HomeMy WebLinkAbout2022/11/08 - Regular PacketBoard of Mason County Commissioners
Draft Meeting Agenda
Commission Chambers
411 N 5th St, Shelton, WA 98584
November 8, 2022
9:00 a.m.
November 8.2
Commission meetings are live streamed at http://www.masonwebtv.com/
Effective May 10, 2022, regular Commission business meetings will be held in-person and via Zoom.
Please click the Zoom meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognized
by the Chair to provide your comments and testimony. Public comment and testimony can be provided in-person, and you can
also e-mail msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call
(360) 427-9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone
number to the Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting.
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Correspondence and Organizational Business
4.1 Correspondence
4.2 Proclamation – Operation Green Light by Cmmr. Shutty
5. Open Forum for Citizen Input – (3 minutes per person, 15-minute time limit)
Please see above options to provide public comment.
6. Adoption of Agenda
Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m.
7. Approval of Minutes – March 1, 2022 and April 5, 2022 Belfair Sewer Public Hearing Minutes; October 11,
2022 and October 25, 2022 Regular Meeting Minutes; October 17, 2022 and October 24, 2022 Briefing
Minutes
8. Approval of Action Agenda
Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be
removed from the Action Agenda and considered a separate item.
8.1 Approval of Warrants & Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8091282-8091606 $ 3,892,497.25
Direct Deposit Fund Warrant # 91214-91609 $ 795,431.38
Salary Clearing Fund Warrant # 7006972-7006994 $ 520,431.88
Treasurer Electronic Remittance $ 166,901.74
8.2 Approval for the Mason County Board of Equalization (BOE) to hear completed and timely filed appeals for
the 2022 assessment year.
8.3 Approval of the Resolution establishing the load/lane limits for traffic control on six Mason County bridges.
8.4 Approval to advertise and fill a non-represented Chief Deputy Assessor position in the Assessor’s Office.
8.5 Approval to set a Public Hearing for Tuesday, December 20, 2022 at 9:15 a.m. to review and approve zoning
code amendments to Mason County Code Title 17 and Title 8.52.
8.6 Approval of the Resolution amending the Mason County Public Health and Human Services 2023
Environmental Health Fee Schedule.
8.7 Approval of the Professional Services Contract with Bridgeview Consulting, LLC to complete the update of
the County’s Multi-Jurisdictional Hazard Mitigation Plan in the amount of $80,750 for a performance period
of November 8, 2022 through April 3, 2024.
8.8 Approval to appoint Blair Schirman to the Transportation Improvement Program Citizens Advisory Panel
(TIP-CAP) to represent Commissioner District 3 – Shelton Urban Growth Area (UGA) or City for a two-year
term ending November 8, 2024.
8.9 Approval of the Resolution amending the Mason County Code for departments reporting to the
Commissioners.
8.10 Approval of the Community Development Block Grant (CDBG) for the Evergreen Estates watermain
extension project; for Public Works to advertise, set a bid date and time, and award contract; for Public Works
to procure engineering/architect consultant services for the project and enter into contract(s); and for the
County Engineer and/or Chair to sign all pertinent documents for the grant and project.
8.11 Approval of the January 2022 through December 2025 Collective Bargaining Agreement (CBA) for Teamsters
Local No. 252 and Operating Engineers Local 302 representing Mason County Public Works Unit.
8.12 Approval of the Resolution updating the Non-Represented salary scale to reflect a 1.75% general wage
increase effective January 1, 2023.
8.13 Approval to subcontract additional funds in the amount of $530,000 to Crossroads Housing for the creation of
a permanent eviction prevention rental assistance program from November 1, 2022 through June 30, 2023.
8.14 Approval to subcontract additional funds in the amount of $178,295 to Shelton Family Center for the purpose
of assisting people experiencing homelessness to obtain and maintain housing stability from November 1, 2022
through June 30, 2023.
8.15 Approval to increase the Superior Court Commissioner’s contract from 37 hours per week to a Full-Time-
Employee (FTE) at 40 hours per week.
8.16 Approval for the Chair to sign the Memorandum of Agreement with the Port of Allyn to codify the letter
between Mason County and the Port of Allyn concerning the mitigation of any negative hydraulic impact to
Sherwood Creek.
8.17 Approval to place the order for four Police Interceptor Utility vehicles to replace two canceled Police
Interceptor Utility vehicles and two canceled Tahoe Canine vehicles and update the 2023 Sheriff’s Office
Motor Pool vehicle rates.
9. Other Business (Department Heads and Elected Officials)
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony.
No Public Hearings set for this time.
11. Board’s Calendar and Reports
12. Adjournment
MASON COUNTY
TO: Board of Mason County Commissioners
Reviewed
FROM: Cassidy Perkins Ext. 419
DEPARTMENT: Support Services Action Agenda
DATE: November 8, 2022 No. 4.1
ITEM: Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in the following: Liquor
License with Endorsements Approval Letter for Tuggs And Chuggs.
4.1.2 Squaxin Island Tribe sent in Response to September 27, 2022, Comment
Letter to U.S. Environmental Protection Agency.
Attachments: Originals on file with the Clerk of the Board.
Proclamation
Supporting Operation Green Light for Veterans
November 7 - 13, 2022
WHEREAS, the residents of Mason County have great respect, admiration, and the utmost gratitude for all of
the men and women who have selflessly served our Country and this community in the Armed Forces; and,
WHEREAS, the contributions and sacrifices of the men and women who served in the Armed Forces have been
vital in maintaining the freedoms and way of life enjoyed by our citizens; and,
WHEREAS, Mason County seeks to honor these individuals who have paid the high price for freedom by placing
themselves in harm’s way for the good of all; and,
WHEREAS, Veterans continue to serve our community in the American Legion, Veterans of Foreign Wars,
religious groups, civil service, and by functioning as County Veteran Service Officers in 29 states to help fellow former
service members access more than $52 billion in federal health, disability, and compensation benefits each year ; and,
WHEREAS, approximately 200,000 service members transition to civilian communities annually; and,
WHEREAS, an estimated 20 percent increase of service members will transition to civilian life in the near future;
and,
WHEREAS, studies indicate that 44-72 percent of service members experience high levels of stress during
transition from military to civilian life; and,
WHEREAS, Active Military Service Members transitioning from military service are at a high risk for suicide
during their first year after military service; and,
WHEREAS, the National Association of Counties encourages all Counties, parishes, and boroughs to recognize
Operation Green Light for Veterans; and,
WHEREAS, Mason County appreciates the sacrifices of our United States Military Personnel and believes
specific recognition should be granted; and,
NOW, THEREFORE, BE IT RESOLVED, that the Board of Mason County Commissioners, in observance of
Green Light, encourages its citizens in patriotic tradition to recognize the importance of honoring all those who made
immeasurable sacrifices to preserve freedom by displaying a green light in a window of their place of business or
residence.
Signed this day of November 8th, 2022.
________________________
Kevin Shutty,
Chair
________________________
Sharon Trask,
Vice-Chair
________________________
Randy Neatherlin,
Commissioner
Board of Mason County Commissioners
Special Meeting Agenda
Commission Chambers
411 N 5th St, Shelton, WA 98584
March 1, 2022
6:00 p.m.
1. Call to Order – The Chairperson called the special meeting to order at 6:00 p.m.
2. Cmmr. Trask led the Pledge of Allegiance.
3. Roll Call – Present: Present: Commissioner District 1 – Randy Neatherlin; Commissioner District
2 – Kevin Shutty; Commissioner District 3 – Sharon Trask.
4. Public Hearing continued from January 31, 2022 to consider the proposed extension of the Belfair sewer.
Staff: Mark Neary
Mark Neary shared that the Department of Commerce processed the administrative change to revise the
loan from a revenue bond to a general obligation bond. A revenue bond is payable based on fees charged
to individuals within the utility district. The general obligation bond would be financed through .09 funds
and 2nd quarter Real Estate Excise Tax (REET) funds. Loretta Swanson added that the original scope of
work described a “purple pipe” for reclaimed water to serve the Puget Sound Industrial Center (PSIC) and
included a sewer connection up to Lake Flora Road. The request to revise the scope of work, due to the
design process, is still being processed by legislature to ensure that the intent is still met.
Richard Dickinson shared that Resolution 46-17 clarified that it is 200’ from the property line to connect
to the nearest sewer. The goal is to merge all sewer codes into one and to update the County Code. The
multi-family tax incentive will need continued and rate structures updated.
Mark recommended continuing the hearing for at least 30 days to allow staff to gather additional details
necessary for code changes and for the Board to decide on future rates and fees for Belfair. Cmmr. Shutty
added that the hearing will be continued regarding the Belfair sewer extension and issuing a bid. Code
revisions must go through the regular agenda process. Cmmr. Neatherlin shared that originally, to get as
many hookups as possible, it was stretched to 500’. However, this put a large burden on the property
owners. The Commission, to align with other codes, set it at 200’.
Q U E S T I O N S
Brad Carey asked what the negatives are for not moving forward with this project? This could reduce the
monthly rates for the existing 421 connections. 500-1,000 connections could be added with the sewer
extension. Cmmr. Shutty answered that the pros and cons are being discussed and that there is a demand.
Mark clarified that current infrastructure is not paid for, there is existing debt.
Andrew Makar asked how costs will be recaptured from developers and/or intermediary property owners
for the infrastructure under their properties? The best way to reduce risk is to distribute the cost to those
making the most amount of profit. Mark answered there is an existing capital facility charge utility-wide
based on the existing debt for the existing infrastructure. If new debt is taken on, a capital facilities charge
could be implemented for that area that is larger than the $11,300 charged to individuals connecting to the
existing system or developing within that Urban Growth Area (UGA). More customers would mean more
monthly revenue collected and the costs of the system will be spread to a larger group of individuals. The
challenge for the original extension was that only 412 customers signed up and additional development did
not occur which put the County in a position to not have the funds to pay the debt or maintain and operate
the facility. The other “risk mitigator” is changing from the original debt repayment agreement of a
revenue bond backed by rate payers within Belfair. The existing debt is general obligation debt paid for
through revenue from .09 funds and 2nd quarter REET funds. Cmmr. Neatherlin clarified that there is not
something in place to recapture the money.
David Overton asked if the 200’ from the trunk lines or the service laterals? How is the current debt being
paid? Are capital facilities charges being held for future capital expansion? Is it correct that the County
has not had a plan to retire debt through certain charges over the last ten years? What is the balance of the
utility fund? Where is the lateral measurement measured from and does it include side sewers? What was
the original capital facilities charge? Mark answered .09 funds and 2nd quarter REET funds are used to
pay off existing debt. Current capital facilities charges collected, especially from the Olympic View and
Olympic Ridge developments, remain in the Belfair wastewater utility fund for future capital
improvements. Previously there has been no development to pay down debt, the County had to look at
other options. Richard presented a spreadsheet that showed about $3.3 million in expected expenses such
as replacing/adding a bladder, capital facility improvements, and the expansion of the spray field. The
plant was sized for full buildout. Loretta added there is a charge that is in the utility fund for future
capital. Richard shared that the lateral measurement is from the sewer system to the closest point of the
property line depending on the angle, adjacent, and how the property line runs. Cmmr. Neatherlin added
that the original capital facilities charge was $5,000 and was a short-term incentive to get connections.
Greg Sypnicki asked if the hookup money from current development in Belfair will go towards paying off
old debt? Is it possible there are other options that do not include increasing debt? Mark recommends the
Board do not utilize those funds to pay off debt but to retain those funds within the Belfair wastewater
facility and pay for upcoming capital improvements. In 2022 there will be over $300k of capital
improvements for the treatment side. As more customers hook up, capacity must be expanded. $600k has
been collected so far and another $500k is anticipated. Development will be occurring from now until
about 2029.
George Blush asked if now is a good time to incur more debt after coming through a pandemic that many
small businesses were forced to close? How will the rate go up for each unit? Mark answered the reason
the County petitioned the Department of Commerce to change the structure of the debt was so that it
would not go against the rate payers and would utilize .09 funds and REET funds instead.
Judy Scott asked if all $8 million will go towards the sewer extension and if there is any potential of rates
being raised? Mark answered the it is not the Board’s intention to put the debt on rate payers and that is
why the change of structure to general obligation debt. The original plan received from legislature was
between $8 million and $12 million. $8 million is the maximum amount available from the Public Works
Board loan. The original plan was in concert with the construction of the freight corridor for “purple pipe”
reclaimed water pushed up north to the industrial area for an additional source of revenue. A letter was
issued to legislature today from the Commissioners encouraging allocating money to the freight corridor.
Loretta added that the loan is similar to a line of credit.
Brad Carey asked if the loan is locked in at .79% interest rate? What if the developer does not allow
easement to be placed on his tract of land? Would it be more expensive if it is not undeveloped land?
Mark answered that there are three options. If the project is moved forward quickly, the rate would be
.29% over a 20-year period. Next would be a rate of .54% over a 20-year period which would allow the
County to wait a few years to begin. Lastly, under the .79% rate there are options to extend the term to 26
years, 22 years with partial deferral, or a 20-year payment schedule deferring loan payment until 2026.
Loretta shared if an easement is not acquired at this time and development occurred on that property the
developer would be required to, as a condition of development, follow that plan for extension.
Marilyn Corrigan asked if this is the correct location for the sewer in coordination with the Belfair UGA?
Mark answered yes, the goal is to control development to create urban zones and keep rural areas rural.
There is also money to expand or widen Highway 3 through that area. Loretta added that the Planned
Action Environmental Impact Statement (EIS) gives a refined look at what is developable and where.
F I N A N C I A L S
Mark outlined the sources of revenue to pay for existing debt and the sewer expansion. The .09% sales tax
is a credit against the 6.5% state sales tax which does not result in a tax increase to the consumer. Under
the requirements associated with utilizing those funds it must be used to encourage overall economic
development and includes bridges, roads, domestic and industrial water facilities, and sanitary sewer
facilities. REET has two .25% tax, 1st quarter and 2nd quarter. 1st quarter is the .25% tax upon all real
estate sales within the unincorporated area of the County and must be spent on the capital projects listed in
the Capital Facilities Plan of the Comprehensive Plan, housing relocation assistance to low-income
tenants, and for maintenance of capital assets. 2nd quarter also is the .25% tax upon all real estate sales
within the unincorporated area of the County and is a more restrictive list of eligible capital projects. For
example: planning, acquisition, construction, etc. for domestic water systems and sanitary sewer systems;
planning, construction, repair, improvement, etc. of parks; and planning, acquisition, construction, etc. for
affordable housing projects.
Mark shared a spreadsheet projecting the Sales & Use .09 funds revenues and expenditures by year. In
2020 $878,401 was collected and in 2021 $1,028,114 was collected. The projected budget for 2022 is a
conservative $865k with a small increase of 2% per year. Commissioners requested to reserve 25% of the
previous year’s expenditures as an operating fund/reserve to pay the State Auditor’s Office, for internal
allocation of costs, the City of Shelton for sewer, the Economic Development Council, etc. In 2021,
$450k was transferred to pay old debt on the Belfair wastewater facility. For 2nd quarter REET funds, over
$2.1 million was collected in 2021 and almost $1.6 million was collected in 2020. The projection for 2022
is $1.5 million with a 2% increase per year. Items paid for from REET 2 funds include maintenance of
parks capital facilities, miscellaneous maintenance and repairs, capital improvements, parks capital
equipment, and transfers to Rustlewood and Belfair wastewater facility. This spreadsheet projects through
2033 when debt will be retired. In 2020, the Commissioners made a policy decision to reserve $400k per
year to be utilized for Belfair debt. At the end of 2022, $1.2 million will be in the restricted reserve
account. In 2027, the fund will have $2.8 million. At the end of 2027, debt will be pulled from the reserve
and not revenue. At this time, the Commissioners can decide to pay off the debt with those reserves. The
debt obligation for 2022 is $1,052,465.17; $800k will be paid from REET 2 and $252,465.14 will be paid
from .09 Sales & Use Tax. The Belfair debt has four components: 2020A Limited Tax General Obligation
(LTGO) bond, 2021 LTGO refinance, and two Department of Ecology (DOE) loans. There are no early
payoff penalties. The 2020A LTGO bond has a minimum five-year period and the 2021 LTGO has a ten-
day notification requirement. The DOE loans can also be paid of early. Amounts would need to be
revised for interest not incurred. This does not show new debt. The loan through the Public Works Board
would be an additional $191k to $243k on top of the $4.5 million depending on the structure of the loan.
Cmmr. Shutty added that the original loan was refinanced for a lower interest rate and the loan from the
Public Works Board would be even lower interest. Cmmr. Neatherlin added that the interest rate was as
high as 3.8% on the previous loan. Mark shared that the loan through Cashmere Valley Bank ranges from
1.6% in 2021 to 2.05% in 2030 when paid off. In 2026 it goes up to 2.5%. Paying the loan off early could
potentially save 3-years’ worth of interest which could be potential savings of about $30k. Cmmr. Shutty
commended the Commission on managing the debt and gives credit to the Treasurer for managing the
process. Mark shared that the County received about $6.5 million in American Rescue Plan Act (ARPA)
dollars in 2021. Over $6 million was awarded. $1.7 million went to County departments and the rest went
to other entities. Another $6.5 million will be received in 2022 to be obligated by 2024 and spent by 2026.
Allowable projects include water, sewer, broadband, and infrastructure. Cmmr. Shutty added that ARPA
funds could be used to assist with capital needs for the sewer system. Connection fees will also need to be
clarified for expanded service area. Legislature is still in session and there may be the potential to capture
additional money for other projects and clarifying funding for the Belfair system. The County also needs
to look over bids to determine if this will move forward. Cmmr. Neatherlin added that whether or not this
should be done needs to be discussed.
P U B L I C C O M M E N T
Brad Carey asked the Commissioners to approve the extension. It is very rare for everything to be lined
up. Cheap money is available and there is a need to continue the sewer infrastructure whether it goes
down the state highway or through a large tract of land. Developers do not own the sewer trunk or
laterals, that is an asset that the tax and rate payers of the sewer district own. There is inexpensive money
and all sources of money that complies with the plans on moving Phase 3 forward. This complies with the
Growth Management Act and the Urban Growth Area (UGA) and prevents urban sprawl. The County
cannot lose on a deal like this.
Andrew Makar revisited his concerns. He understands Brad’s view and does not necessarily disagree in
theory. In his observation, he does not want to leave money on the table. The County may own the actual
equipment, pipes, etc. but that development confers added value to property owners. Those property
owners, when they develop or sell to developers, will make a lot of money. Andrew asks that the County
doesn’t rush into a decision and later say something was forgotten or overlooked.
Greg Sypnicki doesn’t disagree with Brad either. Having the sewer extend to the other side of the railroad
tracks to pick up the subdivisions is really necessary. His concern is, in the past and traditionally,
development pays for development. Even if ARPA funds are used, which is better than extending debt,
however way the debt is paid if development doesn’t invest in their own profit that sets a precedence.
Sometimes tax payers and politicians tend to be over generous with people who are connected and have a
lot of resources. If there is a lot of money to be made by adding the sewer and it increases property values
by at least as much as the sewer costs to put in.
Judy Scott concurs that a plan is needed to recoup loan money. As Cmmr. Neatherlin said, there really
isn’t a plan and she would like to see a plan before any decisions are made.
David Overton shared that there are reoccurring themes: “we don’t want any new debt on the facility”.
When you decide not to take the funds that would pay down the debt and put them in a reserve account,
you are perpetuating the debt over time. The platitudes of no new debt, development paying for
development, or it was done at that time to incentivize growth, sound like election statements versus
policy statements. Utilities and governments shouldn’t pick winners and losers. There has to be
partnership in how development is paid for and blind for who it is. There have been developments in
Belfair, in Shelton, in every UGA that have received municipal services. Those municipal services don’t
recapture a portion of sales proceeds. There have been developments in Belfair that happened after the
sewer and sold. The County has ways to recapture and finance that the private sector doesn’t. The County
takes risk, but has ways to mitigate that risk. David hopes to move past the statements that allude to him
because that sets a terrible precedence for the next project with any sewer or utility extension. This should
be decided based on the policies in place. The County should look in the future at code revisions to unify
its code language around sewers. He cautions against talking about individual projects that would benefit
from the trunk line extension.
Jeff Carey has been involved with the community and sewer development for 25 years. A uniform and
balanced developer-type policy is needed. This is not being executed blind to the developer. Jeff knows
from experience and what other developers have paid to extend trunks. The County is taking the approach
that if there is a downturn in the amount of funds, .09 or REET funds will be used. If that is true, it needs
to be made clear to the people. Why is there a $1.5 million lift station that pumps only about 200 gallons a
minute? In North Bay Case Inlet, the pump station in the RV Park that pumps 200 gallons a minute.
There is no way it costs $1.5 million to build that. That is not a good deal for the County. Crossing the
tracks at $1.2 million. For North Bay, a 3” sleeve was bore under Highway 3 at the widest part of the
highway by Allyn. Even with cost inflation, the price was no where close. A better deal is needed for rate
payers and the County if there is a downturn.
Brad Carey agrees with Jeff and understands this will be a competitive bid to get the best deal possible.
Mark recommends continuing the hearing for another 30 days to gather additional information.
Cmmr. Trask/Shutty moved and seconded to continue the public hearing on the proposed extension
of the Belfair Sewer to April 5, 2022 at 6:00 p.m. Motion carried unanimously. N-nay; S-aye; T-
aye.
C O M M I S S I O N D I S C U S S I O N
Cmmr. Neatherlin wants to have a comprehensive plan on what the County is doing with the sewer system
to bring to the public. New information and changes each week show that this is not correct and the right
numbers are not had. He is in favor of the sewer, but not in favor of paying. A mechanism to reclaim the
investment is needed before the County invests. The percentage rate for the line of credit is great if it
could be used to pay off older debts and get a lower percentage rate but that is not allowed. Technically
paying debt with REET would not increase taxes. However, once that money is used you can’t use it
again. If there is a downturn, funds may come out of the General Fund which could mean layoffs. There
has been no scenario shown that this will bring the County into the positive. You don’t get out of debt by
borrowing more money. A cost benefit analysis to show what that County will get is needed. Using
capital facility charges for things needed to fix in the future is understandable. This is to prevent taking on
more debt to fix them. Taking on more debt is not beneficial. 168 different people wrote in two things:
they don’t want to take on more debt and developers should pay for development. Rick Krieger, a
developer, wrote “in response to extending the sewer system north onto Overton property on the backs of
current rate payers this is the most egregious action I’ve ever seen come out of Mason County in recent
history. You have already burdened us with the current sewer project over our objections which has never
finished i.e. extensions up side roads like Romance Hill where there are currently 35 residents not hooked
up to the sewer or the sewer treatment plant. As a landowner, owner of the Belfair urgent care building,
developer of Romance Hill, and owner of land I would like to be developed and connected to the sewer
system. I think this proposal burdens or borders on insanity. Over the past six months in coordination
with a developer, I’ve had discussions with Public Works on trying to get 70 to 90 lots of division
approved at the top of Romance Hill. In discussions with Public Works I would have to pay the extension
of the sewer line up Romance Hill which will eventually tie into the bypass. Why do you want to spend
taxpayer dollars on a sewer extension onto private owner’s land all based on speculation? We are coming
into a time where development could slow down drastically over the next 10 years as costs rise, the
interest rates climb. Remember the interest inflation, interest rates that we saw in the 80’s? Any
development north of town could come to a halt in five years and this could become a sinkhole. I’m
proposing 70 to 90 hookups in the near future as well as well as the current 35 existing unconnected
residents. That’s 100 new connections and I cannot get the County to pay for the extension of the sewer
main. Now you want to extend that sewer main on future speculation? This proposal makes no sense.
Developers, for the most part, pay for utilities to be extended or they negotiate where there’s a benefit to
all the parties. You really need to slow down and hire a business development consultant to review the
extension of the sewer system…”. Calls have been received from bigger developers with the same
concerns and questions. This needs to be comprehensive. The County should not be discussing taking or
expending such large funds without a comprehensive plan, cost benefit analysis, or a structure to recoup
that money. He stands against moving this forward.
Cmmr. Trask shares that there is a lot to think about and study. There are mandates from the State that say
we have to extend or provide utilities and infrastructure within a UGA. Cmmr. Trask clarified that 85% of
what was paid for the original sewer lines in the original loan was by a grant, the County contracted out
the work, and the line is owned by the County. Information is still needed from Commerce. ARPA funds
and potential funding from legislature may be able to be used. She wants to ensure the right decision is
made for Mason County.
Cmmr. Shutty is in support of continuing the public hearing. Staff have proven that they are able to work
on complex issues and provide detailed responses. He is more than willing to continue to give staff time
to refine details, give updates, and receive more public input. There is a varied opinion on this and it is a
big decision for the County. The sewer system is a frustrating topic and he appreciates where Cmmr.
Neatherlin comes from. It is frustrating to not be able to solve this in a decade. The County is dealing with
markets, planning and development codes that need revised, and looking at debt overall. How can this
work for the County, for Belfair? Staff is doing a tremendous job figuring this out. The $87 rate increase
that was never intended is gone. Commerce was responsive. The Commission has worked hard to
restructure old debt. The existing loan was 3.8%. The new loan is 1.68% and can go up to 2.05%. The
Commission has been fiscally responsible on managing the debt of the Belfair sewer. We cannot be in a
holding pattern of not planning for the future. Last week action was taken on a Planned Action
Environmental Impact Statement (EIS) that helps plan for growth in the Belfair UGA. This is an
important step forward to address traffic issues. Development is being charged to offset some of those
costs. For the first time in County history, more is asked from developers who want to invest in our
community. This allows for the management of growth and to guide it out of critical environmental areas.
Cmmr. Neatherlin read an email from another developer in town and it is not a good idea to pit developers
against developers. We want to be open for business. Cmmr. Neatherlin spent a long time on the
Economic Development Council (EDC) and has had conversations with developers, seen prospect lists,
and the types of businesses that want to locate themselves in Mason County. The County has a lot of land
but doesn’t have the necessary utilities – water, power, and sewer. We have an obligation to plan and
work collaboratively for these opportunities. If there is a policy of no new debt, we need to be thoughtful
about that. There is a difference between debt. The old sewer debt was not good debt. The potential for
financing through the Public Works Board is better debt. Municipal debt is an important topic. No new
debt jeopardizes the ability for projects that the community needs. Key takeaways should be that the
Commission has been fiscally responsible in managing the old debt, thoughtful about how to expand the
system and is done in a way to meet growth management goals, and that rate increases are no longer.
Cmmr. Neatherlin clarified that he did not speak with Mr. Krieger beforehand or after that letter was sent.
5. Adjournment – the meeting adjourned at 8:02 p.m.
ATTEST:
____________________________
McKenzie Smith, Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
_______________________________
Kevin Shutty, Chair
_______________________________
Sharon Trask, Vice-Chair
________________________________
Randy Neatherlin, Commissioner
Board of Mason County Commissioners
Special Meeting Agenda
Commission Chambers
411 N 5th St, Shelton, WA 98584
April 5, 2022
6:00 p.m.
1. Call to Order – The Chairperson called the special meeting to order at 6:00 p.m.
2. Cmmr. Neatherlin led the Pledge of Allegiance.
3. Roll Call – Present: Present: Commissioner District 1 – Randy Neatherlin; Commissioner District 2 –
Kevin Shutty; Commissioner District 3 – Sharon Trask.
4. Public Hearing continued from March 1, 2022 to consider the proposed extension of the Belfair sewer.
Staff: Mark Neary
Mark shared that this meeting is to determine if the County will go out to bid for the sewer extension. The
original loan documents backed by a revenue bond for ratepayers has been changed to a general obligation
bond using revenue from .09 Sales Tax. The original scope of the project as defined by the legislature had
the sewer line following the freight corridor extending past Lake Flora Road outside of the Belfair Urban
Growth Area (UGA). A sewer study identified a path under the railroad tracks and to the north of Log
Yard Road. The Department of Commerce approved both the scope of work change and administrative
change. The scope of work states “acquire necessary property rights to design and construct a sewer lift
station, gravity sewer and pressure main extending from the northernmost terminus of the existing sanitary
sewer system to Log Yard Road just east of SR 3…”. There is about $1 million left in this grant. The
Public Works Board loan goes up to $8 million. The scope of work is the same on both contracts. The
final document is a schedule and critical dates if the Board moves forward. Advertisement to potential
construction companies would begin April 15 and run through June 1. The County has up to 60 days to
award a contract. Responses would be expected by June 15. July 1 is when an agreement would be
executed with the successful bidder and associated bonds that are required would be submitted. August 1
the material submittal would be completed and approved. The Navy easement is not secured; however,
additional information on going underneath the railroad tracks was received. Specifications are being
developed and should have a fairly quick turnaround. On April 9, 2023 Commerce incentive options C
and D (if the job is completed within 36 months of signing the original loan document) for the Public
Works Board loan will expire to get an interest rate reduction from 0.79% to 0.29%. On April 9, 2024
incentive options A and B (if the job is completed within 48 months of signing the original loan document)
expire for getting an interest rate reduction from 0.79% to 0.54%. The project must be completed by April
9, 2025 under the Public Works Board loan financing. Loretta Swanson added that there is a 5% loan
forgiveness provision in the contract as well.
Cmmr. Neatherlin asked, regarding the meeting Mark had with Mr. Overton previously, if Mr. Overton
would be interested or willing to pay for part of the project that goes through his property or if he was
willing to grant an easement through his property? Mark answered that Mr. Overton is not willing to pay
for part of the project but would be willing to negotiate in terms of an easement.
Cmmr. Shutty asked if other beneficiaries are being engaged with regarding easements and if there is the
implication that potential customers within the UGA would be treated differently? Mark answered that the
current focus was on one property owner. There may be other beneficiaries in the future depending on
how far the extension goes. The original plan had the sewer extend to Lake Flora Road with the goal to
provide services to development outside of Mason County. Discussions would be very specific to those
individuals outside of the UGA. The meeting with Mr. Overton was spurred by both a letter received from
the public asking if Mr. Overton was talked with and because a majority of the extension goes through his
property. The discussion was about potential options for right-of-way (ROW) purchases. Loretta added
that this proposed extension was designed to accommodate a service area much larger than the individuals
adjacent to the line. It could accommodate properties to the west of State Route 3 (SR 3), the industrial
commercial zone, and the area between the railroad tracks and SR 3.
Cmmr. Neatherlin asked what Mark meant by a grant. Mark shared that a $2 million grant was received to
do the sewer design.
Cmmr. Trask shared that she was in the meeting with Mark, Loretta, and Mr. Overton and did not feel like
communication was cut off as far as talking with the landowner and the conversations could continue. The
hearing tonight is just to decide if the County will go out to bid.
Q U E S T I O N S
Greg Sypnicki asked that since there are landowners west of SR 3 that would like sewer and the line going
through Mr. Overton’s property is oversized to accommodate future extensions, if the line goes under SR 3
will the County have to take out another loan for that or will landowners have to pay? Has the possibility
of using easements on Roy Boad Road to go up River Hill to provide service to existing homes that have
septic tanks and drain fields been examined? Could grants or American Rescue Plan Act (ARPA) funds
be used for that? Communications have been seen from other property owners, for example Bob Dressel
and Jack Johnson, that want sewer on their properties. If the sewer, using grant and ARPA funding, went
up to River Hill it would be close to allowing those property owners to connect. Was there an easement
granted going toward the railroad tracks that was obtained around World War II that could prevent having
to go through a long permit process? Mark answered to serve the area on the west side, the commercial
industrial area, it would require the sewer line to go under the railroad tracks or SR 3 at the Log Yard
Road roundabout. There is quite a bit of land variation. In terms of topography and wanting to utilize
gravity as much as possible, the long-term cost of operating is much cheaper using gravity versus pumping
through a forced system. This is something that will be brought back before the Commissioners to discuss
how to develop that sewer plan for the rest of the Urban Growth Area (UGA). For example, getting sewer
to the development by Romance Hill. The County will continue to research opportunities and grants.
Loretta added there are quite a few areas within the UGA that will eventually be served by the Belfair
sewer. A grant for design was received and a favorable loan for the construction was offered. For future
phases, the County would regroup and discuss the next area to serve. An easement for a road crossing
does not equate to an easement for utility.
Judy Scott clarified that the requirement to adopt a rate increase was removed and if so, for how long? Is
there any kind of fees for once properties sell, will there be payback to help recoup some costs? Mark
answered that the Commissioners will need to discuss rates. The specific rate increase that was referred to
previously for $87 in the prior loan agreement has been removed. The stipulation was if the County did
not have enough customers, it could then potentially impact customers for $87 a month. The loan now
would be a general obligation bond. As far as rate increases, the cost of operating utilities continues to
raise. A rate increase should be considered on an annual basis to evaluate the Consumer Price Index (CPI)
for specific areas. As Belfair continues to develop and more customers connect, it will help the need to
reply on .09 funds to help cover operation and maintenance costs. It also provides an opportunity to have
a larger discussion on rates and how they are structured. Revenue comes in various sources. Revenue for
Real Estate Excise Tax (REET) comes from when real estate is sold. For revenue specifically associated
with property sale associated with the cost of this extension process, that has not been discussed with the
Board.
C O M M E N T S
David Overton gave his impression of the meeting with Cmmr. Trask, Loretta, and Mark. In regards to
easements, that conversation isn’t had until the easement is appraised which has not been done. Mason
Transit had a project in the same vicinity and had a requirement from the Washington State Department of
Transportation (WSDOT) for additional land which was not in Mason Transit’s budget. The easement
was appraised and a right-of-way (ROW) donation was entered into with WSDOT. Standard practice is to
not give away things until their value is known. When dealing with a public entity, the requirement is that
everything needs to be appraised rather than just negotiated so there is transparency. David is willing to
work with the County. In regards to connection fees, everyone should be treated equally. If you are a
property owner that already has sewer in front of your property, you would pay a connection fee. For
example, Judy Scott would not pay a connection fee until she has a project to connect. Regardless of the
property owner, the policy should be neutral. David is happy to pay the connection fees that the County
establishes just like anyone else has in the past. That is a fair policy and is neutral as to whose project is
connecting. The Commission is encouraged to move forward with the decision tonight.
Phil Wolff commented, along with Jack Johnson and Bob Dressel, he is on the other side of SR 3 and
could be a desired hookup. Going up River Hill could be an opportunity to make more connections in an
environmentally sensitive area. The sewer originally was to fix an environmental problem. Properties that
are near rivers should be the priority for public funds. Developers should pay for development. The
landowner needs, with the originally proposal, to pay a significant amount of the cost. The landowner has
been paying taxes on forest land which is pennies on the dollar. When the land is developed they will pay
highest and best use, but for years they have been paying forest land values and taxation.
Kim Savage, owner of a civil engineering firm who does a variety of development work for both public
and private entities, commented that Mason County is not the only jurisdiction within the area that does
capital improvement projects both from a design and a construction standpoint. Other jurisdictions do this
very process. Pierce County has four large sanitary sewer projects on their docket currently going through
the construction process. The City of Tacoma, Kitsap County, and City of Fircrest also. It is a very
standard and normal process for a County or jurisdiction to go through to install, design, and plan for
infrastructure that they see to be able to serve the betterment of their community particularly within a
UGA. Building those trunk lines and main lines for future development to be able to tie into is common
practice. Future developers then design and build laterals that tie into side connections which is also
common practice. Kim supports the County in this effort, it is a good step in the right direction.
Jeff Carey commented on the strategic view. Jeff is okay with Belfair developing, extending, and paying
for sewer. How it is financed is the concern. Since the last hearing, Jeff looked at twenty different sewer
entities in western Washington from Port Orchard, Sequim, Port Townsend, Port Angeles, Olympia,
Shelton, etc. It is clear how they finance these extensions – the developer pays. There is not a single one
that the construction goes the approach that Mason County is doing. That is concerning because these
Counties and other sewer entities have latecomers and different things that the developer can recoup as
things happen but not initially. Jeff has mentioned to staff, Commissioners, and the County Administrator
and does not feel his point is getting across that financing has been done differently throughout the years
in Mason County and for other sewer entities. He would like to see the County go back to that approach
otherwise it gives the appearance that there is something not on the up and up. If all the other Counties
and agencies can process sewer one way and Mason County is doing it another way, why? After all the
years of having North Bay or Belfair in general, the County still doesn’t have a comprehensive sewer plan.
Shelton does, if it is not agreed with. It is not proper the way the County is approaching it.
Herb Gerhardt commented that David Overton urged the Commissioners to act today, but looking at the
agenda this is a special meeting. The agenda does not say action will be taken, therefore it is not going to
be legal. This is just a hearing conclusion as far as the sewer goes. The County is in serious financial
trouble and any way to get more money going is what Herb supports.
Kim Wilson commented that she is not against having the sewer there. It is the way it is being financed.
In the developments that Kim has been involved in, the developer brings the utilities in, develops the lots,
then they sell them to builders. Builders pay the sewer connection fee. The developer of the land is
getting the sewer brought up for free and is reaping the benefits because it makes the property so much
more developable. The developer will make millions of dollars. The County won’t reap any benefits from
it until the builder builds the house and pays the connection fee. It seems like the County is padding
pockets at the expense of the people that live in Mason County. Kim wants to see development done
fairly. Giving something to someone that you are not going to give to every other developer doesn’t make
sense. There should be a latecomer connection fee or something for that developer per lot before it is sold
to the builder that has to pay for the connection of the sewer.
Ken Martig’s comment was read into record. “It is premature to initiate an expansion of the Belfair
sanitary sewage as is presently being considered. Only when an expansion can be supported by a bonafide
ULID should such an expansion be initiated. With this approach the benefiters will pay the total cost.
General taxpayer’s dollars should remain dedicated to conducting general County duties which benefit all
taxpayers as a whole. I am Ken Martig Jr. MSCE PE, principal/owner of Martig Engineering, serving
Mason, Thurston, Grays Harbor, Kitsap, and Benton Counties and their Cities since 1972. I have served
as an Engineering Consultant to Mason County in my tenure. In addition to my Washington Professional
Civil License, I hold a specialty Professional Hydraulics License. My engineering services include
community facility planning; water, sewer, and drainage systems planning and design; ULID engineering
and administration; environmental engineering; geotechnical report preparation; and watershed
management; among other ‘water related’ assignments.”
C O M M I S S I O N E R D E L I B E R A T I O N
Cmmr. Trask clarified that on the hearing item summary form, the recommended action is to either take no
action authorizing ad to invite bids or authorize advertising the invitation to bid. Cmmr. Neatherlin agreed
that it was advertised to take legal action and an action is expected even though he disagrees. If an action
to advertise an invitation to bid was taken, is it expected that the Commission would fulfill that obligation
if a bid comes in that is realistic and within the amount? Time, money, and effort is spent to put through
those bids. Mark answered yes, if a bid is received within the scope of cost then the County should take it
seriously. It is not required to move forward with the bid. Mark’s expectation is, if the County receives
bids in line with the engineers estimates, he would recommend to the board to award the bid and move it
forward. Cmmr. Trask added that if the bids are extremely high, the County does not have to accept them.
It is not mandatory to accept a high bid.
Cmmr. Trask/Shutty moved and seconded to authorize advertising the invitation to bid. Motion
carried. N-nay; S-aye; T-aye.
Cmmr. Neatherlin shared that this is an inappropriate use of money and a very special privilege being
given to one specific individual. A cost benefit analysis has not been done to see what kind of return on
investment the County could receive and it is not expected with a high confidence that one will be
received. This will be a burden for many years to come, not a benefit. Without an actual cost benefit
analysis to show how many units it will take to pay it back or how it is possible within the framework; the
County is throwing money in something inappropriate. Going out to bid is the same as saying the County
will pay for it unless it comes back with a really high cost. If this does pass, the County sets a precedence.
This has never been done before. The County brings sewer to a property, not run it all the way through a
property for developments. This does change things. Developers have sent in emails wanting theirs paid
for. The County pays for one individual while a gentleman in Lakeland Village spends $480k for a lift
station for his new line. Jeff Carey had to pay for his, he is the only one who has had a latecomer process
that has actually been done. There is always accountability when these things happen. His district has
spoken to the Commission and is being ignored. The county has spoken to the Commission and is being
ignored. 170 emails were received and a majority of them were against this. The $87 problem was fixed;
however, that does not change the arguments put forward by constituents. People have said not to take on
more debt and development should pay for development. By moving forward, the Commissioners are
ignoring the largest amount of public participation that he has ever witnessed in his ten years as County
Commissioner. Mark, an accountant by trade, cannot give the numbers on what is to be expected. To
invest money without some type of high confidence that the money comes back makes no sense at all. He
will be voting against this and wishes the County had public meetings for this. The Environmental Impact
Statement (EIS) was the largest rezoning since growth management was put into place without a public
hearing or workshop. The same is being done now. There was a workshop for parks expansion and a
union workshop for culvert expansion. Cmmr. Neatherlin wishes there was another opportunity available
that was fair for everybody.
Cmmr. Trask is a member of the Public Works Board at the state level. It has been mentioned that
financing like this doesn’t happen anywhere but in Mason County, that is not true. The Public Works
Board constantly gives out loans and grants. Loans are more common because that is money that gets paid
back to the state with interest. These loans are for other Counties, Cities, and jurisdictions to expand their
sewers and broadband. This is what government does. Government provides services to people, it is the
obligation and responsibility of Elected Officials to help constituents and those that need sewer. It saves
the environment too. Large septic systems seep into water tables. It was also said that all of Belfair has
spoken and that there is no one supporting the extension. A lot of people have contacted her in support of
the extension. The goal is to listen to everyone, not just a select few. Cmmr. Trask is trying to do the right
thing for Mason County which is to go out for bid. The bid does not have to be accepted if it is excessive.
