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Home My WebLink About2022/08/30 - Regular Board of Mason County Commissioners Proceedings Commission Chambers 411 N 51" St, Shelton, WA 98584 August 30, 2022 1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m. 2. Pledge of Allegiance—David Windom led the flag salute. 3. Roll Call—Present: Present:Commissioner District 1 —Randy Neatherlin;Commissioner District 2— Kevin Shutty;Commissioner District 3—Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent in the following:a special occasion liquor license application for Shelton Skookum Rotary Foundation;liquor license renewal information; marijuana license renewal information;notice of cannabis license relocation application for Black Sushi Cannabis;and notice of cannabis license discontinuation for Cooperative52. 4.2 Loretta Swanson read the Temporary Road Closure on Brockdale Road(Brockdale Cutoff)News Release. 5. Open Forum for Citizen Input No citizen input. 6. Adoption of Agenda Cmmr.Trask/Neatherhn moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye;S-aye;T-aye. 7. Approval of Minutes Cmmr.Neatherlin/Trask moved and seconded to adopt the July 19,2022 Commission Retreat Minutes; July 25,2022 and August 1,2022 Briefing Minutes;July 25,2022 Finance Committee Minutes;and August 2,2022 Regular Meeting Minutes as presented. Motion carried unanimously. N-aye;S-aye;T- aye. 8. Approval of Action Agenda 8.1 Approval of Wan-ants and Treasurer Electronic Remittances Claims Clearing Fund Warrant#8089912-8090198 $2,005,398.20 Direct Deposit Fund Warrant#89644-90042 $ 789,471.59 Salary Clearing Fund Warrant#7006852-7006876 $ 523,470.47 Treasurer Electronic Remittance $ - 8.2 Approval of the Resolution to increase the District Court Judge Pro Tempore and District Court Commissioner hourly rate to$90.00/hour effective January 1,2023. (Exhibit A,Resolution No.2022- 053) 8.3 Approval to participate in the Washington Counties Risk Pool(WCRP)optional$5 Million excess of $20 Million policy. 8.4 Approval of the sole-source Resolution authorizing Public Works to execute a three-year service contract with Huber Technology,Inc.for the annual maintenance of the Huber Fine ROTAMAT Screens used at the Belfair Water Reclamation Facility. (Exhibit B,Resolution No.2022-054) 8.5 Approval of the sole-source Resolution authorizing Public Works to purchase parts and repair services from K Turbo for blowers at the Belfair Water Reclamation Facility. (Exhibit C,Resolution No.2022- 055) 8.6 Approval to set a Public Hearing for Tuesday,September 27,2022 at 9:15 a.m.to consider the 2023 Annual Construction Program and 2023-2028 Six-Year Transportation Improvement Program(TIP). 8.7 Approval of the Consolidated Homeless Grant(CHG)No.22-46108-20 Amendment C and the Professional Services Contract with Crossroads Housing Amendment 3 for the additional funds in the amount of$98,098 for the period of July 1,2022 through June 30,2023 to support the centralized rapid rehousing program and supportive services to reduce and prevent homelessness. 8.8 Approval for the County Administrator to negotiate with the Lessor of the Belfair Landing Commercial Complex and Mason County attorney to implement a 16-month extension contract. 8.9 Approval of the Resolution amending Resolution No.49-13 for the election to receive Secure Rural Schools and Community Self Determination Funding and Allocation of Title I,Title II,and Title III funds. (Exhibit D,Resolution No.2022-056) 8.10 Approval of the Resolution amending Resolution No.32-18 to increase the Mason County Utilities and Waste Management cash drawers from six to eight and increase the cash drawer amount to$400 and increase the manager's change bag to$500. (Exhibit E,Resolution No.2022-057) 8.11 Approval to implement the Mason County Fire Marshal's Office Burn Restrictions Policy. 8.12 Approval to appoint William Jensen,Steven Bass,and Caleb Cowles to the Historic Preservation Commission to fill three vacant seats. 8.13 Approval to authorize Public Works to advertise,set bid opening dates/times,award contracts,and allow the Chair to sign all pertinent documents for the Call for Bids for routine Paint Line,Asphalt Emulsion, Culvert Pipe and Lining,Manufacturing and Stockpiling of Chip Seal Aggregate,and Asphaltic Materials for 2023. 