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Home My WebLink About2022/11/07 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of November 7,2022 Monday,November 7,2022 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin,Shutty,and Trask met in closed session for labor negotiation via Zoom from 9:00 a.m.to 10:00 a.m. Mark Neary,Mary Ransier,Nichole Wilston,Cabot Dow,and Lindsey Smith were also in attendance. 10:00 A.M. Finance Committee Meeting—Lisa Frazier Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Cash balance as of September 30,2022 is$25,256,375.27. Cash investments as of June 30, 2022 is$243,117,782.27. Market value as of September 30 is$231,897.912.39 which is a loss of$705,957.83. The 90-day T-Bill rate is 3.29%with an average of 2.56%in the State. 2022 had rate hikes. The remaining debt capacity is$203,161,663. Current outstanding debt is$20,298,909.08. • Loretta Swanson gave an update on the Skokomish River Restoration. A partnership agreement was executed with the Army Corps of Engineers. Once the contract is awarded for the construction phase,the Army Corps of Engineers will request payment for the County's share of the project which will be a one-time lump sum payment. Once the payment is sent,a request for reimbursement will be processed through a grant from the Mason Conservation District. A short-term loan would be needed for that payment amount. Construction will likely begin in 2024 and reliant on low river flows. The County is still in the real estate acquisition phase. • Loretta shared that the Commissioners approved$1.5 million of American Rescue Plan Act funding for this project. A contract was awarded to Pape for$4.23 million. The best use of ARPA funds may be as a bridge loan. Once a full schedule is submitted by Pape,a more detailed cash flow projection can be submitted. Jennifer Beierle added that the money could be transferred as lost revenue. The remaining amount will be paid with the Public Works Board Commerce Loan. • Paddy McGuire/Cmmr.Shutty moved and seconded to approve the Mason County Debt Policy. Motion carried unanimously. • Lisa shared that US Senate Bill 4295 mandates governments to report financial information using uniform reporting categories/data standards. There are some concerns about the bill moving forward. 10:30 A.M. Mason County Housing and Behavioral Health Board Interview Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • The Board interviewed Amanda Gonzales for the Mason County Housing and Behavioral Health Board. Approval to appoint Amanda Gonzales. 10:40 A.M. Support Services—Mark Neary Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Diane Zoren discussed the Parks and Trails Field Use Fees and recommended to use the Seattle-Tacoma-Bellevue Consumer Price Index(CPI)Urban. Rates were shown for a 5% and 7%increase. Approved to move forward with a minimum increase amount of 2%and a maximum increase amount of 5%. • Jennifer Beierle requested to order for four Police Interceptor Vehicles which will replace the cancelled order for two Police Interceptor Vehicles and two canceled Tahoe Canine Vehicles. The budget impact for the order change is an estimated$7,885. Approved to move forward. Page I 1 • Jennifer shared the preliminary list for 2022 Budget Supplemental Appropriations and Amendments. Grand total revenue changes$1,157,239 and expenditure changes$1,826,547. Approved to move forward. • Mary Ransier discussed the 1.75%general wage increase for Non-Represented employees effective January 1,2023. Approved to move forward. • Mary shared the January 2022 through December 2025 Collective Bargaining Agreement (CBA)for Teamsters Local No.252 and Operating Engineers Local 302 representing the Mason County Public Works Unit. Approved to move forward. • John Taylor discussed the State Homeland Security Program(SHSP)grant in the amount of $15,335 to provide a portion of funding for the Sheriff's Office's purchase of an unmanned remotely operated underwater vehicle to provide underwater detection,surveillance,and recovery capabilities beyond 100 feet. Approved to move forward. • Mark shared the Port of Allyn Memorandum of Agreement to encumber reclaimed water from the North Bay sewer system for approximately 880k gallons per month. This was originally briefed December 14,2009. Approved to move forward. • Mark discussed legislative priorities. Priorities included Eells Hill tipping floor,Belfair spray field expansion,Solid Waste hazardous waste material storage building,Mason County Jail facility,elections vote and processing center, Sheriff's Office second floor addition,and ballot sorter machine. The Sheriffs Office is working to secure funding to recruit and retain law enforcement officers and is proposing 1/101 of 1%sales tax credit against what the State received to retain for those costs. Cmmr. Shutty suggested creating an advisory group for the Jail. • Mark requested to sign the preliminary design contract for Building 10 with Helix Design Group. The interior needs finished to relocate District Court. Approved to move forward. • Cmmr. Shutty shared a request from Community Lifeline for funding to operate 24/7. Mark reached out to the City to discuss options on supporting. Cmmr.Neatherlin would like the City to pay at least 50%. 