HomeMy WebLinkAbout2023/06/06 - Regular PacketBoard of Mason County Commissioners
Draft Meeting Agenda
Commission Chambers
411 N 5th St, Shelton, WA 98584
June 6, 2023
9:00 a.m.
June 6.2
Commission meetings are live streamed at http://www.masonwebtv.com/
Effective May 10, 2022, regular Commission business meetings will be held in -person and via Teams.
Please click the Teams meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognize d
by the Chair to provide your comments and testimony. Public comment and testimony can be provided in -person, and you can
also e-mail msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call
(360) 427-9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone
number to the Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting.
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Correspondence and Organizational Business
4.1 Correspondence
4.2 National LGBTQ+ Pride Month Proclamation
5. Open Forum for Citizen Input
Please see above options to provide public comment; 3 minutes per person, 15-minute time limit.
6. Adoption of Agenda
Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m.
7. Approval of Minutes – April 25, May 9, and May 23 Regular Meeting Minutes and May 1, May 8, May 15,
May 22, and May 29 Briefing Minutes
8. Approval of Action Agenda
Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be
removed from the Action Agenda and considered a separate item.
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8096318-8096632 $2,358,203.90
Direct Deposit Fund Warrant # 96803-97206 $ 840,694.35
Salary Clearing Fund Warrant # 7007383-7007406 $ 554,837.04
Treasurer Electronic Remittance $ 653,686.39
8.2 Approval of the Mason County Economic Development Council (EDC) contract amendment for an additional
$30,000 for grant consulting/writing services.
8.3 Approval to grant exception for Caleb Cowles to serve on the Mason County Historic Preservation
Commission (HPC) per Mason County Code 17.40.040(b)(2).
8.4 Approval for Public Works to close Elfendahl Pass Road for the Clear Zone project with the Department of
Natural Resources from milepost 1.85 to milepost 4.20 for up to four weeks.
8.5 Approval for Public Works to use the Mason County MRSC Consultant Roster to solicit, select, and enter into
agreement with a consultant(s) to assist with a general sewer/wastewater facility plan for North Bay Case Inlet.
8.6 Approval to authorize the Public Works Director to execute the Puget Sound Nutrient Reduction Grant
agreement between the Department of Ecology and Mason County.
8.7 Approval of the Resolution establishing a bank account to use for the Mason County Flexible Spending
Account (FSA).
8.8 Approval of the Community Development Block Grant (CDBG) Public Service grant amendment for 2023-
2024 to extend the grant an additional 12 months and to increase the 2023 amount from $102,000 to
$103,000.
8.9 Approval of the Memorandum of Understanding (MOU) with AFSCME Local 1504 to add Lead Worker
language to the 2020-2022 Collective Bargaining Agreement (CBA).
9. Other Business (Department Heads and Elected Officials)
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony.
No Public Hearings set for this time.
11. Board’s Calendar and Reports
12. Adjournment
MASON COUNTY
TO: Board of Mason County Commissioners Reviewed
FROM: Cassidy Perkins Ext. 419
DEPARTMENT: Support Services Action Agenda
DATE: June 6, 2023 No. 4.1
ITEM: Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in the following: Notice of Liquor
License Application for the Lake Cushman Store.
4.1.2 Mason County Advisory Board Application received from the following: Kevin
Frankeberger for the Mason County Board of Equalization.
4.1.3 Comments regarding the Sure Wood Timber Sale received from the following: Diane
Clevenger, and Sheryl Ahlblad.
4.1.4 Received letter from Central Mason Fire&EMS regarding Central Mason and
Mason 11 Merger.
4.1.5 Received Ordinance No. 1998-1222 describing annexation of certain property located
within the City of Shelton Urban Growth Area into the City of Shelton Corporate
Limits.
4.1.6 Received Notice of Public Hearing for an Annexation Request for the City of Shelton
to Annex the"Meadows Ridge"area into Shelton city Limits.
Attachments: Originals on file with the Clerk of the Board.
Washington State
Liquor and Cannabis Board
NOTICE OF LIQUOR LICENSE APPLICATION
WASHINGTON STATE LIQUOR AND CANNABIS BOARD
License Division - P.O. Box 43098
Olympia,WA 98504-3098
Customer Service: (360) 664-1600
Fax: (360) 753-2710
Website: http://Icb.wa.gov
TO:MASON COUNTY COMMISSIONERS RETURN TO: localauthorky@sp.lob.wa.gov
DATE: 5/18/23
RE:APPLICATION FOR ADDED PRIVILEGE
UBI: 604-733-976-001-0001 APPLICANTS:
License: 076084 -2N County:23
Tradename:LAKE CUSHMAN STORE MILAKAI CORP.
Address: 2550 N LAKE CUSHMAN RD LEVIN,KEITH ANDREW
HOODSPORT WA 98W 1972-04-26
MOORE,STERLING
p 1972-07-29
RECEIVE®
Phone No.: 310-890-0075 STERLING MOORE
JAAY 18 ?123
Mason County
Privileges Upon Approval: COlnmiSSionerS
GROCERY STORE-BEER/WINE
SNACK BAR
As required by RCW 66.24.010(8), the Liquor and Cannabis Board is notifying you that the above has
applied for a liquor license. You have 20 days from the date of this notice to give your input on
this application. If we do not receive this notice back within 20 days,we will assume you have no
objection to the issuance of the license. If you need additional time to respond,you must submit a
written request for an extension of up to 20 days,with the reason(s)you need more time. If you
need information on SSN,contact our CHRI desk at(360)664-1724.
YES NO
1.Do you approve of applicant?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑
2.Do you approve of location? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑
3. If you disapprove and the Board contemplates issuing a license,do you wish to
request an adjudicative hearing before final action is taken?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑
(See WAC 314-09-010 for information about this process)
4.If you disapprove,per RCW 66.24.010(8)you MUST attach a letter to the Board
detailing the reason(s)for the objection and a statement of all facts on which your
objection(s)are based.
DATE SIGNATURE OF MAYORCTTY MANAGERCOUNTY COMMISSIONERS OR DESIGNEE
RECEIVED
MASON COUNTY COMMISSIONERS
jAY ) LC1.�I 411 NORTH FIFTH STREET
SHELTON WA 98584
Mason County Fax360-427-8437,, Voice360-427-9670, Ext. 419;275-4467 or 482-5269
== Cnmmissioners
I AM SEEKING APPOINTMENT TO Mason County Board of Equalization
NAME: Kevin Frankeberger, Ph.D.
ADDRESS: PHONE,
CITY2IP: VOTING PRECINCT: WORK PHONE:
9858atoRARenlRn+ecoumv YW�) EMAIL:
COMMUNITY SERVICE
!! EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCE)
2nd Appointment by the Governor to the COMPANY: Frankeberger 8 Associates 10 years YRS
Committee on Disability Issues and
Employment POSITION: Principal
Past Ire or: tiertorna, Kiwanis, Rotary
3rd Term, Mason County Board of COMPANY: Wilberforce University Five years YRS
Equalization
Former Cub Master, Den Leader POSITION: Asst.Vice President
-------------------------------------------------------------------------------------------
In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying:
From my many years of service on the Board of Equalization- I've learned that often the citizen simply wants to be
heard and we listen with kindness. It is codified in our RCWs that the Assessor is presumed to be correct. To
over-jule that valuatiull 1equires that the appellant pjavide tl ie Board deei,congent and convising evldanm that 11 ia
Assessor is not correct This is a high bar to obtain At times the Assessor or her representative tells us an error has
occurred. Most often however,the Board must sustain the assessed value. It is incumbent upon me and other
�"U...be.s of the Boa.d tube u,eum ed fo. each andeve,v hed.MO. I will and do m...e to eauh mma.inu havil ro-read-anAll
What interests,skills do you wish to offer the Board,Committee,or Council?
I bring many years of experience to theRoard WAh this experience and my leadership nholotieg I feel I agn thp
person to continue to serve on the Board of Equalization. At the conclusion of each hearing we (the Board)must write
our k3oard orders. I his document must sae why the decision we made cameo be and, In terms ot overru Ing e
ACCPCCPri yAh lP CPttinn the nPw vnh IP I rPArt nI 11Ckiy Anit wn+P no irkiy nQ wPII Thnee ckillc nrnva vary hainhd In a
Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board:
(i.e.create a potential conflict of interest)
None
Your participation is dependent upon attending certain trainings made available by the County during regular business hours
(such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be
able to attend such trainings? Yes
Realistically,how much time can you give to this position?
Quarterly Monthly X Weekly Daly
Office Use Only
s/Kevin Frankeberger, Ph.D. 5/24/2023 Appointment Date
Signature Dad
Term Expire Date ___
QoE'application
Wed 5/24/2023 12:37 PM
To:Becky Rogers<Rsr@masoncountywa.gov>;
Q 1 attachments(428 KB)
boeapplication2023,pdf,
Caution:External Email Warning!This email has originated from outside of the Mason County Network.Do not click links or open attachments unless you recognize
the sender,are expecting the email,and know the content is safe.If a link sends you to a website where you are asked to validate using your Account and Password,
DO NOT DO SO!Instead,report the incident.
Hi Becky:
Attached is my.application. Should I also send a copy of my resume?
My best,
Kevin
Cassidy Perkins
From: McKenzie Smith
Sent: Friday, May 19, 2023 3:03 PM
To: Cassidy Perkins
Subject: FW: Sherwood Forest Proposed Sale By The DNR
Good afternoon Cassidy,Would you please add this email from Diane to correspondence? Thank you so much! RECEIVED
E®
Warm regards, 14AY 19 2023
McKenzie Smith
Clerk of the Board Mason County
Mason County Commissioners Office Comminrinners
(360)427-9670 ext. 589 I msmithapasoncountywa.g_ov
hqp://www.masoncoLtntywa.pov
"Please note:Mason County complies with the Public Records Act Chapter 42.56 RCW As such, any e-mail sent to and/or from the County may be
subject to public disclosure.
From: Diane Clevenger<clevenger.diane@gmail.com>
Sent: Friday, May 19, 2023 1:58 PM
To: Randy Neatherlin<RandyN@masoncountywa.gov>; Sharon Trask<STrask@masoncountywa.gov>; McKenzie Smith
<MSmith@masoncountywa.gov>; Kevin Shutty<KShutty@masoncountywa.gov>; Mark Neary
<M N ea ry@ maso nco u ntywa.gov>
Subject:Sherwood Forest Proposed Sale By The DNR
Caution: External Email Warning!This email has originated from outside of the Mason County Network. Do not
click links or open attachments unless you recognize the sender, are expecting the email, and know the content is
safe. If a link sends you to a website where you are asked to validate using your Account and Password, DO NOT DO
SO! Instead, report the incident.
I am sorry that none of you care about our local environment and protecting the old growth forests that are
disappearing in the very county you live in. Why did you not even try to support the Allyn community? We are
fortunate that at least the Port of Allyn is fully involved in our community, but that is not enough.
I heard that not one of you have been involved in or supported stopping the sale by the DNR and clear cut of
Sherwood Forest. If this is not true, please feel free to step up and let me know. I have been told that
not one of you even attended any of the meetings in Olympia with the DNR, or even the community meetings
that were pretty well publicized, so you would be better informed (especially if you live in Lakeland Village,
which a couple of you do). You were informed, yet you chose to stay out of it.
Have you done anything to improve the quality of life for the citizen's of Mason County? I just keep seeing
things get pushed through--or never done at all after "promises" are made. I even contacted one of you about
the first meeting in Olympia and was told you hadn't heard anything about it. Wow! That totally blew my
mind. Then I wrote to all of you, and not one of you even bothered to acknowledge my email. Both of those
things paint a pretty awful picture of the representation we are receiving.
Most of us involved in this project vote, so I guess we will have to look long and hard at our choices in the
future. We'll have to weed out the "caring about the citizen's part" because apparently that always falls on
1
deaf ears after the election (or wasn't true in the first place). We are so gullible. We are over 1,000 homes
strong in this area, and probably your biggest draw when it comes to voting. I will try to choose more wisely
when I vote in the future and do way more research as to whom we want to represent Mason county.
Respectively,
Diane Clevenger
2
Cassidy Perkins
From: McKenzie Smith
Sent: Tuesday, May 23, 2023 11.42 AM
To: Cassidy Perkins
Subject: FW: Letter to DNR
Good morning Cassidy,
Would you please add the below email from Sheryl to correspondence? Thank you so much! Y D
Warm regards,
McKenzie Smith iAy &?J
Clerk of the Board
Mason County Commissioners Office Mason County
(360)427-9670 ext 5891 msmithAmasoncountywa.gov Commis-,inners
htW://www.masoncountywa.gov
"Please note:Mason County complies with the Public Records Act Chapter 42.56 RCW.As such,any e-mail sent to and/or from the County may be
subject to public disclosure.
From:Sheryl Ahlblad<Sherylahlblad@yahoo.com>
Sent:Saturday, May 20, 2023 9:02 AM
To: Randy Neatherlin <RandyN@masoncountywa.gov>
Cc:Sharon Trask<STrask@masoncountywa.gov>; kdhutty@masoncountywa.gov; McKenzie Smith
<MSm ith @ m asonco u ntywa.gov>
Subject: Letter to DNR
Caution: External Email Warning!This email has originated from outside of the Mason County Network. Do not click links or open
attachments unless you recognize the sender,are expecting the email,and know the content is safe. If a link sends you to a website
where you are asked to validate using your Account and Password,DO NOT DO SOI Instead,report the incident.
>>>Hello,
>>>You have the power!
>>>You promised to represent all of the people!(500+signed the petition).
>>>TODAY(by 22nd)we need you to write a brief letter to DNR,asking them to stall the timber sale.....until the true facts are
reviewed. Please respond?
>>>No reason to log this pristine ecosystem,especially Unit#4
»>
1
.x
y
WHAT S 0AP:PEN [ IGX7 £ WHY DOE
Vile live here.We.to
t,+ cornmun!WS f iture.i
A,StateDepartmenteofi Rlatural
We should'benefit
Resources Votin " on Tuesda � °
y x� commuriity.
ApriL4 to sell ggf:of atl the trees
The 'homes-di!ectty,b
in 157 acres in MasO_ri Cou , ty-- ; .
*i are planned in Lake
between the Lakelari.d ViLlagle itrt potentaal'increases-i
w drou ht, tovyeredhwe
and Trails End neighborhoods , � .
p
1
w 5henxrood Forest-4U
` If We don't Stop them, We 1�K/Cll "S'ildiife..incWding e"
c
lose this older forest-to (c16arcut "t SFetvvood Foresfpr
logging with, zero gua�rant6e- 0� � game) andrnenialh�
any of that money re:main°i.n`g rr $heiw6b Fore-f ha_
our county. havebeenat►ve.ftw-
rr `f lifetimes:to regraUv,:tr
�Pwu&ounatowts��ao�, �x ,,a
Older trees.aridia
t
lhanyoungerfore
'biodiverse fort
rests
Cost-ettective -M§ ra
2
>>>Sheryl Ahlblad&500 other citizens are counting on you,for the Sherwood Legacy Forest.
>Shelton,WA
>(408)316-9112
>>>Sent from my Whone
3
-► Central Mason Fire & EMS
Mason County Fire Protection District 5
June 17, 2023 RECEIVED
Mason County Commissioners
411 N Sth St 'iAy
Shelton,WA 98584
Mason County
RE: Central Mason and Mason 11 Merger Commissioners
To Whom It May Concern:
We are excited to announce that Mason County Fire District 11 will be merging into Central Mason Fire
& EMS(Mason County Fire District 5)on June 1, 2023. We have been working on this merger for years
and are excited to see it come to fruition.As we continue to move through the merging process,we
wanted to be sure you were informed.While you will see some changes,the same great staff and
volunteers will continue to serve our amazing communities. Central Mason is dedicated to serving our
citizens and we feel this merger will improve services and be more efficient operationally and financially.
We will be reaching out to agencies to work through the merging process. We appreciate your time and
patience as we navigate this monumental task. In the meantime, if you have any questions or need
anything from our agency, please reach out to:
Fire Chief Jeff Snyder
asnyder@cmfe.ora
Deputy Chief Greg Yates
tyates@cmfe.org
Division Chief of logistics Brandon Searles(Former Fire Chief of Mason 11)
bsearles@cmfe.orR
Executive Secretary Norma Brock
nbrock@cmfe.orQ
Thank you all for your continued support.We look forward to continuing our partnership with your
agencies.
Regar ,
Je rey Snyder
Fire Chief
Serving Central Mason County and the City of Shelton
PO Box 1910 360-426-5533 360427-9438 Fax
122 W Franklin St 360-275-2889 w .cmfe.org
Shelton WA 98684 info@cmfe.org
RECEIVED
40 23 }!,13
ORDINANCE NO. 1998-1222 Mason County
Commissioners
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SHELTON,
WASHINGTON,ANNEXING CERTAIN PROPERTY LOCATED WITHIN THE CITY
OF SHELTON URBAN GROWTH AREA INTO THE CITY OF SHELTON
CORPORATE LIMITS
WHEREAS, on September 6, 2022, the Shelton City Council passed Resolution Number 1244-
0822 which authorized the property owners to petition the City of Shelton to annex certain
properties into Shelton City limits; and
WHEREAS, on September 23, 2022, and pursuant to the 60% Petition Method of Annexation
described in RCW 35A.14.120, the applicants submitted a petition that was signed by over 60%
of the property owners and property value involved for consideration of the Annexation of
approximately 370.29 acres of land located within the City of Shelton Urban Growth area into City
limits;and
WHEREAS, the City of Shelton submitted the petition to the County Assessor for certification
pursuant to RCW 35A.01.040; and
WHEREAS,the Mason County Assessor certified the petition for annexation on October 11,2022;
and
WHEREAS, annexation of properties by a City is expressly exempt from review under the State
Environmental Policy Act(SEPA)pursuant to RCW 43.21C.222; and
WHEREAS,the City of Shelton provided public notice of the public hearing in the Shelton Journal
on January 19, 2023, and January 26, 2023, posted Public Hearing Notices in three locations
around/adjacent to the sites to be annexed on January 23, 2023, mailed notice to all property
owners within 300 feet of the subject sites on January 20,2023,and re-mailed notice to all property
owners within 300 feet of the subject sites on February 23, 2023; and
WHEREAS, at its regular meeting on February 7, 2023, the Shelton City Council held a public
hearing regarding the proposed annexation as required by RCW 35A.14.130; and
WHEREAS, the Shelton City Council has determined that the health, welfare, and safety of the
people of the City of Shelton and the petitioners will be best served if said territory is annexed to
and becomes part of the City of Shelton;
NOW THEREFORE,be it ordained by the City Council of the City of Shelton, Washington as
follows:
Section 1. The real property described in Exhibit"A" and depicted in Exhibit"B"
attached hereto and incorporated herein by reference, is hereby annexed to the City of Shelton.
Section 2. The property within the territory/land described to be hereby annexed shall be
assessed and taxed at the same rate and on the same basis as other property within the City of
Shelton, including all indebtedness existing as the effective date of the annexation.
Section 3. The annexed property shall be zoned Neighborhood Residential consistent
with its designation in the City of Shelton Comprehensive Plan.
Section 4. The City of Shelton Comprehensive Plan and associated Figures and Maps
shall be amended to reflect incorporation of the territory/land annexed by this action.
Section 5. Staffshall submit an annexation certificate and supporting documents to the
state Office of Financial Management(OFM) and file a certified copy of this Ordinance with the
County Commission within 30 days of the passage of this Ordinance.
Severability. If any section, subsection,paragraph, sentence, clause, or phrase of this ordinance is
declared unconstitutional or invalid for any reason, such invalidity shall not affect the validity or
t
effectiveness of the remaining portions of this ordinance.
I
Effective Date.This Ordinance shall take effect five days.after passage and publication,as required
v by law. The annexation effective date shall be the same as the Ordinance effective date.
�1I INTRODUCED the 7th day of February 2023.
N
ADOPTED by the City Council of the City of Shelton,Mason County, Washington at a regular
!°! open public meeting held the 7th day of March 2023.
