcFtiliti25; (6) Contour lines at intervals of five feet for railing and mountainous terrain,and two feet fer flat (7) Labels or n arises all t T)�Ca qC�v a c�on Sc eetS and adjoining subdivisions; (8) Typical of roadway 5ection5 Of PFOP05ed roads; (9)BFi ge plans, of l+eab4e—; (11) All critical aFeas (wetland5,streaFnS,51opes,slide areas,4equently flooded areas,and aquifer recharge areas; (12) Scale of Fnap;suggested 5cale as one inch equals one hundred feet or one inch equals fifty (b) Profile.The prv'le of+lrzhe roadway centerline Shall 5ho (1) The eFiginalgFeURGI Iine at the Of the Rew Fe (2) Statiening in intervals A-#ene'^,,^dred feet; (3) GentFele4evvat#en en the bner,�'�r^rtheshee (4) GFad;enis On eFeeet and ve-Ft+sal c�+rvedata; (5) Daturn seeree used and all bench mark elevation Mason County,Washington,Code of Ordinances Created: 2023-04-05 09:20:20 [EST] (Supp. No.62-2-23) Page 5 of 12 (6) PFefile scale shall be YeFtical one inch equals ten feet, heFizental ene inch equals one hundF feet; a eFtiGal h equals five feet, heFizental a inch equals fi4y feet a inch e a ve Note- Prefole seale shall be-;;te.n te A-Re Fatie, heFiZeRtal te-ve-Ftic-al. Plan and ffefile sheets shall be submitted en twenty fe LIF ir.Gh by thin+., six inch sheets,.,r+..,r Rty feUF ir.Gh by eighteen inches //lrr! 72 91 (paF+) 19911 (a) As used On chapter , Generally,fFern and between principal pepulatieR, eemmeFeial eF industrial areas; SLIeh aFteFial Feutes aFe designated en the ceunty's arterial (2) "PFirnaFy callecter" means a read er street that carries traffic frern seceRdary cellecters, lecal access and marginal access reads er streets te the majer system ef arterial streets and highways.primary ell.cters will serve an area r staining mere thane a hundred I.,+� '+h-,r.+..,r m .,r r. r,y five and I .-than h,�n .,Jr .J., 'Atr "Local street" means a road er street that serves ffimarily a limited number of abutting PFOperties. Generally, lecal access reads er streets will serve twenty five er feweF lets. (b) Note:The probability and possibility ef future functien ef street wall be of prime importance an establishing classifications. Local access reads er streets and secendary cellecters shall be used primarily te serve lets (QFd 77 91 (paF+) 1991) (QFd nl„ 35 19, C).h n n 23 2019) 16.48.9-30-020 Specific requirements. (a) The alignment of all major streets shall conform as nearly as possible with that shown on the comprehensive plan.All streets shall conform to the policies in the comprehensive plan or other development plans and land control ordinances as may be adopted by the board. (b) The layout of streets shall provide for the continuation of principal streets existing in adjoining subdivisions. When adjoining property is not subdivided, principal streets in the proposed plat shall provide access to sduch unplatted property when necessary. (ac) When a subdivision road intersects a county road or a state highway,an approved road-access permit issued by the department of public works or the Washington State Department of Transportation shall be required. (b) Reads shall be constructed so as to minimize disruption of the natural water flew which OCCUFred ffier to the paths shall be lee-ated- and-eenstrueted te- Festere the eFiginal drainage as nearly as pessi Created: 2023-04-05 09:20:19 [EST] (Supp.No.62-2-23) Page 6 of 12 (ed) Evidence of a recorded maintenance agreement shall be provided for private roads.This agreement shall run with the land and shall describe levels of maintenance, management powers and enforcement provisions. The enforcement provisions shall provide adequate means to assure that the intent of the agreement is complied with by the road maintenance administrators and the property owners. (d) lnteFseetie—n-,;r..h-a" h-e as ReaFly at Fight aRgles as iS pFaetweable, buit pet'per-,-;than seveRty five degFees 9F MeFe than er;e huRdred five degrees.jogs with offsets ef less than eRe huRdFed tweRty five feet shall be aveided. arner,.d.v. a+s+here+e at the time of prelimiRary plat appreval, impese higher read r-Jassificatien standards to a growth petential.Conversely,the public werks director and/or heaFing examineF may,at the tim preliminary plat approval,assign lewer read classificatieR standards when such action would better seFve the general public interest. 16.48.030— Private Roads (a)All private roads shall conform to the current road standards as adopted by the board. edition,(g) TFaffiG and Fegulatery,as required by the public works director and in conformity with the Manual for Uniform Traffic Control Devices,current shall be provided. Informational signs shall not he allowed within the right of way of the read-. (h) All work must be inspected and approved by the public works diFector before succeSsive ele-Ments Af .deyelepeF and shall hp Ad.d. .,.,+e;all r.+hr.r fees and i eetien eh-.rges (ib) All private roads constructed for any reason prior to the initiation of the platting procedures shall be subject to all the requirements herein when application is sought. (c) Roads will not be maintained by the county unless such roads have been improved to current county road standards and have been accepted into the county road system. inr,d Inc nn n++ Q (paFt) 2004.nrd- 72 91 (paFt) 1991) 16 A4 AAA Bash• Fe96IiroMoRtc This section specifies the minimurn standards for the conStFUction of roads in subdivisions approved after june 25, 1991 in Mason County.Such roads shall be constructed accoMing to their classification or potential elass*ficatien:county arterial, PFimaFY C011eCtE)F,secondary cE)I'eCtE)F, and lecal access read or StFeet. `_I Tab ll I 44 1340 F#eriZental CkH'vees—Ma negFee/Min D-..d C Il + �4 rv-7 tr r n*� 7* -J$ RellingR4 C�� I n Created: 2023-04-05 09:20:20 [EST] (Supp.No.62-2-23) Page 7 of 12 GFOWR n•n� { n n n n * neffee of e nterl•e cuirvatWe classafaca Lecal Access cSeCe.,daFy Cnlleeter �o�r�i...,aFy CnlleEtE)r �r�n�U Rty A.- eFial Del Imo% �e "0 "0 Bridges idges (see Note 1) rl-..-rifi.,-.+in., I n -,I A.,.,n.-r Seee Y..aFy Celle.,+nr Dri,ti.-.r..Cell,,.,+nr Gebin+.. Arterial n rina IF...i.J+-T 2&4 2-&4 30-4 er Width) Design lea4 HS 20 HS 28 HS 28 HS 20 AA& Tn All bridges shall he of permanent type e eetructien pawpmpRt (see Noes 9-.i and nd A) ('`L, . CZITlD1T tocal AccessCnreer!-,r..CelleeterrimaFy nt.. Arterial Type Minh,.UFn BST Cl. "A"3 c BST Cl. "A"3-sedgy BST Cl."A"3 c BST Cl. "A"3-c�� C+e..r.ing sight IlistaRee I\Air. /AADIJ rl-.,-sifi e-.+ie., I e -,I Aeee�� Ceeer.. aFy Geller+nr Dri..�.-.r..Geller+nr rep my Ar+.,ri-,I vrr cvc arrcccc� CICI + e.r R 2n� 53210 A RellffiRgte 16045 I G� �n� 5321e Ma11At-RiReus 1'� 1G� 200�30 ' d She--.I.J er to Chn er Gl-,«ifi GatieR Weal Aeceer ceeeeear. Ceuee+er Primary Geller County Arterial Unpaved (see Nate2--7--ft 24-ft 34-ft 3-5-ft -57 Paved (see Ale+e C\ 245-4 z`&4 30-4 34-4 Ge rted n el 69 fiL fiL T I Created: 2023-04-05 09:20:20 [EST] (Supp. No.62-2-23) Page 8 of 12 r. shed surf o'"', ;aye 4(Y 60� 60� w (see Note 64 (see Notes Slopes—Steepest Allowable Glassafaeavrr zvcui-rccccss seetwen Backslap-O „+ n+A . C., ., .J r.,ll.,e+.,.- D.i...-...,r..11.. +.,.- r.,,, ., A.+.,.ial vrr cvcvm... � n Depth be[ew foneshed- SheuldeF Classafaca Local Access Secondary Collector Primary Cellecter County Arterial Roadway diameter not not fi aved) Roadway diameteF b-2! 6-21 not net (unpaved� Right of way. iam. 400 400 ft-. M-a �, Fn s 1 n "0fie " "ire "ire lRt +•,. RQ rlarrmfo,a n 1Rral n . � .Pr SeeendaFy r u + D „m,..,r 11 + r ,,n+., n.+ 1 � n Min„ i-in;angle, 7-5 7-5 7-5 7-5 4eg- fad. Nadi-�+s Created: 2023-04-05 09:20:20 [EST] (Supp. No.62-2-23) Page 9 of 12 All euiveFtS shall be sized adequately te acce-Rnme-d-ate Runeff-and te- facilitate cleaRaRg and- Fnaintelnanc-.E41-8� diame-te-F fe—r cress eulveFtS, 12"monurnum dmarneter for access drlveways). in critical situations,the dwFeeteF of p---hlwc-.wArlo; May FequffiFe submissien of a hydrelegic survey of the drainage area for the proposed present,equivalent.The diFeeter of publiG werks may require that in lecatiens wheFe GE)FFesive sad!9F water may be that the eulvert be eeated with asphalt. ^lt^r: 1. All brodge-,;-,;h-;;'' have-a Minimum clear wedth between EwFbs equal te er gFeateF than the finished engineer and shall be subjeet te design review and appFeval by the directer of public we 2. (a) Roadbed on all CUFves shaFpeF thaR teR deffees and flatter than ten degrees and flatteff than fifte-eff degrees shall be widened two feet.Curves ef fifteen degrees and ever shall be widened three feet. Widening shall be added to the inside edge of the herazontal to one foot vertical(b) All falls less than three feet an height from tee te 5houldeF 5hall be nE)5teeper than three feet filk three to ten feet 5hall be widened one feet An each Shoulder;fills ever ten feet Shall h.,widened two feet 1. each rh.,�elder (s) 6Hts of less thAR fuVP#eet AhAWPtheshe,ilder shall he sleped at two teee(24). 3. (a)When requiFed, bitumine-us treatme-M Shall be applied as feellleevvsso.TP.Ave re-e-ats initially and ;;t.h.w.rd. .,-,++he Hell....ling .., r(see s ^ifie-.+iens fer.- -,I r.,r+rictions) (b) in lieu E)f three coat BST,the application of ene and one half inche5 COmpacted thickne55 0 �t, . ..-- reads seFvmRg subdivisiens miffith a-tetal A-f five te twenty five lets er paFeels may net be Feq-... (b) County"arterial" 5tandards w4l be Fequired for all arterial routes for which construction er ..ill be required i all instances 6. Right ef way shall eentain all eiut and- foil slepes; exeeptiens may be peFmitted when CE-Aerclimaterl� 4h AlEll site grading. slumping 8d Side drainage ditche5 en steep grade5 Will reqUiFe special anaIY565 and may require 5pecial design and (Ord 72 01 (paF+) 1991) Chapter 17.35 NEIGHBORHOOD DESIGN IN THE BELFAIR UGA Created: 2023-04-05 09:20:20 [EST] (Supp. No.62-2-23) Page 10 of 12 17.35.020 Standards. The following standards apply to all residential subdivisions and development unless otherwise noted: (1) Reserved. (2) Single family and driveway design.The following standards apply to new developments with more than four lots; (A) Design driveways with minimum amounts of impervious surface and minimum presence on the street to retain green-space and reduce surface water runoff. Driveways must meet the following standards: (i) Driveways and vehicle circulation pavements shall be the minimum size, necessary to accommodate vehicle storage and circulation.The county may require that pavement dimensions be modified to reduce impervious surface.Applicants are encouraged to use pervious materials,where feasible,such as split pavements with lawns or unit pavers in the center of the driveway, (B) Design homes that minimize the impact of garages on the street and enhance the sense of neighborhood.Specifically: (i) All homes should include a porch or covered entry facing the street, (i i) Garages visible from the street shall be setback at least five feet further than the front wall of the house facing the street; (3) Street Network.The following standards apply to new developments with more than four lots: (A) The street pattern for new residential development shall emphasize a connected network of streets rather than long irregular loops with dead-ends and cul-de-sacs.Such a network will provide better traffic flows,orientation, and shorter trips through the neighborhood. Intersections should occur at no more than four hundred foot intervals; (B) The street pattern should be adjusted for existing topography and other natural features,while maintaining interconnections and function; (C) Streets should interconnect neighborhoods; (D) Allow for future connections where topography permits a street to be extended in the future; (E) Consider alleys in the design of a street system—which have proven useful in reducing on-street parking pressure and pedestrian/driveway conflicts.Alleys are also the most appropriate location for utilities and other service facilities.Alleys also enhance the appearance of the street since garages will be located at the rear of homes; (4) Street Design.The following standards are consistent with the American Association of State Highway Transportation Officials(AASHTO) Green Book and apply to all public streets in residential areas with traffic volumes less than four thousand average daily traffic and speeds less than thirty mph: (A) Residential streets shall be designed per Table 4the road standards; 4 1-0-C-AL n UlQHnnRHQQ_D STREETS Created: 2023-04-05 09:20:32 [EST] (Supp. No.62-2-23) Page 11 of 12 C -h yr (hnrnc*Pr*Qt*r..q Dr:n.-:n-,I eAll.ptAr..,:+h:n Genyeys+raff:r frees, Carries. .I:++I.,., o:dnn+inl areas.I"'.,n.,.,..r Allp� Arr to n +h r.,u..h+rnff:G streets. Ir.YOPF rdn r+r n+r Gelleeters_aFee4en I.ny o+rnn+r fnr h:rvrin n Traffic Lane GonfiguFation At In-,r++. gn 1X I-,nno ;;nd Twn 11'tr-wnl lanp,; Timm I V tr-wnl I-;nno twp S' ;hn,,I.Jnrr Q' I-,rr.,w.w..,.J +:n.,+...., (err.,w.w..,d +:nn+..,., marking lane nd/„r 5' I-.nnr of traffic) and twe I-anes of+raff:G1 and twe laweyele lanes aFe /I'rhe-Ul Jnrr 4'n-.rl.:ng 2'she, lder.- G'..r 7' ac.Jn r r:rc-.hln lanes; eF twe I W travel -.rl.:n..lanes e �rmrc I nnr ;and- e n Q'n-,rl.iRg sh n--I.J nr.- n dnr:ra hln an n.Jn.-:rabin nA . ge t 10'lanes Including Q:demwalLs,e Qa+h Cd..r 1 pyal Ilnc:nn Spend 20..IP 2!1..-.p 0.,+p T Qnnee of Dpnornhln 1��-go�vnTTT 10o,i Gantarl:nn Q,rh o=d:..r c:de;A_F2ILr 9F Separated 5'Sid-eyiali.n _R+ past 5'A_ at L,-.'+A 5'A_ -,+ I.,Rr+AAP Paths e (B) The county may approve an alternative street design where the applicant can demonstrate that such alternative design achieves the following: (i) Enhances safety for pedestrians and vehicles, (ii) Provides durable construction but reduces environmental impacts(i.e., less impervious surface), (iii) Street design is appropriate for site given existing topography and vegetation, (iv) Street design is consistent with the purpose of this section and is sufficient to accommodate the projected traffic; (5) Sidewalks and Trails.The following standards apply to all new residential development with more than four lots unless otherwise noted: (A) New development should be integrated with,and expand Belfair's system of community-wide trails(see Figure 6); (B) Sidewalks or pathways should be provided along public streets per T^hl� 4 ahePethe road standards; Created: 2023-04-05 09:20:32 [EST] (Supp. No.62-2-23) Page 12 of 12 17.03.021 Cottage industries. Unless listed in Figure 17.03.021, any use is permitted,subject to department review, in any development area as a home-based occupation,or as a cottage industry.The activity shall be required to obtain a special use permit unless it complies with the following standards: (1) On-site parking shall be accommodated for up to ten vehicles for residents,customers and employees; any provision for additional parking shall require a special use permit; (2) The outdoor storage of merchandise or materials is allowed if they are not visible to the public from off the site; (3) A cottage industry shall involve the owner or lessee of the property who shall reside within the dwelling unit, and shall not employ on the premises more than five nonresidents.A temporary increase in the number of employees is permitted to accommodate a business that is seasonal in nature. However, not more than five additional persons shall be employed on a temporary basis(up to six weeks)without a special use permit; (4) More than one business may be allowed, in or on the same premises provided that all of the criteria are met for all business combined; (5) There shall be no alterations to the outside appearance of the buildings or premises that are not consistent with the residential use of the property,or other visible evidence of the conduct of such cottage industry,other than one sign no larger than twelve square feet; (6) No equipment or process shall be used in such home occupations which creates noise,vibration,glare, fumes,odors,or electrical interference detectable to the normal senses off the property; (7) The cottage industry shall not create an increase of five percent or more in local traffic. MASON COUNTY USES PROHIBITED AS COTTAGE INDUSTRIES FIGURE 17.03.021 Prohibited Cottage Industry Use Airport Assisted living facility Automobile service station Automobile wash Automobile,sales Banks Billiard hall and pool hall Boat yards Bowling alley Buy-back recycling center Campgrounds Cemeteries Child day care, commercial Non-profit club or lodge, private Department stores Drug stores Dry cleaners Fire stations Created: 2023-05-24 11:42:56 [EST] (Supp. No.63,5-23,Update 1) Page 1 of 2 Food markets and grocery stores Freight terminal,truck Gravel extraction Hardware stores Health club Heavy industry Hotel Libraries Liquor stores Lumber yards Marina Mining Mobile home sales Mortuaries Motel Motor vehicle impound yards Paint shop Plumbing supply yards Post office,distribution center or terminal Public utility service yard Rail-dependent uses Recreational vehicle park Recreational vehicle repair Recreational storage (vehicles, boats,etc.) Restaurant Restaurants, drive-through Rifle range Self-service storage facility Taverns Theaters,enclosed Trailer-mix concrete plant(resource-dependent use) Wrecking/junk yards (Ord. 73-07 Attach. B(part), 2007; Ord. 108-05 Attach. B(part), 2005;Ord. No. 134-08, 12-16-2008; Ord. No. 2022- 093,Att.A, 12-20-2022) Created: 2023-05-24 11:42:56 [EST] (Supp. No.63,5-23,Update 1) Page 2 of 2 Title 17-ZONING Chapter 17.04-RURAL LANDS DEVELOPMENT STANDARDS Article II. Rural Commercial 2 (RC 2) Article IL Rural Commercial 2 (RC 2) 17.04.332 Uses permitted. (a) Uses.Convenience/general store, retail, restaurant,vehicle and equipment repair and maintenance (automotive,truck,farm implement,and small engines),small office, laundry, professional services, public meeting space, nursery, post office/fire station,church, local community and recreation centers, commercial/government operated day care,single-family residential. (b) Uses Permitted with Special Use Permit. Gas,self-storage(section 17.04.334 does not apply). (Ord. 100-07 Attach. B(part), 2007: Ord. 108-05 Attach. B(part),2005). 