11:10 A.M. Public Health—Dave Windom Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • Dave discussed the amendment to the contract with Crossroads Housing for an additional $530k and to extend the contract through June 30,2023. Approved to move forward. • Dave discussed the amendment to the contract with Shelton Family Center for an additional $178,295 and to extend the contract through June 30,2023. Approved to move forward. 11:15 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Richard Dickinson requested a special market purchase of two Kalmar Ottawa yard tractors that will be more effective than the old yard tractors with the increase of solid waste. The remaining balance,after the use of American Rescue Plan Act(ARPA)funds,is$41,090.66 to be funded out of the Solid Waste 2022 budget. Approved to move forward. • Richard brought forward the 2023 solid waste rate increases news release which will increase solid waste rates by 9%beginning January 1,2023. Approved to move forward. • Richard discussed the 2023 water and sewer system rate increases for North Bay,Rustlewood, and Beards Cove news release which will increase water and sewer system rates by 9.1%. Loretta added that implementing a rate increase takes about six months. Cmmr. Shutty shared that there needs to be parity between all utilities. Tabled for further discussion. • Mike Collins gave an update on Mason Lake Road and Kamilche Point. • Justin Phelps discussed the VRB installation at Rustlewood which has provided residents the cleanest water to date. The installation requires a flushing schedule and necessary testing. Bacterial level was good following the installation. There were incidents last week due to a Page 12 loss of power at the UV disinfection site. Treated water was not disinfected and classified as a spill of an assumed l0k gallons. 11:25 A.M. Superior Court—Judge Goodell Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • Judge Goodell requested to increase the Superior Court Commissioner from a 37 hour work week to a 40 hour work week. Approved to move forward. BUDGET WORKSHOP • The$1,080,000 levy shift from the Treasurer's revenue to Roads. • Beginning fund balance will be changed from$23 million to$26 million for Current Expense. 2023 budgeted revenue$42,468,011;with the beginning fund balance$65,468,011. The Prosecutor's Teamsters Collective Bargaining Agreement(CBA)was added for an additional $6,635;Current Expense addition is$5,806. There is a$829 difference in the Crime Victims Fund. Salaries and Benefits$31,462,668;Operating$14,959,012;Ending Fund Balance $19,046,331;and$3,953,669 is being used from the Ending Fund Balance. Per the Fund Balance Policy,the County can be over by$5,426,000. The Sheriffs Office vehicle Policy Level Request(PLR)was updated to$194k to reflect cost increases. There is a$4 million shortfall. Jail medical costs can be done as an amendment to the 2023 budget since the City of Shelton is still negotiating costs with Nisqually. Medical contributions in the General Fund are increasing by$257,100 and in Special Funds$179,050. Special Fund Beginning Balance $48,218,034;incoming Revenue$60,238,591;total Revenue$108,456,625;Salaries and Benefits$14,198,086;Operating$94,258,539 which includes Ending Fund Balance of $28,636,065;Expenditures$108,465,625. Budget is balanced for revenues and expenditures. Total estimated budget$173,924,636 before adding any unapproved PLRs. Open items in Special Funds include Sales&Use Tax Fund$20k request from the Port of Grapeview. $62k was transferred into Rustlewood from Real Estate Excise Tax(REET)2. Funds 429 and 480 are not included in the budget. Equipment Rental and Revolving(ER&R)Rates have been moved to a three-year period and are$2,339,088. Roads ER&R$2,233,569;Solid Waste ER&R$52,703;and Utilities ER&R$52,816. Utilities are broken down into North Bay $29,049;Rustlewood Sewer and Water$4,489 each;Beards Cove$3,967;and Belfair Sewer $11,092. Respectfully submitted, McKenzie Smith,Clerk of the Board BOARD OF SON COUNTY COMMISSIONERS Kevin Sh Sharon Trask fRdy Nea a in Chair Vice-Chair ission Page 3