HomeMy WebLinkAbout2022/12/06 - Regular Board of Mason County Commissioners
Proceedings
Commission Chambers
411 N 51' St, Shelton, WA 98584
December 6, 2022
1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m.
2. Pledge of Allegiance—Leo Kim led the flag salute.
3. Roll Call—Present: Present: Commissioner District 1 —Randy Neatherlin;Commissioner
District 2—Kevin Shutty;Commissioner District 3—Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 2023 Levy and Budget documentation was received from:Mason County Fire District No.
5,6, 11,and 16;the Port of Grapeview;and the Port of Allyn.
4.1.2 Educational Service District 113 sent in the 2023 Tax Certifications for Collections for the
Shelton School District and Certification of Excess Levies for Southside,Grapeview,
Mary M.Knight,Pioneer,Hood Canal,McCleary,and Elma School Districts.
4.1.3 U.S.Fish and Wildlife announced the availability of the draft recovery plan for Taylor's
Checkerspot Butterfly.
4.2 Michael MacSems read the 2023 Heritage Grant Cycle news release.
4.3 Cheryl Heywood,Executive Director at Timberland Regional Library, gave the Timberland
Regional Library Fall 2022 updates.
5. Open Forum for Citizen Input
No citizen input.
6. Adoption of Agenda
Cmmr.Trask/Neatherlin moved and seconded to adopt the agenda as written. Motion carried
unanimously. N-aye; S-aye; T-aye.
7. Approval of Minutes
Cmmr.Neatherlin/Trask moved and seconded to approve the October 12,18,19,and 31,2022
Budget Minutes and October 31,2022 Briefing Minutes as presented. Motion carried
unanimously. N-aye; S-aye; T-aye.
8. Approval of Action Agenda
8.1 Approval of Warrants&Treasurer Electronic Remittances
Claims Clearing Fund Warrant#8091997-8092483 $ 1,418,196.47
Direct Deposit Fund Warrant#92015-92411 $ 820,547.89
Salary Clearing Fund Warrant#7007029-7007051 $ 540,332.70
Treasurer Electronic Remittance $ 166,901.74
8.2 Approval for Information Technology(IT)to advertise a request for bids for performing the
construction of the downtown campus fiber optic upgrade project and to set a bid date and time.
8.3 Approval for the County Administrator to sign the agreement with SpyGlass Group,LLC to
audit the County's landline and cell phone bills.
8.4 Approval for the Chair to execute the County Road Administration Board(CRAB)Rural
Arterial Program(RAP)Project Prospectus contract for the Bear Creek Dewatto Road
improvements from milepost 0.430 to milepost 1.020.
8.5 Approval of the Resolution amending the 2022-2023 Comprehensive Economic Development
Strategy(CEDS)project list to include a request for$20,000 from the Port of Grapeview to
support operations and maintenance of the Port's boat launch,restroom areas,and boat dock.
(Exhibit A,Resolution No.2022-085)
8.6 Approval for the County Administrator to sign the contract awarding funding from the.09
Rural County Sales&Use Tax Fund No. 103 in the amount of$20,000 to the Port of
Grapeview to support operations and maintenance of the Port's boat launch,restroom areas,and
boat dock.
8.7 Approval for the Chief Public Defender to sign the 2023 Office of Public Defense grant in the
amount of$64,058 for the period of January 1,2023 through December 31,2023.
8.8 Approval for the Chair to execute Amendment No. 1 of the agreement with Parametrix for
further post-closure monitoring and on-call services for the Mason County Eells Hill Landfill
for the maximum payable amount of$29,507.08.
8.9 Approval to purchase a Terradyne Armored Vehicle instead of a BearCat Armored Vehicle as
approved on October 25,2022 using$342,000 in American Rescue Plan Act(ARPA)funding;
approval to add$61,493 to the Sheriff's Office 2023 General Fund budget to fund the
approximate difference in cost above the$342,000 approved ARPA funds;and approval for the
Board to sign the Resolution authorizing a sole-source purchase from Terradyne Armored
Vehicles,Inc. for this specific vehicle. (Exhibit B,Resolution No.2022-086)
8.10 Approval of the Resolution amending the Mason County Personnel Policy. (Exhibit C,
Resolution No.2022-087)
8.11 Approval to add the American Institute of Certified Planners(AICP)certification to the
approved list under the Career Incentive Policy in the Mason County Personnel Policy.
