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Home My WebLink About2023/04/17 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of April 17,2023 Monday,April 17,2023 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin, Shutty,and Trask met in closed session for labor negotiation via Zoom from 9:00 a.m.to 9:45 a.m. Mark Neary,Mary Ranier,Nichole Wilston,Misty Kuhl, Cabot Dow,and Lindsey Smith were also in attendance. 9:45 A.M. Executive Session—RCW 23.30.110(1)(c)Real Estate Commissioners Neatherlin,Shutty,and Trask met in executive session for real estate via Zoom from 9:45 a.m.to 10:00 a.m. Mark Neary and Tim Whitehead were also in attendance. 10:00 A.M. National Center for Public Lands Counties Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Cmmr.Wes McCart from Stevens County shared the National Center for Public Lands Counties is a proposal for research on public lands issues around the country. Issues include the bigger need for services and housing for forest rangers. If 1%of monies is taken from County's Local Assistance and Tribal Consistency Funds(LATCF)and put into a 5016 for research,there will be a total of$635,055. 43%of Washington State is in public lands status and roughly 12.7 million acres is federally owned. Mason County's allocation of LATCF is $795,769.30 and the 1%assessment would be$7,957. Approved to move forward. 10:20 A.M. Planning Advisory Commission Interview Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • The Commissioners interviewed Brad Carlberg for the Planning Advisory Commission. Approved to move forward to appoint. 10:25 A.M. Support Services—Mark Neary Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • Jennifer Beierle shared the March 2023 fmancial report. Current Expense revenue $10,031,046 at 24%;last year$9,718,661 at 24%. Treasurer department receipts$6,268,515 at 22%;last year$6,443,849 at 24%. Current Expense expenditure$11,196,429 at 24%;last year$9,853,511 at 23%. Six-Year specific revenue streams comparison: Community Development revenue$532,701;Detention and Correction Services$21,998;Current Expense property tax$1,187,911;Road Diversion property tax$127,076;County Road property tax$1,205,773; Current Expense sales tax$2,184,251;Criminal Justice taxes $478,896;Rural Sales and Use tax$268,374;Community Services Homelessness Prevention filings$117,903;Lodging tax$168,470;REET I and 2$271,737. Revenue$661,034.70; total collected revenue$2,184,250.97;budgeted$8.4 million;projected end of year $9,558,635.51. Current Expense cash$25,573,960. Special Fund cash$54,350,157. Motor Pool expenditure comparison$390,945 at 22.96%;last year$327,333 at 21.77%. Special and Other Fund revenue$11,984,040 at 20%;last year$13,479,562 at 18%. Special and Other Fund expenditure$11,141,310 at 14%; last year$11,479,264 at 14%. • Jennifer discussed the American Rescue Plan Act(ARPA)project updates. Obligated amount $13,079,826.84;received$12,668,901—did not include Port of Allyn water. Reduce amount in administration due to being over allocated by$74,186.72. • Jennifer presented updates on the following ARPA projects:Public Utility District(PUD)3 Belfair substation,Impact NW Camp Sluy's,The Youth Connection,North Mason Fire mobile integrated health,PUD 1 Agate Beach,PUD 1 Vuecrest, Community Development Page11 records archival imaging,Mason County fiber optic infrastructure upgrade,Community Lifeline,Hood Canal Communications(HCC)Eldon fiber,Crossroads Housing homeless veterans assistance, signing bonus for Deputies,Mason County Treasurer household and small business property tax,Mason County utilities,Port of Allyn Water Company,Mason County Housing Authority,Public Works projects(Eells Hill yard goat,Beards Cove,pump station 1 and 3,Lakeland Village,grinder pumps,Log Yard Road design,and Belfair sewer extension),Mason County Sheriffs Office Bearcat/Terradyne,Mason County emergency and disaster recovery,Belfa r water district, and temporary County staff. Completed projects include:PUD 1 customer arrearages,HCC customer arrearages,Economic Development Council small business grants,Mason County Housing Authority arrearages,Sheriff s Office body cameras,Prosecutor's Office 2nd floor expansion,Jail elevators and doors,Eells Hill yard goat tractors,PUD 1 Vuecrest phase one and two,PUD I Eldon fiber buildout,HCC Colony Surf fiber buildout, IT infrastructure backbone/storage upgrade,Lakeland pump station,The Arc of the Peninsulas,and GovQA public records implementation. • Jennifer shared a formal request from the Treasurer to combine Personal