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HomeMy WebLinkAbout1994/10/17 - Totten Little Skookum CWD s � r TOTTEN/LITTLE SKOOKUM CLEAN WATER DISTRICT OCTOBER 17, 1994 ATTENDANCE: Mary L. Faughender, Commissioner William O. Hunter, Commissioner Laura E. Porter, Chairperson Wayne Clifford, Water Quality Coordinator The meeting was called to order at 2:27 p.m. by Chairperson Laura E. Porter. APPROVAL OF MINUTES September 19, 1994 minutes held for review. CORRESPONDENCE None POLICIES & PROCEDURES - MASON COUNTY CLEAN WATER DISTRICT Chairperson Porter asked to insert the discussion from the Lower Hood Canal Clean Water District meeting regarding Policies & Procedures since it was a general discussion on clean water districts. Wayne Clifford, Technical Administrator, announced there are a few changes since the last copy was distributed. The purpose of the policies is to provide the maximum amount of accountability for the operation of the Clean Water District. He discussed some of the changes made - - Page 3, Section 2 - There was an additional paragraph which talked about the purpose of the district. The purpose for each district is going to vary somewhat. Each district will be shaped by the Commissioners and Advisory Committees. This was a comment from the Totten/Little Skookunz Clean Water District Advisory Board. They felt it should be shaped with their mission statement. Section 3.2- 77tey had listed advisory board and changed it to advisory committee for clarity. They will use the teen committee when describing the advisory committees and use the tern board when referring to the Board of Commissioners. Page 4, Section 4.1.3 - legislative body (corrected typographical error) Frank Bishop referred to page 4;Section 3.12-Refers to complex system over 3,500 gallons per day;nothing is said about a simple system. He felt there should be another category for others than the standard system. On Page 5, Section 5.1.3 -It was questioned if all systems are assessed one rate. Mr. Clifford commented this isn't really applicable to Totten/Little Skoolatm Clean Water District. Under the Lower Hood Canal Clean Water District if there is a condominium there could be one tank which all the units plug into. They will be assessed as a multiple connection/larger on-site system at $250 vs. the average resident fee of$52. Chairperson Hunter referenced Section 3.12 which defines a complex system. Harold.Fitzwater asked if a system with a half dozen homes has one fee. Cntmr. Porter stated it is a higher multiple connection system fee as opposed to six individual fees. TOTTEN/LITTLE SKOOKUM CLEAN WATER DISTRICT i OCTOBER 17, 1994 - PAGE 2 Mr. Clifford interjected it also states where applicable. Reference would need to be made to the Fee Resolutions. Gnnnr.Porter added the recommendation is it would be a flat fee for a structure attached to a system. In the Lower Hood Canal Clean Water District they had a more complex fee structure. Harold Fitzwater noted there still appears to be a problem with the language. 1n the Totten/Little Skookum Clean Water District they don't-have any policies/procedures which were approved by the Board. He expressed concern about allowing too much flexibility for an individual to set tip policies without a hearing and also the monetary trail this might avoid. Cmmr. Porter referred to Mr. Fitzwater's written comments and noted that appears to be a concern which nuns throughout his comments. She asked if Mr.Fitzwater also wants it clarified the District program should be approved after a public hearing is held. She asked if he also wanted it clarified the policy document mast be approved by the legislative body. Mr. Clifford commented when he wrote the scope of work for the grant that was the concept he had at the time this would be the process. Die language is still in the grant and possibly should be amended to reflect that. Hany Martin asked about Section 5.8 dealing with delinquent accounts. It was felt there should be a date in about delinquent accounts. Mr. Clifford stated he follows the state law RCW 36.94.150 as used by the Treasurer that accounts are delinquent after 60 days of statement date. Hany Martin questioned if there is any way to address the financial hardship with low interest payments. Chairperson Hunter stated there are low interest loans available for repairs. Mr. Clifford stated this is addressed in Section 5.5 relating to partial payments. George Rickel commented Section 5.4 and 5.5 seem contradictory. Cmmr. Porter explained Section 5.5 deals with payments less than $52 a month and the balance of the $52 still owing at the end of the year. Section 5.4 is deferring payment and using some other asset attached to the title as a lien. At the time of sale, the money would be collectable by the County. She added the County may want to say they must check in to see if they still qualify for deferred payment. There was discussion if an'individual should check in every two years. Harold Fitzwater referred to Section 4.3.2 and questioned about donations. It was noted the grammar heeds to be worked on in that section. Cmmr. Porter asked if 15 days is realistic tender Section 5.3.1.1 and 5.3.1.2. Mr. Clifford commented in some cases it hasn't been. There was discussion that Section 5.8 establishes an account which will become delinquent and begin to accrue interest after 60 days. 71nen they are given an additional 15 days for a second notice of delinquency. TOTTEN/LITTLE SKOOKUM CLEAN WATER DISTRICT OCTOBER 17, 1994 - PAGE 3 A letter was acknowledged from Harold Fitzwater commenting on the proposed policies and procedures. Frank Bishop suggested adding into Section 3.11 about donations. He referred to Section S.1 and suggested the assessments be recommended by the committee and the County Commission would have the option of changing. Chairperson Porter responded that comment is similar to Mr. Fitzwater's recommendation. The Board asked that copies of the revised policies and procedures be sent to those who have signed in at both meetings and advisory board too. PUBLIC COMMENT Harold Fitzwater expressed concern about the Totten/Little Skookum Shellfish Initiative Grant accounting when he was unable to easily obtain a copy of Amendment #2 of three amendments from the County's records. He explained he.had researched the original grant which was approved on May 11, 1993 to determine if he could find out more information. There was some question as to the exact dollar value of the grant as more than one figure was listed. There was mention of$29,000, $31,000 and a $25,000 state/$5,000 in-kind grant throughout the amendments. Another concern was it appeared an amendment for a three year grant which was to be completed September 13, 1993 was amended after that date. The Board thanked him for sharing this and that it would need to be researched further. He noted he does have a meeting with the Budget Director to discuss this further. ALTERNATE MEMBERS Harry Martin questioned about the alternate board members. The Board noted the by-laws need to be checked to determine if appointment will be in compliance. ADJOURN The meeting adjourned at 2:48 p.m. due to no further business. Respectfully Submitted, Rebecca S. Rogers TOTTEN/LITTLE SKOOKUM CLEAN WATER DISTRICT Laura E. Porter, Chairperson 1 William O. Hunter, Co7�, sio er / � J 7 M. . Hughender,& mmission r