8.12 Approval to make the market adjustment to the Therapeutic Courts Program Manager position
and move it from a Range 25 to a Range 27 on the Non-Represented Salary Range Alignment.
8.13 Approval to sign the letter of concurrence with Lewis County s reappointment of Brian Zylstra
to the Timberland Regional Library Board of Trustees for a term that will expire December 31,
2029.
8.14 Approval for the County Administrator to draft and sign an agreement with Community Lifeline
to provide$34,789.84 for 2417 cold weather sheltering services for up to 35 people experiencing
homelessness.
8.15 Approval for Public Health and Human Services to formally accept funding from the
Washington State Department of Health for a WIC Clinic
Cmmr.Neatherlin/Trask moved and seconded to approve action items 8.1 through 8.15. Motion
carried unanimously. N-aye; S-aye; T-aye.
9. Other Business(Department Heads and Elected Officials)
Kelly Frazier,Facilities Manager,thanked PUD and Christmas Town Kiwanis for lighting the
Courthouse Christmas tree and gave a shout out for the Hygiene Drive from Monday,December 5
through Friday,December 16 and the Mason County Bake Sale that will be held Friday,
December 16.
10. 9:15 a.m.Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA
meeting restrictions are in place.
10.1 Continuation of the Public Hearing from November 22,2022 to certify to the County Assessor
the amount of taxes levied for County purposes and the amount of taxes levied for Road for
2023;an increase to the Road Property tax levies for 2023 may be considered;the Current
21 December 6 , 2022 Commission Minutes
Expense tax levy Resolutions were approved by the Board of County Commissioners during
the November 22,2022 Public Hearing. Staff:Jennifer Beierle(Exhibit D,Resolution No.
2022-082; Exhibit E,Resolution No.2022-083;& Exhibit F,Resolution No.2022-084)
Pursuant to RCW 84.52.070,it is the duty of the County Commissioners,on or before the 15th
day of December in each year,to certify to the County Assessor the amount of taxes levied
upon the property in the county for county purposes,and on or before the first Monday in
December the respective amounts of taxes levied by the board for each taxing district for
district purposes.
The requested actions are to move to increase the 2023 Road Property Tax Levy by 11.83
bank excess capacity,and set the Levy at$11,481,344.58.This includes a Diversion of the
Road Levy of$1,080,000. The 11.83%is not an overall increase,it is the shift of the$1.08
million from the Current Expense levy back to the Road Levy. The second requested action is
to move to adopt the 2023 Road Property Tax Levy Resolutions and adopt the resolution
certifying to the County Assessor the property tax levies for collection in 2023.
Cmmr.Neatherlin reiterated that this is not an 11.83%tax increase to the general public, it is
just a shifting of where the money is. The County did not do the 1%tax increase.
Cmmr.Trask/Neatherlin moved and seconded to increase the 2023 Road Property Tax
Levy by 11.83%,bank excess capacity,and set the Levy at$11,481,344.58.This
includes a Diversion of the Road Levy of$1,080,000. Motion carried unanimously. N-
aye; S-aye;T-aye.
Cmmr.Trask/Neatherlin moved and seconded to adopt the 2023 Road Property Tax
Levy Resolutions and adopt the resolution certifying to the County Assessor the property
tax levies for collection in 2023. Motion carried unanimously. N-aye; S-aye;T-aye.
11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past
week and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:37 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
1
McKenzie Sm ,CleW of the Board Kevin Shutty, C it
Sharon Trask,Vice-Chair
-ZA9
Ra y Ne lin,Commissioner
3 1 December 6 , 2022 Commission Minutes
RESOLUTION NO. 2d22_p8'"J
AMENDING RESOLUTION 2022-031, THE COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY
PROJECT LIST FOR 2022-2023
WHEREAS, in the agreement between Mason County and the Economic Development Council
(EDC), one of the tasks is to compile the Comprehensive Economic Development Strategy (CEDS) list for
Mason County, Washington; and
WHEREAS, the State Legislature has authorized Mason County to retain .09 percent of retail sales
taxes annually for economic development projects and eligibility for funding must be demonstrated by a list
of projects; and
WHEREAS, the EDC solicited suggested projects from local Mason County jurisdictions and
community groups for possible infrastructure improvements to enhance economic sustainability throughout
Mason County and the recommended list of projects were adopted on May 10, 2022; and
WHEREAS, the Pon`,of Grapeview submitted a request for$20,000 for the operation and
maintenance of their boat launch, restroom areas and boat dock.
