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2023/06/26 - Briefing Packet
MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR THE WEEK OF June 26, 2023 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion, and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. CoU���� . 1854 Commission meetings are live streamed at http://www.masonwebtv.com/ and public commented is accepted via email msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton, WA 98584; or phone at (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the Commissioners’ office no later than 4 p.m. the Friday before the meeting. If special accommodations are needed, contact the Commissioners' office at Shelton (360) 427-9670 ext. 419 Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent version. Last printed 06/22/23 at 3:40 PM BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of June 26, 2023 Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly *This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings. Monday, June 26, 2023 Commission Chambers Times are subject to change, depending on the amount of business presented 9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion 10:00 A.M. Auditor’s Office – Steve Duenkel 10:05 A.M. Sheriff’s Office – Chief Dracobly 10:10 A.M. Support Services – Diane Zoren 10:20 A.M. Public Health – Dave Windom 10:25 A.M. Public Works – Loretta Swanson Utilities & Waste Management Commissioner Discussion – as needed Thursday, June 29, 2023 Commission Chambers Times are subject to change, depending on the amount of business presented 9:00 A.M. Mason County Courthouse Briefing with WSAC* *Special meeting Mason County Agenda Request Form V 11cf To: Board of Mason County Commissioners From: Steve Duenkel Ext.468 Department: Auditor's Office Briefing: Action Agenda: 71 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 26,2023 Agenda Date: Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology © Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Requested Budget Amendment. Background/Executive Summary: In preparation for the 2024 Primary and General Election,the Elections office plans to purchase a vote by mail envelope sorting machine to improve the efficiency of ballot processing operations and provide capability for improved signature verification presentation for election observers. Budget Impact(amount,funding source,budget amendment): $200,750.00 total: $136,000 is from available HAVA grant funds; the remainder will be from the Elections Machinery&Equipment Budget 564010. Budget adjustment required to add$52,250 to this budget from the Elections Cash&Investment account.). Public Outreach (news release,community meeting,etc.): N/A Requested Action: Approve the proposed Budget Amendment. Attachments: Proposed Budget Amendment. C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Chief Deputy Dracobly Ext. 313 Department: Sheriffs Office Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 26,2023 Agenda Date: July 5,2023 Internal Review: ❑X Finance ❑ Human Resources ❑ Legal X❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Sole-Source Purchase of Multi-Site VoIP Console Background/Executive Summary: MACECOM is upgrading their radio system from an analog system to a digital system. To have appropriate radio communications in the Sheriff's Office,current systems need to be upgraded to a new system on the base units in the Sheriff's Offices. A Multi-Site VoIP Mini Console from Whisler Communications will need to be purchased. This system is expandable for future needs. Budget Impact(amount,funding source,budget amendment): Budget increase for the Sheriff s Office in the amount of$28,659.50 at the next budget supplemental. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the Resolution for the sole-source purchase of a Kenwood Multi-Site VoIP Mini Console for the amount of$28,659.50. Attachments Resolution Proposal Information RESOLUTION NO. A RESOLUTION AUTHORIZING THE MASON COUNTY SHERIFF'S OFFICE TO ENTER INTO A SOLE SOURCE PURCHASE AGREEMENT FOR A KENWOOD MULTI-SITE VOIP MINI CONSOLE WHEREAS,for MACECOM,the County's 911 Dispatch center, is updating from an analog based dispatch center to digital dispatch center and this is causing the Sheriff's Office to upgrade current base radio unit in the Sheriff's Office with a Kenwood Multi-Site VoIP Mini Console; WHEREAS, Whisler Communications is the authorized Western Washington dealer for the Kenwood radio systems that the Sheriff's Office uses; WHEREAS, Mason County Code Chapter 2.21.030 allows sole source purchases with approval of the Mason County Commissioners; NOW,THEREFORE BE IT RESOLVED, by the Board of County Commissioners of Mason County to authorize the purchase of the Kenwood Multi Site VoIP Mini-Console system as a Sole Source. DATED this day of 2023. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Sharon Trask,Chair APPROVED AS TO FORM: Kevin Shutty,Commissioner Tim Whitehead,Chief DPA Randy Neatherlin,Commissioner 6-6-2023 M, WHISLER Mason County Sheriff Office COMM U N ICATIONS MOBILE AADiO • PAGING 2875 R.W. JOHNSON BLVD, S.W. OLYMPIA, WA 98512-6114 Erik Heilman PHONE (360) 352-8777 (360) 427-9670 (800) 648-4167 OFFIC: OME FAX (360) 357-4462 FA; _ MOBILE Multi Site VoIP Mini-Console 12 431-24MVOIP-MC, 24-66MVOIP-MC VoIP Mini Console w/ Desk Mic $ 2,002.60 $ 24,031 .20 2 431-2028VOIPM01 , 20-28 VOIP Panel with Cabinet $ 1 ,475.60 $ 2,951.20 2 902-0015, 20-28 Power Transformer $ 54.40 $ 108.80 2 106-28KN8180, 20-28 Cable for Kenwood Radio $ 78.20 $ 156.40 2 KCH-19M Kenwood Basic Control Panel $ 283.50 2 KPS-15 Kenwood Power Supply $ 273.28 2 KMB-34 Kenwood Radio Housing $ 85.12 7 Labor for Programming, Setup, and Install $ 110.00 $ 770.00 TOTAL $ 28,659.50 SERVING S.W. WASHINGTON SINCE 109 2875 R.W. JOHNSON BLVD. S.K. OLYMPIA. WA 98512 13DO KAESKY AVE., N.E..CENTRALIA, WA 053, 0 fmo, The Way for 2-Way Model 24m66 IP Mini Console Best-in-Class VoIP Console Technology Extending the technology of our proven 24-66 VoIP platform, this Mini Console offers control solution for up to 6 separate base station radios using IP technology. Model 24-66 Mini Console was engineered to "cut-the-cord" of expensive leased lines and Designed with an industry exclusive any button cumbersome cabling by leveraging VoIP, LAN and —any function programmability, the VOIP Mini WAN technologies. It offers industry's most cost Console features unparalleled flexibility. conscious multi-site and multi-station connectivity and control functionality. Features & Capabilities STANDARD FEATURES OPTIONAL FEATURES • Select up to 6 Sites • US or European • One Touch Transmit • Select up to 250 Channels or Power Supply . Wall Mount Talk Groups • Mute • Headset and Footswitch • Selected and Unselected Audio • Alarm Tone • Available with Handset or Desk Mic • Intercom • Alpha-Numeric Display • Clock • 110 or 15 Volt Operation • VU Meter Radio Control • IP Communication I IDA www.idaco.com Asset Tracking • Custom Engineering Basic VolP Mini Console System Extended VolP Mini Console System 20-28 Radio Panel 24-66 Vol Mini 20_28 Radio Consoles Panel 24-66 VoIP Mini Console '�• �' Cloud/ I —J ' Figure 1:Basic Mini Console V61P Radio Control System Figure 2:Extended Mini Console V61P Radio Control System Model 24-66 VOIP Mini Console SPECIFICATIONS The Model 24-66 VolP Mini Input voltage 15 Vdc @ 1000 mA Console Remote Controller is 24 Watt Wall Transformer ;ntended for use with IDA's 2.1 x 5.5 mm barrel conn. Center(+) Model 20-28 VolP Termination Current consumption 450 mA(TX) Panel and will support both @ 15 Vdc 800 mA(RX) trunking and conventional 400 mA(Standby) systems Standby voltage 15 Vdc Temperature range 0 to+60 degrees C Relative humidity 90%at 50 degrees C TX hum and noise -60 dB(ref. +0 dBm) Threshold of compression -20 dBm adjustable (speaker audio) Speaker audio output 3 W into 4 ohms Model 20-28 VolP Distortion at rated speaker <3% output Termination Panel RX hum and noise -47 