The URL can be used to link to this page

Home My WebLink About136-06 - Res. Amending Res. 08-03 Convention Center and Fairgrounds Rental Fees and Vendor FeesC ONTVEN /p� RESOT dU T IO NOo 13 6 - 0 6 1 ,MEND]ING RESO II d :L,11 IO N N Oo 08-03, ON CCE \'-'lER/IV.AIRG1! OIJNrl)S RNI . ±1 IDS AND Vft V,LL{+OR FEES WHEREAS, the Board of Mason County Commissioners adopted Resolution #08-03 February 4, 2003 to establish rental fees at the Mason County Convention Center/Fairgrounds; and. WHERE & S9 fit is necessary to amend the resolution to d1 efh e thzt the campgroLnds are not inddudedl w renting the entire fairgrounds; an campground reservations and. fees shaL be made wfth Mason County fairgrounds stair; and there shall be no discount given to nomprro:it vendors when rerr ing space; and W1 fER -AS, the oard of Mason County Commissioners held a public hearing on December 27, 2006; and en NOW THEREFORE BE IT RESOLVED that the Board of Mason County Commissioners amends Resolution No. 08-03 and establishes the Mason County Convention Center/Fairgrounds Rental Fee Schedule and the Mason County Fair admissions fee and vendor fee schedule as outlined below effective January 1, 2007. The following flat fees in the rental fee schedule include state and local sales tax. CONVENTION CENTER/FAIRGROUNDS BUILDING LD iING AND G I" OUNDS Rll4 IV IVAL RENT'Ak1. DA_ LY HOURLY DEPOSITS RE\tir4I. RA'II'E HARES Building #1 Rodeo Arena & Announcing Tower S200.00 S25.00 8400.00 - -Building #3 Outdoor Stage & lawn 1100.00 N/A -$+5 0. 00 - area- Building #6 Conference Room $80.00 $20.00 S 100.00 - $100.00 $25.00 $100.00 Building #9 Exhibition Hall - Building 10 & 12 Stalls (per fee) $5.00 NA NA - - stall Building # 11 4-H Arena & Announcing Tower $100.00 $20.00 S200.00 - Building #13 Small Hall $120.00 $25.00 S200.00 - Building #14 Exhibition Building $100.00 $25.00 $100.00 - $80.00 None $100.00 Building 1115 Livestock Barn - Building 116 Exhibition Building $100.00 $25.00 $100.00 - Building 117 Olympic Hall $200.00 $50.00 $400.00 - $100.00 None S200.00 Building 1117 Olympic Hall Kitchen Only - - Building 1117 Each booth Bldg 17 $40.00 None S 100.00 - around w/Bldg rental Building #20 Exhibition Building $80.00 $20.00 $100.00 - Building #22 Exhibition Building $200.00 $40.00 $200.00 - Building 1/23 Poultry Barn $ 80.00 None S 100.00 - Area #24 Multi Area $200.00 $50.00 S 150.00 - -use $100.00 $25.00 $150.00 Area #28 Park Area - Area #29 Off Road Area 5200.00 $50.00 S 150.00 - 1 Day Set-up & 1 Day Tear -down Fee (as available) S300.00 N/A N/A Parking Lot Area $100.00 N/A $150.00 Entire Fairgrounds Rental including Parking Lot Area $1,200 N/A $1,000 RENTAL, OI:' ENTIRE MOUNDS The definition of "Entire Grounds" is for all buildings and/or space designated for a ra event to be held, excluding the camping area. All camp spaces, dry and with hook-ups, are rented separately. Renter shall pay for the cost o 'utilities from the time the renter starts set-up until the day after the event ends or removal of garbage from the grounds is completed. The renter will be charged for any cleanup required to be completed by the Convention Center/Fairgrounds sta at the rate of $40000 per hour, 1 'clean-up and maintenance is not completed as stated within the terms off'the Clean-up and Maintenance Agreement J:\Fairgrounds\FAIR RESOLUTION.doc OTHER RENTAL iV KS Shower only — per person (if not paying camping rates) R.V. Dump Fee (if not paying camping rates) Electrical "spider" box rental per day Photocopies (per copy) Canopies — are not available to rent during the Mason County (1 available) 10X10 Canopy (2 