HomeMy WebLinkAbout2022/11/22 - Regular Board of Mason County Commissioners
Proceedings
Commission Chambers
411 N 5" St, Shelton, WA 98584
November 22, 2022
1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m.
2. Pledge of Allegiance—Mark Neary led the flag salute.
3. Roll Call—Present: Present: Commissioner District 1 —Randy Neatherlin;Commissioner District 2—
Kevin Shutty; Commissioner District 3 —Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in the following:notice of cannabis license
application for Green State Indoor,Inc.;Washington State Liquor Control Board notice to
licensees on firearms;notice of cannabis license approval for 4Front,LLC;liquor and cannabis
license renewal general information;notice of liquor license discontinuation for Cameo Boutique;
and notice of liquor license approval for IL Canale LLC.
4.1.2 Mason County Public Utility District No. 3 sent in a Public Hearing notification for pole
attachment rate increases.
4.1.3 Mason County Public Hospital District No. 2 sent in their 2023 levy certification.
4.1.4 Port of Dewatto sent in their 2023 Budget resolution.
4.1.5 Mason County Fire Protection District No. 12 sent in their 2023 Budget certification and
ordinance/resolution.
4.2 Becky Rogers read the Mason County Civil Service Commission Vacancy news release.
4.3 Cmmr. Shutty read the Thanksgiving Day proclamation.
5. Open Forum for Citizen Input
No citizen input.
6. Adoption of Agenda
Cmmr.Neatherlin/Trask moved and seconded to adopt the agenda as published. Motion carried
unanimously. N-aye; S-aye; T-aye.
7. Approval of Minutes
Cmmr.Trask/Neatherlin moved and seconded to adopt the April 6,2022 Courthouse Briefing Minutes
as presented. Motion carried unanimously. N-aye; S-aye; T-aye.
8. Approval of Action Agenda
8.1 Approval Warrants&Treasurer Electronic Remittances
Claims Clearing Fund Warrant#8091749-8091996 $ 718,098.30
Direct Deposit Fund Warrant#91610-92014 $ 780,583.30
Salary Clearing Fund Warrant#7006995-7007028 $ 1,039,793.03
Treasurer Electronic Remittance $ 166,901.74
8.2 Approval for the County Administrator to sign the contract awarding funding from the .09 Rural County
Sales&Use Tax Fund No. 103 in the amount of$20,000 to the Port of Grapeview.
8.3 Approval of the State Homeland Security Program(SHSP)FY-22 Grant Contract#E23-098 for
$15,335 from the Washington State Military Department(EMD)and US Department of Homeland
Security for a performance period of September 1,2022 through October 31,2024.
8.4 Approval for Public Works to trade in the County's 2000 T-4 and 2005 T-5 yard tractor for the purchase
of two Kalmar Ottawa T2 Yard Tractors as special market value purchase from RWC International LTD
for$278,920.63. (Exhibit A,Resolution No.2022-JU) p-A\c
8.5 Approval to set a Public Hearing for Tuesday,December 20,2022 at 9:15 a.m.to consider the approval
of the supplemental budget requests and budget transfers to the 2022 budget.
8.6 Approval to amend Resolution 10-09 Fees and Charges Policy for Mason County Parks and Trails
Department to implement an annual adjustment beginning January 2023 using the Seattle-Tacoma-
Belleville CPI-U(Consumer Price Index—Urban)August to August with a minimum annual increase of
2%and a maximum annual increase of 5%and to add this policy to the Mason County Code. Approval
to amend Resolution 2021-080 establishing the 2023 Field Rental Rates for the Mason County Parks&
Trails Department. The rates are increased 5%. (Exhibit B,Resolution No.2022-077& Exhibit C,
Resolution No.2022-078)
8.7 Approval of the contract with Mason County Fire District No. 11 for fire protection, emergency medical,
inspections, and fire suppression services for Mason County Public Work's property and buildings
located at 100 W Public Works Drive in Shelton for a term of.Ianuary 1, 2023 through December 31,
2024 for an annual cost of$6,400.
8.8 Approval to set a Public Hearing for Tuesday,December 20, 2022 at 9:15 a.m. to consider approval of
the supplemental budget requests and budget transfers to the 2022 budget.
8.9 Approval to accept the proposal from and development of a contract with Mott MacDonald Company
regarding the completion of the data portion for the Squaxin Island Tribe and Mason County
Memorandum of Agreement.
Cmmr.Neatherlin/Trask moved and seconded to approve action items 8.1 through 8.9 with the removal
of item 8.2 for discussion and separate vote and the removal of item 8.8. Motion carried unanimously.
N-aye; S-aye;T-aye.
Item 8.2
Mark Neary shared the request from the Port of Grapeview for$20k from.09 Funds to support operations and
maintenance of the port boat launch,restroom areas,and boat dock. The Economic Development Council
(EDC)added this item to their list. This has gone out for comment and the comment period is now closed.
Diane Zoren shared that the Comprehensive Economic Development Strategy(CEDS)List Resolution will
need to be revised.
Cmmr.Neatherlin/Trask moved and seconded to table item 8.2 until the December 6,2022 Commission
meeting. Motion carried unanimously. N-aye; S-aye;T-aye.
