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HomeMy WebLinkAbout87-05 - Res. Amending Res. 153-05 Revising Mason County Emergency Evacuation Procedures RESOLUTION NO . 87 - 05
AMENDING RESOLUTION 153 -05, REVISING MASON COUNTY EMERGENCY
EVACUATION PROCEDURES
WHEREAS, Mason County has designated the Shelton Civic Center as the primary
designated assembly area and Memorial Hall as the secondary assembly area for Mason
County employees in the event Mason County buildings need to be evacuated ,
WHEREAS, persons and property may be damaged unless standard procedures for
response to an emergency are established ;
NOW, THEREFORE, BE IT RESOLVED by the Board of Mason County Commissioners to
adopt the revised Mason County Emergency Evacuation Procedures as outlined in Exhibit
A .
Adopted this 27th day of September , 2005 .
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST.
]a L. amin , Chairperson
Rebecca S . Rogers, Clerk of the Board
P OV D AlizTO ORM : Lynda Ring Erickson , Commissioner
Absent
Deputy Prosecuting Attorney Tim Sheldon, Commissioner
C : All Departments
City of Shelton
J : \RESOLUTIONS\2005\Emergency Evacuation Procedures Resolution Revised . doc
Exhibit A
MASON COUNTY
EMERGENCY EVACUATION PROCEDURES
The purpose of these procedures is to provide information necessary for the emergency
notification and evacuation of Mason County employees during an emergency.
From time to time, it is necessary that we evacuate government buildings for any number of
emergency reasons : fire, earthquake, hazardous material spills/leaks , bomb threats, etc . In recent
years , bomb threats have become the method of choice by many factions to harass or disturb both
private industry and government agencies . No bomb threat should be overlooked or simply
dismissed as a crank call .
All departments are responsible for planning/coordinating orderly evacuation of their respective
building/facility. This effort should preferably be accomplished under the auspices of the Safety
Committee in order that assembly areas be coordinated among other departments .
ACTIONS TO BE TAKEN WHEN A BOMB THREAT IS RECEIVEDI
1 . REMAIN CALM
2 . If possible, keep the caller talking. Use the attached "Bomb Threat" document
(Enclosure III) . Fill-in as much information as possible while receiving the call .
Add relevant information later as you remember it . Give the document to a City of
Shelton Police Department or Sheriff s Department representative and remain
available for debriefing.
3 . Call or direct someone to call SHELCOM (Dispatch) at 911 to notify them of the
threat .
4 . SHELCOM (Dispatch) will notify the City of Shelton Police Department, Mason
County Sheriff s Office, and the respective city and county Departments of
Emergency Management (DEM) .
5 . Following coordination with the Board of Commissioners and law enforcement
authorities , Mason County DEM will activate a telephone pyramid alert to all
separate County buildings/departments regarding any decision to evacuate and/or
close offices ( See Enclosure I & II) . Each elected official/department head is
responsible for the orderly evacuation of their respective areas .
6 . When requested by law enforcement, the City of Shelton Public Works
Department will provide sufficient barricades and barrier ribbon to prevent motor
vehicle and pedestrian traffic from entering the effected area(s) .
1
Exhibit A
7 . The Mason County telephone receptionist will notify the following County
Offices within the Building I complex .
County DEM 427 -7535
Commissioners 419
Auditor 471 / 468
Treasurer 484 / 478
Assessor 490 / 492 / 493
DCD 366 / 263
Human Resources 424 / 268
Budget 423
Maintenance 225
Each will see that their floor/area is evacuated in an orderly manner. Other
buildings/departments will develop similar internal notification procedures as
necessary.
EVACUATION
A . Upon receipt of decision to evacuate :
1 . All personnel and visitors will evacuate the effected building (s) .
2 . Time permitting :
a. Turn off all power machines, typewriters , calculators , etc .
b . Open doors to lessen damage in the event of a blast . Close doors in
the event of a fire .
c . Take your outer garments and personal belongings (Plan to not
re-enter the building) .
d. Do not touch or examine any unusual or suspicious containers or
devices . Immediately, report anything strange to your supervisor.
e . Post signage on all building entrances indicating "Building Closed
Due to Evacuation" (Enclosure IV) .
3 . Employees are to walk to the stair exits . Do not use the elevators .
Elevators are to be reserved for persons in wheel chairs or others having
difficulty with the stairs .
2
Exhibit A
4 . Leave the building and proceed to the County' s primary designated
assembly area located at the Shelton Civic Center, 525 W Cota, Shelton,
WA and wait for further instructions . In the event the Civic Center is not
an option, proceed to our secondary assembly area located at Memorial
Hall, 210 Franklin, Shelton, WA.
5 . During evacuation, DO NOT attempt to move your car if it is parked in a
government complex parking lot unless instructed to do so .