17.04.334 Building regulations. (a) Size. Maximum of four thousand five hundred square feet for single tenant and seven thousand five hundred square feet for multiple tenants; no maximum for dwellings. Does not apply to self-storage (b) Height. Not to exceed thirty-five feet maximum except for agricultural buildings,cell towers, antennas,water tanks,or necessary structural elements for an otherwise complaint permitted land use. (Ord. 100-07 Attach. B(part), 2007: Ord. 108-05 Attach. B(part), 2005). (Ord. No. 2022-093,Att.A, 12-20-2022) Mason County,Washington,Code of Ordinances Created: 2023-05-24 11:42:57 [EST] (Supp. No.63,5-23,Update 1) Page 1 of 1 Title 17-ZONING Chapter 17.04-RURAL LANDS DEVELOPMENT STANDARDS Article III. Rural Commercial 3 (RC 3) Article 111. Rural Commercial 3 (RC 3) 17.04.342 Uses permitted. (a) Uses.Convenience/general store, retail, restaurant,small office, laundry, professional services, personal services, public meeting space, nursery, public facilities-post office/fire station/fish hatchery/library/ranger station, church, local community and recreation centers, lodging facilities, including motels, RV parks, campgrounds and bed and breakfast, marina -sales,service and storage,auto service and repair, medical/dental clinic,animal clinic,winery,commercial/government operated day care,and single-family residential and single-family accessory use. (b) Uses Permitted with Special Use Permit. Gas,self-storage, recreational storage. (c) Other Uses. Uses not explicitly enumerated in this section, but closely similar thereto, are determined by the administrator. (Ord.48-07(part), 2007:Ord. 108-05 Att. B(part), 2005). (Ord. No. 21-13,Attach.A,4-16-2013;Ord. No. 30-13,Attach.A,6-4-2013; Ord. No. 53-16,Att.A,8-16-2016;Ord. No. 2022-093,Att.A, 12-20-2022) Mason County,Washington,Code of Ordinances Created: 2023-05-24 11:42:58 [EST] (Supp. No.63,5-23,Update 1) Page 1 of 1 17.17.006 Marijuana producer licensees. Marijuana grow operations, known as producers,are measured by their plant canopy.This is the square footage dedicated to live plant production,such as maintaining mother plants, propagating plants from seed to plant tissue,clones,vegetative or flowering area. Plant canopy does not include areas such as space used for the storage of fertilizers, pesticides,or other products,quarantine, office space, etc. Production operations are categorized by the state in the amount of actual square footage in their premises that will be designated as plant canopy.There are three categories as follows: Tier 1- Less than two thousand square feet; Tier 2-Two thousand square feet to ten thousand square feet;and Tier 3-Ten thousand square feet to thirty thousand square feet. Marijuana production must take place within a fully enclosed secure indoor facility or greenhouse with rigid walls,a roof,and doors. Outdoor production may take place in non-rigid greenhouses,other structures,or an expanse of open or cleared ground fully enclosed by a physical barrier.To obscure public view of the premises, outdoor production must be enclosed by a sight obscure wall or fence at least eight feet high.Outdoor producers must meet security requirements described in WAC 314-55-083. Licensed INDOOR and OUTDOOR marijuana producers are permitted within the following nonresidential zoning districts,subject to the restrictions of all currently adopted codes and ordinances. (a) Rural commercial 2(RC 2) (chapter 17.04,div. II,art. 2); (b) Rural commercial 3 (RC 3) (chapter 17.04,div. II,art. 3); (c) Rural commercial 4(RC 4) (chapter 17.04,div. II,Art.4); (d) Rural commercial 5 (RC 5) (chapter 17.04,div. II,art. 5); (e) Rural industrial (RI) (chapter 17.04,div. III) (f) Rural natural resource(RNR) (chapter 17.04,div. IV); (g) Low intensity mixed use(MU)-Shelton UGA(chapter 17.07,art. 2); (h) General commercial (GC)-Shelton UGA(chapter 17.07,art. 3); (i) Commercial-industrial (CI)-Shelton UGA(chapter 17.07, art.4); (j) Airport industrial (AI);subject to all codes,covenants,and restrictions of the Port of Shelton -Shelton UGA(chapter 17.07,art. 5); (k) Industrial (I)-Shelton UGA(chapter 17.07, art. 6); (1) Highway commercial district(HC)-Allyn UGA(chapter 17.12,art.3); (m) Business park(BP)-Allyn UGA(chapter 17.12,art.4); (n) Mixed use(MU)-Belfair UGA(section 17.23.120); (o) General commercial (GC)-Belfair UGA(chapter 17.24); (p) Business industrial (BI))-Belfair UGA(chapter 17.24). Licensed INDOOR producers are permitted within the rural residential districts subject to following restrictions. Tier Level I Minimum five acres Created: 2023-05-24 11:43:07 [EST] (Supp. No.63,5-23,Update 1) Page 1 of 2 Tier Level II Minimum ten acres Tier Level III Minimum ten acres Licensed indoor producers in rural residential 2.5 and 5 must obtain a special use permit and be on five acres or larger.Outdoor production is prohibited in all rural residential districts. Licensed indoor producers are permitted within the rural residential 10 and 20 districts on parcels five acres or larger; and all structures are required to meet the building regulations for floor area ratie, size,and height of non-agricultural and accessory buildings for each respective zoning district. (Ord. No.58-14,att.A, 10-21-2014) Created: 2023-05-24 11:43:07 [EST] (Supp. No.63,5-23,Update 1) Page 2 of 2 16.38.015 Procedure—Application content. Applications for approval of large lot subdivisions shall contain: (1) Five copies of the large lot plat showing the entire contiguous tract owned or being purchased by the applicant which shall show: (A) Names of any adjacent subdivision; (B) Lines marking the boundaries and dimensions of proposed lots; (C) Location of road right-of-way within or adjacent to the tract,and easements within the tract which are to be used for ingress and egress for road and utility purposes; (D) Contour lines of sufficient interval to show the topography of the entire tract may be required by the administrator,on a case-by-case basis, based on environmental and/or geologic conditions. Such contour lines shall include lines that extend at least one hundred feet beyond the tract boundaries; (E) All private roads and/or easements shall be designated private and printed on the face of the plat; (F) Date,scale and North arrow; (G) Vicinity map; (2) Legal description of the original tract held under single or unified ownership or which the owner holds controlling interest; (3) The name,and address and phone number of the owner or owners of the said tract(s); (4) Survey by a registered land surveyor of the lots within the large lot subdivision.Survey can be submitted after administrators approval and prior to recording; (5) Title report; (6) Boundary closures for all lots; (7) Names and addresses of all landowners within three hundred feet of the proposed large lot division boundaries(unless SEPA exempt). (Ord.44-91 (part), 1991;Ord. No.2022-037,Att.A, 5-24-2022) Created: 2023-05-24 11:42:54 [EST] (Supp. No.63,5-23,Update 1) Page 1 of 1 16.40.041 Decision criteria. The review authority shall approve an application for a boundary line adjustment provided the following criteria are met: (1) The lots or parcels resulting after the boundary line adjustment shall meet all dimensional requirements specified for the applicable zone as set forth in the approved Title 17 and, if applicable, Chapter 8.52. (A) Boundary line adjustments in residentially zone property must meet the requirements of minimum and maximum lot sizes,as set forth in the approved Title 17, unless already legally non- conforming. (2) No lot, use,or structure is made nonconforming or more nonconforming than that which existed at the time of application,and subject to the provisions of the approved Title 17 and, if applicable,Chapter 8.52. (3) Will not diminish or impair existing or future drainage,water supply,sanitary sewage disposal (including on-site sewage disposal)or legal access. (4) All boundary line adjustments shall not result in any of the following: (A) Shall not result in the creation of any additional lot,tract, parcel,site,or division. (B) Shall not be reconfigured or adjusted in a way in which would render access for vehicles, utilities, fire protection,or existing easements impractical to serve their purpose. (5) A boundary line adjustment which includes out lots may be approved, provided that such tracts are intended for and restricted by covenant to a specified accessory use,such as for stormwater management, common area playground, or open space. (Ord. No. 2022-037,Att.A, 5-24-2022) Created: 2023-05-24 11:42:55 [EST] (Supp. No.63,5-23,Update 1) Page 1 of 1 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Marissa Watson Ext. 367 Department Community Development: Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): July 5,2023 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Submittal received: 2025 Mason County Comprehensive Plan Update Background/Executive Summary: Mason County Community Development(Planning)requested consultant services to assist in updating its Comprehensive Plan for the 2025-2045 Periodic Update cycle, as required under the Washington State Growth Management Act(GMA). In addition, assistance in updating the Comprehensive Plan Environmental Impact Statement(EIS)was also requested;this document was last updated in 1996. One proposal was received by the Department from SCJ Alliance. Budget Impact(amount, funding source,budget amendment): The funding source for this project is a grant made available through the Washington State Department of Commerce. The total grant amount is $350,000,with$175,000 to be distributed for the first year of the project with work completed from July 1,2023-June 30,2024 and the final $175,000 distributed for work completed in the second year from July 1,2024 through June 30, 2025. Public Outreach (news release,community meeting, etc.): There will be many public outreach activities planned and implemented throughout the update process. A public participation plan will be forthcoming and will breakdown engagement strategies. Requested Action: Determination to select SCJ Alliance as the consultant for this project and direction for staff to start contract negotiation. Attachments Proposal by SCJ Alliance v Bainbridge Island _—_—_—_—_—_`•------------------------------J---- Gruen l Mountain 7 state Forest ;a Bremerton -- a J 1 basnc 01 7 -ig Harbor L Tac fInl•lc Place 1----------- '—'—- --—--5 �_J _ I Olvmpia.—.Lacey v, Nisqualy Re servaWn Illni 2025 Periodic Com rehensi p ve Plan Update and EIS Submitted June 16, 2023 Submitted by SO Alliance 8730 Tallon Lane NE, Suite 200 1 Lacey, WA 98516 1 Phone: 360.352.1465 Principal-in-Charge Bill Grimes, AICP I bill.grimes@scjalliance.com -AN .00� -.40- Project Manager Cristina Haworth, AICP I cristina.haworth@scjalliance.com SCJ ALLIANCE CONSULTING SERVICES June 16, 2023 Marissa Watson,Senior Planner �_41111111111111-� Mason County Department of Community Development 615 West Alder St SCJ ALLIANCE Shelton,WA 98584 CONSULTING SERVICES Submitted via email: mwatson@masoncountywa.gov RE: 2025 Periodic Comprehensive Plan Update and EIS 8730 Tallon Lane NE,Suite 200 Lacey, WA 98516 Dear Ms.Watson, Ph:360.352.1465 We are pleased to present our proposal for Mason County's 2025 Comprehensive Fax: 360.352.1509 Plan Update and EIS project.We've assembled a talented, enthusiastic,and www•scjalliance.com committed team of professionals to support you through this project,from Project Manager defining the scope of work in detail to certifying the plan by June 30, 2025. Cristina Haworth,AICP We will provide creative and flexible solutions for community engagement, cristina.haworth@scjalliance.com transportation,small-town and rural planning, and realistic capital facilities and utilities improvements. We recognize the need for strong partnerships between Principal-in-Charge the consultant and the County for a project of this scale, as well as supporting Bill Grimes,AICP positive working relationships with the City of Shelton and the many state, bill.grimes@scjalliance.com federal,and Tribal organizations with assets in Mason County.We are excited to partner with you for this important work! SCJ Alliance(SCJ)is an energetic blend of planners, engineers, site designers,and much more. We've designated a core team of planners that will work with you on a day-to-day basis,supported by technical professionals that are available for consultation or supplementary review work as needed to ensure an efficient and complete review process for your community.We enjoy participating in creative processes and seeking effective and efficient solutions to gritty problems. Our team understands the value of collaboration,and we empower our partners to succeed. We are joined by FCS GROUP,who bring experience in housing, economic development, utilities management, and fiscal analysis. At SCJ,we use the words anticipate, envision, and create to describe our approach. Before writing the plan,we work with your staff, residents, and other stakeholders to anticipate challenges and opportunities.We then work with your communities to envision a future and create a plan to achieve it. By the end of the process,we will have established a shared vision and values for the future, built awareness of change,and generated support for the decisions the County will need to make. We are excited to work with you on this project and look forward to discussing our capabilities and qualifications with you. If you have any questions or need any additional information, please do not hesitate to contact me.Thank you for your consideration! Sincerely, Cristina Haworth,AICP William (Bill)Grimes,AICP Project Manager Principal-in-Charge SCJ ALLIANCE � e of - UPCOMW CITY PLOW a Jul" .{�`c.. 1 � •i i •�S .7 - "fir f�kt loft ffi . 1 r- 17 Firm Overview Years In SCJ Alliance(SCJ) is a multi-disciplinary planning and engineering business firm specializing in solving complex issues that challenge developing 143 communities.We provide a broad range of professional services to public and private-sector clients, including land use and environmental planning, 414F, Employees transportation planning and design, stakeholder outreach facilitation, cable- propelled transit, urban design, landscape architecture,civil engineering, 10 and construction management. We enjoy being a part of the creative process and seeking practical and Off ices i n efficient solutions to project challenges. Our responsiveness and ability to three states communicate,work with you side by side, develop creative solutions,and pay attention to the details are attributes that set us apart in consistently 3000+ delivering successful projects. V�rl Projects Anticipate. Envision. Create. When approaching projects,we use a three-step strategy that serves our clients well:we anticipate emerging challenges and opportunities, 8730 Tallon Lane NE, Suite 200 work with clients to envision projects to enhance the livability of their Lacey, WA 98516 community,and then create a plan that achieves the goals and vision Ph: 360.352.1465 identified through this process. Fax: 360.352.1509 Web: www.scjalliance.com Areas of Expertise Federal ID: 20-4834444 • Comprehensive Planning • Construction Management UBE 602612261 • Land Use Planning& Design • Stormwater/Drainage/ Offices: Washington (Fremont, . Civil Engineering Flood Control Gig Harbor, Lacey, Seattle, Spokane, Wenatchee), Montana, ' Transportation Planning& ' Landscape Planning& Design and Colorado Design • ADA Compliance • Public Outreach & Facilitation • Geographic Information • Environmental Permitting Services • Streetscapes • Cable-Propelled Transit • Transportation Engineering • Site Development SCJ ALLIANCE 202s Periodic Comprehensive Plan Update and EIS I Proposal iii SCJ has a breadth of experience with comprehensive plans, housing action plans, and zoning and development codes. From working at the planning counter and talking with developers and residents about planning permits to managing teams and client expectations for their comprehensive plans,we have a wide variety of planning knowledge and a deep bench of experienced planners. SCJ has led comprehensive planning, housing action plans,and code updates for many municipalities.We are more than familiar with meeting the requirements for the update process, but more than that,we are collaborative with our client and the community.We have worked with a number of communities throughout the state wanting to expand the comprehensive planning process to include more,such as scenario planning, increased housing requirements, integration of other planning efforts into the updated comprehensive plan, and developing a policy framework focused on goals, policies,and actions to implement the plan. Our love for writing code also allows us to better understand how to implement the regulations to allow for seamless communication and project permitting, as well as exploring the most appropriate approaches with you—capturing all the key issues we need to address and leveraging everyone's experience to best articulate the community's demands and needs.We strive to learn your insights, develop the most flexible methods to engage your community, and develop together ways to best communicate effectively with everyone.We have a wide variety of planning knowledge and a deep bench of experienced planners but we also have resources outside of our firm that can assist with comprehensive planning updates.Therefore,for this planning effort,we are teaming with FCS GROUP to provide economic market analysis. • FCS GROUP established in 1988 provides infrastructure cost recover solutions utility ❖> FCS GROUP p y • management,financial analysis,and economic strategies to public sector clients inclusive Solutions-Oriented Consulting of city and county governments, municipal corporations, ports,special purpose districts, and state agencies.As an independent and objective firm, FCS GROUP has delivered high-quality,cost-effective consulting services in over 4,000 engagements and served more than 650 clients.Their staff of 35 serves clients throughout the western United States and Canada from locations in Redmond,WA,Spokane,WA, Lake Oswego, OR, and Boulder, CO. FCS GROUP economists help governments create vibrant sustainable communities.They model the fiscal and social return on public investments and provide creative ways of funding projects and services. Challenges turn into