HomeMy WebLinkAbout2022/11/22 - Regular PacketBoard of Mason County Commissioners
Draft Meeting Agenda
Commission Chambers
411 N 5th St, Shelton, WA 98584
November 22, 2022
9:00 a.m.
November 22.2
Commission meetings are live streamed at http://www.masonwebtv.com/
Effective May 10, 2022, regular Commission business meetings will be held in-person and via Zoom.
Please click the Zoom meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognized
by the Chair to provide your comments and testimony. Public comment and testimony can be provided in-person, and you can
also e-mail msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call
(360) 427-9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone
number to the Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting.
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Correspondence and Organizational Business
4.1 Correspondence
4.2 Mason County Civil Service Commission Vacancy News Release by Becky Rogers
4.3 Thanksgiving Day Proclamation by Cmmr. Shutty
5. Open Forum for Citizen Input – (3 minutes per person, 15-minute time limit)
Please see above options to provide public comment.
6. Adoption of Agenda
Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m.
7. Approval of Minutes – April 6, 2022 Courthouse Briefing Minutes
8. Approval of Action Agenda
Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be
removed from the Action Agenda and considered a separate item.
8.1 Approval of Warrants & Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8091749-8091996 $ 718,098.30
Direct Deposit Fund Warrant # 91610-92014 $ 780,583.30
Salary Clearing Fund Warrant # 7006995-7007028 $ 1,039,793.03
Treasurer Electronic Remittance $ 166,901.74
8.2 Approval for the County Administrator to sign the contract awarding funding from the .09 Rural County Sales
& Use Tax Fund No. 103 in the amount of $20,000 to the Port of Grapeview.
8.3 Approval of the State Homeland Security Program (SHSP) FY-22 Grant Contract # E23-098 for $15,335 from
the Washington State Military Department (EMD) and US Department of Homeland Security for a
performance period of September 1, 2022 through October 31, 2024.
8.4 Approval for Public Works to trade in the County's 2000 T-4 and 2005 T-5 yard tractor for the purchase of two
Kalmar Ottawa T2 Yard Tractors as special market value purchase from RWC International LTD
for$278,920.63.
8.5 Approval to set a Public Hearing for Tuesday, December 20, 2022 at 9:15 a.m. to consider the approval of the
supplemental budget requests and budget transfers to the 2022 budget.
8.6 Approval to amend Resolution 10-09 Fees and Charges Policy for Mason County Parks and Trails Department
to implement an annual adjustment beginning January 2023 using the Seattle-Tacoma-Belleville CPI-U
(Consumer Price Index – Urban) August to August with a minimum annual increase of 2% and a maximum
annual increase of 5% and to add this policy to the Mason County Code. Approval to amend Resolution 2021-
080 establishing the 2023 Field Rental Rates for the Mason County Parks & Trails Department. The rates are
increased 5%.
8.7 Approval of the contract with Mason County Fire District No. 11 for fire protection, emergency medical,
inspections, and fire suppression services for Mason County Public Work’s property and buildings located at
100 W Public Works Drive in Shelton for a term of January 1, 2023 through December 31, 2024 for an annual
cost of $6,400.
8.8 Approval to set a Public Hearing for Tuesday, December 20, 2022 at 9:15 a.m. to consider approval of the
supplemental budget requests and budget transfers to the 2022 budget.
8.9 Approval to accept the proposal from and development of a contract with Mott MacDonald Company
regarding the completion of the data portion for the Squaxin Island Tribe and Mason County Memorandum of
Agreement.
9. Other Business (Department Heads and Elected Officials)
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony.
10.1 Public Hearing to approve the Ordinance establishing a 25-mile-per-hour speed limit on California Road from
milepost 0.000 to milepost 1.300. Staff: Mike Collins
10.2 Public Hearing to approve the Ordinance establishing a 25-mile-per-hour speed limit on Sunnyside Road from
milepost 0.000 to milepost 3.450. Staff: Mike Collins
10.3 Public Hearing to certify to the County Assessor the amount of taxes levied for County purposes and the
amount of taxes levied for Current Expense and Road for 2023; an increase to the Current Expense and Road
property tax levies for 2023 may be considered. Staff: Jennifer Beierle
11. Board’s Calendar and Reports
12. Adjournment
MASON COUNTY
TO: Board of Mason County Commissioners
Reviewed
FROM: Cassidy Perkins Ext. 419
DEPARTMENT: Support Services Action Agenda
DATE: November 22, 2022 No. 4.1
ITEM: Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in the following: Notice of
Cannabis License Application for Green State Indoor Inc., Washington State
Liquor Control Board Notice to Licensees on Firearms, Notice of Cannabis
License Approval for 4Front LLC, Liquor and Cannabis License Renewal
General Information, Notice of Liquor License Discontinuation for Cameo
Boutique, Notice of Liquor License Approval for IL Canale LLC.
4.1.2 Mason County PUD 3 Rate Hearing Notification for Pole Attachment Rate
Increase.
4.1.3 Department of Revenue Levy Certification from Patty Stone.
4.1.4 Adoption of the 2023 Budget for The Port of Dewatto.
4.1.5 Adoption of the 2023 Budget for Mason County Fire District #13 EMS.
Attachments: Originals on file with the Clerk of the Board.
NEWS RELEASE
November 22, 2022
MASON COUNTY COMMISSIONERS’ OFFICE
411 N 5TH ST, BLDG 1, SHELTON, WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: Mason County Civil Service Commission Vacancy
The Board of Mason County Commissioners is seeking applications to fill a position on
the Mason County Civil Service Commission. This is for a six-year term that will end on
December 31, 2028.
To qualify, the individual must be a United States citizen, a resident of Mason County for
at least the past two years and an elector in Mason County. This person cannot be
employed by Mason County and shall serve without compensation. At the time of
appointment not more than two commissioners shall be adherents of the same political
party.
The general purpose of the Civil Service Commission is to establish a merit system of
employment for county deputy sheriffs and other employees of the office of county
sheriff.
The Mason County Civil Service Commission meets on the 3rd Thursday of each month
at 5:00 p.m. in Mason County Building 9, 423 North 5th Street, Shelton.
Interested parties may obtain an application at the Mason County Commissioners Office,
411 North 5th Street, Shelton, or call 427-9670, ext. 419 or visit the Mason County
website at www.masoncountywa.gov. The position is open until filled with the first
review December 9, 2022.
BOARD OF MASON COUNTY COMMISSIONERS
______________________
Kevin Shutty,
Chair
______________________
Sharon Trask,
Commissioner
______________________
Randy Neatherlin,
Commissioner
Proclamation
Thanksgiving Day Proclamation
November 24, 2022
WHEREAS, Thanksgiving has been an important part of American tradition, originating to when the Pilgrims
and Wampanoags feasted during the “First Thanksgiving” in October of 1621; and,
WHEREAS, in 1789, George Washington called for an official “day of public thanksgiving and prayer”, and;
WHEREAS, in 1863, Abraham Lincoln then called for this day to be a National Holiday observed each year on
the fourth Thursday of November in which families, friends, neighbors, and even strangers gather to reflect on what
they are thankful for; and,
WHEREAS, many have suffered greatly this year due to the lingering effects of COVID -19 including sickness,
job loss, food insecurity, overdose, and mental health distress, we also remember, in a special way, those in Mason
County and across our state and nation who are currently unhoused or are going without this holiday season; and,
WHEREAS, countless military service members, health care workers, first responders, 911 dispatchers, and
community service volunteers will spend Thanksgiving away from their families working to support the public’s health,
safety, and well-being; and,
WHEREAS, Thanksgiving is a valuable opportunity to appreciate our families, friends, and loved ones, and to
take time to remember everything we are grateful for; and,
NOW, THEREFORE, BE IT RESOLVED, that the Board of Mason County Commissioners hereby proclaims
November 24, 2022 a Day of Thanksgiving in Mason County, and wishes all residents a happy, healthy, and joy-filled
Thanksgiving.
Signed this day of November 22nd, 2022.
________________________
Kevin Shutty,
Chair
________________________
Sharon Trask,
Vice-Chair
________________________
Randy Neatherlin,
Commissioner
Board of Mason County Commissioners
Special Meeting Agenda
Washington State Association of Counties
Commission Chambers
411 N 5th St, Shelton, WA 98584
April 6, 2022
3:00 p.m.
1 | C o u r t h o u s e B r i e f i n g
1. Call to Order – The Chairperson called the special meeting to order at 3:00 p.m.
2. Introductions
3. Washington State Association of Counties (WSAC) Update
a. Pandemic Response
WSAC hosted a weekly Virtual Assembly in response to the COVID-19 pandemic every Monday at
noon. The Virtual Assembly began as a way to understand the pandemic and cross-share information
between jurisdictions. WSAC held regular calls with the Governor’s Office to advise on guidelines,
metrics, phases of opening, and Open Public Meetings Act (OPMA) and Public Records Act (PRA)
orders. Support was provided to Departments on how to operate during the pandemic.
b. Administration and Budget
One of the main responsibilities of the WSAC Board is fiduciary administration and budget. There has
also been a transition to do more financial management for affiliate groups such as collecting dues and
producing financial statements and tax return statements. Action items for 2022 include: bi-annual audit,
streamline internal controls and procedures, review dues structure and evaluate methodologies, and
formalize financial reserves and investment policies. At the end of the year a three-month cash flow is
needed. The risk reserve is about 50% of dues revenue.
The 2021 Summary Financials was shared. The revenue percentage goal for dues is 50% and currently is
54% for a total of $1,964,072. Other revenue sources include: special assessments 1% at $35,000;
revenue from affiliates 16% at $588,170; contract services 22% at $807,107; conferences and events 3%
at $119,670; endorsements and other non-dues revenue 4% at $142,706; and net investment income 0%
at $4,569. About $1 million of biennium is received from the State transportation budget for County
transportation studies. A big study was done on County transportation fiscal health and a number of
other studies will be underway. Highest jumps in the seven-year revenue trends have been litigation dues
and contract services.
The Operating Budget for this period is about $3.4 million dollars. The largest full-time-employee (FTE)
focus is on policy, government, and legal. Cash reserves and net asset changes are increasing over the
previous years. Sales tax, property tax, and real estate excise tax has remained stable.
A major investment was made for advocacy. Two additional staff were hired to help local jurisdictions
implement Foundational Public Health Services, strengthen the local public health system, and discuss
regionalization and the how involved the State needs to be. Staff will work to understand how counties
are spending the $1.5 billion in American Rescue Plan Act (ARPA) funds and give both the delegation
and the public confidence in how those funds are spent.
c. Legislative Activities
It was a 60-day legislative session. An additional $5 billion was added to the operating budget and a
$17 billion transportation package was passed. The 2023-24 legislative agenda is being developed for
the May 11 – 13, 2022 Legislative Steering Committee meeting.
Legislative priorities have included responding to the COVID-19 crisis, combatting climate change and
2 | S p e c i a l F i n a n c e C o m m i t t e e M e e t i n g
protecting the environment, ending racial disparities and social inequities, and making long-term
investments and securing long-term solvency. The priority for behavioral health, affordable housing,
and disease response and containment has increased. Broadband access is a key investment that the
pandemic brought forward. The Growth Management Act (GMA) was changed from eight years to ten
years for updates. A lot of time was spent on social inequities. There are significant resources to
implement the State v. Blake decision. A refund bureau has been created to handle reimbursements.
The funding is inadequate for trial court and public defense. Long-term investments, such as road
maintenance, received a few resources. A lot of the transportation package was funded with non-gas tax
climate change dollars. However, a system to fund traditional transportation (road usage charge or gas
taxes) may be moved towards.
The 2022 End of Session Report highlights bills that were passed, bills that did not pass, and largely
follows the WSAC Board’s priorities.
d. Legal Activities
The litigation program is focused on two areas – where WSAC is the lead plaintiff and where WSAC
acts as an amicus. Two litigation activities are currently authorized for indigent defense and the Blake
decision. The WSAC Legal Committee and Legislative Steering Committee support the legal challenge
to require the State to fully fund constitutionally required trial court indigent defense services. A variety
of legal, analysis, and budget documentation is underway. All counties are equal in their ability to
generate revenue. Mason County has, per capita, one of the lowest sales tax per capita generations.
WSAC formally joined as co-plaintiff against the State to establish that the State is solely responsible for
all costs associated with implementing the Black decision. Mark Neary added that the State would be
administering the refunds. This will not take effect until July 1, 2023.
Clarity was provided on the unfunded mandate case associated with the ballot drop box Senate Bill 5472
which required about 250 new ballot drop boxes. It was argued against using RCW 43.135.060. The
initial cost for the drop boxes was over an estimated $1 million plus $250k a year in maintenances. The
State argued using RCW 29A.04.430 which allows auditors to disperse election costs around and that it
was not an unfounded statute because the legislature had created a way to pay for and have the counties
partially reimbursed. Counties are entitled to reimbursement for the State’s proportional share of costs.
This case is remanded to King County Superior Court for further proceedings.
Amicus briefs were very few this year.
e. Federal Issues
WSAC is engaged on federal policy, issues, and proposals that have a direct implication and nexus to
the operations and administration of County governments. This helps ensure that there are enough
federal resources going to the County and/or State. All 39 counties in Washington received direct
payment of ARPA dollars. Four counties received direct payment for Corona Virus relief funds.
Progress has been made on the Medicaid Inmate Exclusion policy. Mason County gets $331,886 for
Payment in Lieu of Taxes (PILT). Infrastructure saw strong federal funding for aging infrastructure.
WSAC would like to see active forest management return to the US Forest Service to improve forest
health and aid in the prevention of catastrophic wildfires. The local assistance and travel consistency
dollars, which set aside about $1.5 billion for fiscal years 2022 and 2023, had half of those resources
potentially move into another package. This is a loss of about $30 million a year.
f. Communication
WSAC will be launching a Washington Counties job board and relaunching the Business Partners
Program.
3 | S p e c i a l F i n a n c e C o m m i t t e e M e e t i n g
g. Members Services and Conferences
The County Leaders conference will be November 15 – 17, 2022 at the Hyatt Regency on Lake
Washington.
h. Business Partners
i. Caucus/Committees
WSAC programs include Counties Coastal Caucus which focuses on the implementation of the Puget
Sound partnership, Columbia River Caucus which seeks and develops new water supply in eastern
Washington, and Timber and Public Lands Program which focuses on timberland management
issues.
4. County Issues
a. Local Issues
Recruitment and retainment issues were discussed. Cmmr. Shutty shared the struggles regarding both
law enforcement and jail staffing. Mark added discussion about hiring bonuses and operating hours
schedule changes. Cmmr. Trask brought up building and/or expanding jails.
b. Relationship with WSAC
c. WSAC Follow Up
5. Adjournment – the meeting adjourned at 4:30 p.m.
ATTEST:
____________________________
McKenzie Smith, Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
_______________________________
Kevin Shutty, Chair
_______________________________
Sharon Trask, Vice-Chair
________________________________
Randy Neatherlin, Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Cassidy Perkins Ext. 419
Department: Support Services Briefing: ☐
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): Click or tap here to enter text. Agenda Date: November 22, 2022
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: 8.1
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Approval of Warrants & Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8091749-8091996 $ 718,098.30
Direct Deposit Fund Warrant # 91610-92014 $ 780,583.30
Salary Clearing Fund Warrant # 7006995-7007028 $ 1,039,793.03
Treasurer Electronic Remittance $ 166,901.74
Background/Executive Summary:
The Board approved Resolution no. 80-00 Payment of Claims Against County: Procedure Authorizing
Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that
the Board enter into the minutes of the County Commissioners the approval of claims listing warrant
numbers.
Claims Clearing YTD total $ 37,427,714.02
Direct Deposit YTD total $ 16,678,015.30
Salary Clearing YTD total $ 16,918,536.56
Approval of Treasurer Electronic Remittances YTD total $ 7,985,856.14
Requested Action:
Approval of the aforementioned Claims Clearing Fund, Direct Deposit Fund, Salary Clearing Fund, and
Treasurer Electronic Remittance warrants.
Attachments:
Originals on file with the Auditor/Financial Services; copies on file with the Clerk of the Board
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Jennifer Beierle Ext. 532
Department: Support Services Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 24, 2022 Agenda Date: November 22, 2022
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: 8.2
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. 22-086 County Code: __________
Item:
Request from Port of Grapeview for $20,000 of .09 Rural County Sales & Use Tax from County Fund
No.103
Background/Executive Summary:
One application has been received for 2023 funding from the Economic Development Council for
$90,000. After sending out notices to the City of Shelton and port districts located within Mason
County, an informal request for $20,000 in funding has come in from the Port of Grapeview to support
operations and maintenance of the port boat launch, restroom areas and boat dock. This request as
presented is an eligible use of .09 Rural County Sales & Use Tax.
From RCW 82.14.370 - “Moneys collected under this section may only be used to finance public
facilities* serving economic development purposes in rural counties and finance personnel in economic
development offices**. The public facility must be listed as an item in the officially adopted county
overall economic development plan***, or the economic development section of the county's
comprehensive plan…”
*”Public facilities" means bridges, roads, domestic and industrial water facilities, sanitary sewer
facilities, earth stabilization, storm sewer facilities, railroads, electrical facilities, natural gas facilities,
research, testing, training, and incubation facilities in innovation partnership zones designated under
RCW 43.330.270, buildings, structures, telecommunications infrastructure, transportation
infrastructure, or commercial infrastructure, and port facilities in the state of Washington.
**”Economic development office" means an office of a county, port districts, or an associate
development organization as defined in RCW 43.330.010, which promotes economic development
purposes within the county. (Mason County Economic Development Office)
***Comprehensive Economic Development Strategy Project List (CEDS) that is adopted by resolution
by the Commissioners.
Mason County
Agenda Request Form
Budget Impact (amount, funding source, budget amendment):
Public Outreach (news release, community meeting, etc.):
The County is required to circulate for comment. RCW 82.14.370 (3)(b) states “…the county must
consult with cities, towns, and port districts located within the county and the associate development
organization serving the county to ensure that the expenditure meets the goals of chapter 130, Laws of
2004 and the requirements of (a) of this subsection”
Requested Action:
Approval for the County Administrator to sign the contract awarding funding from the .09 Rural County
Sales & Use Tax Fund No. 103 in the amount of $20,000 to the Port of Grapeview.
Attachments:
Port of Grapeview request for .09 Rural County Sales & Use Tax funding
PORT OF GRAPEVIEW PO BOX 3 GRAPEVIEW WA 98546
WWW.PORTOFGRAPEVIEW.COM 360 801 1988
October 8, 2022
Mason County Support Services Dept.
411 North 5th St.
Shelton WA 98584
RE: Mason County Rural County Sales & Use Tax Fund (.09)
I would like to explain the project the Port of Grapeview has been asked, by the
citizens in our district, to put together.