Passed this 7P6 day of �� 2023.
Eric Onisco, Mayor
AUTHENTICATED:
r oc-fr
Donna Nault, City Clerk
Exhibit "A"
Real Property Descriptions of Properties To Be Annexed Into The City of Shelton
Assessor's Parcel Number 32018-12-00000 (JPS Properties LLC):
The Northwest quarter(NW'/4)of the Northeast quarter(NE %) of Section eighteen(18),
Township twenty(20)North, Range three(3) West, W.M., Mason County, Washington;
EXCEPTING therefrom, the right, title and interest conveyed to the City of Shelton in Quit
Claim deed recorded June 2, 1971,Auditor's File Number 260034, conveying the North 30
feet of the within described land"to be used for roadway and utility purposes"..
TOGETHER WITH a perpetual,non-exclusive easement for road and utility purposes, 30
feet in width,as granted in instrument recorded October 19, 1970,Auditor's File Number
254777.
Assessor's Parcel Numbers 32008-30-00000,32017-20-00010, and 32018-10-00000 (Green
Diamond)
32008-30-00000,The West half(W %)of the Southwest quarter(SW '/<) of Section eight(8),
Township (20)North, Range three West:,in Mason County,Washington.
32017-20-00010,The West half(W %z) of the Northwest quarter(NW %) of Section
seventeen(17),Township twenty (20)North, Range three (3)West,W.M., in Mason County,
Washington.
32018-10-00000,The East half(E%) of the Northeast quarter(NE `/<) of Section eighteen
(18),Township twenty(20)North,Range three(3)West,W.M.,in Mason County,
Washington
Applicable to all three parcels;
TOGETHER WITH a perpetual,non-exclusive easement, and right-of-way, 30 feet I width,
as granted in instrument recorded July 21, 1978, Auditor's File No. 347738
Assessor's Parcel Numbers 32008-34-00000 and 32008-31-00010 (Alpine Evergreen)
The Southeast quarter of the Southwest quarter(SE Y SW'/) and the South ten(10) acres of
the Northeast quarter of the Southwest quarter(NE 1/4 SW '/a) of section 8,Township 20 I
North,Range 3 West,W.M.,in Mason County Washington.
Assessor's Parcel Numbers 32008-24-00000 (portion o1) and 32008-31-00000 (Bence)
32008-31-00000,A Portion of the Northeast Quarter of the Southwest Quarter of Section 8,
Township 20 North, Range 3 West,W.M.,Being Resulting Parcel 1 of Mason County BLA
99-20 recorded under Auditor's File Number 1943632 more particularly described as
follows:
Commencing at the Southwest comer of said Section 8;
Thence along the West Line of Said Section 8, N 00' 50'20" W, 2651.72 feet to the West
Quarter Comer of Said Section 8;
Thence along the North line of the Southwest Quarter of Said Section 8 N 88"05'38"
East,1348.96 Feet, to the POINT OF BEGINNING.
Thence continuing along said North Line,North 88' 05'38"East 683.88 Feet;Thence S
13'14'24" E, 529.12 feet to the beginning of a curve to the right whose center bears South 76'
45'36" West;
Thence along said curve an ARC distance of 50.52 feet, having a radius of 250.00 feet and
through a central angle of 110 34'39";
Thence south V 39'45"West,441.61 Feet;
Thence South 88'20'15" West, 814.24 feet, to the West line of the Northeast quarter of the
Southwest quarter of said Section 8;.
Thence along said West Line, North 0° 34'36" West, 1007.41 Feet,to the north line of said
Southwest Quarter and the POINT OF BEGINNING;
Situate in the County of Mason, State of Washington.
32008-24-00000(Portion Of),
A portion of the Northwest Quarter and the Southwest Quarter of Section 8, Township 20
North, RANGE 3 WEST, W.M.,Being Resulting Parcel 1 of MASON COUNTY
BOUNDARY LINE ADJUSTMENT NUMBER 15-12,recorded May 1, 2015,under
Auditor's File Number 2039755, more particularly described as follows;
Commencing at the Southwest comer of said Section 8;
Thence North 00 50' 20" West along the west line of said Section 8 a distance of 2657.72 feet
to the west quarter comer of said Section 8;
Thence North 880 05'38"east along the North line of the Southwest Quarter of said Section 8
a distance of 2023.44 feet to the Point of Beginning;
Thence North 00 13'38" West a distance of 664.71 Feet;
Thence North 880 1 l'35"East a distance of 673.40 feet to the east line of the Northwest and
the Southwest Quarters of Said Section 8;
Thence South 00 19'01"East along said East line a distance of 1676.76 feet;
Thence South 880 20'15" West a distance of 530.00 feet;
Thence North 10 39' 45" West a distance of441.61 feet to the beginning of a curve to the left
whose center bears South 880 20' 15"West;
Thence along said curve and arc distance of 50.52 feet having a radius of 250.00 feet through
a central angle of 110 34' 39';
Thence North 13 Degrees 14'24" West a distance of 529.12 feet to the north line of the
Southwest Quarter of said Section 8;
Thence South 88 Degrees 05' 38"West along said north line a distance of 9.40 feet to the
Point of Beginning.
Situate in the County of Mason, State of Washington
i
EXHIBIT`B"
Properties To Be Annexed Depicted on the City of Shelton Future Land Use Map (Figure 1 of
the City of Shelton Comprehensive Plan)
.urban arcwlh Area,
Dashed Una'
w _
oe
Shelton City Limits,
Black Una
r z't
3
y i f
AA; Z43 }'
Proposed
Annexation Area �-
1 Blue Una
t
� * TNI
.e.��...,,H� � � �Afi '• 1 y.2 T� j it1.f f"{�... .
ry�•�
!-i j i r
't 9
1 yyy{ Ij
ti
li EC;ENED
U,�
Mason County
Commissioners
NOTICE OF PUBLIC HEARING FOR AN ANNEXATION
REQUEST FOR THE CITY OF SHELTON TO ANNEX THE
"MEADOWS EDGE" AREA INTO SHELTON CITY LIMITS
TO: Property owners within 300 feet of the "Meadows Edge" Annexation
Area (See Attached Vicinity Map and Subdivision Map).
FROM: Jason Dose, City Planner
DATE: May 23, 2023
SUBJECT: Notice of Public Hearing for the City of Shelton City Council to
consider the annexation of 40 acres of Neighborhood Residentially
Zoned Land, recently approved by Mason County for a 36-lot
residential subdivision, into Shelton City Limits.
NOTICE OF PUBLIC HEARING:
Pursuant to the Shelton Municipal Code Chapter 17.06.070, notice of public hearing is hereby given
that the City of Shelton City Council has received a petition to annex 40 acres of Neighborhood
Residentially Zoned land into Shelton City limits. A subdivision of the land was recently approved by
Mason County that relies on City of Shelton infrastructure(roadways,utilities,etc.)that has resulted in
the developer petitioning the City to annex. A public hearing to consider the request is scheduled to be
held during the City Council's regularly scheduled meeting on June 6,2023 at the Shelton Civic Center
located at 525 West Cota Street in Shelton,WA. The meeting begins at 6 p.m., public hearings begin
after certain regular council business is taken care of. The public is encouraged to attend.
PROPONENT: MTT Development LLC
1600 Christensen Road, Suite 150
Seattle, WA 98188
PROJECT LOCATION: Approximately 40 Acres of(currently)vacant land roughly located south
of Island Lake, North of the Shelton Springs Subdivision, and East of
the Woodland Park neighborhood. Assessor's Parcel Number 42012-
11-00000 (see attached vicinity map and preliminary plat map)
PROJECT DESCIPTION: The proponent has applied to the City of Shelton to annex the property
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into City limits as they work towards constructing a 36 lot subdivision on the property that relies on City
infrastructure (roadway and utilities) for access, water, sewer, etc.
Please see attached vicinity map and preliminary plat(subdivision)map recently approved by Mason
County.
If you have any questions or comments relative to this proposal, please send them to Jason Dose,
Planner, City of Shelton, 525 W. Cote Street, 98584. Alternatively, you may E-mail Jason at:
Jason.Dose(a-)SheltonWA.aov or Phone: (360) 432-5102.
You are also encouraged to attend the public hearing to provide comment directly to the
Shelton City Council.
Public Hearing Details
When: Tuesday June 6, 2023
Where: The City of Shelton Civic Center
525 West Cota Street
Shelton, WA 88584
Time: 6:00 P.M.
Questions?
Jason Dose, Senior Planner
360-432-5102
Jason.Dose(a-)_SheltonWA.gov
Mason County WA GIS Web Map
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Proclamation
National LGBTQ+ Pride Month
June 2023
WHEREAS, the Mason County Board of County Commissioners recognizes and proclaims the
month of June 2023 as Lesbian, Gay, Bisexual, Transgender, Queer+ (LGBTQ+) Pride Month; and,
WHEREAS, Mason County has a diverse LGBTQ+ community and is committed to supporting
visibility, dignity, equality, and freedom from discrimination for all people in the community; and,
WHEREAS, the Mason County Board of County Commissioners observes June as a time to
celebrate our dynamic LGBTQ+ community, raise awareness of quality services, and foster a dialogue to
promote healthy, safe, and prosperous communities for all; and,
WHEREAS, this nation was founded on the principle that every individual has infinite dignity and
worth, and Mason County calls upon the people of this municipality to embrace this principle and work to
eliminate prejudice everywhere it exists and join in respectful dialog with groups who faced historic
struggles to obtain equal protection under the law; and,
WHEREAS, LGBTQ+ people and people living with and affected by HIV make vital contributions
to and enhance the social and economic fabric of Mason County in the fields of education, law, health,
business, science, research, economic development, architecture, fashion, sports, government, music, film,
technology, literature, civil rights, politics, and more; and,
NOW, THEREFORE, BE IT RESOLVED, that the Board of Mason County Commissioners
recognizes June as “LGBTQ+ Pride Month” in Mason County; and
BE IT FURTHER RESOLVED, that the Mason County Board of County Commissioners fully
supports the rights, freedoms, and equal treatment of LGBTQ+; and to show this support.
Signed this 6th day of June, 2023.
________________________
Sharon Trask,
Chair
________________________
Randy Neatherlin,
Vice-Chair
________________________
Kevin Shutty,
Commissioner
Board of Mason County Commissioners
Proceedings
Commission Chambers
411 N 51h St, Shelton, WA 98584
April 25, 2023
1. Call to Order—The Chairperson called the regular meeting to order at 9:02 a.m.
2. Pledge of Allegiance—Mike Collins led the flag salute.
3. Roll Call—Present: Present: Commissioner District 1 —Randy Neatherlin; Commissioner District 3 —
Sharon Trask. Absent: Commissioner District 2—Kevin Shutty
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in the following:notice of cannabis license
application received from Black Sushi Cannabis and notice of liquor license application received
from the Belfair Chevron.
4.1.2 Brad Carlberg sent in an advisory application for the Planning Advisory Commission.
5. Open Forum for Citizen Input
Ken VanBuskirk commented on the lack of transparency and community involvement in the Salmon
Center's plan for Theler Trail. There were no references for permitting or a supplemental environmental
impact statement(EIS). Small holes in the dike were discovered around Christmas of 2012. The school
board paid an engineer to fix those holes,but it was never fixed. That same year,a new part of the trail
was opened 200 yards from the breach. The Hood Canal Salmon Enhancement Group installed two one-
way flow valves on their 2012 project and easily could have put a new one-way valve on the breach in the
freshwater pond. In 2019 Ken sent an email asking for an investigation and requests that this be done
before raising Roessel Road.
6. Adoption of Agenda
Cmmr.Neatherlin/Trask moved and seconded to adopt the agenda as published. Motion carried
unanimously. N-aye; S-absent; T-aye.
7. Approval of Minutes
Cmmr.Neatherlin/Trask moved and seconded to adopt the April 10,2023 Briefing Minutes;April 11,
2023 Finance Committee Minutes; and April 11 Regular Minutes as presented. Motion carried
unanimously. N-aye; S-absent; T-aye.
8. Approval of Action Agenda
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant#8095293-8095796 $1,215,254.18
Direct Deposit Fund Warrant#95611-96011 $ 833,610.21
Salary Clearing Fund Warrant#7007288-7007322 $1,108,255.80
Treasurer Electronic Remittance $ 176,074.61
8.2 Approval to increase the 2023 Hood Canal Coordinating Council(HCCC)dues in the budget from
$2,500 to$10,000; an increase to expenditures of$7,500 in the General Fund.
8.3 Approval of the Crossroads Housing Eviction Rent Assistance Program(ERAP)2.0 amendment for an
additional$165,000.
8.4 Approval to delegate signature authority to the Public Works Director to submit reports or documents
for County permitted wastewater facilities.
8.5 Approval to support the National Center for Public Lands Counties in the amount of$7,957 from the
General Fund.
8.6 Approval to reallocate American Rescue Plan Act(ARPA)funds awarded to the Mason County
Treasurer from Personal Property Tax to Real Property Tax in the amount of$49,932 to give the
Treasurer a total amount of$66,952 to help prevent foreclosure to individual households.
8.7 Approval of the Community Lifeline American Rescue Plan Act(ARPA)contract amendment to change
the effective date and term to December 1,2022 through May 31,2023 and to add detailed requirements
to the COVID-19 expenditure report regarding necessary information on spending reports and
breakdowns.
8.8 Approval to award the fiber upgrade bid to Hood Canal Communications(HCC)and to enter into
contract in the amount of$304,018 plus sales tax. SEFNCO's bid was the apparent low bid but was not
responsive because their scope of work was inadequate,and they did not include costs for the total scope
of services in the bid specifications.
8.9 Approval of the 2022 Oath of Inventory pursuant to RCW 36.32.210 and Mason County Code Chapter
3.56.
8.10 Approval for the County Engineer to advertise, set bid date/time,and award contract for the Satsop
Cloquallum culvert structure replacement project at milepost 5.20,for the Chair to sign all pertinent
documents,and approval for the road closure from August 21,2023 to August 25,2023 to complete
project with County forces.
8.11 Approval for the County Administrator to sign the Temporary Easement Agreement granting Public
Utility District(PUD)No. 1 an easement on County-owned parcel number 42118-24-00130 at 4091 W
Skokomish Valley Road for installing,operating,and maintaining power,water,and communication
utilities.
8.12 Approval to appoint Brad Carlberg to the Planning Advisory Commission for a four-year term expiring
April 25,2027.
8.13 Approval to revise the November 23,2021 agenda action item 8.12 to include the use of American
Rescue Plan Act(ARPA)funds for the Mason County Sheriff's Office of up to$40,000 for the purchase
and install of in-car vehicle cameras and the purchase of body cameras for the years 2021 through 2024.
8.14 Approval of the repair work order, reference ID#ACIA-22VLU42, with TK Elevator Corporation for
repairs to the Courthouse elevator in the amount of$148,100.85 to be paid from Real Estate Excise Tax
(BEET) 1.
8.15 Approval to withdraw the two Washington Wildlife and Recreation Program (WWRP)grant requests for
22-1388 Union Park and 22-1410 Sandhill Park multi purpose field and to not accept the Youth Athletic
Facilities(YAF)program grant 22-1387 request for$350,000 with a$4,755,000 match.
8.16 Approval for Public Works to advertise a Request for Proposals for Solid Waste Long Haul Transport
and Disposal and set a public hearing for Tuesday,August 1, 2023 at 9:15 a.m.for review and
consideration of submitted responses to the request and potentially award contract.
8.17 Approval for the Chair to sign the contract amendments with the Department of Commerce and
Community Action Council for additional Housing and Essential Needs (HEN)funds in the amount of
$52,000.
8.18 Approval for the Public Health and Human Services Director to sign a letter of intent to apply for
Overdose Data to Action (OD2A)grant funding.
8.19 Approval for the Public Health and Human Services Director to sign the Memorandum of
Understanding with the Pierce County AIDS Foundation to promote healthy communities and improve
HIV/STI and PrEP Service awareness and education.
Cmmr.Neatherlin/Trask moved and seconded to approve action items 8.1 through 8.19 as read. Motion
carried unanimously. N-aye; S-absent; T-aye.
Cmmr.Neatherlin shared that Item 8.4 is only for submittal of documents to keep the facility up to code and
incompliance,there is no budget authority.
21April 25 , 2023 Commission Minutes
Matt Baide asked why the grant requests were withdrawn on Item 8.15. Cmmr.Neatherlin shared that the
County match for the grant would be$4.7 million and is unaffordable.
9. Other Business(Department Heads and Elected Officials)
David Windom,Public Health and Human Services Director, shared that spring has brought in an uptick
of ticks and reminds individuals to check themselves and pets. There is more information on the
Department of Health website and on Facebook.
Mark Neary suggested writing thank you letters to legislatures. Over$1 million was received to study jail
expansion options and transportation budget for freight corridor and Gorst area lighting project.
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting
restrictions are in place.
10.1 Public Hearing to approve and adopt the amendment to the Development Areas(Zoning)Map rezoning
parcels 22129-34-90004,22129-34-90003,and 22129-34-90002 from Rural Residential 5 (RR5)to
Rural Commercial 2 (RC2). Staff. Marissa Watson(Exhibit A,Ordinance No.2023-025)
Marissa Watson shared that the rezone request was received from Alfred W Jones and his wife,Debra.
Alfred submitted the complete application January 25,2022 and requested to rezone three parcels
(22129-34-90004,22129-34-90003,and 22129-34-90002)from Rural Residential 5 (RR5)to Rural
Commercial 2 (RC2). Applicants would have to apply for a special use permit to expand the self-
storage business. This was reviewed against County Code 17.05.080(a)for eight rezone criteria which
was met. Parcels are bordered on the South by a private road,there is a buffer between them and
residential. On the East,there is wetlands next to one parcel and on the West, a county road. The
Planning Advisory Commission(PAC)unanimously recommended the request at their public hearing.
A formal SEPA Determination of Non-Significance was made February 1,2023. Comment period
closed February 16,2023. General comments from PUD3 and Ecology were received. All neighbors
within 300'were notified by mail February 8,2023 and notice was posted in the Shelton-Mason
County Journal on February 16 and 23,2023.
Cmmr.Neatherlin/Trask moved and seconded to approve and adopt the amendment to the
Development Areas(Zoning)Map rezoning parcels 22129-34-90004,22129-34-90003,and 22129-
34-90002 from Rural Residential 5(RR5)to Rural Commercial 2(RC2). Motion carried
unanimously. N-aye; S-absent; T-aye.
11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past week and
announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:42 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY,WASHINGTON
McKenzie Smith, Clerk of the Board Sharon Trask, Chair
31April 25 , 2023 Commission Minutes
Randy Neatherlin,Vice-Chair
Kevin Shutty, Commissioner
41April 25 , 2023 Commission Minutes
Board of Mason County Commissioners
Proceedings
Commission Chambers
411 N 51h St, Shelton, WA 98584
May 9, 2023
1. Call to Order—The Chairperson called the regular meeting to order at 9:00 a.m.
2. Pledge of Allegiance—Sheriff Spurling led the flag salute.
3. Roll Call—Present: Present: Commissioner District 1 —Randy Neatherlin; Commissioner District 2—
Kevin Shutty; Commissioner District 3—Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in the following: general liquor and cannabis
license application information and notice of cannabis license application received from Goldbaby
LLC and 2 Budz LLC.
4.1.2 Elizabeth Arbaugh sent in an advisory board application for the Lodging Tax Advisory Committee.
4.1.3 Jane Wall,Executive Director of the County Road Administration Board, sent in a Certificate of
Good Practice for Mason County.
4.1.4 Congressmen Derek Kilmer sent in a letter regarding the State Route 3 Gorst Area Resiliency
Project.
4.1.5 Public comment opposing logging Sherwood Forest was received from Liz Ellis, Sue Kelmp,
Arianna Garofalo, Eileen Perfrement,Karla Oman,Anne Peterson, Craig Moran, Sherri Dysart,
Michael Siptroth,Alice Flegel, and Clauda Martin.
4.2 Loretta Swanson presented the Certificate of Good Practice transmitted to the State Treasurer on behalf
of Mason County 2022 pursuant to RCW 36.78.090.