WHEREAS, the EDC has recommended the Comprehensive Economic Development Strategy
(CEDS) list be amended to include the Port of Grapeview request;
NOW, THEREFORE BE IT HEREBY RESOLVED, that the Board of Mason County Commissioners
amends the Comprehensive Economic Development Strategy(CEDS) list to include the Port of Grapeview
request as listed in Exhibit A.
Dated this 6th day of December, 2022.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY,WASHINGTON
i
McKenzie SrHith, C rk of the Board Kevin Shu , Ch f'
APPR ED AS TO FORM:
Ra y ea lin, Commissioner
Tim Wh ief D uty D, /
Prosecuting Attorney
,-�: .�
"Sharon Trask, Commissioner
C: Economic Development Council
J:\RESOLUTIONS&ORDINANCES\RESOLUTIONS-ORDINANCES Word Files\2022\CEDS 2022-2023-amended.doc
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RESOLUTION NO. I 11- GAD
A RESOLUTION AUTHORIZING THE MASON COUNTY SHERIFF'S OFFICE TO ENTER INTO A SOLE SOURCE
PURCHASE AGREEMENT FOR A TERRADYNE ARMORED VEHICLE
WHEREAS,for the safety of Mason County Sheriff's Office front-line employees it is critical to
purchase an armored vehicle that has a superior ballistic protection package, a powered front ram, a
powered ballistic apron, is built on a one-piece frame and is a locally serviceable FORD product, and;
WHEREAS, research indicates Terradyne Armored Vehicles, Inc. is the only company that
manufactures and sells the Terradyne Armored Vehicle that meets the safety criteria above, and;
WHEREAS, Mason County Code Chapter 2.21.030 allows sole source purchases with approval of
the Mason County Commissioners;
NOW,THEREFORE BE IT RESOLVED, by the Board of County Commissioners of Mason County to
authorize the purchase of a Terradyne Armored Vehicle as a Sole Source.
DATED this��^ day Af 022.
ATTEST: BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
McKenzie Smit ,Cler<of the Board 67:
S— W
Kevin Shutty,Ch r
APPROVED AS TO FORM:
Sharon Trask, Commissioner
Tim Whitehead,Chie��� z2l�q
Rand Neathe Commissioner
RESOLUTION NO.
A RESOLUTION AMENDING RESOLUTION 2022-047 MASON COUNTY PERSONNEL
POLICY, TO ADD, REMOVE, AND UPDATE LANGUAGE IN THE PERSONNEL POLICY
MANUAL AND MASON COUNTY CODE
WHEREAS, it is the responsibility of the Board of Mason County Commissioners for the
coordination of county administrative programs, which is accomplished through the adoption of
the Personnel Policy; and
WHEREAS, it is necessary and appropriate to add, remove, and update language to
the Personnel Policy to ensure the best practices are incorporated, clarification of processes
are implemented, and removal of outdated language is incorporated; and
WHEREAS, it is necessary and appropriate to update position names throughout the
document; and
WHEREAS, it is necessary and appropriate to update, re-organize, and clarify language
in Chapters 1, 2, 3, 4, 5, 7, 8, 9, 12, 14, 16, 17, and 18 to ensure the process and procedures
are current with practices currently utilized, and/or best employment law and practice; and
WHEREAS, it is necessary and appropriate to update grammar, numbering formats,
removing acronyms, and writing in third person; and
WHEREAS, it is necessary and appropriate to update Chapter 3.1 Recruiting Policy to
comply with RCW 49.58.110 and include information about compensation and benefits for all
job postings; and
WHEREAS, it is necessary and appropriate to add Chapter 8.2 Workplace Safety and
Violence Prevention Policy to ensure employees are safe and secure in the workplace; and
NOW, THEREFORE, BE IT RESOLVED, the Board of Mason County Commissioners
hereby amends Resolution 2022-047 Mason County Personnel Policy to add, remove, clarify,
and update language in Chapters 1, 2, 3, 4, 5, 7, 8, 9, 12, 14, 16, 17, and 18, update
grammar, numbering formats, and writing style, update Chapters 3.1 Recruiting, and add 8.2
Workplace Safety. This resolution shall become effective immediately upon its passage.