About a year ago I had several long term citizens ask me to investigate why there
are very little fish in Case Inlet. Avid fisherman, they had noticed over the years
the lack of viable fish. As a Port of Grapeview commissioner, we had just finished
a 2 million dollar upgrade to our boat launch, mostly done with grants. Because
we have an extremely low levy (approx. 2.8 cents per thousand) and we are the
smallest port in the state, I knew we would have to have volunteers. So we put
together a committee of qualified individuals, from fish biologists, educators,
tribal connections etc. All these people are volunteers and meet monthly to
report their work to the Port of Grapeview commission. Please check out our
website caseinletfish.com. The link is on the Ports website portofgrapeview.com
Case Inlet Fisheries Task Force has 8 individuals on their task force and we have
worked hard to restore the Chinook salmon population. We have looked at the
two hatcheries affected; we have had several meetings with the Squaxin tribe
members. All of this is not possible without some sort of financial support.
PORT OF GRAPEVIEW PO BOX 3 GRAPEVIEW WA 98546
WWW.PORTOFGRAPEVIEW.COM 360 801 1988
All our communities will benefit with a healthy ecosystems. Our boat launch
supports a very healthy and robust commercial oyster, clam and geoduck
businesses. Those businesses launch daily, 2 to 3 times a day. The largest business
is Taylor Shellfish, the largest clam company in the United States. We also have
small commercial businesses that utilize our boat launch. These shellfish
companies provide many well-paying family jobs.
We expect with the success of our Fisheries Task Force and even stronger and
busier boat launch.
Last year we tried unsuccessfully to ask the voters for a .01 levy increase. This
failed. This money would have been used to maintain the boat launch, parking
area and restrooms. As we move forward to putting together budgets this year,
we are extremely taxed. I believe that the .09 monies would be used for the exact
purpose it was created. This would support a cause that creates and supports jobs
in our county and supports the economic vitality and growth of Mason County.
Please consider us for this funding.
Respectfully,
Jean F Farmer
Port of Grapeview Commissioner President
Caution: External Email Warning! This email has originated from outside of the Mason
County Network. Do not click links or open attachments unless you recognize the sender,
are expecting the email, and know the content is safe. If a link sends you to a website
where you are asked to validate using your Account and Password, DO NOT DO SO!
Instead, report the incident.
From:portofgrapeview3@gmail.com
To:Jennifer Beierle
Subject:RE: .09 funding
Date:Monday, October 17, 2022 9:18:48 AM
Jennifer, The use of the money will go to operations and maintenance of the port boat launch,
restroom areas and boat dock. As you know, Ports are economic development drivers. Out of our
small, underfunded port are several shellfish companies that launch and use our facilities all year
round. Their companies provide excellent jobs that support our families in this county. On top of
that, you have recreational boating that support our boat launch financially. The port has two means
of financial support, monies from the boat launch and levy. That levy is approx.. 2.8 cents per
thousand, the smallest in the state. Maintaining the facility and paying for our one employee has
become extremely difficult. The 3 commissioners do not get a salary and in fact for the 2023 budget
year we will probably not be able to get per diems to meet our budget.
This 20,000.00 is a perfect fit for .09 money. We are economic drivers as well as you are too. I hope
you choose to support those that work out of our boat launch daily, and those jobs that provide for
these families.
Jean
From: Jennifer Beierle <Jb@masoncountywa.gov>
Sent: Monday, October 17, 2022 9:00 AM
To: portofgrapeview3@gmail.com
Subject: RE: .09 funding
Good Morning Jean,
Can you give me more detail on how you plan to spend the $20,000? Specifically, would it be for
professional services or salaries and what would the scope of work look like that you are requesting?
I am in conversation with our County Deputy Prosecuting Attorney trying to determine if this would
be an eligible use of .09 funding.
Thank you,
Jennifer
From: portofgrapeview3@gmail.com <portofgrapeview3@gmail.com>
Sent: Thursday, October 13, 2022 1:23 PM
To: Jennifer Beierle <Jb@masoncountywa.gov>
Subject: RE: .09 funding
Caution: External Email Warning! This email has originated from outside of the Mason County
Network. Do not click links or open attachments unless you recognize the sender, are expecting
the email, and know the content is safe. If a link sends you to a website where you are asked to
validate using your Account and Password, DO NOT DO SO! Instead, report the incident.
Caution: External Email Warning! This email has originated from outside of the Mason County
Network. Do not click links or open attachments unless you recognize the sender, are expecting
the email, and know the content is safe. If a link sends you to a website where you are asked to
validate using your Account and Password, DO NOT DO SO! Instead, report the incident.
Jennifer, the Port of Grapeview would like to ask for $20,000, to support the operations of the Port
boat launch facility that promotes economic development in the Shellfish industry as well as
recreational fishing.
Thank you
Jean Farmer
From: Jennifer Beierle <Jb@masoncountywa.gov>
Sent: Monday, October 10, 2022 4:40 PM
To: portofgrapeview3@gmail.com
Subject: RE: .09 funding
Hello Jean,
Thank you for sending in your request. Can you tell me how much money you are requesting and
specifically what the money will be used for? Attached is a link to RCW 82.14.370 which outlines
qualified uses of the .09 Sales use tax funds:
https://apps.leg.wa.gov/rcw/default.aspx?cite=82.14.370#:~:text=RCW%2082.14.370-
,Sales%20and%20use%20tax%20for%20public%20facilities%20in%20rural%20counties,the%20terms
%20of%20this%20chapter.
Jennifer Beierle
Budget & Finance Manager
Mason County Support Services
411 N 5th St, Shelton, WA 98584
(360) 427-9670 ext. 532
From: portofgrapeview3@gmail.com <portofgrapeview3@gmail.com>
Sent: Sunday, October 9, 2022 10:53 AM
To: Jennifer Beierle <Jb@masoncountywa.gov>
Subject: FW: .09 funding
Please see attachment as our request.
Thank you,
Jean Farmer
From: Jean Farmer <Tom-JeanFarmer@outlook.com>
Sent: Sunday, October 9, 2022 10:50 AM
To: JEAN fARMER <portofgrapeview3@gmail.com>
Subject:
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: John Taylor Ext. 806
Department: Emergency Management Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): November 7, 2022 Agenda Date: November 22, 2022
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: 8.3
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. 22-083 County Code: __________
Item:
State Homeland Security Program (SHSP) FY-22 Grant Contract # E23-098 for $15,335 from
Washington State Military Department (EMD) and US Department of Homeland Security. Performance
period is from 09/01/2022 to 10/31/2024.
Background/Executive Summary:
The Mason County Emergency Management Division is part of Homeland Security Region 3 (Mason,
Lewis, Thurston, Grays Harbor and Pacific Counties). This is an annual grant received from the US
Department of Homeland Security pass-through Washington State Military Department (EMD) and then
to the Homeland Security Regions. At our Regional level, the funding distribution formula involving a
base amount and population. Mason County has received the yearly SHSP Grant since 2003. The funding
for this grant has decreased by $1,841. This year’s grant amount is $15,335 (2021- $17,176). The grant
fund will provide a portion of the funding the MCSO needs to purchase an unmanned remotely operated
underwater vehicle to provide underwater detection, surveillance, and recovery capabilities beyond 100
feet (total cost of project $32,800).
Budget Impact (amount, funding source, budget amendment):
Increase 2023 budget revenue for Emergency Management and spending authority for the grant amount
$15,335.
Public Outreach (news release, community meeting, etc.):
Review of contract by Chief Deputy Prosecuting Attorney Tim Whitehead.
Requested Action:
Approval of the State Homeland Security Program (SHSP) FY-22 Grant Contract # E23-098 for $15,335
from the Washington State Military Department (EMD) and US Department of Homeland Security for a
performance period of September 1, 2022 through October 31, 2024.
Attachments:
Excerpts from Homeland Security Grant Agreement E23-098
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Richard Dickinson Ext. 652
Department: Utilities & Waste Management Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): November 7, 2022 Agenda Date: November 22, 2022
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: 8.4
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. 2022-077 Contract No. __________ County Code: __________
Item:
Special Market Value Purchase of Two (2) Kalmar Ottawa T2 Yard Tractors
Background/Executive Summary:
The Eells Hill Transfer Station currently uses yard tractors to move refuse trailers around on a daily basis.
One of the current yard tractors requires assistance from a push vehicle just to get a trailer moved out of
the “hole” where loading occurs. The second yard tractor is nearing the end of its useful life.
With the increased volumes of solid waste increasing it is more important than ever to be able to move
our refuse trailers in an efficient and effective manner. With a focus on maximizing every trailer loaded
we have been able to demonstrate a savings of over $130,000 to date this year alone. This would not be
possible without the use of two reliable yard tractors. New yard tractors are only sold through three US
vendors. Public Works reached out to each of the vendor and only one at this time, RWC International,
has two available, the other two are back ordered and wouldn’t have any available until next year.
RWC’s quote was also the lowest of all three vendors and will take the County's two yard tractors as a
trade in
Budget Impact (amount, funding source, budget amendment):
Two (2) new Yard Tractors
Approved ARPA funds
Trade-in
Remaining balance
$289,156.63
(240,000.00) (yard tractors/goats - approved 10/25/2022)
( 10,236.00) (2000 T-4 and 2005 T-5 yard tractors)
$ 38,920.63 funded out of the Solid Waste 2022 budget.
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval for Public Works to trade in the County's 2000 T-4 and 2005 T-5 yard tractor for the purchase
of two Kalmar Ottawa T2 Yard Tractors as special market value purchase from RWC International LTD for
$278,920.63.
Mason County
Agenda Request Form
Attachments:
Resolution
Sole-Source Justification
RESOLUTION NO. __________
A RESOLUTION WAIVING PUBLIC BIDDING REQUIREMENTS AND APPROVING
A SPECIAL MARKET CONDITION PROCURMENT OF
TWO (2) 2022 KALMAR OTTAWA T-2 YARD TRACTORS WITH A COUNTY TRADE- IN OF A
2000 T-4 AND 2005 T-5 OTTAWA YARD TRACTOR
WHEREAS, RCW 39.04.280 (1) (b), allows for exceptions from standard bidding procedures based on
special market conditions and sole source findings for qualifying purchases.
WHEREAS, The Public Works Solid Waste Division is looking to replace the County’s 2000 T-4 and
2005 T-5 Ottawa Yard Tractors used at the Eells Hill Transfer Station to move refuse trailers around on a daily
basis; and,
WHEREAS, one of the tractors is currently inoperable and the other barely running; and,
WHEREAS, Public Works reached out to the three vendors that specifically sell yard tractors; RWC
International was the only vendor able to supply the tractors at this time and have agreed to take in the current
County tractors as a trade-in; and,
WHEREAS, these machines are an essential piece of equipment to the County solid waste operations at
the transfer station.
WHEREAS, the County Purchasing Policy requires a resolution to waive bidding requirements over
$25,000.
WHEREAS, the Board of County Commissioners approve the purchase of two (2) 2022 Kalmar Ottawa
T-2 Yard Tractors and the trade-in of the current County Ottawa Yard Tractors; and,
NOW, THEREFORE, BE IT RESOLVED by the Board of Mason County Commissioners as follows:
Section 1. RCW 39.04.280 authorizes the Board to waive standard competitive bidding requirements for the
purchase of equipment where "special market conditions" exist for procurement of the equipment. To the extent any
bidding requirements apply to the purchase of the equipment, in light of findings of fact set forth herein, the Board
finds that special market conditions under RCW 39.04.280(b) exist and that all bidding requirements (if any) are
hereby waived for the purchase of two (2) 2022 Kalmar Ottawa T -2 Yard Tractors.
Section 2. Special market conditions include:
a) Current market research supports the determination that the equipment is currently only available
through one vendor.
b) The equipment may be sold by the provider before the County could complete a formal bid
process.
Section 3. The trade-in of the County’s 2000 T-4 and 2005 T-5 Yard Tractors for the purchase of two (2) Kalmar
Ottawa T-2 Yard Tractors in the amount of $278,920.63 from RWC International, LTD, is hereby approved.
ADOPTED this ______ day of _______, 2022
ATTEST:
_______________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Ch. DPA
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
____________________________________
Kevin Shutty, Chair
____________________________________
Sharon Trask, Vice Chair
____________________________________
Randy Neatherlin, Commissioner
Department: Public Works Department Contact: Richard Dickinson, Ext. 652/Pete Medcalf, Ext 387
Recommended Vendor: RWC International, LTD
Address: 2312 Milwaukee, Tacoma, WA 98421 Phone: 253.272.8401
Cost Estimate: $281,090.66
Describe the item requested and its function: 2022 Kalmar Ottawa T-2 Yard Tractors
1.Check the reasons for the sole source request:
Sole Source: No other items are known to exist which performs the same function
Special Design: Item is of specific design to fit in with an existing installation
Consultant: Providing professional or technical expertise of a unique nature or location availability
Proprietary: Item is held under exclusive title, trademark or copyright
Warranty Service: The vendor is the sole provider of goods and services which the County has
established a standard.
Special Facility or Market Condition
3.Is this product available from other sources? Yes No
4.What necessary features does the vendor provide which are not available from other vendors?
Availability. These tractors are a necessity for the transfer station and need to be replaced before the
other tractor is inoperable.
5.Can your requirements be modified so that competitive products or services may be used?
Yes No If yes, please explain modifications and potential costs: ___________________
6.How does the recommended vendor’s prices or fees compare to the general market? The vendor’s price
was actually the lowest price between the three and the only one with availability. (2 quotes attached.
Tec Equipment wouldn’t write up quote because they don’t have any inventory at this time).
7.What steps were taken to verify that these features were not available elsewhere?
Other brands manufactures were examined. Provide a list of phone numbers and names and
explain why these did not meet the requirement: _________________________________________
Other vendors were contacted but did not meet the requirements. Provide a list of companies and
phone numbers and why they did not meet the requirements: _______________________________
Other, please explain: During the market research, it was determined that there are only three vendors
in the US that sell yard tractors. Staff reached out to the Vendors and received a quote from all three even
though the equipment was back ordered until next year with two of the Vendors.
My department’s recommendation for sole source is based upon an objective review of the product/service
required and appears to be in the best interest of the County. I know of no conflict of interest on my part or
personal involvement in any way with this request. No gratuities, favors or compromising action have
taken place. Neither has my personal familiarity with particular brands, types of equipment, materials or
firms been a deciding influence on my request to sole source this purchase when there are other known
suppliers to exist.
Elected Official or Director Signature for Approval: __________________________ Date: ___________
MASON COUNTY
SOLE SOURCE JUSTIFICATION FORM
Date: October 31, 2022
Quotation Number QD-67115-1
Kalmar Ottawa T2
Picture might show non quoted options.
QD-67115-1 Oct 27, 2022 2 (8)
Page 2
Quotation for Kalmar Ottawa T2
To Mason County From RWC International
Gary Albaugh T.J. McFarland
Quotation Number QD-67115-1
With reference to your inquiry and meeting we have the pleasure in offering you the following equipment
according to your specifications.-
Two (2) Kalmar Ottawa T2
Price per machine USD 131,522
Terms
Payment instructions Invoicing is made per dealer contract
Warranty 24 months or 6000 hours whichever is the sooner, not including damage
and abuse, fair wear and tear, consumables, oils, tires, batteries, filters
etc.
We trust you will find the quotation of interest and look forward to hearing from you. For further information,
do not hesitate to contact us.
Kind Regards
TJ McFarland
QD-67115-1 Oct 27, 2022 3 (8)
Page 3
Technical Description
Basic
machine
Selected options
• ML-008.2 Ottawa T2 4x2 DOT/EPA
**Features may change depending on the options selected**
Chassis
Modular frame design.
Reinforced removable bumper with 55 degree taper curbside.
Mudflaps rear spring loaded
Suspension
Front suspension: Parabolic 3-leaf, lube free, shackle free.
Rear suspension: Solid mount.
Cabin
Cab with Roll-Over protection structure (ROPS), aluminum sliding rear
door and interior LED dome lights.
Three point cab mounting with air suspension.
Electric cab tilt system: 45 degrees with 90 degrees tilt capability.
Integral heating/ventilation system with three vents for driver, 4 front
and 2 side defrost vents and 40,000 BTU heater/defroster.
Tinted glass all windows. (Laminated solar grey in rear only)
Air ride seat with isolator and 2 point retractable seat belt.
Digital instrument cluster: Air pressure, fuel level, hour meter, odometer,
speedometer and critical situations indicators.
Mounting plate integrated into dash for yard management system,
power/ground studs available under the mounting plate.
Electric windshield washer with intermittent pantograph wipers.
Suspended brake and throttle pedals.
West coast 16" x 7" mirrors.
See trough sun visor
Cab dome lights
ICC Light package
Electric System and Lights
12 Volt electrical system with 130 amp alternator.
Headlights, front park/turning, rear park/stop/reverse lights.
One rear facing floodlight on upper right hand side of cab.
Two 12 Volt low maintenance batteries.
7 wire receptacle at rear of cab.
7 wire coiled trailer light cord
Electric back-up alarm.
Pneumatic System
Two color coded and coiled air lines with glad hand couplers.
18.7 CFM Wabco compressor with three air reservoirs and total
capacity 5,444 cu.in.
Color coded air lines and split air brake system.
Hydraulic System
Integral gear type steering with mechanical back-up.
20 gallon hydraulic tank with sight glass.
Constant running PTO/Pump with priority steering circuit.
QD-67115-1 Oct 27, 2022 4 (8)
Page 4
Paint
Cab: Metal structures - Full immersion, multi-stage "E" coat with white
powder coat.
Composite components - Color impregnated. Rubberized undercoating
under cab and skirting.
Chassis: Black powder coat.
Wheels: White powder coat.
Grab handles, steps and platforms: Yellow powder coat.
Max. Road Speed 33 MPH
**Features may change depending on the options selected**
Power train
Selected options
• EG-624 Cummins B6.7 200 HP 2022 EPA (Standard)
This option meets US Federal EPA engine emission requirements and
meets US Federal EPA warranty requirements. The Cummins engine
is clean idle capable, but there will be no Clean Idle decal on the
outside of the vehicle with this option. This option can be acceptable
for all municipalities (outside of CA) that require clean idle but do not
specifically require a clean idle decal.
• Cummins fuel water separator with heater.
• Engine block heater.
• TR-008 Allison 3000
Electronic Transmission and hydraulic torque
converter assembly mounted directly to the engine.
Speeds: 6 forward, 1 reverse
Shifter: Button Type
• FA-340 - Meritor FF-961 Front Axle
Rating: 12k lbs (5.4k kg)
Includes:
16.5" x 5" Brakes
285mm Piloted Hubs
Automatic Slack Adjusters.
• Parabolic 3 Leaf spring suspension, rated 14,600 lbs, shackle free,
lube free.
• RA-403 - Meritor RS24160 Rear Axle
Rating: 30k lbs (13.6k kg)
Ratio: 7.17:1
Includes:
16.5"" x 7"" Brakes
285mm Piloted Hubs
Automatic Slack Adjusters
• No suspension-bolted direct to frame.
• 50 gallon rectangular step type fuel tank mounted on street side.
• 11R22.5 Highway tread tires all around (Standard grade)
Load
carrying
devices
Selected options
• Distribution Package, 17" Lift Height, Std. Boom, 1.5" RBC, 5" Cyl.