This hearing is not about how to fund the sewer, it is to vote on whether or not to go out for bid. There are
a lot of funding options, not just ARPA. Many have not been discussed. It was mentioned that the County
did not have town halls. In March of last year an email was sent out regarding this. Many of the people in
the meeting were included but did not respond until January of this year. It is unfortunate for Mason
County and its residents that they were deceived. Cmmr. Trask will be voting to go out for bid.
Cmmr. Shutty commented that he does not take the decision lightly to put a project out for bid. The record
has been open on the sewer project when the project began in 2017 and more than 100 days for the public
hearing. The engagement with members all across the community with thoughts, opinions, and ideas
about the sewer is good. Everyone is better off when there is participation in the process. The world looks
much different today than it did in 2017 and in December when the hearing was first announced. There
are open houses held in the community now and is another opportunity for people to engage with the
County on other important projects that are happening. When this hearing was set, we were in the throes
of the Omicron variant and struggling with how to manage that. The County wanted to find a way to
receive comment. Cmmr. Neatherlin’s point about the volume of emails, which were predominately
opposed based on some of the information that was put out and resolved, speaks to how well the County
was able to engage even if the outcome is disagreed upon. Cmmr. Shutty thanked staff for working so
diligently and is confident in the work they have done to refine some of the issues there were concerns
with. Most notably the removal of the $87 rate increases related to the financing agreement. That is a big
win for the community. That was never the intent for the Commission. Even though Cmmr. Neatherlin is
not in support of the extension, when the loan agreement was accepted two years ago, he would concede
that it was not the intent to have a rate increase. The legislature was helpful in revising the scope and staff
worked closely with lobbyists and the legislative delegation to work with the majority party budget writers
in the house and senate to get the scope change authorized. Cmmr. Trask did incredible work with the
Public Works Board staff to see this through so that there was clarification on the cheaper alignment that
was brought forward through the engineering process. Credit is also given to Congressman Kilmer and his
Deputy District Director Katy Crabtree, they did fantastic work with figuring out where in the process our
naval railroad easement was. Even though Congressman Kilmer is in a different party, he has always been
accessible and willing to step up and help Mason County. That was on display while Katy looked into if
this needed to be approved by the Pentagon in Washington D.C. or the local naval base in Kitsap. This is
an example of government actually getting out of the way. Federal partners said this can be approved at
the local level. This is truly a team effort. Cmmr. Shutty is happy to have people that are experts in
engineering and design, in financing, and in regulations working on this project. There are issued that
need to be worked out in terms of financing. Other alternatives are available including ARPA and other
federal infrastructure dollars. There is an opportunity to refine financing on this project. The real work
begins now with reviewing bids and working with public and private partners to continue to pursue
economic development in Mason County so that family wage jobs and manufacturing jobs can be brought
into this community. With those jobs comes housing and other sales tax revenue benefits, stabilizes utility
rates, and is a big picture approach. There is demand in the community to do these types of projects.
Unfortunately, there was a project abandoned in 2016 that would have provided sewer up Old Belfair
Highway into the River Hill area that would have been able to provide service. The County walked away
from that and that is how the County is now engaging in this project. It took five years to get to this point.
The development community has to be wondering if Mason County is a good partner. What is the County
doing to be a good partner to the private sector? There is a lot to learn. There are great staff at the Mason
County Economic Development Council that can help. There is a demand in the UGA and the County has
to do its part to deliver on. Cmmr. Shutty is confident that staff will work hard to ensure that a good
project is delivered for the public and that it is managed appropriately.
5. Adjournment – the meeting adjourned at 7:04 p.m.
ATTEST:
____________________________
McKenzie Smith, Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
_______________________________
Kevin Shutty, Chair
_______________________________
Sharon Trask, Vice-Chair
________________________________
Randy Neatherlin, Commissioner
Board of Mason County Commissioners
Proceedings
Commission Chambers
411 N 5th St, Shelton, WA 98584
October 11, 2022
1. Call to Order – The Chairperson called the regular meeting to order at 9:00 a.m.
2. Pledge of Allegiance – Mark Neary led the flag salute.
3. Roll Call – Present: Present: Commissioner District 1 – Randy Neatherlin; Commissioner District 2 –
Kevin Shutty; Commissioner District 3 – Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in the following: liquor license application
notice for Tuggs and Chuggs and notice of liquor license discontinuation for Teriyaki Wok, Lake
Cushman Café, and Hoodsport Hamburger and Deli.
4.1.2 Advisory Board applications were received from the following: Arthur Whitson for Mason County
Clean Water District, Amanda Gonzales for Housing and Behavioral Health, William Long for
Parks and Trails Advisory Commission, and Blair Schirman for Transportation Improvement
Program Citizens Advisory Panel (TIP-CAP).
4.1.3 Bricklin & Newman LLP sent in a letter regarding land use code amendments.
4.1.4 Anna Wood sent in a Review of Elections Systems to Restore Confidence petition.
4.1.5 Wendy Smith, Executive Director for the Port of Shelton, sent in the Port of Shelton Tax Levy for
2023.
4.2 Request for Proposals for Completion of Data for Squaxin Island Tribe News Release by Mark Neary
5. Open Forum for Citizen Input
No citizen input.
6. Adoption of Agenda
Cmmr. Trask/Neatherlin moved and seconded to adopt the agenda as published. Motion carried
unanimously. N-aye; S-aye; T-aye.
7. Approval of Minutes
Cmmr. Neatherlin/Trask moved and seconded to adopt the September 19, 2022 and September 26, 2022
Briefing Minutes as presented. Motion carried unanimously. N-aye; S-aye; T-aye.
8. Approval of Action Agenda
8.1 Approval of Warrants & Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8090684-8090958 $ 1,389,268.68
Direct Deposit Fund Warrant # 90434-90821 $ 799,367.48
Salary Clearing Fund Warrant # 7006913-7006936 $ 534,259.35
Treasurer Electronic Remittance $ 195,077.47
8.2 Approval to appoint David Dally for a second term on the Mason County Historic Preservation
Commission for a term that will expire November 30, 2025.
8.3 Approval of the Resolution removing the Park Development Partnership Program from the Mason
County Code. (Exhibit A, Resolution No. 2022-064)
2 | O c t o b e r 1 1 , 2 0 2 2 C o m m i s s i o n M i n u t e s
8.4 Approval for the Parks and Trails Manager to replace four mechanical pitching machines located at
Mason County Recreation Area (MCRA) Park for the estimated cost of $23,450.
8.5 Approval to transition from AlertSense to CodeRed and fund the product cost for the first year in the
amount of $15,862.15.
8.6 Approval to place one Community Emergency Response Team (CERT) trailer at each of the following
locations: Port of Shelton, North Mason Fire Authority, and Mason County Public Works.
8.7 Approval of the extra help position in Human Resources for the imaging project.
8.8 Approval of the Resolution for County Road Projects (CRPs) 2043 Toonerville Bridge Replacement,
2044 North Fork Goldsborough Bridge Repair, and 2045 Kamilche Point Road Improvement project;
approval of the Resolution replacing Resolution No. 2022-039 revising CRP 2041 Mason Lake Road
improvement project no. 2; approval for the County Engineer to request a Request for Qualifications
(RFQ) as needed for consultant services for the projects and to enter into contracts; and approval for the
County Engineer and/or Chair to sign all pertinent documents. (Exhibit B, Resolution No. 2022-065;
Exhibit C, Resolution No. 2022-066; Exhibit D, Resolution No. 2022-067; Exhibit E, Resolution
No. 2022-068)
8.9 Approval of the Private Line Occupancy permit granting permission for extending existing utilities
under and across Grapeview Loop Road from 5540 Grapeview Loop Road to parcel no. 12105-51-
21006 and 12105-51-21001.
8.10 Approval for the County Administrator to sign the order for a Ford Explorer Police Interceptor
Utility Vehicle to replace vehicle no. 73 through Enterprise for a total 2023 budget impact of
approximately $44,500.
8.11 Approval of the Hazard Mitigation Assistance Grant No. D23-005 Funding Source Agreement No.
FEMA-DR-4539-10-P and the Request for Qualifications (RFQ) for consultant services.
8.12 Approval for the County Administrator to sign the amended Professional Services Agreement with
Cabot Dow for an additional $20,000 for additional agreement negotiations.
Cmmr. Neatherlin/Trask moved and seconded to approve action items 8.1 through 8.12. Motion carried
unanimously. N-aye; S-aye; T-aye.
9. Other Business (Department Heads and Elected Officials)
No other business.
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting
restrictions are in place.
No Public Hearing set for this time.
11. Board’s Calendar and Reports – The Commissioners reported on meetings attended the past week and
announced their upcoming weekly meetings.
12. Adjournment – The meeting adjourned at 9:15 a.m.
3 | O c t o b e r 1 1 , 2 0 2 2 C o m m i s s i o n M i n u t e s
ATTEST:
____________________________
McKenzie Smith, Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
_______________________________
Kevin Shutty, Chair
_______________________________
Sharon Trask, Vice-Chair
________________________________
Randy Neatherlin, Commissioner
Board of Mason County Commissioners
Proceedings
Commission Chambers
411 N 5th St, Shelton, WA 98584
October 25, 2022
1. Call to Order – The Chairperson called the regular meeting to order at 9:00 a.m.
2. Pledge of Allegiance – Cmmr. Neatherlin led the flag salute.
3. Roll Call – Present: Present: Commissioner District 1 – Randy Neatherlin; Commissioner District 2 –
Kevin Shutty; Commissioner District 3 – Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in the following: liquor license renewal
applications and cannabis license renewal applications.
4.1.2 Washington State Department of Transportation sent in a notification of survey for utilities.
4.1.3 Public Utility District No. 1 sent in a well head protection notice for the Shadowood Water System.
4.2 Cmmr. Shutty read the Operation Green Light news release.
4.3 John Taylor read the Park Host Needed for Mason County Sandhill Park news release.
5. Open Forum for Citizen Input
No citizen input.
6. Adoption of Agenda
Cmmr. Trask/Neatherlin moved and seconded to adopt the agenda as presented. Motion carried
unanimously. N-aye; S-aye; T-aye.
7. Approval of Minutes
Cmmr. Neatherlin/Trask moved and seconded to adopt the September 27, 2022 Regular Minutes and
October 3, 2022 and October 10, 2022 Briefing Minutes as presented. Motion carried unanimously. N-
aye; S-aye; T-aye.
8. Approval of Action Agenda
8.1 Approval of Warrants & Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8090959-8091019 $ 1,155,075.91
Direct Deposit Fund Warrant # 90822-91213 $ 786,599.56
Salary Clearing Fund Warrant # 7006937-7006971 $ 1,042,125.35
Treasurer Electronic Remittance $ 195,077.47
8.2 Approval to award funding from the .09 Rural County Sales & Use Tax Fund No. 103 in the amount of
$90,000 to the Economic Development Council (EDC) of Mason County.
8.3 Approval to appoint Arthur Whitson for a vacant citizen position on the Mason County Clean Water
District (CWD) Advisory Committee for a three-year term expiring October 25, 2025.
8.4 Approval to sign the Professional Services Contract for Real Estate Services with Richard Beckman
Realty Group, LLC for 2023-2025 with the option of a two-year extension.
8.5 Approval of the Resolution designating certain low volume, unpaved County access roads as Primitive
Roads. (Exhibit A, Resolution No. 2022-069)
8.6 Approval to set a Public Hearing for Tuesday, November 22, 2022 at 9:15 a.m. to consider establishing
a 25-mile per hour speed limit on California Road from milepost 0.000 to milepost 1.300.
2 | October 25, 2022 Commission Minutes
8.7 Approval to set a Public Hearing for Tuesday, November 22, 2022 at 9:15 a.m. to consider establishing
a 25-mile per hour speed limit on Sunnyside Road from milepost 0.000 to milepost 3.450.
8.8 Approval for the Chair to sign and County Engineer to execute an Adopt-a-Road agreement between
Mason County and Lake Limerick Community Club to pick up roadside litter along Mason Lake Road
from milepost 2.240 to milepost 3.630.
8.9 Approval of the FY21 Emergency Management Performance Grant (EMPG) No. E22-136 Amendment
to update the Comprehensive Emergency Management Plan (CEMP), develop a two-year training cycle,
and extend the grant end date from September 30, 2022 to October 31, 2022.
8.10 Approval to convert one Public Health Nurse, two Community Health Specialists, and one Clerical
position from COVID-19 funded positions to permanent Foundational Public Health Services (FPHS)
funded positions.
8.11 Approval to purchase a 25' goose neck equipment trailer for the Parks and Trails department at an
approximate cost of $14,000 plus sales tax to be paid from the Parks Current Expense budget; a budget
supplement will be necessary.
8.12 Approval to purchase a metal structure cover for the Truman Glick Park Host's residence for an
approximate cost of $20,400 plus sales tax to be paid from the Real Estate Excise Tax (REET) 2 fund.
8.13 Approval of the Resolution amending Resolution No. 2021-075 for the County’s 2023 Health Insurance
contributions to the following:
- Effective January 1, 2023 for participants of the PEBB medical program, which allocates through
the pooling method, $1,137.37 per month per employee County contribution for employees with single
enrollments on medical and $1,709.27 for employees with dependent enrollments for Teamsters
Probation, Community and Family Health, IWA Deputy Prosecutors, Prosecuting Clerical, and Public
Defense whose Collective Bargaining Agreements are in place and ratified on January 1, 2023 and Non-
Represented and Elected Officials, and;
- Effective January 1, 2023 for participants of the PEBB medical program, which allocates through
the pooling method, $1,137.37 per month per employee County contribution for employees with single
enrollments on medical and $1,605.27 for employees with dependent enrollments for Teamsters General
Services Collective Bargaining Agreement expired December 31, 2021 and not ratified by January 1,
2023. (Exhibit B, Resolution No. 2022-072)
8.14 Approval for the County Administrator to sign the agreement with Mason Transit Authority (MTA)
authorizing parking space for three County vehicles on parcel no. 12321-41-60000 (Belfair).
8.15 Approval to fund the following projects using American Rescue Plan Act (ARPA) funds: Belfair sewer
extension $1,500,000; Mason County fiber optic infrastructure upgrade $425,000; Belfair Water backup
generators $300,000; Public Utility District (PUD) No. 1 Vuecrest storage phase three $750,000; Belfair
sewer Log Yard Road extension design $250,000; Eells Hill yard goats $240,000; North Mason Fire
mobile integrated health program startup $337,000; Mason County Housing Authority unit renovation
$750,000; Department of Community Development (DCD) records archival and scanning project
$542,000; Shelton young adult transitional housing project $722,000; Mason County emergency and
disaster response center $50,667; Mason County Sheriff’s Office bearcat $342,000; and Camp Sluys
youth camp $30,000; and approval for the County Administrator to sign the six outside ARPA contracts
for the Belfair Water backup generators, Impact Northwest Camp Sluys, PUD No. 1 Vuecrest storage
phase three, Mason County Housing Authority unit renovations, North Mason Fire mobile integrated
health, and The Youth Connection.
8.16 Approval to appoint William “Bill” Long to the Mason County Parks and Trails Advisory Board for a
term expiring December 31, 2026.
8.17 Approval to call for bids to install a Pitching Machine Complex at Sandhill Park in Belfair for an
estimated cost of $113,235 plus sales tax to be paid from the REET 2 fund.
8.18 Approval of Lead Pay for Nichole Wilston, Risk Manager ending June 1, 2023; Mariah Frazier, Senior
Clerical; Josh Luck, Building Inspector V; Genie McFarland, Senior Permit Technician; Todd Cannon,
Network Engineer; and Scott Ruedy, Senior Planner ending December 31, 2023; and Carl “Bud”
Olson, Maintenance IV ending the Fiscal Year (FY) 2023.
8.19 Approval of the Vehicle Take-Home assignment authorization request for 2023 for Jeremy Seymore,
Grant Dishon, Rod LaRue, Roy Beierle, John Ronald, Pete Medcalf, Kelly Frazier, and Cindy Brewer.
3 | October 25, 2022 Commission Minutes
8.20 Approval to set a Public Hearing on Tuesday, November 22, 2022 at 9:15 a.m. to certify to the County
Assessor the amount of taxes levied for County purposes and the amount of taxes levied for each taxing
district for 2023. An increase to the Current Expense and County Road property tax may be considered.
8.21 Approval to set a Public Hearing on Monday, December 5, 2022 at 9:00 a.m. to consider adoption of
the 2023 budget for Mason County. Copies of the preliminary budget will be available to the public on
Monday, November 21, 2022.
8.22 Approval of Lead Pay for Rachelle Osman, Official Court Recorder/Judicial Assistant, from October 1,
2022 through March 31, 2023.
8.23 Approval to post and fill one full-time-employee (FTE) Solid Waste II Booth Attendant.
Cmmr. Neatherlin/Trask moved and seconded to approve action items 8.1 through 8.23. Motion carried
unanimously. N-aye; S-aye; T-aye.
9. Other Business (Department Heads and Elected Officials)
Loretta Swanson gave her thanks for American Rescue Plan Act appropriations and for the individuals
signing up for the Adopt-a-Road program.
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting
restrictions are in place.
No Public Hearings set for this time.
11. Board’s Calendar and Reports – The Commissioners reported on meetings attended the past week and
announced their upcoming weekly meetings.
12. Adjournment – The meeting adjourned at 9:29 a.m.
ATTEST:
____________________________
McKenzie Smith, Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
_______________________________
Kevin Shutty, Chair
_______________________________
Sharon Trask, Vice-Chair
________________________________
Randy Neatherlin, Commissioner
Page | 1
BOARD OF MASON COUNTY COMMISSIONERS’ BRIEFING MINUTES
Mason County Commission Chambers, 411 North 5th Street, Shelton, WA
Week of October 17, 2022
Monday, October 17, 2022
9:00 A.M. Executive Session – RCW 42.30.110 (1)(i) Litigation
Commissioners Neatherlin, Shutty, and Trask met in executive session for litigation via Zoom
from 9:00 a.m. to 9:30 a.m. Tim Whitehead, Mark Neary, Dave Windom, Ian Tracy, Kell
Rowen, and Luke Viscusi were also in attendance.
9:30 A.M. Support Services – Mark Neary
Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom.
• Jennifer Beierle gave the September 2022 monthly financial report. Current Expense revenue
$32,837,523 at 81%; last year $31,703,495 at 80%. Treasurer department receipt $22,903,584
at 85%; last year $21,234,188 at 81%. Current Expense expenditure $29,155,656 at 66%; last
year $28,086,202 at 68%. Six-Year Specific Revenue Streams: Community Development
revenue $1,903,855; Detention & Correction services $84,969; Current Expense property tax
$6,896,254; Road Diversion property tax $654,906; County Road property tax $5,628,329;
Current Expense sales tax $6,738,257; Criminal Justice taxes $1,320,843; Rural Sales & Use
$809,765; Homelessness Prevention Filings $556,720; Lodging Tax $711,516; REET 1 & 2
$1,489,408. Sales tax collected to date $6,738,257.48; budgeted $7.2 million; projected end
of year $8,952,477.85. Current Expense cash $25,415,242. Special Fund cash balances
$54,848,325. Motor Pool expenditure $1,330,949 at 88.44%; last year $1,117,948 at 83.5%.
Special Fund and Other Funds revenue $46,754,895 at 58%; last year $45,454,240 at 79%.
Special and Other Funds expenditure $33,700,201 at 39%; last year $31,278,394 at 46%.
• Jennifer discussed the American Rescue Plan Act (ARPA) allocation of 2nd round of funding
and having the County Administrator sign the contracts. Cmmr. Shutty requested the County
Administrator reach out to the City of Shelton to confirm the $125k for the Shelton Springs
Road gravity sewer extension. Approved to move forward.
• John Taylor discussed installing two pitching machines at Sandhill Park. Structure will be 30’
x 32’ and will cost about $113,235 from REET 2 funding. Approved to move forward.
• John requested to purchase an RV cover at Truman Glick Park for the park host. The cover
will be 22’ x 40’ x 14’ for a total cost of $20,362.32 from REET 2 funding. Approved to
move forward.
• John requested to purchase a 25’ goose neck equipment trailer to haul up to 15,900 lbs.
Estimated cost $13,999. Parks current expense budget amendment. Approved to move
forward.
• John discussed a federal grant change predominately funding a specific position for a training
and exercise coordinator. Approved to move forward.
• Mark discussed Request for Qualifications for real estate services. One response was
received from Richard Beckman Realty Group. Commission is as follows: Commercial land
– 7%; Residential land – 6%; Vacant land – 8%. A minimum commission of $1,200 will be
paid regardless of sales price or proceeds. A $500 fee will be charged for each Broker Price
Opinion (BPO) or market analysis requested. Approved to move forward.
• Mark shared an agreement with Mason Transit Authority for three fenced in parking spaces
for County vehicles. Loretta added that the contract automatically renews each year. Once
the freight corridor is in, there will be paved access to the Public Works facility to park.
Approved to move forward.
• Nichole Wilston shared an annual request to amend the medical contribution resolution for
2023. This is a $52 increase to the monthly contribution which is an increase from $1,414 to
$1,466. Approved to move forward.
Page | 2
• Jennifer brought forward the Port of Allyn’s request for .09 funding. Will need to check with
the Prosecuting Attorney to ensure .09 funds can be used for this request.
• Cmmr. Shutty shared that Community Lifeline is still struggling to get their capacity up and
have received grant funding from the State to do a daytime recovery café to get individuals
out of the weather during the day and connected to resources. There is also an opportunity to
get $600k from a federal grant through the Department of Commerce; however, Community
Lifeline would need help with the 25% match that would go towards staffing. Cmmr.
Neatherlin would like to include the City and have a type of deliverables included. Cmmr.
Trask suggested having this as a pilot project.
10:00 A.M. Public Health – Dave Windom
Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom.
• Dave discussed converting four COVID-19 positions to Foundational Public Health Services
(FPHS) funded positions. These positions will still be on call for COVID. Approved to move
forward.
10:10 A.M. Public Works – Loretta Swanson
Utilities & Waste Management
Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom.
• Mike Collins shared that Mason Transit Authority (MTA) is proposing to transfer Log Yard
Road to the County, which is built to County standards. The road is in alignment with an
existing road and would be extended to the freight corridor in the future. Staff recommend
the transfer. The secondary offshoot to the south aligns with utilities and waste and can be
used to get to their facility. Loretta added it is also in alignment for the sewer trunk line and
would be used in the future for maintenance. This has not gone through Transportation
Improvement Program Citizen Advisory Panel (TIP-CAP). Approved to move forward.
• Justin Phelps shared that the contractor replacing the pressure reducing valve in the
Rustlewood water system had to delay another week. Updates have been sent out. The new
start date is Tuesday, October 25.
• Mike discussed decommissioning the downtown fuel facility for an estimated $7,600. It will
be a temporary stay of execution, this means it can be used in the future if it is tested.
Approved to move forward.
• Loretta attended the homeowner’s association meeting that focused on tackling common
issues.
• Loretta shared that the solid waste vouchers are usable until the end of November 2022.
• Mike shared that the Mason Lake Road paving project has begun.
Respectfully submitted,
McKenzie Smith, Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
______________________
Kevin Shutty
Chair
_______________________
Sharon Trask
Vice-Chair
_______________________
Randy Neatherlin
Commission
Page | 1
BOARD OF MASON COUNTY COMMISSIONERS’ BRIEFING MINUTES
Mason County Commission Chambers, 411 North 5th Street, Shelton, WA
Week of October 24, 2022
Monday, October 24, 2022
9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
Commissioners Neatherlin, Shutty, and Trask met in closed session for labor discussion via
Zoom from 9:00 a.m. to 10:00 a.m. Mark Neary, Mary Ransier, Nichole Wilston, Cabot
Dow, and Lindsey Smith were also in attendance.
10:00 A.M. Sheriff’s Office – Undersheriff Adams
Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom.
• Undersheriff Adams met with Chief Beason, City of Shelton Police, who will be outsourcing
to the Nisqually Jail. The City contracts with the County for seven beds for around $250k a
year and wants to change the contract to per diem. Outsourcing options include establishing a
contract with Nisqually at the same rates as the City of Shelton. Chief Hanson discussed the
staffing issues at the Jail and being able to house prisoners. Functional capacity with current
staffing is 60 individuals. An outsourcing contract would allow the arrest of individuals that
have been victimizing people, homes, and communities. Hypothetically this would be for ten
individuals per day at $130 each per day regardless of the management level. Transportation
would be scheduled twice a week. Cmmr. Neatherlin asked Mark to look at the Nisqually
employee contracts. Cmmr. Trask and Shutty support having more conversation.
10:15 A.M. Support Services – Mark Neary
Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom.
• Diane Zoren requested to cancel the November 14 briefing due to Cmmr. Trask attending a
conference. Approved to move forward.
• Diane shared the Sandhill park host news release. Approved to move forward.
• Jennifer Beierle presented the annual review for lead pay. Approved to move forward.
• Jennifer shared the take home vehicle requests. Approved to move forward.
• Jennifer requested to set the public hearing for the levy certification for November 22, 2022
and the public hearing for the 2023 budget for December 5, 2022. Approved to move
forward.
• Jennifer presented the request for .09 funding from the Port of Grapeview in the amount of
$20,000 to support operations and maintenance of the boat launch, restroom areas, and dock.
An application is needed.
• Mary Ransier shared the draft Personnel Policy updates. Policy updates include recruiting,
compensation and benefits, workplace safety, and a drug free workplace.
• Mary requested lead pay for Rachelle Osman, Official Court Recorder/Judicial Assistant, in
Superior Court from October 1, 2022 through March 31, 2023. Approved to move forward.
• Mark shared the draft agenda for the joint City of Shelton/County meeting at the Ridge
Motorsports Park on November 4, 2022 at 9:00 a.m.
• Cmmr. Shutty discussed public service student loan forgiveness and asked Mary to provide
information to County employees.
• Cmmr. Shutty requested an update on legislative priorities from Mark which will be presented
to the Board at the October 31, 2022 briefing.
10:45 A.M. Community Development – Kell Rowen
Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom.
• Marissa Watson discussed the Title 17 amendments specifically regarding the rural lands
development regulations in both the Allyn Urban Growth Area (UGA) and Belfair UGA code.
Page | 2
A broad overview of the code was done and recommendations for code language change
based on the changing nature of development within the County. The Planning Advisory
Commission (PAC) held three workshops and one public hearing and recommended these
changes for approval. The biggest change would be language in regard to development
requirements and connection to a group of public water systems when within the UGA
boundaries. The City was involved regarding the discussion of requirements to hook up to the
Group A system. Minor revisions were also made to Title 8.52. Kell Rowen reached out to
the City of Shelton Planner to discuss syncing the Comprehensive Plan updates the Shelton
UGA code. Approved to move forward.
• Marissa discussed impact fees and short-term rentals. PAC would like to address impact fees
first since updating the Capital Facilities Plan (CFP) is in process. Staff looked at impact fees
for transportation, school districts, and fire districts. Rate studies are needed to draft an
impact fee ordinance. The RCW indicates that jurisdictions wishing to implement impact fees
must provide a formula or other method of calculating fees. There would be a cost for impact
studies and the school and fire districts should be included. Cmmr. Shutty discussed short-
term rentals and the housing needs assessment that is being completed. As much as 25% of
housing in Mason County is used as a secondary home, rental, or vacation home.
11:00 A.M. Public Works – Loretta Swanson
Utilities & Waste Management
Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom.
• Mike Collins requested to add the Lower Dewatto Creek bridge to bridge weight restrictions.
Approved to move forward.
• Richard Dickinson requested to hire 1 additional full-time employee (FTE) Solid Waste
Booth Attendant II. Approved to move forward.
• Loretta shared that a Community Development Block Grant (CDBG) was awarded for the
Evergreen Estates water main extension project. Approved to move forward.
Respectfully submitted,
McKenzie Smith, Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
______________________
Kevin Shutty
Chair
_______________________
Sharon Trask
Vice-Chair
_______________________
Randy Neatherlin
Commission
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Cassidy Perkins Ext. 419
Department: Support Services Briefing: ☐
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): Click or tap here to enter text. Agenda Date: November 8, 2022
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: 8.1
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Approval of Warrants & Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8091282-8091606 $ 3,892,497.25
Direct Deposit Fund Warrant # 91214-91609 $ 795,431.38
Salary Clearing Fund Warrant # 7006972-7006994 $ 520,431.88
Treasurer Electronic Remittance $ 166,901.74
Macecom 10/4/2022 $ 161,668.91
Mental Health 10/7/2022 $ 3,265.71
Dispute Resolution Surcharge 10/7/2022 $ 1,320.00
2013 LTGO Bond Admin Fees 10/14/2022 $300.00
REFUND INTEREST EARNED
Current Expense 10/31/2022 $ 23.37
Road Div-Current Expense 10/31/2022 $ 2.42
Veterans Assistance 10/31/2022 $ 0.28
County Road 10/31/2022 $ 20.60
Mental Health 10/31/2022 $ 0.45
Background/Executive Summary:
The Board approved Resolution no. 80-00 Payment of Claims Against County: Procedure Authorizing
Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that
the Board enter into the minutes of the County Commissioners the approval of claims listing warrant
numbers.
Claims Clearing YTD total $ 36,709,615.72
Direct Deposit YTD total $ 15,897,431.62
Mason County
Agenda Request Form
Salary Clearing YTD total $ 15,878,743.53
Approval of Treasurer Electronic Remittances YTD total $ 7,985,856.14
Requested Action:
Approval of the aforementioned Claims Clearing Fund, Direct Deposit Fund, Salary Clearing Fund, and
Treasurer Electronic Remittance warrants.
Attachments:
Originals on file with the Auditor/Financial Services; copies on file with the Clerk of the Board
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Becky Rogers Ext. 268
Department: Human Resources/Board of
Equalization
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 31, 2022 Agenda Date: November 8, 2022
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Risk ☐ Information Technology
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: 8.2
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Approval for the Mason County Board of Equalization to hear completed and timely filed appeals for the
2022 assessment year.
Background/Executive Summary:
The Mason County Assessor has certified the assessment rolls for 2022 assessment year. Per RCW
84.48.010, petitions filed exceeded twenty-five, or ten percent of the number of appeals filed in the
preceding year. Petitions filed in the preceding year, 2021 assessment year, totaled 139. Petitions filed for
2022 assessment year total 148.
Budget Impact (amount, funding source, budget amendment):
Budgeted in 2022 & 2023 for hearings.
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval for the Mason County Board of Equalization to hear completed and timely filed appeals for the
2022 assessment year.
Attachments:
Notice of Approval to Hear Property Tax Appeals Mason County Legislative Authority Form (Rev 64
00049)
NOTICE OF APPROVAL TO HEAR PROPERTY TAX APPEALS
MASON COUNTY LEGISLATIVE AUTHORITY
The county board of equalization, with the approval of the county legislative
authority, may convene at any time when petitions filed exceed twenty-five, or
ten percent of the number of appeals filed in the preceding year, whichever is
greater. (RCW 84.48.010)
Pursuant to RCW 84.48.010, the Mason County Legislative Authority hereby approves the
Mason County Board of Equalization’s request to convene for the purpose of hearing
appeals filed for the current year. This approval is based on a finding that the requirements for convening under
RCW 84.48.010 have been satisfied.
DATED THIS 8th day of November , 2022
(Month) (Year)
Mason County Commissioners
Mason County, Washington
Kevin Shutty, Chair
Sharon Trask, Vice-Chair
Randy Neatherlin, Commissioner
To ask about the availability of this publication in an alternate format for the visually impaired, please call (360) 705-
6715. Teletype (TTY) users, please call (360) 705-6718. For tax assistance, call (360) 534-1400.
REV 64 0049 (8/20/12)
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mike Collins, PLS, PE, County Engineer Ext. 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 24, 2022 Agenda Date: November 8, 2022
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: 8.3
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Bridge Weight Restrictions
Background/Executive Summary:
Each year, Public Works inspects and inventories 65 roadway bridges within Mason County (64 bridges
owned by Mason County and 1 owned by City of Shelton).
The last bridge inspection determined that bridge number 1 and number 5 need to be posted with
maximum load limits and numbers 2-4 and 6-7 as one land travel bridges.
1.Stretch Island Bridge (Bridge #645000015, located on E. Eckert Road)
2.Hliboki Bridge (Bridge #102900035, located on Bulb Farm Road)
3.Gosnell Creek Bridge (Bridge #105100023, located on Bolling Road)
4.Eich Road (1) Bridge (Bridge #110700015, located on Eich Road)
5.Eich Bridge (Bridge #110700026, also on Eich Road)
6.Carlson Bridge (Bridge #016500405, located on Beeville Road)
7.Lower Dewatto Creek Bridge (Bridge #766900249, located on Dewatto Holly Road)
Public Outreach (news release, community meeting, etc.):
Resolution will be published one (1) time in the Shelton Journal, posted on the Public Work webpage and
published in the County Code
Requested Action:
Recommend the Board approve, the Resolution establishing load/lane limits for traffic control on six (6)
Mason County bridges.
Attachments:
1.Resolution and map
DA TED
AITEST:
APPROVED TO FORM:
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
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Miles
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Patti McLean Ext. 498
Department: Assessor's Office Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 31, 2022 Agenda Date: November 8, 2022
Internal Review: ☒ Finance ☒ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: 8.4
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Advertise for the Non-Represented Chief Deputy Assessor position
Background/Executive Summary:
Vickie King will resign her position as Chief Deputy Assessor as of December 31, 2022. In order to
ensure continuity and a smooth transition, the Assessor’s Office would like to advertise and hire someone
for succession training in this position.
Budget Impact (amount, funding source, budget amendment):
This would result in two people earning Chief Deputy salary for approximately one month in 2022.
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval to advertise and fill the non-represented Chief Deputy Assessor position.
Attachments:
Resignation Letter
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Marissa Watson Ext. 367
Department Community Development: Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 24, 2022 Agenda Date: November 8, 2022
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: 8.5
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
MCC Title 17 – Zoning code amendments, in particular chapters 17.01 through 17.06, Allyn UGA code
chapters 17.10 through 17.15, Belfair UGA code chapters 17.20 through 17.35, and minor amendments to
MCC Title 8.52 in particular chapters 8.52.060 – Long Term Commercial Forest Lands, 8.52.061 –
Agricultural Resource Lands, 8.52.070 – Inholding Lands, and 8.52.110 - Wetlands.
Background/Executive Summary:
Minor updates to various sections of the code have been made over the years, but not a comprehensive
cleanup. The review concentrated on the rural lands’ development regulations as well as the Urban Growth
Areas code. The Shelton UGA code was reviewed during this process but at this time staff does not have any
recommended changes. Changes made to the Mason County Resource Ordinance (RO) are minor with
revisions in Title 17 requiring an update to MCC 8.52. Staff has also utilized MCC 17.03.031 to recommend
language in regard to development requirements and connection to a Group A public water system required
when within UGA boundaries.
Budget Impact (amount, funding source, budget amendment):
N/A
Public Outreach (news release, community meeting, etc.):
Staff and the PAC held three public workshops and one public hearing which were advertised according to the
notification requirements of Title 15.07.030. The public hearing with the BOCC will be advertised in the
Shelton-Mason County Journal and on the appropriate BOCC agenda located on the County homepage.
Requested Action:
Approval to set a public hearing for Tuesday, December 20, 2022 at 9:15 a.m. to review and approve
amendments to Title 17 and Title 8.52.
Attachments:
Notice of hearing
Title 17 -Zoning Code (may include changes to other titles)
Title, Chapter & Section Reason for proposed revision Amended Language/Reference
MCC 17.02.026-Allyn
UGA
Additional reference only The Allyn UGA is a "stand-alone" area not affiliated with any
incorporated city. Development regulations for this area are intended
to accommodate existing land use patterns and densities, while
planning for future growth. Allyn UGA has separate zoning and
development regulations in sections MCC 17.10 through MCC 17.15.
17.02.036-Long-term
commercial forests;
mineral resource lands.
Additional reference only These land designations are intended to recognize and protect
unique resources that, due to the nature of their operations, are
sensitive to abutting land uses. This chapter sets forth regulations
intended to minimize the impact of intrusion of less compatible land
uses upon these land use types. Development regulations for long -
term commercial forest lands and mineral resource lands are located
in MCC 8.52.060 and MCC 8.52.090 of the Mason County Resource
Ordinance.
17.02.038-Agricultural
Resource Lands.
Additional reference only This designation is intended to recognize and protect unique
resources that, due to the nature of their operations, are sensitive to
abutting land uses. This chapter sets forth regulations intended to
minimize the impact of intrusion of less compatible land uses upon
the resource use of the land. Development regulations for
agricultural resource lands are located in MCC 8.52.061 of the Mason
County Resource Ordinance.
17.02.049-Inholding
Lands.
Additional reference only Inholding lands are lands surrounded by long-term commercial
forests, but which are not suitable due to parcel size or other
constraint for that purpose. Inholding lands may be developed, but
only in a manner which assures the viability of the abutting forest
land. Development regulations are located in MCC 8.52.070 of the
Mason County Resource Ordinance.
17.02.041(5)-Rural
Residential
This designation was to ensure "existing" multi-family residential
developments in rural areas that were established prior to this code were
able to continue/repair/replace without the limits of being defined as legal
non-conforming.
Rural Multi-Family (RMF). This district provides for designates existing
multi-family residential development including mobile home parks.
New RMF zoning designations are prohibited.
Elimination of F.A.R
(multiple areas in Title
17)
Floor area ratio is not used when reviewed by planners, instead setbacks,
density requirements, critical areas, stormwater regulations determine the
lot coverage. It is confusing to the public to include a provision that is not
utilized. Floor area ratio usage makes sense in an urban area rather than
the rural.
Please see redlined code.
17.02.043-Rural
Commercial
Again deletion of F.A.R in rural lands development regulations There are four types of rural commercial districts. These districts
provide for a variety of commercial areas reflecting the diversity of
existing business areas. Parcels with this designation that are located
within RACs, hamlets, ICIAs, and other areas designated under RCW
36.70A.070(5)(d)(i) ("Dl LAMIRDs") shall be principally designed to
serve the existing and projected rural population. The county's
primary method of such design is to limit building size, and height,
and floor to area ratios so that businesses of such size and intensity
will ordinarily be oriented towards primarily serving the existing and
projected rural population. Isolated LAMIRDs ("D2 and D3 LAMIRDs")
of a commercial nature are not required to be principally designed to
serve the rural population. These isolated commercial LAMIRDs,
however, shall protect rural character, which is defined at RCW
36.70A.030(1423), by containing and limiting rural development, by
not being in conflict with surrounding uses and by assuring that such
development is visually compatible with the surrounding area. The
county's primary method of achieving such purpose is by providing
for buffer yards, limiting the character of rezones, by limiting building
size, and height, and floor to area ratios in such a way as to be
appropriate for the rural areas. Public services and facilities shall not
be provided so as to permit low intensity sprawl.
17.02.045-Rural
Industrial
See above The rural industrial district provides for isolated areas of primarily
existing industrial type uses. Rural industrial is not required to be
principally designed to serve the existing and projected rural
population. However, isolated LAMIRDs ("D2 and D3 LAMIRDs") of an
industrial nature shall protect rural character, which is defined at
RCW 36.70A.030(14 23), by containing and limiting rural
development, by not being in conflict with surrounding uses, and by
assuring that such development is visually compatible with the
surrounding area. The county's primary method of achieving such
Amendment Matrix
Wednesday, June 29, 2022 1:44 PM
Title 17-2022 Update (may incl. additional titles) Page 1
surrounding area. The county's primary method of achieving such
purpose is by providing for buffer yards, limiting the character of
rezones, by limiting building size, and height, and floor to area ratios
in such a way as to be appropriate for the rural areas. Public services
and facilities shall not be provided so as to permit low intensity
sprawl.
17.02.047-Rural Tourist See above The rural tourism (RT) and rural tourist -campground (RTC) districts
provide small scale recreational and tourist -related activities in
addition to tangential commercial services to tourists and adjacent
rural populations. Parcels with this designation that are located
within RACs, hamlets, ICIAs, and other areas designated under RCW
36.70A.070(5)(d)(i) ("D1 LAMIRDs") shall be principally designed to
serve the existing and projected rural population. The county's
primary method of such design is to limit building size, and height,
and floor to area ratios so that businesses of such size and intensity
will ordinarily be oriented towards primarily serving the existing and
projected rural population. Isolated LAMIRDs ("D2 and D3 LAMIRDs")
of a tourist nature are not required to be principally designed to
serve the rural population. These isolated commercial LAMIRDs,
however, shall protect rural character, which is defined at RCW
36.70A.030(1423), by containing and limiting rural development, by
not being in conflict with surrounding uses and by assuring that such
development is visually compatible with the surrounding area. The
county's primary method of achieving such purpose is by providing
for buffer yards, limiting the character of rezones, by limiting building
size, and height, and floor to area ratios in such a way as to be
appropriate for the rural areas. Public services and facilities shall not
be provided so as to permit low intensity sprawl.
17.02.060-Development
Areas Map.
Addition of reference to GIS map layers for designation of parcels, rather
than just the physical map. The County has more applicants accessing
mapping online rather than physical maps kept in office.