opportunities as they support goals aimed at fair housing and job creation. FCS GROUP urban planners and land use economists are experts at preparing infrastructure investment strategies that balance available capital and operations and maintenance(O&M)financial resources with community development benefit and cost impacts. �� SCJ ALLIANCE 202S Periodic Comprehensive Plan Update and EIS I Proposal iv gal A Project Understanding Mason County is updating its 2036 Comprehensive Plan to comply with the Growth Management Act's periodic update requirements, respond to new legislation, and update its goals and policies to reflect its communities' current vision and values.The County has evolved from a handful of resource-based communities into a place with broader economic makeup and a population increasingly concerned about quality of life, economic vitality, and the preservation of the region's natural resources. Mason County's communities are spread across a 1,051-mile geographic area.The three urban growth areas of Shelton, Belfair, and Allyn are expected to absorb most growth in the county,supported by rural activity centers in Hoodsport, Taylor Towne, and Union and the hamlets of Bayshore, Dayton, Deer Creek Grapeview, Lilliwaup, Matlock, Potlatch, Spencer Lake,and Tahuya. Mason County's population is concerned with its close connection to the working landscape, economic and social prosperity, and access to vital services that allow communities to thrive. Like many Western regions, Mason County shares much of its landscape with federal and state agencies and Tribal nations.The Skokomish and Squaxin Island Tribes, National parks, state parks, national forests,and the Bureau of Land Management are some of the partners that Mason County works with daily.These agencies,and their individual land management practices, influence Mason County's character and economic prosperity. The County needs an effective policy document that addresses current trends, achieves community buy-in, and retains and enhances what makes Mason County unique.As Mason County considers this plan update,the process needs to address some challenges, including: • Community Vision. Mason County's residents value the rugged coastlines, dense forests,scenic rivers, and other natural resources that make County living so desirable while recognizing the need for services and economic opportunities that sustain great places to live.The community vision may need to evolve to protect these resources,strengthen opportunities in urban growth areas and rural activity centers, and support new policies related to growth and development that meet projected needs.SO strives to enhance quality of life,center the elements that make communities unique, and protect community treasures for future generations.As one of the first opportunities to engage with this project,the visioning process needs to be sensitive and compassionate, far-reaching to work with residents across a large geographic area and with a variety of perspectives, and create opportunities for dialogue between County residents and its leaders. • Transportation.As our region grows,traffic is getting worse and the infrastructure in place is declining while demands are increasing.This Comprehensive Plan update can position Mason County to accommodate its share of population and employment growth and improve mobility in areas like Belfair and Shelton. Changes in the regional transportation network may drive the need for targeted improvements,transit accessibility,and nonmotorized options. • Housing Attainability. Housing choice and affordability are challenges throughout our region,where even housing in poor condition is out of reach for many people. Mason County's housing stock needs to meet a huge range of needs that vary from community to community and across income levels. Recent legislative changes are intended to make it easier to build housing, but development needs to pencil out for homebuilders.This plan needs to ���SCJ ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 1 include solutions that provide a greater range of housing options that are sensitive to local contexts,fit effectively into existing residential areas, and minimize impacts to the surrounding area. • Infrastructure Readiness. Population growth often translates into increased demand for public services and facilities. Considering where people will live and work,we will evaluate how effectively existing transportation and utility infrastructure elements can respond to new demands through the sub-area planning process. Our engineers will support this work,applying their understanding of systems planning to review what's in place and identify investment priorities for the future. • Fiscal Balance.Change can strain the budget,and Mason County will need to provide the services its residents and businesses expect while keeping pace with population and employment growth.While new growth may promise new revenue, it can also bring increased expenditures. Reconstructing aging infrastructure,expanding systems to serve new development, or experimenting with new approaches to provide service all have some fiscal consequences. Our plan will strike a balance between service delivery and the pace of development. • Climate Change. Mason County,with its natural resources and amenities,will have a front-row seat for climate change.The County has a vested interest in sustainable development and infrastructure that will protect its resources for generations to come.This plan will analyze the potential impacts of climate change on communities and industries in the County, look for opportunities, and identify the need for mitigation. • Equitable Engagement. It can be challenging to effectively, convincingly,and equitably engage with residents and businesses. Our policy work is rooted in community engagement,and we seek to empower and amplify the voices of those who have historically been inadequately engaged in the planning process. By creating effective dialogue,we increase trust between community groups and the County. Our team is uniquely suited to address these issues,and more.We worked with the Cities of Helena and Lewis and Clark County in Montana to iron out areas of persistent conflict over jobs-housing balance and annexation.And we worked with Hickory, NC and Post Falls, ID to develop policy frameworks and use them to guide and support complete rewrites of their performance and form-based development regulations to better fit their contexts and facilitate their implementation. Our work in Kootenai County, ID (to prepare a regional design framework) and in Southern Pines, NC was based on integrating environmental considerations and development possibilities.The projects established protocols for assigning development types and intensities based on varying environmental conditions.And a trademark of our work—as in Port Angeles,WA,Spokane,WA, Seldovia,AK,Council Bluffs, IA, and other communities—is a commitment to an effective and meaningful public conversation.We groove on taking abstract topics and making them concrete, demonstrating how a policy choice can have a real-life impact. And this will earn Mason County tangible benefits.We will run a process that's both efficient and effective, based on methodologies the team members included here have developed in scores of other communities. UpdateGrowth Policy 000 Helena, C ^�.� y r '~Dealing with low unemployment and the need to attract workers to C_� \ i �'? fill • • demand, •sought toaffordable housing supply while balancing its need for fiscal stability. Based on communityan extensive •.•- effort, - plan resulted 5(RrGC T ^y WNAf MAKES AN PEpE sTaUNS PRoFl��r7 IdVI''IN6 SraEEt,� cAwS u c series of transformative recommendations calling for "optimizing" the community's centers. New land use, transportation, and housing strategies facilitated the development of mixed uses, A-A ------- variety in housing type, and subarea planning. s_LO = , ���SCJ ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 2 Organizational Chart We work as a team relying on each other to fill our designated roles. Importantly, each of us remains committed and supportive resources throughout the plan, doing what's needed to successfully update the plan. Each team members' roles are shown in the organizational chart below. Resumes can be found on page 16 of this proposal. Cristina Haworth will be the project manager and point of contact.Joining Cristina for the Periodic Comprehensive Plan Update and EIS are principal-in-charge Bill Grimes,Aaron Qualls for planning,Scott Rivas for capital facilities and utilities, Anne Sylvester for transportation planning, Ryan Shea for transportation analysis,Sharese Graham for environmental services,and Laura Barker for GIS analysis.We are also including FCS GROUP to provide economic and marketing analyses. Cristina will draw on this team to deliver the process and plan that Mason County needs—creating an energetic, collaborative context for our work. Cplj�?� /R54 Principal-in-Charge 1vJ Bill Grimes, AICP Project Manager/ Public Engagement Cristina Haworth, AICP b Planning Capital Facilities/ ~1 Transportation Aaron Qualls, AICP �� Utilities Planning '� Scott Rivas, PE Anne Sylvester, PTE Transportation Environmental - Analysis Services F GIS Analysis Ryan Shea, PTP Sharese Graham, PMP Laura Barker L rt Economic Analysis Todd Chase, AICP, '� Market Analysis LEED AP , Tim Wood SCJ Alliance FCS GROUP �� SCJ ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 3 Client References Comprehensive Plan Amendment City of Gig Harbor, Washington Gig Harbor hired SCJ to update its comprehensive plan land use element and create a new arts and culture element before its mandated 2024 periodic update.A foundational part of the work - was to condense and catalog existing comprehensive plan policy into a unified policy framework and analyze it for conformance with the Growth Management Act and PSRC Vision 2050 planning - requirements.The policy framework also facilitated a comprehensive internal consistency analysis, underscoring the need for a full �— topic-by-topic policy scrub and identifying opportunities for a more efficient and effective policy structure.The policy framework will Project Dates target 2024 periodic policy updates, creating a more unified policy 2021—current approach to ensure consistency and facilitate plan implementation. In addition,Gig Harbor hired SCJ to prepare its 2024 Periodic Update Contact Carl de Simas,Community Development Director 253.853.7628 1 cdesimas@gigharborwa.gov Comprehensive Plan Update City of Auburn, Washington a SCJ is currently working with the City of Auburn on a three-pronged �6 - approach, simultaneously developing the comprehensive plan I update for the City, its Town Center design standards, and its PROS ! M1 Plan Update.With over 71 acres of neighborhood parks, 240 acres of community arks 418 acres of open ace(much of it flood Yp p p will ' -` -s hazard reduction lands along the Green River), and an additional 231 acres of special use areas, a detailed inventory,and assessment were critical.The first phase of the PROS Plan public engagement plan is currently wrapping up with a little over 1,000 responses that included several additional languages,Spanish, Russian,Chinese, Project Dates and Marshallese. SCJ is also performing a Park Impact Fee update to Ongoing quantify the demand, needs, and assessment gaps. Contact For the periodic comprehensive plan update,SCJ is working with Josh Steiner, Senior Planner a team of subconsultants to explore transportation, urban design, 253.804.3114 1 jsteiner@auburnwa.gov economic development,and land use issues that this plan must address. Regional policy identifies Auburn as an urban center, driving significant land use, housing, design,and transportation policy. This plan update process is designed to comply with state and regional guidance, and to ensure the community can manage future changes while retaining those characteristics which make Auburn an attractive community. SC.J ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 4 Comprehensive Plan Periodic Update Spokane County, Washington SCJ is leading Spokane County's periodic comprehensive plan update, starting years in advance of the deadline to ensure thorough agency and community involvement.Acting as both the overall agency project manager and lead consultant,SCJ is in a unique position to establish and maintain agency and community trust in the plan's overall process and its policy recommendations.Spokane - County and SCJ have a long history of working together, creating policies aligning intergovernmental collaboration and writing capital facilities plans to align and support annual budgeting processes. This comprehensive plan update promises to restructure the way Project Dates the County prepares and publishes its plans, laying the groundwork Ongoing for zoning innovation and close collaboration with municipalities in managing development on the urban fringes. Contact Scott Chesney, Planning Director 509.477.7212 schesney@spokanecounty.org Comprehensive Plan Update City of Hayden, Idaho The City of Hayden hired SCJ to complete a comprehensive plan update as part of a four-plan project that also included a parks and recreation,transportation, and wastewater plan update.SCJ helped coordinate an effort to assess and refine the community's HAYDEN CI HALL - vision,which included meaningful community outreach and engagement.As a city concerned with rapid growth and limited room for expansion, Hayden hoped to reimagine their future land use in such a way that would creatively and efficiently accommodate the anticipated growth. Incorporating both the public engagement Project Dates results and a technical analysis of the city, SCJ helped Hayden 2020 create a new future land use map.This included establishing new land use types that would allow the city to increase density in strategic locations, maintain small-town character, and improve Contact housing affordability throughout the city.This set the stage for Donna Phillips,Community Development Director the plan update, established a vision for the parks and recreation, 208.209.2020 1 dphillips@cityofhaydenid.us transportation,and wastewater plans to follow, and set the city up for a code revision to adopt the new land use types. ���SCJ ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 5 Housing Needs Assessment ,. Mason County, Washington Mason County has taken proactive action to address the issue sa. wr;�. r of housing affordability. First, in 2019,the County completed the . Workforce Housing Summit Report to evaluate housing issues. In 2020,the County initiated an eviction rent assistance program that has prevented hundreds of evictions to date. In addition,the County housing authority operates 109 units of affordable housing. I In 2021,the County engaged FCS GROUP to prepare a detailed housing needs assessment, conducting stakeholder interviews and reviewing best practices across the Pacific Northwest.The project Project Dates included assessments of housing needs and opportunities within the 2021-2022 City of Shelton and the entire Mason County footprint,which began experiencing a significant increase in housing market in 2020 during the Covid-19 global pandemic. Other past engagements for the Contact County have included sewer utility financial reviews. Todd Parker, Program Coordinator 360.427.9670 1 tparker@masoncountywa.gov " SCJ Alliance provided amazing guidance and knowledge in the plan creation, and resulting concepts for our city. This plan establishes the vision for downtown and will act as a template for what the community wants our city to look like going forward. it Tami Merriman, Associate Planner City of Yelm, Washington SCJ ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 6 Proposed Scope of Work There is a lot of work to do, and we're excited to partner schedule.This is also our opportunity to discuss with you to tackle it!This project will take an integrated communication protocols between team members on the look at the Comprehensive Plan and the development client and consultant sides to make sure information is regulations in a coordinated effort to ensure consistency flowing in a controlled manner. with the GMA and set good Countywide Planning Policies for the 2045 horizon year. Underpinning the update will 1.2 Project Management Plan be a robust public participation process that emphasizes Following the kickoff meeting,we will update the scope the communities'vision and values to guide Mason of work and milestone schedule to finalize the project County into the future.We also understand that County work plan and fold it into a Project Management Plan staff in all departments, elected and appointed officials, that includes a detailed overview of how we'll manage all boards and commissions such as the Planning Advisory aspects of the project.This will be used throughout the Commission, Shelton staff, business owners, Squaxin project to keep everyone accountable and track progress. Island and Skokomish Tribes, other agencies, and other stakeholders will be active participants in the effort and 1.3 Monthly Check In Meetings thoughtful coordination will be needed. Our approach will be inclusive,transparent, memorable,technically sound, At these regular project management coordination and intuitive. Our proposed scope of work is broken down meetings, we will review the project work plan, progress into the following phases: to date, and upcoming deliverables and deadlines. We propose biweekly meetings because there is a tight schedule, and we'll need to work in close collaboration to Phase I Projectaccomplish the project on time. Phase 2 Public Engagement 1.4 Monthly Progress Reports We'll prepare a progress report summarizing work performed in each billing period to accompany monthly invoices. Phase 3 Initiate and Envision Phase 1 Deliverables: Explore • ' Prepare Phase 4 the Plan ➢ Kickoff Meeting Agenda and Notes ➢ Project Management Plan—Draft and Final ReviewPhase 5 Environmental ➢ Monthly Check In Meeting Agendas Adoption Monthly Invoices with Progress Reports Phase 1: Project Management Quality Assurance/Quality Control (QA/QC) This is a big project that needs to be accomplished in We take pride in our work products and have a a limited timeframe and with a small staff.We bring a thorough quality assurance and quality control proactive approach to project management and tools system in place. In addition to the Project Manager's that will help keep the project moving forward on pace review of all work products prior to transmittal for adoption. We've assigned a dedicated project team to you, our Principal-in-Charge will perform a with the capacity and expertise to fulfill the County's comprehensive proofing of all public review draft expectations. materials.Additionally,our administrative staff will We recommend the following project management tools review the final formatted Comprehensive Plan to to make efficient progress: check text, graphics, page numbers,tables,figures, hyperlinks, and all other material.This level of effort 1.1 Kickoff Meeting is reflected in our approach and the allocation of The kickoff meeting will set expectations for the work, resources for this project. including confirming the project scope and milestone SC ALLIANCE Periodic Comprehensive Plan Update and EIS I Proposal 7 Phase 2• Public Engagement committee members will become involved as individuals in the process, encouraging their neighbors and colleagues The second phase includes working to support you and to participate.Their involvement in workshops,surveys, other agencies to communicate plan objectives,solicit and online will add credibility to the process and motivate constructive community feedback,and resolve questions others to engage. on community vision,values, and priorities. We will work with you to develop a public participation plan to engage Studio Series.We will tailor our multi-day Storefront residents, business owners, and service providers; make Studio series to actively engage the community and use of the Planning Advisory Committee (PAC);work with stakeholders to imagine, sort,vet,and evaluate design peer agencies and Tribal nations; and support meaningful and strategic options in response to project needs.We'll community conversations.The objective is to reach use the studio time to understand better the community's those who care about Mason County's future, providing physical and functional organizing principles,focusing an accessible and effective vehicle to stimulate their on articulating essential characteristics and generating imaginations. preliminary land use ideas in real-time for public comment. 