dB(ref. OdBm) Designed for use with the Model Frequency response +1,-3 dB(300 to 3000 Hz) 24-66 VoIP desktop controller, the Mode120-28 VoIP interfaces to TX compression With an audio increase of 30 dB beyond the start remotely located base stations or of compression the output increases less than repeaters. Based upon proper control 17.5 db signals received from the desktop Ethernet Interface The Ethernet interface consists of a three port controller the Model 20-28 VoIP switch. One port connects externally to the LAN directly controls the radio by either and the second port connects externally to a binary or serial control. computer to allow the computer access to the -ocal Option LAN.The third port connects internally to the For installations where local operation Ethernet port of the NET+ARM MCU. of the base station is desired, the DSP firmware The DSP firmware provides the following standard 20-28 VoIP is available with desk CODEC algorithms: G.711, G.723.1, G.726. microphone, speaker jack and volume Weight 4 Ibs 15 oz control. (Option RTM-604) Dimensions 4.75" (H)x 10" (W)x 8" (D) 1801 38th St. SW • Fargo, ND 58103 I IDA 800.627.4432 9 Fax 218.233.1886 9 701.280.1122 • infoC@idaco.com (C3) 24-66 VOIP MINI CONSOLE CONVENTIONAL DEFAULT BUTTONS BLANK 900-0805 INTCM 900-0805D INTCM MON SCAN F-SEL 900-0805G ALERT 900-0805I MUTE 900-0805J AUX 900-0805M MON 900-08050 SITE 1 SITE 2 SITE 3 LOCK 900-0805HH SCAN 900-0805Q PSCAN 900-0805B SITE A MUTE CH A HOME 900-0805Z SUPER 900-0805C ALT 900-0805H PTT 900-0805T CLOCK AUX CH v HOSP 900-0805PP QUEUE 900-0805AA QUITE 900-0805BB SEND 900-0805CC SPECIAL ORDER BUTTON CLEAR 900-0805DD CH A 900-0805U CH v 900-0805V CON 900-0805FF DIS 900-0805GG EMERG 900-0805P GRP A 900-0805MM GRP v 900-080500 SYS A 900-0805II SYS v 900-0805JJ ENTER 900-0805ZW TN A 900-0805X TN v 900-0805Y DIST 900-0805YY ADMIN 900-0805ZZ ZONE A 900-0805E ZONE v 900-0805F CLOCK 900-0805A SECURE 900-0805KK RE-KEY 900-0805LL SITE A 900-0805S7 SITE v 900-0805S8 Single Site IDA VoIP Remote 24-66 0 . C::3 �- WIM W KENWOOD Vo i p Panel NX-5700 VHF Digital Two-way Radio P2_ Any Remote Goes to Law 2, All Remotes Go To Law 2 C::3 W KENWOOD Vo i p Panel NX-5700 VHF Digital Two-way Radio P2_ Multi Site IDA VoIP Mini Console Site 1 r User 1 User 2 - � - , --• C:3 Voip Panel W KENWOOD - NX-5700 VHF Digital Two-way Radio P2_- r User 3 Site 2 r User 4 User 5 Voip Panel C:3 I KENWOOD NX-5700 VHF Digital Two-way Radio P2... User 6 In this example half of the users are currently using Site 1 and the others are on Site 2 ® _ Site 1 - r User 1 User 2 Voip Panel 9 KENWOOD ® NX-5700 VHF Digital Two-way Radio P2_. i r User 3 Site 2 r User 4 -� User 5 &E. li 7illwg�::F Voip Panel C:3 9 KENWOOD NX-5700 VHF Digital Two-way Radio P2... User 6 Note: Each mini console can choose to listen to both sites at ` r different volumes, or turn off the other sites audio. User 2 Changes Site 2 to Fire 2, All Consoles on Site 2 also switch to Fire 2 ® _ Site 1 r User 1 User 2 Voip Panel ff KENWOOD ® _ — NX-5700 VHF Digital Two-way Radio P2_. r User 3 Site 2 r User 4 ® � - User 5 •. C:3 r Voip Panel I KENWOOD NX-5700 VHF Digital Two-way Radio P2... ` User 6 -� r User User 4 Switches To Site 2 Site 1 r User 1 - User 2 - Voip Panel C:3 9 KENWOOD ® _ — NX-5700 VHF Digital Two-way Radio P2_- r User 3 Site 2 r User 4 R - 7illmm�::F C:3 r User 5 .&E. li Voip Panel IIr KENWOOD NX-5700 VHF Digital Two-way Radio P2... ` �_ User 6 User User 1 Changes the Channel on Site 1 to Law 3 and User 6 Switches to Site 1 - Site 1 User 1 User 2 " Voip Panel C:3 9 KENWOOD - NX-5700 VHF Digital Two-way Radio P2_- r User 3 Site 2 r User 4 ® = User 5 Voip Panel C:3 9 KENWOOD NX-5700 VHF Digital Two-way Radio P2... - User 6 �� r Users 2, 4, and 5 Switch to Site 1 - Site 1 r User 1 User 2 - Voip Panel 9 KENWOOD - NX-5700 VHF Digital Two-way Radio P2_- r User 3 Site 2 r User 4 R - 7illmm�::F C:3 User 5 .&E. li Voip Panel IIr KENWOOD NX-5700 VHF Digital Two-way Radio P2... User 6 User 4 Switches Site 1 to Law 2 - _ Site 1 r User 1 User 2 Voip Panel 9 KENWOOD ® _ — NX-5700 VHF Digital Two-way Radio P2_- r User 3 Site 2 r User 4 User 5 .&E. li 7illmm�::F Voip Panel C:3 IIr KENWOOD NX-5700 VHF Digital Two-way Radio P2... �-�_ User 6 Site 3 is Installed in the future so user 4 can always be on Law 2, Users 1 and 3 are on site 1, Users 2, 5, and 6 are on Site 2 in this example. Site 1 User 1 C:3 AMP User 2 Voip Panel 1 KENWOOD NX-5700 VHF Digital Two-way Radio P2... Site 2 User 3 C:3r User 4 Voip Panel I KENWOOD NX-5700 VHF Digital Two-way Radio P2_ Site 3 R = --� User 5 MEN - -- User 6 • �► Voip Panel C:3 dr KENWOOD NX-5700 VHF Digtal Two-way Radio P2_ �r�ON CO& Mason County Administrator 411 N 5th Street Shelton, WA 98584 (360) 427-9670 ext. 419 Mason County Commissioner Briefing Items from County Administrator June 26, 2023 Specific Items for Review Fourth of July holiday week reminders—Diane Zoren Lodging Tax Advisory Committee(LTAC)applicants—Diane Zoren Timberland Regional Library Board of Trustees letter of concurrence—Diane Zoren Temporary promotion of CSO McQuade to ASU Coordinator extension—Mary Ransier Board of Equalization membership—Becky Rogers Administrator Updates Commissioner Discussion Commissioner calendar updates 6oN coU� NEWS RELEASE MAY 23,2023 MASON COUNTY COMMISSIONERS' OFFICE E 411 N 5T11 ST,BLDG 1,SHELTON,WA 98584 189d TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL,17HE OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON,ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: LODGING TAX ADVISORY COMMITTEE MEMBERSHIP The Mason County Commissioners are seeking applicants to fill a spending position for the Mason County Lodging Tax Advisory Committee. Pursuant to Mason County Code Chapter 2.96,the Lodging Tax Advisory Committee(LTAC)shall consist of at least five members appointed by the Board of County Commissioners. The committee shall include: At least two representatives of businesses that are required to collect the lodging tax (Generators) At least two members who are persons involved in activities that are authorized to be funded by lodging tax revenue(Spenders) One Mason County Commissioner who shall serve as the Chair of the Lodging Tax Advisory Committee LTAC reviews and makes recommendations to the Commissioners for awarding the lodging tax. The Board of County Commissioners shall review the membership of the Lodging Advisory Tax Committee annually and make changes as appropriate. Interested persons are encouraged to apply for the Lodging Tax Advisory Committee by completing an Advisory Board Application Form that can be downloaded from the Mason County website at hops://masoncountvwa.gov/forms/advisoa//Advisoaboardapp.pdf or by calling the Commissioners' Office at(360)427-9670 ext.419.Completed applications should be submitted to the Commissioners'Office at 411 North 51 Street in Shelton.Position will remain open until filled. If there are any questions regarding the open position, please contact Diane Zoren at (360) 427- 9670 ext.747 or dlzf@masoncountywa.gov. BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask, Kevin Shutty ndy Aptherlin, Chair Commission t e0mmissYbrier Printed From Mason County DIMS Printed troin Mason County DMS tri E ALASON COUNTY C01WSSICNERS 411 NORTH F=STREET SHELTON WA 98584 -- Mason County Fax 360-427-8437; Voice 360-427-9670, &t 419,275-4467 or 482-5269 -Asa Cornrnissianers I AM SEEKING APPOINTMENT TO Lodging Tax Advisory Committee I NAME: Elizabeth F Arbaugh Dc) S: PHON CITYfZIP: VOTING PRECINCT; WORK PHONE: (OR AREA IN THE CCAJNV yNtim E-MAIL: j COMMUNITY SERVICE EMPLOYMENT:(IF RETIRED.PREVIOUS EXPERIENCE tACTN1T'.