available) 15X15 Canopy (1 available) 20X40 Canopy (1 available) 40X60 Canopy CAM? NG FEES 52.00 510.00 550.00 S 0.15 cents Fair & Oysterfest S 100.00 S150.00 5300.00 $1,800.00 Mason County Fairgrounds staff will collect all camping fees. Organizations renting the entire fairgrounds have the option of charging an increased amount to the members of their party. The Fairgrounds camping fee and taxes shall be deducted from the amount collected and any remaining revenue shall be retained by the organization. Camping Fees with water & electricity (Includes 1 camper & 1 vehicle) Campii g Fees without water & electricity (dry camping) (Dry camping site is an area of 20' X 20') $18.47 + tax = $20.00 13.85 + tax 15.00 Campers may stay for a maximum of two -weeks at a time. The Facilities & Grounds Director must approve any stay longer than two -weeks. Additional vehicles at a campsite must be parked lathe main parking lot and will be charged an additional--$&00-per day. Group Camping Clubs & Organizations may use a building without an additional fee as a clubhouse. The building that will be offered will be appropriate for the size of the club. TWICE' v EVENT ADMISSIZONS FEE Events charging gate and/or parking admission fees will be required to pay Mason County $1.00 for every ticket sold, per day, per event. Mason County may, at their discretion, provide staff at the gates and ticket booths. VENDO CN CESSIONAIRES BOOM- RENTAL In the event that ANY renter shall sub -lease, contract, or provide pre -rented space to vendor(s) and/or concessionaire(s) during their stated rental dates, events, etc. a flat fee of S30 per day or S50 per event will be assessed for any and all said vendors. If the entire Fair grounds are rented there is no vendor fees charged. All vendors and/or concessionaires will be required to provide proper documentation regarding all/any permits for insurance, health, taxation, and any other permits required for operation of said concession/vendor booth. MASON COUNTFAIR RATES VENDOR BOOTH SPACE RENTAL FOR DURATION OF ]HIE1HIE FAIR Inside Building #14 (8x8) inside uilding 1117 (8x10) Outside Areas, (l 0x 10) — additional space will be charge @ $15.00 per foot Mood Concessionaires Grange and 4-H Food Booth Food Concessionaires must pay 18% of gross receipts in vendor contract. S 170.00 S 170.00 $150.00 18% of gross receipts 18% of gross receipts booth rental, whichever is greater unless otherwise agreed Contracted Vendor's Receive (2) 3-day Event Passes with Purchase o± each 10X10 Space. Vendor Space of abnormal size or not providing comparable conditions to standard locations will be available only by prior a oproval of the Fair staff and may be assessed a fee of S 10 per foot or a total S 100, whichever is greater. J:\Fairgrounds\FAIR RESOLUTION .doc VENDORS QUL_JFY-NG IKOR S?ACME AT NO CE4RGE Organizations, businesses, or a professional services contracted to act as a sponsor or perform negotiated trade is at the discretion of the Fair staff. 11 other vendors are subject to full rates. There will be no discounts given to non- profit vendors. SON COUNTY T`AIR IPMISM:ON PRICES DAII ,Y GAT Day Single Day Single Day Single Day Single — Day Family Day Rodeo — Day Rodeo — Day • odeo — Day Rodeo — F, ADMISSION PRICES Adult Senior Citizen 55+ Youth (6-17 years) Ages 5 and under — 2 Adults/3 Youth Adult Senior Citizen 55+ Youth (6-17 years) Ages 5 and under EVENT PASS — (3 Day Fair Admission) Event Pass — Adult Event Pass — Senior Citizen 55+ Event Pass — Youth (6-17 years old) Event Pass — Exhibitor Event Pass — Vendor Event Pass — Family 2 Adults/3 Youth S 5.00 S 3.00 