2.1 Public Participation Plan and Core Team Meeting We will prepare a public participation plan (PPP)that includes community and stakeholder engagement goals, strategies, and specific actions to be used throughout the project.The PPP will include a project schedule and work I A. plan developed in collaboration with you to identify public = - engagement activities, a project calendar, responsibilities for accomplishing certain tasks,and cost estimates where appropriate.The PPP will serve as a living document for project coordination. ` 2.2 Orientation Interviews We will work with you to set up orientation interviews with an array of Mason County's residents, business owners, and other stakeholders you believe will be important for us to meet.We will spend two days and evenings in Mason A pop-up event in Son Juan County, WA County for these interviews or focus groups and will be flexible to accommodate diverse working schedules and This studio will feature a pair of evening workshops home life responsibilities. to guide the studio's progress and evaluate its results, confirming a preferred direction for the plan's 2.3 Engagement Activities recommendations. We believe the studio will be helpful in We will work together to execute the PPP, relying heavily the Belfair and Allyn.Smaller versions—perhaps as pop- on the Planning Advisory Commission (PAC) as a platform ups—might be appropriate in the rural activity centers and for engagement.You may have other engagement larger residential hamlets,where people can more easily activities in mind but,as a starting point,we suggest the access other parts of the process more conveniently. following techniques: Public Workshops.We propose two public workshops Project Website and Social Media.We will help you create to support engagement.At the first public workshop material as appropriate(project website and social media (held in conjunction with the storefront studio described channels)to engage the public, conduct outreach,share above), participants will have the opportunity to review information,and keep the project on the public's radar. the currently adopted plan and how it may need to shift to reflect today's desires and expectations.This work will Planning Advisory Committee.We will work with you to draw from the existing plan and test the relevance and plan for and use the existing Planning Advisory Committee appropriateness of some of the County's scenario and (PAC).The PAC will host workshops, meetings,and public land use proposals.We intend to present a draft vision at hearings and serve in an advisory capacity as we work this first workshop,too, allowing community members to through the vision, Countywide Planning Policies,various consider it and offer reactions to help with its refinement. element updates, and subarea plans.We also hope the The second public workshop will vet the studio and pop-up ���SCJ ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 8 findings and early policy moves, charting a course for future study plan development.We hope to present the scenarios land use alternatives at this workshop, resolving Public them into a preferred direction for the community's Creativity in Engagement. • _ novel • consideration and response. exciting approaches public engagement! We Questionnaire.We will assist you in developing a look for wayspartner our questionnaire to probe general community thoughts whether that means social organizations, places on priorities,trade-offs,values, and preferences.We o worship, local businesses, someone pop-ups _ can use this either in advance of the studio and people where prioritizing or after its their conclusion, using it as a tool to verify • budget-efficient s to capture public input. what we learned in the orientation interviews or test Not only •o we save money • piggybacking_ o_ assumptions underlying the preferred scenario emerging effortother events • ' we reach • • from the studio. We use the Maptionnaire tool as part boostwith less participation. of our surveys, allowing respondents to pinpoint their Equity in Engagement. Public recommendations and suggestions at specific locations, •. , broad , • engagement• helpful in targeting individual areas for unique action. with you to understand Roll-Out Open House.We will attend the roll-out open •een engaged in previous planning house to invite community input on our emerging efforts • methods rmine _ recommendations.This meeting will be informational in broadest_ _spectrum_work of opinions nature while soliciting feedback from the general public. acknowledgingWe'll use a Interactive exercises at the roll-out will provide us with previous efforts • " nning has specific suggestions on how the study plan can be refined impacted • _ •_ thoser serve o _ -d communities, asking to reflect community needs and aspirations.This meeting how we can •_ communities, and can be in-person,virtual, or a hybrid. amplifying _ voices process to improve equity outcomes. Task 2.4 Interdepartmental and Interagency Equity in the Plan. Equity needs . •. beyond Coordination Meetings the engagement process and should serve as Staff in other departments,Tribal nations, Shelton staff, a foundationalof ' ' " hensive and State and Federal agencies will play a key role in Plan update. Problematic ' policy the Comprehensive Plan update.We propose quarterly outcomes be identified in the policy meetings with internal and external groups to address key frameworkand 2016 Comprehensive Plan review issues as they arise. Working meetings with County and processes early on ' addressed through agency staff will also be scheduled as needed during the update of each ' - - ' actions various phases as noted below. to continue advancing equity will be identified through sensitive • respectful conversations Phase 2 Deliverables: with previously disempowered communities. ➢ Public Participation Plan—Draft and Final Thorny Issues.The regiondealing •some Interdepartmental Coordination Meeting challenging problems, ' housing, economic Agendas vitality,transportation, and climate change. ➢ Interagency Coordination Meeting Agendas Public engagement events will confront these issues head-on, •. • discuss how ➢ Planning Advisory Commission Meeting Mason County . respond while setting Materials—anticipated to include meeting the stage for Shelton,the Belfair and Allyn agendas, presentations, boards for open LIGAs, and the RACs and hamlets through houses Countywide Planning Policies. We may need to ➢ Project Website Text and Graphics—initial take aneducational to explain ' materials and two major refreshes how compliancerequired in certain cases. We will • • • ••. ➢ Storefront Studio Materials addressing ➢ Public Workshops Materials—Draft and Final ➢ Survey Questions—Draft and Final SC ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 9 Phase 3: Initiate and Envision 3.4 GMA Checklist Phase 3 is where we really start to grapple with the The SCJ team will apply the Department of Commerce's Comprehensive Plan update. In this phase,we will focus Periodic Update Checklist for Fully-Planning Counties on establishing a thorough understanding of the (April 2023 version or as updated)to Mason County's community's current policy context and the issues the plan Comprehensive Plan and development regulations to needs to address. identify specific revision requirements and opportunities. We will also assess how the County's goals match the 3.1 Demographics Report results of early community conversations to inform discussions about visioning.The completed checklist will Our staff will work directly with Mason County to update be summarized in a technical memo with requirements the Comprehensive Plan's demographic information.We and recommendations for the update. will prepare a community profile with infographics and highlights for each UGA, RAC,and hamlet using US Census, 3.5 Community Vision American Community Survey,and Washington Office of Financial Management(OFM) data.This task also includes We will review and,supported by public engagement, compiling GIS data from Mason County and other public refine Mason County's vision statement to reflect sources for project maps. the communities' current aspirations, priorities, and values.We will work with you to identify an appropriate 3.2 Plan and Policy Review approach to either amend the current vision statement or develop a new statement through our scenarios We will review and analyze existing plans and other planning recommendation (see Phase 4). Our approach relevant planning documents.The SCJ team will compile will ensure the vision is broadly representative of the many this information into a single, cohesive reference file, perspectives held by Mason County residents.We will evaluating the existing Comprehensive Plan's policy prepare a draft vision statement for review at the Planning framework and guidance from other documents.This Advisory Commission and for public review.We will will establish abig-picture overview of Mason County's incorporate comments into a final version that will be used policies, allowing for a quick and intuitive understanding to guide the remainder of the update process. and easily identifying gaps, overlaps, inconsistencies, and conflicts.This will be a living document, keeping Phase 3 Deliverables: track of policy initiatives as they emerge and providing comparisons to what is already on the books. ➢ Demographics Report—Draft and Final ➢ GIS Geodatabase with Metadata 3.3 Projections and Land Use Needs Analysis ➢ Project Maps—anticipated to include Vicinity We will review your existing land uses, UGAs, and RACS Map, UGA/RAC/Hamlet Map,Current and and compare them to population forecasts. We will work Future Land Use Maps,and up to four with you and City of Shelton staff to understand how land additional maps uses may need to adjust to accommodate and distribute ➢ Growth Projections and Land Use Needs growth targets. Analysis Memo—Draft and Final ---� -° ➢ GMA Checklist ➢ Comprehensive Plan Update Recommendations 8 Memo—Draft and Final Fl-, m I ➢ Community Vision Statement—Draft and Final _ ,' 17 d o �LI G�n I o a E3p �� SCJ ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 10 Phase 4: Explore Scenarios and Prepare 4.5 Implementation the Plan We will create an implementation strategy for the plan, linking each action with applicable plan policies to 4.1 Land Use Scenarios underscore the relationships between proposed actions We will work with County staff to develop up to two and the planning basis for each one.The strategy will alternative land use scenarios, addressing potential land take an incremental approach, identifying near-term, use changes and policy consequences.We will work with mid-term, and long-term actions needed to achieve the you to refine how the approaches may differ, potentially community's vision. examining concentrated growth and dispersed growth among the UGAs,variations of intensity of growth,or 4.6 Final Comprehensive Plan other differentiating characteristics.An important part After public review of the Plan,we will address of this work will be to prepare a composite of constraints comments and compile the elements,subarea plans, to growth and development based on the available GIS and implementation strategy into a final,graphically-rich data collected in Phase 3.The scenarios will be the basis document for the adoption process. for community conversations and the Storefront Studio activities described in Phase 2.We will prepare graphics 4.7 Development Regulations Update and other materials to support a deep understanding of the potential benefits,trade-offs,compliance issues, and We will use the gap analysis completed in Phase 3 and other concerns.The two scenarios will inform the SEPA EIS. the final policy guidance developed during this Phase to prepare recommendations for amendments to the Mason 4.2 Countywide Planning Policies County Code.We anticipate the code amendments will be We will work closely with Mason County and City of processed by County staff. Shelton staff to develop updated Countywide Planning Phase 4 Deliverables: Policies(CPPs)that guide growth toward the preferred alternative identified in Task 4.1.We will prepare an ➢ Land Use Scenario Graphics and Narrative updated policy framework and draft CPPs based on the Materials—Draft and Final refined vision, community engagement results,guidance ➢ Revised Countywide Planning Policies—Draft from the County Commission and the PAC, and the and Final scenarios planning exercise.We will host a workshop with ➢ Draft Comprehensive Plan Elements—text-only staff from the County, City, and other affected agencies Word version(s) to present and refine draft CPPs.The CPPs will be used to update the Comprehensive Plan elements and complete Subarea Plans—Draft and Final the subarea plans. ➢ Implementation Strategy—Draft and Final ➢4.3 Draft Comprehensive Plan Final Comprehensive Plan Elements ➢We will refer to the revised CPPs and vision statement to Compiled Comprehensive Plan—Draft and Final prepare updated Comprehensive Plan elements. Drafts will ➢ Development Code Update Recommendations be presented to Mason County staff for initial review and Memo—Draft and Final refined prior to release for public review.The initial drafts will be text-only for easy review and commenting; public review drafts will be formatted with graphic elements. 4.4 Subarea Plans Following completion of the draft elements,we will complete sub-area planning in the UGAs, RACs, and hamlets.These will be informed by the Storefront Studio exercises described in Phase 2,the vision,the CPPs,and the goals and policies in the updated Comprehensive Plan elements. We will work with you to determine the number and extent of sub-area plans necessary to address growth in Mason County. �� SCJ ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 11 Phase 5: Environmental Review 5.3 Preparing the HIS and Response to and Adoption Comments Phase 5 will run concurrently with Phases 3 and 4.This We will prepare the final integrated document after the process follows the Washington Administrative Code's close of the public and agency comment period, readying guidance for developing,vetting,and certifying an it for its eventual hearing to support the Comprehensive integrated comprehensive plan and Environmental Impact Plan's adoption. Statement(EIS).We will work carefully to make sure environmental review is integrated into the update process 5.4 Adoption described in Phases 3 and 4. We anticipate introducing and workshopping each element at the Planning Advisory Commission.We will incorporate 5.1 Background and Scoping comments into a public review draft(see Phase 4) used for The scope and level of environmental review will a final recommendation from the PAC at a public hearing. match the degree of detail and transformation the Following the recommendation,we will work with the Comprehensive Plan anticipates.We will work with Board of County Commissioners to review and adopt the you to define the EIS'scope of analysis and prepare a final plan.Where feasible,joint PAC/BOCC meetings should determination of significance and scoping notice to kick off be used to provide project briefings and status updates for the SEPA process. the work. Phase 5 Deliverables: 5.2 Preparing the DEIS The actual details of preparing the Draft EIS(DEIS)and the ➢ SEPA Scoping Notice level of resources necessary to do it will be determined ➢ Draft Environmental Impact Statement by the results of the scoping exercise and how the County ➢ Final Environmental Impact Statement wishes to proceed. Regardless of the depth of analysis required,the process will include an alternatives analysis ➢ Public Hearing Materials—Presentations using the scenarios developed in Phase 3, an assessment of potential impact,an integrated DEIS, and a Final EIS (FEIS). Now- y o � ' 1 �� SCJ ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 12 Proposed Budget SCJ Alliance FCS GROUP . to tO C > M N Q > E p 00 C7 CJ 2 Q (DrQ to =to to C to U' J co H U Team Member Billing Rates $237 $195 $168 $139 $174 $240 $247 $145 $295 $200 Total Phase 1:Project Management MIMM . 