HomeMy WebLinkAbout2014/05/01 MASON COUNTY LODGING TAX ADVISORY COMMITTEE
MEETING MINUTES
Commission Chambers, 411 North 5t" Street, Shelton, WA
May 1, 2014
Members in Attendance: Bonnie Knight, Duane Wilson, Stephanie Rowland and Terri Jeffreys,
Chair. Absent: Kelly Bergh
1. The Chairperson called the meeting to order at 9:05 a.m.
2. Duane/Bonnie moved and seconded to approve the April 10, 2014 meeting
minutes as corrected. Motion carried unanimously.
3. Review and Approval of Request for Proposal for General Tourism Promotion Services
• Discussion of prevailing wage clause
• Bonnie suggested the costs to integrate the current marketing campaign need to be
included in the $174,000 budget.
• The Committee recommended the current joint tourism promotion contract with project
budget be included with the RFP packet.
4. Review and Approval of Request for Proposal for Visitor Information Centers
• Discussion of what should be included in the budget detail. It was agreed the budget
must be inclusive of capital and non-capital improvements.
• Discussion of how the RFP is awarded. The award is based on the evaluation criteria
along with cost.
5. Review and Approval of Small Festival Application, including Score Sheet
• Added the question "Is this a new event?"
• Total budget of organization will not be required. Event budget with advertising detail is
still required.
• Cmmr. Jeffreys will work on possible amendments to the score sheet and it will be
circulated to the members.
Cmmr. Jeffreys will meet with the new LTAC members and update them on the process.
6. Next Meeting Date—Thursday, June 19 @ 9 a.m.
7. The meeting adjourned at 10:55 a.m.
LODGING TAX ADVISORY COMMITTEE
MASON COUNTY, WASHINGTON
ATTEST:
LTAC Clerk Cmmr. Terri Jeffreys, Chair