• FW-203 Holland FW-35TT fifth Wheel
Maximum vertical load capacity: 36,000 kg (79,366 lbs)
King Pin size: ISO standard 2" (50.8 mm)
QD-67115-1 Oct 27, 2022 5 (8)
Page 5
Includes:
5Th Wheel release/air brake interlock
Cab
Selected options
• Miles per hour speedometer (standard).
• Seat, air-ride vinyl, National 2000
• Heated mirrors west coast type 16" X 7"
• 8" Convex mirrors mounted on mirror arms below the standard
mirrors.
• (1) Cab fan
• Air Conditioner
The air conditioning unit is integrated with the standard-equipped
heating and defrosting system. It includes an internal circulation
system. Most of the air flowing to the cooler is recirculated cabin air.
Some of the cooled air comes from the fresh air vent. Temperature can
be controlled by using the fresh air/recirculation control lever and the
fan switch. Increased and improved air flow now comes from two fans
and three high efficiency molded air ducts and vents for the driver plus
4 front and 2 side defrost vents.
• AM/FM radio w/ BT, USB and AUX input
• Rear window behind the drivers seat
• 5lbs ABC Fire Extinguisher
Installed behind the driver's seat.
Extinguisher type: dry chemical, suitable for fire types A, B and C.
Rechargeable unit.
The valve body is made of nylon material
Non-magnetic structure
Charge weight: 2.3 kg (5 lbs.)
Unit weight: 3.6 kg (8 lbs)
Chassis
Selected options
• Wheelbase 116" (2946mm)
Overall length of the tractor 191" (4851mm)
Trailer Clearance Boom Down 83.3" (2116mm)
Trailer Clearance Boom Up 79.75" (2026mm)
Measures are with standard tires 11R22.5 (41.4" / 1051.56 mm Dia.)
and 17" (432mm) lift cylinders.
• Flexible fender-rear (Does not include mudflaps)
Fender is made of flexible polyethylene (plastic) material aid cleanliness
and help keep debris off both tractor and trailer dusty, dirty and muddy
environments
• Frame Mounted side step
These steps are mounted on the curb side of the tractor allowing
access to the cab from either side.
• Trailer stops for cab protection
To prevent damage to the cabin if the driver does not catch the king pin
when backing the tractor underneath a trailer, a trailer stop option can
be installed.The two trailer stops are made of heavy duty steel plates
fitted to the chassis behind the cabin.
Hydraulics
and
Pneumatics
Selected options
• No ABS (Std. Split Brake System)
• Glad hands both ends trailer air lines.
• Glad hand receptacle bucket (one 6" dia)
• Bendix ´´AD-9´´ air dryer
Helps to prevent malfunctioning and damage to the components of the
pneumatic system, recommended for tractors that are operated in cold
QD-67115-1 Oct 27, 2022 6 (8)
Page 6
weather or in high humidity areas.
- Compact Air dryer
- Replaceable desiccant cartridge
- Heater and thermostat assembly
- Purge valve
- Integrated mounting bracket
• Air Horn
Air horn with dual trumpets. Double-note horn
• Trailer handbrake
Brake lever mounted on steering column, enabling the gradual
application of brakes to the trailer without using the tractor feature.
- Safety feature; Situations where the tractor has a lighter load and the
trailer has a remarkably high load.
- When fully applied, the trailer hand brake can be used as a trailer
parking brake.
• Spitter valve
• Hydraulic system with constant running wet spline PTO and 10
gallon per minute pump and a 20 gallon hydraulic tank.
Electric
system
Selected options
• 12 volt electrical system - negative ground.
• (2) 12 Volt maintenance free 750 CCA batteries.
• Battery disconnect switch
This is a switch mounted on the battery compartment; the switch
isolates the batteries from the trucks electrical system; Allows easy
service and maintenance without disconnecting the battery cables from
the batteries.
• Jump start studs that are located on the side of the battery box.
Provides an electrical connection to jump start other pieces of
equipment from the terminal tractor
• Smart backup alarm
• All electrical connections to be sealed connectors with di -electric
grease.
Open connections sealed with Sherwin Williams EL-601 spray on red
insulating varnish.
• (2) Accessory Power Points - 15A Fuse - 1 Left of the Steering
Column, 1 Behind Boom Control Lever
• (1) LED floodlight mounted in standard floodlight position
• (1) LED High mount rearward facing floodlight mounted off top left
side of cab w/ breakaway brkt
• Strobe light - Amber
Installed to the bracket on the top, rear, curb side corner of the cabin
roof. Electronically operated (no moving parts) for durability and long life
Wired through ignition switch
• LED Headlights
Provide Brighter, Whiter Light and are More Durable and Energy
Efficient. LED Lighting Provides Equivalent Lighting with Approximately
a 90% Reduction in Current Demand.
Miscellaneo
us
Color
Selected options
• Cabin color standard - White RAL9016
• Chassis standard Black RAL9017 with Platforms, steps, and
handles yellow RAL1037
• Standard Color - Wheels
Digitalizatio
n
QD-67115-1 Oct 27, 2022 7 (8)
Page 7
Selected options
• Kalmar Insight Software Licence
One year free trial of Kalmar Insight Software. Upon expiration of the
trial period, the license must be renewed. For more information on
Kalmar Insight, please see the attached brochure.
Please review the Kalmar Insight Terms & Conditions by visiting the link
below. These Terms & Conditions must be accepted prior to activation
of the license.
https://insight.mykalmar.com/terms-and-conditions
Others
Selected options
• Dealer will arrange pre-delivery of unit
QD-67115-1 Oct 27, 2022 8 (8)
Page 8
24:2824:26
STK #131,522.00$
YEAR
MAKE 7,723.33$
MODEL -$
BODY DETAIL N/A
VIN PRICE 1,100.00$
131,522.00$ 200.00$
140,545.33$
2 281,090.66$
STK #
YEAR
MAKE
EXT WARRANTY
-$
-$
281,090.66$
LIENHOLDER
ADDRESS
RESELLER #UBI
T.J. McFarland
10/27/2022
CELLULAR TELEPHONE
360 401 3263 X387
(of which the dealer may retain a portion), term and documentary service fee. All prices are in US Dollars (USD).
express or implied" in accordance with Article 10 on Page 2 hereof as well as with terms
Purchaser hereby agrees to be bound by the terms and conditions to trade-in vehicles
conditions on both Page 1 and Page 2 hereof, that this Vehicle Order cancels
and supercedes any prior agreement, and that as of the date hereof it
GVWR33K&LESS
PURCHASER, BY THE EXECUTION OF THIS ORDER, ACKNOWLEDGES THAT
Mason County
CUSTOMER #DATEPURCHASER NAME
98584
FAX TELEPHONE
All elements of this proposed transaction are negotiable including price, trade allowance, interest rate
OFFICE TELEPHONE
360 401 3263 X 387
STATE / PROV ZIP CODE / POST CODE
100 W Public works Dr
SALESPERSON
RECEIVED A TRUE AND EXACT COPY OF THIS ORDER.
THAT PURCHASER HAS READ ITS TERMS AND CONDITIONS AND HAS
PER UNIT PRICE OF DESCRIBED VEHICLE
NET ALLOWANCE ON USED TRADE-IN(S)*
PURCHASER CONTACT NAME
WA
FEDERAL RETAIL EXCISE TAX (FRET)
MODEL
BODY OR EQUIPMENT
STATEMENT OF DOWNPAYMENT
1. TOTAL PER UNIT PRICE X UNIT #
(per Attachment A (trade terms / conditions); use Attachment B for additional trade-ins)
BALANCE OWED ON USED TRADE-IN(S)*
THE OWNER OF A VEHICLE MAY BE REQUIRED TO SPEND UP TO $150.00 FOR
< IF YES, QUALIFICATION
THE MOTOR VEHICLE DEALER IS NOT WARRANTING THAT A VEHICLE WILL
WA REGISTRATIONS FLEET ID
Used vehicles are sold "as is" "with all faults" and "without warranties of any kind, either
Page 1 of 2
ordered herewith are not supplied, marketed, or warranted by the motor vehicle manufacturer.
WARRANTIES AS MAY APPLY ARE ONLY REFLECTED IN DOCUMENTS SUPPLIED
SEPARATELY FROM THE MOTOR VEHICLE MANUFACTURER'S WARRANTY
PURCHASER'S SIGNATURE
accepted by a dealer authorized representative.
comprises the complete and exclusive statement of the terms of the
NEW VEHICLE NON ORIGINAL EQUIPMENT DISCLOSURE
CASH DOWN PAYMENT
agreement relating to the subject matters covered hereby.
Purchaser also agrees that this order shall not become binding until
FMCSA REGISTRATIONS
UBI
SSN
DEALER #
FRET EXEMPT USED TRADE-IN ALLOWANCE(S)*
2. TOTAL DOWN PAYMENT (TRADE + CASH)
3. CASH BALANCE DUE ON DELIVERY
ENG S/N
and conditions of the Buyer's Guide and Disclaimer of Warranties Agreement where either or
both are applicable (unless stated otherwise in the Vehicle Order).
pmedcalf@masoncountywa.gov
EMAIL ADDRESS
Shelton
CITY
TOTAL PER UNIT PRICE
per Attachment A hereto, that this Vehicle Order includes all of the
VIN OR S/N
PASS ANY EMISSION TESTS REQUIRED BY FEDERAL OR STATE LAW.
< YES OR NONOSALES TAX EXEMPT
REPAIRS IF THE VEHICLE DOES NOT MEET THE VEHICLE EMISSION STANDARDS.
10/27/2022
FRET QUALIFICATION
< YES OR NO
BALANCE OWED TO
ACCEPTED BY DEALER AUTHORIZED REPRESENTATIVE
UNLESS EXPRESSLY WARRANTED BY THE MOTOR VEHICLE DEALER,
APPLICABLE SALES TAX QUALIFICATION
The following equipment, modifications, and/or service contracts pertaining to vehicle(s)
ESTIMATED DELIVERY DATE
(difference between #1 and #2)
N/A
APPLICABLE
*includes additional trade-ins from Attachment B, if any
YES
< IF YES, QUALIFICATIONGVWR33K&LESS
NEW / USED NEW
APPROX MILEAGE 200
DATE
USED VEHICLES
NEGOTIATED
MC #
STREET ADDRESS / P. O. BOX
Pete Medcalf
I hereby order from RWC INTERNATIONAL, LTD. the following described vehicle subject to all terms, conditions and agreements herein.
CUSTOMER PO#NRR
STATE & LOCAL TAXES (10.6%)
EXTENDED WARRANTY
DLR ASSIGNED #
Yard Tractor
2022
Ottawa
363105 / 363106
2022 Kalmar Ottawa T-2 DOT / EPA yard tractor
VEHICLE ORDER
RWC INTERNATIONAL, LTD.
2312 MILWAUKEE
TACOMA, WA 98421
TITLE & LICENSE FEES
DOCUMENTARY SERVICE FEE
NON-VEHICLE SALES TAX (10.1%)
CUSTOMER
253-272-8401
EIN
RESELLER #
EIN
USED TRADE-IN ALLOWANCE
USDOT #
PRICE CHANGES
TAXES
WARRANTY
RWC GROUP
this Order either before or subsequent to delivery thereof to Purchaser.
prior to delivery of the new motor vehicle(s) ordered hereunder to Purchaser, Purchaser may, if dissatisfied therewith, cancel this Order, in which event if a used
at any time without notice and without obligation to make the same or any similar change upon any motor vehicle, equipment, accessories or parts thereof covered by
6. The motor vehicle, equipment and accessories manufacturers reserve the right to change the design of any new motor vehicle, equipment, accessories or parts thereof
DEFINITIONS
ADDITIONAL TERMS AND CONDITIONS
hereunder is not to be delivered to Seller until delivery to Purchaser of such motor vehicle, the used motor vehicle shall be reappraised at that time and such
1. As used in this Order the terms (a) “Purchaser” shall mean the party executing this Order as such on Page 1 hereof, and (b) “Seller” shall mean
3. Except as agreed in Attachment “A” to this Order, if any used motor vehicle which has been traded in as a part of the consideration for the motor vehicle(s) ordered
motor vehicle has been traded in as a part of the consideration for such new motor vehicle, such used motor vehicle shall be returned to Purchaser upon payment
event of an increase in wholesale price(s) thereof. In the event the price of the new motor vehicle(s), equipment or accessories ordered hereunder is increased
of a reasonable charge for storage and repairs (if any) or, if such used motor vehicle has been previously sold by Seller, the amount received therefor, less a selling
commission of 15% and any expense incurred in storing, insuring, conditioning, or advertising said used motor vehicle for sale, shall be returned to Purchaser.
2. The motor vehicle, equipment, and accessories manufacturers reserve the right to change the wholesale price(s) of new motor vehicles, equipment and accessories to
dealers without notice. Seller hereunder reserves a similar right against Purchaser to increase the retail price(s) of the unit(s) described on Page 1 hereof in the
TRADE-IN ALLOWANCES
failure or refusal of Purchaser to accept delivery of the motor vehicle ordered hereunder or to comply with the terms of this Order, to retain as liquidated damages
4. Purchaser agrees to deliver to Seller satisfactory evidence of title to any used motor vehicle traded in as a part of the consideration for the motor vehicle(s) ordered
5. Unless this Order shall have been cancelled by Purchaser under and in accordance with the provisions of paragraph 2 or 3 above, Seller shall have the right, upon
hereof, except where such motor vehicle is of a type normally used for personal, family, or household purposes, manufactured after July 3, 1975, subject to
9. There are no implied warranties of merchantability, of fitness for a particular purpose or which extend beyond the description of the motor vehicle described on Page 1
FAILURE OR DELAY IN DELIVERY
7. Seller shall not be liable for failure to delivery or delay in delivering the motor vehicle covered by this Order where such failure or delay is due, in whole or in part,
to any cause, beyond the control of or without the fault or negligence of Seller.
sales volume (Federal, State or Local) unless expressly so stated. Purchaser assumes and agrees to pay, unless prohibited by law, any such federal excise, sales,
PURCHASER'S INITIALS
10/27/2022
DATE
or in this vehicle.
“as is” “with all faults” and without warranties of any kind, either express or implied. Any warranties on the vehicle sold hereby are those made by the
description on Page 1 hereof. Purchaser will bear the entire expense of repairing or correcting any defects that presently exist or that may occur on
expenses and losses as Seller may incur of suffer as a result of such failure or refusal by Purchaser.
8. The price for the motor vehicle specified on the face of this Order does not include federal excise taxes, sales taxes, use taxes or occupational taxes based on
DESIGN CHANGES
reappraised value shall determine the allowance made for such used motor vehicle. If such reappraised value is lower than the original allowance therefor shown
on Page 1 hereof, Purchaser may, if dissatisfied therewith, cancel this Order, provided, however, that such right to cancel is exercised prior to the delivery
of the motor vehicle ordered hereunder to Purchaser and surrender of the used motor vehicle to Seller.
TITLE TO TRADE-INS
hereunder at the time of delivery of such used motor vehicle to Seller. Purchaser warrants any such used motor vehicle to be his property free and clear of all liens and
encumbrances except as otherwise noted herein.
LIQUIDATED DAMAGES
and any new equipment or accessories warranty delivered to Purchaser with such vehicle shall apply and the same is hereby made a part of hereof as though fully
set forth herein, and (2) in the case of a used vehicle the applicability of an existing manufacturer’s warranty thereon, if any, shall be determined by the terms
of such warranty.
USED VEHICLES ARE SOLD AS IS
OTHER FORMS AND DOCUMENTS
11. Purchaser, before or at the time of delivery of the motor vehicle(s) covered by this Order and before the extension of any credit, will execute such other forms
of agreement or documents as may be required.
Page 2 of 2
10. Any used motor vehicle sold to Purchaser by Seller under this Order has been inspected by Purchaser and is sold by the Seller and purchased by the Purchaser
Seller’s written warranty or service contract entered into at the date of this contract or within ninety (90) days thereafter and not purchased for commercial or
industrial use. There are no express warranties; and no representations, promises or statements have been made by Seller with respect to the motor vehicle
described on Page 1 hereof unless endorsed hereon or incorporated herein by reference, except that (1) in the case of a new vehicle the printed new vehicle warranty
use, or occupational taxes imposed on or applicable to the transaction covered by this Order, regardless of which party may have primary tax liability therefor.
any partial payment made by Purchaser, and in the event a used motor vehicle has been traded in as a part of the consideration for the vehicle ordered hereunder,
to sell such used motor vehicle and reimburse himself out of the proceeds of such sale for the expenses specified in paragraph 2 above and for such other
3737 112 Street SW | Lakewood | WA | 98499
Thursday, October 27, 2022
PREPARED FOR REFERENCE
MASON COUNTY PUBLIC WORKS
PO BOX 1850
100 w public works drive
SHELTON, WA-Washington 98584
USA
Effective 10/27/2022 to 11/6/2022
Quote # QUO-57897-H4R3S1
Account Manager Noel Solis
Direct Phone 206-571-3418
E-mail NSolis@leavitt.ca
TICO - PROSPOTTERDOT23 Proposal: Leavitt Machinery is pleased to provide this proposal with the following specs.
