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Home My WebLink About04/20/2023 (2) April 20.1 The meeting will be held via Zoom (online/telephone) and in-person. Zoom meeting link - https://zoom.us/m/96730318647?pwd=OU42al gwcUl6Y014YmFFREQOeEZLdz09 DRAFT Meeting Agenda Mason County Civil Service Commission 423 N. 5t" Street, Shelton, WA Thursday, April 20, 2023 5:00 P.M. Call Meeting to Order: 5:00 PM Roll Call: Susan Ickes, William Kendrick, and Mark Nault Business: 1. Approval of Minutes: March 16, 2023, regular meeting minutes Action 2. Chief Examiner Update 2.1. Position Tracking - 16 vacant funded positions: Community Service Officer-1, Corrections Deputy-6, Deputy Sheriff-5, Evidence Technician-1, and Support Specialist-3 2.2. Approval of reallocating Jail Support Specialist position to Community Service Officer position. Staff. Chief Hanson Action 2.3. Approval of revised Community Service Officer-Jail Setting position description. Staff. Chief Hanson Action 2.4. Approval of Chief Deputy position description. Staff. Mary Ransier Action 3. Sheriff's Office Update 3.1. Corrections 3.2. Patrol 3.3. Support Staff 4. Adjourn Next regular meeting is Thursday, May 18, 2023 Americans with Disabilities Act(ADA)accommodations provided upon request. Those requiring special accommodations, please contact Becky Rogers at 36o-427-9670, Ext 268 or rsr(a)masoncountywa.gov twenty-four(24)hours prior to the meeting. Mason County Civil Service Commission Meeting Minutes March 16, 2023 The regular meeting was called to order at 5:00 p.m. by Chairperson Sue Ickes. Attendance: Sue Ickes, Chair and William Kendrick, Vice-Chair Others: Chief Tami Beyer, Chief Kevin Hanson, and Becky Rogers. Business: 1. Approval of Minutes: February 16, 2023, regular meeting minutes Cmmrs. Kendrick/Ickes moved and seconded to approve the February 16, 2023, regular meeting minutes. Motion carried unanimously. 2. Chief Examiner Update 2.1. Position Tracking - 16 vacant funded positions: Community Service Officer-Jail Setting-1; Corrections Deputy-6; Deputy Sheriff-5; Evidence Technician-1; and Support Specialist-3. 2.2. Notice of Leave of Absence for Deputy Joshua Phillips from July 17, 2023, through July 17, 2024. 2.3. Approval of hiring of a person for more than four (4) months to fill temporary vacancy, due to leave of absence. Cmmrs. Kendrick/Ickes moved and seconded to approve hiring of a person for more than four (4) months to fill temporary vacancy, due to leave of absence. Motion carried unanimously. 3. Sheriff's Office Update 3.1. Corrections - Chief Hanson reported that 18 of the 24 funded corrections deputy positions are filled. In addition to the vacant positions, there are staff out on modified duty due to injuries and out on sick leave due to Covid and the flu. The jail staff are working overtime. Deputies from the patrol staff are helping to cover a shift in the jail. Since Covid, the population of the jail is at 50%. There is one vacant Community Service Officer (CSO)-Control Room Operator position. Jail staff and Human Resources are working on a proposal to transition two Support Specialist positions in the jail into CSO positions. They are looking at modifying the duty description so they can relieve the workload for corrections deputies in the jail booking. The intent is to transition the office work into a non-commissioned staff. Two candidates are in background. 3.2. Patrol - It is anticipated that a senior deputy will be leaving soon. The two new Patrol Lieutenant positions are working out well and are trained to Mason County Civil Service Commission Meeting Minutes March 16,2023 Page 2 conduct the backgrounds. The MCSO bought a product last year for managing the background online, which is up and running. Detective Liles retired and Deputy Albright transferred laterally to fill the position. Liles was a polygrapher. The MCSO will need to send a staff back east to train to fill the polygraph duties. 3.3. Support Staff - Chief Beyer stated there are two Support Specialist staff retiring. One will be retiring at the end of March and the other at the end of April, after 32 years. The Financial Manager is pleased with the progress of the two new Financial Assistants. 