6 . The Sheriff' s Department will evacuate the County Jail if it is determined
necessary.
7 . After the building(s) has been searched, the employees will be advised as
to when they may re- enter or to retrieve their vehicles to depart the area.
8 . In the event barricades are up and streets have been blocked off, do not
enter barricade area. Either contact the County switchboard at 427- 9670 or
report to the Civic Center located at 525 W Cota, Shelton for further
instructions.
RESPONSE
A. Responsible Agencies
1 . The Shelton Police Department and the Mason County Sheriff' s
Department are responsible for coordinating bomb identification/removal
with the Washington State Patrol or other EOD (Explosive Ordinance
Disposal) teams .
2 . The City of Shelton Fire Department is responsible for conducting
fire suppression and rescue operations .
3 . Each department will designate one individual to assist the search team in
answering questions and supplying other relevant information regarding
immediate work area. The designee will remain outside the building until
contacted by a search person.
4 . The Department of Emergency Management will prepare for activation of
the Mason County Emergency Operations Center (EOC) and possible
reconstitution of essential government functions/services .
3
Exhibit A
5 . Should the EOC be activated, the designated department point of contact
(primary and alternate) should report to the Emergency Operations Center
to represent their respective department and field public queries that are
called in.
6 . All media inquiries will be handled through City of Shelton Law
Enforcement, Chief of Police @ 432-5145 .
4
Exhibit A
ENCLOSUREI
NOTIFICATION MATRIX
CEIVER GETS CALL * SWITCHBOARD GETS CALL
(FILL OUT FORM AND CALL 911 ) (FILL OUT FORM AND CALL 911 )
S EL OM (911 )
POLICE CHIEF
SHERIFF
SHELTON DE
COUNTY DEM
COUNTY DEM
(ACTIVATE ALERT NOTIFICATION SYSTEM)
NOTIFY ALL OTHER OFFICES/BUILDINGS
* THIS MAY BE ANY COUNTY EMPLOYEE
5
Exhibit A
NCL SURE II
DEPARTMENT OF EMERGENCY MANAGEMENT CONTACT FIST
MASON COUNTY FACILITIES/GROUNDS (PAGER) 540
MASON COUNTY SWITCHBOARD (BLDG. I) 419
MASON COUNTY CORONER (BLDG VI) 752
MASON COUNTY COURT HOUSE (MCSO) 313
MASON COUNTY SUPERIOR COURT 348
MASON COUNTY SUPERIOR COURT CLERK 346
MASON COUNTY DISTRICT COURT 278
MASON COUNTY PROBATION DEPT . (BLDG . VIII) 739
MASON COUNTY PERMIT ASST . CENTER (BLDG . III) 352
MASON COUNTY HEALTH DEPT . (BLDG. IV) 400
MASON COUNTY UTILITIES (BLDG. II) 566
MASON COUNTY PROSECUTORS OFFICE (BLDG . VII) 417
PUBLIC WORKS (BLDG .VIII) 450
AUDITOR-ACCOUNTING (BLDG . IX) 472
BELFAIR ANNEX (360) 2754232
MASON COUNTY FAIRGROUNDS 390
MASON COUNTY COOP 396
COUNTY SHOP 386
MCRA 535
MODULAR COURTROOM 597
6
ENCLOSURE III
R
CALLER 'S VOICE
_ Calm _ Nasal
MASON COUNTY
DEPARTMENT OF EMERGENCY MANAGEMENT ® Angry _ Stutter
® Excited Lisp
® Slow Raspy
BOMB THREAT DATA � Rapid _ Deep
® Soft _ Ragged
PLACE TIHS CARD UNDER YOUR PHONE Loud _ Clearing throat
_ Laughter _ Deep breathing
STIONS TO ASK: ® Crying ® Cracking voice
_ Normal Disguised
1 . When is bomb going to explode ? _ Slurred ®_ Accent
20 Where_ is it right now? _ Whispered Familiar
I What does it look like ?
4. What kind of bomb is it ? If voice is familiar, who did it sound like?
5. What will cause it to explode?
6. Did you, place the bomb ?
'' Why' BA CKGR 0 UND S' ND►S
s. What is your address ? _ Street noises Factory
9. What is your name? Crockery machinery
_ Voices _ Animal noises
EXACT WORDING OF THE THREAT , _ PA System _ Clear
_ Music Static
_ House noises _ Local
Motor — Long distance
_ Office _ Booth
equipment _ Other
THREAT LANGUAGE
_ Well spoken _ Incoherent
_ Foul _ Taped
_ Irrational _ Message read
by threat maker
Remarks
Sex of caller , Race Report call immediately to :
Age Length of call Phone Date
Number at which call was received : Name
Position
Time Date Phone number
6
Building Closed
Due to Evacuation