HomeMy WebLinkAbout2023/01/17 - Regular ,.cy,.t cckk
r� Board of Mason County Commissioners
Proceedings
f Commission Chambers
411 N 51' St, Shelton, WA 98584
January 17, 2023
1. Call to Order—The Chairperson called the regular meeting to order at 9:00 a.m.
2. Pledge of Allegiance—Al Tupper led the flag salute.
3. Roll Call—Present:Present: Commissioner District 1 —Randy Neatherlin;Commissioner District 2—
Kevin Shutty;Commissioner District 3—Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Cynthia Stang sent in a Lewis-Mason-Thurston Area Agency on Aging Advisory Council
application.
5. Open Forum for Citizen Input
Ken Van Buskirk encouraged the Commissioners to reach out to other Elected bodies to build a coalition
to speak to State legislature for the Belfair Bypass.
6. Adoption of Agenda
Cmmr.Shutty/Neatherlin moved and seconded to adopt the agenda as published. Motion carried
unanimously. N-aye;S-aye;T-aye.
7. Approval of Minutes
Cmmr.Neatherlin/Sbutty moved and seconded to adopt the December 20,2022 and January 3,2023
Regular Minutes;December 27,2022 and December 28,2022 Special Minutes;and week of January 2,
2023 and January 9,2023 Briefing Minutes as presented. Motion carried unanimously. N-aye;S-aye;
T-aye.
8. Approval of Action Agenda
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant#8093111-8093392 $5,607,295.02
Direct Deposit Fund Warrant#93215-93613 $ 829,698.94
Salary Clearing Fund Warrant#7007111-7007144 $ 1,114,252.47
Treasurer Electronic Remittance $7,606,780.47
8.2 Approval for the Chair to sign the 2023 Memorandum of Agreement(MOA)Appendix A between
Mason County and Washington State University(WSU)Extension for funding in the amount of
$90,072.
8.3 Approval of the Resolution for the sole-source purchase of the R5561 Integral Suppressed Upper from
Federal Eastern International to upgrade the current upper rifle system. (Exhibit A,Resolution 2023-
001)
8.4 Approval of the revised Interlocal Agreement for the use of Jail Facilities with the City of Shelton to
change the flat rate fee to a daily per diem rate of$130 per day.
8.5 Approval of the 2023 Indigent Defense contracts with Taschner Law,PLLC to provide legal
representation for both District Court and Superior Court.
8.6 Approval of the Resolution amending the Mason County Veteran's Advisory Board Operating Policy
and Procedures to reflect changes to Section II—Financial Policy increasing the annual cap from$1,200
to$1,800 and the one-time catastrophic payment from$1,000 to$2,000 and Section V—Referral to
Other Services increasing burial or cremation costs from$1,000 to$1,600. (Exhibit B,Resolution
2023-002)
8.7 Approval to sign the letter of support for the Port of Allyn's request for grant money from the
Legislature for planning and design to replace the Allyn Pier.
8.8 Approval to reappoint Jeanne Robinson to the Parks Advisory Board for a second term expiring
December 31,2026.
8.9 Approval to sign the letters of support to the Washington State Committee on Geographic Names
regarding the proposals of the new geographical names Nathaniel Sargent Lake and Rodney White
Slough.
8.10 Approval to advertise and fill a full-time Foundational Public Health Service(FPHS)funded
Epidemiologist position.
8.11 Approval for the Chair and County Administrator to sign the Memorandum of Understanding(MOU)
with Lennar Homes,LLC regarding two fire conditions and approval for the Chair to sign a Finding of
Fact and grant the final approval for the plat of Olympic Ridge.
8.12 Approval for the Chair to sign the Local Agency Haul Road/Detour Agreement with Washington State
Department of Transportation(WSDOT)allowing WSDOT to detour traffic on to County roads Old
Olympic Highway and Kamilche Lane during the improvement of sections of US 101 and State Route
108.
