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HomeMy WebLinkAboutContract with Taschner Law for District Court - Contract I E E MASON COUNT Y PROFESSIONAL SERVICES CONTRACT This CONTRACT is made and entered into by and between Mason County, hereinafter referred to as"COUNTY" and Taschner Law, PLLC, referred to as"CONTRACTOR." COUNTY and CONTRACTOR are collectively referred to as "Parties"to this CONTRACT. f RECITALS: WHERE-AS, COUNTY has a need to procure the services of an individual to serve as a contracted Public Defense attorney for Mason County District Court; and WHE:REAS, CONTRACTOR warrants that he is qualified, licensed and competent to render the aforesaid services. F NOW, THEREFORE, for and in consideration of the CONTRACT made, and the payments to be made by COUNTY, the parties agree to the following: Special Conditions: Resporfsibilities: CONTRACTOR will be responsible for: 1. Providing high quality legal representation of indigent defendants in adult criminal matters in Mason County District ,Court, 2. Knowing and complying with the standards for indigent defense as detailed in the Supreme Court of Washington's Order 25700-A-1004. Conclusion of CONTRACT Performance Period: At the conclusion of this term, sh ould the 'contrac t not be renewed the of f 1 owin co editions will a g apply: A. Unle6s otherwise provided in "B" below, for appointments made through the end of the contract period, additional payment shall be made to CONTRACTOR for time spent following the end of the term at the rate of$50 per Dour through the conclusion of the case, subject to a determi€jation of reasonableness. B. Unles:s otherwise ordered by the Court; any assignee case that is in warrant status at the end of the coIntract period, or any assigned case that enters warrant status after the conclusion of the conVact period, shall be reassigned to a new attorney upon the Defendant's next appearaInce before the'Court. l i Termination by CONTRACTOR: i CONTRACTOR may terminate this CONTRACT by providing COUNTY with a written notice thirty (30) or more days before last day services will be provided. General Conditions Scope 6f Services: CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as identified in "Exhibit A Scope-of-Services," during the CONTRACT period, No material, labor or facilities will be furnished by COUNTY, unless othe€wise provided for in the CONTRACT. 'e Perforrriance Period: 3 The pertormance period for this CONTRACT will start on Jan 1, 202Xand will end on December 31, 207-Xor sooner as determined by COUNTY following a thirty (30) day written notice, s 1 Service Outside of Performance Period : Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be performed at the expense of CONTRACTOR and are riot compensable under this CONTRACT unless Loth parties hereto agree to such provision in writing . The term of this CONTRACT may be extended by mutual consent of the parties ; provided , however, that the CONTRACT is in writing and signed by both parties Compensation : CONTRACTOR will be compensated as detailed in Exhibit B Compensation . Accounting and Payment for CONTRACTOR Services : A. Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set forth in jExhibit B Compensation . " Where Exhibit " B" requires payments by the COUNTY, payment shall be based upon written claims supported , unless otherwise provided in Exhibit "B , " by documentation of units of work actually performed and amounts earned , including , where appropriate, the actual number of days worked each month , total number of hours for the month , and the total dollar payment requested , so as to comply with municipal auditing requirements . Acceptable invoices will be processed within 30 days of receipt . B . Unless specifically stated in Exhibit " B" or approved in writing in advance by the official executing this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the "Administrative Officer") , COUNTY will not reimburse the CONTRACTOR for any costs or expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where required, COUNTY shall , upon receipt of appropriate documentation , compensate the CONTRACTOR, no more often than monthly, in accordance with COUNTY's customary ' procedures, pursuant to the fee schedule set forth in Exhibit " B . " t Taxes : A. CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes COUNTY to withhold for any taxes other than income taxes (i . e. , Medicare) . All compensation received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable IRS regulations . It is the responsibility of the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any , and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on compensation earned pursuant to this CONTRACT. B. COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by law. The CONTRACTOR must pay all other taxes , including , but not limited to , Business and Occupation Tax , taxes based on the CONTRACTOR's gross or net income , or personal property to which COUNTY does not hold title . COUNTY is exempt from Federal Excise Tax . Withholding