4. Adjourn - The meeting adjourned at 5:20 p.m. Approved: Susan Ickes William Kendrick Mark Nault Chair Vice-Chair Commissioner Becky Rogers Secretary/Chief Examiner Mason County Support Services Department 411 North S'h Street Shelton,WA 98S84 360.427.9670 IN 1 MEMORANDUM To: Civil Service Commission From: Becky Rogers, Secretary/Chief Examiner Date: 4/20/2023 Subject: Civil Service Position Tracking Listed below are the 2023 Civil Service positions, which are funded and vacant*: Vacant Positions 1 FTE—Deputy Sheriff(Eff 7/23/2023) 1 FTE—Support Specialist(Eff 4/28/2023) 1 FTE—Support Specialist(Eff 3/31/2023) 1 FTE— Evidence Technician (Eff 3/10/2023) 1 FTE— Deputy Sheriff(Eff 3/13/2023) 1 FTE— Deputy Sheriff(Eff i/l/2023) 1 FTE—Deputy Sheriff(Eff 1/1/2023) 1 FTE—Corrections Deputy(Eff 1/l/2023) 1 FTE— Deputy Sheriff(Eff 11/30/2022) 1 FTE—Community Service Officer(Eff 9/16/2022) 1 FTE—Corrections Deputy(Eff 8/1/2022) 1 FTE—Corrections Deputy(Eff 7/1/2022) 1 FTE—Corrections Deputy(Eff 3/13/2022) 1 FTE—Corrections Deputy(Eff 1/l/2022) 1 FTE—Support Specialist z(Eff 10/1/2021) 1 FTE—Corrections Deputy(Eff 8/12/2021) 16 FTE Vacant Funded Positions *Per MUNIS 4/11/2023 Support Services Budget Commissioner Emergency Human Information Labor Risk Manager Administration Management Resources Services Relations Management 4/18/23,9:09 AM Mail-CivilService@masoncountywa.gov Job re allocation Kevin Hanson Mon 2023-04-17 2:55 PM To:Becky Rogers <Rsr@masoncountywa.gov>;CivilService <CivilService@masoncountywa.gov>; cc:Shane Schoeneberg <SSCHOENEBERG@masoncountywa.gov>;Travis Adams <TAdams@masoncountywa.gov>;Tim Whitehead <TimW@masoncountywa.gov>; Mary Ransier <MRansier@masoncountywa.gov>; (Jj 1 attachments(57 KB) Community Service Officer- MCSO 0423.docx; Hi Becky, As you know,we continue to struggle with finding qualified people to work in the jail. We have been looking at ways to supplement the existing Corrections Staff without hiring fully commissioned Correction Deputies (only because there have been no applicants).As you may or may not recall, last year I asked the BOCC to convert two vacant Corrections Deputy positions to Community Service Officers-assigned to the Control Room.That was successful. After a lot of brain storming, we are considering re-structuring more bargaining unit personnel, who are assigned to the jail, to help reduce the work load on the Commissioned Corrections Deputies. Our idea is to eliminate the Jail Support Tech 2 position and reallocate that position into the Community Service Officer position.That Community Service Officer position would be noncommissioned and be assigned primarily to booking related duties and the existing duties associated with the SS2 position. See the attached Duty Description.The skills, abilities, and training requirements for the position are similar to the Alternative Sentencing CSO. I would like to be on the agenda for a discussion about reallocating the jail support tech 2 position to Community service officer under section#4. Keli Dunlap is the Jail Support Tech 2 and is in full support of the transition. Her current position pays roughly$83 per month more than top step CSO, so if this is approved she can be Y rated (meaning she will not lose pay if we re-allocate her position and she will be frozen until the CSO pay grid catches up to her current salary). Attached is proposed revised Community Service Officer position description. Thank you, Chief Kevin Hanson Mason County Sheriff's Office Corrections Division 360-427-9670 ext 369 https://owa.co.mason.wa.us/owa/CivilService@masoncountywa.gov/?offline=disabled#path=/mail/inbox/rp 1/1 MASON COUNTY CIVIL SERVICE COMMISSION POSITION DESCRIPTION r Title: Community Service Officer Department: Sheriff's Office Affiliation: IWA Reports to: Division Chief or Designee Salary Range: According to the current signed Supervises/Directs: None labor contract Risk Class: 1501-00 Job Class: 3017 Exempt_ Non Exempt X Civil Service Commission Approval Date: Elected Official/Human Resources Approval 10/20/2022 Date: 10/20/2022 GENERAL DESCRIPTION An incumbent in this entry-level position performs a variety of basic non-enforcement tasks such as service of civil process subpoenas, crime prevention duties, alternative sentencing programsiqL and other non-enforcement duties as required. Work is performed independently, but may be reviewed for thoroughness, accuracy, and conformance to established policies and procedures. Incumbents must possess ability to use sound, independent judgment. This classification specification reflects the general concept and intent of the classification and should not be construed as a detailed statement of all the work requirements that may be inherent in the position. ESSENTIAL