8.13 Approval to authorize Public Works to select and enter into agreements for right-of-way appraisal
services from the County MRSC Consultant Roster with a maximum payout for the agreement not to
exceed$200,000.
8.14 Approval for the County Administrator to sign the contract with Mott MacDonald,LLC for the
completion of data for the Squaxin Island Tribe and Mason County Memorandum of Agreement
(MOA).
Cmmr.Shutty/Neatherlin moved and seconded to approve action items 8.1 through 8.14 with the
exception of item 8.11. Motion carried unanimously. N-aye;S-aye;T-aye.
Item 8.11
Michael MacSems shared this is for the preliminary plat approval for Olympic Ridge,which was granted on
December 1,2020,for the 145-unit development in Belfair. All items have been completed. The application
was received early 2020 and was a two part approval process:Public Hearing through the Hearing Examiner
and County review to determine conditions for final plat approval. Applicant met conditions for the final plat
approval. This Memorandum of Understanding covers two fire conditions,posting no parking signs in the
areas determined by the Fire Marshal,and emergency vehicle access. It was assumed by staff that intersection
improvement would be needed. No response from WSDOT was received regarding this condition being
required.
Ken Van Buskirk read the Staff Report and has concerns. At the Public Hearing,the Hearing Examiner placed
22 different conditions. The staff report asked final plat approval not be granted until the Washington State
Department of Transportation(WSDOT)signs off on an intersection improvement. The public is under the
impression that improvement to the intersection,which is desperately needed,must be done. The Hearings
Examiner combined both the Olympic Ridge and Olympic View projects which triggered the need for a new
traffic signal at the intersection. A condition of approval requires the traffic signal to be in place prior to final
plat approval. A right hand only turn lane makes the most sense. The emails from WSDOT were received two
months before the Hearing Examiner's decision. The single lane exit suggestion was removed. Crashes within
that segment attributed as intersection/driver related were excluded from the data set. Both the summary and
conclusion were cut off. At the Belfair Planned Action Environmental Impact Statement(EIS)there were a lot
of comments on transportation,elements,and concurrency requirements. The first comment was from Andi
Larson,WSDOT,stating that proposed mitigation needs further discussion at SR-3 and Ridge intersection and
it dismisses a roundabout prematurely. This should be delayed until an intersection is in place and approved.
21January 17 , 2023 Commission Minutes
Cmmr.Neatherlin/Shutty moved and seconded to approve the Chair and County Administrator to sign
the Memorandum of Understanding(MOU)with Lennar Homes,LLC regarding two fire conditions
and approval for the Chair to sign a Finding of Fact and grant the final approval for the plat of Olympic
Ridge. Motion carried unanimously. N-aye;S-aye;T-aye.
9. Other Business(Department Heads and Elected Officials)
No other business.
10. 9:15 a.m.Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting
restrictions are in place.
10.1 Public Hearing to consider the request from NW Green Construction Inc.to rezone two parcels no.
12217-24-50030 and 12217-24-50040 from Rural Residential 10 to Rural Residential 5. Staff.Marissa
Watson. (Exhibit C,Resolution 2023-003)
Marissa Watson shared that the applicant is NW Green Construction,and the proposal is for two
parcels to be rezoned from Rural Residential 10 to Rural Residential 5. This is in a rural development
area in the northern Allyn Urban Growth Area(UGA)and does not require an amendment to Future
Land Use maps. This is a large lot subdivision for four lots in total for family residential—two
residential to four residential. Staff evaluated the proposal against County Code rezone criteria. All
seven rezone criteria were met with the eighth not applicable. On October 24,2022 the decision of
non-significance on the SEPA determination was made. An opportunity to comment went out to State
agencies and Tribes. General comments were received from Public Utility District No. 1 and the
Department of Ecology. All owners within 300' of the parcels were notified and signs and advertising
was put up. The Planning Advisory Commission(PAC)made a unanimous decision to recommend
approval. There were no conditions for buffers for lower density to higher density in rural lands. The
planner gave options for action on approval. The option to condition with a buffer is available but is
hard to require for the future depending on development. Staff and PAC recommend approving.