8.14 Approval to authorize Public Works Deputy Director/County Engineer to extend the agreements for Engineering&Designs Services for the Fish Barrier Correct Culvert Projects with Exceltech Consulting,Inc.and extend and add an additional$15,000 for the Public Works Facility Water/Wastewater System Design with Gibbs&Olson,and extend and add an additional$25,000 for the Hydraulic/Hydrological Analysis for Lower Uncle John Creek Project with Parametrix,Inc.;and approval to authorize the Public Works Deputy Director/U&W Management to extend the On-Call Post Closure for Mason County Landfill agreement with Parametrix and the Grinder Pump Service Maintenance agreement with Correct Equipment. 8.15 Approval for the County Engineer to procure and execute agreements for Materials Testing and Engineering and Construction services from the County MRSC Consultant Roster;each agreement will be for two years with one automatic one-year renewal and a maximum payout for each service agreement not to exceed$200,000. 8.16 Approval to reappoint Don Pogreba and Tim Lincoln for a three-year term and Philip Wolff for two-year term on the Transportation Improvement Program Citizen Advisory Panel(TENCAP). 8.17 Approval for the Chair to sign the Allocation Agreement Governing the Allocation of Funds Paid by the Settling Opioid Distributors in Washington State,Subdivision Settlement Participation Form,and the One Washington Memorandum of Understanding between Washington Municipalities. 8.18 Approval to post and fill a Lead Planner position through December 2022. Cmmr.Trask/Neatherlin moved and seconded to approve action items 8.1 through 8.18 with the exception of item 8.16. Motion carried unanimously. N-aye;S-aye;T-aye. Item 8.16 Loretta Swanson shared that this is to reappoint members to the Transportation Improvement Program Citizens Advisory Panel(TIP-CAP). This group provides citizen input on the Transportation Improvement Program, capital investments,road infrastructure(roads,culverts,bridges,etc.),and meets once per month. Members will also attend community events and provide outreach. 21August 30 , 2022 Commission Minutes Cmmr.Trask/Shutty moved and seconded to reappoint Don Pogreba and Tim Lincoln for a three-year term and Philip Wolff for two-year term on the Transportation Improvement Program Citizen Advisory Panel(TIP-CAP). Motion carried unanimously. N-aye;S-aye;T-aye. Cmmr.Neatherlin shared his frustrations on not having more input on who represents District 1. Cmmr.Trask emphasized keeping all districts well represented and well balanced. Cmmr. Shutty encouraged equal and equitable representation. 9. Other Business(Department Heads and Elected Officials) Mark Neary suggested making improvements on organizing the County website. For example,on the TIP- CAP tab define what district the members live in,if they are representing urban or rural,and make it clear what the balance is. 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting restrictions are in place. No Public Hearings set for this time. 11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:37 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY,WASHINGTON M_� I )� -SW McKenzie Smi ,Clet c of the Board Kevin Shutty,Ch Sharon Tr c,Vice-Chair 1,17 74YNeather ,Commissioner 31August 30 , 2022 Commission Minutes RESOLUTION NO. 2011-053 RESOLUTION AMENDING RESOLUTION 2020-05 SETTING THE SALARY FOR DISTRICT COURT COMMISSIONER AND DISTRICT COURT JUDGE PRO TEMPORE APPOINTED BY THE DISTRICT COURT JUDGE WHEREAS,per RCW 3.34.130 each District Court shall designate one or more persons as Judge Pro Tempore who shall serve during the temporary absence, disqualification, or incapacity of a District Court Judge or to serve as an additional judge for excess caseload or special set cases; and, WHEREAS, per RCW 3.34.130, a Judge Pro Tempore shall be paid the salary authorized by the County legislative authority; and, WHEREAS, - The cost of living has increased significantly since 2020. - An average of the comparable