Tico Pro-Spotter DOT Standard Features:
ENGINE: Cummins 2021-B6.7 - 200HP@ 2400 RPM, 520lb/ft
@ 1500 RPM, Selective Catalytic Reduction (SCR),
Decomposition Reactor, Diesel Particulate Filter (DPF) w/
Diesel Exhaust Fluid (DEF) w/Quality Sensor
Telematics: Edge Connect
TRANSMISSION: Allison RDS 3000 Gen V w/ 3 Year Warranty
FRONT AXLE: Meritor FF961 (12,000 lbs rating), 285mm Hub
Piloted Axle w/Haldex Auto Slacks w/ 14,500 lb suspension
STEERING: Sheppard M100 Mechanical Linkage w/ Power
Assist
REAR AXLE: Meritor RS24-160, 7.17:1 Ratio (30,000 lbs.
rating) 285mm Hub Piloted Axle w/Haldex Auto Slacks
Brake System: Dual Circuit Brake system with 3rd reservoir
with ABS
REAR SUSPENSION: Solid
WHEELBASE: 116"
FIFTH WHEEL: Holland FW 35TT (80,000 lbs rating) Cast Fifth
Wheel
LIFT CYLINDERS: 17" Lift, 5" Diameter, Power Up - Power
Down
TIRES & WHEELS: 11.00R22.5 w/ 285mm Hub Piloted Wheels
EXHAUST: 4" Vertical w/ Extended Turn-Out
PAINT: Cab-White Gelcoat; Frame-Black; Wheels-White:
Gratings- Orange; Bumper- Orange
STANDARD CAB FEATURES:
Composite Cab w/ Extended Head Room; LED Cab Clearance
Lights; 4 Point, Dual Air Bag Suspension; Front of Cab Easy
Access Panels for Electrical and HVAC Systems; Electrically
Controlled - Hydraulically Operated Cab Lift; Low Oil Pressure
- High Coolant Temperature Engine Protection System;
Cushion Grip Tilt-Steering; All-Steel Dash Assembly With
Access Panels; CANBUS Electronic Gauge Clusters; Auxiliary
Dash Power Supply; Transparent Sun Visor; Bostrom Baja Air-
Ride Seat with arm rest; Power-Up/Down Driver Side
Window; Curbside Slide/Vent/Pop-Out Window; Air Release
Fifth Wheel; Electric Horn; 40,000 BTU Fresh Air Heater;
Storage Box Inside Cab; LED Dome Light; Three Point Orange
Seat Belt; Cup Holder; Overhead Pantograph Style Windshield
Wipers; Dual Air Operated Rear Transparent Poly Carbonate
doors; Toe-Catch Guard Entry Step; Electric Servo Joystick
5th Wheel Control
STANDARD FRAME & CHASSIS FEATURES:
ASTM A36/A572 Modified 50,000 Yield Strength 12"x
3" Reinforced Steel Channel Main Frame w/Continuous
Welds; Heavy Duty Boxed Boom w/1.5” Boom Sides, 5”
Hydraulic Cylinders; Galvanized Cab Floor w/Rub Rail
Protection; Galvanized Full Width & Height Cab Protection
3737 112 Street SW | Lakewood | WA | 98499
Bar w/Integrated Trailer Stops; Muffler Guard; 18” Bumper
with 7” Stand-Off; Galvanized Bolt-On Right Side Mirror
Stanchion; LED Headlights; Cab Protection Bar Mounted LED
Stop/Turn/Tail Lights; (2) Side Facing, (2) Rear Facing LED
Flood Lights; 1 5/16 inch dia. Handrails, 65 Gallon Step Fuel
Tank; Silicone Coolant Hoses w/Constant Torque Clamps;
Noise & Heat Abatement System; Ground Check Fluid Levels
(Engine Oil, Coolant, Transmission Fluid); Proprietary Severe
Service Flywheel/Transmission Isolation System;
Turbocharged 18.7cf Air Compressor; Fuel Filter/Water
Separator; Coolant Surge Tank; 20 GPM Hydraulic Pump; 7
Wire Trailer Receptacle Box; 15’ Straight Rubber Airlines;
Glad Hand Receptacle Box; Stemco Oil Seals, Synthetic Lube
in Front and Rear Axles
STANDARD FEATURES NOT OFFERED BY THE COMPETITION:
Dual Air Operated Rear Transparent Doors (Poly Carbonate);
Removable Composite Cab, Galvanized Bolt-On Curbside
Fender
YOUR CONFIGURATION
Base 1 TICO DOT/EPA 2023-B6.7
Engine 1 Ground Level Dual Stage Air Filter with pre-cleaner mounted on Cab
Protection Bar
Engine 1 Maximum Vehicle Speed Rating - 33 MPH
Engine 1 Maintenance Monitor Time / adjust to: _____ Default setting = 500 hrs.
Engine 1 Idle Time / adjusted to: ______ Default setting = 10 min.
Engine 1 Global Max Vehicle Speed (on road) / adjust to: _____ Default setting =
33MPH
Telematics 1 United States Coverage (AT&T)
Fuel System Options 1 Fleetguard Heated Fuel Filter/Water Separator with Heater and Water Sensor
Frame Accesories 1 Full Over-the-Tire Flexible Rear Fender w/ Front & Rear Mud Flaps
Bumper Options 1 Bolt-On Tow Pins for 18" STD Bumper
Trailer Options 1 Bendix ADIP Air Dryer
Trailer Options 1 Heated Spitter Valve
Trailer Options 1 Nylon Coil Trailer Air Lines (red & blue)
Trailer Options 1 Glad hand Extension- color coded
Trailer Options 1 Cast Iron Glad Hand Receivers
Fith Wheel Options 1 Fifth Wheel Jaw Lock Warning Light
Transmission Options 1 Allison 5 Year Extended Warranty
Cab options 1 Dual Air Horn, Mounted RH Side of Cab w/Pull Cable
Cab options 1 Right Side Cab Fan
Cab options 1 West Coast Side Mirrors Heated
Cab options 1 8" Convex Mirrors HEATED
3737 112 Street SW | Lakewood | WA | 98499
YOUR CONFIGURATION
Cab options 1 Emergency Triangle Flare Kit
Electrical Options 1 Coiled 7 Wire Trailer Light "Cable" w/ ABS Connection (Green)
Electrical Options 1 Adjustable Back UP Alarm - Generic
Electrical Options 1 LED Amber Strobe (Trucklite)
Electrical Options 1 (2) Additional LED Flood lights Mounted on Bottom of Cab Bar
Electrical Options 1 Daytime Running Lights (DRL's)
Heating Options 1 Heater with Integral Air Conditioning -32,500 BTU's Rating
Seat Options 1 Bostrom, T915 Mid-Back, Air Ride, Cloth with Isolators
Special Options 1 Galvanized Battery Box Base With Lid
Special Options 1 Federal Highway DOT Inspection (Unit Inspected and Decaled Out of Factory
for Service)
WARRANTY
Standard Warranty Limited Standard 2 year or 6000 hours, 7 years Frame, Cummins 2 years
or 2000 hours, Meritor 1 year parts only, Allison 3 years
SHIPPING TERMS
CIP-Carriage & Insurance Paid to buyer site, Seller assumes cost & risk.
PRICING
1 TICO - PROSPOTTERDOT23 $156,960.00 USD
Terms and Conditions:
Payment terms are due on receipt of order by wire, bank draft or certified check. All taxes and enviro fees are extra. Lease options
are based upon approved credit and do not include applicable taxes. Lease payments are based upon one advanced payment, but
can be financed in total.
Non-refundable deposit required of up to 50% for custom or factory orders. Prices are subject to change without notice in
accordance with increases in manufacturers prices, freight costs, interest rates changes, foreign exchange rates, customers,
government import/export laws and excise taxes.
When applicable on electric/battery powered equipment, the customer is responsible for installation of charger.
Prices are subject to change due to exchange or interest rate fluctuations.
Subject to change due to manufacturer specifications, supply availability and government import/export laws.
Your product configuration may not be exactly as shown in the image on this quote.
3737 112 Street SW | Lakewood | WA | 98499
Your signature constitutes an acceptance of the machine specifications above.
Quantity
MASON COUNTY PUBLIC WORKS Leavitt Machinery
Authorized Agent Signature Authorized Agent Signature
Date Signed Date Signed
Noel Solis
Printed Name Printed Name
Industrial Sales & Rentals Representative
Title/Position Title/Position
Customer Purchase Order Number
3737 112 Street SW | Lakewood | WA | 98499
Our Product Support and Customer Service Focus
Leavitt Machinery is proud to have the opportunity to propose our products to you and want
to ensure that you are confident in our ability to support your needs!
The success of your potential purchase from us will come with the highest level of Product
Support and Customer Service in the industry.
Health & Safety
COR Certified
Comprised of a Safety Task Force and
Committee
Weekly Tool Box Meetings in every location
Ongoing Safety Bulletins distributed company
wide
Monthly Branch Safety Audits and Meetings
Service
Over 160 factory trained technicians
Full-time Technical Support Center
Industry leading tooling and technology – check
out our Service App!
Short Term Rentals
Over 2,300 pieces of equipment
Forklifts, Telehandlers, Aerial Work Platforms,
Scissor Lifts, Heaters, Light Towers,
Compressors, Light Towers, Industrial Sweepers,
Terminal Tractors
Operator Training
Training over 30,000 operators annually in all
disciplines
Over 20 full-time trainers on staff - Expertise
and Certified Courses
Training can be conducted on site, or in one of
our professional facilities
Courses are recognized by WCB and OH&S
Learning Management System (LMS) for
customers providing effective risk management
Parts
Over $14 million in inventory
Aggressive and automated stocking parameters
Parts Support Center for overflow calls and
outlying areas with over 100 years of industry
experience
Used Equipment
Over 1,500 pieces of equipment in stock
Asset disposal services
Auction services
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Jennifer Beierle Ext. 532
Department: Support Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): November 7, 2022 Agenda Date: November 22, 2022
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: 8.5
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Draft Requests for Supplemental Appropriations and Amendments to the 2022 Budget – 2nd and Final
Planned Budget Hearing for 2022
Background/Executive Summary:
Requests for supplemental appropriations and amendments to the 2022 budget are attached. This is the
first draft of the 2nd and final planned budget amendments for 2022. A more complete list of requests will
be briefed to the Board on November 14th, 2022.
Budget Impact (amount, funding source, budget amendment):
See Attached
Public Outreach (news release, community meeting, etc.):
RCW 36.40.100 requires the Board to publish notice in the official county newspaper for two consecutive
weeks prior to the budget hearing.
Requested Action:
Approval to set a Public Hearing for Tuesday, December 20, 2022 at 9:15 a.m. to consider the approval
of the supplemental budget requests and budget transfers to the 2022 budget.
Attachments:
Proposed 2022 Budget Amendment #2 Draft
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Diane Zoren/John Taylor Ext. 747/806
Department: Parks & Trails Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 3 & November 7, 2022 Agenda Date: November 22, 2022
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: 8.6
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. 2022-078 & 2022-079 Contract No. __________ County Code:
Item:
Bringing back the request to amend the Parks & Trails Field Use Fees.
Background/Executive Summary:
At the October 3 briefing a resolution was brought forward for the 2023 Field Use Fees using the current
Fees and Charges Policy for the Parks & Trails Department, Section IV, which states the fees will be
adjusted annually by using the Seattle Consumer Price (CPI) Index. The 2023 increase would be 10.1%.
The Commissioners asked for options and after reviewing other County department rate setting policies,
staff is recommending the Parks Fee policy be changed to allow for an annual adjustment using the
Seattle-Tacoma-Bellevue CPI-U (Consumer Price Index – Urban) August to August with a minimum
annual increase of 2% and a maximum annual increase of 5% or 7%. The Seattle-Tacoma-Bellevue CPI-
U for August 2022 is 9%. Below are the field use fees with a 5% and 7% increase.
ORGANIZED YOUTH
LEAGUES:
Use 2022 Rate 2023 Rate 5% 2023 Rate 7%
Based on 2-Hour Practice Practice $ 20.50 $ 21.50 (+$1) $ 22.00 (+1.50)
2-Hour Slot with Field Prep Game $ 35.00 $ 36.75 (+1.75) $ 37.50 (+2.50)
ORGANIZED ADULT
LEAGUES:
Use 2022 Rate 2023 Rate 5% 2023 Rate 7%
Practice $ 29.00 $ 30.50 (+1.50) $ 31.00 (+2)
Game $ 42.00 $ 44.00 (+2) $ 45.00 (+3)
Mason County
Agenda Request Form
TOURNAMENTS:
Includes Field Preps Per Field $ 153.50 $ 161.00 (+7.50) $ 164.25 (+10.75)
Full
Complex
$ 1,071.00 $ 1,124.50 (+53.50) $ 1,146.00 (+75)
MISCELLANEOUS
FIELD USE:
Per Hour $ 20.50 $ 21.50 (+1) $ 22.00 (+1.50)
Staff is also requesting the approval of the resolution increasing the 2023 Field Rental Rates for the
Mason County Parks & Trails Department by the agreed upon annual adjustment (5% or 7%) and approve
the revised Field Use Agreement.
The Parks & Trails Advisory Committee is supportive of increasing the 2023 rates.
Budget Impact (amount, funding source, budget amendment):
Based on the average revenue from field rental of $20K, the 5% increase will generate an additional
$1,000; 7% increase an additional $1,400.
Public Outreach (news release, community meeting, etc.):
A rate increase was reviewed by the Parks & Advisory Committee.
Requested Action:
Approval to amend Resolution 10-09 Fees and Charges Policy for Mason County Parks and Trails
Department to implement an annual adjustment beginning January 2023 using the Seattle-Tacoma-
Belleville CPI-U (Consumer Price Index – Urban) August to August with a minimum annual increase of
2% and a maximum annual increase of 5% and to add this policy to the Mason County Code. Approval
to amend Resolution 2021-080 establishing the 2023 Field Rental Rates for the Mason County Parks &
Trails Department. The rates are increased 5%.
Attachments:
Fee schedule with a 5% and 7% increase
Exhibit A
ORGANIZED YOUTH LEAGUES Use 2022 Rate 2023 Rate 5%2023 Rate 7%
Based on 2-Hour Practice Practice 20.50$ 21.50$ 22.00$
2-Hour Slot with Field Prep Game 35.00$ 36.75$ 37.50$
ORGANIZED ADULT LEAGUES:
Practice 29.00$ 30.50$ 31.00$
Game 42.00$ 44.00$ 45.00$
TOURNAMENTS:
Includes Field Preps Per Field 153.50$ 161.00$ 164.25$
Full Complex $1,071.00 1,124.50$ 1,146.00$
MISCELLANEOUS FIELD USE:Per Hour 20.50$ 21.50$ 22.00$
Cleanup Fee
Biohazard Cleanup Fee 450.00$ $650.00
Supplemental Fees
3.5' X 8' sign on outfield fence $200.00/year $350.00/2 years
3.5' X 8' sign on outfield fence in preferred location $375.00/year $675.00/2 years
Sponsor is responsible for purchasing sponsor banner
County Staff will erect and remove banner at the end of the season
Deposits
Field Set Up
Deposit-Local League Play
MASON COUNTY PARKS DEPARTMENT 2022/2023 FIELD RENTAL RATES
Payment-Local League Play
Payment-Tournament Play
Tournament play payment of ?? deposit for one day or ?? for two days is due upon acceptance of schedule,
even for multiple day reservations. The deposit will be rolled forward to the next tournament date for multiple
dates scheduled.
Deposit-Tournament Play
Local league play will be billed mid-season for the first half and again at the end of the season for the second
half. Payment due upon receipt of invoice.
Fee charged if field is not returned in condition it was received or cigarette
butts or sunflower seeds left on the Synthetic Turf $ 300.00
Tournament play payment of ?? for one day or ?? for two days is due on the Friday prior to tournament play.
Deposits refunded if cancelled at least 21 days before first day of play. Deposit is 100% forfeited if not canceled
at least 14 days before first day of play and new deposit required for future reservations.
Field set up shall be called in to MCRA 3 days before a tournament.
Local League play payment of $375 deposit due upon acceptance of schedule even for multiple day
reservations.
C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\Field Use Rates 2023
7% increase.xlsx
J:\RESOLUTIONS & ORDINANCES\RESOLUTIONS -ORDINANCES Word Files\2022\Fees & Charges Policy
for Parks.docx
RESOLUTION NO. _______
AMENDING RESOLUTION 10-09 FEES AND CHARGES POLICY FOR MASON COUNTY PARKS
AND TRAILS DEPARTMENT AND ADD TO THE MASON COUNTY CODE, CHAPTER 2.
WHEREAS, Chapter 67.20.010 RCW, provides the authority for Counties to own and operate
recreational facilities for public use, and to set forth the regulations, policies, and practices governing
such use, and
WHEREAS, Mason County Parks and Trails Department owns and operates County Parks for the
enjoyment and use of its residents and visitors, and
WHEREAS, the use of County Parks along with operations and maintenance costs have increased;
WHEREAS, the Fees and Charges for certain park use and services can enhance funding from the
Current Expense Fund, and
WHEREAS, the Fees and Charges Policy for Mason County Parks and Trails Department was adopted in
2009 and it is recommended to amend Section VI. CALCULATING FEES AND CHARGES;
NOW, THEREFORE BE IT RESOLVED that the Board of Mason County Commissioners does hereby
amend Section VI. CALCULATING FEES AND CHARGES in the Mason County Parks and Trails Fees
and Charges Policy as follows:
Fee's and charges shall be established by the Board of County Commissioners. Fees and
charges will be adjusted annually beginning January 2023 by using the Seattle-Tacoma-
Bellevue CPI-U (Consumer Price Index – Urban) August to August with a minimum annual
increase of 2% and a maximum annual increase of 5%.
And add this Policy, as set forth in Exhibit A, to Mason County Code Chapter 2.
Signed this 22nd day of November, 2022.
ATTEST:
__________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
_________________________________
Tim Whitehead,
Chief Deputy Prosecuting Attorney
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
_____________________________
Kevin Shutty, Chair
____________________________
Sharon Trask, Commissioner
_____________________________
Randy Neatherlin, Commissioner
J:\RESOLUTIONS & ORDINANCES\RESOLUTIONS -ORDINANCES Word Files\2022\Fees & Charges Policy
for Parks.docx
Exhibit A
Mason County
Parks & Trails Department
"FEES AND CHARGES
POLICY"
1
INTRODUCTION
Why does Mason County Parks & Trails Department need a fees and charges policy?
The nation's park and recreation agencies have always, to a greater or lesser extent, offered
diversified recreational services to its citizens, recognizing government's responsibility to provide
open space, parks, trails, and leisure opportunities. But, in view of the increasingly heavy
demands for new and expanded services, the rapid increase in operating costs and capital
expenditures, and because of limited access to tax revenue, it has become difficult to maintain
existing levels of service, much less provide new services. Consequently, park and recreation
agencies must develop sound and consistent policies that will serve as a tool for evaluating
services and establishing appropriate fees and charges. The imposition of fees makes possible for
continued maintenance services, administrative support, recreation services and can be justified
on the basis that such services would not otherwise be possible.
The reduction in the availability of tax dollars for public services, particularly at local levels of
government for parks and recreation services continues to shrink. The result is local jurisdictions
must either to reduce the quality and range of community services offered or to seek alternate
revenue sources to finance these services, or both.
In many government organizations the primary alternate source of revenue to the property tax and
sales tax is reasonably based user fees and charges that have a direct service benefit.
1. STATEMENT OF PHILOSOPHY:
The underlying principle of the Mason County Parks & Trails Department fiscal program
must be to efficiently offer the most diversified recreational services possible, ensuring that
all citizens of Mason County have equal opportunity and choice in participation. Since the
demand placed upon the department to provide services is greater than the public's ability or
willingness to appropriate public funds to support that demand, it has become an economic
necessity to charge certain fees for these services. However, fees and charges for Mason
County Parks & Trails Department services provide only one source of financing for the
public agency. Fees must be thoroughly evaluated prior to inception to integrate them into
the fiscal matrix supporting public parks and recreation services, a matrix which includes
general fund appropriations, capital improvements funds, grants-in-aid, and special gifts and
donations. The Board of County Commissioners, as the policy body of Mason County, must
determine the amount of general fund support versus user fees.
The goal of this fees and charges policy analysis is to establish a written operating
philosophy and a consistent policy statement that will be formally adopted by the Park &
Recreation Advisory Board and the Mason County Board of County Commissioners.
2
A. General Philosophies
Mason County Parks and Trails Department Mission Statement:
"Provide a diverse system of safe, attractive, and professionally maintained parks,
trails, and recreation opportunities designed to enhance the quality of life for all who
reside in and visit Mason County."
IT IS THE GOAL OF MASON COUNTY TO PROVIDE
OUR CITIZENS:
A Quality of Life Commitment by:
Providing for each individual within Mason County; recreation, parks, trails, and
open spaces;
Providing safe and clean recreation and park facilities for use by the public; and
Providing accessibility for all and encouragement for everyone's active
participation.