The location and boundaries of the development area districts
(zoning)established by this title are established as a series of GIS
layers (“layers”) on the Mason County GIS
(gis.masoncountywa.gov/mason). As indicated on a series of maps
entitled "Mason County Development Areas Maps Panel 1 of 10
through Panel 10 of 10," a copy of which shall be on file in the Mason
County department of community development. These The public
web-based GIS is adopted as a part of this title insofar as it indicates
such designations, locations and boundaries of zoning districts, and
shall be deemed to be part of this title.
The zoning designation on the development areas maps layers are
deemed to be the original zoning designation of those parcels based
on their use as of July 1, 1990, and all subsequently approved rezones
through May 20, 2008 to the present. The boundaries and locations
of all development areas within the county shall be as shown on
these layers this map; however, where land use designations shown
do not reflect the latest use designations, then the latest use
designations shall guide pending revision of the development areas
layers map. All future rezones must meet the rezone criteria. Except
to correct scrivener's errors, expansions of a zoned area may only
occur by rezone, where allowed by this chapter, and may not be
allowed by boundary line adjustment or other mechanism.
Wherever possible, boundaries shown on the map layers are drawn
along property lines, or along generally recognized physical features.
The administrator shall have sole authority to settle any dispute as to
the actual location of a development area boundary shown on the
layer map, using the best information available.
17.03.010-Permitted
Uses, generally.
Unnecessary, 17.03.036 has been deleted partially and the remainder
placed at the end of 17.04. Portions of 17.03.036 have not been utilized
because they only apply to Agricultural Resource Lands, Long Term
Commercial Forest Lands, and Inholding Lands and the Resource Ordinance
already regulates those designations.
It is the intent of this chapter to provide the maximum amount of
flexibility in the siting of differing types of land uses. For this reason,
the performance standards and buffer yard requirements found at
Section 17.03.036 have been developed. However, both the
comprehensive plan and this chapter recognize that some uses and
densities will create inherent conflicts with surrounding land uses,
and with the intent of the comprehensive plan. Thus, some uses are
prohibited in some areas, and the intensity of some uses (such as
residential, expressed in dwelling units per acre, and industrial,
expressed in floor area ratio) are restricted in others. Many of the
requirements that apply to rural lands have been placed in Chapter
17.04
17.03.020-Matrix of
Permitted Uses
No need for matrix of permitted uses because each zoning district
establishes the permitted uses and staff references the specific zone when
evaluating if a use is allowed; staff wants to retain the list as it pertains to
uses prohibited as cottage industries since enforcement utilizes when
sending notices of violation.
The intent of this section is to assist proponents and staff in
determining whether a proposed land use is consistent with the
applicable policies of the comprehensive plan. Those policies were
formed with the intention to allow property owners and project
proponents as much flexibility as possible in the use of their property,
within the constraints of the Growth Management Act. Therefore,
the following matrix identifies the permitted uses in the urban or
resource land areas in Mason County; note that the public should
consult the specific adopted urban growth area plan for land use
designation as permitted or prohibited. Permitted uses, as they apply
Title 17-2022 Update (may incl. additional titles) Page 2
designation as permitted or prohibited. Permitted uses, as they apply
to rural lands, have been placed in Chapter 17.04. All uses not listed
as permitted uses, accessory uses, or special permit uses in the
matrix or Chapter 17.04 are prohibited uses.
17.03.021-Cottage
Industries
Many cottage industries attract customers and the code already allows ten
(10) vehicles on a parcel (without being a nuisance).
Unless noted by an asterisk (*)listed in Figure 17.03.021,any use
shown in Figure 17.03.020 is permitted, subject to Department
review,in any development area as a home-based occupation, or as a
cottage industry. The activity shall comply with the criteria in
RU524A, and shall be required to obtain a special use permit unless it
compliesy with the following standards:
(1) On-site pParking areas shall be accommodated for up to 10
vehicles for residents, customers and employees only; any provision
for additional parking shall require a special use permit;
Figure 17.03.020-Matrix
of Permitted Uses.
See above Mason County Matrix of Permitted Uses change to "Uses Prohibited
as Cottage Industries", add "RV Repair" to the list of prohibited uses.
See redline code.
17.03.024 -Residential
Uses as Special Uses
Airport overlay districts have their own regulations and would be
referenced. Setbacks from railroads would be evaluated on a case by case
basis.
On any lot abutting a railroad track or airport, a special use permit
shall be required for a residential use of that property. A residential
dwelling located more than one hundred fifty feet from such a facility
shall be exempt from this requirement, if the lot upon which the
dwelling is to be placed is located within an urban growth area.
17.03.028 -Essential
public facilities
This is already outlined in each zoning district, repetitive and never
referenced when reviewing.
Essential public facilities shall require a special use permit in any
development area.
17.03.029-Accessory
Dwelling Unit
Requirements
In an effort to provide flexibility in the housing market and flexibility when
applicants wish to convert an existing house to the ADU, we are proposing
amendments. Staff has found that 1,000 sf, especially in the case of
conversions, is usually hard for applicants to meet without having to
convert a good portion of the space to unheated…non-habitable space. A
recent Housing Needs Assessment the County had drafted by FCS Group
suggested ADU size increases as a regulation change in support of greater
housing options.
(4) The ADU shall not exceed eighty percent of the area of the
primary residence or one thousand two hundred 1,200 square
footage feet, whichever is smaller. An existing residence can be
converted to an ADU with the development of a new primary
residence, the ADU shall not exceed eighty percent of the area of the
primary residence and up to one thousand five hundred (1,500)
square feet; of the habitable area of the primary residence or one
thousand feet, whichever is smaller
17.03.030 -
Development
Requirements and
Performance Standards
The Shelton UGA was inadvertently left out of this section when it was last
updated.
(1) New Lots.
(a) No new lots will be created within the boundaries of the
Belfair, Shelton,and Allyn UGAs, which employ individual or
community/group on-site sewage disposal systems except
when the following circumstances may apply:
(b) All residential subdivisions created after the adoption of
this chapter shall have a maximum residential density of four
units per gross acre in the R-4 zone and five units per gross
acre in the R-5 zone consistent with MCC 17.22.010 and MCC
17.22.060. The R-10 zone shall have a minimum density of ten
units per net developable acre as described in 17.22.110.
(b) Location of sewer lines will be prelocated and easements
established in conformance with the sewer analysis plan and
as illustrated on the Belfair UGA Build-Out Sewer Connection
Map.
(2) Existing Lots of Record.
(a) No new development or redevelopment on existing lots
of record in the Belfair, Shelton,and Allyn UGAs shall be
allowed using individual or community/group on-site septic
systems except that:
(1) It complies with all requirements and specifications
of the Mason County Department of Community
Services Environmental Health, and the Mason County
Department of Utilities and Waste Management, and
(8) Agreement to decommission the onsite septic
system and connect to public sewer within ninety days
of the public sewer system extending to within two five
hundred feet of the subject property's nearest property
line. The cost of any connection/extension required will
be borne by the property owners. The developer of an
extension may collect reasonable latecomer's fees for
off-site improvements.
(b) All residential, industrial and commercial structures,
currently using on-site disposal systems, will be required to
connect to public sewers once a public system is extended to
within two five hundred feet of the closest property line
regardless of the timing of the original on-site installation. The
cost of any extension required will be borne by the property
owners. The developer of an extension may collect latecomer's
Title 17-2022 Update (may incl. additional titles) Page 3
owners. The developer of an extension may collect latecomer's
fees for off-site improvements.
(3) Existing Lot Consolidation or Boundary Adjustment. Within the
Belfair, Shelton,and Allyn UGA, consolidation of existing residential
lots to form a single lot greater than eight thousand square feet will
not be allowed except to the extent that site conditions and site
constraints impede the individual development of the lots combined
by the consolidation, in accordance with subsection (2) above.
17.03.031 -Binding site
plan require in the
Belfair UGA (Southern
Connection-Long-term
UGA Zone)
Deletion of language regarding "binding site plan", no longer relevant.
Replacing section with language regarding development requirements -
requirement to connect to public water system.
17.03.031 Development requirements –connection to
Group A public water system required within UGA
boundaries.
The following development requirements apply to all property
proposed for development, which is within the boundary of Mason
County's Urban Growth Areas (UGA).
(a) No new individual, two -party, or Group B private water sources
shall be established in areas where water is available from an existing
Group A public water system or within the service area of an existing
Group A public water system.
(b) Alternative water service shall be permitted on an interim basis,
only if service from a Group A public water system cannot be
provided in a timely and reasonable manner.
(1) Interim water service from an existing Group B public water
purveyor or the development of an individual well may be
allowed with the following findings:
(A) The applicant has submitted verification in writing of
water availability from the water system Group A
purveyor, as well as a letter from the same purveyor
that demonstrates to the Community Development
Department that receiving water from the purveyor at
the time of construction is unfeasible and thus cannot
be provided in a timely and reasonable manner as
outlined by the process provided below:
(i) The purveyor states in writing that it is unable or
unwilling to provide service, or within 120 days, the
purveyor and applicant are unable to negotiate an
agreement on the schedule and terms providing service.
The 120 day period commences at the first meeting
between the purveyor and the applicant. Written
confirmation of an agreement between the applicant
and purveyor must be reached by the end of the 120
day period.
(ii) If the applicant is unable to acquire a response
from the purveyor, a certified letter to the purveyor
requesting service shall serve as notice of the 120 day
negotiation start date.
(B) The applicant has provided a certificate of future
connection from the appropriate Group A water
purveyor that certifies that an irrevocable agreement
has been entered into with the purveyor providing that
the property shall be connected to the purveyor's water
system upon availability of such water service and that
the property owner shall pay all costs of connection.
The applicant agrees to decommission any well that is
abandoned in the process of connection to a Group A
water system in conformance with applicable state law,
WAC 173-160.This certificate shall be recorded in the
real property records of Mason County and shall be a
permanent condition on the property running with the
land until such time as the costs for connection are fully
paid to the purveyor.
See redline version for deletions to "binding site plan" language
17.03.032-
Development Densities
and Dimensional
Requirements
Clarifications only and deletion of F.A.R which was discussed up above.(a) Development Densities. Development densities for residential
development are calculated as the allowed number of dwelling units
per acre (DU/ac).For nonresidential development, development
densities are calculated as the amount of building floor area allowed
per gross acre of land, the "floor area ratio" (FAR).For all
development areas within the county development densities are
shown in Figure 17.03.032 or are included in Chapter 17.04 for rural
lands and Chapter 8.52 for resource lands.
Title 17-2022 Update (may incl. additional titles) Page 4
(3) (A) Except through an approved subdivision or performance
subdivision, pursuant to Mason County Code Title 16, or
through the provisions of subsection (b)(3)(B), (3)(C), or (3)(D)
of this section, no residential lot of less than the standard
residential density may be created or reduced in size except
through the provisions of subsection (b)(3)(C)(iv). The allowed
residential density (allowed number of dwelling units) of the
entire original property is allocated to the lots created. For
example, in the Rural Residential 5 Zone, the standard
residential density is one dwelling unit per five acres.
Therefore, a rural area property or parcel of twenty acres
might be divided into three lots of two acres each and one lot
of fourteen acres, provided that the fourteen-acre lot would
have the right to only one dwelling, and could not be further
subdivided for residential purposes;
17.03.032-
Development Densities
and Dimensional
Requirements
Clarifications 17.03.032(b)(3)(C)(iv)
Boundary line adjustments in the Rural Residential 5, 10, and 20
districts may reduce the size of a lot to below the development
density standard (5, 10, or 20 acres), provided that development
density is not increased. For, example, in a Rural Residential 5 zone, a
BLA between a 5 acre lot and a 7 acre lot cannot create a two -acre lot
(minimum allowed lot size) and a 10 acre lot as the 10 acre lot would
appear to have additional density;: the adjustment is solely for the
purpose of resolving issues of encroachments by buildings or other
improvements; the administrator finds sufficient evidence of the
encroachment and the proposed adjustment is the minimum
necessary to resolve the issue, or a court must order the change; and
the resulting lot has a sufficient area and dimension to meet
minimum requirements for width and area for a building site,
exclusive of all setback, buffer, and open space requirements, to
accommodate a residence, driveway, parking, and, where required, a
well, stormwater system, and septic system and reserve area;
17.03.032-
Development Densities
and Dimensional
Requirements
Buffer yard language and standards are now in 17.04 17.03.032(b)(4)
Title 16, Mason County Code, regulates land divisions in Mason
County and establishes a review process by which all applicable
regulations can be addressed. The allowable size and configuration of
any given lot in a land division is determined through this process.
Issues to be considered in establishing a minimum size for any
particular lot shall include adequate provisions for buffer yards
and,as setbacks as set forth in Section 17.03.036 or setbacks in
Chapter 17.04.
17.03.032-
Development Densities
and Dimensional
Requirements
This information is found in each "zone, district, designation" of the rural
lands, urban growth area plans, and resource ordinance.
17.03.032(c)
Dimensional Requirements. Dimensional requirements include
setbacks, building height restrictions, and maximum allowed lot
coverage. These requirements for each development area are set
forth in Figure 17.03.032; consult the specific adopted urban growth
area plan for density and dimensional requirements for the
applicable zone designation.
Maximum height restrictions shall not apply to storage silos,
antennas, transmission towers, water tanks on lands in all zones and
on resource lands; and shall not apply to incineration facilities,
boilers, electrical or generating plants, or industrial facilities on lands
zoned as industrial areas.
Elimination of figure 17.03.032 Development Densities; Dimensional
Requirements
17.03.033-Performance
Based Density Bonuses.
Unnecessary, already addressed in 17.04, Title 16, and 17.03.037.17.03.033 Performance based density bonuses
Where they are greater than the standard residential densities, the
"Maximum Residential Densities" shown in Figure 17.03.032 and in
Chapter 17.04 may be achieved only through the use of the
performance standards set forth in this chapter and in Title 16, or
through the provisions contained in Section 17.03.037 of this chapter.
These standards are designed and intended to encourage the
preservation of the character of the land surrounding the proposed
land use. The achievement of these bonuses will, in most cases,
require an analysis of the land to document existing conditions,
opportunities and constraints. Use of this information will assist in
determining the most appropriate development pattern for each
individual site.
(Ord. 108-05 Attach. B (part), 2005).
17.03.035-Land
Divisions in Resource
Lands.
Clarification 17.03.035 Land divisions in resource lands
(a) Cluster development, as provided in Chapter 16.23, Mason
County Code, is required may be allowed for all residential
Title 17-2022 Update (may incl. additional titles) Page 5
Lands.County Code, is required may be allowed for all residential
subdivisions or short plats located in the following development
areas: agricultural resource lands, long -term commercial forests and
mineral resource areas.
17.03.036-Buffer and
Landscape
Requirements.
Movement of sections utilized in review to a new more appropriate
location in 17.04.
Deletion of 17.03.036 Buffer and landscape requirements and
corresponding figure (see redlined code) in current location and
create a new section in 17.04 since "buffer standards" are referenced
in 17.04. New section is now 17.04.800 Buffer and Landscape
Requirements.
17.03.037-Density
transfer and agricultural
resource lands.
Clarification 17.03.037 Density transfer and agricultural resource lands
(4) In the urban growth areas, density transfer under the provisions
of this section may be used on the receiving property in order to
allow residential development up to the "Maximum Residential
Density", shown in Figure 17.03.032,without a performance based
subdivision and without compliance with the performance standards
or criteria for such subdivisions as established in Chapter 16.22 of this
code.
Movement and re-numbering of figure 17.03.037 (now 17.04.802(1))
17.03.036 (figures)Movement and re-numbering of figures 17.03.038 and
17.03.039(now 17.04.802(2) and 17.04.802(3)
17.03.105 Motor vehicle
impound yards.
Addressed as permitted use or permitted use with special use permit
within urban growth areas, duplicative.
Deletion of 17.03.105 Motor vehicle impound yards (see redlined
code)
17.04.200-Rural
Residential 2.5
Uses are indicated as permitted with a special use permit in section
17.04.217 and somehow didn't get listed under 17.04.212
17.04.212 Uses Permitted.
(c) Special Permit Required Uses. Cemetery , commercial day care
center, essential public facility, schools, and community and
recreation centers.
(d) Signs are permitted not to exceed twelve square feet in size and
six feet in height except for temporary signs permitted by section
17.05.025. Signs prohibited by section 17.03.20 23 are not allowed.
17.04.200-Rural
Residential 2.5
Staff has received multiple inquiries about larger accessory building sizes
being allowed within the residential zones in the rural lands and because
the code already allows you to have multiple 3000sf accessory buildings as
long as setbacks are met, staff does not believe there is additional impact
with increasing the allowable size.
17.04.214 Building regulations
(a) Floor Area Ratio. One is to twenty, except for fire stations.
(a b) Size. Three Four thousand eight hundred square feet maximum,
for non-agricultural and accessory buildings except for dwelling and
agricultural buildings.
(b c)
17.04.220-Rural
Residential 5
Deletion of F.A.R., discussed earlier in the matrix.
Staff has received multiple inquiries about larger accessory building sizes
being allowed within the residential zones in the rural lands and because
the code already allows you to have multiple 3000sf accessory buildings as
long as setbacks are met, staff does not believe there is additional impact.
Parking setbacks in rural areas are nearly impossible to enforce, but this
section already references the parking ordinance for land uses other than
residential as appropriate.
17.04.222 Uses permitted.
(d) Signs are permitted not to exceed twelve square feet in size and
six feet in height except for temporary signs permitted by section
17.05.025. Signs prohibited by section 17.03.20 23 are not allowed.
17.04.224 Building regulations.
(a) Floor Area Ratio. One is to twenty, except for fire stations.
(ab) Size. Three Four thousand eight hundred square feet maximum
for non-agricultural and accessory buildings,except for dwellings and
agricultural buildings.
17.04.226 Off-street parking
Two spaces per residence. See Parking Ordinance for other land uses ;
parking setback for nonresidential land uses shall be twenty five feet .
17.04.230-Rural
Residential 10
Deletion of F.A.R., discussed earlier in the matrix.
Staff has received multiple inquiries about larger accessory building sizes
being allowed within the residential zones in the rural lands and because
the code already allows you to have multiple 3000sf accessory buildings as
long as setbacks are met, staff does not believe there is additional impact.
Parking setbacks in rural areas are nearly impossible to enforce, but this
section already references the parking ordinance for land uses other than
residential as appropriate.
17.04.234 Building regulations.
(a) Floor Area Ratio. One is to twenty, except for fire stations.
(ab) Size. Three Four thousand eight hundred square feet maximum
for non-agricultural and accessory buildings, except for dwellings and
agricultural buildings.
(bc)
17.03.236 Off-street parking.
Two Spaces per Residence. See Parking Ordinance for other land
uses; parking setback for nonresidential land uses shall be twenty five
feet.
17.04.240-Rural
Residential 20
Deletion of F.A.R., discussed earlier in the matrix.
Staff has received multiple inquiries about larger accessory building sizes
being allowed within the residential zones in the rural lands and because
the code already allows you to have multiple 3000sf accessory buildings as
long as setbacks are met, staff does not believe there is additional impact.
Parking setbacks in rural areas are nearly impossible to enforce, but this
section already references the parking ordinance for land uses other than
residential as appropriate.
17.04.244 Building regulations.
(a) Floor Area Ratio. One is to twenty, except for fire stations.
(ab) Size. Three Four thousand eight hundred square feet maximum,
for non-agricultural and accessory buildings except for dwellings and
agricultural buildings.
(bc)
17.04.246 Off-street parking.
Two Spaces per Residence. See Parking Ordinance for other land
uses; parking setback for nonresidential land uses shall be twenty five
feet.
17.04.250-Rural Multi-
Family
Clarification that this zoning designation is only for parcels with existing
multi-family development and no new zoning is to be created. This is per
GMA regulations.
17.04.251 Purpose.
This district provides for designates existing multi-family residential
development including mobile home parks. New RMF zoning
designations are prohibited.
Title 17-2022 Update (may incl. additional titles) Page 6
Addition of language that does allow development within these zones to
reduce the standard setback with an administrative variance.
designations are prohibited.
17.04.254 Building regulations.
(a) Floor Area Ratio. One is to twenty.
(ab)
(bc)
17.04.257 Special provisions.
(a)Mobile home park expansions shall comply with the mobile home
park ordinance.
(b) Front yard or rear yard setback may be reduced as provided in
Section 17.05.034(c) or side yard setback may be reduced as provided
in Section 17.05.034(d).
17.04.320-Rural
Commercial 1
This rural commercial designation did not have any uses listed as permitted
outright, staff suggested moving some uses from permitted with a special
use permit to uses permitted, as well as suggesting the use of coffee stand
which seems to be a popular use requested in the rural area. Staff has also
suggested allowing single family residential as a permitted use because the
whole goal of the GMA is to keep rural areas rural, thus allowing single
family residential.
17.04.322 Uses permitted.
(a) Uses. Convenience/general store, coffee stand, bed & breakfast,
single family residential.
(ba) Uses Permitted with Special Use Permit. Convenience/general
store,gas station, restaurant, bed and breakfast,laundry.
(b) Accessory Uses. Owner occupied residential.
17.04.323 Lot requirements.
(a) Density. One owner/manager occupied residence per lot. Lot size.
Dependent on subject property location.
(b) Lot Width and Depth. All lots shall have a minimum average width
of not less than one third of the median length and a minimum width
at any point of fifty feet; designate limited and safe access(es) to
roads.
17.04.324 Building regulations.
(a) Floor Area Ratio. One is to five, except for fire stations.
(ab)
(bc) Height. Two floors Nnot to exceed thirty-five feet maximum
except for agricultural buildings, antennas or water tanks.
17.04.330-Rural
Commercial 2
Clarifications and deletions of obscure language. Lot width and depth, as
currently worded would make it very hard to find a parcel to designate RC2
and staff and PAC haven't been able to deduce why this was made a
provision in the first place.
17.04.333 Lot requirements.
(a) Density. One residence per lot. Lot size. Dependent on subject
property locations.
(b) Lot Width and Depth. All lots shall have a minimum average width
of not less than one third of the median length and a minimum width
at any point of fifty feet; designate limited and safe access(es) to
roads.
17.04.334 Building regulations.
(a) Floor Area Ratio. One is to five, except for fire stations.
(ab)
(bc) Height. Two floors Nnot to exceed thirty-five feet maximum
except for agricultural buildings, antennas or water tanks.
17.04.340-Rural
Commercial 3
See above 17.04.342 Uses permitted.
(a) Uses. Convenience/general store, retail, restaurant, small office,
laundry, professional services, personal services, public meeting
space, nursery, public facilities -post office/fire station/fish
hatchery/library/ranger station, church, local community and
recreation centers, lodging facilities, including motels, RV parks,
campgrounds and bed and breakfast, marina -sales, service and
storage, auto service and repair, medical/dental clinic, animal clinic,
winery, commercial/government operated day care, and single -family
residential accessory use or apartment.
17.04.343 Lot Requirements.
(b) Lot Width and Depth. All lots shall have a minimum average width
of not less than one third of the median length and a minimum width
at any point of fifty feet; designate limited and safe access(es) to
roads.
17.04.344 Building regulations.
(a) Floor Area Ratio. One is to five, except for fire stations.
(ab)
(bc) Height. Two floors Nnot to exceed thirty-five feet maximum
except for agricultural buildings, antennas, water tanks or necessary
structural elements for an otherwise compliant permitted land use ,.
Not to exceed fifty-five feet or within the rural activity center of
Taylor Town I and II only, as reviewed by special use permit not to
exceed fifty-five feet.
17.04.345 Signs.
Signs are limited to: 1) a sign attached to the building with an area
not to exceed ten percent of the area of the building face, and 2) a
detached sign with an area size not to exceed ten percent of the
building face, that is free-standing, and with a height maximum of
twenty-five feet or height of building, whichever is less. Temporary
Title 17-2022 Update (may incl. additional titles) Page 7
twenty-five feet or height of building, whichever is less. Temporary
signs permitted by section 17.05.025 are allowed. Signs prohibited by
section 17.03.2023 are not allowed.
17.04.350-Rural
Commercial 4
Rural Commercial 4 language is almost identical to Rural Commercial 3 and
there are no parcels within the County with the designation RC4, staff is
suggesting deleting the current zoning language and reserving the section
for future use; if additional uses beyond what is currently allowed within
the other rural zones are desired, there is now a placeholder to create
something.
Deletion of current Rural Commercial 4 language, but reserving
"Rural Commercial 4" for future use. There is no existing parcels with
this designation at the time of this update.
17.04.360-Rural
Commercial 5
See above 17.04.361 Purpose.
This district provides for existing commercial development that
includes open display vehicle sales land uses.(See section 17.02.043)
17.04.362 Uses Permitted.
(a) Uses. Sales and service of automobiles and trucks, recreational
vehicles, watercraft, and retail sales of manufactured homes, and
single-family residential accessory use or apartment.
17.04.363 Lot Requirements.
(b) Lot Width and Depth. All lots shall have a minimum average width
of not less than one third of the median length and a minimum width
at any point of fifty feet; designate limited and safe access(es) to
roads.
17.04.364 Building regulations.
(a) Floor Area Ratio. One is to three, except for fire stations.
(ab)
(bc) Height. Two floors Nnot to exceed thirty-five feet maximum
except for antennas or water tanks ,. Not to exceed fifty -five feet or
within the rural activity center of Taylor Town I and II only, as
reviewed by special use permit , not to exceed fifty -five feet.
17.04.365 Signs.
Signs are limited to: 1) a sign attached to the building with an area
not to exceed ten percent of the area of the building face, and 2) a
detached sign with an area size not to exceed ten percent of the
building face, that is free-standing, and with a height maximum of
twenty-five feet or height of building, whichever is less. Temporary
signs permitted by section 17.05.025 are allowed. Signs prohibited by
section 17.03.2023 are not allowed.
17.04.400-Rural
Industrial
Deletion of density and lot size, as currently written provides no direction
on how to regulate.
Deletion of F.A.R language
17.04.403 Lot requirements.
(a) Density and Lot Size. Dependent on subject property location.
(ab)
(bc)
(cd)
(de)
17.04.404 Building regulations.
(a) Floor Area Ratio. One is to five in rural areas or one is to three in
RAC, except for fire stations.
(ab)
(bc)
17.04.407 Special provisions.
Where development existed as of the date of the ordinance codified
in this chapter, it shall not meet the above performance standards,
but that development and the adjoining lands shall continue to meet
buffer yard standards as provided in Section 17.03.036 setback and
buffer provisions.
17.04.500-Rural Natural
Resource
Deletion of density and lot size, as currently written provides no direction
on how to regulate.
Deletion of F.A.R language
17.04.503 Lot requirements
(a) Density and Lot Size. Five acres or greater. dependent on subject
property location
17.04.504 Building regulations.
(a) Floor Area Ratio. One is to twenty.
(ab)
(bc)
17.04.505 Signs.
One monument sign, ten -foot height and one hundred forty-square
foot size limit; one wall sign that faces towards street or public
access, forty-square foot size limit, and no more than ten percent of
wall area. Temporary signs permitted by section 17.05.025 are
allowed. Signs prohibited by section 17.03.20 23 are not allowed.
17.05.507 Special provisions.
Where development existed as of the date of the ordinance codified
in this chapter, it shall not meet the above performance standards,
but that development and the adjoining lands shall continue to meet
Title 17-2022 Update (may incl. additional titles) Page 8
but that development and the adjoining lands shall continue to meet
buffer yard standards as provided in Section 17.03.036 setback and
buffer provisions.
17.04.600-Rural Tourist Addition of accessory uses that would generally be needed based on the
primary allowed uses of this zone.
See above for addition reasons for subsequent deletions.
17.04.602 Uses permitted.
(b) Accessory Uses. Employee housing ; maintenance buildings/yards,
offices, equipment storage and rental; retail and gas (one thousand
square feet maximum building size); self-storage (contained space
has one thousand square feet maximum building size; outdoor
storage limited to recreation storage).
17.04.603 Lot requirements
(a) Density and Lot Size. Dependent on subject property location.
(ab) Lot Width and Depth. All lots shall have a minimum average
width of not less than one third of the median length and a minimum
width at any point of fifty feet; designate limited and safe access(es)
to roads.
(bc)
(cd)
17.04.604 Building regulations.
(a) Floor Area Ratio. One is to five in rural areas or one is to three in
RC3, except for fire stations.
(ab)
(bc) Height. Two floors Nnot to exceed thirty-five feet maximum
except for agricultural buildings, cell towers, antennas, or water
tanks, or as reviewed by special use permit.
17.04.605 Signs.
Signs are limited to: 1) a sign attached to the building with an area
not to exceed ten percent of the area of the building face, and 2) a
detached sign with an area size not to exceed ten percent of the
building face, that is free-standing, and with a height maximum of
twenty-five feet or height of building, whichever is less. Temporary
signs permitted by section 17.05.025 are allowed. Signs prohibited by
section 17.03.2023 are not allowed.
17.04.610-Rural Tourist
Campground
See above 17.04.613 Lot requirements.
(a) Density and Lot Size. Dependent on subject property location.
(ab) Lot Width and Depth. All lots shall have a minimum average
width of not less than one third of the median length and a minimum
width at any point of fifty feet; designate limited and safe access(es)
to roads.
(bc)
(cd)
17.04.614 Building regulations.
(a) Floor Area Ratio. One is to twenty in rural areas, except for fire
stations.
(ab)
(bc) Height. Two floors Nnot to exceed thirty-five feet maximum
except for agricultural buildings, cell towers, antennas, or water
tanks, or as reviewed by special use permit.
17.04.615 Signs
Signs are limited to: 1) a sign attached to the building with an area
not to exceed ten percent of the area of the building face, and 2) a
detached sign with an area size not to exceed ten percent of the
building face, that is free-standing, and with a height maximum of
twenty-five feet or height of building, whichever is less. Temporary
signs permitted by section 17.05.025 are allowed. Signs prohibited by
section 17.03.2023 are not allowed.
17.04.700-Master
Planned Resort
Any applicant for a master planned resort would be required to follow
17.70
17.04.701 Purpose.
The master planned resort district provides for self -contained and
fully integrated planned unit development in a setting of significant
natural amenity, with the primary focus on destination resort
facilities consisting of short-term visitor accommodations associated
with a range of developed on -site indoor or outdoor recreational
facilities. See section 17.70 Master Development Plans for
development regulations.
Deletion of the rest of language under 17.04.700 for Master Planned
Resort
17.04.801 & 17.04.802
Buffer and Landscape
Requirements
Movement of sections utilized in review to a new more appropriate
location in 17.04.
Created new section within 17.04 for buffer and landscape standards
transferring parts of the deleted section 17.03.036.
17.05.014-Alterations
and Enlargements
Clarifications 17.05.014 Alterations and enlargements.
(a) Unless otherwise specifically provided in this chapter,
Title 17-2022 Update (may incl. additional titles) Page 9
and Enlargements (a) Unless otherwise specifically provided in this chapter,
nonconforming buildings shall not be enlarged or structurally altered
unless the enlargement or alteration is required by law, or unless the
enlarged building area is occupied by a conforming use. Any such
enlargement or structural alteration shall meet the setback and
buffer requirements of this chapter, as those setback and buffer
requirements are applied to the entire parcel of land, subject to the
determination of the administrator., as set forth in Section
17.03.036(3)(C).
(b) Nonconforming nonresidential uses and structures located
outside urban growth areas may be permitted to expand, subject to
the following conditions:
(1) The floor area of the existing building(s) shall not increase
by more than twenty percent or ten thousand square feet,
whichever is greater; and
(2) The setback and buffer yard requirements of this chapter
shall be applied to the entire parcel of land, and shall be met,
subject to the determination of the administrator., as set forth
in Section 17.03.036(3)(C).
17.05.025-Temporary
Signs.
Revision to match code amendments adopted for the Belfair UGA in 2018,
in response to a decision handed down in the U.S. Supreme Court Ruling
Reed vs. Town of Gilbert, 2015.
17.05.025 Temporary signs.
Temporary signs are those signs associated with a particular event or
short term activity such as, but not limited to; agricultural or garage
sales signs, grand opening displays, festival, carnival or parade signs,
political signs and real estate signs intended and designed to be
displayed for a limited period of time and associated with a particular
event or short term activity; which temporary signs are to be
removed within ten days when of the event or activity end ings.
(a) Signs shall not be placed within the county right -of-way unless
otherwise approved with a road-use permit from the public works
department, and with adjacent property owner's permission, except
as allowed under section 17.03.202(a)C.
(c) It shall be the responsibility of the owner to remove a temporary
sign within ten days after such sign is no longer serving its purpose .
including, but not limited to; the end of an event, meeting, festival,
carnival or parage; the sale, lease, or rent of property; the end of an
annual election cycle; the end of any type of sale.
17.05.036-Procedural
Requirements for a
variance
Corrected reference 17.05.036 Procedural requirements for a variance.
(c) Variance applications decided by the hearing examiner shall
require a public hearing, as set forth in Section 17.05.050 of this
chapter Title 15.
17.05.079-Amendments Corrected reference 17.05.079 Amendments.
(3) Upon receipt of the recommendation of the commission, the
board shall set a date for a public hearing on the amendment. Notice
requirements for the public hearing shall be as set forth in Section
17.05.052 Title 15;
(4) The board shall conduct its hearing in accordance with the
provisions set forth in Section 17.05.054 Title 15;
17.05.080-Rezone
Criteria
Deletion of Rural Commercial 3 zoning only allowed in RACs and hamlets,
staff could not find a premise within the Mason County Code or the RCWs
that would require this zoning only within RACs and hamlets
Referenced policy in comp plan does not currently exist.
17.05.080 Rezone Criteria.
(b)
Rural Commercial 3 zoning shall not be allowed outside of rural
activity centers and hamlets.
(c) Initial Zoning after Redesignation of Resource Land. Subsections
(a) and (b) do not apply to a decision to initially zone land when it is
redesignated from long-term commercial forest. pursuant to policy
RE-105 of the comprehensive plan The board of commissioners shall
determine the initial zoning for such redesignated land by applying
the planning policies in Chapter III of the Comprehensive Plan.
17.06.010-Definitions Clarifying where the setback is measured from for front, side and rear
setbacks.
Updating definitions related to temporary signs in order to match previous
amendments made in 2018 to the Belfair sign code
17.06.010 Definitions.
"Agricultural sales sign" means a usually seasonal temporary sign
used to announce and/or direct the public to a sale of locally grown
agricultural products.
"Front yard" and "front yard setback" mean the space extending the
full width of the lot between a structure or building and the front lot
line or road easement boundary, whichever is closer. The setback is
measured from the furthest projection of the building to the closest
point of the front lot line or road easement boundary, whichever is
closer. See Figure 17.06 A.
"Home occupation" means a business, occupation, or profession that
is incidental to and carried on within a portion of a residential
dwelling unit by a member or members of the household. The
business may have up to three employees in addition to members of
Title 17-2022 Update (may incl. additional titles) Page 10
business may have up to three employees in addition to members of
the household.
"Political sign" means a temporary sign advertising a candidate or
candidates for public elective office, or a political party, or sign urging
a particular vote on a public issue decided by ballot.
"Real estate signs" means any temporary sign pertaining to the sale,
lease or rental of land or buildings.
"Rear yard" and "rear yard setback." The "rear yard" means the space
extending the full width of the lot between a structure or building
and the rear lot line and measured perpendicular to the building to
the closest point of the rear lot line. The "setback" is measured from
the furthest projection of means the closest distance from the
structure to the rear lot line. See Figure 17.06 A.
"Side yard" and "side yard setback" mean the space extending the full
width of the lot between a structure or building and the side lot line
and measured perpendicular to the building to the closest point of
the side lot line. The side yard setback is measured from the furthest
projection of the closest distance from the structure to the side lot
line. See Figure 17.06 A.
"Temporary signs" means those signs associated with a particular
event or short term activity such as, but not limited to; agricultural or
garage sales signs, grand opening displays, festival, carnival or parade
signs, political signs and real estate signs intended and designed to be
displayed for a limited period of time and associated with a particular
event or short term activity; which temporary signs are to be
removed within ten days when of the event or activity end ings.
Chapter 17.10 through 17.15 Allyn (UGA) Zoning Code
17.10-17.15 Various scrivener's errors, clarifications, grammatical errors
17.10.200 Deletion of criteria for ADUs that is specific to Allyn UGA since it refers to
17.03.029 which contains the requirements for ADUs for the County.
In the Allyn UGA, ADUs must meet the following requirements:
(1) The ADU shall be subject to a special use permit, unless in the
shoreline jurisdiction, it is subject to a shoreline permit;
(2) In shoreline jurisdiction, the owner of the ADU must reside on
the lot in either the principal residence or ADU;
(3) The ADU shall not exceed fifty percent of the square footage of
the habitable area of the primary residence or one thousand feet,
whichever is smaller;
(4) All setback requirements must be met by the ADU;
(5) All applicable health district standards for water and sewer must
be met by the ADU;
(6) No recreational vehicles shall be allowed as ADU;
(7) Only one ADU is allowed on any property;
(8) An additional off-street parking space must be provided for the
ADU.
17.10.320 Boundaries -Map
Addition of language indicating the Allyn zoning districts are available as
"layers" online at Mason County GIS
The zoning districts established by this title are also available as a
series of GIS layers (“layers”) on the Mason County GIS
(gis.masoncountywa.gov/mason). The public web-based GIS is
adopted as a part of this title insofar as it indicates such designations,
locations and boundaries of zoning districts, and shall be deemed to
be part of this title.
17.12.140 Use permitted
subject to obtaining a
special use permit
Assisted living facilities are allowed in other residential districts of the Allyn
UGA, the village commercial zone allows for a variety of residential
development and staff is proposing allowing within this zone with a special
use permit.
Addition of the use "Assisted Living Facilities"to uses permitted with
a special use permit
17.15 Allyn Sign Code In 2018 the Belfair UGA sign code was updated based on the U.S. Supreme
Court ruling in Reed vs. Town of Gilbert (2015). This ruling reiterated that
regulating by "content", placed restrictions on speech, would not pass strict
scrutiny, and thus violated the First Amendment. Many of the temporary
signs in the belfair sign code regulated by the sign's content, so
amendments were adopted in 2018. The Allyn Sign code replicates the
problems that were apparent in the Belfair Sign code in regards to
temporary signs, so staff is proposing the same revisions for the Allyn Code.
See the redline code for the updated language.
Title 17.20 -17.35 Belfair (UGA) Zoning Code
Title 17-2022 Update (may incl. additional titles) Page 11
Title 17.20 -17.35 Belfair (UGA) Zoning Code
17.20.040 Interpretation Correction (a) In the case where the wording of the code is not explicit or
where its application is in dispute, the director of the department of
community development or his/her designee shall have the authority
to interpret the meaning of the code upon receipt of a written
request stipulating the exact nature of the dispute. Such decisions
may be appealed to the planning commission hearing examiner.
17.20.070 Definitions Business Services is listed as a use allowed in the Belfair UGA under certain
zones, there was question to how it was defined.
“Business Services” means establishments primarily engaged in
rendering services to business establishments on a fee or contract
basis, such as advertising and mailing; building maintenance;
employment services; protective services; equipment rental and
leasing; commercial research, development, and testing; photo
finishing; and personal supply services.
17.20.090 District
boundaries -Map
Clarification that GIS layers also establish the zoning in the County and the
physical maps are not the only reference.
(a) A parcel specific official zoning map, designating the boundaries
of zoning districts and approved overlay districts and planned unit
developments, shall be adopted by the county board of
commissioners. Said map shall be kept on file with the department of
community development. The zoning districts established by this title
are also available as a series of GIS layers (“layers”) on the Mason
County GIS (gis.masoncountywa.gov/mason). The public web-based
GIS is adopted as a part of this title insofar as it indicates such
designations, locations and boundaries of zoning districts, and shall
be deemed to be part of this title.
17.21.050 Prohibited
uses, Also 17.22.045,
17.22.095, 17.22.145,
17.23.145
No need for a "prohibited uses" section in the belfair uga. The only use
listed is adult entertainment. The code is already written to say what the
allowed uses "are" and it is already assumed that if not listed it is
prohibited. Plus there are specific zones where adult entertainment is
called out as allowed within.
Deletion of the sections "prohibited uses" the code is written as "if it
isn't listed as permitted, it is prohibited". No need for this section.
17.22.090 Special Uses Creating an overlay area as well as the use going through a special use
process is an extra step that is not really needed since the special use
process will evaluate if the use is appropriate in the location for which it is
being applied for.
(f) Hotels. provided the following siting and design conditions are
met:
(1) Site is identified as a "hotel overlay" on the official zoning
map for the Belfair UGA.
17.22.140 Special Uses Festival Retail district was eliminated during the recent Belfair EIS process
and all zones were redesignated as mixed use.
Creating an overlay area as well as the use going through a special use
process is an extra step that is not really needed since the special use
process will evaluate if the use is appropriate in the location for which it is
being applied for.
(f) All uses permitted in the festival retail mixed use district (MUFR)
provided the following conditions are met:
(1) Applicant successfully demonstrates to the county that
the general commercial (GC) zoned lands east of the
Burlington Northern line are built out;Site is identified as a
"retail overlay" on the official zoning map for the Belfair UGA;
(2) Development must comply with all bulk, dimensional, and
design standards and guidelines of the mixed use district.