4.3 Mark Neary read the National Child Care Provider Appreciation Day proclamation.
4.4 Sheriff Spurting read the National Peace Officers Memorial Day and National Police Week proclamation.
4.5 Melissa Casey read the Mental Health Awareness Month proclamation.
4.6 Sheriff Spurling read the National Correctional Officers and Employees Week proclamation.
4.7 Cmmr. Shutty read the Honoring Mason County's High School Graduates Class of 2023 proclamation.
4.8 Cmmr.Neatherlin read the National Public Works Weekproclamation.
4.9 Dave Windom read the Drinking Water Week 2023 proclamation.
4.10 Loretta Swanson read the Herbicide Maintenance Program news release.
5. Open Forum for Citizen Input
Bailey Fuentes,with Eastside Artists Roster in Bellevue,works to create public works of art and would
like to respond to the Request for Proposals(RFP)for supporting tourism and renovate a burned down
house across from Hood Canal to be a visitor center.
Ken VanBuskirk,Belfair,commented regarding the Theler Trail and Roessel Road. If the Washington
Department of Fish and Wildlife(WDFW)wants to take possession of the Theler property, it must go
through the proper channels. Community members would like the trail restored back to the way it was.
Ken is willing to walk the Commissioners through the trails to show what has been discovered. Last
Friday,Highway 3 was gridlocked for two hours. An update on the intersection of Ridgetop Boulevard
and Highway 3 is needed.
Julianne Gale, Spencer Lake,commented on behalf of 500+residents requesting the Commissioners write
a letter asking the Department of Natural Resources(DNR)to purchase alternative working forest as a
replacement for canceling the Sherwood timber sale using money from the Capital Budget set aside by the
State Legislature for purposes such as this. Concerns include lowered property values,economic
unfairness,disregard of homeowner interests,increased noise pollution,loss of public recreation area and
wildlife habitat,negative impact on air quality,water quality,and salmon recovery, loss of traditional
cultural harvest areas for Squaxin Island tribal members,increase flooding erosion, diminished food
security,negative impacts on physical health,and mental health. The proposed solution involves no net
loss and could increase the State's investment in Mason County. State-funded replacement of forest land
must be initiated by a letter from the County Commissioners.
Joshua Wright,Union,shared the Sherwood watershed has very little protected area. It has a 500-acre
reserve at the top of the 20,000-acre watershed. The Capital Budget proviso should be used to have DNR
find replacement lands to protect the—100-year-old Sherwood Forest.
Michael Siptroth,Trails End Lake,commented that Trails End Lake Board wrote a letter to DNR asking
them to not log Sherwood Forest. A lot of clear cutting has already happened around Trails End Lake
causing the loss of natural heritage. An article written by Michael P.Dombeck in an Ecology textbook
shares,"agencies cannot protect resources such as endangered species or timber without managing them in
the context of their larger ecosystems". We must learn to live within the limits of watersheds. This
watershed helps endangered salmon and flows into the largest remaining natural habitat of oysters. If the
woods along Sherwood Creek are cut,sedimentation will overpower the ability of those oysters. Millions
of dollars have been spent to restore salmon runs along Sherwood Creek.
Sherri Dysart,Mason County,asks the Commissioners to consider the request from the Port of Allyn. The
timber industry is important for the jobs and goods it provides. Responsible forestry includes being aware
of the evolution of scientific research. There is an astonishing distortion of science that is promoted and
funded by the timber industry. The notion that"the oldest trees remain after harvest and the new forest
will provide younger,more vibrant growing trees that sequester more carbon than older declining trees"is
a lie. Research shows mature trees are the carbon workhorses,they increase in their ability to sequester
carbon.
Peggy Morell,Union,asked the Board of Natural Resources(BRN)to cancel the Sherwood timber sale.
BNR has a responsibility to generate revenue from timber sales for schools and counties and there are
thousands of acres of plantation forest on State trust lands in the South Puget Sound region available for
harvest. Cutting Sherwood Forest means losing one of the most cost effective and reliable buffers of
flooding landslides and drought. BNR voted unanimously to approve the Sherwood timber sale. Peggy
asked the Commissioners to reach out to DNR on behalf of Mason County to cancel the Sherwood timber
sale and protect that forest by transferring it out of DNR's Common School Trust in exchange for
Replacement Working Forest.
Heath Heikkila,American Forest Resource Council,is in support of the Sherwood timber sale as it has
been thoroughly vetted by BNR and DNR. Sherwood Forest is surrounded by a wastewater treatment
plant,a railroad line,and an electrical transmission right-of-way. These are State trust lands grounded in a
fiduciary obligation and the timber sale will generate about$2-3 million for the Common School Trust
Fund which is just one economic activity associated with the sale. Half of DNR State trust lands is already
removed from management,protected not harvested. 79%of all forests pre-1945 age is set aside from
management and 93%of all pre-1900 age is set aside. There would be a net loss if having to purchase
currently managed private working forest. The proviso states that DNR needs to select the parcels by the
end of the year then a County needs to send a letter approving the parcels that have been selected. It is
very unlikely this parcel would be included.
Mike Scoblele,Union,commented that most of the old forests are set aside because a majority are gone
and replaced by working forests. The few remaining acres of old forest should not be logged. At the April
DNR meeting,it was said that eight trees per acre will remain if logged.
6. Adoption of Agenda
2 May 9 , 2023 Commission Minutes
Cmmr.Shutty/Neatherlin moved and seconded to adopt the agenda as published. Motion carried
unanimously. N-aye; S-aye; T-aye.
7. Approval of Minutes
Cmmr.Neatherlin/Shutty moved and seconded to adopt the April 17 and April 24,2023 Briefing
Minutes as presented. Motion carried unanimously. N-aye; S-aye;T-aye.
8. Approval of Action Agenda
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant#8095293-8095796 $2,131,409.57
Direct Deposit Fund Warrant#95611-96011 $ 823,922.93
Salary Clearing Fund Warrant#7007288-7007322 $ 547,018.27
Treasurer Electronic Remittance $ 653,686.39
8.2 Approval to set a Public Hearing for Tuesday,June 20,2023 at 9:15 a.m.to review and approve
amendments to County Code Title 15—Development Code regarding infractions to bring County Code
in line with State requirements.
8.3 Approval of the Resolution increasing the cash drawer amounts for the Clerk's Office from$100 to
$500($250 each)for a total increase amount of$400. (Exhibit A,Resolution No.2023-026)
8.4 Approval of the Resolution to grant authorization to the County Treasurer to invest excess funds which
are not required for immediate expenditure by the Health Department(Fund 150)and Community
Support Services(Fund 117)as provided for in RCW 36.29.020 and the County Investment Policy.
(Exhibit B,Resolution No.2023-027)
8.5 Approval of the Memorandum of Understanding with The Arc of the Peninsulas for the Mason County
Housing Consortium.
8.6 Approval to issue a Request for Proposals(RFP)for services that support tourism to include Visitor
Information Centers(VICs),tourism promotion,and support of tourism-related facilities.
8.7 Approval to install the RV cover at Sandhill Park using the low bid of$10,051.25 from Probuilt Steel
Buildings.
8.8 Approval to issue a Request for Proposals(RFP)to solicit proposals from groups within the community
to help Public Health fulfill its mission and goals of creating and maintaining a safe,vibrant,and healthy
community.
8.9 Approval of the Department of Commerce CARES Act Emergency Solutions Grant—COVID-19(ESG-
CV)amendment for an additional$185,000 for rental assistance and case management to be allocated to
Crossroads Housing in the amount of$110,000 and to the Shelton Family Center for$75,000.
8.10 Approval for the County Engineer to procure and execute an on-call agreement for hydraulic services
with a maximum payout not to exceed$200,000.
8.11 Approval of the Resolution for County Road Project(CRP)2050 Bear Creek Dewatto Road and to
authorize the County Engineer and/or Chair to sign all pertinent documents. (Exhibit C,Resolution
No.2023-028)
8.12 Approval of the Resolution setting a hearing date with the Hearings Examiner for Wednesday,June 14,
2023 at 1:00 p.m.via Zoom to consider public comment on Road Vacation no. 413. (Exhibit D,
Resolution No.2023-029)
8.13 Approval of the Resolution setting a hearing date with the Hearings Examiner for Wednesday,June 14,
2023 at 1:00 p.m.via Zoom to consider public comment on Road Vacation no. 414. (Exhibit E,
Resolution No.2023-030)
8.14 Approval of the Resolution amending Resolution no. 2023-023 adding Section 3.6 Probationary Periods
to the Mason County Personnel Policy and correcting overall grammar. (Exhibit F,Resolution No.
2023-031)
8.15 Approval for Public Works to procure the Line Striper and attachments for the estimated cost of
$23,247.21 from Alpine Products, Inc.
3 1 May 9 , 2023 Commission Minutes
8.16 Approval of the Resolution authorizing the Public Works Deputy Director of Utilities and Waste
Management to proceed with the sole-source purchase of the necessary parts and equipment to rebuild
three screens at the Belfair Water Reclamation Facility from Huber RPPS System. (Exhibit G,
Resolution No.2023-032)
Cmmr.Neatherlin/Shutty moved and seconded to approve action items 8.1 through 8.16. Motion
carried unanimously. N-aye; S-aye; T-aye.
9. Other Business(Department Heads and Elected Officials)
Mark Neary,County Administrator, shared that he and Cmmr.Neatherlin will be meeting with the North
Mason Fire Commissioners and that a test Teams meeting will be held shortly after this meeting.
Loretta Swanson,Public Works Director,gave a shoutout to Richard Dickinson and crew on their work
maintaining public water systems and weighing rate options.
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting
restrictions are in place.
No Public Hearings set for this time.
11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past week and
announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 10:21 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY,WASHINGTON
McKenzie Smith, Clerk of the Board Sharon Trask, Chair
Randy Neatherlin,Vice-Chair
Kevin Shutty, Commissioner
41 May 9 , 2023 Commission Minutes
Board of Mason County Commissioners
Proceedings
Commission Chambers
411 N 51h St, Shelton, WA 98584
May 23, 2023
1. Call to Order—The Chairperson called the regular meeting to order at 9:00 a.m.
2. Pledge of Allegiance—David Windom led the flag salute.
3. Roll Call—Present: Present: Commissioner District 1 —Randy Neatherlin; Commissioner District 2—
Kevin Shutty; Commissioner District 3—Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in the following:notice of liquor license
approvals for Olympic Oyster Co. and Model T Pub&Eatery;notice of potential discontinuation
of cannabis license for Cannabis Co-Op; liquor and cannabis license renewal information; special
occasion liquor license requests from the Humane Society of Mason County,North Mason
Humane Society,and North Mason Food Bank;and notice of liquor license application received
from JW&JH Corp.
4.1.2 Andrea Exo sent an advisory board application for the Historic Preservation Committee.
4.1.3 Comments regarding Sherwood Forest and Sure Wood Timber Sale were received from the
following: Sue Klemp,Liz Ellis,Arianna Garofalo,Karla Oman,Eileen Perfrement,Claudia
Martin,Alice Flegel,Michael Siptroth, Sherri Dysart,Craig Moran,Anne Peterson,the Port of
Allyn,Nolan Johannsen,Marta Tahja-Syrett,Reva Fowler, Sylvia Mallett-Meeks,Peggy Morell,
Iner Lofgren,and Mason County Climate Justice.
4.2 Becky Rogers read the Mason County Board of Equalization Membership news release.
4.3 Mark Neary read the Lodging Tax Advisory Committee Membership news release.
5. Open Forum for Citizen Input
No citizen input.
6. Adoption of Agenda
Cmmr.Shutty/Neatherlin moved and seconded to adopt the agenda as published. Motion carried
unanimously. N-aye; S-aye; T-aye.
7. Approval of Minutes
No minutes at this time.
8. Approval of Action Agenda
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant#8096120-8096317 $ 795,513.92
Direct Deposit Fund Warrant#96406-96802 $ 799,381.10
Salary Clearing Fund Warrant#7007346-7007382 $ 1,108,248.69
Treasurer Electronic Remittance $ 653,686.39
8.2 Approval to reappoint the following members to the Mason County Lodging Tax Advisory Committee
(LTAC)for two-year terms expiring May 31,2025: Greg Oldham(generator), Shaun Tucker
(generator),Deidre Peterson(spender), and Duane Wilson(spender).
8.3 Approval to dissolve the Memorial Hall Committee.
8.4 Approval to set a Public Hearing for Tuesday,June 20,2023 at 9:15 a.m.to consider and approve
supplemental budget requests and budget transfers to the 2023 budget. (Exhibit A,Resolution No.
2023-033)
8.5 Approval of the January 2023—December 2026 Collective Bargaining Agreement(CBA)for Teamsters
Union Local No.252 Mason County Community Family Health.
8.6 Approval of the January 2023—December 2026 Collective Bargaining Agreement(CBA)for
Woodworkers Local Lodge W38,I.A.M.Mason County Deputy Prosecuting Attorneys.
8.7 Approval to appoint Kevin Frankeberger as a member and David Mallory as an alternate member to the
Board of Equalization(BOE)for a two-month interim until July 31,2023.
8.8 Approval of the agreement with Inspect2GO for cloud-based food inspection software services for
$7,300 per year.
8.9 Approval for the Deputy Director of Utilities and Waste Management to execute an agreement with
Kitsap County to continue providing residential household hazardous waste collection and disposal for
Mason County to June 30,2024 with the option to extend for an additional year.
8.10 Approval for the Chair to execute the Adopt-a-Road agreement between Mason County and the
following volunteer organizations:Jim and Brenda Jensen assigning Bear Creek Dewatto Road from
milepost 3.15 to milepost 5.15 as their designated adopted area and In Memory of Cody Shea Kenyon
assigning Sunnyside Road from milepost 0.20 to milepost 3.45 as their designated adopted area.
8.11 Approval of the Resolution amending Resolution no. 2023-031 updating the Mason County Personnel
Policy adding Section 7.5 Administrative Leave to give the County Administrator, in conjunction with
Human Resources, authority to place an employee on administrative leave. (Exhibit B,Resolution No.
2023-034)
8.12 Approval to hire an extra-help Noxious Weed Control Inspector for the Mason County Noxious Weed
Control Board.
8.13 Approval of the professional services contract with Olympic Health and Recovery Services (OHRS)for
the Mason County Law Enforcement Co-Responder Program using Treatment Sales Tax funds in the
amount of$180,000.
8.14 Approval to set a Public Hearing for Tuesday,June 20, 2023 at 9:15 a.m. to consider the adoption of
the Washington 2021 Building Code including the new building and fire protection code standard titled
WA Wildland Urban Interface Code(WAWU[)as mandated by the State Building Code Council.
8.15 Approval to advertise a Request for Proposals(RFP)for consultant services for the 2025-2045 Periodic
Comprehensive Plan Update and Environmental Impact Statement(EIS).
8.16 Approval of the letter of support for Energy Northwest's Electronic Vehicle(EV)grant application.
Cmmr.Neatherlin/Shutty moved and seconded to approve action items 8.1 through 8.16. Motion
carried unanimously. N-aye; S-aye; T-aye.
9. Other Business(Department Heads and Elected Officials)
Mark Neary,County Administrator, shared a contractor hit a water line in Beards Cove. The water line
was patched within 3 hours;however,water will need to be shut off this morning to make the permanent
repairs.
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting
restrictions are in place.
No Public Hearings set for this time.
11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past week and
announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:30 a.m.
2 1 May 23 , 2023 Commission Minutes
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY,WASHINGTON
McKenzie Smith, Clerk of the Board Sharon Trask, Chair
Randy Neatherlin,Vice-Chair
Kevin Shutty, Commissioner
3 1 May 23 , 2023 Commission Minutes
BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of May 1,2023
Monday,May 1,2023
9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
Commissioners Neatherlin, Shutty,and Trask met in closed session for labor negotiation via
Zoom from 9:00 a.m.to 10:00 a.m. Mark Neary,Mary Ransier,Nichole Wilston, Misty
Kuhl,Cabot Dow,and Lindsey Smith were also in attendance.
10:00 A.M. Auditor's Office—Steve Duenkel
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Auditor Duenkel discussed the sole-source procurement of a Tritek Correct Elect Vote by
Mail Sorter in the amount of$200,750 plus tax. $136k is available through HAVA grant
funds and the remaining amount will be paid from the Elections Machinery&Equipment
budget. Cmmr.Neatherlin requested a formal bidding process be followed.
10:05 A.M. Support Services—Mark Neary
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Diane Zoren shared Lodging Tax Advisory Committee(LTAC)met on April 19 to review the
draft Request for Proposals(RFP)and voted to recommend the County issue an RFP for
services that support tourism to include Visitor Information Centers(VICs),tourism
promotion,and support of tourism-related facilities. Approved to move forward.
• Diane shared that the Economic Development Council(EDC)will be hosting a legislative
meeting on May 12,2023.
• Diane discussed upcoming Proclamations for National Child Care Provider Appreciation Day,
National Police Week,Mental Health Awareness Month,National Corrections Officers&
Employees Week,and High School Senior Recognition Month. Approved to move forward.
• John Taylor discussed the purchase and installation of RV covers. The first cost estimation
was$17k per cover;however,the low bid is$10,051.25. John is prepared to have the
Sandhill Park RV cover installed. Approved to move forward.
• Jennifer Beierle gave an American Rescue Plan Act(ARPA)update and shared the quarterly
ARPA report due April 30 was submitted. $13 million is obligated and a small portion of
administration was removed.
• Mark discussed the draft lease with North Mason Fire District. The Fire District will allow
access to property while lease is in place and for the monthly payment to go to improvements
to space until construction is complete.
10:35 A.M. Public Health—Dave Windom
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Dave discussed potential mini grants from Public Health using funds from Foundational
Public Health Services(FPHS)to solicit proposals for groups within the community to
promote the mission and goals of Public Health. Grants would total$1 Ok and awards would
range from$500 to$1,000. Solid Waste mini grants may be possible in the future. Approved
to move forward.
• Dave discussed the CARES Act Emergency Solutions Grant amendment for an additional
$185,000 for rental assistance and case management to be allocated to Crossroads Housing in
the amount of$110,000 and to the Shelton Family Center for$75,000. Approved to move
forward.
Page I 1
10:40 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Mike Collins requested to select and enter into an agreement for hydraulic consultant services.
Approved to move forward.
• Mike discussed County Road Project(CRP)2050 Bear Creek Dewatto Road between
milepost 1.530 and milepost 1.960. Rural Arterial Trust Account funds are available in the
amount of$913,500. County road funds would be$161,500. Approved to move forward.
• Mike discussed Road Vacation No.413 from Manke Timber Company by School House
Road and Road Vacation No.414 from Raenelle Restad and Jerry Barry. Approved to move
forward.
Respectfully submitted,
McKenzie Smith,
Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Sharon Trask, Randy Neatherlin, Kevin Shutty,
Chair Vice-Chair Commission
Page 12
BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of May 8,2023
Monday,May 8,2023
9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
Commissioners Neatherlin,Shutty,and Trask met in closed session for labor negotiation via
Zoom from 9:00 a.m.to 10:00 a.m. Mark Neary,Mary Ransier,Nichole Wilston,Misty
Kuhl,Cabot Dow,and Lindsey Smith were also in attendance.
10:00 A.M. Hood Canal Communications—Mike Oblizalo
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Mike shared that the Eldon fiber buildout is moving forward. 15 residents have been
connected and a Wi-Fi hotspot is available at the Eldon Store. 97 residents are still awaiting
connection. Hood Canal Communications(HCC)is requesting to move American Rescue
Plan Act(ARPA)funds for customer arrearages to the fiber buildout. $120k is needed for the
buildout. Prevailing wage was not paid for part of the project and$24k is needed in backpay.
HCC will match$125k(20%)and has partnered with PUD1 to help with curb funding. A
total of 150 homes will benefit from this buildout.
10:10 A.M. WSU Extension—Kela Hall-Wieckert
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Kela requested to submit a proposal to the Washington State Noxious Weed Control Board's
Fiscal Year(FY)2024 Class A and B Designate Noxious Weed Eradication Program.