Payment: In the evlent the CONTRACTOR has failed to perform any obligation under this CONTRACT within the times set forth in this CONTRACT, then COUNTY may, upon written notice , withhold from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure to perform is cured or otherwise adjudicated . Withholding under this clause shall not be deemeda breach entitling CONTRACTOR to termination or damages , provided that COUNTY promptly, gives notice in writing to the CONTRACTOR of the nature of the default or failure to 2 I' r. perform, and in no case more than ten ( 10) days after it determines to withhold amounts otherwise due . A determination of the Administrative Officer set forth in a notice to the CONTRACTOR of the action required and/or the amount required to cure any alleged failure to perform shall be deemed conclusive , except to the extent that the CONTRACTOR acts within the times and in strict accord with the provisions of the Disputes clause of this CONTRACT. COUNTY may act in accordance with any determination of the Administrative Officer which has become conclusive under this clause, without prejudice to any other remedy under the CONTRACT, to take all or any of the following actions: ( 1 ) cure any failure or default, (2) to pay any amount so required to be paid and to charge the same to the account of the CONTRACTOR , (3) to set off any amount so paid or incurred from amounts due or to become due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes clause , no penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by COUNTY under this clause . Labor :standards : CONTRACTOR agrees to comply with all applicable state and federal requirements , including but not limited to those pertaining to payment of wages and working conditions , in accordance with RCW 39. 12. 040, the PrevailingWage Act; g , the Americans with Disabilities Act of 1990 ; the Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing wages , minimum overtime pay , and providing that no laborer or mechanic shall be required to work in surroundings or under conditions which are unsanitary, hazardous , or dangerous to health and safety as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of Washington . Independent Contractor: A. CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent contractor, and nothing herein contained shall be construed to create a relationship of employer-employee . All payments made hereunder and all services performed shall be made and performed pursuant to this CONTRACT by the CONTRACTOR as an independent contractor. B . CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in Exhibit B Compensation and the CONTRACTOR is not entitled to any benefits including , but not limited to: vacation pay, holiday pay, sick leave pay , medical , dental , or other insurance ben efits ;' or an 'y other rights or privileges afforded to employees of COUNTY. C . CONTRACTOR represents that he/she/it maintains a separate place of business , serves clients other than COUNTY, will report all income and expense accrued under this CONTRACT to the Internal Revenue Service , and has a tax account with the State of Washington Department of Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of Washington . D . CONTRACTOR will defend , indemnify and hold harmless COUNTY, its officers, agents or employees frorn any loss or expense , including , but not limited to, settlements , judgments , setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of the provisions of this paragraph . ii Assignrnent and Subcontracting : The performance of all activities contemplated by this CONTRACT shall be accomplished by CONTRACTOR . No portion of this CONTRACT may be assigned or subcontracted to any other individual , firm or entity without the express and prior written approval of COUNTY. No Guarantee of Employment: 3 The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to vest any employment rights whatsoever and shall not be deemed to guarantee any employment of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee of any s;ub-contractor by COUNTY at the present time or in the future. Conflict of Interest: If at anytime prior to commencement of, or during the term of this CONTRACT, CONTRACTOR or any cif its employees involved in the performance of this CONTRACT shall have or develop an interest in the subject matter of this CONTRACT that is potentially in conflict with the COUN1iY's interest, then CONTRACTOR shall immediately notify COUNTY of the same . The notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an informed judgment as to whether or not COUNTY's interest may be compromised in any manner ; by the existence of the conflict, actual or potential . Thereafter, COUNTY may require CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also terminate this CONTRACT according to the provisions herein for termination . Non -Discrimination in Employment: COUNT Y's policy is to provide equal opportunity in all terms , conditions and privileges of employment for all qualified applicants and employees