17.22.160 Retail overlay
area
Deletion of section, this overlay is only allowed as a special use in the R-10
district and is already listed in the R-10 section, under uses permitted as a
special use. Creating an overlay area as well as the use going through a
special use process is an extra step that is not really needed since the
special use process will evaluate if the use is appropriate in the location for
which it is being applied for.
17.22.160 Retail overlay area.
Within the R-10 district, areas may be identified as a "retail
overlay area" on the official zoning map for the Belfair UGA.
Mapping of such an area allows for commercial development
similar to that allowed in the festival retail district.
Development allowed in the retail overlay areas must meet
the bulk and dimensional requirements, and design standards
and guidelines of the festival retail district. Establishment of a
retail overlay area requires that the Belfair UGA plan be
amended after a public participation process to allow such
retail uses or that the zoning map be amended after the
applicant successfully demonstrates to the county that the
general commercial (GC) zoned lands east of the Burlington
Northern Railroad line are built-out.
17.23.130 Allowed uses,
also 17.24.020,
17.24.080
Because of the particular chemicals and processes dry cleaners use, staff is
suggesting moving it to the special uses section which will allow extra
review for such proposals. Part of the Belfair UGA is within a CARA making
evaluation of placement of such uses necessary.
Movement of "Dry cleaners and laundries, not including
laundromats" to 17.23.140, 17.24.030, 17.24.100 Special uses and
specifying that this use cannot be located in a Critical Aquafer
Recharge Area
17.24.030 Special Uses Creating an overlay area as well as the use going through a special use
process is an extra step that is not really needed since the special use
process will evaluate if the use is appropriate in the location for which it is
being applied for.
(8) All uses permitted in the business-industrial district provided the
following condition is are met:
(A) Site is identified as a "general commercial -business
industrial overlay" on the official zoning map for the Belfair
UGA;
Development must comply with all bulk and dimensional and
design standards and guidelines of Chapter 17.24, Business
Industrial District.
(11) Dry cleaners and laundries not including laundromats (must not
be located in a CARA).
17.24.080 Allowed Uses No where in the Belfair UGA doe the use "Warehouse, distribution" appear, (14) Warehouse, distribution.
Title 17-2022 Update (may incl. additional titles) Page 12
17.24.080 Allowed Uses No where in the Belfair UGA doe the use "Warehouse, distribution" appear,
yet it would be appropriate in the Business Industrial and according to
17.03.034 Classification of Land Uses warehouses would be appropriate in
the intensity of use that industrial zoning allows. Therefore, staff is
suggesting this addition to the Business Industrial district of the Belfair UGA
(14) Warehouse, distribution.
Title 8.52 -Mason County Resource Ordinance Amendments
8.52.060-Long Term
Commercial Forest
Lands
Clarification Updating outdated references (see redlined code)
Clarification
Since the matrix of permitted uses was proposed for alteration to the now
"uses prohibited as cottage industries", some uses under the agricultural
resource lands category had to be transferred to the Resource Ordinance
under the appropriate chapter. These uses should have been moved to the
Resource Ordinance and included under the section "land uses" but some
how was overlooked. This change makes the code more concise and
efficient with one place to look for the AG regulations regarding land uses.
Updated the density section to reflect the deletion of F.A.R as a
measurement of density in the rural areas.
8.52.061 Agricultural Resource Lands.
(B) Designation.
Lands of Mason County which have been identified as meeting
the classification criteria for Agricultural Resource Lands, and
are so specified on the official Mason County map, available at
the Mason County Planning Division as a layer on the public
web-based Mason County GIS
(gis.masoncountywa.gov/mason), titled, "Mason County
Agricultural Resource Lands" or as thereafter amended, are
designated as Agricultural Resource Lands.
(C) Land Uses.
Development and land uses and activities allowed in the
Agricultural Resource Lands or on adjacent lands are as
specified in the Mason County this chapter Development
Regulations and other applicable ordinances, codes and
regulations.
(C)
(3) Uses Permitted: Single family residential, accessory
use or apartment, aquaculture, bicycle paths and walking
trails, kennels, public parks, forestry, fuel storage tanks
(above ground & underground, accessory use), livestock,
stable(s), pasture, public parks, signs, cottage industry
(must comply with criteria in 17.03.021).
(4) Uses Permitted with Special Use Permit: Education
Learning Center, Fire Station, bed & breakfast.
(D) Development Standards.
(1)
(c) Density Floor Area Ratio: one is to twenty, except for
fire stations one primary residence per ten acres and one
accessory dwelling unit per parcel.
(2)Proposed land uses shall meet the review standards for land
uses established in the Mason County Resource Ordinance,
development regulations, including Section 17.03.020(Matrix
of Permitted Uses)and Section 17.03.021 (Home Occupation
and Cottage Industries).
Updated to indicate that we treat Inholding Lands similar to RR5 and
allowance of one (1) adu per parcel. Also, includes proposed change to size
of an accessory building
8.52.070 Inholding Lands.
(D) (2) Each parcel currently below five acres in size may be
developed for an individual primary single-family residence
and one (1) Accessory Dwelling Unit (ADU).
(4)(a)(iii) Floor area ratio: 1:20, except for fire stations.
(iviii) Size: Four Three thousand eight hundred square
feet maximum for nonagricultural and accessory
buildings except for dwellings and agricultural buildings;
(iv)
(b) Water Supply. Inholding properties shall meet all
water supply standards as required under Section
17.01.068 8.52.100(B)[sic].
Updated wetlands chapter to indicate what the buffers would be in a
category III wetland buffer area when a unique situation occurs regarding a
high level of function for habitat. This change was also a recommendation
by Ecology.
8.52.110 Wetlands.
Adding row to Category III wetlands for high level function for habitat
High level of function for habitat
(score for habitat 8 -9 points)
Low -150 ft
Moderate –225 ft
High –300 ft
SEPA Comments & County Response
Title 17-2022 Update (may incl. additional titles) Page 13
High –300 ft
SEPA Comments & County Response
Agency Code Reference & Comment County Response
ORCAA, Lauren
Whybrew
MCC 17.04.407 & MCC 17.04.507
Section 17.04.407 and 17.04.507 state that "Odor shall be
controlled to comply with Olympic Air Pollution Control
Authority Reg. 1, Section 9.11." ORCAA would like to
note that our Agency name has changed from "Olympic
Air Pollution Control Authority" to Olympic Region Clean
Air Agency. Additionally, Reg. 1 Section 9.11 no longer
exists in our regulations; ORCAA Rule 8.5 would be the
equivalent citation under ORCAA's current regulations.
Staff has updated each of the stated sections with the
correct references, please see redline copy of the
code.
Title 17-2022 Update (may incl. additional titles) Page 14
NOTICE OF HEARING
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold
a public hearing in Mason County Building I, Commission Chambers, 411 North Fifth Street, Shelton,
WA 98584 on December 20, 2022 at 915a.
SAID HEARING will be to take public comment on MCC Title 17 – Zoning code
amendments, in particular chapters 17.01 through 17.06, Allyn UGA code chapters 17.10 through
17.15, Belfair UGA code chapters 17.20 through 17.35, and minor amendments to MCC Title 8.52
in particular chapters 8.52.060 – Long Term Commercial Forest Lands, 8.52.061 – Agricultural
Resource Lands, 8.52.070 – Inholding Lands, and 8.52.110 - Wetlands.
Public testimony will be available in-person or via Zoom. The URL is available on the County
website https://www.masoncountywa.gov/ to sign into the meeting. Please use the “raise hand”
feature to be recognized by the Chair to provide your testimony. You can also email testimony to
msmith@masoncountywa.gov or mail to the Commissioners’ Office, 411 N 5th St, Shelton, WA
98584; or call (360) 427-9670 ext. 230.
If special accommodations are needed, please contact the Commissioners' office, (360) 427-
9670 ext. 419.
DATED this 8th day of November, 2022.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
__________________________________
McKenzie Smith, Clerk of the Board
Bill: Mason County Community Development
615 W Alder St.
Shelton, Wa 98584
Cc: Commissioners
Community Development
Shelton Journal: Publ. 2t: December 8, 2022 & December 15, 2022
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Ian Tracy Ext. 544
Department: Community Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 31, 2022 Agenda Date: November 8, 2022
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: 8.6
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
2023 Environmental Health Fee Schedule
Background/Executive Summary:
Per Resolution 70-13, Environmental Health fees are to be adjusted for the 2023 calendar year. CPIU for
July was 8.3%. Fees are being adjusted by the maximum of 5.0% per resolution. For convenience,
calculated fees are rounded down to the nearest $5.00. Proposed fees would go into effect on January 1st,
2023.
Budget Impact (amount, funding source, budget amendment):
Fee adjustments are included in proposed budgets.
Public Outreach (news release, community meeting, etc.):
Notices and reminders are sent to contractors, designers, and other affected stakeholders. Updated fee
schedule will be posted to the County website.
Requested Action:
Approval of the Mason County Public Health and Human Services 2023 Environmental Health Fee
Schedule.
Attachments:
Resolution
Fee Schedule
Mason County Public Health and Human Services
2023 Environmental Health Fee Schedule
Page 1 of 5
Plan Review
Private 2 Party $275 285
3-14 Connections $635 665
Existing System Approval $455 480
Re-submittal $150 160
Well Construction Permit $275 285
Well Decommissioning $365 385
Well Site Inspection $230 240
Re-inspection $150 160
Group B or Individual Sanitary Survey $425 445
Water System Health Letter $90/hr $95/hr
Waiver/Variance $275 285
Water Adequacy Review - See building permit plan review
Technical Assistance (per hour)$90/hr $95/hr
Appeal $180 190
Plan review (per hour)$90/hr $95/hr
Pre-school $90/hr $95/hr
Elementary School $90/hr $95/hr
Middle School $90/hr $95/hr
High School $90/hr $95/hr
Day Care $90/hr $95/hr
Technical Assistance (per hour)$90/hr $95/hr
Year-round Operation $455 480
Additional pool or spa $90 95
SeasonalOperation $365 385
Additional pool or spa $45 50
TechnicalAssistance (per hour)$90/hr $95/hr
Process & ship vector specimen $45 50
Municipal Landfill
Application $90/hr $95/hr
Renewal $425 445
Closure/ Post Closure $425 445
Transfer Station, Moderate Risk Waste Facility
Application $485 510
Renewal $365 385
Per Ton (Fee set by resolution)$1.50
Monofill, Inert Disposal/Landfill
Application $550 575
Drinking Water Program
School Inspection
Water Recreation Facility
Vector
Solid Waste Program
Mason County Community Services - Environmental Health
415 N. 6th Street - Shelton, WA 98584
360-427-9670, ext. 400
Mason County Public Health and Human Services
2023 Environmental Health Fee Schedule
Page 2 of 5
Renewal $365 385
Closure/ Post Closure $305 320
Woodwaste, Woodwaste recycling, Composting,
Limited purpose landfill, Medical Incinerator, Waste to energy,
Treatment facility
Application $670 705
Renewal $425 445
Closure/ Post Closure $290 305
Piles, Surface Impoundments
Application $365 385
Renewal $275 285
Tire Pile, Recycling,Conditional Exempt Waste Facility, Drop Box
Application $365 385
Renewal $275 285
Non-inert Construction Demo Landfill
Application $855 895
Renewal $485 510
Closure/ Post Closure $335 350
Energy Recovery/Inceneration
Application $4,620 4850
Renewal $1,650 1730
Technical Assistance (per hour)$90/hr $95/hr
Waiver $275 285
Appeal $180 190
Illegal Drug Lab
Plan Review $275 285
Per hour over 3 hours $90/hr $95/hr
Restaurants
Complex Large $820 865
Complex Small $550 575
Non-complex Large $365 385
Non-complex Small $275 285
Taverns
Complex Large $820 865
Complex Small $550 575
Non-complex (no Food)$275 285
Mobiles
Complex $540 570
Non-complex $275 285
Kitchens
Large $275 285
Small $185 195
Confectionery $185 195
Espresso $185 195
Bed & Breakfast $185 195
Food Service Permit Fees
Hazardous Material Cleanup
Mason County Community Services - Environmental Health
415 N. 6th Street - Shelton, WA 98584
360-427-9670, ext. 400
Mason County Public Health and Human Services
2023 Environmental Health Fee Schedule
Page 3 of 5
Bakery $275 285
School/Jail Food Service
Central Kitchen $275 285
Satellite Kitchen $185 195
Headstart/Preschool $230 240
Re-inspections
Initial $90 95
Follow-up $150 160
Technical Assistance (per hour)$90/hr $95/hr
Plan Review (per hour)$90/hr $95/hr
Appeal/Office Conference $180 190
Catering
Off Premises Vending - Licensed Restaurant $185 195
Catering with Commessary Only $275 285
Grocery/Markets
0-3 Checkstands Base fee $275 285
4+ Checkstands Base fee $320 335
For Each Department Add:
Bakery $90 95
Meat $90 95
Seafood $90 95
Deli $140 145
Espresso $90 95
Food Handlers Card (fee set by State)10
Duplicate for Lost Food Handlers Card $3 3
Low Risk Foods Regular Tax Exempt
Single Event $45 50 35
Multiple up to 21 days $85 90 $65 70
Farmer's Market $75 80 60
Moderate Risk Foods
Single Event $85 90 $65 70
Multiple up to 21 days $180 190 $140 145
Farmer's Market $160 170 $125 130
High Risk Foods
Single Event $130 140 $100 105
Multiple up to 21 days $260 275 $205 215
Farmer's Market $250 260 $195 205
Expedited Food Permit Additional 50% of fee
BLA (office review)$140 145
Large Lot Subdivision
Application fee $425 445
Per Parcel fee 35
Short Subdivision $425 445
Subdivision
Application fee $635 665
Temporary Food Event
Land Use Fees
Mason County Community Services - Environmental Health
415 N. 6th Street - Shelton, WA 98584
360-427-9670, ext. 400
Mason County Public Health and Human Services
2023 Environmental Health Fee Schedule
Page 4 of 5
Per Parcel fee 35
Other review (per hour)$90/hr $95/hr
Pre-application meeting - Major EH Plan Review $240 255
Change in Tennant - Minor EH Plan Review $125 130
Building Plan Review/Change of Use - Onsite Sewage:$125 130
Building Plan Review/Change of Use - Drinking Water Availability:$125 130
Water Resource Inventory Area (WRIA) Fee, (set by State)$500 525
Technical Assistance (per hour)$90/hr $95/hr
Certified Installer
Test (through WOSSA)
Annual $275 285
Certified Pumper
Inspection <1 hour, additional time billed per hour $90 95
Annual $275 285
Certified O&M Specialist
Test (through WOSSA)
Annual $275 285
Washington State DOL Certified Designer
Inclusion on Mason County list - Annual Listing 35
Individual permit $500 525
Installation $240 255
Extension (< 1 year through September 30)$150 160
Homeowner install - in addition to installation fee $205 215
Tank Only $240 255
Community/Commercial $1,160 1215
Base + hourly rate > 8 hrs
Per connection (payable with design submittal $150 160
Re-inspection/Re-submittal $150 160
O&M Processing/ Data entry to Carmody $10 10
Winter Observation $550 575
EH Review (Non-refundable) CRT
Water $240 255
Septic $240 255
Both $405 430
Property Evaluation $335 350
Dye Test (supplies extra)$90/hr $95/hr
Appeal $180 190
Waiver/Variance
Staff/EH $180 190
Health Officer/DOH/Director $275 285
Technical Assistance (per hour)$90/hr $95/hr
Technical Assistance all EH Programs $90/hr $95/hr
Licensed Onsite Professionals
Onsite Sewage System Fees
Other EH Fees
Mason County Community Services - Environmental Health
415 N. 6th Street - Shelton, WA 98584
360-427-9670, ext. 400
Mason County Public Health and Human Services
2023 Environmental Health Fee Schedule
Page 5 of 5
Fee for copies (set by State)0.15
SEPA (set by DCD)
Filing fees (Fee set by Auditor)
Scanning fee (per document/permit)10
Operating without a permit Double permit fee
Technology Surcharge (set by DCD for electronic permitting)
Mason County Community Services - Environmental Health
415 N. 6th Street - Shelton, WA 98584
360-427-9670, ext. 400
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Tammi Wright Ext. 800
Department: Emergency Management Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 31, 2022 Agenda Date: November 8, 2022
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: 8.7
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Professional Services Contract with Bridgeview Consulting, LLC to complete the update of the County’s
Multi-Jurisdictional Hazard Mitigation Plan.
Background/Executive Summary:
Counties are required to update their Hazard Mitigation Plans (HMP) every 5 years in order to stay in
compliance with Washington State Military Department (WA-MD) and the Federal Emergency
Management Agency (FEMA) requirements. Current plans are required to access a variety of emergency
management and disaster funding programs.
Bridgeview Consulting, LLC, in coordination with County staff as well as representatives from various
governmental, community, non-profit and other agencies and departments, and the general public will
work through the FEMA described process to update the current HMP that expires on 4/29/2023.
Emergency Management secured the services of Bridgeview Consulting, LLC through a competitive
Request for Qualifications process that was completed on October 26, 2022.
The contract total is $80,750 with a performance period of November 8, 2022 through April 3, 2024.
Budget Impact (amount, funding source, budget amendment):
This contract will be funded through WA-MD’s Hazard Mitigation Grant #D23-005 of which $76,500 is
funded through FEMA agreement #FEMA-DR 4539-10-WA. WA-MD is providing an additional $4,250
in funds which covers the contract award in full. Mason County will provide a $4,250 match with in-kind
services.
Public Outreach (news release, community meeting, etc.):
N/A
Mason County
Agenda Request Form
Requested Action:
Approve the execution and signing of a Professional Services Contract with Bridgeview Consulting, LLC.
Attachments:
Professional Services Contract with Bridgeview Consulting, LLC
1
MASON COUNTY
and
BRIDGEVIEW CONSULTING, LLC
PROFESSIONAL SERVICES CONTRACT
Multi-Jurisdictional Hazard Mitigation Plan Update
This CONTRACT is made and entered into by and between Mason County, hereinafter referred
to as "COUNTY" specific to the Mason County D ivision of Emergency Management
hereinafter referred to as "DEM" and Bridgeview Consulting, LLC, hereinafter referred to as
"CONTRACTOR." COUNTY and CONTRACTOR are collectively referred to as "parties."
RECITALS:
WHEREAS, COUNTY's DEM needs to retain a person or firm to update COUNTY's current
Multi-Jurisdictional Hazard Mitigation Plan; and
WHEREAS, COUNTY has completed a Request for Proposal process with CONTRACTOR
being deemed as the successful proposer; and
WHEREAS, CONTRACTOR warrants that it is qualified and competent to render the aforesaid
services.
NOW, THEREFORE, for and in consideration of the CONTRACT made, and the payments to be
made by COUNTY, the parties agree to the following:
Special Conditions
Funding Source:
This CONTRACT is funded through the Washington State Military Department (WA-MD) Hazard
Mitigation Grant #D 23-005 Revised of which 90% is funded through the Federal Emergency
Management Agency (FEMA) agreement #FEMA-DR 4539-10-WA Hazard Mitigation Grant
Program (HMGP) Washington Severe Winter Storms, Flooding, Landslides, and Mudslides.
Compliance with Funding Agreements:
CONTRACTOR is responsible for ensuring compliance as detailed and required in the
Washington State Military Department Hazard Mitigation Grant Agreement #D23-005 Revised
as well as the funding source agreement FEMA-DR 4539-10-WA.
SAM Registration:
CONTRACTOR will register with the federal System for Award Management (SAM) prior to
starting work under this CONTRACT. CONTRACTOR will notify COUNTY when registration
has been completed.
General Conditions
Scope of Services:
CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as
identified in "Exhibit A Scope-of-Services," during the CONTRACT period. No material, labor or
facilities will be furnished by COUNTY, unless otherwise provided for in the CONTRACT.
Term:
The performance period for this CONTRACT will start upon date of final signature and end on or
2
before April 3, 2024.
Services Outside of Term:
Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be
performed at the expense of CONTRACTOR and are not compensable under this CONTRACT
unless both parties hereto agree to such provision in writing. The term of this CONTRACT may
be extended by mutual consent of the parties; provided, however, that the CONTRACT is in
writing and signed by both parties
Compensation:
CONTRACT total value is not to exceed $80,750.
Independent Contractor:
CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent
contractor, and nothing herein contained shall be construed to create a relationship of
employer-employee. All payments made hereunder and all services performed shall be made
and performed pursuant to this CONTRACT by the CONTRACTOR as an independent
contractor.
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in
Exhibit B Compensation and the CONTRACTOR is not entitled to any benefits including, but not
limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance
benefits, or any other rights or privileges afforded to employees of COUNTY. The
CONTRACTOR represents that he/she/it maintains a separate place of business, serves clients
other than COUNTY, will report all income and expense accrued under this CONTRACT to the
Internal Revenue Service, and has a tax account with the State of Washington Department of
Revenue for payment of all sales and use and Business and Occupation taxes collected by the
State of Washington.
CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or
employees from any loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of
the provisions of this paragraph.
Taxes:
CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or
State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes
COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation
received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of
the calendar year in accordance with the applicable IRS regulations. It is the responsibility of
the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any,
and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's
performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY
against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on
compensation earned pursuant to this CONTRACT.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as
required by law. The CONTRACTOR must pay all other taxes, including, but not limited to,
Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or
personal property to which COUNTY does not hold title. COUNTY is exempt from Federal
Excise Tax.
3
No Guarantee of Employment:
The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to
vest any employment rights whatsoever and shall not be deemed to guarantee any employment
of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee
of any sub-contractor by COUNTY at the present time or in the future.
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set
forth in "Exhibit B Compensation." Where Exhibit "B" requires payments by the COUNTY,
payment shall be based upon written claims supported, unless otherwise provided in Exhibit "B,"
by documentation of units of work actually performed and amounts earned, including, where
appropriate, the actual number of days worked each month, total number of hours for the
month, and the total dollar payment requested, so as to comply with municipal auditing
requirements. Acceptable invoices will be processed within 30 days of receipt.
Unless specifically stated in Exhibit "B" or approved in writing in advance by the official
executing this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the
"Administrative Officer"). COUNTY will not reimburse the CONTRACTOR for any costs or
expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where
required, COUNTY shall, upon receipt of appropriate documentation, compensate the
CONTRACTOR, no more often than monthly, in accordance with COUNTY's customary
procedures, pursuant to the fee schedule set forth in Exhibit "B,"
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT
within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold
from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure
to perform is cured or otherwise adjudicated. Withholding under this clause shall not be
deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY
promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to
perform, and in no case more than ten (10) days after it determines to withhold amounts
otherwise due. A determination of the Administrative Officer set forth in a notice to the
CONTRACTOR of the action required and/or the amount required to cure any alleged failure to
perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within
the times and in strict accord with the provisions of the Disputes clause of this CONTRACT.
COUNTY may act in accordance with any determination of the Administrative Officer which has
become conclusive under this clause, without prejudice to any other remedy under the
CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay
any amount so required to be paid and to charge the same to the account of the
CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become
due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the
Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith
withholding by COUNTY under this clause.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including
but not limited to those pertaining to payment of wages and working conditions, in accordance
with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the
Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly
payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic
shall be required to work in surroundings or under conditions which are unsanitary, hazardous,
or dangerous to health and safety as determined by regulations promulgated by the Federal
4
Secretary of Labor and/or the State of Washington.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR
or any of its employees involved in the performance of this CONTRACT shall have or develop
an interest in the subject matter of this CONTRACT that is potentially in conflict with the
COUNTY's interest, then CONTRACTOR shall immediately notify COUNTY of the same. The
notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an
informed judgment as to whether or not COUNTY's interest may be compromised in any
manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require
CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also
terminate this CONTRACT according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY's policy is to provide equal opportunity in all terms, conditions and privileges of
employment for all qualified applicants and employees without regard to race, color, creed,
religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status.
CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or
applicant for employment on the grounds of race, color, creed, religion, national origin, sex,
sexual orientation, age, marital status, disability, or veteran status, except where such
constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws,
CONTRACTOR shall take affirmative action to ensure that applicants are employed, and treated
during employment, without regard to their race, color, creed, religion, national origin, sex, age,
marital status, sexual orientation, disability, or veteran status, except where such constitutes a
bona fide occupational qualification. Such action shall include, but not be limited to: advertising,
hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits,
selection for training including apprenticeship, and participation in recreational and educational
activities. In all solicitations or advertisements for employees placed by them or on their behalf,
CONTRACTOR shall state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the
foregoing provision shall not apply to contracts or sub-contractors for standard commercial
supplies or raw materials, or to sole proprietorships with no employees.
Non-Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national
origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an
individual or business any service or benefits under this CONTRACT; or subject an individual or
business to segregation or separate treatment in any manner related to his/her/its receipt any
service or services or other benefits provided under this CONTRACT; or deny an individual or
business an opportunity to participate in any program provided by this CONTRACT.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or
otherwise, to require another person or corporation to refrain from submitting a proposal to or
performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it
will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain
from submitting a bid or proposal to or from performing work or providing supplies to COUNTY.
5
Certification Regarding Federal Debarment, Suspension, Ineligibility and Voluntary
Exclusion - Lower Tier Covered Transactions:
CONTRACTOR further certifies, by executing this CONTRACT, that neither it nor its principles
is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or Agency.
CONTRACTOR also agrees that it shall not knowingly enter into any lower tier covered
transactions (a transaction between CONTRACTOR and any other person) with a person who is
proposed for debarment, debarred, suspended, declared ineligible, or voluntarily excluded from
participation in this covered transaction, and CONTRACTOR agrees to include this clause titled
"Certification Regarding Federal Debarment, Suspension, Ineligibility and Voluntary Exclusion -
Lower Tier Covered Transaction" without modification, in all lower tier covered transactions and
in all solicitations for lower tier transactions.
Current companies or individuals that have been declared ineligible to receive federal contracts
can be researched on U.S. Department of Labor at https://www.dol.gov/agencies/ofccp/debarred-
list.
Ownership of Items Produced:
All writings, programs, data, public records or other materials prepared by CONTRACTOR
and/or its consultants or sub-contractors, in connection with performance of this CONTRACT,
shall be the sole and absolute property of COUNTY.
When CONTRACTOR creates any copyrightable materials or invents any patentable property,
CONTRACTOR may copyright or patent the same, but COUNTY retains a royalty-free,
nonexclusive and irrevocable license to reproduce, publish, recover, or otherwise use the
materials or property and to authorize other governments to use the same for state or local
governmental purposes. CONTRACTOR further agrees to make research, notes, and other
work products produced in the performance of this CONTRACT available to COUNTY upon
request.
Work Product:
CONTRACTOR will provide COUNTY with all work product including; plans, data, maps, reports
and similar prior to the release of the final payment for services.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand
brought against COUNTY, to the extent such action is based on the claim that information
supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay
those costs and damages attributable to any such claims that are finally awarded against
COUNTY in any action. Such defense and payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for
COUNTY the right to continue using the information, in the event such claim of infringement, is
made, provided no reduction in performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the
confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in
performance of this CONTRACT, except upon the prior written consent of COUNTY or an order
entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall
immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such
6
information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents
or employees from all loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision.
Right to Review:
This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or
its designee shall have the right to review and monitor the financial and service components of
this program by whatever means are deemed expedient by the Administrative Officer or by
COUNTY's Auditor's Office. Such review may occur with or without notice and may include, but
is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records
or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and
any and all communications with or evaluations by service recipients under this CONTRACT.
CONTRACTOR shall preserve and maintain all financial records and records relating to the
performance of work under this CONTRACT for six (6) years after CONTRACT termination, and
shall make them available for such review, within Mason County, State of Washington, upon
request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any
inspections, audits, or program review by any individual, agency, or governmental unit whose
purpose is to review the services provided within the terms of this CONTRACT. If no advance
notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative
Officer as soon as it is practical.
Insurance Requirements:
At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements
detailed in "Exhibit C Insurance Requirements."
Insurance as a Condition of Payment:
Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the
CONTRACTOR's strict compliance with all insurance requirements under this CONTRACT.
Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt
of evidence of full compliance, payments not otherwise subject to withholding or set-off will be
released to CONTRACTOR.
Proof of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to
COUNTY within five (5) days of CONTRACT execution.
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY, its
officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of
the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and
agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT
extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is
mutually negotiated by the parties to this CONTRACT.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT shall be
binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to
this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render
CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to,
any representation made prior to execution of this CONTRACT, whether or not incorporated
elsewhere herein by reference, as to performance of services or equipment, prices or options
7
for future acquisition to remain in effect for a fixed period, or warranties.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR
agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed
officials, employees, agents and volunteers, harmless from and against any and all claims,
damages, losses and expenses, including but not limited to court costs, attorney's fees and
alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness,
disease or death and for any damage to or destruction of any property (including the loss of use
resulting therefrom) which 1) are caused in whole or in part by any act or omission, negligent or
otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's
subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising
out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based
upon CONTRACTOR's or its subcontractors' use of, presence upon or proximity to the property
of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited
circumstance where the claim, damage, loss or expense is caused by the sole negligence of
COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way
by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other
workmen's compensation act, disability benefit act or other employee benefit act, and the
CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing
indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to
enter into this CONTRACT, are reflected in CONTRACTOR's compensation, and have been
mutually negotiated by the parties.
Participation by County No Waiver. COUNTY reserves the right, but not the obligation, to
participate in the defense of any claim, damages, losses or expenses and such participation
shall not constitute a waiver of CONTRACTOR's indemnity obligations under this CONTRACT.
Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all
CONTRACTOR's indemnity obligations shall survive the completion, expiration or termination of
this CONTRACT.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the
extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify
COUNTY on a basis equal to or exceeding CONTRACTOR's indemnity obligations to COUNTY.
Minimum Federal Provisions:
As all or part of the services being provided are funded with Federal dollars CONTRACTOR
agrees to adhere to the requirements set forth in "Exhibit 0 Minimum Federal Provisions."
Compliance with Applicable Laws, Rules and Regulations:
This CONTRACT shall be subject to all laws, rules, and regulations of the United States of
America, the State of Washington, political subdivisions of the State of Washington and Mason
County. CONTRACTOR also agrees to comply with applicable Federal, State, County or
municipal standards for licensing, certification and operation of facilities and programs, and
accreditation and licensing of individuals.
Administration of Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County's
Department of Emergency Management Manager and his or her designee, as COUNTY's
representative, hereinafter referred to as the Administrative Officer, for the purposes of
administering the provisions of this CONTRACT, including COUNTY's right to receive and act
8
on all reports and documents, and any auditing performed by the COUNTY related to this
CONTRACT.
The Administrative Officer for purposes of this CONTRACT is:
John M. Taylor, DEM/Parks Manager
Mason County
100 W. Public Works Dr.
Shelton, WA 98584
Phone: 360-427-9670 Ext. 806
E-mail: JTaylor@masoncountywa.gov
CONTRACTOR's Primary Contact's Information:
Beverly O’Dea
Bridgeview Consulting, LLC
915 N Laurel Lane
Tacoma, WA 98406 Phone: (253) 301-1330 Email: bevodea@bridgeviewconsulting.org
Notice:
Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT
except service of process, notice shall be given by CONTRACTOR to COUNTY's Administrative
Officer under this CONTRACT. Notices and other communication may be conducted via
e-mail, U.S. mail, fax, hand-delivery or other generally accepted manner including
delivery services.
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed modifications, to be
valid and binding upon either party, shall be in writing and signed by both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or
becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or
makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to
CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY's option, obtain
performance of the work elsewhere. If the CONTRACT is terminated for default,
CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT
until all work called for has been fully performed. Any extra cost or damage to COUNTY
resulting from such default(s) shall be deducted from any money due or coming due to
CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in
completing the work, including all increased costs for completing the work, and all damage
sustained, or which may be sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason
that CONTRACTOR was not in default, the rights and obligations of the parties shall be the
same as if the notice of termination had been issued pursuant to the Termination for Public
Convenience paragraph hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in
its sole discretion, that such termination is in the interests of COUNTY. Whenever the
CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled
9
to payment for actual work performed in compliance with Exhibit A Scope-of-Services and
Exhibit B Compensation. An equitable adjustment in the CONTRACT price for partially
completed items of work will be made, but such adjustment shall not include provision for loss of
anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by
COUNTY at any time during the term, whether for default or convenience, shall not constitute
breach of CONTRACT by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its
sole discretion, that such termination is necessary due to a decrease in available project funding
including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance
with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed
in compliance with Exhibit A Scope-of-Services and Exhibit B Compensation.
Disputes:
1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the
AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order
that such matters may be settled or other appropriate action promptly taken. For objections that
are not made in the manner specified and within the time limits stated, the records, orders,
rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive.
2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may be
payable, or to extension of time for (1) any act or failure to act by the Administrative Officer of
COUNTY, or (2) the happening of any event or occurrence, unless the CONTRACTOR has
given COUNTY a written Notice of Potential Claim within ten (10) days of the commencement of
the act, failure, or event giving rise to the claim, and before final payment by COUNTY. The
written Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR
believes additional compensation or extension of time is due, the nature of the cost involved,
and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and
complete daily records of the work performed, labor and material used, and all costs and
additional time claimed to be additional.
3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or
extension of time, unless within thirty (30) days of the accomplishment of the portion of the work
from which the claim arose, and before final payment by COUNTY, the CONTRACTOR has
given COUNTY a detailed written statement of each element of cost or other compensation
requested and of all elements of additional' time required, and copies of any supporting
documents evidencing the amount or the extension of time claimed to be due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in
court or pursuant to this arbitration provision), and consistent with the provisions hereinabove,
any claim, dispute or controversy between the parties under, arising out of, or related to this
CONTRACT or otherwise, including issues of specific performance, shall be determined by
arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA)
rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator
selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or
any other group having similar credentials. Any issue about whether a claim is covered by this
CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law
and may award injunctive relief, equitable relief (including specific performance), or any other
remedy available from a judge, including expenses, costs and attorney fees to the prevailing
party and pre-award interest, but shall not have the power to award punitive damages. The
decision of the arbitrator shall be final and binding and an order confirming the award or
judgment upon the award may be entered in any court having jurisdiction. The parties agree
10
that the decision of the arbitrator shall be the sole and exclusive remedy between them
regarding any dispute presented or pled before the arbitrator. At the request of either party
made not later than forty-five (45) days after the arbitration demand, the parties agree to submit
the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided,
that either party may decline to mediate and proceed with arbitration.
Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought
within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which
arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or
issue was continuing in nature. Claims, disputes or issues arising more than six (6) years
prior to a written request or demand for arbitration issued under this Agreement are not subject
to arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any
of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of
the State of Washington and Mason County. Unless otherwise specified herein, this
CONTRACT shall be governed by the laws of the State of Washington.
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this CONTRACT are declared severable.
Waiver:
Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior
or subsequent breach. No term or condition of this CONTRACT shall be held to be waived,
modified or deleted except by an instrument, in writing, signed by the parties hereto The failure
of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to
exercise any option herein conferred in any one or more instances, shall not be construed to be
a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall
be and remain in full force and effect.
Order of Precedence:
A. Applicable federal, state and county statutes, regulations, policies, procedures, federal Office
of Management and Budget (OMB) circulars and federal and state executive orders.
B. Exhibit E-Grant #D23-005 Revised
C. Exhibit C Insurance Requirements
D. Special Conditions
E. General Condition
F. Exhibits A, B and D
Entire Contract:
This written CONTRACT, comprised of the writings signed or otherwise identified and attached
hereto, represents the entire CONTRACT between the parties and supersedes any prior oral
statements, discussions or understandings between the parties.
11
IN WITNESS WHEREOF, COUNTY and CONTRACTOR have executed this CONTRACT as
of the date and year last written below.
CONSULTANT BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Consultant Kevin Shutty, Commission Chair
Dated: Dated:
APPROVED AS TO FORM:
Tim Whitehead, Chief DPA
12
EXHIBIT A
SCOPE OF SERVICES
The Mason County Emergency Management Department (DEM) has been awarded a grant to
update the current Mason County Multi-Jurisdictional Hazard Mitigation Plan (Plan) as required
by the Federal Emergency Management Agency (FEMA). DEM has contracted with Bridgeview
Consulting, LLC (Consultant) to complete portions of the Plan update as detailed below.
Task 1: Organize Resources and Assurances:
Consultant will support DEM in the organization of resources needs to complete the Plan
update.
Task 1A: Define the Partnerships-Consultant, in partnership with DEM's designated Planning
Team (Team,) will identify local jurisdictions, academia, private non-profits and businesses
within the planning area to gain valuable input to enhance the updating process.
Task 1B: Plan Review-Consultant will assist the Team in the review of existing studies, plans,
reports or technical information that may be pertinent to hazard mitigation, for probable
incorporation into this plan. This will include the Washington State Hazard Mitigation Plan.
Task 1C: Coordination with other Agencies-Consultant and Team will coordinate with other
agencies involved in, or that can impact hazard mitigation actions identified in the Plan update.
This potentially will include but not limited to: Washington Department of Ecology, Washington
Department of Military-Emergency Management Division and FEMA Region X. The Team will
strive to coordinate with any concurrent planning effort in an effort to promote regional
consistency in hazard mitigation efforts.
Task 2: Assess the Risk:
Consultant will identify the characteristics and potential consequences of the natural hazards
impacting the planning area. A thorough assessment of each hazard as well as the vulnerability
of the planning area to each identified hazard will be accomplished using tools such as GIS
and/or HAZUS. Historical/local knowledge of past occurrences will be updated as appropriate.
The Mason County Hazard Mitigation Plan will be utilized as the starting point for this phase to
determine historic occurrences and hazards to which the County is susceptible, incorporating
data from the State's HMP as appropriate.
Task 2A: Update of Critical Facilities: Consultant will work with DEM and partner agencies to
update existing critical facilities data by combining pertinent information regarding structure
type, valuation, new construction, and any other information that may assist with modeling in
HAZUS as defined in detail above. County GIS will provide initial data, which will be utilized as
a starting point. Consultant will work with DEM and other County staff to identify additional
gaps. Once data has been assimilated, the data will be combined from several sources into a
single HAZUS (CDMS) database format by Consultant.
Task 2B: HAZUS-MH Analysis: Consultant will set up a HAZUS-MI model for the planning area
and run a Level 2 analysis of the flood and earthquake hazards. This model will be populated
with updated GIS data supplied by County GIS. Consultant will work with the DEM staff and the
Team to develop a method to capture critical facilities data for use in this process.
Task 2C: Map Extent and Location of Hazards of Concern: Maps that illustrate the identifiable
hazard areas within the planning area for each of the partner agencies will be generated by
County personnel, with support and assistance from Consultant. All Hazus-related products will
be developed by Consultant. Consultant will work with County GIS to develop the study region
13
to ensure consistency in mapping scheme. These maps will be GIS based when data is
available, will utilize the best available information from county, state and federal agencies and
will include identified critical facilities and critical infrastructure located within the identified
hazard areas. When GIS data is not available at the local level, HAZUS-MH will be utilized to
create a regional profile.
Task 2D: Past Occurrence Review: Consultant will conduct a chronological review of past
events impacting the planning area, broken down by agency. For some hazards, there may be
no historical record for that type of event occurring within the planning area. In these cases, a
regional review will be performed.
Task 2E: Vulnerability Analysis: The potential vulnerability of buildings, critical facilities and
infrastructure will be determined using data defined above with loss estimations from HAZUS.
Task 3: Public Involvement Strategy:
Consultant will work with the DEM to develop and implement a public involvement strategy that
will meet the statutory requirements of 44 CFR Section 201.6. Key to this task will be to utilize
multiple media within the capabilities of the partnership that will give the public multiple
opportunities to provide comment on the subject matter. This strategy will focus on three
primary objectives:
• Assess the public's perception of risk.
• Assess the public's perception of vulnerability to those risks.
• Identify possible mitigation strategies that will be supported by the public.
• It should be noted that the level of effort for this phase will be at the discretion of the
Team, supported by Consultant and DEM staff.
Task 3 A: Questionnaires-Consultant will develop a Hazard Mitigation Questionnaire pertinent to
issues within the planning area to gauge the public's perception of risk, vulnerability and
willingness to support mitigation initiatives. This questionnaire will be disseminated primarily via
web-based media as well as other means identified by the Team. The intent is to canvas all of
the County's geographic regions. This task will include tabulation of the questionnaire
responses and analysis of the results. DEM staff will assist in the coordination of the
questionnaire completion by conducting outreach sessions, if possible, in coordination with
other pre-established meetings.
Task 3 B: Public Meetings-Consultant will support DEM staff in the facilitation of public meetings
during the course of the Plan update development process. At a minimum, it is anticipated that
two public meetings will be held during this process. One during the drafting stage of the Plan
update to capture information concerning the public's perception of risk based on information
presented and developed under Task 2. Additionally, a final of public meetings will held to
present the draft plan to the public and allow them comment period. The format and number of
these meetings and locations will be determined by the Team. These meetings should provide
an interactive opportunity for the citizens to see and review key elements of the Plan update.
These meetings will be advertised via a variety of modes that may include press releases and
the internet.
Task 3 C: Goals and Objectives-Consultant will facilitate the review of the goals and objectives
for the Plan update.
