HomeMy WebLinkAbout2023/04/25 - Regular Board of Mason County Commissioners
Proceedings
Commission Chambers
411 N 5" St, Shelton, WA 98584
April 25, 2023
1. Call to Order—The Chairperson called the regular meeting to order at 9:02 a.m.
2. Pledge of Allegiance—Mike Collins led the flag salute.
3. Roll Call—Present: Present: Commissioner District 1 —Randy Neatherlin;Commissioner District 3—
Sharon Trask. Absent: Commissioner District 2—Kevin Shutty
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in the following:notice of cannabis license
application received from Black Sushi Cannabis and notice of liquor license application received
from the Belfair Chevron.
4.1.2 Brad Carlberg sent in an advisory application for the Planning Advisory Commission.
5. Open Forum for Citizen Input
Ken VanBuskirk commented on the lack of transparency and community involvement in the Salmon
Center's plan for Theler Trail. There were no references for permitting or a supplemental environmental
impact statement(EIS). Small holes in the dike were discovered around Christmas of 2012. The school
board paid an engineer to fix those holes,but it was never fixed. That same year,a new part of the trail
was opened 200 yards from the breach. The Hood Canal Salmon Enhancement Group installed two one-
way flow valves on their 2012 project and easily could have put a new one-way valve on the breach in the
freshwater pond. In 2019 Ken sent an email asking for an investigation and requests that this be done
before raising Roessel Road.
6. Adoption of Agenda
Cmmr.Neatherlin/Trask moved and seconded to adopt the agenda as published. Motion carried
unanimously. N-aye; S-absent; T-aye.
7. Approval of Minutes
Cmmr.Neatherlin/Trask moved and seconded to adopt the April 10,2023 Briefing Minutes;April 11,
2023 Finance Committee Minutes; and April 11 Regular Minutes as presented. Motion carried
unanimously. N-aye; S-absent;T-aye.
8. Approval of Action Agenda
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant#8095293-8095796 $1,215,254.18
Direct Deposit Fund Warrant#95611-96011 $ 833,610.21
Salary Clearing Fund Warrant#7007288-7007322 $1,108,255.80
Treasurer Electronic Remittance $ 176,074.61
8.2 Approval to increase the 2023 Hood Canal Coordinating Council(HCCC)dues in the budget from
$2,500 to$10,000;an increase to expenditures of$7,500 in the General Fund.
8.3 Approval of the Crossroads Housing Eviction Rent Assistance Program(ERAP)2.0 amendment for an
additional$165,000.
8.4 Approval to delegate signature authority to the Public Works Director to submit reports or documents
for County permitted wastewater facilities.
8.5 Approval to support the National Center for Public Lands Counties in the amount of$7,957 from the
General Fund.
8.6 Approval to reallocate American Rescue Plan Act(ARPA)funds awarded to the Mason County
Treasurer from Personal Property Tax to Real Property Tax in the amount of$49,932 to give the
Treasurer a total amount of$66,952 to help prevent foreclosure to individual households.
8.7 Approval of the Community Lifeline American Rescue Plan Act(ARPA)contract amendment to change
the effective date and term to December 1,2022 through May 31,2023 and to add detailed requirements
to the COVID-19 expenditure report regarding necessary information on spending reports and
breakdowns.
8.8 Approval to award the fiber upgrade bid to Hood Canal Communications(HCC)and to enter into
contract in the amount of$304,018 plus sales tax. SEFNCO's bid was the apparent low bid but was not
responsive because their scope of work was inadequate,and they did not include costs for the total scope
of services in the bid specifications.
8.9 Approval of the 2022 Oath of Inventory pursuant to RCW 36.32.210 and Mason County Code Chapter
3.56.
8.10 Approval for the County Engineer to advertise,set bid date/time,and award contract for the Satsop
Cloquallum culvert structure replacement project at milepost 5.20,for the Chair to sign all pertinent
documents,and approval for the road closure from August 21,2023 to August 25,2023 to complete
project with County forces.
8.11 Approval for the County Administrator to sign the Temporary Easement Agreement granting Public
Utility District(PUD)No. 1 an easement on County-owned parcel number 42118-24-00130 at 4091 W
Skokomish Valley Road for installing,operating,and maintaining power,water,and communication
utilities.
8.12 Approval to appoint Brad Carlberg to the Planning Advisory Commission for a four-year term expiring
April 25,2027.