1.1 Kickoff Meeting 2 4 1 0 1 1 1 0 1 1 12 1.2 Project Management Plan 1 4 0 0 0 0 0 0 1 0 6 1.3&1.4 Monthly Check-In 12 24 12 12 12 12 12 0 4 4 104 Meetings&Progress Reports Phase 2:Public Engagement 2.1 Public Participation Plan 2 8 0 0 0 0 0 0 0 0 10 2.2 Orientation Interviews 2 16 16 16 2 2 0 0 0 0 54 2.3 Engagement Activities 8 40 50 34 0 0 0 16 0 0 148 2.4Interdepartmental/Interagency 0 12 4 12 4 4 4 0 4 4 48 Coordination Meetings Phase 3:Initiate and EnvisionMET,is� 3.1 Demographics Report 0 2 6 8 0 0 0 2 0 0 18 3.2 Plan and Policy Review 0 8 16 40 4 4 0 0 4 4 80 3.3 Projections and Land Use 0 2 8 16 0 0 0 2 1 1 30 Needs Analysis 3.4 GMA Checklist 0 2 2 8 1 1 0 0 0 1 15 3.5 Community Vision 2 1 20 1 12 1 40 1 0 0 1 0 1 0 0 0 1 4 Prepare 4.1 Land Use Scenarios 6 16 40 10 8 8 0 8 8 8 112 4.2 Countywide Planning Policies 2 8 16 12 2 2 0 0 2 2 46 4.3 Draft Comprehensive Plan 8 20 40 32 40 20 0 16 8 8 192 4.4 Subarea Plans 8 14 32 40 16 12 0 4 8 8 142 4.5Implementation 4 8 20 14 8 8 0 0 8 8 78 4.6 Final Comprehensive Plan 0 16 20 60 4 4 0 6 4 4 118 4.7 Development Regulations 2 4 8 4 0 0 0 0 0 0 18 Update Phase 5:Environmental Review and Aclopfion $5,214 $9,360 Im $11,67 5.1 Background and Scoping 2 4 4 8 0 0 32 0 0 0 50 5.2 Preparing the DEIS 8 20 20 40 20 10 80 8 �6 4 216 5.3 Preparing the HIS and 8 8 8 20 10 4 72 2 4 2 138 Response to Comments 5.4 Adoption 4 16 8 16 4 4 8 0 4 4 68 Total Hours 81 276 343 442 136 96 209 64 67 1 63 1,777 Labor Subtotal $19,197 $53,820 $57,624 $61,438 $23,664 $23,040 $51,623 $9,280 $19,765 1 $12,600 $332,051 Expenses $7,000 Management Reserve $10,500 Total $349,551 SCJ ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 13 Anticipated Timeline 2023 2024 2025 J A S 0 N D 1 F M A M J J A S 0 N D J F M A M J J A S 0 N D Phase 1:Project Management 1.1 Kickoff Meeting 1.2 Project Management Plan 1.3&1.4 Monthly Check-In Meetings&Progress Reports Phase 2:Public Engagement 2.1 Public Participation Plan 2.2 Orientation Interviews 2.3 Engagement Activities 2.4Interdepartmental/Interagency Coordination Meetings �I Phase 3:Initiate and Envision „ 3.1 Demographics Report , 3.2 Plan and Policy Review 3.3 Projections and Land Use Needs Analysis 3.4 GMA Checklist 3.5 Community Vision Phase 4:Explore Scenarios and Prepare the Plan 4.1 Land Use Scenarios 4.2 Countywide Planning Policies 4.3 Draft Comprehensive Plan 4.4 Subarea Plans 4.5 Implementation 4.6 Final Comprehensive Plan 4.7 Development Regulations Update Phase 5:Environmental Review and Adoption mill 5.1 Background and Scoping 5.2 Preparing the DEIS 5.3 Preparing the HIS and Response to Comments 5.4 Adoption = Meetings SCJ ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 14 Professional Services Contract Statement SG Alliance is willing and has the ability to enter into a Professional Services Contract with Mason County should we be awarded the contract for this project. Disadvantaged Business Statement SO Alliance is not designated as a disadvantaged business. Ethics Disclosure Statement We understand this Comprehensive Plan update includes work elements that will involve collaboration with and/or funding from the City of Shelton. SO Alliance's selected project manager has a personal relationship with staff at the City of Shelton. Because these work elements will occur at the direction of Mason County,we believe there is no actual or apparent conflict of interest in pursuing or executing this work. �� SCJ ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 15 Team Resumes Bill Grimes, AICP "�•► Principal-in-Charge Bill has over 30 years of planning, design, and public engagement experience, working on comprehensive plans,transportation plans and projects,zoning, public transit master plans, critical areas ordinances,shoreline master programs, regional design frameworks, and development master plans.Throughout his planning work, Bill has committed to a transparent process,active and informed community E dialogue, and application of sensible,creative, pragmatic,and effective design IIIII �I, strategies that consider multiple perspectives and priorities. Education Project Experience MURP, Urban and Regional Planning California State Polytechnic . Comprehensive Plan, EIS, Parks and Recreation Plan, Economic Development University-Pomona Strategy,Transportation Master Plan—Monroe,WA BS,Administrative Studies • Comprehensive Plan—Gig Harbor,WA University of California-Riverside • Comprehensive Plan, Planned Action EIS,Subarea Plan,and Development Licenses/Registrations Regulations Update—Normandy Park,WA American Institute of Certified • Comprehensive Plan—Newcastle,WA Planners(AICP)#8848 Comprehensive Plan Update—San Juan County,WA • Comprehensive Plan—Post Falls, ID 4[ " Cristina Haworth, AICP ® Project Manager Cristina is the Project Manager,Senior Land Use Planner, and Public Engagement Specialist that will help Mason County update its Comprehensive Plan.She is passionate about helping clients achieve their project goals while creating thriving places and managing growth and change.She works at regional, citywide,subarea, and site scales. Her work is rooted in community voices and values;she is proficient in creative public outreach strategies that foster equity and engage underserved and underrepresented communities.She understands applicable land use and development law, including Washington's Growth Management Act(GMA),State Education Environmental Policy Act(SEPA), and Shoreline Management Act(SMA). MCP, University of Pennsylvania BA,Community, Environment, Project Experience and Planning, University of Washington • Comprehensive Plan Update—Lynnwood,WA • Comprehensive Plan Update—Arlington,WA Licenses/Registrations . Town Center Vision and Code Amendments—Lake Forest Park,WA American Institute of Certified Planners(AICP)#027848 • Middle Housing Code Amendments—Bothell,WA • Regional Growth Center Subarea Plan Update—Lynnwood,WA • City Center/Airport Subarea Plan—SeaTac,WA ���SCJ ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 16 Aaron Qualls, AICP Planning l Aaron's experience as a Planning and Community Development Director, Planning Commissioner,and City Council Member has given him an invaluable perspective on municipal planning—from community engagement through adoption to implementation.Aaron loves to work with diverse groups of stakeholders, community members, and decision-makers to find common ground on even the most complex and conflicted issues.Serving for over ten years as a city official, he has implemented data and community-driven policies related to comprehensive planning,growth and development,zoning,transportation,and economic Education development.Aaron's ability to listen, collaborate,and devise fact-based solutions MURP, Urban and Regional Planning enables him to successfully prepare and implement policy consistently and Eastern Washington University effectively. BA,Cultural Anthropology University of California,Santa Cruz Project Experience Licenses/Registrations • Comprehensive Plan Update—Gig Harbor,WA American Institute of Certified • Bonners Ferry Comprehensive Plan Update—Bonners Ferry, ID Planners(AICP)#271824 • Downtown Streets Plan and Design Guide—Sandpoint, ID • Sandpoint Comprehensive Plan—Sandpoint, ID • On-Call Planning and Housing Action Plan Implementation—Colville,WA • Housing Action Plan—Chewelah,WA Scott Rivas, PE Capital Facilities/Utilities Scott has over twenty-five years of civil engineering experience in both public and private projects. His experience includes site planning, layout and design,and project management on various industrial, commercial, and municipal projects, including road improvements,sanitary sewer,water, and storm drainage systems. Scott firmly believes in communication with clients and development team members to help projects proceed smoothly. He strives to maintain strong client relationships by providing cost-effective civil engineering solutions. Education Project Experience MBA, Business Administration Eastern Washington University . Industrial Subarea Study—Airway Heights,WA BS,Civil Engineering • East Omak Industrial Master Plan—Omak,WA Walla Walla University • Comprehensive Plan—Malden,WA Licenses/Registrations • Deer Heights Stormwater Master Plan—Airway Heights,WA Professional Engineer, • Iron Bridge Corporate Campus—Spokane,WA WA#36605, ID#P-17337 Certified Erosion Control License, • Spokane Business and Industrial Park—Spokane,WA WA#23e01431 -$�'SCJ ALLIANCE 202S Periodic Comprehensive Plan Update and EIS I Proposal 17 Anne Sylvester, PTE Transportation Planning Anne is a transportation planner and traffic engineer with over 40 years of experience. She has managed a wide variety of projects including Transportation System and Community Mobility Plans, sub-area plans, concept and site development plans,travel demand modeling and forecasting, areawide and corridor improvement studies, neighborhood traffic calming, development of complete streets plans and streetscape enhancement strategies, safety analyses and support for project and planning level environmental documentation.Anne is particularly skilled at developing creative solutions to complex problems and has outstanding Education communication skills. BA, Economics University of the Pacific Project Experience Licenses/Registrations • SR 3 Freight Corridor, Supplemental EA(SEA),WSDOT—Mason/Kitsap Professional Traffic Engineer Counties,WA OR#0016PTE • Local Road Safety Plan—Shelton,WA Fellow, Institute of Transportation • Transportation Plan Update—Bonney Lake, WA Engineers • Ephrata Transportation Element—Ephrata,WA • Local Road Safety Plan—Yelm, WA • Transportation System Plan Update—Battle Ground, WA Ryan Shea, PTP 1, Transportation Analysis Ryan has had a passion for math since childhood and loves the different numerical challenges presented by traffic projects. His time as a math tutor has helped him strengthen his ability to explain complex or technical issues in an understandable way.A certified Professional Transportation Planner(PTP), Ryan has honed his traffic operations analysis skills over the past 16 years and commands expertise with several modeling applications, including Sidra, Synchro, SimTraffic,Teapac, and HCS software. Using regional model results at a local level requires specialized skills, and Ryan has developed expertise in post-processing Emme and VISUM travel demand Education model results for use in transportation planning efforts such as comprehensive plan BA, Mathematics updates, corridor studies, and highway framework studies. Saint Martin's University Project Experience Licenses/Registrations Professional Transportation Planner, • Downtown Traffic Analysis—Shelton, WA WA#550 • Belfair Mobility Plan—Mason County, WA • Local Road Safety Plan—Shelton,WA • Squaxin Island Tribe Road Safety Plan—Mason County,WA • SR 3 Freight Corridor—Mason County,WA • Citywide Traffic Operations Forecasting and Analysis—Tumwater,WA SCJ ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 18 Sharese Graham, PMP Environmental Services i Sharese is a SEPA specialist who has focused her career on providing sound environmental strategy and guidance through the environmental regulatory process. She takes pride in helping build safer, livable communities.With a background in urban planning and biology,Sharese brings over 20 years of experience in environmental compliance for current and long-range projects. She works with her clients to provide documentation that is thorough,comprehensible to the public, legally defensible,and most importantly, implementable. Education Project Experience BA, Biology UC Santa Cruz • Downtown Subarea Plan EIS—Lake Stevens,WA • Comprehensive Plan Update EIS—Clark County,WA Licenses/Registrations Project Management Professional • Sammamish Town Center EIS—Sammamish,WA (PMP),#2158057 • WSDOT,Tumwater to Mounts Road EIS—Thurston County,WA • Zoning Code Change Analysis—Des Moines,WA • Auburn Comprehensive Plan Update—Auburn,WA Laura Barker +A' GIS Analysis As the GIS analyst for this project, Laura will review Mason County's existing land use and environmental conditions to determine what updates are needed to bring the plan into compliance with regulatory requirements. Laura has shepherded a number of communities through the periodic comprehensive plan review process; her work in long-range planning has inspired her deep appreciation of the people and spaces that make every community unique. Because she understands there is no"one size fits all" approach to planning, Laura works to identify innovative Ita roaches suited to each roject to ensure the Ian reflects the communit 's pp project p Y Education vision and goals. Laura is also skilled in the use of ArcGIS and Adobe Creative Suite to MUP, Urban Planning prepare analysis diagrams and illustrative renderings in support of regulatory review University of Washington processes.She has contributed to compliance review and environmental analysis on BLA, Landscape Architecture a number of projects, including corridor studies, comprehensive plans,and critical North Carolina State University areas reviews. Project Experience • Periodic Comprehensive Plan Update—McCleary,WA • Periodic Comprehensive Plan Update—Woodinville,WA • Periodic Comprehensive Plan Update—Wilkeson,WA • Periodic Comprehensive Plan Update—Kittitas County,WA • Housing Action Plan—Ritzville,WA • Tumwater Brewery Planned Action EIS—Tumwater,WA ���SCJ ALLIANCE 2025 Periodic Comprehensive Plan Update and EIS I Proposal 19 Todd Chase, AICP, LEED AP -� Economic Analysis t Todd is an FCS GROUP principal and economist with 38 years of experience in project management, land use planning, and economic analysis. He has managed over 20 Housing Needs Assessments and Economic Opportunity Analyses in Washington, Oregon,Arizona, and Texas.A recognized leader in housing policy issues,Todd has published articles and spoken widely at national and state conferences on land use development and finance.Todd is an AICP certified planner id )�"" and is a Leadership in Energy and Environmental Development(LEED)Accredited Professional. Education BS, Economics Project Experience University of Florida • Mason County Housing Needs Analysis—Mason County,WA • Arlington Housing Action Plan—Arlington, WA • Black Diamond Fiscal Analysis—Black Diamond, WA • Chelan PUD Economic Impact Model—Chelan County, WA • Economic Development Study and Infrastructure Funding Options Analysis— Island County,WA • Buildable Lands Inventory and Housing Needs Analysis—Klickitat County, WA • Economic Development Council Buildable Lands Inventory, HNA and Housing Action Plan—Skamania County, WA Tim Wood Market Analysis Tim is an FCS GROUP assistant project manager and planner/economist with �--..4 13 years of experience in economic and land use analysis. He specializes in demographic and market analysis, GIS analysis and community outreach, economic opportunity analysis (EOA), housing needs analysis(HNA) and benefit cost analysis (BCA)solutions. He has also developed an extensive portfolio of experience in supporting TIGER, INFRA Fastlane and other grant funding solutions. Beyond his work within the economic development and master planning environment,Tim also works throughout the Northwest in developing cost recovery programs inclusive of Education rate and fee modeling. MS, Urban and Regional Planning Portland State University Project Experience BS, Political Science University of Oregon • Mason County Housing Needs Analysis—Mason County,WA • Buildable Lands Inventory and Housing Needs Analysis—Klickitat County, WA • Shoreline Development Impact Analysis—Shoreline, WA • Economic Development Council Buildable Lands Inventory, HNA and Housing Action Plan—Skamania County,WA • Walla Walla Housing Action Plan—Walla Walla,WA SCJ ALLIANCE 202S Periodic Comprehensive Plan Update and EIS I Proposal 20 ����.4100. -.4w 1-� SCJ ALLIANCE CONSULTING SERVICES C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Marissa Watson Ext. 367 Department Community Development: Briefing: 0 Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): July 5,2023 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Letter of support from Commissioners for 2023 —2025 Comprehensive Plan Periodic Update work Background/Executive Summary: Mason County Community Development(Planning)is drafting an application to the Washington State Department of Commerce for non-competitive grant monies. The application also requires a letter of support from the Board of Commissioners for the work that will be funded through the grant. Budget Impact(amount, funding source,budget amendment): The funding source for this project is a grant made available through the Washington State Department of Commerce.Non-competitive grant of$350,000. Public Outreach (news release,community meeting, etc.): There will be many public outreach activities planned and implemented throughout the update process, once a consultant is acquired. Requested Action: Place letter on July 18,2023 meeting agenda to be signed by the chair. Attachments Draft Letter to WA State Department of Commerce in support of Comprehensive Plan Periodic Update work. ASpN coU�� July 18,2023 — Washington State Department of Commerce 1854 PO Box 42525 Olympia,WA 98504 gms rg ants(cr�,commerce.wa.gov MASON COUNTY BOARD Re: Letter of Support for Mason County 2025-2045 Comprehensive Plan Periodic Update OF COMMISSIONERS To Whom It May Concern, The Mason County Board of Commissioners is aware of and supportive of the application to 1ST District the Washington State Department of Commerce for grant monies aiding in the Mason County RANDY NEATHERLIN Comprehensive Plan Periodic Update 2025-2045. 