Task 3 D: Capability Assessment: Consultant will conduct a capability assessment to identify
the policies, procedures, and programs in place within the planning area. This capability
assessment will be expanded to review all programs in place in an effort to support recovery
14
planning efforts and initiatives for the County and partner agencies. The opportunities identified
from this session will become the basis of the mitigation alternatives created under Task 4B.
Task 3E: Website-Consultant will support DEM staff in the preparation of all outreach materials
in a "web-friendly" format so that the internet can be utilized as an outreach medium.
Task 4: Strategy Development:
Once the goals and objectives have been identified, a range of mitigation alternatives and
actions will be developed. This process will also include the identification of potential funding
sources which can be utilized to support the strategies developed. As part of the mitigation
strategy development, Consultant will assist the Team in developing a process for prioritizing,
implementing, and administering action items based on a benefit cost analysis. The key
components of this task are described in the follows:
Task 4A: Update Action Strategies-Previous mitigation strategies will be review by Consultant
and updated with progress to-date including a re-prioritization and assessment of project
liability.
Task 4B: Mitigation Items-Consultant will work with the Team to develop a series of mitigation
action items which will help reduce the impacts of hazards on the planning area. These
strategies or action items will identify actual structural projects, potential policies, or programs
which will support all phases of emergency management.
Task 4C: Develop a prioritization schedule-Consultant will work with the Team to develop a
prioritization schedule to be applied to the action plans identified in the Plan update. This
prioritization schedule shall emphasize the potential benefits of the project versus the costs of
the project.
Task 5: Develop the Plan Maintenance Strategy:
Consultant will work with the Team to develop a strategy for long-term mitigation plan
maintenance that should strive to include the following: the method and schedule of monitoring,
evaluating, and re-updating the mitigation plan on a five-year cycle; establishing a protocol for a
progress report to be completed annually on the plan's accomplishments; the process for
incorporating the requirements of the mitigation plan into other planning mechanisms, such as
comprehensive or capital improvement plans, zoning changes, or master plan development
when appropriate; and addressing how the County and partner agencies will continue public
participation in the mitigation plan maintenance process.
Task 5A: Plan Maintenance Strategy-Consultant will work with DEM staff and the Team to
identify a plan maintenance strategy that will address the five-year update requirement required
by FEMA completion of the annual report card that will be used to monitor the progress of plan
implementation. This strategy will be written into the Plan update and will be supported by each
planning partners that signs on to this process.
Task 5B: Consultant will work with DEM staff and the Team to identify those other planning
mechanisms in effect within the planning area that can support hazard mitigation and identify
ways to incorporated components of the mitigation plan into those mechanisms to strengthen
the mitigation opportunities within the planning area.
Task 5 C: Ongoing public participation in the mitigation process-Consultant will formulate a plan
addressing how the County and partner agencies will continue public participation in the
mitigation plan maintenance process.
15
Task 6: Develop the Mitigation Plan:
Consultant will assemble the updated plan in an appropriate format to meet the requirements
under 44 CFR 201.6. Consultant will assemble the Plan update in a format which is easily read
and useable by the County and partner agencies. Consultant will be the principal author of the
Plan update to ensure Disaster Mitigation Act (DMA) compliance. Key to this phase will be
packaging a plan document that will adequately illustrate all of 44 CFR Section 201.6
requirements.
Task 6 A: Author the updated plan text-Consultant will author a Draft Plan update in a method
that meets DMA compliance.
Task 6 B: Technical Edit/Format-Consultant will compete a technical review and edit of the final
draft plan that will be presented to the public for their review and comment as well as provided
to FEMA for pre-adoption review and approval.
Task 6C: Consultant will complete the necessary FEMA Crosswalk prior to submission, and
facilitate the transmission of the plan to the State and FEMA. Any changing required as a result
of the state and FEMA review will be incorporated as appropriate.
Upon approval from FEMA, DEM Director will facilitate the adoption of the plan by the County.
Each planning partner will then facilitate adoption by their agency, forwarding a copy of the
Resolution to the DEM Coordinator for forwarding to the State and FEMA.
16
EXHIBIT B
COMPENSATION
A. Compensation:
CONTRACTOR will be compensated $80,750 for completion of the work detailed in Exhibit A
Scope of Services.
B. Requests for Payment:
1. CONTRACTOR can submit monthly or quarterly invoices.
2. At a minimum the invoice is to include: performance period; date of submission;
CONTRACTOR's name, remittance address and phone number; compensation due by
percentage of task completed during billing period; invoice total; and any additional applicable
information.
3. Invoices will be based on the percentage of each task completed during each billing period.
4. Submit via e-mail or hard copy as preferred to:
Tammi Wright, Sr. EM Coordinator
Mason County 100 W. Public Works Dr.
Shelton, WA 98584
Phone: 360-427-9670 Ext. 800
E-mail: tammiw@masoncountywa.gov
4. Payment will be made to CONTRACTOR within thirty (30) days of the receipt of a complete
and accurate invoice
C. Progress Reports:
A progress report that summarizing activities completed by task during the billing period must be
submitted with each invoice.
D. Procurement and Allowable Expenses:
Procurement and allowed expenses must align with Federal Emergency Management Agency,
Washington State Military Department and Mason County policies, guidelines and requirements.
17
EXHIBIT C
INSURANCE REQUIREMENTS
A. MINIMUM Insurance Requirements:
1. Commercial General Liability Insurance using Insurance Services Office "Commercial
General Liability" policy form CG 0001, with an edition date prior to 2004, or the exact
equivalent. Coverage for an additional insured shall not be limited to its vicarious liability.
Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per
occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily
injury, personal injury, and property damage, including without limitation, blanket contractual
liability.
2. Workers' Compensation on a state-approved policy form providing statutory benefits as
required by law with employer's liability limits for CONTRACTOR's, with two (2) or more
employees and/or volunteers, no less than $1,000,000 per accident for all covered losses.
3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned,
non-owned and hired autos. CONTRACTOR is responsible for maintaining Business Auto
Coverage at a level adequate for CONTRACT's purpose.
4. Professional liability (errors & omissions) insurance. CONTRACTOR shall maintain
professional liability insurance that covers the services to be performed in connection with this
CONTRACT, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy
inception date, continuity date, or retroactive date must be before the effective date of this
agreement and Consultant agrees to maintain continuous coverage through a period no less
than three years after completion of the services required by this CONTRACT.
5. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall
provide coverage at least as broad as specified for the underlying coverages. Such policy or
policies shall include as insureds those covered by the underlying policies, including additional
insureds. Coverage shall be "pay on behalf", with defense costs payable in addition to policy
limits. There shall be no cross liability exclusion precluding coverage for claims or suits by one
insured against another. Coverage shall be applicable to COUNTY for injury to employees of
CONTRACTOR, subcontractors or others involved in the Work. The scope of coverage provided
is subject to approval of COUNTY following receipt of proof of insurance as required herein.
B. Certificate of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to
COUNTY within five (5) days of CONTRACT execution.
C. Basic Stipulations:
1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as
additional insureds COUNTY, its officials, employees and agents, using ISO endorsement CG
20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all
subcontractors, and anyone else involved in this CONTRACT on behalf of the CONTRACTOR
(hereinafter "indemnifying parties") to comply with these provisions.
2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the
applicability of any insurance proceeds, and to require all indemnifying parties to do likewise.
3. All insurance coverage maintained or procured by CONTRACTOR or required of others by
CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation
18
condition as to COUNTY, or must specifically allow the named insured to waive subrogation
prior to a loss.
4. All coverage types and limits required are subject to approval, modification and additional
requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits of
coverage that may affect COUNTY's protection without COUNTY's prior written consent.
5 CONTRACTOR agrees upon request by COUNTY to provide complete, certified copies of any
policies required within 10 days of such request. COUNTY has the right, but not the duty, to
obtain any insurance it deems necessary to protect its interests. Any premium so paid by
COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted from sums due
CONTRACTOR. Any actual or alleged failure on the part of COUNTY or any other additional
insured under these requirements to obtain proof of insurance required under this CONTRACT
in no way waives any right or remedy of COUNTY or any additional insured, in this or in any
other regard.
6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to
be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a primary
non-contributing basis in relation to any other insurance or self-insurance available to COUNTY.
7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion
of the insurance required herein and further agrees that it will not allow any indemnifying party
to self- insure its obligations to COUNTY. If CONTRACTOR's existing coverage includes a self-
insured retention, the self-insured retention must be declared to the COUNTY. The COUNTY
may review options with CONTRACTOR, which may include reduction or elimination of the self-
insured retention, substitution of other coverage, or other solutions.
8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its
employees or agents face an exposure from operations of any type pursuant to this
CONTRACT. This obligation applies whether or not the CONTRACT is canceled or terminated
for any reason. Termination of this obligation is not effective until COUNTY executes a written
statement to that effect.
9. The limits of insurance as described above shall be considered as minimum requirements.
Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain
insurance with limits of liability that exceed the required limits or coverage that is broader than
as outlined above, those higher limits and broader coverage shall be deemed to apply for the
benefit of any person or organization included as an additional insured and those limits shall
become the required minimum limits of insurance in all Paragraphs and Sections of this
CONTRACT.
10. None of the policies required herein shall be in compliance with these requirements if they
include any limiting endorsement that has not been first submitted to COUNTY and approved of
in writing.
11. The requirements in this Exhibit supersede all other sections and provisions of this
CONTRACT to the extent that any other section or provision conflicts with or impairs the
provisions of this Exhibit.
12. Unless otherwise approved by COUNTY, insurance provided pursuant to these
requirements shall be by insurers authorized to do business in Washington and with a minimum
A.M. Best rating of A-:VII.
19
13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to
this agreement are intended to apply to the full extent of the policies. Nothing contained in this
CONTRACT limits the application of such insurance coverage.
14. CONTRACTOR agrees to provide prompt notice to COUNTY of any notice of cancellation of
any required policy or of any material alteration or non-renewal of any such policy, other than for
non-payment of premium. CONTRACTOR shall assure that this provision also applies to any of
its employees, agents or subcontractors engaged by or on behalf of CONTRACTOR in relation
to this CONTRACT.
15. COUNTY reserves the right at any time during the term of the CONTRACT to change the
amounts and types of insurance required by giving the CONTRACTOR ninety (90) days
advance written notice of such change. If such change results in substantial additional cost to
the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate CONTRACTOR's
compensation.
16. Requirements of specific coverage features are not intended as limitation on other
requirements or as waiver of any coverage normally provided by any given policy. Specific
reference to a coverage feature is for purposes of clarification only as it pertains to a given issue
and is not intended by any party or insured to be all-inclusive.
17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against
CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes no
obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of
any such claim or claims if they are likely to involve COUNTY.
20
EXHIBIT D
MINIMUM FEDERAL PROVISIONS
Mason County "COUNTY", as a CONTRACTOR or Grantee with a federal entity, is entering into
this CONTRACT with a sub-CONTRACTOR or sub-recipient.
"Sub-CONTRACTOR/Sub-recipient" is defined as an entity and/or individual, including
all employees, who has entered into a contract or Contract with a CONTRACTOR/Grantee
receiving federal funds for the purposes of this Contract.
The information contained in this attachment is not intended to substitute federal
guidance, or interpret federal law. It is intended to be used as a tool for the Sub-
CONTRACTORs/Sub-recipients. It is the CONTRACTOR's/Grantee's or Sub-
CONTRACTOR's/Sub-recipient's responsibility to ensure compliance with the most up-to-date
applicable federal laws, rules and regulations in order to carry out the terms and conditions of
this Contract
1. Cost Principles. By accepting Federal assistance, the CONTRACTOR/Grantee and/or
Sub-CONTRACTORs/Sub-recipients agrees to abide by the applicable Office of
Management and Budget (OMB) Circulars including, but not limited to federal regulation 2
CFR Part 200 sections A-F as well as appendixes, revisions and additional sections as
supplemented by the funding agency in the expenditure of federal funds and performance
under this program.
2. Audit Requirements. Non-federal entities that expend $750,000 or more federal awards
in a year are required to obtain an annual audit in accordance with the Single Audit Act
Amendments of 1996. Recipients expending less than $750,000 in a year are exempt from
federal audit requirements but must make records available for review or audit by federal
agencies and/or the COUNTY.
3. Executive Compensation. CONTRACTORs/Grantees as well as Sub-
CONTRACTORs/Sub-recipients must report the names and total compensation of each of
the CONTRACTOR/Grantee's and/or Sub-CONTRACTOR's/Sub-recipient's five most highly
compensated executives for the CONTRACTOR/Grantee's and/or Sub-
CONTRACTORs/Sub-recipients preceding completed fiscal year if: In the
CONTRACTOR/Grantee's and/or Sub-CONTRACTOR's/Sub-recipient's fiscal year, the
CONTRACTOR/Grantee and/or Sub-CONTRACTOR/Sub-recipient received-
i.) 80 percent or more of its annual gross revenues from federal procurement
contracts (and sub-contracts) and federal financial assistance subject to the
Transparency Act (and sub-awards); and
ii.) $25,000,000 or more in annual gross revenues from federal procurement
contracts (and sub-contracts) and federal financial assistance subject to the
Transparency Act, (and sub-awards); and
iii.) The public does not have access to information about the compensation of
the executives through periodic reports filed under section 13(a) or 15(d) of
the Securities Exchange Act of 1934 (15 U.S.C. §§ 78m(a) 78o(d)) or section
6104 of the Internal Revenue Code of 1986.
Refer to complete instructions for reporting, exemptions and definitions as
contained in federal regulation 2 CFR 170
21
4. Trafficking in Persons. CONTRACTOR/Grantee and/or Sub-CONTRACTOR/Sub-
recipient are prohibited from trafficking in persons as detailed in federal regulation 2 CFR-
Grants and Contracts.
5. Eligible Workers. Sub-CONTRACTOR/Sub-recipient shall ensure that all employees
complete federal form 1-9 "Employment Eligibility Verification" to certify that they are eligible
for lawful employment under the Immigration and Nationality Act (8 USC § 1324a). Sub-
CONTRACTOR/Sub-recipient shall comply with regulations regarding certification and
retention of the completed forms. These requirements also apply to any subsequent sub-
award under this Contract.
6. DUNS and FAIN Requirements. Federal Award Identification Number (FAIN) must be
included on any sub-award documents issued by CONTRACTOR/Grantee and/or Sub-
CONTRACTOR/Sub-recipient.
Sub-CONTRACTOR/Sub-recipient may not make a sub-award to any entity unless the
entity has provided its Dun and Bradstreet Data Universal Numbering System (DUNS)
number to the COUNTY.
7. Debarment and Suspension. Sub-CONTRACTOR/Sub-recipient certifies that neither it
nor its principals are presently debarred, declared ineligible, or voluntarily excluded from
participation in transactions by any federal department or agency. Sub-
CONTRACTOR/Sub-recipient shall immediately inform the Federal funding agency and the
COUNTY if they or any of its principals become excluded, debarred, or suspended from
entering into covered transactions with the federal government. Additionally, should Sub-
CONTRACTOR/Sub-recipient or any of its principles receive a transmittal letter or other
official federal notice of debarment or suspension they shall notify the Federal funding
agency and the COUNTY without undue delay. This applies whether the exclusion,
debarment or suspension is voluntary or involuntary.
CONTRACTORs/Grantees and/or Sub-CONTRACTORs/Sub-recipients are prohibited
from contracting with or making sub-awards .under covered transactions to parties that are
suspended or debarred or whose principals are suspended or debarred. "Covered
transactions" include those procurement contracts for goods and services awarded under a
non-procurement transaction (e.g., grant or cooperative Contract) that are expected to equal
or exceed $25,000 for a grant or $30,000 for a contract or meet certain other specified
criteria. All non-procurement transactions (i.e., sub-awards), irrespective of award amount,
are considered covered transactions.
When a CONTRACTOR/Grantee and/or Sub-CONTRACTOR/Sub-recipient enters into a
covered transaction with an entity at a lower tier, the CONTRACTOR/Grantee and/or Sub-
CONTRACTOR/Sub-recipient must verify that the entity is not suspended or debarred or
otherwise excluded. This verification may be accomplished by checking the System for
Awards Management (SAM) at https://www.sam.gov, collecting a certification from the entity
or adding a clause or condition to the covered transaction.
8. Non-Discrimination. During the performance of activities under this Contract, the Sub-
CONTRACTOR/Sub-recipient shall comply with all federal, state and local non-
discrimination laws, regulation and policies. In the event of the Sub-CONTRACTOR's/Sub-
recipient's non-compliance or refusal to comply with any non-discrimination law, regulation
or policy, this Contract may be rescinded, cancelled or terminated in whole or in part, and
the Sub-CONTRACTOR/Sub-recipient may be declared ineligible for further Contracts with
the COUNTY. Refer to funding agency for specific language required.
To file a complaint of discrimination the Civil Rights office of the Federal funding agency
should be contacted for documents and instructions.
22
9. Lobbying. Sub-CONTRACTOR/Sub-recipient shall not use funds from this Contract to
pay any person for influencing or attempting to influence an officer or employee of
Congress, or an employee of a Member of Congress, in connection with the awarding of any
federal contract; the making of any federal grant; the making of any federal loan; the
entering into of any cooperative Contract; and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan, or cooperative Contract.
If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency,
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Contract, the Sub-CONTRACTOR/Sub-recipient shall
complete and submit Standard Form-LLL, Disclosure Form to Report Lobbying, in
accordance with its instructions.
CONTRACTOR/Grantee and/or Sub-CONTRACTOR/Sub-recipient shall include the
above language in documents for all sub-awards under this Contract at all tiers.
10. Other Grant Specific Requirements. For further information related to federal
requirements that may apply to CONTRACTOR/Grantee and applicable Sub-
CONTRACTORs/Sub-recipients under this Contract, go to:
http://www.whitehouse.gov/omb/grants
23
Exhibit E
GRANT AGREEMENT #D23-005
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Loretta Swanson Ext. 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 3, 2022 Agenda Date: November 8, 2022
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: 8.8
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Transportation Improvement Program Citizens Advisory Panel (TIP-CAP) Application
Background/Executive Summary:
Public Works received an advisory board application from Blair Schirman who would represent
Commissioner District no. 3 – Shelton Urban Growth Area (UGA) or City for a two-year term. TIP-CAP
is comprised of nine voting positions. Below are current members, terms, and vacancies:
Member Representing Term
1 Phillip Wolff Commissioner District 1 – Rural 8/30/22 – 8/30/24
2 Tim Lincoln Commissioner District 1 – Rural 8/30/22 – 8/30/25
3 Vacant Commissioner District 1 – Belfair or Allyn UGA
4 Amy Asher Commissioner District 2 – Rural 3/1/22 – 3/1/24
5 Vacant Commissioner District 2 – Rural
6 Vacant Commissioner District 2 – Hoodsport or Union RACs
7 Don Pogreba Commissioner District 3 – Rural 8/30/22 – 8/30/25
8 Vacant Commissioner District 3 – Rural
9 Vacant Commissioner District 3 – Shelton UGA or City
Budget Impact (amount, funding source, budget amendment):
N/A
Public Outreach (news release, community meeting, etc.):
Public Works continues to seek citizen volunteers to serve on TIP-CAP. A news release was published
on March 1, 2022 and July 19, 2022.
Mason County
Agenda Request Form
Requested Action:
Approval to appoint Blair Schirman to the Transportation Improvement Program Citizens Advisory Panel
(TIP-CAP) to represent Commissioner District 3 – Shelton UGA or City for a two-year term ending
November 8, 2024.
Attachments:
Application
MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET SHELTON WA 98584 Mason Cow11y
Commissioners
Fax 360-427-8437; Voice 360-427-9670, Ext. 419,'. 275-4467 or482-5269
I AM SEEKING APPOINTMENT TO TIP CAP ADVISORY BOARD --------------------------
NAME: BLAIR A SCHIRMAN
ADDRESS, 723 N. 5TH ST I PHONE: 406.480.2750
CITY/ZIP: \/OTING PRECIN CT: WORK PHONE : BASCHIRMAN@GMAIL.COM 98584 3 (OR AREA IN iHE COUNTY YOUUVEJ E-MAIL:
COMMUNITY SERVICE EMP LOYMENT: {IF RETIRED. PREVIOUS EXPERIENCE).
Jf.CTIVITIES ORMEMBERSHIPS) A XE MEN WRESTLING COMPANY: CROSSROADS HOUSING 3 YRS COMMUNITY HOMELESS TASKFORCE POSITION: MAINTENANCE MANAGER
COMPAN Y: FLIPPIN AWESOME 3 YRS
POSITION: GENERAL CONTRACTOR
In your words, what do you perceive is the .r.ole or purpose of the Board, Committee or Council for whi.ch you are applying:
TO GIVE COMMUNITY PERSPECTIVE ON PURPOSED TRAFFICE PROJECTS AND ASSIST IN PRIORITIZATION
What interests, skills do you wish to offer the Board. Committee, or Council?
WHILE LIVING IN MICHIGAN FROM 2004-2008 I WORKED FOR THE LARGEST RO.A.D CONSTRI ICTION CORPORATION IN THE REAGION. MY PRIMARY DUTIES WERE ROADWAY PROJECTS THAT REQUIRED
1-ll=A\N I=()( IIPI\Al=NT nPl=RATinN� ANn TRAl=l=lr. �Al=l=TY
Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) ·
N/A
Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such. as Open Public Meetings Act and Public Records). The trainings would be at no cost to you. Would you be able to attend such trainings? YES ·
Realistically; how much time can you give to this position? X Quarterly X Monthly X Weekly
BLAIR A SCHIRMAN
Signature 9/21/22
Date
Daily . ···:}l�r{fFprit�' : ;:;;:,; .�. : ;��poin@�1itBai�> J,. '.i\.:: '
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Diane Zoren for Mark Neary Ext. 747
Department: Support Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 31, 2022 Agenda Date: November 8, 2022
Internal Review: ☐ Finance ☒ Human Resources ☒ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: 8.9
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Approval of the resolution amending County Code for Departments Reporting to the Commissioners
Background/Executive Summary:
County Code needs to be amended to reflect the current organizational structure under the County
Commissioners as follows:
Mason County Code Chapter 2.02.010 Departments established.
The following departments are established and report to the County Administrator who serves at the pleasure
of the Board:
1.Community Development Department which includes Building, Planning, and Fire Marshal;
2.Human Resources Department which includes Board of Equalization, Civil Services, and Risk
Management;
3.Public Health and Human Services Department which includes Community Health, Human
Services, Environmental Health, and Vital Records;
4.Support Services Department which includes Budget Manager, Central Services, Emergency
Management, Facilities and Grounds, Information Technology, LEOFF 1, Parks and Trails, and
Motor Pool;
5.Public Works Department which includes Utilities and Waste Management;
6. Office of Public Defense; and
7. Washington State University (WSU) Extension Office.
In 1978 the Mason County Parks and Recreation Department was established by adoption of Resolution 823,
Mason County Code Chapter 2.48. This chapter is obsolete and needs to be removed.
Budget Impact (amount, funding source, budget amendment):
None
Public Outreach (news release, community meeting, etc.):
None
Mason County
Agenda Request Form
Requested Action:
Approval of the resolution amending County Code for Departments Reporting to the Commissioners.
Attachments:
Resolution
RESOLUTION NO. __________
AMENDING RESOLUTION NO. 2020-19 AND CHAPTER 2.02, MASON COUNTY CODE, DEPARTMENTS
REPORTING TO THE BOARD OF MASON COUNTY COMMISSIONERS
WHEREAS, RCW 36.16.070 states that “In all cases where the duties of any county office are greater than can be
performed by the person elected to fill it, the officer may employ deputies and other necessary employees with the consent
of the board of county commissioners. The board shall fix their compensation s …”; and,
WHEREAS, the County Administrator position was filled in 2021 and serves at the pleasure of the Board of
Mason County Commissioners; and,
WHEREAS, the Community Services Department, Human Resources Department, Support Services Department,
Public Works Department, Office of Public Defense, and the Washington State University (WSU) Extension Office report
to the County Administrator; and,
WHEREAS, the scope and body of work have changed in the Community Services Department, necessitating a
reorganization into two departments: Department of Public Health and Human Services and the Department of Community
Development; and,
WHEREAS, in 1978 the Mason County Parks and Recreation Department was established by adoption of
Resolution 823, Mason County Code Chapter 2.48. This chapter is obsolete and needs to be removed; and,
NOW, THEREFORE BE IT RESOLVED by the Board of County Commissioners of Mason County to delete
Chapter 2.48 and amend Chapter 2.02.010 of the Mason County Code in its entirety to read as follows:
2.02.010 Departments established.
The following departments are established and report to the County Administrator who serves at the
pleasure of the Board:
1. Community Development Department which includes Building, Planning and Fire Marshal;
2. Human Resources Department which includes Board of Equalization, Civil Services and Risk
Management;
3. Public Health and Human Services Department which includes Community Health, Human Services,
Environmental Health, and Vital Records;
4. Support Services Department which includes Budget Manager, Central Services, Emergency
Management, Facilities and Grounds, Information Technology, LEOFF 1, Parks and Trails, and Motor
Pool;
5. Public Works Department which includes Utilities and Waste Management;
6. Office of Public Defense;
7. Washington State University Extension Office.
DATED this 8th day of November, 2022.
ATTEST:
__________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
_________________________________
Tim Whitehead
Chief Deputy Prosecuting Attorney
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
_____________________________
Kevin Shutty, Chair
____________________________
Sharon Trask, Vice-Chair
_____________________________
Randy Neatherlin, Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Loretta Swanson Ext. 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 24, 2022 Agenda Date: November 8, 2022
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: 8.10
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Evergreen Estates Water Main Extension Project
Background/Executive Summary:
Mason County is awarded a CDBG General Purpose Grant for the Evergreen Estates Water Main
Extension. The project will result in compliance with drinking water standards and increased levels of
service. Major components of the project include installation of water main, service line and meter
connecting the mobile home park to the City of Shelton water system.
The project will provide an area benefit to the Mason County service area consisting of approximately
2,015 persons with 1,080 having low- and moderate-incomes based on 2019 HUD LMI Block Group
Data. The project will accomplish HUD’s outcome of increasing the community’s availability and access
to sustainable infrastructure systems to achieve HUD’s objective of creating suitable living environments.
Budget Impact (amount, funding source, budget amendment):
Public Outreach (news release, community meeting, etc.):
There was a significant amount of public outreach before submitting the grant application.
Requested Action:
Recommend the Board authorize the following for the CDBG General Purpose Grant for the Evergreen
Estates Water Main Extension project: (1) Execute the grant contract; (2) Public Works to advertise, set
bid date/time and award contract; (3) Public Works to procure engineering/architect consultant services
for the project and enter into contract(s); and (4) County Engineer and/or the Chair to sign all pertinent
documents for the grant and project.
Attachments:
Draft Face Sheet
Scope of Work
Face Sheet
Contract Number: 22-62210-024
Washington State Department of Commerce
Local Government Division
Community Assistance and Research Unit
CDBG General Purpose Grant
1. Grantee 2. Grantee Doing Business As (optional)
Mason County
PO BOX 429
Shelton,WA 98580-4292
N/A
3. Grantee Representative 4. COMMERCE Representative
Loretta Swanson, Public Works Director
(360) 427-9670 Ext 769
LorettaS@masoncountywa.gov
Jacquie Andresen, Project Manager
PO Box 42525/1011 Plum Street SE, Olympia, WA 98504
(360) 688-0822 | jacquie.andresen@commerce.wa.gov
5. Grant Amount 6. Funding Source 7. Start Date 8. End Date
$551,764 Federal: State: Other: N/A: 08/08/2022 1/31/2027
9. Federal Funds
$551,764
Federal Agency:
U.S. Department of Housing
and Urban Development (HUD)
ALN (CFDA #):
14.228
Indirect Rate (if applicable):
N/A
10. Tax ID # 11. SWV # 12. UBI # 13. UEI #
On file SWV0001893-11 232002101 SNAXPBGW4VR4
14. Grant Purpose
Evergreen Estates Water Main Extension - A full description of the project is in Attachment “A” Scope of Work and
Budget.
COMMERCE, defined as the Department of Commerce, and the Grantee, as defined above, acknowledge and accept
the terms of this Grant and Attachments and have executed this Grant on the date below and warrant they are
authorized to bind their respective agencies. The rights and obligations of both parties to this Grant are governed by
this Grant and the following documents hereby incorporated by reference: Grantee Terms and Conditions including
Attachment “A” – Scope of Work and Budget.
FOR GRANTEE FOR COMMERCE
Commissioner Kevin Shutty,Chair
Date
Mark K. Barkley, Assistant Director
Local Government Division
Date
APPROVED AS TO FORM ONLY
Sandra Adix, Assistant Attorney General 09-02-2022
ver.10.14.21
ATTACHMENT A ‐ SCOPE OF WORK AND BUDGET
Grantee: Mason County | Contract No. 22‐62210‐024
Project Description / Deliverable
Mason County is awarded a CDBG General Purpose Grant for the Evergreen Estates Water Main Extension. The project will result
in compliance with drinking water standards and increased levels of service. Major components of the project include installation
of water main, service line and meter connecting the mobile home park to the City of Shelton water system.
The project will provide an area benefit to the Mason County service area consisting of approximately 2,015 persons with 1,080
having low‐ and moderate‐incomes based on 2019 HUD LMI Block Group Data. The project will accomplish HUD’s outcome of
increasing the community’s availability and access to sustainable infrastructure systems to achieve HUD’s objective of creating
suitable living environments.
Project Budget
Budget Code & Description 03J Water Improvements
CDBG Funding $551,764
Project Activities and Milestones
Project Activities Milestones
Execute grant contract with Commerce and establish administrative, financial, reporting and
record keeping systems.
Complete the environmental review in compliance with Federal related laws and authorities
listed at 24 CFR 58.5 and 58.6 and request CDBG release of funds.
Before first
payment request
Procure engineer/architect in compliance with state and CDBG requirements, including outreach
to MWBE and Section 3 local business participation; verify all parties do not have an active
exclusion record in SAM.gov and include required federal provisions in the contract.
Before incurring costs
for professional services
Prepare and submit payment requests with supporting documentation to Commerce. Not more than monthly
As necessary, arrange an audit with the Washington State Auditor in accordance with the
Uniform Guidance, 2 CFR 200, Subpart F‐ Audit Requirements. Annually
Prepare bid documents in consultation with CDBG project manager. Before construction bid
advertisement
Procure construction contract in compliance with state and CDBG requirements including
outreach to MWBE and Section 3 local businesses.
Verify contractor/subcontractors do not have an active exclusion record in SAM.gov and include
documentation in CDBG file.
Before award of
construction contract
Review certified payrolls and submit labor standards package. Before first construction
payment request
Regularly monitor engineering, weekly certified payrolls, and construction for compliance with
applicable federal and state regulations, and conduct progress meetings
Weekly during
construction
Meet the CDBG national objective of principally benefiting low‐ and moderate‐income persons. Before contract
end date
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mary Ransier Ext. 422
Department: Human Resources Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): November 7 ,2022 Agenda Date: November 8, 2022
Internal Review: ☐ Finance ☒ Human Resources ☐ Legal ☐ Risk ☐ Information Technology
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: 8.11
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
ITEM:
Approval of the January 2022 – December 2025 Collective Bargaining Agreement (CBA) for Teamsters
Local No. 252 & Operating Engineers Local 302 representing Mason County Public Works Unit.
BUDGET IMPACTS:
Supplemental – Funded by Ending Fund Balance.
BACKGROUND:
The exclusive representatives of Teamsters Local No. 252 & Operating Engineers Local 302 representing
Mason County Public Works Unit have reached a tentative agreement with Mason County for the 2022-
2025 term.
It is noted and commended to the Commissioner’s that the parties reached this Agreement through a very
collaborative negotiations process.
RECOMMENDED OR REQUESTED ACTION:
Approval of the January 2022 – December 2025 Collective Bargaining Agreement (CBA) for Teamsters
Local No. 252 & Operating Engineers Local 302 representing Mason County Public Works Unit.
ATTACHMENTS:
Collective Bargaining Agreement on file with Clerk of the Board.
Operating Engineers/Teamsters and Mason County 2022-2025 Public Works Collective Bargaining Agreement
Page 1
COLLECTIVE BARGAINING
AGREEMENT
January 1, 2022 – December 31, 2025
BETWEEN
TEAMSTERS UNION OPERATING ENGINEERS
LOCAL NO. 252 and LOCAL 302
AND
MASON COUNTY
PUBLIC WORKS
Operating Engineers/Teamsters and Mason County 2022-2025 Public Works Collective Bargaining Agreement
Page 2
TABLE OF CONTENTS
PREAMBLE ................................................................................................................................... 5
ARTICLE 1 – DEFINITIONS .......................................................................................................... 5
ARTICLE 2 – RECOGNITION ........................................................................................................ 6
2.1 RECOGNITION .................................................................................................................... 6
2.2 NEW CLASSIFICATIONS ...................................................................................................... 6
ARTICLE 3 –UNION SECURITY ................................................................................................... 7
3.1 UNION REPRESENTATION ................................................................................................... 7
3.2 BARGAINING UNIT WORK ................................................................................................... 7
3.3 NONDISCRIMINATION – UNION ACTIVITY .............................................................................. 8
ARTICLE 4 – UNION / EMPLOYER RELATIONS ......................................................................... 8
4.1 UNION ACCESS ................................................................................................................. 8
4.2 FACILITY USE .................................................................................................................... 8
4.3 STEWARDS ........................................................................................................................ 8
4.4 ORIENTATION .................................................................................................................... 8
4.5 BULLETIN BOARDS ............................................................................................................ 9
4.6 CONTRACT DISTRIBUTION .................................................................................................. 9
4.7 NEGOTIATIONS RELEASE TIME ........................................................................................... 9
4.8 GRIEVANCE RELEASE TIME ................................................................................................ 9
4.9 UNION BUSINESS ............................................................................................................... 9
4.10 BARGAINING UNIT ROSTER ........................................................................................... 9
ARTICLE 5 – MANAGEME NT RIGHTS AND RESPONSIBILITIES .............................................. 9
ARTICLE 6 - NO STRIKE / NO LOCKOUT ................................................................................. 10
ARTICLE 7 – EMPLOYMENT ...................................................................................................... 10
7.1 PROBATIONARY PERIODS ................................................................................................ 10
7.2 TYPES OF EMPLOYMENT .................................................................................................. 11
ARTICLE 8 – HOURS OF WORK AND OVERTIME .................................................................... 12
8.1 WORKDAY/WORKWEEK ................................................................................................... 12
8.2 WORK SCHEDULES .......................................................................................................... 12
8.3 REST/MEAL BREAKS ....................................................................................................... 13
8.4 OVERTIME ....................................................................................................................... 13
ARTICLE 9 – EMPLOYMENT PRACTICES ................................................................................ 13
9.1 NONDISCRIMINATION ........................................................................................................ 13
9.2 JOB POSTING .................................................................................................................. 13
9.4 PERSONNEL FILE / POLICIES ............................................................................................ 14
9.5 EVALUATIONS ................................................................................................................. 15
9.6 DISCIPLINE / CORRECTIVE ACTION .................................................................................... 15
ARTICLE 10 – SENIORITY ......................................................................................................... 16
10.1 LAY-OFF & RECALL ................................................................................................... 16
10.2 BIDDING RIGHTS ......................................................................................................... 16
ARTICLE 11 – WAGES ............................................................................................................... 17
11.1 WAGE SCHEDULE. ...................................................................................................... 17
11.2 HIRE-IN RATES ........................................................................................................... 17
Operating Engineers/Teamsters and Mason County 2022-2025 Public Works Collective Bargaining Agreement
Page 3
11.3 SHIFT DIFFERENTIAL................................................................................................... 16
ARTICLE 12 – OTHER COMPENSATION .................................................................................. 17
12.1 CALL-BACK PAY ........................................................................................................ 17
12.2 WORK IN A HIGHER CLASSIFICATION ........................................................................... 18
12.3 MILEAGE REIMBURSEMENT ......................................................................................... 18
12.4 LONGEVITY ................................................................................................................ 19
12.5 LEAD WORKER (DESIGNATED FOREMAN) .................................................................... 19
12.6 COMMERCIAL DRIVER’S LICENSE (CDL) ...................................................................... 19
12.7 CLOTHING .................................................................................................................. 19
12.8 SPECIALTY PAY(S) ..................................................................................................... 19
ARTICLE 13 - HOLIDAYS ........................................................................................................... 20
13.1 HOLIDAYS .................................................................................................................. 20
13.2 HOLIDAY OBSERVANCE .............................................................................................. 20
13.3 HOLIDAY COMPENSATION ........................................................................................... 20
ARTICLE 14 – VACATION .......................................................................................................... 20
14.1 VACATION ACCRUAL .................................................................................................. 20
14.2 VACATION SCHEDULING .............................................................................................. 21
14.3 VACATION PAY ........................................................................................................... 21
14.4 VACATION UPON TERMINATION ................................................................................... 21
ARTICLE 15 - SICK LEAVE ........................................................................................................ 22
15.1 SICK LEAVE ACCRUAL ................................................................................................ 21
15.2 SICK LEAVE USAGE .................................................................................................... 22
15.3 SHARED LEAVE .......................................................................................................... 22
15.5 FAMILY MEMBER ........................................................................................................ 23
15.6 SICK LEAVE CASH OUT .............................................................................................. 24
ARTICLE 16 – LEAVES OF ABSENCE ...................................................................................... 24
16.1 IN GENERAL ............................................................................................................... 24
16.2 JURY DUTY/COURT .................................................................................................... 24
16.3 MILITARY LEAVE ........................................................................................................ 24
16.4 BEREAVEMENT ........................................................................................................... 24
16.5 MAINTENANCE OF SENIORITY ...................................................................................... 24
16.6 LEAVE WITHOUT PAY ................................................................................................. 24
16.7 FAMILY LEAVE – FMLA .............................................................................................. 25
16.8 PAID FAMILY & MEDICAL LEAVE COMPLIANCE ............................................................. 25
ARTICLE 17 – HEALTH & WELFARE ........................................................................................ 25
17.1 HEALTH AND LIFE INSURANCE ..................................................................................... 25
17.2 RETIREMENT .............................................................................................................. 26
ARTICLE 18 – TRAININ G ........................................................................................................... 27
18.1 TRAINING ................................................................................................................... 27
18.2 TRAINING REIMBURSEMENT ........................................................................................ 27
ARTICLE 19– LABOR / MANAGEMENT COMMITTEES ............................................................ 27
19.1 PURPOSE OF COMMITTEE ........................................................................................... 27
19.2 COMPOSITION OF COMMITTEE ..................................................................................... 27
19.3 COMPENSATION ......................................................................................................... 27
19.4 LABOR/MANAGEMENT SCHEDULING COMMITTEE ......................................................... 27
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ARTICLE 20 – HEALTH & SAFETY ............................................................................................ 28
20.1 SAFE WORKPLACE ..................................................................................................... 28
20.2 HEALTH & SAFETY PLAN ............................................................................................ 28
20.3 VEHICLE SAFETY ........................................................................................................ 28
ARTICLE 21 - GRIEVANCE PROCEDURE ................................................................................. 28
21.1 GRIEVANCE DEFINED .................................................................................................. 28
21.2 GRIEVANCE PROCEDURE ............................................................................................ 29
21.3 UNION/EMPLOYER GRIEVANCE .................................................................................... 30
21.4 SCHEDULE OF MEETINGS ............................................................................................ 30
ARTICLE 22 - GENERAL PROVISIONS ..................................................................................... 31
22.1 SAVINGS CLAUSE ....................................................................................................... 31
ARTICLE 23 – ENTIRE AGREEMENT ........................................................................................ 31
23.1 DURATION CLAUSE ..................................................................................................... 31
23.2 ENTIRE AGREEMENT ................................................................................................... 31
SIGNATURES ............................................................................................................................. 32
APPENDIX I - WAGES ................................................................................................................ 33
APPENDIX II – SHOP ASSISTANT ............................................................................................. 35
APPEDNIX III – DAILY WORK ASSIGNMENTS ......................................................................... 36
APPENDIX IV – DAILY WORK ASSIGNEMENT PROTOCOL .................................................... 37
APPENDIX V – TRAINING PROGRAM PROTOCOL ................................................................ 328
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PREAMBLE
Mason County, a political subdivision of the State of Washington, hereinafter referred to as the
“County” or “Employer,” Operating Engineer's Local 302 and Teamsters Union Local No.252,
hereinafter referred to as the “Council” or “Union,” do hereby enter into this Agreement. The Employer
and the Union agree that the effective, efficient and uninterrupted performance of governmental
service to the community is their common objective. In order to assist them in achieving that objective,
this Agreement represents the establishment of fair and reasonable compensation and working
conditions for the employees in this bargaining unit through the collective bargaining process.
ARTICLE 1 – DEFINITIONS
As used herein, the following terms shall be defined as follows:
1.1 Bargaining Unit (Council/Union) shall be Operating Engineers 302 and/or Teamsters Union
Local No. 252.
1.2 Employer (County) shall mean the Board of Mason County Commissioners.
1.3 Employee shall mean a person occupying a position and paid a salary or wage by the
Employer and who is represented by the bargaining unit (as defined in Article 2.1 hereof)
covered by this Agreement. Employee shall not include any person retained by the Employer
under a written personal services or consultant contract or agreement.
1.4 Executive, Administrative, and Professional Employees shall mean all employees as defined
in WAC 296-128-500.
1.5 Job classifications and salary steps are listed and categorized in Appendix A of this
Agreement.