£3 OR MEMBERSHIPS) CON1pANY: Mason County Historical Museum 5 y� Salish Sea Rotary Club of MC Kitten Rescue Foster family POSITION: Executive Director former member City of Shelton Historic COMPANY: Business Interiors NW 3 YRS Preservation Board POSMON: Interior Designer -------------------------------------------------------------------------------- In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: The purpose of the LTAC is to provide responsible guidance to the county commissioners in regard to the distribution of I nriging Tar funriR with tbp intiant to inrrnaco thp.ni imber of visitors trnYelinq to P ar a and foi trism spending in Masai I County. What interests,skills do you wish to offer the Board,Committee,or Council? As the director of the Mason County Historical Museum, I spend much of my time working with visitors to the area. I would like to see further development of heritage tourism,a very popular market segment and underutilized in is workings of the committee, and believe I could add value. Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e.create a potential conflict of interest) My position as Museum Director and applicant for Lodging Tax funds would require me to abstain from any decisions regarding the museum's proposal for funds. Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Yes Realistically,how much time can you give to thi Ilion? uartedy Moult iy Weekly Daly Office Use Only 4419/2023 --Appofn#nen>Date---- Signature/ ,;- RECEIVE ♦ MASON COUNTY CONIMISSIDtVE.RS , ; ., 411 NORTH FIFTH STREET '�� 4t�i SHE.LTON WA 98584 Mason County Fax 360-427-843T, Voice 360-427-9670, Ext 419;275-4467 or 482-5269 Commissioners AM SEEKING APPOINTMENT TO Lodging Tax Board NAME: Sumn'Rmte iarsw ADDRESS: PHONE: CITYRIP' VOTING PRECINCT: WORK PHONE: (OR AREA IN THE COUNTY YOU LIVE) E-MAIL: ----------------------------------------------------------------------------- - COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED,PREVIOUS EXPERIENCE) (ACTIVITIES OR MEM8ERSHIPS) COMPANY:. NW Event Organizers 11 years YRS Fast, Christmastown, Fjordin Crossin, POSITION: Owner Assoc. Bluegrass from the Forest, COMPANY: image in Action Design YRS Hama Hama Oyster Kama POSITION: Designer 25 years in your words, what do you perceive is the role or purpose of the Board,Committee or Council for which you are applying: I perceive the role of this board is to use local knowledge and guidance to make the besty possible decisions for the future of Mason County's tourism strategies in an effort to support local businesses and events and ensure a grrn.Ah and management of ottr assets What interests,skills do you wish to offer the Board,Committee,or Council? I am very interested in the future of events and tourism marketing in Mason County. I currently edit,produce and publish e F;Jord Magazine six years). My tamily is actively involved with many or e local events. I offer my skills in marketing, nniog , incrfi ,ntino alud passion for a s1rong community Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (Le.create a potential conflict of interest) I CurrL-I Itly hul,d Me cui itj act from Mamtj UOUFfty tO Mal Idyt!tOUrI51TI ITIdl ket!"y ats well as Wild Side Curilerge project. Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? yes Realistically,how much time can you give to this position? Quarterly Monthly X Weelkly wty Uffu se Ehii� 6i712023 �iatt� Signature per; f ,'r MASON CO r TNTY COMMISSIONERS 411 NORTH FIFTH STREET SHELT'ON WA 98584 Fax 360-427-8437; Voice 360-427-9670, Exf. 419;275-4467 or 482-5269 L�ason County Commissioners I AM SEEKING APPOINTMENT TO Lodging Tax Advisory Committee NAME Karin Leaf ADORE$& P1iONE: CITYIZIP: VOTING PRECINCT: WORD PHONE: (OR AREA IN THE COUNTY YOU LIVE) E-MAIL: COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED,PREVIOUS EXPERIENCE) (ACTIVITIES OR.MEMaERSH.)PS) COMPANY: EDC of Mason County-8 years 1'RS I;hpltnn Rnta OCCU Supervisory Committee POSITION: Business Development Manager Martha Reed Foundation Previous roles held: Turning Pointe Survivor Advocacy Center, United Way of Mason COMPANY: YRS County, Community Foundation Grant Award Panelist, and many other volunteer activities. POSITION: In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: To responsibly review applicat� ionSlpcoposals for funding requests and prioritize those that would most benefit our community tourism efforts across the county then later review the success of those events. What interests,skills do you wish to offer the Board, Committee,or Council? �laave-2 very brosewice organizations that work diligently to continue traditions and bring events to our area that attract thousands of people to Mason County throughout the year. Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board; (i.e. create a potential conflict of interest) 4-do Rot see any sSeAi 11 with the liSt of sa funding request come before me to fund any of those organizations I would certainly abstain from a vote or motion. Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Yes, thank You Realistically,how much time can you give to this position? Quarterly Monthly Weekly Daily 0 tee-Use Only, l 7 ApptiiritmentDate': Signature �Date :;term Expire Date C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: McKenzie Smith Ext. 589 Department: Support Services Briefing: 0 Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 26,2023 Agenda Date: July 5,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Appointment of Brian Mittge to the Timberland Regional Library Board of Trustees Background/Executive Summary: Timberland Regional Library is a five-County rural library district that consists of Grays Harbor,Mason, Lewis,Pacific,and Thurston Counties.The library is governed by a seven-member Board of Trustees. On October 11,2022 the Lewis County Board of Commissioners approved a Resolution to reappoint Brian Zylstra to the Timberland Regional Library Board of Trustees. Brian Zylstra,who has served on the Board since February 2016,has stepped down creating a vacancy. On June 13,2023 the Lewis County Board of Commissioners approved a Resolution to appoint Brian Mittge to fill the remainder of Brian Zylstra's unexpired seven-year term which will expire December 31,2029. Budget Impact(amount, funding source,budget amendment): None Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval to sign the letter of concurrence with Lewis County's appointment of Brian Mittge to the Timberland Regional Library Board of Trustees to fill an unexpired seven-year term which will expire December 31,2029. Attachments: Resolution Application Letter BEFORE THE BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON IN THE MATTER OF: RESOLUTION NO. 23-197 APPOINT BRIAN MITTGE TO THE TIMBERLAND REGIONAL LIBRARY BOARD OF TRUSTEES WHEREAS, the Timberland Regional Library (TRL) is a public library system that provides library services to the residents of five counties in Southwest Washington -- Grays Harbor, Lewis, Mason, Pacific and Thurston -- as allowed under RCW 27.12; and WHEREAS, the Timberland Regional Library is governed by a seven-member Board of Trustees, its decision-making authority that performs a variety of tasks, such as • Approving the annual budget • Helping draft the library district's Strategic Plan • Helping hire and review the performance of the executive director WHEREAS, county commissioners from each of the participating counties appoint an individual to serve on the Timberland Regional Library Board of Trustees, and two additional trustees -- including one from Lewis County and one from Thurston County -- fill at-large positions; and WHEREAS, Brian Zylstra, who had served as Lewis County's representative since February 2016, has stepped down, creating a vacancy; and WHEREAS, Brian Mittge of Chehalis has expressed an interest in serving on the Timberland Regional Library Board of Trustees; and WHEREAS, it appears to be in the best public interest to appoint Brian Mittge to the Timberland Regional Library Board of Trustees. NOW THEREFORE BE IT RESOLVED the Lewis County Board of County Commissioners hereby appoints Brian Mittge to the Timberland Regional Library Board of Trustees to fill the remainder of Brian Zylstra's unexpired, seven-year term ending Dec. 31, 2029. DONE IN OPEN SESSION this 13th day of