ADOPTED THIS 0\�' day of atCC0a)XX, 1022
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
Kevin Shutty, d
McKenzie Smi h, Clerk of the Board
Randy eatherli , Commissioner
APPROVED AS TO FORM
Sharon Trask, Commissioner
Ti thy ,
Deputy Prosecuting Attorney
MASON COUNTY 2023 ROAD PROPERTY TAX LEVY
RESOLUTION NO. 10 .1-052
WHEREAS,the Board of Mason County Commissioners has met and considered its
budget for the calendar year 2023 and,
WHEREAS,the Road Fund(District's)actual levy from the previous year was
$10,258,722.52; and,
WHEREAS,the population of Mason County is more than 10,000; and now,therefore,
BE IT RESOLVED by the governing body of the taxing district(Road)that an increase
in the regular property tax levy is hereby authorized for the levy to be collected in the 2023 tax
year.
The dollar amount of the increase over the actual levy amount from the previous year
shall be$1,213,656.76 which is a percentage increase of approximately 11.83%from the
previous year. This increase is exclusive of additional revenue resulting from new construction,
improvements to property,newly constructed wind turbines,solar,biomass,and geothermal
facilities,and any increase in the value of state assessed property,any annexations that have
occurred and refunds made.The district will collect an additional$131,917.56 of revenue from
new construction, $8,965.30 from refunds levied by the Treasurer,and approximately$1,739.19
from state assessed utilities.
This resolution reserves unutilized levy for banked capacity.The current banked capacity
reserved for the year 2023 is approximately$335,103.26.
ADOPTED this ^ day of '�)e tMbex,2022.
BOARD OF ON COUNTY COMMISSIONERS
Kevin Shutty,/air/person
Sharon Trask, Commissioner
X k
R y Neathe lin, Commissioner
ATTEST:
McKenzie SnAith,C erk of the Board
APPROVED AS TO FORM:
Tim d Chief D u P mg Attorney
e, L� e
A RESOLUTION FIXING THE AMOUNT OF AD VALOREM TAXES
FOR THE ROAD LEVY FOR THE YEAR 2023
RESOLUTION NO. 2022-a03
WHEREAS,RCW 36.40.090 states that the Board of Mason County Commissioners
shall fix the amount of the tax levies to be raised for Road Fund.
IT IS THEREFORE DETERMINED,that the following be fixed as the amounts to be
raised by ad valorem taxes for the purpose of meeting the expenditures estimated in the 2023
Budget for Mason County Refund Levy and Road Fund:
ROAD FUND $10,392,379.28
DIVERSION OF ROAD LEVY $ 1,080,000.00
LEVY SHIFT TO CURRENT EXPENSE $ 0.00
TOTAL ROAD LEVY $ 11,472,379.28
REFUND LEVY $ 8,965.30
TOTAL AMOUNT TO LEVY FOR 2023 $ 11,481,344.58
This resolution reserves unutilized levy for banked capacity.The current banked capacity
reserved for the year 2023 is approximately$335,103.26.
ADOPTED this— 4k-% —day of�)U.0 fl��022.
BOARD OF MASON COUNTY COMMISSIONERS
�--S�W
Kevin Shu y, C irperson
Sharon Trask,Commissioner
RandAeathery Commissioner
ATTEST:
. Q
McKenzie Sn4ith,Cl c of the Board
APPROVED AS TO FORM:
un Whiteh Chief Deputy Pros Attorney
RESOLUTION NO.
A RESOLUTION CERTIFYING PROPERTY TAX LEVIES FOR COLLECTION IN 2023
WHEREAS, the Board of Mason County Commissioners must by law (RCW 84.52.070) certify to the Mason
County Assessor the amount of taxes levied upon the property in the county for county purposes, and the
respective amounts of taxes levied by the Board for each city, town and taxing district, within or
coextensive with the County, for city, town or district purposes; and,
NOW, THEREFORE, BE IT RESOLVED, by the Board of Mason County Commissioners that the attached
schedule constitutes the levies for the county, cities and taxing districts on all taxable property in Mason
County, Washington, as shown by the assessment rolls for the year 2023.
