HomeMy WebLinkAbout2022-076 - Res. Approving the Special Market Procurement of Two 2022 Kalmar Ottawa Yard Tractors RESOLUTION NO.2Q�- D-4lp
A RESOLUTION WAIVING PUBLIC BIDDING REQUIREMENTS AND APPROVING
A SPECIAL MARKET CONDITION PROCURMENT OF
TWO(2)2022 KALMAR OTTAWA T-2 YARD TRACTORS WITH A COUNTY TRADE-IN OF A
2000 T-4 AND 2005 T-5 OTTAWA YARD TRACTOR
WHEREAS,RCW 39.04.280(1)(b),allows for exceptions from standard bidding procedures based on
special market conditions and sole source findings for qualifying purchases.
WHEREAS,The Public Works Solid Waste Division is looking to replace the County's 2000 T4 and
2005 T-5 Ottawa Yard Tractors used at the Eells Hill Transfer Station to move refuse trailers around on a daily
basis;and,
WHEREAS,one of the tractors is currently inoperable and the other barely running;and,
WHEREAS,Public Works reached out to the three vendors that specifically sell yard tractors;RWC
International was the only vendor able to supply the tractors at this time and have agreed to take in the current
County tractors as a trade-in;and,
WHEREAS,these machines are an essential piece of equipment to the County solid waste operations at
the transfer station.
WHEREAS,the County Purchasing Policy requires a resolution to waive bidding requirements over
$25,000.
WHEREAS,the Board of County Commissioners approve the purchase of two(2)2022 Kalmar Ottawa
T-2 Yard Tractors and the trade-in of the current County Ottawa Yard Tractors;and,
NOW,THEREFORE,BE IT RESOLVED by the Board of Mason County Commissioners as follows:
Section 1. RCW 39.04.280 authorizes the Board to waive standard competitive bidding requirements for the
purchase of equipment where"special market conditions"exist for procurement of the equipment.To the extent any
bidding requirements apply to the purchase of the equipment,in light of findings of fact set forth herein,the Board
finds that special market conditions under RCW 39.04.280(b)exist and that all bidding requirements(if any)are
hereby waived for the purchase of two(2)2022 Kalmar Ottawa T-2 Yard Tractors.
Section 2. Special market conditions include:
a) Current market research supports the determination that the equipment is currently only available
through one vendor.
b) The equipment may be sold by the provider before the County could complete a formal bid
process.
Section 3. The trade-in of the County's 2000 T4 and 2005 T-5 Yard Tractors for the purchase of two(2)Kalmar
Ottawa T-2 Yard Tractors in the amount of$278,920.63 from RWC International,LTD,is hereby approved.
ADOPTED this day of022
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY,WASHINGTON
I
��gz
McKenzie Smi ,Cler c of the Board Kevin Shutty,
APPROVED AS TO FORM:
Sharon Tras Vice Chair
im Whiteh .DPA
Ran eatherlin,C ssioner