June, 2023. Page 1 of 2 Res. 23-197 APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON David Bailey Absent By: David Bailey, Sean D. Swope, Chair Chief Civil Deputy Prosecuting Attorney ATTEST: •'�°"NTYw�a•. Scott J . Brummer C5 dolt J. Brummer, Vice Chair .o jN z• S 1 �5 8 • �'9s =°O ;�• Lindsey R. Pollock, DVM Rieva Lester, CMC ,y,,,,_T,,;,.5• Rieva Lester, CIVIC Lindsey R. Pollock, DVM, Commissioner Clerk of the Lewis County Board of County Commissioners Page 2 of 2 Res. 23-197 &EI V ED 3oard of County ConvaWki wrs ll...evAs Ccxmty Washiington Lewis County LEwIISCOurrTY Citizen Advisory Boards/Commissions/Committees Application Appointment will require regular meeting attendance that is usually held monthly and in the evening. You may attach a resume or other relevant information if desired. If you are not chosen at this time, would you like us to keep your application on file for future appointments? Yes 0✓ No ❑ Return completed form to: Committees@lewiscountywa.gov Lewis County Commissioners' Office 351 NW North St. Chehalis,WA 98532 Name: Brian Mittge Address: Street address/PO Box City State Zip Code Phone: Home: Cell: E-Mail Address: Occupation: Writer/photographer Commissioner District#: 2 How many hours are you willing to commit? 10/week Which Advisory Board/Commission/Committee interests you?Timberland Regional Library Trustee Briefly describe why you would like to serve. I love libraries.I want our local libraries to be places families feel comfortable bringing their kids.I want taxpayers to be well-represented and our rural libraries to stay open. What community organization do you currently volunteer with or have you volunteered with in the past? I'm president of the Friends of the Seminary Hill Natural Area in Centralia and am finishing a decade of service on the Providence Southwest Region community Ministry Board. Describe your qualifications and skills that would be of benefit. I am committed to positive,proactive discussions. I have experience at the local and statewide levels.I'm honest and accountable.I ask hard questions. List your educational background and area of study. Valedictorian at W.F.West High School,followed by a B.A.in English literature and computer science from Seattle Pacific University. Brian Mittge Digitally Date:2023 Y.05.31114 Mittge:15A0 Bdan 07'00' May 31,2023 Signature Date May 31, 2023 To the Lewis County Board of County Commissioners, Hello. My name is Brian Mittge. I am writing to submit my name for consideration as a trustee representing Lewis County on the Timberland Regional Library Board. I am a father of three students in the Chehalis public school system. I'm a Lewis County native and a lifelong lover of libraries. Some of my earliest and happiest memories are of books and Timberland. I remember climbing into the Timberland bookmobile when it visited my hometown, stopping in front of the Justice General Store in Onalaska. I also remember our family taking the half-hour drive into town to stock up on books in the Chehalis and Centralia libraries. Unfortunately I usually had them all read by the time we got back home. As a parent our local library was like a second home when our children were young, but for the last few years we've been more reluctant to take our kids to the library, and we're not alone among other parents. This fact saddens me greatly and is a major reason I am applying for this position. My work on the library board would be filtered through three overarching goals: making our libraries a place where families feel comfortable spending time and bringing their children; being accountable to taxpayers and local families; and protecting rural libraries, which have been at the heart of the Timberland system since its days as a demonstration project in the 1960s. I also want to support and expand Timberland's existing innovative outreach that is providing library services to unserved areas. TRL is doing many things well. But there is work to be done to ensure that our libraries are widely used and beloved community institutions once more. I continue to be dismayed at cultural changes within TRL that exploded into the open five years ago when a number of rural libraries were revealed to be headed toward closure in a less-than-transparent way. After a public outcry the libraries were kept open, but over past weeks discussions have re-emerged about closure of at least one rural library (Amanda Park in Grays Harbor). Rural libraries are a vital pillar of their communities. They should be protected and expanded, not closed. Even something as simple as the recent TRL decision to create an expiration date for library cards serves to further alienate and separate people from their libraries. Ever since Benjamin Franklin brought lending libraries to America, public libraries have been one of America's greatest inventions. I am a huge supporter of our local libraries and I continue to admire the overall framework of the Timberland system created two generations ago. I am deeply indebted to the folks in rural east Lewis County who, according to Timberland's official history, provided the most energy and support for creation of the TRL system almost six decades ago. I would be honored to join in this tradition, standing in support of our public libraries with a focus on returning community spirit back to each local library. I am a lifelong Lewis County resident whose great-grandparents first settled in Lewis and Thurston counties more than a century ago. I live in the rural Napavine area and work in Olympia at a statewide trade association, so I have connections to several parts of the Timberland region. I previously worked for a dozen years as a reporter, assistant editor and editor-in-chief of The Chronicle newspaper, where I covered the TRL board extensively starting in the year 2000. Community service and civic involvement have always been important to me. I have been privileged to serve as president of the Friends of the Seminary Hill Natural Area for the last decade. I am also completing a decade of service on the Providence Centralia Hospital Community Ministry Board, which oversees the credentialing of hundreds of health care providers and the quality of health care service provided to hundreds of thousands of Southwest Washington residents. I also initiated and served as chair of Centralia's year-long bicentennial celebration for our founder, the African-American pioneer George Washington. I continue to serve on a scholarship review committee created at Centralia College as part of the bicentennial. I would come to the job of TRL trustee with experience in nonprofit oversight, a lifelong love of libraries, a spirit of respectful collaboration and a desire to make our libraries a beloved community institution that brings people together in this age of digital alienation. I would consider part of my job to be regular communication with the BOCC and with local city councils in addition to community members. Thank you for your consideration. I would be happy to answer any questions you have. I can be reached at Warm regards, Brian Mittge Resume Job history • Association of Washington Business: Communications specialist, writer at Washington Business magazine, photo editor, chief writer of weekly Fast Facts email sent to 7,000 employers (2013-present) • The Chronicle: Reporter (2000-2005), assistant editor (2007-2011), editor-in-chief (2011-2103), columnist (2006-present) • Microsoft (via Volt Technical Services): Software test engineer (1999-2000) Education • Seattle Pacific University: Bachelor of Arts, graduate with honors. English literature major, computer science minor • W.F. West High School: Valedictorian, graduate with honors Community activities • President, Friends of the Seminary Hill Natural Area, 2014-present • Providence Community Ministry Board member, 2014-present • Chair, George Washington Bicentennial Committee and ongoing scholarship review committee (2017-present) • Co-Author, "George