8.13 Approval to revise the November 23,2021 agenda action item 8.12 to include the use of American
Rescue Plan Act(ARPA)funds for the Mason County Sheriff s Office of up to$40,000 for the purchase
and install of in-car vehicle cameras and the purchase of body cameras for the years 2021 through 2024.
8.14 Approval of the repair work order, reference ID#ACIA-22VLU42, with TK Elevator Corporation for
repairs to the Courthouse elevator in the amount of$148,100.85 to be paid from Real Estate Excise Tax
(REST) 1.
8.15 Approval to withdraw the two Washington Wildlife and Recreation Program (WWRP)grant requests for
22-1388 Union Park and 22-1410 Sandhill Park multi purpose field and to not accept the Youth Athletic
Facilities(YAF)program grant 22-1387 request for$350,000 with a$4,755,000 match.
8.16 Approval for Public Works to advertise a Request for Proposals for Solid Waste Long Haul Transport
and Disposal and set a public hearing for Tuesday,August 1, 2023 at 9:15 a.m.for review and
consideration of submitted responses to the request and potentially award contract.
8.17 Approval for the Chair to sign the contract amendments with the Department of Commerce and
Community Action Council for additional Housing and Essential Needs (HEA9 funds in the amount of
$52,000.
8.18 Approval for the Public Health and Human Services Director to sign a letter of intent to apply for
Overdose Data to Action (OD2A)grant funding.
8.19 Approval for the Public Health and Human Services Director to sign the Memorandum of
Understanding with the Pierce County AIDS Foundation to promote healthy communities and improve
HIV/STI and PrEP Service awareness and education.
Cmmr.Neatherlin/Trask moved and seconded to approve action items 8.1 through 8.19 as read. Motion
carried unanimously. N-aye; S-absent;T-aye.
Cmmr.Neatherlin shared that Item 8.4 is only for submittal of documents to keep the facility up to code and
incompliance,there is no budget authority.
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Matt Baide asked why the grant requests were withdrawn on Item 8.15. Cmmr.Neatherlin shared that the
County match for the grant would be$4.7 million and is unaffordable.
9. Other Business(Department Heads and Elected Officials)
David Windom,Public Health and Human Services Director,shared that spring has brought in an uptick
of ticks and reminds individuals to check themselves and pets. There is more information on the
Department of Health website and on Facebook.
Mark Neary suggested writing thank you letters to legislatures. Over$1 million was received to study jai l
expansion options and transportation budget for freight corridor and Gorst area lighting project.
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting
restrictions are in place.
10.1 Public Hearing to approve and adopt the amendment to the Development Areas(Zoning)Map rezoning
parcels 22129-34-90004,22129-34-90003,and 22129-34-90002 from Rural Residential 5 (RR5)to
Rural Commercial 2(RC2). Staff:Marissa Watson(Exhibit A,Ordinance No.2023-025)
Marissa Watson shared that the rezone request was received from Alfred W Jones and his wife,Debra.
Alfred submitted the complete application January 25,2022 and requested to rezone three parcels
(22129-34-90004,22129-34-90003,and 22129-34-90002)from Rural Residential 5(RR5)to Rural
Commercial 2(RC2). Applicants would have to apply for a special use permit to expand the self-
storage business. This was reviewed against County Code 17.05.080(a)for eight rezone criteria which
was met. Parcels are bordered on the South by a private road,there is a buffer between them and
residential. On the East,there is wetlands next to one parcel and on the West,a county road. The
Planning Advisory Commission(PAC)unanimously recommended the request at their public hearing.
A formal SEPA Determination of Non-Significance was made February 1,2023. Comment period
closed February 16,2023. General comments from PUD3 and Ecology were received. All neighbors
within 300' were notified by mail February 8,2023 and notice was posted in the Shelton-Mason
County Journal on February 16 and 23,2023.
Cmmr.Neatherlin/Trask moved and seconded to approve and adopt the amendment to the
Development Areas(Zoning)Map rezoning parcels 22129-34-90004,22129-34-90003,and 22129-
34-90002 from Rural Residential 5(RR5)to Rural Commercial 2(RC2). Motion carried
unanimously. N-aye; S-absent; T-aye.
11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past week and
announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:42 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
McKenzie SmitW Cle of the Board Sharon Trask,Chair
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Randy e therlin, ice-Chair
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Kevin Shu mmissioner
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