HomeMy WebLinkAbout2023/05/09 - Regular ♦ Board of Mason County Commissioners
Proceedings
Commission Chambers
/AC4 411 N 5tn St, Shelton, WA 98584
May 9, 2023
1. Call to Order—The Chairperson called the regular meeting to order at 9:00 a.m.
2. Pledge of Allegiance—Sheriff Spurting led the flag salute.
3. Roll Call—Present: Present: Commissioner District 1 —Randy Neatherlin;Commissioner District 2—
Kevin Shutty;Commissioner District 3—Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in the following:general liquor and cannabis
license application information and notice of cannabis license application received from Goldbaby
LLC and 2 Budz LLC.
4.1.2 Elizabeth Arbaugh sent in an advisory board application for the Lodging Tax Advisory Committee.
4.1.3 Jane Wall,Executive Director of the County Road Administration Board,sent in a Certificate of
Good Practice for Mason County.
4.1.4 Congressmen Derek Kilmer sent in a letter regarding the State Route 3 Gorst Area Resiliency
Project.
4.1.5 Public comment opposing logging Sherwood Forest was received from Liz Ellis, Sue Kelmp,
Arianna Garofalo, Eileen Perfrement,Karla Oman,Anne Peterson, Craig Moran, Sherri Dysart,
Michael Siptroth,Alice Flegel, and Clauda Martin.
4.2 Loretta Swanson presented the Certificate of Good Practice transmitted to the State Treasurer on behalf
of Mason County 2022 pursuant to RCW 36.78.090.
4.3 Mark Neary read the National Child Care Provider Appreciation Day proclamation.
4.4 Sheriff Spurting read the National Peace Officers Memorial Day and National Police Week proclamation.
4.5 Melissa Casey read the Mental Health Awareness Month proclamation.
4.6 Sheriff Spurting read the National Correctional Officers and Employees Week proclamation.
4.7 Cmmr. Shutty read the Honoring Mason County's High School Graduates Class of 2023 proclamation.
4.8 Cmmr.Neatherlin read the National Public Works Week proclamation.
4.9 Dave Windom read the Drinking Water Week 2023 proclamation.
4.10 Loretta Swanson read the Herbicide Maintenance Program news release.
5. Open Forum for Citizen Input
Bailey Fuentes,with Eastside Artists Roster in Bellevue,works to create public works of art and would
like to respond to the Request for Proposals(RFP)for supporting tourism and renovate a burned down
house across from Hood Canal to be a visitor center.
Ken VanBuskirk,Belfair,commented regarding the Theler Trail and Roessel Road. If the Washington
Department of Fish and Wildlife(WDFW)wants to take possession of the Theler property,it must go
through the proper channels. Community members would like the trail restored back to the way it was.
Ken is willing to walk the Commissioners through the trails to show what has been discovered. Last
Friday,Highway 3 was gridlocked for two hours. An update on the intersection of Ridgetop Boulevard
and Highway 3 is needed.
Julianne Gale,Spencer Lake,commented on behalf of 500+residents requesting the Commissioners write
a letter asking the Department of Natural Resources(DNR)to purchase alternative working forest as a
replacement for canceling the Sherwood timber sale using money from the Capital Budget set aside by the
State Legislature for purposes such as this. Concerns include lowered property values,economic
unfairness, disregard of homeowner interests, increased noise pollution, loss of public recreation area and
wildlife habitat,negative impact on air quality,water quality,and salmon recovery,loss of traditional
cultural harvest areas for Squaxin Island tribal members,increase flooding erosion,diminished food
security,negative impacts on physical health, and mental health. The proposed solution involves no net
loss and could increase the State's investment in Mason County. State-funded replacement of forest land
must be initiated by a letter from the County Commissioners.
Joshua Wright,Union,shared the Sherwood watershed has very little protected area. It has a 500-acre
reserve at the top of the 20,000-acre watershed. The Capital Budget proviso should be used to have DNR
find replacement lands to protect the—I00-year-old Sherwood Forest.
