HomeMy WebLinkAbout2022/08/01 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of August 1,2022
Monday,August I,2022
9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
Commissioners Neatherlin,Shutty,and Trask met in closed session for labor discussion from
9:00 a.m.to 10:00 a.m. Mark Neary,Mary Ransier,Nichole Wilston,and Cabot Dow were
also in attendance.
10:00 A.M. Clerk's Office—Sharon Fogo
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Sharon shared the Interagency Reimbursement Agreement amendment with the Washington
State Administrative Office of the Courts(AOC)for Blake services. Approved to move
forward.
10:05 A.M. Support Services—Mark Neary
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Diane Zoren reviewed changes to the Operating Guidelines and Commission Meeting Rules.
This keeps the County in compliance with the Open Public Meetings Act(OPMA)and
streamlines processes. The meeting schedule will continue with Briefing every Monday and
regular meetings every other Tuesday. Restrictions on remote attendance were removed.
Approved to move forward.
• Diane discussed the resolution renaming the Public Works facility to"Tim Sheldon Public
Works Facility"and the"Senator Tim Sheldon Day"proclamation. Approved to move
forward.
• Cmmr.Neatherlin asked about a day to honor Chief Deputy Dean Byrd. Approved to move
forward.
• Jennifer Beierle shared the draft Mason County Reserve and Contingency Policy which
includes the addition of a Capital Facilities Reserve which will be funded for$5 million in
2023. Approved to move forward.
• Jennifer discussed the Chart of Accounts update and Munis Financial System expansion.
Teresa D Johnson,CPA,is willing to contract for services to assist the update for$90/hour
which would be paid from Non-Departmental in the General Fund. A budget amendment
may be necessary. Total cost could be around$9,000 to$18,000. Approved to move
forward.
• Jennifer shared important dates for the 2023 budget process and consolidating Murder
Expenditures into Non-Departmental and Motor Pool into a program under Facilities in the
General Fund. Approved to move forward.
• Mark discussed the$100k American Rescue Plan Act(ARPA)request from the Port of Allyn.
Approved to move forward.
• Diane asked to move forward with upgrading the security system for all County buildings.
This will provide downtown County buildings with new panic buttons and an alarm system.
Approved to move forward.
• John Taylor discussed the request from North Mason Soccer Club to extend their soccer
season through the end of November 2022 which was first briefed in June. This will be
discussed with staff for recommendation.
• Mark shared an application from Dale Elmlund for the Housing Authority Board. Approved
to move forward.
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• Mark discussed awarding the contract for Architectural and Engineering Professional Services
to Helix Design Group. This is a three-year contract with the option to renew for one year.
Approved to move forward.
• Diane asked to issue a news release for Parks Advisory Board openings. Approved to move
forward.
9:00 A.M. Community Services—Dave Windom
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Dave discussed amendment no.6 for the Consolidated Contract to add a statement of work for
Foundational Public Health Services(FPHS)effective July 1,2022 and for an increase of
$1.266 million. Approved to move forward.
• Dave shared the contract with Permitium for the option to order birth or death certificates
online for a$4 convenience fee,required by the State,for the customer. There is no charge to
the County. This will help with workflow. Approved to move forward.
9:00 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Loretta discussed a Private Line Occupancy Permit for Bill Hanson for existing underground
sewer transport line and an existing internet cable line. Approved to move forward.
• Loretta shared they received a grinder pump call over the weekend. Cmmr.Neatherlin asked
if an emergency number for the sewer can be accessible on the homepage of the County
website.
Respectfully submitted,
McKenzie Smith,Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
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Kevin S y Sharon Trask Aa#y Neatherlin
Chair Vice-Chair Commission
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