Washington of Centralia" (11 copies currently held by Timberland Regional Library system) • Member, Chehalis School District Family Resources Committee (2023) • Sunday school teacher, Bethel Church, Chehalis (c. 2009-2014) • U-6 soccer coach (2015) • Volunteer musician at local schools, nursing homes and community events (ongoing) • Historical speaker and tour guide (ongoing) Awards and recognitions • "Community Member of Merit Award" recipient, presented by Providence Centralia Hospital in 2017 (previous recipients include former TRL trustee Edna Fund) • Urban Forestry Stewardship Award presented to the Friends of the Seminary Hill Natural Area, 2014 • Numerous platinum and gold honors from Hermes Creative Awards and the Society for Professional Journalists for writing and photography • ' . • � ' • • Administrative Service Center 415 Tumwater Boulevard SW Tumwater, WA 98501-5799 360.943.5001 TRL.org June 14, 2023 Mason County Commissioners Mason County Building 1 411 N 5th St. Shelton, WA 98584 Dear Board Commissioners, The Lewis County Commissioners have appointed Brian Mittge to the Timberland Regional Library Board of Trustees to fill the unexpired term of Brian Zylstra that runs to December 31, 2029. The Lewis County Commissioners have requested that Timberland Regional Library secure the confirmation of this appointment from the other four county Board of Commissioners. A copy of the resolution appointing Mr. Mittge is enclosed. If you concur with the appointment of Mr. Mittge, please send a letter of confirmation to my attention at the above address. Once we have received letters from Mason, Pacific, Thurston, and Grays Harbor County Commissioners, copies will be forwarded to the Lewis County Commissioners. We would appreciate your immediate consideration of this appointment. To further speed the process, you may email the scanned letter to Rose Enos-Weedmark at renosweedmark(atrl.org. Thank you for your attention to this matter. Sincerely, &vk 'f Cheryl Heywood Executive Director Enclosure 5pN coU+� A T� July 5,2023 _ Cheryl Heywood, Executive Director 1854 Timberland Regional Library Administrative Service Center 415 Tumwater Blvd SW Tumwater,WA 98501 MASON COUNTY BOARD OF Re: Concurrence with Lewis County's Appointment of Brian Mittge to the Timberland COMMISSIONERS Regional Library Board of Trustees 1ST District Dear Ms. Heywood, RANDY NEATHERLIN The Board of Mason County Commissioners met and acted to concur with the appointment 2°d District of Brian Mittge to the Timberland Regional Library Board of Trustees to fill the remainder KEVIN SHUTTY of Brian Zylstra's unexpired, seven-year,term ending December 31,2029. 3'District Sincerely, SHARON TRASK Mason County Building 1 Sharon Trask, Randy Neatherlin, Kevin Shutty, Chair Vice-Chair Commissioner 411 North Fifth Street Shelton,WA 98584-3400 (360)427-9670 ext.419 Fax(360)427-8437 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mary Ransier Ext.422 Department: Human Resources Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 26,2023 Agenda Date: July 5,2023 Internal Review: ❑ Finance ® Human Resources ® Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Temporary Promotion of Corrections Support Officer(CSO)Brad McQuade to Alternative Sentencing Unit (ASU)Coordinator Extension Background/Executive Summary: Currently,Corrections is experiencing a staffmg crisis and do not have the capability for deputies to continue coordinating the ASU.To keep the program operational,and ensure deputies are engaged in higher need areas, there is need to temporarily promote CSO Brad McQuade to the ASU Coordinator in accordance with Section 14.3 of the current Collective Bargaining Agreement.Due to Officer McQuade's experience and coverage of additional duties,compensation is still recommended at Step 2 of the Corrections Deputy Range. This temporary promotion would be in effect to July 1,2024. Budget Impact(amount,funding source,budget amendment): Currently funded position(salary savings). Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the Memorandum of Understanding(MOU)between the Mason County Sheriff s Office and Woodworkers Local Lodge W38 I.A.M.Corrections/Support Staff to extend the temporary promotion of Corrections Support Officer(CSO)Brad McQuade to Alternative Sentencing Unit(ASU)Coordinator from July 1,2023,to July 1,2024. Attachments MOU Memorandum of Understanding Between Mason County Sheriff's Office And Woodworkers Local Lodge W38 I.A.M. Corrections/Support Staff Temporary Essential Work Promotion The Union, (International Association of Machinist and Aerospace Workers) and the Sheriff's Office, (Mason County Sheriff's Office), agree to Temporary Promotion of Brad McQuade. Whereas; Brad McQuade,temporarily be promoted to the Alternative Sentencing Unit(ASU) Coordinator. Whereas; Brad is currently assigned to the ASU and has trained past ASU Coordinators. Considering the exigent circumstances that currently exist at the Mason County Jail,the Union and the Sheriff's Office feel this is a good alternative to temporarily help keep Corrections Deputy's in much needed areas and keep the ASU program in operation. Whereas;The Union and the Sheriff's Office agree that Brad McQuade has extensive knowledge of the ASU,years of service, and the duties of supervising others in the (ASU) program. We came to an agreement that a fair compensation would be a Step 2 Correction Deputy starting August 8, 2022,to cover the additional responsibilities and recognition of experience. Whereas;the Union and the Sheriff's Office agree to extend the Temporary Promotion from July 1, 2023-July 1, 2024 and at such time reevaluate any additional needed extensions. Whereas;the Union and the Sheriff's Office agree that this MOU applies only to the Mason County Jail ASU Coordinator Position. Whereas;the Union and the Sheriff's Office agree that this will be a non-precedence setting event and is only being done due to the staffing crisis that has created the aforementioned exigent circumstances that the Mason County Jail is currently facing. Date:June 20, 2023 For the Union For the County Business Rep. Commissioner. Larry A. Bickett Sharon Trask m 1 \ Mason County Agenda Request Form To: Board of Mason County Commissioners From: Becky Rogers Ext.268 Department: Briefing: Human Resources/Board of Equalization Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 26,2023 Agenda Date: July 18,2023 Internal Review: ❑ Finance © Human Resources ❑ Legal ❑ Risk ❑ Information Technology ❑ Other This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Approval to move to the July 18, 2023, action agenda the reappointment of Kevin Frankeberger, regular member, to the Mason County Board of Equalization for the remainder of a three-year term ending May 31, 2026. Background/Executive Summary: The Board of Equalization (BoE) is a three-member board appointed by the County Commissioners. Members are appointed for staggered, three-year terms ending on May 31. The BoE consists of three regular members and two alternate members. The BoE's responsibility is to ensure that all property valuations are at 100% of market value, so equitable tax assessment is established. Kevin Frankeberger has been a member since 2013 and serves as Vice-Chair on the Board of Equalization. Budget Impact(amount, funding source,budget amendment): Members receive $100 per diem when in session. The per diem is budgeted. Public Outreach (news release, community meeting, etc.): A News Release was circulated beginning May 23, 2023, seeking applicants to fill two positions with a first review period on June 6, 2023. Two applications were received. Requested Action: Approval to move to the July 18, 2023, action agenda the reappointment of Kevin Frankeberger, regular member, to the Mason County Board of Equalization for the remainder of a three-year term ending May 31, 2026. Attachments: Application s° °pawl MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET