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HomeMy WebLinkAbout114-07 - Res. Amending Res. 97-04 County Code Chapter 3.48 Competitive BiddingRESOLUTION NO III. o% AMENDING RESOLUTION 97-04, AMENDING CHAPTER 3.48, COMPETITIVE BIDDING MASON COUNTY CODE WHEREAS, RCW 36.32.250 specifies competitive bidding requirements; WHEREAS, Senate Bill 6075 increased the competitive bid limits for the purchase of materials, equipment, or supplies; WHEREAS, RCW 39.80 governs selection of architects, engineers, surveyors and landscape architects; WHEREAS, these amendments will bring the Mason County Code into compliance with state lawn NOW, THEREFORE BE IT HEREBY RESOLVED, by the Board of Mason County Commissioners to amend Chapter 3 48 as follows: 3.4.010 Required when. (a) All contracts/purchases of materials, equipment, or supplies where the total value will amount to more than twenty-five thousand dollars must be put out to competitive bidding except for purchases that are clearly and legitimately limited to a single source of supply; purchases involving special facilities or market conditions; purchases in the event of an e mergency, purchases of insurance or bonds; and public works contracts in the event of an e mergency. (b) An emergency is defined as unforeseen circumstances beyond the control of Mason County that either: (1) presents a real, immediate threat to the proper performance of essential functions; or (2) will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken. 3.48.020 Post-for-quotes/telephone bid procedures. If the total value of the purchase of materials, equipment, or supplies is between two thousand fivc hundred dollars five thousand and twenty-five thousand dollars, the following post-for- quotes/telephone bid procedures shall apply: (1) Approval for post-by-quotes/telephone bids by motion by the board of county commissioners; (2) The notice of intent to purchase materials, equipment, or supplies shall be posted on the bulletin board in courthouse annex I (commissioners office) not less than three days prior to o btaining bid quotations; (3) Telephone or written bid quotations must be secured from at least three suppliers (unless less than three suppliers or a sole source of supply exists); (4) The agreement/purchase must be awarded to the lowest bid quotation unless there is good and sufficient cause for not so awarding (5) Immediately after the award is made, the department head/elected official shall record/keep the bid quotations and make the bid quotations open to public inspection and telephone inquiry. The department head/elected official shall also announce the award at a regularly scheduled meeting of the board of county commissioners. Reno u ilo l No. 1 - Page 2 of 2 Adve l ise rnent add forma B see Bec9 bidding thousand doD a aso ay oe dispensed wit 2/ J lnaCactt for ppu acn uses of ess than five -� he above require en s do noc app, y o agreerents/co C:races wh ch are qoverecl by thefr own statLtoy requftements such as Ecluiprer e ta 2rd f evoBvi� ig Find puthases (RCW 36 J7); PubBic VVOYKS Contracts (RCW 39 O4); and °ercorrnance Basec] Contracts (RCW 39.35A). Fffective this 73rd day of ©ctooe Al EST: 2007. lateeC4 /10 %&2e)-1/e.tt> Rebecca S. Rogers, Clerk of the Board Deputy Prosecuting Attorney c o All Departments 0OF M SO\ CO COUNTY CCOV I SSI ONESS JNTY, WASHING T ON Ericks©f'in Chair Tim SheBdio , Co m issioner „eft -i iv )17- Bess Gallagher, Comrnis- oner Ja\RESOLU I IONS\2007\Competitwe eiddingodoc