without regard to race , color, creed, religionjnational origin , sex, sexual orientation , age , marital status , disability, or veteran status . CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or applicant for employment on the grounds of race , color, creed , religion , national origin , sex, sexual orientation , age , marital status, disability, or veteran status , except where such constitutes a bona fide occupational qualification . Non •Di:scrimination in Client Services : CONTRACTOR shall not discriminate on the grounds of race , color, creed , religion , national origin , sex , age , marital status, sexual orientation , disability , or veteran status; or deny an individual or business any service or benefits under this CONTRACT; or subject an individual or business to segregation or separate treatment in any manner related to his/her/its receipt any service or services or other benefits provided under this CONTRACT; or deny an individual or business an opportunity to participate in any program provided by this CONTRACT . Waiver of Noncompetition : CONTRACTOR irrevocably waives any existing rights which it may have , by contract or otheiwi:'e , to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from performing work or providing supplies to COUNTY. ConfideIntiality : CONTRACTOR, its employees , sub-contractors , and their employees shall maintain the confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT, except upon the prior written consent of COUNTY or an order entered iby a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall Immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such information . CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents or employees from all loss or expense , including, but not limited to, settlements , judgments , setoffs , attorneys' fees and costs resulting from CONTRACTOR's breach of this provision . Right to Review: I 4 is i is This CONTRACT is subject to review by any Federal , State or COUNTY auditor. COUNTY or its designee shall have the right to review and monitor the financial and service components of this program by whatever means are deemed expedient by the Administrative Officer or by COUNTY's Auditor's Office . Such review may occur with or without notice and may include, but is not limited to , on-site inspection by COUNTY agents or employees, inspection of all records or other. materials which COUNTY deems pertinent to the CONTRACT and its performance, and any and all communications with or evaluations by service recipients under this CONTRACT. CONTRACTOR shall preserve and maintain all financial records and records relating to the performance of work under this CONTRACT for six (6) years after CONTRACT termination , and shall make them available for such review, within Mason County, State of Washington , upon request :, CONTRACTOR also agrees to notify the Administrative Officer in advance of any inspections , audits , or program review by any individual , agency , or governmental unit whose purpose is to review the services provided within the terms of this CONTRACT. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative Officer as soon as it is practical . Insurance Requirements : At a minimum , CONTRACTOR shall provide insurance that meets or exceeds the requirements detailed, in "Exhibit C Insurance Requirements . " Insurance as a Condition of Payment: Payrnerts due to CONTRACTOR under this CONTRACT are expressly conditioned upon the CONTRACTOR's strict compliance with all insurance requirements under this CONTRACT. Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt of evidence of full compliance, payments not otherwise subject to withholding or set-off will be released to CONTRACTOR. Proof of Insurance: A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within five (5) days of CONTRACT execution . Industrial Insurance Waiver: With respect to the performance of this CONTRACT and as to claims against COUNTY, its off icers, lagents and employees , CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of Washington , the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is mutually, negotiated by the parties to this CONTRACT. e CONTRACTOR Commitments, Warranties and Representations : Any written commitment received from CONTRACTOR concerning this CONTRACT shall be binding upon CONTRACTOR , unless otherwise specifically provided herein with reference to this paragraph . Failure of CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to COUNTY. A commitment includes , but is not limited to , any representation made prior to execution of this CONTRACT, whether or not incorporated elsewhere herein by reference , as to performance of services or equipment, prices or options for future acquisition to remain in effect for a fixed period , or warranties . Defensd and Indemnity Contract: 5 A. incemnification by CONTRACTOR . To the fullest extent permitted by law, CONTRACTOR agrees to indernnify, defend and hold COUNTY and its departments , elected and appointed officials ; employees , agents and