JOB FUNCTIONS- (any one position may not include all duties listed, nor do the examples include all tasks that may be performed in positions of this class.) Prepares, processes, and files items for record management, mail, Alternative Sentencing, property room, and evidence systems. Assist 'ail administration by Geer-�e conducting interviews, background investigations and new hire orientation. Reviews, and Processes Jail records, all inmate record requests cl^ ents and inmate prisoner billing. Manages 'ail extraditions and coordinates prisoner transportation for prisoner relay. Manages all aspects of the county issued warrants and quashes after they are issued by the courts. Processes video footage and inmate phone call monitoring Jail inventory, supply tracking and ordering including arranging gear and uniform fittings. Jail administrative support Serves civil process subpoenas. Communicates clearly and effectively by phone, radio and in person with people from all racial, ethnic and economic backgrounds. Participates in the establishment of and maintains procedures pertaining to the operations of the section. Testifies in court. Performs crime prevention and other non-enforcement duties. Est. 01.20.201 1/Rev 1-02.16.2017/Rev 2-2.21.2019/Rev 3-10.20.2022 Operates calculators, computers, and other specialized equipment as required by the duties of the position. Performs field compliance checks on Alternative Sentencing participants. Supervises community inmate labor programs. Attends training and obtains required certifications as directed. Regular, reliable and punctual attendance. Performs all jail control room functions. Perform the physical requirements of the position; work within the established working conditions of the position. DISTINGUISHING FEATURES • Incumbents are expected to understand the principles and practices of law enforcement work. • Possess knowledge of applicable sections of the Washington State Law. • Incumbents are expected to quickly and objectively recognize actual and potential problems and determine proper courses of action. • Incumbents are expected to function with considerable independence and have latitude in exercising independent judgment within the framework of existing policies and procedures. • Work is performed under general supervision and is reviewed periodically for adequacy and accuracy of records, reports, and functions. WORKING CONDITIONS Work is performed both indoors or outdoors dependent on position. Lifting of records, reports, tools and equipment may be required, usually not in excess of 50 pounds. May be required to deliver items and operate county vehicles. Physical hazards may occur occasionally when dealing with hostile clients. QUALIFICATIONS • Must be at least 18 years of age. • Must possess a valid Washington State Driver's License. • Pursuant to RCW 41.14.100, must be a US citizen and be able to read and write the English language. • Must possess a high school diploma or GED. • Acceptable scores on Civil Service examinations. • Ability to pass a background investigation which includes a polygraph exam and/or behavioral assessments. REQUIRED TRAINING FOR THIS POSITION: Sexual Harassment& Discrimination—Annually Blood Bourne Pathogens—Annually Smart Risk Management—Once Slip, Trip and Fall —Annually Safe Lifting Practices—Annually Est. 01.20.201 1/Rev 1-02.16.2017/Rev 2-2.21.2019/Rev 3-10.20.2022 FEMA IS-907: Active Shooter—Annually Defensive tactics- Semi Annually Suicide prevention-Annually Corrections Legal update-Annually PREA- Every 2 years REGULAR MONITORED DRIVER: X Yes No DEFENSIVE DRIVING-ALL ANNUALLY: Basics R is for Reverse Intersections Reduce Winter Weather Accidents General Auto Risk Program for Drivers Additional job specific trainings may be issued at a later date. Civil Service Commission Signature of Approval: Date: Date: Date: Elected Official / Human Resources Signature of Approval: Date: I have read and understand the above position description: Employee Name: Date: Employee Signature: Est. 01.20.201 1/Rev 1-02.16.2017/Rev 2-2.21.2019/Rev 3-10.20.2022 �hKOp GLlj,�lF POSITION DESCRIPTION Title: Chief Deputy Department: Sheriff's Office Affiliation: Non-Represented Reports to: Undersheriff Exempt: X Non-Exempt: Supervises/Directs: Personnel assigned to Division Job Class: 3001 Risk Class: 6905-01 Salary Range: According to current Non-Represented salary scale JOB SUMMARY: The Chief Deputy classification is an Executive Officer appointed by