SHELTON WA 98584 Fax 360-427:8437, Voice 360-427-9670, Ext. 419;275-4467 or 482-5269 1854 I AM SEEKING APPOINTMENT TO Mason County Board of Equalization NAME: Kevin Frankeberger, Ph.D. ADDRES PHONE: - CI /ZIP: VOTING PRECINCT: WORK PHONE: © AREA IN THE COUNTY YOU LIVE)�r E MAIL: COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE) 2nd Appointment by the Governor to the COMPANY: Frankeberger&Associates 10 years YRS Committee on Disability Issues and Employment POSITION: Principal 17a-§t D drec or: a oma, Kiwanis, Ko tary 3rd Term, Mason County Board of COMPANY: Wilberforce University Five years YRS Equalization Former Cub Master, Den Leader POSITION: Asst. Vice President -------------------------------------------------------------------------------------------- In:your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: From my many gears of service on the Board of Equalization I've learned that often the citizen simply wants to be heard and we listen with kindness. It is codified in our RCWs that the Assessor is presumed to be correct.To ovei-inle that Valuation requires that the appellant piuvide the Buaid clear, congent and convisiny eviderme that tile Assessor is not correct.This is a high bar to obtain. At times, the Assessor or her representative tells us an error has occurred. Most often however,the Board must sustain the assessed value. It is incumbant upon me and other ineinbeis of the Bumd to be niendied foi each and eveiv hediiiia. 1 will and do come to each hed,ina havincl !Uad What interests, skills do you wish to offer the Board, Committee,or Council? 1 bring many years of experience to the Board With this experience and my leadership abilities, 1 feel I am the person to continue to serve on the Board of Equalization. At the conclusion of each hearing we (the Board) must write our"Board Urders." his dodumenfTmU§f s a e why the decision we made cameo be and, in terms ot overruling the accaccard vali is caffinn tha npw wall is I sari ni iirkly and Writes ni idrkdv ac%Aiall Thnca ckdllc nrnva van/halnfi d in 13 Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict-of interest) None Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Yes Realistically, how much time can you give to this position? Quarterly Monthly X Weekly Daily Office Use Only s/Kevin Frankeberger, Ph.D. 5/24/2023 Appointment Date Signature Date Term Expire Date 1 \ Mason County Agenda Request Form To: Board of Mason County Commissioners From: Becky Rogers Ext.268 Department: Briefing: Human Resources/Board of Equalization Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 26,2023 Agenda Date: July 18,2023 Internal Review: ❑ Finance © Human Resources ❑ Legal ❑ Risk ❑ Information Technology ❑ Other This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Approval to consider applicant/interview/appoint Teri Arcieri to the Board of Equalization as an alternate member to fill an unexpired term that will end on May 31, 2026. Background/Executive Summary: The Board of Equalization (BoE) is a three-member board appointed by the County Commissioners. Members are appointed for staggered, three-year terms ending on May 31. The BoE consists of three regular members and two alternate members. The BoE's responsibility is to ensure that all property valuations are at 100% of market value, so equitable tax assessment is established. Budget Impact(amount, funding source,budget amendment): Members receive $100 per diem when in session. The per diem is budgeted. Public Outreach (news release, community meeting, etc.): A News Release was circulated beginning May 23, 2023, seeking applicants to fill two positions with a first review period on June 6, 2023. Two applications were received. Requested Action: Approval to consider applicant/interview/appoint Teri Arcieri to the Board of Equalization as an alternate member to fill an unexpired term that will end on May 31, 2026. Attachments: Application i Co AIASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET SHELTON WA 98584 Mason County Fax 360-427-8437; Voice 360-427-9670, Ext. 419;275-4467 or482-5269 - tasa Commissioners l AM SEEKING APPOINTMENT TO Board of Equalization NAME: Terri Arcied ADDRESS: PHONE: - CITY/ZIP: VOTING PRECINCT: WORK PHONE: Belfair E-MAIL: (OR AREA IN THE COUNTY YOU WE) COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE) (ACTIVITIES OR MEMBERSHIPS)cipnPr for Mast COMPANY- Silver Services Realty (18 years as Rea lb yRS Pjapnjng AdvisnrrC:nmmis - County. POSITION: Owner COMPANY: US Dept of the Navy 7 years YRS POSITION: Project Manager In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: To bring my Real Estate background and skill set to the Board of Equalization taxpayer appeal process. What interests, skills do you wish to offer the Board, Committee,or Council? I can nffer myzkill set of being able to look at comparable real estate sales that indicate the market value rya property. I own and operate a residential real estate company in Mason County so I am familiar with property values. I am on the planning advisory commiff-ee as a board to advise the county commissioners on policies relate oa t-the f:mmnrahanciva nlnn fnr NAaenn rnilnhi Please list any financial: professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) terestAhat I aril aware ef. Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? yes Realistically,how much time can you give to this position? Quarterly Monthly x Wily Daily Office Use Only . l _ Terri Arcied Al c a 06/06/20fi Appointment Date Siglature Date Terns Expire Date________ MASON COUNTY rTi Public Health & Human Services Briefing June 26, 2023 Briefing Items Cascade Pacific Action Alliance opioid fund allocation—David Windom C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: David Windom Ext.260 Department: Public Health Briefing: 0 Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 26,2023 Agenda Date: July 5,2023 Internal Review: ❑ Finance ❑ Human Resources 0 Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Cascade Pacific Action Alliance Region Regional Agreement for Participating Local Governments Background/Executive Summary: Section C.1 of the One WA MOU designated a regional structure for decision-making related to opioid fund allocation based on the nine Washington State Accountable Community of Health Regions. Mason County and Shelton will fall within the Cascade Pacific Action Alliance(CPAA)area. Mason County and Shelton will compromise a special subcommittee of the CPAA reporting area. This subcommittee will be responsible for dispersing funds received through the opioid settlement funds and reporting. Budget Impact(amount, funding source,budget amendment): Funds will be added annually for approximately$80,000 a year. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the Regional Agreement of the Cascade Pacific Action Alliance Region Participating Local Governments relating to opioid fund allocation based on the nine Washington State Accountable Community of Health Regions. Attachments Agreement REGIONAL AGREEMENT OF THE CASCADE PACIFIC ACTION ALLIANCE REGION PARTICIPATING LOCAL GOVERNMENTS This Agreement is made by the Cascade Pacific Action Alliance Region"Participating Local Governments" as defined by the "One Washington Memorandum of Understanding Between Washington Municipalities" (One WA MOU), attached hereto as Exhibit A and fully incorporated herein(collectively"Parties"), for the purpose of establishing an Opioid Abatement Council (OAC)required by the One WA MOU. The Parties to this Agreement mutually agree to the terms contained herein. RECITALS A. Section C.1. of the One WA MOU designated a regional structure for decision-making related to opioid fund allocation based on the nine Washington State Accountable Community of Health Regions. These regions may share names with entities that exist in the same regions and any reference to these pre-defined regions is solely for the purpose of drawing geographic boundaries to facilitate