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HomeMy WebLinkAbout2022/10/12, 18, & 19 - Budget BOARD OF MASON COUNTY COMMISSIONERS' 2023 BUDGET WORKSHOP Mason County Commission Chambers,411 North 5th Street,Shelton,WA Wednesday,October 12,2022 11:00 A.M. Sheriffs Office—Undersheriff Adams Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Revenue$1,143,172;Salaries&Benefits$11,933,157;Operating$3,404,382;total Expenditures$15,337,539;Budgeted Full-Time Employees(FTE's)99.5;Policy Level Requests(PLRs)$870,692. — 4 FTE Sheriff Deputies$97,698 each due to population growth and legislation changes. 1 Deputy per 1,000 citizens in County. Washington state average is 1.34 Officers per 1,000; Mason County is at 0.7. Vehicle cost is not included. Cmmr.Neatherlin supports 2 FTEs. Cmmr.Shutty would like a conversation on the Jail first. Cmmr.Trask prefers 4 FTEs. — Overtime$165,000. The budget is set at$85,000 but is closer to$130,000 to$140,000. Maintenance. — Animal Control Program and Shelter$169,900. This would include Animal Control Officer,vehicle,veterinary services,and animal holding. Over 500 calls have come in for animal control services from January to July. Cmmr.Neatherlin requested a list of services that will be provided and asked for this to fall under the County. Cmmr.Trask asked Mark to reach out to Cathryn from the Humane Society to do a presentation. — Behavioral Health Organization contract for Jail$80,000 with offsetting revenue. Treatment Sales Tax funding is$120,000. Hold off. — Trackables$65,000. New vehicle computers$60,000 and small tools and minor equipment $5,000. Maintenance$35,000 for new vehicle computers and small tools. • City of Shelton plans to change the contract with the County for the number of inmate beds. The County may want to outsource to Nisqually Jail due to crime increase. Commissioners would like to discuss. 2:00 P.M. Overview of 2023 Budget—Jennifer Beierle Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Beginning Fund Balance$23,000,000. 2023 General Fund estimated Revenue$43,542,011; Salaries&Benefits$31,050,574;Operating$13,922,178;Expenditures$44,972,752;FTE's 274.55. Estimated Ending Fund Balance$21,569,259. Total from Ending Fund$1,430,741. Total PLR$3,122,113. This does not include the 1%Property Tax increase. • Beginning Special Fund Balance$47,834,139. Total revenue$106,498,416;Salaries& Benefits$13,870,617;Operating$88,650,771;Expenditures$102,521,388;FTE's 127.46. Total budget requests including PLRs$173,496,682. 2:30 P.M. Support Services—Jennifer Beierle Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Emergency Management Revenue$139,347;Salaries&Benefits$282,158;Operating $69,420;Expenditures$351,578;FTE's 2.5;PLRs$6,365. — North Mason office costs$4,950. Maintenance. — Additional travel and training$1,415. Maintenance. • Human Resources(HR)Salaries&Benefits$487,929;Operating$209,084;Expenditures $697,013;FTE's 5;PLRs$165,957. — 1 FTE HR Analyst$91,003. Increase support and allow the department to increase engagement in HR functions. Hold off. — Cabot Dow$20,954. Continuation of labor negotiations and class/comp implementation. Maintenance. Page I I — 2-year Neo Gov contract$30,000. Gives the ability to improve employee recruitment and life cycles without being hindered by the Chart of Accounts. Cmmr.Shutty added that this is recommended by the IT Steering Committee. Maintenance. — Centralize recruitment$20,000. Alleviates overall administrative costs,boosts job postings,and allows for promotional materials. Maintenance. — Training$4,000. Maintenance. • Support Services Revenue$86,522;Salaries&Benefits$1,005,332;Operating$27,952; Expenditures$1,033,284;FTE's 8.65;PLRs$4,542. — Training$4,542. Additional training for Finance staff and for the County Administrator to maintain CPA license. Maintenance. • Parks&Trails Revenue$44,000;Salaries&Benefits$566,670;Operating$202,093; Expenditures$768,763;FTE's 5.5;PLRs$5,100. — Trackable tools$5,000. Maintenance. — Travel$100. Maintenance. 3:30 P.M. Coroner's Office—Jaime Taylor Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Revenue$35,000;Salaries&Benefits$231,557;Operating$172,146;Expenditures$403,703; FTE's 2.4;PLRs$241,476. — 1 FTE Deputy Coroner$74,476. Hold off. — Extra help$8,000. Cmmr.Neatherlin suggested contracting with McComb&Wagner. Maintenance. — Forensic pathology$159,000. Maintenance. 