2°d District We understand the importance of managing growth and development with respect to the natural KEVIN SHUTTY and available resources. We are dedicated to reviewing and updating the County's Comprehensive Plan and Development Regulations in order to meet Growth Management Act 3'District (RCW 36.70A)requirements which support population and employment growth while striving SHARON TRASK to balance the protection of natural resources and the vision desired by residents for the County. We value implementing this process in coordination with County residents, Tribes, affected agencies,and any other interested stakeholders. In conclusion,we fully support the efforts of the Community Development Department as they Mason County Building 1 seek external funding to assist in the amendment of policies within the Comprehensive Plan and the regulations that support the goals of those policies, in line with State mandates and a 411 North Fifth Street renewed 2025-2045 vision for the communities we serve. Shelton,WA 98584-3400 Sincerely, (360)427-9670 ext.419 Fax(360)427-8437 Sharon Trask, Randy Neatherlin, Kevin Shutty, Chair Vice-Chair Commissioner MASON COUNTY PUBLIC WORKS COMMISSIONER BRIEFING July 5, 2023 Action Items• • News Release: Annual Summer Chip Seal and Restriping Projects • Harbor Custom Development, Inc. Latecomers Agreement Discussion Items: • CRABoard Meeting (Agenda attached) • Rustlewood HOA Meeting • Dry Bed Creek culvert removal at MP 5.16 on Beeville Loop Road—future closure Uucomin2 Calendar/Action Items: July 9, 2023 @ 1:00 pm Public Work's staff attending Rustlewood HOA Mtg. to share Water/Sewer Utility Information: Cabana- I I I E Rustle Way July 12, 2023 @ 4:30pm TIP-CAP Community Outreach Meeting Shelton City Hall Civic Center July 27, 2023 CRABoard Meetings—Overview& Project Presentations from Kitsap, Jefferson and Mason County Scheduled Road Construction Projects: June 26th-July 7th Sunnyside Road Cross Culvert Replacement @ MP 2.78 - One lane closure August 7th- I Ith Cloquallum Road Rock Creek Bridge Repair @ MP 5.85 —Road closure August 21st- August 25th Satsop Cloquallum Road Cross-Culvert Replacement @ MP 5.20 September 4th _51h Homestead Road Paving from MP 0.00 to MP 0.22 - Closure during working hours. 7:30 am to 4:00pm. September 6th- 8th Lakeland Road Paving from MP 0.00 to 0.45 -Road closure during working hours 7:30am to 4:00pm. September 25th - 29th North Shore Road Little Shoefly Culvert Replacement @ MP 8.18 Month of July Chipseal conversation roads (Sunnyside Road, Kelly Hall and Sunnyslope Road) and re-chip sealing Shelton Matlock(from Highland Road to the W) End of July-August Restriping County roads (Contracted project w/Stripe Rite) ASos Co��aA NEWS RELEASE July 10, 2023 _ MASON COUNTY COMMISSIONERS' OFFICE - - 411 N 5TH ST, BLDG 1, SHELTON,WA 98584 1854 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: 2023 COUNTY ROAD CHIP SEAL AND RESTRIPING PROJECTS Mason County Public Works would like to notify motorists that our annual county road chip sealing or"road resurfacing"and restriping projects will be in progress during the months of July and August(weather permitting). This year's chip seal program, completed by county forces, will cover approximately 12.5 miles of roads throughout Mason County and another 4.5 miles of county- maintained gravel road conversions to chip seal. Most county roads are restriped every year to improve night-time visibility of pavement markings. First round of striping will begin end of July and a second round, will start in August, to finish the newly chip sealed roads. This year, Stripe Rite, Inc. out of Sumner, Washington has been contracted to complete the restriping project. Motorists are advised to expect delays, use caution while driving through the work areas and not to drive across painted lines. The County Sheriff's Department will be providing added traffic safety during these projects. The County appreciates motorist taking extra care while this road work is in progress. More information on the chip seal and restriping process, along with a list of county roads can be found the County website at www.co.mason.wa.us,under"Public Works", or call the Public Works Department at(360)427-9670, Ext. 450. BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask, Randy Neatherlin, Kevin Shutty, Chair Commissioner Commissioner C A Mason County Agenda Request Form V /A t! To: Board of Mason County Commissioners From:Loretta Swanson,Director Ext. 769 Department: Public Works Briefing: ❑x Public Hearing: ❑ Action Agenda: ❑x Special Meeting: ❑ Briefing Date(s): July 5,2023 Agenda Date: July 18,2023 Internal Review: ❑ Finance ❑ Human Resources ® Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑Yes ❑No ❑ Tabled❑No Action Taken Ordinance/Resolution No. Contract No. County Code: Item Harbor Custom Development,Inc. Latecomers Agreement Background/Executive Summary: Harbor Custom Development,Inc. applied for a Latecomer Agreement pursuant to Mason County Code Chapter 13.32. Harbor Custom Homes,Inc,is eligible,and the proposal was reviewed by the Director,Deputy Director and Chief Deputy Prosecuting Attorney and deemed to be compliant. Harbor Custom Homes,Inc.constructed a sewer extension to serve the Olympic Sunset View apartments,the Olympic Ridge subdivision,and properties north of the Navy rail. The service area has been identified and the improvements have been accepted. The engineer of record has submitted construction costs and the eligible construction cost for reimbursement has been determined. Budget Impact• The proposed agreement results in a zero-budget impact. If executed,the County collects money from future sewer connections and disperses those funds to Harbor Custom Homes,Inc. The Latecomer Fee is in addition to the County's connection fee of$11,300 per ERU. All connection charges for the apartments constructed to date have been paid. Public Outreach: No public outreach is required per statute or code,however,the sewer extension was designed and constructed to provide sewer stubs to the Olympic Ridge subdivision(MCC 13.32.050D.) and the latecomer agreement will be recorded against all properties subject to payment of a pro rata share of the total reimbursable construction cost(MCC 13.32.050H.). Requested Action: Move that the Board approve the Latecomer Agreement between Harbor Custom and Mason County. Attachments: 1.Latecomers Agreement and Service Area LATECOMERS AGREEMENT BETWEEN MASON COUNTY AND HARBOR CUSTOM DEVELOPMENT, FOR INSTALLATION OF A PUBLIC SANITARY SEWER LINE ALONG NE RIDGETOP BLVD THIS LATECOMERS AGREEMENT is made and entered into this day by and between MASON COUNTY, a municipal subdivision of the State of Washington,herein known as "County", and HARBOR CUSTOM DEVELOPMENT, INC., a Washington Corporation, herein known as "Applicant". WITNESSETH WHEREAS, County operates a sanitary sewer utility that maintains and operates a public sanitary sewer system that collects, conveys, treats and disposes of wastewater and services portions of both incorporated and unincorporated Mason County; and WHEREAS, Applicant owns, or legally represents, certain real property in Mason County,Washington, that was not served by the County's sewer system and is described in Exhibits "A" and"C" attached hereto and incorporated herein by this reference (herein known as the "Property"); and WHEREAS, Applicant requested that the Property be served by the County's sanitary sewer system and submitted plans to the County to connect to public sanitary sewer facilities adjacent to or near the Property; and WHEREAS, County has approved and has on file, the plans, specifications and estimated costs for construction of the public sanitary sewer facilities (herein known as the "Improvements") connecting the Property to the County sewer system; and WHEREAS, County determined that, in addition to the Property, there are other properties located in the vicinity of the Improvements which could be provided sewer service at some time in the future due to the installation of the Improvements and which shall be subject to a latecomer's fee in order to obtain sewer service via the Improvements; and WHEREAS,Applicant will construct the Improvements in accordance with the approved plans and specifications; and WHEREAS, in exchange for the construction and dedication of the Improvements to the County,the County is willing to reimburse the Applicant for certain costs associated with construction of the Improvements; and WHEREAS, County has the authority pursuant to Mason County Code Chapter 13.32 to enter into this Agreement to reimburse the Applicant for a portion of the cost of constructing the Improvements; and NOW,THEREFORE,IN CONSIDERATION OF THE MUTUAL BENEFITS AND COVENANTS DESCRIBED HEREIN, THE PARTIES HERETO AGREE AS FOLLOWS: 1. Purpose. The purpose of this Latecomers Agreement is to provide the legal framework and establish the procedures for reimbursing the Applicant the cost of constructing the Improvements to serve the Property and other properties in the vicinity, which shall pay a latecomer's fee at the time of connection to the Improvements. 2. Construction of Improvements ByAEplicant. Applicant will construct at its own expense, all the Improvements as shown on the sanitary sewer plans submitted by Applicant and approved by the Utilities and Waste Management on July 30, 2021. All construction will be in accordance with the approved sanitary sewer plans and all other applicable County, State, and Federal ordinances, statutes, or regulations. Applicant will construct the Improvements and upon final acceptance of the Improvements by the County, transfer the Improvements to the County free and clear of all liens and debts, for inclusion into the sewer system as a public facility, including any right, title and interest in any property upon which the Improvements are located. 3. Applicant's Connection Charges and Other Fees. In consideration of County's permission to allow Applicant to connect to existing County sewer facilities, Applicant agrees to pay in full all applicable connection charges due the County prior to the issuance of sewer service permits and approval of the building permit for each lot. The connection charge shall be calculated in accordance with the Mason County Administrative Code Chapter 13.04. In addition to the connection charge,Applicant shall pay all other fees required by law, including but not limited to plan review fees, inspection fees, contract administration fees, treatment plant capacity charges, and other administrative fees. 4. Eligible Construction Costs. The County and Applicant agree that the estimated Total Eligible Construction Cost for the Improvements to be constructed is $1,113,248.82. The Applicant's proportionate share is approximately 7.12%based on total projected flow for the Improvements. Within 120 days of completion of construction of the Improvements and acceptance by the County, Applicant shall provide the complete and itemized copies of all invoices for costs related to construction of the Improvements. The cost information provided by Applicant shall be reviewed by the County to determine the actual Total Eligible Construction Cost. Certification of the costs and authentication of the copies shall be made by the party providing the construction service and by the Applicant. Costs not sufficiently documented by an invoice shall not be included in the Total Eligible Construction Cost. Even if documented, any costs not previously identified in the approved cost estimate submitted with the sewer plans and specifications shall not be included in the Total Eligible Construction Cost without written County authorization. Even if documented, construction costs which exceed the approved Engineer's Construction Cost. Estimate shall not be included in the Total Eligible Construction Cost without written County authorization. 5. Term of Agreement. This Agreement and all obligations contained herein, shall terminate upon final payment of the Total Reimbursable Construction Cost to the Applicant pursuant to this Agreement, or at the end of twenty (20)years from the effective date of this Agreement, whichever occurs first. However, if the Applicant has not received the Total Reimbursable Construction Cost within twenty(20) years, then the term of this Agreement shall automatically be extended for the lesser of. (i) ten years or(ii)the Applicant's receipt of the final payment of the Total Reimbursable Construction Cost, but in no event shall such extended term exceed the duration of any moratorium,phasing ordinance, concurrency designation, or other governmental action that prevents making applications for, or the approval of, any new development within the benefit area for a period of six months or more. The effective date of this agreement shall be the date the agreement is fully executed by the Applicant and Mason County as evidenced on the signature page of the agreement. 6. Termination of Agreement Due to Expired Sanitary Sewer Plans or Permit. Upon execution of this Agreement, the Applicant must proceed with construction of the Improvements prior to the expiration of Applicant's approved sanitary sewer plans or Applicant's Sewer Line Extension Permit, whichever expires sooner. Unless extended by mutual agreement between the County and the Applicant, should the Applicant's approved sanitary sewer plans or Sewer Line Extension Permit expire prior to the initiation of construction of the Improvements, this agreement shall be null and void. 7. Applicant's Warranty of IMprovements. Applicant agrees and expressly warrants to the County that the Improvements will be installed pursuant to the approved design plans at the Applicant's expense,will function in a satisfactory manner and be in compliance with recognized engineering and construction standards. Applicant agrees to indemnify the County against any losses caused by faulty materials and/or poor workmanship incorporated in or relating to the improvements. Such warranty and indemnification shall be in effect for eighteen(18) months commencing on the date of the County's acceptance of the Improvements as constructed. The County may require that some portions of the Improvements, such as protective coatings,be warranted for terms longer than the standard eighteen(18) months. Any maintenance bond requirements shall be accordance with the current County ordinances and regulations. Applicant will assign to County all rights Applicant possesses, as against the contractor, subcontractors or any other person, firm, or corporation, contractual or otherwise, whether based on an express or implied warranty to recover damages relating to the Improvements. 8. Limitation of Assignment. This Agreement shall not be assignable by Applicant without the prior written approval of Mason County, which consent shall not be unreasonably withheld, conditioned, or delayed. 9. Notice and Payment Procedures. Any notice or communication to either party required by or related to this Agreement shall be made to the address identified for the receiving party below, by physical delivery or via U.S. Mail. Mailed items must be properly addressed with pre-paid postage. Notice is accomplished upon the sooner of actual delivery or 3 business days after a mailed notice is deposited into the U.S. Mail system MASON COUNTY Mason County Public Works Department—Utilities and Waste Management 100 W. Public Works Drive Shelton, Washington 98584 Harbor Custom Development 1201 Pacific Ave. Suite 1200 Tacoma,WA 98402 Reimbursement payments made from the eligible portion of the connection charges collected from the properties that connect to the Applicant's sewer line shall be made to the applicant within sixty days following collection of the connection charges by the county or within sixty days following the execution of the amended latecomer agreement, whichever is later. Mason County will mail any payments due to Applicant under this Agreement to the most current address for Applicant on file with the Mason County Public Works Department. Initially, that address will be the one listed in this section. Applicant is solely responsible for providing Mason County with its current address at all times during the term of this Agreement. Should Applicant fail to do so, Mason County is not responsible for any misdelivered payments. To change its address for notice and receipt of payments, Applicant must send notice to Mason County by means of Certified Mail, return receipt request. Mason County may change its notice address by giving Applicant notice as specified in this section. 10. No Waiver of Permits. Nothing in this Agreement shall be construed to waive any permitting or approval process otherwise required by any Federal, State or County agency in conjunction with development on the Property. 11. Indemnification. Applicant agrees to defend, indemnify and hold harmless the County, its appointed and elected officers and employees, from and against all loss or expense, including but not limited to judgments, settlements, attorney's fees and costs by reason of any and all claims and demands upon the County, its elected or appointed officials or employees for damages because of damage to wastewater facilities, economic loss, environmental remediation,personal or bodily injury, including death at any time resulting therefrom, sustained by any person or persons, solely related to the construction of the Improvements, except only such injury or damage as shall have been occasioned by the sole negligence of the County, its appointed or elected officials or employees. The preceding paragraph is valid and enforceable only to the extent of Applicant's negligence where the damages arise out of services or work in connection with or collateral to, a contract or agreement relative to construction, alteration, repair, addition to, subtraction from, improvement to, or maintenance of, any building,highway,road, railroad, excavation, or other structure,project, development, or improvement attached to the Improvements, including moving and demolition in connection therewith, a contract or agreement for architectural, landscape architectural, engineering, or land surveying services, or a motor carrier transportation contract and where the damages are caused by or result from the concurrent negligence of(i) the County or its agents or employees, and(ii)Applicant or Applicant's agents or employees. With respect to the performance of this Agreement and as to claims against the County, its officers, agents and employees, Applicant expressly waives its immunity under Title 51 of the Revised Code of Washington,the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement extend to any claim brought by or on behalf of any employee of Applicant. This waiver is mutually negotiated by the parties to this Agreement. 