1.6 “Immediate family” shall be defined as persons related by blood, marriage, or legal adoption
in the degree of relationship of spouse, registered domestic partner, grandparent, parent
(biological, adoptive, de facto, or foster parent, stepparent, or legal guardian of an employee
or employee’s souse or registered domestic partner, or a person who stood in loco parentis
when the employee was a minor child), sibling, child (biological, adopted, or foster child,
stepchild, or a child to whom the employee stands in loco parentis, is a legal guardian, or is
a de facto parent, regardless of age or dependency), grandchild, in compliance with WAC
296-130-030 and RCW 49.12.270 (or subsequent statutes) and other persons with the
approval of the Elected Official/Department Head or designee.
1.7 “Overtime” shall mean all Employer-required work which has been performed in excess of
forty (40) hours per week, or eight (8), nine (9), or ten (10) hours per day, consistent with
Article 8.4.
1.8 Promotions, Transfers and Demotions defined and distinguished:
a. Promotion is a change of an employee from a job classification to a different job
classification which is compensated at a higher salary range.
b. Transfer is a change of an employee from a job classification to a different job
classification which is compensated at the same salary range.
c. Demotion is a change of an employee from a job classification to a different job
classification which is compensated at a lower salary range.
1.9 Vacation shall mean a scheduled work day or accumulation of scheduled work days on which
an employee may, by pre-arrangement, continue to receive the regular rate of compensation
although he or she does not work.
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1.10 A Day shall mean for the purpose of timelines associated with grievances, appeals and policy
issues, shall mean a calendar day.
1.11 “Anniversary Day of Pay” shall mean the day of your step increase depending on the day of
hire or promotion that takes place within the same pay period of anniversary date. The
actual day of pay increase shall be the 1st or the 16th of the month, depending on the date of
the anniversary day (e.g. if an employee’s anniversary date is on January 14, the pay
increase will take effect January 1).
ARTICLE 2 – RECOGNITION
2.1 RECOGNITION
The Mason County Board of Commissioners for MASON COUNTY recognizes that Operating
Engineers Local 302 and Teamsters Union Local No. 252, Centralia, Washington, has the right to
bargain for all full-time and regular part-time employees of the Mason County departments of Mason
County Equipment Rental and Revolving Division of the Department of Public Works, excluding:
supervisory employees, and confidential employees, under the conditions set forth in the
Washington State Public Employee’s Collective Bargaining Act of 1967.
All collective bargaining with respect to wages, hours and working conditions shall be conducted by
authorized representatives of the Union and authorized representatives of the Employer. Agreements
reached between the parties of this Agreement shall become effective only when signed by the
authorized representatives of the Union and by the Board of Mason County Commissioners.
2.2 NEW CLASSIFICATIONS
When new Regular or Temporary positions are created within the Departments represented or the
classifications listed in Appendix I, the Union will be notified within ten (10) working days of the
pending action prior to hire.
When existing classifications are substantially modified within the Departments represented or the
classifications listed in Appendix I, the Union will be notified of the pending action within ten (10)
working days of the date that the position is first posted / advertised or the proposed effective date
of the action that would change the status of the classification.
It is mutually agreed that it is the intent of the parties to meet, upon request by either party, in order
to include or exclude new or modified positions in the bargaining unit consistent with the duties,
responsibilities, and organizational level of the classification.
The parties agree that new classification(s) designated and approved by the Employer to be within
the non-represented pay plans shall be excluded from the bargaining unit, absent a request to meet
within thirty (30) calendar days. Existing bargaining unit classifications shall remain within the
bargaining unit absent a mutual agreement by the parties or a decision by the Public Employment
Relations Commission (PERC).
If either party disagrees with the pay plan designation for a new or reclassified position, the parties
recognize the determination of whether the position is included within the bargaining unit may be
reviewed by PERC upon petition by either party or jointly. Should PERC determine the classification
to be included in the bargaining unit, the position shall be placed within the Union salary schedule
at the appropriate rate of pay and at a step arrived at either by mutual agreement/negotiation or
PERC ruling.
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ARTICLE 3 –UNION SECURITY
3.1 UNION REPRESENTATION
a. It is mutually agreed that only Union members of this unit shall engage in active
participation in Union affairs of this unit, or serve in a role of leadership of the unit such as:
serving as a delegate or representative, serving on negotiating or other Union
committees, or participating in other similar activities to the interest of the unit.
b. The Union shall have up to a thirty (30) minute orientation with new employees during
the employees’ regular work hours. The Union will explain that it is the designated as
the exclusive representative for all employees covered under the Collective Bargaining
Agreement. The Union shall inform each new employee that membership in the Union
is voluntary, and only when an employee clearly and affirmatively consents to joining,
the Union may collect fees. In addition, the Union shall explain to the new employee the
rights and the benefits the employee would forgo by being a non-member.
c. The Union agrees to accept employees as members without discrimination as to race,
color, creed, sex, sexual orientation, national origin or physical, sensory or mental
disability or protected classes under the law.
d. The Employer will provide for payroll deduction of Union dues and initiation fees upon
authorization by the employee. Payroll deduction authorization cards must be received
by the County department by the 15th day of the month to be recognized as effective for
that month. The County will transmit to the duly designated officer of the Union the total
amount so deducted together with the list of names of the employees from whose pay
deductions were made. All refunds of such deductions which may be required to be
made to any employee shall be made by the Union, and the Union shall settle all
questions, and disputes between it and its members with reference to the deductions or
refunds of the like without recourse to the County.
e. The Employer will distribute one copy of this Agreement to each employee in the unit and
to each newly hired employee of the unit. The cost of printing this Agreement shall be
equally shared between the Department and the Union.
f. The Union agrees to supply the Employer with lists of officers of the Union and
representatives and to keep such lists current. The Employer will recognize the officers
and representatives, or shop stewards.
g. Signatory organization will indemnify, defend, or hold the Employer harmless against any
claims made and against any suit instituted against the County on account of any check-
off of dues for the Union organization. The Union agrees to refund to the County any
amounts paid to it in error on account of the check-off provisions upon presentation of
proper evidence thereof by the County.
3.2 BARGAINING UNIT WORK
The County shall have the right to select its supervisory employees regardless of whether such
employees are members of a Council affiliate Union. Supervisors will not perform bargaining unit
work except in emergency situations, for the purpose of training or demonstration, or incidental
assistance to a bargaining unit employee of short duration.
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3.3 NONDISCRIMINATION – UNION ACTIVITY
Neither party shall discriminate against any employee because of membership in or non-
membership in or activity on behalf of the Union. No employee shall be discharged or discriminated
against for upholding Union principles, fulfilling duties as an Officer in the Union or serving on a
Union committee.
ARTICLE 4 – UNION / EMPLOYER RELATIONS
4.1 UNION ACCESS
Employees shall have the right to Union representation. The Union’s authorized staff representatives
shall have access to the Employer’s premises where employees covered by this Agreement are
working for the purpose of investigating grievances and contract compliance, after notifying the
Employer. Access for other purposes shall not be unreasonably denied by the Employer, provided
however, that there is no serious or prolonged interruption of the Employer’s working schedule.
4.2 FACILITY USE
The conduct of Union business on Employer time and premises shall be subject to the limitations
set forth in this Article and with the understanding that no Union member or Officer shall use
Employer’s equipment in the conduct of Union business.
The Union shall be permitted to use designated premises of the Employer for Union meetings, with
or without Union staff present, provided it is not disruptive to operations and space is available.
Use of Employer’s premises for meetings shall be limited to the hours of 5:00 pm to 8:00 am and
12:00 pm to 1:00 pm, unless otherwise approved by the Employer.
4.3 STEWARDS
The Union may designate Shop Stewards for the Bargaining Unit as a whole. Stewards shall be
allowed reasonable time during working hours to investigate and process grievances. Prior to
undertaking such grievance duties, the Steward shall inform his/her supervisor of the need to be away
from his/her work. The Department Head shall grant the Steward's request unless the Steward cannot
be spared at that particular time. If such is the case, then the Department Head shall allow the Steward
time to perform his/her Steward duties at the earliest possible time.
The Union shall provide the Human Resources Department with a current list of all Stewards and
Officers. With notice to the Employer, Stewards and/or the Officers shall be allowed reasonable
time during working hours to investigate and process grievances, as defined in Article 4.8, 4.9 and
19.4.
Union activities other than those provided for in this Article are to be conducted on the employee's
own time; e.g. lunch or coffee breaks, before or after work. Employees shall attend Union meetings
on their own time.
The duties of the Shop Steward shall be to create harmony between employees and the Employer,
and there shall be no discrimination against the Shop Steward for his/her Union activities.
4.4 ORIENTATION
During the new employee orientation process, Human Resources provide a copy of the Collective
Bargaining Agreement and will notify new hire of their shop steward. Per RCW 41.56.037, each new
hire will receive a minimum of thirty (30) minutes within the first ninety (90) days from the date of
hire, and will take place at the employee’s regular worksite or a mutually agreed upon location.
Human Resources will notify the shop steward and Union representative of each new hire within ten
(10) business days of the date of hire.
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4.5 BULLETIN BOARDS
The Employer will provide a bulletin board for Union use. No materials shall be posted except
notices of meetings and elections, results of elections, changes in Union by-laws, notices of
employee social occasions, similar Union notices, letters, and memoranda. Union will limit the
posting of any material on the Employers’ premises to its bulletin board.
4.6 CONTRACT DISTRIBUTION
The Union will provide access to a copy of this Agreement to each new and current employee in the
unit. The Employer will make a copy of the Agreement available on the County Website.
4.7 NEGOTIATIONS RELEASE TIME
The Employer will make a good faith effort to assist in providing release time for Union negotiating
team members participating in contract negotiations if negotiations take place on work time,
provided that coverage can be arranged.
4.8 GRIEVANCE RELEASE TIME
Prior to any proposed investigation of a grievance, stewards provide notice to their and the grievant’s
supervisor, which will be granted unless the steward, Officer or the grievant is working on something
that requires immediate attention. If permission cannot be immediately granted, the Employer will
arrange to allow investigation of the grievance at the earliest possible time. When it is necessary
for stewards to conduct Union business authorized by this Agreement in an area or on a shift other
than their own, they shall notify the supervisor of that area or shift of their presence and of the nature
of their business. No compensation shall be provided by the Employer for such steward activities
outside the employee’s work shift, without express pre-authorization by the steward’s Department
Director or Human Resources.
4.9 UNION BUSINESS
Compensable Union business shall be defined as meeting with an authorized Employer
representative who schedules a meeting during normal business hours when it is necessary for a
duly authorized Officer of the Union (who is also a member of the bargaining unit) to attend for the
purpose of resolving a grievance filed by a member of the bargaining unit, or other issues that
require the presence of a Union official. When reasonably possible, the Union representative will
notify their Supervisor or designee when they are requested to attend a Union meeting during
regular business hours. Consistent with Articles 4.3, 4.8 and 21.4, stewards and/or the Officers
shall be afforded reasonable time for the investigation of grievance and compliance issues dealing
with this Agreement. Other Union business will not be conducted on Employer time.
Any concerns by the Employer which indicate that a Union or steward is spending an unreasonable
amount of time performing Union duties shall be referred to Human Resources for discussion and
resolution with the Staff Representative of the Union or their designee.
The Union and the Employer have the right to communicate on matters of concern using e-mail,
written correspondence, and telephonic communications.
4.10 BARGAINING UNIT ROSTER
The Auditor's Office will provide the Union with a list of all employees within the bargaining unit on an
annual basis. The Auditor will also provide to the Union the name and date of hire.
ARTICLE 5 – MANAGEMENT RIGHTS AND RESPONSIBILITIES
5.1 The Council recognizes the County’s right to manage, subject only to the terms and
conditions of this Agreement. Except as specifically abridged, granted, delegated or modified by this
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Agreement, including amendments, the County reserves all customary management prerogatives
including, but not limited to the right to:
A. Establish, plan for and direct the work force toward the organizational goals
of County government.
B. Determine the organization and merits, necessity, and level of activity or
service provided to the public.
C. Determine the County budget and financial policies, including accounting
procedures.
D. Determine the procedures and standards for hiring, promotion, assignment,
transfer, layoff, discipline, and retention.
E. Discipline employees for just cause.
F. Determine the methods, means, equipment, and kinds and number of
personnel required to accomplish the governmental operations and maintain
the efficiency thereof.
G. Assign work and schedule employees.
H. Establish work rules and rules of conduct.
I. Evaluate employee performance.
J. Reduce staff or reduce working hours due to a lack of work or lack of funds.
K. Take all actions necessary to carry out the mission of the County in
emergencies.
The Parties recognize that RCW 41.56 may impose an obligation to negotiate changes in wages,
hours and working conditions not covered by this Agreement. The Union recognizes the County's
right to manage subject only to the terms and conditions of this Agreement.
ARTICLE 6 - NO STRIKE / NO LOCKOUT
6.1 The Union agrees that there shall be no strikes, slow-downs, or stoppage of work, or any
interference with the efficient operation of the Department. Any such action shall be subject to
disciplinary action, including termination and replacement of the involved employees. The Employer
shall not lockout any employee during the life of this Agreement.
ARTICLE 7 – EMPLOYMENT
7.1 PROBATIONARY PERIODS
All newly hired employees will serve an initial probationary period of six (6) months. A probationary
period may be extended by the Employer with written notice to the employee and the Union.
Trial Service Period - Employees who are transferred or promoted to another position and/or
classification in the bargaining unit shall serve a trial service period for one (1) month of work,
consistent with Article 7.3.
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7.2 TYPES OF EMPLOYMENT (NOTE: BENEFITS ELIGIBILITY MAY NEED REVISED PER ACA AND
TEAMSTERS TRUST RULES)
7.2.1 REGULAR FULL-TIME EMPLOYEES:
A regular full-time employee is scheduled to work forty (40) hours per week. Regular Full-
Time employees are eligible to receive the standard benefit package.
7.2.2 REGULAR PART-TIME EMPLOYEES:
A regular part-time employee typically is scheduled to work a minimum of twenty (20) hours
per week but no more than forty (40) hours per week in a regularly budgeted, on-going
position. Regular Part-Time employees are eligible to receive the standard benefit package,
prorated to match the FTE percentage and adjusted by actual hours worked. Medical
benefits are consistent with Article 17.1.
7.2.3 TEMPORARY EMPLOYEES:
A temporary employee is hired for a specific assignment or project that has a duration of
employment and schedule that is anticipated to work one thousand and forty (1,040) hours
or more in a twelve (12) month period.
A temporary employee is eligible for the standard benefits package, prorated to match the
anticipated FTE percentage and adjusted by actual hours worked. Medical benefits are
consistent with Article 17.1 if Part-Time Temporary.
If a regular employee accepts an assignment of a temporary position, that employee will be
eligible for return rights to their former position upon completion of the specific assignment
or term of the temporary employment or upon twenty (20) calendar days’ notice from the
Employer or thirty (30) calendar days’ notice from the employee, whichever is earlier. The
regular employee shall continue to earn seniority as to their former position during the period
of the temporary position assignment. Any new-hire employee who is hired to fill the
vacancy, which was created by the regular employee accepting a temporary position, will
also be hired as a temporary employee and that employee will cease to have employment
rights upon the return of the regular employee to the former position.
Employees in temporary positions serve an anticipated, but not guaranteed term. While a
term of employment is anticipated, the assignment/project may be terminated at any time for
any reason, with or without notice.
7.2.4 EXTRA HELP/ON-CALL EMPLOYEES:
An on-call/extra help employee works in a limited, but on-going capacity. They do not have
a specific end date. Their schedule may consist of an intermittent or varying schedule per
week on an as needed basis, and are anticipated to work fewer than one thousand and forty
(1,040) hours within a twelve (12) month period. They are not eligible for the benefits
package.
7.2.5 SEASONAL EMPLOYEES:
A seasonal employee works for a specific amount of time and is not anticipated to meet or
exceed one thousand and forty (1,040) accumulated hours in a twelve (12) month period. A
seasonal employee is not eligible to receive the benefits package. The combined number of
seasonal help employees shall not exceed eight (8).
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ARTICLE 8 – HOURS OF WORK AND OVERTIME
8.1 WORKDAY/WORKWEEK
The workweek shall normally consist of five (5) workdays within a seven (7) consecutive day period
beginning Sunday at 12:00 am through Saturday 11:59 pm. The assignment of workdays and work
schedules shall be determined by the Employer in order to meet business and customer service
needs or in response to budgetary demands.
8.2 WORK SCHEDULES
Where a single shift is worked, eight (8) hours of continuous employment, except for lunch periods,
shall constitute a day's work; time to start when employee arrives at normally assigned shop in
response to County’s orders. Five (5) days, 7:00 am Monday to 3:30 pm Friday, shall normally
constitute a week's work.
A guarantee of four (4) hours' pay shall be paid to any employee who reports to work on a work
day, but not put to work.
Changes in work schedule, may include changes in the schedule or total hours.
Management shall reserve the right to modify the daily schedule of the Roads, Fleet and Sign
Shop personnel to ensure coverage of County needs beyond those of the Road Department itself.
In an emergency identified by the Public Works Director or designee, management may implement
a 12-hour, two-shift operation (12:00pm to 12:00am and 12:00am to 12:00pm). When the County
implements such two-shift 24-hour operation, all bargaining unit employees shall be compensated
at the double-time rate of pay for all overtime hours. Employees will be given as much notice as
possible to adjust to the change in hours going into and coming out of the revised work hours.
Employees working their normal schedule during the term of an emergency will not be paid the
double-time rate for overtime hours while working their regularly scheduled hours. However,
subject to supervisory approval, employees may flex their schedule to avoid the necessity of using
vacation accruals when transitioning into work status and coming out of revised work hours and
returning to their normal schedule. This section shall supersede any other potential conflicting
language in this Agreement.
Bargaining Note: Comp time can be earned at their double time rate via the above language and in that case would
be available to cover hours needed when coming out of revised hours and returning to their normal schedule. This
would avoid the necessity of using vacation accruals. Scenarios discussed.
An earlier starting time than listed above may be adopted for any or all employees during the
months of daylight saving's time. Such earlier starting time shall be mutually agreeable among the
County, the employee(s) and the Council, and shall be paid at the regular rate of eight (8) hours
of continuous work.
It is understood by the parties' signatory to this Agreement by and between Mason County and
Engineers Local 302 and Teamsters Local No. 252, that effective immediately, the items listed below
are negotiated changes in Road and ER&R Maintenance Work Schedules from the present five 8-
hour work-days to four 10-hour work-days:
Working Hours Road Maintenance Personnel: - Monday through Friday
Last full week of March through the first full week of April: 6:30 am – 5:00 pm
Second full week of April through the first full week of September: 6:00 am – 4:30 pm
Second full week of September through the last full week of September: 6:30 am - 4:30 pm
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Working Hours ER&R Personnel: - Monday through Friday 6:00 am – 4:30 pm
Stewards and management will meet to discuss adjusting start times as needed. If the level of
service in the areas of responsibility deteriorates, we will correct this by splitting the four day shifts
to include one shift Monday through Thursday and the other shift Tuesday through Friday.
8.3 REST/MEAL BREAKS
Employees shall receive a thirty (30) minute paid lunch after working more than two (2) hours'
overtime, and an additional paid thirty (30) minute meal period for each additional four (4) hours
of work. When employees are directed to work through their paid meal period(s), they shall have
the option of taking their paid meal period(s) at the end of the shift or adding the equivalent amount
of paid time to their time sheet.
Normally, employees will be entitled to two (2), fifteen (15) minute paid rest breaks during the
regular work-day; one approximately midpoint through the first half of the work-day, and one
approximately midpoint in the second half of the work-day. However, when operational needs of
the County require a change to the norm and if the nature of the work allows an employee to take
intermittent rest breaks from duty, management may require that such employee(s) take
intermittent rest periods equivalent to the fifteen (15) minutes, as provided for in WAC 296-126-
092.
8.4 OVERTIME
All time worked over eight (8) hours, or their regularly scheduled nine (9) or ten (10) hours in any
one (1) day, shall be paid for at the rate of time and one-half. All work performed between
3:30/4:30 pm Friday and 11:59pmSaturday shall be paid for at a rate of time and one-half. All work
performed between 12:00am Sunday and 11:59pm Sunday shall be paid for at the double-time
rate. All work performed between 12:00am Monday and 6:00 am Monday shall be paid for at the
rate of time and one-half. Overtime shall be paid to the nearest quarter hour. The maximum hours
worked shall not exceed sixteen (16) continuous hours, unless approved by the County Engineer
or the Public Works Director. All scheduled weekend overtime work will be offered to regular
employees before being offered to Seasonal Help.
ARTICLE 9 – EMPLOYMENT PRACTICES
9.1 NONDISCRIMINATION
Mindful of their legal and moral obligations, the parties agree that in their service to the public they will
provide equal treatment and respect for all including the public, as well as the parties to this
Agreement. The Employer and the Union agree that they will not discriminate against any employee
by reason of race, color, creed, national origin, physical handicaps, physical characteristics, sexual
orientation, sex, age, place of residence and marital, family or Union affiliation status as long as the
employee is capable of meeting the job requirements.
Disputes involving this Article may be processed through an appropriate agency and/or the grievance
procedure; however, use of the grievance procedure is encouraged prior to the initiation of any other
official action involving such a dispute when the action is originated by the Union or members thereof.
Whenever words denoting gender are used in this Agreement, they are intended to apply equally to
either gender.
9.2 JOB POSTING
All job vacancies (or newly created positions) under this Agreement shall be posted for one (1)
week for bidding purposes by the Human Resources Department. The posting shall indicate the
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salary range for the position, the required or preferred minimum qualifications and/or experience
and the application process. Union positions will be identified as such. Employees interested in the
position must apply for the posted position within the one (1) week posting period in order to be
considered. For employees to be considered they must meet the minimum qualifications of the job
description.
9.3 PROMOTIONS
Promotions, Transfers and Demotions defined - As used in this Article the following terms mean:
A) Promotion is a change of an employee from a job classification to a different job
classification which is compensated at a higher salary range.
B) Transfer is a change of an employee from a job classification to a different job
classification which is compensated at the same salary range.
C) Demotion is a change of an employee from a job classification to a different job
classification which is compensated at a lower salary range.
Employees who promote, transfer or voluntarily demote to another job classification shall serve a one
(1) month trial service period in their new position.
Employees may elect to revert to their previous job classification and position within ninety (90)
calendar days of the effective date of the promotion, transfer or voluntary demotion. After this time, if
an employee fails to successfully complete the trial service period in the new job classification, the
employee may be returned to their previous position if it has not been either abolished or filled (i.e. an
offer of employment has not been extended). If the position was abolished or filled, such employee
will be laid off and eligible for recall in accordance with Article 10, except that the employee may not
bump another employee. Employees on trial service shall be paid the appropriate established salary
for that position; and, if reverted, will return to their previous salary (including any adjustments due;
e.g. salary increase, step increase, etc.).
9.4 PERSONNEL FILE / POLICIES
Unless otherwise provided by the terms of this Agreement, the Employer Administrative and
Personnel Policies shall apply to members of this bargaining unit. Employees shall also refer to
Employer policies to resolve matters not covered by this Agreement or for clarification of matters
covered by this Agreement. However, where there is a conflict between Employer policies and any
provisions of this Agreement, the provision(s) of this Agreement shall govern.
The official personnel file for each employee shall be clearly identified as such and the Human
Resources Department shall be the custodian of such files. The files shall be locked, and access shall
be limited to the employee’s Elected Official/Department Head or anyone designated by the Employer
to act on their behalf, and staff in the Human Resources Department. An employee may examine
his/her own personnel file by making an appointment with Human Resources. Representatives of the
employee may be granted access with the written authorization of the employee, except as authorized
by law.
Conditions of hiring, termination change in status, shift, evaluations, commendations and
disciplinary actions shall be in writing with a copy to the Employee prior to placement in their
personnel file. The Employer’s failure to abide by this Article pertaining to personnel file access
shall not affect the Employer’s ability to proceed with the merits of discipline or discharge but may
be a separate Union grievable matter and any grievance time-lines will be correspondingly extended
Employees shall have the right to provide a written response to any written evaluations or
disciplinary actions to be included in the personnel file. Upon approval of the Human Resources
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Department, employees may add additional documents to their personnel file including, but not
limited to, certifications, degrees, and commendations.)
Medical files shall be kept separate and confidential in accordance with state and federal law.
9.5 EVALUATIONS
The purpose of evaluation is to help an employee be successful in performance and to understand
the standards and goals of their position and their Department. The evaluation will assess and
focus on the employee’s accomplishment of their job functions and the goals and standards of the
position. Where the employee does not meet the above, a plan for correction, training or support
should be developed with the employee.
Evaluation may occur in two forms:
9.5.1 All regular employees should be formally evaluated in writing by their immediate
supervisor and/or Department head or designee during the probationary or trial service
period and at least annually (at date of hire or a common date) thereafter.
9.5.2 Additionally, evaluation of job performance may occur at any time and on an ongoing
basis. Evaluation may occur in various ways and may include coaching, counseling or
written assessment.
The evaluation process shall also include a review of the current job description.
Evaluation shall not, by itself, constitute disciplinary action – disciplinary action must be specifically
identified as such, in writing, consistent with Article 9.6.
Employees will be given a copy of the evaluation. Employees will be required to sign the evaluation,
acknowledging its receipt. Employees may elect to provide a written response to the evaluation,
which will be retained with the evaluation in the employee’s personnel file.
9.6 DISCIPLINE / CORRECTIVE ACTION
The Employer agrees to act in good faith in the discipline, dismissal or demotion of any regular
employee and any such discipline, dismissal or demotion shall be made only for just cause.
No employee shall be discharged except for just cause. The parties recognize that just cause
requires progressive discipline. Progressive discipline may include:
• oral warnings, which will be documented;
• written warnings – which may also include work performance improvement or corrective
action plan for poor work performance or misconduct,
• suspension without pay;
• demotion; or
• discharge.
The intent of progressive discipline is to assist the employee with performance improvement or to
correct misconduct. Progressive discipline shall not apply where the offense requires more serious
discipline in the first instance. Both the sequencing and the steps of progressive discipline are
determined on a case-by-case basis, given the nature of the problem.
All disciplinary actions shall be clearly identified as such in writing. The employee will be requested
to sign the disciplinary action. The employee’s signature thereon shall not be construed as
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admission of guilt or concurrence with the discipline, but rather shall be an acknowledgement of
receipt. Employees shall have the right to review and comment on disciplinary actions in their
personnel file.
A copy of all disciplinary notices shall be provided to the employee before such material is placed
in their personnel file. Employees disciplined or discharged shall be entitled to utilize the grievance
procedure. If, as a result of the grievance procedure utilization, just cause is not shown, personnel
records shall be cleared of reference to the incident, which gave rise to the grievance.
The Employer will notify the Union in writing within three (3) working days after any notice of
discharge. The failure to provide such notice shall not affect such discharge but will extend the
period within which the affected employee may file a grievance.
The Employer recognizes the right of an employee who reasonably believes that an investigatory
interview with a supervisor may result in discipline to request the presence of a Union representative
at such an interview. Upon request, they shall be afforded a Union representative. The Employer
will delay the interview for a reasonable period of time in order to allow a Union representative an
opportunity to attend. If a Union representative is not available or delay is not reasonable, the
employee may request the presence of a bargaining unit witness. (Weingarten rights)
Employees shall also have a right to a notice and a determination meeting prior to any disciplinary
action (except oral warning). The Employer must provide a notice and statement in writing to the
employee identifying the performance violations or misconduct alleged, a finding of fact and the
reasons for the proposed action. The employee shall be given an opportunity to respond to the
charges in a meeting with the Employer, and shall have the right to Union representation during that
meeting, upon request. (Loudermill rights)
The Employer shall endeavor to correct employee errors or misjudgments in private, with
appropriate Union representation if requested by the employee.
Discipline shall be subject to the grievance procedure in this Agreement as to whether or not such
action as to any post-probationary employee was for just cause.
ARTICLE 10 – SENIORITY
10.1 LAY-OFF & RECALL
The principle of seniority shall be used in connection with layoff for lack of work and rehire upon
resumption of work. The last person hired will be the first person laid off and the last person laid
off will be the first person rehired. Persons being laid off and/or rehired under this provision must
be qualified to perform the work available in order to exercise their seniority. Laid off employees
will retain seniority rights for eighteen (18) months from date of layoff; all Seasonal employees will
be laid-off before the lay-off of any regular employee. Seniority shall be lost if the employee does
not return to work when offered their previous position. Employees rehired by the Employer (this
does not apply to those returning from layoff) will be considered as new employees under this
Agreement. Seniority shall also apply to promotion, demotion and transfer from one classification
to another, providing the person exercising his/her seniority is competent and capable of
performing the work. Seasonal employees will only have seniority rights for available work within
their classification and within that season; a Seasonal worker re-hired for a new season will be
considered a new employee.
10.2 BIDDING RIGHTS
10.2.1 All job vacancies (or newly created positions) under this Agreement shall be posted
for one (1) week for bidding purposes. In the case of filling skilled vacancies, the COUNTY
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will give consideration to employees who become qualified by vocational training.
10.2.2 Daily assignment of equipment will be subject to review under the grievance
procedure.
10.2.3 Seniority (for the limited purposes of bidding or layoff protection) may be changed
under the following circumstances:
1) If an employee terminates County employment and subsequently
returns to County employment in this bargaining unit, all past seniority
will be lost.
2) If an employee leaves a bargaining unit position and, without a
break in employment, takes another position in County service, then
subsequently returns to a bargaining unit position, the employee shall
keep their prior bargaining unit seniority. The employee will not receive
bargaining unit seniority credit for time in a non-bargaining unit position.
3) If an employee is promoted, transfers or demotes from a Teamster
position within the bargaining unit to an Operator position, or an
Operator position to a Teamster position, and subsequently returns to
a position under their prior Union the following will apply:
a) For the purpose of layoff protection, all time counts.
b) For the purpose of bidding, if the employee returns within six
(6) months, all time counts; if the employee returns after six (6)
months, only their prior time counts.
ARTICLE 11 – WAGES
11.1 WAGE SCHEDULE.
Effective June 1, 2022 through December 31, 2025, each employee shall have his/her base wage as
set forth in Appendix I:
INCREASE
6/1/2022 1.75%
1/1/2023 2.00%
1/1/2024 1.75%
1/1/2025 1.75%
Each move within a range is determined by the employee's anniversary date. The anniversary date
is the day the employee started work within a range. Upon promotion of an employee placing him/her
in a higher range, the date of the promotion becomes the anniversary date that determines future step
increases within that range. The employee's actual date of hire with Mason County will always remain
the same (regardless of promotion) for purposes of vacation leave, sick leave, and retirement.
The COUNTY shall provide a check stub, which shall reflect straight-time, overtime, and premium
pay. The COUNTY shall also provide an accrual slip showing vacation, sick leave, and floating
holiday hours earned/used.
11.2 HIRE-IN RATES
New regular employees shall normally be placed at Step 1 at the appropriate salary classification
(see Appendix I - W ages), or placed consistent with current personnel rules.
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11.3 SHIFT DIFFERENTIAL
Shift differential is not applicable to this bargaining unit.
ARTICLE 12 – OTHER COMPENSATION
12.1 CALL-BACK PAY
When an employee is called out before his/her regular designated starting time, or after
completion of a shift, or on a Saturday, Sunday or holiday, he/she shall be paid a minimum of
four (4) hours at the appropriate rate unless the employee chooses to leave work of their own
volition then the minimum shall be two (2) hours. When called adjacent to shift, payment is for
time worked. Except, if an employee is called out less than four (4) hours before the start of
his/her regular shift, the employee will be paid to the regular start time.
When an employee is called to work before their regular starting time and continues to work into
their regularly scheduled start time, the employee will be allowed to remain at work until their regular
quitting time. If a call-out is required on a scheduled day off (Friday or Monday), it will be treated in
the same manner as any Saturday call-out.
The following process will be used for call-out of Main Shop and Belfair Shop road crew members
respectively (this process does not apply to overtime that is scheduled or overtime that results from
tasks that need to be extended beyond the regular shift):
1. The manager or supervisor will assess the need for resources to deal with an emergency.
2. The manager or supervisor will call-out a crew member based on the following selection
criteria:
a. Qualified for needed work
b. Special factors
c. Ability to respond in a timely manner
d. Seniority
3. The manager or supervisor will keep a record of the situation evaluation and the decision
basis for call-out. That record will reflect the contacts or contact attempts made and the
results. A sample record is as follows:
a. Date, time, location of emergency
b. Emergency description
c. Call-out needs
d. Crew member and date/time called
e. Result of call (will report, left message, refused)
f. Special factors
12.2 WORK IN A HIGHER CLASSIFICATION
Employees performing work in a higher paid classification shall receive the higher wage rate
beginning with their third (3rd) assignment to such higher rated work within a year's period; or shall
receive the higher wage rate beginning with the third (3rd) day of performance on the higher rated
work.
After once qualifying for the higher wage rate on higher classified work, employees shall continue
to receive the higher rate whenever performing such work in the future. Employees performing
work in a higher paid classification shall receive the higher wage rate for the entire day.
12.3 MILEAGE REIMBURSEMENT
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All bargaining unit employees who are required to use their own vehicles for Employer business
shall be reimbursed at the mileage rate set by the current IRS Rate for all miles driven on such
business.
12.4 LONGEVITY
The County shall provide additional monthly compensation above each eligible regular full-time
employee’s base salary (or base hourly rate, if applicable) to recognize continuous length of service
as a County employee. Eligible regular part-time employees shall receive longevity pro-rated in
proportion to the hours the part-time employee is in pay status during the month as compared to
that required of full-time employment. The longevity benefit will be implemented in accordance with
the following schedule:
Beginning in 11th and continuing thru 15th year 1.5% above base
Beginning in 16th and continuing thru 20th year 3.0% above base
Beginning in 21st and continuing thru 25th year 4.5% above base
Beginning in 26th year and continuing thereafter 6.0% above base
12.5 LEAD WORKER (DESIGNATED FOREMAN)
The County may designate an employee as a Lead Worker / Foreman; such designation is not
considered to be a “job vacancy” or “newly created position” as referenced in Article 10 –
SENIORITY, Section 2.
Employees who are assigned to act as working Lead/Foreman shall receive an additional two
dollars ($2.00) per hour for the entire day. Such employee shall be subject to all conditions of the
Collective Bargaining Agreement including distribution of overtime.
A Lead Worker/Foreman will typically direct, oversee and/or organize the work of other employees,
although the County reserves the exclusive right to make a Lead Worker designation based on other
factors and rationale. The Lead Worker cannot hire, fire, or discipline other employees within the
bargaining unit. This job classification is used at the discretion of management.
12.6 COMMERCIAL DRIVER’S LICENSE (CDL)
When a CDL is required as a job classification prerequisite, the employee shall obtain and maintain
such license. The employer shall reimburse the employee for the cost of the CDL endorsement
renewal minus the cost of the driver’s license renewal, any other endorsements not required by the
employer for the performance of the job, and any cost/fees incurred as a result of improper driver
acts. The Employer shall also provide a reimbursement to the employee for the required CDL
physician’s exam. Supervisor’s signature on the personal reimbursement form, signifies the
supervisor has verified the renewed medical credentials.
12.7 CLOTHING
Effective January 1, 2023, the County shall provide an annual clothing allowance to each
bargaining unit employee in the amount of two hundred dollars ($200), payable by the second
payday in January.
12.8 SPECIALTY PAY(S)
Herbicide Applicator Technician: Employees with appropriate license and/or certification who
are assigned to herbicide application duties shall receive an additional $1.00 per hour for all hours
worked on any given day.
Tool Allowance for Mechanics: The County shall provide an annual tool allowance of Four
Hundred fifty Dollars ($450) for each Mechanic, payable by the second payday in January. This
allowance is to cover the cost of the purchase of new tools or the replacement cost of tools rendered
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unusable due to breakage, wear-and-tear, and/or loss.
Bargaining Note: The intent of deleting tree removal language from the CBA is that the employer is not planning to require
bargaining unit employees to remove hazardous trees. The individual employee makes the determination as to such work
based on the circumstances whether the tree will be removed or not.
ARTICLE 13 - HOLIDAYS
13.1 HOLIDAYS
New Year's Day Labor Day
Martin Luther King Day Veterans' Day
Presidents’ Day Thanksgiving Day
Memorial Day Day After Thanksgiving*
July Fourth Christmas Eve Day
Juneteenth Christmas Day
Two (2) Floating Holidays
* For employees on 4-10’s (Monday through Thursday), the ‘Day after Thanksgiving’ holiday
shall be observed on Wednesday, the day before Thanksgiving.
13.2 HOLIDAY OBSERVANCE
When a recognized holiday falls on Saturday, the work day preceding shall be considered the
holiday. When a recognized holiday falls on Sunday, the following work day will be considered a
holiday. If any of the above holidays, or days celebrated in lieu of, is worked, the employee shall
receive pay at the double time rate plus holiday pay. Christmas Eve Day may be taken off based
on the operational needs of the County and Public Works, and if this cannot be accommodated, the
employee will schedule an alternate day with their supervisor’s approval.
13.3 HOLIDAY COMPENSATION
Effective upon ratification of this Agreement, holiday pay for each holiday will be commensurate with
an employee’s (daily) normal weekly work schedule (i.e., 4-10 schedule is 10 hours’ holiday pay; 5-
8 schedule is 8 hours’ holiday pay, 9-80 schedule is 9 hours’ pay). Employees must use their floating
holiday(s) on or before December 15.
ARTICLE 14 – VACATION
14.1 VACATION ACCRUAL
All regular and Temporary full-time employees of the COUNTY coming under this Agreement shall
be entitled to and receive vacations with pay as follows:
1st through 3rd year of employment 96 hours
4th through 7th year of employment 120 hours
8th through 9th year of employment 144 hours
10th through 11th year of employment 160 hours
12th through 14th year of employment 176 hours
15th through 16th year of employment 184 hours
17th through 19th year of employment 192 hours
20 or more years of employment 200 hours
Regular and Temporary part-time employees shall accrue vacation leave on a pro-rated basis in
proportion to the number of hours the part-time employee is in pay status during the month as
compared to that required for full-time employment, plus they must also meet the qualification for
PERS participation to have vacation leave accrual apply.
The first day of the month of hire shall be the effective date of subsequent increases in the vacation
leave accrual rate for employees hired between the first (1st) and the fifteenth (15th) of the month. The
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first day of the month following the month of hire shall be the effective date of subsequent increases
in the vacation leave accrual for employees hired between the sixteenth and the last day of the month.
Regular and Temporary full-time employees shall accumulate 1/12th of their yearly accumulation
total per month. Such vacation as is not used shall accumulate, except that such accumulation may
not exceed four hundred (400) hours. No additional vacation leave will be accrued or added to an
employee’s vacation leave benefit when the maximum accrual has been attained. Vacation leave
will be charged by the actual number of hours taken.
Regular and Temporary full-time employees must work or be in a paid status at least eighty (80) hours
in a month in order to accrue vacation leave for the month.
Whereas, the County recognizes the importance of employees utilizing earned vacation leave to
promote and enhance their mental and physical well-being, employees should attempt to use
vacation leave during the year in which it is earned.
14.2 VACATION SCHEDULING
An employee’s request for vacation leave will be granted, provided that prior approval is given by
the employer and provided that leave requested does not prevent a Department or division thereof
from providing efficient public service and minimum staffing is met. Seniority shall be applied to all
vacation requests.
Vacation leave approval will be on the basis of meeting the workload requirements of the Mason
County service schedule where the employee is employed.
All requests to use vacation leave shall be submitted in writing. When an employee desires to use
five (5) or more consecutive vacation leave days he/she must submit a leave request at least fifteen
(15) calendar days in advance of the time off requested. Failure to request leave at least fifteen (15)
calendar days in advance may be cause for the denial of the requested leave. The Employer will
respond to leave requests within ten (10) calendar days of receipt; except that leave requests
submitted more than sixty (60) calendar days in advance of the time off requested shall be considered
on a case-by-case basis.
When a holiday occurs during an employee's approved vacation leave, the day on which the holiday
occurs will be charged as holiday leave rather than vacation leave.
The Union and the Employer recognizes the importance of employees utilizing earned Vacation
leave to promote and enhance their mental and physical well-being, employees shall attempt to use
Vacation leave during the year in which it is earned.
14.3 VACATION PAY
Vacation leave days shall be the same as the regular workday schedule for the Department wherein
the employee is employed. Vacation pay shall be the amount that the employee would have earned
if the employee had worked their regular position during the vacation period.
If an authorized holiday occurs within an employee’s vacation period, that day will be paid as a
holiday and not deducted from the employee’s vacation accruals. Employees cannot receive
vacation, sick leave or holiday pay simultaneously for the same days.
Employees shall have the option of using comp time or vacation leave for approved paid time off.
14.4 VACATION UPON TERMINATION
14.4.1 Leave Cash-out
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Cash payments as a bonus for accrued annual leave that is not actually taken will not be
allowed. However, when an employee is furloughed or separated from service without
prejudice, he/she may be continued on the payroll for the time equivalent to the amount of
annual leave accrued and not previously taken. This provision does not apply to accrued
sick leave. When the employee is discharged for cause, he/she shall be paid in full of all
accrued annual leave.