Item 8.8
Item 8.8 died due to lack of motion.
9. Other Business(Department Heads and Elected Officials)
No other business.
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting
restrictions are in place.
10.1 Public Hearing to approve the Ordinance establishing a 25-mile-per-hour speed limit on California
Road from milepost 0.000 to milepost 1.300. Staff:Mike Collins(Exhibit D,Resolution No.2022-
2 1 November 22 , 2022 Commission Minutes
070)
Mike shared with the chip seal conversion program converting gravel roads,California Road converted
from milepost 0.000 to milepost 1.300. With surface improvement,a traffic investigation was done
and recommend 25 mile-per-hour speed limit and to remove this road from the primitive road list.
Cmmr.Trask/Neatherlin moved and seconded to approve the Ordinance establishing a 25-mile-
per-hour speed limit on California Road from milepost 0.000 to milepost 1.300. Motion carried
unanimously. N-aye; S-aye;T-aye.
10.2 Public Hearing to approve the Ordinance establishing a 25-mile-per-hour speed limit on Sunnyside
Road from milepost 0.000 to milepost 3.450. Staff: Mike Collins(Exhibit E,Resolution No.2022-
071)
Mike shared with the gravel conversion to chip seal program, Sunnyside Road was converted from
milepost 0.000 to milepost 3.450. The traffic investigation study recommends a 25 mile-per-hour
speed limit and to remove this road from the primitive road list.
Cmmr.Trask/Neatherlin moved and seconded to approve the Ordinance establishing a 25-mile-
per-hour speed limit on Sunnyside Road from milepost 0.000 to milepost 3.450. Motion carried
unanimously. N-aye; S-aye;T-aye.
10.3 Public Hearing to certify to the County Assessor the amount of taxes levied for County purposes and
the amount of taxes levied for Current Expense and Road for 2023;an increase to the Current Expense
and Road property tax levies for 2023 may be considered. Staff:Jennifer Beierle(Exhibit F,
Resolution No.2022-080&Exhibit G,Resolution No.2022-081)
Jennifer shared pursuant to RCW 84.52.070 it is the duty of the County Commissioners on or before
15'h day of December in each year to certify to the County Assessor the amount of taxes levied upon
the property in the County for County purposes,and on or before the first Monday in December the
respective amounts of taxes levied by the Board for each taxing district for district purposes. This law
was changed in 2021,it previously due November 30.
There was a change to the documents online. Current Expense property tax levies,the word
"approximately"was added in front of the current bank capacity reserved for the year 2023. It is
approximately$320,675.55. Current expense levy fund amount$10,389,178.78. Mental health fund is
$224,165.48. Veterans Assistance fund is$142,564.18. Refund levy$212.23. Overall amount for
Current Expense for 2023 estimate is$10,756,117.67.
The requested motion is to move to increase the 2023 Current Expense Property Tax levy by 0%,bank
excess capacity,and set the Levy at$10,756,117.67. At this time there is no motion for the Road Levy
due to a change to the Resolutions. The second requested action is to move to adopt the 2023 Current
Expense and Road Property Tax Levy Resolutions and continue the hearing to the December 6,2022
Commission meeting at 9:15 a.m.to adopt the resolution certifying to the County Assessor the property
tax levies for collection in 2023.
Cmmr.Neatherlin/moved and seconded to approve to increase the 2023 Current Expense
Property Tax levy by 0%,bank excess capacity,and set the levy at$10,756,117.67. Motion
carried unanimously. N-aye; S-aye; T-aye.
Cmmr.Neatherlin shared that the County is not raising taxes,however it does accept taxes from the
schools,ports,etc. A majority of the time that he has been Commissioner,these taxes have not
increased. This Commission works had to not have to increase taxes.
3 November 22 , 2022 Commission Minutes
Cmmr.Neatherlin/Trask moved and seconded to adopt the 2023 Current Expense Property Tax
Levy Resolutions and continue the Public Hearing to Tuesday,December 6,2022 at 9:15 a.m.to
adopt the Road Property Tax Levy Resolutions and the Resolution certifying to the County
Assessor the property tax levies for collection in 2023. Motion carried unanimously. N-aye; S-
aye; T-aye.
11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past week and
announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:40 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY,WASHINGTON
McKenzie SAhb,C rk of the Board Kevin Shu ,
Sharon Trask,Vice-Chair
Ka y NeA erli ,Commissioner
41 November 22 , 2022 Commission Minutes
LoJY' PV
RESOLUTION NO. 2M GJJ�p
A RESOLUTION WAIVING PUBLIC BIDDING REQUIREMENTS AND APPROVING
A SPECIAL MARKET CONDITION PROCURMENT OF
TWO(2)2022 KALMAR OTTAWA T-2 YARD TRACTORS WITH A COUNTY TRADE-IN OF A
2000 T-4 AND 2005 T-5 OTTAWA YARD TRACTOR
WHEREAS,RCW 39.04.280(1)(b),allows for exceptions from standard bidding procedures based on
special market conditions and sole source findings for qualifying purchases.