Quality Parks & Recreation Services by:
Providing adequately trained, qualified and certified staff for park maintenance and
operations;
Providing trained and qualified staff for office operations and administration, and
Providing trained and qualified staff to deliver excellence in customer service.
Opportunities for Community Involvement by:
Involving the public in the planning, design, operation and evaluation of park
programs, activities and facilities; and
Providing the opportunity for all residents to visit parks and trails and to utilize the
facilities of the department.
Excellence in Fiscal and Operational Services by:
Developing an objective cost analysis to use as a planning and operating tool to
improve the management and cost recovery for department services;
Providing County residents with fees and charges that reflect the tax support
provided to the department by the County elected;
Establishing user fees and charges that are equitable for all users;
Establishing user fees that encourage payment by users for services provided to
individuals or user groups for their specific use;
Establishing a scholarship program to provide assistance to those who cannot
afford the fees and charges; and
Continuing to provide fundamental basic services free of charge, except through
taxes paid, to the public.
3
B. Specific Philosophies
IT IS THE POLICY OF MASON COUNTY THAT:
1 . Basic Park & Recreation Services Should Be Free
Fundamental services are those that tend to preserve and promote physical and mental
well-being, provide patron safety, and provide park and recreation services and
facilities to groups with limited ability to provide for themselves, such as the young,
the older citizen, the disabled and the economically disadvantaged. Therefore, public
funds should be used for acquisition of lands, improvement of existing property and
facilities, management, maintenance and basic services.
Other park and recreation services and facilities should be free unless fees are
determined appropriate because of one or more of the following:
a. Cost per hour of the service or operating the facility. This may be so where:
the service uses consumable materials; the service requires a
facility with high capital, operating or maintenance costs; the service
requires special preparation or clean-up (baseball fields); the service
requires an extra cost above the average normal anticipated cost.
b. A fee will expand activities for all people, at the least possible cost to the
majority of citizens; therefore, charging a fee assists in providing activities
of a special nature.
c. Use of the service or facility is limited to a relatively few individuals or
special interest groups of a private character; therefore, those who directly
benefit to the exclusion of others should pay extra for the privileges
enjoyed.
d. Public property is used for private economic gain; therefore, the fees and
charges for use of public recreation and park facilities by private and closed
membership groups should be implemented.
e. The public demands more activities and more services beyond the level of
commitment from appropriated taxes dedicated to pay for them.
2. Special Considerations given:
Mason County Parks and Trails Department fees and charges policy must be
flexible allow for discounts for people who do not have the ability to pay and or
organizations that agree to a formal partnership with the City.
4
a. Ability to Pay Criteria:
Some individuals may not be able to afford the fees and charges for
facilities managed by the department. In such cases the department may
provide discounted rates.
b. Special Interest/Partnership Groups:
Special consideration should be granted to special interest groups or
individuals in the form of discounted fees or charges. Exceptions may be
granted to groups who are sponsored by the Department and/or the County
who provide in-kind volunteer services or revenue donations with a direct
benefit to the operations and maintenance of the Department. Partnership
agreements may also provide opportunities for exception consideration. In
all cases this must be addressed within the formal partnership agreement.
C. Proprietary or Commercial Groups:
Proprietary or commercial groups using Mason County parks or facilities
for financial gain or profit should be charged an additional fee for the
privilege of conducting their business on Mason County Parks & Trails
Department property. Such additional fees are warranted in that the
Department's fee and charges program is designed to recover costs for
facilities on a non-profit basis. Therefore, the use of these facilities by for
profit purposes is inconsistent with Mason County Parks & Trails
Departments basic philosophy and revenue goals. Where public developed
and maintained resources are used by a for-profit group to make a profit,
the public should share in that profit to recover a portion of the
management and development costs.
d. Non residents:
Definition: An individual and immediate family not residing in
and/or owning property/business within the boundaries of Mason
County.
Many individuals who live outside Mason County participate in and enjoy
the use of Mason County Parks & Trails Department facilities and
recreation services but make property tax contribution to help support the
operation.
Therefore, it may be reasonable to incorporate into the fee-and-charges
policy, non-resident fees for admission, reservations/rentals, and
participation fees.
5
Note: any park acquired or developed with grant money from the
Recreation and Conservation Office (RCO) can not have a higher
nonresident fee charged and a low resident fee charged.
11. DEFINITIONS OF FEES AND CHARGES
A. Basic Services
Basic Services are the maintenance of clean, safe, attractive parks and buildings for the
general public as well as services to those persons who are unable to take advantage of
the regular services because of either financial restrictions or a disability.
Generally, basic services are offered to the public free. All costs for providing these
basic services are paid from the appropriated budget. Unscheduled use at a park play
area would be an example.
B. Special Services
Special Services are those above Basic Services, for which the department normally
incurs additional costs or which are provided for the benefit of a particular individual
or group rather than the general public. Program administrative costs (salaries plus
fringe benefits) as well as the cost of the services and supplies associated with the
provision of these specialized recreation programs shall be offset by the assessment
of an appropriate fee. Rental of baseball fields or picnic shelter would be an example.
111. TYPES OF FEES AND CHARGES
Mason County Parks & Trails Department has identified six (6) basic fees and charges. They
are:
A. Entrance Fee
A fee charged for usage of a park, or developed site, usually large, open area with
controlled access/egress, such as the sports complexes.
B. Admission Fee
A fee charged for entry into a building or structure. Some type of program, event,
demonstration, or exhibit to attract visitors is usually offered. A special event at a
facility would be an example.
C. Rental or Reservation Fee
Payment for the exclusive use of a facility. The word exclusive is emphasized
because the individual pays for the privilege of using the facility without interference.
6
For example, if the Shelter at Walker Park is reserved for a family reunion, the group
has exclusive use during the rental period. Equipment, such as additional picnic tables,
barbecues or staff time for set-up, take down or clean-up, could also be covered by the
fee.
D. User Fee
A charge to an individual or organization for use of a park or facility. The field use
fees at MCRA and Sandhill Park are examples, or the fee to launch a boat at one of
the County boat launches.
E. License or Permit Fee
A fee to account for the privilege to perform a particular action. The payment for a
permit or license to use the parks for profit or for a commercial enterprise to operate
within a park or facility.
Special Services Fee
A charge for receiving extraordinary services beyond customary levels or for having
the use of special equipment or facilities where the benefits are specific to the
individual or group which requests the service. Installation of a pitching mound is an
example.
FEE ESTABLISHMENT
In cases where fees are to be charged, the fee rate should be instituted to off set
operational costs if possible and to lower the financial subsidy that is provided to the Parks
and Trails Department through the budget process. For example, fees charged for baseball
games should be based to the greatest degree possible on the costs to prepare a
field, including labor charges and supplies. Capital cost for equipment would generally not
be included in the fee calculation.
V. COMMERCIAL USE OF FACILITIES
Safeguards are necessary to ensure proper use of public facilities when requests are
received by the Department to conduct commercial or promotional activities on park or
County property or to utilize the names of public structures or facilities in advertising a
product.
A. Requisites for Approval:
Commercial and promotional activities in parks and recreation facilities should be
authorized only if they provide a positive public service and meet a legitimate
public need and do not take precedence over public recreation use.
7
Commercial or promotional activities on park property shall be permitted only
when they are clearly not in conflict with ongoing Department sponsored
programs, or if the program can be conducted without any restriction on public
use for an unreasonable period of time.
Commercial or promotional use of public facilities including use of public
names of structures should not be authorized if such use constitutes an
expressed or implied endorsement of commercial products, services, or
activities.
Fee's charged for commercial use of parks should be higher than fees charged to the
general public for recreational use in cases where a fee is charged to the public to
use parks.
B. Authorization to Approve Requests:
A request to conduct commercial or promotional activities on park areas, to post
forms of advertising on park premises, or to utilize the names of structures or
facilities in advertising a product should be directed to the Parks & Trails Director.
Approval shall be granted by the Director or their designated representative for
permission to post signs, banners, posters or any other forms of advertising on
park facilities. All materials of this type must be consistent with the overall
aesthetic appearance of the park. Advertising materials for specific activities
must be taken down upon completion of the event. Such items donated for
permanent use at a park facility must meet all of the aforementioned
requirements for approval.
Requests to utilize the names of public structures or facilities in advertising a product
should be forwarded to the Director for approval.
Commercial activities will be approved through a license or permit process.
C. Charges for Commercial Activities:
All costs incurred by the Department resulting from commercial use of a park or
County facility should be recoverable as a part of the special service fee.
Groups or organizations conducting commercial activities at park facilities must pay
a higher rate than the prevailing rental rates for use of the facility by the general
public.
Sponsors of profit-making, commercial activities conducted on park or County
property must provide the department with evidence of comprehensive general
liability insurance sufficient to protect the County against risk, with a limit of
8
at least $1.0 million for each occurrence, which names the County as an
additional insured, or Certificates of Insurance acceptable to the Director.
In addition to the rental fee and insurance, the sponsors of profit-making,
commercial activities conducted on park or County property should pay the
County a percent of the gross receipts to be established by the Park &
Recreation Advisory Board. (Example: Flea Market in County parking lot.)
Any ongoing commercial or profit making operation using County facilities will be
require a special license or permit, with the duration and fee's established through
the license or permit application process.
Within thirty (30) days after a commercial or promotional activity, an itemized
list of all gross income associated with such an event is to be transmitted to the
Director, together with payment of the established percentage fee.
D. Charges for Charitable (non-sponsored) Activities:
Charitable, non-profit, community-serving organizations which conduct an event on
park property for the purpose of raising funds, not sponsored by the Department,
must pay only the facility rental fees or the established percent of their gross
receipts, whichever is greater. Organization must provide IRS status to verify
standing.
Charitable, non-profit, community-serving organizations should also provide the
Department with evidence of comprehensive general liability insurance sufficient
to protect the County against risk, with a limit of at least $1.0 million for each
occurrence, which names the County as an additional insured, or Certificate of
Insurance acceptable to the Director.
Fees collected by the Department from these fund-raising activities on park facilities
will be deposited in the Parks and Trails Department Revenue budget.
E. Charges for Charitable (sponsored) Activities:
Charitable, non-profit, community-serving organizations which conduct an event on
park property for the purpose of raising funds for the Parks and Trails Department
activities or projects, should not be required to pay facility rental fees or percentages
of gross receipts, nor should they be required to carry insurance.
All revenues collected from these fund-raising activities on park facilities should be
turned over to the Department, and deposited into a designated project account and
credited as a gift or donation.
9
VI. CALCULATING FEES AND CHARGES
Fee's and charges shall be established by the Board of County Commissioners.
Fees and charges will be adjusted annually beginning in January 2023 by using the Seattle-
Tacoma-Bellevue CPI-U (Consumer Price Index – Urban) August to August with a
minimum annual increase of 2% and a maximum annual increase of 5%.
Vll. USE OF PARKS AND TRAILS DEPARTMENT FEES AND CHARGES
Parks and Trails Department fee's and charges will be used to supplement the Parks and
Trails Department annual budget from the County Current Expense Fund budget. Intent of
utilizing various fees and charges is to use these funds in the operations and maintenance
of Parks and Trails facilities. Specifically to use fees collected in specialized operations.
An example would be to use ballfield use fee's for the operation and maintenance of
MCRA and Sandhill Parks.
Vlll. EVALUATION OF POLICY AND FEES AND CHARGE SCHEDULE
Mason County Parks & Recreation Department shall review annually the Fees and Charges
Policy and the Fees and Charges Schedule and make appropriate adjustments as
recommended by the Parks & Recreation Advisory Board and approved by the County
Commissioners.
AUTHORITY FOR SETTING FEES AND CHARGES
A. The County Commissioners are responsible for setting the Fees and Charges Schedule.
Mason County Parks and Trails staff and the Parks and Recreation Advisory Board will
provide recommendations for establishing fees and charges.
J:\RESOLUTIONS & ORDINANCES\RESOLUTIONS -ORDINANCES Word Files\2022\Parks Field Use Fee Increase for 2023.doc
RESOLUTION No.
AMENDS RESOLUTION 2021-080 ESTABLISHING THE 2023 FIELD RENTAL
RATES FOR THE MASON COUNTY PARKS AND TRAILS DEPARTMENT
WHEREAS, Chapter 67.20.010 RCW, provides the authority for Counties to own and operate
recreational facilities for public use, and to set forth the regulations, policies and practices
governing such use, and
WHEREAS, Mason County Parks and Trials Department owns and operates parks for the
enjoyment and use of County residents and visitors;
WHEREAS, the Mason County Parks & Trails Advisory Committee reviewed the proposed 2023
rates and recommend approval;
WHEREAS, costs to support parks administration, operations and maintenance continue to
increase and pursuant to the Fees and Charges Policy for Parks and Trails Department, Section
IV, fees will be adjusted annually by using the by using the Seattle-Tacoma-Bellevue CPI-U
(Consumer Price Index – Urban) August to August with a minimum annual increase of 2% and
a maximum annual increase of 5%;
WHEREAS, the Seattle-Tacoma-Bellevue CPI-U (Consumer Price Index – Urban) is 9% at
August 2022;
BE THEREFORE, BE IT RESOLVED THAT THE Board of County Commissioners of Mason
County does hereby amend the 2023 Field Rental Rates and Deposits (Exhibit A) to include an
increase of 5%.
PASSED this 22nd day of November, 2022.
ATTEST:
________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Chief Deputy Prosecuting
Attorney
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
____________________________________
Kevin Shutty, Chair
____________________________________
Sharon Trask, Commissioner
____________________________________
Randy Neatherlin, Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mark Neary Ext. 530
Department: County Administrator Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): November 21, 2022 Agenda Date: November 22, 2022
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: 8.7
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. 20-090 County Code: __________
Item:
Public Works Fire Protection and Emergency Medical Services Contract with Fire District 11
Background/Executive Summary:
This contract has been in effect since 2016 with Mason County Fire District 11 for fire protection and
emergency medical services to the County's Public Works property/buildings off Hwy 101 including
inspections and fire suppression services.
Budget Impact (amount, funding source, budget amendment):
$6,400 annually paid by Public Works
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval of the contract between Mason County and Mason County Fire District 11 for fire protection,
emergency medical, inspections and fire suppression services to the County’s Public Works
property/buildings located at 100 W. Public Works Drive. The term is January 1, 2023 – December 31,
2024; annual cost is $6,400.
Attachments:
Contract
C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\Public Works
Agreement with FPD 11 2023-2024.doc
AGREEMENT BETWEEN MASON COUNTY WASHINGTON (County Contract #20-090)
&
MASON COUNTY FIRE PROTECTION DISTRICT NO. 11
FOR SERVICES TO
MASON COUNTY PUBLIC WORKS / UTILITES & WASTE MANGEMENT DEPARTMENT
Summary:
• Terms: January 1, 2023 – December 31, 2024
• Scope:
o Provide fire suppression expertise, inspection, fire protection, and emergency medical services to
property owned by Public Works, through the County, lying within the boundaries of the District.
• Fees: Per year paid $6,400.00 annually
C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\Public Works
Agreement with FPD 11 2023-2024.doc
MASON COUNTY PUBLIC WORKS / UTILTIES & WASTE MANAGEMENT DEPARTMENT
FIRE PROTECTION AGREEMENT
This Agreement is entered into between Mason County, Washington, (the County) and Mason County Fire
Protection District No. 11, hereafter referred to as "District" for services to the Mason County Public Works
Department, hereafter referred to as “Public Works”.
WHEREAS, the District is organized and equipped to provide fire protection and emergency medical services within
and in the vicinity of its boundaries, and Public Works and the County desires that the District provide such
services to its property located within those boundaries; and
NOW THEREFORE;
1. The District shall provide fire suppression expertise, inspection, fire protection, and emergency medical
services to property owned by Public Works, through the County, lying within the boundaries of the District.
2. In consideration for receiving fire protection and emergency medical services, Public Works, through the
County, shall pay the District the amount of $6,400.00 annually for the period beginning January 1, 2023. The
District will bill Public Works, through the County, any amount due under this agreement.
3. This agreement shall be effective January 1, 2023 and end December 31, 2024. Either the District or Public
Works, through the County, may cancel this contract upon giving 30 day’s written notice of intent to cancel.
4. This agreement is made pursuant to RCW 39.34.080. Public Works and the District shall each perform all
services and carry out all responsibilities under the terms of this agreement as independent agencies and
neither shall by virtue of this agreement be considered an agent or an agency of the other.
5. The District and Public Works shall indemnify and hold each other harmless from any loss, and from any
causes of action, suite at law or equity or claims or damages or for any liability of any nature due to the
actions of the other arising from the operation of this contract.
6. It is mutually understood and agreed that no alteration or variation of the terms of this agreement shall be
valid unless made in writing and signed by the parties.
Mason County Fire Protection District No. 11 Mason County, Washington
_____________________________________ ________________________________
Commissioner Chair Date Commissioner Chair Date
_____________________________________ ________________________________
Commissioner Date Commissioner Date
_____________________________________ ________________________________
Commissioner Date Commissioner Date
____________________________________ ________________________________
Fire Chief Date County Administrator Date
Approved as to Form:
________________________________
Tim Whitehead, Chief DPA
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Jennifer Beierle Ext. 532
Department: Support Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): November 21, 2022 Agenda Date: November 22, 2022
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: 8.8
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Requests for Supplemental Appropriations and Amendments to the 2022 Budget – 2nd and Final Planned
Budget Hearing for 2022
Background/Executive Summary:
Requests for supplemental appropriations and amendments to the 2022 budget are attached. This is the 2nd
and final planned budget amendments for 2022.
Budget Impact (amount, funding source, budget amendment):
See Attached
Public Outreach (news release, community meeting, etc.):
RCW 36.40.100 requires the Board to publish notice in the official county newspaper for two consecutive
weeks prior to the budget hearing.
Requested Action:
Request to set a public hearing for December 20, 2022 at 9:15 a.m. to consider approval of supplemental
budget requests and budget transfers to the 2022 budget
Attachments:
Resolution and attachments for proposed 2022 Budget Amendment #2 (final)
RESOLUTION NO.
2022 BUDGET
BUDGET SUPPLEMENTAL APPROPRIATIONS AND AMENDMENT REQUESTS - NOTICE OF HEARING
WHEREAS, by reason of conditions which could not be reasonably foreseen at the time of making the budget
for the year 2022, it is necessary to make provisions for supplemental appropriations and amendments to the budget
as required by RCW 36.40.100, and RCW 36.40.195; and
WHEREAS, the revenue and expenditure adjustments to County funds, as listed in Attachments A & B to this
Resolution, are required in order to incorporate into the budget the revenues and expenditures now identified, which
were not known at the time of original budget adoption; and
WHEREAS, the net total of adjustments to 2022 authorized expenditure appropriations in the General Fund is
an increase of $1,518,264; and
WHEREAS, the net total of adjustments to 2022 authorized expenditure appropriations in funds other than
the General Fund is an increase of $2,779,663; and
THEREFORE, BE IT RESOLVED BY THE Board of Mason County Commissioners:
That the 20th day of December, 2022 at the hour of 9:15 a.m., in the Mason County Commissioners Chambers in
Courthouse Building I, 411 North 5th Street, Shelton, Washington, is hereby fixed as the time and place for a public
hearing upon the matter of Budget Amendment Requests to the 2022 Budget as provided in Attachments A & B to
this Resolution.