Approved to move forward.
10:15 A.M. Support Services—Mark Neary
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Diane Zoren discussed moving from Zoom to Microsoft Teams for Commission briefings and
meetings.
• Mary Ransier requested to add section 3.6 Probationary Periods to the Mason County
Personnel Policy and to correct overall grammar. Approved to move forward.
• Jennifer Beierle shared the Motor Pool and ER&R cost comparison and draft rates. Total
white fleet vehicles for the County is 40 and the total Sheriff s vehicles is 75 for a total of
115.
• Jennifer gave an update on American Rescue Plan Act funds. $12,968,901 total ARPA funds
are available; $5,656,103.22 has been expended;and$110,926 has been over obligated. The
unexpended amount that can be redistributed is$132,813.
• Mark discussed the purchase and sale agreement of 126 Kneeland Street. A phase two
subsurface analysis of the site was performed and came back clean in the soil and vapor
samples but did identify fuel related volatiles in two of the ground water samples collected.
Diesel and oil levels were above the MTCA clean-up levels. This may have been caused by
the turbidity in the sample and not representative of the groundwater conditions.
• Mark shared a social engineering security risk. Individuals have been contacting the County
saying they work within County to glean information regarding network information.
• Cmmr. Shutty discussed a broadband action team.An opportunity exists to have a baseline
study done which would be funded through Commerce. An official request must be done.
10:50 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
Page I 1
• Mike Collins requested to purchase a line striper and attachments using Road Funds.
Approved to move forward.
• Loretta shared the annual herbicide maintenance program news release. Approved to move
forward.
• Loretta discussed the"Connecting the World through Public Works"and"Drinking Water
Week"proclamations.
• Richard Dickinson discussed the sole-source purchase of Belfair screen rebuilds and
replacement for controller and viewing screen for$91,140.58 to be paid for from Fund 413.
Approved to move forward.
• Loretta shared that she visited Roessel Road with Cmmr.Trask on Wednesday. The
Transportation Improvement Program Citizens Advisory Panel(TIP-CAP)will be meeting
July 12 at 4:30 at Shelton City Hall—Civic Center.
• Loretta shared the 2023 Work Plan Implementation with a focus on water/sewer utility fund is
being worked on.
• Mike briefly discussed the annual construction program and 2023 maintenance.
Respectfully submitted,
McKenzie Smith,
Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Sharon Trask, Randy Neatherlin, Kevin Shutty,
Chair Vice-Chair Commission
Page 12
BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of May 15,2023
Monday,May 15,2023
9:00 A.M. Executive Session—RCW 42.30.110(1)(i)Litigation
Commissioners Neatherlin,Shutty,and Trask met in executive session for potential litigation
via Microsoft Teams from 9:00 a.m.to 9:45 a.m. Mark Neary,Tim Whitehead,and Nichole
Wilston were also in attendance.
9:45 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
Commissioners Neatherlin,Shutty,and Trask met in closed session for labor negotiation via
Microsoft Teams from 9:45 a.m.to 10:30 a.m. Mark Neary,Mary Ransier,Nichole Wilston,
Misty Kuhl,Cabot Dow,and Lindsey Smith were also in attendance.
10:30 A.M. Support Services—Mark Neary
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Diane Zoren requested to reappoint Greg Oldham, Shaun Tucker,Deidre Peterson,and Duane
Wilson to the Lodging Tax Advisory Committee(LTAC)for two-year terms expiring May
31,2025 and to publish a news release regarding a vacancy for a spending position.
Approved to move forward.
• Diane requested to dissolve the Memorial Hall Committee. Approved to move forward.
• John Taylor shared the Ham Radio Operator's Field Day at Public Works the last full
weekend of June from 11:00 a.m. Saturday to 11:00 a.m. Sunday.
• Jennifer Beierle gave the April 2023 Financial Report. Current Expense revenue$16,477,123
at 39%;last year$16,275,769 at 40%. Treasurer Department$11,741,900 at 41%;last year
$12,179,873 at 45%. Current Expense expenditure$14,674,430 at 31%;last year
$13,158,817 at 30%. Six-Year Specific Revenue Streams comparison: Community
Development revenue$818,489;Detention and Correction$29,473;Current Expense
property tax$4,911,005;Road Diversion property tax$512,784;County Road property tax
$4,906,734;Current Expense sales tax$2,860,194;Criminal Justice tax$746,348;Rural Sales
and Use tax$350,474;Homelessness Prevention filings$155,597;Lodging tax$222,013;
REET 1 and 2$357,513. Total collected revenue$2,860,193.97;revenue budgeted$8.4
million;and projected end of year revenue$9,586,370.32. Current Expense cash$28,527,030
and Special Fund cash$59,232,064. Motor Pool expense$494,124 at 29.01%;last year
$530,158 at 35.26%. Special Fund revenue$20,107,745 at 34%;last year$19,718,962 at
27%. Special Fund expenditure$14,486,155 at 18%;last year$14,278,034 at 17%.
• Jennifer shared the draft requests for supplemental appropriations and amendments to the
Budget. Public Hearing is set for Tuesday,June 20 at 9:15 a.m. Approved to move forward.
• Mary Ransier discussed the January 2023—December 2026 Collective Bargaining Agreement
(CBA)for Teamsters Union Local No.252 Mason County Community Family Health.
Approved to move forward.
• Mary discussed the January 2023—December 2026 Collective Bargaining Agreement(CBA)
for Mason County and Deputy Prosecuting Attorneys Woodworkers Local Lodge W38,
I.A.M. Approved to move forward.
• Mary requested to appoint Kevin Frankeberger as a member and David Mallory as an
alternate member to the Board of Equalization(BOE)for a two-month interim until July 31,
2023 and to share a news release. Approved to move forward.
• Mark discussed Substitute House Bill 1460—Department of Natural Resources Land
Transactions,Revenue Distributions,and Land Transfer Program for trust lands not producing
timber and that could have a better use.
Page I 1
• Mark discussed the Mason County Personnel Policy that requires staff to come before the
Board and get Board approval to place an individual on administrative leave;however,there
may be instances where issues may need to be addressed immediately.
• Cmmr.Neatherlin discussed pull tab taxes.
11:15 A.M. Community Development—Kell Rowen
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Kell Rowen gave an update on monthly permit reports. 75 applications were received in
April,84 permits were issued,and average days to issue is 97.39 days.
• Cmmr. Shutty discussed the proposed sex offender housing in Tenino under the State-
operated least restrictive housing program. Less Restrictive Alternatives(LRAs)are able to
be done broadly and buffers and hearings requirements need to be discussed that can be added
to County code.
11:20 A.M. Public Health—Dave Windom
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Ian Tracy discussed Inspect2GO,food establishment inspection software, for$7,300 per year
which would allow the County to go paperless and for residents to look up food inspection
reports. Approved to move forward.
11:25 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Loretta requested to extend the agreement with Kitsap County to continue providing
residential household hazardous waste collection and disposal for Mason County to June 30,
2024 with the option to extend for an additional year. Approved to move forward.
• Loretta requested to authorize Adopt-A-Road Agreement between Mason County and the
following volunteer organizations:Jim and Brenda Jensen assigning Bear Creek Dewatto
Road from milepost 3.15 to milepost 5.15 as their designated adopted area and In Memory of
Cody Shea Kenyon assigning Sunnyside Road from milepost 0.20 to milepost 3.45 as their
designated adopt area. Approved to move forward.
• Loretta shared the County/City Fill the Public Works Truck event set for Wednesday,May
241 from 9:00 a.m.to 2:30 p.m.
• Loretta gave a road operations update for Mike Collins.
Respectfully submitted,
McKenzie Smith,
Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Sharon Trask, Randy Neatherlin, Kevin Shutty,
Chair Vice-Chair Commission
Page 12
BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of May 22,2023
Monday,May 22,2023
9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
Commissioners Neatherlin,Shutty,and Trask met in closed session for labor negotiation via
Teams from 9:00 a.m.to 10:00 a.m. Mark Neary,Mary Ransier,Nichole Wilston,Misty
Kuhl,Cabot Dow,and Lindsey Smith were also in attendance.
10:00 A.M. Legislative Update—Deborah Munguia
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Deborah Munguia shared a 2023 Legislation Session Wrap-Up presentation. Topics included
legislative overview,2021-23 budgets,County priorities,additional issue areas of interest,
and looking ahead and next steps.
10:20 A.M. Support Services—Mark Neary
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Jennifer Beierle gave an update on the Chart of Accounts(COA). The next step is to have the
Audit Committee review the COA and the goal is to have the new COA implemented by the
end of September.
• Jennifer shared the draft requests for supplemental appropriations and amendments for 2023.
Additions$100k to Clerk's Office Blake decision;parks/trails$9,235 donations to
expenditures; sheriff$24,617 for WASPC training and CTG maintenance; Superior Court
Court commissioner$14,043. Approved to move forward.
• Jennifer discussed the expenditure transactions for the Gorst Coalition. Lobbying services
were estimated at$171k.
• John Taylor shared the 2023 Hazard Mitigation Plan update. Currently out to partners for
review.
• Mary Ransier discussed the update to Personnel Policy 7.5 Administrative Leave under
County Administration purview.
• Mark discussed CGI's free video highlighting Mason County. A link would be provided on
the County website and content would highlight opportunities in Mason County as well as
areas available for potential economic development. Approved to move forward.
• Jennifer Baria discussed the Re-Compete Act and requested$30k for grant consulting/writing
services. Approved to move forward.
• Mark shared a letter of support request from Public Utility District(PUD)3 and PUD 1 for
Energy Northwest's grant application for Electronic Vehicle(EV)charging stations.
• Cmmr. Shutty discussed the pride month proclamation and requested to move it forward.
• Cmmr. Shutty discussed Blake decision.
• Cmmr.Trask discussed updating the County website.
11:05 A.M. WSU Extension—Kela Hall-Wieckert
Commissioners Neatherlin,Shutty, and Trask were in attendance via Zoom.
• Kela requested to hire an extra-help noxious weed inspector position for a period of
approximately five months. No budget impact. Approved to move forward.
11:10 A.M. Public Health—Dave Windom
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
Page I 1
• Dave discussed the contract with Olympic Health&Recovery Services(OHRS)for Mason
County Law Enforcement Co-Responder Program to be funded with Treatment Sales Tax in
the amount of$180k.
• Casey Bingham requested a budget adjustment to add a transfer line from Clean Water
District to Public Health and a line to Environmental Health. This will be done by reducing
Clean Water District Professional Services and Public Health's COVID Vaccination funding.
11:15 A.M. Community Development—Kell Rowen
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Luke Viscusi shared that the Mason County Historic Preservation Commission is asking to
interview Andrea Exo for an open position.
• Luke shared the Mason County Historic Preservation Commission is seeking an exception to
retain Caleb Cowles as a member of the commission despite his residence outside of Mason
County. Approved to move forward.
• Randy Collins discussed the Washington 2021 Building Code adoption including,the new
building and fire protection code standard titled;WA Wildland Urban Interface Code
(WAWUI)as mandated by the state building code council,state code adoption cycle under
the provisions of RCW 19.27.
• Randy shared weather is in La Nina pattern;burn restrictions will be put in place sooner than
last year.
• Kell requested to publish a Request for Proposals(RFP)for consultant services:2025-2045
Periodic Comprehensive Plan Update and Environmental Impact Statement(EIS). City will
pay its share. Approved to move forward.
11:35 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Mike Collins requested to close Elfendahl Pass Road for the Clear Zone project with the
Department of Natural Resources(DNR)from milepost 1.85 to milepost 4.20 for up to 4
weeks to remove trees to widen and improve road. Approved to move forward.
• Richard discussed the Puget Sound Nutrient General Permit with the Department of Ecology.
$166k with no match required. Approved to move forward.
• Richard Dickinson requested to use the Mason County MRSC Consultant Roster to solicit,
select and enter into agreement with a consultant(s)to assist with a general sewer/wastewater
facility plan for North Bay Case Inlet. Last plan update 1998. Approved to move forward.
• Loretta discussed the utility rate review.
Respectfully submitted,
McKenzie Smith,
Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Sharon Trask, Randy Neatherlin, Kevin Shutty,
Chair Vice-Chair Commission
Page 12
BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of May 29,2023
Tuesday,May 30,2023
9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
Commissioners Neatherlin,Shutty,and Trask met in closed session for labor negotiation via
Teams from 9:00 a.m.to 10:00 a.m. Mark Neary,Mary Ransier,Nichole Wilston,Misty
Kuhl,Cabot Dow,and Lindsey Smith were also in attendance.
10:00 A.M. Executive Session—RCW 42.30.110(1)(i)Litigation
Commissioners Neatherlin,Shutty,and Trask met in executive session for litigation via
Teams from 10:00 a.m.to 11:00 a.m. Michael Dorcy,Tim Whitehead,Mark Neary,Mary
Ransier,Nichole Wilston,and Misty Kuhl were also in attendance.
Respectfully submitted,
McKenzie Smith,
Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Sharon Trask, Randy Neatherlin, Kevin Shutty,
Chair Vice-Chair Commission
Page I 1
C
Mason County
Agenda Request Form
Y
�1 t!
To: Board of Mason County Commissioners
From: Cassidy Perkins Ext.419
Department: Support Services Briefing: ❑
Action Agenda: ❑X
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): Click or tap here to enter text. Agenda Date: June 6,2023
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Approval of Warrants& Treasurer Electronic Remittances
Claims Clearing Fund Warrant#8096318-8096632 $ 2,358,203.90
Direct Deposit Fund Warrant#96803-97206 $ 840,694.35
Salary Clearing Fund Warrant#7007383-7007406 $ 554,837.04
Treasurer Electronic Remittance $ 653,686.39
Background/Executive Summary:
The Board approved Resolution no. 80-00 Payment of Claims Against County: Procedure Authorizing
Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a)requires that
the Board enter into the minutes of the County Commissioners the approval of claims listing warrant
numbers.
Claims Clearing YTD total $ 22,520,275.05
Direct Deposit YTD total $ 9,370,580.67
Salary Clearing YTD total $ 9,068,521.06
Approval of Treasurer Electronic Remittances YTD total $ 3,462,703.67
Requested Action:
Approval of the aforementioned Claims Clearing Fund,Direct Deposit Fund, Salary Clearing Fund, and
Treasurer Electronic Remittance warrants.
Attachments
Originals on file with the Auditor/Financial Services; copies on file with the Clerk of the Board
Mason County
Agenda Request Form
Y
!dt!
To: Board of Mason County Commissioners
From: Mark Neary Ext. 530
Department: County Administrator Briefing:
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): May 22,2023 Agenda Date: Click or tap here to enter text.
Internal Review: ® Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Mason County Economic Development Council request for support
Background/Executive Summary:
The Mason County Economic Development Council is requesting financial support to help retain a consultant
or consultants to assist Mason County in identifying, selecting,prioritizing,and applying for grant funding
opportunities. It will include consulting and analytical services to help develop a strategic approach to leveraging
all applicable funding opportunities,to include:
• Lead research and evaluation efforts with respect to federal and state grant programs.
• Identify key attributes of prospective grant funding sources,including the exact governmental
funding source,the program terms and application deadlines,the criteria for eligibility,the dollar
range of the funding opportunity, and identify criteria for project eligibility.
• Work with EDC to establish an evaluation framework to use in identifying which grant sources
and projects,how to sort between different project options,how to match projects of focus to the
available grant sources,and to provide overall assistance to the EDC in prioritizing where to
allocate time and effort in preparing materials for applying for grants.
• Specific funding sources may include,but are not limited to,funds and funding programs made
available under the EDA Recompete Pilot Program,the State Revolving Fund(SRF)program, as
well as other grant funding sources the consultant may identify,or may be directed to examine by
the EDC.
Additional project work will include retaining a grant writer for authoring accurate,complete,and convincing
grant application materials,including preparing or obtaining all information and supporting documentation
required for complex and sometimes technical grant applications,including but not limited to:
• Grant narratives,chapter sections,numerical and other charts and data tables;
• Create outlines and written business cases;
• Other materials and task-related documents as may be required or requested.
The total cost of these services is$75,000 and the EDC is requesting$30,000 be funded by the county.
Budget Impact(amount,funding source,budget amendment):
General Fund-$30,000
Public Outreach (news release,community meeting, etc.):
None
Requested Action:
Approve$30,000 in 2023 General Fund budget for EDC to fund request for grant consulting/writing services.
Attachments
Mason County
and
Mason County Economic Development Council (EDC)
Professional Services Contract Amendment #1 to Contract #22-084
This Amendment increases the contract with the EDC by$30,000 for the following project:
EDC shall retain a consultant or consultants to assist Mason County in identifying, selecting, prioritizing,
and applying for grant funding opportunities. It will include consulting and analytical services to help
develop a strategic approach to leveraging all applicable funding opportunities to include:
• Lead research and evaluation efforts with respect to federal and state grant programs.
• Identify key attributes of prospective grant funding sources, including the exact governmental
funding source, the program terms and application deadlines, the criteria for eligibility, the
dollar range of the funding opportunity, and identify criteria for project eligibility.
• Work with EDC to establish an evaluation framework to use in identifying which grant sources
and projects, how to sort between different project options, how to match projects of focus to
the available grant sources, and to provide overall assistance to the EDC in prioritizing where
to allocate time and effort in preparing materials for applying for grants.
• Specific funding sources may include, but are not limited to, funds and funding programs
made available under the EDA Recompete Pilot Program, the State Revolving Fund (SRF)
program, as well as other grant funding sources the consultant may identify, or may be
directed to examine by the EDC.
Additional project work will include retaining a grant writer for authoring accurate, complete, and
convincing grant application materials, including preparing or obtaining all information and supporting
documentation required for complex and sometimes technical grant applications, including but not limited
to:
• Grant narratives, chapter sections, numerical and other charts and data tables;
• Create outlines and written business cases;
• Other materials and task-related documents as may be required or requested.
EDC shall provide documentation of work completed with reimbursement request.
Amendment dated this 6ch day of June, 2023.
MASON COUNTY EDC BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
Jennifer Baria, Executive Director Sharon Trask, Chair
APPROVED AS TO FORM:
Tim Whitehead,
Chief Deputy Prosecuting Attorney
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Mason County
Agenda Request Form
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/A t!
To: Board of Mason County Commissioners
From: Luke Viscusi on behalf of the Mason County Ext.282
Historic Preservation Commission
Department: Community Services Briefing:
Action Agenda: ❑X
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): May 22,2023 Agenda Date: June 6,2023
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
The Mason County Historic Preservation Commission is seeking an exception to retain Caleb Cowles as a
member of the commission despite his residence outside of Mason County.
Background/Executive Summary:
At the Historic Preservation Commission's(HPC)May I Ith meeting,commission member Caleb Cowles
brought it to the attention of the HPC that he was residing in Thurston County. The HPC unanimously
voted to retain Caleb Cowles on the commission,pending an exception from the Board of County
Commissioners.
Mason County Code 17.40.040(a) states that members of the HPC"shall be residents of Mason County,
except as provided in subsection 17.40.040(b)(2)..."
Mason County Code 17.40.040(b)(2)then states,"the commission should include at least two
professionals who have experience in identifying, evaluating, and protecting historic resources and are
selected from among the disciplines of architecture,history,architectural history,planning,prehistoric
and historic archaeology, folklore, cultural anthropology, curation,conservation,and landscape
architecture or related disciplines; ... Exception to the residency requirement of up to two commission
members may be granted by the Mason County board of commissioners in order to obtain representatives
from these disciplines."
As detailed in the attached letter,the HPC believes that Caleb Cowles brings expertise that fulfills these
criteria and deserves to retain his role on the HPC. His current term on the HPC expires in November
2024.
Budget Impact(amount, funding source,budget amendment):
None.
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Mason County
Agenda Request Form
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/A t!
Public Outreach (news release,community meeting, etc.):
None.
Requested Action:
For the BOCC to grant exception to Caleb Cowles to serve on the Mason County Historic Preservation
Commission,per Mason County Code 17.40.040(b)(2).