volunteers , harmless from and against any and all claims , damages, losses and 'expenses , including but not limited to court costs , attorney's fees and alternative dispute resolution costs , for any personal injury , for any bodily injury , sickness , disease or death and for any damage to or destruction of any property (including the loss of use resulting therefrom) which 1 ) are caused in whole or in part by any act or omission , negligent or otherwise , of the CONTRACTOR , its employees, agents or volunteers or CONTRACTOR's subcontractors and their employees , agents or volunteers ; or 2) are directly or indirectly arising out of, resulting from , or in connection with performance of this CONTRACT; or 3) are based upon CONTRACTOR's or its subcontractors' use of, presence upon or proximity to the property of COUNTY . This indemnification obligation of CONTRACTOR shall not apply in the limited circumstance where the claim , damage , loss or expense is caused by the sole negligence of COUNTY. This: indemnification obligation of the CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, RCW Title 51 , or by application of any other workmen's compensation act, disability benefit act or other employee benefit act, and the CONTRACTOR hereby expressly waives any immunityafforded b such acts . The foregoing Y 9 9 indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter into this CONTRACT, are reflected in CONTRACTOR's compensation , and have been mutually negotiated by the parties . B . Participation by County — No Waiver. COUNTY reserves the right, but not the obligation , to participate in the defense of any claim , damages , losses or expenses and such participation shall not constitute a waiver of CONTRACTOR 's indemnity obligations under this CONTRACT. C . Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR's indemnity obligations shall survive the completion , expiration or termination of this CONTRACT. Compliance with Applicable Laws , Rules and Regulations : This CONTRACT shall be subject to all laws , rules , and regulations of the United States of America , the State of Washington , political subdivisions of the State of Washington and Mason County, CONTRACTOR also agrees to comply with applicable Federal , State, County or municipal standards for licensing , certification and operation of facilities and programs, and accreditation and licensing of individuals . Administration of Contract : COUNTY hereby appoints , and CONTRACTOR hereby accepts, the Mason County's Support Services Director or designee , as COUNTY's representative, hereinafter referred to as the Administrative Officer, for the purposes of administering the provisions of this CONTRACT, including COUNTY's right to receive and act on all reports and documents, and any auditing performed by the COUNTY related to this CONTRACT. The Administrative Officer is : Peter Jones i Chief Public Defender Mason county 411 N . Eth Street Shelton . , WA 98584 Phone : 360-427-9670 ,Ext. 280 E-mail : peter co. mason . wa . us 6 f cotrrRACTOR's Primary Contact's Information : bu k o f LC SIB i L5t Notice : , Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except :service of process , notice shall be given by CONTRACTOR to COUNTY' s Administrative Officer tinder this CONTRACT. Notices and other communication maybe conducted via e-mail , U . S . mail, fax , hand-delivery or other generally accepted manner including delivery services . Modifications : Either party may request changes in the CONTRACT. Any and all agreed modifications , to be valid and binding upon either party , shall be in writing and signed by both of the parties . Termination for Default: A. If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assionment for the benefit of creditors , COUNTY may , by depositing written notice to CONTRACTOR in the U , S . mail , terminate the CONTRACT, and at COUNTY's option , obtain performance of the work elsewhere . If the CONTRACT is terminated for default , CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT until all work called for has been fully performed. Any extra cost or damage to COUNTY resulting from such default(s) shall be deducted from any money due or coming due to CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in completing the work, including all increased costs for completing the work, and all damage sustained , or which may be sustained by COUNTY by reason of such default. B . If a notice of termination for default has been issued and it is later determin ed for any reason that CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. Termination for Public Convenience: COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines , in its sole discretion , that such termination is in the interests of COUNTY. Whenever the CONTRACT is terminated in accordance with this paragraph , CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope-of-Services and Exhibit 13 Compensation . An equitable adjustment in the CONTRACT price for partially completed items of work will be made , but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time during the term , whether for default or convenience, shall not constitute breach of CONTRACT by COUNTY. i 7 Termination for Reduced Funding : COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine , in its sole di. cretion , that such termination is necessary due to a decrease in available funding including State and/or Federal grants . Whenever the CONTRACT is terminated in accordance with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope-of-Services and Exhibit B Compensation . Disputes : A. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken . For objections that are not made in the manner specified and within the time limits stated , the records , orders , rulings , instructions , and decisions of the Administrative Officer shall be final and conclusive. B The CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to extension of time for ( 1 ) any act or failure to act by the Administrative Officer of COUNTY, or (2 ) the happening of any event or occurrence, unless the CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten ( 10) days of the commencement of the act , ;failure, or event giving rise to the claim , and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR believes additional compensation or extension of time is due , the nature of the cost involved , and insofar as possible , the amount of the potential claim . CONTRACTOR shall keep full and complete daily records of the work performed , labor and material used, and all costs and additional time claimed to be additional . C . The CONTRACTOR shall not be entitled to claim any such additional compensation , or extension of time , unless within thirty (30) days of the accomplishment of the portion of the work from which the claim arose , and before final payment by COUNTY , the CONTRACTOR has given COUNTY a detailed written statement of each element of cost or other compensation requested and of all elements of additional time required , and copies of any supporting documents evidencing the amount or the extension of time claimed to be due . Arbitration : A. Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or pursuant to this arbitration provision) , and consistent with the provisions hereinabove , any claim , dispute or controversy between the parties under, arising out of, or related to this CONTRACT or otherwise , including issues of specific performance , shall be determined by arbitrati'l in Shelton, Washington , under the applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator selected by the parties within ten ( 10) days of the arbitration demand , or if not, by the AAA or any other group having similar credentials. Any issue about whether a claim is covered by this CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law and inay' award injunctive relief, equitable relief (including specific performance) , or any other remedy 'available from 'a judge , including expenses , costs and attorney fees to the prevailing party and pre-award interest, but shall not have the power to award punitive damages . The decisionl of the arbitrator shall be final and bindingand an order confirming the award or 9 judgment upon the award may be entered in any court having jurisdiction . The parties agree that the decision of the arbitrator shall be the sole and exclusive remedy between them regarding any dispute presented or pled before the arbitrator. At the request of either party made n6t later than forty-five (45) days after the arbitration demand , the parties agree to submit the dispute to nonbinding mediation , which shall not delay the arbitration hearing date ; provided , that either party may decline to mediate and proceed with arbitration . 8 B . Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be broughtwithin six (6) years after the initial occurrence giving rise to the claim , dispute or issue for which arbitration is commenced , regardless of the date of discovery or whether the claim , dispute or issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior to a written request or demand for arbitration issued under this Agreement are not subject to arbitration . Venue and Choice of Law : In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of the State of Washington and Mason County. Unless otherwise specified herein , this CONTRACT shall be governed by the laws of the State of Washington . Severalbility : If any term or condition of this CONTRACT or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term , condition or application . To this end , the; terms and conditions of this CONTRACT are declared severable . Waiver:'. Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this CONTRACT shall be held to be waived, modified or deleted except by an instrument, in writing , signed by the parties hereto. The failure of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to exerciser any option herein conferred in any one or more instances , shall not be construed to be a waiver or relinquishment of any such , or any other covenants or contracts , but the :same shall be and remain in full force and effect. Order of Precedence: A . Applicable federal , state and county statutes , regulations , policies , procedures , federal Office of Management and Budget (OMB) circulars and federal and state executive orders and Exhibit ID , B . Exhibit C Insurance Requirements C . Special Conditions D . General Conditions E . Exhibits A and B Entire Contract: This written CONTRACT, comprised of the writings signed or otherwise identified and attached hereto, represents the entire CONTRACT between the parties and supersedes any prior oral statements , discussions or understandings between the parties . 9 IN WITNESS WHEREOF, COUNTY and CONTRACTOR have executed this CONTRACT as of the (late and year last written below. COIriTF:ACI't)IZ BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON NAME(I?rint};_� a� 1 NAME(Pr�t ��acnn Dated: Dated: AVnuaru 2023 CHIEF PUBLIC DEFENDER NAM g'nt): Peter Jones Dated: 1-18-23 is is 10 EXHIBIT A SCOPE OF SERVICES CONTRACTOR's Duties : A, CONTRACTOR agrees to provide criminal defense representation to all appointed clients in a professional , skilled manner, consistent with the Washington State Bar Association Standards , the Rules of Professional Conduct, Washington State Office of Public Defense Standards , RCW 10 . 101 et. seq . , Supreme Court of Washington's Order 25700-A- 1004 and as applicable , Mason County Ordinance No . 140 . 08 , case law, and other court rules defining the duties of counsel and the rights of defendants in criminal cases . B . CONTRACTOR will provide the Mason County Office of Public Defense , the Superior Court Administrator, the Defendant, and the Board of Mason County Commissioners with a telephone number that provides an ability to leave a voice message , i. e. voice mail system with adequate capacity , answering service , or secretarial staff. Lack of a functional communication system is considered a violation of the terms of this CONTRACT. C . Upon notice of appointment , CONTRACTOR shall arrange an initial interview with the defendant within a reasonably short time and will maintain client contact, keep the client informed of the progress of the case and effectively provide legal advice to the client throughout the representation . D . The services of CONTRACTOR shall continue in each assigned case until the case has been terminated by final judgment, including final rulings on post-trial motions (if any), restitution hearin gs , the filingof notice of appeal and pp motion and affidavit for order of indigency, if required , or order of dismissal , unless allowed to withdraw or otherwise h rwise be removed by order of the Court . E . CONTRACTOR agrees to attend seven hours of training approved by the Office of Public I:Defense prior to 12/31 /17 , F . CONTRACTOR agrees to be available to take telephone calls from the jail on new misdemeanor arrests on nights and weekends, but may share this duty on a mutually agreed- upon schedule with other District Court defense attorneys. G . CONTRACTOR shall be apportioned a roughly pro rata share of cases requiring an interpreter based on total number of cases assigned to the Mason County Office of Indigent Defense. Mason County Ordinance NO . 140-08 and RCW 10. 101 . 050 Compliance : A. Pursuant to Standard 4 : Caseload Limits in Ordinance No. 140-08 of the Mason County Indigent Defense Standards , adult contracts will be monitored for compliance , i . e. , a one-half contract will be 16 . 6 unweighted misdemeanor or gross misdemeanor appointments per month per CONTRACTOR. Each newly assigned case shall be counted as one case except as follows: 1 . Cases which are counted as one-third of a case include : probation violations , reviews , restitution hearings , modifications of no-contact orders , etc. , that do not require a contested hearing , including the same probation violation allegation (s) brought against a defendant who is on probation for more than one case. i. B . In the event the statistics generated in this review do not coincide with CONTRACTOR' s internal records, CONTRACTOR will provide a detailed list of new monthly appointments including; case number, defendant's name and date of appointment. C . Because case assignment and resolution is not a static process during a year, CONTRACTOR and COUNTY agree that the actual number of cases at any one time that have been assigned under this CONTRACT may total slightly more or less than the contracted caseload . Such a temporary variance shall not result in alteration of payment owed to CONTRACTOR by COUNTY . COUNTY shall use its best effort to effect caseload adjustments for variances not corrected within a reasonable amount of time through natural systemic adjustments . Monthly Reporting ; CONTRACTOR is required to submit a monthly report to the Office of Public Defense by the fifth (5th) day of the following month , which shall include the following information for the preceding month: A. The number of new case assignments under this CONTRACT. B . The number and