WHEREAS,The Public Works Solid Waste Division is looking to replace the County's 2000 T-4 and
2005 T-5 Ottawa Yard Tractors used at the Eells Hill Transfer Station to move refuse trailers around on a daily
basis;and,
WHEREAS,one of the tractors is currently inoperable and the other barely running;and,
WHEREAS,Public Works reached out to the three vendors that specifically sell yard tractors;RWC
International was the only vendor able to supply the tractors at this time and have agreed to take in the current
County tractors as a trade-in;and,
WHEREAS,these machines are an essential piece of equipment to the County solid waste operations at
the transfer station.
WHEREAS,the County Purchasing Policy requires a resolution to waive bidding requirements over
$25,000.
WHEREAS,the Board of County Commissioners approve the purchase of two(2)2022 Kalmar Ottawa
T-2 Yard Tractors and the trade-in of the current County Ottawa Yard Tractors;and,
NOW,THEREFORE,BE IT RESOLVED by the Board of Mason County Commissioners as follows:
Section 1. RCW 39.04.280 authorizes the Board to waive standard competitive bidding requirements for the
purchase of equipment where"special market conditions"exist for procurement of the equipment.To the extent any
bidding requirements apply to the purchase of the equipment,in light of findings of fact set forth herein,the Board
finds that special market conditions under RCW 39.04.280(b)exist and that all bidding requirements(if any)are
hereby waived for the purchase of two(2)2022 Kalmar Ottawa T-2 Yard Tractors.
Section 2. Special market conditions include:
a) Current market research supports the determination that the equipment is currently only available
through one vendor.
b) The equipment may be sold by the provider before the County could complete a formal bid
process.
Section 3. The trade-in of the County's 2000 T4 and 2005 T-5 Yard Tractors for the purchase of two(2)Kalmar
Ottawa T-2 Yard Tractors in the amount of$278,920.63 from RWC International,LTD,is hereby approved.
ADOPTED this , day oW022
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY,WASHINGTON
McKenzie SmIffi,Cler of the Board Kevin Shutty,Vhair
APPROVED AS TO FORM:
Sharon Tras Vice Chair
im Whiteh DPA
RanyNeatherlin,CNn6ssioner
t4A� b
RESOLUTION No. IM-2-0-4--
AMENDS RESOLUTION 2021-080 ESTABLISHING THE 2023 FIELD RENTAL
RATES FOR THE MASON COUNTY PARKS AND TRAILS DEPARTMENT
WHEREAS, Chapter 67.20.010 RCW, provides the authority for Counties to own and operate
recreational facilities for public use, and to set forth the regulations, policies and practices
governing such use, and
WHEREAS, Mason County Parks and Trials Department owns and operates parks for the
enjoyment and use of County residents and visitors;
WHEREAS, the Mason County Parks &Trails Advisory Committee reviewed the proposed 2023
rates and recommend approval;
WHEREAS, costs to support parks administration, operations and maintenance continue to
increase and pursuant to the Fees and Charges Policy for Parks and Trails Department, Section
IV, fees will be adjusted annually by using the by using the Seattle-Tacoma-Bellevue CPI-U
(Consumer Price Index — Urban) August to August with a minimum annual increase of 2% and
a maximum annual increase of 5%;
WHEREAS, the Seattle-Tacoma-Bellevue CPI-U (Consumer Price Index — Urban) is 9% at
August 2022;
BE THEREFORE, BE IT RESOLVED THAT THE Board of County Commissioners of Mason
County does hereby amend the 2023 Field Rental Rates and Deposits (Exhibit A) to include an
increase of 5%.
PASSED this 2211 day of November, 2022.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
pmanmV g evin utty, hair
McKenzie Smi h, Clerk of the Board
APPROVED AS TO FORM: Sharon Trask, Commissioner
Tim Whitehea , Chief Deputy Prosecuting Ra dy Neath rlin, Commissioner
Attorney
J:\RESOLUTIONS&ORDINANCES\RESOLUTIONS-ORDINANCES Word Files\2022\Parks Field Use Fee Increase for 2023.doc
C
RESOLUTION NO. -p�$
AMENDING RESOLUTION 10-09 FEES AND CHARGES POLICY FOR MASON COUNTY PARKS
AND TRAILS DEPARTMENT AND ADD TO THE MASON COUNTY CODE, CHAPTER 2.
WHEREAS, Chapter 67.20.010 RCW,provides the authority for Counties to own and operate
recreational facilities for public use, and to set forth the regulations, policies, and practices governing
such use, and
WHEREAS,Mason County Parks and Trails Department owns and operates County Parks for the
enjoyment and use of its residents and visitors, and
WHEREAS,the use of County Parks along with operations and maintenance costs have increased;
WHEREAS,the Fees and Charges for certain park use and services can enhance funding from the
Current Expense Fund, and
WHEREAS,the Fees and Charges Policy for Mason County Parks and Trails Department was adopted in
2009 and it is recommended to amend Section VI. CALCULATING FEES AND CHARGES;
NOW, THEREFORE BE IT RESOLVED that the Board of Mason County Commissioners does hereby
amend Section VI. CALCULATING FEES AND CHARGES in the Mason County Parks and Trails Fees
and Charges Policy as follows:
Fee's and charges shall be established by the Board of County Commissioners. Fees and
charges will be adjusted annually beginning January 2023 by using the Seattle-Tacoma-
Bellevue CPI-U (Consumer Price Index—Urban) August to August with a minimum annual
increase of 2% and a maximum annual increase of 5%.