Property Tax to Real Property Tax in the amount of$49,932 to give the Treasurer a total of$66,952 to help prevent foreclosure to individual households. Approved to move forward. • Jennifer shared a formal request from HCC to reallocate$87,260.83 of American Rescue Plan Act funds from Hood Canal Communication customer arrearages to the Hood Canal Communication Eldon Fiber Buildout. Tabled. • Jennifer discussed the camera installation for the Sheriff s Office,the approval should have read for purchase and installation. $14k is leftover. Approved to move forward. • Jennifer shared the contract amendment with Community Lifeline to add more detail requirement to show Community Lifeline spending money reportsibreakdowns with an effective date of December 1,2022 through May 31,2023. Approved to move forward. • Diane Zoren discussed the fiber upgrade for downtown County campus. Two bids were received, one was not responsive due to not giving all costs. Staff recommend awarding the bid to Hood Canal Communications for$304,018. The anticipated ARPA funds were up to $450k. Approved to move forward. • Diane shared the 2022 Oath of Inventory for equipment and purchases over$5k and capital assets. Approved to move forward. • John Taylor discussed the Washington State Recreation and Conservation Office(RCO) Grant for Sandhill Park all-purpose field and Union Park renovation. The County must commit by May 8 or return the$350k grant. The Washington Wildlife and Recreation Program(W WRP)grant for$500k was not awarded. The estimate for Sandhill is$4.8 million and for Union Park$1.85 million. Total cost for the County is$6.652 million. Tabled. • Mary Ransier shared the Human Resources strategic plan update. • Mark discussed the Ist Quarter Real Estate Excise Tax(REETI)review,fund financial status, and prioritization of funding Capital Projects. Cash should be reserved to meet annual obligations. • Undersheriff Adams discussed the events over the weekend. • Cmmr. Shutty shared a request from The Arc of the Peninsulas for a housing consortium. The City of Shelton will also be participating. Tim Whitehead reviewed the contract. Approved to move forward. • Cmmr. Shutty discussed issues with Fire District No. 12. The recall was upheld by the Supreme Court. 10:55A.M. Public Health—Dave Windom Commissioners Neatherlin,Shutty, and Trask were in attendance via Zoom. • Melissa Casey discussed the Mason County Law Enforcement Co-Responder program between Public Health and the Sheriff s Office. The current crisis services in place are for Page12 both Mason and Thurston counties and are limited. The co-responder program would be dedicated to Mason County,embedded in the Sheriff s Office 7-days a week,and funded with Treatment Sales Tax in the amount of$180k. Olympic Health and Recovery Services (OHRS)would provide half of the funding plus staff for a total amount of$360k. Approved to move forward. • Ian Tracy shared that the Washington State Department of Health will be issuing a press release for shellfish downgrades. • Ian discussed amending Title 15 to address the collection of Public Safety and Education Assessments(PSEA)fees. Approved to move forward. • Dave was approached by North Mason for the idea of using a community connector for substance abuse and mental health. 11:05 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Mike Collins requested to replace the culvert at milepost 5.20 on Satsop Cloquallum Road. The culvert is composite and the joint failed,it has been patched but needs replaced. The Department of Fish and Wildlife is requiring the culvert be replaced by a 16.9' span by 10.8' rise aluminum structural arch pipe. Approved to move forward. • Loretta requested approval for County Administrator to sign Temporary Easement Agreement granting Public Utility District(PUD)No. 1 for an easement on County owned parcel number 42118-24-00130 at 4091 W Skokomish Valley Road for installing,operating,and maintaining power,water,and communication utilities. Approved to move forward. • Loretta shared that National Work Zone Awareness week is April 17 through 21. • Loretta discussed the annual nomination for County Engineer and Project/Program Manager of the year. • Loretta shared that the Transportation Improvement Program Citizens Advisory Panel(TIP- CAP)met last week and will hold a community outreach event at the Shelton Civic Center on July 12. Respectfully submitted, McKenzie Smith, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Sh k, Roy Neatherlin, Kevin Shutty, Chair Vice-Chair Commission Page13