the Sheriff. They direct the activities of their respective divisions in accordance with policies and procedures prescribed by the Sheriff. They may prescribe rules and regulations for the conduct of employees under their command which do not conflict with the general rules and regulations prescribed by the Sheriff. The Chief Deputy positions are subordinate to the Undersheriff and superior to the rank of Lieutenant. A Chief Deputy may also be assigned responsibility for operations of the Sheriff's Office in the absence of the Sheriff or Undersheriff, or as the acting manager of other divisions in the absence of the designated division chiefs. This class specification reflects the general concept and intent of the classification and should not be construed as a detailed statement of all the work requirements that may be inherent in a position. ESSENTIAL JOB FUNCTIONS: (Any one position may not include all of the duties listed nor do the listed examples include all tasks which may be found in positions of this class.) Plans, organizes, directs, and controls all aspects of the assigned division. Advise the Sheriff on matters pertaining to Division activities. Plans, organizes, and supervises employees and their work product in accordance with RCW. Recommends selection of staff, develops procedures and performance standards, provides training and ensures training is received, monitors progress and evaluates employee performance. Provide written and/or verbal input to the Sheriff regarding disciplinary actions concerning office employees; respond to and supervise the investigation of complaints regarding misconduct against office personnel, respond to grievances, recommend personnel actions, and/or administer discipline. Supervise annual budget preparation for the division; administer budget for assigned division; provide input for annual budget requirements. Analyze operational and organizational problems within the division; recommend policy and procedure changes; initiate improvements in office operations; organize resources. Establishes current and long-range overall work programs and staffing needs. Represent the Sheriff to community groups, employees, other departments and agencies, and to the public. Est.5.20.2023 Participates as a member of the employer bargaining team during labor negotiations. Develops and implements division objectives, plans, policies and procedures. Plans and directs the development of office policies and procedures, allocation of personnel and material resources. Ensures policies are being carried out. Revises policies and procedures when necessary. Develops, monitors and recommends budgetary needs based on service demands. Serves on various interdepartmental and intergovernmental committees as assigned. Represents the Sheriff's Office before community-based organizations, and other governmental officials and throughout the criminal justice system community as assigned. Civil Division: • Oversees the processing of all court orders, writs, executions, Sheriff's deed and domestic violence orders. • Oversees records management and retention including state and national reporting such as National Incident-Based Reporting System (NIBRS); develops, maintains procedures for agency retention and record maintenance. • Washington State Patrol (WSP)A Central Computerized Enforcement Service System (ACCESS) Audits and Terminal ACCESS Coordinator JAC). • Oversees all services provided to citizens at the front counter, including fingerprinting, issuance of permits, and registering of sex offenders. • Acts as the Public Records Officer for the agency, trains Sheriff employees biennially about understanding and compliance of public disclosure and open public government rules. • Agency liaison for claims and litigation matters. Investigation/Patrol Division: • Plans, organizes, and directs the multi-jurisdictional operations of the Region 3 Critical Incident Investigations Team. • Conducts analysis of service demands, calls for service, crime, and population trends. • Acts as fleet administrator, maintaining a comprehensive and current equipment inventory system. Develops specifications for use in equipment acquisition. Conducts annual fleet reviews. • Acts as primary media relations officer relative to law enforcement matters. Corrections Division: • Negotiate contracts for services, inmate food, medical, commissary, phone, mental health, etc. Present those contracts to the Board of County Commissioners for