HomeMy WebLinkAbout2018/12/04 MASON COUNTY LODGING TAX ADVISORY COMMITTEE
Meeting Minutes
Commissioners' Chambers
411 North 5T" Street, Shelton, WA 98584
Tuesday, December 4, 2018 2 : 00 p . m .
Members in Attendance : Chair Terri Drexler, Christine for Nathan Welch , Duane Wilson , Stephanie
Rowland , Heidi McCutcheon and Shaun Tucker. Also in attendance was Rachel Hansen .
Chair Drexler called the meeting to order at 2005 p . m .
October 31 , 2018 meeting minutes
Stephanie/ Heidi moved and seconded to approve the October 31 , 2018 meeting minutes . Motion
carried .
2019 Visitor Information Center Services
Chair Drexler opened the meeting by explaining the previous LTAC recommendation for 2019 VIC
services at the increased amount was not accepted by the Mason County Commissioners . The
concern is what additional services will be provided if the 2019 contract award is increased .
Cmmr . Drexler stated she explained that the LTAC recommendation was to fully fund what was
originally requested in the proposal for 2018 services .
Stephanie stated the North Mason Chamber will be providing services in 2019 at the same level
as they have been providing but the current services are not fully funded by lodging tax dollars .
She noted the North Mason Chamber has added services in Union .
Shaun asked what was reduced because the funded was reduced .
Stephanie responded the Union VIC staffed hours were reduced .
Heidi responded the Shelton Chamber reduced training and technology .
To avoid not having 2019 VIC contracts, Chair Drexler recommended the 2019 award be the
same as 2018 and in 2019 LTAC can call for proposals to enhance VIC services and the contracts
could be amended .
Heidi pointed out the Forest Service contract ends in 2018 for the Hoodsport VIC and she is
hopeful it will be renewed in 2019 . They receive $ 7, 500 from Forest Service and $ 7, 500 from
WA State Parks .
Options to consider —
1 ) Recommend 2019 @ 2018 level ; addendum for enhanced 2019 VIC services
2 ) Recommend 2019 @ higher rate with proposal for additional services
3 ) Go out for RFP
4) Extend at 2018 amount only
LTAC members discussed extending the 2019 contract at the 2018 amount and requesting a
Request for Proposal ( RFP) to enhance the VIC services in 2019 for up to $ 26, 500 .
Shaun suggested enhancing the VIC services by only the amount that was requested in 2018 and
not awarded which is $ 19, 900 .
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Lodging Tax Advisory Board Meeting Minutes
December 4, 2018
Shaun/Duane moved and seconded to extend the 2018 VICservices through 2019 at the 2018
amounts with North Mason Chamber and Shelton Mason County Chamber. Motion carried.
Stephanie & Heidi recused themselves from voting.
Duane/Shaun moved and seconded to recommend the County Commissioners issue a request for
proposals to enhance 2019 VIC services up to $19, 800. Motion carried. Stephanie & Heidi
recused themselves from voting.
Cmmr . Drexler asked what enhanced VIC services could be provided in 2019 .
Stephanie responded they would increase paid staff time at the Union VIC .
Heidi would like to submit information on what enhanced services the Shelton Chamber will
provide .
Cmmr . Drexler will present to the Commissioners at the December 11 briefing meeting , that the
RFP for $ 19, 800 would fulfill the 30 % formula ( LTAC previously agreed to designate 30 % of
lodging tax revenues be spent on VIC services) .
Other Business - none
Public Comment — none
Calendar — next meeting will be scheduled in January 2019 for 4th quarter reports ; ideas for the
uncommitted budget line ; RFP's for 2020 services .
The meeting adjourned at 3 : 00 p . m .
LODGING TAX ADVISORY COMMITTEE
MASON COUNTY, WASHINGTON
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