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Home My WebLink About2022/11/21 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of November 21,2022 Monday,November 21,2022 9:00 A.M. Closed Session-RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin,Shutty,and Trask met in closed session for labor negotiation via Zoom from 9:00 a.m.to 10:00 a.m. Mark Neary,Mary Ransier,Nichole Wilston,Cabot Dow,and Lindsey Smith were also in attendance. 10:00 A.M. Executive Session-RCW 42.30.110(1)(b)Real Estate Commissioners Neatherlin,Shutty,and Trask met in executive session for real estate via Zoom from 10:00 a.m.to 10:25 a.m. Mark Neary,Diane Zoren,and Kelly Frazier were also in attendance. 10:20 A.M. 2023 Budget Review-Jennifer Beierle Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • Beginning Fund Balance$26 million;Revenues$42,468,011;Salaries and Benefits $31,563,986;Operating$14,962,012;Expenditures$46,525,998;and estimated Ending Fund Balance$21,942,013. Total cash from Ending Fund Balance$4,057,987. • Changes include: $20,990 added to Commissioner's Office-$3k for travel and$17,990 for State Retirement estimating Expenditures at$390,615;Treasurer's Revenue for General Fund Property Tax will need to be changed;$31,942 increase to Current Expense;$142,345 increase to Roads;$83,229 increase to Salaries and Benefits due to Non-Union 1.75% General Wage increase;$50,233 increase in Special Funds for a total of$133,562;estimated increase of$146k to Sheriff s Office Jail medical for a total of$682,300. • Special Fund estimated Beginning Fund Balance$48,220,136;Revenue$109,334,394; Salaries and Benefits$14,248,326;Operating$95,086,068;and Expenditures$109,334,394. • Total General Fund and Special Fund Revenue$177,802,405;Salaries and Benefits $45,812,312;Operating$131,990,093;and Expenditures$177,802,405. • Island Lake Management District has not renewed their levy for 2023. Diane Zoren added that their 10-year term was finished in 2022. • $1,080,000 levy shift back into Roads. • Mike Collins shared a list of available options for the levy shift funds. $1 million would cover: 12,500 tons of HMA materials which would cover about 8 miles of road pavement;or 20 miles of chip seal;or 35 shoulder miles of paved shoulder;or$62 million dollars of bridge repair and replacement;or 3,500 cross culverts(8 culverts); or trails slide;or new roads;or gravel roads. Priority would be to maintain existing roads. • A$500k grant was received from the Department of Commerce for the Belfair Sewer. • Total Full-Time Employees(FTEs)is 404.01;9 positions were gained in 2022. • Open Policy Level Requests(PLRs) - Auditor's Office: 1 FTE Public Records$74,035. Denied. N-no,S-no,T-no. - Human Resources: 1 FTE HR Analyst$91,003. Approved. N-yes,S-yes,T-yes. - District Court: 1 FTE Deputy Administrator$115,915. Denied. N-no, S-no,T-no. - Coroner's Office: 1 FTE Deputy Coroner$74,476. Approved. N-yes,S-yes,T-yes. - Sheriffs Office:4 FTE Sheriff Deputies$97,698 each plus a vehicle for each deputy at $48,500 each. 2 FTE positions with vehicles approved. N-yes,S-yes,T-yes. - Total for FTEs$449,875 with removal of$8k for Coroner's Extra-Help. Total funded from the Ending Fund Balance is$4,057,987. Page I 1 11:05 A.M. Support Services—Mark Neary Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • TJ Cannon discussed the fiber optic upgrade and requested to advertise a request for bids. Approved to move forward. • TJ shared the agreement with SpyGlass for auditing County cell phone and landline phone bills. Approved to move forward. • Jennifer Beierle discussed the proposed amendments to the 2022 budget. General Fund revenue increase$720,928 and expenditure increase$1,518,264. Other Funds revenue increase$2,370,865 and expenditure increase$2,779,663. Total revenue increase$3,091,793 and expenditure increase$4,297,927. Changes since last week include: $20k expenditure increase in Facilities&Grounds-$10k for fuel and$1 Ok for janitorial supplies;$1 Ok expenditure increase in Commissioners for unbudgeted benefits;$38k expenditure increase in Support Services for succession planning of County Administrator position;$34,100 expenditure increase in Parks&Trails for purchase of gooseneck equipment trailer$15,100, increased fuel costs$1Ok,increased dump truck costs$7k,and SaniCan rental$2k;$3k expenditure increase for fuel costs;$210,813 in Sheriff's Office for vehicle upfits$1480,813 and increased fuel$70k;$7,500 expenditure increase in Superior Court for Court Commissioner;$251,067 expenditure increase in Non-Departmental for property insurance $249,067 and video recorded meetings$2k;$1.3 million revenue and expenditure increase in Community Support Services for HEN grant award;and$12k expenditure increase in Landfill for Solid Waste Attendant II position. Approved to move forward. • Jennifer shared the October 2022 financials. General Fund revenue$39,578,817 at 97%;last year$38,003,269 at 96%. Treasurer Department$28,328,650 at 105%;last year$26,280,510 at 100%. Current Expense expenditure$35,095,388 at 80%;last year$32,421,692 at 79%. 6- Year Specific Revenue Streams comparison: Community Development Revenue$2,121,960; Detention&Correction Service$93,084;Current Expense Property Taxes$10,369,582;Road Diversion$981,127;County Road$8,397,149;Current Expense$7,612,898;Criminal Justice $1,454,036;Rural Sales&Use Tax$912,101;Homelessness Prevention$606,152;Lodging Tax$845,088;REET 1 &2$1,658,119. Total collected sales tax$7,612,897.84;budgeted at $7.2 million;projected$9,085,592.31;and collected year to date through October $874,640.36. Current Expense cash$27,591,130. Special Fund cash balance$57,248,060. Motor pool 76.01%. • Becky Rogers shared the Mason County Civil Service Commission Vacancy news release. Current member wants reappointed. Approved to move forward. • Mark discussed the Fire District No. 11 Emergency Medical Services contract for the Public Works facility for the annual amount of$6,400 and changed to a two-year contract. Approved to move forward. • Mark shared the fund request from Community Lifeline to open their shelter 24n from November through May. The City of Shelton is willing to fund$20k. Table for further discussion. • Cmmr. Shutty shared a Thanksgiving Day proclamation. Approved to move forward. • Mark discussed the Port of Grapeview's request for.09 Funds. Cmmr.Neatherlin wants to open the process to all. 11:35 A.M. Public Health—David Windom Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Dave discussed the response from the Request for Proposals for the completion of data for the Squaxin Island Tribe and Mason County Memorandum of Agreement from Mott MacDonald. Approved to move forward. • Melissa Casey shared the application received from Amber Carlson for the Housing and Behavioral Health Board. Applicant is in the wrong district. Tabled. Page 12 • Melissa discussed the increased caseload due to Tuberculosis cases. 11:45 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • Mike Collins shared the County Road Administration Board(CRAB)Rural Arterial Trust Account(RATA)project prospectus for Bear Creek Dewatto. Authorized RATA funds are $594k with a County match of$86k. Approved to move forward. • Loretta added that,regarding the 9.1%increase to water and sewer rates,it was built into the Public Work's budget assumptions. Respectfully submitted, McKenzie Smith,Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS evin Shu Sharon Trask R dy Neathe in Chair Vice-Chair Commission Page13