Michael Siptroth,Trails End Lake,commented that Trails End Lake Board wrote a letter to DNR asking
them to not log Sherwood Forest. A lot of clear cutting has already happened around Trails End Lake
causing the loss of natural heritage. An article written by Michael P.Dombeck in an Ecology textbook
shares,"agencies cannot protect resources such as endangered species or timber without managing them in
the context of their larger ecosystems". We must learn to live within the limits of watersheds. This
watershed helps endangered salmon and flows into the largest remaining natural habitat of oysters. If the
woods along Sherwood Creek are cut,sedimentation will overpower the ability of those oysters. Millions
of dollars have been spent to restore salmon runs along Sherwood Creek.
Sherri Dysart,Mason County,asks the Commissioners to consider the request from the Port of Allyn. The
timber industry is important for the jobs and goods it provides. Responsible forestry includes being aware
of the evolution of scientific research. There is an astonishing distortion of science that is promoted and
funded by the timber industry. The notion that"the oldest trees remain after harvest and the new forest
will provide younger,more vibrant growing trees that sequester more carbon than older declining trees"is
a lie. Research shows mature trees are the carbon workhorses,they increase in their ability to sequester
carbon.
Peggy Morell,Union,asked the Board of Natural Resources(BRN)to cancel the Sherwood timber sale.
BNR has a responsibility to generate revenue from timber sales for schools and counties and there are
thousands of acres of plantation forest on State trust lands in the South Puget Sound region available for
harvest. Cutting Sherwood Forest means losing one of the most cost effective and reliable buffers of
flooding landslides and drought. BNR voted unanimously to approve the Sherwood timber sale. Peggy
asked the Commissioners to reach out to DNR on behalf of Mason County to cancel the Sherwood timber
sale and protect that forest by transferring it out of DNB's Common School Trust in exchange for
Replacement Working Forest.
Heath Heikkila,American Forest Resource Council,is in support of the Sherwood timber sale as it has
been thoroughly vetted by BNR and DNR. Sherwood Forest is surrounded by a wastewater treatment
plant,a railroad line,and an electrical transmission right-of-way. These are State trust lands grounded in a
fiduciary obligation and the timber sale will generate about$2-3 million for the Common School Trust
Fund which is just one economic activity associated with the sale. Half of DNR State trust lands is already
removed from management,protected not harvested. 79%of all forests pre-1945 age is set aside from
management and 93%of all pre-1900 age is set aside. There would be a net loss if having to purchase
currently managed private working forest. The proviso states that DNR needs to select the parcels by the
end of the year then a County needs to send a letter approving the parcels that have been selected. It is
very unlikely this parcel would be included.
Mike Scoblele,Union,commented that most of the old forests are set aside because a majority are gone
and replaced by working forests. The few remaining acres of old forest should not be logged. At the April
DNR meeting,it was said that eight trees per acre will remain if logged.
6. Adoption of Agenda
2 May 9 , 2023 Commission Minutes
Cmmr.Shutty/Neatherlin moved and seconded to adopt the agenda as published. Motion carried
unanimously. N-aye; S-aye; T-aye.
7. Approval of Minutes
Cmmr.Neatherlin/Shutty moved and seconded to adopt the April 17 and April 24,2023 Briefing
Minutes as presented. Motion carried unanimously. N-aye; S-aye;T-aye.
8. Approval of Action Agenda
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant#8095293-8095796 $2,131,409.57
Direct Deposit Fund Warrant#95611-96011 $ 823,922.93
Salary Clearing Fund Warrant#7007288-7007322 $ 547,018.27
Treasurer Electronic Remittance $ 653,686.39
8.2 Approval to set a Public Hearing for Tuesday,June 20,2023 at 9:15 a.m.to review and approve
amendments to County Code Title 15—Development Code regarding infractions to bring County Code
in line with State requirements.
8.3 Approval of the Resolution increasing the cash drawer amounts for the Clerk's Office from$100 to
$500($250 each)for a total increase amount of$400. (Exhibit A,Resolution No.2023-026)
8.4 Approval of the Resolution to grant authorization to the County Treasurer to invest excess funds which
are not required for immediate expenditure by the Health Department(Fund 150)and Community
Support Services(Fund 117)as provided for in RCW 36.29.020 and the County Investment Policy.