Attachments
• Current Mason County Historic Preservation Membership List
• Letter from Historic Preservation Commission RE: Seeking Exception for Retaining Mr. Caleb
Cowles on the Mason County Historic Preservation Commission
• Mason County Historic Preservation Commission Application from Caleb Cowles,dated August
4,2022
• Mason County Code 17.40.040—Mason County Historic Preservation Commission
2023 Mason County Historic Preservation Commission
Membership List
Member Position Term
Jann Goodpaster Vice Chair Nov 2024
Caleb Cowles Nov 2024
Bill Jensen Nov 2025
Vacant Nov 2025
David Dally Nov 2025
Edgar Huber Chair,Professional Expertise Nov 2023
Vacant Nov 2023
Shaun Dinubilo Ex-Officio Member
Kris Miller Ex-Officio Member
Mason County Historic Preservation Commission Membership List
es,��
h 1* MASON COUNTY
r HISTORIC PRESERVATION COMMISSION
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Ao.WWI�
Mason County Board of County Commissioners
411 North 5th Street
Shelton, WA 98584
May 17, 2023
RE: Seeking Exception for Retaining Mr. Caleb Cowles on the Mason County Historic
Preservation Commission
Dear Members of the Board of County Commissioners,
At the Historic Preservation Commission's (HPC)May 1 Vh meeting, commission member Caleb
Cowles brought it to the attention of the HPC that when appointed to the HPC by the Board of
County Commissioners (BOCC) he was a resident of Mason County,but has recently moved his
residence to Thurston County. Mr. Cowles made it clear that he was aware of the provisions in
Mason County Code 17.040.040 and wanted to address the issue with the HPC in the event that
this would create a vacancy on the HPC.
Mason County Code 17.40.040(a) states:
Creation and Size. There is hereby established a Mason County historic preservation
commission, consisting of seven members, as provided in subsection (b)(3) below. Members of the
Mason County historic preservation commission shall be appointed by the Mason County board
of commissioners and shall be residents of Mason County except as provided in subsection
17.40.040(b)(2) below.
Mr. Cowles has spent most of his life in Mason County and his exceptional knowledge of the
county's history has bolstered the HPC over the past half year. The HPC believes that Mr.
Cowles's expertise qualifies him for an exception,per Mason County Code 17.40.040(b)(2), to
retain his role on the HPC despite residing outside of Mason County.
Mason County Code 17.40.040(b)(2)then states:
The commission should include at least two professionals who have experience in identifying,
evaluating, and protecting historic resources and are selected from among the disciplines of
architecture, history, architectural history,planning,prehistoric and historic archaeology,
folklore, cultural anthropology, curation, conservation, and landscape architecture or related
disciplines; and one member who is a duly authorized representative of a local Indian Tribe. The
commission action that would otherwise be valid shall not be rendered invalid by the temporary
vacancy of one or all of the professional positions, unless the commission action is related to
meeting certified local government(CLG) responsibilities cited in the certification agreement
between the Mason County board of commissioners and the State Historic Preservation Officer
on behalf of the state. Exception to the residency requirement of up to two commission members
may be granted by the Mason County board of commissioners in order to obtain representatives
from these disciplines.
The HPC believes that Caleb Cowles's expertise would fit into "related disciplines."Between his
seven years of experience as a Field Party Chief for a land surveying company and his four years
of experience as an Appraiser for Mason County, Caleb's perspective is rooted in his life-long
understanding of the history and significance of buildings and properties in Mason County. In
particular, his expertise in appraising has been extremely valuable to the HPC revising and
relaunching the Mason County Historic Place Plaque Program. Caleb understands what to look
for and what to value when evaluating properties for their historic integrity. He brings a
knowledge of historic materials, construction practices, local organizations and companies,photo
and mapping resources, and general Mason County history. Finally, his position as a Mason
County Appraiser has become integral as we explore tax incentives for historic property owners
due to the overlap needed between the HPC and our County Assessor's Office.
The Mason County Historic Preservation Commission unanimously supports retaining Mr.
Cowles as a member of the Historic Preservation Commission. Caleb has more than
demonstrated his interest and competence in historic preservation and he possess qualities of
impartiality and broad judgment as proven by his participation in the recent Mason County
Heritage Grants and Historic Place Plaque Program applications over the past four months. We
feel strongly that Caleb deserves to continue the great work he has been doing with the HPC.
Finally, all the current HPC Commissioners, with the recent exception of Caleb Cowles, are
residents of Mason County. Per Mason County Code 17.40.040(b)(2), up to two exemptions to
the in-county residency requirement are allowed. The HPC urges the Board of County
Commissioners to look favorably on our request for an exception for Caleb Cowles and looks
forward to your response.
Sincerely,
David Dally
Mason County Historic Preservation Commission
Jann Goodpaster
Vice Chair,Mason County Historic Preservation Commission
Edgar Huber
Chair,Mason County Historic Preservation Commission
Bill Jensen
Mason County Historic Preservation Commission
�60V °pafv� RECENED MASON COUNTY COMMISSIONERS
411 NORTH FIFTH STREET
AUG ��'� SHELTON WA 98584
- - Mason County Fax 360-427-8437, Voice 360427--9670, Exf._419,275-4467 or482-5269
I854 Commissioners
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ADDRESS: PHONE:
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In your words,what do you perceive is the role or purpose of the Board, Committee or Council'for which you Are applying:
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What interests, skills do you wish to offer the Board,/Committee,or Council?
k cre�W[&- e afl ��YUG Il ,. doh GAY jv�cui � (�iU/ �
Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board:
(i.e. create a potential conflict of interest)
Your participation is dependent upon attending certain trainings made available by the County during regular business hours
(such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be
able.to attend such trainings?
Realistically,how much time can you ' e to position?
Quarte Mo thly Weekly Daily
{y Office Use Only
Appointment Date
Signature Date
Term Expire Date
17.40.040 Mason County historic preservation commission.
(a) Creation and Size.There is hereby established a Mason County historic preservation commission,consisting
of seven members,as provided in subsection (b)(3) below. Members of the Mason County historic
preservation commission shall be appointed by the Mason County board of commissioners and shall be
residents of Mason County except as provided in subsection 17.40.040(b)(2) below.
(b) Composition of the Commission.
(1) All members of the commission must have a demonstrated interest and competence in historic
preservation and possess qualities of impartiality and broad judgment.
(2) The commission should include at least two professionals who have experience in identifying,
evaluating, and protecting historic resources and are selected from among the disciplines of
architecture, history,architectural history, planning, prehistoric and historic archaeology,folklore,
cultural anthropology,curation,conservation,and landscape architecture or related disciplines; and
one member who is a duly authorized representative of a local Indian Tribe.The commission action
that would otherwise be valid shall not be rendered invalid by the temporary vacancy of one or all of
the professional positions, unless the commission action is related to meeting certified local
government(CLG) responsibilities cited in the certification agreement between the Mason County
board of commissioners and the State Historic Preservation Officer on behalf of the state. Exception to
the residency requirement of up to two commission members may be granted by the Mason County
board of commissioners in order to obtain representatives from these disciplines.
(3) In making appointments,the Mason County commissioners may consider names submitted from any
source, but the Mason County board of commissioners shall notify history and Mason County
development related organizations of vacancies so that names of interested and qualified individuals
may be submitted by such organizations for consideration along with names from any other source.
(c) Terms.The original appointment of seven members to the commission shall be as follows:three for two
years,two for three years and two for four years.Thereafter, appointments shall be made for a three year
term.Vacancies shall be filled by the Mason County board of commissioners for the unexpired term in the
same manner as the original appointment.
(d) Powers and Duties.The major responsibility of the historic preservation commission is to identify and
actively encourage the conservation of the Mason County's historic resources by initiating and maintaining a
register of historic places and reviewing proposed changes to register properties;to raise community
awareness of the Mason County's history and historic resources; and to serve as Mason County's primary
resource in matters of history, historic planning,and preservation.
In carrying out these responsibilities,the historic preservation commission shall engage in the following:
(1) Conduct and maintain a comprehensive inventory of historic resources within the boundaries of the
Mason County and known as the Mason County historic inventory,and publicize and periodically
update inventory results. Properties listed on the inventory shall be recorded on official zoning records
with an "HI" (for historic inventory designation).This designation shall not change or modify the
underlying zone classification.
(2) Initiate and maintain the Mason County register of historic places.This official register shall be
compiled of buildings,structures,sites,objects,and districts identified by the commission as having
historic significance worthy of recognition and protection by Mason County and encouragement of
efforts by owners to maintain, rehabilitate, and preserve properties.
(3) Review nominations to the Mason County register of historic places according to criteria in Section
17.40.050(b)of this ordinance and adopt standards in its rules to be used to guide this review.
Created: 2023-04-05 09:20:32 [EST]
(Supp. No.62-2-23)
Page 1 of 3
(4) Review proposals to construct,change,alter, modify, remodel, move,demolish,or significantly affect
properties or districts on the register as provided in Section 17.40.060;and adopt standards in its rules
to be used to guide this review and the issuance of a certificate of appropriateness or waiver.
(5) Provide for the review either by the commission or its staff of all applications for approvals, permits,
environmental assessments or impact statements,and other similar documents pertaining to identified
historic resources or adjacent properties.
(6) Conduct all commission meetings in compliance with Chapter 42.30 RCW,Open Public Meetings Act,to
provide for adequate public participation and adopt standards in its rules to guide this action.
(7) Participate in, promote and conduct public information,educational and interpretive programs
pertaining to historic and prehistoric resources.
(8) Establish liaison support,communication and cooperation with federal,state,and other local
government entities which will further historic preservation objectives, including public education,
within the Mason County area.
(9) Review and comment to the Mason County board of commissioners on land use, housing and
redevelopment, municipal improvement and other types of planning and programs undertaken by any
agency of Mason County,other neighboring communities, Mason County, Native American Tribes,
state or federal governments,as they relate to historic resources of Mason County.
(10) Advise the Mason County commissioners generally on matters of Mason County history and historic
preservation.
(11) Perform other related functions assigned to the commission by the Mason County board of
commissioners.
(12) Provide information to the public on methods of maintaining and rehabilitating historic properties.This
may take the form of pamphlets, newsletters,workshops,or similar activities.
(13) Officially recognize excellence in the rehabilitation of historic buildings,structures,sites and districts,
and new construction in historic areas;and encourage appropriate measures for such recognition.
(14) Be informed about and provide information to the public and Mason County departments on
incentives for preservation of historic resources including legislation, regulations and codes which
encourage the use and adaptive reuse of historic properties.
(15) Review nominations to the State and National Registers of Historic Places.
(16) Investigate and report to the Mason County board of commissioners on the use of various federal,
state, local or private funding sources available to promote historic resource preservation in Mason
County.
(17) Serve as the local review board for special valuation and:
(A) Make determination concerning the eligibility of historic properties for special valuation;
(B) Verify that the improvements are consistent with the Washington State Advisory Council's
Standards for Rehabilitation and Maintenance:
(C) Enter into agreements with property owners for the duration of the special valuation period as
required under WAC 254-20-070(2);
(D) Approve or deny applications for special valuation;
(E) Monitor the property for continued compliance with the agreement and statutory eligibility
requirements during the ten year special valuation period;
Created: 2023-04-05 09:20:32 [EST]
(Supp. No.62-2-23)
Page 2 of 3
(F) Adopt bylaws and/or administrative rules and comply with all other local review board
responsibilities identified in Chapter 84.26 RCW;
(G) Work in conjunction with local Indian Tribes and the Tribal Historic Preservation Office(THPO) in
determining the eligibility of properties for special valuation on those sites within the exterior
boundaries of local Indian Reservations.
(18) The commission shall adopt rules of procedure to address items(3), (4), (6)and (17) inclusive.
(e) Compensation.All members shall serve without compensation.
(f) Rules and Officers.The commission shall establish and adopt its own rules of procedure,and shall select
from among its membership a chairperson and such other officers as may be necessary to conduct the
commission's business.
(g) Commission Staff. Commission and professional staff assistance shall be provided by the Mason County
community development department with additional assistance and information to be provided by other
parks and public works departments as may be necessary to aid the commission in carrying out its duties and
responsibilities under this chapter.
(Ord. 79-05,Attach.A(part), 2005).
Created: 2023-04-05 09:20:32 [EST]
(Supp. No.62-2-23)
Page 3 of 3
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Mason County
Agenda Request Form
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/A t!
To: Board of Mason County Commissioners
From: Mike Collins, PLS, PE, County Engineer Ext. 450
Department: Public Works Briefing: ❑x
Action Agenda: ❑x
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): May 22, 2023 Agenda Date: June 6, 2023
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item: County and Department of Natural Resources (DNR) Clear Zone Project on
Elfendahl Pass Road
Background/Executive Summary:
Public Works is working with DNR on a clear zone project along the upper Elfendahl Pass Road. DNR
is contracting out for the harvesting and removal of the trees in and along the right of way. County
forces will provide traffic control, clean up and grinding of the stumps. DNR's timber sale bid opening
is on June 131h and the project is planned to start after the July 4th weekend and have a 2 to 4-week
duration. For safety reasons, Public Works and DNR propose to close the road during this time.
A notice meeting RCW 47.48.010 and .020 road closure requirements will be published as soon as
the start date of the project is confirmed by DNR. Public Works will update the Commissioners at
a briefing as well.
Budget Impact:
Project is funded through the County Road Fund.
Public Outreach:
Public Work will publish a notice in the Journal,post County website, Channel 3 and Facebook and
readers boards will be set up 2 weeks in advance.
Requested Action:
Recommend the Board of County Commissioners authorize Public Works to close Elfendahl Pass
Road for the Clear Zone project with DNR from milepost 1.85 to milepost 4.20 for up to 4 weeks.
Attachments:
1.Project Location and Detour Map
2. Draft Road Closure Notice
ROAD CLOSURE NOTICE
CLEAR ZONE PROJECT
ELFENDAHL PASS ROAD
NOTICE IS HEREBY GIVEN that pursuant to RCW 47.48.010, Elfendahl Pass Road shall be closed to
all through traffic for a clear zone project between Mason County Public Works and Washington State
Department of Natural Resources. The closure will be from approximately M.P 1.85 to M.P. 4.20. Closure is
scheduled to begin at approximately (TIME) (DAY), (DATE) and reopen at approximately (TIME) (DAY),
(DATE).
Detour signs will guide local residence and emergency vehicles around on the closure using Bear Creek
Dewatto Road to Old Belfair Hwy. For more information, contact Public Works at (360) 427-9670,
Ext. 450.
Dated this day of June 2023.
MASON COUNTY PUBLIC WORKS DEPARTMENT
MASON COUNTY,WASHINGTON
Kelle Medcalf, Public Works Office Administrator
cc: Commissioners
Engineer
JOURNAL: Publ. It.: / /23 (Bill Road Dept.)
POST: At Least three (3) dys prior to closure.
Elfendahl Pass Road - Clear Zone Project
MP 1 .85-4.20
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MP 4.20
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MP 1.85
............. ..............
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A
Mason County
Agenda Request Form
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/A t!
To: Board of Mason County Commissioners
From: Richard Dickinson, Deputy Ext. 450
Director/U&W
Department: Public Works Briefing: N Public Hearing: ❑
Action Agenda: 0 Special Meeting: ❑
Briefing Date(s): May 22, 2023 Agenda Date: June 6, 2023
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item: Request for Qualifications: General Sewer/Wastewater Facilities Plan for North Bay Case Inlet
Background/Executive Summary:
The purpose of the Request for Qualifications (RFQ) is to obtain a qualified consultant or consultants to
provide professional services to update the County's Comprehensive Sewer System Plan for the County's
North Bay Case Inlet service area.
Budget Impact•
Public Works U&W has planned and budgeted for consultant services to assist with the North Bay Case Inlet
Facility Plan for sewer and wastewater.
Public Outreach:
Public Works U&W Division will use the County MRSC Consultant Roster to solicit RFQ.
Requested Action:
Request the Board authorize Public Works to use the Mason County MRSC Consultant Roster to solicit,
select and enter into agreement with a consultant(s)to assist with a general sewer/wastewater facility plan
for North Bay Case Inlet.
Attachments:
1. Draft RFQ
2. Notice
Mason County Public Works
Request for Qualifications
General Sewer/Wastewater Facilities Plan for
North Bay Case Inlet
Introduction:
A. The RFQ outlines the information necessary to understand the consultant selection
process and the required documentation a Proposer must submit.After reviewing the
RFQ, any firm that determines it has the necessary expertise, experience and could
successfully perform the required services may submit a Submittal, addressing the items
set forth herein.A general overview of the selection process is as follows:
I. Submittals are due no later than 4:00 p.m., July 27, 2023 after which time they
will be reviewed and evaluated. The Responses are to be emailed to
rdickinsonkmasoncountywa.gov or delivered to the address below.
Mason County
100 Public Works Drive
Shelton,WA 98584
Attn: Richard Dickinson, Deputy Director
II. The County may, at its option, contact a Proposer and ask clarifying questions
concerning the Proposer's Submittal.
III. At the County's option, the County may conduct interviews with Proposers
qualifying as finalist.
B. The purpose of the RFQ is to obtain a qualified consultant or consultants to provide
professional services to update the County's Comprehensive Sewer System Plan for the
County's North Bay Case Inlet service area. The work will conform to the applicable
sections of Chapter 173-240 Washington Administrative Code (WAC) and as further
detailed in the Washington State Department of Ecology(DOE) document"Criteria for
Sewage Works Design".At a minimum, the Plan shall address the following:
I. General description of the location of the existing treatment and disposal
facilities, local service areas and the collection system to serve those areas.
II. Detailed"as-is" condition of the existing collection system, treatment plants, and
disposal facilities.
III. Develop a Sewer Model to evaluate the system capacity and to recommend
improvements to the existing sewer system, 8-inch lines and larger.
IV. Address growth as identified in the current update of the Mason County
Comprehensive Plan.
V. Identify and evaluate future needs for facilities and services, compliance with
existing or new regulations, population growth, water quality problems, flow
projections, etc.
VI. Capitol Facilities Plan- Identify, quantify, and prioritize major capital needs over
a twenty-year planning cycle.
VII. VII. Financing and Implementation Plan Project Background The County is
bounded to the north by Jefferson and Kitsap Counties, on the west by Grays
Harbor County, on the south Thurston County and on the east by Pierce County
and Puget Sound. The County last completed an update to the North Bay Case
Inlet General Sewer/Facility Plan in 1998.A copy of the Sewer Plan Update is
available upon request.
Procurement Process
A. General Information
I. Compliance with Legal Requirements.
The procurement of these consultant services will be in accordance with applicable County,
federal, state, and local laws, regulations, and procedures. The County reserves the right to reject
any and all submittals received.Any Proposer failing to submit information in accordance with
the procedures set forth herein may not be considered responsive and may therefore, subject to
disqualification by the County. • In accordance with the provisions of this RFQ, the County will
evaluate the Submittals. The final selection, if any, will be that Consultant which, in the opinion
of the County, best meets the requirements set forth in the RFQ and is determined to be the most
highly qualified.
II. Clear and Concise Submittal.
Proposers are discouraged from submitting lengthy Submittals. The County requests that
Submittals be concise and clearly written containing only essential information.
III. Cost Borne by Proposers.
All cost incurred in the preparation of a Submittal and participation in this RFQ and negotiations
process shall be borne by the proposing firms.
IV. Public Disclosure.
Once in the County's possession, Submittals shall become property of the County and considered
public documents under applicable Washington State law.All documentation that is provided to
the County may be subject to disclosure in accordance with Washington State public disclosure
laws.
V. Mason County, in accordance with Title VI of the Civil Rights Act of 1964.
78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations,
Department of Transportation, Subtitle A, Office of the Secretary, Part 21, nondiscrimination in
federally assisted programs of the Department of Transportation issued pursuant to such Act,
hereby notifies all bidders that it will affirmatively insure that in any contract entered into
pursuant to this advertisement, disadvantaged business enterprises will be afforded full
opportunity to submit bids in response to this invitation and will not be discriminated against on
the grounds of race, color, or national origin in consideration for an award.