Calvin Dahl,owner of NW Green Construction,shared that he understands concerns from Lakeland
Village. He received full cutting permit to clear all trees but elected not to so that he could keep a nice
rural setting which is his intent. The buffer can cause hardship and hinder a future owner. Obtainable
housing is needed. These parcels were zoned higher due to Girl Scout Camp,they were forest land.
Cmmr.Shutty/Neatherlin moved and seconded to adopt the amendment to rezone two parcels
12217-24-50030 and 12217-24-50040 from Rural Residential 10 to Rural Residential 5. Motion
carried unanimously. N-aye;S-aye;T-aye.
Cmmr.Neatherlin,who has been on PAC,inquired about a buffer. Further research showed that a
buffer is not required. The parcels are outside of the UGA and cannot hook up to sewer. He requested
that Calvin build stick-built homes over manufactured.
Cmmr.Shutty shared that it is difficult to live on a UGA boundary. This has gone through the proper
processes.
11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past week and
announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:52 a.m.
31January 17 , 2023 Commission Minutes
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY,WASHINGTON
McKenzie SlWith,C rk of the Board Sharon Trask,Chair
Randy atherh ice-Chair
Kevin Shutty Co issioner
413anuary 17 , 2023 Commission Minutes
'A-�a6) me_nv VA
RESOLUTION NO. ID12)-OOA
A RESOLUTION AUTHORIZING THE MASON COUNTY SHERIFF'S OFFICE TO ENTER INTO A SOLE SOURCE
PURCHASE AGREEMENT FOR THE R5561 INTEGRAL SUPPRESSED UPPER
WHEREAS,for the safety of Mason County Sheriff's Office commissioned law enforcement
employees it is critical to purchase an upgraded AR15 upper rifle system. This system will replace
current outdated uppers and provide needed sound protection for the user which will help to alleviate
hearing loss.
WHEREAS, research indicates Federal Eastern International is the only company that
manufactures and sells the R5561 Integral Suppressed Upper in the needed configuration, and;
WHEREAS, Mason County Code Chapter 2.21,030 allows sole source purchases with approval of
the Mason County Commissioners;
NOW,THEREFORE BE IT RESOLVED, by the Board of County Commissioners of Mason County to
authorize the purchase of the R5561 Integral Suppressed Upper from Federal Eastern International as a
Sole Source.
DATED this ,�1"of 2023
ATTEST: BOARD OF COUNTY COMMISSIONERS
,fin MASON COUNTY,WASHINGTON
1q1�N�1�1�.Q
McKenzie Smit ,Cler f the Board
r
Sharon Trask,Chair
APPROVED AS TO FORM: X/ /4�//?
4�� Rand Neather ,Vice-Chair
Tim hite
Kevin Shutty, Co missioner
RESOLUTION NO. IM- 002
RESOLUTION AMENDING RESOLUTION NO. 2021-055
VETERANS' ADVISORY BOARDIVETERANS' ASSISTANCE
Increasing Maximum Monetary Amounts
WHEREAS,Mason County established a levy per RCW 73.08.080 for the purpose of creating the
Veterans' Assistance Fund for the relief of honorably discharged veterans or for veterans discharged for
physical reason with an honorable record; and,
WHEREAS, RCW 73.08.035 authorizes the establishment of a Veterans' Advisory Board and the
Mason County Commissioners adopted Resolution no. 58-13 establishing the Veterans' Advisory Board
(VAB); and,
WHEREAS, RCW 73.08.010 provides for relief of indigent and suffering veterans and their
families or the families of those deceased veterans and on April 25, 2017 the Board of Mason County
Commissioners increased the annual limit of cash award from the Veterans' Assistance Fund at one
thousand two hundred ($1,200) dollars to be spent on specific types of relief as noted in Attachment A,
increased the burial assistance amount to one thousand ($1,000) dollars, and increased the one-time
catastrophic amount to one thousand($1,000)dollars; and,
WHEREAS, at the December 14, 2022 Veterans' Advisory Board meeting the Board made the
recommendation to increase the annual limit of cash award from the Veterans' Assistance Fund to one
thousand eight hundred($1,800)dollars,increase the burial assistance amount to one thousand six hundred
($1,600)dollars, and increase the one-time catastrophic amount to two thousand($2,000)dollars effective
February 1,2023; and,
NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Mason
County that the Veterans'Advisory Board Operating Policy and Guidelines is amended to show the increase
of the annual limit of cash award from the Veterans' Assistance Fund to one thousand eight hundred
($1,800) dollars, burial assistance amount to one thousand six hundred ($1,600) dollars, and one-time
catastrophic amount to two thousand($2,000)dollars as shown in Attachment A.