3:45 P.M. Court Clerk—Sharon Foso Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • Revenue$378,377;Salaries&Benefits$1,016,065;Operating$85,385;Expenditures $1,101,450;FTE's 13;PLRs$3,000. — Barcode printers and scanners$3,000. Maintenance. Tuesday,October 18,2022 9:00 A.M. WSU Extension—Dan Teuteberg Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Revenue$14,000;Salaries&Benefits$264,626;Operating$109,415;Expenditures$374,041; FTE's 2.5;PLRs$2,341. — Travel costs to support increased programing in North and West county areas$1,021. Maintenance. — Cell phones$1,320. Maintenance. 9:10 A.M. Community Development—Kell Rowen Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Revenue$2,666,374;Salaries&Benefits$2,582,653;Operating$605,729;Expenditures $3,188,382;FTE's 23. 9:30 A.M. Auditor—Paddy McGuire Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Revenue$1,092,250;Salaries&Benefits$1,468,845;Operating$403,914;Expenditures $1,872,759;FTE's 14.5;PLRs$75,175. — 1 FTE Public Records Officer$74,035. Hold off. — Extra help for elections$1,140. Maintenance. Page 12 9:50 A.M. Public Works-Loretta Swanson Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • County Road Revenue$31,042,515;Salaries&Benefits$6,576,292;Operating $22,274,599;Expenditures$28,850,891;FTE's 60.8;PLRs$2,191,624. - Equipment Rental&Revolving(ER&R)Rates$1,453,218. Hold off until Jennifer reviews. - Travel and training$6,130. Maintenance. - Trackable tools$26,500. Filing cabinets and binding machine. Maintenance. - Building and land improvements$705,776(CN program land$443,000;conference room audio/visual and HVAC and grounds improvements$262,776). Maintenance. • Paths&Trails Revenue$306,230;Operating$306,230;Expenditures$306,230. • Mason County Landfill Revenue$8,542,073;Salaries&Benefits$1,051,445;Operating $6,787,303;Expenditures$7,838,748;FTE's 12.35;PLRs$703,325. - ER&R Rates$99,325. Hold off until Jennifer reviews. - Training$4,000. Maintenance. - Facility improvements$100,000. Tipping floor rebuild. Maintenance. - Capital machinery and equipment$500,000. Yard goats and hazardous waste. ARPA funds were approved for the yard goats for$250,000. - Solid Waste Booth Attendant 1 FTE. Budget supplemental for 2022. • North Bay Sewer Utility Revenue$4,192,183;Salaries&Benefits$651,525;Operating $3,152,561;Expenditures$3,804,086;FTE's 6.03;PLRs$388,097. - ER&R Rates$57,097. Hold off until Jennifer reviews. - Training$2,000. Maintenance. - Facility improvements$329,000. General Sewer Plan(GSP)update and minor facility improvements. Maintenance. • Rustlewood Sewer&Water Revenue$714,560;Salaries&Benefits$226,775;Operating $469,952;Expenditures$696,707;FTE's 2.1;PLRs$17,853. - ER&R Rates$17,653. Hold off until Jennifer reviews. - Training$200. Maintenance. • Beards Cove Water Revenue$964,079;Salaries&Benefits$226,775;Operating$469,952; Expenditures$696,707;FTE's 0.91;PLRs$7,768. - ER&R Rates$7,268. Hold off until Jennifer reviews. - Training$500. Maintenance. • Belfair Wastewater&Water Reclamation Revenue$7,202,265;Salaries&Benefits $278,878;Operating$6,900,026;Expenditures$7,178,904;FTE's 2.56;PLRs$23,361. - ER&R Rates$21,801. Hold off until Jennifer reviews. - Training$1,560. Maintenance. • Landfill Reserve Revenue$440,323;Operating$440,323;Expenditures$440,323. • Beards Cove Reserve Revenue$233,977;Operating$233,977;Expenditures$233,977. Unnecessary fund,will be turned into a reserve line within Beards Cove Fund 412. • Storm Drain System Development Revenue$178,749;Operating$178,749;Expenditures $178,749. Unnecessary fund,will be merged into County Road Fund 105. • Equipment Rental&Revolving Revenue$5,783,764;Salaries&Benefits$797,176; Operating$4,341,588;Expenditures$5,138,764;FTE's 7.55;PLRs$475,000. - Roll-off$375,000. Maintenance. - F-150 truck$50,000. Maintenance. - JPRO Diagnostic Tool and 15,000 gallon above ground tank for the Belfair shop$50,000. Maintenance. • The budget assumes no rate increase for utilities other than the CPI that will go into effect January 1,2023. Loretta suggested freezing the rate until recommendations can be discussed. Mark cautioned against freezing rates. Page 13 10:20 A.M. Follow-Up on Outstanding 2023 Budget Issues-Jennifer Beierle Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Approved PLRs moved to maintenance$295,961. One-time approved PLRs$50,954. PLRs remaining$1,574,731. • Beginning Fund Balance$23,000,000. 