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Home My WebLink About2023/04/11 - Regular Board of Mason County Commissioners Proceedings Commission Chambers 411 N 51h St, Shelton, WA 98584 April 11, 2023 1. Call to Order—The Chairperson called the regular meeting to order at 9:00 a.m. 2. Pledge of Allegiance—Sheriff Spurling led the flag salute. 3. Roll Call—Present: Present: Commissioner District 1 —Randy Neatherlin; Commissioner District 2— Kevin Shutty;Commissioner District 3 —Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent in the following:notice of special occasion liquor license applications for North Mason Senior Grad Night and The Hub Center for Seniors. 4.1.2 Kathleen Geist sent in an application for the Parks and Trails Advisory Board and Mike.Hill sent in an application for the Planning Advisory Committee. 4.1.3 Squaxin Island Tribe's Legal Department sent in a notice regarding marijuana processing and production activities. 4.2 Cmmr. Shutty read the National Public Safety Telecommunicators Week proclamation. 4.3 Cmmr.Neatherlin read the Child Abuse Prevention Month proclamation. 5. Open Forum for Citizen Input No citizen input. 6. Adoption of Agenda Cmmr.Shutty/Neatherlin moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye;T-aye. 7. Approval of Minutes Cmmr.Neatherlin/Shutty moved and seconded to adopt the March 20,March 27,and April 3,2023 Briefing Minutes and March 28,2023 Regular Minutes as presented. Motion carried unanimously. N- aye; S-aye; T-aye. 8. Approval of Action Agenda 8.1 Approval of Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant#8095030-8095292 $2,304,242.67 Direct Deposit Fund Warrant#95206-95610 $ 860,499.14 Salary Clearing Fund Warrant#7007265-7007287 $ 567,125.44 Treasurer Electronic Remittance $ 176,074.61 8.2 Approval to appoint Kathleen Geist to the Mason County Parks and Trails Advisory Board for a four- year term expiring December 31,2027. 8.3 Approval to designate the Mason County Economic Development Council(EDC)as Mason County's Associate Development Organization(ADO)for the 2023-2025 Biennium. 8.4 Approval of the revised Resolution replacing Resolution no.43-13 for County Road Project(CRP)2020 —Old Belfair Highway to update new project limits. (Exhibit A,Resolution No.2023-022) 8.5 Approval of the contract renewal with Lewis County for the use of Jail facilities to house prisoners at the daily rate of$92.40 for general population inmates and$110.88 for those who would require individual housing. 8.6 Approval of the Shelter Program grant amendment with Community Lifeline for the additional amount of$57,235 to increase shelter bed capacity from 35 beds to 50 beds. 8.7 Approval to amend the contract with MasonWebTV to include an option for Zoom-only for a flat rate fee of$25 per hour. 8.8 Approval to utilize Navia Benefit Solutions,Inc.to implement a Flexible Spending Account(FSA)for Mason County eligible employees. 8.9 Approval of the Resolution adding Section 8.14 Discipline/Corrective Action to the Mason County Personnel Policy. (Exhibit B,Resolution No.2023-023) 8.10 Approval for the County Administrator to sign the opioid settlement agreements with Allergan,CVS, Teva,Walgreens,and Walmart,and to sign the Allocation Agreement II using DocuSign. 8.11 Approval of the Resolution for County Road Project(CRP)2049 North Shore Road—Little Shoefly culvert replacement project on North Shore Road at milepost 8.18 and approval to authorize the County Engineer and/or Chair to sign all pertinent documents and for Public Works to advertise,set a bid date and time,and award the bid for structure. (Exhibit C,Resolution No.2023-024) 8.12 Approval for the County Administrator to sign the contract with Mendoza's Texas Style Food for concession services at Mason County Recreation Area(MCRA)for 2023 with the option to extend the contract for up to three additional years. 