Contact person: Jennifer Beierle, Budget Manager, (360) 427-9670 ext. 532
A copy of this resolution and the proposed a mendments to the 2022 budget is available by contacting
Toni Monnier at (360) 427-9670 ext. 644.
The Clerk of the Board is hereby authorized, empowered, and directed to cause notice of such hearing to be published
as provided by law.
DATED this 20th day of December, 2022
ATTEST:
____________________________
McKenzie Smith, Clerk of the
Board
APPROVED AS TO FORM:
____________________________
Tim Whitehead, Chief DPA
CC: Auditor – Financial Services
Publish 2x 12/1 & 12/8 bill to
Commissioners,
411 North 5th Street, Shelton
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
_________________________________
Kevin Shutty, Chair
_________________________________
Sharon Trask, Commissioner
_________________________________
Randy Neatherlin, Commissioner
ATTACHMENT A TO RESOLUTION NO. _________ 2022 BUDGET AMENDMENT #2
DETAIL
LINE
FUND
NO. FUND NAME DEPARTMENT
2022
REVENUE
CHANGE
2022
EXPENDITURE
CHANGE DESCRIPTION
1 001 GENERAL FUND AUDITOR 5,903 INCENTIVE PAY FOR CFO JULY‐DEC 2022
2 001 GENERAL FUND
EMERGENCY
MANAGEMENT 37,408 64,011
DIVE TEAM COSTS OF $10,740, SHSP GRANT
$20,441, EMPG GRANT $16,967, & CODERED
STARTUP FEES OF $15,863
3 001 GENERAL FUND
FACILITIES &
GROUNDS 20,000
INCREASE IN FUEL COSTS $10K & JANITORIAL
SUPPLIES $10K
4 001 GENERAL FUND
HUMAN
RESOURCES/RISK
MANAGEMENT 20,000
CONTRACT INCREASE WITH CABOT‐DOW FOR
CONTRACT NEGOTIATIONS
5 001 GENERAL FUND CLERK 600,000 600,000
REIMBURSEMENT FROM AOC FOR BLAKE
DECISION REFUNDS
6 001 GENERAL FUND COMMISSIONERS 10,000
STATE RETIREMENT, MEDICAL INSURANCE, & WA
PAID FMLA UNDERBUDGETED
7 001 GENERAL FUND
SUPPORT
SERVICES 38,000
EARLY 2022 SUCCESSION PLANNING OF COUNTY
ADMINISTRATOR POSITION
8 001 GENERAL FUND DISTRICT COURT 45,000 45,000
REIMBURSEMENT FROM AOC FOR BLAKE
DECISION REFUNDS
9 001 GENERAL FUND PARKS & TRAILS 34,100
PURCHASE OF GOOSE NECK EQUIPMENT TRAILER
BRIEFED ON 10/17/22 $15,100, INCREASED FUEL
COSTS OF $10K, & INC COSTS OF DUMP TRUCK
OF $7K, SANICAN RENTAL INC $2K
10 001 GENERAL FUND CORONER 79,000
INC IN EXTRA HELP OF $15K & INC IN FORENSICE
PATHOLOGY COSTS EST AT $61K, INCREASED
FUEL COSTS OF $3K
11 001 GENERAL FUND SHERIFF 210,813
VEHICLE UPFITS COMPLETED IN 2022 &
BUDGETED FOR IN 2021 $140,813, FUEL COST
INC $70k
12 001 GENERAL FUND SUPERIOR COURT 42,350
NEW FTE POSITION OF ADMINISTRATIVE
SECRETARY & MISC COURT COMMISSIONER
INCREASE
13 001 GENERAL FUND
NON
DEPARTMENTAL 38,520 349,087
LOBBYING SERVICES $48k & MUNICODE COST
INCREASES APRX $11,500, VIDEO RECORDED
MEETINGS $2K, LET PASSED THROUGH TO DOR
$38,520, PROPERTY INS INC $249,067
14 105 COUNTY ROAD 180,000
TRANSFER IN FROM FUND 480 TO CLOSE OUT
THE FUND
15 117
COMMUNITY
SUPPORT SERVICES 1,300,000 1,300,000 DOC HEN GRANT AWARD
16 141
SHERIFF'S BOATING
PROGRAM 65,000 BOAT TRAILER & NORTHRIVER BOAT PURCHASE
17 150
COMMUNITY
SERVICES HEALTH 600,000 600,000
FOUNDATIONAL PUBLIC HEALTH FUNDING $450K
& LHJ COVID OFM GRANT $150K
18 350 REET 1 1,311
TRANSFER OUT OF ARPA TO REET 1 AS
REIMBURSEMENT FOR 2021 PROSECUTOR'S
OFFICE REMODEL EXPENSE
19 350 REET 1 297,663
PURCHASE OF BUILDING #11 & LAND FROM
MASON COUNTY PUD 3
20 402
MASON COUNTY
LANDFILL 12,000 SOLID WASTE ATTENDANT II FTE POSITION
Page 1 of 2
ATTACHMENT A TO RESOLUTION NO. _________ 2022 BUDGET AMENDMENT #2
DETAIL
LINE
FUND
NO. FUND NAME DEPARTMENT
2022
REVENUE
CHANGE
2022
EXPENDITURE
CHANGE DESCRIPTION
21 412 BEARDS COVE WATER 255,000
TRANSFER IN FROM FUND 429 TO CLOSE OUT
THE RESERVE FUND
22 429
BEARDS COVE
RESERVE 33,303 255,000
TRANSFER OUT TO FUND 412 TO CLOSE OUT THE
FUND
23 480
STORM DRAIN
SYSTEM
DEVELOPMENT 1,251 180,000
TRANSFER OUT TO FUND 105 TO CLOSE OUT THE
FUND
24 500
INFORMATION
TECHNOLOGY 70,000
PURCHASE OF APPROXIMATELY 392 OFFICE 365
LICENSES COUNTYWIDE
GENERAL FUND TOTAL 720,928 1,518,264
OTHER FUNDS TOTAL 2,370,865 2,779,663
ALL FUNDS GRAND TOTAL 3,091,793 4,297,927
Page 2 of 2
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: David Windom Ext. 260
Department: Public Health Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): November 21, 2022 Agenda Date: November 22, 2022
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: 8.9
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
RFP for Completion of Data for the Squaxin/Mason County Memorandum of Agreement - Mott
MacDonald Proposal
Background/Executive Summary:
Mason County advertised a Request for Proposals (RFP) regarding completion of the data portion of the
Squaxin Island Tribe and Mason County Memorandum of Agreement. Two proposals were submitted
and reviewed. The preferred choice of the selection committee was the response from Mott MacDonald
Company.
Budget Impact (amount, funding source, budget amendment):
$45,937 from the General Fund
Public Outreach (news release, community meeting, etc.):
Advertisement
Requested Action:
Approval to accept the proposals from and development of a contract with Mott MacDonald Company
regarding the completion of the data portion for the Squaxin Island Tribe and Mason County
Memorandum of Agreement.
Attachments:
Proposal
Attn: David Windom
Mason County Community
Services
615 W Alder St.
Shelton, WA 98584
(sent via email)
Mott MacDonald
1601 5th Ave Suite 800
Seattle, WA 98101
United States of America
Re: Response to RFP for Completion of Data for the Squaxin/Mason County MOA
October 28, 2022
Dear Mr. Windom,
Mott MacDonald (MM), formerly Pacific Groundwater Group (PGG), is pleased to
submit our proposal in response to Mason County’s request for proposal (RFP) for
“Completion of data for the Squaxin/Mason County MOA”. We hope that the attached
proposal demonstrates our project understanding, our practical and innovative
approach to problem solving, and our comprehensive assessment of what is needed to
successfully meet the project goals.
Based on our understanding of project goals, MM will develop an inventory of existing
water use by type (Group A, B or exempt well) for each developed parcel in Water
Resource Inventory Area (WRIA) 14a. MM will also identify areas where future permit
exempt wells may be located based on current zoning, growth projections, existing
non-conforming parcels and environmental factors that may limit building in certain
areas. Finally, MM will revise the estimation of water use documented in the WRIA 14
Final Draft Watershed Restoration and Enhancement Plan and update the initial case
report for Goldsborough Creek and prepare an initial case report for Johns Creek. MM
will provide the County with a GIS database of the results. These tasks are intended to
finish Sections 5.2.1, 5.3.2 through 5.3.4 and 5.4(a) of the MOA between Mason
County and the Squaxin Tribe.
Our qualified team of technical experts has an excellent reputation for high-quality
work with all types of clients – citizen groups, private clients, and government agencies
within all Pacific Northwest region and in the Puget Sound area particularly. MM
employs sophisticated tools for water right and hydrologic impact analysis with
implementing the most appropriate and efficient approach. Most recently, we assisted
the WRIA 14 Watershed Restoration and Enhancement Committees (WREC) with
hydrogeologic and water-right analysis and performed a water-use analysis (very
similar to this RFP) in the Mill Creek sub-basin for the Squaxin Island Tribe. As needed,
we are dedicated to working with Mason County to refine our project scope to meet
the project’s needs and available resources.
We appreciate the opportunity to submit our proposal on this meaningful project and
look forward to hearing from you. We stand ready to begin your project.
Sincerely,
Mott MacDonald Company
Peter Schwartzman
Principal Hydrogeologist
+1 206.329.6215 direct
+1 360.301.3989 mobile
Peter.Schwartzman@mottmac.com
Proposal for the
Completion of Data for the
Squaxin/Mason County
MOA
Mason County
October 2022
Mott MacDonald | Proposal for the Completion of Data for the Squaxin/Mason County MOA
Mason County Page 1
1 Mott MacDonald, LLC
Mott MacDonald, LLC (MM), formerly Pacific Groundwater Group (PGG), has assisted a wide
variety of clients in the Pacific Northwest in solving complex water resource and environmental
challenges for over 30 years.
MM works with state and local governments on basin-scale hydrologic studies, watershed and restoration
plans that shape future allocation policies. We assist water purveyors in managing their water-supply
sources by developing water system plans, wellhead protection plans, designing and testing wells, acquiring
water rights and developing water-right mitigation plans. MM employs sophisticated tools for water-right
and hydrologic impact analysis, such as: geographic information systems (GIS) and database analysis,
delineation of stream/aquifer connections, and groundwater flow modeling.
Contact regarding this proposal should be addressed to:
Peter Schwartzman (Principal Hydrogeologist)
1601 5th Ave Suite 800, Seattle, Washington 98101
Phone: 206-329-6215 (no fax available)
peter.schwartzman@mottmac.com
2 Demonstrated Project Experience and Skills
MM has significant and successful project experience with all key elements identified in Mason
County’s (County’s) RFP, including: Mason County water resource projects; working with
governmental agencies (and Tribes); working with Water Resource Inventory Area (WRIA) groups
and Watershed Restoration and Enhancement Committees (WREC’s); and estimation of water use
based on consideration of zoning, land-use/appraisals, population growth projections, water
system planning and exempt well data.
Relevant project examples are described below with client names in parentheses, and the following matrix
summarizes associated skillsets. Selected project references are provided in Section 6.
Project Name Mason CountyProjectsWorking with GovtEntitiesWRIA and WRECProjectsWater UseEstimationWater Systems,Exempt WellsZoning, Land Use,AppraisalsPopulation/GrowthProjectionsWREC Assistance for WRIA’s 10, 12, 13, 14, and 15 X X X X X X
Water Use & Impact Analysis for Mill Creek Subbasin X X X X X
Wellhead Protection Analyses (Multiple Clients)X X X X
Water Use Estimation for
WRIA Groups and USGS Basin Models X X X X X
Estimating Pumping Impacts in Dungeness Basin X X X X X
Confined Aquifer Protection in King County X X X X
Initial Watershed Assessments for
WRIA’s 7, 13, 17, 32 X X X
Assorted Projects in Mason County X X X X
Mott MacDonald | Proposal for the Completion of Data for the Squaxin/Mason County MOA
Mason County Page 2
WREC Assistance for WRIA’s 10, 12, 13, 14, and 15 (Department of Ecology)
MM assisted Watershed Restoration and Enhancement Committees (WREC’s) for Water Resource
Inventory Areas (WRIAs) 10, 12, 13, 14, and 15. MM helped to address water resource questions related to
sub-basin definitions, impacts from various water uses within each WRIA (e.g. irrigation and industrial
water rights, permit-exempt wells), and evaluating possible water mitigation projects. MM experts
reviewed sub-basin definitions, possible levels of pumping impacts from expected new permit-exempt
wells, and assisted in evaluating proposed managed aquifer recharge projects. MM also searched Ecology’s
water rights database in four of the five WRIAs to seek potential water rights for purchase or retirement
opportunities that could act as offsets. Water right data were collected and analyzed in ArcGIS by use,
location, type, and size per sub-basin. MM then developed short-lists of water rights to each WRIA for
future investigation. MM staff participated at regular committee meetings in each WRIA and helped
Ecology to address hydrogeologic questions from the committees or interested parties.
Water Use & Impact Analysis for Mill Creek Subbasin (Squaxin Island Tribe)
MM assisted the Squaxin Island Tribe with estimating the impacts of permit-exempt (PE) groundwater
withdrawals in the Mill Creek watershed in WRIA 14. We identified parcels within Group A and Group B
service areas using data from the Washington State Department of Health (WDOH) and Mason County. MM
identified parcels likely to employ PE wells based on Mason County appraisal data and well log records from
Ecology. We mapped permit exempt well distribution in subregions of the watershed and calculated totals
for these subregions. We reviewed wells logs and stratigraphic modeling developed for the Johns Creek and
Goldsborough Creek Groundwater Model to estimate the distribution of groundwater withdrawals
between aquifers. We then applied water-budget values from the WRIA 14 Final Draft Watershed
Restoration and Enhancement Plan to estimate total and consumptive groundwater withdrawals across the
watershed. MM performed a detailed review of the groundwater model for the Mill Creek vicinity and
confirmed that the model had not been sufficiently calibrated in this peripheral area. We performed
sensitivity analyses to evaluate potential model improvements and to identify how the model relates
pumping from different aquifers (shallow, deep) to Mill Creek streamflow depletion. The Tribe was very
pleased with the information we were able to glean from both our water use and our model utility
analyses.
Wellhead Protection Analysis (Belfair Water District, City of Lacey, City of Tumwater and Others)
MM has performed dozens of wellhead protection area (WHPA) studies over the past several decades, all of
which include considerations of system capacity, land-use, zoning, septic systems and environmentally
sensitive areas. Along with recent WHPA studies for the Belfair Water District and the Cities of Lacey and
Tumwater, other clients have included PUD #1 of Jefferson County, City of Renton, City of Camas, City of
Washougal and Lakewood Water District. Reviewing zoning and land-use data is a key element to
understanding how existing and future land uses will affect groundwater contamination susceptibility
within WHPA capture zones. Reviewing population and demand projections is key in evaluating the
adequacy of source capacity and how future changes in pumping will affect changes in WHPA capture
zones. MM frequently uses Assessor data related to property and structure values to identify variables
related to groundwater contamination potential such as heating type (buried fuel tanks), drinking water
source, and sewer connection vs. septic system use. These datasets and methods of analysis are directly
applicable to elements of Mason County’s (County’s) scope of work to identify parcels on PE wells and
evaluating growing water demand within the study area.
Water Use Estimation for WRIA Groups and USGS Basin Models
MM has participated in technical advisory groups for the development of numerous USGS groundwater
flow models (e.g. Kitsap, Chimacum, Bainbridge, Chambers-Clover, Southeast Sound) in which the group
estimated per-household total and consumptive groundwater withdrawals from PE wells throughout the
model area. These evaluations have included reviewing water use per Equivalent Residential Unit (ERU)
Mott MacDonald | Proposal for the Completion of Data for the Squaxin/Mason County MOA
Mason County Page 3
from public water systems, estimating irrigation and evaporation associated with lawns, and identifying
locations of PE well withdrawals. MM has also participated on WRIA committees (WRIA 18) to estimate
gross and consumptive water use. In many cases, these estimates incorporate consideration of values
generated by Ecology, but may alter these values based on local conditions.
Estimating Pumping Impacts of PE Wells in the Dungeness Basin (Ecology, Clallam County, WWT)
MM developed the latest version of the “Dungeness Groundwater Model” by making major refinements,
improvements and recalibration of a prior U.S. Geological Survey model of the Dungeness Peninsula. The
study was financed by a grant from the Washington State Department of Ecology (Ecology), and MM served
both Clallam County and a multi-interest Technical Advisory Group (TAG). Ecology (also a TAG member) has
since required that the model be used for assessing pumping impacts to streamflow to formulate offsets for
the impacts of PE well pumping, processing any new water-right applications and evaluating associated
mitigation proposals. MM has used the model for multiple purposes, including:
●Evaluating how pumping withdrawals affect streams;
●Assisting Washington Water Trust (WWT) to set up mitigation banks for offsetting the pumping impacts
of PE wells;
●Developing streamflow mitigation for proposed new pumping for a proposed new water right for the
Carlsborg community (assisting Clallam County);
●Evaluating how various aquifer recharge and ASR (aquifer storage and recovery) schemes affect flows in
Peninsula streams. This was performed both for Clallam County and later for WWT as part of their
streamflow augmentation project;
●Assessing the fate and transport of infiltrated reclaimed water (for City of Sequim).
Confined Aquifer Protection in King County Washington (Department of Ecology)
MM reviewed existing literature and data related to the impacts of residential and commercial stormwater
infiltration on groundwater quality. We then evaluated this information in the context of hydrogeologic
conditions and potential groundwater flowpaths in King County. MM assessed the project data and
conceptual models to identify potential water-quality impacts to confined aquifers from current and future
large-scale development in King County. Our report was written to understandably present findings to an
audience of regulators, legislators and the general public. Most applicable to the Mason County RFP, MM
performed a detailed assessment of future population growth and patterns of land-use development in
which we integrated data from various sources including County and City GIS land use datasets, existing
land use cover derived from the classification of Landsat imagery, and Land Cover Change Model data
produced by the University of Washington that estimates future land use change on a regional scale.
Initial Watershed Assessments for WRIA’s 7, 13, 17, 32 (Department of Ecology)
MM co-authored and edited initial watershed assessments of the Deschutes, Snohomish, Walla Walla and
Quilcene-Snow basins under Ecology’s WRIA studies. We investigated the hydrogeology and reported water
rights allocations and water use for each basin. MM also coordinated an interdisciplinary team of scientists
in order to incorporate evaluations of climate, streamflow, water quality and fisheries into each study. The
Stage 1 technical assessment for the Quilcene-Snow basin (WRIA 17) has been described as one of the most
comprehensive prepared in Washington State. It included evaluation and description of groundwater
hydrology, groundwater/surface water interaction, groundwater recharge and withdrawals, groundwater
quality (including saltwater intrusion), and water rights.