14.4.2 Where an employee of the COUNTY continues employment, but in a changed
classification, no compensation for accrued annual leave earned during his/her
employment in the first classification will be paid in addition to the salary he/she received
under their new classification. The number of days earned may be carried over and added
to the number of days the individual will accumulate in his/her new classification.
14.4.3 The cash-out of accrued leave or other accrued time off shall be paid and reported in
accordance with the provisions of law regulated by the Washington State Department of
Retirement Systems.
ARTICLE 15 - SICK LEAVE
15.1 SICK LEAVE ACCRUAL
Per the Washington State Paid Sick Leave law, RCW 49.46, in accordance with WAC 296-130 and
Initiative 1433, the County and the Union mutually agree to comply the with the laws. Sick leave
shall be earned for all Regular and Temporary full-time employees, who have worked or been in a
paid status at least eighty (80) hours, at a rate of eight (8) hours per month for each calendar month
of continuous employment. Regular and Temporary part-time employees shall accrue sick leave on
a pro-rated basis in proportion to the number of hours the part-time employee is in a paid status during
the month as compared to that required for full-time employment. Sick leave accrual may not exceed
one thousand two hundred (1,200) hours.
15.2 SICK LEAVE USAGE
Usages of sick leave shall be consistent in accordance with the Washington State Paid Sick Leave
law, RCW 49.46, WAC 296-130 and Initiative 1433, the County and the Council mutually agree to
comply with the laws.
15.3 SHARED LEAVE
The Human Resources Manager, or designee, may authorize employees, within this bargaining
unit, to donate their accrued vacation or sick leave to another employee, within this bargaining unit,
who is suffering from, or whose parent, spouse or child is suffering from an extraordinary or severe
illness, injury, or physical or mental condition which has caused or is likely to cause the employee
to take leave without pay or to terminate his/her employment. All donations of leave are strictly
voluntary and are subject to all IRS regulations for the donor and recipient. The following conditions
apply:
1. To be eligible to donate vacation leave, the employee who donates leave must have more
than ten (10) days of accrued leave. In no event shall a leave transfer result in the donor
employee reducing his/her vacation leave balance to less than ten (10) days. To be eligible
to donate sick leave, the employee who donates leave must have more than thirty (30) days
of leave. In no event shall a leave transfer result in the donor employee reducing his/her sick
leave balance to less than thirty (30) days. Transfer of leave will be in increments of one day
of leave;
2. The employee receiving donated leave shall have exhausted all his/her accumulated leave
time. Donated vacation leave shall be converted to sick leave for the recipient;
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3. While an employee is using shared leave, he or she will continue to receive the same
treatment, in respect to salary and benefits, as the employee would otherwise receive if using
vacation or sick leave;
4. The transfer of leave and the amount of leave shall be authorized by the Board in advance.
5. No employee shall receive more than two hundred and sixty (260) days of donated leave
during their employment with the County;
Or may follow the Washington State Paid Family & Medical Leave law, RCW 50A.04.
15.4 COORDINATION - WORKER’S COMPENSATION
In the event an employee shall be entitled to benefits or payments under any program of disability
insurance furnished by the Employer, Worker’s Compensation Act or similar legislation by the State
of Washington or other governmental unit, the Employer shall pay to the employee only the
difference between the benefits and payments received under such insurance or act by such
employee and the regular rate of compensation that he/she would have received from the Employer
if able to work. In such event, the number of hours deducted from the employee’s total accrued sick
leave shall be the hourly equivalent of the Employer’s payment. The foregoing payment or
contribution by the employer shall be limited to the period of time that such employee has
accumulated sick leave credits as herein above specified.
a. For a period of absence from work due to injury or occupational disease
resulting from County employment, the employee shall file an application for
Worker's Compensation in accordance with State Law.
b. If the employee has accumulated sick leave credit, the County shall pay the
sick leave difference between his/her time loss compensation and his/her full
regular salary, unless the employee elects not to use his/her sick leave.
c. Should an employee receive Worker's Compensation for time loss and should
he/she also receive sick leave compensation, his/her sick leave accrual prior
to the time loss will be reduced by the total number of hours he/she was on sick
leave, minus the number of hours at full salary for which he/she is paid from a
worker's compensation fund, to the nearest hour.
d. Until eligibility for Worker's Compensation is determined by the Department of
Labor and Industries, the County may pay full sick leave, provided that the
employee shall return any subsequent overpayment to the County.
e. Should any employee apply for time loss compensation and the claim is then
or later denied, sick leave and annual leave may be used for the absence in
accordance with other provisions of this rule.
f. Nothing herein pertains to a permanent disability award.
g. If any employee has no sick leave accumulated, vacation leave may be
substituted for "sick" leave above.
h. Time missed from work that is due to worker's compensation claims will be
considered as time worked for employee's paid health and welfare and
vacation purposes for a maximum of twelve (12) months.
15.5 FAMILY MEMBER
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Authorized uses of sick leave may be utilized as referenced above in this article for immediate
family, as defined in Article 1.6.
15.6 SICK LEAVE CASH OUT
Employees hired before January 1, 2017, shall receive payment for accrued sick leave upon
termination of employment with fifteen (15) years of continuous county service; or upon termination of
employment with Mason County when the termination is contemporaneous with retirement from an
applicable Washington State Public Employees Retirement System; or upon the death of the
employee, in which case payment shall be made to his/her estate. For employees hired on or after
January 1, 2017, neither they nor their estate shall be eligible to receive any cash out of the employee’s
accrued sick leave upon separation from county service.
ARTICLE 16 – LEAVES OF ABSENCE
16.1 IN GENERAL
Leaves of absence requests shall not be unreasonably denied. All leaves are to be requested in
writing as far in advance as possible. As appropriate for the type of leave requested, paid leave
accruals will be utilized prior to unpaid leave, unless otherwise provided for in this Agreement.
Leave does not accrue nor may it be used until the first day of the following pay period in which it is
earned (no “negative” leave use during the period in which it is earned).
16.2 JURY DUTY/COURT
An employee, who is required to serve on a jury or as a result of official Employer duties is required
to appear before a court, legislative committee or quasi-judicial body as a witness in response to a
subpoena or other directive, shall be allowed authorized leave with pay less any amount received
for such duty.
16.3 MILITARY LEAVE
All Regular and Temporary employees shall be allowed military leave as required by RCW
38.40.060 and as interpreted by the Court. This provides for twenty-one (21) working days of
military leave per year (October 1 through September 30). Employees enlisting or entering the
military service of the United States, pursuant to the provisions of the Uniformed Services
Employment and Reemployment Rights Act of 1994 (USERRA) shall be granted all rights and
privileges provided by the ACT.
16.4 BEREAVEMENT
Up to three (3) days of paid bereavement leave may be granted in case of death in the immediate
family requiring the attendance of the employee (funerals are included). Two (2) additional days
sick leave may be granted at the employee's request. It is agreed that "immediate family" for
purposes of bereavement leave includes only the following persons, whether related by blood or
marriage or legal adoption: wife, husband, parent, grandparent, brother, sister, child, grandchild,
aunt, uncle, cousin, niece, nephew, grandmother-in-law, grandfather-in-law, mother-in-law, father-
in-law, sister-in-law, brother-in-law, son-in-law, or daughter-in-law of the employee. Seasonal
employees are not eligible for this benefit.
16.5 MAINTENANCE OF SENIORITY
The Employer shall adjust the employee’s anniversary date to reflect any period of unpaid
leave. Seniority shall continue to accrue and the employee’s anniversary date shall not be adjusted
for periods of legally protected leave, such as FMLA or military leave.
16.6 LEAVE WITHOUT PAY
Any absence from duty allowed for which equivalent leave has not been accrued shall be considered
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as leave without pay and must be preapproved by Director or Designee. The value of the excess
over the amount accrued deducted from the earnings of the employee and clearly set forth in the
payrolls affected.
16.7 FAMILY LEAVE – FMLA
The County and the Council mutually agree to comply with all State and Federal Family Leave
Laws (FMLA, RCW 49.78). The Employer will grant leave consistent with the FMLA and the
adopted conditions and provisions of the state and federal law and are not intended to expand upon
the rights thus set forth. If an employee has any questions regarding the State and Federal Family
leave laws, they may contact the County’s Human Resource Department for guidance
16.8 PAID FAMILY & MEDICAL LEAVE COMPLIANCE
The County and Union mutually agree to comply with all Washington State Paid Family & Medical
Leave laws, per RCW 50A.04
16.8 WASHINGTON STATE LONG TERM CARE TRUST ACT COMPLIANCE
The County and the Union mutually agree to comply with all Long-term Services and Supports
Trust Program laws, per RCW 50B.04, and future amendments to the statute.
ARTICLE 17 – HEALTH & WELFARE
17.1 HEALTH AND LIFE INSURANCE
The County shall contribute as identified below per employee, per month toward the premiums for
Health and Welfare benefits for each employee, including their eligible dependents, compensated
eighty (80) man-hours (excludes vacation, sick, comp time payout upon separation) or more per
month. This contribution is to be applied to premiums for the Washington Teamsters Welfare
Trust Medical Plan B (including the $400 Weekly Time Loss and 12-month Waiver of Premium
options) and current County dental, vision, and life insurance plans. The Trust reserves the right
to modify benefits or eligibility for the purpose of cost containment, cost management, or changes.
The County contribution for Health & Welfare Insurance shall be:
A. Effective January 1, 2022 the contribution shall be increased to one thousand four
hundred and fourteen dollars ($1414) per month during the term of this Agreement for
each eligible employee for medical, dental, vision, and life insurance coverage.
B. Effective January 1, 2023 the contribution shall be increased to one thousand four
hundred sixty-six dollars ($1466) per month during the term of this Agreement for each
eligible employee for medical, dental, vision, and life insurance coverage.
C. Effective January 1, 2024 the contribution shall be increased to one thousand five
hundred and eighteen dollars ($1518) per month during the term of this Agreement for
each eligible employee for medical, dental, vision, and life insurance coverage.
D. Effective January 1, 2025 the contribution shall be increased to one thousand five
hundred and seventy-eight dollars ($1578) per month during the term of this Agreement
for each eligible employee for medical, dental, vision, and life insurance coverage.
In the event the County’s maximum monthly contribution is insufficient to provide all of the total
Health and Welfare premiums referenced above, the priority order for full County payment shall
be as follows:
Operating Engineers/Teamsters and Mason County 2022-2025 Public Works Collective Bargaining Agreement
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(1) Life Insurance; (2) Vision; (3) Dental; and (4) Medical.
Any monthly premium contribution required above the County's maximum contribution shall be
paid by a reduction of the necessary amount from the employee's salary.
The County agrees to contract with a medical service provider to conduct physical examinations
required to maintain a Commercial Driver’s License. Should an employee elect to use a medical
care provider other than that contracted with the County, the employee is liable for any costs.
In the event the Employer is subject to carrier plan design change or a penalty, tax, fine or increased
costs as a result of requirements or provisions of the ACA, not within the control of the Employer,
the parties agree to meet and negotiate regarding the impacts of any such cost or plan design
impacts and immediately bargain alternative provisions.
Employee Assistance Program: The County shall continue to provide an Employee Assistance
Program (EAP) benefit for all bargaining unit employees.
17.2 RETIREMENT
The COUNTY shall continue to participate in the appropriate Public Employees' Retirement
System. Pensions for employees and contributions to pension funds will be governed by the
Washington State statutes in relation thereto in existence during the contract period.
Western Conference of Teamster Pension Trust Fund:
The County shall continue to contribute into the supplemental Teamsters pension plan: Effective
January 1, 2008, based on January 2008 hours, the County shall pay an amount equal to Two
Dollars and fifty cents ($2.50) per hour ($2.35 Basic contribution, plus $.15 PEER 84) for each hour
for which compensation is paid to him/her into the Western Conference of Teamsters Pension
Trust Fund on account of each member of the Teamster bargaining unit, said amounts to be
computed monthly. The total amount due for each calendar month shall be remitted in a lump
sum not later than ten (10) days after the last business day of such month. The County agrees to
abide by such rules as may be established by the Trustees of said Trust Fund to facilitate the
determination of the hours for which contributions are due, the prompt and orderly collection of
such amounts, the accurate reporting and recording of such hours and such amounts paid on
account of each member of the Teamster bargaining unit. Failure to make all payments herein
provided for, within the time specified, shall be a breach of this Agreement. Further, the Employer
and Union accept as their representatives for the purpose of such Trust Funds, the present
Employer and Union Trustees and their duly elected or appointed successors.
The contribution required to provide the Program for Enhanced Early Retirement (PEER) will not
be taken into consideration for benefit accrual purposes under the Plan. The additional
contribution for the PEER 84 must at all times be 6.5% of the basic contribution and cannot be
decreased or discontinued at any time.
Option to divert up to twenty-five cents ($0.25) per hour from base wage schedule to pension
beginning January 1, 2025 is under consideration.
Operating Engineers/Employers Retirement Fund:
The County shall continue to contribute into the Operating Engineers supplemental pension plan:
Effective January 1, 2008, based on January 2008 hours, the County shall contribute Two Dollars
($2.00) for each compensable man-hour of Operating Engineers, including working Operating
Engineer foremen covered by this Agreement, employed by the County in Operating Engineer
bargaining unit work covered by the terms of this Agreement. Said contributions shall be computed
monthly and made on or before the fifteenth (15th) day of the month following the month in which
Operating Engineers/Teamsters and Mason County 2022-2025 Public Works Collective Bargaining Agreement
Page 27
the hours were worked, to the Locals 302 and 612 Operating Engineers/Employers Retirement
Fund in the manner as set forth in the Trust Agreement of the said Trust Fund, and shall continue
for the duration of this Collective Bargaining Agreement. Failure to make all payments herein
provided for, within the time specified, shall be a breach of this Agreement.
The details of the Retirement Plan established by this Trust Fund shall continue to be controlled
and administered by a joint Board of Trustees composed of equal representation from the Unions
and the AGC of Washington who are the signatory to the Trust Agreement of the aforesaid Trust
Fund. Each Trustee appointed by the Union shall be a member of the appointing Local and each
Trustee appointed by the Employers shall be a member of an affiliated firm of the AGC of
Washington or a regular paid employee of the AGC of Washington.
Option to divert up to twenty-five cents ($0.25) per hour from base wage schedule to pension
beginning January 1, 2025 is under consideration.
ARTICLE 18 – TRAINING
18.1 TRAINING
Approval for attendance at training, the hours intended to be compensated and the reimbursement
for travel and expenses shall be established by the supervisor prior to the training, consistent with
the current policy.
18.2 TRAINING REIMBURSEMENT
Compensation associated with training or representation of the Employer on official business shall
be consistent with the current policy and the Fair Labor Standards Act (FLSA) and WAC 296-128-
500.
ARTICLE 19– LABOR / MANAGEMENT COMMITTEES
19.1 PURPOSE OF COMMITTEE
The Employer and the Union agree that a need exists for continuing cooperation between labor and
management, and to meet from time to time upon the request of either party concerning suggestions
and issues of a general nature affecting the Union and the Employer relations.
The above provision does not preclude and in fact encourages the parties to also meet informally
and expeditiously on an as needed basis on matters of mutual concern.
19.2 COMPOSITION OF COMMITTEE
The Labor Management Committee meetings will include a minimum of three (3) representatives of
the employer, at least one (1) representative from Human Resources and a minimum of three (3)
representatives appointed by the Union, unless otherwise mutually agreed upon. Said committee
shall attempt to meet for the purpose of discussing and facilitating the resolution of issues which
may arise between the parties other than those for which another procedure is provided by law or
other provisions of this Agreement.
19.3 COMPENSATION
All meeting time spent by members of the joint Labor-Management Committee will be considered
time worked if during duty hours and will be paid at the appropriate regular rate of pay.
19.4 LABOR/MANAGEMENT SCHEDULING COMMITTEE
The Bargaining Unit and Public Works Management or designee may meet to discuss complexities
of scheduling. The parties may meet monthly at a mutually agreed upon time and location and may
bring in anyone they wish to assist them. A member of Labor may meet with Employer’s scheduling
management and discuss the day to day necessities of staffing management between areas and
Operating Engineers/Teamsters and Mason County 2022-2025 Public Works Collective Bargaining Agreement
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workgroups. This in no way infringes on management’s right to assign work and schedule
employees. (Article 5.1(G))
ARTICLE 20 – HEALTH & SAFETY
20.1 SAFE WORKPLACE
The Employer is responsible for maintaining a safe and healthful workplace. The Employer shall
comply with all federal, state, and local laws applicable to the safety and health of its employees.
Employees shall not be required to perform work if they have a reasonable basis for believing the
assignment would constitute a danger to their health and safety. The employee shall immediately
contact a supervisor who shall make a determination with regard to safety. Upon the supervisor’s
review and liability, the employee will perform the work but may refer the matter to the safety
committee or risk management.
20.2 HEALTH & SAFETY PLAN
The Employer shall develop and follow written policies and procedures to deal with on-the-job safety
and shall conduct an ongoing site-specific safety and security plans in conformance with state and
federal laws.
Safety equipment; protective gear; appropriate supplies: The County may utilize a ‘quartermaster
system’ to supply employees with appropriate safety equipment, protective gear, and other
appropriate supplies on an as-needed basis. When such time, as any or all of such equipment
wears out, the County shall replace such items, free of charge to the employee, so long as it can be
shown that the items were no longer functional due to standard ‘wear and tear’ and not due to the
negligence or intentional misconduct by the employee to damage such equipment items.
Staffing and proper equipment required for job assignments will be made with consideration for
employee safety. Under potentially hazardous conditions, a minimum of two-person crews for
safety purposes will always be provided. Employees are expected to report, and encouraged to
refuse, job assignments that are unsafe until the issue is resolved.
20.3 VEHICLE SAFETY
No employee shall be required to drive a vehicle that does not meet the requirements of the State
Vehicle Safety Code with regard to brakes, running gear and mechanical soundness. However,
a member shall not refuse a piece of equipment because of faulty clearance light or headlight
during daytime hours. No employee will be requested to drive a vehicle in violation of this clause.
ARTICLE 21 - GRIEVANCE PROCEDURE
21.1 GRIEVANCE DEFINED
The purpose of the grievance procedure is to promote harmony and efficiency between employees
and the County by providing timely settlement of grievances without fear of discrimination or reprisal.
Employees will be unimpeded and free from restraint, interference, coercion, discrimination or reprisal
in seeking adjudication of their grievance.
A grievance is an allegation by an employee, group of employees or the Union that there has been a
violation, misapplication or misinterpretation of this Agreement.
Failure by an employee and/or the Union to comply with any grievance time limitations shall constitute
withdrawal of the grievance. Failure of the County to comply with any grievance time limitations shall
permit the Union or the employee to advance the grievance to the next step in the grievance
procedure. Any grievance procedure time limit may be extended by mutual written agreement.
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A grievance of interest to several employees may be filed as a "group grievance."
The processing and adjudication of grievances shall be conducted during working hours.
21.2 GRIEVANCE PROCEDURE
In the event of a grievance, the following procedure shall be used:
Step 1. A grievance must be presented within ten (10) calendar days of the incident giving
rise to the grievance or the date the grievant knew or reasonably could have known of the
incident to the employee’s immediate supervisor or manager if the grievance is not related to
a salary issue. The supervisor or manager may schedule a meeting with the employee and
his/her Union representative or he/she may respond to the grievance when presented. In
either case, the supervisor shall respond to the grievance within seven (7) calendar days of
the employee raising the issue. If the grievance is not resolved informally, then a written
grievance may be filed at Step 2. However, if the incident is related to a salary issue, the
employee and/or the Union Steward shall submit a written grievance at Step 2 to the
Department Head within ten (10) calendar days of the incident giving rise to the grievance.
Step 2. The grievance shall be presented in writing on an official Union grievance form. This
shall include:
1. the specific details of the incident or issue giving rise to the grievance;
2. the Article(s) and Section(s) of the Agreement allegedly violated; and
3. the remedy sought.
The written grievance shall be submitted by the employee and/or the Union Steward/Union
Representative to the Department Head within ten (10) calendar days of the date of the
discussion in Step 1 above. A copy of the grievance will be filed concurrently with the Human
Resources Department. Within ten (10) calendar days after the receipt of the official written
grievance, the Department Head (or designee) shall schedule a meeting with the employee
and Shop Steward and/or Union Representative to hear and seek to resolve the grievance.
The Department Head shall provide a written response to the Employee and the Union
Steward/Union Representative within fourteen (14) calendar days of the meeting. A copy of
the grievance response shall be provided to the Human Resources Department. If the
grievance is not resolved at Step 2, the grievance may be advanced to Step 3.
Step 3. The written grievance shall be submitted to the Human Resources Director within ten
(10) calendar days of the date of the written response at Step 2. Within ten (10) calendar days
of receipt of the grievance, the Human Resources Director or designee shall schedule a
meeting with the Employee, Union Steward/Union Representative, and the Department Head
to hear and seek to resolve the grievance. The Human Resources Director shall provide a
written answer to the Employee, Union Steward/Union Representative, and Department Head
within fourteen (14) calendar days of the meeting. If the grievance is not resolved at Step 3,
the grievance may be advanced to Step 4.
Step 4. The Union may choose to submit the grievance to arbitration and in such case will
deliver written notification of its intent to arbitrate to the Employer within fourteen (14) calendar
days. The Union’s request for arbitration shall be in writing and may be filed with the Public
Employment Relations Commission (PERC), Federal Mediation and Conciliation Service
(FMCS), or a mutually agreed upon arbitrator or arbitration service within thirty (30) calendar
days of submitting its notice to the Employer of its intent to arbitrate. In addition, the Union
shall request the arbitration service supply a list of seven (7) qualified arbitrators. If a list of
Operating Engineers/Teamsters and Mason County 2022-2025 Public Works Collective Bargaining Agreement
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seven arbitrators is requested, both parties will attempt to agree upon an arbitrator from this
list. If they cannot agree within fourteen (14) calendar days from the receipt of the list, a flip of
the coin will determine which party strikes the first name from the list. This striking of names
will alternate between the parties until one name remains. This person shall be the arbitrator.
The referral to arbitration shall contain the following:
1. question or questions at issue;
2. statement of facts and position of each respective party; and
3. copy of the grievance and related correspondence.
GRIEVANCE ARBITRATION: A hearing shall be scheduled at a date, time and location mutually
convenient for all parties. In connection with any arbitration proceeding held pursuant to this Article,
it is understood as follows:
A. The arbitrator shall have no power to render a decision that will add to, subtract from or
alter, change, or modify the terms of this Agreement, and his/her power shall be limited to
interpretation or application of the terms of this Agreement, and all other matters shall be
excluded from arbitration.
B. The decision of the arbitrator shall be final, conclusive and binding upon the Employer, the
Union and the employees involved, provided the decision does not involve action by the
Employer which is beyond its jurisdiction.
C. Each party may call such witnesses as may be necessary in the order in which their
testimony is to be heard. Such testimony shall be sworn and shall be limited to the matters
set forth in the written statement of the grievance, and shall be subject to cross
examination. The arguments of the parties may be supported by oral comment and
rebuttal. Either or both parties may submit post hearing briefs within a time mutually
agreed upon. Such arguments of the parties, whether oral or written, shall be confined to
and directed at the matters set forth in the written statement of the grievance.
D. Either party may request that a stenographic record of the hearing be made. The party
requesting such record shall bear the cost thereof; provided, however, if the other party
requests a copy, such cost shall be shared equally.
E. The cost of the arbitrator shall be borne equally by the Employer and the Union, and each
party shall bear the cost of presenting its own case.
21.3 UNION/EMPLOYER GRIEVANCE
Either the Union or the Employer may initiate a grievance at Step 2 if the grievance is submitted in
writing within ten (10) business days from the date the Employer/employees became aware or
reasonably should have known that the grievance existed. The Employer may not grieve the acts
of individual employees, but rather, only orchestrated acts or actions of authorized representatives
believed to be in conflict with this Agreement. An Employer grievance will not be subject to
Arbitration and may only go to mediation upon mutual agreement.
The Union may initiate a Grievance at Step 2 anytime that it involves a group of employees involving
different supervisors or from different Departments. Such grievances may be referred to mediation
services by mutual agreement prior to Arbitration.
21.4 SCHEDULE OF MEETINGS
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Upon request, and without unnecessary delay, a steward’s immediate supervisor or designee shall
allow the steward during normal work hours without loss of pay, reasonable time to:
a. Investigate any grievance or dispute so that same can be properly presented in
accordance with the grievance procedure.
b. Attend meetings with the Director or other Employer representatives when such
meetings are necessary to adjust grievances or disputes. Meetings with designated
personnel will be by appointment and held without delay when possible.
c. Confer with a staff representative of the Union and/or employees on Employer premises,
at such time and places as may be authorized by the Director or designee in advance of
the intended meetings.
For the purposes of this Article and Article 4.3, obtaining coverage to insure minimum staffing levels
shall not be considered an unnecessary delay. The Employer shall not be obligated to provide
coverage immediately if the use of overtime is the only means of providing that coverage.
ARTICLE 22 - GENERAL PROVISIONS
22.1 SAVINGS CLAUSE
It is understood that the parties hereto are governed by the provisions of applicable Federal and State
Law, which provisions shall prevail over this Agreement. Where there may be conflict between County
ordinances or resolutions and this Agreement, the Articles of the Agreement shall prevail.
Should any part thereof or any provision herein be rendered or declared invalid by reason of any
existing or any subsequently enacted legislation, or by a decree of a Court of competent jurisdiction,
such invalidation of such part or portion of this Agreement shall not invalidate the remaining portions
hereof and they shall remain in full force and effect. In such event the Council and the County shall
meet within thirty (30) days for re-negotiation of such invalid provisions for the purpose of adequate
and lawful replacement thereof and to preserve the intent of the entire Agreement as negotiated by
the Parties.
ARTICLE 23 – ENTIRE AGREEMENT
23.1 DURATION CLAUSE
This Agreement shall be in full force and effect from date of ratification by the parties through
December 31, 2025.
Either party may request negotiations of a successor agreement at least sixty (60) days before the
annual expiration date.
This Agreement may be modified during its term by mutual agreement of both parties concerned.
Such mutual agreement shall be reduced in writing and shall be incorporated as a part of this
Agreement.
23.2 ENTIRE AGREEMENT
The Agreement expressed herein in writing constitutes the entire agreement between the parties and
no oral statement shall add to or supersede any of its provisions. The Employer agrees not to enter
into any Agreement or contract with any covered employee(s), either individually or collectively, which
is inconsistent with the terms of this Agreement.
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SIGNATURES
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement
this _________ day of __________________, 2022
THE UNION COUNCIL: BOARD OF COUNTY COMMISSIONERS:
__________________________________ ____________________________________
Brian Blaisdell; Secretary-Treasurer Randy Neatherlin; Commissioner
TEAMSTERS Local No. 252 District # 1
__________________________________ ____________________________________
Rob DeRosa; Business Agent Kevin Shutty; Commissioner
TEAMSTERS Local No. 252 District # 2
__________________________________ ____________________________________
Eric Arntson; Business Representative Sharon Trask; Commissioner
IUOE Local 302 District # 3
Operating Engineers/Teamsters and Mason County 2022-2025 Public Works Collective Bargaining Agreement
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APPENDIX I –WAGES
Effective June 1, 2022 - 1.75% General ATB Increase.
Effective September 1, 2022 all eligible employees will receive an annual step increase based on their last step date.
Advancement from step to step is annual and on the employee’s anniversary step date.
Note: Figures are rounded and will vary slightly in MUNIS as Munis calculates out four (4) decimal places.
2022 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8
Operating Engineers
Equipment Operator $ 27.69 $ 28.25 $ 28.81 $ 29.53 $ 30.27 $ 31.03 $ 31.80 $ 32.60
Sign Shop Foreman $ 29.33 $ 29.91 $ 30.51 $ 31.12 $ 31.75 $ 32.54 $ 33.35 $ 34.19
Sign Shop Specialist $ 26.62 $ 27.15 $ 27.69 $ 28.25 $ 28.81 $ 29.53 $ 30.27 $ 31.03
Teamsters
Truck Driver $ 26.78 $ 27.32 $ 27.87 $ 28.56 $ 29.28 $ 30.01 $ 30.76 $ 31.53
Parts/Inventory $ 24.76 $ 25.26 $ 25.76 $ 26.28 $ 26.81 $ 27.48 $ 28.16 $ 28.87
Utility/Maintenance $ 25.74 $ 26.26 $ 26.78 $ 27.32 $ 27.87 $ 28.56 $ 29.28 $ 30.01
Central Stores Specialist $ 26.46 $ 26.99 $ 27.53 $ 28.08 $ 28.64 $ 29.36 $ 30.09 $ 30.84
Mechanic $ 29.69 $ 30.29 $ 30.89 $ 31.66 $ 32.45 $ 33.27 $ 34.10 $ 34.95
Radio/Up-Fit Technician $ 29.90 $ 30.49 $ 31.10 $ 31.73 $ 32.36 $ 33.17 $ 34.00 $ 34.85
Traffic Foreman $ 28.65 $ 29.22 $ 29.80 $ 30.40 $ 31.01 $ 31.78 $ 32.58 $ 33.39
Sign Technician $ 25.94 $ 26.46 $ 26.98 $ 27.52 $ 28.07 $ 28.78 $ 29.50 $ 30.23
Seasonal Help $ 17.64
Effective January 1, 2023 - 2.00% General ATB Increase
Advancement from step to step is annual and on the employee’s anniversary step date.
Note: Figures are rounded and will vary slightly in MUNIS as Munis calculates out four (4) decimal places.
2023 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8
Operating Engineers
Equipment Operator $ 28.25 $ 28.81 $ 29.39 $ 30.12 $ 30.88 $ 31.65 $ 32.44 $ 33.25
Sign Shop Foreman $ 29.91 $ 30.51 $ 31.12 $ 31.75 $ 32.38 $ 33.19 $ 34.02 $ 34.87
Sign Shop Specialist $ 27.15 $ 27.69 $ 28.25 $ 28.81 $ 29.39 $ 30.12 $ 30.88 $ 31.65
Teamsters
Truck Driver $ 27.32 $ 27.87 $ 28.42 $ 29.13 $ 29.86 $ 30.61 $ 31.37 $ 32.16
Parts/Inventory $ 25.26 $ 25.76 $ 26.28 $ 26.81 $ 27.34 $ 28.03 $ 28.73 $ 29.44
Operating Engineers/Teamsters and Mason County 2022-2025 Public Works Collective Bargaining Agreement
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Utility/Maintenance $ 26.26 $ 26.78 $ 27.32 $ 27.87 $ 28.42 $ 29.13 $ 29.86 $ 30.61
Central Stores Specialist $ 26.99 $ 27.53 $ 28.08 $ 28.64 $ 29.21 $ 29.94 $ 30.69 $ 31.46
Mechanic $ 30.29 $ 30.89 $ 31.51 $ 32.30 $ 33.10 $ 33.93 $ 34.78 $ 35.65
Radio/Up-Fit Technician $ 30.49 $ 31.10 $ 31.73 $ 32.36 $ 33.01 $ 33.83 $ 34.68 $ 35.55
Traffic Foreman $ 29.22 $ 29.80 $ 30.40 $ 31.01 $ 31.63 $ 32.42 $ 33.23 $ 34.06
Sign Technician $ 26.46 $ 26.98 $ 27.52 $ 28.07 $ 28.64 $ 29.35 $ 30.09 $ 30.84
Seasonal Help $ 18.00
APPENDIX I –WAGES
Effective January 1, 2024 – 1.75% General ATB Increase
Advancement from step to step is annual and on the employee’s anniversary step date.
Note: Figures are rounded and will vary slightly in MUNIS as Munis calculates out four (4) decimal places.
2024 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8
Operating Engineers
Equipment Operator $ 28.74 $ 29.32 $ 29.90 $ 30.65 $ 31.42 $ 32.20 $ 33.01 $ 33.83
Sign Shop Foreman $ 30.44 $ 31.05 $ 31.67 $ 32.30 $ 32.95 $ 33.77 $ 34.62 $ 35.48
Sign Shop Specialist $ 27.63 $ 28.18 $ 28.74 $ 29.32 $ 29.90 $ 30.65 $ 31.42 $ 32.20
Teamsters
Truck Driver $ 27.80 $ 28.35 $ 28.92 $ 29.64 $ 30.38 $ 31.14 $ 31.92 $ 32.72
Parts/Inventory $ 25.70 $ 26.22 $ 26.74 $ 27.27 $ 27.82 $ 28.52 $ 29.23 $ 29.96
Utility/Maintenance $ 26.72 $ 27.25 $ 27.80 $ 28.35 $ 28.92 $ 29.64 $ 30.38 $ 31.14
Central Stores Specialist $ 27.46 $ 28.01 $ 28.57 $ 29.14 $ 29.73 $ 30.47 $ 31.23 $ 32.01
Mechanic $ 30.82 $ 31.43 $ 32.06 $ 32.86 $ 33.68 $ 34.53 $ 35.29 $ 36.27
Radio/Up-Fit Technician $ 31.03 $ 31.65 $ 32.28 $ 32.93 $ 33.59 $ 34.43 $ 35.29 $ 36.17
Traffic Foreman $ 29.73 $ 30.32 $ 30.93 $ 31.55 $ 32.18 $ 32.98 $ 33.81 $ 34.65
Sign Technician $ 26.92 $ 27.46 $ 28.01 $ 28.57 $ 29.14 $ 29.87 $ 30.61 $ 31.38
Seasonal Help $ 18.31
Effective January 1, 2025 - 1.75% General ATB Increase
Advancement from step to step is annual and on the employee’s anniversary step date.
Note: Figures are rounded and will vary slightly in MUNIS as Munis calculates out four (4) decimal places.
2025 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8
Operating Engineers
Equipment Operator $ 29.25 $ 29.83 $ 30.43 $ 31.19 $ 31.97 $ 32.77 $ 33.59 $ 34.43
Sign Shop Foreman $ 30.97 $ 31.59 $ 32.22 $ 32.87 $ 33.52 $ 34.36 $ 35.22 $ 36.10
Sign Shop Specialist $ 28.11 $ 28.67 $ 29.25 $ 29.83 $ 30.43 $ 31.19 $ 31.97 $ 32.77
Teamsters
Truck Driver $ 28.28 $ 28.85 $ 29.43 $ 30.16 $ 30.92 $ 31.59 $ 32.48 $ 33.29
Parts/Inventory $ 26.15 $ 26.67 $ 27.21 $ 27.75 $ 28.31 $ 29.01 $ 29.74 $ 30.48
Utility/Maintenance $ 27.19 $ 27.73 $ 28.28 $ 28.85 $ 29.43 $ 30.16 $ 30.92 $ 31.69
Central Stores Specialist $ 27.94 $ 28.50 $ 29.07 $ 29.65 $ 30.25 $ 31.00 $ 31.78 $ 32.57
Operating Engineers/Teamsters and Mason County 2022-2025 Public Works Collective Bargaining Agreement
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Mechanic $ 31.35 $ 31.98 $ 32.62 $ 33.44 $ 34.27 $ 35.13 $ 36.01 $ 36.91
Radio/Up-Fit Technician $ 31.57 $ 32.20 $ 32.85 $ 33.50 $ 34.17 $ 35.03 $ 35.90 $ 36.80
Traffic Foreman $ 30.25 $ 30.85 $ 31.47 $ 32.10 $ 32.74 $ 33.56 $ 34.40 $ 35.26
Sign Technician $ 27.39 $ 27.94 $ 28.50 $ 29.07 $ 29.65 $ 30.39 $ 31.15 $ 31.93
Seasonal Help $ 18.59
APPENDIX II –SHOP ASSISTANT
It is understood by the parties signatory to this Labor Agreement between Mason County and
Engineers Local 302 and Teamsters No. 252, that effective immediately the following shall
apply:
A non-bargaining unit position may be created at the Mason County Central Shop as follows:
SHOP ASSISTANT
Duties:
1) Washing vehicles
2) Vehicle detailing (waxing, vacuuming, etc.)
3) Gassing vehicles
4) Running parts
5) Inspecting vehicle fluids, and tires (downtown)
6) Checking vehicle mileages for servicing
7) Transporting vehicles to the shop (from downtown) for servicing
Operating Engineers/Teamsters and Mason County 2022-2025 Public Works Collective Bargaining Agreement
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APPENDIX III – WORK ASSIGNMENTS
General Policy
Daily work assignments shall be made by the managers and supervisors, and given to
workers having the skills and abilities to perform the work efficiently. Seniority will be the
primary consideration for truck and equipment daily work assignments. All assignments,
including training assignments, will be made in good faith and not in an arbitrary or capricious
manner. Training needs will be determined by the County as provided in Appendix VIII.
Outlying Shops
The following criteria pertain to Belfair Shop and any other satellite shops that may be
opened away from the Central Shop facility:
1. Seniority shall be taken into consideration when assigning employees
permanently to the outlying shops. If no senior employee wants the
position, the least senior employee with the necessary skills and ability
will be transferred.
2. Employees shall not be temporarily assigned to an outlying shop to
perform manual labor when the shop they are permanently assigned to
has truck or equipment work available for which they are qualified,
unless mutually agreed to by the employee and supervisor.
3. Employees temporarily assigned to another shop shall report to work
at their normally assigned shop and travel to the other shop via a
County vehicle, unless mutually agreed to by the employee and
supervisor.
Operating Engineers/Teamsters and Mason County 2022-2025 Public Works Collective Bargaining Agreement
Page 37
APPENDIX IV – DAILY WORK ASSIGNMENT PROTOCOL
1. Whenever possible, daily work assignment sheets will be posted prior to the start of each
shift.
2. Joint crew meeting at the beginning of each shift to explain any deviation from the normal
work assignment, such as:
a. Job continuity
b. Training opportunity
c. Specialty requirement
d. Unforeseen requirement
3. The joint crew meeting is to be short and informative. Except for safety issues, any
questions/complaints will be directed through the appropriate Shop Steward for resolution
with management.
4. This protocol may be adjusted by mutual agreement between management and the Unions.
Operating Engineers/Teamsters and Mason County 2022-2025 Public Works Collective Bargaining Agreement
Page 38
APPENDIX V – TRAINING PROGRAM PROTOCOL
The intent of the training program is to train Mason County public works road operations and
maintenance employees in the safe, efficient, legal operation and required preventative
maintenance of all County owned or rented equipment and trucks.
Level I (Initial training)
All employees will learn the basic safe operation and necessary pre-trip or equivalent checks to
start, load, secure, and move for legal transportation all Mason County equipment. This would
include sanders and snow plows. The County will maintain records showing the amount of time and
check-off for each employee for each type of equipment an employee has received this initial
training on. ER&R will specify the necessary pre-trip or equivalent checks for all equipment/trucks.
This training would be completed not later than the end of the employee’s 8th month of employment.
1. Single and Tandem axle trucks. 8. Graders
2. Load/unload and connect patch box, sanders, and plows. 9. Gradalls
3. Brooms 10. Patch Box
4. Bruch cutters 11. Track Loader
5. All rollers 12. Wheel Loaders
6. Chip spreader 13. Force Feed Loader
7. Backhoes 14. Bucket Truck
(Any new equipment purchased by the County in the future to be added to this list.)
Level II (Intermediate training)
1. Employees desiring training on equipment or trucks within their respective craft will be
allowed to sign up to receive training they want or the County deems they need, given
operational needs and demands are meet. Employees will be chosen from the list in order
of seniority within their respective craft.
2. Trainees will operate said equipment/trucks under the direction of the trainer, contingent
upon safety and experience requirements of the particular job. The designated trainer shall
be determined by the County.
3. Management will schedule training days to coincide with the operational needs and time
constraints per job.
4. When an employee is deemed competent, as agreed upon by the trainer and management,
the employee’s name will be placed on a check-off list showing that they have been deemed
Operating Engineers/Teamsters and Mason County 2022-2025 Public Works Collective Bargaining Agreement
Page 39
competent to operate said equipment/truck within their respective craft without the presence
of a trainer.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mary Ransier Ext. 422
Department: Human Resources Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): November 7, 2022 Agenda Date: November 8, 2022
Internal Review: ☐ Finance ☒ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: 8.12
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Approval of a 1.75% general wage increase for non-represented employees effective January 1, 2023.
Background/Executive Summary:
Human Resources recommends a 1.75% general wage increase for non-represented employees effective
January 1, 2023. This increase will maintain parity with increases for members of current Collective
Bargaining Agreements within the County. This wage increase will also help to address market issues that
arise out of the Classification and Compensation study.
Budget Impact (amount, funding source, budget amendment):
Total approximate 2023 budget impact is $116,000: general fund $72,700 and special funds $43,300.
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval of a 1.75% general wage increase for non-represented employees effective January 1, 2023.
Attachments:
Proposed Non-Represented Salary Scale
RESOLUTION NO. __________
AMENDING RESOLUTION NO. 2022-061 TO UPDATE THE NON-REPRESENTED SALARY
SCALE TO REFLECT A 1.75% GENERAL WAGE INCREASE
WHEREAS, RCW 36.16.070 states that “…the Board of County Commissioners shall fix the
compensation of all employees…”; and
WHEREAS, the Board has determined a 1.75% general wage increase for all Non-Represented
employees to maintain parity with recommended increases proposed for the members of current
Collective Bargaining Agreements within the County; and
WHEREAS, consistent with Board Resolution No. 2020-76, the Board will continue to allow
step increases for Non-Represented employees, consistent with policy; and
NOW, THEREFORE BE IT RESOLVED, the Board of County Commissioners does hereby
amend the Non-Represented Salary Table by 1.75% general wage increase effective January 1, 2023.
