HomeMy WebLinkAbout06/16/2022 DocuSign Envelope ID:84C9A7BA-C384-46F1-96AO-44BBODFAE7A2
Mason County Civil Service Commission
Meeting Minutes
June 16, 2022
The regular meeting was called to order at 5:00 p.m. by Chairperson Ickes.
Attendance: Sue Ickes, Chair; and Mark Nault, Vice-Chair
Others: Tami Beyer and Becky Rogers
Business:
1. Approval of Minutes: May 19, 2022 regular meeting minutes
Cmmrs. Naultllckes moved and seconded to approve the May 19, 2022 regular meeting minutes as
presented. Motion carried unanimously.
2. Chief Examiner Update
2.1. Position Tracking - 13 vacant funded positions: Community Service Officer-2;
Corrections Deputy-7; Deputy Sheriff-1; Finance Manager-1; and Support
Specialist-2
2.2. Eligibility Lists Summary
Support Specialist - 7 applicants; Finance Manager - 3 applicants; Community
Service Officer-Patrol setting - 1 applicant. Entry Level Corrections -2
applications, Lateral Corrections Deputy - 1 possibility. Entry Level Deputy
Sheriff - 12; Lateral Deputy Sheriff - 1 applicant. Recent promotional Patrol
Corporal and Patrol Sergeant lists forwarded to the Sheriff.
2.3 Physical Meeting Location - In compliance with the Open Public Meeting Act
and to adopt a hybrid meeting, it is recommended the Civil Service Meeting
set 423 N. 5th Street (Building 9 - Conference Room) as the physical location
for the meeting. A large screen is mounted on the wall in the Conference
Room. This will enable the public to view and hear those who are participating
remotely. Any person attending and participating remotely will also be able to
hear those attending in person at the physical location. The Board concurred
with establishing Building 9 Conference Room as the meeting location.
3. Sheriff's Office Update
3.1. Corrections - A Corrections Deputy self-demoted to a Community Service
Officer (CSO) position. A candidate is in background for the CSO position. If
the new candidate is hired, the two previously vacant CSO - jail setting
positions will be filled.
3.2. Patrol - A candidate for Deputy Sheriff came in for an interview. Interviews
will be conducted for the promotional positions of Corporal and Sergeant
before the next meeting.
DocuSign Envelope ID:84C9A7BA-C384-46F1-96AO-44BBODFAE7A2
Mason County Civil Service Commission Meeting Minutes
June 16,2022
Page 2
3.3. Support Staff Hiring Process - Chief Beyer presented a proposal to help
streamline the hiring process for all classifications except Entry Level
Corrections and Entry Level Deputy Sheriff, which is administered through
Public Safety Testing. For all other classifications, if a job posting for
candidates on an eligibility list receive less than five candidates, it is proposed
to establish an unranked list. If the list has over five candidates, send out the
Personal History Statement (PHS) to be completed within ten business days.
If a candidate does not turn in a PHS, their name would fall off the list. If this
makes the list fall under five names, an unranked list of the candidates would
be established. If the list stays above five names, Civil Service would affect
the testing process and create a ranked list with no oral board. The oral board
is redundant for the Sheriff's Office as they do their own oral board.
Chair Ickes requested this proposal be put in writing for all the Commission to
review.
The Chief Examiner recommended to establish the unranked list if there are
five and under candidates and a ranked list for over five candidates (six and
above). With the Rule of Five, one vacant position allows for five candidates
be certified.
Two recent job postings were brought forward for consideration in following
the proposed hiring process. The Community Service Officer and Finance
Manager classifications.
Cmmrs. Nault/Ickes moved and seconded to approve the above-mentioned proposal for the
recent job postings for an eligibility list for the Community Service Officer and the Finance
Manager classifications. If there are five and under applicants, establish an unranked list. If
there are six and over applicants, a Personal History Statement is requested within ten business
days. If a candidate does not provide the PHS within ten days, that name is removed. If the
number on the list then falls below five and under, establish an unranked list. If there are six
and over candidates, will continue with testing and a ranked list. The Civil Service oral board
would be dispensed with. Motion carried unanimously.
4. Adjourn - The meeting adjourned at 5:29 p.m.
Approved: 7/21/2022
DocuSign Envelope ID:84C9A7BA-C384-46F1-96AO-44BBODFAE7A2
Mason County Civil Service Commission Meeting Minutes
June 16,2022
Page 3
DocuSigned by: DocuSigned by: DocuSigned by:
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Susan Ickes Mark Nault William Kendrick
Chair Vice-Chair Commissioner
DocuSigned by:
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Becky Rogers
Secretary/Chief Examiner