DATED this 171 day of January,2023.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY,WASHINGTON
McKenzie SmMi,Clerk of the Board Sharon T ask, Chair
n
APPROVED AS TO FORM: h .&',
Rand Neatherlin,Vice-Chair
ead,Chief Deputy Prosecuting
Attorney Kevin Shutty,Com issioner
MASON COUNTY
VETERANS' ADVISORY BOARD
OPERATING POLICY &
PROCEDURES
Amendments are effective February 1, 2023.
Mason County,Washington
Sharon Trask,Chair
Randy Neatherlin,Vice-Chair
ATTEST:
Kevin Shutty,Commissioner
McKenzie Smith,Clerk of the Board
MASON COUNTY
VETERANS ' ADVISORY BOARD
OPERATING POLICY & PROCEDURES
TABLE of CONTENTS
I. Organizational Policies..............................................................................................................................3
H.Financial Policies......................................................................................................................................3
III.Policy Establishing Board.......................................................................................................................4
IV.Eligibility Policies...................................................................................................................................4
V.Referral to Other Services........................................................................................................................5
VI.Appeal and Resolution Policy.................................................................................................................5
VII.Application Procedures..........................................................................................................................6
VM.Processing of Packet Procedures..........................................................................................................7
IX.Records,Files,Forms and Reports .........................................................................................................8
X.List of Attachments(Att.).........................................................................................................................8
Page 2 of 8
Adopted January 2023
(. Organizational Policies
a. All RCWs(Revised Code of the State of Washington)within Chapter 73.08 RCW VETERAN'S
RELIEF,with other RCWs and Mason County Resolutions will be used and referred to throughout this
policy.
b. The purpose of the Mason County Veteran's Assistance Fund(VAF)is to provide relief as set forth in
RCW 73.08.010 to indigent and suffering veterans,their families and the families of deceased indigent
veterans.
c. Any honorably discharged veterans or veterans with a General Discharge Under Honorable Conditions
or a General Discharge with Other than Honorable Conditions(Administrative Discharge), as outlined
in RCW 41.04.005 and RCW 41.04.007,and meeting the criteria in I-b may apply. Accepted
documents include the following: DD-214 showing Honorable,General Under Honorable or Other
Than Honorable(OTH);DD215 Correction to Military Record DD-214;Honorable or General Under
Honorable Discharge Certificate;Reserve Discharges&Certificates;National Guard Discharge
NGB22,DD256&Certificates.
d. These policies and procedures are subject to review annually by the VAB.
1) If a revision is made, it is so noted and a narrative of revision is put in VAB minutes.
2) If no revisions are made,the date of review is noted, and put in VAB minutes.
3) Post Commanders will be advised concerning any revisions and reviews recommended by the
VAB.
4) MCC has final approval of all revisions.
e. The VAB will meet the second Wednesday of each month at 8:30am at the Memorial Hall on 2nd. and
Franklin St.,in Shelton,WA.
f. A quorum must be met to conduct any business that may come before the board.
g. If a quorum is not met,the Chair may contact other members via phone/text messaging or by e-mail.
h. Upon reaching a member,and member agrees to be part of the meeting,thus creating
a quorum,the Chair must remain in contact with the member throughout the meeting.