And add this Policy, as set forth in Exhibit A,to Mason County Code Chapter 2.
Signed this 22nd day of November,2022.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY,WASHINGTON
(Y1cvQ �.
McKenzie S ' h, Clerk of the Board Kevin Shu Chaair /
APPROVED AS TO FORM:
Sharon Trask;Commissioner
Tim White , in/0,�n
Chief Deputy Prosecuting Attorney Randy r
rlin,N ioner
J:\RESOLUTIONS&ORDINANCES\RESOLUTIONS-ORDINANCES Word Files\2022\Fees& Charges Policy
for Parks.docx
Exhibit A
Mason County
Parks & Trails Department
"FEES AND CHARGES
POLICY"
J:\RESOLUTIONS &ORDINANCES\RESOLUTIONS-ORDINANCES Word Files\2022\Fees&Charges Policy
for Parks.docx
Exhibit A
MASON COUNTY PARKS DEPARTMENT 2023 FIELD RENTAL RATES
ORGANIZED YOUTH LEAGUES: Use 2023 Rate 2023 Pro-Rated
Based on 2-Hour Practice Practice $ 21.50 $10.75/hr
2-Hour Slot with Field Prep Game $ 36.75
ORGANIZED ADULT LEAGUES:
Practice $ 30.50 $15.25/hr
Game $ 44.00
TOURNAMENTS:
Includes Field Preps Per Field $ 161.00
Full Complex $ 1,124.50
MISCELLANEOUS FIELD USE: Per Hour $ 21.50
Cleanup Fee
Fee charged if field is not returned in condition it was received or
cigarette butts or sunflower seeds left on the Synthetic Turf $ 350.00
Biohazard Cleanup Fee $ 650.00
Supplemental Fees
3.5' X 8' sign on outfield fence $200.00/year $350.00/2 years
3.5' X 8' sign on outfield fence in preferred location $375.00/year $675.00/2 years
Sponsor is responsible for purchasing sponsor banner
County Staff will erect and remove banner at the end of the season
Deposits
Deposits refunded if cancelled at least 21 days before first day of play. Deposit is
100% forfeited if not canceled at least 14 days before first day of play and new
Field Set Up
Field set up shall be called in to MCRA 3 days before a tournament.
Deposit-Local League Play
Local League play payment of$375 deposit due upon acceptance of schedule
even for multiple day reservations.
Payment-Local League Play
Local league play will be billed mid-season for the first half and again at the end
of the season for the second half. Payment due upon receipt of invoice.
J:\DLZ\Parks\Fees - Field Use Policy\Field Use Rates 2023 5% increase
Exhibit A
Deposit-Tournament Play
Tournament play payment of $1,124.50 deposit for one day or $2,249.00 for two
days is due upon acceptance of schedule, even for multiple day reservations.
The deposit will be rolled forward to the next tournament date for multiple dates
scheduled.
Payment-Tournament Play
Tournament play payment of $1,124.50 for one day or $2,249.00 for two days is
due on the Friday prior to tournament play.
J:\DLZ\Parks\Fees - Field Use Policy\Field Use Rates 2023 5% increase
INTRODUCTION
Why does Mason County Parks & Trails Department need a fees and charges policy?
The nation's park and recreation agencies have always,to a greater or lesser extent, offered
diversified recreational services to its citizens, recognizing government's responsibility to provide
open space, parks,trails, and leisure opportunities. But, in view of the increasingly heavy
demands for new and expanded services, the rapid increase in operating costs and capital
expenditures, and because of limited access to tax revenue, it has become difficult to maintain
existing levels of service, much less provide new services. Consequently,park and recreation
agencies must develop sound and consistent policies that will serve as a tool for evaluating
services and establishing appropriate fees and charges. The imposition of fees makes possible for
continued maintenance services, administrative support, recreation services and can be justified
on the basis that such services would not otherwise be possible.
The reduction in the availability of tax dollars for public services, particularly at local levels of
government for parks and recreation services continues to shrink. The result is local jurisdictions
must either to reduce the quality and range of community services offered or to seek alternate
revenue sources to finance these services, or both.
In many government organizations the primary alternate source of revenue to the property tax and
sales tax is reasonably based user fees and charges that have a direct service benefit.
1. STATEMENT OF PHILOSOPHY:
The underlying principle of the Mason County Parks & Trails Department fiscal program
must be to efficiently offer the most diversified recreational services possible, ensuring that
all citizens of Mason County have equal opportunity and choice in participation. Since the
demand placed upon the department to provide services is greater than the public's ability or
willingness to appropriate public funds to support that demand, it has become an economic
necessity to charge certain fees for these services. However, fees and charges for Mason
County Parks &Trails Department services provide only one source of financing for the
public agency. Fees must be thoroughly evaluated prior to inception to integrate them into
the fiscal matrix supporting public parks and recreation services, a matrix which includes
general fund appropriations, capital improvements funds, grants-in-aid, and special gifts and
donations. The Board of County Commissioners, as the policy body of Mason County, must
determine the amount of general fund support versus user fees.