B. Schedule
I.Anticipated Schedule. The selection process is anticipated to proceed as outlined below:
Date Selection Process
June 7, 2023: Announcement of the RFQ
July 27, 2023: Submittals Due (4:00 p.m.)
August 3, 2023: Select Finalists
August 7-11, 2023: Interview, if necessary
August 14-18, 2023: Negotiations
August 21, 2023: Project Start
TBD during negotiations: Project Completion
11. Notification. The County will notify appropriate firms of changes in the RFQ and Notice of
Selection.
III.Addenda. In the event it becomes necessary to revise any part of the RFQ, an addendum will
be provided to all firms still under consideration at the time the addendum is issued. If any firm
has reason to doubt whether the County is aware of the firm's interest, it is the responsibility of
the firm to notify the County to be sure the addenda is received. Email or call such notice to
Richard Dickinson, Deputy Director, rdickinsongmasoncountywa.gov, (360) 427-9670, Ext.
652.
C. Negotiations
I.At the completion of the selection process, the selected Proposer will enter contract
negotiations with the County. Negotiations of a contract will be in conformance with applicable
federal, state and local laws, regulations and procedures. The negotiated cost and pricing data,
once agreed to by the County and the Consultant, shall form the basis for a billing/payment
provision.
II.At the beginning of negotiations the selected Proposer and County shall meet to establish a
Negotiation Schedule. Negotiations shall begin with the Scope of Work (SOW) identified in the
Qualifications Statement and the Work Plan Level of Effort (LOE) submitted by the selected
Proposer.A Project Schedule shall accompany all revisions to the SOW and LOE. The SOW,
LOE and Project Schedule should be interrelated and identify tasks and subtasks by the same
number.
III. If the County and selected Proposer cannot come to terms on LOE and SOW, the County
may discontinue negotiations and go to the next highest ranked Proposer. Failure to reach
agreement after three (3)revisions demonstrates an inability to reach agreement within a
reasonable period.
D. Cost and Pricing Data
1. The selected consultant shall provide the following information within five (5)business days
after Notice of Selection has been received. Failure to provide such information in a timely
manner may result in the County determining to discontinue negotiations with the selected
Proposer and start negotiations with the next highest ranked Proposer.
IL Direct Salaries. Selected consultant and its sub-consultants shall submit the following
information:
• List of employees, in alphabetical order(last name first), with job classification, rate of
pay, and salary review date.
• Overhead Rates. Selected Consultant and its sub-consultants shall provide the following
information:
o Provide current audited overhead schedule, audit report, and cost detail by general
ledger account.
o Provide a listing of personnel who will perform work on this Project whose
salaries, in full or in part, are included in overhead for the current and the
previous year. For each person, identify his or her title, classification,position in
company and salary rate.
III. Other Direct Cost.
• Identify all Other Direct Cost(s) (ODC) for this project and the rationale used as a basis
for this cost. For each ODC, provide the unit prices and/or rates with supporting
rationale, historical data and estimating methodology used to validate these rates. Failure
to identify ODC results in a presumption that there are no ODC.
IV. Profit. Selected Consultant and its sub-consultants shall provide the following:
• Proposed profit
o Rational and justification for the proposed profit rate.
• Markup on Sub-consultant Costs and ODC. The selected consultant and its sub-
consultants shall provide the following: Proposed markup on sub-consultant costs and
ODC.
o Rationale and justification for the proposed markups.
Evaluation and Selection Criteria
A. Experience and Technical Competence 35 Points
The County will evaluate the experience and technical competence of the Proposer's Project
Team to complete the Comprehensive Sewer Plan. The County will also evaluate the overall
organization of the Project Team. Emphasis will be placed on recent experience and expertise in
performing the required services on projects with a scope of work similar in size and complexity
to this Project.
B.Work Plan/Level of Effort(LOE)30 Points
The County will evaluate the proposed Work Plan/Level of Effort(LOE)to determine the
Proposer's understanding of the scope of work, allocation of skilled personnel to specified tasks,
appropriate utilization of sub-consultants, and overall project approach.
• The Work Plan/LOE is an opportunity for the Proposer to demonstrate its understanding of
scope and propose ideas for the Project.
• Be certain to identify any proposed changes to the scope by adding or subtracting tasks.
C. Record of Past Performance & Project Examples 25 Points
I. The County will evaluate the Project Team's record of performance on previous projects with
consideration given to quality of work, ability to meet schedules and budget, cooperation,
responsiveness, and other managerial considerations.
II. The County will evaluate the Project Examples provided with respect to the Proposer's
experience with similar projects and the amount of involvement the Project Team members had
with the Project Examples. The Project Examples provided should demonstrate the Project Team
members'experience in providing a service similar in scope to this project.
D. Interviews 10 Points Possible
I. The County may or may not conduct an interview. If the County determines that interviews are
necessary, the County will conduct interviews with the short-listed Proposers (finalists).
II. Proposers will be notified in writing of the request and provided the date,place, and time of
the interview. The interview process may or may not include a Consultant presentation and the
Consultant will not be given questions to prepare for in advance of the interview. The County
may choose to use different criteria for the interview, in which case the Finalist will be notified
in writing.
Mason County Public Works
Request for Qualifications
General Sewer/Wastewater Facilities Plan for
North Bay Case Inlet
Mason County,Washington, Public Works Department is seeking professional services for the
development/update of the Mason County;North Bay-Case Inlet Sewer System, General
Sewer/Wastewater Facilities Plan(Plan)per WAC 173-240-050. Relevant activities are outlined
in the following tasks:
• Task I - Review existing as-built plans, information studies and data including flow
records, compliance records, discharge monitoring reports,previous Inflow & Infiltration
(I/I)reports, operations history, television data and any other relevant information
available regarding the current condition of the collection system.
• Task 2 - Inspect and determine the condition of existing collection system, including
pump stations, force mains and side sewers and recommend and conduct additional work
or studies necessary to pin-point the highest collection system repair priorities.
• Task 3 -Review and evaluate the most cost-effective long-term collection system repair
options.
• Task 4 -Evaluate the existing treatment facilities and recommend long term course of
action.
• Task 5- Recommend a prioritized approach of system repair and replacements including
cost estimates and regulatory requirements; identify and provide details on all available
funding sources for collection system repair and replacement projects.
Written responses should no more than twelve-four(24) on 8 1/2"x 11" sheets.Additionally,
responses should include a cover page with the firm's name and contact information for the
firm's primary point of contact for Public Works. The cover page is not included in the 24-page
limit for written responses and should be no more than two pages. Resumes for key staff, not to
exceed one page each, may be included as an appendix to the statement of qualifications and will
not count toward the 24-page limit. Public Works may conduct interviews to select the consultant
firm; but reserves the right to select the consultant firm exclusively based on Statement of
Qualifications.
A single copy of the statement of qualifications must be delivered electronically in .pdf
format, or two paper copies will be accepted in person and received no later than 4:00
PM, PST, on July 27, 2023. Responses are to be emailed to
rdickinson&masoncountMa.gov or delivered to the address below.
Richard Dickinson
Mason County Public Works
100 W Public Works Drive
Shelton, WA 98584
Phone: 360-427-9760 x.652
Mason County,in accordance with Title VI of the Civil Rights Act of 1964,
78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department
of Transportation, Subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally
assisted programs of the Department of Transportation issued pursuant to such Act, hereby
notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to
this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit
bids in response to this invitation and will not be discriminated against on the grounds of race,
color, or national origin in consideration for an award.
For further information or to obtain a full copy of the RFQ contact:
Richard Dickinson
Email: rickinson@masoncountywa.gov
Phone: (360)427-9760, Ext. 652
♦'ems ��,yr
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Richard Dickinson,Deputy Director Ext. 652
Department: Utilities&Waste Management Briefing: N
Action Agenda: N
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): May 22,2023 Agenda Date: June 6,2023
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item: Puget Sound Nutrient Reduction Grant—Rustlewood Wastewater Treatment Plant
Background/Executive Summary:
The Department of Ecology issued the first Puget Sound Nutrient General Permit effective January 1,
2022, through December 31, 2026. The purpose of the permit is to control nutrients from domestic
wastewater treatment plants that discharge to Puget Sound, such as the Rustlewood plant.
Grants were made available to municipalities to pay for planning efforts, monitoring, and actions to
improve operational efficiencies required under the Permit. Mason County will receive$165,900 for the
Rustlewood wastewater treatment plant. The Agreement effective date will be 7/1/2021 and expiration
date 12/31/2025.
Budget Impact:
There is no required grant match. A 2023 budget amendment is proposed for Fund 411 in the amount
of$27,650.
Public Outreach:
The new permit requirements and grant information will be shared with the Rustlewood community
during the upcoming annual Homeowner's Association meeting.
Requested Action:
Request the Board authorize the Director to execute the Puget Sound Nutrient Reduction Grant
Agreement between the Department of Ecology and Mason County.
Attachments:
1. Draft PSNR Grant Agreement
2. Grant Questionnaire
DEPARTMENT OF
ECOLOGY
State of Washington
Agreement No. WQPSNR-2021-MaCoUW-00031
WATER QUALITY PUGET SOUND NUTRIENT REDUCTION AGREEMENT
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
MASON COUNTY-UTILITIES AND WASTE MANAGEMENT DEPARTMENT
This is a binding Agreement entered into by and between the state of Washington,Department of Ecology,hereinafter
referred to as"ECOLOGY,"and Mason County-Utilities and Waste Management Department,hereinafter referred to as
the"RECIPIENT,"to carry out with the provided funds activities described herein.
GENERAL INFORMATION
Project Title: Puget Sound Nutrient Reduction Grant
Total Cost: $389,022.00
Total Eligible Cost: $165,900.00
Ecology Share: $165,900.00
Recipient Share: $0.00
The Effective Date of this Agreement is: 07/01/2021
The Expiration Date of this Agreement is no later than: 12/31/2025
Project Type: Wastewater Facility
Project Short Description:
This project will assist Puget Sound Nutrient Permittees in planning, implementation or management of nutrient discharge
reduction identified in the Puget Sound Nutrient General Permit.
Project Long Description:
N/A
Overall Goal:
This project will improve water quality in the State of Washington by reducing nutrients discharged to Washington
waters of the Salish Sea.
State of Washington Department of Ecology Page 2 of 20
Agreement No: WQPSNR-2021-MaCoUW-00031
Project Title: Puget Sound Nutrient Reduction Grant
Recipient Name: Mason County-Utilities and Waste Management Department
RECIPIENT INFORMATION
Organization Name: Mason County-Utilities and Waste Management Department
Federal Tax ID: 91-6001354
UEI Number: SNAXPBGW4VR4
Mailing Address: 100 W Public Works Dr
Shelton,WA 98584
Contacts
Project Manager Richard Dickinson
Deputy Director
100 W Public Works Drive
Shelton,WA 98584
Shelton,Washington 98584
Email: rickinson@masoncountywa.gov
Phone: (360)427-9670 X652
Billing Contact Michele Remmen
Sr.Acct. Tech
100 W Public Works Dr
Shelton,Washington 98584
Email: mremmen@masoncountywa.gov
Phone: (360)427-9670 x566
Authorized Loretta Swanson
Signatory Director
100 W Public Works Drive
Shelton,Washington 98584
Email: lorettas@co.mason.wa.us
Phone: (360)427-9670
Template Version 12/10/2020
State of Washington Department of Ecology Page 3 of 20
Agreement No: WQPSNR-2021-MaCoUW-00031
Project Title: Puget Sound Nutrient Reduction Grant
Recipient Name: Mason County-Utilities and Waste Management Department
ECOLOGY INFORMATION
Mailing Address: Department of Ecology
Water Quality
PO BOX 47600
Olympia,WA 98504-7600
Physical Address: Water Quality
300 Desmond Drive SE
Lacey,WA 98503
Contacts
Veronica Bridges
Project
Manager
PO Box 47600
Olympia,Washington 98504-7600
Email: VEBR461@ecy.wa.gov
Phone: (564)669-3842
Veronica Bridges
Financial
Manager
PO Box 47600
Olympia,Washington 98504-7600
Email: VEBR461@ecy.wa.gov
Phone: (564)669-3842
Adrien Carroll-Perkins
Technical
Advisor
PO Box 47600
Olympia,Washington 98504-7600
Email: ADCA461@ecy.wa.gov
Phone: (360) 870-7424
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State of Washington Department of Ecology Page 4 of 20
Agreement No: WQPSNR-2021-MaCoUW-00031
Project Title: Puget Sound Nutrient Reduction Grant
Recipient Name: Mason County-Utilities and Waste Management Department
SCOPE OF WORK
Task Number: 1 Task Cost: $16,590.00
Task Title: Grant and Loan Administration
Task Description:
A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements.
Responsibilities include,but are not limited to: Maintenance of project records; submittal of requests for reimbursement and
corresponding backup documentation;progress reports; the EAGL(Ecology Administration of Grants and Loans)recipient
closeout report; and a two-page outcome summary report(including photos,if applicable). In the event that the RECIPIENT
elects to use a contractor to complete project elements, the RECIPIENT shall retain responsibility for the oversight and
management of this funding agreement.
B. The RECIPIENT shall keep documentation that demonstrates the project is in compliance with applicable procurement,
contracting,and interlocal agreement requirements;permitting requirements,including application for,receipt of,and
compliance with all required permits, licenses,easements,or property rights necessary for the project; and submittal of required
performance items. This documentation shall be available upon request.
C. The RECIPIENT shall maintain effective communication with ECOLOGY and maintain up-to-date staff contact information
in the EAGL system.The RECIPIENT shall carry out this project in accordance with any completion dates outlined in this
agreement.
Task Goal Statement:
Properly managed and fully documented project that meets ECOLOGY's grant or loan administrative requirements.
Task Expected Outcome:
* Timely and complete submittal of requests for reimbursement, quarterly progress reports,Recipient Closeout Report, and
two-page outcome summary report.
* Properly maintained project documentation.
Grant and Loan Administration
Deliverables
Number Description Due Date
1.1 Progress Reports that include descriptions of work accomplished,project
challenges or changes in the project schedule. Submitted at least quarterly.
1.2 Recipient Closeout Report(EAGL Form)
1.3 Two-page Outcome Summary Report
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State of Washington Department of Ecology Page 5 of 20
Agreement No: WQPSNR-2021-MaCoUW-00031
Project Title: Puget Sound Nutrient Reduction Grant
Recipient Name: Mason County-Utilities and Waste Management Department
SCOPE OF WORK
Task Number: 2 Task Cost: $149,310.00
Task Title: Nutrient General Permit Implementation
Task Description:
The RECIPIENT will conduct work related to implementation of the Puget Sound Nutrient General Permit for the following
site:
• Rustlewood WWTP
Work funded under this task may include:
• Staff time,equipment, supplies,training,or other expenses related to meeting permit requirements and reducing nutrient
discharges.
• Monitoring and laboratory analysis.
• Preparation of the Nitrogen Optimization Plan,the Nutrient Reduction Evaluation, or the AKART analysis.
• Implementation of an optimization strategy.
• Equipment purchases over$10,000 must be pre-approved by ECOLOGY.
If the RECIPIENT is out of compliance with the Puget Sound Nutrient General Permit,the RECIPIENT will ensure funds are
used to attain compliance where applicable.
Task Goal Statement:
This task will improve water quality in the State of Washington by reducing the nutrients delivered to the Puget Sound by
implementing measures required by the Puget Sound Nutrient General Permit.
Task Expected Outcome:
The RECIPIENT will implement measures required by the Puget Sound Nutrient General Permit.
Nutrient General Permit Implementation
Deliverables
Number Description Due Date
2.1 Documentation of tasks completed.
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State of Washington Department of Ecology Page 6 of 20
Agreement No: WQPSNR-2021-MaCoUW-00031
Project Title: Puget Sound Nutrient Reduction Grant
Recipient Name: Mason County-Utilities and Waste Management Department
SCOPE OF WORK
Task Number: 3 Task Cost: $0.00
Task Title: Cultural Resource Review
Task Description:
If any optimization strategies implemented from Task 2 include above and below ground disturbance activities, such as but not
limited to,ground disturbing BMP installations, site prep work, geotechnical work, the RECIPIENT will ensure the following
items are completed and provide the associated deliverables to ECOLOGY.
A. The RECIPIENT will submit the documents listed below to initiate ECOLOGY's cultural resources review.
The RECIPIENT must receive written notice from ECOLOGY prior to proceeding with work.Work done prior to written
notice to proceed shall not be eligible for reimbursement.
To initiate cultural resources review:
1. The RECIPIENT will submit the Cultural Resources Review Form to ECOLOGY,using the ECOLOGY template.Any
supporting materials must conform to the Department of Archeology and Historic Preservation's (DAHP)Washington State
Standards for Cultural Resource Reporting. The Cultural Resources Review Form template may be found on the ECOLOGY
website.
2. The RECIPIENT will submit an Inadvertent Discovery Plan(IDP)to ECOLOGY,using the ECOLOGY template. The
RECIPIENT will ensure that all contractors and subcontractors have a copy of the completed IDP prior to and while working
on-site. The IDP template may be found on the ECOLOGY website.
Task Goal Statement:
If needed based on optimization strategies implemented from Task 2,the RECIPIENT will complete all cultural reviews in a
timely manner.
Task Expected Outcome:
The project will meet the requirements set forth by the cultural resource protection requirements,rules,and regulations for state
funded projects.
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State of Washington Department of Ecology Page 7 of 20
Agreement No: WQPSNR-2021-MaCoUW-00031
Project Title: Puget Sound Nutrient Reduction Grant
Recipient Name: Mason County-Utilities and Waste Management Department
Cultural Resource Review
Deliverables
Number Description Due Date
3.1 ECOLOGY Cultural Resources Review Form. Email the form and any
supplemental cultural resources documentation directly to the ECOLOGY
Project Manager. DO NOT upload the cultural resources form or
documentation to EAGL.
3.2 Inadvertent Discovery Plan(IDP). Email the form directly to the ECOLOGY
Project Manager for review. Upload to EAGL once review is complete.
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State of Washington Department of Ecology Page 8 of 20
Agreement No: WQPSNR-2021-MaCoUW-00031
Project Title: Puget Sound Nutrient Reduction Grant
Recipient Name: Mason County-Utilities and Waste Management Department
BUDGET
Funding Distribution EG230173
NOTE: The above funding distribution number is used to identify this specific agreement and budget on payment
remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple
funding distribution numbers to identify each budget.
Funding Title: Puget Sound Nutrient Reduction Grant 2021 Funding Type: Grant
Funding Effective Date: 07/01/2021 Funding Expiration Date: 12/31/2025
Funding Source:
Title: Puget Sound Nutrient Reduction
Fund: FD
Type: State
Funding Source%: 100%
Description: The Puget Sound Nutrient Reduction Grant Program provides grants to specific
wastewater treatment facilities that discharge to Puget Sound. The grants are provided
for planning and/or process efficiencies for meeting requirements of the Puget Sound
Nutrient General Permit.
Approved Indirect Costs Rate: Approved State Indirect Rate: 30%
Recipient Match%: 0%
InKind Interlocal Allowed: No
InKind Other Allowed: No
Is this Funding Distribution used to match a federal grant? No
Puget Sound Nutrient Reduction Grant 2021 Task Total
Grant and Loan Administration S 16,590.00
Nutrient General Permit Implementation $ 149,310.00
Cultural Resource Review $ 0.00
Total: S 165,900.00
Template Version 12/10/2020
State of Washington Department of Ecology Page 9 of 20
Agreement No: WQPSNR-2021-MaCoUW-00031
Project Title: Puget Sound Nutrient Reduction Grant
Recipient Name: Mason County-Utilities and Waste Management Department
Funding Distribution Summary
Recipient/Ecology Share
Funding Distribution Name Recipient Match '% Recipient Share Ecology Share Total
Puget Sound Nutrient Reduction 0.00 % $ 0.00 S 165,900.00 $ 165,900.00
Grant 2021
Total S 0.00 $ 165,900.00 $ 165,900.00
AGREEMENT SPECIFIC TERMS AND CONDITIONS
N/A
SPECIAL TERMS AND CONDITIONS
Water Quality Puget Sound Nutrient Reduction Grant Special Terms and Conditions
A. Electronic Fund Transfers: Payment will be issued through Washington State's Office of Financial Management's Statewide
Payee Desk. To receive payment you must register as a statewide vendor by submitting a statewide vendor registration form
and an IRS W-9 form at website,https:Hofm.wa.gov/it-systems/statewide-vendorpayee-services. If you have questions about
the vendor registration process or electronic fund transfers,you can contact Statewide Payee Help Desk at(360)407-8180 or
email PayeeRegistration@ofm.wa.gov.