II. Financial Policies
a. The funds for creating a Veterans'Assistance Fund(VAF)RCW 73.08.080,is
generated from a tax levied by the Mason County Commissioners(MCC),use of the fund is
governed by same RCW.
b. Approval of the one thousand eight hundred($1,800)dollars for assistance shall be granted only for
the following:
1) Past Due Rent or Mortgage
2) Past Due Utilities:
i. Electric
ii. Water
iii. Natural Gas
iv. Wastewater(sewer)
3.)Miscellaneous Items:
i. Necessity Items(refer to list—Attachment A)
a. Single$150.00
b. Married$200.00
c. +$50.00 per dependent
ii. Needed Fire Wood or Propane
4) Other Items
i. Obtain state ID card(one time only)
c. Exclusions will include,but not limited to alcohol,tobacco,lottery tickets.
d. Purchases in excess of the amount written on the check are the responsibility of the applicant.
Page 3 of 8
Adopted January 2023
e. No cash back will be given to the applicant if purchases are less than the amount written on the check.
f. All requests for assistance will be approved by the Veterans Service Officer(VSO),with final
approval by the MCC.
g. If it is determined an applicant needs assistance due to any event,catastrophic illness or other
significant change in circumstance which comes into being unexpectedly and is beyond the applicants'
management or control,the VSO may request in writing that Mason County consider approval of an
amount not to exceed a two thousand($2,000.00)dollar lifetime limit per applicant.
h. The intent of the VAF is not to replace assistance from any other agency,and assistance is granted on
a"Case by Case"basis only.
i. The VAF is not intended to provide continuing assistance on a routine basis.
j. The VAF shall not duplicate other available assistance for the purposes as noted in II. (b)
III. Policy Establishing Board
a. RCW 73.08.035 states each county must establish a Veteran's Advisory Board(VAB),the board shall
advise MCC on the needs of local indigent veterans,the resources available to local indigent veterans,
and programs that could benefit the needs of local indigent veterans and their families.
b. The VAB is comprised of veterans from the community"at large",and representatives from nationally
recognized veterans' service organizations within Mason County.Per said RCW,no fewer than a
majority of the board members shall be members from a nationally recognized veterans'service
organization and only veterans are to serve on the board. Service on the board is voluntary.
c. Mason County Resolution NO. 05-15 allows for appointment of two members residing in Mason
County from each Nationally Recognized Veterans' Service Organizations to be appointed to the
Veteran's Advisory Board(VAB),and two members "at large".
d. The VAB will consist of a ten(10)member board;members are appointed as follows:
1) American Legion(2 members)
2) Veterans of Foreign Wars(2 members)
3) 40 et 8(2 members)
4) Disabled American Veterans(2 members)
5) Two(2)Mason County resident veteran(at large)
e. Commanders of these organizations will not be members of the VAB.
f. Commanders will appoint the members from their organization to serve on the VAB for the purpose of
overseeing the VAF.
g. These members may be appointed or removed at the discretion of their commander.
h. The first appointment of members shall be three(3)members for a three(3)year term, and four(4)
members for a two(2)year term.
i. Thereafter all terms will be two(2)year terms.
j. The MCC reserves the right to disallow VAB appointee for cause.
IV. Eligibility Policies
a. RCW 73.08.005 and other provisions in RCW Title 73 shall govern eligibility assistance to indigent
and suffering veterans and/or families.
Page 4 of 8
Adopted January 2023
b. The county defines "indigent and suffering"to mean the current poverty level as defined by the United
States Department of Health and Human Services(HHS)found at https://aspe.hhs.goy/poygrty-
Suidelines
c. Family members entitled to apply for assistance shall be defined as spouse or domestic partner,
surviving spouse or surviving domestic partner,and dependent children of a living or deceased
veteran.
d. Applicants must be a resident of Mason County for at least ninety(90)days.
e. Applicant and anyone over the age of 18 in the household must present proof of residency and income.