S 3.00 FRE N; S15.00 S15.00 $13.00 8.00 FRE1H, 10.00 5.00 5.00 3.00 5.00 2-5M0 SPECIAI, EVI-4',N'IDAY (One ay Fair Admission for Designated Event i.e. Friday Senior Day/Friday Kid's Day) Senior Citizen 55+ S 1.00 Youth 6-17 years old $1.00 ADVANCE TICKE',T PRE -SALE (Fair & Rodeo Combination Only) Pre -Sale — Adult Pre -Sale — Senior Citizen 55+ Pre -Sale — Youth 6-17 years old GROUP SALES (One Day Fair Admission Only) Day Group — Adult - Groups of 10 + Day Group — Senior Citizen 55+ - Groups of 10 + Day Group — Youth 6-17 years old - Groups of 10 + FREE ENTRAN C Imo, TO FAIR ONLY Superintendents Volunteers Performing 4 + Hours of Service per day Children Ages 0-5 FRE t I-4,NTRANCE TO FAIR & RODEO Children Ages 0-5 CAMPING II-e EIES — DURING M & SON CCDUNc,Y J A Dry camping for exhibitors 3iliaights of Fair Camping with water and power ilook-up R $13.00 $11.00 $ 6.00 $3.00 per person S2.00 per person 52.00 per person S27.70 + tax = S30.00 for 3 nights $18.47 + tax = $20.00 per night J:\Fairgrounds\FAIR RESOLJTION.doc TDI CAT_ \T 41T, AND E N RIICCEMHN T PROGRAMS Mason County recognizes the educational and enrichment programs and events provided by organizations in our community. We also recognize that these would not be possible with the structure and giving of charitable organizations and the dedication of hard working volunteers. Considering this the following Groups may be eligible for reduced rental fees of the fairgrounds facilities, therefore the fee schedule as written may be modified according to the following categories: CT, SS -o All Mason County and other governmental entities will pay rental rates as stated above under "Convention Center Facilities ental Prices Per Day". Deposit requirements will be waived. All facility policies must be adhered to and other governmental entities must provide Insurance. Forty - dollars ($40) per hour will be charged for any clean-up not completed on day of use. "Clean-up" is defined in the facilities rental contract. CLASS 110 Organized or charitable groups providing enrichment or educational services for youth will be assessed a flat fee of $ 8.00 per hour for the use of all fairgrounds facihties including the 4-H horse arena. The facility must be used for the enrichment and education of youth and may not generate revenue for event organizers. All facility policies must adhere to and groups must satisfy all insurance requirements. Deposit requirements will be waived. Space will be provided on a first come first served basis and a forty -dollar (S40) per hour maintenance fee will be assessed in the event all post event clean-up and stated pohcies as defined in the Facility Rental Contract, are not met to satisfaction. CLASS III: fro zod for the purpose of -ongoing and/or the upkeep of the Mason County Fairgrounds will be assessed 50% of the rental rates set forth in this Fee Schedule. Additionally, the requirement for a pre -paid deposit will be waived. All facility policies must be adhered to and groups must satisfy all insurance requirements. Space will be provided on a first come first served basis and a forty -dollar ($40) per hour maintenance fee will be assessed in the event all post event clean-up and stated policies as defined in the Facility Rental Contract, are not met to satisfaction. AD OP' ATTEST: this 2 7 t h day of December, 2006 etr 7 ebecca S. Rogers, Clerk of the Boa. d APPROVED S TC eputy Prosec: ting BO It D OF COUNTY COMMISSIONERS MASON COUNTRY, WASHING ON ettatitfr------- 'II 4 Ring Erickson, Chair Tim Sher o n„ Commissioner orney Jayni L o Kamin, Commissioner J:\Fairgrounds\FAIR RESOLUTION.doc