(Exhibit B,Resolution No.2023-027)
8.5 Approval of the Memorandum of Understanding with The Arc of the Peninsulas for the Mason County
Housing Consortium.
8.6 Approval to issue a Request for Proposals(RFP)for services that support tourism to include Visitor
Information Centers(VICs),tourism promotion,and support of tourism-related facilities.
8.7 Approval to install the RV cover at Sandhill Park using the low bid of$10,051.25 from Probuilt Steel
Buildings.
8.8 Approval to issue a Request for Proposals(RFP)to solicit proposals from groups within the community
to help Public Health fulfill its mission and goals of creating and maintaining a safe,vibrant,and healthy
community.
8.9 Approval of the Department of Commerce CARES Act Emergency Solutions Grant—COVID-19(ESG-
CV)amendment for an additional$185,000 for rental assistance and case management to be allocated to
Crossroads Housing in the amount of$110,000 and to the Shelton Family Center for$75,000.
8.10 Approval for the County Engineer to procure and execute an on-call agreement for hydraulic services
with a maximum payout not to exceed$200,000.
8.11 Approval of the Resolution for County Road Project(CRP)2050 Bear Creek Dewatto Road and to
authorize the County Engineer and/or Chair to sign all pertinent documents. (Exhibit C,Resolution
No.2023-028)
8.12 Approval of the Resolution setting a hearing date with the Hearings Examiner for Wednesday,June 14,
2023 at 1:00 p.m.via Zoom to consider public comment on Road Vacation no.413. (Exhibit D,
Resolution No.2023-029)
8.13 Approval of the Resolution setting a hearing date with the Hearings Examiner for Wednesday,June 14,
2023 at 1:00 p.m.via Zoom to consider public comment on Road Vacation no.414. (Exhibit E,
Resolution No.2023-030)
8.14 Approval of the Resolution amending Resolution no. 2023-023 adding Section 3.6 Probationary Periods
to the Mason County Personnel Policy and correcting overall grammar. (Exhibit F,Resolution No.
2023-031)
8.15 Approval for Public Works to procure the Line Striper and attachments for the estimated cost of
$23,247.21 from Alpine Products, Inc.
3 1 May 9 , 2023 Commission Minutes
8.16 Approval of the Resolution authorizing the Public Works Deputy Director of Utilities and Waste
Management to proceed with the sole-source purchase of the necessary parts and equipment to rebuild
three screens at the Belfair Water Reclamation Facility from Huber RPPS System. (Exhibit G,
Resolution No.2023-032)
Cmmr.Neatherlin/Shutty moved and seconded to approve action items 8.1 through 8.16. Motion
carried unanimously. N-aye; S-aye; T-aye.
9. Other Business(Department Heads and Elected Officials)
Mark Neary,County Administrator,shared that he and Cmmr.Neatherlin will be meeting with the North
Mason Fire Commissioners and that a test Teams meeting will be held shortly after this meeting.
Loretta Swanson,Public Works Director,gave a shoutout to Richard Dickinson and crew on their work
maintaining public water systems and weighing rate options.
10. 9:15 a.m.Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting
restrictions are in place.
No Public Hearings set for this time.
11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past week and
announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 10:21 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY,WASHINGTON
ff LWSAN� S4L
McKenzie Smrt ,Cler c of the Board f Sharon Trask,Chair
Randy ea rlin,Vice-Chair
0—. IV4
Kevin Shutty ommissioner
41 May 9 , 2023 Commission Minutes
exh�b�k A
RESOLUTION NO. 2D23-021v
AMENDING RESOLUTION NO. 35-07 TO INCREASE THE
CHANGE FUND FOR THE CLERKS OFFICE(001-000000-070)
WHEREAS, Resolution No. 35-07 increased the change fund for the Clerks Office to$100(one hundred
dollars).