Assorted Mason County Projects
MM’s clients in the Mason County area have included Mason County PUD #2, Squaxin Tribe, Snohomish
Tribe, Green Diamond Resources, City of Shelton, Hood Canal Coordinating Council, Ecology, WDOH, and
multiple water purveyors (Figure 1). We have assisted local clients with:
Mott MacDonald | Proposal for the Completion of Data for the Squaxin/Mason County MOA
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●Water rights support
●Water supply assessments
●Well rehabilitation
●Seawater intrusion
●Well testing and aquifer property estimation
●Wellhead protection planning
●Groundwater flow model development
●Water level and water quality monitoring
●Groundwater under the influence of surface water
(GWI) assessments
Mott MacDonald | Proposal for the Completion of Data for the Squaxin/Mason County MOA
Mason County Page 5
3 Capabilities and Project Roles of MM Personnel
MM selected highly skilled staff to work on this project, as described below.
Personnel Summary of Experience and Project Role
Wayne Rennick
Senior GIS
Years of experience:24
Key skills:
●Groundwater Model Input
●Historic Land Use Research
●Data Management
●Advanced Spatial Analysis
Wayne has over 20 years’ experience developing GIS solutions and
performing spatial analysis in the public, private, and non-profit sectors to
meet customer needs. He recently applied his considerable experience and
skills to successfully deliver the Water Use & Impact Analysis for Mill Creek
Subbasin for the Squaxin Island Tribe. Wayne’s work has involved designing
and creating hundreds of high-quality cartographic products and supporting
groundwater model development with spatial data analysis. Wayne has
expertise working with Ecology’s well log database and refining well
locations based on address or parcel information for a variety of regional
projects. He has used municipal land use and assessor data to identify
parcels of interest based on criteria provided by clients. Wayne has mapped
water rights for the WRIA 14 WREC project and many others to help clients
with groundwater mitigation requirements. Working for water systems,
Wayne has analyzed land use data to identify potential sources of
contamination based on assessor land use data. Over his career, Wayne has
been responsible for managing spatial (GIS) and tabular data for projects in
a manner that allows for quick access and discovery of project data by
multiple users.
As the project Technical Lead & GIS Analyst, Wayne will be responsible for
the spatial analysis, water use calculations, and documenting procedures.
Peter Schwartzman
Principal Hydrogeologist
Registrations:
Licensed Hydrogeologist,
WA, #2461
Years of experience:33
Key skills:
●Modeling of groundwater
flow and transport
●Hydrogeologic
characterization
●Water resource
management
●Groundwater recharge
studies
●Seawater intrusion
evaluations
●Well design, installation,
and testing
Peter has been involved in local hydrogeologic site assessments, regional
groundwater resource evaluations, and contaminant hydrology for over 30
years. He specializes in water-resource management for water-supply
development as influenced by land-use practices. His educational
background in geology and hydrology is complemented by project
experience in such areas as: characterization and computer modeling of
groundwater flow systems; assessment of stream-aquifer interaction and
saltwater intrusion; design/installation/reconditioning of water-supply and
monitoring wells; subsurface hydraulic testing; and contaminant
delineation. Peter’s local experience includes both the recent WRIA 14
WREC and the Squaxin Island Tribe Mill Creek projects, along with projects
associated with Cranberry Creek and gravel mining near Johns Creek. Peter
has also served on multiple technical advisory groups for USGS groundwater
flow modeling and WRIA committees, which included estimating the
magnitudes and distributions of pumping withdrawals across entire
watersheds. Peter has assisted clients in obtaining new water rights and
developing associated mitigation plans.
As the Principal in Charge, Peter will be responsible for overseeing all
technical aspects of the project, attending to project scoping and project
management (performed by Alla Skaskevych), and presenting study
Mott MacDonald | Proposal for the Completion of Data for the Squaxin/Mason County MOA
Mason County Page 6
Personnel Summary of Experience and Project Role
methods and results to governmental entities and stakeholder groups (as
needed).
Alla Skaskevych
Senior Project Manager -
Hydrogeologist
Years of experience:7
Key skills:
●Project Management
●Detailed Hydrogeologic Site
Characterization
●Groundwater and Surface
Modeling
●Geospatial Data Analysis
●Data management
Alla offers 7 years of consulting experience in aquifer protection,
contaminant hydrogeology and water resources management. She
conducted various hydrogeologic studies including development of
conceptual site models, hydrologic and hydraulic analysis for flooding
mitigation, management of major environmental impact remedies in order
to comply with federal, state, and local regulatory requirements. Alla has
taken lead roles in managing projects, is highly experienced in analytical
data analysis, geospatial data acquisition, manipulation and interpretation
for countless projects.
As the Project Manager, Alla will be responsible for project communication,
coordination and financial management tasks to deliver technical
excellence by ensuring that project is completed on-time and on-budget.
4 Proposed Approach / Scope of Work / Deliverables
MM has developed the following proposed approach and scope of work to assist the County meet
the data completion requirements for the Squaxin Tribe/County MOU based on our project
understanding and experience with similar project elements. We look forward to refining our
proposed approach with the County’s input at a project kick-off meeting. To provide the level of
detail requested in the RFP, our approach is concisely summarized below.
Task 1: Compile Relevant Data
During Task 1, MM will compile the following datasets and existing reports from Mason County, WDOH,
Ecology, State Office of Financial Management (OFM), and other parties. We believe these data will be
sufficient to answer key questions, but may make use of other available data as needed:
●Parcel data with assessed property value (land and improvements) and current land use classification;
●Mason County Zoning classification;
●Parcels with on-site sewage system permits;
●Parcels with County Group B water system permits;
●Public water system service areas and well locations;
●Subbasin boundaries;
●Forest Legacy Program parcels;
●Environmentally sensitive areas (e.g. wetlands, streams, waterbodies and associated buffer zones; flood
hazard areas; and geological hazard areas (steep slopes/, landslide hazard areas);
●OFM population estimates at census tract level; and,
●2021 Final Draft Watershed Restoration and Enhancement Plan, 2021 Belfair DEIS Urban Growth Area;
Goldsborough Creek Draft Initial Case Report, Chapter 173-514 WAC.
Assumptions: Data will be provided in a usable GIS compatible format (shapefile, geodatabase, txt/csv). The
County will notify MM of other datasets that might be useful for the analysis.
Deliverables: NA
Mott MacDonald | Proposal for the Completion of Data for the Squaxin/Mason County MOA
Mason County Page 7
Task 2: Inventory Current Water Uses
This task will address item 1 in the RFP scope-of-work by identifying which parcels are associated with
Group A systems, Group B systems and permit exempt (PE) wells; and estimating associated water use. To
accomplish this, MM will:
a.identify parcels within Group A water system boundaries. These will be excluded from analysis of PE
well water use.
b.Among the remaining parcels, identify those associated with Group B water systems.
c.Identify parcels with building improvement assessed values greater than $10,000 and with parcel
assessor categories that indicated development. Investigate parcels with septic systems according to
County records that are not identified by the above method to firm up this analysis. These parcels
will be considered to have a dwelling that requires water, and thus, relies on a PE well or a Group B
system.
d.Using water-budget values from Final Draft Watershed Restoration and Enhancement Plan, estimate
the total water use and estimated consumptive water use for each developed parcel outside the
Group A service areas and summarize by sub-basin.
Assumptions: MM will use WDOH mapped service areas to identify parcels in Group A water systems.
Water budget values from the Final Draft Watershed Restoration and Enhancement Plan are acceptable for
water use estimation. Group B water systems will be identified using available County-data.
Deliverables: GIS parcel coverage with the following attributes included for each parcel: water source:
(Group A, Group B or PE Well; building: (Yes/No); Subbasin of parcel centroid; Septic (Yes/No)
Task 3: Estimate Future Growth and Water Used Distributed Per Sub-Basin
This task will satisfy MOU elements 5.3.2, 5.3.3 and 5.3.4 by estimating magnitudes and patterns of future
growth and identifying associated constraints on growth.
a.Estimate future population distributions within and outside urban growth areas based on OFM
census level data. Remove potential development of environmentally sensitive areas (e.g. wetlands,
steep slopes, flood hazard zones). Identify sub-basins where streamflow regulations to protect
salmonid species (i.e. Chapter 173-514 WAC) will constrain water use by requiring mitigation for new
water withdrawal.
b.Develop Land Capacity Analysis based on existing zoning (or future zoning provided by County) and
currently developed areas.
c.Employ WDOH data to identify expansion capacities of Group A public water systems based on
WDOH approved vs. current numbers of connections. Identify public water systems without
sufficient WDOH authorization to absorb future growth (as defined by “a” or “b” above). Confer with
the County on how to handle such areas.
d.For the Johns and Goldsborough Creek subbasins, use growth projections to refine and make more
realistic water use estimations using the draft document for Goldsborough Creek provided by the
County as a template. According to the draft document, this includes evaluating a subset of 100
parcels to assess the likelihood of development on each parcel.
Assumptions: Land Capacity Analysis will be performed for one scenario of future development constraints
as provided by the County (expected to be existing zoning). Additional alternatives could be performed at
additional project cost. For Task 3d, MM will work with County staff to resolve key differences or
inconsistencies between results of the methods described in 3a and 3b above and identify an acceptable
growth projection to be used in water-use analysis. We will also work with the County and key stakeholders
(as identified by the County) as to how to select the subset of 100 parcels and what criteria will be used to
assess suitability for development.
Mott MacDonald | Proposal for the Completion of Data for the Squaxin/Mason County MOA
Mason County Page 8
Deliverables:Additional attributes in GIS coverage prepared under Task 2 regarding environmentally
sensitive areas and sub-basins constrained by streamflow requirements. GIS coverage and database of
public water systems, including service areas, current and authorized connections.
Task 4: Documentation
The following deliverables will be provided to the County in draft form. MM and County staff will discuss
comments on the drafts and MM will incorporate comments to finalize the reports. Documents “c” and “d”
satisfy MOU element 5.4a.
a.Technical memorandum to document land capacity analysis.
b.Memorandum to update the Final Draft Watershed Restoration and Enhancement Plan (e.g.
Appendix H) with improved summary of current and future development and water use.
c.Goldsborough Creek subbasin Initial Case Report update (if needed after MM review).
d.Johns Creek subbasin Initial Case Report (structured similar to Goldsborough Creek report.)
e.Geodatabase with GIS layers used in the analysis including data field descriptions (e.g. “readme”
file).
Assumptions: Draft and final deliverables will be digital. Text will be provided in Word document format to
facilitate the County’s review. Comments on individual draft deliverables will be provided in a single
response and any conflicting edits will be resolved by the County prior to submittal to MM. One conference
call per draft deliverable will be attended by MM to discuss County edits.
Deliverables:Draft and final deliverables will be digital. Text will be provided in Word document format to
facilitate the County’s review with final versions also as PDF’s. See items a through e above for specific
deliverables.
Task 5: Project Management
MM employs a project management approach and methodology that promotes successful outcomes for
our clients and their projects. Our approach incorporates: understanding of client’s needs; joint strategic
planning between our client and MM’s project manager; project goals placed in the context of science,
regulations, and budgets; development of appropriately detailed scopes of work; continuous project
management; monthly submittal of detailed progress reports; client review of interim work products and
recommendations; and overarching quality assurance/quality control. Integration and coordination of
project activities is overseen by MM’s project manager, and benefits by the facts that: 1) the project
manager is involved, on various levels, with all elements of the project scope; and 2) MM hydrogeologists
and GIS Analysts are a close, tight-knit group of highly qualified individuals that functions with a high level
of multi-disciplinary teamwork to most effectively solve problems for our clients.
Assumptions: MM will attend a virtual kick-off meeting with the Tribe to discuss project goals and
adjustments to our proposed scope to attain those goals. MM will also present final study results at one
virtual meeting with key stakeholders identified by the County.
Deliverables:Monthly invoices and progress reports.
5 Required Statements / Proposed Budget / Timeline
MM acknowledges that we accept, are able and willing to enter into a Professional Services
Contract with Mason County. We will perform contracted services in compliance with federal,
state, and local regulations.
Mott MacDonald | Proposal for the Completion of Data for the Squaxin/Mason County MOA
Mason County Page 9
MM’s project cost estimate and associated hourly rates are provided in Attachment A. Please note that the
attached fee schedule is preliminary and is provided to demonstrate the level of effort consistent with our
proposed approach and scope of work. We are committed to making all possible adjustments to refine the
scope and cost estimates in order to meet the project goals and County’s needs. It should also be noted
that our work is billed on a time-and-materials basis, so that our clients are charged only for work actually
performed.
MM estimates that once we are contracted, Task 1 can be completed in two weeks and that Tasks 2 and 3
can be completed in four weeks each. We believe Task 4 could be completed in ten weeks assuming a one
week turn around on each draft deliverable. In total, we estimate the County’s project could be completed
in twenty weeks (140 days) following contract negotiation.
6 References
MM is pleased to share the following client references with the County and we encourage you to
speak to them about our past performance. Please refer to Section 2 for descriptions of these
projects.
Project Reference
Water Use & Impact Analysis for Mill Creek Subbasin.
Project Dates: 2022.
Project Type: Water Use Impact Analysis
Erica Marbet. Water Resources Biologist.
Squaxin Island Tribe. 360-790-9353 (mobile)
emarbet@squaxin.us
WREC Assistance for WRIA’s 10, 12, 13, 14, and 15.
Project Dates: 2019-2021.
Project Type: Water Use Impact Analysis
Angela C. Johnson, Streamflow Restoration
Planner, Washington Department of Ecology,
Water Resources Southwest Regional Office,
360-742-6743 (mobile)
angela.johnson@ecy.wa.gov
Project: Estimating Pumping Impacts of PE Wells in the
Dungeness Basin.
Project Dates: 2018-2019.
Project Type: Mitigation of PE Well Pumping Impacts
Jason Hatch, Program Director, Washington
Water Trust, 360-742-6743 (mobile)
jason@washingtonwatertrust.org
MM Cost Estimate: Completion of Data for the Squaxin/Mason County MOA
Principal Sr. Staff GIS Analyst Admin.
$ 288 /hr $ 194 /hr $ 171 /hr $ 84 /hr
1. Compile Relevant Data $ 2,856
A Contact various agencies to request data (or download current data from web)1 4 $ 973
B Verify data 6 $ 1,027
C Import and extract datasets to project extents 5 $ 856
2. Inventory Current Water Uses $ 5,027
A Identify Group A parcels 2 $ 342
B Identify Group B parcels 6 $ 1,027
C Identify Parcels with Building Improvements and Septic Systems 10 $ 1,712
D Estimate Total and Consumptive Water Use 2 8 $ 1,946
3. Estimate Future Growth and Water Used Distributed Per Sub-Basin $ 14,541
A Estimate Future Population Using OFM Dataset 1 8 $ 1,658
B Conduct Land Capacity Analysis 6 20 $ 5,153
C Identify Public Water System Expansion Capacities Based on WDOH Data 2 8 $ 1,946
D1 Refine Johns and Goldsborough Creek Subbasin Water Use Estimates 4 10 $ 2,865
D2 Perform Assessment of Development Suitability for 100 Parcels in Critical Areas 3 12 $ 2,919
4. Documentation $ 15,803
Land Capacity Analysis
A1.Draft Land Capacity Analysis Memo 8 16 $ 5,046
A2.Receive County Comments and Finalize Land Capacity Analysis Memo 2 6 $ 1,604
Final Draft Watershed Restoration and Enhancement Plan
B1.Draft Memo Updating Development and Water Use Sections of the Plan 2 12 $ 2,631
B2.Receive County Comments and Finalize Development and Water Use Sections 2 4 $ 1,261
Goldsborough Creek Subbasin Initial Case Report Update
C1.Draft Case Report 1 6 $ 1,315
C2.Receive County Comments and Finalize Case Report 1 2 $ 631
Johns Creek Subbasin Initial Case Report
D1.Draft Case Report 1 10 $ 2,000
D2.Receive County Comments and Finalize Case Report 1 2 $ 631
Geodatabase with GIS Layers used in Analysis
E1.Single deliverable, including data field descriptions 4 $ 685
5. Project Management $ 7,711
A Kickoff Meeting, Scope Adjustments 2 2 2 $ 1,308
B Project coordination, invoicing, client comm.6 12 6 $ 4,565
C Virtual meeting to present study results to County-selected stakeholders 4 4 $ 1,838
Total Hour Estimates 49 14 167 6 236
Subtotal Dollars $14,132 $2,720 $28,582 $504 $45,937
Estimated Project Cost $ 45,937
Task
Cost
Task Number/Task/Subtask
PGG Hourly Labor Estimates
Total Labor Cost
Mott MacDonald | Proposal for the Completion of Data for the Squaxin/Mason County MOA
Mason County Page 12
mottmac.com
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mike Collins Ext. 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 10, 2022 Agenda Date: October 25, 2022 and November 22,
2022
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: 10.1
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. 2022-070 Contract No. __________ County Code: __________
Item:
Establishing Speed Limit on California Road
Background/Executive Summary:
A portion of California Road, a County-maintained road, was recently upgraded with a BST surface (chip
seal). Before the upgrade, the roadway was gravel beginning from MP 0.104 to MP 5.409. The road was
recently chip sealed, beginning at MP 0.000 to MP 1.300.
The road was classified as a Primitive Road, according to RCW 36.75.300 and signed as Primitive, which does
not require speed limit or warning signs to be posted. With the chip seal improvements on this road, an
engineering and traffic investigation was completed and the County Engineer is recommending the Board
establish a speed limit, from MP 0.00 to MP 1.300, by setting a hearing to consider changing the speed limit to
the following:
Existing Rec.
Road No. Road Name Speed Speed M.P. – M.P. Comment
41100 California Road N/P 25-mph 0.000 -1.300 Change
N/P 1.300- 5.409 No change
Budget Impact (amount, funding source, budget amendment):
None
Public Outreach (news release, community meeting, etc.):
Notice of Hearing will be publish two consecutive times in the Shelton-Mason County Journal, posted on
road(s), and posted under “What’s New” on the County website http://www.masoncountywa.gov.
Requested Action:
Action Agenda
Approval to set a Public Hearing for Tuesday, November 22, 2022 at 9:15 a.m. to consider establishing a 25-
mph speed limit on California Road from milepost 0.000 to milepost 1.300.
Mason County
Agenda Request Form
Public Hearing
Approval of the Ordinance establishing a 25-mph speed limit on California Road from milepost 0.000 to
milepost 1.300.
Attachments:
Engineering and Traffic Investigation
Notice of Hearing
Map
Ordinance
MASON COUNTY
DEPARTMENT of PUBLIC WORKS
100 W PUBLIC WORKS DRIVE
SHELTON, WASHINGTON 98584
MEMORANDUM
DATE: October 5, 2022
TO: Mike Collins, PE, Deputy Director/County Engineer
Cc: Loretta Swanson, Director of Public Works
FROM: Dave Smith, PE, Engineering and Construction Manager
SUBJECT: Establish Speed Limit on California Road
A portion of California Road was recently converted from a gravel road to a chip seal surface.