DATED this _____ day of November 2022.
ATTEST:
________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Chief Prosecuting Attorney
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
____________________________________
Kevin Shutty, Chair
____________________________________
Sharon Trask, Vice-Chair
____________________________________
Randy Neatherlin, Commissioner
Attachment A
Page | 1 of 2
NON-REPRESENTED SALARY RANGE ALIGNMENT
SALARY
RANGE NUMBER CLASSIFICATION TITLE JOB CLASS
47 County Administrator 3601
46 Public Health & Human Services Director 1015
Public Works & Utilities Director 4005
Undersheriff 3000
Human Resources Director 2900
Community Development Director 2070
44 Deputy Director Public Works/Utilities & Waste Mgmt 4010
County Engineer 4008
43 Chief Public Defender 1160
Chief Criminal Deputy 3002
Chief Jail 3003
Chief Superior Court Administrator 4650
41 Jail Lieutenant 3005
Chief District Court Administrator 1180
40 Engineering and Construction Manager 4030
Central Services Manager 1153
39 Chief Finance Officer 2000
Budget & Finance Manager 1155
38 DEM/Parks & Trails Manager 2059
Water & Wastewater Manager 4015
Chief Civil Deputy 3001
County Surveyor 4058
Facilities Manager 2058
35 Juvenile Court Services Deputy Administrator 1052
34 Road Operations & Maintenance Manager 4021
33 Engineer III 4033
Community Health Manager 2171
Environmental Health Manager 2169
32 Project Support Services Manager 4201
31 Public Works Finance Manager 2011
30 Engineering & Construction Assistant Manager 4029
Attachment A
Page | 2 of 2
NON -REPRESENTED SALARY RANGE ALIGNMENT
SALARY
RANGE NUMBER CLASSIFICATION TITLE JOB CLASS
29 Equipment Maintenance Supervisor 4080
Finance Manager 2010
Road Operations & Maintenance Supervisor 4022
Chief Deputy Treasurer 1139
Chief Deputy Assessor 1099
Administrative Manager 2149
Chief Deputy Clerk 1108
Juvenile Detention Manager 3800
28 Engineer II 4032
27 Elections Superintendent 1080
26 Engineer I 4031
25 Program Manager I 2200
Therapeutic Court Program Manager 2199
23 Public Works Office Administrator 2045
21 Financial Analyst
Risk & Safety Compliance Manager 1057
Personnel Analyst 1152
Noxious Weed Coordinator 2226
Personnel & Risk Analyst 4230
Public Records Coordinator 3602
20 Office Manager 2040
19 Official Court Recorder/Judicial Assistant 1193
Official Court Recorder/Family Law Facilitator 1192
Clerk of the Board/Records Specialist 1056
Administrative Clerk 1055
17 Administrative Assistant 1040
13 Administrative Secretary 1046
Legal Secretary 2152
11 Senior Deputy Coroner 3071
10 Receptionist/Secretary 2041
Therapeutic Courts Caseworker 1185
1 Central Shop Assistant 4099
Attachment B
RANGE ENTRY
ANNUAL STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 MAX ANNUAL
47 148,634.69$ 12,386.22$ 12,695.88$ 13,013.28$ 13,338.61$ 13,672.07$ 14,013.88$ 14,364.22$ 14,723.33$ 14,907.37$ 15,093.71$ 181,124.55$
46 122,367.80$ 10,197.32$ 10,458.84$ 10,727.01$ 11,002.01$ 11,284.15$ 11,573.43$ 11,862.77$ 12,159.34$ 12,311.33$ 12,465.22$ 149,582.65$
45 99,666.28$ 8,305.52$ 8,513.16$ 8,719.48$ 8,937.47$ 9,156.69$ 9,385.65$ 9,620.78$ 9,859.55$ 9,982.80$ 10,107.58$ 121,291.01$
44 97,270.71$ 8,105.89$ 8,308.54$ 8,512.46$ 8,725.27$ 8,938.65$ 9,161.53$ 9,390.53$ 9,625.67$ 9,745.99$ 9,867.81$ 118,413.74$
43 94,890.04$ 7,907.50$ 8,105.19$ 8,303.10$ 8,510.68$ 8,718.22$ 8,937.45$ 9,159.09$ 9,389.31$ 9,506.68$ 9,625.51$ 115,506.15$
42 92,670.59$ 7,722.55$ 7,915.61$ 8,108.38$ 8,311.09$ 8,512.46$ 8,726.79$ 8,944.78$ 9,167.66$ 9,282.25$ 9,398.28$ 112,779.38$
41 90,378.35$ 7,531.53$ 7,719.82$ 7,907.50$ 8,105.19$ 8,304.26$ 8,511.26$ 8,724.35$ 8,942.34$ 9,054.12$ 9,167.29$ 110,007.52$
40 88,247.58$ 7,353.96$ 7,537.81$ 7,722.55$ 7,915.61$ 8,107.11$ 8,310.45$ 8,518.63$ 8,731.69$ 8,840.84$ 8,951.35$ 107,416.22$
39 86,087.49$ 7,173.96$ 7,353.31$ 7,534.03$ 7,722.38$ 7,909.99$ 8,107.11$ 8,310.45$ 8,518.63$ 8,625.11$ 8,732.93$ 104,795.12$
38 84,030.24$ 7,002.52$ 7,177.58$ 7,352.74$ 7,536.56$ 7,720.13$ 7,914.87$ 8,109.54$ 8,314.07$ 8,418.00$ 8,523.22$ 102,278.68$
37 81,972.75$ 6,831.06$ 7,001.84$ 7,172.72$ 7,352.03$ 7,532.77$ 7,720.13$ 7,913.65$ 8,110.78$ 8,212.16$ 8,314.81$ 99,777.77$
36 80,018.09$ 6,668.17$ 6,834.88$ 7,002.52$ 7,177.58$ 7,352.74$ 7,537.66$ 7,726.32$ 7,919.74$ 8,018.73$ 8,118.97$ 97,427.62$
35 78,092.99$ 6,507.75$ 6,670.44$ 6,833.48$ 7,004.32$ 7,175.18$ 7,353.96$ 7,538.86$ 7,727.52$ 7,824.11$ 7,921.91$ 95,062.95$
34 76,241.16$ 6,353.43$ 6,512.27$ 6,669.44$ 6,836.17$ 7,003.74$ 7,178.84$ 7,358.85$ 7,542.58$ 7,636.87$ 7,732.33$ 92,787.92$
33 74,374.69$ 6,197.89$ 6,352.84$ 6,507.75$ 6,670.44$ 6,833.48$ 7,003.74$ 7,178.84$ 7,358.85$ 7,450.84$ 7,543.97$ 90,527.65$
32 72,626.20$ 6,052.18$ 6,203.49$ 6,354.65$ 6,513.52$ 6,670.64$ 6,837.15$ 7,008.61$ 7,183.77$ 7,273.57$ 7,364.49$ 88,373.83$
31 70,804.18$ 5,900.35$ 6,047.86$ 6,196.69$ 6,351.61$ 6,506.53$ 6,668.17$ 6,835.91$ 7,007.38$ 7,094.98$ 7,183.66$ 86,203.97$
30 69,157.54$ 5,763.13$ 5,907.21$ 6,050.94$ 6,202.21$ 6,353.43$ 6,512.61$ 6,673.06$ 6,840.81$ 6,926.32$ 7,012.90$ 84,154.81$
29 67,482.83$ 5,623.57$ 5,764.16$ 5,902.77$ 6,050.34$ 6,197.89$ 6,354.65$ 6,512.61$ 6,675.52$ 6,758.97$ 6,843.45$ 82,121.44$
28 65,865.74$ 5,488.81$ 5,626.03$ 5,763.13$ 5,907.21$ 6,050.94$ 6,201.55$ 6,358.34$ 6,517.54$ 6,599.01$ 6,681.50$ 80,177.96$
27 64,264.31$ 5,355.36$ 5,489.24$ 5,622.35$ 5,762.91$ 5,901.55$ 6,050.94$ 6,201.55$ 6,355.91$ 6,435.36$ 6,515.81$ 78,189.66$
26 62,735.90$ 5,227.99$ 5,358.69$ 5,488.81$ 5,626.03$ 5,763.13$ 5,905.21$ 6,054.61$ 6,206.48$ 6,284.06$ 6,362.61$ 76,351.35$
25 61,192.84$ 5,099.40$ 5,226.89$ 5,354.10$ 5,487.95$ 5,621.17$ 5,761.93$ 5,904.01$ 6,053.38$ 6,129.05$ 6,205.66$ 74,467.97$
24 59,752.87$ 4,979.41$ 5,103.89$ 5,227.99$ 5,358.69$ 5,488.81$ 5,626.01$ 5,765.61$ 5,911.36$ 5,985.25$ 6,060.07$ 72,720.83$
23 58,282.59$ 4,856.88$ 4,978.30$ 5,099.40$ 5,226.89$ 5,354.10$ 5,488.81$ 5,626.01$ 5,765.61$ 5,837.68$ 5,910.65$ 70,927.84$
22 56,901.98$ 4,741.83$ 4,860.38$ 4,979.41$ 5,103.89$ 5,229.23$ 5,359.00$ 5,492.50$ 5,629.68$ 5,700.05$ 5,771.30$ 69,255.56$
21 55,505.48$ 4,625.46$ 4,741.09$ 4,856.88$ 4,978.30$ 5,100.65$ 5,227.99$ 5,357.80$ 5,491.30$ 5,559.94$ 5,629.44$ 67,553.24$
20 54,168.34$ 4,514.03$ 4,626.88$ 4,740.59$ 4,859.10$ 4,978.16$ 5,101.85$ 5,230.43$ 5,360.24$ 5,427.25$ 5,495.09$ 65,941.06$
19 52,860.02$ 4,405.00$ 4,515.13$ 4,625.46$ 4,741.09$ 4,856.88$ 4,979.41$ 5,103.07$ 5,231.68$ 5,297.07$ 5,363.29$ 64,359.43$
18 51,611.31$ 4,300.94$ 4,408.47$ 4,515.25$ 4,628.13$ 4,741.83$ 4,859.37$ 4,981.85$ 5,105.55$ 5,169.37$ 5,233.99$ 62,807.86$
17 50,347.45$ 4,195.62$ 4,300.51$ 4,406.22$ 4,516.38$ 4,626.72$ 4,743.07$ 4,860.59$ 4,983.07$ 5,045.36$ 5,108.42$ 61,301.10$
16 49,142.21$ 4,095.18$ 4,197.56$ 4,300.94$ 4,408.47$ 4,515.25$ 4,629.16$ 4,744.30$ 4,861.79$ 4,922.56$ 4,984.09$ 59,809.11$
15 47,951.88$ 3,995.99$ 4,095.89$ 4,196.84$ 4,301.76$ 4,405.00$ 4,514.03$ 4,625.46$ 4,741.83$ 4,801.10$ 4,861.12$ 58,333.42$
14 46,791.60$ 3,899.30$ 3,996.78$ 4,093.98$ 4,196.33$ 4,298.50$ 4,406.22$ 4,516.47$ 4,630.38$ 4,688.26$ 4,746.87$ 56,962.39$
13 45,659.40$ 3,804.95$ 3,900.07$ 3,994.79$ 4,094.66$ 4,195.62$ 4,299.72$ 4,407.46$ 4,517.71$ 4,574.18$ 4,631.36$ 55,576.34$
12 44,557.50$ 3,713.12$ 3,805.95$ 3,899.30$ 3,996.78$ 4,093.98$ 4,196.84$ 4,302.18$ 4,408.69$ 4,463.79$ 4,519.59$ 54,235.10$
11 43,484.90$ 3,623.74$ 3,714.34$ 3,804.95$ 3,900.07$ 3,994.79$ 4,095.18$ 4,198.08$ 4,302.18$ 4,355.96$ 4,410.41$ 52,924.94$
10 42,455.78$ 3,537.98$ 3,626.43$ 3,713.12$ 3,805.95$ 3,899.30$ 3,995.99$ 4,096.43$ 4,199.31$ 4,251.80$ 4,304.94$ 51,659.33$
9 41,412.50$ 3,451.04$ 3,537.32$ 3,623.74$ 3,714.34$ 3,804.95$ 3,899.30$ 3,997.23$ 4,096.43$ 4,147.63$ 4,199.48$ 50,393.73$
8 40,427.85$ 3,368.99$ 3,453.21$ 3,535.52$ 3,623.91$ 3,713.12$ 3,806.17$ 3,900.48$ 3,998.47$ 4,048.46$ 4,099.06$ 49,188.73$
7 39,428.28$ 3,285.69$ 3,367.83$ 3,451.04$ 3,537.32$ 3,623.74$ 3,713.12$ 3,806.17$ 3,902.96$ 3,951.75$ 4,001.15$ 48,013.78$
6 38,502.99$ 3,208.58$ 3,288.80$ 3,370.23$ 3,454.48$ 3,537.98$ 3,626.16$ 3,716.79$ 3,809.88$ 3,857.50$ 3,905.72$ 46,868.62$
5 37,562.30$ 3,130.19$ 3,208.45$ 3,285.69$ 3,367.83$ 3,451.04$ 3,537.98$ 3,626.16$ 3,716.79$ 3,763.25$ 3,810.29$ 45,723.47$
4 36,680.73$ 3,056.73$ 3,133.15$ 3,208.58$ 3,288.80$ 3,370.23$ 3,454.79$ 3,541.67$ 3,628.65$ 3,674.01$ 3,719.93$ 44,639.17$
3 35,784.01$ 2,982.00$ 3,056.55$ 3,131.41$ 3,209.70$ 3,286.93$ 3,370.23$ 3,454.79$ 3,541.67$ 3,585.94$ 3,630.76$ 43,569.14$
2 34,917.09$ 2,909.76$ 2,982.50$ 3,055.49$ 3,131.87$ 3,208.58$ 3,288.13$ 3,371.45$ 3,454.79$ 3,497.97$ 3,541.70$ 42,500.38$
1 34,093.89$ 2,841.16$ 2,912.19$ 2,982.00$ 3,056.55$ 3,130.19$ 3,208.58$ 3,288.13$ 3,371.45$ 3,413.59$ 3,456.26$ 41,475.16$
Non-Represented Salary Range Alignment
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Melissa Casey Ext. 404
Department: Public Health Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): November 7, 2022 Agenda Date: November 8, 2022
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: 8.13
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Consolidated Homeless Grant Amendment D
Background/Executive Summary:
The Department of Commerce has added Amendment D to the Consolidated Homeless Grant (CHG)
creating a permanent eviction prevention rental assistance program through RCW 43.185C.185. An
additional $761,607 has been allocated through June 30, 2023. Funds will be subcontracted to Crossroads
Housing for an amended contract term of November 1, 2022 through June 30, 2023.
Budget Impact (amount, funding source, budget amendment):
$530,000 to be subcontracted to Crossroads Housing.
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval to subcontract additional funds in the amount of $530,000 to Crossroads Housing for the
eviction prevention program.
Attachments:
CHG Amendment D
Crossroads Housing CHG Amendment 4
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Melissa Casey Ext. 404
Department: Public Health Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): November 7, 2022 Agenda Date: November 8, 2022
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: 8.14
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Consolidated Homeless Grant Eviction Prevention Program – Shelton Family Center
Background/Executive Summary:
The Department of Commerce created a permanent eviction prevention rental assistance program through
RCW 43.185C.185, adding an additional $761,607 to the Consolidated Homeless Grant (CHG) through
June 30, 2023. Grant funds will be subcontracted to Shelton Family Center for the purpose of assisting
people who are experiencing homelessness to obtain and maintain housing stability for the period of
November 1, 2022 through June 30, 2023.
Budget Impact (amount, funding source, budget amendment):
$178,295 to be subcontracted to Shelton Family Center.
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval to subcontract with Shelton Family Center for the eviction prevention program in the amount of
$178,295 for the period of November 1, 2022 through June 30, 2023.
Attachments:
Shelton Family Center CHG Contract
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Daniel Goodell, Presiding Judge; Jim Madsen
Chief Administrator
Ext. 206
Department: Superior Court Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): November 7, 2022 Agenda Date: November 8, 2022
Internal Review: ☒ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: 8.15
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Request to increase the Superior Court Commissioner from 37 hours/week to 40 hours/week.
Background/Executive Summary:
During our 2023 budget meeting with the Board of County Commissioners, the Superior Court discussed
significant changes to the civil protection order statutes that were enacted on 7/1/22 as a result of ESSHB1320.
At the time we discussed the increased workload we were experiencing in our Protection Order and Ex-Parte
dockets as a result of the law changes. Currently the Court has Protection Order dockets on Mondays,
Wednesdays, Thursdays, and Fridays. These dockets are starting to become overwhelmed with these complex
cases. To accommodate the increase in workload we would like to schedule a Tuesday Protection Order
docket which would be held by our Superior Court Commissioner.
Our Superior Court Commissioner’s current contract is for 37 hours per week (.925 FTE) and we are
requesting that this be increased to a full FTE at 40 hours a week to allow for the new docket and prep time.
Budget Impact (amount, funding source, budget amendment):
For 2022 the budget increase would be about $1,303 in salary and benefits. For 2023 the budget request would
be $12,952 in Salary and $2,343 in Benefits for a total of $15,295.
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval to add an additional three hours to the Superior Court Commissioner position making it a full-time
employee (FTE).
Attachments:
Court Commissioner Professional Services Agreement
COURT COMMISSIONER PROFESSIONAL SERVICES AGREEMENT - 1
COURT COMMISSIONER
PROFESSIONAL SERVICES AGREEMENT
This agreement is between Tirsa C. Butler (Commissioner), and Mason
County Superior Court (Court) and Mason County (County).
The parties to this agreement, in consideration of the terms and
conditions set out below, agree as follows:
Section One - Appointment of Commissioner
Pursuant to RCW 2.24.010, the Court hereby appoints Tirsa C. Butler as
Court Commissioner for a term beginning November 16, 2022 and ending December
31, 2023, and she hereby accepts such appointment and agrees to act as Court
Commissioner pursuant to the terms and conditions set forth herein.
Section Two - Responsibilities and Duties of Commissioner
1. Pursuant to RCW 2.24.020, Commissioner shall, before entering
upon the duties of such office, take and subscribe an oath to support the
Constitution of the United States, the Constitution of the State of
Washington, and to perform the duties of such office fairly and impartially
and to the best of his or her ability.
2. Commissioner shall perform his or her duties under the direction
of, and in accordance with the policies, procedures and timelines established
by the Court.
3. Commissioner’s work schedule shall be 40 hours per week, normally
to be scheduled during regular business hours of Monday through Friday during
the hours of 8:00 a.m. to 5:00 p.m. Additional hours outside of regular
court hours may be required as otherwise scheduled.
4. Commissioner shall regularly preside over court dockets including
but not limited to:
Therapeutic Courts
Involuntary Treatment Court
Probate/Guardianship
Domestic Relations
Domestic Violence and Anti-harassment
Ex parte
5. During the hours established by the work schedule herein,
Commissioner may also be required to perform other duties, such as, (1) hear
and decide civil, domestic, probate, juvenile and/or adult criminal matters
authorized by LCrR 4.2; (2) review requests for temporary orders in domestic
violence petitions and other ex parte order requests; and (3) other matters
as arranged by the Court.
6. Commissioner will successfully complete the Washington Judicial
College and shall comply with Continuing Judicial Education requirements as
set out in GR 26.
COURT COMMISSIONER PROFESSIONAL SERVICES AGREEMENT - 2
Section Three - Compensation
Pursuant to RCW 2.24.030, County agrees to pay Commissioner for the
work set out in the schedule herein a salary at the rate of 85% of the salary
of a Superior Court Judge. As of July 1, 2022 Commissioner’s rate of pay is
as follows: $14,391.14 per month ($83.03 per hour) for a total annual salary
of $172,693.65. In the event the salary of a Superior Court judge is
modified by the Washington Citizen’s Commission on Salaries for Elected
Officials, the Commissioner’s salary/rate of pay will also be modified using
the following formula: Superior Court Judicial salary X 85%.
Section Four - Benefits/Deductions
Commissioner shall be eligible for all benefits available to Mason
County employees within Chapters 6 and 7 of the Mason County Personnel
Policies. Commissioner shall receive the same insurance premium contribution
as regular full-time employees. Deductions by County from Commissioner’s pay
will include applicable taxes, an amount equal to an employee’s contribution
for applicable benefits and other deductions required by federal and state
law.
Section Five - Integration Clause
This agreement embodies the whole agreement between the parties. This
agreement shall supersede all previous communications, representations or
agreements, either verbal or written, between the parties.
Section Six - Written Modification as Necessary
There may be no modification of this agreement, except in writing,
executed with the same formalities as this instrument.
Section Seven - Termination
This agreement shall terminate immediately should Commissioner not be
in good standing with the Washington State Bar Association. Additionally,
Court or Commissioner may terminate this agreement for any reason upon thirty
(30) days written notice delivered to the other party. Actual delivery by
Commissioner of a written notice to terminate to the Presiding Judge will
constitute notice.
COURT COMMISSIONER PROFESSIONAL SERVICES AGREEMENT - 3
Signed this ____ day of Signed this ____ day of
________, 2022: _________, 2022:
MASON COUNTY SUPERIOR COURT BOARD OF COUNTY COMMISSIONERS
____________________________ _______________________________
CADINE FERGUSON-BROWN, Judge RANDY NEATHERLIN
Commissioner District 1
_______________________________
DANIEL L. GOODELL, Judge KEVIN SHUTTY
Commissioner District 2
MONTY D. COBB, Judge SHARON TRASK
Commissioner District 3
Signed this ____ day of
________, 2022:
____________________________
TIRSA C. BUTLER
Approved as to form:
MASON COUNTY PROSECUTOR’S OFFICE
By _____________________________
COURT COMMISSIONER PROFESSIONAL SERVICES AGREEMENT - 4
ACKNOWLEDGEMENT
I, Tirsa C. Butler, acknowledge receipt of a copy of Mason County’s
Non-Discrimination and Harassment Policy (chapter 12 of the Personnel
Policies). I shall abide by this policy and that of state and federal laws
that preclude discrimination on the basis of a person’s race, color, creed,
religion, national origin, ethnicity, age, sex, marital status, veteran’s
status, sexual orientation, or disability (known or perceived).
Signed: _______________________ Date: __________________
TIRSA C. BUTLER
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mark Neary Ext. 530
Department: County Administrator Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): November 7, 2022 Agenda Date: November 8, 2022
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: 8.16
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Memorandum of Agreement with the Port of Allyn
Background/Executive Summary:
On December 14, 2009 the Port of Allyn briefed the Commissioners with a request to encumber reclaimed
water from the North Bay sewer system. Encumbering the reclaimed water would help mitigate any
negative hydraulic impact to Sherwood Creek from the Port of Allyn’s new well/water right.
The North Bay sewer utility reclaims approximately 365,000 gallons per day. The 2.7-acre foot per month
referenced in the agreement is approximately 880,000 gallons per month or 8% of a normal month
reclaimed water production.
The Port of Allyn would like to codify this Memorandum of Agreement at the request of the Squaxin
Island Tribe.
Budget Impact (amount, funding source, budget amendment):
None
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval for the Chair to sign of the Memorandum of Agreement with the Port of Allyn to codify the
letter between Mason County and the Port of Allyn concerning the mitigation of any negative hydraulic
impact to Sherwood Creek.
Attachments:
Agreement
Memorandum of Agreement
This agreement is entered into on this ____ Day or ____________ 2022 between the
Port of Allyn, and the Mason County Commissioners.
This purpose of this agreement is to codify the letter between the parties dated
December 22, 2009 concerning the mitigation of any negative hydraulic impact to
Sherwood Creek.
• On December 14, 2009, the Mason County Commissioners discussed the
Port’s request to encumber reclaimed water from North Bay sewer system.
• On December 22, 2009, a letter agreeing to do so was issued by the Mason
County Commissioners. (Copy Attached).
As part of the current approval process for the Port’s new well, which it is under a
mandate by the Department of Ecology to construct and have operable by March 1, 2024,
the Squaxin Island Tribe has requested that the above referenced letter be codified by this
Memorandum of Agreement.
In late November 2009 the Port of Allyn requested that the Mason County Board of
Commissioners consider allocating 2.7 acre-feet per month of reclaimed water from the
North Bay-Case Inlet Water Reclamation Plant towards groundwater infiltration. The
purpose of this allocation was to mitigate any negative hydrologic impact to Sherwood
Creek that may have resulted as a consequence of approving the water right application
the Port of Allyn had before the Department of Ecology at the time as part of its pending
approval of its Water System Plan. During the briefing with the Mason County
Commissioners on December 14, 2009 they agreed that this request would promote the
beneficial use of the treatment plant's reclaimed water.
This Memorandum of Agreement between the Mason County Commissioners and the
Port of Allyn heretofore permanently allocates 2.7 acre-feet per month in perpetuity to
infiltration and/or irrigation to supplement the Port’s water removal.
Signed this _____ day of _____________, 2022
________________________ __________________________
Judy Scott, Commission Chair Kevin Shutty, Commission Chair
Port of Allyn Mason County Commission
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Jennifer Beierle & Jason Dracobly Ext. 532
Department: Support Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): November 7, 2022 Agenda Date: November 8, 2022
Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: 8.17
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Approval to place an order for four Police Interceptor Utility vehicles to replace two canceled Police
Interceptor Utility vehicles & two canceled Tahoe Canine vehicles and update the 2023 Sheriff’s Office
Motor Pool vehicle rates
Background/Executive Summary:
The Board of County Commissioners approved the order of three replacement PPVs (Police Pursuit
Vehicle) on July 5th consisting of one Police Interceptor Utility vehicle and two Tahoe Canine vehicles,
and one more PPV on October 11th to include a Police Interceptor Utility vehicle to replace wrecked
vehicle #73. Enterprise recently notified the County that these four vehicle orders have been canceled by
the factory due to the high volume of orders and small quantity of our order. The other option for the
County is to order these four vehicles through a dealership at a higher cost. The PPV Tahoe vehicles are
not currently available through a dealership and the MCSO has determined that two Interceptors in place
of two Tahoes may be utilized as canine vehicles.
For general vehicle order supply, Enterprise expects inventory to become more available with rising
interest rates in the next few months. With the PPVs it is not the same. The vehicles are so scarce and
special order that most dealers don’t place regular orders so the same supply challenges will continue on
longer than for regular vehicle orders. Taking this into consideration we would ask the Board to consider
approval of ordering now the vehicles for any new Sheriff Deputy positions approved during the 2023
budget process.
Budget Impact (amount, funding source, budget amendment):
The estimate received from Enterprise at this time is $51,970 per Police Interceptor Utility. The original
quote received for the Interceptors was $45,290 each and the Tahoes were quoted at $53,898 each. The
total 2023 budget impact for the order change is estimated at $7,885 through the County’s 4 year lease
program.
Mason County
Agenda Request Form
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval to place an order for four Police Interceptor Utility vehicles to replace two canceled Police
Interceptor Utility vehicles & two canceled Tahoe Canine vehicles and update the 2023 Sheriff’s Office
Motor Pool vehicle rates
Attachments:
Police Interceptor Utility Quote #6821911, 10/27/2022
Revised 2023 Sheriff Motor Pool Rates
Prepared For:Mason County Sheriff's Office - Patrol Date 10/27/2022
Dracobly, Jason AE/AM S3M/RJL
Unit #
Year 2023 Make Ford Model Police Interceptor Utility
Series Base All-Wheel Drive
Vehicle Order Type In-Stock Term 48 State WA Customer#605454
$ 51,760.00 Capitalized Price of Vehicle 1
$ 0.00 *Sales Tax 0.0000% State WA
$ 400.00 *Initial License Fee
$ 0.00 Registration Fee
$ 210.00 Other: (See Page 2)
$ 0.00 Capitalized Price Reduction
$ 0.00 Tax on Capitalized Price Reduction
$ 0.00 Gain Applied From Prior Unit
$ 0.00 *Tax on Gain On Prior
$ 0.00 *Security Deposit
$ 0.00 *Tax on Incentive ( Taxable Incentive Total : $0.00 )
All language and acknowledgments contained in the signed quote
apply to all vehicles that are ordered under this signed quote.
Order Information
Driver Name
Exterior Color (0 P) Agate Black
Interior Color (0 I) Charcoal Black w/Unique HD Cloth Front
Lic. Plate Type Government
GVWR 0
$ 51,970.00 Total Capitalized Amount (Delivered Price)
$ 909.48 Depreciation Reserve @ 1.7500%
$ 283.84 Monthly Lease Charge (Based on Interest Rate - Subject to a Floor)2
$ 1,193.32 Total Monthly Rental Excluding Additional Services
Additional Fleet Management
Master Policy Enrollment Fees
$ 0.00 Commercial Automobile Liability Enrollment
Liability Limit $0.00
$ 23.00 Physical Damage Management Comp/Coll Deductible 5000 / 5000
$ 0.00 Full Maintenance Program 3 Contract Miles 0 OverMileage Charge $ 0.0650 Per Mile
Incl: # Brake Sets (1 set = 1 Axle) 0 # Tires 0 Loaner Vehicle Not Included
$ 23.00 Additional Services SubTotal
$ 105.01 Sales Tax 8.8000% State WA
$ 1,321.33 Total Monthly Rental Including Additional Services
$ 8,314.96 Reduced Book Value at 48 Months
$ 400.00 Service Charge Due at Lease Termination
Quote based on estimated annual mileage of 20,000
(Current market and vehicle conditions may also affect value of vehicle)
(Quote is Subject to Customer's Credit Approval)
Notes
Enterprise FM Trust will be the owner of the vehicle covered by this Quote. Enterprise FM Trust (not Enterprise Fleet Management) will be the Lessor of such vehicle under the Master Open -
End (Equity) Lease Agreement and shall have all rights and obligations of the Lessor under the Master Open - End (Equity) Lease Agreement with respect to such vehicle.
Lessee must maintain insurance coverage on the vehicle as set forth in Section 11 of the Master Open-End (Equity) Lease Agreement until the vehicle is sold.
ALL TAX AND LICENSE FEES TO BE BILLED TO LESSEE AS THEY OCCUR.
Lessee hereby authorizes this vehicle order, agrees to lease the vehicle on the terms set forth herein and in the Master Equity Lease Agreement and agrees that Lessor shall have the right to
collect damages in the event Lessee fails or refuses to accept delivery of the ordered vehicle. Lessee certifies that it intends that more than 50% of the use of the vehicle is to be in a trade or
business of the Lessee.
LESSEE Mason County Sheriff's Office - Patrol
BY TITLE DATE
* INDICATES ITEMS TO BE BILLED ON DELIVERY.
1 Capitalized Price of Vehicle May be Adjusted to Reflect Final Manufacturer's Invoice. Lessee Hereby Assigns to Lessor anyManufacturer Rebates And/Or Manufacturer Incentives Intended for the Lessee, Which Rebates
And/Or Incentives Have Been UsedBy Lessor to Reduce the Capitalized Price of the Vehicle.
2 Monthly Lease Charge Will Be Adjusted to Reflect the Interest Rate on the Delivery Date (Subject to a Floor).
3 The inclusion herein of references to maintenance fees/services are solely for the administrative convenience of Lessee. Notwithstanding the inclusion of such references in this [Invoice/Schedule/Quote], all such
maintenance services are to be performed by Enterprise Fleet Management, Inc., and all such maintenance fees are payable by Lessee solely for the account of Enterprise Fleet Management, Inc., pursuant to that certain
separate [Maintenance Agreement] entered into by and between Lessee and Enterprise Fleet Management, Inc.; provided that such maintenance fees are being billed by Enterprise FM Trust, and are payable at the direction
of Enterprise FM Trust, solely as an authorized agent for collection on behalf of Enterprise Fleet Management, Inc.
Open-End (Equity) Lease Rate Quote Quote No:6821911
Printed On 10/27/2022 10:01:31 AM Page 1 of 6
Other Totals
Description (B)illed or (C)apped Price
Initial Administration Fee C $ 60.00
Pricing Plan Delivery Charge C $ 150.00
Courtesy Delivery Fee C $ 0.00
Total Other Charges Billed $ 0.00
Total Other Charges Capitalized $ 210.00
Other Charges Total $ 210.00
Open-End (Equity) Lease Rate Quote Quote No:6821911
Printed On 10/27/2022 10:01:31 AM Page 2 of 6
VEHICLE INFORMATION:
2023 Ford Police Interceptor Utility Base All-Wheel Drive - US
Series ID: K8A
Pricing Summary:
INVOICE MSRP
Base Vehicle $45,750 $47,165.00
Total Options $2,876.00 $3,060.00
Destination Charge $1,495.00 $1,495.00
Total Price
SELECTED COLOR:
Exterior:UM-(0 P) Agate Black
Interior:96-(0 I) Charcoal Black w/Unique HD Cloth Front Bucket Seats w/Vinyl Rear
SELECTED OPTIONS:
CODE DESCRIPTION INVOICE MSRP
119WB 119" Wheelbase STD STD
153 Front License Plate Bracket NC NC
17T Switchable Red/White Lighting in Cargo Area $47.00 $50.00
19K H8 AGM Battery (850 CCA/92-amp)$103.00 $110.00
43D Dark Car Feature $24.00 $25.00
44B Transmission: 10-Speed Automatic Included Included
47A Police Engine Idle Feature $244.00 $260.00
500A Order Code 500A NC NC
51T Driver Only LED Spot Lamp (Whelen)$394.00 $420.00
55F Remote Keyless Entry Key Fob w/o Key Pad $320.00 $340.00
59W 4G LTE Wi-Fi Hotspot Credit NA NA
60A Grille LED Lights, Siren & Speaker Pre-Wiring $47.00 $50.00
60R Noise Suppression Bonds (Ground Straps)$94.00 $100.00
61B OBD-II Split Connector $52.00 $55.00
63B Side Marker LED Sideview Mirrors $273.00 $290.00
68B Police Perimeter Alert $635.00 $675.00
76D Underbody Deflector Plate $315.00 $335.00
76P Pre-Collision Assist w/Pedestrian Detection $136.00 $145.00
85R Rear Console Plate $42.00 $45.00
9 Unique HD Cloth Front Bucket Seats w/Vinyl Rear Included Included
425 50 State Emission System STD STD
52P Hidden Door-Lock Plunger $150.00 $160.00
96_01 (0 I) Charcoal Black w/Unique HD Cloth Front Bucket Seats w/Vinyl Rear NC NC
99W Engine: 3.3L V6 Direct-Injection Hybrid System Included Included
PAINT Monotone Paint Application STD STD
STDAX 3.73 Axle Ratio Included Included
STDGV GVWR: 6,840 lbs (3,103 kgs)Included Included
STDRD Radio: AM/FM/MP3 Capable Included Included
STDTR Tires: 255/60R18 AS BSW Included Included
STDWL Wheels: 18" x 8" 5-Spoke Painted Black Steel Included Included
UM_01 (0 P) Agate Black NC NC
$50,121.00 $51,720.00
Open-End (Equity) Lease Rate Quote Quote No:6821911
Printed On 10/27/2022 10:01:31 AM Page 3 of 6
CONFIGURED FEATURES:
Body Exterior Features:
Number Of Doors 4
Rear Cargo Door Type: liftgate
Driver And Passenger Mirror: power remote manual folding side-view door mirrors
Convex Driver Mirror: convex driver and passenger mirror
Spoiler: rear lip spoiler
Skid Plates: skid plates
Door Handles: black
Front And Rear Bumpers: body-coloured front and rear bumpers with black rub strip
Front Tow Hooks: 1 front tow hooks
Front License Plate Bracket: front license plate bracket
Body Material: galvanized steel/aluminum body material
: class III trailering with harness, hitch
Body Side Cladding: body-coloured bodyside cladding
Grille: black grille
Convenience Features:
Air Conditioning automatic dual-zone front air conditioning
Air Filter: air filter
Cruise Control: cruise control with steering wheel controls
Trunk/Hatch/Door Remote Release: power cargo access remote release
Power Windows: power windows with driver and passenger 1-touch down
1/4 Vent Rear Windows: power rearmost windows
Remote Keyless Entry: keyfob (all doors) remote keyless entry
Steering Wheel: steering wheel with manual tilting, manual telescoping
Day-Night Rearview Mirror: day-night rearview mirror
Driver and Passenger Vanity Mirror: driver and passenger-side visor mirrors
Overhead Console: mini overhead console with storage
Glove Box: locking glove box
Driver Door Bin: driver and passenger door bins
Dashboard Storage: dashboard storage
Driver Footrest: driver's footrest
Retained Accessory Power: retained accessory power
Power Accessory Outlet: 2 12V DC power outlets
Entertainment Features:
radio AM/FM stereo with seek-scan
Speed Sensitive Volume: speed-sensitive volume
Steering Wheel Radio Controls: steering-wheel mounted audio controls
Speakers: 4 speakers
Internet Access: Fleet Telematics Modem internet access
1st Row LCD: 1 1st row LCD monitor
Wireless Connectivity: wireless phone connectivity
Antenna: integrated roof antenna
Lighting, Visibility and Instrumentation Features:
Headlamp Type projector beam LED low/high beam headlamps
Front Wipers: variable intermittent speed-sensitive wipers wipers
Rear Window wiper: fixed interval rear window wiper with heating wiper park
Rear Window Defroster: rear window defroster
Tinted Windows: deep-tinted windows
Dome Light: dome light with fade
Front Reading Lights: front and rear reading lights
Variable IP Lighting: variable instrument panel lighting
Display Type: analog appearance
Tachometer: tachometer
Low Tire Pressure Warning: tire specific low-tire-pressure warning
Trip Computer: trip computer
Trip Odometer: trip odometer
Printed On 10/27/2022 10:01:31 AM Page 4 of 6
Front Pedestrian Braking: pedestrian detection
Forward Collision Alert: forward collision
Water Temp Gauge: water temp. gauge
Engine Hour Meter: engine hour meter
Clock: in-radio display clock
Systems Monitor: systems monitor
Check Control: redundant digital speedometer
Rear Vision Camera: rear vision camera
Oil Pressure Warning: oil-pressure warning
Water Temp Warning: water-temp. warning
Battery Warning: battery warning
Lights On Warning: lights-on warning
Key in Ignition Warning: key-in-ignition warning
Low Fuel Warning: low-fuel warning
Low Washer Fluid Warning: low-washer-fluid warning
Door Ajar Warning: door-ajar warning
Trunk Ajar Warning: trunk-ajar warning
Brake Fluid Warning: brake-fluid warning
Safety And Security:
ABS four-wheel ABS brakes
Number of ABS Channels: 4 ABS channels
Brake Assistance: brake assist
Brake Type: four-wheel disc brakes
Vented Disc Brakes: front and rear ventilated disc brakes
Spare Tire Type: full-size spare tire
Spare Tire Mount: spare tire mounted inside under cargo
Driver Front Impact Airbag: driver and passenger front-impact airbags
Driver Side Airbag: seat-mounted driver and passenger side-impact airbags
Overhead Airbag: curtain 1st and 2nd row overhead airbag
Knee Airbag: knee airbag
Occupancy Sensor: front passenger airbag occupancy sensor
Height Adjustable Seatbelts: height adjustable front seatbelts
Seatbelt Pretensioners: front seatbelt pre-tensioners
3Point Rear Centre Seatbelt: 3 point rear centre seatbelt
Side Impact Bars: side-impact bars
Tailgate/Rear Door Lock Type: tailgate/rear door lock included with power door locks
Rear Child Safety Locks: rear child safety locks
Security System: security system Police Perimeter Alert with video recording
Electronic Stability: electronic stability stability control with anti-roll
Traction Control: ABS and driveline traction control
Front and Rear Headrests: manual adjustable front head restraints
Rear Headrest Control: 3 rear head restraints
Seats And Trim:
Seating Capacity max. seating capacity of 5
Front Bucket Seats: front bucket seats
Number of Driver Seat Adjustments: 8-way driver and passenger seat adjustments
Reclining Driver Seat: manual reclining driver and passenger seats
Driver Lumbar: manual driver and passenger lumbar support
Driver Height Adjustment: power height-adjustable driver and passenger seats
Driver Fore/Aft: power driver and passenger fore/aft adjustment
Driver Cushion Tilt: power driver and passenger cushion tilt
Rear Seat Type: rear 35-30-35 split-bench seat
Rear Folding Position: rear seat fold-forward seatback
Leather Upholstery: cloth front seat upholstery
Rear Seat Material: vinyl rear seat upholstery
Headliner Material: full cloth headliner
Floor Covering: full vinyl/rubber floor covering
Dashboard Console Insert, Door Panel Insert Combination: metal-look instrument panel insert, door panel insert, console insert
Shift Knob Trim: urethane shift knob
Printed On 10/27/2022 10:01:31 AM Page 5 of 6
Interior Accents: metal-look interior accents
Cargo Space Trim: carpet cargo space
Trunk Lid: plastic trunk lid/rear cargo door
Cargo Tie Downs: cargo tie-downs
Cargo Light: cargo light
Cargo Tray: cargo tray/organizer
Standard Engine:
Engine 318-hp, 3.3-liter V-6 (hybrid regular gas)
Standard Transmission:
Transmission 10-speed automatic w/ OD
Printed On 10/27/2022 10:01:31 AM Page 6 of 6