regional agreements for use of Opioid Funds. The Allocation Regions are as follows: 1. King County(Single County Region) 2. Pierce County (Single County Region) 3. Olympic Community of Health Region(Clallam, Jefferson, and Kitsap Counties) 4. Cascade Pacific Action Alliance Region(Cowlitz, Grays Harbor, Lewis, Mason, Pacific, Thurston, Lewis, and Wahkiakum Counties) 5. North Sound Region(Island, San Juan, Skagit, Snohomish, and Whatcom Counties) 6. Southwest Region(Clark, Klickitat, and Skamania Counties) 7. Greater Columbia Region (Asotin, Benton, Columbia, Franklin, Garfield, Kittitas, Walla Walla, Whitman, and Yakima Counties) 8. Spokane Region(Adams, Ferry, Lincoln, Pend Oreille, Spokane, and Stevens Counties) 9. North Central Region(Chelan, Douglas, Grant, and Okanogan Counties) Cowlitz, Grays Harbor, Lewis, Mason, Pacific, Thurston, and Wahkiakum Counties are Participating Local Governments which reside in the Cascade Pacific Action Alliance Region pursuant to the One WA MOU, as are the following cities within those counties: i. Lacey, Olympia, and Tumwater(Thurston County) ii. Longview and Kelso (Cowlitz County) iii. Aberdeen(Grays Harbor County) iv. Centralia(Lewis County) V. Shelton(Mason County) B. The above-listed municipalities shall be collectively referred to as "Participating Local Governments." C. The Participating Local Governments are forming the Cascade Pacific Action Alliance Region OAC to carry out the duties prescribed in the One WA MOU, which shall be comprised of the following independent subcommittees: i. Cowlitz a. Counties (1) Cowlitz (2) Grays Harbor (3) Pacific b. Cities (1) Longview (2) Kelso ii. Lewis a. Counties (1) Lewis b. Cities (1) Centralia iii. Mason a. Counties (1) Mason b. Cities (1) Shelton iv. Thurston a. Counties (1) Thurston b. Cities (1) Olympia (2) Lacey (3) Tumwater V. Wahkiakum a. Counties (1) Wahkiakum D. All of the Participating Local Governments are also participants in the "Allocation Agreement Governing the Allocation of Funds Paid by the Settling Opioid Distributors in Washington State" dated August 8, 2022 (Allocation Agreement), attached hereto as Exhibit B and fully incorporated herein. E. The Participating Local Governments anticipate receipt of funds resulting from settlements with opioid pharmaceutical supply chain participants. Funds allocated to all of the Participating Local Governments pursuant to the One WA MOU and Allocation Agreement shall be collectively referred to herein as "Opioid Funds." This Agreement will also apply to any and all Opioid Funds received pursuant to "Washington State Allocation Agreement Governing the Allocation of Funds Paid By Certain Settling Opioid Manufacturers and Pharmacies" (Allocation Agreement II) as well as any future settlements as defined in the One WA MOU. F. The parties seek to designate special subcommittees of the Cascade Pacific Action Alliance Region OAC pursuant to Section C.4.h of the One WA MOU and pursuant to Section 15 of the Allocation Agreement for the purposes of overseeing the use of Opioid Funds allocated to the aforementioned Participating Local Governments enumerated above in Paragraph C consistent with the Approved Purposes set forth in the One WA MOU and consistent with the purposes set forth in Section 8 of the Allocation Agreement. G. This Agreement is made to carry out the One WA MOU and related settlement documents. H. This Agreement does not contemplate a joint budget. I. This Agreement does not contemplate the joint acquisition of property by the parties. At termination, each party will remain the sole owner of its own property. AGREEMENT 1. The foregoing Recitals A through I are true and correct and are incorporated herein by reference as substantive provisions of this Agreement as if fully set forth herein. 2. The Participating Local Governments hereby designate a special subcommittee of the Cascade Pacific Action Alliance Region OAC pursuant to Section C.4.h of the One WA MOU and pursuant to Section 15 of the Allocation Agreement to oversee allocation, distribution, expenditures, and dispute resolution of Opioid Funds allocated to the aforementioned Participating Local Governments enumerated above in Paragraph C consistent with the Approved Purposes set forth in the One WA MOU consistent with the Approved Purposes set forth in the One WA MOU and Allocation Agreement and consistent with the purposes set forth in Section 8 of the Allocation Agreement(collectively"Approved Purposes"). 3. The Cascade Pacific Action Alliance Region OAC shall consist of independent subcommittees listed in Recital Paragraph C above, and each independent subcommittee shall have the authority and responsibilities as described herein. 4. It is anticipated that the Participating Local Governments enumerated in Paragraph C will directly receive the Opioid Funds and will maintain full discretion over the use and distribution of their allocation of Opioid Funds, provided the funds are used solely for Approved Purposes. Reasonable administrative costs for a Participating Local Government to administer its allocation of Opioid Funds shall not exceed actual costs or 10% of the Participating Local Government's allocation of Opioid Funds, whichever is less. If the Cascade Pacific Action Alliance Region OAC receives any of the Opioid Funds, it will immediately transfer those funds to the Participating Local Governments consistent with the Allocation Agreement and Allocation Agreement II. 5. If a participating city elects not to retain its settlement allocation, its allocation will be re-allocated to the county within which it is located. Upon receipt of the Opioid Funds, a city that elects to transfer those funds to its county may do so and the county will have full discretion over the use and distribution of those Opioid Funds, provided the funds are used solely for Approved Purposes. 6. Pursuant to section C.4.b of the One WA MOU, ten percent (10%) of Opioid Funds received by all of the Participating Local Governments will be reserved, on an annual basis, for administrative costs related to the Cascade Pacific Action Alliance Region OAC's responsibilities established by this agreement. The independent subcommittees of the Cascade Pacific Action Alliance Region OAC will provide an annual budget and accounting for actual costs and will be reimbursed for those costs from the independent subcommittee's proportionate share of Opioid Funds, provided the reasonable administrative costs shall not exceed actual costs or 10%, whichever is less. 7. Opioid Funds will be subject to mechanisms for auditing and reporting to provide public accountability and transparency. All records related to the receipt and expenditure of Opioid Funds shall be maintained for no less than five (5) years and such records shall be available for review by the Parties to this Agreement, government oversight authorities, and the public. Each party shall be responsible for its own compliance with the Washington Public Records Act, chapter 42.56 RCW(as may be amended). This Agreement, once executed, will be a"public record" subject to production to a third party if it is requested under Chapter 42.56 RCW. 8. Each Cascade Pacific Action Alliance Region OAC subcommittee will be responsible for the following actions with respect to Opioid Funds: a. Monitor distribution of Opioid Funds to programs and services within the Cascade Pacific Action Alliance Region OAC regional service area for Approved Purposes. b. Developing and maintaining a centralized public dashboard or other repository for the publication of expenditure data for expenditures of Opioid Funds by the Participating Local Governments enumerated in Paragraph C, or delegating that action to another Participating Local Government, which it shall update at least annually. Each Cascade Pacific Action Alliance Region OAC subcommittee shall provide a link to the other subcommittees' dashboards or other repository. c. If necessary, require and collect additional outcome-related data to evaluate the use of Opioid Funds, and all Participating Local Governments enumerated in Paragraph C shall comply with such requirements. Prior to establishing these requirements, evaluation and reporting tools will be developed in partnership with Participating Local Governments enumerated in Paragraph C, unless already stipulated by the One WA MOU. d. Hearing complaints by Participating Local Governments enumerated in Paragraph C regarding alleged failure to (1)use Opioid Funds for Approved Purposes or(2) comply with reporting requirements. 