WHEREAS,the Mason County Clerk has requested that change fund be increased from$100 (one
hundred dollars)to$500 dollars, establishing two cash drawers at$250 (two hundred fifty dollars) each.
WHEREAS, Resolution No. 33-07 authorizes that all requests or changes to change funds be submitted to
the Mason County Treasurer for review and approval before coming before the Board of County
Commissioners for approval in an open public meeting.
WHEREAS,the Mason County Treasurer has reviewed and approved the changes as submitted in this
resolution to amend Resolution No. 35.07.
WHEREAS, upon approval of this resolution by the Board of County Commissioners,the Mason County
Clerk is authorized to voucher$400(four hundred dollars)from the Clerks Current Expense budget to
fund the requested increases in the change funds.
NOW,THEREFORE BE IT RESOLVED, by the Mason County Board of County Commissioners that
Resolution No. 35-07 is amended to establish two cash drawers for the Mason County Clerks Office at
$250(two hundred fifty dollars) each, an increase of$400 (four hundred dollars).
DATED this day of May,2023. BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
Sharon Trask, Chair
Randy ath r' ce Chair
Kevin ShKtty, C mmissioner
ATTEST:
McKenzie Smit , Cle'r<of the Board
APPROVED AS TO FORM:
Tim Whitehea , C rosecutor
Cc: Clerk,Auditor's Finance,Treasurer
B
RESOLUTION NO:
AUTHORIZATION FOR THE COUNTY TREASURER TO INVEST EXCESS FUNDS NOT REQUIRED FOR
IMMEDIATE EXPENDITURE FOR THE HEALTH DEPARTMENT FUND 150
AND COMMUNITY SUPPORT SERVICES FUND 117
WHEREAS, RCW 36.29.020 states in part..........Any municipal corporation may by action of its governing
body authorize any of its funds which are not required for immediate expenditure, and which are in the
custody of the county treasurer or other municipal corporation treasurer,to be invested by such
treasurer...............
WHEREAS, it has been determined by the Mason County Treasurer that the Health Department(Fund
150) and Community Support Services(Fund 117) currently have excess funds not necessary for
immediate expenditure.
WHEREAS,the Mason County Finance Committee has reviewed the treasurer's findings and has made
the approved a recommendation to the County Board of Commissioners to grant authorization to the
county treasurer to invest excess funds which are not required for immediate expenditure by the Health
Department(Fund 150)and Community Support Services (Fund 117) as provided for in RCW 36.29.020
and the County Investment Policy.
NOW THEREFORE,the Board of Mason County Commissioners grant authorization to the county
treasurer to invest excess funds which are not required for immediate expenditure by the Health
Department(Fund 150)and the Community Support Services(Fund 117) as provided for in RCW
26.29.020 and in accordance with the County Investment Policy.
Dated this� day of May,2023 BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
Sharon Trask, Chair
Ran Neat erli ,Vice Chair
Kevin Shutty, ommissioner
Attest:
r ul" S�
McKenzie Smit , Clerk of the Board
Approved as to form:
Tim Whitehe , ie Deputy Prosecuting Attorney
Cc: Health Department,Treasurer
t Xh\b\� C,
MASON COUNTY
COMMISSIONERS RESOLUTION NO: ��Qv3
COUNTY ROAD PROJECT NO. 2050
WHEREAS,on Mason County Road No. 79800,known locally as the Bear Creek Dewatto
Road and more specifically located in Sec.5,T.23N,R 1W,WM at approximately mile post 1.53 to
mile post 1.96; work defined as"construction"in the BARS Manual,Page H-63,et seq,is determined
to be necessary and proper; and,
THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
that it is their intention to:
Realign roadway to improve the horizontal curves with wider lanes and shoulders that will be paved
with Hot Mix Asphalt(HMA).
SAID WORK is to be performed by Contract and/or County Forces in accordance with Washington
State Standard Specifications for Road and Bridge Construction as adopted by Mason County(RCW
36.77.020 and/or RCW 36.77.065 and WAC 136-18).