If no income,an affidavit must be signed by both the veteran and household member. (Att.B)
f. An applicant may use hotel/motel receipts as proof of residence,provided that:
1) All receipts show a minimum of a 90(ninety)day stay with in Mason County.
2) The 90(ninety)day stay must be continuous.
3) All receipts must be in the applicant's name.
4) All receipts must be original(no copies).
g. Under the federally-established poverty guidelines,the gross income after taxes and deductions for
medical insurance premium,including Medicare, of the veteran and all members of the household
must be at or below 150%of the poverty guidelines established by the HHS.
h. Veterans making above the 150%and who do not have an emergency financial situation will not be
eligible for assistance.
i. An applicant may have a source of income above the aforementioned 150%and still be considered
indigent on an emergency basis.
j. Lack of funds because of bad financial management of an adequate source of income does not make
the applicant indigent.
V. Referral to Other Services
a. As per RCW 73.08.070 the county shall assist indigent veterans with burial or cremation costs of three
hundred($300.00)dollars minimum or up to one thousand six hundred($1,600)dollars.
b. The burial assistance is in addition to prior eighteen hundred($1,800.00)dollars limitation as outlined
in H-b.
c. In an effort to maximize dollars and provide for as many as possible applicants,and
when appropriate,the veteran may be referred by the VSO to other veteran services
and to other community resources for services.
VI. Appeal and Resolution Policy
a. If an applicant has either by accident or on purpose falsely filed a claim,or has misused monies from
the Veterans' Assistance Fund,the following will apply:
1) A letter is given to the applicant,from the County,denying further use of this fund,until the false
claim is resolved.
2) A copy of that letter will be sent to the Veterans' Service Office,to be placed in the offending
applicant's file.
3) The applicant's file will then be"Red Flagged", and denied further use until the problem is
resolved.
b. To resolve the claim,the applicant can clear their name by:
Page 5 of 8
Adopted January 2023
1) If applicant feels this is unjustified,they may appeal in writing to the Veterans'Advisory Board
within fifteen(15)days of notification.
2) The appeal will be reviewed by the VAB at the next regular scheduled meeting and a decision will
be made no later than the next regular scheduled meeting.
3) Approval or Disapproval requires a"Super Majority"vote by the entire VAB.
4) The applicant may file an appeal, in writing,with the Mason County Commissioners.A decision in
regard to appeal may take up to 30 days.
c. The applicant may repay any and all monies that have come into question,and may not have access to
these funds for one(1)year after payment.
d. If the applicant elects not to do VI.b. or VI. c.there will be a two(2)year probationary wait period.
After the wait period is over,the applicant must "in writing"request to receive these funds once more,
a decision will be forthcoming.
e. If it is found that the applicant has done this two(2)times,they will be permanently denied from using
this fund.
VII. Application Procedures
a. Upon arriving at the VSO office,the applicant will be asked to sign-in.
b. The applicant is then screened about their assistance needs,residence,income,and their eligibility,an
"Assistance Fund Application(AFA)(Att. C)and a Rental/Mortgage Verification" (Att.D)form must
be filled out as part of the application process.
c. If the applicant does not have all needed information or documentation,they will be given a form
"Veterans'Assistance Fund Documents Checklist" (Att.E)to help them gather the needed information
and return form to VSO.
d. If an applicant cannot show proof of service,a"Standard Form 180" (Att.F)will be given to them to
be filled out and sent in,they can also go to the VA at American Lake to get proof of service.
e. If two or more applicants are sharing the same physical residency,then all income is considered as
one.
f. Only one application may be used for any single physical residency.
g. If an applicant has a"Sub-Lease Agreement",then VII 0)will apply.