B.Equipment Purchase: Equipment purchases over$5,000 and not included in the scope of work or the Ecology approved
construction plans and specifications,must be pre-approved by ECOLOGY's project manager before purchase.All equipment
purchases over$5,000 and not included in a contract for work being completed on the funded project,must also be reported
on the Equipment Purchase Report in EAGL.
C.Funding Recognition: The RECIPIENT must inform the public about ECOLOGY funding participation in this project through
the use of project signs, acknowledgement in published materials,reports,the news media,websites,or other public
announcements. Projects addressing site-specific locations must utilize appropriately sized and weather-resistant signs. Sign
logos are available from ECOLOGY's Financial Manager upon request.
D. Lobbying and Litigation: Costs incurred for the purposes of lobbying or litigation are not eligible for funding under this
agreement.
E. Post Project Assessment Survey: The RECIPIENT agrees to participate in a brief survey regarding the key project results or
water quality project outcomes and the status of long-term environmental results or goals from the project approximately three
years after project completion. A representative from ECOLOGY's Water Quality Program may contact the RECIPIENT to
request this data. ECOLOGY may also conduct site interviews and inspections,and may otherwise evaluate the project,as part
of this assessment.
F.Project Status Evaluation: ECOLOGY may evaluate the status of this project 18 months from the effective date of this
agreement. ECOLOGY's Project Manager and Financial Manager will meet with the RECIPIENT to review spending trends,
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State of Washington Department of Ecology Page 10 of 20
Agreement No: WQPSNR-2021-MaCoUW-00031
Project Title: Puget Sound Nutrient Reduction Grant
Recipient Name: Mason County-Utilities and Waste Management Department
completion of outcome measures,and overall project administration and performance. If the RECIPIENT fails to make
satisfactory progress toward achieving project outcomes, ECOLOGY may change the scope of work,reduce grant funds, or
increase oversight measures.
GENERAL FEDERAL CONDITIONS
If a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is
used to match a federal grant award,the following terms and conditions apply to you.
A. CERTIFICATION REGARDING SUSPENSION,DEBARMENT,INELIGIBILITY OR VOLUNTARY
EXCLUSION:
1. The RECIPIENT/CONTRACTOR,by signing this agreement,certifies that it is not suspended,debarred,proposed for
debarment, declared ineligible or otherwise excluded from contracting with the federal government, or from receiving
contracts paid for with federal funds. If the RECIPIENT/CONTRACTOR is unable to certify to the statements
contained in the certification,they must provide an explanation as to why they cannot.
2. The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the
RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by
reason of changed circumstances.
3. The terms covered transaction,debarred, suspended,ineligible, lower tier covered transaction,participant,person,
primary covered transaction,principal,proposal,and voluntarily excluded, as used in this clause,have the meaning set
out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact
ECOLOGY for assistance in obtaining a copy of those regulations.
4. The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a
person who is proposed for debarment under the applicable Code of Federal Regulations,debarred, suspended,
declared ineligible,or voluntarily excluded from participation in this covered transaction.
5. The RECIPIENT/CONTRACTOR further agrees by signing this agreement,that it will include this clause titled
"CERTIFICATION REGARDING SUSPENSION,DEBARMENT,INELIGIBILITY OR VOLUNTARY
EXCLUSION"without modification in all lower tier covered transactions and in all solicitations for lower tier covered
transactions.
6. Pursuant to 2CFR180.330,the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier covered
transaction complies with certification of suspension and debarment requirements.
7. RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal
Regulations may result in the delay or negation of this funding agreement,or pursuance of legal remedies,including
suspension and debarment.
8. RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file,that it,and all lower tier recipients or
contractors, are not suspended or debarred, and will make this proof available to ECOLOGY before requests for
reimbursements will be approved for payment.RECIPIENT/CONTRACTOR must run a search in
<http://www.sam.,gov>and print a copy of completed searches to document proof of compliance.
B.FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT(FFATA)REPORTING
REQUIREMENTS:
CONTRACTOR/RECIPIENT must complete the FFATA Data Collection Form(ECY 070-395)and return it with the
signed agreement to ECOLOGY.
Any CONTRACTOR/RECIPIENT that meets each of the criteria below must report compensation for its five
top executives using the FFATA Data Collection Form.
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State of Washington Department of Ecology Page 11 of 20
Agreement No: WQPSNR-2021-MaCoUW-00031
Project Title: Puget Sound Nutrient Reduction Grant
Recipient Name: Mason County-Utilities and Waste Management Department
Receives more than$30,000 in federal funds under this award.
Receives more than 80 percent of its annual gross revenues from federal funds.
Receives more than$25,000,000 in annual federal funds.
Ecology will not pay any invoices until it has received a completed and signed FFATA Data Collection Form. Ecology is
required to report the FFATA information for federally funded agreements,including the required Unique Entity Identifier in
www.sam. og v<http://www.sam.gov/>within 30 days of agreement signature. The FFATA information will be available to
the public at www.usaspendiniz o�tp://www.usaspending.gov/>.
For more details on FFATA requirements, see www.fsrs. og v<bq://www.fsrs.gov/>.
C.FEDERAL FUNDING PROHIBITION ON CERTAIN TELECOMMUNICATIONS OR VIDEO SURVEILLANCE
SERVICES OR EQUIPMENT:
As required by 2 CFR 200.216, federal grant or loan recipients and subrecipients are prohibited from obligating or expending
loan or grant funds to:
1. Procure or obtain;
2. Extend or renew a contract to procure or obtain; or
3. Enter into a contract(or extend or renew a contract)to procure or obtain equipment, services, or systems that use
covered telecommunications equipment,video surveillance services or services as a substantial or essential component
of any system,or as critical technology as part of any system.As described in Public Law 115-232
<hitps://www. ovg info.gov/content/pkg/PLAW-115publ232/pdf/PLAW-I15publ232.pdf> , section 889,covered
telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE
Corporation(or any subsidiary or affiliate of such entities).
Recipients, subrecipients,and borrowers also may not use federal funds to purchase certain prohibited equipment, systems,or
services,including equipment, systems,or services produced or provided by entities identified in section 889, are recorded in
the System for Award Management(SAM)<https:Hsam.gov/SAM/>exclusion list.
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Agreement No: WQPSNR-2021-MaCoUW-00031
Project Title: Puget Sound Nutrient Reduction Grant
Recipient Name: Mason County-Utilities and Waste Management Department
GENERAL TERMS AND CONDITIONS
Pertaining to Grant and Loan Agreements With the state of Washington,Department of Ecology
GENERAL TERMS AND CONDITIONS
For DEPARTMENT OF ECOLOGY GRANTS and LOANS
06/24/2021 Version
1. ADMINISTRATIVE REQUIREMENTS
a) RECIPIENT shall follow the "Administrative Requirements for Recipients of Ecology Grants and Loans—EAGL Edition."
(https:Hfortress.wa.gov/ecy/publications/SummaryPages/1701004.html)
b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management of all
funds and resources made available under this Agreement.
c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement,including ensuring all
subgrantees and contractors comply with the terms and conditions of this Agreement. ECOLOGY reserves the right to request
proof of compliance by subgrantees and contractors.
d) RECIPIENT's activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent and
character of all work and services.
2. AMENDMENTS AND MODIFICATIONS
This Agreement may be altered, amended,or waived only by a written amendment executed by both parties. No subsequent
modification(s)or amendment(s) of this Agreement will be of any force or effect unless in writing and signed by authorized
representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff contacts and administrative
information without the concurrence of either party.
3. ACCESSIBILITY REQUIREMENTS FOR COVERED TECHNOLOGY
The RECIPIENT must comply with the Washington State Office of the Chief Information Officer, OCIO Policy no. 188,
Accessibility(https://ocio.wa.gov/policy/accessibility)as it relates to"covered technology."This requirement applies to all
products supplied under the Agreement,providing equal access to information technology by individuals with disabilities,
including and not limited to web sites/pages,web-based applications, software systems,video and audio content,and electronic
documents intended for publishing on Ecology's public web site.
4. ARCHAEOLOGICAL AND CULTURAL RESOURCES
RECIPIENT shall take all reasonable action to avoid,minimize, or mitigate adverse effects to archaeological and historic
archaeological sites,historic buildings/structures,traditional cultural places, sacred sites,or other cultural resources,hereby
referred to as Cultural Resources.
The RECIPIENT must agree to hold harmless ECOLOGY in relation to any claim related to Cultural Resources discovered,
disturbed, or damaged due to the RECIPIENT's project funded under this Agreement.
RECIPIENT shall:
a) Contact the ECOLOGY Program issuing the grant or loan to discuss any Cultural Resources requirements for their project:
• Cultural Resource Consultation and Review should be initiated early in the project planning process and must be completed
prior to expenditure of Agreement funds as required by applicable State and Federal requirements.
* For state funded construction, demolition,or land acquisitions,comply with Governor Executive Order 21-02,Archaeological
and Cultural Resources.
• For projects with any federal involvement, comply with the National Historic Preservation Act of 1966(Section 106).
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Agreement No: WQPSNR-2021-MaCoUW-00031
Project Title: Puget Sound Nutrient Reduction Grant
Recipient Name: Mason County-Utilities and Waste Management Department
b) If required by the ECOLOGY Program, submit an Inadvertent Discovery Plan(IDP)to ECOLOGY prior to implementing
any project that involves field activities. ECOLOGY will provide the IDP form.
RECIPIENT shall:
• Keep the IDP at the project site.
• Make the IDP readily available to anyone working at the project site.
• Discuss the IDP with staff,volunteers,and contractors working at the project site.
• Implement the IDP when Cultural Resources or human remains are found at the project site.
c) If any Cultural Resources are found while conducting work under this Agreement, follow the protocol outlined in the project
IDP.
• Immediately stop work and notify the ECOLOGY Program,who will notify the Department of Archaeology and Historic
Preservation at(360)586-3065, any affected Tribe,and the local government.
d) If any human remains are found while conducting work under this Agreement, follow the protocol outlined in the project
IDP.
• Immediately stop work and notify the local Law Enforcement Agency or Medical Examiner/Coroner's Office,the
Department of Archaeology and Historic Preservation at(360)790-1633, and then the ECOLOGY Program.
e) Comply with RCW 27.53,RCW 27.44,and RCW 68.50.645, and all other applicable local, state,and federal laws
protecting Cultural Resources and human remains.
5. ASSIGNMENT
No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT.
6. COMMUNICATION
RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT's designees,ECOLOGY,all
affected local, state,or federal jurisdictions,and any interested individuals or groups.
7. COMPENSATION
a) Any work performed prior to effective date of this Agreement will be at the sole expense and risk of the RECIPIENT.
ECOLOGY must sign the Agreement before any payment requests can be submitted.
b) Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement.
c) RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified with
ECOLOGY prior to incurring costs. Costs that are conditionally eligible require approval by ECOLOGY prior to expenditure.
d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY.
e) ECOLOGY will not process payment requests without the proper reimbursement forms,Progress Report and supporting
documentation. ECOLOGY will provide instructions for submitting payment requests.
f) ECOLOGY will pay the RECIPIENT thirty(30)days after receipt of a properly completed request for payment.
g) RECIPIENT will receive payment through Washington State's Office of Financial Management's Statewide Payee Desk.
To receive payment you must register as a statewide vendor by submitting a statewide vendor registration form and an IRS W-9
form at website,https:Hofm.wa.gov/it-systems/statewide-vendorpayee-services. If you have questions about the vendor
registration process,you can contact Statewide Payee Help Desk at(360)407-8180 or email PayeeRegistration@ofin.wa.gov.
h) ECOLOGY may, at its sole discretion,withhold payments claimed by the RECIPIENT if the RECIPIENT fails to
satisfactorily comply with any term or condition of this Agreement.
i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein,or a portion thereof,has
been completed if,at ECOLOGY's sole discretion, such payment is reasonable and approved according to this Agreement,as
appropriate,or upon completion of an audit as specified herein.
j) RECIPIENT must submit within thirty(30)days after the expiration date of this Agreement,all financial,performance, and
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Agreement No: WQPSNR-2021-MaCoUW-00031
Project Title: Puget Sound Nutrient Reduction Grant
Recipient Name: Mason County-Utilities and Waste Management Department
other reports required by this Agreement.Failure to comply may result in delayed reimbursement.
8. COMPLIANCE WITH ALL LAWS
RECIPIENT agrees to comply fully with all applicable federal, state and local laws, orders,regulations,and permits related to
this Agreement,including but not limited to:
a) RECIPIENT agrees to comply with all applicable laws,regulations,and policies of the United States and the State of
Washington which affect wages and job safety.
b) RECIPIENT agrees to be bound by all applicable federal and state laws,regulations,and policies against discrimination.
c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements.
d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required
by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project timeline for the
permit and approval processes.
ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT fails to
comply with above requirements.
If any provision of this Agreement violates any statute or rule of law of the state of Washington, it is considered modified to
conform to that statute or rule of law.
9. CONFLICT OF INTEREST
RECIPIENT and ECOLOGY agree that any officer,member,agent,or employee,who exercises any function or responsibility
in the review,approval, or carrying out of this Agreement, shall not have any personal or financial interest,direct or indirect,nor
affect the interest of any corporation,partnership, or association in which he/she is a part, in this Agreement or the proceeds
thereof.
10. CONTRACTING FOR GOODS AND SERVICES
RECIPIENT may contract to buy goods or services related to its performance under this Agreement. RECIPIENT shall award
all contracts for construction,purchase of goods, equipment, services,and professional architectural and engineering services
through a competitive process,if required by State law. RECIPIENT is required to follow procurement procedures that ensure
legal, fair, and open competition.
RECIPIENT must have a standard procurement process or follow current state procurement procedures. RECIPIENT may be
required to provide written certification that they have followed their standard procurement procedures and applicable state law
in awarding contracts under this Agreement.
ECOLOGY reserves the right to inspect and request copies of all procurement documentation,and review procurement
practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with state
procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY's sole discretion.
11. DISPUTES
When there is a dispute with regard to the extent and character of the work, or any other matter related to this Agreement the
determination of ECOLOGY will govern,although the RECIPIENT shall have the right to appeal decisions as provided for
below:
a) RECIPIENT notifies the funding program of an appeal request.
b) Appeal request must be in writing and state the disputed issue(s).
c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal.
d) ECOLOGY reviews the RECIPIENT's appeal.
e) ECOLOGY sends a written answer within ten(10)business days,unless more time is needed,after concluding the review.
The decision of ECOLOGY from an appeal will be final and conclusive,unless within thirty(30)days from the date of such
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Agreement No: WQPSNR-2021-MaCoUW-00031
Project Title: Puget Sound Nutrient Reduction Grant
Recipient Name: Mason County-Utilities and Waste Management Department
decision,the RECIPIENT furnishes to the Director of ECOLOGY a written appeal. The decision of the Director or duly
authorized representative will be final and conclusive.
The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal.
Appeals of the Director's decision will be brought in the Superior Court of Thurston County. Review of the Director's decision
will not be taken to Environmental and Land Use Hearings Office.
Pending final decision of a dispute,the RECIPIENT agrees to proceed diligently with the performance of this Agreement and in
accordance with the decision rendered.
Nothing in this Agreement will be construed to limit the parties'choice of another mutually acceptable method,in addition to the
dispute resolution procedure outlined above.
12. ENVIRONMENTAL DATA STANDARDS
a) RECIPIENT shall prepare a Quality Assurance Project Plan(QAPP)for a project that collects or uses environmental
measurement data. RECIPIENTS unsure about whether a QAPP is required for their project shall contact the ECOLOGY
Program issuing the grant or loan. If a QAPP is required,the RECIPIENT shall:
• Use ECOLOGY's QAPP Template/Checklist provided by the ECOLOGY,unless ECOLOGY Quality Assurance (QA)
officer or the Program QA coordinator instructs otherwise.
• Follow ECOLOGY's Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies,July 2004
(Ecology Publication No. 04-03-030).
• Submit the QAPP to ECOLOGY for review and approval before the start of the work.
b) RECIPIENT shall submit environmental data that was collected on a project to ECOLOGY using the Environmental
Information Management system(EIM),unless the ECOLOGY Program instructs otherwise. The RECIPIENT must confirm
with ECOLOGY that complete and correct data was successfully loaded into EIM,find instructions at:
http://www.ecy.wa.gov/eim.
c) RECIPIENT shall follow ECOLOGY's data standards when Geographic Information System (GIS)data is collected and
processed. Guidelines for Creating and Accessing GIS Data are available at:
https:Hecology.wa.gov/Research-Data/Data-resources/Geographic-Information-Systems-GIS/Standards.RECIPIENT,when
requested by ECOLOGY, shall provide copies to ECOLOGY of all final GIS data layers,imagery,related tables,raw data
collection files,map products,and all metadata and project documentation.
13. GOVERNING LAW
This Agreement will be governed by the laws of the State of Washington, and the venue of any action brought hereunder will be
in the Superior Court of Thurston County.
14. INDEMNIFICATION
ECOLOGY will in no way be held responsible for payment of salaries, consultant's fees,and other costs related to the project
described herein, except as provided in the Scope of Work.
To the extent that the Constitution and laws of the State of Washington permit,each party will indemnify and hold the other
harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of
that party or that party's agents or employees arising out of this Agreement.
15. INDEPENDENT STATUS
The employees,volunteers, or agents of each party who are engaged in the performance of this Agreement will continue to be
employees,volunteers,or agents of that party and will not for any purpose be employees,volunteers,or agents of the other
party.
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Agreement No: WQPSNR-2021-MaCoUW-00031
Project Title: Puget Sound Nutrient Reduction Grant
Recipient Name: Mason County-Utilities and Waste Management Department
16. KICKBACKS
RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to give up
any part of the compensation to which he/she is otherwise entitled to or receive any fee,commission, or gift in return for award
of a subcontract hereunder.
17. MINORITY AND WOMEN'S BUSINESS ENTERPRISES(MWBE)
RECIPIENT is encouraged to solicit and recruit,to the extent possible,certified minority-owned(MBE)and women-owned
(WBE)businesses in purchases and contracts initiated under this Agreement.
Contract awards or rejections cannot be made based on MWBE participation;however, the RECIPIENT is encouraged to
take the following actions,when possible, in any procurement under this Agreement:
a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods or
services.
b) Divide the total requirements,when economically feasible,into smaller tasks or quantities,to permit maximum participation
by qualified minority and women's businesses.
c) Establish delivery schedules,where work requirements permit,which will encourage participation of qualified minority and
women's businesses.
d) Use the services and assistance of the Washington State Office of Minority and Women's Business Enterprises(OMWBE)
(866-208-1064) and the Office of Minority Business Enterprises of the U.S.Department of Commerce,as appropriate.
18. ORDER OF PRECEDENCE
In the event of inconsistency in this Agreement,unless otherwise provided herein,the inconsistency shall be resolved by giving
precedence in the following order: (a)applicable federal and state statutes and regulations; (b) The Agreement; (c) Scope of
Work; (d) Special Terms and Conditions; (e)Any provisions or terms incorporated herein by reference,including the
"Administrative Requirements for Recipients of Ecology Grants and Loans"; (f)Ecology Funding Program Guidelines; and(g)
General Terms and Conditions.
19. PRESENTATION AND PROMOTIONAL MATERIALS
ECOLOGY reserves the right to approve RECIPIENT's communication documents and materials related to the fulfillment of
this Agreement:
a) If requested, RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten (10)business days prior to
production and distribution.
b) RECIPIENT shall include time for ECOLOGY's review and approval process in their project timeline.
c) If requested,RECIPIENT shall provide ECOLOGY two (2)final copies and an electronic copy of any tangible products
developed.