BE IT FURTHER RESOLVED that the described County Road Project is necessary and
proper,and the estimated costs of said project are herewith set out as follows:
Engineering: $ 20,000
Right of Way $ 20,000
Construction $ 1,035.000
The County Road project herein described in HEREBY DECLARED to be a public necessity,and
the County Road Engineer is HEREBY ORDERED AND AUTHORIZED to report and proceed
thereon as by law,provided and in accordance with RCW 36.75.050,36.80.080 and 36.80.070.
ADOPTED this 00�' day of ftLal2023.
00 BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
/ /Z
Sh-aron Tras ,Chair
ATTEST:
mulyftp �' R dy Neathe ,Vice Chair
McKenzie Sm h,Clerk of the Board
Kevin Shutty, ommissioner
APPROVED AS TO FORM:
ate ead,Ch.DPA
cc: Co.Commissioners
Engineer
JOURNAL: Publ.It- 05/18/2023
e0-000- D
RESOLUTION NO. W)-3-MR
VACATION FILE NO. 413
NOTICE OF INTENT TO VACATE
SETTING TIME AND PLACE FOR HEARING ON SAID VACATION
RCW 36.87
WHEREAS, NOTICE IS HEREBY GIVEN that the Mason County Public Works Department is requesting
for the vacation of the following right of way:
All that portion of Jackson Ave, Laurel Street, Park Ave and the un-opened Alley in Block 33, in the Plat of
McReavy's First Addition to Hoodsport in Volume 2 of plats, page 11, as dedicated on October 10, 1890 in
Mason County Washington, lying Southerly of the Northerly Section line of Section 14, Township 22 North,
Range 4 West, W.M.
WHEREAS, the Board of Mason County Commissioners did set a date for public hearing on the matter
before the Hearing Examiner on the matter and directed Public Works to prepare notice thereof for posting and
publication.
NOW THEREFORE, BE IT RESOLVED that said hearing has been set for Wednesday,
June 14, 2023 1:00 p.m. via Zoom, at which time any taxpayer may appear via Zoom to hear the County
Engineer's report and be heard either for or against the vacation of the above said portion of road located in
Mason County Washington. For those unable to attend the hearing email testimony to
mfrazier@co.mason.wa.us.
Visit the Mason County Hearings Examiner Agenda webpage at www.co.mason.wa.us/hearings-examiner or
contact Mariah Frazier at mfrazier(abco.mason.wa.us or call (360)427-9670 Ext 365 for Zoom information or
special language services.
DATED this dlkk` day of , 2023.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
McKenzie Smi , CILYk of the Board Sharon Tra k, Chair
APPROVED AS TO FORM:
` R ndy Ne herlin, Vice Chair
�TiW �DPA
Assessor
Auditor Kevin Shutty, Commissioner
County Engineer
Petitioner
Post no later than 5 25 23 (20 days prior to hearing at each
terminus of the county road or portion thereof proposed to be
vacated or abandoned.)
Vacation File No. 413
JOURNAL— Publish 2t: 5 18 23 — 5 25 23
(Bill Public Works)
RESOLUTION NO. 023-Q'Q
VACATION FILE NO. 414
NOTICE OF INTENT TO VACATE
SETTING TIME AND PLACE FOR HEARING ON SAID VACATION
RCW 36.87
WHEREAS, NOTICE IS HEREBY GIVEN that the Mason County Public Works Department is requesting
for the vacation of the following right of way:
All that portion of the West half of Sixth Street adjacent to Lots 1, 2, and 3, Block 15, of the
Plat of Detroit No. 2, recorded in Volume 1 of Plats, page 23, in the Northwest Quarter of
Section 5, Township 21 North, Range 1 West, W.M in Mason County, Washington.
WHEREAS, the Board of Mason County Commissioners did set a date for public hearing on the matter
before the Hearing Examiner on the matter and directed Public Works to prepare notice thereof for posting and
publication.