9. Nothing in this MOU shall be interpreted to waive the right of any Party to seek judicial relief for conduct occurring outside the scope of this Agreement that violates any Washington law. In such an action, the alleged offending Party may be represented by their respective public entities in accordance with Washington law. In the event of a conflict, any Party may seek outside representation to defend itself against such an action. 10. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. The Parties agree not to deny the legal effect or enforceability of this Agreement solely because it is in electronic form or because an electronic record was used in its formation. The Parties agree not to object to the admissibility of this Agreement in the form of an electronic record, or a paper copy of an electronic document, or a paper copy of a document bearing an electronic signature, on the grounds that it is an electronic record or electronic signature or that it is not in its original form or is not an original. 11. No changes or additions to this Agreement shall be valid or binding on any Party unless such changes or additions are in writing and executed by all Parties. 12. Each Party represents that all procedures necessary to authorize such Party's execution of this Agreement have been performed and that the person signing for such Party has been authorized to execute this Agreement. REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK SIGNATURE PAGES FOLLOW MASON COUNTY PUBLIC WORKS COMMISSIONER BRIEFING q ti� June 26, 2023 Action Items• • Authorization to close the following County Roads: o Cloquallum Road for the Rock Creek Bridge repair project at MP 5.85 from lam Monday, August 7th until 4pm Friday, August 1 lth o North Shore Road for the Little Shoefly culvert replacement project at MP 8.18 from lam Monday, September 25th until 4pm Friday September 29th Discussion Items: Commissioner Follow-Up Items: Upcoming Calendar/Action Items: July 9, 2023 @ 1:00 pm Public Work's staff attending Rustlewood HOA Mtg. to share Water/Sewer Utility Information: Cabana- 111 E Rustle Way July 12, 2023 @ 4:30pm TIP-CAP Community Outreach Meeting Shelton City Hall Civic Center Scheduled Road Construction Projects: June 26th thru July 7th Sunnyside Road Cross Culvert Replacement @ MP 2.78 - One lane closure August 7th- I Ith Cloquallum Road Rock Creek Bridge Repair @ MP 5.85 —Road closure August 21st-August 25th Satsop Cloquallum Road Cross-Culvert Replacement @ MP 5.20 September 4th-5th Homestead Road Paving from MP 0.00 to MP 0.22 - Closure during working hours. 7:30 am to 4:00pm. September 6th - 8th Lakeland Road Paving from MP 0.00 to 0.45 -Road closure during working hours 7:30am to 4:00pm. September 25th - 29th North Shore Road Little Shoefly Culvert Replacement @ MP 8.18 Month of July Chipseal conversation Roads (Sunnyside Road, Kelly Hall and Sunnyslope Road) and re-chip sealing Shelton Matlock(from Highland Road to the W) C A Mason County Agenda Request Form V /A t! To: Board of Mason County Commissioners From: Mike Collins,PLS,PE,County Engineer Ext.450 Department: Public Works Briefing: ❑x Public Hearing: ❑ Action Agenda: ❑x Special Meeting: ❑ Briefing Date(s): June 26,2023 Agenda Date: July 5,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑Yes ❑No ❑ Tabled❑No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Two County Road Closures for upcoming bridge repair project on Cloquallum Road and culvert replacement project on North Shore Road BackEround/Executive Summary: Public Works has two upcoming projects that will require the County to close a portion of Cloquallum Road and North Shore Road. One project will be a culvert replacement project and the other a bridge repair project. Below is the information pertaining to each closure: 1. Cloquallum Road—Rock Creek Bridge Repair Project at milepost 5.85 Closure scheduled to begin at approximately 7:00am Monday,August 7, 2023 and reopen at 4:00pm Friday,August 11,2023. Detour around the project will start at Highland Road and Schaefer Park Road. 2. CRP 2049 North Shore Road—Little Shoefly Culvert Replacement Project at milepost 8.18 Closure scheduled to begin at approximately 7:00am Monday, September 25,2023 until 4:00pm Friday, September 29,2023. Belfair Tahuya Road will be used as the detour route. The intent of these road closure is to protect the safety of County crews and the traveling public. Budget Impact• Projects and public outreach will be funded by the Road Fund. Public Outreach: 1. Notice of closures will be published in the Shelton Journal. 2. Closure information will be posted on County Facebook page, TV Channel 3 and County webpage under"Road Closures,Restrictions and Conditions". 3. Reader boards will alert drivers at least 3-days prior to the start of each closure. 4. Notices will be posted in a conspicuous place at each end of the portions of roadway to be closed. Requested Action: Requesting the Board approve the following county road closures: 1. Cloquallum Road(MP 4.595 to MP 12.781)on Monday,August 7,2023 to Friday,August 11,2023 to complete the Rock Creek Bridge repair project. 2 North Shore Road(MP 3.5950 to MP 14.1910)on Monday, September 25, 2023 to Friday, September 29,2023 to complete the Little Shoefly culvert replacement project at milepost 8.18. Attachments: 1. Notice & Detour Maps ROAD CLOSURE NOTICE FOR COUNTY ROAD PROJECTS ON CLOQUALLUM ROAD AND NORTH SHORE ROAD NOTICE IS HEREBY GIVEN that pursuant to RCW 47.48.010, Cloquallum Road and North Shore Road and shall be closed to all through traffic at the following locations and duration of time for a culvert replacement project and a bridge repair. Cloquallum Road—Road Creek Bridge at MP 5.85 Closure is scheduled to begin at approximately 7:00am Monday, August 7, 2023,until 4:00pm Friday, August 11, 2023. The detour around the project will start at W. Highland Road and W. Shelton Valley Road. North Shore Road—Little Shoefly at MP 8.18 Closure is scheduled to begin at approximately 7:00am Monday, September 25, 2023,until 4:00pm Friday, September 29, 2023. Belfair Tahuya Road will be used as the detour route. For more information, contact Public Works at(360)427-9670, Ext. 450. Dated this day of July, 2023. DEPARTMENT OF PUBLIC WORKS MASON COUNTY, WASHINGTON Kelle Medcalf, Public Works Office Administrator cc: Commissioners Engineer JOURNAL: Publ. 1t.: 7/13/23 (Bill Road Dept.) POST: At Least three (3) dqys prior to closure. Detour Map Cloquallum Road - Rock Creek Bridge Repair Project at MP 5.85 i N Detour Length 20.59 MilesLLS 0 2 RD N 0O10?IV � �IrsyF`TO P��P NMq),4oc oa R. QN �Q No. Fk Golds�orough �1 QO = ` T WJL�TTLE� Goldsborough 2 C T EGY'P RD ?a Up Golds borough Z Q O Q 4F !Q J v ��Q- �' 3 Q WHITE FtD OS ��PO c'Q�•�O W � O v Boling Rd qAGV W BULB FARM RD Hliboki Bridge JJ4 W STpTE ROUTE Eich Road 1 - - - - Sources: Esn, HERE,Gamin,USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China(Hong Kong),-Esri-Korea,-Esri(Thailand), NGCC, (c) OpenStreetMap contributors,and the GIS User Community Detour Map North Shore Road -Little Shoefly culvert replacement project at MP 8.18 11.76 MILE DETOUR co 0 O BELFAIR TAHUYA RD a 10 2 o w co 00 �O J Sources: Esri, HERE,Garmin, USGS, Intermap, INCREMENT :t RCan, Esri Japan, METI, Esri China (Hong Kong),Esri Korea, Esri(Thailand), N-CC- (c)OpenStreetMa 5 p contributors,and the GIS User Community ,