2023 General Fund estimated Revenue$43,542,011; Salaries&Benefits$31,058,574;Operating$14,254,639;Ending Fund Balance estimated at $21,228,798;and a balanced proposed budget of$66,542,011. In July 2022 the cash and investment balance was$26,630,105 with remaining estimated revenues of$18,596,462 and unanticipated revenue amount of$2,091,828. The estimated expenditures from July through December was$22,226,567 which includes$2.4 million in unexpected unexpended budget authority. 2021 actuals were$20,010,006 cash and investments;$3,314,638;unexpected budget authority$4,533,072;and Beginning Fund Balance of$21,694,824. The estimated Beginning Fund Balance was$21,500,000. 2023 estimates,with the cash and investments at $25,415,242 as of September 30,gives a$4 million unanticipated revenue and$7,931,391 remaining estimated revenues to year-end. With$5 million unexpended budget authority and a remaining estimated expenditure to year-end of$14,799,910,the 2023 estimated Beginning Fund Balance is$23,864,856. • The.09 funds obligated to the City of Shelton for the sewer has been paid off. • The approximate cost for Office 365 is$66,000 this year for implementation and would cover 392 users. There is another 50+users in Community Development and Public Health that already have Office 365. There is cash in that fund available this year that would be recovered in 2023's rate. Approved to move forward. • The Sheriff's Office sent in the American Rescue Plan Act(ARPA)prioritization list. There are ARPA funds available if the$125k does not go towards the City's Shelton Springs Road project. Cmmr.Shutty is willing to fund the pistols and patrol rifle replacement items. Mark added that the City would not be able to utilize the$125k within the specified time frame. The City was asked if they would be willing to help fund Community Lifeline. • Real Estate Excise Tax(REET) 1 has about$1.128 million. Lisa Frazier will look into debt obligations that can retired early,for example the remaining jail amount that is set to be paid off in 2033. There is$450k that is obligated to the Belfair sewer each year. • The Economic Development Council requested$90k from.09 funds. • 2023 General Fund revenue projection actuals were shared for 2017 through 2021,adopted budget for 2022,and proposed budget for 2023. Wednesday,October 19,2022 2:15 P.M. Public Defense-Peter Jones Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Revenue$240,767;Salaries&Benefits$873,192;Operating$402,841;Expenditures $1,276,033;FTEs 8;PLRs$194,129. - Adult felony contract$167,904. Maintenance. - Adult misdemeanor contract$13,092. Maintenance. - Juvenile offender contract$13,132. Maintenance. 2:30 P.M. Public Health-Dave Windom Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Community Services Health Revenue$3,616,641;Salaries&Benefits$2,657,689; Operating$958,952;Expenditures$3,616,641;FTE's 25.75;PLRs$376,255. - Transfer in for grant match$367,255 which includes 1 temporary FTE to be made permanent$76,614. Maintenance. • Mental Health Tax Revenue$2,808,472;Salaries&Benefits$112,333;Operating $2,696,139;Expenditures$2,808,472;and FTE's 1. Page 14 • Clean Water District Revenue$280,000;Operating$280,000;Expenditures$280,000. 3:00 P.M. District Court—Judge Steele/Patsy Robinson Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Revenue$852,300;Salaries&Benefits$1,342,779;Operating$164,628;Expenditures $1,507,407;FTE's 12.2;PLRs$123,915. — 1 FTE Deputy Administrator$115,915. Hold off. — Interpreter$8,000. Maintenance. 4:00 P.M. Superior Court—Judge Goodell/Jim Madsen Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Juvenile Court Services Revenue$1,366,600;Salaries&Benefits$1,982,813;Operating $140,628;Expenditures$2,123,441;FTE's 19. • Superior Court Revenue$108,020;Salaries&Benefits$1,050,733;Operating$209,816; Expenditures$1,260,549;and FTE's 8.58. Respectfully submitted, McKenzie Smith,Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS evin S Sharon Trask y Neatherli Chair Vice-Chair Commission Page 15