NOW THEREFORE, BE IT RESOLVED that said hearing has been set for Wednesday,
June 14, 2023 1:00 p.m. via Zoom, at which time any taxpayer may appear via Zoom to hear the County
Engineer's report and be heard either for or against the vacation of the above said portion of road located in
Mason County Washington. For those unable to attend the hearing email testimony to
mfrazier@co.mason.wa.us.
Visit the Mason County Hearings Examiner Agenda webpage at www.co.mason.wa.us/hearings-examiner or
contact Mariah Frazier at mfrazier@co.mason.wa.us or call (360)427-9670 Ext 365 for Zoom information or
special language services.
DATED this QVi` day of 2023.
0
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
McKenzie Smkh, Clerk of the Board Sharon Trask, Chair
APPROVED AS TO FORM:
Ra dy Neatherli „ Vice Commissioner
Tim Whit . DPA
Assessor �T
Auditor Kevin Shutty, q6mmissioner
County Engineer
Petitioner
Post no later than 5 25 23 (20 days prior to hearing at each
terminus of the county road or portion thereof proposed to be
vacated or abandoned.)
Vacation File No. 414
JOURNAL— Publish 2t: 5 18 23 — 5 25 23
(Bill Public Works)
M)00 k F
RESOLUTION NO. ZZl?)-031
A RESOLUTION AMENDING RESOLUTION 2023-11 MASON COUNTY PERSONNEL
POLICY, TO ADD, REMOVE, AND UPDATE LANGUAGE IN THE PERSONNEL POLICY
MANUAL AND MASON COUNTY CODE
WHEREAS, it is the responsibility of the Board of Mason County Commissioners for the
coordination of county administrative programs, which is accomplished through the adoption of the
Personnel Policy; and
WHEREAS, it is necessary and appropriate to make the following changes:
• Addition of Section 3.6 Probationary Periods
• Overall grammar edits Chapters 1-17
NOW, THEREFORE, BE IT RESOLVED, the Board of Mason County Commissioners
hereby amends Resolution 2022-087 Mason County Personnel Policy to include the updates
above. This resolution shall become effective immediately upon its passage.
ADOPTED THIS Old^ day of Mnu+.1011
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
Sharon Trask, Chair
McKenzie S th, C erk of the Board
Ra y Neath lin, Commissioner
APPROVED AS TO FORM
r
Kevin Shutty, Co, missioner
6T-im-ot
ie ,
Deputy Prosecuting Attorney
txh0b\� C-i
RESOLUTION NO. 2023- 0'�l
A RESOLUTION WAIVING PUBLIC BIDDING REQUIREMENTS AND APPROVING
A SOLE SOURCE PROCURMENT FOR THE PURCHASE OF
HMI REPLACEMENT SCREENS, PROGRAMMABLE LOGIC CONTROLLER AND VIEWING
SCREEN
FOR THE BELFAIR WATER RECLAMATION FACILITY
HUBER RPPS SYSTEM
WHEREAS, the Belfair Water Reclamation Facility Huber RPPS System that is used to filter
wastewater needs 3 of the 4 screens rebuilt and the programmable logic control and viewing screens
replaced; and
WHEREAS, Huber Technology, Inc., the manufacturer of the screens and controllers, is the only
maintenance service provider and source for replacement parts in the United States.
WHEREAS, RCW 39.04.280(1) (a) specifies exemption to competitive bidding if the purchase is
clearly and legitimately limited to a single source supplier.
NOW,THEREFORE, BE IT RESOLVED, by the Board of Mason County Commissioners as follows:
1. Huber Technology, Inc. is the sole source manufacturer and service provider for the Huber Fine
ROTOMAT Screens, controller and viewing screen used at the Belfair Water Reclamation Facility.
2. That the County is authorized to purchase the HMI Replacement screens, controls, and
programing without proceeding to secure competitive bids, estimated at $91,140.58.
ADOPTED this Olk' day of , 2023.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
Sharon Tr k, Chair
McKenzie Smi , ClerW of the Board
Ra y Neatherlin, ice Chair
APPROVED AS TO FORM: Z4;>
Kevin Shu , Co missioner
Tim Whitehea ,