12. Entire Agreement. This Agreement constitutes the entire agreement between the Applicant and the County with respect to the subject matter hereof and supersedes any and all prior agreements and understandings, oral or written, with respect to such subject matter. Any alteration or amendment or modification of this agreement shall be valid only if set forth in writing and signed by both parties hereto. 13. Governing Law. In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this Agreement, the venue of such action shall be in the courts of the State of Washington in and for the County of Mason. This Agreement shall be governed by laws of the State of Washington and the ordinances and codes of the County of Mason. 14. Severability. In the event any portion of this Agreement is determined to be void or unenforceable, such provision shall be severable and will not affect the validity of the remaining portion of this Agreement. Executed this 2,0' day of 2023. MASON COUNTY APPLICANT(S) Approved as to legal form only: HARBOR CUSTOIv�D' LOPMENT,INC. By Date 4/zoliz Deputy Prosecuting Attorney Date Bv: i i Recommended: Applicant's Address: 1201 PACIFIC AVE., B SUITE 1200, TACOMA, y Budget& Finance Date WA 98402 Applicant's Phone Number: Approved: (253)649-0636 By Applicant's Tax Identification Number OR Department Director Date Social Security Number: 46-4827436 STATE OF WASHINGTON ss. COUNTY OF PIERCE I certify that I know or have satisfactory evidence that Sterling Griffin is the person who appeared before me, and said person acknowledged that said person signed this instrument, on oath stated that said person was authorized to execute the instrument and acknowledged it as the Chief Executive Officer of Harbor Custom Development, Inc., a Washington corporation, to be the free and voluntary act of such entity for the uses and purposes mentioned in the instrument. Dated this ZD+r1 day of }t pr i 1 2023. II// 4eLl� (Signna`ture of Notary) CABBIE LEE KENDALL l -�51e— �P nA6l m Notary Public (Legibly Print or Stamp Nae of Notary) State of Washington Notary public in and for the state of LJ , residing Commission k 22015529 at >�l�V CG CO Uhl My Comm. Expires May 11, 2026 My appointment expires 5 11 Z APPENDIX A: Proposed Design Plan / Service Plan GENERAL NOTES (GRAVITY SEWER MAIN INSTALLAT10Nk BELFAIR WATER RECLAMATION FACILITY SEWER EXTENSION r 1. ALL WORKMANSHIP AND MATERIALS SHALL BE IN ACCORDANCE WITH COUNTY STANDARDS to MANUAL AND THE MOST CURRENT COPY OF THE STATE OF WASHINGTON STANDARD COVER SHEET SPECIFICATIONS FOR ROAD, BRIDGE AND MUNICIPAL CONSTRUCTION (WSDOT/APWA). IN CASES a OF CONFLICT, THE MOST STRINGENT STANDARD SHALL APPLY. 2. ALL SAFETY STANDARDS AND REQUIREMENTS SHALL BE COMPLIED WITH AS SET FORTH BY A PORTION OF THE E 112 OF THE NW 114 OF SECTION 28, TOWNSHIP 23 NORTH, RANGE 01 WEST, W.M. OSHA, WISHA AND WASHINGTON STATE DEPARTMENT OF LABOR AND INDUSTRIES. MASON COUNTY, WASHINGTON 3. ALL APPROVALS AND PERMITS REQUIRED BY THE COUNTY SHALL BE OBTAINED BY THE CONTRACTOR PRIOR TO THE START OF CONSTRUCTION. 4. IF CONSTRUCTION IS TO TAKE PACE IN THE COUNTY RIGHT-OF-WAY, THE CONTRACTOR SHALL U NOTIFY THE COUNTY AND OBTAIN ALL THE REQUIRED APPROVALS AND PERMITS. I co W 5. A PRE-CONSTRUCTION MEETING SHALL BE HELD WITH THE UTILITIES AND WASTE MANAGEMENT DEPARTMENT BEFORE THE START OF CONSTRUCTION. 6. THE UTILITIES AND WASTE MANAGEMENT DEPARTMENT INSPECTOR SHALL BE NOTIFIED A FOUND 2" IRON PIPE MINIMUM OF 48 HOURS IN ADVANCE OF A CONNECTION TO AN EXISTING MAIN. THE ` ( W/CAP LS #12038 ' . ENGINEERING INSPECTOR SHALL BE PRESENT AT THE TIME OF THE CONNECTION. I VISITED7-7-2000 ir Z THE CONTRACTOR SHALL BE FULLY RESPONSIBLE FOR THE LOCATION AND PROTECTION OF ALL 20 21 W PARCEL/ PROJECT EXISTING UTILITIES. THE CONTRACTOR SHALL VERIFY ALL UTILITY LOCATIONS PRIOR TO 12321-34-00000 I SITE g CONSTRUCTION BY CALLING THE UNDERGROUND LOCATE LINE AT 1-BOD-424-5555 A MINIMUM 29 2 --- - OF 48 HOURS PRIOR TO ANY EXCAVATION. FOUND 2' IRON PIPE __ W/CAP LS #12038 ?B - 8. GRAVITY EWER MAIN SHALL BE PVC, ASTM D 3034 SDR 35 WITH JOINTS AND RUBBER VISITE07-7-2000 GASKETS CONFORMING TO ASTM D 3212 AND ASTM F 47Z ALL IN-LINE FITTINGS WILL BE GASKETED; ALL EWER LATERALS WILL BE SOLVENT WELDED. ,a Id o p 9. PRE-CAST MANHOLES SHALL MEET THE REQUIREMENTS OF ASTM C 478. MANHOLES SHALL BE I i ld Zg ��Fi Oil o n rn TYPE 1-48" MANHOLE UNLESS OTHERWISE SPECIFIED ON THE PANS JOINTS SHALL BE I / 300 cm a a in GASKETED AND WATERTIGHT, AND SHALL BE GROUTED FROM THE INSIDE AND OUTSIDE OF THE v i C „j 0 MANHOLES. LIFT HOLES SHALL BE GROUTED FROM THE OUTSIDE AND INSIDE OF THE MANHOLE. „ O owl " ma 10. MANHOLE FRAMES AND COVERS SHALL BE DUCTILE IRON CASTING MARKED 'EWER" I $ / CD - C CONFORMING TO THE REQUIREMENTS OF ASTM A-30. / 60, C .t. c.. 11 SOLVENTSEWER ATERALS WELDED. SEWER ATERALLL BE PK ACONNECTIONS SHALL E MADE BY AN N ERTSAALTEEB AP PARCEL# t�c < GRAPHIC SCALE TO AN EXISTING MAIN OR A WYE BRANCH ON A NEW MAIN CONNECTED ABOVE THE SPRING 20o n too zoe � 12328-21-00000 S a* LINE OF THE PIPE. / . . . . . . . . . . . . . . . . . . . . . . . NEa 12. ALL GRAVITY EWER MAINS SHALL BE FIELD STAKED FOR GRADE AND ALIGNMENT. I - u a I ( IN FEET ) t a 13. ALL NEW PLAS77C LOW PRESSURE SEWER MAINS AND PRESSURE SEWER FORCE MAINS SHALL 1. inch = 200 ft 42 BE INSTALLED WITH CONTINUOUS 12 GAUGE GREEN COATED SOLID COPPER WIRE AND BURIED j� N LOCATE WARNING TAPE. ALL MATERIALS SHALL BE FURNISHED BY THE CONTRACTOR. 14. BEDDING OF THE GRAVITY SEWER MAIN SHALL BE PACED IN ACCORDANCE WITH SECTION 7-08 AND SECTION 9-03 OF THE STANDARD SPECIFICATIONS. I > VICINITY MAP 15. TEMPORARY STREET PATCHING SHALL BE ALLOWED FOR AS APPROVED BY THE UTIUTIES AND I �0 SCALE: i" = 1/4 MILE WASTE MANAGEMENT DEPARTMENT. TEMPORARY STREET PATCHING SHALL CONFORM TO THE I Z STANDARD SPECIFICATIONS. O Z 16. EROSION CONTROL MEASURES SHALL BE TAKEN BY THE CONTRACTOR DURING CONSTRUCTION / co TO PREVENT INFILTRATION OF EXISTING AND PROPOSED STORM DRAINAGE FACIUVES AND I / LEGEND' unLITIES NOTE: Z W ROADWAYS. I PARCEL# ed BURIED UTILITIES ARE SHOWN AS INDICATED ON Lu d FOUND MONUMENT AS NOTED RECORD MAPS FURNISHED BY OTHERS AND VERIFIED f- 17. THE CONTRACTOR SHALL BE RESPONSIBLE FOR ALL TRAFFIC CONTROL IN ACCORDANCE WITH 12328-22-03010 X 0- N THE MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES (MUTCO). PRIOR TO DISRUPTION OF ANY / WHERE POSSIBLE BY FEATURES LOCATED IN THE ® FOUND IRON PIPE AS NOTED FIELD. APEX ENGINEERINGASSUMED NO LIABILITY TRAFFIC,TRAFFIC, TRAFFIC CONTROL PANS SHALL BE PREPARED AND SUBMITTED 70 THE COUNTY FOR OFFOR THE ACCURACY OF THOSE RECORDS, OR FOR w APPROVAL NO WORK SHALL COMMENCE UNTIL ALL APPROVED TRAFFIC CONTROL IS IN PACE. _ Q EX. SANITARY SEWER MANHOLE THE FINAL LOCATION OF EXISTING U71LI71ES IN cc �j W Q - AREAS CRITICAL TO THE DESIGN. W S 18. A COPY OF THE APPROVED PLANS MUST BE KEPT ON SITE WHENEVER CONSTRUCTION IS IN 1o, l i v ® EX. S70RM MANHOLE W = Lu 3 PROGRESS I / / A ❑ EX. STORM CATCH BASIN BOUIDARY AND 19. ANY CHANGES TO THE DESIGN SHALL BE REVIEWED BY THE APPROPRIATE STAFF AND O� Tree 9sules-sa--®®®E9 / / / T �� W DG EX. WATER VALVE TOPOGRAPHIC AND BOUNDARY O APPROVED BY THE UTILITIES AND WASTE MANAGEMENT DEPARTMENT OR DESIGNEE PRIOR TO Cn S HYDRANT IMPLEMENTATION. / / R EX. FIRE RANT INFORMATION HAS BEEN COMPILED FROM Q _ POWER EASEMENT FIELD WORK PERFORMED BY APEX �1 H$ / / 20. ALL NEW GRAVITY EWER MAINS, SEWER LATERALS, LOW PRESSURE EWER MAINS AND I BOUNDARY LINE ENGINEERING LLC. �J PRESSURE EWER FORCE MAINS SHALL BE HIGH VELOCITY CLEANED AND PRESSURE TESTED O n go, ADJACENT PARCEL LINE PRIOR TO PAVING IN CONFORMANCE WITH THE ABOVE REFERENCED SPECIFICATIONS. TESTING OF I / PARCEL/ RIGHT OF WAY LINE SITE INFORMATION THE GRAVITY SEWER MAIN SHALL INCLUDE VIDEO INSPECTION OF THE MAIN BY THE _ ^> 12328-00-03000 PARCEL NUMBER: 12328-24-00000, 12328-21-00000, m CONTRACTOR. IMMEDIATELY PRIOR TO VIDEO INSPECTION, ENOUGH WATER SHALL BE RUN DOWN / S887V50"E 861,23' - / - MONUMENT ROAD CENTERUNE 12328-50-00003 THE LINE SO IT COMES OUT THE LOWER MANHOLE. A COPY OF THE VIDEO INSPECTION AND A / / - - SECTION LINE SITE ADDRESS: XX NE RIDGE POINT BLVD. Q COPY OF THE RED- LINE DRAWING SHALL BE SUBMITTED TO THE COUNTY ACCEPTANCE OF Q. / BELFAIR, WA. 98528 LL Q THE LINE WILL BE MADE AFTER THE TAPE HAS BEEN REVIEWED AND APPROVED BY THE ta I / / ,t�, PARCEL# / - - - QUARTER SECTION UNE PARCEL AREA: 61.26f ACRES J = COUNTY. 2 WATER: BELFAIR WATER DISTRICT 328-50-00003 LLI Q' / EASEMENT UNE EX. DITCH POWER: MASON COUNTY PUBLIC 21. THE METHOD OF CLEANING SHALL BE HIGH-VELOCITY WATER PRESSURE CLEANING. USING A w I ----�---� s / UTILITY DISTRICT 3 m VACTOR TRUCK, ALL ROCKS AND DEBRIS SHALL BE REMOVED AND BE DISPOSED OF AT THE / So• 332 --- -- EX. MINOR CONTOUR PROPERTY OWNER: HARBOR CUSTOM DEVELOPMENT, INC. DEVELOPER'S EXPENSE. /� / 11505 BURNHAM DR., SUITE 307 W W / so' - -33e- EX. MAJOR CONTOUR GIG HARBOR, WA 98332 JL W / ' - - -332- - - EX. OLYMPIC RIDGE MINOR CONTOUR r J o (� 1��00000) TbN 990, CY�'q _33a - EX. OLYMPIC RIDGE MAJOR CONTOUR VEffCAL DA MEASUREMENTS U THAT PORTION OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF SECTION 28, -SS-SS- CONSTRAINED TO THE WASHINGTON STATE. TOWNSHIP 23 NORTH, RANGE 1 WEST, a / EX SANITARY SEWER LINE DATE SEAS H ,20WEST, W.M., MASON COUNTY, WASHINGTON, LYING WESTERLY OF y'L� REFERENCE NETWORK AND GEOID 2012A MODEL - -' THE US NAVY YARD RAILROAD RIGHT-OF-WAY, EXCEPT THE FOLLOWING DESCRIBED PARCEL OF I 1ti ; . I > EX. STORM UNE LAND LOCATED IN SAID EC77ON 28: / LN ANN g / CONCRETE SURFACE HOWONTAL DATUM OE WASygG,9 BEGINNING AT THE NORTHEAST CORNER OF BELFAIR STATION, AS SHOWN ON THE PLAT THEREOF, RECORDED UNDER AFN 622263 IN VOLUME 10 OF PATS AT PAGES 143, RECORDS I So• , I WSDOT HORIZONTAL DATUM (NAD 83/91) OF MASON COUNTY, WASHINGTON; I FOUND 2-1/2" - _ EX. GRAVEL SURFACE WASHINGTON STATE PANE COORDINATE SYSTEM, IRON PIPE W/BRASS / W I NORTH ZONE BASED ON DES TO WSDOT S THENCE SOUTH 89-07'01' EAST, ALONG THE PROLONGATION EASTERLY OF THE NORTH LINE OF 3.R PROPOSED MINOR CONTOUR e DISK & PUNCH / - n MONUMENTS GP18003-16 & GP18003-17. b SAID PAT OF BELFAIR STATION, BEING ALSO THE NORTH LINE OF SAID SOUTHEAST QUARTER VISITED 10-12-1998 PARCEL# ;� s I ?3B PROPOSED MAJOR CONTOUR S fC1STE0.�'��� L OF THE NORTHWEST QUARTER OF SECTION 28, A DISTANCE OF 367,32 FEET TO THE WESTERLY '�" / 12328-50-00002 : 75' Si 6� MARGIN OF A PRIVATE ROAD; 29 W 2$ I • PROPOSED SANITARY SEWER MANHOLE BASIS OF SEARINGS ONAL L THENCE ALONG SAID WESTERLY MARGIN THE FOLLOWING COURSES: SOUTH 19T0'30' WEST, _ _ _ _ _ _ HELD SOUTH 88'24'36" EAST ALONG THE NORTH 483.10 FEET, SOUTH 7089'30" EAST, 25.00 FEET; SOUTH 1910030" WEST, 426.20 FEET i0 29 - - - - - PROPOSED SANITARY SEWER LINE THE BEGINNING OF A CURVE CONCAVE NORTHWESTERLY AND HAVING A RADIUS OF 190.00 2B �/ sea•3s'oa'E 1327.f7' LINE OF THE NORTHWEST QUARTER W SECTION // 11 PROPOSED STORM MANHOLE 28, TOWNSHIP 23 NORTH, RANGE 1 WEST, W.M. FEET, / off, PARCEL# PROJECT MANAGER THENCE SOUTHWESTERLY, CONTINUING ALONG SAID WESTERLY MARGIN, AND ALONG THE ARC / �4 12328-31-00010 ■ PROPOSED STORM CATCHBASIN KMBERLY SAVAGE a OF SAID CURVE, THROUGH A CENTRAL ANGLE OF 35'04'12' A DISTANCE OF 116.30 FEET; I / i Q4,yti --------- PROPOSED STORM LINE THENCE CONTINUING ALONG SAID WESTERLY MARGIN, SOUTH 54-04'42" WEST, 50.50 FEET TO Q , 3 THE EAST LINE OF AFORESAID PAT OF BELFAIR STATION, BEING ALSO THE WESTERLY UNE OF I / / ^,�^,0 1 -- -- PROPOSED WATER LINE DESIM G SAID SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF SAID SECTION 28, J DRAWN FISE THENCE NORTH 00'4926' EAST, ALONG SAID EASTERLY UNE, 995.23 FEET TO THE POINT OF ss' SHEET MEX CHECKED KAS BEGINNING. I SHT # DESCRIPTION � o SEC �a T 0�N R 1 w C SAID AND BEING ALSO KNOWN AND DESCRIBED AS THE RESULTING PARCEL 1 OF BOUNDARY I 1 COVER SHEET , FLE No- LINE ADJUSTMENT NO. 00-35, RECORDED JULY 17, 2000, AUDITOR'S FILE NO. 1714660. I DATE 4-2$-21 2 SANITARY SEWER PLAN AND PROFILE SCALE AS SHOWN (TPN 12328-21-00000) ALL THAT PORTION OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF SECTION I PARCEL# 90, 3 SANITARY SEWER PLAN AND PROFILE R' 28 12328-32-90020 4 SANITARY SEWER PLAN AND PROFILE SHEET 1 OF 4 TOWNSHIP 23 NORTH, RANGE 1 WEST, W.M., MASON COUNTY, WASHINGTON, LYING WESTERLY OF / Know what's below. RE No 26571-02 THE US NAVY YARD RAILROAD RIGHT-OF-WAY AND LYING EASTERLY OF STATE ROUTE 3. Call before you dig. ©APEX ENGINEERING LLC 2021 BELFAIR WATER RECLAMATION FACILITY SEWER EXTENSION SANITARY SEWER PLAN AND PROFILE o Z A PORTION OF THE E 112 OF THE NW 114 OF SECTION 28, TOWNSHIP 23 NORTH, RANGE 01 WEST, W.M. FOR CONTINUATION $ MASON COUNTY, WASHINGTON SEE SHEET 3 E �� EX SSMH 1-1, TYPE 1 - 48"0 '6 a STA: 7+44.10, 2.26' L \�`"� 110 LF 10" PVC 01201% N GRAPHIC sCF�I,�' Q ��� � .��� �� 20' PUBLIC SANITARY 171 LF 10' PVC 012.08R ' ' U <� r / !// / 50 0 25 50 100 / _ g><� �A a SEWER EASEMENT ,� i �' W _� i 91 LF 10" PVC 012.759: � r SSMH I-2, TYPE I - 4800 / (� / / Q ( IN FEET ) STA: 10+23.51, 6.50' L 1 inch = 50 ft. 36 LF ; 8" PVC SDR-35 0 3.589 279 LF 10' PVC 0 4.84% \� �// w� T // SSMH TYPE 1 - 48"0 STA: 14+14+10.29, 7.50' L FFFF[l. ' W 114 LF 10' PVC 0 6.78z �� 9 1 C r o SSMH 1-3, TYPE 1 - 48'0 ;f� /( /1 / SSMH 1-4, TYPE 1 - 48"0 0�' STA: 11+3Z9Z Z50' L STA: 12+35.91, Z50' L 1 tg ^ THE STORM SEWER SYSTEM AND ROAD IMPROVEMENTS WITHIN RIDGETOP ! C n `o N 220 BOULEVARD TO BE CONSTRUCTED UNDER SEPARATE PERMIT. CONTRACTOR TO �C7 / COORDINATE WITH SEPARATE CONTRACTOR/MASON COUNTY AS NECESSARY. \ ? =x / N o < / 3 / o a N ° a ISO ISO CROSSM N07M ° 1. SEWER AND WATER CROSSING SHALL MEET THE 2008 CRITERIA FOR SEWAGE .2 n WORKS DESIGN, SECTION Ci-9.1.4. UNLESS APPROVED BY BOTH MASON COUNTY AND BELFAIR WATER DISTRICT, THE LENGTH OF SEWER PIPE SHALL n BE CENTERED AT THE POINT OF CROSSING SO THAT THE JOINTS ARE E EQUIDISTANT FROM THE WATER LINE. WATER LINE SHALL BE ENCASED IN a II / 210 CONCRETE 10 FEET BEYOND EACH SIDE OF THE CROSSING AND A MINIMUM OF ONE FOOT EACH SIDE OF PIPE. CIT 2. FOR SANITARY AND STORM OR STORM AND WATER CROSSINGS WITH LESS PROPOSE OSV / / THAN 1 FOOT OF VERTICAL SEPARATION, WASHED SAND BEDDING SHALL BE Z PLACED AROUND THE CROSSING PIPES PER WSDOT STANDARD SPECIFICATION O V 170 yc _ / GRADE 0 ROAD / / ® � 9-03.13(1). W Z EXISTING ADE / (J� ORODOk / .Q� ZLLJ�� e. PROPOS D OSV // i/ / /// // �10 w W �- GRADE ® OAD_ / is EXISTING GRADE / / T ` // 200 uJ Z O w N N 0 ROAD NNN / / Q --� co 10 v / / 061 W Z 3 EXISTING LU Q 2 WATER LINE EXISTING /' // ,' /' WATER L NE /� oR� W U) ® 190 % cc / g / / �Oeo SSMH 1-5. TYPE 1 - 48.0 cc STA: 14+10 29 Z50' L c Z O RIM = 208. 9 Q Q Co LE 10' (No = 196.85. IN y Q 150 I I / / NO ,A,� LE. 10' (S = 196.75, OUTJ = / /� W Ill 180 S� ' / / �_ J 140 EX 6 DATE SEAL.® o^111T/1oz: yk / AN WAS S"9G SSh H 1-4, TYPE 1 - 48'0 ���A,0 y�c'9n Q Si : 12+35.91 Z50' L RIM 188.04 I.E. 10' (NE) = 17 .10, IN ---- -- 170 9 I.E. 10' (W) = 176.00, OUT 4F01g01EeE° SSTONAL ECG 130 PHASE 1 , / PHASE 1 ANAGER SANITARY SE ' NITAR'Y SEWER PROJECT RLYSAAGE 3 STA: 7+00 To STAB +00 IN/ STA +00 To STA +00 GJ 114 LF SCALE: 1 = 50' H — 160 DEz WN FISE to = 5' V , ` ®6 iVC I' = 5' V CHECKED KAs o EXISTI 4G GRADE PROPOSEE OSV EXIS G GRADE PROPOSE OSV SEC 38 T 23 N R 1 W s 120 ROAD ¢ GRADE 0 OAD ROAD GRADE 0 OAD CL 155 PLE No 26571-02 DATE 4-23-0 i .r v> v> in in in ^ �° 'a g d vi p ^_ Z SHESCALE A9 SHOWN �o Ni Sri �o of ,ri o Sri o y vi �i I ^, �i m ,ci Know what's below. W N N N N N N _ Call before you dig. F4LE NDET26571-02 0 7+00 8+00 9+00 10+00 11+00 12+00 13+00 14+00 15+00 ©APEX ENGINEERING LLC 9021 V)GRAPHIC SCALE BELFAIR WATER RECLAMATION FACILITY SEWER EXTENSION m 50 0 25 50 100 -+ SANITARY SEWER PLAN AND PROFILE SS STA: TYPE ' 48"0 N STA:: 25+25.22, 58.42' L i Q ( IN FEET ) A PORTION OF THE E 1/2 OF THE NW 1/4 OF SECTION 28, TOWNSHIP 23 1 WEST, W.M. NpR 1 inch = 50 ft. SSMH 1-8 TYPE 1 - 48"d 20' PUBLIC SANITARY FOR CONTINUATION 110_LF 10" PVC 0 12.017 , MASON COUNTY, WASHINGTON 294 LF 12" PVC 0 0.80% SEWER EASEMENT SEE SHEET 4 STA: 18+38.51, 7.51' L _ ILL- 74 LF 10" PVC 0 12.16% _, / _ HASE %/i, i - - Q � �— - _ - TRACT — END OF PHASE 2 - - z - _ , A3 0— _ _ 25+ NOTE N w , w w — - - - - - -- - - - - w—w—w THE STORM SEWER SYSTEM AND ROAD IMPROVEMENTS WITHIN RIDGETOP w W - — w w.. w' w w w w w ' w — — — w' 1' . - __ w -- BOULEVARD TO BE CONSTRUCTED UNDER SEPARATE PERMIT. CONTRACTOR TO �1 F� 1 l ,-- �-' COORDINATE WITH SEPARATE CONTRACTOR/MASON COUNTY AS NECESSARY. - - -//=" --�--- -- - ��---- --- ---ice----- ---- ----- '=----- - -��- _ SSMH 1-6, TYPE 1 - 48"d SSMH 1-7, TYPE i - 48"0 ,A. SSMH 1-9, TYPE 1 - 48"0 "F SSMH #9A, TYPE 1 - 48"0 STA: 15+22.14, 7.50' L STA: 15+98.68, 7.50' L 240 LF 10 PVC 0 11.99%Q % Q 397 LF 12" PVC ® 10.85 STA: 22+35.79, 7.50' L STA: 25+35.79, 7.50' L CRO$SM ATE$ 1. SEWER AND WATER CROSSING SHALL MEET THE 2008 CRITERIA FOR SEWAGE 280 1W _ -_ -__ - -__ _ __ WORKS DESIGN, SECTION Ci-9.1.4. UNLESS APPROVED BY BOTH MASON i PROPOSED OLYMPIC RIDGE COUNTY AND BELFAIR WATER DISTRICT, THE LENGTH OF SEWER PIPE SHALL - - - BE CENTERED AT THE POINT OF CROSSING SO THAT THE JOINTS ARE N It tO / GRADE 0 ROAD q - C �,n o1 - - - - EQUIDISTANT FROM THE WATER LINE. WATER LINE SHALL BE ENCASED IN / - - CONCRETE 10 FEET BEYOND EACH SIDE OF THE CROSSING AND A MINIMUM OF �` r:3 o n / ONE FOOT EACH SIDE OF PIPE. 000 `t -- — 320 = �°'n to in 2. FOR SANITARY AND STORM OR STORM AND WATER CROSSINGS WITH LESS n .cq CA THAN 1 FOOT OF VERTICAL SEPARATION, WASHED SAND BEDDING SHALL BE _ EXISTING GRADE .N x PLACED AROUND THE CROSSING PIPES PER WSDOT STANDARD SPECIFICATION c r a OAD q y 9-03.13(1). N 3°�` 270 m o0---- — --- o .r N E t°- r, i N ' 310 v 260 — / '/ - 260 / / Z V ATER LINE Q Z PROPOSED OLYMPIC RIDGE W W GRADE 0 ROAD _..__ _ 300 EXISTING GRADE // / / a QJG i� // / W Q O aN 0 G OAD / / ��� / / / 0 250 - - - - Up SSMH 1-8, TYPE 1 - 48"0 a F o // // STA: 18+38.51 7. 