The goal of this fees and charges policy analysis is to establish a written operating
philosophy and a consistent policy statement that will be formally adopted by the Park &
Recreation Advisory Board and the Mason County Board of County Commissioners.
1
A. General Philosophies
Mason County Parks and Trails Department Mission Statement:
"Provide a diverse system of safe, attractive, and professionally maintained parks,
trails, and recreation opportunities designed to enhance the quality of life for all who
reside in and visit Mason County."
IT IS THE GOAL OF MASON COUNTY TO PROVIDE
OUR CITIZENS:
A Quality of Life Commitment by:
• Providing for each individual within Mason County; recreation, parks, trails, and
open spaces;
• Providing safe and clean recreation and park facilities for use by the public; and
• Providing accessibility for all and encouragement for everyone's active
participation.
Quality Parks & Recreation Services by:
• Providing adequately trained, qualified and certified staff for park maintenance and
operations;
• Providing trained and qualified staff for office operations and administration, and
• Providing trained and qualified staff to deliver excellence in customer service.
Opportunities for Community Involvement by:
• Involving the public in the planning, design, operation and evaluation of park
programs, activities and facilities; and
• Providing the opportunity for all residents to visit parks and trails and to utilize the
facilities of the department.
Excellence in Fiscal and Operational Services by:
• Developing an objective cost analysis to use as a planning and operating tool to
improve the management and cost recovery for department services;
• Providing County residents with fees and charges that reflect the tax support
provided to the department by the County elected;
• Establishing user fees and charges that are equitable for all users;
• Establishing user fees that encourage payment by users for services provided to
individuals or user groups for their specific use;
• Establishing a scholarship program to provide assistance to those who cannot
afford the fees and charges; and
• Continuing to provide fundamental basic services free of charge, except through
taxes paid, to the public.
2
B. Specific Philosophies
IT IS THE POLICY OF MASON COUNTY THAT:
1 . Basic Park&Recreation Services Should Be Free
Fundamental services are those that tend to preserve and promote physical and mental
well-being, provide patron safety, and provide park and recreation services and
facilities to groups with limited ability to provide for themselves, such as the young,
the older citizen, the disabled and the economically disadvantaged. Therefore,public
funds should be used for acquisition of lands, improvement of existing property and
facilities, management, maintenance and basic services.
Other park and recreation services and facilities should be free unless fees are
determined appropriate because of one or more of the following:
a. Cost per hour of the service or operating the facility. This may be so where:
the service uses consumable materials; _ the service requires a
facility with high capital, operating or maintenance costs; _the service
requires special preparation or clean-up (baseball fields);_ the service
requires an extra cost above the average normal anticipated cost.
b. A fee will expand activities for all people, at the least possible cost to the
majority of citizens; therefore, charging a fee assists in providing activities
of a special nature.
C. Use of the service or facility is limited to a relatively few individuals or
special interest groups of a private character; therefore, those who directly
benefit to the exclusion of others should pay extra for the privileges
enjoyed.
d. Public property is used for private economic gain; therefore, the fees and
charges for use of public recreation and park facilities by private and closed
membership groups should be implemented.
e. The public demands more activities and more services beyond the level of
commitment from appropriated taxes dedicated to pay for them.
2. Special Considerations given:
Mason County Parks and Trails Department fees and charges policy must be
flexible allow for discounts for people who do not have the ability to pay and or
organizations that agree to a formal partnership with the City.
3
a. Ability to Pay Criteria:
Some individuals may not be able to afford the fees and charges for
facilities managed by the department. In such cases the department may
provide discounted rates.
b. Special Interest/Partnership Groups:
Special consideration should be granted to special interest groups or
individuals in the form of discounted fees or charges. Exceptions may be
granted to groups who are sponsored by the Department and/or the County
who provide in-kind volunteer services or revenue donations with a direct
benefit to the operations and maintenance of the Department. Partnership
agreements may also provide opportunities for exception consideration. In
all cases this must be addressed within the formal partnership agreement.
C. Proprietary or Commercial Groups:
Proprietary or commercial groups using Mason County parks or facilities
for financial gain or profit should be charged an additional fee for the
privilege of conducting their business on Mason County Parks & Trails
Department property. Such additional fees are warranted in that the
Department's fee and charges program is designed to recover costs for
facilities on a non-profit basis. Therefore, the use of these facilities by for
profit purposes is inconsistent with Mason County Parks &Trails
Departments basic philosophy and revenue goals. Where public developed
and maintained resources are used by a for-profit group to make a profit,
the public should share in that profit to recover a portion of the
management and development costs.
d. Non residents:
Definition: An individual and immediate family not residing in
and/or owning property/business within the boundaries of Mason
County.
Many individuals who live outside Mason County participate in and enjoy
the use of Mason County Parks &Trails Department facilities and
recreation services but make property tax contribution to help support the
operation.
Therefore, it may be reasonable to incorporate into the fee-and-charges
policy, non-resident fees for admission, reservations/rentals, and
participation fees.
4
Note: any park acquired or developed with grant money from the
Recreation and Conservation Office (RCO) can not have a higher
nonresident fee charged and a low resident fee charged.
11. DEFINITIONS OF FEES AND CHARGES
A. Basic Services
Basic Services are the maintenance of clean, safe,attractive parks and buildings for the
general public as well as services to those persons who are unable to take advantage of
the regular services because of either financial restrictions or a disability.
Generally, basic services are offered to the public free. All costs for providing these
basic services are paid from the appropriated budget. Unscheduled use at a park play
area would be an example.
B. Special Services
Special Services are those above Basic Services, for which the department normally
incurs additional costs or which are provided for the benefit of a particular individual
or group rather than the general public. Program administrative costs (salaries plus
fringe benefits) as well as the cost of the services and supplies associated with the
provision of these specialized recreation programs shall be offset by the assessment
of an appropriate fee. Rental of baseball fields or picnic shelter would be an example.
111. TYPES OF FEES AND CHARGES
Mason County Parks&Trails Department has identified six(6)basic fees and charges. They
are:
A. Entrance Fee
A fee charged for usage of a park, or developed site, usually large, open area with
controlled access/egress, such as the sports complexes.
B. Admission Fee
A fee charged for entry into a building or structure. Some type of program, event,
demonstration, or exhibit to attract visitors is usually offered. A special event at a
facility would be an example.
C. Rental or Reservation Fee
Payment for the exclusive use of a facility. The word exclusive is emphasized
because the individual pays for the privilege of using the facility without interference.
5
For example, if the Shelter at Walker Park is reserved for a family reunion, the group
has exclusive use during the rental period. Equipment, such as additional picnic tables,
barbecues or staff time for set-up,take down or clean-up, could also be covered by the
fee.
D. User Fee
A charge to an individual or organization for use of a park or facility. The field use
fees at MCRA and Sandhill Park are examples, or the fee to launch a boat at one of
the County boat launches.
E. License or Permit Fee
A fee to account for the privilege to perform a particular action. The payment for a
permit or license to use the parks for profit or for a commercial enterprise to operate
within a park or facility.
F.Special Services Fee
A charge for receiving extraordinary services beyond customary levels or for having
the use of special equipment or facilities where the benefits are specific to the
individual or group which requests the service. Installation of a pitching mound is an
example.
IV.FEE ESTABLISHMENT
In cases where fees are to be charged,the fee rate should be instituted to off set
operational costs if possible and to lower the financial subsidy that is provided to the Parks
and Trails Department through the budget process. For example, fees charged for baseball
games should be based to the greatest degree possible on the costs to. prepare a
field, including labor charges and supplies. Capital cost for equipment would generally not
be included in the fee calculation.
V. COMMERCIAL USE OF FACILITIES
Safeguards are necessary to ensure proper use of public facilities when requests are
received by the Department to conduct commercial or promotional activities on park or
County property or to utilize the names of public structures or facilities in advertising a
product.
A. Requisites for Approval:
_Commercial and promotional activities in parks and recreation facilities should be
authorized only if they provide a positive public service and meet a legitimate
public need and do not take precedence over public recreation use.
6
Commercial or promotional activities on park property shall be permitted only
when they are clearly not in conflict with ongoing Department sponsored
programs, or if the program can be conducted without any restriction on public
use for an unreasonable period of time.
- Commercial or promotional use of public facilities including use of public
names of structures should not be authorized if such use constitutes an
expressed or implied endorsement of commercial products, services, or
activities.
-Fee's charged for commercial use of parks should be higher than fees charged to the
general public for recreational use in cases where a fee is charged to the public to
use parks.
B. Authorization to Approve Requests:
A request to conduct commercial or promotional activities on park areas, to post
forms of advertising on park premises, or to utilize the names of structures or
facilities in advertising a product should be directed to the Parks & Trails Director.
- Approval shall be granted by the Director or their designated representative for
permission to post signs, banners, posters or any other forms of advertising on
park facilities. All materials of this type must be consistent with the overall
aesthetic appearance of the park. Advertising materials for specific activities
must be taken down upon completion of the event. Such items donated for
permanent use at a park facility must meet all of the aforementioned
requirements for approval.
_Requests to utilize the names of public structures or facilities in advertising a product
should be forwarded to the Director for approval.
Commercial activities will be approved through a license or permit process.
C. Charges for Commercial Activities:
All costs incurred by the Department resulting from commercial use of a park or
County facility should be recoverable as a part of the special service fee.
_Groups or organizations conducting commercial activities at park facilities must pay
a higher rate than the prevailing rental rates for use of the facility by the general
public.
Sponsors of profit-making, commercial activities conducted on park or County
property must provide the department with evidence of comprehensive general
liability insurance sufficient to protect the County against risk, with a limit of
7
r
at least$1.0 million for each occurrence, which names the County as an
additional insured, or Certificates of Insurance acceptable to the Director.
_ In addition to the rental fee and insurance, the sponsors of profit-making,
commercial activities conducted on park or County property should pay the
County a percent of the gross receipts to be established by the Park&
Recreation Advisory Board. (Example: Flea Market in County parking lot.)
_Any ongoing commercial or profit making operation using County facilities will be
require a special license or permit,with the duration and fee's established through
the license or permit application process.
Within thirty(30) days after a commercial or promotional activity, an itemized
list of all gross income associated with such an event is to be transmitted to the.
Director,together with payment of the established percentage fee.
D. Charges for Charitable(non-sponsored)Activities:
-Charitable,non-profit,community-serving organizations which conduct an event on
park property for the purpose of raising funds,not sponsored by the Department,
must pay only the facility rental fees or the established percent of their gross
receipts, whichever is greater. Organization must provide IRS status to verify
standing.
_ Charitable, non-profit, community-serving organizations should also provide the
Department with evidence of comprehensive general liability insurance sufficient
to protect the County against risk, with a limit of at least $1.0 million for each
occurrence, which names the County as an additional insured, or Certificate of
Insurance acceptable to the Director.
_Fees collected by the Department from these fund-raising activities on park facilities
will be deposited in the Parks and Trails Department Revenue budget.
E. Charges for Charitable(sponsored)Activities:
Charitable,non-profit,community-serving organizations which conduct an event on
park property for the purpose of raising funds for the Parks and Trails Department
activities or projects, should not be required to pay facility rental fees or percentages
of gross receipts,nor should they be required to carry insurance.
All revenues collected from these fund-raising activities on park facilities should be
turned over to the Department, and deposited into a designated project account and
credited as a gift or donation.
8
VI. CALCULATING FEES AND CHARGES
Fee's and charges shall be established by the Board of County Commissioners.
Fees and charges will be adjusted annually beginning in January 2023 by using the Seattle-
Tacoma-Bellevue CPI-U (Consumer Price Index—Urban) August to August with a
minimum annual increase of 2% and a maximum annual increase of 5%.
V11. USE OF PARKS AND TRAILS DEPARTMENT FEES AND CHARGES
Parks and Trails Department fee's and charges will be used to supplement the Parks and
Trails Department annual budget from the County Current Expense Fund budget. Intent of
utilizing various fees and charges is to use these funds in the operations and maintenance
of Parks and Trails facilities. Specifically to use fees collected in specialized operations.
An example would be to use ballfield use fee's for the operation and maintenance of
MCRA and Sandhill Parks.
V111. EVALUATION OF POLICY AND FEES AND CHARGE SCHEDULE
Mason County Parks & Recreation Department shall review annually the Fees and Charges
Policy and the Fees and Charges Schedule and make appropriate adjustments as
recommended by the Parks & Recreation Advisory Board and approved by the County
Commissioners.
IX.AUTHORITY FOR SETTING FEES AND CHARGES
A. The County Commissioners are responsible for setting the Fees and Charges Schedule.
Mason County Parks and Trails staff and the Parks and Recreation Advisory Board will
provide recommendations for establishing fees and charges.
9
C
ORDINANCE NO. 2022- OHO
AN ORDIANCE ESTABLISHING SPEED LIMIT
ON CALIFORNIA ROAD
IN MASON COUNTY,WASHINGTON
WHEREAS, the Revised Code of Washington RCW 46,61.415 permits local
authorities to establish or alter maximum legal speed limits pursuant to RCW 46.61.400 on
County road within their jurisdiction based on engineering and traffic investigation;and
WHEREAS,in accordance with Chapter 10.04 of the Mason County Code the board
of county commissioners,by ordinance,may raise or lower a speed limit on any county
road,except raising above fifty miles per hour.
WHEREAS, Mason County previously established California Road as a primitive
road under resolution 2021-063; and,
WHEREAS, the Department of Public Works Engineer, and or his designee, have
conducted an engineering and traffic investigation on California Road after upgrading a
portion of the county road with BST surface;and,
WHEREAS, County Commissioners held a public hearing and received public
testimony regarding the speed limit on California Road;and,
WHEREAS,existing conditions of the road warrants a speed limit change,as shown:
Exist. Recommended
Road No. Road Name Speed Speed M.P. -M.P.
41100 California Road N/P 25 0.000—1.300
NIP NIP 1.300—5.409
THEREFORE, IT IS HEREBY RESOLVED AND ORDERED, that the speed limit is
effective immediately as shown on the above listed county road, and the County Engineer is
so directed to erect the necessary speed limit signs in conformity herewith.
DATED this�of tkMTft)&.2022.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
ATTEST:
MCKENZIE SIVITH,
Clerk of the Board KEVIN S T , Chair
APPROVED AS TO FORM:
SHARON TR SK,Vice Chair
TI�WH EHE �hDPA �
RA Y NIfATVRLIN, Commissioner
cc: Public Works
Sheriff
Prosecutor
ORDINANCE NO. 2022-0� L
AN ORDIANCE REPLACING RESOLUTION 241
CHANGING THE SPEED LIMIT ON SUNNYSIDE ROAD
IN MASON COUNTY,WASHINGTON
WHEREAS, the Revised Code of Washington RCW 46.61.415 permits local authorities to
establish or alter maximum legal speed limits pursuant to RCW 46.61.400 on County road within
their jurisdiction based on engineering and traffic investigation;and
WHEREAS, in accordance with Chapter 10.04 of the Mason County Code the board of
county commissioners, by ordinance, may raise or lower a speed limit on any county road, except
raising above fifty miles per hour.
WHEREAS, Mason County previously established alternate speed limits for a portion of
Sunnyside Road on June 12, 1972 under Resolution 241.
WHEREAS,the Mason County Public Works Department has conducted an engineering and
traffic investigation on Sunnyside Road after upgrading with BST surface;and
WHEREAS, County Commissioners held a public hearing and received public testimony
regarding the speed limit on Sunnyside Road;and,
THEREFORE, BE IT RESOLVED that County Commissioner, after due deliberation and in
the best interest of the public hereby adopts the speed limit posting for the entirety of Sunnyside
Road as follows:
Exist. Recommended
Road No. Road Name Speed Speed M.P.-M.P.
42360 Sunnyside Road 35 25 0.000—0.550
NIP 25 0.550—3.450
THEREFORE, BE IT RESOLVED AND ORDERED,that this ordinance replaces Ordinance
241. The speed limit is effective immediately as shown and the County Engineer is directed to erect
the necessary signs in conformity herewith.
DATED this 22id of jjWP- )W2022.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY,WASHINGTON
a'ew-j- sa�
KEVIN Y, Chair
MCKENZI ITH,
Clerk of thee Board
SHARON TRASK,Vice Chair
APPROVED AS TO FORM:
RANPI NEATHEIALIN,Commissioner
TIM WHITEHEAD,Ch. DPA
cc: Public Works
Sheriff
Prosecutor
&JA�-L� P
MASON COUNTY 2023 CURRENT EXPENSE PROPERTY TAX LEVY
RESOLUTION NO. 1011-OB0
WHEREAS,the Board of Mason County Commissioners has met and considered its
budget for the calendar year 2023 and,
WHEREAS,the Current Expense(District's)actual levy from the previous year was
$11,691,000.00; and,
WHEREAS,the population of Mason County is more than 10,000;and now therefore,
BE IT RESOLVED by the governing body of the taxing district(Current Expense)that
an increase in the regular property tax levy is hereby authorized for the levy to be collected in the
2023 tax year.
The dollar amount of the increase over the actual levy amount from the previous year
shall be$0,which is a percentage increase of 0%from the previous year. This increase is
exclusive of additional revenue resulting from new construction,improvements to property,
newly constructed wind turbines,any increase in the value of state assessed property,any
annexations that have occurred and refunds made. The district will collect an additional
$142,459.04 of revenue from new construction, $212.23 from refunds levied by the Treasurer,
and approximately$2,446.40 from state assessed utilities.
This resolution reserves unutilized levy for banked capacity.The current banked capacity
reserved for the year 2023 is approximately$320,675.55.
ADOPTED this urd day of NbvtmbtX, 2022.
BO OF QNXOUNTY COMMISSIONERS
Kevin Shutiy,'Cholperson
Sharon Trask,Commissioner
ZIA<
Randy eath Commissioner
ATTEST:
�9J(Whl4 �iC`(Ylt�
McKenzie SrMth, Clerk of the Board
VED
Chief Deputy Prosecuting Attorney
'�� &I
A RESOLUTION FIXING THE AMOUNT OF AD VALOREM TAXES
FOR THE CURRENT EXPENSE LEVY FOR THE YEAR 2023
RESOLUTION NO. 2.012-OB k
WHEREAS,RCW 36.40.090 states that the Board of Mason County Commissioners
shall fix the amount of the tax levies to be raised for Current Expense.
IT IS THEREFORE DETERMINED,that the following be fixed as the amounts to be
raised by ad valorem taxes for the purpose of meeting the expenditures estimated in the 2023
Budget for Mason County Current Expense,Refund Levy,Mental Health,and Veterans'
Assistance Funds:
CURRENT EXPENSE FUND $ 10,389,178.78
MENTAL HEALTH FUND $ 224,165.48
VETERANS'ASSISTANCE FUND $ 142,564.18
REGULAR CURRENT EXPENSE LEVY $10,755,905.44
REFUND LEVY $ 212.23
TOTAL AMOUNT TO LEVY 2023 $10,756,117.67
LEVY SHIFT FROM ROAD FUND
TO CURRENT EXPENSE $ 0
This resolution reserves unutilized levy for banked capacity.The current banked capacity
reserved for the year 2023 is$320,675.55.
ADOPTED this 22�' day of NN Mm Jff, 2022.
BOARD OF MASON COUNTY COMMISSIONERS
Kevin Shutty,Ch erson
'-Ilew
Sharon Trask, Commissioner
161�,
Rano Niathirlin,Commissioner
ATTEST:
McKenzie Smith, Clerk of the Board
OVED AS RM:
Tim Whitehead, Chief Deputy Prosecuting Attorney