approval. • Conducts analysis of jail operations, book, and inmate population trends. • Acts as the primary media relations officer relative to corrections matters. REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: Knowledge Of: • Principles of law enforcement operations, administration, and management. • Federal, state, and county laws, ordinances and charter provisions related to law enforcement. • Knowledge of human resources regarding labor law, hiring, discipline, and employee benefits. • Budgeting and program planning concepts. • Leadership, training, and motivation principles. • Policy and procedure manuals for the Sheriff's Office. Est.5.20.2023 Ability To: • Lead, train, and motivate subordinates. • Analyze and resolve complex law enforcement problems. Ability to organize and allocate resources to attain office objectives. • Analyze and resolve complex law enforcement/correctional problems. • Organize and allocate resources to attain office objectives. • Develop program plans, implement policies and programs; evaluate work accomplishments. • Communicate effectively, both verbally and in writing, with all stakeholders and customers. • Work in a political environment. • Demonstrate maturity of judgment in making decisions. • Analyze situations quickly and objectively, and to determine an appropriate course of action to be taken in an emergency. • Plan, supervise, schedule and evaluate the work of subordinates effectively. • Provide leadership of personnel toward fulfillment of Sheriff's Office mission. • Organize and maintain an effective, responsible and concerned staff. • Establish and maintain positive, effective working relationships with departmental personnel, other agencies and the general public. • Keep materials and information confidential. Exercises caution to keep within the rights of privacy laws and maintain confidentiality in investigations. • Maintain any certification requirements, train and update staff as needed to ensure compliance with laws, policies and practices. • Maintain a clean, neat and professional appearance. • Maintain regular, reliable and punctual attendance. WORKING CONDITIONS: Civil Division: Work is performed primarily in an office setting. Corrections: Work is performed primarily in a Corrections Facility. Investigation/Patrol Division: Work is split between an office setting and patrol/in the field setting. PHYSICAL REQUIREMENTS: Ability to see, with or without corrective lenses, well enough to read standard texts such as computer screens and other standard devices. Ability to hear, with or without a hearing aid, and speak to converse on a two-way radio. Ability to climb several flights of stairs. Ability to bend, stoop, and lift up to 50 pounds. MINIMUM QUALIFICATIONS: • Five (5)years of management experience in a law enforcement setting with at least two (2)years of supervisory experience or other office equivalent. • Additional education or experience may substitute for the recruiting requirements. • Possession of, or the ability to obtain, a Washington State Driver's License within fifteen (15)days of appointment. PREFERRED QUALIFICATIONS Mid-Management Career Level & First-Level Supervision Certifications Washington State Criminal Justice Law Enforcement Certificate Est.5.20.2023 LICENSES, CERTIFICATES AND OTHER REQUIREMENTS (as assigned): Successful completion of Criminal Justice Training Commission (CJTC) approved Mid-Management Career Level & First-Level Supervision Certifications within one year of appointment. May be required to attain and maintain Public Disclosure Officer Certification within one year of appointment. May be required to complete CJTC Approved Civil Basic & Advanced Courses within one year of appointment. May be required to pass agency qualifications for driving and firearms. REQUIRED TRAINING FOR THIS POSITION: Sexual Harassment & Discrimination —Annually Blood Borne Pathogens —Annually Smart Risk Management— Once Slip, Trip and Fall —Annually Safe Lifting Practices —Annually Family Medical Leave Act (FMLA) - Once REGULAR MONITORED DRIVER: X Yes No DEFENSIVE DRIVING-ALL ANNUALLY: Basics R is for Reverse Intersections Reduce Winter Weather Accidents General Auto Risk Program for Drivers Additional job specific trainings may be issued later. Elected Official Signature of Approval: Date: Human Resources Director or Designee Signature of Approval: Date: I have read and understand the above position description: Name: Signature: Date: Est.5.20.2023