California Road is currently classified as a primitive road according to RCW 36.75.300. Statutorily
defined primitive roads, such as this, are not posted with speed limit or warning signs.
With the new portion of chip sealed surface, beginning at MP 0.00 to MP 1.30, and with
additional signing, California Road no longer will qualify as a primitive road by State law, within
the above prescribed mile posts, and therefore, it is appropriate to establish a speed limit.
RECOMMENDATION
California Road is classified as a low volume residential road. A review of California Road was
done after it was chip sealed and Public Works recommends the speed limit be set at 25 mph
beginning at MP 0.00 and ending at MP 1.30. The remainder of California Road will be signed as
Primitive Road. The road will be evaluated for any additional warning signs that are needed.
NOTICE OF HEARINGS
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold
two separate public hearings in Mason County Building I, Commission Chambers, 411 North Fifth
Street, Shelton, WA 98584 on November 22, 2022 at 9:15am.
SAID HEARINGS will be to take public comment to consider establishing a 25-mph speed limit
on California Road from M.P. 0.000 – M.P. 1.300 and a 25-mph speed limit on Sunnyside Road from
MP. 0.000 to MP. 3.450.
Public testimony will be available in-person or via Zoom. The URL is available on the County
website https://www.masoncountywa.gov/ to sign into the meeting. Please use the “raise hand”
feature to be recognized by the Chair to provide your testimony. You can also email testimony to
msmith@masoncountywa.gov or mail to the Commissioners’ Office, 411 N 5th St, Shelton, WA
98584; or call (360) 427-9670 ext. 230.
If special accommodations are needed, please contact the Commissioners' office,
(360) 427-9670 ext. 419.
DATED this 25th day of October, 2022.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
__________________________________
McKenzie Smith, Clerk of the Board
Bill: Public Works Department
100 W Public Works Drive
Shelton, WA 98584
Cc: Commissioners
Sheriffs Dept.
Shelton Journal: Publ. 2t: 11/3/22 & 11/10/22
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MP 0.00
MP 1.55
California Road
0 0.5 1
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ORDINANCE NO. 2022-______
AN ORDIANCE ESTABLISHING SPEED LIMIT
ON CALIFORNIA ROAD
IN MASON COUNTY, WASHINGTON
WHEREAS, the Revised Code of Washington RCW 46.61.415 permits local
authorities to establish or alter maximum legal speed limits pursuant to RCW 46.61.400 on
County road within their jurisdiction based on engineering and traffic investigation; and
WHEREAS, in accordance with Chapter 10.04 of the Mason County Code the board
of county commissioners, by ordinance, may raise or lower a speed limit on any county
road, except raising above fifty miles per hour.
WHEREAS, Mason County previously established California Road as a primitive
road under resolution 2021-063; and,
WHEREAS, the Department of Public Works Engineer, and or his designee, have
conducted an engineering and traffic investigation on California Road after upgrading a
portion of the county road with BST surface; and,
WHEREAS, County Commissioners held a public hearing and received public
testimony regarding the speed limit on California Road; and,
WHEREAS, existing conditions of the road warrants a speed limit change, as shown:
Exist. Recommended
Road No. Road Name Speed Speed M.P. - M.P.
41100 California Road N/P 25 0.000 – 1.300
N/P N/P 1.300 – 5.409
THEREFORE, IT IS HEREBY RESOLVED AND ORDERED, that the speed limit is
effective immediately as shown on the above listed county road, and the County Engineer is
so directed to erect the necessary speed limit signs in conformity herewith.
DATED this ______of__________, 2022.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
MCKENZIE SMITH,
Clerk of the Board
APPROVED AS TO FORM:
TIM WHITEHEAD, Ch. DPA
cc: Public Works
Sheriff
Prosecutor
_________________________________
KEVIN SHUTTY, Chair
SHARON TRASK, Vice Chair
RANDY NEATHERLIN, Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mike Collins Ext. 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 10, 2022 Agenda Date: October 25, 2022 and November 22,
2022
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: 10.2
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. 2022-071 Contract No. __________ County Code: __________
Item:
Establishing Speed Limit on Sunnyside Road
Background/Executive Summary:
Sunnyside Road, a County-maintained primitive road, was recently upgraded with a BST surface (chip seal)
from MP 0.550 to MP 1.465. Before the upgrade, Sunnyside Road was BST from MP 0.00 to MP 0.545;
changed to gravel at MP 0.545 to MP 3.081 and reverted back to BST from MP 3.081 to MP 3.349, and
changed to gravel from MP 3.349 to MP 3.422. It changed to dirt from MP 3.349 to MP 3.450. The end of
county road is at MP 3.450.
The road is currently classified as a Primitive Road from MP 0.545 to MP 3.450, in accordance with RCW
36.75.300, and signed as such, and did not require speed limit or warning signs to be posted.
With the latest BST improvements, an engineering and traffic investigation was completed and the County
Engineer is recommending the Board of Commissioners’ establish a speed limit by setting a hearing to
consider changing the speed limit to the following:
Existing Rec.
Road No. Road Name Speed Speed M.P. – M.P. Comment
42360 Sunnyside Road 35-mph 25-mph 0.000 -0.550 Change
N/P 25-mph 0.550- 3.450 Change
Budget Impact (amount, funding source, budget amendment):
None
Public Outreach (news release, community meeting, etc.):
Notice of Hearing will be publish two consecutive times in the Shelton-Mason County Journal, posted on
road(s), and posted under “What’s New” on the County website http://www.masoncountywa.gov.
Requested Action:
Action Agenda
Mason County
Agenda Request Form
Approval to set a Public Hearing for Tuesday, November 22, 2022 at 9:15 a.m. to consider establishing a 25-
mph speed limit on Sunnyside Road from milepost 0.000 to milepost 3.450.
Public Hearing
Approval of the Ordinance establishing a 25-mph speed limit on Sunnyside Road from milepost 0.000 to
milepost 3.450.
Attachments:
Engineering and Traffic Investigation
Notice of Hearing
Map
Ordinance
MASON COUNTY
DEPARTMENT of PUBLIC WORKS
100 W PUBLIC WORKS DRIVE
SHELTON, WASHINGTON 98584
MEMORANDUM
DATE: October 5, 2022
TO: Mike Collins, PE, Deputy Director/County Engineer
Cc: Loretta Swanson, Director of Public Works
FROM: Dave Smith, PE, Engineering and Construction Manager
SUBJECT: Establish Speed Limit on Sunnyside Road
A portion of Sunnyside Road was recently converted from a gravel road to a chip seal surface.
Sunnyside Road is currently classified as a primitive road according to RCW 36.75.300. Statutorily
defined primitive roads, such as this, are not posted with speed limit or warning signs.
With the new portion of chip sealed surface, and with additional signing, Sunnyside Road no
longer will qualify as a primitive road by State law, and therefore, it is appropriate to establish a
speed limit.
RECOMMENDATION
Sunnyslope Road is classified as a low volume residential road. A review of Sunnyslope Road was
done after it was chip sealed and Public Works recommends the speed limit be set at 25 mph.
The road will be evaluated for any additional warning signs that are needed.
NOTICE OF HEARINGS
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold
two separate public hearings in Mason County Building I, Commission Chambers, 411 North Fifth
Street, Shelton, WA 98584 on November 22, 2022 at 9:15am.
SAID HEARINGS will be to take public comment to consider establishing a 25-mph speed limit
on California Road from M.P. 0.000 – M.P. 1.300 (Portion) and a 25-mph speed limit on Sunnyside Road
from MP. 0.000 to MP. 3.450 (All).
Public testimony will be available in-person or via Zoom. The URL is available on the County
website https://www.masoncountywa.gov/ to sign into the meeting. Please use the “raise hand”
feature to be recognized by the Chair to provide your testimony. You can also email testimony to
msmith@masoncountywa.gov or mail to the Commissioners’ Office, 411 N 5th St, Shelton, WA
98584; or call (360) 427-9670 ext. 230.
If special accommodations are needed, please contact the Commissioners' office,
(360) 427-9670 ext. 419.
DATED this 25th day of October, 2022.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
__________________________________
McKenzie Smith, Clerk of the Board
Bill: Public Works Department
100 W Public Works Drive
Shelton, WA 98584
Cc: Commissioners
Sheriffs Dept.
Shelton Journal: Publ. 2t: 11/3/22 & 11/10/22
US HIGHWAY 101
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Sunnyside Road
MP 0.00
MP 3.45
0 0.5 1
Miles
ORDINANCE NO. 2022-______
AN ORDIANCE REPLACING RESOLUTION 241
CHANGING THE SPEED LIMIT ON SUNNYSIDE ROAD
IN MASON COUNTY, WASHINGTON
WHEREAS, the Revised Code of Washington RCW 46.61.415 permits local authorities to
establish or alter maximum legal speed limits pursuant to RCW 46.61.400 on County road within
their jurisdiction based on engineering and traffic investigation; and
WHEREAS, in accordance with Chapter 10.04 of the Mason County Code the board of
county commissioners, by ordinance, may raise or lower a speed limit on any county road, except
raising above fifty miles per hour.
WHEREAS, Mason County previously established alternate speed limits for a portion of
Sunnyside Road on June 12, 1972 under Resolution 241.
WHEREAS, the Mason County Public Works Department has conducted an engineering and
traffic investigation on Sunnyside Road after upgrading with BST surface; and
WHEREAS, County Commissioners held a public hearing and received public testimony
regarding the speed limit on Sunnyside Road; and,
THEREFORE, BE IT RESOLVED that County Commissioner, after due deliberation and in
the best interest of the public hereby adopts the speed limit posting for the entirety of Sunnyside
Road as follows:
Exist. Recommended
Road No. Road Name Speed Speed M.P. - M.P.
42360 Sunnyside Road 35 25 0.000 – 0.550
N/P 25 0.550 – 3.450
THEREFORE, BE IT RESOLVED AND ORDERED, that this ordinance replaces Ordinance
241. The speed limit is effective immediately as shown and the County Engineer is directed to erect
the necessary signs in conformity herewith.
DATED this ______of__________, 2022.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
MCKENZIE SMITH,
Clerk of the Board
APPROVED AS TO FORM:
TIM WHITEHEAD, Ch. DPA
cc: Public Works
Sheriff
Prosecutor
_________________________________
KEVIN SHUTTY, Chair
SHARON TRASK, Vice Chair
RANDY NEATHERLIN, Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Jennifer Beierle
Ext. 532
Department: Support Services
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☒
Special Meeting: ☐
Briefing Date(s): October 24, 2022
Agenda Date: November 22, 2022
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☒ Assessor
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Certify to the County Assessor the amount of taxes levied for county purposes and the amount of taxes
levied for Current Expense and Road for 2023. An increase to the Current Expense and Road property tax
levies for 2023 may be considered.
Background/Executive Summary:
Pursuant to RCW 84.52.070, it is the duty of the County Commissioners, on or before the 15th day of
December in each year, to certify to the County Assessor the amount of taxes levied upon the property in
the county for county purposes, and on or before the first Monday in December the respective amounts of
taxes levied by the board for each taxing district for district purposes.
Budget Impact (amount, funding source, budget amendment):
See Attached
Public Outreach (news release, community meeting, etc.):
The public hearing notice was advertised in the Shelton-Mason County Journal for two weeks prior to the
public hearing.
Requested Actions:
1. Current Expense Levy – Increase levy by 0% and bank excess capacity
Move to increase the 2023 Current Expense Property Tax levy by 0%, bank excess capacity, and set the
Levy at $10,756,117.67.
2. Road Levy – Increase levy by 0% and bank excess capacity
Move to increase the 2023 Road Property Tax Levy by 0%, bank excess capacity, and set the Levy at
$11,481,344.58. This includes a Diversion of the Road Levy of $1,080,000.
Mason County
Agenda Request Form
3. Resolution certifying levies to Assessor
Move to adopt the 2023 Current Expense and Road Property Tax Levy Resolutions and continue the
hearing to the December 6, 2022 Commission meeting at 9:15 a.m. to adopt the resolution certifying to
the County Assessor the property tax levies for collection in 2023.
Attachments:
Resolutions
MASON COUNTY 2023 CURRENT EXPENSE PROPERTY TAX LEVY
RESOLUTION NO._________
WHEREAS, the Board of Mason County Commissioners has met and considered its
budget for the calendar year 2023 and,
WHEREAS, the Current Expense (District’s) actual levy from the previous year was
$11,691,000.00; and,
WHEREAS, the population of Mason County is more than 10,000; and now therefore,
BE IT RESOLVED by the governing body of the taxing district (Current Expense) that
an increase in the regular property tax levy is hereby authorized for the levy to be collected in the
2023 tax year.
The dollar amount of the increase over the actual levy amount from the previous year
shall be $0, which is a percentage increase of 0% from the previous year. This increase is
exclusive of additional revenue resulting from new construction, improvements to property,
newly constructed wind turbines, any increase in the value of state assessed property, any
annexations that have occurred and refunds made. The district will collect an additional
$142,459.04 of revenue from new construction, $212.23 from refunds levied by the Treasurer,
and approximately $2,446.40 from state assessed utilities.
This resolution reserves unutilized levy for banked capacity. The current banked capacity
reserved for the year 2023 is $320,675.55.
ADOPTED this ____________ day of 2022.
BOARD OF MASON COUNTY COMMISSIONERS
__________________________________
Kevin Shutty, Chairperson
Sharon Trask, Commissioner
__________________________________
Randy Neatherlin, Commissioner
ATTEST:
_____________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
_____________________________________
Tim Whitehead, Chief Deputy Prosecuting Attorney
A RESOLUTION FIXING THE AMOUNT OF AD VALOREM TAXES
FOR THE CURRENT EXPENSE LEVY FOR THE YEAR 2023
RESOLUTION NO._________
WHEREAS, RCW 36.40.090 states that the Board of Mason County Commissioners
shall fix the amount of the tax levies to be raised for Current Expense.
IT IS THEREFORE DETERMINED, that the following be fixed as the amounts to be
raised by ad valorem taxes for the purpose of meeting the expenditures estimated in the 2023
Budget for Mason County Current Expense, Refund Levy, Mental Health, and Veterans’
Assistance Funds:
CURRENT EXPENSE FUND $ 10,396,729.64
MENTAL HEALTH FUND $ 221,135.92
VETERANS’ ASSISTANCE FUND $ 138,039.88
REGULAR CURRENT EXPENSE LEVY $ 10,755,905.44
REFUND LEVY $ 212.23
TOTAL AMOUNT TO LEVY 2023 $ 10,756,117.67
LEVY SHIFT FROM ROAD FUND
TO CURRENT EXPENSE $ 0
This resolution reserves unutilized levy for banked capacity. The current banked capacity
reserved for the year 2023 is $320,675.55.
ADOPTED this ____________ day of 2022.
BOARD OF MASON COUNTY COMMISSIONERS
__________________________________
Kevin Shutty, Chairperson
__________________________________
Sharon Trask, Commissioner
__________________________________
Randy Neatherlin, Commissioner
ATTEST:
_____________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
_____________________________________
Tim Whitehead, Chief Deputy Prosecuting Attorney
MASON COUNTY 2023 ROAD PROPERTY TAX LEVY
RESOLUTION NO._________
WHEREAS, the Board of Mason County Commissioners has met and considered its
budget for the calendar year 2023 and,
WHEREAS, the Road Fund (District’s) actual levy from the previous year was
$10,258,722.52; and,
WHEREAS, the population of Mason County is more than 10,000; and now, therefore,
BE IT RESOLVED by the governing body of the taxing district (Road) that an increase
in the regular property tax levy is hereby authorized for the levy to be collected in the 2023 tax
year.
The dollar amount of the increase over the actual levy amount from the previous year
shall be $0 which is a percentage increase of 0% from the previous year. This increase is
exclusive of additional revenue resulting from new construction, improvements to property,
newly constructed wind turbines, solar, biomass, and geothermal facilities, and any increase in
the value of state assessed property, any annexations that have occurred and refunds made. The
district will collect an additional $131,917.56 of revenue from new construction, $8,965.30 from
refunds levied by the Treasurer, and approximately $1,739.19 from state assessed utilities.
This resolution reserves unutilized levy for banked capacity. The current banked capacity
reserved for the year 2023 is $335,103.26.
ADOPTED this ____________ day of 2022.
BOARD OF MASON COUNTY COMMISSIONERS
__________________________________
Kevin Shutty, Chairperson
__________________________________
Sharon Trask, Commissioner
__________________________________
Randy Neatherlin, Commissioner
ATTEST:
_____________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
_____________________________________
Tim Whitehead, Chief Deputy Prosecuting Attorney
A RESOLUTION FIXING THE AMOUNT OF AD VALOREM TAXES
FOR THE ROAD LEVY FOR THE YEAR 2023
RESOLUTION NO._________
WHEREAS, RCW 36.40.090 states that the Board of Mason County Commissioners
shall fix the amount of the tax levies to be raised for Road Fund.
IT IS THEREFORE DETERMINED, that the following be fixed as the amounts to be
raised by ad valorem taxes for the purpose of meeting the expenditures estimated in the 2023
Budget for Mason County Refund Levy and Road Fund:
ROAD FUND $ 10,392,379.28
DIVERSION OF ROAD LEVY $ 1,080,000.00
LEVY SHIFT TO CURRENT EXPENSE $ 0.00
TOTAL ROAD LEVY $ 11,472,379.28
REFUND LEVY $_____8,965.30
TOTAL AMOUNT TO LEVY FOR 2023 $ 11,481,344.58
This resolution reserves unutilized levy for banked capacity. The current banked capacity
reserved for the year 2023 is $335,103.26.
ADOPTED this ____________ day of 2022.
BOARD OF MASON COUNTY COMMISSIONERS
__________________________________
Kevin Shutty, Chairperson
__________________________________
Sharon Trask, Commissioner
__________________________________
Randy Neatherlin, Commissioner
ATTEST:
_____________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
_____________________________________
Tim Whitehead, Chief Deputy Prosecuting Attorney
RESOLUTION NO._____________
A RESOLUTION CERTIFYING PROPERTY TAX LEVIES FOR COLLECTION IN 2023
WHEREAS, the Board of Mason County Commissioners must by law (RCW 84.52.070) certify to the Mason
County Assessor the amount of taxes levied upon the property in the county for county purposes, and the
respective amounts of taxes levied by the Board for each city, town and taxing district, within or
coextensive with the County, for city, town or district purposes; and,
NOW, THEREFORE, BE IT RESOLVED, by the Board of Mason County Commissioners that the attached
schedule constitutes the levies for the county, cities and taxing districts on all taxable property in Mason
County, Washington, as shown by the assessment rolls for the year 2023.
BE IT FURTHER RESOLVED, that should the valuation of one or more districts change significantly, the
County Assessor with permission of the taxing district, is hereby authorized to adjust the amount of taxes
levied, upon written notification to the Mason County Board of Commissioners.
Dated this day of 2022.
ATTEST:
________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Chief DPA
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
____________________________________
Kevin Shutty, Chair
____________________________________
Sharon Trask, Commissioner
____________________________________
Randy Neatherlin, Commissioner