BE IT FURTHER RESOLVED, that should the valuation of one or more districts change significantly, the
County Assessor with permission of the taxing district, is hereby authorized to adjust the amount of taxes
levied, upon written notification to the Mason County Board of Commissioners.
Dated this k9\day of 2022.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST: `/Q
r120
Q Kevin Shutty, Chair
McKenzie Smigi, Cler of the Board
APPROVED AS TO FORM: Sharon Trask, Commissioner
ead, Chief DPA Ran Neath in, Commissioner
2023 MASON COUNTY LEVY CERTIFICATION REQUESTS (RCW's 84.52.020 & 84.52.070)
County $ 10,756,117.67 City of Shelton $ 2,862,000.00
Current Expense(CE) $ 10,396,941.87 General $ 2,282,000.00
Mental Health $ 221,135.92 EMS $ 580,000.00
Veteran's Relief $ 138,039.88 Bond $ -
Refund** $ 212.23 Refund** $ -
County Road $ 11,481,344.58
Road Fund(General) $ 10,401,344.58 Shelton Metropolitan Park $ 620,000.00
Road Diversion to CE $ 1,080,000.00 General $ 620,000.00
Refund** $ 8,965.30 Refund** $ -
Cemetery District General Refund" Total
#1 $ 24,389.82 $ - $ 24,389.82
Hospital Districts General Refund** Total
91 $ 2,448,805.00 $ 1,934.47 $ 2,448,805.00
42 $ 411,765.00 $ - $ 411,765.00
Port Districts General Refund" IDD Levy Total
Port of Allyn $ 321,186.97 $ - $ - $ 321,186.97
Port of Dewatto $ 46,332.18 $ 69.74 $ - $ 46,332.18
Port of Grapeview $ 28,272.80 $ - $ 104,512.88 $ 132,785.68
Port of Hoodsport $ 102,403.00 $ 527.00 $ - $ 102,403.00
Port of Shelton $ 870,000.00 $ - $ - $ 870,000.00
School Districts Enrichment Bond Refund** Capital Projects Total
Southside No.42 $ 641,803.00 $ - $ - $ 112,681.00 $ 754,484.00
Grapeview No.54 $ 774,014.00 $ 1,013,250.00 $ - $ - $ 1,787,264.00
McCleary No.65* $ 875,000.00 $ 601,440.00 $ 722.64 $ - $ 1,476,440.00
Elma No.68/137* $ 3,034,031.00 $ - $ - $ - $ 3,034,031.00
Shelton No. 309 $ 5,500,000.00 $ 5,165,676.00 $ 30,403.23 $ - $ 10,665,676.00
Mary M.Knight No. 311* $ 586,817.00 $ - $ - $ - $ 586,817.00
Pioneer No.402 $ 2,802,110.00 $ 1,650,000.00 $ - $ - $ 4,452,110.00
North Mason No.403* $ 3,831,125.00 $ 2,940,000.00 $ - $ - $ 6,771,125.00
Hood Canal No.404 $ 1,541,656.00 $ - $ - $ - $ 1,541,656.00
Fire Districts Expense EMS Refund** Bond Total
#3 $ 879,000.00 $ 170,551.00 $ - $ - $ 1,049,551.00
#4 $ 1,988,064.99 $ 579,932.54 $ 621.01 $ - $ 2,567,997.53
#5 $ 7,000,000.00 $ 2,500,000.00 $ 4,840.51 $ - $ 9,500,000.00
#6 $ 814,723.64 $ 251,296.35 $ 3,165.97 $ - $ 1,066,019.99
NMRFA* $ 2,516,231.50 $ 904,398.54 $ 3,701.38 $ 580,000.00 $ 4,000,630.04
#11 $ 286,861.98 $ 159,776.88 $ 1,884.13 $ 69,000.00 $ 515,638.86
#12* $ 218,816.90 $ 90,592.58 $ 708.47 $ - $ 309,409.48
#13 $ 401,928.00 $ 135,671.13 $ 2,599.13 $ - $ 537,599.13
916 $ 441,995.98 $ - $ - $ - $ 441,995.98
#17 $ 91,000.00 $ 63,000.00 $ - $ - $ 154,000.00
#18 $ 751,298.09 $ 176,938.37 $ 4,251.05 $ 15,705.41 $ 943,941.87
*Joint District
**Refund levy amount intended for informational purposes only-included in Regular/Excess Levy Requests.