h. When an applicant has requested assistance for past due rent or mortgage payment,H. (b)(1),and has
gone through the screening process. The VSO will call the landlord to inform them that the veteran has
applied for assistance,and that a letter of"Recommendation for Payment" (Att.G)will be
forthcoming.
i. The applicant will then be given a form "Rental/Mortgage Verification"(Att.D)to be given to the
landlord. This form must be filled out by the landlord or lien holder,notarized and sent back or taken
to the VSOs'office. The VSO will then verify all information on the form.
j. Shared Dwelling:
1) In the case of a veteran sharing a dwelling with another person who is not a family member as
defined in Operating Policy item IV(c),the rental amount will be prorated by the number of
people living in the dwelling.
2) In the case of a veteran sharing a dwelling with another person who is not a family member as
defined in Operating Policy item IV(c),the utility expenses will be prorated by the number of
people living in the dwelling.
Page 6 of 8
Adopted January 2023
3) In the case of a veteran sharing a dwelling with another person who is not a family member as
defined in Operating Policy item IV(c),the firewood/propane expenses will be prorated by the
number of people living in the dwelling.
k. When an applicant has requested assistance for past due utilities(electric,water or natural as)II(b)(2),
and has gone through the screening process. The applicant must have a"Past Due"pink slip(s)stating
that service will be discontinued.
1. Some utilities companies,i.e. Shelton Utilities, do include garbage within the water bill, in this
situation where the bill is"combined",the whole bill is paid.
in. The VSO will call the utilities company to verify the current amount to be paid and inform them that
the veteran has applied for assistance and that a letter of"Recommendation for Payment" (Att.G)will
be forthcoming.
n. When an applicant requests assistance for firewood or propane and has gone through the screening
process,the VSO will call a vendor to confirm prices and amount needed. The VSO will inform the
vendor,the veteran has applied for assistance and that a letter of"Recommendation for Payment" (Att.
G)will be forthcoming,VII(J)(3)also applies.
o. The VSO will then fill out a"Purchase Order" (Att.H)to be sent with"Assistance Fund Application"
(AFA)(Att. C)for approval from MCC.
p. When an applicant requests Miscellaneous Items or Other Items and has gone through the screening
process,the VSO will,to the best of their ability,determine the needs of the applicant.
q. The VSO will fill out the"Assistance Fund Application"(AFA)(Att. C),determine the amount,the
vendor, and have the applicant sign the application with a full understanding of the request.
r. Necessity Items check(s)are issued in fifty-dollar increments.The applicant will be given an itemized
list of authorized items that may be purchased. (Att.A)
s. After all needed information and documentation is gathered from the applicant and outside sources,the
AFA is then completely filled out and the packet is complete.
t. It is the VSOs'responsibility to ensure all information in the packet is correct and verified.
u. When the completed packet is sent on to MCC, it will have a copy of"Recommendation for Payment"
as a cover sheet(Att.G)or"Assistance Fund Application" (Att. C).
v. The VSO reserves the right to refuse service to disorderly or abusive individuals. Service will be
refused to individuals under the influence of alcohol and/or drugs.Applicants who are disorderly or
abusive to Mason County employees or volunteers will not be provided assistance and will be asked to
leave the building.
VIII. Processing of Packet Procedures
a. Once the packet is received at the MCC office, it is date stamped and reviewed to ensure all
information is correct and all supporting documentation is there.
b. Applications submitted to the MCC for processing and have been determined to meet the necessary
guidelines will have checks issued within three business days.
c. Applicants who pick up his/or her check(s),must have proper picture ID,and must sign for check(s).
Check(s)are sent out by mail the next business day following approval.
d. Necessity Item check(s)that are issued will be stamped with: "No Alcohol or Tobacco", "No Cash
Back".
e. Some delays may result if a legal holiday falls within the time period or if there are insufficient funds
to release the check.
f. A weekly list of"Approval of Expenditures" is sent to the VSO's office from the MCC office.
g. A monthly list of"Approval of Expenditures"is sent to the MCC.