counties for Judge Pro Tempore as of 2022 is $85.52 per hour. - RCW 3.34.130(2) states "For each day that a judge pro tempore serves in excess of thirty days during any calendar year,the annual salary of the district judge in whose place the judge pro tempore serves shall be reduced by an amount equal to one-two hundred fiftieth of such salary: PROVIDED, that each full time district judge shall have up to fifteen days annual leave without reduction for service on judicial commissions established by the legislature or the chief justice of the supreme court. No reduction in salary shall occur when a judge pro tempore serves: a) While a district judge is using sick leave granted in accordance with RCW 3.34.100; b) While a district court judge is disqualified from serving following the filing of an affidavit of prejudice; c) As an additional judge for excess case load or special set cases; or d) While a district judge is otherwise involved in administrative, educational, or judicial functions related to the performance of the judge's duties: PROVIDED, that the appointment of judge pro tempore authorized under subsection (2)(c) and(d)of this section is subject to an appropriation for this purpose by the county legislative authority. WHEREAS, the District Court submitted the 2023 budget reflecting the increase to $90.00 per hour; and, NOW, THEREFORE, BE IT RESOLVED, that the Board of County Commissioners of Mason County hereby increase the hourly rate for District Court Commissioner and District Court Judge Pro Tempore to $90.00 per hour effective January 1,2023. DATED this 30t'day of Au�_Yust, 2022. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY,WASH NGTON rYlG�2x�x�Ai�t„ McKenzie Smi ,Cl er c of the Board Randy eat erli�n,C om APPROVED AS TO FORM: Kevin Shutty,Co ssioner to ep ty Prosecuting Attorney Sharon Trask, ommissioner exh�b�� g RESOLUTION NO. 202`Z' 054 A RESOLUTION WAIVING PUBLIC BIDDING REQUIREMENTS AND APPROVING A SOLE SOURCE PROCUREMENT FOR HUBER FINE ROTAMAT SCREEN MAINTENANCE SERVICES FOR THE BELFAIR WATER RECLAMATION FACILITY WHEREAS, the Belfair Water Reclamation Facility has Huber Fine ROTAMAT Screens used to filter wastewater that require yearly maintenance for the facility to remain operational; and, WHEREAS, Huber Technology, Inc. is the manufacturer of the screens and the only maintenance service provider and source for replacement parts in the United States. WHEREAS, RCW 39.04.280 specifies exemption to competitive bidding requirements for purchases that are clearly and legitimately to a single source of supply; NOW, THEREFORE, BE IT RESOLVED by the Board of Mason County Commissioners as follows: 1. Huber Technology, Inc. is the sole source manufacturer and service provider for the Huber Fine ROTOMAT Screens used at the Belfair Water Reclamation Facility. 2. That the County is authorized to procure screen maintenance services without proceeding to secure competitive bids, estimated at $13,500 + sales tax. ADOPTED this �` day of , 2022 BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON — '�g--qkp Kevin Shutty, Chit Sharon Trask, Vice Chair ATTEST: McKenzie SmirClerV of the Board Ra y Neath rli , Commissioner APPR VED AS TO FORM: Tim Wh) ad, Ch. DPA RESOLUTION NO. ZO2`Z.-055 A RESOLUTION WAIVING PUBLIC BIDDING REQUIREMENTS AND APPROVING A SOLE SOURCE PROCURMENT OF REPLACEMENT PARTS AND REPAIRS FROM KTURBO WHEREAS, the Belfair Water Reclamation Facility has blowers that provide necessary air to the wastewater basins, requiring replacement parts and services to ensure they operate properly and efficiently. WHEREAS, KTurbo provides the replacement parts and repair services needed for the Belfair Water Reclamation Facility blowers. WHEREAS, KTurbo is the manufacturer of the blowers and the only service provider of these blowers in the State of Washington. WHEREAS, RCW 39.04.280 specifies exemption to competitive bidding requirements for purchases that are clearly and legitimately to a single source of supply; NOW, THEREFORE, BE IT RESOLVED by the Board of Mason County Commissioners as follows: 1. KTurbo is a sole source supplier of the manufactured parts for the Belfair Water Reclamation Facility. 2. That the County is authorized to purchase without proceeding to secure competitive bids, estimated at $11,997.00 + sales tax. ADOPTED this day of ftIlAkik 2022 BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON *,'"i, Kevin Shutty, C it Sharon Trask, Vice Chair ATTEST: McKenzie Smkfi, Clerk of the Board Ran y Neatherlin, Commissioner APPRO ED AS TO FORM: Tim RESOLUTION NO. ' 22— 05Lo AMENDING RESOLUTION NO. 49-13 A MASON COUNTY RESOLUTION FOR THE ELECTION TO RECEIVE SECURE RURAL SCHOOLS AND ROADS FUNDING AND ALLOCATION OF TITLE I, TITLE II, AND TITLE III FUNDS WHEREAS, Congress reauthorized the Secure Rural Schools and Community Self Determination Program (SRS) in PL 117-58; and WHEREAS, the law calls for the County to elect to receive the allocation, in whole or part, or return its share to the Federal Government; and WHEREAS,the County must further elect to allocate from 80%to 85% of the Full County Payment to Title I (Secure Schools and Roads), and the County must allocate 15%to 20%of its share to Title II, Title III, or a combination of both, except that the allocation for Title III projects may not exceed 7%; and WHEREAS, Washington State Office of the Treasurer has been designated by the Governor's Office to collect and compile said elections by all affected counties for transmittal. NOW THEREFORE BE IT RESOLVED, that the Board of County Commissioners hereby elects to receive the SRS payment; and BE IT FURTHER RESOLVED, the Board of County Commissioners hereby elects to allocate 85% of the Full County Payment to Title I, 8% to Title II, and 7%to Title III; and BE IT FINALLY RESOLVED; that the Clerk of the Board will transmit a copy of this resolution to the Washington State Office of the Treasurer as soon as practicable for transmittal to the Forest Service via the Governor's Office. ADOPTED this ()WN day of —--"') 2022. BOARD OF N COUNTY COMMISSIONERS 6 1 W Kevin S utty, hairperson Sharon Trask, Commissioner Ra2K Neatherlin, Commissioner ATTEST: ��1��1(VY)ctlt A� McKenzie Smkh, ClHk of the Board Tim Wh e DPA RESOLUTION NO. 2bZ2- O5-4 AMENDING RESOLUTION NO. 32-18 MASON COUNTY UTILITIES&WASTE MANAGEMENT CASH DRAWERS WHEREAS, Mason County Department of Utilities &Waste Management has the operation of the Mason County Solid Waste Facilities, and WHEREAS, in discussions with the Mason County Treasurer's Office and the Mason County Audit Committee, that in order to provide internal control oversight of cash drawers at Mason County Solid Waste Facilities, implementation of recommended best practices require each of the Solid Waste staff have access and accountability for their own cash drawer. THEREFORE, no cash drawers will be shared. All drawers will be locked and assigned to a specified Solid Waste staff member. The Solid Waste Manager will be responsible for the change drawer and written policies and procedures will be followed for making change from the Solid Waste Manager's change drawer. THEREFORE,the Mason County Treasurer and the Mason County Audit Committee recommend an increase from the current six (6) cash drawers as identified in Resolution No. 32-18 to eight(8) cash drawers as identified below and the amounts be increased accordingly. CASH DRAWER# CURRENT CASH DRAWER AMOUNT NEW CASH DRAWER AMOUNT #1 $250.00 $400 #2 $250.00 $400 #3 $250.00 $400 #4 $200.00 $400 #5 $200.00 $400 #6 $ .00 $400 #7 $ .00 $400 #8 MANAGER CHANGE BAG $450.00 500 Total $1,600 New Total $3,300 NOW THEREFORE, BE IT RESOLVED THAT, the Board of Mason County Commissioners approved the recommendation of the Mason County Treasurer and the Mason County Audit Committee and the cash drawers as listed above in the new amounts are approved. The Mason County Department of Utilities and Waste is authorized to take the appropriate steps to create and increase the cash drawers as established above. APPROVED this 31)*"' day of August, 2022. BOARD OF COUNTY COMMISSIONERS MASON COU ,WASHINGTON ATUE Kevin Shutty, Ch it ksea Elisabeth Frazier, Mason County Treasurer Sharon Tr sk, C mmissioner ATTM: McKenzie Smith, Jerk of the Board Rand Ne therlin, Commissioner APPROVED AS TO FORM: im Wh eehea ie DPA