type of cases in his or her private practice, if any (i . e. cases handled outside this defense contract including but not limited to retained cases of any type) . C. The number and type of other public defense contracts , if any. D. The amount of time spent practicing law on matters other than servicing this CONTRACT, if any . E . Payment for services may be held if the monthly report has not been received by the fifth ( 5th ) of the month Affidavit of Compliance : CONTRACTOR shall file the required affidavit of compliance with these standards with the Court on a quarterly basis and provide a copy to the Office of Public Defense . Client or Third Party Complaints : CONTRACTOR will respond to complaints regarding his or her performance under this CONTRACT. If after efforts by CONTRACTOR to resolve any conflict, the client or third party states he or she continues to have a complaint, the CONTRACTOR shall provide the client with contact information for the Office of Public Defense so the client or third party may pursue the complaint. i i c EXHIBIT B COMPENSATION Compensation : A. Base Compensation-COUNTY shall pay a base compensation of six thousand ($6 , 000) per month which includes funding from the Washington State Office of Public Defense for the performance of all things necessary for, or incidental to, the performance of the work set out in Exhibit A Scope of Services. Said sum is to be paid by order directing payment through the County Auditor the last week of each month . CONTRACTOR may request a mid-month draw, which will be paid by the County Auditor no earlier than the 15th day of each month . B. Trial/Motion Compensation-except as provided in "D" below, in addition to the base monthly base compensation , CONTRACTOR shall be paid $250 . 00 for the first day of trial and $ 125 . 00 for each one-half day of trial thereafter. CONTRACTOR shall be paid a flat fee of $ 150. 00 in addition to the base monthly compensation for each case on which a 3. 5 and/or 3. 6 motion is argued on assigned cases. Trial preparation time and time researching and writing legal motions are considered part of the base compensation and shall not receive additional compensation . Payment shall be made upon receipt of a billing from CONTRACTOR , PROVIDED , however, that the billing on each trial or motion shall be submitted to the Office of Public Defense no later than thirty (30) days after the conclusion of the trial or motion , C . Administrative and Other Costs-the compensation stated above includes administrative costs associated with providing legal representation . These costs are the responsibility of CONTRACTOR, and include , but are , not limited to, support staff, telephones , law library , financial accounting , case management software systems, computers and software, high-speed internet access, office space, supplies and other costs necessarily incurred in the day-to-day management of the CONTRACT. D. Extraordinary Compensation Policy and Procedure-in extraordinary cases requiring exceptional amounts of time and preparation . CONTRACTOR may petition COUNTY for permission for additional compensation . The award and amount of additional compensation is at the discretion of the Office of Public Defense . Any application for extraordinary compensation must be made in writing to the Office of Public Defense during the pendency of representation or within thirty (30) days following the conclusion of the case. E . In the event of termination of this contract, at COUNTY'S option , any currently pending cases shall be either re-assigned or shall be the responsibility of CONTRACTOR , who shall bill COUNTY an hourly rate of $50 . 00/hour for all work done on those cases following the termination of this contract. Requests for Payment: A . At a minimum the invoice is to include : CONTRACTOR's name , address , phone number and e-mail; case name ; case number; detail of service provided by date and number of hours for hourly charges or number of half or full days for Trial/Motion compensation ; total number of hours and/or trial/motion days ; invoice total ; and any additional applicable information . B . Submit via e-mail or hard copy as preferred to : Julie Hansen Mason County Office Public Defense 411 N . 5th Street Shelton , WA 98584 Phone : 360-427-9670 Ext. 589 JHansen@masoncountywa . gov C . Payment will be made to CONTRACTOR within thirty (30) days of the receipt of a complete and accurate invoice j r EXHIBIT C INSURANCE REQUIREMENTS A . MINIMUM Insurance Requirements : Professional liability (errors & omissions) insurance . CONTRACTOR shall maintain professional liability insurance that covers the services to be performed in connection with this CONTRACT, in the minimum amount of $250 , 000 per claim with a $500, 000 aggregate . Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this CONTRACT. B . Certificate of Insurance: A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within five (5) days of CONTRACT execution . i i is EXHIBIT D SUPREME COURT OF WASHINGTON'S Order 25700-A-1004• j