8.13 Approval for the County Administrator to sign the Professional Services Agreement amendment with Cabot Dow Associates,Inc.for an additional$20,000 and to extend the end date to May 1, 2024. Cmmr.Neatherlin/Shutty moved and seconded to approve action items 8.1 through 8.13 with the removal of item 8.4 for separate discussion and vote. Motion carried unanimously. N-aye; S-aye;T-aye. Item 8.4 Mike Collins shared this is a Rural Arterial Program(RAP)project increasing the length by 2/5ths to pave road and shoulders. This does not include work on cross culverts,only roadside ditches to increase the width of the road. County forces are working on dirt work now and will contract out for paving in the summer. Ken VanBuskirk asked if this will include work on the Courtney Creek culvert and shared concerns about intersection control at Newkirk and Old Belfair Highway and impact to the Urban Growth Area. Road widening and extension for intersection control should be the priority. Ken also asked about timelines for the widening project and shared that this needs to be coordinated with the Washington State Department of Transportation(WSDOT). Cmmr.Neatherlin/Shutty moved and seconded to approve the revised Resolution replacing Resolution no.43-13 for County Road Project(CRP)2020—Old Belfair Highway to update new project limits. Motion carried unanimously. N-aye; S-aye;T-aye. 9. Other Business(Department Heads and Elected Officials) Sheriff Spurling shared his thanks for telecommunicators,the partnership with MACECOM is crucial and the telecommunicators take care of law enforcement. MACECOM routinely does extra work to keep deputies safe. Shout out to Lieutenant Schoenberg and Lieutenant Severance for the accreditation project for both the Jail and patrol. Sheriff Salisbury will be at the upcoming conference. Accreditation helps with risk pool,industry standards,bet practices,court,etc. Mark Neary shared that he will be in Leavenworth for the Washington State County Administrator conference. Discussions will include opioid settlement funds and laws from legislative actions. 21April 11 , 2023 Commission Minutes 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting restrictions are in place. No Public Hearings set for this time. 11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:32 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON A-6k, McKenzie Sm' h, Mrk of the Board Sharon Tras , Chair Ra9dy Neatherli , ice-Chair 1. ul A Kevin Shutty,Commissioner 31April 11 , 2023 Commission Minutes exh\b\� '0V MASON COUNTY COMMISSIONERS RESOLUTION NO: 10116-(al. REPLACING RESOLUTION NO. 43-19 COUNTY ROAD PROJECT NO. 2020 WHEREAS,on Mason County Road No. 98250 known locally as the Old Belfair Highway and more specifically located in Sec. 16, 17&29,T 23N. R1 W,WM, at approximately mile post 1.200 to mile post 2.600; work defined as"construction" in the BARS Manual, Page II-63,et seq, is determined to be necessary and proper; and, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS that it is their intention to: Widening and realigning a portion of Old Belfair Highway and extension of an existing arch culvert,as well as improving the roadway geometrics to a 50-mph design standard. SAID WORK is to be performed by Contract and/or County Forces in accordance with Washington State Standard Specifications for Road and Bridge Construction as adopted by Mason County. (RCW 36.77.060 and/or RCW 26.77.065) BE IT FURTHER RESOLVED that the described County Road Project is necessary and proper,and the estimated costs of said project are herewith set out as follows: Engineering: S 120,000 Right of Way $ 100,000 Construction $ 1,200,000 The County Road project herein described is HEREBY DECLARED to be a public necessity,and the County Road Engineer is HEREBY ORDERED AND AUTHORIZED to report and proceed thereon as by law, provided and in accordance with RCW 36.77.070 et. seq. ADOPTED this��day of_—Ni�2023. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Sharon Trask,Chair ATTEST: mkQ.r/ l SC Ran y erlin, Vice Chair McKenzie Shlith,CWrk of the Board � . Kevin Shutty,Commissioner APPROVED AS TO FORM: Tim Whitehea , cc: Co.Commissioners Engineer JOURNAL: Publ. 1t: �Xhmb\V B RESOLUTION NO. 2023 A RESOLUTION AMENDING RESOLUTION 2023-11 MASON COUNTY PERSONNEL POLICY,TO ADD, REMOVE,AND UPDATE LANGUAGE IN THE PERSONNEL POLICY MANUAL AND MASON COUNTY CODE WHEREAS, it is the responsibility of the Board of Mason County Commissioners for the coordination of county administrative programs, which is accomplished through the adoption of the Personnel Policy; and WHEREAS, it is necessary and appropriate to make the following changes: • Addition of Section 8.14 Discipline/Corrective Action NOW, THEREFORE, BE IT RESOLVED, the Board of Mason County Commissioners hereby amends Resolution 2022-087 Mason County Personnel Policy to include the updates above. This resolution shall become effective immediately upon its passage. ADOPTED THIS_\)t day of _. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: /J Sharon Trask, thair McKenzie Smith, erk of the Board Rand athe lin, ommissioner APPROVED AS TO FORM Kevin Shutty,�missioner Timot y ;iih ea , Deputy Prosecuting Attorney Substance Abuse Policy for Operators of Commercial Motor Vehicles: County employees who hold Commercial Driver's Licenses (CDL) and who operate commercial motor vehicles (CMV) while employed by the County are subject to additional rules and regulations imposed by the federal government. These regulations require urine drug testing and alcohol breath testing in the following circumstances: 1. Pre-employment. 2. Reasonable suspicion. 3. Post-accident. 4. Return to duty testing. 5. Random testing. CDL holders who test positive must be removed from service and are subject to disciplinary action, up to and including termination. CDL holders should consult the Mason County Drug and Alcohol Testing Policy and Procedure for Department of Transportation Regulated Employees for additional details concerning these rules. Drug-Free Workplace: The manufacturing, distribution, dispensation, possession, and use of unlawful or alcohol on County premises or during work hours by County employees is strictly prohibited. Employees also must notify the County within five (5) days of any conviction for a drug violation in the workplace. Employees should consult the Drug-Free Workplace Policy for additional details on this subject. 8.14 Discipline/Corrective Action The intent of progressive discipline is to assist the employee with performance improvement or to correct misconduct. Progressive discipline may not apply where the offense requires more serious discipline in the first instance. Both the sequence and the steps of progressive discipline are determined on a case- by-case basis. Progressive discipline may include: • Oral warnings,which will be documented. • Written warnings,which may also include work performance improvement or corrective action plan for poor work performance or misconduct. • Suspension without pay. • Demotion. • Discharge. 8.15 Using Position for Personal Gain No County employee will use their position with Mason County for personal gain from any source. Personal gain is receiving any money, item,or benefit for personal use,which is not available to the public. Exception: Nominal value items ($10.00 or less)with company logos, given for advertising purposes such as samples, pens,calendars,coffee cups and ball caps are acceptable. Requesting,or knowingly accepting, discounts on purchases,tickets, meals,travel, clothing, etc.,for personal use is not acceptable. Mason County Personnel Policy Page 62of111 exh�b�k C. MASON COUNTY COMMISSIONERS RESOLUTION NO: MIS 02,{ COUNTY ROAD PROJECT NO. 2049 WHEREAS,on Mason County Road No.70390,known locally as the North Shore Road and more specifically located in Sec. 17,T.22N,R 2W,WM at approximately milepost 8.18;work defined as"construction"in the BARS Manual,Page I1-63,et seq,is determined to be necessary and proper; and, THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS that it is their intention to: Replace existing undersized 48"corrugated metal pipe with a box culvert. SAID WORK is to be performed by Contract and/or County Forces in accordance with Washington State Standard Specifications for Road and Bridge Construction as adopted by Mason County(RCW 36.77.020 and/or RCW 36.77.065 and WAC 136-18). BE IT FURTHER RESOLVED that the described County Road Project is necessary and proper,and the estimated costs of said project are herewith set out as follows: Engineering: $ 10,000 Right of Way $ 20,000 Construction $ 300,000 The County Road project herein described in HEREBY DECLARED to be a public necessity,and the County Road Engineer is HEREBY ORDERED AND AUTHORIZED to report and proceed thereon as by law,provided and in accordance with RCW 36.75.050,36.80.080 and 36.80.070. ADOPTED this t`,.. day of023. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Sharon Trask,Chair ATTEST: �� R�Nea herlin,Vice Chairherlin,Vice Chair McKenzie S ' h,C k of the Board Kevin Shutty,eof issioner APPROVED AS TO FORM: Tim White* d C Deputy Prosecuting Attorney cc: Co.Commissioners Engineer JOURNAL: Publ.1t: