HomeMy WebLinkAbout97-04 - Res. Amending Res. 60-99 Amending County Code Chapter 3.48 Competitive Bidding RESOLUTION NO . 97 - 04
AMENDING RESOLUTION 60-99, AMENDING CHAPTER 3 . 48, COMPETITIVE BIDDING
MASON COUNTY CODE
WHEREAS, RCW 36 . 32 . 250 specifies competitive bidding requirements ;
WHEREAS, it has been determined that counties do not have to competitively bid for services,
including professional services ;
WHEREAS, RCW 39 . 80 governs selection of architects, engineers, surveyors and landscape
architects ;
WHEREAS, these amendments will bring the Mason County Code into compliance with state
law;
NOW, THEREFORE BE IT HEREBY RESOLVED, by the Board of Mason County Commissioners to
amend Chapter 3 . 48 as follows .
3 . 48 . 010 Required when .
(a ) All contracts/ purchases of materials, equipment, or supplies where the total value will
amount to more than twenty-five thousand dollars must be put out to competitive bidding
except for purchases that are clearly and legitimately limited to a single source of supply;
purchases involving special facilities or market conditions ; purchases in the event of an
emergency; purchases of insurance or bonds ; and public works contracts in the event of an
emergency .
( b) An emergency is defined as unforeseen circumstances beyond the control of Mason
County that either . ( 1 ) presents a real , immediate threat to the proper performance of
essential functions ; or ( 2) will likely result in material loss or damage to property, bodily
injury, or loss of life if immediate action is not taken .
3 . 48 . 020 Post-for-quotes/ telephone bid procedures.
If the total value of the purchase of materials, equipment, or supplies is between two thousand
five hundred dollars and twenty-five thousand dollars, the following post-for-quotes/telephone
bid procedures shall apply .
( 1 ) Approval for post- by-quotes/telephone bids by motion by the board of county
commissioners ;
( 2) The notice of intent to purchase materials, equipment, or supplies shall be posted on the
bulletin board in courthouse annex I (commissioners office) not less than three days prior to
obtaining bid quotations ;
(3 ) Telephone or written bid quotations must be secured from at least three suppliers ( unless
less than three suppliers or a sole source of supply exists) ,
(4) The agreement/purchase must be awarded to the lowest bid quotation unless there is good
and sufficient cause for not so awarding .
( 5) Immediately after the award is made, the department head/elected official shall
record/ keep the bid quotations and make the bid quotations open to public inspection and
telephone inquiry . The department head/elected official shall also announce the award at a
regularly scheduled meeting of the board of county commissioners .
Resolution No . 97 - 04
Page 2 of 2
3 , 48 . 040 Exception - -Certain agreements/ contracts.
The above requirements do not apply to agreements/contracts which are governed by their own
statutory requirements such as Equipment Rental and Revolving Fund purchases ( RCW 36 . 77 ) ;
Public Works Contracts ( RCW 39 . 04) , and Performance Based Contracts ( RCW 39 . 35A) .
Effective this 2nd day of November, 2004 .
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Wesley E � Johns6n, Chairperson
ATTEST. Herb Baze, Commissioner
Rebecca S . Rogers, Clerk of the Board {
Jay ' L. amin , Commi sio er
APPROVED AS TO FORM :
Deputy Prosecuting Attorney
c : All Departments
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