Copies include any printed materials,and all tangible products developed such as brochures,manuals,pamphlets,videos, audio
tapes, CDs, curriculum,posters,media announcements,or gadgets with a message, such as a refrigerator magnet, and any
online communications,such as web pages,blogs,and twitter campaigns. If it is not practical to provide a copy,then the
RECIPIENT shall provide a description(photographs,drawings,printouts,etc.)that best represents the item.
Any communications intended for public distribution that uses ECOLOGY's logo shall comply with ECOLOGY's graphic
requirements and any additional requirements specified in this Agreement. Before the use of ECOLOGY's logo contact
ECOLOGY for guidelines.
RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY.
20. PROGRESS REPORTING
a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress reports to
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Agreement No: WQPSNR-2021-MaCoUW-00031
Project Title: Puget Sound Nutrient Reduction Grant
Recipient Name: Mason County-Utilities and Waste Management Department
ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not document
timely use of funds.
b) RECIPIENT must submit a progress report with each payment request. Payment requests will not be processed without a
progress report. ECOLOGY will define the elements and frequency of progress reports.
c) RECIPIENT shall use ECOLOGY's provided progress report format.
d) Quarterly progress reports will cover the periods from January 1 through March 31,April 1 through June 30,July 1 through
September 30, and October 1 through December 31. Reports shall be submitted within thirty(30)days after the end of the
quarter being reported.
e) RECIPIENT must submit within thirty(30)days of the expiration date of the project,unless an extension has been approved
by ECOLOGY,all financial,performance, and other reports required by the Agreement and funding program guidelines.
RECIPIENT shall use the ECOLOGY provided closeout report format.
21. PROPERTY RIGHTS
a) Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property
under this Agreement,the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free,nonexclusive,
and irrevocable license to reproduce,publish,recover, or otherwise use the material(s)or property,and to authorize others to
use the same for federal, state,or local government purposes.
b) Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY information;
present papers, lectures, or seminars involving information supplied by ECOLOGY; or use logos,reports,maps, or other data
in printed reports, signs,brochures,pamphlets,etc.,appropriate credit shall be given to ECOLOGY.
c) Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic
materials produced in fulfillment of this Agreement, in any manner ECOLOGY deems appropriate. ECOLOGY shall
acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials.
d) Tangible Property Rights. ECOLOGY's current edition of"Administrative Requirements for Recipients of Ecology Grants
and Loans," shall control the use and disposition of all real and personal property purchased wholly or in part with funds
furnished by ECOLOGY in the absence of state and federal statutes,regulations,or policies to the contrary,or upon specific
instructions with respect thereto in this Agreement.
e) Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the RECIPIENT
for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by ECOLOGY. If said property
is lost, stolen,or damaged while in the RECIPIENT's possession, then ECOLOGY shall be reimbursed in cash or by setoff by
the RECIPIENT for the fair market value of such property.
f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds for the
acquisition of land or facilities:
1. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this
Agreement.
2. RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of
funds provided by this Agreement. Such evidence may include title insurance policies, Torrens certificates, or abstracts,and
attorney's opinions establishing that the land is free from any impediment,lien, or claim which would impair the uses intended by
this Agreement.
g) Conversions. Regardless of the Agreement expiration date,the RECIPIENT shall not at any time convert any equipment,
property, or facility acquired or developed under this Agreement to uses other than those for which assistance was originally
approved without prior written approval of ECOLOGY. Such approval may be conditioned upon payment to ECOLOGY of
that portion of the proceeds of the sale,lease,or other conversion or encumbrance which monies granted pursuant to this
Agreement bear to the total acquisition,purchase, or construction costs of such property.
22. RECORDS,AUDITS,AND INSPECTIONS
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State of Washington Department of Ecology Page 18 of 20
Agreement No: WQPSNR-2021-MaCoUW-00031
Project Title: Puget Sound Nutrient Reduction Grant
Recipient Name: Mason County-Utilities and Waste Management Department
RECIPIENT shall maintain complete program and financial records relating to this Agreement,including any engineering
documentation and field inspection reports of all construction work accomplished.
All records shall:
a) Be kept in a manner which provides an audit trail for all expenditures.
b) Be kept in a common file to facilitate audits and inspections.
c) Clearly indicate total receipts and expenditures related to this Agreement.
d) Be open for audit or inspection by ECOLOGY, or by any duly authorized audit representative of the State of Washington,
for a period of at least three(3)years after the final grant payment or loan repayment, or any dispute resolution hereunder.
RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies in the
records.
ECOLOGY reserves the right to audit, or have a designated third party audit, applicable records to ensure that the state has
been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be enforced.
Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination.
All work performed under this Agreement and any property and equipment purchased shall be made available to ECOLOGY
and to any authorized state, federal or local representative for inspection at any time during the course of this Agreement and for
at least three(3)years following grant or loan termination or dispute resolution hereunder.
RECIPIENT shall provide right of access to ECOLOGY,or any other authorized representative,at all reasonable times,in
order to monitor and evaluate performance, compliance, and any other conditions under this Agreement.
23. RECOVERY OF FUNDS
The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory performance
of this Agreement and completion of the work described in the Scope of Work.
All payments to the RECIPIENT are subject to approval and audit by ECOLOGY,and any unauthorized expenditure(s)or
unallowable cost charged to this Agreement shall be refunded to ECOLOGY by the RECIPIENT.
RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this Agreement.
RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments within
thirty(30)days of a written notice. Interest will accrue at the rate of twelve percent(12%)per year from the time ECOLOGY
demands repayment of funds.
Any property acquired under this Agreement, at the option of ECOLOGY,may become ECOLOGY's property and the
RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property.
24. SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such
invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, and to
this end the provisions of this Agreement are declared to be severable.
25. STATE ENVIRONMENTAL POLICY ACT(SEPA)
RECIPIENT must demonstrate to ECOLOGY's satisfaction that compliance with the requirements of the State Environmental
Policy Act(Chapter 43.21 C RCW and Chapter 197-11 WAC)have been or will be met. Any reimbursements are subject to
this provision.
26. SUSPENSION
When in the best interest of ECOLOGY,ECOLOGY may at any time,and without cause, suspend this Agreement or any
portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT. RECIPIENT shall resume
performance on the next business day following the suspension period unless another day is specified by ECOLOGY.
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Agreement No: WQPSNR-2021-MaCoUW-00031
Project Title: Puget Sound Nutrient Reduction Grant
Recipient Name: Mason County-Utilities and Waste Management Department
27. SUSTAINABLE PRACTICES
In order to sustain Washington's natural resources and ecosystems,the RECIPIENT is fully encouraged to implement
sustainable practices and to purchase environmentally preferable products under this Agreement.
a) Sustainable practices may include such activities as: use of clean energy,use of double-sided printing,hosting low impact
meetings, and setting up recycling and composting programs.
b) Purchasing may include such items as: sustainably produced products and services, EPEAT registered computers and
imaging equipment,independently certified green cleaning products,remanufactured toner cartridges,products with reduced
packaging,office products that are refillable,rechargeable,and recyclable, 100%post-consumer recycled paper,and toxic free
products.
For more suggestions visit ECOLOGY's web page,Green Purchasing,
https://ecology.wa.gov/Regulations-Permits/Guidance-technical-assistance/Sustainable-purchasing.
28. TERMINATION
a) For Cause
ECOLOGY may terminate for cause this Agreement with a seven (7)calendar days prior written notification to the
RECIPIENT,at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or for a material breach of
any term or condition. If this Agreement is so terminated,the parties shall be liable only for performance rendered or costs
incurred in accordance with the terms of this Agreement prior to the effective date of termination.
Failure to Commence Work. ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to commence work
on the project funded within four(4)months after the effective date of this Agreement,or by any date mutually agreed upon in
writing for commencement of work, or the time period defined within the Scope of Work.
Non-Performance. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the
RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of
ECOLOGY,to perform any obligation required of it by this Agreement,ECOLOGY may refuse to pay any further funds,
terminate in whole or in part this Agreement,and exercise any other rights under this Agreement.
Despite the above,the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY
and the State of Washington because of any breach of this Agreement by the RECIPIENT. ECOLOGY may withhold
payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is
determined.
b) For Convenience
ECOLOGY may terminate for convenience this Agreement, in whole or in part,for any reason when it is the best interest of
ECOLOGY,with a thirty(30)calendar days prior written notification to the RECIPIENT,except as noted below. If this
Agreement is so terminated,the parties shall be liable only for performance rendered or costs incurred in accordance with the
terms of this Agreement prior to the effective date of termination.
Non-Allocation of Funds. ECOLOGY's ability to make payments is contingent on availability of funding. In the event funding
from state,federal or other sources is withdrawn,reduced, or limited in any way after the effective date and prior to the
completion or expiration date of this Agreement,ECOLOGY,at its sole discretion,may elect to terminate the Agreement,in
whole or part,or renegotiate the Agreement, subject to new funding limitations or conditions. ECOLOGY may also elect to
suspend performance of the Agreement until ECOLOGY determines the funding insufficiency is resolved. ECOLOGY may
exercise any of these options with no notification or restrictions, although ECOLOGY will make a reasonable attempt to provide
notice.
In the event of termination or suspension, ECOLOGY will reimburse eligible costs incurred by the RECIPIENT through the
effective date of termination or suspension.Reimbursed costs must be agreed to by ECOLOGY and the RECIPIENT. In no
event shall ECOLOGY's reimbursement exceed ECOLOGY's total responsibility under the Agreement and any amendments.
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Agreement No: WQPSNR-2021-MaCoUW-00031
Project Title: Puget Sound Nutrient Reduction Grant
Recipient Name: Mason County-Utilities and Waste Management Department
If payments have been discontinued by ECOLOGY due to unavailable funds,the RECIPIENT shall not be obligated to repay
monies which had been paid to the RECIPIENT prior to such termination.
RECIPIENT's obligation to continue or complete the work described in this Agreement shall be contingent upon availability of
funds by the RECIPIENT's governing body.
c) By Mutual Agreement
ECOLOGY and the RECIPIENT may terminate this Agreement,in whole or in part,at any time,by mutual written agreement.
d) In Event of Termination
All finished or unfinished documents,data studies, surveys,drawings,maps,models,photographs,reports or other materials
prepared by the RECIPIENT under this Agreement,at the option of ECOLOGY,will become property of ECOLOGY and the
RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such
documents and other materials.
Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in
accordance with Recovery of Funds, identified herein.
29. THIRD PARTY BENEFICIARY
RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement,the state of
Washington is named as an express third party beneficiary of such subcontracts with full rights as such.
30. WAIVER
Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach,and will
not be construed as a modification of the terms of this Agreement unless stated as such in writing by the authorized
representative of ECOLOGY.
End of General Terms and Conditions
Template Version 12/10/2020
Mason County
GRANT QUESTIONNAIRE
Date: Office/Department: Public Works
Contact Person: Richard Dickinson
1) Name of Grant/Program water Quality Puget Sound Nutrient Reduction
2) New Grant Rl Renewing Grant ❑ Term (# of years) 4
3) Is the grant unchanged, and does not require Current Expense funding?
Y N X
4) How will this grant benefit the County's citizens?
This project will improve water quality in the State of Washington by reducing nutrients discharged to
Washington waters of the Salish Sea.
5) Is this a program grant or an equipment grant?
Prooram grant
6) Is this a "one-time only grant" or is it renewable? If renewable, how long
is grant anticipated to last?
One-time grant.
7) If this is a new grant how will the grant support a current program OR
how will the program change?
Planning,effnrfq,,.monitoring,and actions to improve operational afficianciec ragnired under the
permit for RWTP to control nutrients discharged to Puget Sound that are contributing to low oxygen
anu waicj yuduy impa"nroni.
8) Does this grant require up front funds? Y N X
If so, what is the source of the up-front funds needed to cover costs prior to
initial and continuing reimbursements being received?
9) How many employees (new or current) will be paid by the grant? N None C Yes
a. If this grant requires new hire(s) and grant ends, how will unemployment costs be
funded?
Page 1 rev. 3-11
I
10) Will the grant require matching funds; i.e., in-kind, cash, Employment Security, Social
Security, FICA, PERS, etc? Y N X If so, what?
11) Would the grant allow for an annual COLA in salary, increase in medical insurance
premiums or increases in any personnel benefits?Y salary
12) What fund would support a cash match (if required)? N/A
13) If required what is the TOTAL cost of the match over the life of the grant? N/A
14) What fund would support the administration of the grant?u&W Rustlewood fund
15) Will the grant allow for the County cost allocation plan to be funded? Y N/A
16) Would the grant require the county to provide office space and/or additional equipment to
administer the program? If so, what are the requirements?
The grant covers staff time equipment,supplies,training,or other expenses related to meeting permit
requirements and reducing nutriPr't d0srharge$
17) Would the program require use of a county vehicle or personal vehicle? Y N X
18) If so, would the grant provide for the cost of the automobile and/or liability insurance?
Y NX
19) Would the grant require activities by other county offices/departments? (i.e. legal review,
technology services assistance, new BARS numbers.) Y N X If so, what activities?
20) Would acceptance and completion of the grant project in any way OBLIGATE the County to
create/enact new ordinance or policies?Y N X If so, what obligations? -
21) Does this grant project include any activities that may fall outside the county's standard
policies (personnel policies on travel, hours of work, training required, reimbursement for
meeting refreshments, paying for meeting space, etc.?)
The grant will ragfiire na,y training rep dran+ents but dnas not fall ni dsida(]nunty's standard nnliries
Page 2 rev.3-11
22) Will outside consultants be solicited to work on the grant and if so, is a process in place for
appropriate selection and oversight of consultant activities?Y N X If so, what is
the funding source for consultant fees?
23) For a program grant, how would the program be funded after the grant expires? (It should
be understood that once grant funding ends, either the program ceases OR the funding for
the program needs to be absorbed within the department's or office's existing budget) OR
justification must be provided that the program has been and will continue to save or
benefit taxpayers.
24) Please provide (attached to questionnaire) a synopsis of the grant or a copy of the fact
sheet.
Please feel free to submit additional information as needed.
Official signaturrof requesting office/department:
� a�,SDYI -5117 hP 23
Elected Official/Department Head Date
Approved by:
Chair, Board of County Commissioners Date
Page 3
Puget Sound nutrient reduction grants
program
In the 2021-23 biennial budget, the state Legislature appropriated $9 million for a
grant program to help municipalities prepare and plan for future treatment facility
upgrades and implement operational modifications necessary to maximize nutrient
removal from existing treatment processes. This grant program will provide
affected municipalities with financial assistance to address the Puget Sound
Nutrient General Permit requirements. Eligible applicants for funding are the 42
municipalities that operate the 58 wastewater treatment plants that discharge to
Puget Sound that will be covered by the permit.
want to...
• Apply for or manage a grant or loan
• Get guidance for managing a grant or loan
Funding cycle
• Amount of funding available: $9 million
• Grant award limit: Variable depends on population served, facility age, and economic
status. See the program funding guidelines for more information.
• Amount of matching funds required: None
• Application informatio
• Who's eligible
• Eligible project types
Applications are not being accepted at this time.
Applications were available via Ecology's Administration of Grants and Loans system (EAGL)
from September 30, 2021, until April 5, 2022.
More information about this funding program
• Funding pro rg am guidelines
• Puget Sound Nutrient Reduction Grants Program - Applicant Prep Tool
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Lisa Frazier Ext. 484
Department: Treasurer Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): June 5, 2023
Agenda Date: June 6, 2023
Internal Review: ☒ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Establish a bank account for the Mason County Flexible Spending Account (FSA)
Background/Executive Summary:
In April of 2023, the board approved the implementation of a Flexible Spending Account (FSA) for eligible
Mason County Employees. The vendor Navia Benefit Solutions needs the ability to direct debit/credit a bank
account to facilitate the purposes for which it was contracted. The County Treasurer has reviewed and
approves opening such bank account.
Requested Action:
Approval of Resolution establishing a bank account for use with the Mason County Flexible Savings Account
(FSA).
Attachments:
Resolution
RESOLUTION NO.
ESTABLISH THE MASON COUNTY FSA (Flexible Spending Account) CLEARING ACCOUNT
Fund #001.000000.057.000
WHEREAS, On April 11, 2023, the Mason County Board of Commissioners approved implementation of an
Flexible Spending Account (FSA) for Mason County eligible employees utilizing a third-party vendor Navia Benefit
Solutions.
WHEREAS, Navia Benefit Solutions needs the ability to direct d ebit and credit a bank account set up for
such Flexible Spending Account (FSA) product(s) for the purposes as contracted and elected to by eligible county
employees.
WHEREAS, eligible county employees who elect to make use of the Flexible Spending Account (FSA)
through Navia Benefit Solutions, agree to have such funds payroll deducted and such funds will be deposited
directly to the Mason County FSA (Flexible Savings Account) Clearing bank account, by the Financial Services
Department of the Mason County Auditor’s Office.
WHEREAS, the Human Resources Department will be the responsible party for making deposits of such
funds as necessary for administration costs into the Mason County Flexible Spending Account (FSA) Clearing bank
account, reconciling the monthly bank statement and providing such reconciliation to the Mason County
Treasurer’s Office.
WHEREAS, the Mason County Treasurer has reviewed and approves the creation of a bank clearing
account for the Mason County Flexible Spending Account (FSA).
NOW THEREFORE BE IT RESOVLED, that the Board of County Commissioners hereby approves the
recommendation of the Mason County Treasurer to create the Mason County Flexible Spending Account (FSA)
Clearing Account with Umpqua Bank
DATED this , of June, 2023.
BOARD OF COUNTY COMMISSIONERS,
ATTEST: MASON COUNTY, WASHINGTON
McKenzie Smith, Clerk of the Board Sharon Trask, Chair
APPROVED AS TO FORM:
Randy Neatherlin, Vice Chair
Tim Whitehead, Chief Deputy Prosecutor Kevin Shutty, Commissioner
APPROVED:
Lisa Frazier, Mason County Treasurer
Cc: Auditor Finance Department, Risk Manager, Treasurer, Auditor
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Jennifer Beierle
Ext. 532
Department: Support Services
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): June 5, 2023
Agenda Date: June 6, 2023
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
2023 CDBG Public Service Grant Amendment for grant period 71/12023 – 6/30/2024.
Background/Executive Summary:
Mason County coordinates with the Community Action Council of Lewis, Mason, & Thurston Counties
on an annual basis to apply for, receive, and provide services through a Public Services Community
Development Block Grant (PS-CDBG) administered by the Washington State Department of Commerce
(DOC). DOC has given recipients the opportunity to continue the grant for a second year using an
amendment, rather than going through the full application process every year.
The scope of work will remain unchanged. The grant will be extended by 12 months, and the amount for
2023 will be increased from $102,000 to $103,000. The new end date will be June 30, 2024. The
amendment must be signed by all parties prior to June 30, 2023, to avoid the full application process.
Budget Impact (amount, funding source, budget amendment):
This project is fully funded by the CDBG grant.
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval of the Community Development Block Grant (CDBG) Public Service Grant amendment for
2023-2024 to extend the grant an additional 12 months and increase the 2023 amount from $102,000 to
$103,000.
Attachments:
Request for Amendment
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mary Ransier
Ext. 422
Department: Human Resources
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): June 5, 2023
Agenda Date: June 6, 2023
Internal Review: ☐ Finance ☒ Human Resources ☒ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Addition of Lead Worker language to the 2020-2022 AFSCME Local 1504 Collective Bargaining Agreement
Background/Executive Summary:
The County and AFSCME Local 1504 entered into a Collective Bargaining Agreement for 2020-2022. The
agreement does not provide for Lead Worker.
Budget Impact (amount, funding source, budget amendment):
N/A
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval of the Memorandum of Understanding with AFSCME Local 1504 to add Lead Worker language to
the 2020-2022 Collective Bargaining Agreement.
Attachments:
Memorandum of Understanding