1' L // 291' LF 12" PVC 0.80% (f� O Z RIM = 259.75 Q1 / LE 12"-( _ / 1 290 U. 0 N / O _ - — - 0 0 / 7 IN o N // I E 10" (S) = 2481.04, OUT /// // �" � U o 8 E 248. ac i E' / r: 00- SSMH 1-9, TYPE 1 , 48 d STA.H25+25.P2 58,42 " O - STA: 22+35.79 7 5O L //�� RIM 3125. , 1 d � Z 240 ---- I ±N o o-- // // p� 307.01-- -N �1 - _ _ Q Cali x RIM z (0Q 4i Li // Quo // / LE '12" O - 29tI IN I.E. 8" (NW) = 293.,7 N IN LL I.E. I12" = 291.23, OUT " (E) o o / / / / (INSIDE DROP PER MASON W -_ _ -_-_-- ---�- --_ --- -COUNT SAND TAIL 6003) W ^ N N m a NNzn / ® —------- S 293.68 OUT - 280 Z W `cc + W QG I W_ V) (f)2EWW 230 - / /�� / f �° - 230 --- DATE 3EALSD, > " C/ EXI TING %� 0 �0F of WAsy SD 2 2 WA R LINE70 ' ®-- 270 40382 w� 41 F�SS/ONALRE�G\� r 220 PHASE 2 - 22o PHASE y SANI TAR'Y SEWER SANITARY SEWER ITT MANAGER STA: 15+00 TO STA: '.0+00 STA: 20+00 TO STA: 25+50 K _Y SAVAGE — -- 26 - " = _ - _ 260 c 3 2 SCALE„: 1" 50' H SCALE. 1 50' H DESIGN 5' V 1" = 5' V DRAWN RSE / 1 EXISTI G GRADE PROPOSED, OLYMPIC EXISTING GRADE PROPOSED, OLYMPIC CHECKED KAS 0 210 ROAD RIDGE GRADE ® ROAD ROAD RIDGE GRADE 0 ROAD 255 SEC T N R 1 W FLE No 26571-02 N N ONN co m m v � M " M C14 DATE 423-2 h O L o n n 00n r N rnN rn O m 0) 00 0) N m a N M n N C ^ � N N N SCALE ASSH C14rn OWN N N "N N N N N CIAN N N M M Z Know what's below. SHEET 3 OF A W Call before you dig. 15+00 16+00 17+00 18+00 19+00 20+00 21+00 22+00 23+00 24+00 25+00 25+50 FLE NO 26571-02 0 ©APEX ENGINEERING LLC 2021 BELFAIR WAT FACILITY SEWER EXTENSIONm Y pP GRAPHIC SCALE 50 100 SANITARY SEWER PLAN AND PROFILE N I � o o A PORTION OF THE E 1/2 OF THE NW 1/4 OF SECTION 28, TOWNSHIP 23 NORTH, RANGE 01 WEST, W.M. a IN FEET ) MASON COUNTY, WASHINGTON NOTE: 1 inch = 50 ft. Z THE STORM SEWER SYSTEM AND ROAD IMPROVEMENTS WITHIN Know what's below. RIDGETOP BOULEVARD TO BE CONSTRUCTED UNDER SEPARATE Call before you dig. PERMIT. CONTRACTOR TO COORDINATE WITH SEPARATE Y g CONTRACTOR/MASON COUNTY AS NECESSARY. o SSMH 1-11, TYPE 1 - 48"0 " REFER TO THIS SHEET FOR SSMH 1-13, TYPE 1 - 48"0 W 88 LF STA: 101+60.56, 4.25' R 281 LF 12 PVC SDR-35 ® 0.42% ACCESS ROAD DETAIL STA: 107+44.37, 0.00' (;�� NOTES Q 12" PVC SDR-35 '- ® 1.98% 1. SEWER AND WATER CROSSING SHALL MEET THE 2008 CRITERIA z Qj - _ SSMH 1-12, TYPE 1 - 48"0 178 LF 12" PVC SDR-35 ® 0.42% o FOR SEWAGE WORKS DESIGN, SECTION C1-9.1.4. UNLESS STA: 104+44.37, 0.00' R " 300 LF 12" PVC SDR-35 ® 0.42% APPROVED BY BOTH MASON COUNTY AND BELFAIR WATER 300 LF 12 PVC SDR-35 ® 0.42% " 186 LF 10' PVC @ 2.65% W - _ SSMH 1-14, TYPE 1 - 48 0 DISTRICT, THE LENGTH OF SEWER PIPE SHALL BE CENTERED AT ----____- ---- - TRACT __ ---- --- ANT - _- �- __ - -- EX SSMH 1 1 TYPE 1 48 0 STA: 110+44 73 THE POINT OF CROSSING SO THAT THE JOINTS ARE EQUIDISTANT � 5 �� FROM THE WATER LINE WATER LINE SHALL BE ENCASED IN s - - - _ __ \\ \, STA: 112+21.97, 3.47' L CONCRETE 10 FEET BEYOND EACH SIDE OF THE CROSSING AND A UjvBv-- SSMH 1-10, TYPE 1 - 48"0 -�-� MINIMUM OF ONE FOOT EACH SIDE OF PIPE. - - - - - F-'� - - --- - - - - \` STA: 100+66.37 4.12 L - - - - - - \.. 2. SANITARY AND STORM OR STORM AND WATER CROSSINGS - - - - - '\, FOR - - / WITH LESS THAN 1 FOOT OF VERTICAL SEPARATION, WASHED SAND -T - - - - - - - - - - - - `�. BEDDING SHALL BE PLACED AROUND THE CROSSING PIPES PER END OF PHASE 2 �/ / 1 _--- _ �._. - - \ _ __._._ _ -- - -- - - \ - `^ \ ~ WSDOT STANDARD SPECIFICATION 9-03.13(1). _ 1 2g4 LF ! _ _ --- ( 114 111 0 109 10 10 ---_� 112 �.. _ - 106 " P o„ ornrn 12 Q = - _ _ 105 ` N U76 \� - 104 �� � 7.5 7.5' o � � - I --- 1 - 1 20' P BLIC SANITARY � -- �� 02 � � ��.... � C � � o -- - -- Ic *= SE EASEMENT 1 ' ..._-ram ---�.... -�.,_ _-. /.. % .\ .......� ^`\' -W n ON z W _ 25+ Q7 - w-w-w a c i` _ QER I OT o �. _ � -i' x w --- - � �1� �q S FpR cn � LL a LLJ �+ \ HOT MIX ASPHALT CL. 1 2 IN PG 58H-22 N ° a) HIGH PT. STA = 100+37.20 - - w-w w--w- - _-__w--w �� `= ` - --- - _�� HIGH PT ELEV = 323.03 SSMH #9A, TYPE 1 - 48"0 - w w-- w=--v� w-w-W w 1 ` ` ' - 3" MINIMUM COMPACTED DEPTH 0 PW STA = 100+40.83 STA: 100+15,84, 8,16' R (SANITARY SEWER ACCESS ROAD) CRUSHED SURFACING BASE COURSE �- -� 4" MINIMUM COMPACTED DEPTH PVI ELEV = 323.12 STA: 25+35.79, 7.50' L (SANITARY SEWER) A.D. _ -14.5 K = 0.69 SUBGRADE FIRM AND UNYIELDING � 10' VC o STA 100+08.06 (SANITARY SEWER ACCESS ROAD) _ r� STA 25+27.37 (OFFSITE SANITARY SEWER) 15' ACCESS 00In LO o 00 -� z z o ¢ o FI FV 329.94 ' � ROAD SECTION o v ``' "' `" o Cr N Q NOT TO SCALE > N 11 ► (L o 330 ,a_ - ci ag -- �'- Ir-a Z u 3 Q U Y N >m „ + ? o i PVI STA = 107+45.62 ---o -- - _-I -- 330 O z w M N N N w N PW ELEV = 314.75 ,� + co m o Q 11 Poo o f A.D. _ =1.90% + ."N- Z 0 K = 26.26 n (� W 11 w cNn c~n oc w �' O �i s ui 50' VC oc > '� A- -101+53.38 11 -_- -- N ----- (L CO C.4 PVI ELEV = 309.00 ;, ( �^ �L! •0 % � I Q _ PROPOSED GRADE PROPOSED OL MPIC RIDGE / W Z OoilJ C A.D. 12.04% W K, i GRADt ® ROAD q / Q W K52' VC5 04 � co c"� @ ROAD w 11 1 1 11 00 0° o> EXISTING GRADE LOW PT. STA 104+29.23 N d + �' o II _ a ® ROAD ( I W [> 3 320 ---- - LOW PT fLE 307.64 - o ► -- �--- -<J - -1- ---- 4.,- 320 __ _ _ � o _ 00 PVI STA = 04+45.62 ,;j Gj o W ^ �, PVI ELEV = 307.54 �;; 'w / I I W Z ^ Sg + A K = 1 .90% m m ''' / ` 0.55% I I O ? C4 22 G + 0 50' C 0.50% I I to En i � w O w N ^ + o II II E ^ w _ / it it Q crj � co 310 - - - ----- - - > 310 Q o- � m > W / -0.50% >m '1' / I I ...� _ W 52 LF i � I I �- ca 8" VC SDR-35X40,3 z \ © .00% --- i ' \ I I _ 10" PVC J l.l.l ICY,3 / I ' f ' I 2 5% p1.0 . 011 p�c 186 �- U CN CN 300 - - - - - ------ -- - --- ---- - 300 DATE SEALED Il-lZ-zl 178 LF 12" PVC SDR- 5 ® 0.42% N / 300 LF 12" PVC SDR-35 ® 0.42% EX SSMH 1-16 TYPE 1 - 48" JEt STA: 114+08.0 0.00' wa 0 30 LF 12" PVC SDR-35 ® 0.42%, RIM = 323.32 �� °F tiyoy LF >l2" PVC SDR-3 0.42% I.E. 10" (E) = 305.50, IN _ 1 lop) $SMH 1-13, TYPE 1 - 48"0 SSMH 1-14 TYPI= 1 - 48"0 otif 88 LF ,-� SSMH 1-12, TIP 1 - 48"0 - - STA:-107+44.37 0.00' RIM -1 06,257 0.00' - z " pVC SpR-� / STA: 104+44.37 0.00' R I.E.RIM 12 3(N)61 2 8.2fi, IN ( ) " (E. 12" NE = 299.62, 1N EX SSM 1-15, TYPE 1 - 48 0 �'0- 40382 �<v 12 fIM = 307.71F�isTE�� ICE. 12 (NE) = 96.90, I.E. 12" SW - 98.16, OUT I E. 12" (S) = 299.52, OUT STA: 11 +21.97 3.47 �sS Q / n IN ( ) - RIM = 1E27 TONAL � __ __ _ 1:E• 12 (S) = 296.80, OUT I.E. 10 (E) = 300.47, N --- - - - -- 290 SSMH 1-11, TYPE 1 - 48" PHASE STA: 101+ 0.56 4.25' RPRCQF _ N IGER I..E. 12"3(N) 7 295.62, IN f SANITARY SEWER ACCESS 170AD K .Y SAVAGE SSMH #9 , TYPE 1 - 48'0 I.E. 12" (S = 295.52, OUT - Slrf.�4: 100+00 TO STA: 114+W - a, ' f DES DESIGN STA: 25+ 5.79 �7.50' L ( IDGETOP BOULEVARD) SCALE: 1 n = 5CI' H pRAyy�,� A8E RIM = 32 .03 , I.E. 8" (N ) = 309.60, IN - 5 V CHECKED KAS °' I.E. 8" (W = 309.50, OU EXISTING GRADE PROPOSED GRADE SEC 28 T 23 N R 1 W ?80 ® ROAD ® ROAD 280 RE 26571-02 DATE 4-23-21 1� O CV f� N Imo. CV I� n un Ul ca O °Q I� N O I� 00 O N �t cp cp O N n O N 00 SCALE LO fl, AS SHOWN �) O � op � N o0 � co � co N o0 O N O N �- r7 co op O c�.J � m CO 06 00 00 00 f� I� 00 O r' O C\I M n �t - vi W) _ c� cD cp �O CD a� a a o) o 0 0 o O ^ `� o 0 0 0 ^ � i r � N Nr- N NO NO vO NO MHO � O SHEET 4 OF 4 z 0 100+00 101+00 102+00 103+00 104+00 105+00 106+00 107+00 108+00 109+00 110+00 111+00 112+00 113+00 114+00 114+50 ©- 6 0APEXGINE20 1 APPENDIX B: Construction Cost Estimate Belfair Sewer Extension Phase 1 SSMH @ St Rout 3 to SSMH 1-7 10" 12" SSMH Depth Description Quantity Amount 279 1-2 10.14 Mobilization 11 114 1-3 14.06 Traffic Control 5 PH1 91 1-4 14.04 Existing Sewer Tie-in 1 171 1-5 14.04 Ravens Coating 6 $27,000.00 110 Sweet Street MH Odor Filter 6 $10,200.00 74 Pipe 10" 900 $105,300.00 240 1-6 14.04 SSMH 6 397 1-7 14.04 Road Subgrade SF 4400 PH2 294 1-8 13.71 Road Base Installation SF 4400 1-9 17.78 Road Top Course Installation SF 4400 1-10 28.15 Paving SF 4400 88 1-11 15.95 Subtotal $142,500.00 281 1-12 12.91 Sales Tax 8.5% $12,112.50 PH3 300 1-13 18.45 Construction Staking $2,160.00 300 1-14 18.73 Management and Admin Costs $57,929.07 178 Subtotal $214,701.57 Phase 2 SSMH 1-7 to SSMH 1-10 Description Quantity Amount Pipe 10" 250 $22,500.00 Pipe 12" 700 $66,500.00 SSMH 3 $21,075.00 Ravens Coating 2 $3,400.00 Sweet Street MH Odor Filter 2 $3,400.00 Subtotal $116,875.00 Sales Tax 8.5% $9,934.38 Construction Staking $2,160.00 Management and Admin Costs $57,929.07 Subtotal $186,898.45 Phase 3 SSMH 1-10 to SSMH 1-14 Description Quantity Amount Onsite Fill Excavation and hauling 24,138 YDS $120,690.00 Site Fill 24,138 YDS $103,797.00 Tucci $92,525.00 Pipe 12" 969 $29,990.55 SSMH 4 $12,000.00 Road Subgrade SF 18000 $8,442.00 Road Base Installation SF 18000 $27,000.00 Paving SF 18000 $52,740.00 Subtotal $447,184.55 Sales Tax 8.5% $38,010.69 Construction Staking $2,160.00 Management and Admin Costs $57,929.07 Subtotal $545,284.31 Total Construction Cost $946,884.32 Phase 1,2,&3 Engineering and Surveying $ 44,260.00 HCDI Onsite GPS Survey $ 7,500.00 Coordination with Mason County and Outside Agencies $ 12,000.00 Permit Coordination,etc. $ 16,000.00 Comminications with Potential Users $ 10,000.00 Construction Estimate Cost Preparation $ 14,000.00 Subtotal(Max.10 percent of const.cost) $ 103,760.00 Legal Fees $ 13,000.00 ConstTesting/Maint $ 44,464.50 As-built prep $ 5,140.00 Grand Total: $1,113,248.82 Appendix B-Page 1 of 1 APPENDIX C: Proposed Service Area Business Industrial Festival Retail FIR General General ■■■■ . .� ►�i!iCommercial GC Commercial& Business Industriali ■ � Long Term ■. r , �� .. ►.. �� - AgriculturalMixed Use MU - . .... ■ ■ MediumDensity . .. _ esidential R-5 Multi Family vIty Sewer Imo■ f -9piction — .,■ �� � .. ��'���� � III I�.,.., ' ■ �- � .• 0 it j i wow �a■■■■ �� P MAII ■■.■■■■ APPENDIX D: Flow Calculations Kennedy Jenks Consultants 6/14/2021 Flow Projections at Buildout w/Buildout Flows from PSIC Areas C. D. E. and F and Sewer Sections A. B and C. Belfair UGA Zoning i sys Business Industrial �- aQ�s B-1 ntoe 4'• I • Population F�] Festival Retail FIR I` Sewer Total Potential (2.5 AAF(GPD) General C G Zoning Section Acreage DU per Acre Units persons/unit) Belfair UGA Peak(GPD) Comments Commercial --'-- - R-4 A 48 4 192 480 38,400 153,600 General f5 Commercial& �yESR° Ra Business Industrial 25% buildable land GC-BI R-5 A 23 5 115 287.5 23,000 92,000 (93 acres total) O Long Ten" - x Agricultural LTA R-s +� R-10 A 20 10 200 500 40,000 160,000 Mixed Use MU R 5 r J GC A,B 14 14,000 56,000 single Family Gravity Sewer GC-BI A 12 12,000 48,000 n Residential R-4 aF;,4 _ Section B Olympic Sunset View Flow=200 gpm Sewer Force Main � 1 K'� rFr r` Apartments A 264 660 52,800 211,200 Residential R5 Multi Family LTA Olympic Ridge A 142 355 28,400 113,600 Gravel Sewer Gravity Sewer Residential R-10 y Section C r = Belfair Gateway A,B,C 30,000 120,000 R. Section A Flow 1,000 gpmFlow=1,350 gpm =_ Total 238,600 954,400 91kErERk,.a• R.5 663 3 - - S City of Bremerton PSIC A,C 234,000 936,000 Mu MU O Total 234,000 936,000 WU U' U MJ o CO 650 = k rkM1. n N - OR ik RD cmu Mason County Flows Bremerton Flows Total Minimum Pipe Size R to Sewer Section PHF (GPD) PHF (GPM) PHF (GPD) PHF (GPM) PHF (GPD) PHF (GPM) Design PHF Inches = R 1D R Olympic Sunset View Apartments A 954,400 663 936,000 650 1,890,400 1,313 1350 10/12 and Olympic Ridge Service Area Peak Hourly flow=350 gpm B 176,000 122 0 0 120,000 122 200 8 j` kr sun Roun a _ C 160,000 42 1 936,000 650 996,000 692 8001 81 R' YU R'5 Olympic Sunset View MU Apartments/Olympic & =4 1 - Ridge Service Area 478,400 332 0 0 478,400 332 350 n/a w f T Cove W I YUi�-�- 1.The Belfair 2007 Facility Plan Supplemental Information report breaks the wastewater demand into domestic and 1/1.The Mu domestic flow is 65 gpcd and the 1/1 is 15 gpcd,totaling 80 gpcd. For land uses without defined populations,1,000 gpd per "' Legend R-IDi acre was used to estimate wastewater demand. 2. Peaking factor of 4 assumed. Belfair UGA 3. Density assumed to be 1.8 persons/unit 13 Boundary Counties 4.A total of 15 lots are proposed for this development.Lacking information related to specific lot development,a placeholder of Water Bodies 1,000 gpd per lot was assumed.The projected AAF was then doubled to account for additional development(discussion w/ KJ 4-17-20) 5. Design calculations for Olympic Sunset View Apartment and Olympic Ridge service area includes 48 acres of R-4 Zoning. Worksheet for 13509pm_Gravity_0.8%minS_12" Project Description Friction Method Manning Formula Solve For Normal Depth Input Data Roughness Coefficient 0.013 Channel Slope 0.008 ft/ft Note:350gpm generated from the Olympic Sunset View Apartments and Olympic Ridge service area are included in the Diameter 12.0 in design flow rate provided herein. Discharge 1,350.00 gal/min Results Normal Depth 9.3 in Flow Area 0.7 ftz Wetted Perimeter 2.1 ft Hydraulic Radius 3.6 in Top Width 0.84 ft Critical Depth 8.9 in Percent Full 77.3% Critical Slope 0.009 ft/ft Velocity 4.61 ft/s Velocity Head 0.33 ft Specific Energy 1.10 ft Froude Number 0.922 Maximum Discharge 1,538.47 gal/min Discharge Full 1,430.20 gal/min Slope Full 0.007 ft/ft Flow Type Subcritical GVF Input Data Downstream Depth 0.0 in Length 0.0 ft Number Of Steps 0 GVF Output Data Upstream Depth 0.0 in Profile Description Profile Headloss 0.00 ft Average End Depth Over Rise 0.0 % Norma[Depth Over Rise 70.5% Downstream Velocity Infinity ft/s Upstream Velocity Infinity ft/s Norma[Depth 9.3 in Critical Depth 8.9 in Channel Slope 0.008 ft/ft Critical Slope 0.009 ft/ft Messages Bentley Systems,Inc. Haestad Methods Solution FlowMaster GravityPipingSizi ng_ToApex.fm8 Center [10.02.00.01] 6/14/2021 27 Siemon Company Drive Suite 200 W Page 1 of 2 Watertown,CT 06795 USA+1-203-755-1666 Worksheet for 13509pm_Gravity_0.8%minS_12" Messages min velocity =2 fps design%full =80% min pipe size =8in per orange book manning's n Notes =0.13 per orange book Criteria for Sewage Works Design Water Quality Program August 2008 Bentley Systems,Inc. Haestad Methods Solution FlowMaster GravityPipingSizing_ToApex.fm8 Center [10.02.00.01] 6/14/2021 27 Siemon Company Drive Suite 200 W Page 2 of 2 Watertown,CT 06795 USA+1-203-755-1666 Worksheet for 13509pm_Gravity_2%minS_10" Protect Description Manning Friction Method Formula Solve For Normal Depth Input Data Roughness Coefficient 0.013 Channel Slope 0.020 ft/ft Diameter 10.0 in Discharge 1,350.00 gal/min Results Normal Depth 7.9 in Flow Area 0.5 ftz Wetted Perimeter 1.8 ft Hydraulic Radius 3.0 in Top Width 0.67 ft Critical Depth 9.0 in Percent Full 79.5% Critical Slope 0.017 ft/ft Velocity 6.47 ft/s Velocity Head 0.65 ft Specific Energy 1.31 ft Froude Number 1.373 Maximum Discharge 1,495.93 gal/min Discharge Full 1,390.65 gal/min Slope Full 0.019 ft/ft Flow Type Supercritical GVF Input Data Downstream Depth 0.0 in Length 0.0 ft Number Of Steps 0 GVF Output Data Upstream Depth 0.0 in Profile Description Profile Headloss 0.00 ft Average End Depth Over Rise 0.0 % Normal Depth Over Rise 79.5% Downstream Velocity Infinity ft/s Upstream Velocity Infinity ft/s Normal Depth 7.9 in Critical Depth 9.0 in Channel Slope 0.020 ft/ft Critical Slope 0.017 ft/ft Messages Bentley Systems,Inc. Haestad Methods Solution FlowMaster GravityPipingSizi ng_ToApex.fm8 Center [10.02.00.01] 6/15/2021 27 Siemon Company Drive Suite 200 W Page 1 of 2 Watertown,CT 06795 USA+1-203-755-1666 Worksheet for 13509pm_Gravity_2%minS_10" Messages min velocity =2 fps design%full =80% min pipe size =8in per orange book manning's n Notes =0.13 per orange book Criteria for Sewage Works Design Water Quality Program August 2008 Bentley Systems,Inc. Haestad Methods Solution FlowMaster GravityPipingSizing_ToApex.fm8 Center [10.02.00.01] 6/15/2021 27 Siemon Company Drive Suite 200 W Page 2 of 2 Watertown,CT 06795 USA+1-203-755-1666 '"'s rro AGENDA County Road Administration Board July 27 - 28, 2023 Hampton Inn& Suites Bremerton (Kitsap County) s)NCE 1965 Zoom Attendance Available Thursday,July 27, 2023 1:00 PM Call to Order 1 Chair's Report - Commissioner Rob Coffman A. Board Appointments Info Enclosure B. Approve July 27-28, 2023 Agenda Action Enclosure C. Approve Minutes of April 13-14, 2023 CRABoard Meeting Action Enclosure D. Elect Chair,Vice Chair, and Second Vice Chair Action 2 Public Comment Period 3 County Overview&Project Presentations Jefferson County- Monte Rendeers, P.E. Info Kitsap County-Joe Rutan, P.E. Info Mason County- Mike Collins, P.E. Info 4 Special Presentation - Motor Vehicle Fuel Tax - Mike Clark Info 5 Certifications - Mike Clark A. Resolution 2023-005 - Certify the Master Road Log Action Enclosure B. Resolution 2023-006 - Certify MVFT Allocation Factors Action Enclosure 6 Rural Arterial Program - Steve Johnson, P.E. A. Resolution 2023-007 -Apportion RATA Funds to Regions Action Enclosure B. Resolutions 2023-008 - Skagit County Pioneer Road Project Action Enclosure C. Resolutions 2023-009 - Jefferson County Center Road Project Action Enclosure RECESS Dinner at Anthony's at Sinclair Inlet @ 5:30pm (20 Washington Ave, Bremerton,WA 98337) Friday,July 28, 2023 8:30 AM Call to Order 7 Public Comment Period Friday,July 28, 2023 8 Rural Arterial Program WAC Changes - Drew Woods & I Action jEnclosure Steve Johnson 9 Executive Director's Report- Jane Wall A. Strategic Planning Update Info Enclosure B. Other Activities and Updates (CRAB logo, etc.) Info C. Legislative Priorities - Next Steps Info 10 Deputy Director- Drew Woods, P.E. A. Engineering Division Report Info Enclosure B. 2021-2023 Budget Wrap-up Info Enclosure C. 2023-2025 Current Budget Info Enclosure D. 2023-2025 Supplemental Budget Request Info Enclosure 11 IT Division Report- Eric Hagenlock I Info jEnclosure 12 WSACE Update -Axel Swanson Info 13 Possible Executive Session ADJOURN ADJOURN Chair: Attest: BEEVILLE LOOP ROAD DRY BED CREEK CULVERT REMOVAL\ROAD CLOSURE MILEPOST 5.16 :: � \�� r � ° ,�_ �Via:a . •� :., nil tv k �'.'�. �� � •\•;�: L.Y., _� k•�<.. .vim - �'- �' 7**1` ^.:.•tea;;., ,��+, :,� �� y 1 Ro woo- AA •.i-Y •� yam.►-- , I . 4 L n BEEVILLE LOOP RD DRY BED CREEK MP 5. 19 Somlj=un a-, h7a„ VO �OI IO �� F 0OP Rp O MP. 0.099R v ADT 71 ADT 73 Proposal to remove the existing deteriorated CMP Pipe IMP, 5.210 R M P. 4.429 ADT 16 ADT 21 -1 �— The current traffic volume ADT 6 ADT 31 ♦♦♦i`ADT 15/ at the culvert is 22 vehicles ♦♦♦ t �MP. 2.502L ♦ 1 ADT 12 •.♦ A o per day. Future Rd Realignment ♦s 0 e 0 LL Sources: Esri, HERE,Garmin, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China(Hong Kong), Esri Korea,Esri(Thailand), NGCC,(c) OpenStreetMap contributors, and the GIS User Community