Page 7 of 8
Adopted January 2023
IX. Records, Files, Forms and Reports
a. It will be the responsibility of the VAB Chair, acting in concert with the VSO's to establish and
maintain a record of each applicant requesting and/or receiving assistance from the VAF.
b. The VSO will provide forms and reports of attendants,decisions,and record-keeping for clientele,
e.g.,forms for vendors,initial applications,and VAB decisions.
c. Each October,the VAB,acting in concert with the VSOs shall produce an annual report for the MCC,
containing the following information:
1) The number of requests for assistance received during the calendar year.
2) The number of requests for assistance for which assistance was given.
3) The number of requests for assistance for which assistance was not provided and a narrative
description of the reasons assistance were not provided.
4) The total dollar value of assistance provided on a monthly basis.
5) A narrative description of non-monetary assistance provided by the VAB.
6) Meeting minutes as an attachment.
7) A copy of appeals as an attachment.
d. If any section of these policies or procedures is determined to be in conflict with federal,state. or
county laws,ordinances or directives,then said section will be void and the aforementioned laws,
ordinances or directives shall prevail.
X. Attachments (Att.)
A.VAF Necessity Itemized List
B.Affidavit of Income
C.Assistance Fund Application(AFA)
D.Rental/Mortgage Verification
E.Veteran's Assistance Documents Checklist(S&S form)
F.Request Pertaining to Military Records(Standard Form 180)
G.Recommendation for Payment
H.Mason County Veterans Service Office-Purchase Order
Page 8 of 8
Adopted January 2023
ORDINANCE NUMBER '2023-W6
AMENDMENTTO MASON COUNTY DEVELOPMENT AREAS (ZONING) MAP
NW GREEN CONSTRUCTION INC. REZONE
ORDINANCE Mason County Development Areas (Zoning) Map under the authority of RCW
36.70A.
WHEREAS, the Washington State Growth Management Act (RCW 36.70A.130) requires each
county, including Mason County, to take legislative action to review and revise its
comprehensive plan and development regulations to ensure that the plan and regulations
continue to comply with the requirements of the Act; and
WHEREAS, the County needs to address certain requests for comprehensive plan and zoning
changes to meet the goals and requirements of Chapter 36.70A RCW (Growth Management
Act); and
WHEREAS, NW Green Construction Inc., owner of real property in Mason County known as
parcels 12217-24-50030 and 12217-24-50040, has requested a zoning change of the
properties from Rural Residential 10 (RR10) to Rural Commercial 5 (RR5); and
WHEREAS, on November 21, 2022, the Mason County Planning Advisory Commission held a
public hearing to consider the amendment and passed a unanimous motion to recommend
approval of said rezone; and
WHEREAS, the Board of County Commissioners considered the requested rezone at a duly
advertised public hearing on January 17, 2023; and
WHEREAS,the Board of County Commissioners took public testimony from interested parties,
considered all the written and oral arguments, testimony and comments presented; and
WHEREAS, the Board of County Commissioners also considered the Staff Report and
recommendations of the Mason County Planning Advisory Commission; and
WHEREAS, the Board of County Commissioners finds that the proposed amendment to the
Development Areas (Zoning) Map complies with all applicable requirements of the Growth
Management Act, the Comprehensive Plan, and the Mason County Code, and that it is in the
best public interest; and
BE IT HEREBY ORDAINED, the Mason County Board of Commissioners hereby approves and
ADOPTS amendment to the Mason County Development Areas (Zoning) Map rezoning parcels
12217-24-50030 and 12217-24-50040 from Rural Residential 10 (111110) to Rural Residential 5
(RR5).
DATED this-QNay of 2023.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
ATTEST:
Chair
McKenzie Smi h, Clerk of the Board Sharon -Crack
APPROVED AS TO FORM: T1.04, Commissioner
Randy Nea\-hev\un
Tim Whi ie DPA , Commissioner
Kevin Sh��4y
z